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2022-07-18 - Village Board Regular Meeting - Agenda Packet
19 K 3. 4 Meeting of the Village of Buffalo Grove Village Board Regular Meeting July 18, 2022 at 7:30 PM Call to Order A. Open Meetings Act Compliance Fifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone:847-459-2500 Pursuant to the Illinois Open Meetings Act as well as the Disaster Proclamation and Executive Orders issued by Governor Pritzker, this meeting will be held electronically by utilizing the Zoom link below. Zoom Link: www.vbg.org/Ju1y18BoardMeeting Phone Number: 312-626-6799 Webinar ID: 883 3899 6315 Instructions for how the public can see, listen and/or participate in the meeting are listed immediately below this statement. In accordance with the Open Meetings Act, any person shall be permitted an opportunity to address public officials under the rules established and recorded in the Buffalo Grove Municipal Code. In addition, The public can still participate by emailing their public comment to the Village Clerk at clerk@vbg.org before 4:30 pm the day of the meeting. Individuals with no access to email may leave a message at (847) 459-2506 before 4:30 pm the day of the meeting. All comments received in accordance with the foregoing will be read at the meeting. The Village President reserves the right to alter the order of the appearance of speakers to maintain decorum during the meeting. The meeting will also be broadcast via Facebook Live however, the comments on the stream will not be monitored by village staff and will not be read into the official record. B. Pledge of Allegiance Approval of Minutes A. Village Board - Regular Meeting - Jun 20, 2022 7:30 PM Approval of Warrant A. Approval of Warrant #1343 (Trustee Weidenfeld) (Staff Contact: Chris Black) Village President's Report 5. Village Manager's Report A. Acceptance of the 2021 Audit and Management Letter (Trustee Weidenfeld) (Staff Contact: Chris Black) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2022-10 Resolution Revising the Procurement Policy (Trustee Weidenfeld) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends approval of a resolution adopting the revisions to the Procurement Policy as further detailed in the attached memo. B. 0-2022-69 Ordinance Approving an Amendment to Ordinance No. 98-15 a Special Use to Allow the Installation of a Second Drive -Through Lane and a Sign Variation at 1200 Arlington Hts Rd. (Trustee Smith, Trustee Ottenheimer) (Staff Contact: Nicole Woods) SUMMARY: McDonald's USA LLC is requesting an amendment to Ordinance No. 98-15 to install a second drive -through lane on the property as well as a Variation from the Sign Code. The PZC unanimously recommended approval, subject to conditions. Staff concurs with this recommendation. C. 0-2022-70 Ordinance Approving Sign Variations at 220 Milwaukee Ave (Trustee Pike) (Staff Contact: Nicole Woods) SUMMARY: Mi Mexcio is looking to replace an existing ground sign at 220 Milwaukee Avenue, which requires multiple variations. The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance. D. 0-2022-71 Vernon Township Intergovernmental Agreement (Trustee Pike) (Staff Contact: Darren Monico) SUMMARY: Vernon Township and the Village are proposing to enter into an Inter - Governmental Agreement to address the paving of Arlyd Road. The Township will be completing the paving work to serve the unincorporated area and they will include the Village portion of Arlyd Road as part of their project. The Village will reimburse the Township for its proportionate share. E. Authorization to Seek Competitive Bids for Various Projects FY 2022 (Trustee Weidenfeld) (Staff Contact: Tom Wisniewski) SUMMARY: Staff requests Authorization to Bid for the various Fiscal Year 2022 projects as further detailed in the attached memo. F. Authorization to Waive Bids and Seek Competitive Proposals Projects for FY 2022 (Trustee Weidenfeld) (Staff Contact: Tom Wisniewski) SUMMARY: Staff requests authorization to waive bids for a limited number of fiscal year 2022 projects and seek competitive proposals or negotiate for services as further detailed in the attached memo. 9. Ordinances and Resolutions A. 0-2022-72 Construction Manager at Risk Preconstruction Services (Trustee Smith) (Staff Contact: Jim Warnstedt) B. 0-2022-73 Architectural Services for New PW Facility (Trustee Smith) (Staff Contact: Jim Warnstedt) C. 0-2022-74 Ordinance Approving Six -Year Golf Car Lease Agreement with E-Z-Go Division of Textron Inc (Trustee Stein) (Staff Contact: Geoff Tollefson) D. 0-2022-75 The Clove Development Improvement Agreement (Trustee Pike) (Staff Contact: Darren Monico) E. 0-2022-76 Ordinance Authorizing the Village Manager to Negotiate the Terms and Conditions of the Village of Buffalo Tax Exempt Revolving Line of Credit with Buffalo Grove Bank and Trust (Trustee Weidenfeld) (Staff Contact: Chris Black) 10. Unfinished Business 11. New Business 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 5 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. (President Sussman) (Staff Contact: Dane Bragg) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT & BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS, MONDAY, JUNE 20, 2022 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Ottenheimer, Weidenfeld, Johnson, Smith, and Pike. Trustee Stein was absent. U) d Also present were: Chris Stilling, Deputy Village Manager; Patrick Brankin, Village Attorney; Mike Skibbe, Deputy Village Manager/Director of Public Works; Kyle Johnson, Assistant Director of Public Works; Art Malinowski, Director of Human Resources; Chris Black, Director of Finance; Evan Michel, Management o Analyst; Nicole Woods, Director of Community Development; Darren Monico, Village Engineer; Brett Robinson, Administrative Services Director; Tom Wisniewski, Buyer; Geoff Tollefson, Director of Golf o Operations; Fire Chief Baker; Deputy Fire Chief Wagner; Deputy Fire Chief Kane; and Police Chief Casstevens. °- a Q APPROVAL OF MINUTES s Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the May 16, 2022, Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. Weidenfeld, Johnson, Smith, Pike Moved by Smith, seconded by Johnson, to approve the minutes of the June 6, 2022, Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. Weidenfeld, Johnson, Smith, Pike WARRANT #1342 Mr. Black read Warrant 91342. Moved by Weidenfeld, seconded by Pike, to approve Warrant #1342 in the amount of $7,354,015.76 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. Weidenfeld, Johnson, Smith, Pike VILLAGE PRESIDENT'S REPORT Trustee Weidenfeld read a Proclamation recognizing June 29, 2022, as OMNI Youth Services Day to honor the work the organization has done over the last 50 years to ensure the safety and mental health of children and youth in our community and their on -going commitment to continue that work. Trustee Weidenfeld presented the Proclamation to the President of OMNI Youth Services, Doryce McCarthy. Packet Pg. 4 2.A Rich Rosen of the Interfaith Council reviewed the purpose of the annual iWalk which will take place on Sunday, June 26, 2022, and urged residents to contribute to this cause to help those in need of food in our community. VILLAGE MANAGER'S REPORT Chief Baker reviewed the career of Deputy Fire Chief Bill Wagner, who will be retiring July 1, 2022, after 32 years serving our community. Chief Balser thanked Deputy Chief Wagner for his commitment and dedication to Buffalo Grove and the Buffalo Grove Fire Department. Chief Baker then introduced Deputy Fire Chief Larry Kane and reviewed Deputy Chief Kane's qualifications, as he was welcomed to the Buffalo Grove Fire Department by Chief Baker, the audience, and the Board. Deputy Chief Kane thanked everyone for the opportunity to be a part of the Department and the community. REPORTS FROM TRUSTEES There were no reports from Trustees tonight. d c CONSENT AGENDA 0 President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief 0- synopsis of each of the items on the Consent Agenda. a Q Resection of Sidewalk Improvement Bids s Motion to reject bids for the 2022 Sidewalk Improvement Project, as project work can be programmed for 2023 with a more favorable bid and construction schedule. Ordinance No. 2022-55 - Midwest Power Industry Contract Motion to pass Ordinance No. 2022-55, authorizing the Village Manager to execute a Change Order to expend an additional $15,000.00 with Midwest Power Industry, Inc. for generator repair services for a total amount not to exceed $45,600.00 for fiscal year 2022, pending final review and approval by the Village Attorney. Ordinance No. 2022-56 - 1305 Busch Parkway Motion to pass Ordinance No. 2022-56, approving the Certificate of Initial Acceptance for the development improvements located at 1305 Busch Parkway, with approval to begin the one-year maintenance period on June 20, 2022, pending Village Attorney review. Ordinance No. 2022-57 - 361 Raymond Road Motion to pass Ordinance No. 2022-57, approving the amendment of the Planned Unit of Development to allow for an addition to extend outside the rear boundary of the building box at 361 Raymond Road. Ordinance No. 2022-58 - Woodland Commons at 312 Half Dav Road Motion to pass Ordinance No. 2022-58, approving a Special Use to operate a recreational/amusement facility, Golf Lobby, at Space 45 at Woodland Commons at 312 Half Day Road. Ordinance No. 2022-59 - Golf Lobby at 312 Half Day Road Motion to pass Ordinance No. 2022-59, approving a Class A liquor license for Golf Lobby at 312 Half Day Road, subject to the applicant completing Village requirements for said license on or before September 18, 2022. Packet Pg. 5 2.A Ordinance No. 2022-60 - Lake County Sanitary Sewer Fees Motion to pass Ordinance No. 2022-60, updating Lake County Sanitary Sewer Fees. Lake County Public Works has increased their sanitary sewer fees as approved by the Lake County Board. Per the current agreement, Lake County Public Works provides sanitary sewer treatment, and the Village is required to charge certain pass - through fees. Ordinance No. 2022-61 - Park District Property Motion to pass Ordinance No. 2022-61, transferring ownership of 985 Buffalo Grove Road (wooded pond parcel between 15 Dundee Road and Cambridge Park) from the Buffalo Grove Park District to the Village, including a sewer easement along Cambridge Park, subject to Village Attorney review. Moved by Ottenheimer, seconded by Weidenfeld, to approve the Consent Agenda as presented. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 5 — Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. ORDINANCE NO. 2022-62 — EXISTING TOWN CENTER Q Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2022-62, approving a Redevelopment Agreement with IMKD 5 LLC and BGA Residential LLC for the redevelopment of the Existing Town Center located at 100-228 N. McHenry Road (excluding 150 N. McHenry), and 270-314 N. McHenry Road, Buffalo Grove, IL to be known at The Clove, in accordance with materials contained in Board packets and subject to review and approval of the Village Attorney. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of June 16, 2022. Mr. Stilling emphasized that the Village is not raising taxes, that there is no financial risk to the Village, and the revenue sources are new dollars that will be generated by the project. Jay Eck, Kensington Development, reviewed the process of the development team and the Village to date, and thanked everyone for their dedication to making this project come to fruition. The team reviewed a PowerPoint presentation as they led the audience through a summary of the plan itself. Kevin Clark, Lakota Group, reviewed the landscape architecture and planning for The Clove. Dan Rea, Kensington Development, reviewed several elevations and renderings. Jason Hill, Chick-fil-A, highlighted elevations for the facility they are proposing for The Clove. Jim Wells, Urban Street, represented the residential aspect of the development, and reviewed the plans for the residential portion of the development. After all presentations were made, staff and the development team answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. ORDINANCE NO.2022-63 — EXISTING TOWN CENTER Packet Pg. 6 2.A Moved by Johnson, seconded by Smith, to pass Ordinance No. 2022-63, approving an Amendment to Planned Development Ordinance No. 86-61, as amended for Approval of a Special Use for a Mixed Use Planned Development, Approval of a Final Plat of Subdivision and Approval of a Final Development Plan with Special Uses, Variations and Amendments for the property located at 100-228 N. McHenry Road (excluding 150 N. McHenry), and 270-314 N. McHenry Road, Buffalo Grove, IL to be known at The Clove, in accordance with materials contained in Board packets. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of June 20, 2022. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. ORDINANCE NO. 2022-64 — TAX INCREMENT FINANCING Moved by Johnson, seconded by Ottenheimer, to pass Ordinance No. 2022-64, providing for the issuance of Tax Increment Financing Revenue Notes (Buffalo Grove Lake Cook Road Project), of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, and providing for the Execution of a Depository Agreement and Note Orders to Connection Therewith, subject to review and approval of the Village Attorney. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of June 16, 2022. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. ORDINANCE NO. 2022-65 — SIDEWALK SERVICES Moved by Pike, seconded by Weidenfeld, to pass Ordinance No. 2022-65, authorizing sidewalk inspection and repair services and authorizing the Village Manager to enter into an agreement with Safe Step, LLC for an amount not to exceed $250,000.00 pending proposal review and approval by the Village Attorney Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of June 16, 2022, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. ORDINANCE NO.2022-66 — BUFFALO GROVE FF/PM Moved by Pike, seconded by Smith, to pass Ordinance No. 2022-66, approving a Letter of Agreement between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association to include wages for the period of May 1, 2022, to April 30, 2023. Mr. Malinowski reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared, after which he answered questions from the Board. d c 0 �a 0 a a Q Packet Pg. 7 2.A Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. ORDINANCE NO. 2022-67 — LAKE COOK ROAD WEST Moved by Pike, seconded by Johnson, to pass Ordinance No. 2022-67, authorizing a contract for Phase 1 Design Engineering Services with Civiltech Engineering Inc. for the Lake Cook Road West Project with project limits of Raupp Boulevard to Arlington Heights Road, subject to review and approval by the Village Attorney. Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of June 16, 2022. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. Weidenfeld, Johnson, Smith, Pike RECRUITMENT SERVICES Moved by Pike, seconded by Johnson, to authorize the Village Manager to enter into an Agreement with GovHr USA for Recruitment Services for the position of Chief of Police. Mr. Malinowski reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 5 — Ottenheimer, NAYS: 0 — None ABSENT: 1 — Stein Motion declared carried. Weidenfeld, Johnson, Smith, Pike QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda; there were none. ADJOURNMENT Moved by Weidenfeld, seconded by Smith, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The m meeting was adjourned at 8:40 P.M. APPROVED BY ME THIS 18th Village President Janet M. Sirabian, Village Clerk DAY OF Jules 2022 d c 0 7a 0 a a Q Packet Pg. 8 3.A Action Item : Approval of Warrant #1343 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval. TOTAL WARRANT #1343- $4,299,874.57 ATTACHMENTS: • Warrant #1343 SUMMARY (PDF) Trustee Liaison Weidenfeld Monday, July 18, 2022 Staff Contact Chris Black, Finance Updated: 7/13/2022 3:28 PM Page 1 Packet Pg. 9 VILLAGE OF BUFFALO GROVE WARRANT #1343 18-Jul-22 General Fund: 725,143.02 Parking Lot Fund: 241.54 Motor Fuel Tax Fund: 0.00 Debt Service Fund: 0.00 School & Park Donations: 0.00 Lake Cook Rd TIF Fund: 0.00 Capital Projects -Facilities: 121,697.68 Capital Projects-Vehicles/Equipment: 151,410.18 co Capital Projects -Streets: 190,774.21 cc 0 Retiree Health Savings (RHS): 87,289.94 2 Water Fund: 662,948.96 CL CL Buffalo Grove Golf Fund: 19,885.04 fY Arboretum Golf Fund: 33,486.89 Refuse Service Fund: 74,927.00 rn et Information Technology Internal Service Fund: 99,503.13 Central Garage Internal Service Fund: 130,094.50 cc Building Maintenance Internal Service Fund: 35,576.42 2,332,978.50 E PAYROLL PERIOD ENDING 06/23/2022 944,949.03 PAYROLL PERIOD ENDING 07/07/2022 1,021,947.04 1,966,896.07 TOTAL WARRANT #1343 4,299,874.57 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President I Packet Pg. 10 1 5.A Information Item : Acceptance of the 2021 Audit and Management Letter ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends acceptance. Attached for the Village of Buffalo Grove President and Board of Trustees review is the Financial Audit for Fiscal Year 2021. In accordance with state statute, this was completed and submitted to the State of Illinois Comptroller's Office. The financial audit is presented in the form of the Annual Comprehensive Financial Report. The purpose of the Comprehensive Annual Financial Report is to provide accurate and meaningful information concerning village's financial condition and performance. Independent auditors have verified that the village has fairly presented its financial position, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Representatives from Lauterbach and Amen, will provide a brief presentation and answer questions at the Board Meeting. ATTACHMENTS: • Buffalo Grove ACFR 1221 (PDF) Trustee Liaison Weidenfeld Monday, July 18, 2022 Staff Contact Chris Black, Finance Updated: 7/13/2022 3:08 PM Page 1 Packet Pg. 11 I 5.A.a I VILLAGE OF BUFFALO GROVE, ILLINOIS ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2021 Packet Pg. 12 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED DECEMBER 31, 2021 Prepared by: Finance Department Chris Black Finance DirectorNillage Treasurer Packet Pg. 13 S.A.a INTRODUCTORY SECTION This section includes miscellaneous data regarding the Village of Buffalo Grove, including: • List of Principal Officials • Organizational Chart • Letter of Transmittal • GFOA Certificate of Achievement for Excellence in Financial Reporting Packet Pg. 14 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS TABLE OF CONTENTS INTRODUCTORY SECTION PAGE List of Principal Officials 1 Organizational Chart 2 Letter of Transmittal 3 Certificate of Achievement for Excellence in Financial Reporting 7 FINANCIAL SECTION INDEPENDENT AUDITORS' REPORT 10 MANAGEMENT'S DISCUSSION AND ANALYSIS 14 BASIC FINANCIAL STATEMENTS Government -Wide Financial Statements Statement of Net Position 32 Statement of Activities 34 Fund Financial Statements Balance Sheet— Governmental Funds 36 Reconciliation of Total Governmental Fund Balance to the Statement of Net Position — Governmental Activities 38 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds 40 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities — Governmental Activities 42 Statement of Net Position — Proprietary Funds 44 Statement of Revenues, Expenses, and Changes in Net Position — Proprietary Funds 46 Statement of Cash Flows — Proprietary 48 Statement of Fiduciary Net Position 50 Statement of Changes in Fiduciary Net Position 51 Notes to Financial Statements 52 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Employer Contributions Illinois Municipal Retirement Fund 112 Police Pension Fund 113 Firefighters' Pension Fund 114 Packet Pg. 15 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS TABLE OF CONTENTS FINANCIAL SECTION — Continued REQUIRED SUPPLEMENTARY INFORMATION — Continued Schedule of Changes in the Employer's Net Pension Liability Illinois Municipal Retirement Fund Police Pension Fund Firefighters' Pension Fund Schedule of Investment Returns Police Pension Fund Firefighters' Pension Fund Schedule of Changes in the Employer's Total OPEB Liability Retiree Benefit Plan Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual General Fund COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Debt Service Fund Facilities Development - Capital Projects Fund Street Maintenance - Capital Projects Fund Vehicle Equipment Replacement - Capital Projects Fund Combining Balance Sheet - Nonmajor Governmental Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmaj or Governmental Funds Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Motor Fuel Tax - Special Revenue Fund Local Motor Fuel Tax - Special Revenue Fund Metra Parking Lot - Special Revenue Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual Water and Sewerage - Enterprise Fund Arboretum Golf - Enterprise Fund Combing Statement of Net Position - Nonmajor Enterprise Funds Combining Statement of Revenues, Expenses and Changes in Net Position Nonmajor Enterprise Funds Combining Statement of Cash Flows - Nonmajor Enterprise Funds Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual Buffalo Grove Golf - Enterprise Fund Refuse Service - Enterprise Fund Combining Statement of Net Position - Internal Service Funds PAGE 115 117 119 121 122 123 124 130 131 132 133 134 135 136 137 138 139 141 143 145 146 147 149 150 Packet Pg. 16 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS TABLE OF CONTENTS FINANCIAL SECTION — Continued COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES — Continued Combining Statement of Revenues, Expenses and Changes in Net Position Internal Service Funds Combining Statement of Cash Flows - Internal Service Funds Schedule of Revenues, Expenses and Changes in Fund Balance - Budget and Actual Information Technology - Internal Service Fund Central Garage - Internal Service Fund Building Maintenance - Internal Service Fund Combining Statement of Fiduciary Net Position - Pension Trust Funds Combining Statement of Changes in Fiduciary Net Position - Pension Trust Funds Schedule of Changes in Fiduciary Net Position - Budget and Actual Police Pension - Pension Trust Fund Firefighter's Pension - Pension Trust Fund Consolidated Year -End Financial Report Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Governmental Auditing Standards SUPPLEMENTAL SCHEDULES Long -Term Debt Requirements General Obligation Bonds of 2012 General Obligation Bonds of 2016 General Obligation Refunding Bonds of 2019 General Obligation Bonds of 2020 IEPA Loan Payable of 2043 - Pump Stations Improvements Installment Note Payable of 2015 STATISTICAL SECTION (Unaudited) Net Position by Component — Last Ten Fiscal Years Changes in Net Position — Last Ten Fiscal Years Fund Balances of Governmental Funds — Last Ten Fiscal Years Changes in Fund Balances of Governmental Funds — Last Ten Fiscal Years Assessed Value and Actual Value of Taxable Property— Last Ten Tax Levy Years Direct and Overlapping Property Tax Rates — Last Ten Tax Levy Years PAGE 151 152 153 154 155 156 157 158 159 160 161 164 165 166 167 168 169 172 174 176 178 180 182 Packet Pg. 17 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS TABLE OF CONTENTS STATISTICAL SECTION (Unaudited) - Continued Principal Property Tax Payers — Current Tax Levy Year and Nine Fiscal Years Ago Property Tax Levies and Collections — Last Ten Tax Levy Years Taxable Sales by Category — Last Ten Calendar Years Direct and Overlapping Sales Tax Rates — Last Ten Fiscal Years Ratios of Outstanding Debt by Type — Last Ten Fiscal Years Ratios of General Bonded Debt Outstanding — Last Ten Fiscal Years Schedule of Direct and Overlapping Governmental Activities Debt Schedule of Legal Debt Margin Demographic and Economic Statistics — Last Ten Fiscal Years Principal Employers — Current Fiscal Year and Nine Fiscal Years Ago Full -Time Equivalent Government Employees by Function/Program — Last Ten Fiscal Years Operating Indicators by Function/Program — Last Ten Fiscal Years Capital Asset Statistics by Function/Program — Last Ten Fiscal Years PAGE 184 185 186 188 190 192 193 194 195 196 198 200 202 Packet Pg. 18 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS List of Principal Officials December 31, 2021 Beverly Sussman Village President Board of Trustees Gregory S. Pike Joanne Johnson Eric Smith Appointed Officials Dane Bragg, Village Manager Christopher Stilling Deputy Village Manager Steven Casstevens Chief of Police Michael Skibbe Deputy Village Manager/Public Works Director Darren Monico Village Engineer Geoff Tollefson Golf Course Manager Brett Robinson Administrative Services Director Janet M. Sirabian Village Clerk Andrew Stein Lester Ottenheimer David Weidenfield Chris Black Finance Director/Village Treasurer William Baker Fire Chief Arthur Malinowski Human Resource Director Nicole Woods Director of Community Development Vacant Building Commissioner 1 Packet Pg. 19 S.A.a Residents of Buffalo Grove Village Board i Village Manager/+�+ Deputy Village Clerk J C ................................................. K.......................... d Deputy Village Deputy Village Manager Manger t0 ......................................................................................................................,, C Human Public Community Administrative = Finance Fire Communications Police Golf Operations Development Resources Works Services � 7 Q Building and Emergency Buildin N ieneral Services Medical Legal Patrol g °°° Purchasing Zoning Services Maintenance N N Fire Environmental Information L) Suppression Investi ations Central Garage Health """' g Technology Q and Rescue G1 > O Fire Planning & Econ Prevention En Engineering Records _ Development Traffic g g Mana ement ................................................................... ................................................................... &Education � 3 m.............. C Emergency Forestry & g Police Records E Mana ement Grounds S v cd ++ r� .................& Sewer Q Drainage Streets Water 2 Packet Pg. 20 13 U IT./ .ILO, i ,u It', OV Department of Finance & General Services Fifty Raupp Blvd. Buffalo Grove, IL. 60089-2100 Phone 847-459-2500 Fax 847.459-0332 July 11, 2022 The Honorable Beverly Sussman Members of the Village Board Citizens of the Village of Buffalo Grove The Annual Comprehensive Financial Report of the Village of Buffalo Grove for the year ended December 31, 2021, is submitted herewith. This report represents a comprehensive picture of the Village's financial activities during Fiscal Year 2021 and the financial condition of its various funds at December 31, 2021. State law requires that all general-purpose local governments publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with generally accepted accounting principles (GAAP) and audit in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. Management assumes full responsibility for the completeness and reliability of all information presented in the report based upon a comprehensive internal control framework. Because the cost of internal controls should not outweigh their benefits, the Village's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. Lauterbach & Amen, Independent Certified Public Accountants, have issued an unmodified (clean) opinion on the Village's financial statements for the fiscal year ended December 31, 2021. The independent auditors' report is presented at the front of the financial section of this report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of a Management's Discussion and Analysis (MD&A). The letter of transmittal is designated to complement the MD&A and should be read in conjunction with it. The Village of Buffalo Grove's MD&A can be found immediately following the report of the independent auditors. Profile of the Village of Buffalo Grove The Village of Buffalo Grove was incorporated March 7, 1958, and is located approximately 29 miles northwest of the downtown of the City of Chicago. The Village resides in both Cook and Lake Counties and spans 9.2 square miles and, based on the 2020 U.S. Census, serves a population of 43,212. The Village of Buffalo Grove is empowered to levy a property tax on real property located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which it has done from time to time. The Village became a home rule unit by referendum on July 1, 1980, giving it additional powers to tax and regulate in ways not specifically granted, or prohibited, by the Illinois Constitution. As a home rule entity, the Village has no tax rate or debt limits, nor is it required to conduct a referendum to authorize the issuance of debt or to increase property taxes. The Village operates under a Council/Manager form of government. Policy making and legislative authority are vested with the Village Board, which consists of a President and a six member Board of Trustees. The Village Board is responsible for passing ordinances and resolutions, adopting the annual budget, appointing committees, and hiring the Village's Manager and Attorney. The Village Manager is responsible for carrying out the policies, ordinances and resolutions of the Village Board, developing and presenting an annual budget, overseeing the day-to-day operations of the Village, and appointing department directors. The Village provides a full range of services including police and fire protection, construction and maintenance of streets and infrastructure, planning and zoning, water and sewer utilities, and general administrative services. The Village also operates two golf courses and a municipal commuter parking lot. To provide these services there were 202 full-time and 28 part-time/seasonal positions in the Fiscal Year 2021 annual budget. 3 Packet Pg. 21 S.A.a Budgetary Control and Accounting Systems The annual budget serves as the foundation for the Village's financial planning and as a management spending control document. All departments of the Village of Buffalo Grove are required to submit budget requests by a specified date each year. These requests serve as the starting point for budget development. The proposed budget is presented to the Village Board in November and adopted by ordinance in December concurrently with the property tax levy. Legal spending thresholds are established through the annual budget under the budget officer method. The Village Board is required to hold a public hearing on the budget document and must adopt a final budget no later than December 31 sr of each year. The budget is prepared by fund, department and program. Department directors may make transfers of budget allocations within a department. Transfers of budget allocations between funds, however, require the approval of the Village Board. All budget adjustments must be approved by the Village Board to amend the legal spending thresholds. The accounts of the Village are organized on the basis of funds, each of which is considered a separate and distinct accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Revenues are allocated to and accounted for in individual funds based upon the purpose for which they are to be expended and the means by which spending activities are controlled. The accounting records for general governmental operations are maintained on the modified accrual basis, with revenues being recorded when available and measurable and expenditures being recorded when the material or services are received and the liability is incurred. Accounting records for the Village's enterprise funds, internal service funds, agency funds and pension trust funds are maintained on the accrual basis of accounting. Factors Affecting Financial Condition Local Economy The Village of Buffalo Grove, like many other communities, suffered a major economic decline following the onset of the COVID-19 pandemic in March 2020. As Buffalo Grove and the metro area approach the end of the COVID-19 pandemic, the Village finds itself in a strong fiscal position due to proactive leadership at all levels of the organization. The Village Board and staff team have taken deliberate action to carefully monitor and adjust operating expenses while using more frequent projection methods to predict revenue trends. Additionally, the Village continues to pursue options to diversify revenue streams and reduce long-term liabilities. The Village is primarily residential, with supporting commercial activity and limited industrial and manufacturing activity. There are approximately 889 licensed businesses operating in the Village. The majority of residents are employed in management, professional, sales and office occupations. The Village's unemployment statistics have consistently been lower than the national and state averages, with an unemployment rate at the end of the year at 3.8 percent besting the state by 2.3 percent. External economic factors at the national and state level continue to impact the Village's revenue profile and, subsequently its ability to manage operating and capital resources. • Property tax collections totaled $16,970,657 which is a slight decline from the previous year's total of $17,035,362, a decrease of 0.4 percent. • Water and Sewer collections increased from $14,625,649 in 2020 to $16,326,679 in 2021; a total increase of 11.6 percent. • Sales taxes [net of rebates], both state shared and home rule, generated $16,013,176 in 2021, an increase of 31.8 percent. The Village equalized assessed valuation decreased by $30.8 million or 1.7 percent to $1.79 billion for the 2020 levy year. The Lake County portion of the Village's equalized assessed value decreased by 2.2 percent and Cook County portion grew by 0.23 percent. 4 Packet Pg. 22 S.A.a The unassigned fund balance of the General Fund will again exceed the 25 percent threshold of the subsequent year's budgeted expenditures, less non -operating transfers, which is policy established by the Village Board. Unassigned Budgeted Fiscal Year Ended Fund Balance Expenditures Percent December 31, 2012 $10,302,515 $29,768,828 34.61% December 31, 2013 $12,395,113 $35,511,109* 34.90% December 31, 2014 $13,225,644 $37,083,251 35.67% December 31, 2015 $14,991,907 $38,165,617 39.29% December 31, 2016 $16,143,726 $39,177,439 41.21% December 31, 2017 $18,902,476 $39,477,439 47.88% December 31, 2018 $17,039,974 $39,717,331 42.90% December 31, 2019 $18,939,974 $43,948,348 43.10% December 31, 2020 $20,134,162 $44,657,330 45.09% December 31, 2021 $22,485,209 $44,610,467 50.40% * Budget number includes employer pension costs beginning in FY 2013. Long -Term Financial Planning The Village compiles a General Fund Five -Year Financial Forecast annually which provides an analysis of future revenue and expenditures. This report is completed in tandem with the start of the annual budget process. Other long-range financial plans include the five-year Capital Improvement Plan, Twenty -Year Water Fund Pro - Forma, and a Twenty -Year Storm Sewer Pro Forma. The Village assesses its capital needs through the Capital Improvement Plan (CIP) update. This document is a planning tool to identify short and medium term capital needs (facilities, infrastructure and roadways) and measure those demands against the Village's ability to pay. For a project to be incorporated into the CIP, it must involve the creation, improvement, or acquisition of a tangible asset with an original cost of at least $25,000. The Village is in year two of a five-year Infrastructure Modernization Program that involves managing over $175 million in capital projects. Transportation -related projects represent a large percentage of the improvements at $76 million. Routine maintenance of existing streets accounts for $63 million of those projects. Approximately $32 million and $7.5 million respectively, is allocated to improving and maintaining the water utility and sanitary sewer systems. The Twenty -Year Water Fund Pro -Forma provides an overview of the Water Fund and adequacy of the current water rate to fund operating expenses and infrastructure improvements as well as generating areserve to continue with a pay-as-you-go approach to capital budgeting. The Reserve for Capital Replacement Funding Report lists all Village owned vehicles, the service life, and its respective reserve balance. Major Initiatives In 2021, the Village of Buffalo Grove issued nearly 3,400 commercial and residential building permits. These permits represent a total project valuation of $127 million invested into the Buffalo Grove community. In addition to building permit activity, the following major projects occurred in 2021: Plans neared completion regarding the Lake Cook Road Corridor implementation strategy to stimulate redevelopment of land within the corridor consistent with the adopted plan. Northwest Community Healthcare (NCH) and their development partner, MedProperties Group, continued to redevelop the 7.5 acre site at 15 S McHenry Road and 125 E Lake Cook Road into new four-story, 70,000 square foot medical office building to accommodate NCH. The project also includes a 4,900 square foot retail building. Work continued on the new Link Crossing Development by K. Hovnanian Homes. This project will have a total of 187 units and include a mix of 68 clustered single-family detached homes and 119 two-story townhomes. Packet Pg. 23 S.A.a The Village approved plans for the redevelopment of an existing office building at 700 E. Lake Cook Road into multiple uses including an 8,720 square foot convenience store, fuel center and car wash complex, 8,550 square foot retail center, and a 2,400 square foot quick service restaurant. In late 2021, the Village reviewed and approved a submission for the redevelopment and expansion of the Speedway gas station and 4,600 square foot convenience store. Located at 201 N. Milwaukee, the project is situated on approximately 3.5 acres of land and will service both personal and commercial vehicles. Additionally, Lou Malnati' Pizza announced it will consolidate its headquarters and move to 900 Busch Parkway. The 125,000 square foot building will service as the company's home office, e-commerce site and fulfillment center. Plans were approved for WJ Golf, the new tenant at the Arboretum Club, to renovate the building to offer indoor year-round golf simulators and private lessons, in addition to a newly refurbished and managed full -service dining and entertainment area. In November 2021, the Village passed a Memorandum of Understanding with Kensington Development Partners to redevelop the 20-acre Town Center property at Route 83 and Lake Cook Roads. The proposed redevelopment is a new, modern central entertainment and residential district anchored by a national grocery store, retail shops, a park, restaurants and luxury multi -family residential and includes 65,000 square feet of retail space. Project costs are estimated to exceed $150 million. In 2021, 53 businesses opened, expanded and/or relocated in the Village of Buffalo Grove. Awards and Acknowledgments The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the Village of Buffalo Grove for its Annual Comprehensive Financial Report for the fiscal year ended December 31, 2020. This was the thirty-ninth consecutive year that the government has received this prestigious award. To be awarded a Certificate of Achievement, the government published an easily readable and efficiently organized Annual Comprehensive Financial Report. This report satisfies both GAAP and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current Annual Comprehensive Financial Report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. In addition, the Village also received the GFOA's Distinguished Budget Presentation Award for its annual budget document for the fiscal year beginning January 1, 2021. In order to qualify for the Distinguished Budget Presentation Award, the Village's budget document had to be judged proficient as a policy document, a financial plan, an operations guide, and a communications device. The preparation of this report would not have been possible without the dedicated services of the entire staff of the Finance Department. Credit also must be given to the Village President and Board of Trustees, and the Village Manager Dane Bragg for their assistance in planning and conducting the fiscal affairs of the Village in a responsible manner. Respectfully submitted, Chris Black Director of Finance/Village Treasurer Packet Pg. 24 S.A.a Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to Village of Buffalo Grove Illinois For its Annual Comprehensive Financial Report For the Fiscal Year Ended December 31, 2020 Executive Director/CEO 7 Packet Pg. 25 S.A.a FINANCIAL SECTION This section includes: 0 Independent Auditors' Report • Management's Discussion and Analysis • Basic Financial Statements • Required Supplementary Information • Combining and Individual Fund Statements and Schedules • Supplemental Schedules Packet Pg. 26 S.A.a INDEPENDENT AUDITORS' REPORT This section includes the opinion of the Village's independent auditing firm. Packet Pg. 27 �17111,11 Lauterbach668 IN RIMER ROAD • NAPERVIfL L F IIII C>I.1 . n., L m.. ZIN�. PHONE 630 393 1483 , FAX 630.393.1516 www.IaUteirbachamen.com CERTIFIED [IJI ..VC ACCOUNTANTS INDEPENDENT AUDITOR'S REPORT July 11, 2022 The Honorable Village President Members of the Board of Trustees Village of Buffalo Grove, Illinois Opinions We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the Village of Buffalo Grove, Illinois, as of and for the year ended December 31, 2021, and the related notes to the financial statements, which collectively comprise the Village's basic financial statements as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the Village of Buffalo Grove, as of December 31, 2021, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Village, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Village's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. 10 Packet Pg. 28 S.A.a Village of Buffalo Grove, Illinois July 11, 2022 Page 2 Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on atest basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Village's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Village's ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control -related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information, as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. 11 Packet Pg. 29 S.A.a Village of Buffalo Grove, Illinois July 11, 2022 Page 3 Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Village of Buffalo Grove, Illinois' basic financial statements. The other supplementary information and supplemental schedules are (is) presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, other supplementary information and supplemental schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Information Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor's report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. .Llact&z" & ,46W, .L4v LAUTERBACH & AMEN, LLP 12 Packet Pg. 30 S.A.a L m MANAGEMENT'S DISCUSSION AND ANAYLSIS J C E d cC C m 2 C cC 7 Q N O N 13 Packet Pg. 31 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 The Village of Buffalo Grove's Management's Discussion and Analysis (MD&A) offers the readers of the Village of Buffalo Grove's financial statements this narrative overview and analysis of the financial activities of the Village of Buffalo Grove for the fiscal year ended December 31, 2021. This information presented here should be considered in conjunction with additional information provided in the letter of transmittal, which is found in the introductory section of this report, and the Village's financial statements, which can be found in the basic financial statement section of this report. Financial Highlights • The assets and deferred outflows of the Village exceeded its liabilities and deferred inflows at December 31, 2021 by $101.2 million (net position). The Net Position for governmental activities is $36.7 million or 36.3 percent of the total, and business -type activities account for $64.5 million. Of this amount, $0.6 million is unrestricted. Governmental activities unrestricted amount is ($19.6) million at the end of the year. This negative amount of unrestricted assets is directly related to the recognition of all retirement obligations in noncurrent liabilities, which is $44.6 million for 2021 (a decrease of $15.1 million or 33.9% from 2020). • The Village's total debt decreased by $3.0 million (or 7.4 percent). Total general bonded debt outstanding is $32.0 million as of December 31, 2021. The General Fund transferred $0.7 million from fund balance to the Capital Projects Fund. • The Village's net position increased by $25.1 million (or 33.0 percent) from a restated beginning balance of $76.1 million during the fiscal year ending December 31, 2021. The governmental net position increased by $16.7 million (83.5 percent) from a restated beginning balance of $20.0 million and the business -type activities net position increased by $8.4 million (15.0 percent) from a restated beginning balance of $56.1 million. • As of December 31, 2021, the Village of Buffalo Grove's General Fund reported ending fund balance of $38.3 million, an increase of $7.8 million from the prior year. Of this amount, $22.5 million was unassigned. Beginning net position was restated to reflect an error in recognition of capital assets for both the governmental and business -type activities. Overview of the Financial Statements The MD&A is intended to serve as an introduction to the Village's basic financial statements. The Village of Buffalo Grove's basic financial statements are comprised of three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements. Government -wide financial statements The government -wide financial statements are designed to provide readers with a broad overview of the Village's finances similar to the corporate sector in that all governmental and business -type activities are consolidated into one total for the Primary Government. 14 Packet Pg. 32 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 The statement of net position presents information on all assets and deferred outflows and liabilities and deferred inflows, with the difference between the two reported as net position. Changing of the net position total over time can be one useful indicator in assessing the financial position of the Village. This statement combines and consolidates governmental funds' current financial resources (short-term spendable resources) with capital assets and long-term obligations using the accrual basis of accounting and economic resources measurement focus. The statement of activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event causing the change occurs, regardless of the timing of related cash flows. Revenues and expenses are reported in this statement for some items that will result in cash flows in future fiscal periods (e.g., uncollected taxes). Both of the government -wide financial statements distinguish functions of the Village that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the Village include public safety (police and fire), public works, streets and sidewalks, community development, and general government. Property taxes, state and home rule sales tax, shared state income tax, real estate transfer tax, prepared food and beverage tax, and utility taxes finance most of these services. The Business -type Activities reflect private sector type operations and include Water and Sewer Funds, Refuse Fund, Buffalo Grove Golf Course and Arboretum Golf Course. The intent is for the fees to cover the costs of operations, infrastructure replacement, and debt services expenses. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Village uses fund accounting to ensure and demonstrate fiscal accountability and legal compliance. All of the funds of the Village can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental Funds are used to account for primarily the same functions reported as governmental activities in the government wide financial statements. The focus, unlike the government -wide financial statement, is on the sources and uses of available resources (cash and cash equivalents), in order to provide a near, or short-term view of the Village's operations. This information is useful in the evaluation of short- term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. 15 Packet Pg. 33 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 The Village of Buffalo Grove maintains nine individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General, Debt Service, Facilities Development, Street Maintenance, and Vehicle Equipment Replacement Funds, which are classified as major funds. Data on the other four governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non -major governmental funds is provided in the form of combining statements elsewhere in the report. Proprietary Funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The Village uses enterprise funds to account for its water and sewer utility, refuse service, and activities at the Buffalo Grove and Arboretum Golf Courses. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate infonnation for the Water and Sewer Fund and the Arboretum Golf Fund as they are considered major funds. Fiduciary Funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are reflected in the government -wide financial statement since the implementation of GASB 67 & 68. The implementation was completed in fiscal year 2015. The accounting used for fiduciary funds is much like that used for proprietary funds. Notes to the financial statement provide additional information that is essential to a full understanding of the data provided in the government - wide and fund financial statements. Other Information. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the budgetary comparison to actual for the general fund, as well as the Village's progress in funding its obligation to provide pension and retiree benefit plans to its employees. Government -wide Financial Analysis The assets and deferred outflows of the Village of Buffalo Grove exceeded liabilities and deferred inflows by $101.2 million as of December 31, 2021. The largest portion of the Village's net position reflects its net investment in capital assets ($95.7 million). Those capital assets include land, buildings, streets, utility infrastructure, and equipment, less any outstanding debt related to the original acquisition. The Village uses these capital assets to help facilitate service delivery to its residents; consequently, these assets are not available for future spending. Although the Village's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay the debt must be provided from other sources, since the capital assets cannot be used to reduce these liabilities. A portion of the Village's net position ($4.9 million) represents resources that are subject to external restrictions on how they may be used, of that amount $3.8 million is restricted for improvements to roadway, public infrastructure, and other municipal public improvements. The remaining balance of unrestricted net position of $0.6 million includes ($19.6) million in governmental activities which reduces total net position due to GASB 68 and 75, which requires the Village to show the outstanding retirement obligations in noncurrent liabilities. The total increase in unrestricted net position from the prior year is $19.5 million (103.2 percent). 16 Packet Pg. 34 VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 S.A.a The Village's combined net position increased by $25.1 million as a result of governmental activities increasing by $16.7 million and business -type activities increasing by $8.4 million. The net position of the Village's governmental fund was $36.7 million. The Village's unrestricted net position for governmental activities that are available for day-to-day financial operations were ($19.6) million compared to ($35.6) million at December 31, 2020. The net position of business -type activities was $64.5 million. The business type activities unrestricted net position increased by $3.5 million from the previous year. Village of Buffalo Grove's Net Position (in Millions)* L m Governmental Business -Type J Activities Activities Total 2021 2020 2021 2020 2021 2020 as Assets Current / Other Assets $ 76.5 72.4 23.3 19.3 99.8 91.7 Capital Assets 78.0 71.6 49.8 44.6 127.8 116.2 = Total Assets 154.5 144.0 73.1 63.9 227.6 207.9 a Deferred Outflows 14.6 12.2 2.3 2.3 16.9 14.5 Total Assets/Deferred Outflows 169.1 156.2 75.4 66.2 244.5 222.4 N N Liabilities N Current Liabilities 8.3 7.5 2.2 1.4 10.5 8.9 U_ c.) Non -Current Liabilities 76.7 93.9 7.8 8.9 84.5 102.8 Q Total Liabilities 85.0 101.4 10.0 10.3 95.0 111.7 as c 'P V O Deferred Infows 47.4 35.6 0.9 0.5 48.3 36.1 Total Liabilities/ Deferred Inflows 132.4 137.0 10.9 10.8 143.3 147.8 m c a� Net Position: E Net Investment in Capital Assets 51.4 50.8 44.3 38.7 95.7 89.5 s U Restricted 4.9 4.0 - - 4.9 4.0 a Unrestricted (19.6) (35.6) 20.2 16.7 0.6 (18.9) Total Net Position 36.7 19.2 64.5 55.4 101.2 74.6 * Values may differ from financials due to rounding. 17 Packet Pg. 35 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 Normal Impacts There are five basic (normal) transactions that will affect the comparability of the Statement of Net Position summary presentation. Net Results of Activities — which will impact (increase/decrease) current assets and unrestricted net position. Borrowing of Capital — which will increase current assets and long-term debt. Spending Borrowed Proceeds on New Capital — which will reduce current assets and increase capital assets. There is a second impact, an increase in invested in capital assets and an increase in related net debt which will not change the net investment in capital assets. Reduction of Capital Assets through Depreciation — which will reduce capital assets and net investment in capital assets. Current Year Impacts At the end of the current fiscal year, the Village reported positive balances in all three categories of net position, both for the government as a whole, as well as for its separate governmental and business -type activities. Within the governmental activities, the Village increase in "Current and Other Assets" of $4.1 million is primarily related to $1.6 million more in cash and investments and $2.4 million more in receivables. The Village experienced an increase of $1.1 million (23.4 percent) in service charge revenues, $6.0 million (51.7 percent) in sales and use taxes, $1.0 million (27.7 percent) in income taxes, $0.6 million (60.0 percent) in property transfer taxes, and $0.9 million (36 percent) in other revenues. Property taxes and utility taxes stayed consistent to the prior year. The Village experienced a decrease of $0.2 (22.2 percent) in telecommunications taxes, $0.6 (15.8 percent) in operating grants/contributions, and $0.3 (15.0 percent) in capital grants/contributions. The Village maintained capital improvement and asset purchases in 2021. The Village has adopted a philosophy of funding capital improvements to a large extent on a pay-as-you-go basis, and retires debt obligations quickly, resulting in positive net position calculations. Declines in "Capital Assets" are primarily as a result of depreciation. Changes in Net Position. The Village's total revenues and expenses for governmental and business -type activities are reflected in the following chart: 18 Packet Pg. 36 VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 S.A.a Village of Buffalo Grove's Changes in Net Position (in Millions)* Governmental Business -Type Activities Activities Total 2021 2020 2021 2020 2021 2020 Revenues Program Revenues Charges for Services $ 5.8 4.7 19.9 18.2 25.7 22.9 L Grants / Contributions m Operating 3.2 3.8 - - 3.2 3.8 J Capital 1.7 2.0 - 0.3 1.7 2.3 c £ General Revenues a, Property Taxes 17.0 17.0 - - 17.0 17.0 Sales and Use Taxes 17.6 11.6 - - 17.6 11.6 Income Taxes 5.6 4.6 - - 5.6 4.6 0 Telecommunications Taxes 0.7 0.9 - - 0.7 0.9 Utility Taxes 2.6 2.6 - - 2.6 2.6 a Property Transfer Taxes 1.6 1.0 - - 1.6 1.0 N Other General Revenues 3.4 2.5 0.8 0.6 4.2 3.1 Total Revenues 59.2 50.7 20.7 19.1 79.9 69.8 N Expenses General Government 7.7 7.2 - - 7.7 7.2 Q Public Safety 23.9 26.1 - - 23.9 26.1 a� c L Public Works 8.0 7.7 - - 8.0 7.7 cD 0 Interest 1.0 1.2 - - 1.0 1.2 Water - - 10.5 10.4 10.5 10.4 m Sewer - - 0.9 0.8 0.9 0.8 Golf - - 2.8 2.6 2.8 2.6 E Total Expenses 40.6 42.2 14.2 13.8 54.8 56.0 s v Change in Net Position a Before Transfers 18.6 8.5 6.5 5.3 25.1 13.8 Transfers (1.9) (1.6) 1.9 1.6 - - Change in Net Position 16.7 6.9 8.4 6.9 25.1 13.8 Net Position - Beginning as Restated 20.0 12.3 56.1 48.5 76.1 60.8 Net Position - Ending 36.7 19.2 64.5 55.4 101.2 74.6 * Values may differ from financials due to rounding. 19 Packet Pg. 37 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 Normal Impacts Revenues Economic Condition — which can reflect a declining, stable or growing economic environment and has a substantial impact on property, sales, income, utility tax revenues as well as public spending habits for building permits, elective user fees and volumes of consumption. IncreaselDecrease in the Village Approved Rates — while certain tax rates are set by statute, the Village has significant authority to impose and periodically increase/decrease rates (water, building and licensing fees, ambulance fee, etc.). Changing patterns in Intergovernmental and Grant Revenue — (both recurring and non -recurring) — certain recurring revenue (state shared revenues) may experience significant changes periodically while non- recurring (one-time) grants are less predictable and often distorting in their impact on year-to-year comparisons. Market Impact on Investment Income — the Village's investment portfolio is structured to meet certain liabilities as they become due and the income generated is subject to market conditions that may cause the investment income to fluctuate. Expenses Changes in Authorized Personnel — changes in service demand may cause the Village to increase/decrease authorized staffing. Salary Increase (general wage adjustments and merit) — compensation adjustments to ensure the Village can attract and retain high level employees. Inflation - while overall inflation appears to be reasonably modest, the Village is a major consumer of certain commodities such as supplies, fuels, and parts. Some functions may experience unusual commodity - specific increases (e.g. fuel, road salt). Current Year Impacts Government Activities: Governmental activities increased the Village's net position by $16.7 million to $36.7 million. Significant elements contributing to this net change are as follows; Revenues: Revenues for the Village's governmental activities for the year ended December 31, 2021 were $59.2 million, an increase of $8.5 million or 16.8 percent. Property taxes continue to be one of the Village's largest source of revenue (28.7 percent) at $17.0 million. Included within the property tax revenues are the pension levies for the Police and Firefighter Pension Funds and IMRF/Social Security. The pension levies account for 40.7 percent of the property tax levy. Other taxes and intergovernmental revenue including sales tax, state income tax, utility tax, prepared food and beverage tax, hotel tax, and real estate transfer tax total $31.5 million or 53.2 percent of total governmental activities revenue. Property taxes decreased by $0.06 million. There was a 0.3% decrease in the corporate agency tax levy collected in 2021, primarily due to the deferred collection of property tax payments in Cook County. The corporate levy for 2021, to be collected in 2022, is funding Police and Fire Protection. 20 Packet Pg. 38 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Management's Discussion and Analysis (Unaudited) December 31, 2021 Village of Buffalo Grove 2021 Revenue by Source Govenmental Activities ,,,,, 6% 10% 30% Charges for Service iiiiiii Grants and Contributions it Property Tax 1111111 Sales and Use Tax uuuuui Income Tax 29% o:: Telecommunication iiiiiii Utility Tax 000i Property Transfer Tax Other Taxes The Police Protection levy increased $0.2 million (7.9 percent) and the Fire Protection Levy increased $0.35 million (17.6 percent). The total tax levy increased marginally by 0.08 percent. Sales and use tax increased by $6.0 million compared to the previous year. The increase was due in part to sales tax rebates being newly classified as an expense in 2021. Telecommunications taxes decreased $0.2 million compared to prior year. Income taxes continue to rebound increasing $1.0 million from FY 2020, a 21.7 percent change. Utility taxes stayed consistent with prior year. Property transfer taxes increased $0.6 million compared to prior year. Income tax and sales and use tax are key indicators for the Village of Buffalo Grove's local economy and are improving year over year. Expenses: The cost of all governmental activities this year was $40.6 million, a decrease of 3.8 percent from 2020 ($42.2 million). The largest decrease was made in Public Safety expenses $2.2 million in 2021. General Government expenses increased by $0.5 million (6.9 percent) and Public Works expenses increased by $0.3 million (3.9 percent). Village of Buffalo Grove 2021 Expenses by Function Governemntal Activities Expenses 9% 21 uuuuui General Government uuuuui Public Safety iiiiiii Public Works 59% uuuuui Interest 21 Packet Pg. 39 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 The Statement of Activities shows that $5.8 million in revenue was generated to finance the services rendered by the user fees. Another $4.9 million in revenue was generated by operating and capital grants and other contributions that was expended for capital improvement. Business -Type Activities: Business -type activities net position increased by $8.4 million. Significant changes are noted below. Revenue: Water sales increased $1.3 million from the previous year. The total amount pumped was 1.26 billion gallons in 2020 versus 1.29 billion in 2021. The utility increased revenue with a 4.0 percent water rate increase. There was a slight increase in water consumed of .01 billion gallons (.84 percent). The two golf courses generated $2.6 million in 2021, $0.1 million (4 percent) better than 2020 earnings. The following graph shows a comparison of revenues and expenses for each business type activity (excludes non -operating activity, transfers and GAAP adjustments). 20.0 15.0 10.0 5.0 0.0 ExpensesVillage of Buffalo Grove 2021 Business Type Activities Revenues and Water Fund Refuse Fund Arboretum Golf Buffalo Grove Golf +. a ry- Expenses: Expenses from all business -type activities increased by $0.4 million or 3.6 percent. The Water Fund expenses increased by $0.2 million, which compares favorably to a budgeted increase in expenses. Golf expenses were increased in 2021 to $2.8 million in total or 7.7 percent. Financial Analysis of the Village's Funds As noted earlier, the Village utilizes fund accounting to ensure and demonstrate compliance with finance related legal requirements. Governmental Funds The focus of the Village's governmental funds is to provide information on near -teen inflows, outflows, and balances of spendable resources. 22 Packet Pg. 40 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 The Village's governmental funds for the year ended December 31, 2021, reflect a combined fund balance of $51.2 million on its balance sheet. This represents a $0.5 million dollar increase over the balance posted last year. Governmental revenues increased a total of $8.4 million. Sales taxes, both state shared and home rule, increased by $6.1 million dollars. The increase was due in part to sales tax rebates being newly classified as an expense in 2021. State shared income taxes increased by $1.0 million and building permit revenues increased by $0.9 million. Governmental expenditures increased over prior year by $2.1 million. Due to the issuance in bonds in 2020, the net decrease in Fund Balance for the Debt Service Fund in 2021 was $8.6 million compared to a combined increase in all other Governmental Funds of $9.1 million. Of the total fund balance of $51.2 million, $22.5 million is unassigned indicating availability for future obligations. The 2021 unassigned fund balance increased by $2.4 million. Nonspendable fund balance ($0.58 million) represents amounts set aside for inventory and deposits. Restricted fund balance ($12.9 million) relates to the remaining proceeds available on the 2020 General Obligation Bond, federal and state seizure funds, and non -major special revenue fund balances including the Motor Fuel Tax and Local Motor Fuel Tax funds. Committed fund balance ($15.2 million) is to be used for future capital replacement. The General Fund is the Village's main operating fund and accounts for core municipal services including, public safety (police and fire), public works, community development, and general administration. As such, its useful to review the liquidity of the fund by comparing the unassigned fund balance against the operating General Fund operating budget. As of December 31, 2021, the unassigned fund balance represents 45.7 percent of the FY 2021 operating budget. The Fund Balance of the General Fund increased by $7.7 million for the fiscal year ended December 31, 2021. Village of Buffalo Grove 2021 General Fund Revenue (in millions) .e �� � Js, c e 1� �Jo ,a le- General Fund revenues increased by $8.5 million in 2021. The most notable increases were in state shared sales tax and home rule sales tax of $3.0 million and $3.1 million, respectively. As noted earlier, the increase was due in part to sales tax rebates being newly classified as an expense in 2021 Income tax increased $1.0 million (23.49 percent) and local use tax decreased $0.24 million (12.8 percent). Real estate transfer taxes increased by $0.62 million (61.9%) while building permit revenue increased by $0.91 million (73.1%). Other State of Illinois shared revenues increased $74,751 (0.58%). The overall increase in the General Fund revenue was 18.3 percent, while expenditures increased 4.4 percent ($1.9 million) in 2021. 23 Packet Pg. 41 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 . • • : • •1111 III II • MUM GovernmentGeneral rlic Safety Public Works.r Outlay The surplus of revenues over expenditures (before other financing sources/uses) was $10.5 million. Adding in the Other Financing Sources (Uses), the net change to fund balance resulted in an increase of $7.7 million. Public Safety Expenditures increased $0.5 million, 1.7 percent, in FY 2021. Public Works decreased 10.0 percent ($0.7 million) and General Government spent $2.1 million more in 2021 versus 2020. Special Revenue Funds have a combined fund balance of $3.8 million as of December 31, 2021. In 2021 the Village continued its initiative to improve local roadways by resurfacing streets, repairing bridges, and maintaining street, curb and gutter as needed. These projects were funded through Motor Fuel Tax (MFT) funds, Local Motor Fuel Tax (LMFT) funds, the Capital Projects Street Fund, and grant revenues in 2021. Revenues received from the state share of the motor fuel tax were $2.6 million and local share of motor fuel tax of $0.5 million. The scope of each year's identified maintenance, as determined through pavement analysis studies, typically surpasses the revenues received. The Capital Projects Street Fund expended $7.5 million which was mostly transferred from the General Fund. Some street projects tied to grant funding are not complete as of December 31, 2021, the remainder will be expended in FY 2022. The Village continues to make streets a priority spending over the annual allotment for MFT by transferring general fund revenues to funds that build and improve roadway infrastructure. The Debt Service Fund has a fund balance of $8.2 million at the end of FY 2021, The Village debt totals $32.0 million, all general obligation bonds, and retired $1.6 million in principal in the current year. The interest paid associated with the debt retired was $1.2 million. Debt per capita is $927.13 as of December 31, 2021. Proprietary Funds The Village of Buffalo Grove's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. The Village reports that both the Water and Sewer Fund and the Arboretum Golf Course as major proprietary funds. The Water and Sewer Fund accounts for all operating expenses of the municipal water system. Water is purchased wholesale from the City of Evanston through the Northwest Water Commission of which the Village is one of four members. Sanitary sewer service is provided by the Lake County Public Works Department for those property owners in Lake County. The Village acts as a billing partner to reduce administrative costs. The Metropolitan Water Reclamation District of Greater Chicago handles all the sanitary sewer treatment for Cook County residents and recovers its expenses through a property tax levy. 24 Packet Pg. 42 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 The water and sewer utility experienced net operating income before interest and transfers of $5.8 million for FY 2021, an increase of $1.4 million (31.8 percent) from the prior fiscal year. A rate increase of 4% percent was applied to all water and sewer usage. Sewer operations accounted for 33.8 percent, or $5.0 million of the total Water and Sewer operational expenditures. Water operations accounted for $ L8 million (12.4 percent) and capital outlay for both systems totaling $6.1 million (41.2 percent). The purchase of water accounted for 12.5 percent, or $1.9 million. Sanitary sewer fees collected on behalf of Lake County Public Works was $3.5 million for FY 2021. These two pass -through expenses account for 36.42 percent of the total operating expense of the fund. Non -operating revenue (expense) decreased $68,016 due to investment income. The unrestricted net position of the Water and Sewer Fund at the end of the current fiscal year was $18.8 million and of that amount $8.8 million is the Village's equity interest in the Northwest Water Commission. The installment note to pay down the water meter replacement project is $5.1 million, or 55.3 percent, of total liabilities in the water and sewer enterprise. The note is paid off by the increased margin of water metering accuracy. The Village of Buffalo Grove owns and operates two municipal golf courses. The Village also reported the Arboretum Golf Course Fund as a major proprietary fund. This fund accounts for all operations of the Arboretum Golf Course. The course reported a year end unrestricted net position balance of $0.85 million. Total revenues were up $55,000 from 2020. The Buffalo Grove Golf Course generated $1.5 million in operating revenue while incurring $1.2 million in operating expenses. A total of 71,617 paid rounds were played between the two courses in 2021. 25 Packet Pg. 43 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 General Fund Budgetary Highlights The budget is formally presented to the Village Board in November and approved in December in conjunction with the tax levy request. As the Village operates under the Budget Officer Act, a public hearing, for public comment is conducted, before the budget is adopted. The budget document sets the legal spending ceiling for each fund and serves as the day-to-day management tool to ensure fiscal accountability. General Fund Budgetary Highlights For the Fiscal Year Ended December 31, 2021 (in thousands)* Revenues and Transfers: Taxes Charges for Services Fines and Fees Licenses and permits Other Revenues Transfers In Total Revenues and Transfers Expenditures and Transfers Expenditures Transfers Out Total expenditures and Transfers Final Budget Actual $ 39,851 47,041 2,349 3,295 1,545 2,206 356 302 1,199 2,184 1,780 1,431 47,080 56,459 44,610 4,566 44,561 4,157 49,176 48,718 Change in fund balance (2,096) 7,741 * Values may differ from financials due to rounding. Revenue (taxes) performed better than expected due to stronger than anticipated sales, income tax, real estate transfer taxes and building permit revenue. Actual expenditures performed better than budget due to the reduction in transfers out to other funds. Capital Assets At the end of December 31, 2021, the Village bad a combined total capital assets of $127.8 million invested in a broad range of capital assets including, buildings, streets, storm sewers, and equipment. This amount represents a net increase (including additions and deductions) of $10.1 million. 26 Packet Pg. 44 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 Village of Buffalo Grove Capital Assets at Year End (in millions)* Governmental Business -Type Activities Activities Total 2021 2020 2021 2020 2021 2020 Land $ 39.5 39.5 6.2 6.2 45.7 45.7 Construction in Progress 8.0 3.0 5.2 1.8 13.2 4.8 Buildings 4.2 4.4 0.6 0.7 4.8 5.1 Equipment and Vehicles 7.4 7.7 0.1 - 7.5 7.7 Land Improvements 2.5 2.6 - - 2.5 2.6 Streets and Storm Sewers 16.4 15.1 - - 16.4 15.1 Water and Sewer Infrastructure - - 37.7 36.7 37.7 36.7 78.0 72.3 49.8 45.4 127.8 117.7 * Values may differ from financials due to rounding. The Governmental Activities net capital assets increased from last year by $5.7 million (7.9 percent). For the Business -type activities, the net capital assets increased by $4.4 million or (9.7 percent). The capital activity for the Village of Buffalo Grove is mostly in streets, water and sewer, and vehicles, including the construction in progress in these areas. The amounts added to the asset classes was offset by accumulated depreciation and not shown in the table above. Detailed information on the Village's capital assets is included in Note 3. Long -Term Debt At year end, the Village had total debt outstanding of $37.5 million as shown in the next table: Village of Buffalo Grove Long -Term Debt (in millions)* Governmental Business -Type Activities Activities Total 2021 2020 2021 2020 2021 2020 General Obligation Bonds $ 32.0 34.6 - - 32.0 34.6 IEPA Loans - - 0.3 0.3 0.3 0.3 Installment Contracts Payable - - 5.2 5.6 5.2 5.6 32.0 34.6 5.5 5.9 37.5 40.5 * Values may differ from financials due to rounding. The Village maintains assigned "AAA" ratings on its general obligation bonds from Standard and Poor's Corporation. Moody's Investor Services rates the Village of Buffalo Grove as "AAl". 27 Packet Pg. 45 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 The total per capita general obligation (GO) debt for the community stands at $795.26 and represents 0.64 percent of the equalized assessed valuation of the Village. The Village, under its home rule authority, does not have a legal debt limit. Detailed information on the Village's long-term debt can be found in Note 3 Economic Factors and Next Year's Budgets and Rates The Village entered 2022 with a balanced operating budget. The budget for the fiscal year beginning January 1, 2022, is $118,384,488 a 4.7 percent increase from the previous year. The operating budget totals $52,136,718 resulting in a 6.0 percent increase over the previous year. Total capital spending during the year is estimated to be $22.1 million. Continued emphasis will remain on developing innovative ways to deliver services and reduce costs while actively working to improve sales tax collections through economic development. In 2022, the Village enters year 2 of a five-year capital program to address the community's water and sanitary sewer system infrastructure replacement and street resurfacing and reconstructions projects. The additional funding that increases in water and sewer utility rates as well as the new fixed facility fees bring in are allocated entirely to capital projects and used to offset debt service exposure in the property tax levy. Property taxes remain the Village's most stable revenue although the total assessed value of all taxable property was not expected to increase for the 2021 tax levy (extended and collected in 2022). A tax levy was adopted for the 2022 budget at the same level as the prior year for an increase of 0.0 percent. The Village mitigated an additional $3.34 million in levied taxes through full abatements of the 2016 and 2020 bonds, as well as a partial abatement of the 2012 bonds. If these amounts were not abated the levy increase would have been 19.6 percent. The Village will use operating funds to pay the bond payable amount not covered by the tax levy. A Storm Water Management User Fee introduced in the FY 2016 budget offsets the costs related to maintaining, repairing and developing an infrastructure reserve for future system needs. This revenue stream has resulted in an additional $1.1 million to the General Fund that is funding new and replacement storm sewer infrastructure. Budgeted expenditures include general wage adjustments for non -represented employees and contractual salary adjustments which are part of labor agreements. The Village currently has two represented employee groups (police and fire). Health insurance increases are minimized by the economies of scale provided by the Village's membership in the Intergovernmental Personnel Benefits Cooperative (IPBC). In 2022, included in the budget are monies to restore a portion of the positions eliminated as part of the 2021 Budget due to Covid-19 and its economic impact. 28 Packet Pg. 46 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Management's Discussion and Analysis (Unaudited) December 31, 2021 CONTACTING THE VILLAGE'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, customers, investors, and creditors with a general overview of the Village's finances and to demonstrate the Village's accountability for the money it receives. Questions concerning this report or requests for additional financial information should be directed to Chris Black, Director of Finance or Christine Berman, Deputy Director of Finance, Village of Buffalo Grove, 50 Raupp Boulevard, Buffalo Grove, IL 60089. 29 Packet Pg. 47 S.A.a BASIC FINANCIAL STATEMENTS The basic financial Statements include integrated sets of financial statements as required by the GAS13. The sets of statements include: • Government -Wide Financial Statements • Fund Financial Statements Governmental Funds Proprietary Funds Fiduciary Funds In addition, the notes to the financial statements are included to provide information that is essential to a user's understanding of the basic financial statements. 30 Packet Pg. 48 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Net Position December 31, 2021 See Following Page 31 Packet Pg. 49 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Net Position December 31, 2021 ASSETS Current Assets Cash and Investments Receivables - Net of Allowances Pre paids/Inventories Total Current Assets Noncurrent Assets Capital Assets Nondepreciable Depreciable Accumulated Depreciation Other Assets Investment in Joint Venture Total Noncurrent Assets Total Assets DEFERRED OUTFLOWS OF RESOURCES Derferred items - ARO Deferred Items - IMRF Deferred Items - Police Pension Deferred Items - Firefighters' Pension Deferred Items - RBP Total Deferred Outflows of Resources Total Assets and Deferred Outflows of Resources Governmental Business -Type Activities Activities Totals $ 49,222,036 11,605,786 60,827,822 26,709,358 2,878,126 29,587,484 583,442 37,432 620,874 76,514,836 14,521,344 91,036,180 47,508,397 11,445,101 58,953,498 115,338,357 94,760,463 210,098,820 (84,816,431) (56,441,936) (141,258,367) 78,030,323 49,763,628 127,793,951 - 8,782,108 8,782,108 78,030,323 58,545,736 136,576,059 154,545,159 73,067,080 227,612,239 - 1,598,350 1,598,350 2,358,127 430,577 2,788,704 4,454,306 - 4,454,306 3,659,202 - 3,659,202 4,108,162 232,617 4,340,779 14,579,797 2,261,544 16,841,341 169,124,956 75,328,624 244,453,580 The notes to the financial statements are an integral part of this statement. 32 Packet Pg. 50 S.A.a LIABILITIES Current Liabilities Accounts Payable Accrued Payroll Deposits Payable Other Payables Compensated Absences Payable Current Portion of Long -Term Debt Total Current Liabilities Noncurrent Liabilities Compensated Absences Payable Net Pension Liability - IMRF Net Pension Liability - Police Pension Net Pension Liability - Firefighters' Pension Total OPEB Liability - RBP General Obligation Bonds Payable - Net IEPA Loan Payable Installment Note Payable Asset Retirement Obligation Total Noncurrent Liabilities Total Liabilities DEFERRED INFLOWS OF RESOURCES Grants Property Taxes Deferred Items - IMRF Deferred Items - Police Pension Deferred Items - Firelighters' Pension Deferred Items - RBP Total Deferred Inflows of Resources Total Liabilities and Deferred Inflows of Resources NET POSITION Net Investment in Capital Assets Restricted - IMRF Restricted - Public Safety Restricted - Motor Fuel Tax Restricted - Metra Parking Lot Restricted - TIF Restricted - Debt Service Unrestricted (Deficit) Governmental Business -Type Activities Activities Totals $ 3,433,406 1,295,833 4,729,239 1,007,951 59,677 1,067,628 329,145 326,878 656,023 657,496 - 657,496 268,908 24,958 293,866 2,570,990 510,746 3,081,736 8,267,896 2,218,092 10,485,988 1,075,632 99,834 1,175,466 675,579 123,357 798,936 19,784,431 - 19,784,431 8,450,055 - 8,450,055 14,725,648 833,813 15,559,461 32,041,590 - 32,041,590 - 252,725 252,725 - 4,687,282 4,687,282 - 1,725,500 1,725,500 76,752,935 7,722,511 84,475,446 85,020,831 9,940,603 94,961,434 2,752,462 - 2,752,462 17,115,541 - 17,115,541 4,987,137 910,616 5,897,753 12,313,616 - 12,313,616 9,795,621 - 9,795,621 431,750 24,447 456,197 47,396,127 935,063 48,331,190 132,416,958 10,875,666 143,292,624 51,402,847 44,312,875 95,715,722 514,540 - 514,540 350,645 - 350,645 3,780,893 - 3,780,893 15,100 - 15,100 11,833 - 11,833 247,676 - 247,676 (19,615,536) 20,140,083 524,547 Total Net Position 36,707,998 64,452,958 101360.956 The notes to the financial statements are an integral part of this statement. 33 Packet Pg. 51 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Activities For the Fiscal Year Ended December 31, 2021 Program Revenues Charges Operating Capital for Grants/ Grants/ Expenses Services Contributions Contributions Governmental Activities General Government $ 7,742,034 3,612,362 - - Public Safety 23,840,822 1,951,101 994,387 - Public Works 8,011,808 254,557 2,163,064 1,642,292 Interest on Long -Term Debt 1,013,033 - - - Total Governmental Activities 40,607,697 5,818,020 3,157,451 1,642,292 Business -Type Activities Water and Sewerage 10,645,623 15,909,163 - - Arboretum Golf 1,528,123 1,348,531 - - Buffalo Grove Golf 1,238,423 1,494,672 - - Refuse Service 908,620 1,122,716 - - Total Business -Type Activities 14,320,789 19,875,082 - - Total Primary Government 54,928,486 25,693,102 3,157,451 1,642,292 General Revenues Taxes Property Home Rule Sales Tax Telecommunications Tax Utiltiy Tax Property Transfer Tax Other Taxes Intergovernmental - Unrestricted State Income Tax Sales Tax Local Use Tax Replacement Tax Other Taxes Interest Miscellaneous Transfers - Internal Activity Change in Net Position Net Position - Beginning as Restated Net Position - Ending The notes to the financial statements are an integral part of this statement. 34 Packet Pg. 52 S.A.a Net (Expenses)/Revenues Primary Government Governmental Business -Type Activities Activities Totals (4,129,672) - (4,129,672) (20,895,334) - (20,895,334) (3,951,895) - (3,951,895) (1,013,033) - (1,013,033) (29,989,934) - (29,989,934) - 5,263,540 5,263,540 - (179,592) (179,592) - 256,249 256,249 - 214,096 214,096 - 5,554,293 5,554,293 (29,989,934) 5,554,293 (24,435,641) 16,970,657 - 16,970,657 6,873,226 - 6,873,226 716,737 - 716,737 2,662,956 - 2,662,956 1,601,370 - 1,601,370 923,393 - 923,393 5,643,154 - 5,643,154 9,139,951 - 9,139,951 1,616,041 - 1,616,041 42,887 - 42,887 302,397 - 302,397 (33,773) 394,698 360,925 2,210,580 417,516 2,628,096 (1,955,738) 1,955,738 - 46,713,838 2,767,952 49,481,790 16,723,904 8,322,245 25,046,149 19,984,094 56,130,713 76,114,807 36,707,998 64,452,958 101,160,956 The notes to the financial statements are an integral part of this statement. 35 Packet Pg. 53 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Balance Sheet - Governmental Funds December 31, 2021 General ASSETS L Cash and Investments $ 36,512,376 Receivables - Net of Allowances i Taxes 22,698,589 Other 2,369,642 E Due from Other Funds 54,941 c� Inventories 124,965 Prepaids 458,477 Total Assets 62,218,990 LIABILITIES Q Accounts Payable 2,419,849 0 Accrued Payroll 959,345 Deposits Payable 329,145 Due to Other Governments 657,496 N Due to Other Funds 60,472 Total Liabilities 4,426,307 v Q a� DEFERRED INFLOWS OF RESOURCES o C9 Grants 2,752,462 0 Property Taxes 16,780,272 m 19,532,734 Total Liabilities and Deferred Inflows = a� of Resources 23,959,041 s U �a FUND BALANCES Q Nonspendable 583,442 Restricted 865,185 Committed 14,326,113 Unassigned 22,485,209 Total Fund Balances 38,259,949 Total Liabilities, Deferred Inflows of Resources and Fund Balances 62.218.990 The notes to the financial statements are an integral part of this statement. 36 Packet Pg. 54 S.A.a Capital Projects Vehicle Debt Facilities Street Equipment Service Development Maintenance Replacement Nonmajor Totals 8,229,293 68,989 202,909 149,531 3,708,554 48,871,652 335,269 - - - - 23,033,858 4,222 - 1,147,327 - 154,309 3,675,500 - - - - - 54,941 - - - - - 124,965 - - - - - 458,477 8,568,784 68,989 1,350,236 149,531 3,862,863 76,219,393 735 27,682 551,715 131,786 96 3,131,863 - - - - - 959,345 - - - - - 329,145 - - - - - 657,496 - - - - 54,941 115,413 735 27,682 551,715 131,786 55,037 5,193,262 - - - - - 2,752,462 335,269 - - - - 17,115,541 335,269 - - - - 19,868,003 336,004 27,682 551,715 131,786 55,037 25,061,265 - - - - - 583,442 8,232,780 - - - 3,807,826 12,905,791 - 41,307 798,521 17,745 - 15,183,686 - - - - - 22,485,209 8,232,780 41,307 798,521 17,745 3,807,826 51,158,128 76.219.393 The notes to the financial statements are an integral part of this statement. 37 Packet Pg. 55 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Reconciliation of Total Governmental Fund Balance to Net Position - Governmental Activities December 31, 2021 Total Governmental Fund Balances $ 51,158,128 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets used in governmental activities are not financial resources and therefore, are not reported in the funds. 78,030,323 Deferred outflows (inflows) of resources related to the pensions not reported in the funds. Deferred Items - IMRF (2,629,010) Deferred Items - Police Pension (7,859,310) Deferred Items - Firefighters' Pension (6,136,419) Deferred Items - RBP 3,676,412 Internal service funds are used by the Village to charge the costs of vehicle and equipment management and employee compensated absences to individual funds. The assets and liabilities of the internal service funds are included in the governmental activities in the Statement of Net Position 60,707 Long-term liabilities are not due and payable in the current period and therefore are not reported in the funds. Compensated Absences Payable (1,344,540) Net Pension Liability - IMRF (675,579) Net Pension Liability - Police Pension (19,784,431) Net Pension Liability - Firefighters' Pension (8,450,055) Total OPEB Liability - RBP (14,725,648) General Obligation Bonds Payable - Net (34,612,580) Net Position of Governmental Activities 36,707,998 The notes to the financial statements are an integral part of this statement. 38 Packet Pg. 56 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds For the Fiscal Year Ended December 31, 2021 See Following Page 39 Packet Pg. 57 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds For the Fiscal Year Ended December 31, 2021 General Revenues Taxes $ 29,302,675 Intergovernmental 17,738,817 Charges for Services 3,294,828 Licenses and Permits 301,917 Fines and Forfeitures 2,205,658 Interest (40,060) Miscellaneous 2,210,580 Total Revenues 55,014,415 Expenditures Current General Government 8,707,739 Public Safety 29,352,949 Public Works 6,324,738 Capital Outlay 175,376 Debt Service Principal Retirement - Interest and Fiscal Charges - Total Expenditures 44,560,802 Excess (Deficiency) of Revenues Over (Under) Expenditures 10,453,613 Other Financing Sources (Uses) Disposal of Capital Assets 13,500 Transfers In 1,431,386 Transfers Out (4,157,028) (2,712,142) Net Change in Fund Balances 7,741,471 Fund Balances - Beginning 30,518,478 Fund Balances - Ending 38,259,949 The notes to the financial statements are an integral part of this statement. 40 Packet Pg. 58 S.A.a Capital Projects Vehicle Debt Facilities Street Equipment Service Development Maintenance Replacement Nonmajor Totals 414,823 - - - 30,841 29,748,339 - - 730,709 - 3,074,647 21,544,173 - - - - - 3,294,828 - - - - - 301,917 - - - - 15,617 2,221,275 6,287 - - - - (33,773) - - - - - 2,210,580 421,110 - 730,709 - 3,121,105 59,287,339 - - - - 211,595 8,919,334 - - - - - 29,352,949 - - - - - 6,324,738 - 138,190 6,482,065 1,705,147 - 8,500,778 2,550,445 - - - - 2,550,445 1,200,773 - - - - 1,200,773 3,751,218 138,190 6,482,065 1,705,147 211,595 56,849,017 (3,330,108) (138,190) (5,751,356) (1,705,147) 2,909,510 2,438,322 - - - - - 13,500 3,346,411 138,190 6,308,126 1,705,147 150,000 13,079,260 (8,612,990) - - - (2,264,980) (15,034,998) (5,266,579) 138,190 6,308,126 1,705,147 (2,114,980) (1,942,238) (8,596,687) - 556,770 - 794,530 496,084 16,829,467 41307 241,751 17.745 3,013,296 8,232,780 41,307 798,521 17,745 3,807,826 51,158,128 The notes to the financial statements are an integral part of this statement. 41 Packet Pg. 59 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities - Governmental Activities For the Fiscal Year Ended December 31, 2021 Net Change in Fund Balances - Total Governmental Funds $ 496,084 Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital Outlays 8,254,757 Depreciation Expense (2,488,036) Disposals - Cost (1,114,236) Disposals - Accumulated Depreciation 1,074,687 The net effect of deferred outflows (inflows) of resources related to the pensions not reported in the funds. Change in Deferred Items - IMRF (2,307,678) Change in Deferred Items - Police Pension (3,439,146) Change in Deferred Items - Firefighters" Pension (785,314) Change in Deferred Items - RBP (106,830) The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal on long-term debt consumes the current financial resources of the governmental funds. Change in Compensated Absences Payable (62,771) Change in Net Pension Liability -1MRF 4,484,897 Change in Net Pension Liability - Police Pension 6,835,676 Change in Net Pension Liability - Firefighters' Pension 3,824,923 Change in Total OPEB Liability - RBP (728,860) Retirement of Debt 2,550,445 Amortization of Bond Premium 187,740 Internal service funds are used by the Village to charge the costs of vehicle and equipment management and employee compensated absences to individual funds. The net revenue of certain activities of internal service funds is reported with governmental activities. 47,566 Changes in Net Position of Governmental Activities 16,723,904 The notes to the financial statements are an integral part of this statement. 42 Packet Pg. 60 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Net Position - Proprietary Funds December 31, 2021 See Following Page 43 Packet Pg. 61 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Net Position - Proprietary Funds December 31, 2021 ASSETS Current Assets Cash and Investments Receivables - Net of Allowances Accounts Other Inventories Total Current Assets Noncurrent Assets Capital Assets Nondepreciable Depreciable Accumulated Depreciation Other Assets Investment in Joint Venture Total Noncurrent Assets Total Assets DEFERRED OUTFLOWS OF RESOURCES Governmental Business -Type Activities - Enterprise Activities Water and Arboretum Internal Sewerage Golf Nonmaj or Totals Service $ 9,602,639 1,179,106 824,041 11,605,786 350,384 2,172,728 - - 2,172,728 - 705,398 - - 705,398 - - 27,806 9,626 37,432 - 12,480,765 1,206,912 833,667 14,521,344 350,384 5,246,587 5,219,738 978,776 11,445,101 - 81,522,331 10,001,924 3,236,208 94,760,463 - (43,828,493) (9,990,848) (2,622,595) (56,441,936) - 42,940,425 5,230,814 1,592,389 49,763,628 - 8,782,108 - - 8,782,108 - 51,722,533 5,230,814 1,592,389 58,545,736 - 64,203,298 6,437,726 2,426,056 73,067,080 350,384 Deferred Items - ARO 1,598,350 - - 1,598,350 - Deferred Items - IMRF 328,006 32,657 69,914 430,577 - Deferred Items - RBP 213,140 - 19,477 232,617 - Total Deferred Outflows of Resources 2,139,496 32,657 89,391 2,261,544 - Total Assets and Deferred Outflows of Resources 66,342,794 6,470,383 2,515,447 75,328,624 350,384 L m a� J c a� E a) aM ca _ ca ns Q N 0 N N N Q_ U- c.� Q a� 0 c� 0 �a 3 m _ a� E s U �a Q The notes to the financial statements are an integral part of this statement. 44 Packet Pg. 62 S.A.a Governmental Business -Type Activities - Enterprise Activities Water and Arboretum Internal Sewerage Golf Nonmaj or Totals Service LIABILITIES Current Liabilities Accounts Payable $ 1,186,000 1,596 108,237 1,295,833 241,071 Accrued Payroll 46,055 6,109 7,513 59,677 48,606 Deposits Payable 25,075 301,803 - 326,878 - aa) Compensated Absences Payable 14,945 - 10,013 24,958 - aa) IEPA Loan Payable 19,983 - - 19,983 - tM Installment Note Payable 490,763 - - 490,763 - Total Current Liabilities 1,782,821 309,508 125,763 2,218,092 289,677 Noncurrent Liabilities Compensated Absences Payable 59,780 - 40,054 99,834 - ' Q Net Pension Liability - IMRF 93,971 9,356 20,030 123,357 - N Total OPEB Liability - RBP 763,997 - 69,816 833,813 - N IEPA Loan Payable 252,725 - - 252,725 - T- Installment Note Payable 4,687,282 - - 4,687,282 - N Asset Retirement Obligation 1,725,500 - - 1,725,500 - W Total Noncurrent Liabilities 7,583,255 9,356 129,900 7,722,511 - U- U Total Liabilities 9,366,076 318,864 255,663 9,940,603 289,677 Q a� DEFERRED INFLOWS OF ° C9 RESOURCES o Deferred Items - IMRF 693,691 69,066 147,859 910,616 - Deferred items - RBP 22,400 - 2,047 24,447 - m Total Deferred Inflows of Resources 716,091 69,066 149,906 935,063 - Total Liabilities and Deferred Inflows of Resources 10,082,167 387,930 405,569 10,875,666 289,677 s U �a NET POSITION Q Net Investment in Capital Assets 37,489,672 5,230,814 1,592,389 44,312,875 - Unrestricted 18,770,955 851,639 517,489 20,140,083 60,707 Total Net Position 56,260,627 6,082,453 2,109,878 64,452,958 60,707 Total Liabilities, Deferred Inflows of Resources, and Net Position 66,342,794 6,470,383 2,515,447 75,328,624 350,384 The notes to the financial statements are an integral part of this statement. 45 Packet Pg. 63 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds For the Fiscal Year Ended December 31, 2021 Water and Sewerage Operating Revenues Charges for Services $ 15,909,163 J Interfund Services - Miscellaneous 417,516 °' E Total Operating Revenues 16,326,679 c Operating Expenses ca Operations 8,716,283 Capital Outlay 78,917 Depreciation and Amortization 1,715,455 Q Total Operating Expenses 10,510,655 N O N Operating Income (Loss) 5,816,024 T- N N Nonoperating Revenues (Expenses) Interest Income 394,698 c.� Interest Expense (134,968) Q a� 259,730 c 'P V Income (Loss) Before Transfers 6,075,754 Transfers In 4,267,894 3 Transfers Out (2,241,950) 2,025,944 E s U ca Change in Net Position 8,101,698 Q Net Position - Beginning as Restated Net Position - Ending 48,158,929 56,260,627 The notes to the financial statements are an integral part of this statement. 46 Packet Pg. 64 S.A.a Business -Tube Activities - En Arboretum Governmental Activities Internal Golf Nonmajor Totals Service 1,348,531 2,617,388 19,875,082 - - - 4,943,749 - - 417,516 - 1.348.531 2.617.388 20.292.598 4.943.749 1,517,497 2,081,623 12,315,403 4,896,183 - 11,755 90,672 - 10,626 53,665 1,779,746 - 1.528.123 2.147.043 14.185.821 4.896.183 (179,592) 470,345 6,106,777 47,566 - - 394,698 - - - (134,968) - - - 259,730 - (179,592) 470,345 6,366,507 47,566 129,794 - 4,397,688 - (200,000) (2,441,950) - 129,794 (200,000) 1,955,738 - (49,798) 270,345 8,322,245 47,566 6,132,251 1,839,533 56,130,713 13,141 6,082,453 2,109,878 64,452,958 60,707 The notes to the financial statements are an integral part of this statement. 47 Packet Pg. 65 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Cash Flows - Proprietary Funds For the Fiscal Year Ended December 31, 2021 Water and Sewerage Cash Flows from Operating Activities Receipts from Customers and Users $ 15,508,180 Interfund Services Provided - Payments to Suppliers (7,445,102) Payments to Employees (1,014,838) 7,048,240 Cash Flows from Capital and Related Financing Activities Purchase of Capital Assets (6,029,959) Principal Retirement (456,502) Interest Expense (134,968) (6,621,429) Cash Flows from Noncapital Financing Activities Transfers In 4,267,894 Transfers Out (2,241,950) 2,025,944 Cash Flows from Investing Activities Interest Income 394,698 Net Change in Cash and Cash Equivalents 2,847,453 Cash and Cash Equivalents - Beginning 6,755,186 Cash and Cash Equivalents - Ending 9,602,639 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities Operating Income 5,816,024 Adjustments to Reconcile Operating Income to Net Cash Provided by (Used in) Operating Activities: Depreciation and Amortization Expense 1,715,455 Other Income (Expense) (589,330) (Increase) Decrease in Current Assets (229,169) Increase (Decrease) in Current Liabilities 335,260 Net Cash Provided by Operating Activities 7,048,240 The notes to the financial statements are an integral part of this statement. 48 Packet Pg. 66 S.A.a Governmental Business -Type Activities - Enterprise Activities Arboretum Internal Golf Nonmajor Totals Service 1,256,670 2,634,170 19,399,020 - - - - 4,943,749 (1,076,618) (282,270) (8,803,990) (4,114,792) (155,531) (1,708,525) (2,878,894) (1,003,613) 24,521 643,375 7,716,136 (174,656) (11,077) - (6,041,036) - - - (456,502) - - - (134,968) - (11.077) - (6.632.506) - 129,794 - 4,397,688 - - (200,000) (2,441,950) - 129,794 (200,000) 1,955,738 - - - 394,698 - 143,238 443,375 3,434,066 (174,656) 1.035.868 380.666 8.171.720 525.040 1,179,106 824,041 11,605,786 350,384 (179,592) 470,345 6,106,777 47,566 10,626 53,665 1,779,746 - (93,892) 25,326 (657,896) - 2,031 16,782 (210,356) - 285,348 77,257 697,865 (222,222) 24,521 643,375 7,716,136 (174,656) The notes to the financial statements are an integral part of this statement. 49 Packet Pg. 67 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Fiduciary Net Position December 31, 2021 ASSETS Cash and Cash Equivalents Investments U.S. Treasury Obligations U.S. Agency Obligations Corporate Bonds State and Local Obligations Mutual Funds Equity Securities Receivables - Net of Allowance Accrued Interest Due from Other Funds Prepaids Total Assets LIABILITIES Accounts Payable NET POSITION Net Position Restricted for Pensions Pension Trust $ 5,656,621 10,790,132 21,254,430 15,094,448 3,648,789 96,904,549 31,064,401 240,736 60,472 795 184,715,373 60,565 184,654,808 The notes to the financial statements are an integral part of this statement. 50 Packet Pg. 68 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Statement of Changes in Fiduciary Net Position For the Fiscal Year Ended December 31, 2021 Pension Trust Additions Contributions - Employer $ 5,704,681 Contributions - Plan Members 1,256,282 Total Contributions 6,960,963 J Investment Earnings c E Interest Earned 3,642,465 Net Change in Fair Value 22,328,507 25,970,972 Less Investment Expenses (328,216) Net Investment Income 25,642,756 Total Additions 32,603,719 Q N O N Deductions Administration 112,198 N Benefits and Refunds 9,453,883 w U- U Total Deductions 9,566,081 Q a� 0 L Change in Fiduciary Net Position 23,037,638 a 0 Net Position Restricted for Pensions �a 3 Beginning 161,617,170 c a� Ending 184,654,808 s U �a a The notes to the financial statements are an integral part of this statement. 51 Packet Pg. 69 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The Village of Buffalo Grove, Illinois (the Village) incorporated in 1958, is a home -rule municipality, under the 1970 Illinois Constitution, located in both Lake County, Illinois and Cook County, Illinois. The Village operates under a Council -Manager form of government and provides public safety (police and fire protection), sanitation (water and sewer), building and zoning, engineering, recreation, civil defense and overall administration. The government -wide financial statements are prepared in accordance with generally accepted accounting principles (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP for state and local governments through its pronouncements (Statements and Interpretations). The more significant of the Village's accounting policies established in GAAP and used by the Village are described below. REPORTING ENTITY The Village's financial reporting entity comprises the following: Primary Government: Village of Buffalo Grove In determining the financial reporting entity, the Village complies with the provisions of GASB Statement No. 61, "The Financial Reporting Omnibus — an Amendment of GASB Statements No. 14 and No. 34," and includes all component units that have a significant operational or financial relationship with the Village. Based upon the criteria set forth in the GASB Statement No. 61, there are no component units included in the reporting entity. Police Pension Employees Retirement System The Village's sworn police employees participate in the Police Pension Employees Retirement System (PPERS). PPERS functions for the benefit of these employees and is governed by a five -member pension board. Two members appointed by the Village's President, one elected pension beneficiary and two elected police employees constitute the pension board. The participants are required to contribute a percentage of salary as established by state statute and the Village is obligated to fund all remaining PPERS costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it is legally separate from the Village, the PPERS is reported as if it were part of the primary government because its sole purpose is to provide retirement benefits for the Village's police employees. The PPERS is reported as a fiduciary fund, and specifically a pension trust fund, due to the fiduciary responsibility exercised over the PPERS. 52 Packet Pg. 70 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued REPORTING ENTITY — Continued Firefighters' Pension Employees Retirement System The Village's sworn firefighters participate in the Firefighters' Pension Employees Retirement System (FPERS). FPERS functions for the benefit of those employees and is governed by a five -member pension board, with two members appointed by the Village President, two elected from active participants of the Fund, and one elected from the retired members of the Fund. The participants are required to contribute a percentage of salary as established by state statute and the Village is obligated to fund all remaining FPERS costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the Village is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it is legally separate from the Village, the FPERS is reported as if it were part of the primary government because its sole purpose is to provide retirement benefits for the Village's sworn firefighters. The FPERS is reported as a fiduciary fund, and specifically a pension trust fund, due to the fiduciary responsibility exercised over the FPERS. BASIS OF PRESENTATION Government -Wide Statements The Village's basic financial statements include both government -wide (reporting the Village as a whole) and fund financial statements (reporting the Village's major funds). Both the government -wide and fund financial statements categorize primary activities as either governmental or business type. The Village's police and fire safety, public works, and general administrative services are classified as governmental activities. The Village's water and sewerage, Arboretum golf, Buffalo Grove golf, and refuse services are classified as business -type activities. In the government -wide Statement of Net Position, both the governmental and business -type activities columns are: (a) presented on a consolidated basis by column, and (b) reported on a full accrual, economic resource basis, which recognizes all long-term assets/deferred outflows and receivables as well as long-term debt/deferred inflows and obligations. The Village's net position is reported in three parts: net investment in capital assets; restricted; and unrestricted. The Village first utilizes restricted resources to finance qualifying activities. The government -wide Statement of Activities reports both the gross and net cost of each of the Village's functions and business -type activities (general government, police and fire safety, public works, etc.). The functions are supported by general government revenues (property, sales and use taxes, certain intergovernmental revenues, fines, permits and charges, etc.). The Statement of Activities reduces gross expenses (including depreciation) by related program revenues, which include 1) charges to customers or applicants who purchase, use, or directly benefit from foods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. 53 Packet Pg. 71 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued BASIS OF PRESENTATION — Continued Government -Wide Statements — Continued The net costs (by function or business -type activity) are normally covered by general revenue (property tax, sales tax, intergovernmental revenues, interest income, etc.). The Village does not allocate indirect costs. An administrative service fee is charged by the General Fund to the other operating funds that is eliminated like a reimbursement (reducing the revenue and expense in the General Fund) to recover the direct costs of General Fund services provided (finance, personnel, purchasing, legal, technology management, etc.). This government -wide focus is more on the sustainability of the Village as an entity and the change in the Village's net position resulting from the current year's activities. Fund Financial Statements The financial transactions of the Village are reported in individual funds in the fund financial statements. Each fund is accounted for by providing a separate set of self -balancing accounts that comprises its assets/deferred outflows, liabilities/deferred inflows, fund equity, revenues and expenditures/expenses. Funds are organized into three major categories: governmental, proprietary, and fiduciary. The emphasis in fund financial statements is on the major funds in either the governmental or business -type activities categories. GASB Statement No. 34 sets forth minimum criteria (percentage of the assets/deferred outflows, liabilities/deferred inflows, revenues or expenditures/expenses of either fund category or the governmental and enterprise combined) for the determination of major funds. The Village electively added funds, as major funds, which either have debt outstanding or a specific or community focus. The nonmajor funds are combined in a column in the fund financial statements. A fund is considered major if it is the primary operating fund of the Village or meets the following criteria: Total assets/deferred outflows, liabilities/deferred inflows, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least 10 percent of the corresponding total for all funds of that category or type; and Total assets/deferred outflows, liabilities/deferred inflows, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least 5 percent of the corresponding total for all governmental and enterprise funds combined. 54 Packet Pg. 72 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued BASIS OF PRESENTATION — Continued Fund Financial Statements — Continued The various funds are reported by generic classification within the financial statements. The following fund types are used by the Village: Governmental Funds The focus of the governmental funds' measurement (in the fund statements) is upon determination of financial position and changes in financial position (sources, uses, and balances of financial resources) rather than upon net income. The following is a description of the governmental funds of the Village: General Fund is the general operating fund of the Village. It is used to account for all financial resources except those required to be accounted for in another fund. The General Fund is a major fund. Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The Village maintains four nonmajor special revenue funds. Debt Service Funds are used to account for the accumulation of funds for the periodic payment of principal and interest on general long-term debt. The Debt Service Fund is treated as a major fund. Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by business-type/proprietary funds). The Facilities Development Fund, a major fund, is used to account for and reports financial resources that are restricted, committed or assigned to expenditures for acquisition, construction, improvement, repair, and replacement of the Village's capital facilities. The Street Maintenance Fund, also a major fund, is used to account for and reports financial resources that are restricted, committed or assigned to expenditures for acquisition, construction, improvement, repair, and replacement of the Village's roadways. The Vehicle Equipment Replacement Fund, also a major fund, is used to account for and reports financial resources that are restricted, committed or assigned to expenditures for the acquisition, construction, improvement, repair, and replacement of the Village's vehicles and equipment. Proprietary Funds The focus of proprietary fund measurement is upon determination of operating income, changes in net position, financial position, and cash flows. The generally accepted accounting principles applicable are those similar to businesses in the private sector. The following is a description of the proprietary funds of the Village: 55 Packet Pg. 73 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued BASIS OF PRESENTATION — Continued Fund Financial Statements — Continued Proprietary Funds — Continued Enterprise Funds are required to account for operations for which a fee is charged to external users for goods or services and the activity (a) is financed with debt that is solely secured by a pledge of the net revenues, (b) has third party requirements that the cost of providing services, including capital costs, be recovered with fees and charges or (c) establishes fees and charges based on a pricing policy designed to recover similar costs. The Village maintains four enterprise funds. The Water and Sewerage Fund, a major fund, is used to account for the revenue and expenses related to the operation of the water and sewerage system. The Arboretum Golf Fund, also a major fund, is used to account for the revenues and expenses related to the operation of the golf course. Internal Service Funds are used to account for the financing of goods or services provided by an activity to other departments, funds or component units of the Village on a cost -reimbursement basis. The Village maintains three internal services funds. The Information Technology Fund is used to account for all costs associated with providing technology services to all departments for the operation of the Village. The Central Garage Fund is used to account for the activity necessary to operate and maintain the Village's automotive fleet. User departments are charged a proportionate share determined by the number and types of vehicles in each department. The Building Maintenance Fund is used to account for providing a clean, healthy, and safe working environment in Village facilities, meeting areas and public areas. The Village's internal service funds are presented in the proprietary fund financial statements. Because the principal users of the internal services are the Village's governmental activities, the financial statements of the internal service funds are consolidated into the governmental column when presented in the government -wide financial statements. To the extent possible, the cost of these services is reported in the appropriate functional activity (general government, police and fire safety, public works, etc.). Fiduciary Funds Fiduciary funds are used to report assets held in a trustee or custodial capacity for others and therefore are not available to support Village programs. The reporting focus is on net position and changes in net position and is reported using accounting principles similar to proprietary funds. Pension Trust Funds are used to account for assets held in a trustee capacity for pension benefit payments. The Police Pension Fund accounts for the accumulation of resources to pay retirement and other related benefits for sworn members of the Village's police force. The Firefighters' Pension Fund accounts for the accumulation of resources to pay retirement and other related benefits for sworn members of the Village's Fire Department. 56 Packet Pg. 74 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued BASIS OF PRESENTATION — Continued Fund Financial Statements — Continued Fiduciary Funds — Continued The Village's pension trust funds are presented in the fiduciary fund financial statements. Since by definition these assets are being held for the benefit of a third party (pension participants) and cannot be used to address activities or obligations of the Village, these funds are not incorporated into the government -wide statements. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements. Basis of accounting refers to "when" transactions are recorded regardless of the measurement focus applied. Measurement Focus On the government -wide Statement of Net Position and the Statement of Activities, both governmental and business -type activities are presented using the economic resources measurement focus as defined below. In the fund financial statements, the "current financial resources" measurement focus or the "economic resources" measurement focus is used as appropriate. All governmental funds utilize a "current financial resources" measurement focus. Only current financial assets/deferred outflows and liabilities/deferred inflows are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable financial resources at the end of the period. All proprietary and pension trust funds utilize an "economic resources" measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net position (or cost recovery), financial position, and cash flows. All assets/deferred outflows and liabilities/deferred inflows (whether current or noncurrent) associated with their activities are reported. Proprietary and pension trust fund equity is classified as net position. 57 Packet Pg. 75 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued MEASUREMENT FOCUS AND BASIS OF ACCOUNTING — Continued Basis of Accounting In the government -wide Statement of Net Position and Statement of Activities, both governmental and business -type activities are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability/deferred inflow is incurred or economic asset used. Revenues, expenses, gains, losses, assets/deferred outflows, and liabilities/deferred inflows resulting from exchange and exchange -like transactions are recognized when the exchange takes place. In the fund financial statements, governmental funds are presented on the modified accrual basis of accounting. Under this modified accrual basis of accounting, revenues are recognized when "measurable and available." Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year-end. The Village recognizes property taxes when they become both measurable and available in accordance with GASB Codification Section P70. A sixty-day availability period is used for revenue recognition for all other governmental fund revenues. Expenditures (including capital outlay) are recorded when the related fund liability is incurred, except for general obligation bond principal and interest which are recognized when due. In applying the susceptible to accrual concept under the modified accrual basis, those revenues susceptible to accrual are property taxes, sales and use taxes, franchise taxes, licenses, interest revenue, and charges for services. All other revenues are not susceptible to accrual because generally they are not measurable until received in cash. All proprietary and pension trust funds utilize the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Village's enterprise funds and of the Village's internal service funds are charges to customers for sales and services. The Village also recognizes as operating revenue the portion of tap fees intended to recover the cost of connecting new customers to the system. Operating expenses for enterprise funds and internal service funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. 58 Packet Pg. 76 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY Cash and Investments For the purpose of the Statement of Net Position, cash and cash equivalents are considered to be cash on hand, demand deposits, and cash with fiscal agent. For the purpose of the proprietary funds "Statement of Cash Flows," cash and cash equivalents are considered to be cash on hand, demand deposits, cash with fiscal agent, and all highly liquid investments with an original maturity of three months or less. Investments are generally reported at fair value. Short-term investments are reported at cost, which approximates fair value. For investments, the Village categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. Receivables In the government -wide financial statements, receivables consist of all revenues earned at year-end and not yet received. Allowances for uncollectible accounts receivable are based upon historical trends and the periodic aging of accounts receivable. Major receivables balances for governmental activities include property taxes, sales and use taxes, franchise taxes, and grants. Business -type activities report charges for services as their major receivables. Interfund Receivables, Payables and Activity Interfund activity is reported as loans, services provided, reimbursements or transfers. Loans are reported as interfund receivables and payables as appropriate and are subject to elimination upon consolidation. Services provided, deemed to be at market or near market rates, are treated as revenues and expenditures/expenses. Internal service fund services provided and used are not eliminated in the process of consolidation. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers between governmental or proprietary funds are netted as part of the reconciliation to the government -wide financial statements. Prep aids/Inventories Prepaids/inventories are valued at cost, which approximates market, using the first-in/first-out (FIFO) method. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaids in both the government -wide and fund financial statements. The costs of governmental fund -type prepaids/inventories are recorded as expenditures when consumed rather than when purchased. 59 Packet Pg. 77 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY — Continued Capital Assets Capital assets purchased or acquired with an original cost of $10,000 or more (depending on asset class) are reported at historical cost or estimated historical cost. Contributed assets are reported at acquisition value as of the date received. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. General capital assets are long-lived assets of the Village as a whole. When purchased, such assets are recorded as expenditures in the governmental funds and capitalized. Infrastructure such as streets, traffic signals and signs are capitalized. The valuation basis for general capital assets are historical cost, or where historical cost is not available, estimated historical cost based on replacement costs. Capital assets in the proprietary funds are capitalized in the fund in which they are utilized. The valuation bases for proprietary fund capital assets are the same as those used for the general capital assets. Donated capital assets are recorded at acquisition value on the date donated. Depreciation on all assets is computed and recorded using the straight-line method of depreciation over the following estimated useful lives: Buildings 20 Years Equipment and Vehicles 2 — 10 Years Land Improvements 5 — 50 Years Streets 5 — 50 Years Storm Sewers 5 — 50 Years Infrastructure 5 — 50 Years Deferred Outflows/Inflows of Resources Deferred outflow/inflow of resources represents an acquisition/reduction of net position that applies to a future period and therefore will not be recognized as an outflow of resources (expense)/inflow of resources (revenue) until that future time. Compensated Absences The Village accrues accumulated unpaid vacation and associated employee -related costs when earned (or estimated to be earned) by the employee. In accordance with GASB Statement No. 16, no liability is recorded for nonvesting accumulation rights to receive sick pay benefits. However, a liability is recognized for that portion of accumulated sick leave that is estimated to be taken as "terminal leave" prior to retirement. 60 Packet Pg. 78 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY — Continued Compensated Absences — Continued All vacation pay is accrued when incurred in the government -wide and proprietary fund financial statements. A liability for these amounts is reported in the governmental funds only if they have matured, for example, as a result of employee resignations and retirements. Long -Term Obligations In the government -wide financial statements, and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business -type activities, or proprietary fund type Statement of Net Position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as expenses at the time of issuance. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Net Position In the government -wide financial statements, equity is classified as net position and displayed in three components: Net Investment in Capital Assets — Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. Restricted — Consists of net position with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2) law through constitutional provisions or enabling legislations. Unrestricted — All other net position balances that do not meet the definition of "restricted" or "net investment in capital assets." 61 Packet Pg. 79 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 2 — STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY BUDGETARY INFORMATION The budget data included in the financial statements represent the Village's program budget and the appropriations represent the Village's legal expenditure limit. Budgets are adopted for the General Fund, Special Revenue Funds except for the Lake Cook Road TIF Fund, Debt Service Funds, Capital Projects Funds, Proprietary Funds, Pension Trust Funds and Internal Service Funds. All governmental fund -type budgets, pension trust fund -type budgets and internal service fund -type budgets are adopted on a basis consistent with GAAP. Proprietary Funds are adopted on a basis other than GAAP in that depreciation expense, income from the joint venture, and contributions from developers are not budgeted, and principal payments on long-term debt (if any) are budgeted. The Village Board of Trustees follows these procedures in establishing the budgetary and appropriations data reflected in the financial statements: 1. The Village Manager submits to the Board a proposed program budget for the fiscal year commencing January 1. The program budget includes proposed expenditures and the means of financing them. 2. Appropriation ordinance public hearings are conducted by the Village to obtain taxpayer comments, and the ordinance is subsequently adopted by the Board. 3. The program budget is legally enacted through a resolution adopted by the Board. 4. Any expenditures that exceed the total appropriations at the fund level must be approved by the Board of Trustees. The Village Manager is authorized to transfer budgeted amounts between departments within any fund. However, any modifications to the legally adopted appropriation ordinance may not exceed expenditure limits, at the fund level, mandated by the appropriation ordinance without approval by the Board. Appropriations, which are not expended by year-end, lapse and must be re -appropriated in the following year for the expenditure to be made. The Village does not employ the encurnbrance method of accounting to reserve net position for subsequent year expenditures. EXCESS OF ACTUAL EXPENDITURES/EXPENSES OVER BUDGET IN INDIVIDUAL FUND The following funds had an excess of actual expenditures/expenses, exclusive of depreciation, over budget as of the date of this report: Fund Excess Arboretum Golf $ 255,545 Buffalo Grove Golf 78,404 Refuse Service 70,957 Central Garage 120,336 Police Pension 467,892 Firefighters' Pension 212,818 62 Packet Pg. 80 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS DEPOSITS AND INVESTMENTS The Village maintains a cash and investment pool that is available for use by all funds except the pension trust funds. Each fund type's portion of this pool is displayed on the financial statements as "cash and investments." In addition, investments are separately held by several of the Village's funds. The deposits and investments of the pension trust funds are held separately from those of other funds. Permitted Deposits and Investments — Statutes authorize the Village to make deposits/invest in commercial banks, savings and loan institutions, obligations of the U.S. Treasury and U.S. Agencies, obligations of States and their political subdivisions, credit union shares, repurchase agreements, commercial paper rated within the three highest classifications by at least two standard rating services, Illinois Funds, the Illinois Metropolitan Investment Fund and the Illinois Public Reserves Investment Management Trust. The Illinois Funds is an investment pool managed by the Illinois Public Treasurer's Office which allows governments within the State to pool their funds for investment purposes. Illinois Funds is not registered with the SEC as an investment company. Investments in Illinois Funds are valued at the share price, the price for which the investment could be sold. The Illinois Metropolitan Investment Fund (IMET) is a non -for -profit investment trust formed pursuant to the Illinois Municipal Code. IMET is managed by a Board of Trustees elected from the participating members. IMET is not registered with the SEC as an Investment Company. Investments in IMET are valued at the share price, the price for which the investment could be sold. The Illinois Public Reserves Investment Management Trust (IPRIME) is an investment opportunity and cash management service for Illinois Municipal Treasurers acting on behalf of counties, townships, cities, towns, villages, special road districts, public water supply districts, fire protection districts, drainage districts, levee districts, sewer districts, housing authorities, and all other political corporations or subdivisions of the State of Illinois. Participation in IPRIME is voluntary. IPRIME is not registered with the SEC as an Investment Company. Investments in IPRIME are valued at the share price, the price for which the investment could be sold. The deposits and investments of the Pension Funds are held separately from those of other Village funds. Statutes authorize the Pension Fund to make deposits/invest in interest bearing direct obligations of the United States of America; obligations that are fully guaranteed or insured as to the payment of principal and interest by the United States of America; bonds, notes, debentures, or similar obligations of agencies of the United States of America; savings accounts or certificates of deposit issued by banks or savings and loan associations chartered by the United States of America or by the State of Illinois, to the extent that the deposits are insured by the agencies or instrumentalities of the federal government; credit unions, to the extent that the deposits are insured by the agencies or instrumentalities of the federal government; 63 Packet Pg. 81 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued State of Illinois bonds; pooled accounts managed by the Illinois Funds Market Fund (formerly known as IPTIP, Illinois Public Treasurer's Investment Pool), or by banks, their subsidiaries or holding companies, in accordance with the laws of the State of Illinois; bonds or tax anticipation warrants of any county, township, or municipal corporation of the State of Illinois; direct obligations of the State of Israel; money market mutual funds managed by investment companies that are registered under the Federal Investment Company Act of 1940 and the Illinois Securities Law of 1953 and are diversified, open-ended management investment companies, provided the portfolio is limited to specified restrictions; general accounts of life insurance companies; and separate accounts of life insurance companies and mutual funds, the mutual funds must meet specific restrictions, provided the investment in separate accounts and mutual funds does not exceed ten percent of the Pension Fund's plan net position; and corporate bonds managed through an investment advisor, rated as investment grade by one of the two largest rating services at the time of purchase. Pension Funds with plan net position of $2.5 million or more may invest up to forty-five percent of plan net position in separate accounts of life insurance companies and mutual funds. Pension Funds with plan net position of at least $5 million that have appointed an investment advisor, may through that investment advisor invest up to forty-five percent of the plan net position in common and preferred stocks that meet specific restrictions. In addition, Pension Funds with plan net position of at least $10 million that have appointed an investment advisor, may invest up to fifty percent of its net position in common and preferred stocks and mutual funds that meet specific restrictions effective July 1, 2011 and up to fifty-five percent effective July 1, 2012. Village — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk Deposits. At year-end, the carrying amount of the Village's deposits for governmental and business - type activities totaled $30,288,891 and the bank balances totaled $21,750,620. Investments. The Village has the following investment fair values and maturities: Investment Maturities (in Years) Fair Less Than More Than Investment Type Value 1 1 to 5 6 to 10 10 U.S. Treasuries $ 758,878 - 758,878 - - State and Local Obligations 256,839 256,839 - - - Illinois Funds 9,302,774 9,302,774 - - - IMET 7,795,968 7,795,968 - - - IPRiME 12,424,472 12,424,472 - - - 30,538,931 29,780,053 758,878 - - 64 Packet Pg. 82 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Village — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk — Continued The Village has the following recurring fair value measurements as of December 31, 2021: Fair Value Measurements Using Quoted Prices in Active Significant Markets for Other Significant Identical Observable Unobservable Assets Inputs Inputs Investments by Fair Value Level Totals (Level 1) (Level 2) (Level 3) Debt Securities U.S. Treasuries $ 758,878 758,878 - - State and Local Obligations 256,839 - 256,839 - 1,015,717 758,878 256,839 - Investments Measured at the Net Asset Value (NAV) Illinois Funds 9,302,774 IMET 7,795,968 IPRIME 12,424,472 Total Investments at the (NAV) 29,523,214 Total Investments Measured at Fair Value 30,538,931 Debt Securities classified in Level 2 of the fair value hierarchy are valued using a matrix pricing technique. Matrix pricing is used to value securities based on the securities' relationship to benchmark quoted prices. Interest Rate Risk. Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The Village's investment policy protects against fair value losses resulting from rising interest rates by diversifying its investment portfolio to prevent over -concentration of assets in a specific maturity, a specific issuer, or a specific class of securities. The Village does not have a formal policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The Village's investment policy applies the "prudent person" standard in managing its investment portfolio. As such, all investments are made with such judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 65 Packet Pg. 83 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Village — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk — Continued Credit Risk — Continued. The Village's investment policy also limits investments in commercial paper to the highest rating classifications, as established by at least two of the four major rating services, and which mature not later than 180 days from the purchase date. Such purchases may not exceed 10% of the issuer corporation's outstanding obligations. At year-end, the Village's investment in the Illinois Funds was rated AAAm by Standard & Poor's, the Illinois Metropolitan Investment Trust Convenience Fund was not rated and the Illinois Public Reserves Investment Management Trust was rated AAAm by Standard & Poor's. The ratings on the Village's investments in the state and local obligations are rated AA to AA+ by Standard & Poor's. Custodial Credit Risk. In the case of deposits, this is the risk that in the event of a bank failure, the Village's deposits may not be returned to it. The Village's investment policy requires securing deposit collateral from depository institutions when deposits are in excess of FDIC limits. The amount of deposits not collateralized or insured by an agency of the federal government shall not exceed 75% of the capital stock and surplus of a banking institution. These values shall be reviewed on a quarterly basis comparing actual deposits not insured or collateralized against the capital stock and surplus measure. Values shall be taken from published regulatory agency reports required by either the Comptroller of the Currency or the Commissioner of Banks and Trust Companies. If deposits are maintained with a savings and loan association, the amount of deposits not collateralized or insured shall not exceed 75% of the net worth of the institution as defined and reported to the regulatory agencies. At year-end, the entire amount of the bank balance of deposits was covered by collateral, federal depository or equivalent insurance. For an investment, this is the risk that in the event of the failure of the counterparty, the Village will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. It is the policy of the Village to require all investments and investment collateral to be held in safekeeping by a third -party custodial institution as designated by the Treasurer in the Village's name. Direct investments guaranteed by the United States or an agency of the United States do not require collateral. The Village's investments in the Illinois Funds, IMET, and ]PRIME are not subject to custodial credit risk. Concentration Risk. This is the risk of loss attributed to the magnitude of the Village's investment in a single issuer. The Village limits the amount that can be invested in commercial paper to one-third of the Village's total investments. At year-end, the Village does not have any investments over 5 percent of the total cash and investment portfolio (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments). 66 Packet Pg. 84 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Police Pension Fund — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk Deposits. At year-end, the carrying amount of the Fund's deposits totaled $3,320,835 and the bank balances totaled $3,380,091. Investments. The Fund has the following investment fair values and maturities: Investment Maturities (in Years) Fair Less Than More Than Investment Type Value 1 1 to 5 6 to 10 10 U.S. Treasury Obligations $ 8,239,761 4,156,344 290,873 626,890 3,165,654 U.S. Agency Obligations 7,393,727 - 3,189,488 492,517 3,711,722 Corporate Bonds 9,291,226 1,036,913 4,015,304 4,239,009 - 24,924,714 5,193,257 7,495,665 5,358,416 6,877,376 The Fund has the following recurring fair value measurements as of December 31, 2021: Investments by Fair Value Level Debt Securities U.S. Treasury Obligations U.S. Agency Obligations Corporate Bonds Equity Securities Mutual Funds Equity Securities Total Investments Measured at Fair Value Fair Value Measurements Using Quoted Prices in Active Significant Markets for Other Significant Identical Observable Unobservable Assets Inputs Inputs Totals (Level1) (Level2) (Level3) $ 8,239,761 8,239,761 - - 7,393,727 - 7,393,727 - 9,291,226 - 9,291,226 - 38,871,210 38,871,210 - - 31,064,401 31,064,401 - - 94,860,325 78,175,372 16,684,953 - 67 Packet Pg. 85 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Police Pension Fund — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk — Continued Investments — Continued. Debt Securities classified in Level 2 of the fair value hierarchy are valued using a matrix pricing technique. Matrix pricing is used to value securities based on the securities' relationship to benchmark quoted prices. Interest Rate Risk. The Fund's investment policy protects against fair value losses resulting from rising interest rates by diversifying its investment portfolio to prevent over -concentration of assets in a specific maturity, a specific issuer, or a specific class of securities. The Fund does not have a formal policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Credit Risk. The Fund's investment policy applies the "prudent person" standard in managing its investment portfolio. As such, all investments are made with such judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The Fund's investment policy also limits investments in commercial paper to the highest rating classifications, as established by at least two of the four major rating services, and which mature not later than 180 days from the purchase date. Such purchases may not exceed 10% of the issuer corporation's outstanding obligations. At year-end, the Fund's investments in U.S. agency obligations ratings were not available and investments in corporate bonds were rated Baal to Al by Moody's. Custodial Credit Risk. The Fund's investment policy requires securing deposit collateral from depository institutions when deposits are in excess of FDIC limits. The amount of deposits not collateralized or insured by an agency of the federal government shall not exceed 75% of the capital stock and surplus of a banking institution. These values shall be reviewed on a quarterly basis comparing actual deposits not insured or collateralized against the capital stock and surplus measure. Values shall be taken from published regulatory agency reports required by either the Comptroller of the Currency or the Commissioner of Banks and Trust Companies. If deposits are maintained with a savings and loan association, the amount of deposits not collateralized or insured shall not exceed 75% of the net worth of the institution as defined and reported to the regulatory agencies. At year-end, the entire amount of the bank balance of deposits was covered by collateral, federal depository or equivalent insurance. For an investment, this is the risk that in the event of the failure of the counterparty, the Fund will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. It is the policy of the Fund to require all investments and investment collateral to be held in safekeeping by a third -party custodial institution as designated by the Treasurer in the Fund's name. Direct investments guaranteed by the United States or an agency of the United States do not require collateral. 68 Packet Pg. 86 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Police Pension Fund — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk — Continued Concentration Risk. The Fund limits the amount that can be invested in commercial paper to one-third of the Fund's total investments. In addition to the securities and fair values listed above, the Fund also has $38,871,210 invested in mutual funds and $31,064,401 invested in equity securities. At year-end, the Fund does not have any investments over 5 percent of net plan assets available for retirement benefits (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments). Concentration Risk — Continued. The Fund's investment policy in accordance with Illinois Compiled Statutes (ILCS) establishes the following target allocation across asset classes: Long -Term Expected Real Asset Class Target Rate of Return Fixed Income 33.00% 0.70% - 3.20% Large Cap Domestic Equities 52.00% 3.60% Small Cap Domestic Equities 5.00% 4.50% International Equities 5.00% 5.20% Real Estate 3.00% 4.00% Cash and Cash Equivalents 2.00% 0.00% Illinois Compiled Statutes (ILCS) limit the Fund's investments in equities, mutual funds and variable annuities to 65%. Securities in any one company should not exceed 5% of the total fund. The long-term expected rate of return on the Fund's investments was determined using an asset allocation study conducted by the Fund's investment management consultant in January of 2021 in which best -estimate ranges of expected future real rates of return (net of pension plan investment expense and inflation) were developed for each major asset class. These ranges were combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding the expected inflation. Best estimates or arithmetic real rates of return for each major asset class included in the Fund's target asset allocation as of December 31, 2021, are listed in the table above. Rate of Return For the year ended December 31, 2021, the annual money -weighted rate of return on pension plan investments, net of pension plan investment expense, was 17.79%. The money -weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. 69 Packet Pg. 87 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Firefighters' Pension Fund — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk Deposits. At year-end, the carrying amount of the Fund's deposits totaled $2,335,786 and the bank balances totaled $2,335,786. Investments. The Fund has the following investment fair values and maturities: Investment Maturities (in Years) Fair Less Than More Than Investment Type Value 1 1 to 5 6 to 10 10 U.S. Treasury Obligations $ 2,550,371 - 1,860,855 689,516 - U.S. Agency Obligations 13,860,703 859,320 4,430,393 8,570,990 - Corporate Bonds 5,803,222 - 1,035,648 4,767,574 - State and Local Obligations 3,648,789 241,578 1,436,982 1,634,229 336,000 25,863,085 1,100,898 8,763,878 15,662,309 336,000 The Fund has the following recurring fair value measurements as of December 31, 2021: Investments by Fair Value Level Debt Securities U.S. Treasury Obligations U.S. Agency Obligations Corporate Bonds State and Local Obligations Equity Securities Mutual Funds Total Investments Measured at Fair Value Fair Value Measurements Using Quoted Prices in Active Significant Markets for Other Significant Identical Observable Unobservable Assets Inputs Inputs Totals (Level1) (Level2) (Level3) $ 2,550,371 2,550,371 - - 13,860,703 - 13,860,703 - 5,803,222 - 5,803,222 - 3,648,789 - 3,648,789 - 58,033,339 58,033,339 - - 83,896,424 60,583,710 23,312,714 as J _ a� E a) ns _ ca ns Q N 0 N N N U_ c.� Q as 0 L C9 0 �a 3 m _ a� E s U ca Q 70 Packet Pg. 88 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Firefighters' Pension Fund — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk — Continued Investments — Continued. Debt Securities classified in Level 2 of the fair value hierarchy are valued using a matrix pricing technique. Matrix pricing is used to value securities based on the securities' relationship to benchmark quoted prices. Interest Rate Risk. The Fund's investment policy protects against fair value losses resulting from rising interest rates by diversifying its investment portfolio to prevent over -concentration of assets in a specific maturity, a specific issuer, or a specific class of securities. The Fund does not have a formal policy that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. Credit Risk. The Fund's investment policy applies the "prudent person" standard in managing its investment portfolio. As such, all investments are made with such judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The Fund's investment policy also limits investments in commercial paper to the highest rating classifications, as established by at least two of the four major rating services, and which mature not later than 180 days from the purchase date. Such purchases may not exceed 10% of the issuer corporation's outstanding obligations. At year-end, the Fund's investments in U.S. agency obligations and corporate bonds ratings were not available and investments in state and local obligations were not rated or rated Aaa to Aal by Moody's. Custodial Credit Risk. The Fund's investment policy requires securing deposit collateral from depository institutions when deposits are in excess of FDIC limits. The amount of deposits not collateralized or insured by an agency of the federal government shall not exceed 75% of the capital stock and surplus of a banking institution. These values shall be reviewed on a quarterly basis comparing actual deposits not insured or collateralized against the capital stock and surplus measure. Values shall be taken from published regulatory agency reports required by either the Comptroller of the Currency or the Commissioner of Banks and Trust Companies. If deposits are maintained with a savings and loan association, the amount of deposits not collateralized or insured shall not exceed 75% of the net worth of the institution as defined and reported to the regulatory agencies. At year-end, the entire amount of the bank balance of deposits was covered by collateral, federal depository or equivalent insurance. For an investment, this is the risk that in the event of the failure of the counterparty, the Fund will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. It is the policy of the Fund to require all investments and investment collateral to be held in safekeeping by a third -party custodial institution as designated by the Treasurer in the Fund's name. Direct investments guaranteed by the United States or an agency of the United States do not require collateral. 71 Packet Pg. 89 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued DEPOSITS AND INVESTMENTS — Continued Firefighters' Pension Fund — Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk — Continued Concentration Risk. The Fund limits the amount that can be invested in commercial paper to one-third of the Fund's total investments. In addition to the securities and fair values listed above, the Fund also has $58,033,339 invested in mutual funds. At year-end, the Fund does not have any investments over 5 percent of net plan assets available for retirement benefits (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments). The Fund's investment policy in accordance with Illinois Compiled Statutes (ILCS) establishes the following target allocation across asset classes: Long -Term Expected Real Asset Class Target Rate of Return Fixed Income Large Cap Domestic Equities Small Cap Domestic Equities International Equities Cash and Cash Equivalents 35.00% 1.50% 45.50% 5.90% 13.00% 7.70% 6.50% 7.20% 0.00% 0.00% Illinois Compiled Statutes (ILCS) limit the Fund's investments in equities, mutual funds and variable annuities to 65%. Securities in any one company should not exceed 5% of the total fund. The long-term expected rate of return on the Fund's investments was determined using an asset allocation study conducted by the Fund's investment management consultant in January of 2021 in which best -estimate ranges of expected future real rates of return (net of pension plan investment expense and inflation) were developed for each major asset class. These ranges were combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding the expected inflation. Best estimates or arithmetic real rates of return for each major asset class included in the Fund's target asset allocation as of December 31, 2021, are listed in the table above. Rate of Return For the year ended December 31, 2021, the annual money -weighted rate of return on pension plan investments, net of pension plan investment expense, was 13.76%. The money -weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. 72 Packet Pg. 90 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued INTERFUND BALANCES Interfund balances are advances in anticipation of receipts to cover temporary cash shortages. The composition of interfund balances as of the date of this report, is as follows: Receivable Fund Payable Fund Amount General Police Pension Fire Pension INTERFUND TRANSFERS Lake Cook Road TIF $ 54,941 General 35,328 General 25,144 115,413 Transfers are used to (1) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them, (2) move receipts restricted to debt service from the funds collecting the receipts to the Debt Service Fund as debt service payments become due, and (3) use unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. Interfund transfers for the year consisted of the following: Transfer In General General Debt Service Debt Service Debt Service Debt Service Facilities Development Street Maintenance Street Maintenance Street Maintenance Vehicle Replacement Nonmaj or Governmental Water and Sewerage Arboretum Golf Transfer Out Nonmajor Governmental Water and Sewerage General Water and Sewerage Nonmajor Governmental Nonmajor Business -Type General General Debt Service Nonmajor Governmental General General Debt Service General Amount $ 651,386 (4 ) 780,000 (4) 402,511 (2) 1,461,950 (2) 1,281,950 (2) 200,000 (2) 138,190 (2) 1,631,386 (2) 4,345,096 (1) 331,644 (1) 1,705,147 (2) 150,000 (3) 4,267,894 (1) 129,794 (1) 17,476,948 73 Packet Pg. 91 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued CAPITAL ASSETS Governmental Activities Governmental capital asset activity for the year was as follows: Nondepreciable Capital Assets Land Construction in Progress Depreciable Capital Assets Buildings Equipment and Vehicles Land Improvements Streets Storm Sewers Less Accumulated Depreciation Buildings Equipment and Vehicles Land improvements Streets Storm Sewers Restated Beginning Ending Balances Increases Decreases Balances $ 39,502,936 - - 39,502,936 3,012,874 5,146,439 153,852 8,005,461 42,515,810 5,146,439 153,852 47,508,397 26,763,204 256,357 - 27,019,561 16,258,415 1,031,748 1,114,236 16,175,927 3,242,060 - - 3,242,060 28,456,266 1,907,565 - 30,363,831 38,470,478 66,500 - 38,536,978 113,190,423 3,262,170 1,114,236 115,338,357 22,361,195 459,096 - 22,820,291 8,568,470 1,237,651 1,074,687 8,731,434 666,227 64,845 - 731,072 14,680,762 522,771 - 15,203,533 37,126,428 203,673 - 37,330,101 83,403,082 2,488,036 1,074,687 84,816,431 Net Depreciable Capital Assets 29,787,341 774,134 39,549 30,521,926 Net Capital Assets 72,303,151 5,920,573 193,401 78,030,323 Depreciation expense was charged to governmental activities as follows: General Government $ 149,024 Public Safety 924,012 Public Works 1,415,000 2,488,036 74 Packet Pg. 92 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued CAPITAL ASSETS — Continued Business -Type Activities Business -type capital asset activity for the year was as follows: Restated Beginning Ending Balances Increases Decreases Balances Nondepreciable Capital Assets Land $ 6,198,514 - - 6,198,514 Construction in Progress 1,799,937 4,284,012 837,362 5,246,587 7,998,451 4,284,012 837,362 11,445,101 Depreciable Capital Assets Buildings 11,170,610 11,077 - 11,181,687 Equipment and Vehicles 89,960 46,402 - 136,362 Land Improvements 1,966,485 - - 1,966,485 Infrastructure 78,939,022 2,536,907 - 81,475,929 92,166,077 2,594,386 - 94,760,463 Less Accumulated Depreciation Buildings Equipment and Vehicles Land Improvements Infrastructure Net Depreciable Capital Assets Net Capital Assets 10,508,225 62,310 - 10,570,535 74,442 1,981 - 76,423 1,966,485 - - 1,966,485 42,240,188 1,588,305 - 43,828,493 54,789,340 1,652,596 - 56,441,936 37,376,737 941,790 - 38,318,527 45,375,188 5,225,802 837,362 49,763,628 Depreciation expense was charged to business -type activities as follows: Water and Sewerage $ 1,588,305 Arboretum Golf 10,626 Buffalo Grove Golf 53,665 1,652,596 75 Packet Pg. 93 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued LONG-TERM DEBT General Obligation Bonds The Village issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for governmental activities. General obligation bonds are direct obligations and pledge the full faith and credit of the Village. General obligation bonds currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances $6,000,000 General Obligation Bonds of 2012 - Due in annual installments of $100,0000 to $750,000 plus interest at 2.00% to Debt 2.75% through June 30, 2030. Service $ 5,700,000 - 415,000 5,285,000 $6,125,000 General Obligation Bonds of 2016 - Due in annual installments of $300,000 to $730,000 plus interest at 2.00% to Debt 3.00% through December 30, 2031. Service 3,645,000 - 300,000 3,345,000 $1,449,275 General Obligation Refunding Bonds of 2019 - Due in annual installments of $234,030 to $251,180 plus interest at 1.40% to Debt 1.80% through December 30, 2025. Service 1,215,245 - 235,445 979,800 $24,000,000 General Obligation Bonds of 2020 - Due in annual installments of $1,330,000 to $1,840,000 plus interest at 3.00% to 5.00% through December 30, Debt 2035. Service 24,000,000 - 1,600,000 22,400,000 34,560,245 - 2,550,445 32,009,800 76 Packet Pg. 94 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued LONGTERM DEBT — Continued IEPA Loans Payable The Village has entered into loan agreements with the IEPA to provide low interest financing for pump station improvements. IEPA loans currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances $6,638,399 IEPA Loan Payable of 2013 - Pump Stations Improvements - Due in semi-annual installments of $6,788 to $12,916, plus interest at 2.295%, through Water and December 1, 2033. Sewerage Installment Contract Payable $ 292,240 - 19,532 272,708 The Village also issues installment contracts payable to provide funds for the purchase of capital assets. Installment contracts currently outstanding are as follows: Fund Debt Beginning Ending Issue Retired by Balances Issuances Retirements Balances Installment Note Payable dated March 27, 2015, due in quarterly installments of $21,449 to $227,680, plus interest at 2.35% Water and through June 1, 2029. Sewerage $ 5,615,015 - 436,970 5,178,045 Asset Retirement Obligation The Village has recognized an asset retirement obligation (ARO) and related deferred outflow of resources in connection with its obligation to seal and abandon various water wells, to seal underground tanks, and lift station at the end of their estimated useful lives in accordance with federal, state, and/or local requirements. The ARO was measured using actual historical costs for similar abandonments, adjusted for inflation through the end of the year. The estimated remaining useful lives of the water wells are 25 years, underground tanks are 1-50 years, and lift stations are 5 years. 77 Packet Pg. 95 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS LONGTERM DEBT — Continued Long -Term Liability Activity Changes in long-term liabilities during the fiscal year were as follows: Amounts Beginning Ending Due within Type of Debt Balances Additions Deductions Balances One Year Governmental Activities Compensated Absences Net Pension Liability - IMRF Governmental Activities Net Pension Liability - Police Net Pension Liability - Firefighters' Total OPEB Liability - RBP General Obligation Bonds Plus: Unamortized Premium Business -Type Activities Compensated Absences Net Pension Liability - IMRF Total OPEB Liability - RBP TPA Loans Payable Installment Note Payable Asset Retirement Obligation $ 1,281,769 125,542 62,771 1,344,540 268,908 5,160,476 - 4,484,897 675,579 - 26,620,107 - 6,835,676 19,784,431 - 12,274,978 - 3,824,923 8,450,055 - 13,996,788 728,860 - 14,725,648 - 34,560,245 - 2,550,445 32,009,800 2,570,990 2,790,520 - 187,740 2,602,780 - 96,684,883 854,402 17,946,452 79,592,833 2,839,898 116,509 16,566 8,283 124,792 24,958 826,472 - 703,115 123,357 - 824,282 9,531 - 833,813 - 292,240 - 19,532 272,708 19,983 5,615,015 - 436,970 5,178,045 490,763 1,725,500 - - 1,725,500 - 9,400,018 26,097 1,167,900 8,258,215 535,704 For the governmental activities, payments on the compensated absences, the net pension liabilities and the total OPEB liability are made by the General Fund. Payments on general obligation bonds are being liquidated by the Debt Service Fund. Additionally, for the business -type activities, the compensated absences are being liquidated by the Water and Sewerage Fund and the Buffalo Grove Golf Fund. The net pension liability is being liquidated by the Water and Sewerage Fund, the Arboretum Golf Fund and the Buffalo Grove Golf Fund. The total OPEB liability is being liquidated by the Water and Sewerage Fund and Buffalo Grove Golf Fund. The IEPA loans payable, installment note payable and asset retirement obligation are being liquidated by the Water and Sewerage Fund. 78 Packet Pg. 96 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 - DETAIL NOTES ON ALL FUNDS - Continued LONGTERM DEBT - Continued Debt Service Requirements to Maturity The annual debt service requirements to maturity, including principal and interest, are as follows: Fiscal Year Governmental Activities General Obligation Bonds Principal Interest Business -Type Activities IEPA Installment Loan Payable Note Payable Principal Interest Principal Interest 2022 $ 2,570,990 1,100,782 19,983 6,145 490,763 117,611 2023 2,591,265 1,002,446 20,444 5,684 548,394 105,549 2024 2,611,365 903,466 20,916 5,212 610,091 92,095 2025 2,646,180 803,976 21,399 4,729 676,096 77,149 2026 2,310,000 702,969 21,893 4,235 746,659 60,610 2027 2,385,000 615,244 22,398 3,730 822,046 42,367 2028 2,510,000 522,688 22,915 3,213 902,537 22,304 2029 2,640,000 424,175 23,444 2,684 381,459 3,371 2030 2,695,000 350,475 23,985 2,143 - - 2031 2,005,000 271,500 24,539 1,589 - - 2032 1,685,000 211,350 25,105 1,023 - - 2033 1,735,000 160,800 25,687 441 - - 2034 1,785,000 108,750 - - - - 2035 1,840,000 55,200 - - - - Totals 32,009,800 7,233,821 272,708 40,828 5,178,045 521,056 Legal Debt Margin Article VII, Section 6(k) of the 1970 Illinois Constitution governs the computation of legal debt margin. "The General Assembly may limit by law the amount and require referendum approval of debt to the incurred by home rule municipalities, payable from ad valorem property tax receipts, only in excess of the following percentages of the assessed value of its taxable property... (2) if its population is more than 25,000 and less than 500,000 an aggregate of one percent: indebtedness which is outstanding on the effective date (July 1, 1971) of this constitution or which is thereafter approved by referendum... shall not be included in the foregoing percentage amounts." To date the Illinois General Assembly has set no limits for home rule municipalities. The Village is a home rule municipality. 79 Packet Pg. 97 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued OPERATING LEASES The Village has commitments with non -Village entities to lease certain property. Future minimum rental commitments are as follows: Total Fiscal Lease Year Payments 2022 $ 138,917 2023 141,695 2024 144,529 425,141 PROPERTY TAXES Property taxes for 2020 attach as an enforceable lien on January 1, on property values assessed as of the same date. Taxes are levied by December of the subsequent fiscal year (by passage of a Tax Levy Ordinance). Tax bills are prepared by Lake County and are payable in two installments, on or about July I and September I during the following year. The County collects such taxes and remits them periodically. The allowance for uncollectible taxes has been stated at 1 % of the tax levy to reflect actual collection experience. TAX ABATEMENTS The Village has entered into a tax abatement agreement with Woodman's Food Market, Inc. as an incentive to stimulate economic development. The abatement is authorized through a Development Agreement passed by the Village Board in Ordinance 2016-067 on December 19, 2018. Woodman's will be financially responsible for constructing all necessary offsite roadway and intersection improvements as required by the Village, County, or State along the public roadways along the perimeter of the property. The offsite improvements are estimated to be $4,000,000. The Village will reimburse Woodman's an amount not to exceed $4,000,000 for the roadway improvements and an additional payment of $3,000,000 for a combined total of $7,000,000. In order to promote and assist Woodman's with the project, the Village agrees to share certain sales tax received that corresponds to the new sales tax revenue generated from the retail sales of the project. The sales tax allowable is limited to the sales tax associated with grocery, general merchandise, and products only. Woodman's must acquire or otherwise be authorized to use the premise in Buffalo Grove, construct and operate the business, and construct the offsite roadway improvements to be eligible for the incentives. As of December 31, 2021, the Village owes Woodman's Food Market, Inc. $437,583. 80 Packet Pg. 98 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued TAX ABATEMENTS — Continued The Village has entered into a tax abatement agreement with Edward Hines Lumber Co. as an incentive to stimulate economic development. The abatement is authorized through Village Ordinance 2000-67 on November 20, 2000 and has since been amended with Village Ordinance 2003-18 on March 3, 2003, Ordinance 2009-47 on August 3 2009 and Ordinance 2020-060 on August 17, 2020. Edward Hines Lumber Co. shall maintain a single order -acceptance point policy for all credit sales and shall not relocate the single order -acceptance point outside of the Village unless it violates or contravenes any state or federal law or court dccision/determination. The Village will remit 6o percent of the municipal sales tax resulting from the credit sales received by the Village to Edward Hines Lumber Co. The Village will keep the remaining 40 percent. The Village's incentive payments for the year ended December 31, 2021 were $1,821,824. The Village has entered into a tax abatement agreement with LAB Development, LLC as an incentive to stimulate economic development. The abatement is authorized through Village Ordinance 2011-14 on March 21, 2011 and has since been amended with Village Ordinance 2016-032 on May 10, 2016. LAB Development, LLC shall conduct its business in Buffalo Grove, maintain a single order - acceptance point on premise. The amendment to the original agreement in 2016 requires LAB Development, LLC to extend their current lease at the premise in Buffalo Grove and expand the operation from 61,416 square feet to 124,605 square feet. The lease extension must be no less than 8.5 years, commencing January 1, 2016. The original agreement provided LAB Development, LLC with a tax abatement of 100 percent of the municipal sales tax in year one of the agreement, this percentage decreases 10 percent per year until year seven of the agreement. The amount of municipal sales tax abated to LAB Development, LLC could not exceed $500,000 over the seven-year term. The amended agreement extended the abatements to LAB Development, LLC under new terms. LAB Development, LLC is entitled to 80 percent of the base municipal sales tax above $162,207 in year one. The percentage per year decreases 10 percent until year five, from year five to year eight and a half the percentage is fixed at 50 percent. The base municipal sales tax amount of $162,207 is fixed for the term of the contract and prorated for the half year in 2024. The amount of municipal sales tax to be abated is not to exceed $2,600,000 over the life of the amended agreement. If LAB Development, LLC relocates or ceases business operations on the premise within five years of the commencement date of the amended contract they shall reimburse the Village 100 percent of the municipal sales tax payments to the Village within ninety days. IF LAB Development, LLC relocates or ceases business operations on the premise after the fifth year they will remit $750,000 to the Village within ninety days. If LAB Development, LLC relocates or ceases business operations on the premise after the sixth year they will remit $375,000 to the Village within ninety days. If LAB Development, LLC relocates or ceases business operations on the premise after the seventh year they will remit $187,500 to the Village within ninety days. If LAB Development, LLC conducts less than $30,000,000 of taxable sales at the premise in any given year of the contract they shall not receive more than 50 percent of the municipal sales tax increment for that year. The Village's incentive payments for the year ended December 31, 2021 were $144,344. 81 Packet Pg. 99 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued TAX ABATEMENTS — Continued The Village has entered into a tax abatement agreement with Zonatherm. In order to encourage Zonatherm to maintain its business operation in the Village, and to assist with their project in the Village, the Village agrees to share home rule sales tax received by the Village using a formula which corresponds to new sales tax generated by Zonatherm over a finite period of time. For the fist sales tax year, 100 percent of that year's incremental municipal sales tax above the base of $100,000 will be paid to Zonatherm. For the second sales tax year 90 percent of that year's municipal sales tax above the base of $100,000 will be paid to Zonatherm. For the third sales tax year 80 percent of that year's municipal sales tax above the base of $100,000 will be paid to Zonatherm. For the fourth sales tax year 70 percent of that year's municipal sales tax above the base of $100,000 will be paid to Zonatherm. For the fifth sales tax year 60 percent of that year's municipal sales tax above the base of $100,000 will be paid to Zonatherm. For the sixth sales tax year 50 percent of that year's municipal sales tax above the base of $100,000 will be paid to Zonatherm. For the seventh sales tax year 50 percent of that year's municipal sales tax above the base of $100,000 will be paid to Zonatherm. The entire distribution cannot exceed $500,000 in aggregate. This agreement will end upon the completion of the seventh year or the $500,000 cap. In the event that Zonatherm ceases the business with seven years or generate less than $1,000 in sales tax in any sales tax year, Zonatherm shall reimburse the Village 100 percent of the municipal sales tax payments received. The Village's incentive payments for the year ended December 31, 2021 were $0. In order to encourage BITS to relocate its business operation to the Village of Buffalo Grove, and to assist with their project in the Village, the Village agrees to share a portion of its home rule sales tax received by the Village using a formula which corresponds to new sales tax revenue generated by the business over a finite period of time. For the first sales tax year, 75 percent of that year's home rule sales tax received by the Village for the first $40,000,000 in annual taxable sales and 100 percent ofthat year's home rule sales tax for annual taxable sales greater than $40,000,000. For the second sales tax year, 75 percent of that year's home rule sales tax received by the Village for the first $40,000,000 in annual taxable sales and 100 percent of that year's home rule sales tax for the annual taxable sales greater than $40,000,000. For the third sales tax year, 75 percent of that year's home rule sales tax received by the Village for the first $40,000,000 in annual taxable sales and 100 percent of that year's home rule sales tax for the annual taxable sales greater than $40,000,000. For the fourth sales tax year, 75 percent of that year's home rule sales tax received by the Village for the first $40,000,000 in annual taxable sales and 100 percent of that year's home rule sales tax for the annual taxable sales greater than $40,000,000. For the fifth sales tax year, 75 percent of that year's home rule sales tax received by the Village for the first $40,000,000 in annual taxable sales and 100 percent of that year's home rule sales tax for the annual taxable sales greater than $40,000,000. For the sixth sales tax year, 75 percent of that year's home rule sales tax received by the Village for the first $40,000,000 in annual taxable sales and 100 percent of that year's home rule sales tax for the annual taxable sales greater than $40,000,000. Should BITS relocate or cease its business within the first two years of the agreement BITS shall reimburse the Village 85 percent of the total home rule sales tax distributed. Should BITS relocate or cease business after two years of this agreement than BITS agrees to reimburse the Village 75 percent 82 Packet Pg. 100 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued TAX ABATEMENTS — Continued of the total home rules sales tax payments received. Should BITS relocate or cease business after three years of this agreement than BITS agrees to reimburse the Village 55 percent of the total home rules sales tax payments received. Should BITS relocate or cease business after four years of this agreement than BITS agrees to reimburse the Village 40 percent of the total home rules sales tax payments received. Should BITS relocate or cease business after five years of this agreement than BITS agrees to reimburse the Village 35 percent of the total home rules sales tax payments received. The Village's incentive payments for the year ended December 31, 2021 were $681,262. FUND BALANCE/NET POSITION Fund Balance Classifications In the governmental fund financial statements, the Village considers restricted amounts to have been spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. The Village first utilizes committed, then assigned and then unassigned fund balance when an expenditure is incurred for purposes for which all three unrestricted fund balances are available. Nonspendable Fund Balance. Consists of resources that cannot be spent because they are either: a) not in a spendable form; or b) legally or contractually required to be maintained intact. Restricted Fund Balance. Consists of resources that are restricted to specific purposes, that is, when constraints placed on the use of resources are either: a) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or b) imposed by law through constitutional provisions or enabling legislation. Committed Fund Balance. Consists of resources constrained (issuance of an ordinance) to specific purposes by the government itself, using its highest level of decision -making authority, the Village Board; to be reported as committed, amounts cannot be used for any other purpose unless the government takes the same highest -level action to remove or change the constraint. Assigned Fund Balance. Consists of amounts that are constrained by the Village Board intent to be used for specific purposes but are neither restricted nor committed. Intent is expressed by the Village Board itself or by a body or official to which the Village Board has delegated the authority to assign amounts to be used for specific purposes. The Village's' highest level of decision -making authority is the Village Board, who is authorized to assign amounts to a specific purpose. 83 Packet Pg. 101 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued FUND BALANCE/NET POSITION — Continued Fund Balance Classifications — Continued Unassigned Fund Balance. Consists of residual net resources of a fund that has not been restricted, committed, or assigned within the General Fund and deficit fund balances of other governmental funds. L Minimum Fund Balance Policy. The Village's fund balance policy for the General Fund requires committed fund balance to be maintained at a minimum of 25% of budgeted operating expenditures. as E The following is a schedule of fund balance classifications for the governmental funds as of the date of t this report: Capital Projects Vehicle Debt Facilities Street Equipment General Service Development Maintenance Replacement Nonmajor Totals Q Fund Balances N C N Nonspendable .- Inventories S 124,965 - - - - - 124965 Prepaids 458,477 - - - - - 458:477 04 583,442 - - - - - 583,442 LL t, Restricted 0 d Seizure Funds 350,645 - - - - - 350,645 0 IMRF 514,540 - - - - - 514,540 � j Motor Fuel Tax - - - - - 3,780,893 3,780,893 0 Metra Parking Lot - - - - - 15,100 15,100 TIF - - - - - 11,833 11,833 3 00 Debt Service - 247,676 - - - - 247,676 Capital Projects - 7,985,104 - - - - 7,985,104 a� 865,185 8,232,780 - - - 3,807,826 12,905,791 E s U Committed `° Capital Projects 14,326,113 - 41,307 798,521 17,745 - 15,183,686 Q Unassigned 22,485,209 - - - - - 22,485,209 Total Fund Balances 38,259,949 8,232,780 41,307 798,521 17,745 3,807,826 51,158,128 84 Packet Pg. 102 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 3 — DETAIL NOTES ON ALL FUNDS — Continued NET POSITION/FUND BALANCE — Continued Net Position Classifications Net investment in capital assets was comprised of the following as of December 31, 2021: Governmental Activities Capital Assets - Net of Accumulated Depreciation $ 78,030,323 Plus: Unspent Bond Proceeds 7,985,104 Less Capital Related Debt: General Obligation Bonds (32,009,800) Unamortized Premium (2,602,780) Net Investment in Capital Assets 51,402,847 Business -Type Activities Capital Assets - Net of Accumulated Depreciation 49,763,628 Less Capital Related Debt: IEPA Loans Payable (272,708) Installment Note Payable (5,178,045) Net Investment in Capital Assets 44,312,875 Restatement Beginning net position was restated to reflect an error in recognition of capital assets for both the governmental and business -type activities. Net position as originally reported and as restated is as follows: Net Position As Reported As Restated Increase Governmental Activities $ 19,280,689 19,984,094 703,405 Business -Type Activities 55,340,713 56,130,713 790,000 Water and Sewerage 47,368,929 48,158,929 790,000 85 Packet Pg. 103 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION RISK MANAGEMENT The Village is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; natural disasters; and injuries to the Village's employees. The Village has purchased insurance from private insurance companies. Risks covered included certain types of liabilities and bonds. Premiums have been displayed as expenditures/expenses in appropriate funds. There were no significant changes in insurance coverages from the prior year and settlements did not exceed insurance coverage in any of the past three fiscal years. CONTINGENT LIABILITIES Litigation The Village is a defendant in various lawsuits. Although the outcome of these lawsuits is not presently determinable, in the opinion of the Village's attorney, the resolution of these matters will not have a material adverse effect on the financial condition of the Village. Grants Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the Village expects such amounts, if any, to be immaterial. Financial Impact of COVID-19 In March of 2020, the World Health Organization declared the COVID-19 virus a public health emergency. As of the date of this report, the extent of the impact of COVID-19 on the Village's operations and financial position cannot be determined. JOINT VENTURES Northwest Water Commission (NWWC) The Village is a member of the Northwest Water Commission (NWWC) which consists of four municipalities. NWWC is a municipal corporation and public body politic and corporate established pursuant to the Constitution of the State of Illinois and the Intergovernmental Cooperation Act of the State of Illinois, as amended (the Act). NWWC is empowered under the Act to plan, construct, improve, extend, acquire, finance, operate and maintain a water supply system to serve its members and other potential water purchasers. 86 Packet Pg. 104 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued JOINT VENTURES — Continued Northwest Water Commission (NWWC) — Continued The four members of NWWC and their percentage shares as of April 30, 2021 are as follows: Percent Sh are Village of Arlington Heights 36.43 % Village of Buffalo Grove 17.06 Village of Palatine 29.10 Village of Wheeling 17.41 100.00 % These percentage shares are based upon formula contained in the water supply agreement and are subject to change in future years based on consumption by the municipalities. The members form a contiguous geographic service area which is located northwest of downtown Chicago. Under the NWWC Agreement, additional members may join NWWC upon the approval of each member. NWWC is governed by a Board of Commissioners which consists of one Village Manager from each member municipality. Each Commissioner has an equal vote. The officers of NWWC are appointed by the Board of Commissioners. The Board of Commissioners determines the general policy of NWWC, makes all appropriations, approves contracts for sale or purchase of water, adopts by-laws, rules and regulations, and exercises such powers and performs such duties as may be prescribed in the NWWC Agreement or the by-laws. Summary of financial positions as of April 30, 2021: Current Assets $ 18,690,589 Current Liabilities Noncurrent Assets Noncurrent Liabilities Capital Assets 31,864,190 Total Liabilities Total Assets 50,554,779 Net Position $ 769,589 769,589 49.785.190 87 Packet Pg. 105 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued JOINT VENTURES — Continued Northwest Water Commission (NWWC) — Continued Summary of revenues, expenses and changes in net position for the year ended April 30, 2021: Operating Revenues $ 11,230,964 Operating Expenses 10,655,496 Operating Income 575,468 Nonoperating Revenue (Expenses) 120,686 Change in Net Position 696,154 Net Position - Beginning 49,089,036 Net Position - Ending 49,785,190 Complete financial statements can be obtained from the Northwest Water Commission, 1525 North Wolf Road, Des Plaines, Illinois 60015. NWWC's bonds are revenue obligations. They are limited obligations of NWWC with a claim for payment solely from and secured by a pledge of the revenues of the system and amounts in various funds and accounts established by NWWC resolutions. The bonds are not a debt of any member. NWWC has no power to levy taxes. Revenues of the system consist of. (a) all receipts derived from Water Supply Contracts or any other contract for the supply of water; (b) all income derived from the investment of monies; and (c) all income, fees, water service charges, and all rates, rents and receipts derived by NWWC from the ownership and operation of the system and the sale of water. JAWA covenants to establish fees and charges sufficient to provide revenues to meet all its requirements. NWWC has entered into Water Supply Contracts with the four -member municipalities for a term of 40 years, extending to 2030. The Water Supply Contracts are irrevocable and may not be terminated or amended except as provided in the Water Supply Contract. Each member is obligated, on a "take or pay" basis, to purchase or in any event to pay for a minimum annual quantity of water. NWWC has entered into an agreement with the City of Evanston under which the City has agreed to sell quantities of lake water sufficient to supply the projected water needs of NWWC through the year 2030. 88 Packet Pg. 106 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued JOINT VENTURES — Continued Northwest Water Commission (NWWC) — Continued The obligation of the Village to make all payments as required by this Contract is unconditional and irrevocable, without regard to performance or nonperformance by NWWC of its obligations under this Contract. The payments required to be made by the Village under this Contract are required to be made solely from revenues to be derived by the Village from the operation of the Village's system. Members are not prohibited by the Contract from using other available funds to make payments required under the Contract. This Contract shall not constitute an indebtedness of the Village within the meaning of any statutory or constitutional limitation. The obligation of the Village to make payments required by this Agreement from revenues of the Waterworks and Sewerage System shall be payable from the operation and maintenance account of the Water and Sewerage Fund. In accordance with the joint venture agreement, the Village remitted $1,856,787 to NWWC for the year ended April 30, 2021. All payments were paid from the Water and Sewerage Fund. The Village's share of net position of NWWC was $8,782,108 at April 30, 2021. Solid Waste Agency of Northern Cook County (SWANCC) The Village is a member of the Solid Waste Agency of Northern Cook County (SWANCC) which consists of twenty-three municipalities. SWANCC is a municipal corporation and public body politic established pursuant to the Constitution Act of the State of Illinois and the Intergovernmental Cooperation Act of the State of Illinois, as amended. SWANCC is empowered to plan, construct, finance, operate, and maintain a solid waste disposal system to serve its members. SWANCC is governed by a Board of Directors which consists of one appointed representative from each member municipality. Each Director has an equal vote. The officers of SWANCC are appointed by the Board of Directors. The Board of Directors determines the general policy of SWANCC, makes all appropriations, approves contracts, adopts resolutions providing for the issuance of bonds or notes by SWANCC, adopts by- laws, rules and regulations, and exercises such powers and performs such duties as may be prescribed in the SWANCC agreement or the by-laws. Separate audited financial statements are available at 77 W Hintz Road, Suite 200, Wheeling, Illinois 60090. SWANCC's bonds are revenue obligations. They are limited obligations of SWANCC, with a claim for payment solely from and secured by a pledge of the revenues of the system, and amounts in various funds and accounts established by SWANCC resolutions. SWANCC has no power to levy taxes. 89 Packet Pg. 107 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued JOINT VENTURES — Continued Solid Waste Agency of Northern Cook County (SWANCC) — Continued Revenues of the system consist of. (a) all receipts derived from Solid Waste Disposal Contracts or any other contracts for the disposal of waste; (b) all income derived from the investment of monies; and (c) all income, fees, service charges, and all grants, rents, and receipts derived by SWANCC from the ownership and operation of the system. SWANCC covenants to establish fees and charges sufficient to provide revenues to meet all its requirements. SWANCC has entered into Solid Waste Disposal Contracts with the member municipalities. The Contracts are irrevocable, and may not be terminated or amended, except as provided in the Contract. Each member is obligated, on a "take or pay" basis, to purchase or in any event to pay for a minimum annual cost of the system. The obligation of the Village to make all payments as required by this Contract is unconditional and irrevocable, without regard to performance or nonperformance by SWANCC of its obligations under this Contract. The payments required to be made by the Village under this Contract are required to be made solely from revenues to be derived by the Village from the operation of the Municipal Waste System Fund. The Village is not prohibited by the Contract from using any other funds to make the payments required by the Contract. The Contract shall not constitute an indebtedness of the Village within the meaning of any statutory or constitutional limitation. In accordance with the joint venture agreement, the Village remitted $908,620 to SWANCC for the year ended December 31, 2021, which is recorded in the Village's Refuse Service Fund. EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS The Village contributes to three defined benefit pension plans, the Illinois Municipal Retirement Fund (IMRF), a defined benefit agent multiple -employer public employee retirement system and the Police Pension Plan which is a single -employer pension plan, and the Firefighters' Pension Plan which is a single -employer pension plan. A separate report is issued for the Police Pension Plan and Firefighters' Pension Plan and may be obtained by writing to the Village at 50 Raupp Boulevard, Buffalo Grove, Illinois 60089. IMRF issues a publicly available financial report that includes financial statements and required supplementary information for the plan as a whole, but not by individual employer. That report may be obtained online at www.imrf orfz. The benefits, benefit levels, employee contributions, and employer contributions are governed by Illinois Compiled Statutes (ILCS) and can only be amended by the Illinois General Assembly. 90 Packet Pg. 108 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued The aggregate amount recognized for the three pension plans is: Pension Expense/ Net Pension Deferred Deferred (Revenue) Liability Outflows Inflows IMRF $ (1,321,968) 798,936 2,788,704 5,897,753 Police Pension (62,654) 19,784,431 4,454,306 12,313,616 Firefighters' Pension (668,804) 8,450,055 3,659,202 9,795,621 (2,053,426) 29,033,422 10,902,212 28,006,990 Illinois Municipal Retirement Fund (IMRF) Plan Descriptions Plan Administration. All employees (other than those covered by the Police Pension Plan and the Firefighters' Pension Plan) hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. The plan is accounted for on the economic resources measurement focus and the accrual basis of accounting. Employer and employee contributions are recognized when earned in the year that the contributions are required, benefits and refunds are recognized as an expense and liability when due and payable. Benefits Provided. IMRF has three benefit plans. The vast majority of IMRF members participate in the Regular Plan (RP). The Sheriff's Law Enforcement Personnel (SLEP) plan is for sheriffs, deputy sheriffs, and selected police chiefs. Counties could adopt the Elected County Official (ECO) plan for officials elected prior to August 8, 2011 (the ECO plan was closed to new participants after that date). IMRF provides two tiers of pension benefits. Employees hired before January 1, 2011, are eligible for Tier 1 benefits. Tier 1 employees are vested for pension benefits when they have at least eight years of qualifying service credit. Tier 1 employees who retire at age 55 (at reduced benefits) or after age 60 (at full benefits) with eight years of service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings for the first 15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings. Final rate of earnings is the highest total earnings during any consecutive 48 months within the last 10 years of service, divided by 48. Under Tier 1, the pension is increased by 3% of the original amount on January 1 every year after retirement. 91 Packet Pg. 109 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Illinois Municipal Retirement Fund (IMRF) — Continued Plan Descriptions — Continued Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees, pension benefits vest after ten years of service. Participating employees who retire at age 62 (at reduced benefits) or after age 67 (at full benefits) with ten years of service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings for the first 15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings. Final rate of earnings is the highest total earnings during any 96 consecutive months within the last 10 years of service, divided by 96. Under Tier 2, the pension is increased on January 1 every year after retirement, upon reaching age 67, by the lesser of: • 3% of the original pension amount, or • 1/2 of the increase in the Consumer Price Index of the original pension amount. Plan Membership. As of December 31, 2020, the measurement date, the following employees were covered by the benefit terms: Inactive Plan Members Currently Receiving Benefits 123 Inactive Plan Members Entitled to but not yet Receiving Benefits 66 Active Plan Members 89 Total 278 Contributions. As set by statute, the Village's Regular Plan Members are required to contribute 4.5% of their annual covered salary. The statute requires employers to contribute the amount necessary, in addition to member contributions, to finance the retirement coverage of its own employees. For the year -ended December 31, 2021, the Village's contribution was 13.26% of covered payroll. Net Pension Liability. The Village's net pension liability was measured as of December 31, 2020. The total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. Actuarial Assumptions. The total pension liability was determined by an actuarial valuation performed, as of December 31, 2020, using the following actuarial methods and assumptions: 92 Packet Pg. 110 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Illinois Municipal Retirement Fund (IMRF) — Continued Plan Descriptions — Continued Actuarial Cost Method Entry Age Normal Asset Valuation Method Fair Value Actuarial Assumptions Interest Rate 7.25% Salary Increases 2.85% to 13.75% Cost of Living Adjustments 2.25% Inflation 2.25% For nondisabled retirees, the Pub-2010, Amount -Weighted, below -median income, General, Retiree, Male (adjusted 106%) and Female (adjusted 105%) tables, and future mortality improvements projected using scale MP-2020. For disabled retirees, the Pub-2010, Amount -Weighted, below -median income, General, Disabled Retiree, Male and Female (both unadjusted) tables, and future mortality improvements projected using scale MP-2020. For active members, the Pub-2010, Amount -Weighted, below -median income, General, Employee, Male and Female (both unadjusted) tables, and future mortality improvements projected using scale MP-2020. The long-term expected rate of return on pension plan investments was determined using a building- block method in which best -estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense, and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return to the target asset allocation percentage and adding expected inflation. The target allocation and best estimates of geometric real rates of return for each major asset class are summarized in the following table: 93 Packet Pg. 111 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Illinois Municipal Retirement Fund (IMRF) — Continued Plan Descriptions — Continued Long -Term Expected Real Asset Class Target Rate of Return Fixed Income 28.00% 1.30% Domestic Equities 37.00% 5.00% International Equities 18.00% 6.00% Real Estate 9.00% 6.20% Blended 7.00% 2.85% - 6.95% Cash and Cash Equivalents 1.00% 0.70% Discount Rate The discount rate used to measure the total pension liability was 7.25%, the same as the prior valuation. The projection of cash flows used to determine the discount rate assumed that member contributions will be made at the current contribution rate and that Village contributions will be made at rates equal to the difference between the actuarially determined contribution rates and the member rate. Based on those assumptions, the IMRF's fiduciary net position was projected to be available to make all project future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all period of projected benefit payments to determine the total pension liability. Discount Rate Sensitivity The following is a sensitivity analysis of the net pension liability to changes in the discount rate. The table below presents the pension liability of the Village calculated using the discount rate as well as what the Village's net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Current 1% Decrease Discount Rate 1% Increase (6.25%) (7.25%) (8.25%) Net Pension Liability/(Asset) $ 9,218,380 798,936 (5,914,584) 94 Packet Pg. 112 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Illinois Municipal Retirement Fund (IMRF) — Continued Changes in the Net Pension Liability Balances at December 31, 2019 Changes for the Year: Service Cost Interest on the Total Pension Liability Changes of Benefit Terms Difference Between Expected and Actual Experience of the Total Pension Liability Changes of Assumptions Contributions - Employer Contributions - Employees Net Investment Income Benefit Payments, including Refunds of Employee Contributions Other (Net Transfer) Net Changes Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (A) (B) (A)-(B) S 68,823,815 62,836,867 5,986,948 941,942 - 941,942 4,904,123 - 4,904,123 980,313 - 980,313 (73 8,149) - (738,149) - 1,212,986 (1,212,986) - 400,474 (400,474) - 8,789,950 (8,789,950) (3,303,412) (3,303,412) - - 872,831 (872,831) 2,784,817 7,972,829 (5,188,012) Balances at December 31, 2020 71,608,632 70,809,696 798,936 95 Packet Pg. 113 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Illinois Municipal Retirement Fund (IMRF) — Continued Pension Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to Pensions For the year ended December 31, 2021, the Village recognized pension revenue of $1,321,968. At December 31, 2021, the Village reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Difference Between Expected and Actual Experience Change in Assumptions Net Difference Between Projected and Actual Earnings on Pension Plan Investments Total Pension Expense to be Recognized in Future Periods Pension Contributions Made Subsequent to the Measurement Date Total Deferred Amounts Related to IMRF Deferred Deferred Outflows of Inflows of Resources Resources Totals $ 1,146,557 - 1,146,557 512,358 (665,969) (153,611) - (5,231,784) (5,231,784) 1,658,915 (5,897,753) (4,238,838) 1,129,789 - 1,129,789 2,788,704 (5,897,753) (3,109,049) $1,129,789 reported as deferred outflows of resources related to pensions resulting from employer contributions subsequent to the measurement date and will be recognized as a reduction of the net pension liability in the reporting year ended December 31, 2022. Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense in future periods as follows: Net Deferred Outflows/ Fiscal (Inflows) Year of Resources 2022 $ (1,008,168) 2023 (356,360) 2024 (2,024,496) 2025 (849,814) 2026 - Thereafter - Total (4,238,8381 96 Packet Pg. 114 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Police Pension Plan Plan Descriptions Plan Administration. The Police Pension Plan is a single -employer defined benefit pension plan that covers all sworn police personnel. The defined benefits and employee and minimum employer contribution levels are governed by Illinois Compiled Statutes (40 ILCS 5/3-1) and may be amended only by the Illinois legislature. The Village accounts for the Fund as a pension trust fund. The Fund is governed by a five -member pension board. Two members of the Board are appointed by the Village President, one member is elected by pension beneficiaries and two members are elected by active police employees. Plan Membership. At December 31, 2021, the measurement date, membership consisted of the following: Inactive Plan Members Currently Receiving Benefits 61 Inactive Plan Members Entitled to but not yet Receiving Benefits 10 Active Plan Members 58 Total 129 Benefits Provided. The following is a summary of the Police Pension Plan as provided for in Illinois State Statutes. The Police Pension Plan provides retirement benefits through two tiers of benefits as well as death and disability benefits. Covered employees hired before January 1, 2011 (Tier 1), attaining the age of 50 or older with 20 or more years of creditable service are entitled to receive an annual retirement benefit of 1/ of the salary attached to the rank held on the last day of service, or for one year prior to the last day, whichever is greater. The annual benefit shall be increased by 2.5 percent of such salary for each additional year of service over 20 years up to 30 years, to a maximum of 75 percent of such salary. Employees with at least eight years but less than 20 years of credited service may retire at or after age 60 and receive a reduced benefit. The monthly benefit of a police officer who retired with 20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least 55 years, by 3 percent of the original pension and 3 percent compounded annually thereafter. Covered employees hired on or after January 1, 2011 (Tier 2), attaining the age of 55 or older with 10 or more years of creditable service are entitled to receive an annual retirement benefit equal to the average monthly salary obtained by dividing the total salary of the police officer during the 48 consecutive months of service within the last 60 months of service in which the total salary was the highest by the number of months of service in that period. Police officer salary for the pension purposes is capped at $106,800, plus the lesser of 1/2 of the annual change in the Consumer Price Index or 3 percent compounded. 97 Packet Pg. 115 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Police Pension Plan — Continued Plan Descriptions — Continued Benefits Provided — Continued. The annual benefit shall be increased by 2.5 percent of such a salary for each additional year of service over 20 years up to 30 years to a maximum of 75 percent of such salary. Employees with at least 10 years may retire at or after age 50 and receive a reduced benefit (i.e., '/z percent for each month under 55). The monthly benefit of a Tier 2 police officer shall be increased annually at age 60 on the January 1st after the police officer retires, or the first anniversary of the pension starting date, whichever is later. Noncompounding increases occur annually, each January thereafter. The increase is the lesser of 3 percent or'/z of the change in the Consumer Price Index for the proceeding calendar year. Contributions. Covered employees are required to contribute 9.91% of their base salary to the Police Pension Plan. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions may be refunded without accumulated interest. The Village is required to contribute the remaining amounts necessary to finance the plan and the administrative costs as actuarially determined by an enrolled actuary. However, effective January 1, 2011, ILCS requires the Village to contribute a minimum amount annually calculated using the projected unit credit actuarial cost method that will result in the funding of 90% of the past service cost by the year 2040. For the year -ended December 31, 2021, the Village's contribution was 50.55% of covered payroll. Coneentrations. At year end, the Pension Plan does not have any investments (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments) in any one organization that represent 5 percent or more of net position available for benefits. Actuarial Assumptions The total pension liability was determined by an actuarial valuation performed, as of December 31, 2021, using the following actuarial methods and assumptions: Actuarial Cost Method Asset Valuation Method Actuarial Assumptions Interest Rate Salary Increases Cost of Living Adjustments Inflation Entry Age Normal Market 7.00% Graded by Years of Service 3.25% 2.25% 98 Packet Pg. 116 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Police Pension Plan — Continued Actuarial Assumptions — Continued Mortality rates were based on the PubS-2010(A) adjusted for plan status, collar, and Illinois Public Pension data, as appropriate. Discount Rate The discount rate used to measure the total pension liability was 7.00%, the same as the prior valuation. The projection of cash flows used to determine the discount rate assumed that member contributions will be made at the current contribution rate and that Village contributions will be made at rates equal to the difference between the actuarially determined contribution rates and the member rate. Based on those assumptions, the Fund's fiduciary net position was projected to be available to make all project future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all period of projected benefit payments to determine the total pension liability. Discount Rate Sensitivity The following is a sensitivity analysis of the net pension liability to changes in the discount rate. The table below presents the pension liability of the Village calculated using the discount rate as well as what the Village's net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Current 1% Decrease Discount Rate 1% Increase (6.00%) (7.00%) (8.00%) Net Pension Liability $ 36,915,182 19,784,431 5,867,390 99 Packet Pg. 117 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Police Pension Plan — Continued Changes in the Net Pension Liability Balances at December 31, 2020 Changes for the Year: Service Cost Interest on the Total Pension Liability Changes of Benefit Terms Difference Between Expected and Actual Experience of the Total Pension Liability Changes of Assumptions Contributions - Employer Contributions - Employees Contributions - Other Net Investment Income Benefit Payments, including Refunds of Employee Contributions Administrative Expense Net Changes Balances at December 31, 2021 L as Total Pension Plan Fiduciary Net Pension Liability Net Position Liability E (A) (B) (A) - (B) a) _ $ 111,111,390 84,491,283 26,620,107 2 1,833,711 - 1,833,711 7,526,496 - 7,526,496 Q N N 2,734,913 - 2,734,913 T- N 105,796 - 105,796 - 3,333,876 (3,333,876) v - 702,138 (702,138) Q a� - 15,052,674 (15,052,674) 0 a 0 (5,271,645) (5,271,645) - �a 3 - (52,096) 52,096 m _ a� 6,929,271 13,764,947 (6,835,676) s U �a 118,040,661 98,256,230 19,784,431 Q 100 Packet Pg. 118 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Police Pension Plan — Continued Pension Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to Pensions For the year ended December 31, 2021, the Village recognized pension revenue of $62,654. At December 31, 2021, the Village reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Difference Between Expected and Actual Experience Change in Assumptions Net Difference Between Projected and Actual Earnings on Pension Plan Investments Total Deferred Amounts Related to Police Pension Deferred Deferred Outflows of Inflows of Resources Resources Totals $ 3,562,336 891,970 (33,883) (1,058,441) 3,528,453 (166,471) - (11,221,292) (11,221,292) 4,454,306 (12,313,616) (7,859,310) Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense in future periods as follows: Net Deferred Outflows/ Fiscal (inflows) Year of Resources 2022 $ (2,226,980) 2023 (3,231,744) 2024 (1,441,830) 2025 (1,054,815) 2026 96,059 Thereafter - Total (7.859.310 101 Packet Pg. 119 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Firefighters' Pension Plan Plan Descriptions Plan Administration. The Firefighters' Pension Plan is a single -employer defined benefit pension plan that covers all sworn firefighter personnel. The defined benefits and employee and minimum employer contribution levels are governed by Illinois Compiled Statutes (40 ILCS 5/4-1) and may be amended only by the Illinois legislature. The Village accounts for the Fund as a pension trust fund. The Fund is governed by a five -member pension board. Two members of the Board are appointed by the Village President, one member is elected by pension beneficiaries and two members are elected by active fire employees. Plan Membership. At December 31, 2021, the measurement date, membership consisted of the following: Inactive Plan Members Currently Receiving Benefits 50 Inactive Plan Members Entitled to but not yet Receiving Benefits 4 Active Plan Members 54 Total "196 Benefits Provided. The following is a summary of the Firefighters' Pension Plan as provided for in Illinois State Statutes. The Firefighters' Pension Plan provides retirement benefits through two tiers of benefits as well as death and disability benefits. Covered employees hired before January 1, 2011 (Tier 1), attaining the age of 50 or older with 20 or more years of creditable service are entitled to receive an annual retirement benefit of % of the salary attached to the rank held on the last day of service, or for one year prior to the last day, whichever is greater. The annual benefit shall be increased by 2.5 percent of such salary for each additional year of service over 20 years up to 30 years, to a maximum of 75 percent of such salary. Employees with at least eight years but less than 20 years of credited service may retire at or after age 60 and receive a reduced benefit. The monthly benefit of a firefighter who retired with 20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least 55 years, by 3 percent of the original pension and 3percent compounded annually thereafter. 102 Packet Pg. 120 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Firefighters' Pension Plan — Continued Plan Descriptions — Continued Benefits Provided — Continued. Covered employees hired on or after January 1, 2011 (Tier 2), attaining the age of 55 or older with 10 or more years of creditable service are entitled to receive an annual retirement benefit equal to the average monthly salary obtained by dividing the total salary of the firefighter during the 48 consecutive months of service within the last 60 months of service in which the total salary was the highest by the number of months of service in that period. Firefighters' salary for the pension purposes is capped at $106,800, plus the lesser of/z of the annual change in the Consumer Price Index or 3 percent compounded. The annual benefit shall be increased by 2.5 percent of such a salary for each additional year of service over 20 years up to 30 years to a maximum of 75 percent of such salary. Employees with at least 10 years may retire at or after age 50 and receive a reduced benefit (i.e., '/z percent for each month under 55). The monthly benefit of a Tier 2 firefighter shall be increased annually at age 60 on the January I st after the firefighter retires, or the first anniversary of the pension starting date, whichever is later. Noncompounding increases occur annually, each January thereafter. The increase is the lesser of 3 percent or 1/2 of the change in the Consumer Price Index for the proceeding calendar year. Contributions. Covered employees are required to contribute 9.455% of their base salary to the Firefighters' Pension Plan. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions may be refunded without accumulated interest. The Village is required to contribute the remaining amounts necessary to finance the plan and the administrative costs as actuarially determined by an enrolled actuary. However, effective January 1, 2011, ILCS requires the Village to contribute a minimum amount annually calculated using the projected unit credit actuarial cost method that will result in the funding of 90% of the past service cost by the year 2040. For the year -ended December 31, 2021, the Village's contribution was 40.55% of covered payroll. Concentrations. At year end, the Pension Plan does not have any investments (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments) in any one organization that represent 5 percent or more of net position available for benefits. 103 Packet Pg. 121 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Firefighters' Pension Plan — Continued Actuarial Assumptions The total pension liability was determined by an actuarial valuation performed, as of December 31, 2021, using the following actuarial methods and assumptions: Actuarial Cost Method Asset Valuation Method Actuarial Assumptions Interest Rate Salary Increases Cost of Living Adjustments Inflation Entry Age Normal Market 7.00% Graded by Years of Service 3.25% 2.25% Mortality rates were based on the PubS-2010(A) adjusted for plan status, collar, and Illinois Public Pension data, as appropriate. Discount Rate The discount rate used to measure the total pension liability was 7.00%, the same as the prior valuation. The projection of cash flows used to determine the discount rate assumed that member contributions will be made at the current contribution rate and that Village contributions will be made at rates equal to the difference between the actuarially determined contribution rates and the member rate. Based on those assumptions, the Fund's fiduciary net position was projected to be available to make all project future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all period of projected benefit payments to determine the total pension liability. 104 Packet Pg. 122 VILLAGE OF BUFFALO GROVE, ILLINOIS S.A.a Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Firefighters' Pension Plan — Continued Discount Rate Sensitivity The following is a sensitivity analysis of the net pension liability to changes in the discount rate. The table below presents the pension liability of the Village calculated using the discount rate as well as what the Village's net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Current 1% Decrease Discount Rate 1% Increase (6.00%) (7.00%) (8.00%) Net Pension Liability/(Asset) $ 22,042,320 8,450,055 (2,635,023) Changes in the Net Pension Liability Balances at December 31, 2020 Changes for the Year: Service Cost Interest on the Total Pension Liability Changes of Benefit Terms Difference Between Expected and Actual Experience of the Total Pension Liability Changes of Assumptions Contributions - Employer Contributions - Employees Net Investment Income Benefit Payments, including Refunds of Employee Contributions Administrative Expense Net Changes Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (A) (B) (A)-(B) $ 89,400,865 77,125,887 12,274,978 1,597,174 - 1,597,174 6,039,849 - 6,039,849 1,911,008 - 1,911,008 81,975 - 81,975 - 2,370,805 (2,370,805) - 554,144 (554,144) - 10,590,082 (10,590,082) (4,182,238) (4,182,238) - - (60,102) 60,102 5,447,768 9,272,691 (3,824,923) Balances at December 31, 2021 94,848,633 86,398,578 8,450,055 105 Packet Pg. 123 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued EMPLOYEE RETIREMENT SYSTEM — DEFINED BENEFIT PENSION PLANS — Continued Firefighters' Pension Plan — Continued Pension Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to Pensions For the year ended December 31, 2021, the Village recognized pension revenue of $668,804. At December 31, 2021, the Village reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Difference Between Expected and Actual Experience Change in Assumptions Net Difference Between Projected and Actual Earnings on Pension Plan Investments Total Deferred Amounts Related to Firefighters' Pension Deferred Deferred Outflows of Inflows of Resources Resources Totals $ 2,653,141 (295,067) 2,358,074 1,006,061 (503,768) 502,293 - (8,996,786) (8,996,786) 3,659,202 (9,795,621) (6,136,419) Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense in future periods as follows: Net Deferred Outflows/ Fiscal (inflows) Year of Resources 2022 $ (1,689,889) 2023 (3,136,378) 2024 (1,673,611) 2025 (516,091) 2026 505,658 Thereafter 373,892 Total (6,136,419) 106 Packet Pg. 124 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued OTHER POST -EMPLOYMENT BENEFITS General Information about the OPEB Plan Plan Description. The Village's defined benefit OPEB plan, Village of Buffalo Grove Retiree Benefits Plan (RBP), provides OPEB for all permanent full-time general and public safety employees of the Village. RBP is a single -employer defined benefit OPEB plan administered by the Village. Article 11 of the State Compiled Statutes grants the authority to establish and amend the benefit terms and financing requirements to the Village Board. No assets are accumulated in a trust that meets the criteria in paragraph 4 of Statement 75. Benefits Provided. RBP offers medical, prescription, vision, dental, life insurance coverage to retirees. Retirees pay full cost of coverage. Coverage ends at age 65 or once retirees are eligible for Medicare. Plan Membership. As of December 31, 2021, the measurement date, the following employees were covered by the benefit terms: Inactive Plan Members Currently Receiving Benefits 60 Inactive Plan Members Entitled to but not yet Receiving Benefits - Active Plan Members 195 Total Total OPEB Liability 255 The Village's total OPEB liability was measured as of December 31, 2021, and was determined by an actuarial valuation as of December 31, 2020. Actuarial assumptions and other inputs. The total OPEB liability in the December 31, 2020 actuarial valuation was determined using the following actuarial assumptions and other inputs, applied to all periods included in the measurement, unless otherwise specified: 107 Packet Pg. 125 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued OTHER POST -EMPLOYMENT BENEFITS — Continued Total OPEB Liability — Continued Actuarial assumptions and other inputs - Continued. Inflation Salary Increases Discount Rate Healthcare Cost Trend Rates Retirees' Share of Benefit -Related Costs 2.25% 3.50% 1.84% 5.75% for 2020, decreasing to an ultimate rate of 4.50% for 2026 and later years 100% of Benefit -Related Costs The discount rate was based on a combination of the expected long-term rate of return on plan investments and the municipal bond rate. Mortality rates were based on the sex distinct raw rates as developed in the RP-2014 study, with blue collar adjustment. These rates are improved generationally using MP-2020 improvement rates. Change in the Total OPEB Liability Total OPEB Liability Balance at December 31, 2020 $ 14,821,070 Changes for the Year: Service Cost 630,551 Interest on the Total Pension Liability 290,591 Changes of Benefit Terms - Difference Between Expected and Actual Experience - Changes of Assumptions or Other Inputs 400,334 Benefit Payments (583,085) Net Changes 738,391 Balance at December 31, 2021 15,559,461 108 Packet Pg. 126 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued OTHER POST -EMPLOYMENT BENEFITS — Continued Sensitivity of the Total OPEB Liability to Changes in the Discount Rate The discount rate used to measure the total pension liability was 1.84%, while the prior valuation used 2.00%. The following presents the total OPEB liability, calculated using the discount rate, as well as what the total OPEB liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher: Current 1% Decrease Discount Rate 1% Increase (0.84%) (1.84%) (2.84%) Total OPEB Liability $ 18,218,799 15,559,461 13,471,652 Sensitivity of the Total OPEB Liability to Changes in the Healthcare Cost Trend Rates The following is a sensitivity analysis of the total OPEB liability to changes in the healthcare cost trend rates. The table below presents the OPEB liability of the Village calculated using the discount rate as well as what the Village's total OPEB liability would be if it were calculated using healthcare trend rates that are one percentage point lower or one percentage point higher than the current rates: Healthcare Cost Trend Rates (4.75% (5.75% (6.75% decreasing to decreasing to decreasing to 3.50%) 4.50%) 5.50%) Total OPEB Liability $ 13,184,498 15,559,461 18,665,623 109 Packet Pg. 127 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Notes to the Financial Statements December 31, 2021 NOTE 4 — OTHER INFORMATION — Continued OTHER POST -EMPLOYMENT BENEFITS — Continued OPEB Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related to OPEB For the year ended December 31, 2021, the Village recognized OPEB expense of $1,442,935. At December 31, 2021, the Village reported deferred outflows of resources and deferred inflows of resources related to OPEB from the following sources: Difference Between Expected and Actual Experience Change in Assumptions Net Difference Between Projected and Actual Earnings on Pension Plan Investments Total Deferred Amounts Related to OPEB Deferred Deferred Outflows of Inflows of Resources Resources Totals $ 1,312,871 - 1,312,871 3,027,908 (456,197) 2,571,711 4,340,779 (456,197) 3,884,582 Amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows: Net Deferred Fiscal Outflows Year of Resources 2022 $ 521,793 2023 521,793 2024 521,793 2025 521,793 2026 521,793 Thereafter 1,275,617 Total 3,884,582 SUBSEQUENT EVENT On March 11, 2021, the American Rescue Plan Act of 2021 was signed into law. This act provides $350 billion in funding for local governments. The Village has been allocated $5,510,612 to be received in two installments. On September 1, 2021 the Village received their first installment of $2,742,462. As of the date of these financial statements, the Village has not received their second installment. 110 Packet Pg. 128 S.A.a REQUIRED SUPPLEMENTARY INFORMATION Required supplementary information includes financial information and disclosures that are required by the GASB but are not considered a part of the basic financial statements. Such information includes: • Schedule of Employer Contributions Illinois Municipal Retirement Fund Police Pension Fund Firefighters' Pension Fund • Schedule of Changes in the Employer's Net Pension Liability Illinois Municipal Retirement Fund Police Pension Fund Firefighters' Pension Fund • Schedule of Investment Returns Police Pension Fund Firefighters' Pension Fund • Schedule of Changes in the Employer's Total OPEB Liability Retiree Benefit Plan • Budgetary Comparison Schedule General Fund Notes to the Required Supplementary Information Budgetary Information — Budgets are adopted on a basis consistent with generally accepted accounting principles. III Packet Pg. 129 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Illinois Municipal Retirement Fund Required Supplementary Information Schedule of Employer Contributions December 31, 2021 Contributions in Relation to Actuarially the Actuarially Contribution Contributions as Fiscal Determined Determined Excess/ Covered a Percentage of Year Contribution Contribution (Deficiency) Payroll Covered Payroll 2014 $ 1,020,544 $ 1,071,994 $ 51,450 $ 7,802,324 13.74% 2015 1,093,142 1,093,142 - 8,157,772 13.40% 2016 1,112,901 1,112,901 - 8,023,803 13.87% 2017 1,164,635 1,164,635 - 8,384,700 13.89% 2018 1,225,584 1,225,584 - 8,810,810 13.91% 2019 1,045,988 1,053,229 7,241 9,272,947 11.36% 2020 1,218,373 1,218,373 - 8,938,907 13.63% 2021 1,129,789 1,129,789 - 8,520,279 13.26% Notes to the Required Supplementary Information: Actuarial Cost Method Entry Age Normal Amortization Method Level % Pay (Closed) Remaining Amortization Period 23 Years Asset Valuation Method 5-Year Smoothed Market Inflation 2.50% Salary Increases 3.35% - 14.25% Investment Rate of Return 7.25% Retirement Age See the Notes to the Financial Statements Mortality An IMRF specific mortality table was used with fully generational projection scale MP-2017 (base year 2015). Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 112 Packet Pg. 130 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Police Pension Fund Required Supplementary Information Schedule of Employer Contributions December 31, 2021 Contributions in Relation to Actuarially the Actuarially Contribution Contributions as Fiscal Determined Determined Excess/ Covered a Percentage of Year Contribution Contribution (Deficiency) Payroll Covered Payroll 2014 $ 2,359,777 $ 2,083,758 $ (276,019) $ 5,984,178 34.82% 2015 2,256,676 2,284,315 27,639 6,056,962 37.71% 2016 2,407,865 2,430,017 22,152 6,406,672 37.93% 2017 2,538,183 2,641,453 103,270 6,565,793 40.23% 2018 2,673,256 2,668,632 (4,624) 6,738,022 39.61% 2019 2,795,672 2,899,820 104,148 6,957,008 41.68% 2020 3,034,524 3,095,593 61,069 7,316,636 42.31% 2021 3,361,940 3,333,876 (28,064) 6,594,984 50.55% Notes to the Required Supplementary Information: Actuarial Cost Method Entry Age Normal Amortization Method Level % Pay (Closed) Remaining Amortization Period 19 Years Asset Valuation Method 5-Year Smoothed Market Inflation 2.25% Salary Increases Graded by Years of Service Investment Rate of Return 7.00% Retirement Age Graded by Age (I I % at 50 to 100% at age 62) Mortality PubS-2010(A) Adjusted for Plan Status, Collar, and Illinois Public Pension Data, as Appropriate Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 113 Packet Pg. 131 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Firefighters' Pension Fund Required Supplementary Information Schedule of Employer Contributions December 31, 2021 Contributions in Relation to Actuarially the Actuarially Contribution Contributions as Fiscal Determined Determined Excess/ Covered a Percentage of Year Contribution Contribution (Deficiency) Payroll Covered Payroll 2014 $ 1,884,815 $ 2,168,844 $ 284,029 $ 5,224,950 41.51% 2015 1,848,990 2,202,138 353,148 5,308,713 41.48% 2016 1,728,496 2,166,040 437,544 5,390,509 40.18% 2017 1,862,674 1,864,498 1,824 5,585,881 33.38% 2018 1,897,942 1,897,968 26 5,836,466 32.52% 2019 1,859,212 1,915,164 55,952 6,026,152 31.78% 2020 1,984,773 2,019,305 34,532 5,890,818 34.28% 2021 2,390,386 2,370,805 (19,581) 5,846,393 40.55% Notes to the Required Supplementary Information: Actuarial Cost Method Entry Age Normal Amortization Method Level % Pay (Closed) Remaining Amortization Period 19 Years Asset Valuation Method 5-Year Smoothed Market Inflation 2.25% Salary Increases Graded by Years of Service Investment Rate of Return 7.00% Retirement Age Graded by Age (7% at 50 to 100% at age 65) Mortality PubS-2010(A) Adjusted for Plan Status, Collar, and Illinois Public Pension Data, as Appropriate Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 114 Packet Pg. 132 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Illinois Municipal Retirement Fund Required Supplementary Information Schedule of Changes in the Employer's Net Pension Liability December 31, 2021 12/31/14 Total Pension Liability Service Cost S 964,574 Interest 3,808,085 Differences Between Expected and Actual Experience (1,126,970) Change of Assumptions 1,736,515 Benefit Payments, Including Refunds of Member Contributions (2,148,231) Net Change in Total Pension Liability 3,233,973 Total Pension Liability - Beginning 51,366,296 Total Pension Liability - Ending 54,600,269 Plan Fiduciary Net Position Contributions - Employer $ 1,071,994 Contributions - Members 369,278 Net Investment Income 2,892,087 Benefit Payments, Including Refunds of Member Contributions (2,148,231) Other (Net Transfer) (1,146,370) Net Change in Plan Fiduciary Net Position 1,038,758 Plan Net Position - Beginning 47,764,745 Plan Net Position - Ending 48,803,503 Employer's Net Pension Liability $ 5,796,766 Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 89.38% Covered Payroll $ 8,195,678 Employer's Net Pension Liability as a Percentage of Covered Payroll 70.73% Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 115 Packet Pg. 133 S.A.a 12/31/15 12/31/16 12/31/17 12/31/18 12/31/19 12/31/20 860,654 871,953 858,070 843,915 908,935 941,942 4,031,299 4,310,485 4,434,597 4,483,157 4,689,245 4,904,123 1,338,146 (921,372) 40,460 582,645 492,814 980,313 145,117 (220,386) (1,963,662) 1,849,878 - (738,149) (2,416,367) (2,582,301) (2,637,150) (2,792,678) (2,983,908) (3,303,412) 3,958,849 1,458,379 732,315 4,966,917 3,107,086 2,784,817 54,600,269 58,559,118 60,017,497 60,749,812 65,716,729 68,823,815 58,559,118 60,017,497 60,749,812 65,716,729 68,823,815 71,608,632 1,093,142 1,112,901 1,164,635 1,218,342 1,053,229 1,212,986 402,168 428,936 377,312 394,144 421,491 400,474 241,715 3,350,903 8,949,122 (2,997,666) 10,038,062 8,789,950 (2,416,367) (2,582,301) (2,637,150) (2,792,678) (2,983,908) (3,303,412) 520,582 (346,357) (974,388) 938,575 58,920 872,831 (158,760) 1,964,082 6,879,531 (3,239,283) 8,587,794 7,972,829 48,803,503 48,644,743 50,608,825 57,488,356 54,249,073 62,836,867 48,644,743 50,608,825 57,488,356 54,249,073 62,836,867 70,809,696 9,914,375 9,408,672 3,261,456 11,467,656 5,986,948 798,936 83.07% 84.32% 94.63% 82.55% 91.30% 98.88% 8,157,772 8,023,803 8,384,700 8,758,756 9,272,947 8,899,385 121.53% 117.26% 38.90% 130.93% 64.56% 8.98% 116 Packet Pg. 134 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Police Pension Fund Required Supplementary Information Schedule of Changes in the Employer's Net Pension Liability December 31, 2021 2014 Total Pension Liability Service Cost $ 1,415,171 Interest 5,318,732 Differences Between Expected and Actual Experience - Change of Assumptions - Change of Benefit Terms - Benefit Payments, Including Refunds of Member Contributions (2,747,592) Net Change in Total Pension Liability 3,986,311 Total Pension Liability - Beginning 77,355,682 Total Pension Liability - Ending 81,341,993 Plan Fiduciary Net Position Contributions - Employer $ 2,083,758 Contributions - Members 654,693 Contributions - Other - Net Investment Income 3,756,487 Benefit Payments, Including Refunds of Member Contributions (2,747,592) Administrative Expense (33,343) Net Change in Plan Fiduciary Net Position 3,714,003 Plan Net Position - Beginning 52,540,449 Plan Net Position - Ending 56,254,452 Employer's Net Pension Liability 25,087,541 Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 69.16% Covered Payroll $ 5,984,178 Employer's Net Pension Liability as a Percentage of Covered Payroll 419.23% Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 117 Packet Pg. 135 S.A.a 2015 2016 2017 2018 2019 2020 2021 1,386,660 1,534,051 1,637,139 1,628,794 1,649,198 1,978,338 1,833,711 5,438,273 5,861,687 6,171,179 6,489,093 6,772,474 7,214,313 7,526,496 (1,015,708) 358,140 353,405 (92,557) 1,380,756 832,348 2,734,913 4,811,344 170,816 (3,590,403) - 1,501,809 (639,813) 105,796 - - - - 425,172 - - (2,969,657) (3,283,543) (3,602,086) (3,803,918) (4,150,161) (4,677,746) (5,271,645) 7,650,912 4,641,151 969,234 4,221,412 7,579,248 4,707,440 6,929,271 81,341,993 88,992,905 93,634,056 94,603,290 98,824,702 106,403,950 111,111,390 88,992,905 93,634,056 94,603,290 98,824,702 106,403,950 111,111,390 118,040,661 2,284,315 2,430,017 2,524,306 2,668,632 2,899,820 3,095,593 3,333,876 669,077 622,198 627,548 674,488 660,350 820,098 702,138 - - 117,147 28,742 83,945 - - 186,635 3,418,114 8,300,527 (2,726,611) 13,161,796 8,491,232 15,052,674 (2,969,657) (3,283,543) (3,602,086) (3,803,919) (4,150,161) (4,677,746) (5,271,645) (39,870) (43,969) (62,733) (51,073) (59,767) (56,614) (52,096) 130,500 3,142,817 7,904,709 (3,209,741) 12,595,983 7,672,563 13,764,947 56,254,452 56,384,952 59,527,769 67,432,478 64,222,737 76,818,720 84,491,283 56,384,952 59,527,769 67,432,478 64,222,737 76,818,720 84,491,283 98,256,230 32,607,953 34,106,287 27,170,812 34,601,965 29,585,230 26,620,107 19,784,431 63.36% 63.57% 71.28% 64.99% 72.20% 76.04% 83.24% 6,056,962 6,406,672 6,565,793 6,738,022 6,957,008 7,316,636 6,594,984 538.35% 532.36% 413.82% 513.53% 425.26% 363.83% 299.99% 118 Packet Pg. 136 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Firefighters' Pension Fund Required Supplementary Information Schedule of Changes in the Employer's Net Pension Liability December 31, 2021 2014 Total Pension Liability Service Cost $ 1,378,069 Interest 4,304,137 Differences Between Expected and Actual Experience 218,159 Change of Assumptions (938,734) Change in Benefit Terms - Benefit Payments, Including Refunds of Member Contributions (1,943,411) Net Change in Total Pension Liability 3,018,220 Total Pension Liability - Beginning 62,459,374 Total Pension Liability - Ending 65,477,594 Plan Fiduciary Net Position Contributions - Employer $ 2,168,844 Contributions - Members 502,014 Contributions - Other - Net Investment Income 3,195,916 Benefit Payments, Including Refunds of Member Contributions (1,943,409) Administrative Expense (42,368) Net Change in Plan Fiduciary Net Position 3,880,997 Plan Net Position - Beginning 45,275,721 Plan Net Position - Ending 49,156,718 Employer's Net Pension Liability 16,320,876 Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 75.07% Covered Payroll $ 5,224,950 Employer's Net Pension Liability as a Percentage of Covered Payroll 312.36% Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 119 Packet Pg. 137 S.A.a 2015 2016 2017 2018 2019 2020 2021 1,179,270 1,260,242 1,348,459 1,325,255 1,264,639 1,621,266 1,591,437 4,508,473 4,757,917 4,961,836 5,226,040 5,477,561 5,825,574 6,039,648 (1,080,688) (133,067) 204,895 234,796 1,246,145 (121,525) 1,916,946 1,139,953 (588,791) - - 1,195,177 (453,769) 81,975 - - - - 640,951 - - (2,141,668) (2,225,410) (2,540,912) (2,940,773) (3,445,092) (3,823,483) (4,182,238) 3,605,340 3,070,891 3,974,278 3,845,318 6,379,381 3,048,063 5,447,768 65,477,594 69,082,934 72,153,825 76,128,103 79,973,421 86,352,802 89,400,865 69,082,934 72,153,825 76,128,103 79,973,421 86,352,802 89,400,865 94,848,633 2,202,138 2,166,040 1,863,911 1,897,968 1,915,164 2,019,305 2,370,805 524,714 516,422 520,184 533,534 542,215 535,959 554,144 - - 588 - - - - 654,625 3,415,513 7,601,179 (2,917,744) 11,064,141 10,436,145 10,590,082 (2,141,668) (2,225,410) (2,540,912) (2,940,773) (3,445,092) (3,823,483) (4,182,238) (48,363) (42,284) (60,925) (75,110) (104,664) (74,148) (60,102) 1,191,446 3,830,281 7,384,025 (3,502,125) 9,971,764 9,093,778 9,272,691 49,156,718 50,348,164 54,178,445 61,562,470 58,060,345 68,032,109 77,125,887 50,348,164 54,178,445 61,562,470 58,060,345 68,032,109 77,125,887 86,398,578 18,734,770 17,975,380 14,565,633 21,913,076 18,320,693 12,274,978 8,450,055 72.88% 75.09% 80.87% 72.60% 78.78% 86.27% 91.09% 5,308,713 5,390,509 5,585,881 5,836,466 6,026,152 5,890,818 5,846,393 352.91% 333.46% 260.76% 375.45% 304.02% 208.37% 144.53% 120 Packet Pg. 138 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Police Pension Fund Required Supplementary Information Schedule of Investment Returns December 31, 2021 Annual Money - Weighted Rate of Return, Net Fiscal of Investment Year Expense 2014 7.00% 2015 0.67% 2016 5.71 % 2017 14.38% 2018 (4.09%) 2019 20.58% 2020 11.06% 2021 17.79% Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 121 Packet Pg. 139 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Firefighters' Pension Fund Required Supplementary Information Schedule of Investment Returns December 31, 2021 Annual Money - Weighted Rate of Return, Net Fiscal of Investment Year Expense 2014 7.08% 2015 1.32% 2016 6.78% 2017 14.05% 2018 (4.77%) 2019 19.23% 2020 15.46% 2021 13.76% Note: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. 122 Packet Pg. 140 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Retiree Benefit Plan Required Supplementary Information Schedule of Changes in the Employer's Total OPEB Liability December 31, 2021 Total OPEB Liability Service Cost Interest Changes in Benefit Terms Differences Between Expected and Actual Experience Change of Assumptions or Other Inputs Benefit Payments Net Change in Total OPEB Liability Total OPEB Liability - Beginning Total OPEB Liability - Ending Covered -Employee Payroll Total OPEB Liability as a Percentage of Covered -Employee Payroll 2018 2019 2020 2021 $ 298,851 263,570 525,258 630,551 321,987 360,862 304,253 290,591 - - 1,668,331 - (774,109) 2,158,863 1,494,795 400,334 (389,489) (409,592) (551,381) (583,085) (542,760) 2,373,703 3,441,256 738,391 9,548,871 9,006,111 11,379,814 14,821,070 9,006,111 11,379,814 14,821,070 15,559,461 $ 21,900,270 22,925,736 19,323,659 20,861,759 41.12% 49.64% 76.70% 74.58% Notes: This schedule is intended to show information for ten years. Information for additional years will be displayed as it becomes available. No assets are accumulated in a trust that meets the criteria in paragraph 4 of Statement 75. Changes of Assumptions. Changes in assumptions related to the discount rate were made in 2018 through 2021 123 Packet Pg. 141 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Revenues Property Taxes $ 16,712,894 16,712,894 16,524,993 Other Taxes 10,285,256 10,285,256 12,777,682 Intergovernmental 12,854,480 12,854,480 17,738,817 Charges for Services 2,348,540 2,348,540 3,294,828 Licenses and Permits 355,600 355,600 301,917 Fines and Forfeitures 1,544,600 1,544,600 2,205,658 Interest 143,500 143,500 (40,060) Miscellaneous 1,055,810 1,055,810 2,210,580 Total Revenues 45,300,680 45,300,680 55,014,415 Expenditures Current General Government 8,643,181 8,643,181 8,707,739 Public Safety 28,829,663 28,829,663 29,352,949 Public Works 7,067,623 7,067,623 6,324,738 Capital Outlay 70,000 70,000 175,376 Total Expenditures 44,610,467 44,610,467 44,560,802 Excess (Deficiency) of Revenues Over (Under) Expenditures 690,213 690,213 10,453,613 Other Financing Sources (Uses) Disposal of Capital Assets - - 13,500 Transfers In 1,780,000 1,780,000 1,431,386 Transfers Out (4,566,155) (4,566,155) (4,157,028) (2,786,155) (2,786,155) (2,712,142) Net Change in Fund Balance (2,095,942) (2,095,942) 7,741,471 Fund Balance - Beginning 30,518,478 Fund Balance - Ending 38,259,949 124 Packet Pg. 142 S.A.a OTHER SUPPLEMENTARY INFORMATION Other supplementary information includes financial statements and schedules not required by the GASB, nor a part of the basic financial statements, but are presented for purposes of additional analysis. Such statements and schedules include: • Budgetary Comparison Schedules — Major Governmental Funds • Combining Statements — Nonmajor Governmental Funds • Budgetary Comparison Schedules — Nonmajor Governmental Funds • Budgetary Comparison Schedules — Major Enterprise Funds • Combining Statements — Nonmajor Enterprise Funds • Budgetary Comparison Schedules — Nonmajor Enterprise Funds • Combining Statements — Internal Service Funds • Budgetary Comparison Schedules — Internal Service Funds • Combining Statements — Pension Trust Funds • Budgetary Comparison Schedules — Pension Trust Funds • Consolidated Year -End Financial Report 125 Packet Pg. 143 S.A.a INDIVIDUAL FUND SCHEDULES GENERAL FUND The General Fund is used to account for all financial resources except those required to be accounted for in another fund. SPECIAL REVENUE FUNDS The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than fiduciary funds or capital projects funds) that are legally restricted to expenditure for specified purposes. Motor Fuel Tax Fund The Motor Fuel Tax Fund is used to account for expenditures related to approved motor fuel tax projects and revenue from the state gasoline tax as collected and distributed by the State of Illinois. Local Motor Fuel Tax Fund The Local Motor Fuel Tax Fund is used to finance local road and street improvements from local gasoline tax revenues collected and distributed by the State of Illinois. Lake Cook Road TIF Fund The Lake Cook Road TIF Fund is used to account for incremental revenues generated within the TIF boundaries and costs incurred from the formation and redevelopment of the Village's Lake Cook Road Corridor. Metra Parking Lot Fund The Metra Parking Lot fund is used to account for revenue generated and costs incurred from the operation of the Metra parking lot operated by the Village. DEBT SERVICE FUND The Debt Service Fund is used to account for monies restricted, committed or assigned to pay for principal and interest payments on the Village's debt obligations. 126 Packet Pg. 144 S.A.a INDIVIDUAL FUND SCHEDULES CAPITAL PROJECTS FUNDS The Capital Projects Funds are used to account for all resources used for the acquisition of capital assets except those financed by Proprietary Funds. Facilities Development Fund The Facilities Development Fund is used to account for and reports financial resources that are restricted, committed or assigned to expenditures for acquisition, construction, improvement, repair, and replacement of the Village's capital facilities. Street Maintenance Fund The Street Maintenance Fund is used to account for and reports financial resources that are restricted, committed or assigned to expenditures for acquisition, construction, improvement, repair, and replacement of the Village's roadways. Vehicle Equipment Replacement Fund The Vehicle Equipment Replacement Fund is used to account for the purchase of vehicles and capital equipment for the General Fund operating departments. Financing is typically provided by the General Fund committed fund balance. ENTERPRISE FUNDS Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or where it has been decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purpose. Water and Sewerage Fund The Water and Sewerage Fund is used to account for the revenue and expenses related to the operation of the water and sewerage system. Arboretum Golf Fund The Arboretum Fund is used to account for the revenues and expenses related to the operation of the Arboretum golf course. 127 Packet Pg. 145 S.A.a INDIVIDUAL FUND SCHEDULES ENTERPRISE FUNDS - Continued Buffalo Grove Golf Fund The Buffalo Grove Golf Fund is used to account for revenue and expenses associated with operating the Village's golf course. Refuse Service Fund The Refuse Fund is used to account for refuse services contracted by the Village for the benefit of its citizens by a private entity. The fund is financed by the fees charged to residents by the private entity and remitted back to the Village of Buffalo Grove. INTERNAL SERVICE FUNDS Internal Service Funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies other governmental unit, or to other governmental units, on a cost - reimbursement basis. Information Technology Fund The Technology Fund is used to account for all costs associated with providing technology services to all departments in the Village. This fund accounts for global technology costs, shared, and/or exclusive department specific hardware, software, and other technology needs. Costs are assessed to each department by combining the cost of all direct and indirect/shared services as incurred. The indirect/shared costs are charged back per the user base of service(s). Central Garage Fund The Central Garage Fund is used to account for the activities required to operate and maintain the Village's automotive fleet. Department charges are derived from the work order process; which documents the type of work performed and cost(s) associated with the work. Building Maintenance Fund The Building Maintenance Fund is used to account for providing a clean, healthy, and safe working environment in Village facilities, meeting areas and public areas. 128 Packet Pg. 146 S.A.a INDIVIDUAL FUND SCHEDULES TRUST AND CUSTODIAL FUNDS PENSION TRUST FUNDS Police Pension Fund The Police Pension Fund is used to account for the resources necessary to provide retirement and disability pension benefits to full-time sworn police personnel. Although this is a single -employer pension plan, the defined benefits and employer and employee contribution levels are governed by Illinois Compiled Statutes (40 ILCS 5/3-1) and may be amended only by the Illinois legislature. Financing is provided by the Village contributions, employee payroll withholdings, and investment income. Firefighter's Pension Fund The Firefighters' Pension Fund is used to account for the accumulation of resources to be used for retirement annuity payments to employees of the fire department at appropriate amounts and times in the future. Resources are contributed by employees at rates fixed by law and by the Village at amounts determined by an annual actuarial study. 129 Packet Pg. 147 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Debt Service Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Revenues Taxes Property Taxes $ 402,648 402,648 414,823 Interest - - 6,287 Total Revenues 402,648 402,648 421,110 Expenditures Debt Service Principal Retirement 2,550,445 2,550,445 2,550,445 Interest and Fiscal Charges 1,203,614 1,203,614 1,200,773 Total Expenditures 3,754,059 3,754,059 3,751,218 Excess (Deficiency) of Revenues Over (Under) Expenditures (3,351,411) (3,351,411) (3,330,108) Other Financing Sources (Uses) Transfers In 3,346,411 3,346,411 3,346,411 Transfers Out (11,390,948) (11,390,948) (8,612,990) (8,044,537) (8,044,537) (5,266,579) Net Change in Fund Balance (11,395,948) (11,395,948) (8,596,687) Fund Balance - Beginning 16,829,467 Fund Balance - Ending 8,232,780 130 Packet Pg. 148 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Facilities Development- Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Revenues None Expenditures Capital Outlay Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources Transfers In Net Change in Fund Balance Fund Balance - Beginning Fund Balance - Ending Original Final Budget Budget Actual 159.000 159.000 138.190 (159,000) (159,000) (138,190) 159.000 159.000 138.190 41,307 41,307 131 Packet Pg. 149 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Street Maintenance - Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Revenues Intergovernmental Expenditures Capital Outlay Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources Transfers In Net Change in Fund Balance Fund Balance - Beginning Fund Balance - Ending Original Final Budget Budget Actual 730,709 7,634,626 7,634,626 6,482,065 (7,634,626) (7,634,626) (5,751,356) 7,634,626 7,634,626 6,308,126 - - 556,770 241,751 798,521 132 Packet Pg. 150 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Vehicle Equipment Replacement - Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Revenues None Expenditures Capital Outlay Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources Transfers In Net Change in Fund Balance Fund Balance - Beginning Fund Balance - Ending Original Final Budget Budget Actual 1,969,850 1,969,850 1,705,147 (1,969,850) (1,969,850) (1,705,147) 1,969,850 1,969,850 1,705,147 17,745 17,745 133 Packet Pg. 151 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Nonmajor Governmental Funds Combining Balance Sheet December 31, 2021 ASSETS Cash and Investments Receivables - Net of Allowances Other Total Assets LIABILITIES Accounts Payable Due to Other Funds Total Liabilities FUND BALANCES Restricted Total Liabilities and Fund Balances Special Revenue Motor Local Lake Metra Fuel Motor Cook Parking Tax Fuel Tax Road TIF Lot Totals $ 3,400,209 226,375 66,774 15,196 3,708,554 154,309 - - - 154,309 3,554,518 226,375 66,774 15,196 3,862,863 - - - 96 96 - - 54,941 - 54,941 - - 54,941 96 55,037 3,554,518 226,375 11,833 15,100 3,807,826 3,554,518 226,375 66,774 15,196 3,862,863 134 Packet Pg. 152 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Nonmajor Governmental Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the Fiscal Year Ended December 31, 2021 Revenues Taxes Intergovernmental Charges for Services Fines and Forfeitures Total Revenues Expenditures Current General Government Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers In Transfers Out Net Change in Fund Balances Fund Balances - Beginning Fund Balances - Ending Special Revenue Motor Local Lake Metra Fuel Motor Cook Parking Tax Fuel Tax Road TIF Lot Totals $ - - 30,841 - 30,841 2,587,872 486,775 - - 3,074,647 - - - 15,617 15,617 2,587,872 486,775 30,841 15,617 3,121,105 - - 19,008 192,587 211,595 2,587,872 486,775 11,833 (176,970) 2,909,510 - - - 150,000 150,000 (1,783,030) (481,950) - - (2,264,980) (1,783,030) (481,950) - 150,000 (2,114,980) 804,842 4,825 11,833 (26,970) 794,530 2,749,676 221,550 - 42,070 3,013,296 3,554,518 226,375 11,833 15,100 3,807,826 135 Packet Pg. 153 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Motor Fuel Tax - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Revenues Intergovernmental Motor Fuel Tax Grants Total Revenue Expenditures Current None Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing (Uses) Transfers Out Net Change in Fund Balance Fund Balance - Beginning Fund Balance - Ending Original Final Budget Budget Actual $ 1,600,000 1,600,000 1,676,289 911,600 911,600 911,583 2,511,600 2,511,600 2,587,872 2,511,600 2,511,600 2,587,872 (2,153,139) (2,153,139) (1,783,030) 358,461 358,461 804,842 2,749,676 3,554,518 L m a� J c a� E a) aM ns _ ca ns Q N 0 N T- N N Q: U- Pc.� Q a� a 0 �a 3 m _ a) E s U ca Q 136 Packet Pg. 154 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Local Motor Fuel Tax - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Revenues Intergovernmental Local Motor Fuel Tax Expenditures None Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing (Uses) Transfers Out Net Change in Fund Balance Fund Balance - Beginning Fund Balance - Ending Original Final Budget Budget Actual $ 485,000 485,000 486,775 485,000 485,000 486,775 (481,950) (481,950) (481,950) 3,050 3,050 4,825 221,550 226,375 137 Packet Pg. 155 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Metra Parking Lot - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Revenues Charges for Services Fines and Forfeitures Total Revenues Expenditures Current General Government Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources Transfers In Net Change in Fund Balance Fund Balance - Beginning Fund Balance - Ending Original Final Budget Budget Actual $ 400 400 - 60,000 60,000 15,617 60,400 60,400 15,617 196,917 196,917 192,587 (736,517) (136,517) (176,970) 125,000 125,000 150,000 (11,517) (11,517) (26,970) 42,070 15,100 138 Packet Pg. 156 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Water and Sewerage - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Operating Revenues Charges for Services Water and Sewer Charges $ 14,621,258 14,621,258 15,399,503 Connection and Recapture Fees 106,000 106,000 509,660 Miscellaneous 20,000 20,000 417,516 Total Operating Revenues 14,747,258 14,747,258 16,326,679 Operating Expenses Operations Water 2,337,807 2,337,807 1,842,533 Sewer 4,603,073 4,603,073 5,016,963 Water Purchases 1,725,000 1,725,000 1,856,787 Capital Outlay 7,491,105 7,491,105 6,108,876 Total Operating Expenses 16,156,985 16,156,985 14,825,159 Operating Income (Loss) (1,409,727) (1,409,727) 1,501,520 Nonoperating Revenue (Expenses) Interest Income 39,696 39,696 394,698 Interest Expense (134,968) (134,968) (134,968) (95,272) (95,272) 259,730 Income (Loss) Before Contributions and Transfers (1,504,999) (1,504,999) 1,761,250 Transfers In 6,089,461 6,089,461 4,267,894 Transfers Out (2,441,950) (2,441,950) (2,241,950) 3,647,511 3,647,511 2,025,944 Income Before GAAP Adjustments 2,142,512 2,142,512 3,787,194 Beginning Net Position - Budgetary Basis 5,085,813 Ending Net Position - Budgetary Basis 8,873,007 139 Packet Pg. 157 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Water and Sewerage - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual - Continued For the Fiscal Year Ended December 31, 2021 Income Before GAAP Adjustments GAAP Adjustments Capitalized Assets Depreciation and Amortization Change in Net Position Net Position - Beginning as Restated Net Position - Ending Original Final Budget Budget Actual $ 2,142,512 2,142,512 3,787,194 - - 6,029,959 - - (1,715,455) - - 4,314,504 2,142,512 2,142,512 8,101,698 48,158,929 56,260,627 140 Packet Pg. 158 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Arboretum Golf - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Operating Revenues Charges for Services Daily Greens Fee and Membership $ 818,000 818,000 1,018,931 Merchandise Sales 56,160 56,160 59,281 Cart, Club and Other Rentals 224,650 224,650 229,917 Miscellaneous (53,800) (53,800) 40,402 Total Operating Revenues 1,045,010 1,045,010 1,348,531 Operating Expenses Operations Golf Operations 1,228,029 1,228,029 1,471,732 Cost of Sales - Pro Shop 45,000 45,000 56,842 Total Operating Expenses 1,273,029 1,273,029 1,528,574 (Loss) Before Transfers (228,019) (228,019) (180,043) Transfers In 129,794 129,794 129,794 Income Before GAAP Adjustments (98,225) (98,225) (50,249) Beginning Net Position - Budgetary Basis 885,718 Ending Net Position - Budgetary Basis 835,469 141 Packet Pg. 159 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Arboretum Golf - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual - Continued For the Fiscal Year Ended December 31, 2021 Income Before GAAP Adjustments GAAP Adjustments Capitalized Assets Depreciation Change in Net Position Net Position - Beginning Net Position - Ending Original Final Budget Budget Actual $ (98,225) (98,225) (50,249) - - 11,077 - - (10,626) - - 451 (98,225) (98,225) (49,798) 6,132,251 6,082,453 142 Packet Pg. 160 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Nonmajor Enterprise Funds Combining Statement of Net Position December 31, 2021 ASSETS Current Assets Cash and Investments Inventories Total Current Assets Noncurrent Assets Capital Assets Nondepreciable Depreciable Accumulated Depreciation Total Noncurrent Assets Total Assets DEFERRED OUTFLOWS OF RESOURCES Deferred Items - IMRF Deferred Items - RBP Total Deferred Outflows of Resources Total Assets and Deferred Outflows of Resources Buffalo Grove Refuse Golf Service Totals $ 548,270 275,771 824,041 9,626 - 9,626 557,896 275,771 833,667 978,776 - 978,776 3,236,208 - 3,236,208 (2,622,595) - (2,622,595) 1,592,389 - 1,592,389 2,150,285 275,771 2,426,056 69,914 - 69,914 19,477 - 19,477 89,391 - 89,391 2,239,676 275,771 2,515,447 143 Packet Pg. 161 S.A.a LIABILITIES Current Liabilities Accounts Payable Accrued Payroll Compensated Absences Payable Total Current Liabilities Noncurrent Liabilities Compensated Absences Payable Net Pension Liability - IMRF Total OPEB Liability - RBP Total Noncurrent Liabilities Total Liabilities Buffalo Grove Refuse Golf Service Totals $ 12,147 96,090 108,237 7,513 - 7,513 10,013 - 10,013 29,673 96,090 125,763 40,054 - 40,054 20,030 - 20,030 69,816 - 69,816 129,900 - 129,900 159,573 96,090 255,663 DEFERRED INFLOWS OF RESOURCES Deferred Items - IMRF 147,859 - 147,859 Deferred Items - RBP 2,047 - 2,047 Total Deferred Inflows of Resources 149,906 - 149,906 Total Liabilities and Deferred Inflow of Resources 309,479 96,090 405,569 NET POSITION Investment in Capital Assets 1,592,389 - 1,592,389 Unrestricted 337,808 179,681 517,489 Total Net Position 1,930,197 179,681 2,109,878 Total Liabilities, Deferred Inflows of Resources, and Net Position 2,239,676 275,771 2,515,447 144 Packet Pg. 162 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Nonmajor Enterprise Funds Combining Statement of Revenues, Expenses and Changes in Net Position For the Fiscal Year Ended December 31, 2021 Buffalo Grove Refuse Golf Service Totals Operating Revenues Charges for Services $ 1,494,672 1,122,716 2,617,388 Operating Expenses Operations Golf Operations 1,135,226 - 1,135,226 Cost of Sales - Pro Shop 37,777 - 37,777 Capital Outlay 11,755 - 11,755 Refuse - 908,620 908,620 Depreciation 53,665 - 53,665 Total Operating Expenses 1,238,423 908,620 2,147,043 Income Before Transfers 256,249 214,096 470,345 Transfers Out - (200,000) (200,000) Change in Net Position 256,249 14,096 270,345 Net Position - Beginning 1,673,948 165,585 1,839,533 Net Position - Ending 1,930,197 179,681 2,109,878 145 Packet Pg. 163 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Nonmajor Enterprise Funds Combining Statement of Cash Flows For the Fiscal Year Ended December 31, 2021 Cash Flows from Operating Activities Receipts from Customers and Users Payments to Employees Payments to Suppliers Cash Flows from Noncapital Financing Activities Transfers Out Net Change in Cash and Cash Equivalents Cash and Cash Equivalents - Beginning Cash and Cash Equivalents - Ending Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities Operating Income Adjustments to Reconcile Operating Income to Net Income to Net Cash Provided by (Used in) Operating Activities Depreciation and Amortization Expense Other Income (Expense) (Increase) Decrease in Current Assets Increase (Decrease) in Current Liabilities Net Cash Provided by Operating Activities Buffalo Grove Refuse Golf Service Totals $ 1,511,454 1,122,716 2,634,170 (282,270) - (282,270) (881,065) (827,460) (1,708,525) 348,119 295.256 643.375 - (200,000) (200,000) 348,119 95,256 443,375 200,151 180,515 380,666 548,270 275,771 824,041 256,249 214,096 470,345 53,665 - 53,665 25,326 - 25,326 16,782 - 16,782 (3,903) 81,160 77,257 348,119 295,256 643,375 146 Packet Pg. 164 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Buffalo Grove Golf - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Operating Revenues Charges for Services Daily Greens Fee and Membership $ 734,000 734,000 972,573 Merchandise Sales 73,700 73,700 51,214 Cart, Club and Other Rentals 271,700 271,700 294,543 Driving Range Fees 71,000 71,000 124,384 Miscellaneous 30,000 30,000 51,958 Total Operating Revenues 1,180,400 1,180,400 1,494,672 Operating Expenses Operations Golf Operations 1,056,354 1,056,354 1,135,226 Cost of Sales - Pro Shop 45,000 45,000 37,777 Capital Outlay 5,000 5,000 11,755 Total Operating Expenses 1,106,354 1,106,354 1,184,758 Income Before GAAP Adjustments 74,046 74,046 309,914 Beginning Net Position - Budgetary Basis 1,113,935 Ending Net Position - Budgetary Basis 1,423,849 147 Packet Pg. 165 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Buffalo Grove Golf - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual - Continued For the Fiscal Year Ended December 31, 2021 Income Before GAAP Adjustments GAAP Adjustments Depreciation Change in Net Position Net Position - Beginning Net Position - Ending Original Final Budget Budget Actual 74,046 74,046 309,914 - - (53,665) 74,046 74,046 256,249 1,673,948 1,930,197 148 Packet Pg. 166 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Refuse Service - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Operating Revenues Charges for Services SWANCC User Fees $ 1,085,000 1,085,000 1,122,716 Operating Expenses Operations Refuse 837,663 837,663 908,620 Income Before Transfers 247,337 247,337 214,096 Transfers Out (200,000) (200,000) (200,000) Change in Net Position 47,337 47,337 14,096 Net Position - Beginning 165,585 Net Position - Ending 179,681 149 Packet Pg. 167 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Internal Service Funds Combining Statement of Net Position December 31, 2021 ASSETS Current Assets Cash and Investments LIABILITIES Current Liabilities Accounts Payable Accrued Payroll Total Liabilities NET POSITION Unrestricted Total Liabilities and Net Position Information Central Building Technology Garage Maintenance Totals 71.281 114,730 164,373 350 384 70,491 83,721 86,859 241,071 - 25,916 22,690 48,606 70,491 109,637 109,549 289,677 790 5,093 54,824 60,707 71,281 114,730 164,373 350,384 150 Packet Pg. 168 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Net Position For the Fiscal Year Ended December 31, 2021 Information Central Building Technology Garage Maintenance Totals Operating Revenues Interfund Services $ 1,572,786 1,645,138 1,725,825 4,943,749 Operating Expenses Operations Information Technology 1,572,786 - - 1,572,786 Central Garage - 1,645,138 - 1,645,138 Building Maintenance - - 1,678,259 1,678,259 Total Operating Expenses 1,572,786 1,645,138 1,678,259 4,896,183 Change in Net Position Net Position - Beginning Net Position - Ending 47,566 47,566 790 5,093 7,258 13,141 790 5,093 54,824 60,707 151 Packet Pg. 169 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Internal Service Funds Combining Statement of Cash Flows For the Fiscal Year Ended December 31, 2021 Information Central Building Technology Garage Maintenance Totals Cash Flows from Operating Activities Interfund Services Provided $ 1,572,786 1,645,138 1,725,825 4,943,749 Payments to Suppliers (1,679,122) (1,092,560) (1,343,110) (4,114,792) Payments to Employees - (551,350) (452,263) (1,003,613) (106,336) 1,228 (69,548) (174,656) Cash and Cash Equivalents - Beginning 177,617 113,502 233,921 525,040 Cash and Cash Equivalents - Ending 71,281 114,730 164,373 350,384 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities Operating Income - - 47,566 47,566 Adjustments to Reconcile Operating Income to Net Cash Provided by (Used in) Operating Activities Increase (Decrease) in Current Liabilities (106,336) 1,228 (117,114) (222,222) Net Cash Provided by Operating Activities (106,336) 1,228 (69,548) (174,656) 152 Packet Pg. 170 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Information Technology - Internal Service Fund Schedule of Revenues, Expenses and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Operating Revenues Interfund Services Operating Expenses Operations Information Technology Change in Net Position Net Position - Beginning Original Final Budget Budget Actual $ 1,637,111 1,637,111 1,572,786 1,637,111 1,637,111 1,572,786 790 Net Position - Ending 790 153 Packet Pg. 171 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Central Garage - Internal Service Fund Schedule of Revenues, Expenses and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Operating Revenues Interfund Services Operating Expenses Operations Central Garage Change in Net Position Net Position - Beginning Original Final Budget Budget Actual $ 1,524,802 1,524,802 1,645,138 1,524,802 1,524,802 1,645,138 5,093 Net Position - Ending 5,093 154 Packet Pg. 172 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Building Maintenance - Internal Service Fund Schedule of Revenues, Expenses and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended December 31, 2021 Operating Revenues Interfund Services Operating Expenses Operations Building Maintenance Change in Net Position Net Position - Beginning Net Position - Ending Original Final Budget Budget Actual 1,784,915 1,784,915 1,725,825 1,681,215 1,681,215 1,678,259 103,700 103,700 47,566 7,258 54,824 155 Packet Pg. 173 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Pension Trust Funds Combining Statement of Fiduciary Net Position December 31, 2021 ASSETS Cash and Cash Equivalents Investments U.S. Treasury Obligations U.S. Agency Obligations Corporate Bonds State and Local Obligations Mutual Funds Equity Securities Receivables - Net of Allowance Accrued Interest Due from Other Funds Prepaids Total Assets LIABILITIES Accounts Payable NET POSITION Net Position Restricted for Pensions Police Firefighters' Pension Pension Totals $ 3,320,835 2,335,786 5,656,621 8,239,761 2,550,371 10,790,132 7,393,727 13,860,703 21,254,430 9,291,226 5,803,222 15,094,448 - 3,648,789 3,648,789 38,871,210 58,033,339 96,904,549 31,064,401 - 31,064,401 96,754 143,982 240,736 35,328 25,144 60,472 795 - 795 98,314,037 86,401,336 184,715,373 57,807 2,758 60,565 98,256,230 86,398,578 184,654,808 156 Packet Pg. 174 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Pension Trust Funds Combining Statement of Changes in Fiduciary Net Position For the Fiscal Year Ended December 31, 2021 Police Firefighters' Pension Pension Totals Additions Contributions - Employer $ 3,333,876 2,370,805 5,704,681 Contributions - Plan Members 702,138 554,144 1,256,282 Total Contributions 4,036,014 2,924,949 6,960,963 Investment Income Interest Earned 1,504,432 2,138,033 3,642,465 Net Change in Fair Value 13,775,429 8,553,078 22,328,507 15,279, 861 10,691,111 25,970,972 Less Investment Expenses (227,187) (101,029) (328,216) Net Investment Income 15,052,674 10,590,082 25,642,756 Total Additions 19,088,688 13,515,031 32,603,719 Deductions Administration 52,096 60,102 112,198 Benefits and Refunds 5,271,645 4,182,238 9,453,883 Total Deductions 5,323,741 4,242,340 9,566,081 Change in Fiduciary Net Position 13,764,947 9,272,691 23,037,638 Net Position Restricted for Pensions Beginning 84,491,283 77,125,887 161,617,170 Ending 98,256,230 86,398,578 184,654,808 157 Packet Pg. 175 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Police Pension - Pension Trust Fund Schedule of Changes in Fiduciary Net Position - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Additions Contributions - Employer $ 3,361,940 3,361,940 3,333,876 Contributions - Plan Members 750,000 750,000 702,138 Total Contributions 4,111,940 4,111,940 4,036,014 Investment Income Interest Earned 234,000 234,000 1,504,432 Net Change in Fair Value 3,366,000 3,366,000 13,775,429 3,600,000 3,600,000 15,279,861 Less Investment Expenses (250,000) (250,000) (227,187) Net Investment Income 3,350,000 3,350,000 15,052,674 Total Additions 7,461,940 7,461,940 19,088,688 Deductions Administration 65,000 65,000 52,096 Benefits and Refunds 4,790,849 4,790,849 5,271,645 Total Deductions 4,855,849 4,855,849 5,323,741 Change in Fiduciary Net Position 2,606,091 2,606,091 13,764,947 Net Position Restricted for Pensions Beginning 84,491,283 Ending 98,256,230 158 Packet Pg. 176 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Firefighters' Pension - Pension Trust Fund Schedule of Changes in Fiduciary Net Position - Budget and Actual For the Fiscal Year Ended December 31, 2021 Original Final Budget Budget Actual Additions Contributions - Employer $ 2,390,386 2,390,386 2,370,805 Contributions - Plan Members 545,000 545,000 554,144 Total Contributions 2,935,386 2,935,386 2,924,949 Investment Income Interest Earned 219,780 219,780 2,138,033 Net Change in Fair Value 3,443,220 3,443,220 8,553,078 3,663,000 3,663,000 10,691,111 Less Investment Expenses (175,000) (175,000) (101,029) Net Investment Income 3,488,000 3,488,000 10,590,082 Total Additions 6,423,386 6,423,386 0,515,031 Deductions Administration 110,000 110,000 60,102 Benefits and Refunds 3,919,522 3,919,522 4,182,238 Total Deductions 4,029,522 4,029,522 4,242,340 Change in Fiduciary Net Position 2,393,864 2,393,864 9,272,691 Net Position Restricted for Pensions Beginning 77,125,887 Ending 86,398,578 159 Packet Pg. 177 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Consolidated Year -End Financial Report December 31, 2021 CSFA # Program Name State Federal Other Totals 494-00-1488 Motor Fuel Tax Program 494-42-0495 Local Surface Transportation Program Other Grant Programs and Activities All Other Costs Not Allocated $ 2,264,980 - - 2,264,980 - 913,386 - 913,386 28,886 791,978 16,194 837,058 - - 50,913,062 50,913,062 Totals 2,293,866 1,705,364 50,929,256 54,928,486 160 Packet Pg. 178 668 N. RIVER ROAD • NAPE RVIG L F. I I IN aut r , men, � � ��....� ,,.,..., r PHONE 630.393.1483 , FAX 630.393 2 516 www. laa.rteirb arhaeiiei i. ccarii CERTIFIFD PUBLAC7 ACCOUN7ANTti REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS July 11, 2022 The Honorable Village President Members of the Board of Trustees Village of Buffalo Grove, Illinois We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the Village of Buffalo Grove, Illinois, as of and for the year ended December 31, 2021, and the related notes to the financial statements, which collectively comprise the Village's basic financial statements, and have issued our report thereon dated July 11, 2022. Report on Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the Village's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Village's internal control. According, we do not express an opinion on the effectiveness of the Village's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements, on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Village's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified. 161 Packet Pg. 179 S.A.a Village of Buffalo Grove, Illinois July 11, 2022 Page 2 Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the Village's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Village's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Village's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. LAUTERBACH & AMEN, LLP 162 Packet Pg. 180 S.A.a SUPPLEMENTAL SCHEDULES 163 Packet Pg. 181 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Long -Term Debt Requirements General Obligation Bonds of 2012 December 31, 2021 Date of Issue Date of Maturity Authorized Issue Denomination of Bonds Interest Rates Interest Dates Principal Maturity Date Payable at August 27, 2012 June 30, 2030 $6,000,000 $5,000 2.00% - 2.75% June 30 and December 30 December 30 Amalgamated Bank of Chicago CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Requirements Interest Due on Year Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2022 $ 425,000 123,225 548,225 2022 61,612 2022 61,613 2023 440,000 114,725 554,725 2023 57,362 2023 57,363 2024 450,000 105,925 555,925 2024 52,962 2024 52,963 2025 470,000 96,925 566,925 2025 48,462 2025 48,463 2026 650,000 86,938 736,938 2026 43,469 2026 43,469 2027 650,000 72,313 722,313 2027 36,156 2027 36,157 2028 700,000 56,875 756,875 2028 28,437 2028 28,438 2029 750,000 39,375 789,375 2029 19,687 2029 19,688 2030 750,000 20,625 770,625 2030 10,312 2030 10,313 5,285,000 716,926 6,001,926 358,459 358,467 164 Packet Pg. 182 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Long -Term Debt Requirements General Obligation Bonds of 2016 December 31, 2021 Date of Issue Date of Maturity Authorized Issue Denomination of Bonds Interest Rates Interest Dates Principal Maturity Date Payable at May 3, 2016 December 30, 2031 $6,125,000 $5,000 2.00% - 3.00% June 30 and December 30 December 30 Amalgamated Bank of Chicago CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Requirements Interest Due on Year Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2022 $ 305,000 77,231 382,231 2022 38,615 2022 38,616 2023 310,000 71,131 381,131 2023 35,565 2023 35,566 2024 315,000 64,931 379,931 2024 32,465 2024 32,466 2025 325,000 58,631 383,631 2025 29,315 2025 29,316 2026 330,000 52,131 382,131 2026 26,065 2026 26,066 2027 335,000 45,531 380,531 2027 22,765 2027 22,766 2028 345,000 38,413 383,413 2028 19,206 2028 19,207 2029 350,000 30,650 380,650 2029 15,325 2029 15,325 2030 360,000 21,900 381,900 2030 10,950 2030 10,950 2031 370,000 11,100 381,100 2031 5,550 2031 5,550 3,345,000 471,649 3,816,649 235,821 235,828 165 Packet Pg. 183 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Long -Term Debt Requirements General Obligation Refunding Bonds of 2019 December 31, 2021 Date of Issue Date of Maturity Authorized Issue Denomination of Bonds Interest Rates Interest Dates Principal Maturity Date Payable at December 17, 2019 December 30, 2025 $1,449,275 $5,000 1.40% - 1.80% June 30 and December 30 December 30 Amalgamated Bank of Chicago CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Principal Requirements Interest Totals Jun. 30 Interest Due on Amount Dec. 30 Amount 2022 $ 240,990 16,426 257,416 2022 8,213 2022 8,213 2023 241,265 12,690 253,955 2023 6,345 2023 6,345 2024 246,365 8,710 255,075 2024 4,355 2024 4,355 2025 251,180 4,520 255,700 2025 2,260 2025 2,260 979,800 42,346 1,022,146 21,173 21,173 166 Packet Pg. 184 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Long -Term Debt Requirements General Obligation Bonds of 2020 December 31, 2021 Date of Issue Date of Maturity Authorized Issue Denomination of Bonds Interest Rates Interest Dates Principal Maturity Date Payable at May 20, 2020 December 30, 2035 $24,000,000 $5,000 3.00% - 5.00% June 30 and December 30 December 30 Amalgamated Bank of Chicago CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Requirements Interest Due on Year Principal Interest Totals Jun. 30 Amount Dec. 30 Amount 2022 $ 1,600,000 883,900 2,483,900 2022 441,950 2022 441,950 2023 1,600,000 803,900 2,403,900 2023 401,950 2023 401,950 2024 1,600,000 723,900 2,323,900 2024 361,950 2024 361,950 2025 1,600,000 643,900 2,243,900 2025 321,950 2025 321,950 2026 1,330,000 563,900 1,893,900 2026 281,950 2026 281,950 2027 1,400,000 497,400 1,897,400 2027 248,700 2027 248,700 2028 1,465,000 427,400 1,892,400 2028 213,700 2028 213,700 2029 1,540,000 354,150 1,894,150 2029 177,075 2029 177,075 2030 1,585,000 307,950 1,892,950 2030 153,975 2030 153,975 2031 1,635,000 260,400 1,895,400 2031 130,200 2031 130,200 2032 1,685,000 211,350 1,896,350 2032 105,675 2032 105,675 2033 1,735,000 160,800 1,895,800 2033 80,400 2033 80,400 2034 1,785,000 108,750 1,893,750 2034 54,375 2034 54,375 2035 1,840,000 55,200 1,895,200 2035 27,600 2035 27,600 22,400,000 6,002,900 28,402,900 3,001,450 3,001,450 167 Packet Pg. 185 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Long -Term Debt Requirements IEPA Loan Payable of 2013 - Pump Stations Improvements December 31, 2021 Date of Issue Date of Maturity Authorized Issue Interest Rate Interest Dates Principal Maturity Date Payable at November 20, 2013 December 1, 2033 $407,307 2.295% June 1 and December 1 December 1 Illinois Environmental Protection Agency CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Principal Interest Totals 2022 $ 19,983 6,145 26,128 2023 20,444 5,684 26,128 2024 20,916 5,212 26,128 2025 21,399 4,729 26,128 2026 21,893 4,235 26,128 2027 22,398 3,730 26,128 2028 22,915 3,213 26,128 2029 23,444 2,684 26,128 2030 23,985 2,143 26,128 2031 24,539 1,589 26,128 2032 25,105 1,023 26,128 2033 25,687 441 26,128 272,708 40,828 313,536 168 Packet Pg. 186 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Long -Term Debt Requirements Installment Note Payable of 2015 December 31, 2021 Date of Issue Date of Maturity Original Contract Interest Rate Interest Dates Principal Maturity Date Payable at March 27, 2015 June 1, 2029 $6,970,999 2.35% Quarterly Quarterly U.S. Bank National Association CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Fiscal Year Principal Interest Totals 2022 $ 490,763 117,611 608,374 2023 548,394 105,549 653,943 2024 610,091 92,095 702,186 2025 676,096 77,149 753,245 2026 746,659 60,610 807,269 2027 822,046 42,367 864,413 2028 902,537 22,304 924,841 2029 381,459 3,371 384,830 5,178,045 521,056 5,699,101 169 Packet Pg. 187 S.A.a STATISTICAL SECTION (Unaudited) This part of the annual comprehensive financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the Village's overall financial health. Financial Trends These schedules contain trend information to help the reader understand how the Village's financial performance and well-being have changed over time. Revenue Capacity These schedules contain information to help the reader assess the Village's most significant local revenue sources. Debt Capacity These schedules present information to help the reader assess the affordability of the Village's current levels of outstanding debt and the Village's ability to issue additional debt in the future. Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the Village's financial activities take place. Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the Village's financial report relates to the services the Village provides and the activities it performs. 170 Packet Pg. 188 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Net Position by Component - Last Ten Fiscal Years* December 31, 2021 See Following Page 171 Packet Pg. 189 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Net Position by Component - Last Ten Fiscal Years* December 31, 2021 (Unaudited) Governmental Activities Net Investment in Capital Assets Restricted Unrestricted (Deficit) Total Governmental Activities Net Position Business -Type Activities Net Investment in Capital Assets Unrestricted Total Business -Type Activities Net Position 2012 2013 2014 2015** $ 52,096,183 51,011,919 50,712,982 50,609,420 6,268,039 2,412,222 2,664,110 1,974,115 11,550,011 12,387,400 11,048,700 (34,637,401) 69,914,233 65,811,541 64,425,792 17,946,134 36,706,161 35,553,648 35,871,503 38,372,943 11,242,301 11,515,793 11,067,173 7,770,059 47,948,462 47,069,441 46,938,676 46,143,002 Primary Government Net Investment in Capital Assets 88,802,344 86,565,567 86,584,485 88,982,363 Restricted 6,268,039 2,412,222 2,664,110 1,974,115 Unrestricted (Deficit) 22,792,312 23,903,193 22,115,873 (26,867,342) Total Primary Government Net Position 117,862,695 112,880,982 111,364,468 64,089,136 * Accrual Basis of Accounting ** Beginning in 2015, the Village implemented GASB 68 which resulted in the inclusion of net pension liabilities. Data Source: Audited Financial Statements 172 Packet Pg. 190 S.A.a 2016 2017 2018 2019 2020 2021 51,756,933 53,318,041 49,126,833 50,663,992 50,847,075 51,402,847 1,632,934 1,629,079 1,909,851 1,839,449 4,004,829 4,920,687 (36,592,629) (36,022,097) (41,165,382) (40,174,356) (35,571,215) (19,615,536) 16,797,238 18,925,023 9,871,302 12,329,085 19,280,689 36,707,998 35,494,070 36,802,425 36,831,535 37,080,189 38,677,933 44,312,875 11,034,826 10,837,462 11,296,427 11,417,357 16,662,780 20,140,083 46,528,896 47,639,887 48,127,962 48,497,546 55,340,713 64,452,958 87,251,003 90,120,466 85,958,368 87,744,181 89,525,008 95,715,722 1,632,934 1,629,079 1,909,851 1,839,449 4,004,829 4,920,687 (25,557,803) (25,184,635) (29,868,955) (28,756,999) (18,908,435) 524,547 63,326,134 66,564,910 57,999,264 60,826,631 74,621,402 101,160,956 173 Packet Pg. 191 (aa;;a-1 }uame6euew pue;ipnV �ZOZ) 6ZZ� 2i=IOd anoaE) ole}}n8 quauayaelIV ca a) Q T L6 N oc m r- cn o�c o, N^r-^ N m m c m N l a1 m N O m o, N N 't 00 o0 lc O V) V) a, Ao lc ^ O 00 ' O o0 O V' lc lc m lzt: m ^ v) N l- l� N O o0 y N O M l-- V1 00 lD O o0 N l 0 N M V) N O V V O V O lD (14 N ^ v') V) V ^ O N E h Cl, N O O l0 l0 01 � M 01 N ^ lD l0 01 00 00 l� N 00 O O N V -zT In In O N N 01 O m N N O O, m 00 01 v1 N V) V oo V oo Ln V') M N 01 Ln lD Ln lD m N O, 00 1- 01 �T O �T O 00m N t O O l0 Vl m m V) 00 V) O1 00 V) O lD ^ lc O l O lD �t 00 V) r- O o0 O N Go 7 lc 't n m CC lD o0 O l0 lc V l- O V) ^ m V) O l 1,0 l N O N M rV ^^^ M N O r- N c0 � O1 O V) O, 00 N lG o0 V) 00 rl- Ln01 lD lD O ^ lD G1 M ^ M lC 00 00 O M lD �0-11Oin M 00 DO oo N oC �Cl on �N In O o 0 O l- ^ N N 1p 1p of ^ 1p ^ V CO M o0 CA O O p V 00 lc Ln V r- V) O 41 V 1p V) lc V) M V) _ l� l� O O 01 N M O N^^^ lc O^ N O M ^ V D N M ll- V Ln d, V V M N V) O M V N N 01 r- N O_ N lD O 00 N r--41 a1 M N O V) o1 o0 NV) o0 V) N lc ^ N V) o, o0 In � O V M V) M M M V7 lD lD M M 41 V') V7 00 lD 4 O1 a0 N M N O 01 o0 l- V ; N V1 N M M C A, lD O l- lc ^ M c0 CO O O N O M 00 m a1 m m o Cl o a1 N In o cc co o to al to O N O, r- N N to lf� 00 O ^ N m lL` lD 1p o0 l� al 00 O l- N m O� o0 n ; lD O 41 DA lr N 4 4 4 to V V1 00 00 V) 00 l- O1 ^ 00 V) O O r' N 00 p V 00 to w r- V1 O 00 V N V 00 O l- L� O, lC h O M N N 1p M l M V l- t�t�va r Ninv o0 ot�vN a o00o00 o o a oNr-o, o moo 0 0 ova cn r- m� D N 00 Ln l� ^ cl� r- n ll: V1 r- O ^ 00 00 lc Ln m lD 1� V) 00 ^ l� V) O V) M p N l- V) O O O 00 o, O, v) ^ 00 O O M a\ 00 N �u Om ' o�cl� n a, 1p O 00 V) D1 N M V V l- lD fn l� c lD N l0 M O o0 l0 �-- l0 00 V) ^ M CDlD O M V) M o0 01 N M O, r- N O, M c0 r- lD O� oc N N ^ V) ^ O al lD O0 O, 1 V) 1p -� Ln O N o0 N N V kn C; C, N C> V) -� ~O 00 Ln V1 oc 00 1p O o0 V) M N V 1p N V) O1 m m h M N 00 N V) (V O1 V) l- N V) V) 1p l N to �T O m o0 V)Ln N h Ln M O p N 'n O M O M r- O1 O N 00 00 01 r- V) r-- (,A cl� a, V7 M l0 D O, V) a, lD N 00 O O N M N (n N M N o0 N Ln O, 1 ^ V1 't�--� r- N O, M O, V) N o0 o0 o, l- N oc -- Ln lc ' N o0 O ^ a1 O N l� l0 O, V) 00 V1 al V1 M CC l� C'1+ M V1 00 M V1 N GO GC M �'Y In r- r- V V 00 O, N N V M l� W N^ O N O 00 N 4 7 O OlD lD ) l- 'J, l� O V N N O O, oo lD In O, I- r- r- o0 m N V) 41 O m 41 O O, 01 G1 a1 N V do lC D^v m CCN == ^ m o0 N o0 N 1p l N t O lD O l O ^ ^ c m lO n r- oc V) kn V V a> n 00 .-- n lD N ^ l0 l0 w ,--i �0 M to O N 00 Ln M 1� a1 01 V) N o0 ^ VI- O lL` In N M M o m a 00 a o N N^- oc o N t n 00 N N V ^^ CIA h Y CJ Fy Y ON++ o o x '.'� Q aai ' -' ' > d ci P> CD = o on ¢ 423 ° o C7 C7 0 wo o a o Pa 0. �N E5 W Z ti y y o d �o�aa� > ti aC7 a A� m 5 vA w a O N O N V7 O N V O N M O N (aa;;a-1 }uame6euew pue;ipnV �ZOZ) 6ZZ� 2i=IOd anoaE) ole}}n8 quauayaelIV V — 1- °\ M I.c l- V7 C-- O m 01 ID N 00 M O V'� N .-. N 'n oc r-- oo r-- �G t-- o0 ,Z) 01 ^ 01 �.o M V1 M O M l� M V1 01 N �c M C1 t- kn 01 M N N O 00 00 O V 01 �D C7, VJ' I-- v1 ^ C,. � M O ^ X l� � Ln rV V m V 0 ll- V�c N In O 0n 00 M U rFi M l� O M OC ^ l0 U V7 ^^ hl ^� ^� (V -• ^ �c r-- �c N Gl r` O G, l� V N 0o u7 N � O '.D a1 [� �t — aJ N G1 �c I` v7 a N V7 Ln O -; M v N ri lD G1 00 00 n M C O 01 m ID N �D C1 M 01 a7 o N V 00 M kn ^ kn O kn Ln rm — 10 v v O m O O v rcl`NLnLn�cOOOG,a v"1 V V N Vl M Ln M Gl w� O N Ln = ^ O O a1 ^ O In G1 V — N ^ — N V a, v m v N V'> 00 G1 V l� O V V O G1 N v'I V � a, V1 ,� N ^• �• M I— G1 V 0 V Do N --� O all �= 1- r- 't o0 N � ^ V M 11 m d1 O N V I-O ^ O O N O O G; O N G1 vi 00 �c a G — C �c V7 C 'T t- v O — v rn 7t c M1 l- v1 rdf rJ ,-• ,-• kn 0 ° z � N y ID N bA N Izbio U U u r", cd N m N 3-i m m N C N m N G O m E Pr U ° � '> ° ''� � .� c CC � '° y CG �'' C4 •> ° z o .+�- O cOc c;a s~ .� O O O Q W O O G p y °U 0..a-) F7 v y> y C y O N It W O 0 CG O N 0 O p7 bfi O C7 a S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Fund Balances of Governmental Funds - Last Ten Fiscal Years* December 31, 2021 (Unaudited) General Fund Nonspendable Restricted Committed Unassigned Total General Fund All Other Governmental Funds Restricted Assigned Committed Unassigned Total All Other Governmental Funds Total Governmental Funds * Modified Accrual Basis of Accounting 2012 2013 2014 2015 $ 518,437 562,399 573,812 551,242 - 162,274 130,435 223,622 7,335,685 7,345,420 7,438,256 7,532,123 10,759,935 12,395,113 13,225,644 14,991,907 18,614,057 20,465,206 21,368,147 23,298,894 Data Source: Audited Financial Statements 6,112,703 1,796,997 1,965,328 1,974,115 144,075 101,213 - - (253,826) (927,395) (2,324,296) (3,707,560) 6,002,952 970,815 (358,968) (1,733,445) 24,617,009 21,436,021 21,009,179 21,565,449 176 Packet Pg. 194 S.A.a 2016 2017 2018 2019 2020 2021 167,957 132,843 132,134 159,494 571,654 583,442 229,953 252,729 607,411 484,881 760,160 865,185 8,511,306 7,758,348 6,827,236 8,313,902 9,052,502 14,326,113 16,143,726 18,902,476 17,039,974 18,939,974 20,134,162 22,485,209 25,052,942 27,046,396 24,606,755 27,898,251 30,518,478 38,259,949 1,632,934 1,629,079 1,302,440 1,354,568 19,842,763 12,040,606 - - - 261,007 300,803 857,573 (3,859,964) (3,714,759) (268,260) - - - (2,227,030) (2,085,680) 1,034,180 1,615,575 20,143,566 12,898,179 22,825,912 24,960,716 25,640,935 29,513,826 50,662,044 51,158,128 177 Packet Pg. 195 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Changes in Fund Balances of Governmental Funds - Last Ten Fiscal Years* December 31, 2021 (Unaudited) Revenues Propety Taxes Other Taxes Licenses and Permits Intergovernmental Fines and Forteitures Charges for Services Interest Miscellaneous Total Revenues Expenditures Current General Government Public Safety Public Works Capital Outlay Debt Service Principal Interest Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) 2012 2013 2014** 2015 $ 14,330,407 14,504,750 14,554,564 14,742,622 18,325,614 19,240,365 9,564,978 9,712,718 275,434 294,622 207,312 1,330,769 1,011,949 997,371 11,081,081 1,931,512 1,283,956 1,647,364 1,803,317 350,042 1,236,158 1,010,868 1,371,779 12,271,219 132,457 54,522 107,765 25,061 1,239,961 1,506,994 2,107,629 1,404,841 37,835,836 39,256,856 40,798,424 41,768,784 5,556,101 6,465,636 5,522,549 5,084,772 21,791,218 21,805,910 22,773,535 25,237,115 9,865,723 12,178,705 10,878,278 8,092,735 1,561,904 1,347,276 2,018,451 2,828,194 920,000 940,000 790,000 510,000 285,420 385,395 313,665 296,747 39,980,366 43,122,922 42,296,478 42,049,563 (2,144,530) (3,866,066) (1,498,054) (280,779) Transfers In 2,621,132 2,119,313 2,552,288 3,521,760 Transfers Out (1,985,632) (1,434,235) (1,481,564) (2,686,312) Sales of Capital Assets - - 488 1,601 Auction Proceeds 45 - - - Bond Issued 6,000,000 - - - Premium of Issuance of Debt 91,669 - - - Transfer to Escrow Agent - - - - Total Other Financing Sources (Uses) 6,727,214 685,078 1,071,212 837,049 Net Change in Fund Balances Debt Service as a Percentage of Noncapital Expenditures 4,582,684 (3,180,988) (426,842) 556,270 3.14% 3.17% 2.68% 2.06% * Modified Accrual Basis of Accounting **Beginning in 2014, state shared revenues have been recorded as intergovernmental revenues. Data Source: Village Records 178 Packet Pg. 196 S.A.a 2016 2017 2018 2019 2020 2021 15,034,583 15,510,127 15,980,771 16,321,876 17,035,362 16,970,657 9,701,271 9,816,523 10,494,959 9,835,616 8,970,163 12,777,682 326,177 1,763,982 344,389 362,747 301,321 301,917 11,843,812 3,043,453 12,623,735 14,074,544 18,417,351 21,544,173 3,025,628 330,475 2,820,773 3,121,111 3,137,339 2,221,275 1,504,400 11,709,919 1,600,263 1,695,784 1,479,257 3,294,828 65,600 153,816 292,340 807,330 305,366 (33,773) 1,610,746 1,456,876 1.884,579 2,694,331 1,176,737 2,210,580 43,112,217 43,785,171 46,041,809 48,913,339 50,822,896 59,287,339 5,693,142 5,774,748 6,804,142 6,293,156 6,834,043 8,919,334 27,407,019 25,776,184 26,732,460 27,561,835 28,891,545 29,352,949 6,978,307 8,101,888 8,710,363 7,341,611 6,973,359 6,324,738 8,252,604 1,362,213 1,502,272 3,689,375 9,571,463 8,500,778 525,000 1,275,000 1,315,000 1,210,000 1,299,030 2,550,445 371,456 401,609 370,202 325,743 1,196,044 1,200,773 49,227,528 42,691,642 45,434,439 46,421,720 54,765,484 56,849,017 (6,115,311) 1,093,529 607,370 2,491,619 (3,942,588) 2,438,322 3,402,595 4,204,943 9,068,487 5,397,700 12,345,886 13,079,260 (2,253,984) (3,192,426) (8,995,638) (4,171,708) (13,975,244) (15,034,998) 1,385 28,758 - 163,085 - 13,500 6,125,000 - - 1,449,275 24,000,000 - 100,778 - - - 2,720,164 - - - - (1,457,080) - - 7,375,774 1,041,275 72,849 1,381,272 25,090,806 (1,942,238) 1,260,463 2,134,804 680,219 3,872,891 21,148,218 496,084 2.19% 4.24% 3.89% 3.48% 5.70% 7.72% 179 Packet Pg. 197 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Assessed Value and Actual Value of Taxable Property - Last Ten Tax Levy Years December 31, 2021 (Unaudited) Tax Levy Residential Commercial Industrial Other Year Property Property Property Property 2012 $ 1,223,424,081 $ 296,910,564 $ 10,221,534 $ 617,198 2013 1,115,221,955 292,225,583 9,050,042 618,433 2014 1,120,788,463 294,457,084 9,119,150 696,091 2015 1,181,620,776 290,063,933 3,377,285 631,771 2016 1,299,550,777 310,452,203 3,611,330 636,718 2017 1,336,606,286 318,894,119 3,900,196 628,731 2018 1,347,695,708 334,731,537 4,684,958 653,520 2019 1,445,252,883 365,037,719 5,211,860 42,604 2020 1,493,688,565 284,382,018 5,900,081 691,021 2021 1,488,518,173 * 283,058,665 * 5,872,625 * 687,805 * Cook County property class and assessed valuation is an estimate. Cook County information not yet available. Note: Total Direct Tax Rate is weighted for both Cook and Lake Counties. Data Source: Office of the Cook County Clerk/Office of the Lake County Clerk 180 Packet Pg. 198 S.A.a Estimated Estimated Total Assessed Actual Taxable Tax Rate Actual Taxable Value Value for Lake County Value % $ 1,531,173,377 $ 4,593,520,131 0.9290 33.333% 1,417,116,013 4,251,348,039 0.9830 33.333% 1,425,060,788 4,275,182,364 0.9930 33.333% 1,475,693,765 4,427,081,295 0.9550 33.333% 1,614,251,028 4,842,753,084 0.9210 33.333% 1,660,029,332 4,980,087,996 0.9080 33.333% 1,687,765,723 5,063,297,169 0.9070 33.333% 1,815,545,066 5,446,635,198 0.8905 33.333% 1,784,661,685 5,362,795,164 0.9032 33.333% 1,778,137,268 * 5,334,411,804 0.9043 33.333% 181 Packet Pg. 199 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Direct and Overlapping Property Tax Rates - Last Ten Tax LevyYears December 31, 2021 (Unaudited) 2012 2013 2014 Direct Rate Lake County Village of Buffalo Grove 0.929 0.983 0.993 Cook County Village of Buffalo Grove 1.030 1.211 1.235 Total 1.959 2.194 2.228 Overlapping Rate Lake County County, including Forest Preserve 0.820 0.881 0.893 Combined School Districts (102, 125, 532) 6.779 7.068 7.164 Buffalo Grove Park District 0.511 0.537 0.553 Vernon Area Public Library 0.441 0.311 0.317 All Other (1) 0.106 0.105 0.113 Cook County County, including Forest Preserve 0.594 0.125 0.126 Metropolitan Water Reclamation District of Greater Chicago 0.370 0.417 0.430 Combined School Districts (21, 214, 512) 6.917 8.053 8.657 Buffalo Grove Park District 0.557 0.658 0.677 Indian Trails Public Library District 0.463 0.504 0.529 All other (2) 0.187 0.129 0.094 Total (3) 17.745 18.788 19.553 Notes: Taxes Levied on a calendar year basis for collection in the subsequent year. The Village is home rule unit under the 1970 Illinois State Constitution and, as such, has no statutory tax rate limitations. (1) Includes Road and Bridge and General Assistance for the Township herein. (2) Includes Northwest Mosquito Abatement, Consolidated Elections, Road and Bridge, and General Assistance for the Township herein. (3) Representative tax rates for other government units are from Vernon Township Tax Code 16-92, which the largest portion of the Village's 2021 EAV. Representative tax rates for other government units are from Cook County Tax Code 38077, which represents the largest portion of the Village's 2018 EAV within Cook County. N/A -Not Available Data Source: Cook County Tax Extension/Lake County Tax Extension 182 Packet Pg. 200 S.A.a 2015 2016 2017 2018 2019 2020 2021 0.955 0.921 0.908 0.907 0.890 0.903 0.904 L m 1.316 1.138 0.969 1.210 1.136 N/A N/A 2.271 2.059 1.877 2.117 2.026 0.903 0.904 a) E a) 0.871 0.825 0.809 0.794 0.776 0.780 0.777 C 2 7.034 6.680 6.634 6.665 6.459 6.754 7.045 = 0.517 0.492 0.482 0.480 0.465 0.478 0.491 0.308 0.293 0.291 0.294 0.293 0.304 0.312 0.110 0.104 0.099 0.096 0.091 0.093 0.095 Q N O 0.621 0.596 0.558 N/A 0.513 N/A N/A T- N N 0.426 0.406 0.402 N/A 0.389 N/A N/A 8.989 7.909 8.010 N/A 7.450 N/A N/A U- 0.714 0.606 0.641 N/A 0.584 N/A N/A Q 0.534 0.476 0.481 N/A 0.446 N/A N/A > 0.130 0.073 0.108 N/A 0.100 N/A N/A 0 (n 20.254 18.460 18.515 8.328 17.565 N/A N/A 2 �a 3 m C a) E s u ca Q 183 Packet Pg. 201 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Principal Property Tax Payers - Current Year and Nine Years Ago December 31, 2021 (Unaudited) 2020 2011 Percentage Percentage of Total Village of Total Village Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed Taxpayer Value Rank Value Value Rank Value Chevy Chase Busniess Park Ltd The Wheatlands, LLC Newport Equities LLC BRI 1862 Riverwalk LLC Millbrook Resource Real Estate Inc Chicago Infill Industrial Rivewalk South LLC Woodman's Food Market Inc Inland Woodlands LLC Arthur J. Rogers and Co (4) Hamilton Partners (1) Remax Consumer Plastics Inc Penobscot Management LLC Amli at Chevy Chase LP Aptakisic Creek Corporate Park $ 36,245,336 1 2.03% $ 32,419,958 1 1.95% 12,585,977 2 0.71% 9,657,767 3 0.54% 9,547,124 4 0.54% 9,504,994 5 0.53% 10,526,585 4 0.63% 8,788,755 6 0.49% 8,470,984 7 0.47% 6,747,740 8 0.38% 8,388,778 7 0.50% 6,442,584 9 0.36% 6,423,126 10 0.36% 6,078,177 10 0.37% 8,994,528 6 0.54% 18,164,709 2 1.09% 13,732,947 3 0.83% 9,204,717 5 0.55% 6,427,630 8 0.39% 6,394,414 9 0.38% 114,414,387 6.41 % 120,332,443 7.23% Note: Every effort was made to seek out and report the largest taxpayers. However, many of the taxpayers contain multiple parcels, and it is possible that some parcels and their valuations have been overlooked. Data Source: Office of the County Clerk of Cook/Office of the County Clerk of Lake 184 Packet Pg. 202 (aa;;a-1 }uame6euew pue;ipnV �ZOZ) 6ZZ� 2i=IOd anoaE) ole}}n8 quawtpelIV 0 0 U N � U a� 0� 00 G1 00 C1 01 C� 00 00 a 0 H \O GO CIAo0 }, � � DD O 00 CD N It It I:t (r) 6R o 0 0 0 0 0 0 0 0 0 �' � � M �/•� l M \O M M O� OV t � NN •,U., 4--i OC C,1 00 � 00 01 01 O 00 41 (� 41 � � � � N � O 7� l� Ol 00 00 M M l� Vl 11O N — �/ Ln M O1 O �••� +, 00 00 l M O a a1 00 00 O oC V) N UU o N M \O l� C1 O N M w � to N tr� O AO 00 � N M tr� o0 l� — O O N N l N 7 N It I N O kn kn - oo N O l— — M M W-) M M M M M M 6R N LT o 0 0 0 0 0 0 0 0 0 y O\ M 00 00 00 00 O 00 - 01 01 r- 01 Cl CN r- Cl) 01) 01 O O Cl Cl 00 d, d1 d1 iyy �-yy a � y •3 O -C 73 00 kn kn kn O O 00 7t (1) 00 \O M 't CN M \O N M v') 00 l� ,� �•" cr� Vr1 M 00 00 O � � M � � O N � � U •U � O O O75 r- oo O M Tt O o00 m "G � N M 00 M — 01 M o0 � M o0 V) �n 01 M AO [� �•' ,-� ,-� � � � N N N N 6R _M �_ to o_0 d` O u O O O O O O O O O O O N N N N N N N N N N S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Taxable Sales by Category - Last Ten Calendar Years December 31, 2021 (Unaudited) General Merchandise Food Drinking and Eating Places Apparel Furniture, Households and Radio Lumber, Building and Hardware Automobile and Filling Stations Drugs and Misc. Retail Agriculture and All Others Manufacturers Totals Total Number of Taxpayers Village Direct Sales Tax Rate Village Home Rule Tax Rate 2012 2013 2014 $ 17,526 10,105 9,098 1,193,312 1,133,605 1,080,556 997,738 1,025,547 1,023,545 130,163 120,210 104,229 437,774 463,678 356,095 812,434 1,236,689 1,666,708 954,996 857,713 947,278 1,847,550 1,915,937 2,349,469 1,347,303 1,572,248 1,693,506 334,442 285,848 270,063 8,073,238 8,621,580 9,500,547 966 972 974 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Note: Blank Categories have less than four taxpayers; therefore, no data is shown to protect the confidentiality of the individual taxpayers. *Excludes values for taxpayers in Cook County. Data Source: Office of the County Clerk of Cook Office of the County Clerk of Lake Illinois Department of Revenue 186 Packet Pg. 204 S.A.a 2015 2016 2017 2018 2019 2020 2021 66,228 86,125 - - - 66,754 133,228 1,552,983 1,481,195 1,557,474 1,836,131 2,419,704 2,485,816 2,772,036 1,062,206 1,118,330 1,107,878 1,133,048 1,203,642 987,063 1,166,982 94,538 92,409 68,075 66,797 167,211 57,933 94,887 521,007 369,583 380,907 1,250,788 1,294,886 1,482,689 2,132,025 1,879,818 2,074,008 2,357,551 2,202,029 2,119,185 2,267,449 3,132,250 918,216 867,250 1,007,356 1,068,115 1,089,620 848,373 1,059,622 1,790,381 1,986,578 1,568,024 1,536,061 1,481,357 1,515,668 3,054,824 2,313,502 2,231,299 2,573,323 2,470,229 2,484,560 2,303,808 2,364,628 351,808 220,927 200,727 180,646 213,851 170,291 192,379 10,550,687 10,527,704 10,821,315 11,743,844 12,474,017 12,185,844 16,102,861 1,043 1,022 1,036 1,036 987 902 902 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 187 Packet Pg. 205 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Direct and Overlapping Sales Tax Rates - Last Ten Fiscal Years December 31, 2021 (Unaudited) State of Village Village Illinois Fiscal Direct Home Rule Sales Tax Year Rate Rate Rate 2012 1.00% 1.00% 6.50% 2013 1.00% 1.00% 6.50% 2014 1.00% 1.00% 6.50% 2015 1.00% 1.00% 6.50% 2016 1.00% 1.00% 6.50% 2017 1.00% 1.00% 6.50% 2018 1.00% 1.00% 6.50% 2019 1.00% 1.00% 6.50% 2020 1.00% 1.00% 6.50% 2021 1.00% 1.00% 6.50% Data Source: Illinois Department of Revenue L m a� J c 0 E a) ns c ca ns Q N O N N N U- P Q a� '^ V 0 �a 3 m c a) E s U ca Q 188 Packet Pg. 206 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Ratios of Outstanding Debt By Type - Last Ten Fiscal Years December 31, 2021 (Unaudited) See Following Page 189 Packet Pg. 207 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Ratios of Outstanding Debt By Type - Last Ten Fiscal Years December 31, 2021 (Unaudited) Fiscal Year Governmental Activities General Obligation Bonds 2012 $ 12,280,000 2013 11,340,000 2014 10,730,503 2015 10,202,453 2016 15,881,408 2017 14,581,706 2018 13,243,707 2019 11,936,027 2020 37,350,765 2021 34,612,580 Business -Type Activities General Obligation IEPA Installment Bonds Loan Note - 173,618 - 400,519 - 383,487 - 366,060 - 348,233 - 329,993 - 311,332 - 292,240 - 272,708 1,193,599 6,894,447 6,638,399 6,341,869 6,001,817 5,615,015 5,178,045 Notes: Details of the Village's outstanding debt can be found in the Notes to Financial Statements. (1) See the Schedule of Demographic and Economic Statistics for personal income and population data. (2) See the Schedule of Assessed Value and Actual Value of Taxable Property for equalized assessed valuation data. 190 Packet Pg. 208 S.A.a Ratio of Total Outstanding Debt Debt to Total Outstanding Total Equalized Outstanding as a Percentage Primary Assessed Debt of Personal Government Valuation (2) Per Capita (1) Income (1) $ 12,280,000 0.27% $ 290.10 0.65% 11,513,618 0.27% 275.59 0.61% 11,131,022 0.26% 265.11 0.57% 11,779,539 0.27% 283.82 0.61% 23,141,915 0.48% 557.64 1.19% 21,568,338 0.43% 523.17 1.11% 19,915,569 0.39% 487.49 0.98% 18,249,176 0.34% 450.66 0.84% 43,258,020 0.81 % 1068.26 2.00% 40,063,333 0.75% 927.13 1.70% 191 Packet Pg. 209 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Ratios of General Bonded Debt Outstanding - Last Ten Fiscal Years December 31, 2021 (Unaudit Percentage of Total Taxable General Less: Amounts Assessed Fiscal Obligation Available in Value of Per Year Bonds Debt Service Total Property (1) Capita (2) 2012 $ 12,280,000 $ - $ 12,280,000 0.27% $ 290.10 2013 11,340,000 - 11,340,000 0.27% 271.43 2014 10,730,503 - 10,730,503 0.25% 255.57 2015 10,202,453 - 10,202,453 0.23% 245.82 2016 15,881,408 - 15,881,408 0.33% 382.68 2017 14,581,706 - 14,581,706 0.29% 353.70 2018 13,243,707 - 13,243,707 0.26% 324.18 2019 11,936,027 803 11,935,224 0.22% 294.74 2020 37,350,765 231,373 37,119,392 0.69% 916.66 2021 34,612,580 247,676 34,364,904 0.64% 795.26 (1) See the Schedule of Assessed Value and Actual Value of Taxable Property for property value data. (2) See the Schedule of Demographic and Economic Statistics for population data. Note: Details of the Village's outstanding debt can be found in the Notes to the Financial Statements. Data Source: Village Records 192 Packet Pg. 210 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Schedule of Direct and Overlapping Governmental Activities Debt December 31, 2021 (Unaudited) Percentage of Debt Village's Applicable Share of Governmental Unit Gross Debt to Village (1) Debt Village Overlapping Debt School Districts Cook County School District #21 Aptakisic-Tripp Community Consolidated #102 Lincolnshire -Half Day District #103 Adlai E. Stevenson H.S. District #125 Wheeling Township H.S. District #214 Harper Community College #512 College of Lake County #532 Total of School Districts Other than School Districts Lake County Lake County Forest Preserve Cook County Cook County Forest Preserve Metropolitan Water Reclamation District Buffalo Grove Park District Wheeling Park District Total Other than School Districts Total Direct and Overlapping Debt Data Source: Cook County Tax Extension Department $ 34,612,580 100.00% $ 34,612,580 84,350,000 17.63% 14,867,282 16,580,000 75.06% 12,445,465 6,595,000 12.21% 805,462 47,840,000 38.21% 18,280,579 25,000,000 3.75% 936,835 243,530,000 1.76% 4,287,474 45,110,000 5.42% 2,442,888 469,005,000 54,065,985 137,310,000 5.16% 7,080,403 181,865,000 5.16% 9,377,885 2,425,146,750 0.22% 5,336,983 113,105,000 0.22% 248,908 2,759,628,416 0.22% 6,178,289 10,153,000 95.69% 9,702,248 9,725,000 7.15% 630,584 5,636,933,166 38,555,300 5,671,545,746 92,621,285 (1) Detennined by ratio of assessed valuation of property subject to taxation in the Village to valuation of property subject to taxation in overlapping unit. Note: Overlapping governments are those that coincide, at least in part, with the geographic boudries of the Village. This schedule estimates the portion of outstanding debt of those overlapping governments that is borne by the residents and businesses of the Village of Buffalo Grove. This process recognizes that, when considering the government's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying a debt, of each overlapping government. 193 Packet Pg. 211 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Schedule of Legal Debt Margin December 31, 2021 (Unaudited) The Village is a home rule municipality. Article VII, Section 6(k) of the 1970 Illinois constitution governs computation of legal debt margin. The General Assembly may limit by law the amount and require referendum approval of debt to be incurred by some home rule municipalities, payable from ad valorem property tax receipts, only in excess of the following percentages of the assessed value of its taxable property ... (2) if its population is more than 25,000 and less than 500,000 an aggregate of one percent: indebtedness which is outstanding on the effective date (July 1, 1971) of this constitution or which is thereafter approved by referendum... shall not be included in the foregoing percentage amounts. To date the General Assembly has set no limits for home rule municipalities. 194 Packet Pg. 212 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Demographic and Economic Statistics - Last Ten Fiscal Years December 31, 2021 (Unaudited) Per Equalized Capita Fiscal Assessed Personal Personal Per Capita Unemployment Year Population Valuation EAV Income Income Rate 2012 42,330 E $ 1,531,173,377 $ 36,172 1,891,582,681 44,687 E 7.1% 2013 41,778 E 1,456,040,510 34,852 1,882,391,346 45,057 (1) 6.8% 2014 41,987 E 1,425,060,788 33,941 1,939,085,621 46,183 E 5.7% 2015 41,503 E 1,475,693,765 35,556 1,930,595,051 46,517 (1) 4.2% 2016 41,500 E 1,614,251,028 38,898 1,949,794,500 46,983 (2) 4.3% 2017 41,226 E 1,662,450,463 40,325 1,938,570,198 47,023 (2) 5.7% 2018 40,853 E 1,687,765,723 41,313 2,041,301,851 49,967 (2) 3.3% 2019 40,494 E 1,815,545,066 44,835 2,161,569,720 53,380 (2) 3.0% 2020 40,494 E 1,787,598,388 44,145 2,159,342,550 53,325 (2) 13.7% 2021 43,212 E 1,778,137,268 41,149 2,356,263,936 54,528 (1) 3.8% E - Estimate (1) - US Census Website (2) - Illinois Department of Employment Security Data Source: U.S. Department of Labor, Bureau of Labor Statistics, U.S. Census Bureau 195 Packet Pg. 213 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Principal Employers - Current Year and Nine Years Ago December 31, 2021 (Unaudited) 2021 2012 Percentage Percentage of Total of Total Village Village Employer Employees Rank Employment Employees Rank Employment Siemens Building Technologies 1,800 1 4.45% 2,000 1 4.72% I.S.I. 1,200 2 2.96% ESS 550 3 1.36% E Plexus Corp 370 4 0.91% 370 6 0.87% t Veritas Document Solutions 300 5 0.74% US LBM Holdings, LLC 250 6 0.62% Village of Buffalo Grove 202 7 0.50% ARxIUM 200 8 0.49% Vapor Bus International 200 9 0.49% Q Leica Microsystems Inc. 200 10 0.49% SMS-NA USA 1,200 2 2.83% N N Rexam 800 3 1.89% T- Dominick's Finer Foods (three locations) 483 4 1.14% N GSF-USA, Inc. 450 5 1.06% T- w Harris Trust & Savings Bank 350 7 0.83% v Dell 225 8 0.53% Texex Corp 220 9 0.52% o Amerisource Bergen 200 10 0.47% 0 5,272 13.02% 6,298 14.86% �a m c a� Data Source: s Sources: 2022 Illinois Manufacturing Directory ca Q 196 Packet Pg. 214 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Full -Time Equivalent Village Government Employees by Function - Last Ten Fiscal Years December 31, 2021 (Unaudited) See Following Page 197 Packet Pg. 215 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Full -Time Equivalent Village Government Employees by Function - Last Ten Fiscal Years December 31, 2021 (Unaudited) General Government Administration Village Managers Office Information Technology Human Resources Finance Community Development Planning Public Safety Police Full -Time Police Officers Community Service Officers Civilians Fire Full-time Firefighters/Paramedics Civilians Public Works Public Works Administration Streets/Forestry Water/Sewer Central garage Building Maintenance Recreation Administration Grounds Maintenance Total Recreation Seasonal Data Source: Village Finance Department 2012 2013 2014 4.5 5.5 7.5 3.5 3.5 3.0 m 2.0 2.0 2.0 � 8.5 9.5 10.0 10.0 10.0 9.5 £ 1.5 1.5 1.5 a� c� c ca c 69.0 64.0 63.0 3.0 3.0 3.0 :3 Q 16.5 17.0 15.0 04 N 62.0 58.0 T_ 58.0 N 3.5 3.5 1.5 U_ c.� Q 11.0 5.0 a� 6.0 0 L 20.0 18.5 18.5 0 13.0 8.0 9.0 2 5.5 5.5 5.5 3 4.0 4.0 6.0 c a� E 13.5 18.0 s 19.5 15.0 16.0 11.5 Q 266.0 252.5 250.0 34.0 30.0 30.0 198 Packet Pg. 216 S.A.a 2015 2016 2017 2018 2019 2020 2021 6.0 5.0 5.5 5.5 5.5 4.5 4.5 L 2.0 2.0 2.0 2.0 2.0 2.0 2.0 8.0 9.0 9.0 9.0 8.0 9.0 8.0 12.0 12.0 14.0 15.0 13.0 13.0 10.0 E a) ns _ ca ns 63.0 63.0 61.0 61.0 63.0 60.0 58.0 3.0 3.0 2.0 2.0 2.0 2.0 2.0 Q 15.0 15.5 16.0 16.0 20.0 16.0 12.5 N 0 N 59.0 59.0 58.0 59.0 56.0 56.0 57.0 T- CN C%4 1.0 1.0 4.5 5.0 7.0 9.0 4.5 T- w U- c.� Q 6.0 6.0 12.0 11.5 10.0 11.0 11.0 a� 0 L 20.0 20.0 20.0 20.0 17.0 17.0 15.0 10.0 9.0 12.0 12.0 13.0 12.0 12.0 ca 5.5 5.5 5.5 5.5 5.5 5.5 5.5 3 6.0 6.0 4.5 4.5 4.5 4.5 3.0 _ a� E 19.5 4.0 4.0 4.0 2.0 2.0 2.0 s u 11.5 - - - - - - a 247.5 220.0 230.0 232.0 228.5 223.5 207.0 30.0 30.0 30.0 30.0 29.0 38.0 38.0 199 Packet Pg. 217 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Operating Indicators by Function/Program - Last Ten Fiscal Years December 31, 2021 (Unaudited) General Government Building and Zoning Building Permits Issued Building Inspections Conducted Property Maintenance Inspections Conducted Public Safety Police Physical Arrests Parking Violations Traffic Violations DUI Arrests Vehicle Crashes Fire Ambulance Calls/EMS Service Calls Fire Calls Auto Aid/Mutual Aid Public Works Streets Street Resurfacing (Miles) Parks and Recreation Park Sites Golf Course - Combined Golf Rounds Played - Paid Water New Connections (Tap ons) Average Daily Consumption (1) Peak Daily Consumption (1) (1) - Millions of Gallons Data Source: Various Village Departments 2012 2013 2014 2,206 2,651 2,833 15,858 7,456 7,074 5,828 3,288 3,172 671 759 886 3,341 2,984 3,634 10,826 13,171 8,349 107 124 154 1,260 1,507 1,429 2,789 2,613 3,385 487 483 1,245 698 865 821 680 654 1,063 5.51 10.84 3.28 46 46 46 59,937 53,639 54,689 15 27 9 3.92 3.70 3.58 7.93 6.20 5.40 200 Packet Pg. 218 S.A.a 2015 2016 2017 2018 2019 2020 2021 2,582 2,957 2,567 2,502 3,443 2,697 3,339 11,625 9,053 6,692 6,817 7,361 5,540 6,097 1,894 2,160 1,954 1,902 2,254 1,856 1,543 c a� E a) 809 521 441 452 406 283 233 ns 3,766 5,754 6,781 5,748 3,404 2,185 2,180 7,969 6,054 5,310 6,054 4,844 3,439 3,760 97 74 87 85 74 54 44 363 1,473 1,294 1,353 1,459 829 948 Q N O N 3,123 3,160 3,201 3,145 3,145 3,276 3,444 T- 340 309 293 309 409 249 256 N 1,585 1,279 1,082 1,257 1,253 1,096 1,209 T- w 1,055 987 1,045 967 1,193 1,198 790 Q a� 0 'L^ V 2.45 11.40 2.76 0.97 2.64 4.97 4.50 46 46 46 46 46 46 46 3 c a� 68,602 53,599 51,138 48,770 44,000 58,297 71,617 s u �a 23 19 3 23 11 23 34 Q 3.39 3.60 3.23 3.49 3.13 3.33 3.51 5.14 5.54 5.98 5.69 4.83 4.97 5.67 201 Packet Pg. 219 S.A.a VILLAGE OF BUFFALO GROVE, ILLINOIS Capital Asset Statistics by Function/Program - Last Ten Fiscal Years December 31, 2021 (Unaudited) Public Safety Police Stations Vehicles Fire Stations Vehicles* Public Works Streets Street (Miles) Streetlights Water Water Mains Fire Hydrants Wastewater Sanitary Sewers Data Source: Various Village Departments * Includes fire engines/towers, ambulances, and staff cars 2012 2013 2014 1 1 1 34 28 29 3 3 3 21 21 20 117.70 117.70 118.20 2,778 2,778 2,786 180.25 180.30 180.90 2,475 2,477 2,487 139.27 139.30 139.80 202 Packet Pg. 220 S.A.a 2015 2016 2017 2018 2019 2020 2021 1 1 1 1 1 1 1 30 29 31 30 29 30 31 0 a� J 3 3 3 3 3 3 3 20 20 20 20 20 20 20 E a) ns c 118.20 118.22 114.02 114.02 113.90 110.83 116.07 ca 2 2,789 2,789 2,790 2,755 2,437 3,115 2,958 Q 181.14 181.31 181.97 185.99 186.19 188.60 185.43 N N 2,493 2,501 2,514 2,507 2,507 2,584 2,607 T- N N 139.92 139.92 139.96 141.60 135.94 137.38 137.08 c"j Q a� 0 'L^ V _C 3 m C a) E s u ca Q 203 Packet Pg. 221 8.A Resolution No. R-2022-10 : Resolution Revising the Procurement Policy ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Staff recommends approval of a resolution adopting the revisions to the Procurement Policy as further detailed in the attached memo. ATTACHMENTS: • Procurement Policy Memo 2022 (DOCX) • Procurement Policy_2022 draft (PDF) • Resolution Approving Procurement Policy (DOC) Trustee Liaison Staff Contact Weidenfeld Brett Robinson, Finance Monday, July 18, 2022 Updated: 6/21/2022 3:40 PM Page 1 Packet Pg. 222 8.A.a 1 1, LA G E 0 f°a MEMORANDUM DATE: July 14, 2022 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Administrative Services Director SUBJECT: Procurement Policy Updates IN Recommendation Staff recommends passing a resolution adopting the proposed changes to the procurement policy to keep the document and associated policies and procedures current. Background From time to time the Purchasing Policy is reviewed and updated by staff to reflect current operations and best practices. A summary of the changes to the Procurement Policy is as follows. Procurement limits below $2,500 have been adjusted (shown in red) to allow staff to make informal purchases in line with practical usage, as shown below & Amount of Purchase Procurement Method Notification Approval* Purchases of $500.00 or less Credit Card Supervisor or Supervisor or Designee Designee $500.01 to $1250.00 Purchases Credit Card Department Department Supervisor or Supervisor or Invoice submitted Designee Designee $1250.01 to $2,499.99 Purchases Quotes (verbal, fax, email, written) Department Deputy Supervisor or Department 3 Quotes Recommended Designee Director or Chief Purchase Order Procedure Procurement Officer Packet Pg. 223 8.A.a Consortium Procurements, language was added to address practices and agreements/contracts already in place. The Village is a member of multiple consortiums including but not limited to the Northwest Water Commission, Northwest Central Dispatch, Geographical Information Systems Consortium, and Government Information Technology Consortium in which all elect to purchase goods and services. If the consortiums board agrees to make a purchase the Village is obligated to make these purchases and as such does not follow a formal procurement process. All purchases that do not have consortium board approval and are over $25,000 will be brought before the Village board for approval. Procurement Card Policy was updated to reflect the use of a new web -based reporting and tracking software. Staff will adjust the Procurement Policy again, once the Code Review project is complete and changes to the code are adopted. Packet Pg. 224 °'Irearce IE; ia,rrtr°a,.ner°ut VILLAGE OF BUFFALO GROVE PROCUREMENT POLICY This policy is intended for use by Village Personnel as a general reference and will be revised as policies and procedures require revisions or clarification. Approved by Village Resolution 2022-XX on July 18 Previous Resolution 2020-56 on December 7, 2020 8.A.b 1 ::, Packet Pg. 225 8.A.b Table of Contents Village of Buffalo Grove Procurement Policy.....................................5 Introduction.............................................................................................. 5 Procurement Guidelines & Summary ............................................................ 6 Responsibilities of Purchasing agents.......................................................... 7 The Chief Procurement Officer's responsibilities 7 The Village Manager's responsibilities 8 Department and employee responsibilities 9 Volunteers 9 The Chief Procurement Officer's responsibilities to Vendors 10 The Vendor's responsibilities to Village of Buffalo Grove 10 Payment................................................................................................. if Conflicts of Interest.................................................................................. if Giftsand Favors....................................................................................... if Procurement Methods.............................................................................. 12 Petty Cash 12 Advance Check Request 12 Purchase Orders 12 Blanket Purchase Orders 13 Procurement Card Program 13 Special Procurement................................................................................ 13 Electronic Equipment 13 Electronic Equipment Maintenance 13 Vehicles/Equipment Repair 14 Buildings 14 Maintenance Agreements 14 Environmentally Preferable Purchasing...................................................... 15 WrittenContracts.................................................................................... 16 Multi -Year Contracts 16 Informal Purchases.................................................................................. 17 Informal Buying Requirements — Purchases of $500.00 or Less 17 Informal Quote Requirements — Purchases Between $500.01 to $5000.00 17 21 D.. , Packet Pg. 226 8.A.b Informal Proposal Requirements — Purchases Between $5000.01 to $25,000.00 17 Informal Purchase Exceptions 17 Forma/ Procurement Requirements............................................................ 18 Competitive Sealed Bids 18 Standard for Awarding Bid 19 Bid/Quote Records 19 Requests for Proposals 20 Quality Based Selection (QBS) or Request for Qualifications (RFQu) 20 Exceptions to Bid/Procurement Requirements ............................................. 21 Sole Source Procurement 21 Emergency Procurements 21 Professional Services 21 Fuel Procurement 21 Natural Gas and Electric Supply 22 Consortium Procurements 22 Cooperative Procurement 23 AppendixA.............................................................................................. 24 Formal Bid Requirements 24 AppendixB.............................................................................................. 30 Competitive Sealed Proposals. 30 AppendixC ............................................................................................. 36 Village of Buffalo Grove Public Contract Statements 36 AppendixD ............................................................................................. 37 Causes for Debarment 37 AppendixE.............................................................................................. 39 Qualified Vendor 39 Automated Clearing House 40 Tax Exempt Letter 41 AppendixF.............................................................................................. 42 Procurement Card Policy 42 AppendixG............................................................................................. 49 Petty Cash Reimbursement Request 49 3 Packet Pg. 227 8.A.b AppendixH............................................................................................. 50 Advance Check Request Form 50 Appendix/............................................................................................... 51 Prevailing Wage Rider 51 Appendix✓.............................................................................................. 55 Asset Sharing Policy 55 AppendixK............................................................................................. 57 Change Orders 57 AppendixL.............................................................................................. 59 Vendor Evaluation Form 59 AppendixM............................................................................................. 61 QBS Procedures - using State, MFT(motor fuel tax) or TBP(township bridge project) Funds 61 QBS Procedures - Federally Funded Consultant Services 65 Source material forAppendixA and B: American Bar Association The 2000 Model Procurement Code for State and Local Government. 4 Packet Pg. 228 8.A.b I tff, oJ2,],uJJ�Cli01-1, This procurement policy is intended for use as a guide to the Village of Buffalo Grove procurement methods. When used properly, the policies will enable the Village to obtain needed materials, equipment, supplies, and services efficiently and economically. While this policy does not answer all questions related to purchasing, it does provide the foundation for a sound procurement policy. This policy is intended for use by the Village's Personnel as a general reference and will be revised as policies and procedures require revisions or clarification. This procurement policy may sometimes hereafter by referred to as "policy" The basic goals of the Village's procurement program are: 1. To comply with the legal requirements of public procurement and purchasing. 2. To assure vendors that impartial and equal treatment is afforded to all who wish to do business with the Village. 3. To receive maximum value for each dollar spent by awarding purchase orders to the lowest responsible bidder, taking into consideration quality, performance, technical support, delivery schedule, past performance and other relevant factors. 4. To provide Village departments the required goods, equipment and services at the time and place needed and in the proper quantity and quality. 5. To promote environmentally safe products and services while taking into consideration factors such as price, performance, availability and safety. 6. To promote good and effective vendor relations, cultivated by informed and fair buying practices and strict maintenance of ethical standards. The purpose of this purchasing policy is to provide the Village of Buffalo Grove staff with guidelines and directions for the acquisition of goods and services. This policy is designed to be a fluid document and will be modified from time to time to conform to changes in legislation, technology and actual practice. The Village Manager, or his/her designee, shall be the final authority with regards to enforcement of any of the provisions of this policy. Failure to follow the procedures outlined in this policy may lead to disciplinary action in accordance with the provisions of the Village of Buffalo Grove Personnel Manual. This policy is not intended to provide third parties with any specific rights when transacting with the Village of Buffalo Grove. All policies and procedures in this Policy are subject to modification by the appropriate Village employees and, therefore, vendors or other third parties shall not be entitled to rely on the contents of this policy. 5 Packet Pg. 229 8.A.b P1`�")Ci"j,t ji"'11�,.JJJ ifl: Amount of Purchase Procurement Method Notification Approval* Purchases of $500.00 or less Credit Card Supervisor or Supervisor or Designee Designee $500.01 to $1250.00 Purchases Credit Card Department Department Invoice submitted Supervisor or Supervisor or Designee Designee $1250.01 to $2,499.99 Purchases Quotes (verbal, fax, email, written) Department Deputy 3 Quotes Recommended Supervisor or Department Purchase Order Procedure Designee Director or Chief Procurement Officer $2,500.00 to $5,000 Purchases Quotes (written, faxed or email) Deputy Department 3 Quotes Required Department Director or Chief Purchase Order Procedure Director or Procurement Designee Officer $5,000.01 to $25,000.00 Purchases Contact the Chief Procurement Department Village Manager, Officer or Buyer Director or Chief Informal Procurement Process Chief Procurement Purchase Order Procedures Procurement Officer Officer or Buyer Purchase Exceeds $25,000.00 Contact the Chief Procurement Village Village Board Officer or Buyer Manager or Formal Procurement Process Designee Award by Village Board Ultimate authority to make purchases resides with the Village Board. *Approval limits are further detailed on pages 7-9 61 D.. , Packet Pg. 230 8.A.b J10 f,I l i r� r I, ji, t ff a, , c) P l' ,,f� fl ,,, I u, � 11 ff r g a g e Ir, r tt 1. The Administrative Services Director shall fulfil the role of the Chief Procurement Officer, with the Buyer fulfilling this role on an as needed basis. 2. Facilitate the involvement of local vendors in the Village's procurement policy. 3. Impartial judgments in the selection of vendors which are based on product quality, price, warranty, and performance and vendor delivery, service, and performance. 4. Complying with all Village procurement procedures and State Statutes covering procurement and disposal. 5. Reviewing inventory procedures and recommending solutions that reduce carrying costs and improve availability. 6. Determine the most appropriate method of procurement for a given good or service. 7. Preparing formal bid packets and quotation requests. 8. Managing the formal bid process, including advertising for bids, notifying vendors, accepting bid proposals, opening bids, tabulating bids, and serving as the primary resource for questions from vendors. 9. Maintaining adequate procurement records, including a database of vendors established in an accessible vendor file. 10. Upon request, assist departments in locating the best source for supplies, materials, and equipment. 11. Assisting departments in conducting negotiations with vendors concerning prices, bids, terms, deliveries, and adjustments. 12. Maintaining a central file of contracts and related documents including but not limited to certified payroll submissions and associated waivers of lien. 13. Assist departments with the informal bid process. 14. Review and approval of all purchase orders of $20,000 or less. 15. Creation of purchase orders in excess of $25,000 7I Packet Pg. 231 8.A.b 1. Purchase all materials, supplies, equipment, personal services and contracts for which funds are provided in the budget, but no item or personal service which exceeds any budget appropriation may be purchased. 2. For a purchase of more than twenty-five thousand dollars, with the exception of professional services, the Village Manager should solicit bids and such bids shall be presented to the Corporate Authorities for approval. 3. The Village Manager shall seek formal bids or proposals for any public improvement which will exceed twenty-five thousand dollars, which is not to be paid for in whole or in part by a special assessment or special tax. 4. The Village Manager will make recommendations to the Corporate Authorities with respect to all formal bids or proposals. 5. The Village Manager may issue rules and regulations governing requisitions and the transaction of the business of the purchasing agent and the heads of departments, officers and employees of the Village. 6. In case of circumstances creating an emergency, the Village Manager may, without prior consent of the Corporate Authorities, award contracts and make purchases for the purpose of meeting the emergency. In such cases the Village Manager will notify the Corporate Authorities as soon as is practicable of all emergency procurements that exceed $25,000 7. The Village Manager shall approve all purchase orders in excess of $20,000 81 D.. 1 Packet Pg. 232 8.A.b 1. It is the responsibility of each department to requisition goods and services in such away as to allow time for competitive bidding, ordering, and delivery of materials. Exceptions shall be made only on rare occasions, when a true emergency exists. 2. It is the responsibility of the Department director or his designee, in consultation with the Chief Procurement Officer, to obtain these goods based upon competitive bids and to give consideration to product price, value, quality, performance, and delivery. 3. While the Department director may delegate minor purchases to employees, he/she is still responsible for ensuring such purchases are made according to the provisions of this policy. 4. No Department Director or employee is authorized to make any commitment to any salesperson or firm that will bind the Village in any way. During meetings with salespersons, no employee shall make any indication that he/she will recommend a particular product for purchase. 5. It is the responsibility of all Village of Buffalo Grove employees to comply with all rules and regulations set forth herein. As directed by the Village Manager, any employee deliberately violating the policy regarding unauthorized purchases shall be held personally accountable for the purchases. Failure to follow the procedures outlined in the Policy may lead to disciplinary action in accordance with the provisions of the Village of Buffalo Grove Employee Manual. 6. Employees maybe made responsible for the management of certain contracts. It is important for staff to work with the Chief Procurement Officer to understand their responsibilities in managing contracts including the collection of certificates of insurance, waivers of lien, certified payroll, project closeout documents and completion of the Vendor Evaluation form(Appendix Q. 7. All contracts/agreements must be submitted to the Village Clerk within 10 calendar days of final signatory executing the contract/agreement. 8. Departments Heads and may approve purchase orders of $5,000 or less 1. Volunteers, Committee, Commission members have no authority to purchase on behalf of the Village nor do they have authority to execute contracts on behalf of the Village. Village employees working with volunteers ("Liaisons") shall make purchases for committee/commissions, failure to abide by this rule may be sufficient cause to remove a member from a committee or commission. 9 Packet Pg. 233 8.A.b 1. Encourage good Village/vendor relations. 2. Encourage businesses located within the Village to participate in the Village's procurement policy, by notifying all known in -Village vendors of opportunities to bid. 3. Conduct business with vendors in a professional manner that promotes honesty and fairness 4. Accept, and in some cases require, samples from vendors to be used for testing. A fair trial shall be given to all samples and the outcome of the test shall be presented to the vendor, in general terms. 5. Make every effort to be available for appointments during normal business hours on reasonable notice. 6. Arrange interviews between salespersons and department directors as needed. 7. Write all correspondence to salespersons and vendors, except when technical details can be better written by the department. 8. Collect and maintain vendor information. 1. Understand the needs of Village of Buffalo Grove and provide the correct service or product at the right price, quality, and quantity that benefits the Village as a whole. 2. Conduct themselves in a professional manner: being honest about the supplies, services and products they represent. 3. Honor purchase orders generated as a result of providing price quotes on specified items and quantities. 4. Respond to Bids, Requests for Proposals, and Requests for Qualifications in a professional and ethical fashion. See Appendix D for causes for debarment from bidding. 5. Complete on a biennial basis the Village of Buffalo Grove online Vendor Registry application located at htti)s://www.vbg.org/bids , updating all required fields. 6. Provide all documents required of them by the Village including but not limited to Village Financial Forms, Waivers of Lien, Insurance documents, Bonds as required and Certified Payroll as required. 10 1 Packet Pg. 234 8.A.b fl �', Y 11 !! b i ,, f 'f(;;; The Village is bound by State Statute (50 ILCS 505/1 et seq.) which states that payments are to be made pursuant to the Illinois Local Government Prompt Payment Act. It is important to note that all contracts and agreements with Vendors reflect these particular payment terms. o1"D1I1Irr ts `U ,. (11il e11 e The Village Staff shall not knowingly initiate a purchase order when there is a conflict of interest. All known or suspected conflict of interest situations shall be referred to the Office of the Village Manager. A conflict of interest exists when a Village employee or officer (The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, or the heads of the various departments within the Village) is an officer or director of the supplier, or owns five percent (5%) or more of the supplier of products and or services to the Village of Buffalo Grove. 0 ;"I 11,, � 6) « 11", Employees shall not solicit, accept or agree to accept any gift of any kind from any person or business entity doing business or wishing to do business with the Village, except where said gift is expressly permitted by the Illinois State Officials and Employees Ethics Act (5 ILCS 430/1-5). A "gift" means any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value including, but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an employee. Employees shall comply with the Illinois State Officials and Employees Ethics Act at all times. The Chief Procurement Officer may accept samples from vendors only for the purpose of testing products. 11 Packet Pg. 235 8.A.b Petty Cash Purpose: To reimburse an employee for small incidental purchases. Appropriate use of the Petty Cash: Petty cash funds may be used for small incidental nonrecurring cash purchases that do not exceed $150.00. The use of petty cash should not be considered as a substitute for regular procurement procedures. It is recommended that wherever possible a Village issued credit card/procurement card be used in the place of petty cash. Requests for reimbursement using petty cash must be accompanied by the Petty Cash Form (Appendix F). These forms must be completed and then submitted to the Accounts Payable Clerk. Advance Check Request Purpose: To request a check for payment when an invoice is not issued. Appropriate use of Advance Check Request for Payment: Occasionally, a check is needed when there is no invoice. These occurrences include, but are not limited to: 1. An employee request for reimbursement for out of pocket expense. 2. Vendors requiring payment in advance. 3. Mail in catalog orders requiring pre -payment. When the Advance Check Request form is used, a cash receipt, a written quote, or a copy of the catalog order must be submitted as supporting documentation. For a copy of the Advance Check Request form see Appendix G. Purchase Orders Purpose: To provide a legal document that places an obligation on both the Village and the vendor. When properly endorsed by the Finance Department, the purchase order obligates the Village to purchase the items listed at the prices stated. The vendor is obligated according to the terms and prices stated on the purchase order to deliver the goods or services. The purchase order provides specifications for goods and services ordered and shipping and billing information. Appropriate Use of the Purchase Order: A purchase order shall be used for procurement of any item or service that requires a written order or any purchase of $250.01 or more. Purchase orders are not required for prepaid orders. 12 1 Packet Pg. 236 8.A.b Blanket Purchase Purpose: Blanket purchase orders will be used for repetitive purchases from certain vendors. Appropriate Use of the Blanket Purchase Order: If the Village has entered into contract with a Vendor then a Blanket purchase may be issued for each fiscal year of that contract. Departments should follow standard purchase order procedures. For repetitive purchases, rather than issuing a purchase order for each purchase, one purchase order with a dollar limit is issued for a period of up to twelve months. ProcurementrProgram A policy has been designed to establish the procedures to be used with the Village of Buffalo Grove's credit/procurement card program. Refer to Appendix F for the complete policy. Pff o 11,,II ef,Unr1j,t Electronic Equipment The IT (Information Technology) Department or the Government Information Technology Consortium (GovITC) will purchase or authorize the purchase of all computers, peripherals, printers, cell phones and all other electronics governed by the Communications and Information Technology Policy. The IT Department or GovITC will then be responsible for communicating to the Office of the Village Manager and requesting a Purchase Order or instructing the department requesting services or equipment to enter the information required to create a Purchase Order. The IT Department or the company contracted by the Village to supply IT services will setup and install equipment in the appropriate departments. Electronic Equipment Maintenance When a copier, large format printer, scanner or multifunction print device requires maintenance, the department should use the contact information located on the device. If you have maintenance or repair need for a cell phone or pager, contact the IT department or the company contracted by the Village to supply IT services. When maintenance or repair is needed for all other electronic equipment, including but not limited to computers, printers, and telephones, the IT department or the company contracted by the Village to supply IT services shall be contacted. The IT department or the company contracted by the Village to supply IT services will either repair, service or make arrangements for outsourcing the repair. 13 Packet Pg. 237 8.A.b Vehicles/Equipment air The Central Garage is responsible for the maintenance repair and replacement of all Village owned vehicles. Central Garage personnel will determine when repairs can be made at the garage or should be outsourced. Whenever possible pre -negotiated agreements should be used for outsourced maintenance and repair. Buildings The Public Works Department shall be contacted for Village building repairs and remodeling requests. For Village property the Public Works department will assess the need or problem and recommend the best course of action to correct the problem(s). Repair services for Village buildings or equipment that are not covered by maintenance agreements shall be obtained by the following procedures: 1. Estimates of the repair/improvement work shall be gathered and reviewed before proceeding with the repairs/improvements. 2. As repairs/improvements to public facilities will likely require prevailing wage to be paid, the rider in Appendix I. should be provided to contractors when requesting quotes. Maintenance Agreements Departments should follow these guidelines for all maintenance agreements: 1. All maintenance agreements must be reviewed by the Village Attorney. 2. Maintenance agreements shall be considered for any equipment/asset that requires frequent adjustment or repairs. 3. Maintenance agreements are a form of contract. Department Directors are not authorized to sign contracts in excess of $5,000.00 4. Copies of all maintenance agreements will be filed with the Chief Procurement Officer. 5. Purchase order procedures shall be followed. 14 Packet Pg. 238 8.A.b �1111'''6i i O1I'lfJ1J11dP'reftc;��'1�U The purchase and use of products and services can have a profound impact on the environment. The Village of Buffalo Grove recognizes the positive impact that it can make on the environment through purchasing decisions that Village staff make. It is the intent of the Village of Buffalo Grove to integrate environmental considerations into the aspects of procurement. Village staff should seek to reduce the environmental damages associated with their purchases by increasing their acquisition of environmentally preferable products and services to the extent feasible, consistent with price, performance, availability, and safety considerations. 15 Packet Pg. 239 8.A.b ell Pi U 1J y U, r„t� ,en Contracts range from written contracts described in this section to purchase orders incorporating specifications, which are also contracts. The following purchases will require contracts: 1. Supplies, equipment, apparatus, and material requiring an expenditure of more than $25,000.00. 2. All maintenance agreements and leases. 3. Construction and repair (including demolition and renovation) projects requiring an expenditure of more than $25,000. 4. Change Orders: Contracts for construction or repair projects can have change orders during the project prior to completion, without going through a new bid process, providing the bidding laws are not evaded. Change orders that exceed 10% of the total contract price must be approved by the Village Board and then should only be approved if it is in the best interests of the Village of Buffalo Grove. Change orders up to $10,000.00 (but less than 10% of total contract price) can be approved by the Village Manager. See Appendix K. for more information. 5. Any work that that can be considered an improvement to public facilities and therefore invokes prevailing wage rates must have a written contract. At a minimum the rider in Appendix I. must be attached to a quote provided for such work and signed by the contractor/vendor performing the work. All contracts that commit the Village to an expenditure of more than $5,000.00 shall be submitted to the Village Manager, Finance Director or Chief Procurement Officer for approval signature. Contracts at or below $5,000 may be signed by a Department Director after review by the Village Attorney with the contract forwarded to the Chief Procurement Officer. Contracts that commit the Village to an expenditure of more than $25,000 can only be signed by the Village President or Village Manager. While Illinois law and Village policy mandate when written contracts are required, this does not preclude the use of written contracts at any time. It should also be remembered that the need for a contract might vary according to circumstances and, a written contract may be used whenever it is deemed necessary and advisable by the Chief Procurement Officer or Village Attorney. Multi -Year Unless otherwise provided by law, a contract for supplies or services may be entered into for any period of time deemed to be in the best interests of the Village of Buffalo Grove. The term of the contract and conditions of renewal or extension, if any, must be included in the solicitation and funds must be available for the first fiscal period at the time of contracting. Payment and performance obligations for succeeding fiscal periods shall be subject to the availability and appropriation of funds therefor. 16 1 Packet Pg. 240 8.A.b IrIJ,l' >» »Jrff1r11 11",',ifir o 11if' «ri „r Any procurement not exceeding $25,000.00 may be made in accordance with the following purchase procedures, provided however, that purchases are not artificially divided so as to create an Informal purchase. The splitting of a purchase or contract into two or more purchases for the purpose of avoiding the bidding or quotation process is in violation of State law and Village policy. informali Requirements ® Purchases The informal buying requirements cover purchases for construction or repair work and contracts for the purchase or lease -purchase of apparatus, supplies, materials, or equipment involving the expenditure of $500.00 or less. Pricing may be obtained verbally, or by electronic or written submission. No advertisement is required. The Village of Buffalo Grove standard is to seek three quotes for all purchases that do not qualify for the informal purchase exception rules. If the purchase is for a routine operating good or service, the price comparison needs to be performed at least once each fiscal year. Informal Quote Requirements The informal quote requirements cover contracts for construction or repair work and contracts for the purchase or lease -purchase of apparatus, supplies, materials, or equipment involving the expenditure of $500.01 to $5,000.00. Pricing may be obtained by electronic or written submission. No advertisement is required. The Village of Buffalo Grove standard is to seek three quotes for all purchases that do not qualify for the exception rules. ProposalInformal it is ® Purchases Between $5000.01 to $25,000.00 The informal proposal requirements cover contracts for construction or repair work and contracts for the purchase or lease -purchase of apparatus, supplies, materials, or equipment involving the expenditure of $5,000.01 to $25,000.00. Informal proposals may be obtained by electronic or written submission. No advertisement is required but it is recommended. The Village of Buffalo Grove standard is to seek at least three quotes for all purchases that do not qualify for the exception rules. Informal Purchase xc i s Exceptions to obtaining price quotes from more than one vendor should be limited to the following; 1. There are a variety of numerous items in the order, including but not limited to, maintenance repair and operational ( ) supplies and office supplies. 2. Specifications are sufficiently detailed, or the item being sought is highly unique and/or specialized. 3. Sole source procurement. . Emergency procurement, Purchase Order must contain explanation of emergency. Exceptions must be noted with the Purchase Order. 17 Packet Pg. 241 8.A.b 111" r;) ll: » 11 a I. JI",11 r,, r,,;; a„» 11 , 11 rl i , 111j'f„ 11;;, it � 01 a„ii i 11 ` 1110,.,111'il Procurement involving the expenditure of $25,000.00 or more requires Village Board approval. Exception to this rule is provided for only in the case of emergency and is detailed in the section titled Emergency Procurement. Competitive li s The formal bidding requirements cover contracts for construction or repair work and contracts for the purchase or lease -purchase of apparatus, supplies, materials, or equipment involving the expenditure of more than $25,000.00. Bids should be used where detailed specifications are available and pricing is of the upmost concern. A notice to bidders, "Invitation to Bid" must be advertised locally. The advertisement must include: A general description of the service or supplies sought after by the Village of Buffalo Grove, with details on how to obtain more specific information of those services/supplies, W.Mmufflymm . ��� . - , 3. Bonding and Insurance requirements as might be necessary. 4. Date, time and location of bid opening. Bid notices should be mailed/e-mailed to Vendors the week the notice is published. Contract documents should be made available to Vendors. If copies of contract documents are expensive to reproduce, a fee may be required by the Village to create those documents. Pursuant to authority in chapter 2.08 of the Buffalo Grove Municipal Code the Village may utilize Bids obtained through the Illinois Government Joint Purchase Act (301LCS 525/0.01) Bids will be opened at the time and date as advertised on the "Notice to Bidders". Bids received after the time and date specified shall not be accepted. Both Bid Bonds and Bid deposit checks are acceptable methods of providing earnest payment to show good faith in entering into a Contract with the Village of Buffalo Grove. If the low bidder chooses not to enter into a contract with the Village, the Village shall reserve the right to retain those funds. See Appendix A for more information on the Formal Bid Process. The requirement for competitive sealed bids may be waived by a two-thirds vote of the Village Trustees. 18 1 Packet Pg. 242 8.A.b AwardingStandard for i The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, taking into consideration quality, performance, and the time specified in the proposals for the performance of the contracts. If a supplier is recommended who has not quoted the lowest price, the reasons for selecting the supplier should be documented. Appendix A. Bid Evaluation and Award, fully details the methods to be used in determining lowest responsive and responsible bidder. Single Bids. When only a single bid or quote is received that fact alone shall not prevent the Village from accepting that bid or quote. Bid/Quote ecor s The Village must keep a record of all bids/quotes sought, but those records are not subject to public inspection until the contract has been awarded. 19 1 Packet Pg. 243 8.A.b ProposalsRequests for The formal Request for Proposal (RFP) process cover contracts for construction or repair work and contracts for the purchase or lease -purchase of apparatus, supplies, materials, or equipment involving the expenditure of $25,000 or more. An RFP should be used in those occasions where the need for quality or expertise exceeds the concern for pricing. RFP documents will likely include a section detailing what criteria shall be used to make the selection for the vendor to be awarded the contract. A notice to proposers, "Request for Proposal" should be advertised locally. The advertisement should include: (a.) A general description of the service or supplies sought after by the Village of Buffalo Grove, with details on how to obtain more specific information of those services/supplies; (b.) Notification that only sealed proposals shall be reviewed; (c.) Bonding and Insurance requirements as might be necessary; and (d.) Date, time and location Proposals are due. A Request for Proposal should be mailed/e-mailed to potential Proposers the weekthe notice is published. Contract documents should be made available to Proposers in the office of the person authorized to administer the bid. If copies of contract documents are expensive to reproduce, a fee may be required by the Village to create those documents. Proposals will be opened at the time and date as advertised in the Request for Proposal. Proposals received after the time and date specified shall not be accepted. Both Bid Bonds and Bid deposit checks are acceptable methods of providing earnest payment to show good faith in entering into a Contract with the Village of Buffalo Grove. If the low bidder chooses not to enter into a contract with the Village the Village shall reserve the right to retain those funds. The request for Competitive Sealed Proposals is an exception to the bid process. The reasons for selection of this method of procurement and the procedures to be followed are set forth in Appendix B. Quality s Selection ) or Requesti i i s) The primary purpose of undertaking the QBS process is to locate the most qualified consultant to do the work. A Request for Qualifications may be followed by a formal Invitation to Negotiate (ITN) in order to negotiate a fair and equitable agreement. The selection shall be based on the consultant's experience and expertise in projects of the same type as proposed. Special rules apply to the QBS process. When State or Federal funds are involved, the QBS procedure in Appendix M, attached hereto, applies. The Village of Buffalo Grove believes their adopted QBS written policies and procedures (Appendix M) substantially follows Section 5-5 of the BLRS Manual and specifically Sections 5-5.06(c) and 5-5.06(e), therefore; approval from IDOT is not required. 20 1 Packet Pg. 244 8.A.b Sole Source Procurement A contract may be awarded for a supply, service, or construction item without competition when, the Finance Director, Chief Procurement Officer, or a designee of either determines in writing that there is only one source for the required supply, service, or construction item. Purchases made in this fashion in excess of $25,000 must be brought before the Village Board in the form of a request for Bid Waiver. Emergency Procurements Notwithstanding any other provision of this Policy, the Village Manager, Finance Director or Chief Procurement Officer may make or authorize others to make emergency procurements when there exists a threat to public health, welfare, or safety under emergency conditions; provided that such emergency procurements shall be made with such competition as is practicable under the circumstances. If emergency purchases are needed during business hours, begin Purchase Order procedures immediately and contact the Chief Procurement Officer for Purchase Order approval. When emergency purchases occur during non -business hours, contact the Chief Procurement Officer immediately the next business day. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file. The Village Manager must authorize any emergency procurement for more than $25,000. In such cases the Village Manager will notify the Corporate Authorities as soon as is practicable of all emergency procurements that exceed $25,000. Professional services including but not limited to Accounting, Auditing, Financial, Recruitment, Employment, Procurement, Information Technology, Legal, Land Survey, Architectural and Engineering services, are generally procured through a Request for Qualifications or Quality Based Selection process and may be followed by or in conjunction with a Request for Proposals. The Village Manager has authority to award the contract based upon quality, performance, and the time specified in the proposals for the performance of the contracts. Due to the speculative nature of fuel purchases and an ever-increasing volatile market, the Village Manager working in coordination with the Fleet Manager has been authorized by Section 2.08.040 of the Village of Buffalo Grove Municipal Code to make purchases in excess of the bid limit in order to secure fuel at the best possible price for the Village of Buffalo Grove. 211 Packet Pg. 245 8.A.b Natural s and Electric Due to the speculative nature of Natural Gas and Electric Supply purchases, the Village Manager working in coordination with the Chief Procurement Officer has been authorized by Section 2.08.040 of the Village of Buffalo Grove Municipal Code to enter into agreements in amounts in excess of the bid limit in order to secure these commodities at the best possible price for Village of Buffalo Grove facilities. The Village is a member of multiple consortiums including but not limited to the Northwest Water Commission, Northwest Central Dispatch, Geographical Information Systems Consortium, and Government Information Technology Consortium in which all elect to purchase goods and services. If the consortiums board agrees to make a purchase the Village is obligated to make these purchases and as such does not follow a formal procurement process. All purchases that do not have consortium board approval and are over $25,000 will be brought before the Village board for approval. 22 1 Packet Pg. 246 8.A.b In some cases, the Village has an opportunity to purchase through a joint procurement agency. Joint Procurement cooperatives can save the Village of Buffalo Grove money through collective buying power. It may also be the case that other agencies have gone through the Bid process for items or services the Village now seeks. In those cases the purchasing department may recommend that the Village Board "authorize the Village Manager to execute a contract with Vendor Name., for goods/services at a not to exceed amount of $XX,XXX in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 52510.01 et seg.), pending review and approval of the contract/agreement by the Village Attorney. ". The Illinois State Intergovernmental Cooperation Act (5 ILCS 220) allows for cooperative procurement. * 3rd Party includes but is not limited to; the State of Illinois Central Management Services, United States General Services Administration, Northwest Municipal Conference and the North Suburban Municipal Partnering Initiative, Sourcewell, and Houston Galveston Area Compact. Pursuant to authority in chapter 2.08 of the Buffalo Grove Municipal Code the Village may utilize Bids obtained through the Illinois Government Joint Purchase Act (30 ILCS 525/0.01) Asset Sharing Policy A subset of Cooperative Procurement is Asset Sharing. The Village of Buffalo Grove is committed to providing safe, efficient and effective services to the Residents of Buffalo Grove and other external stakeholder groups through the sharing of assets where appropriate and practical. It is the policy of the Village of Buffalo Grove to ensure that certain criteria are evaluated when making capital asset purchases. The administrative guidelines outlined in Appendix J. apply to all situations where the sharing of assets could be of mutual benefit to those involved and reduce the overall lifecycle cost of the asset. This Policy shall apply to all departments of the Village and include such things as vehicles, equipment, trailers, and tools. The purpose of the Asset Sharing Policy("Policy") is to provide the Village of Buffalo Grove staff with guidelines and directions for acquiring assets that can be shared. The benefit to all parties is a more effective use of resources, enhanced inter -governmental cooperation, and more efficient use of taxpayer dollars through cost sharing. The Policy is designed to be a fluid document and will be modified from time to time to conform to changes in law, technology and actual practice. 23 1 Packet Pg. 247 8.A.b Formal Bid Requirements The Invitation for Bids. The Invitation for Bids is used to initiate competitive sealed bid procurement. The Invitation for Bids shall include the following: 1. instructions and information to bidders concerning the bid submission requirements, including the time and date set for receipt of bids, the address of the office to which bids are to be delivered, the maximum time for bid acceptance by the Village of Buffalo Grove, and any other special information; 2. the purchase description, evaluation factors, delivery or performance schedule, and such inspection and acceptance requirements as are not included in the purchase description; and 3. the contract terms and conditions, including warranty and bonding or other security requirements, as applicable. Incorporation by Reference. The Invitation for Bids may incorporate documents by reference. Acknowledgement of Addendums. The Invitation for Bids shall require the acknowledgement of the receipt of all Addendums issued. Bidding Time. Bidding time is the period of time between the date of publication of the Invitation for Bids and the time and date set for receipt of bids. In each case bidding time will be set to provide bidders a reasonable time to prepare their bids. A minimum of 10 calendar days shall be provided unless a shorter time is deemed necessary for a particular procurement as determined in writing by the Chief Procurement Officer. Bidder Submissions. Bid Form. The Invitation for Bids shall provide a form which shall include space in which the bid price shall be inserted and which the bidder shall sign and submit along with all other necessary submissions. Bid Samples and Descriptive Literature. 1. "Descriptive literature" means information available in the ordinary course of business which shows the characteristics, construction, or operation of an item which enables the Village of Buffalo Grove to consider whether the item meets the Village's needs. 2. "Bid sample" means a sample to be furnished by a bidder to show the characteristics of the item offered in the bid. 3. Bid samples or descriptive literature may be required when it is necessary to evaluate required characteristics of the items bid. 4. The Invitation for Bids shall state that bid samples or descriptive literature should not be submitted unless expressly requested and that, regardless of any attempt by a bidder to condition the bid, unsolicited bid samples or descriptive literature which are submitted at the bidder's risk will not be examined or tested, and will not be deemed to vary any of the provisions of the Invitation for Bids. 24 Packet Pg. 248 8.A.b Public Notice. Distribution. Invitations for Bids or Notices of the Availability of Invitations for Bids shall be mailed or otherwise furnished to a sufficient number of potential bidders for the purpose of securing competition. Invitations to Bid shall indicate where, when, and for how long Bid and Contract documents may be obtained; generally describe the supply, service, or construction desired; and may contain other appropriate information. Where appropriate the Chief Procurement Officer may require payment of a fee or a deposit for the supplying of the Invitation for Bids. Publication. Every procurement in excess of $25,000 shall be publicized in one or more of the following ways: 1. in a newspaper of general circulation; 2. in a newspaper of local circulation in the area pertinent to the procurement; 3. in industry media; 4. through electronic mailing lists, 5. through the internet, agency web site, or other publicly accessible electronic media, or 6. in a government publication designed for giving public notice. Public Availability. A copy of the Invitation for Bids shall be made available for public inspection at the Chief Procurement Officer's office, the Village website, or the Village Clerk's office. Bidders Lists. Purpose. Bidders lists may be compiled to provide the Village of Buffalo Grove with the names of businesses that may be interested in competing for various types of the Village of Buffalo Grove contracts. Unless otherwise provided, inclusion or exclusion of the name of a business does not indicate whether the business is responsible in respect to a particular procurement or otherwise capable of successfully performing a Village of Buffalo Grove contract. Public Availability. Names and addresses on bidders lists shall be available for public inspection, unless an exemption to the Illinois Freedom of Information Act applies. Pre -Bid Conferences. Pre -bid conferences may be conducted to explain the procurement requirements. The conference should be held long enough after the Invitation for Bids has been issued to allow bidders to become familiar with it, but sufficiently before bid opening to allow consideration of the conference results in preparing their bids. Nothing stated at the pre -bid conference shall modify the Bid document unless a change is made by written addendum. 25 Packet Pg. 249 8.A.b Addendums to Bids. Form. Addendums to Bid documents shall be identified as such and shall require that the bidder acknowledge receipt of all Addendums issued. The amendment shall reference the portions of the Bid it amends. Distribution. Addendums shall be published on the Village website and whenever practical sent to all prospective bidders known to have received a Bid. Timeliness. Addendums shall be distributed within a reasonable time to allow prospective bidders to consider them in preparing their bids. If the time and date set for receipt of bids will not permit such preparation, such time shall be increased to the extent possible in the addendum or, if necessary, by e- mail and confirmed in the addendum. Pre -Opening Modification or Withdrawal of Bids. Procedure. Bids may be modified or withdrawn by written notice received in the office designated in the Invitation for Bids prior to the time and date set for bid opening. An electronic modification or withdrawal received from the bidder or, as applicable, the receiving prior to the time and date set for bid opening will be effective provided that there is objective evidence, in electronic form or from the receiving company, confirming that the message was received prior to the time and date set for bid opening. Disposition of Bid Security. If a bid is withdrawn in accordance with this Section, the bid security, if any, shall be returned to the bidder. Records. All documents relating to the modification or withdrawal of bids shall be made a part of the appropriate procurement file. Late Bids, Late Withdrawals, and Late Modifications. Any bid received after the time and date set for receipt of bids is late. Any withdrawal or modification of a bid received after the time and date set for opening of bids at the place designated for opening is late. Notice. Bidders submitting late bids will not be considered for award and shall be so notified as soon as practicable. Records. Records equivalent to those required in the Section titled "Pre -Opening Modification or Withdrawal of Bids", shall be made and kept for each late bid, late modification, or late withdrawal. 26 1 Packet Pg. 250 8.A.b Receipt, Opening, and Recording of Bids. Receipt. Upon its receipt, each bid and modification shall be time -stamped but not opened and shall be stored in a secure place until the time and date set for bid opening. Bids submitted through electronic means shall be received in such a manner that the time and date of submittal, along with the contents of such bids shall be securely stored until the time and date set for bid opening. Opening and Recording. Bids and modifications shall be opened publicly, in the presence of one or more witnesses, at the time, date, and place designated in the Invitation for Bids. The name of each bidder, the bid price, and such other information as is deemed appropriate by the Chief Procurement Officer, shall be read aloud or otherwise made available. Such information also shall be recorded at the time of bid opening; that is, the bids shall be tabulated or a bid abstract made. The names and addresses of witnesses shall also be recorded at the opening. The opened bids shall be available, after award of bid has been made, for public inspection except to the extent the bidder designates trade secrets or other proprietary data to be confidential as set forth in the Subsection titled "Confidential Data" of this Section, or as otherwise provided by law. Information marked Confidential shall be readily separable from the bid in order to facilitate public inspection of the non -confidential portion of the bid. Confidential Data. The Chief Procurement Officer shall examine the bids to determine the validity of any requests for nondisclosure of trade secrets and other proprietary data identified in writing. If the parties do not agree as to the disclosure of data, the Chief Procurement Officer shall inform the bidders in writing what portions of the bids will be disclosed and that, the bids will be disclosed. The bids shall be open to public inspection subject to any continuing prohibition on the disclosure of confidential data unless subject to an exemption under applicable law. Proposals and bids are exempt from disclosure until an award or final selection is made pursuant to 5 ILCS 140/7(1)(h). (This shall be understood to include bid information on projects that will be re -bid) Bid Evaluation and Award The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, taking into consideration quality, performance, and the time specified in the proposals for the performance of the contracts. If a supplier is recommended who has not quoted the lowest price, the reasons for selecting the supplier should be documented. Product Acceptability. The Invitation for Bids shall set forth any evaluation criterion to be used in determining product acceptability. It may require the submission of bid samples, descriptive literature, technical data, or other material. It may also provide for accomplishing any of the following priorto award: (a) inspection or testing of a product prior to award for such characteristics as quality or workmanship; (b) examination of such elements as appearance, finish, taste, or feel; or (c) other examinations to determine whether it conforms with any other purchase description requirements. The acceptability evaluation is not conducted for the purpose of determining whether one bidder's item is superior to another but only to determine that a bidder's offering is acceptable as set forth in the 27 Packet Pg. 251 8.A.b Invitation for Bids. Any bidder's offering which does not meet the acceptability requirements shall be rejected as nonresponsive. Determination of Lowest Bidder. Following determination of product acceptability, if any is required, bids will be evaluated to determine which bidder offers the lowest cost to the Village of Buffalo Grove in accordance with the evaluation criteria set forth in the Invitation for Bids. Only objectively measurable criteria which are set forth in the Invitation for Bids shall be applied in determining the lowest bidder. Examples of such criteria include, but are not limited to, transportation cost, and ownership or life cycle cost formulas. Evaluation factors need not be precise predictors of actual future costs, but to the extent possible such evaluation factors shall: (a) be reasonable estimates based upon information the Village of Buffalo Grove has available concerning future use; and (b) treat all bids equitably. Responsive and Responsible Bidder. In an effort to determine a "Responsive and/or Responsible" Bidder the Village will take in consideration responses from references provided by Bidders as well as information as might be solicited from other local municipalities or governmental agencies, in addition, the following shall be considered when determining whether the bidder is responsive and responsible: (a) The ability, capacity and skill of the bidder to perform the contract and to provide the service () Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference; (c) The character, integrity, reputation, judgment, experience and efficiency of the bidder; () The quality of the performance of previous contracts or services; (e) The previous and existing compliance by the bidder with laws and ordinances relating to the (f) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; (g) The quality, availability and adaptability of the supplies or contractual services to the particular use required; () The ability of the bidder to provide future maintenance and service for the use of the subject of r (i) The number and scope of conditions attached to the bid. Restrictions. Nothing in this Section shall be deemed to permit contract award to a bidder submitting a higher quality item than that designated in the Invitation for Bids if such bidder is not also the lowest bidder. Further, this Section does not permit negotiations with any bidder. 28 1 Packet Pg. 252 8.A.b The Chief Procurement Officer has the authority to reject all bids and re -bid for the selected goods and services. Upon review of submitted bids, if the Chief Procurement Officer determines that the bids submitted were inconsistent, an insufficient number of bids were received, or there were substantial errors/omissions in the bid documents/specifications, the Chief Procurement Officer will notify all bidders and either proceed to re -bid the project or reevaluate the selected procurement method. Definition. Low tie bids are low responsive bids from responsible bidders that are identical in price and which meet all the requirements and criteria set forth in the Invitation for Bids. Award. Awards shall not be made by drawing lots, or by dividing business among identical bidders. The Chief Procurement Officer shall bring before the Village Board a request to reject all Bids and negotiate with the Low Tie Bidders. Records shall be made of all Invitations for Bids on which tie bids are received showing at least the following information: (a) the identification number of the Invitation for Bids; (b) the supply, service, or construction item; and (c) a listing of all the bidders and the prices submitted. A copy of each such record shall be sent to the Village Clerk's Office I file. Following award, a record showing the successful bidder shall be made a part of the procurement 29 1 Packet Pg. 253 8.A.b Conditions for Use. (a) A contract may be entered into by competitive sealed proposals when the Chief Procurement Officer, Village Manager, the Finance Director, or a designee of any of the foregoing above determines that the use of competitive sealed bidding is either not practicable or not advantageous to the Village of Buffalo Grove. (b) Contracts for the design -build, design -build -operate -maintain, or design -build -finance -operate - maintain project delivery methods shall be entered into by competitive sealed proposals. Request for Proposals. Proposals shall be solicited through a Request for Proposals. Public Notice. Adequate public notice of the Request for Proposals shall be given in the same manner as provided in Formal Bid Requirements, Public Notice section of Appendix A. Receipt of Proposals. Proposals shall be opened so as to avoid disclosure of contents to competing proposers during the process of negotiation. A Register of Proposals shall be prepared and shall be open for public inspection after contract award. Evaluation Factors. The Request for Proposals shall state the relative importance of price and other factors and subfactors, if any. Discussion with Responsible Proposers and Revisions to Proposals. As provided in the Request for Proposals, discussions may be conducted with responsible proposers who submit proposals determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining best and final offers. In conducting discussions, there should be no disclosure of any information derived from proposals submitted by competing proposers. Award. Award shall be made to the responsive and responsible proposer whose proposal conforms to the solicitation and is determined in writing to be the most advantageous to the Village of Buffalo Grove taking into consideration price, reference responses and the evaluation factors set forth in the Request for Proposals and any related Addendums. Debriefings. The Chief Procurement Officer is authorized to provide debriefings that furnish the basis for the source selection decision and contract award. 30 Packet Pg. 254 8.A.b When Competitive Sealed Bidding is Not Practicable. Competitive sealed bidding is not practicable unless the nature of the procurement permits award to a low bidder who agrees by its bid to perform without condition or reservation in accordance with the purchase description, delivery or performance schedule, and all other terms and conditions of the Invitation for Bids. Factors to be considered in determining whether competitive sealed bidding is not practicable include: (a) whether the contract needs to be other than a fixed -price type; (b) whether oral or written discussions may need to be conducted with proposers concerning technical and price aspects of their proposals; (c) whether proposers may need to be afforded the opportunity to revise their proposals, including price; (d) whether award may need to be based upon a comparative evaluation as stated in the Request for Proposals of differing price, quality, and contractual factors in order to determine the most advantageous offering to the Village of Buffalo Grove. Quality factors include technical and performance capability and the content of the technical proposal; and (e) whether the primary consideration in determining award may not be price. When Competitive Sealed Bidding is Not Advantageous. A determination may be made to use competitive sealed proposals if it is determined that it is not advantageous to the Village of Buffalo Grove, even though practicable, to use competitive sealed bidding. Factors to be considered in determining whether competitive sealed bidding is not advantageous include: (a) if prior procurements indicate that competitive sealed proposals may result in more beneficial contracts for the Village of Buffalo Grove; and (b) whether the factors are desirable in conducting a procurement rather than necessary; if they are, then such factors may be used to support a determination that competitive sealed bidding is not advantageous. Determinations. The Village Manager, Finance Director, or Chief Procurement Officer may make determinations by category of supply, service, infrastructure facility, or construction item that it is either not practicable or not advantageous to the Village of Buffalo Grove to procure specified types of supplies, services, or construction by competitive sealed bidding. Procurements of the specified types of supplies, services, or construction may then be made by competitive sealed proposals based upon such determination. The officer who made such determination may modify or revoke it at any time, and such determination should be reviewed for current applicability from time to time. Content of the Request for Proposals. The Request for Proposals shall be prepared in accordance with the Invitation for Bids section in Appendix A of this policy provided that it shall also include: (a) a statement that discussions may be conducted with proposers who submit proposals determined to be reasonably susceptible of being selected for award, but that proposals may be accepted without such discussions; and (b) a statement of when and how price should be submitted. (c) a listing of the criteria by which staff will make a selection and recommendation to the Village Board may also be included. 31 Packet Pg. 255 8.A.b Proposal Preparation Time. Proposal preparation time shall be set to provide proposers a reasonable time to prepare their proposals. A minimum of 10 days shall be provided unless a shorter time is deemed necessary for a particular procurement as determined in writing by the Chief Procurement Officer. Form of Proposal. The manner in which proposals are to be submitted, including any forms for that purpose, may be designated as a part of the Request for Proposals. Public notice shall be given by distributing the Request for Proposals in the same manner provided for distributing an Invitation for Bids Bidders lists compiled and maintained in accordance with the Bidders Lists section of Appendix A. of this policy may serve as a basis for soliciting competitive sealed proposals. Pre -Proposal Conferences. Pre -proposal conferences may be conducted in accordance with the Pre -Bid Conferences section of Appendix A. Any such conference should be held prior to submission of initial proposals. Addendums to Requests far Proposals. Addendums to Requests for Proposals may be made in accordance with the Addendums to Invitations for Bids section of Appendix A. prior to submission of proposals. Modification or Withdrawal of Proposals. Proposals may be modified or withdrawn prior to the established due date in accordance with Section the Pre -Opening Modification or Withdrawal of Bids section of Appendix A. For the purposes of this Section and the Late Proposals, Late Withdrawals, and Late Modifications section of this Appendix B. the established due date is either the time and date announced for receipt of proposals or receipt of modifications to proposals, if any; or if discussions have begun, it is the time and date by which best and final offers must be submitted, provided that only proposers who submitted proposals by the time announced for receipt of proposals may submit best and final offers. Late Proposals, Late Withdrawals, and Late Modifications. Any proposal, withdrawal, or modification received after the established due date at the place designated for receipt of proposals is late. Late Proposals may only be considered in accordance with the Late Bids, Late Withdrawals, and Late Modifications section of Appendix A. of this Policy 32 1 Packet Pg. 256 8.A.b Receipt and Registration of Proposals. Proposals shall not be opened publicly but shall be opened in the presence of two or more Village employees. Proposals and modifications shall be time -stamped upon receipt and held in a secure place until the established due date. After the date established for receipt of proposals, a Register of Proposals shall be prepared which shall include for all proposals the name of each proposer, the number of modifications received, if any, and a description sufficient to identify the supply, service, or construction item offered. The Register of Proposals shall be open to public inspection only after award of the contract. Proposals and modifications shall be shown only to the Village of Buffalo Grove personnel having a legitimate interest in them. Evaluation of'Proposals. Evaluation Factors in the Request for Proposals. The Request for Proposals can include the following evaluation factors (and subfactors), including price, and their relative importance. Evaluation. The evaluation shall be based on the evaluation factors set forth in the Request for Proposals. Evaluators shall be required to complete the Evaluation Committee Member Statement attached at the end of Appendix B. 1. Classifying Proposals. For the purpose of conducting Village staff discussions, proposals shall be initially classified as: (a) acceptable; (b) potentially acceptable, that is, reasonably susceptible of being made 3. Selection Criteria. Proposals age which will subsequently present its recommendation Village d .. Thq recommendation for the successful Proposer may bebased on the following or similar equipment,(a) 15 % Proposer's experience, capacity and capability to provide the required • d training services in a professional, timely, reliable and (b) 15 % roposer's understanding of the Village's technical requirements and demonstrated ability to meet or exceed the same. (c) 5 % The cost of providing the equipment, installation and training services. productively age staff, as required. 4 Information obtainedthrough 33 Packet Pg. 257 8.A.b Proposal Discussions/Interviews with Individual Proposers. "Proposers" Defined. "Proposers" includes only those businesses submitting proposals that are acceptable or potentially acceptable. The term shall not include businesses who submitted unacceptable proposals. The Chief Procurement Officer has the authority to reduce the pool of Proposers to be involved in Discussions based upon Selection Criteria. Purposes of Discussions. Discussions or Interviews are held to: (a) promote understanding of the Village of Buffalo Grove's requirements and the proposers' proposals; and (b) facilitate arriving at a contract that will be most advantageous to the Village of Buffalo Grove taking into consideration price and the other evaluation factors set forth in the Request for Proposals. Conduct of Discussions. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussions and revisions of proposals. The Chief Procurement Officer should establish procedures and schedules for conducting discussions. If during discussions there is a need for any substantial clarification of or change in the Request for Proposals, the Request shall be amended to incorporate such clarification or change. Auction techniques (revealing one proposer's price to another) and disclosure of any information derived from competing proposals are prohibited. Any substantial oral clarification of a proposal shall be reduced to writing by the proposer. Best and Final Offers. The Chief Procurement Officer shall establish a common date and time for the submission of best and final offers. Best and final offers shall be submitted only once; provided, however, the Chief Procurement Officer or the Village Manager may make a written determination that it is in the Village of Buffalo Grove's best interest to conduct additional discussions or change the Village of Buffalo Grove's requirements and require another submission of best and final offers. Otherwise, no discussion of or changes in the best and final offers shall be allowed prior to award. Proposers shall also be informed that if they do not submit a notice of withdrawal or another best and final offer, their immediate previous offer will be construed as their best and final offer. Proposals and bids are exempt from disclosure until an award or final selection is made pursuant to 5 ILCS 140/7(1)(h). (This shall be understood to include bid information on projects that will be re -bid) 34 Packet Pg. 258 8.A.b RFP VoBG-2021-## Insert Title Village of Buffalo Grove Evaluation Committee Member Statement Dear Evaluation Committee Member: You have been selected to participate in the evaluation of the above referenced Request for Proposal. Your selection was based upon your technical qualifications in this area and your ability to develop an objective/subjective analysis of each proposal. It is essential that the integrity of this process be maintained to insure that each offeror is given fair and equal consideration. Your familiarity with particular services, types of products, or material may tend to influence your evaluation; however, you are required in this specific instance to be particularly objective and guard against any tendency that might slant your evaluation in favor of a personal preference. You are required to report to the Chief Procurement Officer or designee any actual or potential conflict of interest. An additional consideration is the mandate to maintain strict security and confidentiality regarding the content of any proposal, as well as the proceedings of any Evaluation Committee meetings during the evaluation process. Now that this process has started, it essential that any contact with the Consultant be through, and by, the Chief Procurement Officer or designee. In addition, any Evaluation Committee Member shall not communicate, except during formal Committee meetings, with any Consultant or potential sub -contractor to that Consultant prior to award nor shall that Member discuss proposals or their evaluation with anyone other than the Chief Procurement Officer or designee and Evaluation Committee Members. To emphasize the importance of the above considerations, you are asked to sign the following statement I have read and understand the above and agree to be bound by the rules and principles represented. I know of no conflict of interest on my part nor have I committed any indiscretion or accepted any gratuities or favors that would compromise my impartiality. I will maintain all deliberations of the Evaluation Committee in strict confidence during this process. My recommendations shall be based upon objective/subjective review of the Consultant's proposal(s) and the appropriate award criteria from the proposal in accordance with the Village of Buffalo Grove Procurement Policy. Signature of Evaluator Position Date 35 Packet Pg. 259 8.A.b The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts. The following Public Contract Statements shall be executed and notarized. PUBLIC CONTRACT STATEMENTS CERTIFICATION OF CONTRACTOR/BIDDER In orderto comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq., the Village of Buffalo Grove requires the following certification be acknowledged The below -signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes, as amended. This act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding. CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1-1 In order to comply with 65 Illinois Complied Statutes 5/11-42.1-1, the Village of Buffalo Grove requires the following certification: The undersigned does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless it is contesting, in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class A Misdemeanor, and (2) voids the contract and allows the Village to recover all amounts paid to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village: The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order) that none of the following Village Officials is either an officer or director of supplier or owns five percent (5%) or more of the Supplier: the Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, orthe heads of the various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director of your business entity or owns five percent (5%) or more thereof: (Official) Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of , 20_ Notary Public Notary Expiration Date 36 1 D .., ....., Packet Pg. 260 8.A.b The Chief Procurement Officer or Village Manager may debar a proposer, bidder, vendor, subcontractor, or supplier(collectively "Vendor") for- (1) Conviction of, or civil judgment for, - (a) Commission or attempted commission of fraud or a criminal offense in connection with (A) obtaining, (B) attempting to obtain, or (C) performing a private or public contract or subcontract. (b) Violation or attempted violation of Federal or State statutes, or any other legally applicable law, regulation, or rule relating to the submission of bids, proposals, or claims; (c) Commission or attempted commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; or (d) Commission or attempted commission of any other offense, or engaging in or attempting to engage in conduct indicating a lack of truthfulness, veracity, or honesty which affects the responsibility of the Vendor. (2) Violation of the terms of a Village contract or subcontract so serious as to justify debarment, including but not limited to - (a) Willful failure to perform in accordance with the terms of one or more contracts or subcontracts; (b) A history of failure to perform one or more contracts or subcontracts; (c) A history of unsatisfactory performance of one or more contracts or subcontracts; or (d) A history of failure to meet prevailing wage obligations, or any other contracting or subcontracting obligation imposed by the Village of Buffalo Grove Municipal Code or any other law. (3) Making or attempting or causing to be made or attempting to cause to be made any false, deceptive, or fraudulent material statement in any bid, proposal, or application for Village or any government work or in the performance of any such contract for the Village or a government agency, or application for any permit or license; (4) Refusal to cooperate with reasonable requests of Village inspectors, representatives, or other appropriate Village personnel with respect to work under contract provisions, plans, or specifications, or otherwise, pursuant to the duties of those Village personnel; 37 1 ) Packet Pg. 261 8.A.b (5) Founding, establishing or operating an entity in a manner designed to evade the application or defeat the purpose of these rules or any provision of the Municipal Code of Buffalo Grove, Village of Buffalo Grove rule or regulation, the statutes, rules or regulations of the State of Illinois, Cook County, Lake County, or any federal statute, rule or regulation, or any other legally applicable law, regulation, or rule; (6) Improper conduct, including but not limited to the commission or attempted commission of; (a) intentional or negligent billing irregularities; (b) submitting false or frivolous or exaggerated claims, documents, or records; (c) falsification of claims, documents, or records; (d) willful or grossly negligent destruction of documents or records the Vendor had an obligation to maintain; (e) bribery or coercion of a government official, or other unlawful tampering with a government official, (f) use of false or deceptive statements to obtain some benefit, or causing competition to be restrained or limited; (g) misrepresentation to any governmental agency or government official; (h) violation of ethical standards established by the Village, or other dishonesty incident to obtaining, prequalifying for, or performing any contract or modification thereof; (i) violation of ethical standards established by the Village or other dishonesty or incident to applying, obtaining, qualifying for, or acquiring any Village certification, license, or permit; (7) Any other cause of so serious or compelling a nature that it affects the responsibility of the Vendor, including, but not limited to, those specifically enumerated in 65 ILCS 5/8-10-11. (8) Debarment by any other government agency. 38 1 Packet Pg. 262 8.A.b V_I._ IL.AG_E..._0_F.... GTOU@ Grout QUALIFIED VENDOR REGISTRATION Please email, fax or mail completed & signed form Aon with ERS fomim -9 to: ............................................................................................................... Accounts Payable Department Phone 847-459-2510 Fax 847-777-6045 Email: APIFinainceCb�vbg.gr Fax: 847-777-6045 or Mail: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL. 60089 Legal Organization Name: _ Doing Business as: Primary Organization Address: City, State ZIP: Sales Contact Name: Sales Contact Phone: Sales Contact Email : Complete this section for new Vendors or account changes Select one: D New Vendor FEIN or SSN: Primary business function: Date business was established: Change in ownership in the last 2 years : Y/N Professional registrations: All payments will be made per the Prompt Payment Act (50 ILCS 505/1 et seq). Account Change By submitting this application, you authorize the Village of Buffalo Grove to make inquiries into the client/trade references that you have supplied. The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of future (bid or purchase order) that none of the following Village Officials is either an officer or director of supplier or owns five percent (5%) or more of the Supplier: the Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Planning and Zoning Commission, the Village Manager and his Assistant or Assistants, or the heads of the various departments within the Village Signature: Name (printed): Date: Title: Packet Pg. 263 8.A.b C Accounts Payable Department ■ Phone 847-459-2510 Fax 847-777-6045 AUTHORIZATION FOR ACH DEPOSIT OF VENDOR PAYMENT Please email a completed & signed form to: Email: BGFinance@vbg.org or APFinance@vlb mor Payment Address: A/R Contact Name: Contact Email (for ACH notification): Complete this section for new enrollments or for financial institution or account changes. Include with this form a canceled check or letter from vour financial instituton noting the Account and Routine Number. Select one: L--I New Enrollment Bank Name: Branch (if applicable): _ City, State Zip: Transit/Routing Number: Bank Account Number: Account Type (check one) Financial institution or Account Change ElChecking Account ® Savings Account I certify that the information above is true and correct, and that I, as a representative for the above named company, hereby authorize the Village of Buffalo Grove Account Payable to electronically deposit payments to the designated bank account. This authority remains in full force until The Village of Buffalo Grove Accounts Payable receives written notification requesting a change or cancellation. Signature: Name (printed): Date: Title: Packet Pg. 264 Verify that all of your Illinois Sales Tax Exemption Certificate information is corre r,, 77 OFFICIAL DOCUMENT If not, contact us immediately. Do not discard - your Illinois Sales Tax Exemption Certificate is an important tax document that authorizes you to purchase tangible personal property for use or consumption tax-free. State of 11hois - Depaitnint of Revenue OFFICIAL DOCUMENT nois' SalesTax Exemption C,'ertificate ' '1 11 50 RAUPP BLVD BUFFALO GROVE IL 60089-2139 SalesTax Exemption Certilicate Issue date: Sales Tax Exemption,",,, E99981165 02/10/2020 Expiration date: OrganWooti-type: Governmental 03/01/2025 This entity is authorized under the Retailers' Occupation Tax Act to purchase tangible personal property for use or consumption tax-free. Daector 0FRCW_ DOCUMENT- DO NOT I) STAX-70 (R-05/16) Packet Pg. 265 r_UVVU1)Z 8.A.b Procurementis Purpose This policy has been designed to establish the procedures to be used with the Village of Buffalo Grove's procurement card program. This policy intends to accomplish the following: - Establish appropriate internal controls over the purchase card process to ensure cards are only used for authorized purposes. - Ensure the Village bears no legal liability from inappropriate use of procurement cards. - To provide a convenient source of funding for employees who must procure for the Village. - Verify payments for purchases are made on a timely basis to minimize finance charges. Background The Village has used various methods to process the purchase of goods and services. Traditional procurement utilizing a purchase order or check request has worked well in the past for repetitive vendor invoicing and acquisitions of large ticket items where timing is not critical in the invoicing and payment process. The concern is the use of petty cash, advanced check requests, or employee reimbursement requests in the accounts payable process. These nontraditional methods of procurement are due primarily to the timing of the request in light of the next warrant cycle or that the form of payment (check) is occasionally not accepted by merchants. To promote vendor acceptance, improve operational efficiency, and tighten the controls on the use of petty cash and advanced checks the Finance Department is initiating the procurement card program. This program has a number of unique controls that ensure that the card can be used only for specific purposes and within specific dollar limits. General Information - The procurement card is a tool for designated Village employees to use when making low -dollar purchases for official business needs. - Each purchase card will include both the individual cardholder and corporate name. However, the purchase card issuer will not maintain individual cardholder credit records. - A signed agreement with the Village prior to receiving the card makes the cardholder responsible for any misuse of the card. Failure to comply with these procedures will result in revocation of the card and fraudulent misuse may result in termination of the cardholder. - Purchase cards must be returned to the Finance Department upon leaving the Village's employment. 42 1 lip a i Packet Pg. 266 8.A.b Authorizations and spending limits Each individual's card will have monthly maximum spending limits. Additional restrictions exist on the type of purchase each employee can use the purchase card for, based on the employee's need. The Village of Buffalo Grove disallows the use of mobile wallets. A Procurement Card is NOT: - a means to avoid appropriate procurement or payment procedures - a card to access cash or credit (ATM) - for items and services for personal, non -business use - for tax reportable services (any vendor that is NOT incorporated is subject to the 1099 reporting process for each calendar year) The following list covers purchases for which purchase card use is expressly prohibited: - Alcoholic Beverages - Capital Equipment - Cash Advances (ATM Machines) - Computer Hardware and Software (with the exception of the IT Department or department technology liaison) - Legal Services - Temporary Help - Clothing or other personal items - Telephone calls Responsibilities of Cardholders - The card must NOT be used for personal transactions. - The card must NOT be loaned to others. - Splitting of purchases into multiple parts in order to circumvent limits on the card is prohibited. - The cardholder is responsible for all inappropriate charges. - The cardholder shall not accept cash in lieu of a credit to the Procurement Card account. - The card must be kept in a secure location at all times. - Lost or stolen cards must be reported immediately. - Fraudulent activity must be reported immediately. - Creation and submission of an "expense report" each month - The Village is a tax-exempt entity. Each cardholder should do their best to ensure that the Village is not charged sales tax. 43 1 Ili a i Packet Pg. 267 8.A.b Department Cards - The card must be kept in a secure location at all times. - All users must have a signed "Cardholder Agreement for Authorized Use of Purchase Card" on file in the Finance Department. Reporting Lost or Stolen Cards - Cardholders must notify the Issuing Bank and Finance Department immediately when a card is lost, stolen or suspected fraudulent activity is discovered. - Report a lost or stolen card or other emergency situations, by calling the Issuing Bank's Customer Service number. Required Receipt Documentation - Receipts must be obtained with all purchases, identifying the date and itemized list of all purchases. - Receipts should be scanned and attached to an "expense report" using the online reporting system. - The Department Director is responsible for reviewing all charges and receipts prior to approving the "Expense Report". Scanned or photographed copies of the following are acceptable receipts - Credit Card Orders: charge slip with only the total does not qualify as an original receipt. A receipt needs to include an original record of what was purchased. Any exceptions must be documented. - Pick Up Orders: Attach the detailed cash register receipt. - Phone/Fax Orders: original invoice or packing slip providing the packing slip shows what was purchased and pricing - Internet Orders: Print and attach a copy of the order screen or confirmation screen that shows what was purchased and the dollar amount. - Registration Fees: Attach the registration form. The form must show who the registration is for, the registration amount and what was included in the registration fee. - Documentation Not Available: If unable to obtain any type of documentation, write the receipt up by hand. Include the date of the purchase, vendor, items and price. Also attach a brief explanation as to why the original receipt is not attached. This is the exception rather than the rule, individuals not obtaining adequate support multiple times may have their card revoked. 441II3ag Packet Pg. 268 8.A.b Returns, Credits or Disputed Items - Returns: A credit should be issued for any item that the supplier has approved for return. The credit will appear on a subsequent statement. Any item purchased with the card that is returned must be returned for credit. Do not accept a refund in cash or check format. - The cardholder is responsible for following up with the merchant or issuing bank on any erroneous charges, disputed items or returns as soon as possible. Disputed billings can result from failure to receive the goods charged, defective merchandise, incorrect amounts, duplicate charges or credit not processed. - If you have a problem with a purchased item or a billing resulting from use of the procurement card, you should first try to reach a resolution with the supplier that provided the item. - If a disputed charge cannot be resolved with the supplier, complete the Cardholder Statement of Questioned Item Form attached. The written dispute notice must be received by the issuing bank within 30 days of the date of the bank statement. - Credits: request from the merchant that a credit be placed on your card account. Obtain a receipt for the credit like any other purchase documentation. Responsibilities of Finance Department - Receive and review the Village's combined billing statement. When the statement is received the majority of the receipts should already be attached to "expense reports". - Review information submitted by cardholder. Match receipts with statement of account. All receipts will be compared to the purchase record submitted by the cardholder. - Verify travel -related charges have been authorized by the Village Manager. - Make accessible on-line, monthly statements of accounts to individual cardholders for their records. - Make payments on a timely basis to ensure the Village does not accrued finance charges. - If the Finance Department cannot verify that the purchase made was necessary and for official use, the purchase will be reviewed by the Village Manager. If it is determined the purchase was not appropriate, then the cardholder must provide a credit voucher proving the items have been returned for credit or a personal check for the full amount of that purchase. - Annual inventory of purchase cards: On an annual basis, the Finance Department will verify that each cardholder is in physical possession of their assigned card. 45 1 III a g Packet Pg. 269 8.A.b Cardholder Agreement for Authorized Use of Purchase Card 1.) I, , have read and do understand the Village's Procurement Card Policy. 2) 1 further agree to abide by the terms and conditions in that policy and understand that this card is subject to revocation if I fail to act in accordance with the policy. 3) 1 agree that if I engage in fraudulent activity or violate the terms and conditions of the Village's Procurement Card Policy, as amended from time to time, I will fully reimburse the Village for all such transactions 4) 1 understand that that if I engage in fraudulent activity or violate the terms and conditions of the Village's Procurement Card Policy , as amended from time to time, I will be subject to disciplinary action that may include termination. 5) Upon my termination or resignation as an employee with the Village, I agree to return the purchase card to the Finance Department and will not attempt to use the card after my employment is completed. Printed name: Signature: Date: 46 1 li) a g ii:,:::!, Packet Pg. 270 8.A.b Cardholder Addition or Change Request Form TO: Finance Department FROM: SUBJECT: Request for Procurement Card or Change of Status ❑ Request the following employee by authorized a Village Purchase Card. ❑ Request the following employee have their Village Purchase Card limit(s) changed. Full Name: Signature: Title: Single Purchase Limit (Not to exceed $X,XXX.XX): $ Monthly Cycle Limit (Not to exceed $X,XXX.XX): $ ❑ Cancel / Reason: Date: Department Director Date: Finance Director Date: Village Manager * Merchant Category Code 47 lip a g i Packet Pg. 271 8.A.b Record of Purchase In Lieu of Original Receipt Cardholder name: Date Description of Purchase Purpose attest that purchase listed above is accurate and complies with eligible purchases with the Village of Buffalo Grove purchasing policy as of , 20_. This record serves in place of the original receipt. Cardholder signature: Supervisor signature: 481If)agi Packet Pg. 272 8.A.b Petty Cash Reimbursement Request Note: Reimbursements from petty cash cannot exceed $150.00. Date Description of Purchase Purpose Reimbursement Amount I attest that purchase listed above is accurate and complies with eligible purchases with the Village of Buffalo Grove purchasing policy as of , 20_. The Receipt for this purchase(s) is attached. Requestor signature: Supervisor signature: *A receipt for goods purchased, must be attached to this form. 49 1 Ifs a Packet Pg. 273 8.A.b Advancec Vendor: Requested By: Purpose: Check Amount: Distribution of Charges: Date Description of Purchase Account Amount For use when payment is required in advance of normal accounts payable cycle. Note: Check Number Approved By: 501If3ag Packet Pg. 274 8.A.b Prevailing aRider Terms A. The Village is an Illinois unit of local government and the Work hereunder is subject to the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. Pursuant to PA 100-1177 the Illinois Department of Labor (IDOL) has activated an electronic database (Payroll Portal) capable of accepting and retaining certified payrolls submitted under the State of Illinois Prevailing Wage Act (820 ILCS/130/1). All contractors and subcontractors completing work for the Village of Buffalo Grove pursuant to the Act must submit all certified payroll through the IDOL Payroll Portal. Consequently, the Contractor and each subcontractor shall submit with their application for payment(s) the email certification received from their IDOL Payroll Portal submittal with each of their pay requests. Any delay in processing the payments due to a lack of aforementioned email certification shall not be an event of default by the Village and shall not excuse any delay by the Contractor who shall proceed with the Work as if no delay in payment has occurred. The Contractor and Village shall agree to take any further steps not outlined above to ensure compliance with the Prevailing Wage Act. Upon two business days' Notice, the Contractor and each subcontractor shall make available to the Village their records to confirm compliance with the Prevailing Wage Act. Finally, to ensure compliance with Prevailing Wage Act, the Contractor and each subcontractor shall keep for a period of not less than 5 years after the Work has been completed records of all laborers, mechanics, and other workers employed by them for the Work; the records shall include each worker's name, address, telephone number, classification or classifications, the hourly wages paid in each period, the number of hours worked each day, the starting and ending times of work each day and, when available, last four digits of the social security number B. Contractor shall comply with all applicable laws, regulations and rules promulgated by any federal, state, local, or other governmental authority or regulatory body pertaining to all aspects of the Work, now in effect, or which may become in effect during the performance of the Work. The scope of the laws, regulations, and rules referred to in this paragraph includes, but is in no way limited to, the Illinois Human Rights Act, Illinois Equal Pay Act of 2003, Occupational Safety & Health Act along with the standards and regulations promulgated pursuant thereto (including but not limited to those safety requirements involving work on elevated platforms), all forms of traffic regulations, public utility, Interstate and Intrastate Commerce Commission regulations, Workers' Compensation Laws, Public Construction Bond Act, Prevailing Wage Laws, Public Works Preference Act, Employment of Illinois Workers on Public Works Act, USA Security Act, federal Social Security Act (and any of its titles), and any other law, rule or regulation of the Illinois Department of Labor, Department of Transportation, Illinois Environmental Protection Act, Illinois Department of Natural Resources, Illinois Department of Human Rights, Human Rights Commission, EEOC, and the Village of Buffalo Grove. C. <Insert Appropriate Insurance Requirements> 511II3ag Packet Pg. 275 8.A.b D. In addition to the requirements set forth above, the Contractor (and any subcontractor into whose subcontract this clause is incorporated) agrees to assume the entire liability for all personal injury claims suffered by its own employees and waives any limitation of liability defense based upon the Worker's Compensation Act and cases decided there under. Contractor agrees to indemnify and defend the Village from and against all such loss, expense, damage or injury, including reasonable attorneys' fees, which the Village may sustain as a result of personal injury claims by Contractor's employees, except to the extent those claims arise as a result of the Village's own negligence. E. Within five (5) business days after the Village's notice to the Contractor of the Village's receipt of a request made pursuant to the Illinois Freedom of Information Act [ILCS 140/1 et seq. — herein "FOW'J, the Contractor shall furnish all requested records in the Contractor's possession which are in any manner related to this Contract, including but not limited to any documentation related to the Village and associated therewith. The Contractor shall not apply any costs or charge any fees to the Village or any other person, firm or corporation for its procurement and retrieval of such records in the Contractor's possession which are sought to be copied or reviewed in accordance with such FOIA request or requests. The Contractor shall defend, indemnify and hold harmless the Village including its several departments and including its officers and employees and shall pay all of the Costs associated with such FOIA request or requests including Costs arising from the Contractor's failure or alleged failure to timely furnish such documentation and/or arising from the Contractor's failure or alleged failure otherwise to comply with the FOIA, whether or not associated with the Contractor's and/or the Village's defense of any litigation associated therewith. In addition, if the Contractor requests the Village to deny the FOIA request or any portion thereof by utilizing one or more of the lawful exemptions provided for in the FOIA, the Contractor shall pay all Costs in connection therewith. As used herein, "in the Contractor's possession" includes documents in the possession of any of the Contractor's officers, agents, employees and/or independent contractors; and "Costs" includes but is not limited to attorneys fees, witness fees, filing fees and any and all other expenses — whether incurred by the Village or the Contractor. F. Sexual Harassment Policy: The Contractor certifies that the firm has a written sexual harassment policy defining sexual harassment as required in Section 2-105 of the III. Human Rights Act. 775 ILCA 5/1-105 et. seq. G. Tax Payments: The Contractor certifies that the Contractor is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as set forth in 65 ILCS 5/11-42.1-1. H. The parties hereto agree that for purposes of any lawsuit(s) between them concerning this rider or contract, its enforcement, or the subject matter thereof, venue shall be in Circuit Court of Cook County, Cook County, State of Illinois, and the laws of the State of Illinois shall govern the cause of action. Accepted by , on , 20_ Signature Printed Name & Title 521IIIai Packet Pg. 276 8.A.b CONTRACTOR'S DRUG -FREE WORKPLACE CERTIFICATION The undersigned is an authorized representative of Name of Company: and certifies that they will comply with all requirements Pursuant to Chapter 30, Section 580/1 of the Illinois Compiled Statutes (30 ILCS 580/1) et. Seq. entitled "Drug Free Workplace Act"; the undersigned CONTRACTOR hereby certifies to the contracting agency that it will provide a drug -free workplace by: Publishing a statement: a. Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, including cannabis, is prohibited in the grantee's of CONTRACTOR'S workplace. b. Specifying the actions that will be taken against employees for violations of such prohibition. c. Notifying the employee that, as a condition of employment on such contract or grant, the employee will: d. Abide by the terms of the statement; and e. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 days after such conviction. 2. Establishing a drug free awareness program to inform employees about: a. the dangers of drug abuse in the workplace; b. the grantee's or CONTRACTOR'S policy of maintaining drug free workplace; c. any available drug counseling, rehabilitation, and employee assistance program; and d. The penalties that may be imposed upon employees for drug violations. 3. Making it a requirement to give a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. 4. Notifying the contracting agency within 10 days after receiving notice under part (B) of paragraph (3) of subsection (a) from an employee or otherwise receiving actual notice of such conviction. 5. Imposing a sanction on, or requiring the satisfactory participation in a drug assistance or rehabilitation program by any employee who is so convicted, as required by Section 5 (30 ILCS 580/5) of the Act. 6. Assisting employees in selecting a course of action in the event drug counseling treatment, and rehabilitation is required and indicating that a trained referral team in place. 7. Making a good faith effort to continue to maintain a drug free workplace through implementation of this Section. 8. Failure to abide by this certification shall subject the CONTRACTOR to the penalties provided in Section 6 (30 ILCS 580/6) of the Act. Signed: Printed Name: Title/Position: Subscribed and sworn to before me this day of 20 Notary Public: 531Ilia5 Packet Pg. 277 8.A.b NATIONAL SECURITY/USA PATRIOT ACT Pursuant to the requirements of the USA Patriot Act and applicable Presidential Executive Orders, CONTRACTOR represents and warrants to the Village of Buffalo Grove that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. CONTRACTOR further represents and warrants to the Village of Buffalo Grove that CONTRACTOR and its principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person. CONTRACTOR hereby agrees to defend, indemnify and hold harmless the Village of Buffalo Grove, its Corporate Authorities, and all Village of Buffalo Grove elected or appointed officials, officers, employees, agents, representative, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the foregoing representations and warranties. CONTRACTOR further represents and warrants it is not acting, directly or indirectly, for or on behalf of any person, group, entity, or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity, or nation designated in Presidential Executive Order 13224 as a person who commits, threatens to commit, or supports terrorism; and that CONTRACTOR is not engaged in this transaction directly or indirectly on behalf of or facilitating this transaction directly or indirectly on behalf of, any such person, group, entity, or nation. CONTRACTOR hereby agrees to defend, indemnify, and hold harmless the Village of Buffalo Grove, its Corporate Authorities, and all Village of Buffalo Grove elected or appointed officials, officers, employees, agents, representative, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the foregoing representation and warranty. CONTRACTOR Printed Name Date 541IIIai Packet Pg. 278 8.A.b ASSET SHARING GUIDELINES A. Objectives 1. Through collaborative efforts between all Village Departments and other external stakeholder groups (Park District, School District, County Government, etc...), Asset Sharing initiatives will be used to reduce asset redundancy and save money. 2. To increase collaboration between both internal and external agencies and improve productivity and organizational understanding. 3. Asset Sharing efforts are limited to local, regional, state and federal taxing bodies only, except as provided for specific outside groups with the approval of the Village Manager or designee. B. Asset Sharing Considerations Once an asset has been determined to be in need of replacement, the requesting department should follow the process outlined below as part of its regular evaluation. (This process would apply to new additions to the asset inventory as well). 1. Identify potential sharing partners. a. Can the asset be shared with another department within the Village or outside agency? b. Is the sharing of the asset appropriate and practical with type of asset and the department/agency for which it will be shared? C. Will the proposed partner be willing to share equally, or in part, the cost of the asset being purchased as well as the long-term operational cost once acquired? 2. Once a determination has been made that asset sharing is appropriate and practical, and the parties have agreed to participate in such an engagement, an Intergovernmental Agreement (IGA), Letter of Understanding (LOA) or some other written agreement should be drafted or reviewed by the Village Attorney 55 lipa5c Packet Pg. 279 8.A.b 3. The agreement should clearly identify the responsibilities of the parties with respect to: a. Acquisition cost b. Who will perform the maintenance C. Maintenance costs allocation d. Storage e. Use and scheduling f. Accounting and budgeting g. Decommissioning and sale of the asset h. Other operational considerations. 4. Village department directors will be responsible for ensuring that this policy is communicated to all employees, particularly those with purchasing authority. 56age Packet Pg. 280 8.A.b Change orders are allowed and can be expected when working on projects, however all personnel should be keenly aware of the following laws and ordinances. Subsection 9 of Article 33E, Public Contract, of the Illinois Criminal Code (720 ILLS 5/33E-9) makes it a Class 4 felony to approve a change order for an increase or decrease in either the cost of a public contract by a total of $10,000 or more or the time of completion by a total of 30 days or more without first obtaining from the Village Board, or from a designee authorized by the Village Board, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of local government. Subsection J. of Section 2.08.040 of the Buffalo Grove Municipal Code gives the Village Manager the authority to approve a change order to a public contract for an increase in an amount of not to exceed 10 percent of the contract amount or $10,000, whichever is less. Subsection J. of the Municipal Code also authorizes the Village manager to make a determination, based upon the above criteria in regards to the modification of the time of completion of a project by not more than 90 days. Therefore the Village Board, pursuant to subsection 9, must make the determination in writing that one of the three requirements is applicable or designate the Village Manager as having the authority to make said determination as it pertains to the cost of a project. Attached at the end of Appendix K. is a sample change order. 571II3ag Packet Pg. 281 8.A.b Village of Buffalo Grove Change Order Project Name Project Number The Contract is altered as follows: The original Contract Amount was Amount altered by previous Change Order The Contract Amount prior to this Change Order The Contract Amount will be (increased, decreased) by this Change Order in the amount of The new Contract Amount including this Change Order Original Contract Completion Date Days altered by previous Change Order The Contract Time/Completion Date will be (increased,decreased)by The new Contract Completion Date Accepted by: Contractor Printed Name Signature Title Change Order Number Date Calendar Days Calendar Days The Village of Buffalo Grove Printed Name Signature Title 0 a c m a� L <.i 0 L a a� 0 N C n 0 N N O N w N N O N 0 a c a� E a� U 0 L a c m 1= s v �o Q 58 III a i Packet Pg. 282 8.A.b Vendor .,Form Village of Buffalo Grove Vendor Performance Evaluation Page of INSTRUCTIONS 1. Use this form to report vendor performance (positive or negative) for deliveries of supplies and/or rendering of services. 2. The person designated for accepting supplies/services or the Contract Manager is responsible for filling out this form (type print). Only page 1 is required, if page 2 is not used. However, if any area on page 1 is marked "unsatisfactory", page 2 mu also be filled out and submitted with page 1 (see page 2, Explanations/Comments, when marking "unsatisfactory"). Page is NOT restricted to "unsatisfactory" comments. If you have something good you want on record, use page 2. Attac supporting documents, if applicable. 3. Village Contracts: Regardless of the purchasing method (bid, sole source, etc.) used, as a minimum this form MUST t completed and submitted not later than 2 weeks after completion/expiration of a Village contract. Past performance considered on future contracts. This form should accompany future bid request forms. 4. Send SIGNED form to: the Buyer or email to BGFinance@vbg.org VENDOR INFORMATION COMPLETE ALL APPLICABLE INFORMATION Company Name Contract # VoBG - Mailing Address Description/Title City, St, Zip Code Original Contract Term: From Representative Current Term: From Telephone Solicitation # VoBG - Email # of Change Orders to Contract Type of Contract Purchase Order # DEFINITIONS OUTSTANDING (1) — Vendor considerably exceeded minimum contractual requirements or performance expectations of 1 products/services; The vendor demonstrated the highest level of quality workmanship/professionalism in execution of contract. EXCELLENT (2) - Vendor exceeded minimum contractual requirements or performance expectations of the products/services. SATISFACTORY (3) - Vendor met minimum contractual requirements or performance expectations of the products/services. UNSATISFACTORY (4) - Vendor did NOT meet the minimum contractual requirements or performance expectations of 1 products and/or services; Performed below minimum requirements (see page 2, Explanations/Comments) EVALUATIONS Place ' ' in appropriate box for each major area. Criteria includes change orders/amendments 1 2 3 4 N 1. Supplies delivered/Work performed on schedule. 2. Condition of delivered supplies includes handling/packaging). 3. Adherence to specifications/statement of work. 4. Resolvedproblems/customer complaints timely. 5. Working relationship/interfacing with Village staff/public sector (citizens). 6. Service Call (On -Call) response time. 7. Other (specify): 8. Overall evaluation of compliance with contract requirements. 0 N N O N w N N O N I U 0 a I c a) E a� v O L- a. c 0 E s �o Q 591If3ag Packet Pg. 283 8.A.b V Village of Buffalo Grove Page Vendor Performance Evaluation of Company Name: I I Contract #: VoBG - EXPLANATIONS/COMMENTS 1. Do not submit page 2 without page 1. Contract 2. Be specific (include paragraph and page numbers referenced in the applicable contract, Ref No. purchase order, etc). Continue on separate sheet (enter company name and contract number or other reference) Ref No. I ACTION TAKEN BY VENDOR (reply below or submit separate correspondence) NAME/TITLE OF EMPLOYEE SIGNATURE I DATE 601 If3a Packet Pg. 284 8.A.b QIBS Procedures ® using State, MFT(motor fuel tax)i iproject) Funds The procedure for State required Quality Based Selection (QBS) procurement consists of the following five basic steps: 1. Define the Project. Clearly define the scope of the services desired. Depending on the amount of data, this may be on one or more pages. This information should include the following: a) describe in general terms the need, purpose, and objective of the project; b) identify the various project components; c) establish the desired timetable for the effort; d) identify any expected problems; and e) determine the total project budget. A comprehensive evaluation of the problem or need that resulted in the project is essential to the procurement process. The solution, approach, and eventual design for the project will evolve out of the expertise offered by the consultant responding to the request for technical proposals. To ensure that the respondents address the project properly and effectively, clearly articulate all known parameters of the project. The Village of Buffalo Grove ("Village")may skip to Step 5 when both of the following criteria are met. a) The Village elects to select a consultant that has a satisfactory working relationship with the Village; and b) The engineering services contract is not being paid for using federal funds. 2. Public Notice. Whenever a project requiring engineering services is proposed, the Village shall post a public notice requesting a statement of interest along with the qualifications and performance data from consultants. This may be accomplished through an advertisement in a local newspaper, posting on the Village's website, or through various trade magazines or websites. The Village will consider the following sources when preparing a list of potential firms: a) identification of consultants from the Village's or IDOT's prequalification list; b) a directory or source list identifying small, minority, and women owned businesses with capabilities relevant to the project; c) discussions with other persons or agencies who have accomplished similar work; d) lists of consultants secured from professional societies; and/or e) lists of consultants secured from the agency's own experience of consultants. 611lipai Packet Pg. 285 8.A.b 3. Evaluation. The Village shall evaluate the consultant submitting letters of interest, taking into account qualifications, ability of professional personnel, past record and experience, performance data on file, willingness to meet time requirements, location, workload of the consultant, and such other qualifications -based factors. The first objective of evaluation is the elimination of all respondents who are not qualified or who do not have the experience for the required work. The Village may conduct discussions with and require presentations by consultants deemed to be the most qualified based on their qualifications, approach to the project, and ability to furnish the required services. When conducted, interviews shall occur separately with a minimum of three consultants, or all qualified consultants if less than three qualified consultants respond. If the Village decides to conduct discussions with and/or require presentations by consultants deemed to be the most qualified, this should be included in the public notice. In no case shall the Village, prior to selecting a consultant for negotiation, seek formal or informal submission of verbal, written, or sealed estimates of costs or proposals in terms of dollars, hours required, percentage of construction cost, or any other measure of compensation. 4. Selection. On the basis of evaluations, discussions and presentations, the Village shall select no less than three consultants which it determines to be the most qualified to provide services for the project and rank them in order of qualifications to provide services regarding the specific project. The Village shall then contact the consultant ranked most preferred and attempt to negotiate a contract at a fair and reasonable compensation, taking into account the estimated value, scope, complexity, and professional nature of the services to be rendered. Typical criteria for evaluating and ranking consultants are included in the following consultant ranking criteria. If fewer than three qualified consultants submit letters of interest and the Village determines that one or both are so qualified, the Village may proceed to negotiate a contract. Consultant Ranking Criteria The weight given to each evaluation criterion in the ranking process mayvaryfrom project to project, with more weight towards the criteria that are critical to the success of the project. Typical technical criteria for both evaluating and ranking entities should include but not be limited to the following: a) The education, experience, and expertise of the entity's principals and key employees. b) The entity's general experience, stability, and history of performance on projects similar to the one under consideration. c) Availability of adequate personnel, equipment, and facilities to do the required work expeditiously. d) The name, or names, of individuals in the entity who will be assigned key project responsibilities, with particular attention to their qualification, competence, and past performance. e) The entity's approach to the planning, organizing, and management of a project effort, including communication procedures, approach to problem solving, data gathering methods, evaluation techniques, and similar factors. f) Facilities and equipment owned by the entity, including computer capability, reproduction and communication equipment, laboratory and testing equipment, or other specialized equipment applicable to the project under consideration. g) Present workload with attention to current and future commitments of available personnel, particularly those key persons expected to be assigned to your project. 621IIIai Packet Pg. 286 8.A.b h) Financial stability, with particular attention to avoiding a situation in which the entity is solely dependent on income from the project at hand for its existence. i) Recommendations and opinions of each entity's previous clients as to its ability to meet deadlines and remain within budget. Prior clients may also be able to advise you as to each entity's sense of responsibility; attitudes of key personnel; concern for economy, efficiency, and environment; and quality of service. j) If practical, observation of each entity's facility and the sites of current and/or completed projects. k) The reputation and integrity of the engineering entity within the professional field and the community. 1) Awards received by the entity and technical papers authored by employees. m) Special considerations for some projects might include staff conversant in foreign languages. Non -technical criteria may not exceed 10% of the total evaluation and rank weighting. Typical non- technical criteria for both evaluating and ranking entities may include but not be limited to the following a) Proximity of the engineering entity to the proposed project site and/or the agency's office. b) Qualified minority representation. c) How DBE goals are addressed. 5. Contract Negotiation. The Village shall prepare a written description of the scope of the proposed services to be used as a basis for negotiations and shall negotiate a contract with the highest qualified consultant at compensation that the Village determines in writing to be fair and reasonable. In making this decision, the Village shall take into account the estimated value, scope, complexity, and professional nature of the services to be rendered. An important objective of the negotiation process is to reach a complete and mutual understanding of the scope of professional services to be provided and the degree of performance desired. The general scope of professional services developed in the procurement process should be broad in order to serve as the basis for negotiation. The negotiation process offers the opportunity for refinement, amendment, and complete definition of the services to be rendered, as well as the areas of responsibility and liability for those services. Mutual understanding on these points at the negotiation stage can minimize the possibility of misunderstanding as the project progresses. Special elements of the engineering portion of the project to be established during negotiation include: a) project schedule, b) manpower requirement and timing, c) level of engineering effort, d) avenues of research, and e) areas of responsibility/liability. Any percentage fee contract should be fully supported by an acceptable estimate of man-hours, anticipated hourly payroll rates by classification of employee for the project, and applicable overhead and burden rates. These rates should be evaluated and, if determined to be acceptable, the percentage fee may be approved by the Village. The consultant's method of dividing the project into work units and calculating related time units are to be such that the estimate can be readily reviewed. The consultant will use its own estimates of man-hours, rates of pay, overhead, profit, and itemized non- salary costs based on the consultant's work force and past job experience. 631113age Packet Pg. 287 8.A.b When the prime consultant requires the services of another consultant to provide expertise, advice, or information to the prime consultant, the prime consultant will complete an analysis of fee for engineering services (including a breakdown of direct salary and direct non -salary costs) or supply specific rate for services (e.g. testing). The prime consultant is responsible for ensuring that Disadvantage Business Enterprises (DBEs) will have an equitable opportunity to compete for subcontracts. Contracts between the Village and consultants must be set forth in fully executed agreements. If there is an agreement with the consultant, and if the fee is within range of the budget, then proceed to finalize an agreement. If problems arise with the scope of the project or the fee, further discussion and clarification may be required. Selection of a consultant by qualification provides no guarantee that the Village and the consultant will come to an agreeable fee. For that reason, the ranking process provides, in addition to the first preference, at least two alternative qualified consultants. If an agreement cannot be reached on the scope and fee, the Village may drop negotiations with the top -ranked consultant and continue the process with the second ranked consultant. 6. Summarv. Ranking and negotiations involve a considerable amount of subjective judgment. Engineering projects involve a large expenditure of public funds, accountability for decisions, and value judgments is most important. To ensure adequate accountability the Village shall endeavor to: a) involve more than one knowledgeable person in the evaluation process, b) be consistent in reviewing each applicant, c) keep accurate and complete records of all correspondence, memoranda, evaluations, and decisions. 64 1 3 a g r Packet Pg. 288 8.A.b When the Village of Buffalo Grove receives federal funds, which may be used to fund the engineering and design related consultant services, the Village will follow the below described procedure. The Village's written policies and procedures as described below for Quality Based Selection (QBS) will meet the requirements of 23 CFR 172 and the Brooks Act. 1. Initial Administration —The Village of Buffalo Grove QBS policy and procedures assigns responsibilities to the following staff members: the Administrative Services Manager, Public Works Director, Village Engineer, Deputy Director of Public Works, and Civil Engineers/Project Managers within the Village of Buffalo Grove organization for the procurement, management, and administration for consultant services. 2. Written Policies and Procedures — The Village of Buffalo Grove believes their adopted QBS written policies and procedures (this Appendix M) substantially follows Section 5-5 of the BLRS Manual and specifically Section 5-5.06(e), therefore; approval from IDOT is not required. 3. Project Description — The Village of Buffalo Grove will use the following five items when developing the project description and may include additional items when unique circumstances exist: a) Describe in general terms the need, purpose, and objective of the project; b) Identify the various project components; c) Establish the desired timetable for the effort; d) Identify any expected problems e) Determine the total project budget. 4. Public Notice — The Village of Buffalo Grove will post an announcement for professional services on the Village website www.vbg.org and/or publish an ad in a newspaper with appropriate circulation. The item will be advertised for at least 14 days prior to the acceptance of proposals, and at least twice in the newspaper and/or on continuous display on the Village's website. 5. Conflict of Interest — The Village will require consultants to submit a disclosure statement with their proposals. The Village of Buffalo Grove will require the use of the IDOT BDE DISC 2 Template as their conflict of interest form. 6. Suspension and Debarment — The Village of Buffalo Grove will make use of SAM (System for Award Management, sam.gov)Exclusions, IDOT's (Illinois Department of Transportation), CPO's (Chief 65 1 lip a S Packet Pg. 289 8.A.b Procurement Officer)website and the three other state CPO's websites to verify suspensions and debarments actions to ensure the eligibility of firms short listed and selected for projects. 7. Evaluation Factors — The Village of Buffalo Grove allows the Chief Procurement Officer and Village Engineer to set the evaluation factors for each project, but must include a minimum of 4 criterion and stay within the established weighting range shown below. The maximum of DBE and local presence combined will not be more that 10% on Droiects where federal funds are used. The follow project specific evaluation factors ("Critera") will be included in the Request for Proposals a) Technical Approach (10 - 30%) b) Firm Qualifications & Experience (10 - 30%) c) Specialized Expertise (10 - 30%) d) Staff References and Resumes (Prime/Sub) (10 - 30%) e) Work Load Capacity (10 - 30%) f) Past Performance (10 - 30%) In -State or Local Presence* g) Participation of Qualified and Certified DBE Sub -consultants* (* The combined total of these two items cannot exceed 10%) The following shall not be used as a factor in the evaluation, ranking and selection: a) All price and cost related items including: cost proposals, direct salaries/wage rates; indirect costs (overhead), and other direct costs. b) In -State or Local Presence (other than as explained above). 8. Selection — The Village of Buffalo Grove will require a selection committee made up of no less than 3 persons. The selection committee members may include the Director of Public Works, the Village Engineer, the Deputy Director of Public Works, Civil Engineers/Project Managers, Village Board Members, and Consultants. The selection committee members must certify that they do not have a conflict of interest. Selection committee members are chosen bythe Chief Procurement Officer for each project. The Village of Buffalo Grove requires each member of the selection committee to provide an independent score for each proposal using a form substantially similar to that shown below prior to the selection committee meeting. Criteria Weighting Points Firm 1 Firm 2 Firm 3 Firm 4 Total 100% i 100 The selection committee members' scores are averaged for a committee score which is used to establish a short list of three firms. The committee score is adjusted by the committee based on group discussion and information gained from presentations and interviews to develop a final ranking. If there are other firms within 10% of the minimum score, the Chief Procurement Officer may choose to expand the short list to include more than three firms. 661II3ag Packet Pg. 290 8.A.b 9. Independent Estimate —Village of Buffalo Grove Engineering staff will prepare an independent in- house estimate for the project prior to contract negotiation. The estimate is to be used in the negotiation process. 10. Contract Negotiation — The Village of Buffalo Grove requires a 2 person team to negotiate with consultants. The team consists of The Chief Procurement Officer, and The Village Engineer or The Director of Public Works. Members of the negotiation team may delegate this responsibility to staff members. If agreement cannot be reached on the scope and fee, the Village may drop negotiations with the top - ranked consultant and continue the process with the second ranked consultant. The Village shall shred the concealed cost proposals of unsuccessful firms. 11. Acceptable Costs — The Village of Buffalo Grove requires the Chief Procurement Officer or the Village Engineer review the contract costs and the indirect cost rates to assure they are compliant with Federal cost principles prior to submission to IDOT. 12. Invoice Processing —The Village requires the Village Attorney and the Project Manager/Civil Engineer assigned to any project using federal funds to review and approve all invoices prior to payment and submission to IDOT for reimbursement. 13. Project Administration —The Village requires the assigned Project Manager/Civil Engineer to monitor work on the project in accordance with the contract and to file reports with the Village Engineer/Chief Procurement Officer. The Village procedures require an evaluation of the consultant's work at the end of each project. These reports are maintained in the Village consultant information database. The Village of Buffalo Grove follows IDOT's requirements and will submit BLRS Form 05613 to the IDOT district at contract close-out along with the final invoice. 14. Professional Service Agreements - While use of standard engineering agreement forms is not required by IDOT, the Village of Buffalo Grove may consider the use of standard engineering agreements developed by IDOT in order to ensure compliance with all federal and state requirements. If a standard engineering agreement form is modified, the department logo, form number, and any other department identifier shall be removed. Separate engineering agreements are required for preliminary and construction engineering services. The following standard agreement forms are provided by CBLRS: • Form BLR 05510 — Engineering Services Agreement • Form BLR 05520— Maintenance Engineering to Be Performed by a Consulting Engineer • Form BLR 05530— Request for Engineering Services Performed by Local Forces 67 III a g r Packet Pg. 291 8.A.c 7/18/2022 RESOLUTION NO.2022- A RESOLUTION APPROVING A VILLAGE PROCUREMENT POLICY WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. A responsibility exists to maintain stewardship over the financial resources that are used to deliver government services, and the approval of the revisions to the Village of Buffalo Grove Procurement Policy will maintain such controls in purchasing. Staff seeks to ensure proper usage and administration of the program through the approval of a Procurement Policy The Village President and Board of Trustees do hereby approve the Village of Buffalo Grove Procurement Policy which is attached hereto as Exhibit "A". Section 2. This Resolution shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: 2022 APPROVED: 12022 Approved: ATTEST: Village Clerk Village President Packet Pg. 292 8.B Ordinance No. 0-2022-69 : Ordinance Approving an Amendment to Ordinance No. 98-15 a Special Use to Allow the Installation of a Second Drive -Through Lane and a Sign Variation at 1200 Arlington Hts Rd. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action The PZC unanimously recommended approval, subject to conditions. Staff concurs with this recommendation. SUMMARY: McDonald's USA LLC is requesting an amendment to Ordinance No. 98-15 to install a second drive -through lane on the property as well as a Variation from the Sign Code. The PZC unanimously recommended approval, subject to conditions. Staff concurs with this recommendation. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) • Exhibit B. Plan Set (PDF) • Exhibit C. Draft Minutes (PDF) Trustee Liaison Smith, Ottenheimer Monday, July 18, 2022 Staff Contact Nicole Woods, Community Development Updated: 7/14/2022 3:24 PM Page 1 Packet Pg. 293 8.B.a VILLAGE OF 11UEE L GROVE DATE: July 18, 2022 TO: President Beverly Sussman and Trustees FROM: Nicole Woods, Director Community Development SUBJECT: Ordinance approving an Amendment to Ordinance No. 98-15, a Special Use and a Sign Variation for McDonald's Restaurant at 1200 Arlington Heights Road. PROJECT BACKGROUND In March of 1998, through the adoption of Ordinance No. 98-15, the Village Board approved the annexation and redevelopment of the subject 3.74-acre site to allow the construction of a Shell Gas Station with a principal building featuring a convenience store and a McDonald's Restaurant with a drive -through, and an accessory carwash building. Joe Coconato, on behalf of McDonald's USA LLC (tenant), is requesting an amendment to the Ordinance No. 98- 15 and a Special Use to install a second drive -through lane on the property. The petitioner is also requesting a Variation from the Sign Code to install a two menu boards in each drive -through lane. PLANNING & ZONING ANALYSIS Drive -through • The Comprehensive Plan indicates that this property should be a commercial use. • In the B-3 District, a drive -through requires a Special Use. While a drive -through was previously approved on the property, the Zoning Code requires that any expansion of a Special Use be reviewed at a public hearing and approved by the Corporate Authorities. • Staff is in support of the Special Use to expand the drive -through, as it creates more stacking spaces for cars and allows better traffic circulation on the site. • The proposed drive -through lane can accommodate vehicle stacking for up to 10 cars, which complies with the minimum requirements. Page 1 of 3 Packet Pg. 294 8.B.a • Beyond the addition of the second drive -through lane and new menu board signage, an addition to the walk-in cooler/freezer has also been constructed on the site. This improvement is compliant with Village Code requirements. • The petitioner has provided a sufficient landscape plan showing new landscaping proposed around the affected area of the site. Signage • The sign code allows one menu board up to 50 square feet in area per drive -through. • The petitioner is seeking a Variation to allow the installation of two menu board signs per drive - through lane (a "pre -browse" menu board and a menu board). The size of the menu boards meets code requirements. • The original drive -through had a pre -browse menu board which was non -conforming. As part of this project, the pre -browse menu board will be relocated to the location shown on the attached plans, which requires a sign variation. • Staff is in support of the variance request, as many drive -through establishments have pre - menu boards to speed up the ordering process. PUBLIC HEARING COMMENTS There were no comments from the public. HS-✓fVt ?!tr//O ❑ fMZ1`�1.G • �L�Fh'PF' WHO %� _ C r - LJ o LIJ ❑, 0 0 N 0 PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The PZC unanimously recommended approval of the Amendment to the Preliminary Plan, the Special Use, and the Sign Variation subject to the following conditions: 1. The proposed development shall be developed in substantial conformance to the plans attached. 2. The Petitioner shall comply with all applicable Village codes, regulations, and policies. 3. Any directional or incidental sign added to the sign package provided shall be reviewed administratively by staff. 4. The special use is granted to McDonald's USA LLC and said special use does not run with the land. 5. The special use granted may be assignable to subsequent petitioners seeking assignment of this special use as follows: a. Upon application of a petition seeking assignment of this special use, the Village of Buffalo Grove, in their sole discretion, may approve the assignment administratively, or may refer it to the Planning & Zoning Commission and/or the Village Board for a public hearing. Page 2 of 3 Packet Pg. 295 8.B.a b. Such assignment shall be valid only upon the written approval of the Village of Buffalo Grove granting said assignment, which may be granted or denied for any reason. Staff concurs with this recommendation. RECOMMENDATION Staff recommends that the Village Board approve an Ordinance granting an Amendment to the Ordinance No. 98-15, a Special Use and a Sign Variation for McDonald's Restaurant at 1200 Arlington Heights Road, subject to the conditions in the attached Ordinance. 0 E a� O m c d E s U a Page 3 of 3 Packet Pg. 296 8.B.b ORDINANCE NO. 2022 - AN ORDINANCE APPROVING AN AMENDMENT TO ORDINANCE NO.98-15, A SPECIAL USE FOR A DRIVE -THROUGH AND A SIGN VARIATION AT 1200 ARLINGTON HEIGHTS ROAD VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS McDonald's Restaurant 1200 Arlington Heights Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, Joe Coconato, ("Petitioner") has filed a petition on behalf of McDonald's USA LLC for an amendment to the Preliminary Plan approved by Ordinance No. 98-15, a Special Use for a drive -through lane addition, and a sign variation to allow two menu boards per drive -through lane, in the B-3: Business District for the Property at 1200 Arlington Heights Road, Buffalo Grove, IL ("Property") hereinafter legally described in Exhibit A; and, WHEREAS, the Village Planning & Zoning Commission conducted a public hearing on July 6, 2022 concerning the petition for the amendment to the Preliminary Plan, the Special Use and the Sign Variation; and, WHEREAS, the Planning & Zoning Commission made findings and determined that the petitions meet the criteria for a Special Use as set forth in the Buffalo Grove Zoning Ordinance, and for a Sign Variation as set forth in the Buffalo Grove Sign Ordinance, as described in the minutes attached as Exhibit C; and, WHEREAS, the Planning & Zoning Commission voted 6 to 0 to unanimously recommend approval of the amendment to the Preliminary Plan, the Special Use and the Sign Variation; and, WHEREAS, the President and Village Board of Trustees after due and careful consideration have concluded that the proposed amendment to the Ordiance, the Special Use, and the Sign Variation requests are reasonable and will serve the best interests of the Village. WHEREAS, the proposed development shall be operated in accordance with and pursuant to the C� following exhibits: O m EXHIBIT A Legal Description of the Property c a EXHIBIT B Plan Set p c EXHIBIT C Draft Minutes from the July 6, 2022 Planning & Zoning Commission d E z U NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Q Packet Pg. 297 8.B.b 2 Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning and Sign Ordinances and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby grant an amendment to Ordinance No. 98-15, a Special Use for a drive -through addition in the B-3: Business District, and a Sign Variation to allow two menu boards per drive -through on the Property at 1200 Arlington Heights Road, Buffalo Grove, IL, subject to the following conditions: 1. The proposed development shall be developed in substantial conformance to the plans attached. 2. The Petitioner shall comply with all applicable Village codes, regulations, and policies. 3. Any directional or incidental sign added to the sign package provided shall be reviewed administratively by staff. 4. The special use is granted to McDonald's USA LLC and said special use does not run with the land. 5. The special use granted may be assignable to subsequent petitioners seeking assignment of this special use as follows: a. Upon application of a petition seeking assignment of this special use, the Village of Buffalo Grove, in their sole discretion, may approve the assignment administratively, or may refer it to the Planning & Zoning Commission and/or the Village Board for a public hearing. b. Such assignment shall be valid only upon the written approval of the Village of Buffalo Grove granting said assignment, which may be granted or denied for any reason. Section 3. This Ordinance shall be in full force and effect upon passage. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: rerr��� Village Clerk APPROVED: Beverly Sussman, Village President Packet Pg. 298 8.B.b 3 EXHIBIT A Legal Description McDonald's Restaurant 1200 Arlington Heights Road LOT 1 IN EQUILON/MCDONALD'S FIRST SUBDIVISION IN BUFFALO GROVE, BEING A SUBDIVISION OF PART OF THE NORTHEAST % OF THE SOUTHEAST % OF SECTION 30, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN LAKE COUNTY, ILLINOIS. PIN: 16-30-412-001 m U c co c a i O C 0 E s ca Q Packet Pg. 299 8.B.b EXHIBIT B Plan Set McDonald's Restaurant 1200 Arlington Heights Road m U c �a c i O C G1 E s U ca Q Packet Pg. 300 8.B.b 5 EXHIBIT C Minutes from the July 6, 2022 Planning & Zoning Commission McDonald's Restaurant 1200 Arlington Heights Road m U c co c a i O C G1 E s U ca Q Packet Pg. 301 ('P—H—A-P OOZLie1--N. e!weI...p... v s�inu.aay �xexi,We GrzZUi-el w5 vela '9 xq!gx3 H.•.... 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O O r � � € � � � €LL €w (Pe ala ullll"�a+`J �I�11�9�ue�lwwn�•wa�• ��e �µ�, 1m .wo rzzurol ws le ei.v.v a i tl �j��PDON e14518H uo1 u11W'N OOOOZZL W ueum 'bsaaua wwY�wavu •�••'aoru:,on io3•oaa• U,:-'.^,�" N£ZS09 ll hlouJB BOO.;.f..:�''n^pnl9 li co alJo[• LLL e IlNYd110D ONY ONYd8YNY9 rrJ :Ae rxls3a V nn a s,PIDUO4OW o. ns :Aa mHmHo 8.B.d 07/6/2022 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, JULY 6, 2022 Call to Order The meeting was called to order at 7:30 PM by Chairman Frank Cesario Public Hearings/Items For Consideration Consider a Petition for an Amendment to the Preliminary Plan Approval, a Special Use and Sign Variation to Allow the Installation of a Second Drive -Through Lane with Two Menu Boards in Each Lane for the McDonalds Restaurant Located at 1200 Arlington Heights Road. (Trustee Johnson) (Staff Contact: Kelly Purvis) Ms. Purvis, Deputy Director of Community Development, provided background on the SUP and sign variation for a second drive through and two menu boards, along with a landscape plan at 1200 Arlington Heights Road. Mr. Olson provided additional background regarding the SUP and sign variation for a second drive through lane and two menu boards. Additionally, he reviewed the reasons for the update to the site. Com. Weinstein asked if they are able to accommodate the 4 drive lines with the existing space. Mr. Olson said yes. Com. Weinstein asked if they are aware of the conditions outlined in the staff report Mr. Olso said yes. N r� Chairperson Cesario asked if neighbors have called regarding the subject property. _ w M Ms. Purvis said one, but it was just an inquiry and not a complaint. p U Com. Moodhe asked how they got so for in the process. x w c Ms. Purvis provided an explanation to Commissioner Moodhe. 01 E t Com. Moodhe asked if their was a hearing for the second menu board in the past. Q Packet Pg. 314 07/6/2022 8.B.d Ms. Purvis said she could not find any in their records. Chairperson Cesario said it looks like an improvement to the establishment and appreciates that the signage size is modest. The Village Staff Report was entered as exhibit one. The slide deck staff presentation was entered as exhibit two. The Public Hearing closed at 7:44. Com. Weinstein made a motion to recommend approval for an amendment to the Preliminary Plan approved by Ordinance No. 98-15, a Special Use for the addition of a second drive -through lane, and a Variation to Section 14.16 of the Sign Code pertaining to the maximum number of menu boards allowed per drive -through lane for the proposed improvements on the property at 1200 Arlington Heights Road, subject to the following conditions: 1. The proposed development shall be developed in substantial conformance to the plans attached. 2. The Petitioner shall comply with all applicable Village codes, regulations, and policies. 3. Any directional or incidental sign added to the sign package provided shall be reviewed administratively by staff. 4. The special use is granted to McDonald's USA LLC and said special use does not run with the land. 5. The special use granted may be assignable to subsequent petitioners seeking assignment of this special use as follows: a. Upon application of a petition seeking assignment of this special use, the Village of Buffalo Grove, in their sole discretion, may approve the assignment administratively, or may refer it to the Planning & Zoning Commission and/or the Village Board for a public hearing. b. Such assignment shall be valid only upon the written approval of the Village of Buffalo Grove granting said assignment, which may be granted or denied for any reason. Com. Moodhe seconded the motion. Com. Spunt spoke in favor of the motion. Packet Pg. 315 07/6/2022 8.B.d RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS] Next: 7/18/2022 7:30 PM AYES: Moodhe, Spunt, Cesario, Khan, Weinstein, Davis ABSENT: Amy Au, Kevin Richards, Neil Worlikar Regular Meeting Other Matters for Discussion Approval of Minutes 1. Planning and Zoning Commission - Regular Meeting - Jun 15, 2022 7:30 PM RESULT: ACCEPTED [5 TO 0] AYES: Moodhe, Spunt, Cesario, Weinstein, Davis ABSTAIN: Zill Khan ABSENT: Amy Au, Kevin Richards, Neil Worlikar Chairman's Report Committee and Liaison Reports Chairperson Cesario read an email from Com. Richards, which outlined the Village Board meeting he attended. Staff Report/Future Agenda Schedule Ms. Purvis provided the Commission with future agenda items. Public Comments and Questions Adjournment The meeting was adjourned at 7:48 PM Action Items Chris Stilling APPROVED BY ME THIS 6th DAY OF July , 2022 T Packet Pg. 316 8.0 Ordinance No. 0-2022-70 : Ordinance Approving Sign Variations at 220 Milwaukee Ave ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance. Staff concurs with this recommendation. SUMMARY: Mi Mexcio is looking to replace an existing ground sign at 220 Milwaukee Avenue, which requires multiple variations. The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOC) • Exhibit A - Plan Set (PDF) • Exhibit B - PZC Minutes (PDF) Trustee Liaison Pike Monday, July 18, 2022 Staff Contact Nicole Woods, Community Development Updated: 7/14/2022 3:20 PM Page 1 Packet Pg. 317 8.C.a II L,L E : BUFFALO CIMOVE DATE: July 18, 2022 TO: FROM: SUBJECT: RArl(GRnlIK]n President Beverly Sussman and Trustees Nicole Woods, Director Community Development 01 Ordinance approving Sign Variations for Mi Mexico Restaurant at 220 Milwaukee Avenue. The subject site is a corner lot that is approximately 0.98 acres and is zoned B-3, Planned Business Center District. The property is currently developed with a one-story commercial building occupied by Mi Mexico Restaurant. The Petitioner is Juan Barajas, the owner of the property. Mi Mexico had a freestanding ground sign that was located near the Milwaukee Road driveway, situated along the east property line. The previous sign did not comply with the maximum height or the minimum setback requirement for a ground sign. This previous sign (namely the base and stand) was existing when the Village annexed the property in the early 2000s as Weber Grill. The sign was granted a variance upon annexation, however per the Annexation Agreement, if the sign is damaged to the extent of 50% or greater of its value, it is required to conform with code or seek variations as necessary. On March 18, 2021, Mi Mexico's freestanding sign was knocked down during a windstorm. At this time, the Petitioner is seeking approval to install a new, internally illuminated ground sign that will be 15 feet tall, and 50 square feet in area per sign face. The Petitioner is also requesting approval to77 place the new sign in the exact location of the r77 " prior sign, so they do not have to relocate the Previous Sign underground wiring for the sign. Since this would be a completely new sign, the Petitioner is required by code to comply with all current requirements, including the minimum 15-foot setback for a 15-foot-tall ground sign, and installation of landscaping around the base of the sign. 0 E as F_ O m c a� E s 0 c� Q Page 1 of 2 Packet Pg. 318 8.C.a As a result, the Village Board must approve the following prior to construction of the sign: Variations from Title 14 (Sign Code), Section 14.16, to allow a reduction to the minimum setback for a freestanding ground sign from 10 feet to approximately 1 foot; to allow the height of the sign to exceed the setback of the sign from the property line; and to allow a ground sign without installation of landscaping around the base. PLANNING & ZONING ANALYSIS Based upon the property frontage, the sign area of the proposed sign (50 square feet) is compliant with the Village Code. The proposed sign height of 15 feet complies with the height restrictions. However, a 15 foot sign height requires a 15 foot minimum setback from the property line. The new sign is proposed to maintain the original setback of approximately 1-foot, which is the primary basis of the variation requests. Staff has analyzed the requests and has determined that if the sign were required to be setback 15-feet from the property line, motorists driving southbound and northbound on Milwaukee Avenue would not be able to see the sign due to existing buildings and a mature tree line in the median. Related to their request not to install landscaping around the base of the sign, staff agrees with the petitioner's rationale that landscaping in this area may create a barrier from the accessible route into the building. PUBLIC HEARING COMMENTS There were no comments from the public. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The PZC unanimously recommended approval of the sign variations, subject to the following condition: that the sign shall be installed in accordance with the documents and plans submitted as part of this petition, and the Petitioner shall comply with all applicable Village codes, regulations, and policies. RECOMMENDATION Staff concurs with the recommendation of the PZC and recommends that the Village Board approve an Ordinance granting the sign variations, subject to the conditions in the attached Ordinance. Page 2 of 2 Packet Pg. 319 8.C.b ORDINANCE NO. 2022 - GRANTING VARIATIONS TO THE BUFFALO GROVE SIGN CODE FOR A FREESTANDING GOUND SIGN Mi Mexico Restaurant 220 Milwaukee Avenue WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property') is commonly known as 220 Milwaukee Avenue, Buffalo Grove, Illinois; and WHEREAS, Juan Barajas, ("Petitioner") has is seeking variations to Section 14.16. of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of installing an illuminated ground sign at Mi Mexico Restaurant, at 220 Milwaukee Avenue; and WHEREAS, the Planning & Zoning Commission held a public hearing on June 15, 2022, concerning the petition for the Sign Variations; and WHEREAS, the Planning & Zoning Commission made findings of fact and determined that the petition meets the criteria for a Sign Variation as set forth in the Buffalo Grove Sign Code, as described in the minutes attached hereto as Exhibit B; and WHEREAS, the Planning & Zoning Commission voted 8-0 to unanimously recommend approval of the Sign Variations; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested Sign Variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code); and a� 1. The literal interpretation and strict application of the provisions and requirements of this Title would cause undue and unnecessary hardships to the sign user because of unique or =_ unusual conditions pertaining to the specific building, parcel or property in question; and 2. The granting of the requested variance would not be materially detrimental to the property c owners in the vicinity; and W E 3. The unusual conditions applying to the specific property do not apply generally to other properties in the Village; and Q 4. The granting of the variance will not be contrary to the purpose of this Title pursuant to Section 14.04.020 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: 1 Packet Pg. 320 8.C.b Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. The following variations are hereby granted to the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code, Sections 14.16) to accommodate a new ground sign to be located at 220 Milwaukee Avenue: allow a reduction to the minimum setback; allow the sign to exceed height restrictions; and allow a ground sign without installation of landscaping around the base subject to the following conditions 1. The proposed sign shall substantially conform to the documents and plans attached as part of the petition. 2. The sign shall be in conformance with all other codes, regulations, and policies set forth in Village of Buffalo Grove Municipal code. Section 3. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: _, 2022. APPROVED: , 2022. ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President 2 Packet Pg. 321 8.C.b Exhibit A Plan Set Mi Mexico Restaurant 220 Milwaukee Avenue a� a 3 0 N N N C O AD c 'i C N C O L Q CL Q 4) V M L 0 N N O N 0 d V C c� C L Q C E s c� Q Packet Pg. 322 8.C.b Exhibit B Minutes from the June 15, 2022 PZC Meeting Mi Mexico Restaurant 220 Milwaukee Avenue 4 Packet Pg. 323 220 Milwaukee Ave, Buffalo Grove, 111. 60089 (847) 229-3491 MimexicoBG@Gmall.com March 23rd 2022 To whom it may concern, On March 18th, 2021, we suffered catastrophic damage to our business sign as the result of a wind storm resulting in the aforementioned sign falling over. Upon professional inspection it was determined that the sign in question was improperly sealed at the base resulting in years of water and salt from snow removal seeping in and rusting the support beam that held up the sign. It came as a great shock to us when we heard the thunderous thud during our lunch hour and, so, we scurried outside to find the sign had fallen blocking our exit driveway on the Milwaukee Ave side of our property. Luckily, no one was hurt and there was no damage to anyone else's property, which would have been greatly upsetting as we've already suffered great economic strain as the result of Covid- 19. As a direct result of the loss of our sign, it has lowered our visibility on the avenue. We're already in a section of the block where visibility is difficult drivers heading northbound on Milwaukee Ave due to the building dire of us being of such great stature. A lot of first-time patrons call us re A Packet Pg. 324 our establishment to get foot traffic into our business. tell us they "didn't even know you were here." a significant increase with frustrated ,,to U-turn or turn around further up J on drivers being able to notice We've had a lot of people In the current covid era with all the different variants and new hurdles that have popped up with been hit with a reduction in foot traffic in our industry. Many locally owned and operated businesses have had to shutter their doors. We simply want our sign to be visible so that our business can grow and recover the revenue we've lost to keep serving the community for years to come. Thank you for your time and consideration. Warmest regards, Your Name Manager/Owner of Mi Mexico Family Mexican Restaurant MiMexicoBG@gmail.com t:! ex n uj s,� Ol CC CL CY .1 M 'n "I eml!W OZZ le suoileijeA AS BUlAoiddV eoueuipio: OL-ZZOZ-0) jeS ueld - V I!q!qx3 :juewq3ejjv cm Y"41 '4l Min 04 vt CL pe 19 W 31 "A RVIRM I il m/"a rl.."Z w1� a&i aml AV, d'nA, g '4 1 NOR all NO I (GAV 90)lneml!W OZZ }e Suol}e!aen u61S 6ulnoiddd 0oueu!pa0 OL-ZZOZ-O) I0S Ueld - V llgl4x3 :;u0ua4oe;;d OZ '�� CD o � o ("F CD E a o a� ai m a J OW u m � CWC G Q a C W 3 co C — W Z G N e� n v in �o G Q O L Q T O IC p A .d. H m •) i> i 3 f OL V�f G « N m❑ -------------- d° Y C OC OC C OL OC ❑` ❑ G ci 'v� 2 F Z H uxi v3i ''... U C (GAV ee)ineml!W OZZ le suoileijeA u6I5 BUlAoiddV eoueuipio a C, 0 z 64 C:� co CD E 22 cn .0 < U5 uj g z I a rlvU ..U-,:2. 5777/t OL-ZZOZ-0) IOS Ueld V I!q!qx3 :IUOUJqOeIIV 00 o gocm 6 .2 t 0 z ui z 8.C.d 06/15/2022 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, JUNE 15, 2022 Call to Order The meeting was called to order at 7:30 PM by Chairman Frank Cesario Public Hearings/Items For Consideration 1. A Public Hearing to Consider a Request for a Rear Yard Setback Variation to Allow the Construction of an Addition on the Property Located at 900 Holly Stone Lane (Trustee Pike) (Staff Contact: Kelly Purvis) Mr. Binder, associate planner, provided a background on the subject property. Mr. Lilly provided testimony of the subject property. He explained he would like to turn his 3-season room into a 4 -season room. Com. Richards ask if we already went through the process for the 3-season room on the subject property in the past. Mr. Binder said he found no record. Chairperson Cesario said the current structure has been therefor 30 years. Com. Moodhe asked if there is heating and air. Mr. Lilly said no Com. Richards asked if anyone called regarding the variation. Mr. Binder said no Mr. Lilly said just inquiries for his neighbors. Com. Worlikar asked Mr. Lilly to go over the specifications of the new structure. Mr. Lilly said it will have the same footprint as the current structure. Chairperson Cesario entered the staff report at exhibit one. The public hearing was closed at 7:37 PM. Com. Weinstein made a motion to grant a variation to Section 17.40 of the Buffalo Grove Zoning Code to allow a proposed addition to encroach into the required rear yard setback at 900 Holly Lane property, subject to the following conditions: 1) The proposed sunroom addition shall be installed in accordance with the documents and plans submitted as part of this petition. Com. Richards seconded the motion. Chairperson discussed why we have the process we have for rear yard setbacks. Com. Spunt spoke in favor of the motion. Com. Moodhe spoke in favor of the motion. Packet Pg. 329 06/15/2022 8.C.d Com. Davis spoke in favor of the motion. RESULT: APPROVED [UNANIMOUS] AYES: Moodhe, Spunt, Cesario, Khan, Weinstein, Richards, Worlikar, Davis ABSENT: Amy Au A Public Hearing to Consider a Sign Variation Request for Mi Mexico Restaurant to Allow the Construction of a Freestanding Sign on the Property Located at 220 Milwaukee Avenue (Trustee Ottenheimer) (Staff Contact: Kelly Purvis) Ms. Purvis, Deputy Community Development Director, provided a background on the petition for a sign variation. Mr. Barajas confirmed that the background was correct. He said the sign would be helpful to their business. Com. Moodhe asked if the sign was there when they bought it. Mr. Barajas said yes. Com. Moodhe asked how long the sign has been up. Mr. Barajas said it has been there long before they bought it, and they have been there for 15 years. Com. Weinstein asked if the road was expanded. Mr. Barajas said he was unsure. Chairperson Cesario asked about the landscaping plan around the sign and asked if the sign was the some as the original one. Mr. Barajas expanded on the landscape and said that the sign would be shorter than the original sign. Com. Richards referenced packet page 58. Ms. Purvis provided clarification on the distance between the new sign and the sidewalk. Com. Worlikar asked if there are any additional signs. Mr. Barajas said there is a smaller sign on the other side of the building. Noting that the sign is hard to see. Chairperson Cesario asked if they were going to change the sign on the other side of the building. Mr. Barajas said not at this time. Chairperson Cesario entered the staff report as exhibit one and the separate response as exhibit two. The public hearing was closed at 7:52 PM. Com. Weinstein made a motion to approve the variations from Title 14.16 (Sign Code), to allow a reduction to the minimum setback for a freestanding ground sign; the height of the sign to exceed the distance the sign is setback from the property line; and allow the installation of a ground sign without landscaping at its base, to accommodate a new ground sign to be located at 220 Milwaukee Avenue. The sign shall be installedin accordance with the documents and plans submitted as part of this petition, and the Petitioner shall comply with all applicable Village codes, regulations, and policies. Packet Pg. 330 8.C.d 06/15/2022 Com. Richards seconded the motion. Com. Worlikar spoke in favor of the motion. Com. Davis spoke in favor of the motion. Com. Weinstein spoke in favor of the motion. Com. Moodhe spoke in favor of the motion. Chairperson Cesario spoke in favor of the motion. RESULT: APPROVED [UNANIMOUS] AYES: Moodhe, Spunt, Cesario, Khan, Weinstein, Richards, Worlikar, Davis ABSENT: Amy Au Regular Meeting Other Matters for Discussion Ms. Purvis provided background on the workshop for a proposed car wash at 301 Milwaukee Ave. Mr. Paul reviewed the presentation and the existing site including the conditions of the site. Nick provided details on the building floor plan and the components and equipment within the car wash. Mr. Paul went over the renderings of the facility, including the photometric plan and landscape plan. Ms. Purvis provided the variations that may be required for the subject property development. Chairperson Cesario said he expressed his concern regarding the traffic study. Mr. Paul explained the traffic study and the use of the access points. Com. Worlikar asked the petitioners how people coming from the north would get into the car wash. Mr. Paul explained the traffic flow in and out of the car wash. Mr. Spallone said if you go through the other side, you can use the vacuums if you don't want to wash your car. Com. Spunt asked about the technology within the car wash. Mr. Paul explained the lidar and sonar technology. Com. Spunt asked if they have monthly plans. Mr. Paul said yes. Com. Davis commented on the traffic flow. He expressed his concerns regarding the stacking of traffic in the median, making exiting into traffic difficult. Packet Pg. 331 06/15/2022 8.C.d Mr. Spallone talked about the facility in bartlett that sees more cars than this facility will. He noted they do not have traffic/stacking issues at that facility. Mr. Paul talked about the I<LOA study/report. Com. Moodhe expressed his concerns about the south bound traffic. Asked when they did their study. Mr. Spallone said 9 am, 10 am, 1 pm, 3pm, 8 pm Mr. Paul continued to talk about the stacking to the south. Chairperson Cesario said they should flush out the traffic study with I<LOA. Com. Moodhe said staff should consider looking at the whole area and not just the property. Com. Worlikar liked the concept and shares the concerns around the traffic. Com. Worlikar asked about the environmental aspect. Mr. Spallon said they are a green facility and fully biodegradable. Com. Davis said if they could see some traffic flow options or what KLOA looked at to determine their recommendation. Com. Weinstein touched on the traffic study and said he can't think of a better option. Spoke in favor of the motion. Chairperson Cesario spoke in favor of the motion. Com. Weinstein asked that when they come to the public hearing that they address the lighting. 1. Workshop - Proposed Redevelopment of 301 Milwaukee Avenue as Spotless Auto Spa, a New Carwash Facility (Trustee Johnson) (Staff Contact: Kelly Purvis) Approval of Minutes 1. Planning and Zoning Commission - Regular Meeting - Jun 1, 2022 7:30 PM RESULT: ACCEPTED [UNANIMOUS] AYES: Moodhe, Spunt, Cesario, Khan, Weinstein, Richards, Worlikar, Davis ABSENT: Amy Au Chairman's Report Committee and Liaison Reports Staff Report/Future Agenda Schedule Ms. Purvis provided an update on the future agenda schedule. Public Comments and Questions Packet Pg. 332 06/15/2022 8.C.d Adjournment The meeting was adjourned at 8:56 PM Action Items Chris Stilling APPROVED BY ME THIS 15th DAY OF June 2022 Packet Pg. 333 8.D Ordinance No. 0-2022-71 : Vernon Township Intergovernmental Agreement ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval upon Village Attorney review and approval. SUMMARY: Vernon Township and the Village are proposing to enter into an Inter -Governmental Agreement to address the paving of Arlyd Road. The Township will be completing the paving work to serve the unincorporated area and they will include the Village portion of Arlyd Road as part of their project. The Village will reimburse the Township for its proportionate share. ATTACHMENTS: • Memo Arlyd Road (DOCX) • Exhibit A IGA (DOC) • Ordinance VT IGA (DOCX) • Arlyd Road Map (JPG) Trustee Liaison Pike Monday, July 18, 2022 Staff Contact Darren Monico, Public Works Updated: 7/14/2022 3:27 PM Page 1 Packet Pg. 334 8.D.a .:T h MEMORANDUM DATE: July 5, 2022 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: Arlyd Road IGA with Vernon Township Arlyd Road is under the Village of Buffalo Grove's jurisdiction that serves only Vernon Township residents. Vernon Township is proposing to pave the entire road and are asking for the Village to agree to an Inter -governmental Agreement (IGA) to pave Arlyd Road with their paving program. The Village will reimburse the Township for the work on Arlyd Road which is estimated at $12,987. The road project will be publicly bid by the township who is subject to the same state bidding guidelines as the Village. The existing road is in disrepair but was not planned to be included in the Village's road work. The paving cost can be covered with this year's road budget without asking for an increase in budget. The roadwork was designed by Gewalt Hamilton Associates Inc., the same company that the Village routinely hires to design the Village road programs, and the cross section meets Village standards for pavement depth. The road is a rural cross section and it does not have curb and gutter. Overall, staff believes that entering in the IGA with Vernon Township is in the best interest of the Village. Given the size and scope of the Village's portion of the road, it is likely that the Village would have to pay a higher cost to pave the road in the future. Therefore, staff recommends approval. ti N N 0 N u Packet Pg. 335 8.D.b AGREEMENT BETWEEN THE VILLAGE OF BUFFALO GROVE AND VERNON TOWNSHIP FOR THE RESURFACING OF ARLYD ROAD THIS AGREEMENT entered this day of , 2022 by and between Vernon Township (hereinafter, "the Township") and the Village of Buffalo Grove (hereinafter, "the Village") WITNESSETH: WHEREAS, a portion of Arlyd Road is within the corporate limits of the Village of Buffalo Grove (hereinafter "the Village") and the remainder of Arlyd Road is within unincorporated Vernon Township (hereinafter, "the Township"); and WHEREAS, both the Village and the Township have planned separate paving projects for their respective portions of the Subject Property; and WHEREAS, due to the manner in which the Village boundaries traverse the highway, the Township and the Village have determined that it would be in the best interests of the Township and the Village to include the Village portion (i.e. Arlyd Road) of the highway within the Township's paving project and to enter into an Intergovernmental Agreement to engage in a joint construction project to improve Arlyd Road (hereinafter, "the Joint Paving Project"); and WHEREAS, the Township and the Village are authorized to enter into an Intergovernmental Agreement for the purposes set forth above pursuant to 65 ILCS 511-1-5 and 65 ILCS 5/11-85-2; and WHEREAS, an estimate of costs for the Joint Paving Project which reflects an estimated cost for the repaving and engineering cost of the Village portion of Arlyd Road to be $12,987 and said estimate has been reviewed and approved by the Township Supervisor; and NOW, THEREFORE, in mutual consideration of the desire of the Village and the Township to repave the Subject Property in a thorough, consistent and economical manner, the Village and the Township hereby agree as follows: 1. The foregoing recitals are hereby incorporated as if fully set forth herein. 2. The Township has publicly solicited bids for the Joint Paving Project pursuant to bid specifications agreed upon by both the Village Engineer and the Township Supervisor. 3. The Township and the Village agree to the awarding of the contract for the Joint Paving Project to Chicagoland Paving Contractors, Inc; and said contract shall be entered into by and between Chicagoland Paving Contractors, Inc and the Township. 74.01\STORMWAT\00012024 Packet Pg. 336 1 8.D.b 4. The Village and the Township agree that the Village shall reimburse the Township for the Village's share of the Joint Paving Project, which has been determined as $12,987. If the final cost of the Village share of the Joint Paving Project exceeds $12,987, the Village shall reimburse the Township for said amount in excess. 5. The Village agrees that within forty-five (45) days of the receipt of an invoice from the Township it shall pay the amount of its obligation under the terms of this Agreement. 6. The parties agree that each shall, at its own cost, provide and maintain during the term of the Agreement general liability insurance. The Village agrees to indemnify, defend, and hold the Township, its agents, and employees harmless from all claims, causes of action, suits, damages, liabilities, loss, costs and expenses which may arise out of the performance of the services set forth in this Agreement, except to the extent caused by the negligence of the Township, its agents and employees. 7. It is mutually agreed by and between the parties hereto that each party warrants and represents to the other party and agrees that 1) This Agreement is executed by duly authorized agents or officers of such party and that all such agents and officers have executed the same in accordance with the lawful authority vested in them pursuant to all applicable and substantive requirements; 2) This Agreement is binding and valid and will be specifically enforceable against each parry; and 3) This Agreement does not violate any presently existing provisions of law nor any applicable order, writ, injunction or decree of any court or government department, commission, board bureau, agency or instrumentality applicable to such party. 8. This Agreement shall be deemed to take effect as of the date on which the duly authorized agents of the last of the parties hereto to execute this Agreement affix their signatures. 9. This Agreement shall be in accordance with the laws of the State of Illinois and enforceable in any court of competent jurisdiction by each of the parties hereto by any appropriate action at law or in equity, including any action to secure the performance of the representations, promises, covenants, agreements, and obligations contained herein. 10. It is mutually agreed by and between the parties hereto that this Agreement shall not be construed, in any manner or form, to limit the power or authority of the Village or the Township to maintain, operate, improve, construct, reconstruct, repair, manage, widen or expand the portions of Arlyd Road within each party's respective jurisdiction. 11. It is mutually agreed by and between the parties hereto that nothing contained in this Agreement is intended or shall be construed as in any manner or form creating or establishing a relationship of co-partners between the parties hereto, or as constituting the Township or the Village (including their respective appointed or elected officials, officers, employees and agents), the agent representative or employee of the other for any purpose or in any manner, whatsoever. The Village and the Township shall remain independent of one another with respect to all services performed under this Agreement. This Agreement is non- assignable and/or nontransferable. Nothing contained in the Agreement shall be construed to result in a 74.01\STORMWAT\00012024 Packet Pg. 337 1 8.D.b waiver of any immunities. No third party is an intended or implied beneficiary of this Agreement nor is entitled to enforce any provisions hereof. 12. It is mutually agreed by and between the parties hereto that any alterations, amendments, deletions, or waivers of any provision of this Agreement shall be valid only when expressed in writing and duly executed by the parties hereto. 13. This Agreement may be executed in counterparts, and all of said counterparts shall, individually and taken together, constitute this Agreement. 14. It is mutually agreed by and between the parties hereto that the provisions of this Agreement are severable. If any provision, paragraph, section, subdivision, clause, phrase or word of this agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement; which shall remain in full force and effect. VILLAGE OF BUFFALO GROVE M. ATTEST: Clerk VERNON TOWNSHIP ATTEST: Clerk 74.01\sTORMWAT\00012024 Packet Pg. 338 1 ORDINANCE 2022- 8.D.c AN ORDINANCE AUTHORIZING AN INTERGOVERMENTAL AGREEMENT WITH VERNON TOWNSHIP RELATING TO THE REPAVING OF ARLYD ROAD IN THE VILLAGE OF BUFFALO GROVE WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village seeks to enter into an Intergovernmental Agreement with Vernon Township relating to a $12,987 road repaving project on Arlyd Road within the Village of Buffalo Grove. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village President is authorized to enter into an Intergovernmental Agreement with Vernon Township relating to a $12,987 road repaving project to Arlyd Road within the Village of Buffalo Grove, pending attorney review. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and shall not be codified. AYES: NAYES: ABSENT: _ PASSED: _ APPROVED: ATTEST: Janet Sirabian, Village Clerk 2022 2022 APPROVED: Beverly Sussman, Village President Packet Pg. 339 11 00 mJ AM#)3nyMffilyl w� I a�»s��lurarw�ssnvy�i .. wA»rl, �I sw,v,,vuwrrhi�� ; relJ�l� � IF wry l r�1�41Y1i�s��1�19Y�9�DiJ, r c T uouaan : �L-ZZOZ-o) dew peoN pAjjV :ju9mgoej}d wwwwww�wwwww��wwww�l ____ A�91,fl1ibYfflW, '�'9on"DP➢�vwuy r i......r......11 r J;2�A�iP4>j � AUyfi i ;rr i m;� I y va�u ............wuwww.wwwwwwwwwuwww yw su; y wwlµsww A� ��ni r�rr,v ayFy� I 8.E Action Item : Authorization to Seek Competitive Bids for Various Projects FY 2022 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Staff requests Authorization to Bid for the various Fiscal Year 2022 projects as further detailed in the attached memo. ATTACHMENTS: • Authorization to Bid 2022 Mid Year (DOCX) Trustee Liaison Staff Contact Weidenfeld Tom C. Wisniewski, Village Board Monday, July 18, 2022 Updated: 7/13/2022 10:25 AM Page 1 Packet Pg. 341 8.E.a flI,, JIIC,' O BUFFAID GROVE DATE: July 11, 2022 TO: Dane Bragg, Village Manager FROM: Tom Wisniewski, Buyer RE: Authorization to Bid 2022 Background Is In prior years, staff would bring before the Village Board numerous projects requesting authorization to bid each project separately. As many of those projects were either performed on an annual basis or were scheduled well in advance, staff believes it would be more efficient to bring most of these projects forward for authorization to seek competitive bids as a single agenda item. The following projects are routinely bid on an annual basis, purchased through joint bids, or are part of the CIP program and are planned to be procured in Fiscal Year 2022, as such staff would request the Village Board provide Authorization to Bid for each of these projects. Each Bid document will be reviewed by the Village Attorney prior to release and each listed project will be brought back before the Village Board with a request for an award of contract/award of agreement. Recommendation Staff requests Authorization to Bid or seek Competitive Proposals for the below listed 2022 fiscal year projects. Projects / Procurements Project Start Project Completion Engineering Bridge Painting Q3 Q4, Quiet Zone Improvements Q3 Q4, Public Works Various Projects for New Public Works Facility Q3/Q4 Ongoing Page 1 of 1 Packet Pg. 342 8.F Action Item : Authorization to Waive Bids and Seek Competitive Proposals Projects for FY 2022 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: Staff requests authorization to waive bids for a limited number of fiscal year 2022 projects and seek competitive proposals or negotiate for services as further detailed in the attached memo. ATTACHMENTS: • Authorization to Waive Bids and seek Proposals 2022 Mid Year(DOCX) Trustee Liaison Weidenfeld Monday, July 18, 2022 Staff Contact Tom C. Wisniewski, Village Board Updated: 7/13/2022 10:28 AM Page 1 Packet Pg. 343 8.F.a flI,, JIIC,' BUFFALO DATE: July 11, 2022 TO: Dane Bragg, Village Manager FROM: Tom Wisniewski, Buyer RE: Authorization to Waive Bids and seek Proposals 2022 Background Is In prior years, staff would bring before the Village Board numerous projects requesting authorization to bid each project separately. As many of those projects were either performed on an annual basis or were scheduled well in advance, staff believes it would be more efficient to bring most of these projects forward for authorization to waive bids and seek competitive proposals or negotiate services as a single agenda item. The following projects are part of the CIP program or are planned to be procured in Fiscal Year 2022, as such staff would request the Village Board provide Authorization to waive bids on each of these projects. Each Request for Proposal, Request for Qualifications, or Invitation to Negotiate document will be reviewed by the Village Attorney prior to release and each listed project will be brought back before the Village Board with a request for an award of contract/award of agreement. Recommendation Staff requests Authorization to waive bids and seek Competitive Proposals or Negotiate for the below listed 2022 fiscal year projects. Landscape Design ,, OVM RFQ- Negotiate Security Penetration Testing IT RFP Electric Vehicle Chargers Admin Services RFQ- Negotiate Fleet Maintenance Public Works Negotiate Low Voltage Data Wiring IT RFP Credit Card Services Finance RFP Page 1 of 1 Packet Pg. 344 9.A Ordinance No. 0-2022-72 : Construction Manager at Risk Preconstruction Services ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. Staff recommends that the Village Board authorize the Village Manager to execute an agreement with Frederick Quinn Corporation for Construction Manager at Risk Preconstruction Services in the amount of $20,000 pending review and approval by the Village attorney. The final guaranteed maximum price once established, will be brought before the Village board for approval. ATTACHMENTS: • CM at Risk Memo (DOCX) • CM at Risk Ordinance (DOCX) Trustee Liaison Smith Monday, July 18, 2022 Staff Contact Jim Warnstedt, Public Works Updated: 7/13/2022 3:05 PM Page 1 Packet Pg. 345 9.A.a FILLA"_ E OF BUFFALO C'ROVE MEMORANDUM DATE: July 14, 2022 TO: Dane C. Bragg, Village Manager FROM: Tom Wisniewski, Buyer SUBJECT: Construction Manager at Risk Services Staff Recommendation Staff recommends that the Village Board authorize the Village Manager to execute an agreement with Frederick Quinn Corporation for Construction Manager at Risk Preconstruction Services in the amount of $20,000.00 pending review and approval by the Village attorney. The final guaranteed maximum price, once established, will be brought before the Village board for approval at a later date. Overview The Village advertised for Construction Manager at Risk services ("CM at Risk") through a Qualifications Based Selection (QBS) process for the Public Works Facility Adaptive Reuse Project. Staff received and reviewed proposals from nine different firms. After a thorough review of the proposals, the top three finalists were invited for interviews. The finalists toured the facility on Leider Ln. and were then brought in for interviews. Through the interview process staff chose Frederick Quinn Corporation and subsequently negotiated out a favorable fee structure. Fee Schedule Preconstruction Fixed Fee: $20,000.00 Construction Administration: General Conditions — Sr. Superintendent/Field Office First 12 Months: $27,500.00 Per Month General Conditions beyond 12 months: $13,750.00 Per Month CM Fee: 2.5% x cost of work Insurance: 0.85% x cost of work Bonds: Actual rates NTE 0.75% Packet Pg. 346 9.A.a The first phase is the Preconstruction Phase which is arguably one of the most important. This phase finalizes the project scope, project plan, budget and schedule. During this phase of work Frederick Quinn will work extensively with the Village and Wold Architects to provide value engineering, constructability review, cost estimating, logistics, schedule development and phasing input to deliver the best value solution. The fixed fee for preconstruction services is $20,000. As a separate action item, staff will be recommending that the Village engage the services of Wold Architects for design services as part of the Public Works Facility Adaptive Reuse Project. Once all the construction documents and specifications have been finalized a Guaranteed Maximum Price (GMP) will be negotiated with Frederick Quin Corporation. A guaranteed maximum price contract sets the maximum price that the Village will have to pay the Frederick Quinn Corporation regardless of the actual costs incurred for the Public Works Facility Adaptive Reuse Project. Any major changes in the scope could result in a change order that could increase the GMP. The final guaranteed maximum price once established, will be brought before the Village board for approval. Packet Pg. 347 ORDINANCE 2022- 9.A.b AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE FREDERICK QUINN CORPORATION FOR CONSTRUCTION MANAGER AT RISK PRECONSTRUCTION SERVICES WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village sought out companies qualified to provide the requested services and materials; and WHEREAS, the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute an agreement with the Frederick Quinn Corporation for Construction Manager at Risk Preconstruction Services, in an amount not to exceed $20,000.00 pending review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 348 9.B Ordinance No. 0-2022-73 : Architectural Services for New PW Facility ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. Staff recommends that the Village Board authorize the Village Manager to execute an agreement with Wold Architects and Engineers for Architectural and Engineering Services in an amount not to exceed $990,486.00 pending review and approval by the Village attorney. ATTACHMENTS: • Wold Memo (DOCX) • Wold Ordinance (DOCX) Trustee Liaison Smith Monday, July 18, 2022 Staff Contact Jim Warnstedt, Public Works Updated: 7/13/2022 11:58 AM Page 1 Packet Pg. 349 9.B.a VILLACE OF BUFFALO C'ROVE MEMORANDUM DATE: July 14, 2022 TO: Dane C. Bragg, Village Manager FROM: Tom Wisniewski, Buyer SUBJECT: Architectural Services for 1650 Leider Lane Staff Recommendation Staff recommends that the Village Board authorize the Village Manager to execute an agreement with Wold Architects and Engineers for Architectural and Engineering Services (AE) in an amount not to exceed $990,486.00 pending review and approval by the Village attorney. Overview Over the past few years, Wold Architects and Engineers has worked with Village staff to evaluate potential properties for proposed relocation of Public Works operations from the current Public Service Center building. As a result of that process, the Village is nearing a final agreement to acquire the property at 1650 Leider Lane in Buffalo Grove. Wold was selected through an RFQ process in 2017 and staff renegotiated the agreement via an amendment in 2021. Wold has worked on a number of projects for the Village including the recent renovation of the Arboretum Golf Clubhouse. The 1650 Leider Lane property is an approximately 173,500 square -foot warehouse facility constructed in 1966 and expanded in 1992. This project will involve the adaptive re -use of the existing facility to create a new base of operations for the Public Works Department and will include remodeling of the existing office areas for administrative and employee support functions (locker rooms, break room, etc.), construction of new division shops and work areas within the building's interior, redevelopment of the existing warehouse area to accommodate vehicle and equipment storage, and fleet maintenance. A portion of the existing building is also planned to be demised as a potential tenant space. While staff has developed an estimated budget for the overall project, the final Guaranteed Maximum Price (GMP) has not been finalized with the Construction Manager at Risk. Therefore, the AE costs with Wold are projected to be approximately $900,442. Due to the GMP not being established, staff recommends awarding this with a 10% Village Manager Controlled Contingency. See the fee Schedule below. Packet Pg. 350 9.B.a Fee Schedule AE Fixed Fee (7.35%) $825,442.00 Other Soft Costs Allowance $75,000.00 (Reimbursables, etc.) 10% Village Manager Controlled Contingency due $90,044.00 to the GMP not being set. Total Not to Exceed $990,486.00 M n N N O N 0 O E d O O E t V ca Q Packet Pg. 351 ORDINANCE 2022- 9.B.b AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH WOLD ARCHITECTS AND ENGINEERS FOR ARCHITECTURAL AND ENGINEERING SERVICES WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village sought out companies qualified to provide the requested services and materials; and WHEREAS, the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute an agreement with the Wold Architects and Engineers for Architectural and Engineering Services, in an amount not to exceed $990,486.00 pending review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 352 9.0 Ordinance No. 0-2022-74 : Ordinance Approving Six -Year Golf Car Lease Agreement with E-Z-Go Division of Textron Inc ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. Staff recommends that the Village Board authorize the Village Manager to perform all actions necessary to execute a six -year golf car lease agreement with E-Z-GO Division of Textron Inc, in an amount not to exceed $1,003,804.20, pending final review and approval of the agreement by the Village Attorney. ATTACHMENTS: 2022 Golf Cart lease agenda memo GT (002) (DOCX) • Cart Lease Ordinance (DOCX) • EZGO Village of Buffalo Grove Cart Proposal (PDF) • 2022 Cart Lease Proposals Spreadsheet (XLSX) Trustee Liaison Stein Monday, July 18, 2022 Staff Contact Geoff Tollefson, Golf Updated: 7/8/2022 2:45 PM Page 1 Packet Pg. 353 9.C.a F ILLA _ E OF BUFFALO C'ROVE MEMORANDUM DATE: July 14, 2022 TO: Dane Bragg, Village Manager FROM: Geoff Tollefson, Head Golf Professional SUBJECT: Golf Cart Lease — Golf Operations IIIIIIII'.CIIIIIIk'III'III.°A""III""II0II Staff recommends that the Village Board authorize the Village Manager to perform all actions necessary to execute a six -year golf car lease agreement with E-Z-GO Division of Textron Inc, in an amount not to exceed $1,003,804.20, pending final review and approval of the agreement by the Village Attorney. AIII'CIII't0WIIIIII"t IIIIIgIII' CIII'tIIIVA"Ii""IIICIII The current golf car lease (E-Z-GO) will terminate in December this year as we are currently in our last year of the lease agreement. The costs associated with repairs have started to escalate due to the high volume of rounds and usage over the last two seasons with the lead -acid based battery carts at the Arboretum course. This fleet is no longer covered under warranty. As technology continues to evolve with the use of battery -powered carts, the main vendors have started to transition into Lithium -based batteries versus a Lead -Acid battery as the power source. The use of Lithium - based batteries provides a higher round usage of golf carts with a single charge, as well as a lighter overall weight of the golf cart which results in less turf damage on the courses. Eventually, all golf cart vendors will most likely only offer lithium -based battery powered electric carts as the only option due to higher sustainability for the environment. In May, staff began the procurement process early based on global supply chain and inventory issues to secure a fleet of cars heading into the 2023 season with the following objectives: • Provide both operations with a new fleet of golf cars to enhance the experience for the consumers. • Hold costs associated with a new lease based on quality and inflation. • Cost -out upgrading the electric fleet at Arboretum to a lithium -based battery powered cart. • Maintain the term of the lease to either a 5- or 6-year lease which is an industry standard. • Include pricing for the annual village special events cart rental for possible cost reductions. The proposals received were from Harris Golf Cars (Yamaha) and EZ-GO/Textron, Inc. Both proposals were reviewed by staff. After reviewing costs associated with the lease, customer feedback from demo usage, and references from local courses, staff began the process of negotiating a lease with both EZ-GO and Harris Golf Cars. Due to the global supply -chain issues, Harris Golf Cars would not be able to supply the village with a new fleet until the spring of 2024 whereas E-Z-GO/Textron would have a new fleet available in spring of 2023. m N d J R t� 0 v ti N N O N O Packet Pg. 354 9.C.a l ull y III' C'al lmy III"" t''wtlll' ""III""III°°IIIII LEASE II FAATIIIA""III"'"IIIAIIIy Term/Cost- Golf Operations The process asked for pricing on terms of a 5-year lease for cost comparison purposes and warranty coverage based on battery source. The following three proposals were received and reviewed by staff: • Harris/Yamaha — 65 Gas Powered Carts for BGGC and 80 Lead Acid Battery Carts for Arboretum. • Harris/Yamaha — 65 Gas Powered Carts for BGGC and 80 Lithium Battery powered carts for Arboretum. • E-Z-GO — 65 Gas Powered Carts for BGGC and 80 Lithium Battery powered carts for Arboretum. After meeting with both proposing companies, staff was notified by Harris Golf Cars that Yamaha has instituted a temporary freeze on all new car orders to update pricing. This resulted in the current proposal only being valid until June 24t", 2022, unless a contract was executed. During negotiations, staff was also notified that Yamaha/Harris Golf Cars could not guarantee a new fleet of cars for both facilities until spring of 2024. This would require both courses to execute a short term (1 year) rental of carts before we would receive a Yamaha Fleet in spring of 2024 with no guarantee they could supply the needed number of carts for full operations. E-Z-GO did notify staff that a new fleet would be available in spring of 2023 and that the pricing included in their proposal would be valid thru July 31, 2022. If staff executed a signed proposal agreement by July 31, 2022, we would be able to run our current fleet of E-Z-GO golf carts at both facilities until the new reserved fleet arrived in February/March of 2023. After reviewing all proposals, staff negotiated with E-Z-GO to add the following value-added components to their proposal: • Use of up to 10 loaner vehicles at four mutually agreed upon Village annual events throughout the lease term at no additional cost. Estimated savings annually is $6,000. • Permission of Golf Fleet use for Village functions — with written notice and proper insurance coverage. • Monthly in -season (May thru October) pro -active visits from a certified E-Z-GO technician at both courses at no additional cost. • Winter storage for all 65 gas golf cars for BGGC with off-season servicing available @$75 per car. • E-Z-GO has a pull ahead lease program. In year five of a six -year lease agreement the Village would have the option to bring in a new fleet of carts for year six without penalty for early termination of the six -year lease agreement. After reviewing all proposals and accounting for availability of golf cars for our operational needs, staff also had E-Z-GO provide a 6-year lease proposal for a better comparison due to a short-term rental period of 1- year staff would need to execute to entertain the Harris/Yamaha proposal. Yamaha entered the lithium battery space for carts just this year. While E-Z-GO has been in this space now for several years. E-Z-GO also has a more robust warranty program compared to its competitor. The lease term that staff recommends is a 6-year lease with E-Z-GO due to the significant cost reduction compared to the shorter -term proposals and would commence on March 1, 2023 and expire on March 1, 2029. The costs associated for a 6-year lease would be $99,124 at Arboretum and $63,300 at Buffalo Grove Golf Club. The costs represent a 79% percent increase over current expenditures the golf department budgets for on an annual basis. This increase would include the upgrade to lithium -based battery powered electric carts at Arboretum and out of season servicing of Buffalo Grove Golf Course golf carts annually. The total lease cost for the golf department would be $167,300 annually when adding annual optional maintenance service. This amount is $29,643 less than Harris Golf Cars proposed on an annual basis after including service costs, special event cart rental fees, as well as an additional year of rental for the 2023 season. The table below illustrates the total costs annually to the golf budget based on the term: Packet Pg. 355 9.C.a "5-Year pricing includes Lithium Battery pricing **5-Year pricing includes Lead -Acid Battery Projected revenue With both courses receiving a new fleet of golf carts, staff would implement a price adjustment to the rental of all carts for the 2023 season. Staff would recommend a $2.00 increase at BGGC and $4.00 at Arboretum based on the increased quality of carts. The projected increase in rental fees charged to the consumer would align both facilities with the current market for cart rental. Customer Feedback The demo units from both Harris Golf Cars and E-Z-GO were delivered and both operations were given a 1-week trial period for customers to use for feedback purposes. At both Buffalo Grove Golf Club and Arboretum, the E-Z-GO demo carts were rated higher based upon customer feedback surveys staff created. These surveys covered aspects such as seating comfort and leg room, braking, windshield operation, steering wheel/scorecard holder, overall opinion, dashboard area, storage compartment, and other ancillary features. Out of a possible 400 points, E-Z-GO scored 375/400 compared to Yamaha's score of 300/400 at the Arboretum. At Buffalo Grove Golf Course, E-Z-GO scored 330/400 and Yamaha's scored 315/400. In total, E-Z-GO scored 705/800 and Yamaha scored 615/800. Lithium Based Battery — Electric Cart By choosing a lithium -based battery power system versus a lead -acid battery for the electric cart fleet at Arboretum, the lithium -based battery carts will have the following advantages: • Uses'/ the amount of the out -of -wall energy as a lead -acid cart would require to fully recharge. • Each lithium -based battery cart is nearly 250lbs. lighter than lead -acid battery carts which would result in less wear and tear on turf. • Does not require a full charge to return carts back to course for rental. • Each E-Z-GO cart has an upgraded electronic parking brake system. Each cart will automatically lock after 3 seconds after coming to a complete stop. This replaces the consumer having to manually lock the brake. • Lithium Batteries do provide extended usage as the life -expectancy of lithium battery powered carts last 7-10 years versus Lead Acid Batteries life expectancy of 3-5 years. All other equipment specified in the provided quotes would be the same we have in our current fleets. Color Options Yamaha golf cars have provided the village (4) standard colors to select with other optional colors available with an upcharge to current lease pricing. E-Z-GO golf cars have provided the village (8) standard colors along with an option of selecting between two different cart -top colors at no additional cost to the village. Packet Pg. 356 ORDINANCE 2022- 9.C.b AN ORDINANCE AUTHORIZING EXECUTION OF A LEASE WITH E-Z-GO DIVISION OF TEXTRON INC FOR GOLF CARTS WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village sought out companies qualified to provide the requested services and materials; and WHEREAS, the Village engaged in a competitive procurement process to obtain the best value for money. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is authorized to execute a six -year golf cart lease agreement with E-Z-Go Division of Textron Inc, in an amount not to exceed $1,003,804.20 for the entire six -year lease agreement, pending final review and approval of the agreement by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 357 9-c-c Village of Buffalo Grove The Arboretum Club and Buffalo Grove Golf Club d U) �a d J L V 'O V N N O N ru CUSF#MAN' Packet Pg. 358 �G 9.C.c 7/ Arb FretumClub w Dear President Sussman and Village Trustees, We are honored to prepare this exclusive proposal for the Village of Buffalo Grove - The Arboretum Club & Buffalo Grove Golf Club. Since 1954, E-Z-GO has been at the forefront of innovation, reliability and service. We are committed to providing you with best -in -class vehicle solutions that exceed expectations and perform to the demands of your two clubs, residents, and customers. E-Z-GO vehicles are manufactured with purpose in mind. We continue to be the leader in the golf car d industry with technologies such as the Samsung Powered ELITE Lithium batteries, a first -of -its -kind EX1 d gas engine, and our PACE GPS and Fleet Management systems. These technologies, paired with our M reliable fleet and utility vehicle options, provide a superior experience for your residents and customers at both The Arboretum Club & Buffalo Grove Golf Club. 0 As you review the enclosed materials, including pricing on new leases for 80 golf cars at The Arboretum n Club & 65 golf cars at Buffalo Grove Golf Club as well as cost savings from our ELITE Lithium batteries & N N O EX1 gas engine, we are committed to adding additional value to our continued partnership with the `� O Village. Included in a new lease agreement with E-Z-GO are the items listed below: • Use of up to 10 loaner vehicles at four (4) mutually agreed upon Village annual events throughout the lease term (2023 through 2027) • Permission of Golf Fleet use for Village Functions — with written notice and proper insurance coverage • Monthly in -season (May through October) pro -active service visits from a certified E-Z-GO technician at both The Arboretum Club & Buffalo Grove Golf Club • Winter storage at E-Z-GO indoor climate -controlled branch location for all 65 cars at Buffalo Grove Golf Club. Includes - after season pick-up and before season drop-off. Winter golf car 'out of season' servicing is available @ $75 per car per year Thank you for the opportunity to provide you with a proposal for new golf car fleets at The Arboretum Club and Buffalo Grove Golf Club. It has been a pleasure to work with the teams at The Arboretum Club and Buffalo Grove Golf Club through the past 5 years. We look forward to continuing our partnership with the Village of Buffalo Grove and providing you with the best product in the market. Sincerely,ll__relly, Philip Arouuca, Territory Sales Manager Tom Salzman, Director— Midwest Golf Sales C[] cusHnnnN" Packet Pg. 359 RXV ELITE - Arboretum Club 5-YEAR BATTERY WARRANTY ZERO MAINTENANCE BATTERIES ADVANCED INTELLIBRAKE TECHNOLOGY SAMSUNG SDI LITHIUM UNBEATABLE ENERGY LOWEST COST OF OPERATIONS BATTERIES EFFICIENCY Body Color Black 80 Standard Seat Stone Beige 80 Hole -in -One 18 x 8.50 - 8 (4 Ply Rated) - (Set of 4) 80 Spoke, Metallic Gold (Set of 4) 80 Tow Bar Permanent 5 USB Port 80 Light World Charger, ELITE (3 m [10 ft] Cord) 80 Sand Bottle (Single) Both 160 Message Holder 80 Bag Cover Kit (Stone Beige) 80 Sun Canopy, 54" Stone Beige 80 Service Contract 80 Custom Logo/Decals 80 Freight 80 Windshield, Fold Down 80 Village of Buffalo Grove Accepted by d N �a d J V 0 C9 N N O N 14 (a CUSH'MAN" Packet Pg. 360 RXV GAS - Buffalo Grove Golf Club BEST -IN -CLASS -FUEL ECONOMY A SMOOTH, QUIET REFINED RIDE INTEGRATED STARTER/GENERATOR 2-YEAR OIL CHANGE INTERVALS III LOWEST COST OF OPERATION II GREENEST GAS ENGINE Body Color Almond 65 Standard Seat Stone Beige 65 Hole -in -One 18 x 8.50 - 8 (4 Ply Rated) - (Set of 4) 65 Tow Bar Permanent 5 High Capacity 12V Battery 65 USB Port 65 Sand Bottle (Single) Both 130 Message Holder 65 Fuel Gauge 65 Bag Cover Kit (Stone Beige) 65 Sun Canopy, 54" Stone Beige 65 Windshield, Fold Down 65 Service Contract 65 Custom Logo/Decals 65 Freight 65 Village of Buffalo Grove Accepted by d N �a d J V 0 C9 N N 0 N 14 (a CUSH'MAN" Packet Pg. 361 2023 RXV ELITE 80 55 Month $229.43 2023 RXV Gas 65 55 Month $177.76 Il...X AlMOUIN'T 2023 RXV ELITE 80 67 Month $206.51 2023 RXV Gas 65 67 Month $162.31 1M1O1l...Y AlMOl Imlll'ttOGIlII'^ttAlIM III'all'Illli'tAIIIIL..A 8,354.40 1, 554.40 9,908.80 y ca d J L V 6,520.80 C9 0, 550.15 7,070.95 n N N O N All�tlll'tlll':IIItI,t.tlll"" II°Alll ll III':III '"rvIII°III':III PA"IfIIVIIIIII' I119t IIt0111t III°"'IIIA till':III..JIIAIII':IIIt1t::J II It III°hAY1lW1ll.Iltlllt ill I:.A"� 6 1 May - October March/April 2023 1 May 2023 Village of Buffalo Grove Accepted by: Date: Mill'>IIII!tw IIAIIL..COIIq Illlll:itllllilll' AllllOIlIIq *Pricing within proposal will expire July 31st, 2022* E-Z-GO Accepted by: Title: Date: E-Z-GO at its discretion reserves the right to offer an early fleet roll option. To receive an early roll, The Village of Buffalo Grove must enter into a new lease or purchase agreement with E-Z-GO and the existing lease must be current and in good standing. E-Z-GO and the existing lease must be current and in good standing NOTE: All goods ordered in error by the Customer or goods the Customer wishes to return a subject to a restock fee. The restock fee is 3% of the original invoice value of the goods. Prices quoted above are those currently in effect and are guaranteed subject to acceptance wit 45 days of the date of thisproposal. Applicable state taxes, local taxes, and insurance are not included. Lease rates may change if alternate financing is required. Payment schedule(s) does not include any finance, documentaticamor initiation fees that maybe included with the first payment. All lease cars and trades must be In running condition and a fleet inspection will be performed prior to pick up. It is the club's responsibility to eitherrepair damages noted or pay for the repairs to be completed. All electric cars must have a workingcharger. All pri and trade values are contingent upon management approval. Any change to the accessary list must be obtained in writing at least 45 days prior to production date. Village of Buffalo Grove Accepted by ru (a CUSH'MAN" Packet Pg. 362 9-C-c 0 III III IIIY,J G A 0 tJ II IIIII. I , IIII, "WE'VE SEEN SAVINGS OF $2,00OAmoe on our electric bills, which easily offsets the cost to upgrade." �IPAN„ I , G IIII IIII III JI Executive Director, Sterling Farms Golf Course "THE VEHICLES ARE AND TRUSTWORTHY we never have to worry about running out of cars on a busy day." [""l 1IIIIIII6�IIII""' General Manager, Chestatee Golf Club d to �a d J L V 'O V N N O N ru Packet Pg. 363 J2020 Textron Speci III°�� 1313A uuuuuuuul uumiiiiuuo uuuuuuu uuuuuuu IIIIIIII uuuuuuuuuuuu uumuuuummul uuuumuuuml III uuuuuuuuuuuu ���IIIIIII PROVEN TO BE #1 www.ezgo.com 02020 Textron Sped Packet Pg. 364 ELITE LITHIUM SAVINGS 0 my Current Vehide 0 1 ndudes ELITE Lithium ("', H A NE3 E P 0 W E R T R A l N � c=1 ................................................ 0 1 3=1 PXV ELITE $291.67 $000 $291,67 0 2 TXT EUTE $38617 $33034 S716,S1 3 Tprnpo Li lc�n $402,50 $330 34 $732A4 4 PXV $47950 $450,92 $930.42 S *YAMAHA Dvive AC $60783 $78126 $1,389.09 0 6 wr, TAT $66733 378T26 S1,448.S9 7 .)YAMAHA Drive DC 3845. 8 $78126 $1,626.43 'Total Savings: *$6,91415.40 `I JP to th, y,t ave, I fe of cuvent aJhip t4i, ir, Yvith RXV ELf7E FLEET DETAILS COST DETAILS Current Nest Vehicle Maintenance Cost 0 E-Z GO,wr 48 Meet Size Energy Cost 0 80 0.14 Meet Usaise Lease Ownership Terms 0 30000 60 Course Length 643 Pir. -pap,Atw.d b t I ,, it "Rin te ovel I Ptei, W(tw ,Par+, I fir, V�l UP', I Packet Pg. 365 1 d Vs d J L M V 'O V N N O N ru The all -new E-Z-GO° EX1 first -of- its - kind gas golf car engine purposefully designed for a golf car. Because it was built specifically for the unique driving demands of golf, it offers a refined driving experience unmatched by any other gas golf car. Available in both RXV° and TXT® models, the new EX1 gas engine pairs a best -in -class fuel economy and an advanced design that provides operational cost savings that help your bottom line. One test drive, and you'll see why the difference is day and night. INDUSTRY'S CLEANEST INCREDIBLY BEST -IN -CLASS CLOSED -LOOP EFI ENGINE I QUIET RIDE I FUEL EFFICIENCY Packet Pg. 366 9-C-c SUPERIOR PERFORMANCE Your golfer's will experience consistent, III5e11i"''fee'lllllly lixiled III5e e'iir, even while climbing up and coasting down hills. With a smooth drive that is iineu°edillhulll.y quiet, the new EX1 gas engine will elevate your expectations of the gas golf car experience. UNMATCHED SAVINGS Best -in -class fuel economy is only the beginning of the operational savings the new EXl gas engine provides. The iiinduurrtir 's uimrmos't e'f'fciein't gas eingiuume features a starter -generator without wear items and only requires 2-year oil change intervals with a washable screen, meaning you will benefit from both Lower cost of ownership and maintenance. RXV° FREEDOM RXV REFINED HANDLING d U) �a d J L V 'C V N N O N ru You'll notice the difference the moment you step on the gas. With a gentle start, more responsive pedal and the iTu°mdustury's ILoweslit Ilhaurid viiilll')uratiiioins, your golfers will experience a refined ride free of the jerks and jolts expected from the typical gas golf cart. ADVANCED TECHNOLOGY E-Z-GO's Illy'uiii°Ilpose""".Ilk)uuioLt gas engine is a closed -loop EFI system with smart engine management and diagnostics solutions. The innovative design features an integrated starter generator, enclosed CVT with non -slip drive belt and a proven core engine design. Only the EX1's new gas engine delivers its full power to the ground for a more efficient, superior driving experience. AVAILABLE MODELS FREEDOM RXV 2+2 TXT° FREEDOM TXT FREEDOM TXT 2+2 ©2020 Textron Specialized Vehicles Inc. 70068-Gl (Rev. 0120) �, n,��,l�ll,�, IIV�IiC�i��lj�il �p9�RMVtlV6Nui4SINi Packet Pg. 367 X. GAS ENGINE SAVINGS 10 My Current vehicle 0 Includes New EX1 Enqune 0 1 TXT EXI $85011 $5255 $1,371.66 0 2 PXV EXI $93723 $52�,55 $1,4S&78 3 *YAMAHA Dnve 2 EF1 $96? 46 $54969 $1,511,15 4 1'ernpc') ER $1,080,57 $549 69 si,emze 5 TXT $1,147 26 V.5 5 3,2 0 $1,800,46 Total Savings: *$,25,728.22 FLEET DETAILS COST DETAILS Current Fleet VeWcle Maontenance Cost E-Z-G(,') TXT p18 Fleet Snze FuCl Cost 0 65 ,ar, 340, Fleet00 Usage 0 Lease60 OwneirsWp Terms 0 180 Course Length 0 643 witipo,czis; valu—� I Packet Pg. 368 1 9.C.c Limited Warranty Terms and Conditions - RXV and TXT Fleet Vehicles The Textron Specialized Vehicles (TSV) Division of Textron Inc. ("Company') provides that any new Model Year 2021 E-Z-GO RXV Fleet and TXT Fleet gasoline or lead -acid electric vehicle (the "Vehicles") and/or battery charger purchased from the Company, a Company affiliate, or an authorized Company dealer or distributor, or leased from a leasing company approved by the Company, shall be free from defects in material or workmanship under normal use and service (the "Limited Warranty"). This Limited Warranty with respect only to parts and labor is extended to the Original Retail Purchaser or the Original Retail Lessee ("Purchaser") for defects reported to the Company no later than the following warranty periods for the Vehicle parts and components set forth below (the "Warranty Period"): Part or Component Warranty Period FRAME -WORKMANSHIP LIFETIME MAJOR SUSPENSION COMPONENTS - Steering Gearbox, steering column, shocks, struts and leaf springs 4 years MAJOR ELECTRONICS — Electric motor, solid state speed controller and battery charger 4 years LEAD ACID DEEP CYCLE BATTERY—TXT ELECTRIC MODELS: • Standard Battery - Standard Battery with optional water fill system Earlier of 4 years or 23,500 amp hours* Earlier of 4 years or 25,000 amp hours* LEAD ACID DEEP CYCLE BATTERY — RXV ELECTRIC MODELS: Earlier of 4 years or 25,000 amp hours* GAS CAR BATTERY (Gas cars with added electrical loads must be equipped with heavy duty battery) 2 years PEDAL GROUP - Pedal assemblies, brake assemblies, brake cables and motor brake 4 years CANOPY SYSTEM - Canopy and canopy struts 4 years SEATS - Seat bottom, seat back and hip restraints 3 years POWERTRAIN — Gasoline engine, gasoline axle, engine air intake and exhaust system 4 years POWERTRAIN — Electric axle 3 years BODY GROUP — Front and rear cowls, side panels and instrument panel 3 years OTHER ELECTRICAL COMPONENTS — Solenoid, limit switches, starter generator, voltage regulator, F&R switch, charger cord and charger receptacle 3 years ALL OPTIONS AND ACCESSORIES - All options and accessories supplied by Company at time of purchase 2 years ALL OTHER COMPONENTS - All other components supplied by Company at time of purchase 2 years INITIAL ADJUSTMENTS — Initial alignment, adjustments, fastener retightening 90 Days * Added electrical components not part of original Vehicle drive system equipment that consume equal to or more than .4 amps shall reduce the amp hour battery warranty by fifteen percent (15%). Added electrical components not part of original Vehicle drive system equipment that consume less than .4 amps shall reduce the amp hour battery warranty by ten percent (10%). See reverse for other battery warranty limitations, conditions and exceptions. The Warranty Period for all parts and components of the Vehicle other than Lead Acid Deep Cycle Batteries shall commence on the date of delivery to the Purchaser's location or the date on which the Vehicle is placed in Purchaser -requested storage. The Warranty Period for Lead Acid Deep Cycle Batteries shall commence on the earliest of the date of: • Vehicle delivery to the Purchaser's location, • on which the Vehicle is placed in Purchaser- requested storage or • that is one (1) year from the date of manufacture of the Vehicle. Parts repaired or replaced under this Limited Warranty are warranted for the remainder of the length of the Warranty Period. This Limited Warranty applies only to the Purchaser and not to any subsequent purchaser or lessee without the prior written approval of th e TSV Customer Care / Warranty Department. EXCLUSIONS: Specifically EXCLUDED from this Limited Warranty are: • routine maintenance items, normal wear and tear, cosmetic deterioration or electrical components damaged as a result offluctuations in electric current; • damage to or deterioration of a Vehicle, part or battery charger resulting from inadequate or improper maintenance, neglect, abuse, improper usage, accident or collision; • damage resulting from installation or use of parts or accessories not approved by Company, including but not limited to subsequent failures of the Vehicle, other parts or the battery charger due to the installation and/or use of parts and accessories not approved by Company; • warranty repairs made by other than a Company branch or an authorized and qualified Dealer designee. Warranty repairs by other than a Company branch or an authorized and qualified Dealer or designee shall void the Limited Warranty; • damage or loss resulting from acts of nature, vandalism, theft, war or other events over which Company has no control; • any and all expenses incurred in transporting the Vehicle to and from the Company or an authorized and qualified Dealer, distributor or designee for warranty service or in performing field warranty service; and • any and all expenses, fees or duties incurred relative to inbound freight, importation, or customs. THIS LIMITED WARRANTY MAY BE VOIDED OR LIMITED AT THE SOLE DISCRETION OF COMPANY IF THE VEHICLE AND/OR BATTERY CHARGER: • shows indications that routine maintenance was not performed per the Owner's Manual, including but not limited to rotation of fleet, proper tire inflation, lack of charging, inadequate battery watering, use of contaminated water, loose battery hold downs, routine scheduled oil and filter changes, corroded battery cables and loose battery terminals; • lacks an adequate number of operating battery chargers, uses unapproved battery chargers for the vehicle or uses extension cords with battery chargers; • shows indications that the charger has been modified to charge vehicles not approved for the charger; • gasoline vehicles fueled with unleaded gasoline containing more than 10% ethanol, E85 ethanol fuel or other non -recommended fuels, contaminated gasoline or other non -recommended lubricants; • shows indications that the speed governor was adjusted or modified to permit the Vehicle to operate beyond Company specifications; • shows indications it has been altered or modified in any way from Company specifications, including but not limited to alterations to the speed braking system, electrical system, passenger capacity or seating; • has been altered to be used in an application other than a fleet golf vehicle such as a Personal Transportation Vehicle (PTV), utility vehicle, or other non -fleet golf vehicle has non -Company approved electrical accessories or electrical energy consuming devices installed on a gasoline powered Vehicle without installation of a heavy duty 12V battery; or • is equipped with non-standard tires not approved by Company for the application. d rn O G1 J L cC C) O 0 N N O N ru (a CUSHMAN' Packet Pg. 369 9.C.c USE OF NON -APPROVED COMPANY PARTS AND ACCESSORIES: THIS LIMITED WARRANTY IS VOID WITH RESPECT TO ANY PROPERTY DAMAGE OR ADDITIONAL ENERGY CONSUMPTION ARISING FROM OR RELATED TO PARTS OR ACCESSORIES NOT MANUFACTURED OR AUTHORIZED BY THE COMPANY, OR WHICH WERE NOT INSTALLED BYTHE COMPANY, ITS DEALERS OR DISTRIBUTORS, INCLUDING BUT NOT LIMITED TO NON -APPROVED GPS SYSTEMS, COOLING AND HEATING SYSTEMS, COMMUNICATION SYSTEMS, INFORMATION SYSTEMS, OR OTHER FORMS OF ENERGY CONSUMING DEVICES WIRED DIRECTLY OR INDIRECTLY TO THEVEHICLE BATTERIES. REMEDY: Purchaser's sole and exclusive remedy under this Limited Warranty in the event of a defect in material or workmanship in the Vehicle, any part or component, or battery charger during the applicable Warranty Period is that E-Z-GO will, at its sole option, repair or replace any defective parts. If the Company elects to repair or replace a defective part, the Company may at its discretion provide a factory reconditioned part or new component from an alternate supplier. All replaced parts become the sole property of the Company. This exclusive remedy will not be deemed to have failed of its essential purpose so long as the Company has made reasonable efforts to repair or replace the defective parts. DISCLAIMER: THIS LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY PROVIDED FOR THE VEHICLES AND BATTERY CHARGER AND IS MADE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ALL SUCH OTHER WARRANTIES BEING EXPLICITLY DISCLAIMED. LIABILITY LIMITATIONS: IN NO CASE SHALLTHE COMPANY BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO DEATH, PERSONAL INJURY OR PROPERTY DAMAGE ARISING FROM OR RELATED TO ANY ALLEGED FAILURE IN A VEHICLE OR BATTERY CHARGER, OR ANY DAMAGE OR LOSS TO THE PURCHASER OR ANYTHIRD PARTY FOR LOSTTIME, INCONVENIENCE OR ANY ECONOMIC LOSS, WHETHER OR NOT THE COMPANY WAS APPRISED OF THE FORSEEABILITY OF SUCH DAMAGES OR LOSSES. THE RIGHT OF PURCHASER TO RECOVER DAMAGES WITHIN THE LIMITATIONS SET FORTH IN THIS SECTION IS PURCHASER'S EXCLUSIVE ALTERNATIVE REMEDY IF THE LIMITED REMEDY OF REPAIR OR REPLACEMENT OF THE VEHICLE FAILS OF ITS ESSENTIAL PURPOSE. THE PARTIES AGREE THAT THIS ALTERNATIVE REMEDY WILL BE ENFORCEABLE EVEN IF THE LIMITED REMEDY OF REPAIR OR REPLACEMENT FAILS OF ITS ESSENTIAL PURPOSE. ANY LEGAL CLAIM OR ACTION ARISING THAT ALLEGES BREACH OF WARRANTY MUST BE BROUGHT WITHIN THREE (3) MONTHS FROM THE DATE THE WARRANTY CLAIM ARISES. THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. SOME STATES DO NOT ALLOW THE EXCLUSION OF INCIDENTAL DAMAGES OR LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY MAY LAST, SO THE ABOVE EXCLUSIONS AND LIMITATIONS MAY NOTAPPLYTO YOU. WARNING: ANY MODIFICATION OR CHANGE TO THE VEHICLE OR BATTERY CHARGER WHICH ALTERS THE WEIGHT DISTRIBUTION OR STABILITY OF THE VEHICLE, INCREASES THE VEHICLE'S SPEED, OR ALTERS THE OUTPUT OF THE BATTERY CHARGER BEYOND FACTORY SPECIFICATIONS, CAN RESULT IN PROPERTY DAMAGE, PERSONAL INJURY OR DEATH. DONOTMAKEANYSUCHMODIFICATIONSORCHANGES. SUCH MODIFICATIONS OR CHANGES WILL VOID THE LIMITED WARRANTY. THE COMPANY DISCLAIMS RESPONSIBILITY FOR ANY SUCH MODIFICATIONS, CHANGES OR ALTERATIONS WHICH WOULD ADVERSELY IMPACT THE SAFE OPERATION OF THE VEHICLE OR BATTERY CHARGER. LEAD ACID DEEP CYCLE BATTERY WARRANTY LIMITATIONS, CONDITIONS AND EXCEPTIONS: • The amp hour Warranty Period for electric Vehicle batteries is as recorded by the Vehicle's controller. • Claims for battery warranty replacement require specific testing, as specified by the TSV Customer Care / Warranty Department. The Company, or an authorized Company dealer or distributor, should be contacted to obtain a copy of the required tests, which must be performed and corrected for temperature, based upon BCI (Battery Council International) recommendations. • NON -FACTORY INSTALLED PARTS OR ACCESSORIES INSTALLED DIRECTLY TO LESS THAN THE COMPLETE VEHICLE BATTERY PACK WILL VOID THE WARRANTY FOR THE ENTIRE BATTERY PACK. • ALL NON -FACTORY INSTALLED ACCESSORIES REQUIRE THE INSTALLATION AND USE OF A COMPANY APPROVED DC TO DC CONVERTER THAT USES ENERGY FROM ALL BATTERIES. • Electric Vehicle storage facilities must provide the following: ample electrical power to charge all Vehicles and allow the charger to shut off automatically; • battery chargers must each have an independent dedicated 1S amp circuit; • each battery charger must be connected to its circuit with at minimum a NEMA 1S-SR three -pin receptacle; five (5) air exchanges per hour in the charging facility; • if the facility utilizes an electrical energy management system, the timer must be set to have available fourteen (14) hours of electricity; and • one (1) functional charger for each Vehicle in the fleet with a proper electrical supply as specified above. OTHER COMPANY RIGHTS: • Company may perform vehicle inspections (directly or through assigned E-Z-GO representatives) through the term of the warranty period. Company may improve, modify or change the design of any Company vehicle, part or battery charger without being responsible to modify previously manufactured vehicles, parts or battery chargers. • Company may audit and inspect the Purchaser's facility, maintenance records and its Vehicles by a Company representatives prior to approving a warranty claim and may contract with a third party to evaluate the Purchaser's storage facilities, fuel storage tanks and/or batteries. • THE WARRANTY FOR ALL VEHICLES IN A FLEET SHALL BE VOIDED IF DATA SUBMITTED FOR AN INDIVIDUAL VEHICLE WARRANTY CLAIM CONTAINS AUTHORITY: No Company employee, dealer, distributor or representative, or any other person, has any authority to bind the Company beyond the terms of this Limited Warranty without the express written approval of the TSV Customer Care / Warranty Department. EMISSIONS CONTROL WARRANTY: The Vehicle may also be subject to an emissions control warranty, as required by the U.S. Environmental Protection Agencyand California Air Resources Board, which is provided in a separate Statement with the Vehicle FOR FURTHER INFORMATION, CALL 1-800-774-3946, GO TO EZGO.TXTSV.COM, OR WRITE TO TSV DIVISION OF TEXTRON INC., ATTENTION: TSV CUSTOMER CARE / WARRANTY DEPARTMENT, 1451 MARVIN GRIFFIN ROAD, AUGUSTA, GEORGIA 30906 USA. TSV P/N 646534G21 Limited Warranty Terms and Conditions — RXV and TXT ELITE Fleet Vehicles d In O G1 J L M V O 0 N N O N ru (a CUSHMAN° Packet Pg. 370 9.C.c Textron Specialized Vehicles Inc. ("Company') provides that any new Model Year 2021 E-Z-GO RXV Fleet and TXT Fleet Elite electric vehicle (Vehicles factory equipped with a lithium battery pack) (the "Vehicles') and/or the battery charger for the Vehicle's lithium battery pack purchased from the Company, a Company affiliate, or an authorized Company dealer or distributor, or leased from a leasing company approved by the Company, shall be free from defects in material or workmanship under normal use and service (the "Limited Warranty"). This Limited Warranty with respect only to parts and labor is extended to the Original Retail Purchaser or the Original Retail Lessee ("Purchaser") for defects reported to the Company no later than the following warranty periods for the Vehicle parts and components set forth below (the "Warranty Period"): Part or Component Warranty Period FRAME -WORKMANSHIP LIFETIME SUSPENSION - Steering Gearbox, steering column, shocks and leaf springs 4 Years MAJOR ELECTRONICS— Electric motor, solid state speed controller 4 Years LITHIUM BATTERY SYSTEM — Battery pack, battery management system, battery charger, and charger receptacle 5 Years PEDAL GROUP - Pedal assemblies, and motor brake 4 Years SEATS - Seat bottom, seat back and hip restraints 3 Years CANOPY SYSTEM - Canopy and canopy struts 4 Years POWERTRAIN — Electric axle 3 Years BODY GROUP — Front and rear cowls, side panels and instrument panel 3 Years OTHER ELECTRICAL COMPONENTS —Solenoid, limit switches, DC/DC converter, F&R switch, charger cord, wiring harness 3 Years ALL REMAINING COMPONENTS - All options and accessories supplied by E-Z-GO at time of delivery, and all components not specified elsewhere 2 Years INITIAL ADJUSTMENTS — Initial alignment, adjustments, fastener tightening 190 days The Warranty Period for all parts and components of the Vehicle other than Lithium Batteries shall commence on the date of delivery to the Purchaser's location or the date on which the Vehicle is placed in Purchaser -requested storage. The Warranty Period for Lithium Batteries shall commence on the earliest of the following dates: • of Vehicle delivery to the Purchaser's location, on which the Vehicle is placed in Purchaser- requested storage or that is sixty (60) days from the date of sale or lease of the Vehicle by the Company to an authorized Company dealer or distributor. Parts repaired or replaced under this Limited Warranty are warranted for the remainder of the length of the original Warranty Period. This Limited Warranty applies only to the Purchaser and not to any subsequent purchaser or lessee without the prior written approval from the Director of the Company's Customer Care / Warranty Department. EXCLUSIONS: Specifically EXCLUDED from this Limited Warranty are: • routine maintenance items, normal wear and tear, cosmetic deterioration or electrical components damaged as a result of fluctuationsin electric current; • damage to or deterioration of a Vehicle, part or battery charger resulting from an accident or collision, or from the neglect, abuse, or inadequate maintenance of the Vehicles; • damage resulting from installation or use of parts or accessories not approved by Company, including but not limited to subsequent failures of the Vehicle, other parts or the battery charger due to the installation and/or use of parts and accessories not approved by Company; • warranty repairs performed by someone other than a Company branch or an authorized and qualified Dealer designee. Warranty repairs performed by someone other than a Company branch or an authorized and qualified Dealer or designee shall void the Limited Warranty; • damage or loss resulting from acts of nature, vandalism, theft, war or other events over which Company has no control; • any and all expenses incurred in transporting the Vehicle to and from the Company or an authorized and qualified Dealer, distributor or designee for warranty service or in performing field warranty service; and • any and all expenses, fees or duties incurred relative to inbound freight, importation, or customs. THIS LIMITED WARRANTY MAY BE VOIDED OR LIMITED AT THE SOLE DISCRETION OF COMPANY IF THE VEHICLE AND/OR BATTERY CHARGER: • — shows indications that routine maintenance was not performed in accordance with the Owner's Manual provided with the Vehicle, including but not limited to rotation of fleet, proper tire inflation, and lack of charging. • shows indications that non -recommended lubricants were applied to the Vehicle and any part thereof; shows indications that the speed governor was adjusted or modified to permit the Vehicle to operate beyond Company specifications; • shows indications that it has been altered or modified in any way from Company specifications, including but not limited to alterations to the speed braking system, electrical system, passenger capacity or seating; • has been altered to be used or operated outside of Company approved applications, specified environments or performance conditions; is equipped with tires not expressly approved by Company for use with the Vehicles; lacks an adequate number of operating battery chargers, or uses unapproved battery chargers forthe Vehicle or uses extension cords with battery chargers; • shows indication that the battery charger has been modified to charged vehicles not approved for the charger; • has electrical accessories that are not manufactured or sold by the Company for use with the Vehicle or any electrical energy consuming devices installed directly to the battery pack; • shows indications that the battery pack was disassembled, opened, or tampered with in any way; • shows indications that attempts may have been made to intentionally reduce the battery pack life; • contain lithium battery packs that are not paired with the battery management system as supplied by the Company; Storage and Operation Limitations Condition Time Allowed STORAGE BETWEEN CHARGE CYCLES 3 months STORAGE BETWEEN -22°F (-30°C) AND -4°F (-20°C) STORAGE ONLY— NO CHARGING OR DISCHARGING OF BATTERY PACK 1 month OPERATION OF VEHICLE BELOW -4°F (-20°C) OR ABOVE 140°F (60°C) NOT ALLOWED d N O G) J cC C) 4- 0 0 N N O N ru (a CUSHMAN' Packet Pg. 371 9.C.c USE OF NON -APPROVED PARTS AND ACCESSORIES: THIS LIMITED WARRANTY SHALL NOT APPLY TO ANY PROPERTY DAMAGE OR ADDITIONAL ENERGY CONSUMPTION ARISING FROM OR RELATED TO PARTS OR ACCESSORIES NOT MANUFACTURED OR EXPRESSLY AUTHORIZED BY THE COMPANY, OR WHICH WERE NOT INSTALLED BY THE COMPANY, ITS DEALERS OR DISTRIBUTORS, INCLUDING BUT NOT LIMITED TO GPS SYSTEMS, COOLING AND HEATING SYSTEMS, COMMUNICATION SYSTEMS, INFORMATION SYSTEMS, OR OTHER FORMS OF ENERGY CONSUMING DEVICES WIRED DIRECTLY OR INDIRECTLY TO THE VEHICLE BATTERIES. REMEDY: Purchaser's sole and exclusive remedy under this Limited Warranty in the event of a defect in material or workmanship in the Vehicle, any part or component, or battery charger during the applicable Warranty Period is that Company will, at its sole option, repair or replace any defective parts. For such warranty repairs or replacements, the Company may, at its discretion, provide factory reconditioned parts or new components from alternate suppliers. All replaced parts become the sole property of the Company. This exclusive remedy will not be deemed to have failed of its essential purpose so long as the Company has made reasonable efforts to repair or replace the defective parts. DISCLAIMER: THIS LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY PROVIDED FOR THE VEHICLES AND BATTERY CHARGER AND IS MADE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ALL SUCH OTHER WARRANTIES BEING EXPLICITLY DISCLAIMED. LIABILITY LIMITATIONS: IN NO CASE SHALLTHE COMPANY BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO DEATH, PERSONAL INJURY OR PROPERTY DAMAGE ARISING FROM OR RELATED TO ANY ALLEGED FAILURE IN A VEHICLE OR BATTERY CHARGER, OR ANY DAMAGE OR LOSS TO THE PURCHASER OR ANYTHIRD PARTY FOR LOSTTIME, INCONVENIENCE OR ANY ECONOMIC LOSS, WHETHER OR NOTTHE COMPANY WAS APPRISED OF THE FORSEEABILITY OF SUCH DAMAGES OR LOSSES. ANY LEGAL CLAIM OR ACTION ARISING THAT ALLEGES BREACH OF WARRANTY MUST BE BROUGHT WITHIN THREE (3) MONTHS FROM THE DATE THE WARRANTY CLAIM ARISES. THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. SOME STATES DO NOT ALLOW THE EXCLUSION OF INCIDENTAL DAMAGES OR LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY MAY LAST, SO THE ABOVE EXCLUSIONS AND LIMITATIONS MAY NOT APPLY TO YOU WARNING: ANY MODIFICATION OR CHANGE TO THE VEHICLE OR BATTERY CHARGER WHICH ALTERS THE WEIGHT DISTRIBUTION OR STABILITY OF THE VEHICLE, INCREASES THE VEHICLE'S SPEED, OR ALTERS THE OUTPUT OF THE BATTERY CHARGER BEYOND FACTORY SPECIFICATIONS, CAN RESULT IN PROPERTY DAMAGE, PERSONAL INJURY OR DEATH. DONOTMAKEANYSUCHMODIFICATIONSORCHANGES. SUCH MODIFICATIONS OR CHANGES WILL VOID THIS LIMITED WARRANTY. THE COMPANY DISCLAIMS RESPONSIBILITY FOR ANY SUCH MODIFICATIONS, CHANGES OR ALTERATIONS WHICH WOULD ADVERSELY IMPACT THE SAFE OPERATION OF THE VEHICLE OR BATTERY CHARGER. LITHIUM BATTERY WARRANTY LIMITATIONS, CONDITIONS AND EXCEPTIONS: • Claims for battery replacement require specific testing, as specified by Company's Customer Care / Warranty Department. The Company, or an authorized Company dealer or distributor, should be contacted to obtain a copy of the required tests. • IF IT IS DETERMINED THAT PARTS OR ACCESSORIES WERE INSTALLED DIRECTLY TO THE VEHICLE'S BATTERY PACK WITHOUT THE COMPANY'S EXPRESS WRITTEN APPROVAL, THEN THE WARRANTY FOR THE BATTERY PACK AND THE BATTERY MANAGEMENT SYSTEM SHALL BE VOID. • ALL NON -FACTORY INSTALLED ACCESSORIES REQUIRE THE INSTALLATION AND USE OF A COMPANY APPROVED DC TO DC CONVERTER THAT USES ENERGY FROM ALL BATTERIES. • Electric Vehicle storage facilities must provide the following: ample electrical power to charge all Vehicles and allow the charger to shut off automatically; • battery chargers must each have an independent dedicated 15 amp circuit; • each battery charger must be connected to its circuit with at minimum a NEMA 15-511 three -pin receptacle; one (1) functional charger for each Vehicle in the fleet with a proper electrical supply as specified above; and • BATTERY CHARGERS MUST BE THE COMPANY APPROVED CHARGERS FOR LITHIUM BATTERY PACK VEHICLES. OTHER COMPANY RIGHTS: • Company may perform semi-annual vehicle inspections (directly or through assigned Company representatives) through the term of any fleet lease. • Company may improve, modify or change the design of any Company vehicle, part or battery charger without being responsible to modify previously manufactured vehicles, parts or battery chargers. • Company may audit and inspect the Purchaser's facility, maintenance records and its Vehicles prior to approving any warranty claim; furthermore, Company may use a third party to perform such audit or inspection of the Purchaser's storage facilities, and/or batteries. • THE WARRANTY FOR ALL VEHICLES IN A FLEET SHALL BE VOIDED IF DATA SUBMITTED FOR AN INDIVIDUAL VEHICLE WARRANTY CLAIM CONTAINS FALSE OR MISLEADING INFORMATION. AUTHORITY: No Company employee, dealer, distributor or representative, or any other person, has any authority to bind Company to any modifications of the terms and conditions ofthis Limited Warranty without the express written approval from the Director ofthe Company's Customer Care / Warranty Department FOR FURTHER INFORMATION, CALL 1-800-774-3946, GO TO EZGO.TXTSV.COM, OR WRITE TO TSV DIVISION OF TEXTRON INC., ATTENTION: TSV CUSTOMER CARE / WARRANTY DEPARTMENT, 1451 MARVIN GRIFFIN ROAD, AUGUSTA, GEORGIA 30906 USA. TSV P/N 646534G21 d 0) O G1 J L cC C) O 0 N N CD N ru (a CUSHMAN° Packet Pg. 372 9.C.c E-Z-GO produces the industry's best golf car %/ Sales Rep &Service Team Availability %/ Lowest Cost of Ownership —Electric & Gas v/ Proven innovation leader v/ We are vested in a long-term partnerships d U) M d J L M V O N N O N ru Packet Pg. 373 Sunset Valley Golf Club —Highland Park, IL ./ Preserve @Oak Meadows —Addison, IL V Highlands of Elgin —Elgin, IL ,/ Schaumburg Golf Club —Schaumburg, IL V Harborside International —Chicago, IL 9.C.c ru Packet Pg. 374 9.C.d E-Z GO/Textron E-Z GO RXV Gas E-Z GO Elite Lithium Course Term Outlay BGGC 5-Year Lease $371,007.00 N/A $371,007.00 AGC 5-Year Lease N/A $550,632.00 $550,632.00 5-Year Department Total $921,639.00 BGGC 6-Year Lease $409,055.40 N/A $409,055.40 AGC 6-Year Lease N/A $594,748.80 $594,748.80 6-Year Department Total $1,003,804.20 Yamaha I Yamaha Drive Gas Cart I Yamah AGM Lead Acid I Course Term Outlay BGGC 5-Year Lease $414,523.33 N/A $414,523.33 AGC 5-Year Lease Lead Acid N/A $509,832.00 $509,832.00 5-Year Department Total $924,355.33 BGGC 5-Year Lease $414,523.33 N/A $414,523.33 AGC 5-Year Lease Lithium N/A $570,192.00 $570,192.00 5-Year Department Total $984,715.33 Department Total Sorted Total Amount 5 Year E-Z GO $921,639.00 5 Year Yamaha (Lead Acid) $924,355.33 5 Year Yamaha (Lithium) $984,715.33 6 Year E-Z GO $1,003,804.20 Department Total Average Per Year Sorted Total Amount Per Year 6 Year E-Z GO $167,300.70 5 Year E-Z GO $184,327.80 5 Year Yamah Lead Acid $184,871.06 5 Year Yamaha Lithium $196,943.06 d N M d J M U O N N O N 0 Packet Pg. 375 9.D Ordinance No. 0-2022-75 : The Clove Development Improvement Agreement ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval subject to the review and approval by the Village Engineer and Village Attorney. Staff recommends approval of the Development Improvement Agreement for the Town Center redevelopment named The Clove along the west side of IL-83 immediately north of Lake Cook Road, subject to Village Attorney review, Village Engineer review, and receipt of the required fees. ATTACHMENTS: • The Clove DIA Memo (DOCX) • DIA Ordinance_The Clove _6-14-2022 (DOCX) • Kensington BG DEVELOPMENT IMPROVEMENT AGREEMENT 4893-2398-6725 v.13 (DOCX) • The Clove -Final Plat of Sub Revision 2 - 2022-05-10 (PDF) • 2022-06-30 The Clove Final Engineering Plans_11x17 (PDF) The Clove EOPCC_2022-06-30 (PDF) Trustee Liaison Pike Monday, July 18, 2022 Staff Contact Darren Monico, Public Works Updated: 7/14/2022 1:57 PM Page 1 Packet Pg. 376 9.D.a .:T h MEMORANDUM DATE: June 8, 2022 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: The Clove Development Improvement Agreement Kensington Development Partners has submitted a Development Improvement Agreement (DIA) for The Clove Development (Town Center Redevelopment) located along the west side of IL-83 immediately north of Lake Cook Road. This development includes significant redevelopment of the site making the area creating a new mixed -development requiring site and utility improvements within the development and along Old Checker Drive and IL-83. The Development Improvement Agreement, or DIA, is an agreement between the Developer and the Village and identifies the items to be constructed by the developer on the project site in addition to the new commercial and residential buildings. Typical items for this type of development include sidewalks, roads, and all utilities such as water main, storm, and sanitary sewers. With this agreement, the developer agrees to provide security as required in the Village Code until the developer completes the required items. Packet Pg. 377 ORDINANCE 2022- 9.D.b AN ORDINANCE AUTHORIZING A DEVELOPMENT IMPROVEMENT AGREEMENT WITH IMKD 5 LLC (KENSINGTON DEVELOPMENT PARTNERS) WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village seeks to enter into a Development Improvement Agreement (DIA) with IMKD 5 LLC ("Retail Developer") and BGA Residential, LLC ("Residential Developer) for site improvements associated with The Clove (Town Center) development at 100 McHenry Road, NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Development Improvement Agreement is approved subject to review and approval by the Village Attorney. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and shall not be codified. AYES: NAYES: ABSENT: _ PASSED: _ APPROVED: ATTEST: Janet Sirabian, Village Clerk 2022 .2022 APPROVED: Beverly Sussman, Village President Packet Pg. 378 9.D.c The Clove DEVELOPMENT IMPROVEMENT AGREEMENT THIS DEVELOPMENT IMPROVEMENT AGREEMENT (this "Agreement"), made and entered into as of this _ day of July, 2022 by and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called "Village"), IMKD 5 LLC, a Delaware limited liability company (hereinafter called "Retail Developer") and BGA RESIDENTIAL, LLC, a Delaware limited liability company (hereinafter called "Residential Developer" which, together with Retail Developer, is collectively the "Developers" and each a "Developer"). 1A/IT1UFCCFTH WHEREAS, Developers desire to acquire and improve the real property described in Exhibit "A" attached hereto and made a part hereof (the "Property"), in compliance with the RDA (hereinafter defined) and the Village's Development Ordinance (the "Development Ordinance") as modified hereby. Developers have submitted to the Village certain site plans prepared byV3 Companies, who are registered professional engineers (the "Site Plan"), which Site Plan was approved by the Village pursuant to Ordinance No. and certain additional plans and specifications prepared by V3 Companies dated 6/30/22 and described in more detail in Exhibit "C" attached hereto and made a part hereof (the "Site Improvement Plans" which, together with the Site Plan, is collectively, the "Plans"); and WHEREAS, the Village is willing to approve said Plans, provided that this Agreement is executed to insure the completion of certain site improvements, which execution is a condition precedent to the issuance of building permits for any buildings to be constructed on the Property. NOW, THEREFORE, it is mutually agreed as follows: 1. Upon Developers' acquisition of the Property and receipt of all necessary permits , Developers shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth which are required by applicable ordinances or agreements (collectively, the "Site Improvements"), all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the Site Plan and Site Improvement Plans (including any subsequent revisions jointly requested by the Developers and approved in writing by the Village pursuant to the Village's Development Ordinance). All utility lines and services to be installed in the street shall be installed prior to paving. It is expressly understood and agreed that Developers are jointly responsible to complete the improvements listed on Exhibit B and as otherwise required by this paragraph. 2. Attached hereto as Exhibit "D" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. No later than three (3) business days following the later of (i) execution of this Agreement, (ii) execution of the RDA, or (iii) Developers' acquisition of the Property, or (iv) a week prior to the issuance of Village Permits, the Retail Developer shall deposit a Letter of Credit acceptable to and in a form and substance approved by the Village in accordance with the Development Ordinance in the original amount of One Million Nine Hundred Ninety -Four Thousand Eight Hundred Seventeen Dollars ($1,994,817.00), as further described in Paragraph 9 herein (the "Retail Letter of 1 0 m 4893-2398-6725.13 Packet Pg. 379 9.D.c Credit"). No later than September 30, 2022, the Residential Developer shall deposit a Letter of Credit acceptable to and in a form and substance approved by the Village in accordance with the Development Ordinance in the original amount of One Million Nine Hundred Ninety -Four Thousand Eight Hundred Seventeen Dollars ($1,994,817.00), as further described in Paragraph 9 herein (the "Residential Letter of Credit" which, together with the Retail Letter of Credit is collectively the "Letters of Credit", and each a "Letter of Credit"). 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the Improvements are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. Each of the Developers has paid or will pay the Village a Review and Inspection Fee, as required by Ordinance. It is understood that said fees are based on of the amount of the contracts or cost estimate for those items in Exhibit "B." 5. Prior to the time a Developer or any of its contractors begin any of the work provided for herein, such Developer, and/or its contractors shall furnish the Village with evidence of insurance covering such contractor's employees in such amounts and coverage as is acceptable to the Village. The insurance listed on Exhibit E attached hereto is deemed acceptable to the Village. Nothing herein shall waive any immunities the Village may assert in response to or defense of any such claim. In addition, by its execution of this Agreement, each Developer agrees to protect, indemnify, save and hold harmless, and defend the Village and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but not limited to reasonable attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub- contractors of such Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of the Site Improvement work of such Developer, independent contractors or sub -contractors of such Developer or their officers, agents, or employees, except as provided in the following two sentences. The Developers shall have no liability or damages for the costs incident thereto to the extent caused by the sole negligence or intentional misconduct of the Village, its independent contractors or sub -contractors or their officers, agents, or employees. 6. Subject to Force Majeure (as defined herein), Developers shall cause the Site a Improvements to be completed within the later of (i) twenty-four (24) months following the date of this O Agreement (except any improvements for which specified time limits are noted on the Plans, which shall be completed within the specified time limits shown on the Plans, subject to Force Majeure), or (ii) the wo time period required for Substantial Completion -Retail under that certain Redevelopment Agreement O between the Village and Developers (the "RDA"), or (iii) the time period required for Substantial m Completion -Residential under the RDA.. "Force Majeure" as used herein shall mean a delay in a c Developer's performance hereunder caused by an Uncontrollable Circumstance as defined in the RDA, or any other cause of any kind beyond the reasonable control of such Developer. If the Site Improvements are not completed within the time prescribed herein, as the same may be extended pursuant to Force Y Majeure, the Village shall have the right to draw on the Letters of Credit for the purpose of paying for all }; costs required to complete the Site Improvements (the "Completion Cost"); provided, however, (i) the Village agrees that with respect to any such draw, it will only draw on each Letter of Credit in the amount t of fifty percent (50%) of the Completion Costs, and (ii) nothing herein will limit or modify any separate U a N 4893-2398-6725.13 Packet Pg. 380 9.D.c agreement or allocation between the Developers with respect to Site Improvement costs. Upon completion of the Site Improvements herein provided for, as evidenced by a Certificate of Substantial Completion (as defined and provided for in the RDA) or a certificate of completion executed by or for the Village Manager, Village President or Board of Trustees, the Village shall be deemed to have accepted said Site Improvements, and thereupon, the Retail Letter of Credit and the Residential Letter of Credit shall automatically be reduced to serve as security for the obligations of the Developers as set forth in Paragraph 7 hereof. The Developers shall cause their consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality Mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements. 7. The Developers, for a period of one year beyond formal acceptance by the Village of any Site Improvement described in Exhibit "B" hereof, shall be jointly responsible for maintenance, repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the Developers' negligence and/or their contractors' negligence (collectively, the "Defects"), provided that, without limiting the Village right to draw on a Letters of Credit for 100% of the cost to correct Defects, the Village agrees that with respect to any such draw, it will only draw on each Letter of Credit in the amount of fifty percent (50%) of the cost to correct such Defects. The obligation of the Developers under this Paragraph 7 shall be secured by the Letters of Credit as further described in Paragraph 9 hereof. 8. In general, no occupancy permit shall be granted by any official for the construction of any structure until all required utility facilities set forth in the Plans (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service said structure; and that all parking lots or access drives (to include curbs) set forth in the Plans that provide access to said structure have been completely constructed, except for the designed surface course. It is understood and agreed that building and occupancy permits will be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which parking lots or access drives have been constructed as described above, notwithstanding the fact that all Improvements within the Development may not be completed. 9. A. The obligations of the Retail Developer hereunder as to the deposit of security for the completion of Improvements and the one (1) year maintenance of said Improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of the Retail Letter of Credit in favor of the Village in a form acceptable to the Village in accordance with this Agreement, in the amount set forth in Paragraph 2 above. The Retail Letter of Credit shall be made subject to this Agreement. The obligations of the Residential Developer hereunder as to the deposit of security for the completion of the Improvements and the one (1) year maintenance of said Improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of the Residential Letter of Credit in favor of the Village in a form acceptable to the Village in accordance with this Agreement, in the amount set forth in Paragraph 2 above. The Residential Letter of Credit shall be made subject to this Agreement. The Developers hereby waive the option pursuant to 30 ILCS 550/3 and 65 ILCS 5/11-39-3 to utilize any type of security other than a letter of credit. B. In addition to the terms, conditions, and covenants of the Retail Letter of Credit, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of the Retail Developer or the Village, as the case may be, under the provisions of this Agreement and the Site Improvements for which payment is being made shall have been 9 0 CO 4893-2398-6725.13 Packet Pg. 381 9.D.c completed, or will be completed, in substantial accordance with the Site Plan and the Site Improvement Plans or following correction of Defects. In addition to the terms, conditions, and covenants of the Residential Letter of Credit, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of the Residential Developer or the Village, as the case may be, under the provisions of this Agreement and the said Improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the Site Plan and the Site Improvement Plans or following correction of Defects. The foregoing notwithstanding, each of the Developers shall be responsible for only fifty percent (50%) of the foregoing obligations in this paragraph and accordingly draws under each Letter of Credit shall be limited to fifty percent (50%) of the total Completion Costs or total cost to correct Defects, as the case may be. C. The Village further hereby agrees that to the extent that Developers cause their commitments of this Agreement to be completed, the outstanding liability of the issuer of each Letter of Credit shall during the course of construction of the Improvements be reduced on a monthly basis to approximate fifty percent (50%) of the cost of completing the improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all tests required by the Development Ordinance have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and water mains (as applicable), a minimum of that portion of the surety for each element shall be subject to complete retention. Each of the Retail Letter of Credit and the Residential Letter of Credit is subject to a minimum fifteen (15%) percent retention until final acceptance by the Village of the Site Improvements. D. In order to guarantee and warranty Retail Developer's obligations of Paragraph 7 herein, an amount equal to the lesser of fifteen (15%) percent of the total amount of the Retail Letter of Credit, or fifteen (15%) percent of fifty percent (50%) of the cost estimate of the individual improvement(s) shall be retained in the Retail Letter of Credit for a period of one-year beyond formal acceptance by the Village of such improvement(s). In order to guarantee and warranty Residential Developer's obligations of Paragraph 7 herein, an amount equal to fifteen (15%) percent of the total amount of the Residential Letter of Credit, or an amount equal to fifteen (15%) percent of fifty percent of the cost estimate of the individual improvement(s) shall be retained in the Residential Letter of Credit for a period of one-year beyond formal acceptance by the Village of such improvement(s). E. As a portion of the security amount specified in Paragraph 2, the Developers shall O maintain a cash deposit with the Village Clerk in the amount of Forty Thousand Three Hundred Dollars > ($40,300.00), with each Developer responsible for the deposit of fifty percent (50%) thereof. The cash w 0 deposit must be on deposit with the Village Clerk prior to the Developers' completion of the site demolition and grading work portions of the Site Improvements. If roads are not maintained with a m smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and c ambulances, or if any condition develops which is deemed a dangerto public health or safety by the Village of Buffalo Grove due to the actions of one of the Developers or its failure to act; and after written notice y c of this condition, such Developer fails to remedy the condition as soon as reasonably practicable; then the Y Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to such Developer's cash deposit. Upon notification that the cash deposit has been drawn upon, such Developer shall immediately deposit sufficient funds to maintain the deposit in the amount specified above in this Paragraph 9.E. If such Developer has not made the additional deposit ca a E 4893-2398-6725.13 Packet Pg. 382 9.D.c required to maintain the total cash deposit within three (3) days from the date it received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order as to such Developer's work, or also may revoke all permits which such Developer had been granted. This cash deposit shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement are not met by such Developer within five (5) days after receipt of a written notice of noncompliance with the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village, in which case, the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one-year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that its Improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of a Letter of Credit, the Developers hereby agree that no reduction shall occur in the outstanding liability of the issuer there under, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit to expire, either by its terms, or by return of such Letter of Credit to the applicable Developer, upon the expiration of one (1) year from the acceptance of the improvements to which such Letter of Credit applies. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, permit the Village to draw funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit monthly to the extent that funds are disbursed. 10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty (30) days and forty-five (45) days in advance of termination or cancellation. 11. No occupancy permit for a building shall be issued until all exterior lighting pertaining to such building and specified on Exhibit "C" is installed and operational. 12. Each Developer acknowledges that it is responsible for the proper control of weeds, grass, refuse, and junk on all property which it owns within the Property in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that a Developer shall continue to be responsible for the proper maintenance of any parcels of property for which such Developer transfers ownership to the Village until such time as the Improvements are accepted by the Village in writing in accordance with the provisions of this Agreement. If a Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to such Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) days after such Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the cash deposit of such Developer described in Paragraph 9.E. 13. The Developers agree that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to either Developer pursuant to any applicable previous agreements. 14. This Agreement shall automatically terminate and be of no further force and effect with respect to a Developer and its portion of the Property upon the expiration of the one year maintenance period, and upon such termination the parties hereto shall have no further obligations to the other, except 9 0 m 4893-2398-6725.13 Packet Pg. 383 9.D.c for the Village's obligation to return such Developer's Letter of Credit and cash deposit to such Developer or otherwise notify the issuer of such Letter of Credit of the expiration of the Letter of Credit. 15. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the RDA and the Preliminary Plan Approval Ordinance No. dated June 20, 2022, and the obligations contained therein. 16. No party shall cause this Agreement (or any memorandum hereof) to be recorded against the Property. 17. Nor party shall assign this Agreement or any of its terms without the prior, express and written consent of the other party. Furthermore, no assignment of a Developer's obligations shall be effective unless and until the Village approves the language of any proposed assignment and substitute security in the amounts required by this Agreement. The foregoing notwithstanding, this Agreement shall be binding on and inure to the benefit of the Developers' respective successors and any assigns made in connection with equity or loan requirements. 18. If any notice is sent to a Party under this Agreement, the sender of the notice shall send a copy of the notice to the other Party hereunder at the same time. 19. Each Developer shall have the right but not the obligation to cure any failure by the other Developer to perform as required hereunder. [Remainder of page left intentionally blank, signature page to follow] c CD E a 0 d am 0 d _o U d t U, N N O N 0 U CO 4893-2398-6725.13 Packet Pg. 384 9.D.c IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as have the Developers, all as of the date first above written. Village: VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By: Village President Retail Developer: IMKD 5 LLC, a Delaware limited liability company By: Name: Title: Address: 700 Commerce Drive, Suite 130 Oak Brook, IL 60523 Residential Developer: BGA RESIDENTIAL, LLC, a Delaware limited liability company By: Name: Title: Address: 2250 Progress Parkway Schaumburg, IL 60173 7 0 ca 4893-2398-6725.13 Packet Pg. 385 9.D.c The Clove DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A Legal Description of the Property PARCEL 1: LOT 3 IN BUFFALO GROVE TOWN CENTER UNIT 6, BEING A RESUBDIVISION OF LOTS 1 AND 3 IN BUFFALO GROVE TOWN CENTER UNIT 5 AND PART OF THE SOUTHWEST QUARTER OF SECTION 33, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT OF SAID BUFFALO GROVE TOWN CENTER UNIT 6, RECORDED OCTOBER 21, 1993 AS DOCUMENT 3419308, IN LAKE COUNTY, ILLINOIS. PARCEL 2: LOTS 1 AND 3 IN BUFFALO GROVE TOWN CENTER UNIT 8, BEING A RESUBDIVISION OF LOT 2 IN BUFFALO GROVE TOWN CENTER UNIT 5, IN THE SOUTHWEST QUARTER OF SECTION 33, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT OF SAID BUFFALO GROVE TOWN CENTER UNIT 8, RECORDED JULY 24, 1998 AS DOCUMENT 4173676, IN LAKE COUNTY, ILLINOIS. PARCEL 2A: RECIPROCAL EASEMENTS FOR THE BENEFIT OF PARCEL 2 AS CONTAINED IN AGREEMENT DATED JULY 28, 1998 AND RECORDED JULY 29, 1998 AS DOCUMENT 4176874 BY BUFFALO GROVE JOINT VENTURE AND EAGLE FOOD CENTERS, INC. PARCEL 3: LOT 1 IN BUFFALO GROVE TOWN CENTER UNIT 9, BEING A RESUBDIVISION OF LOTS 1 AND 2 IN BUFFALO GROVE TOWN CENTER UNIT 7, IN SECTION 33, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT OF SAID BUFFALO GROVE CENTER UNIT 9, RECORDED OCTOBER 6, 1999 AS DOCUMENT 4431048, IN LAKE COUNTY, ILLINOIS. EXCEPTING THAT PART OF LOT 1 TAKEN IN CASE 16ED9 ORDER RECORDED AS DOCUMENT 7487965 DESCRIBED AS FOLLOWS: COMMENCING AT THE MOST EASTERLY CORNER OF SAID LOT 1; THENCE NORTHWESTERLY 19.12 FEET (19.17 FEET, RECORDED) ALONG THE EASTERLY LINE OF SAID LOT 1 ON A CURVE TO THE RIGHT HAVING w A RADIUS OF 1497.69 FEET, THE CHORD OF SAID CURVE BEARS ON AN ILLINOIS COORDINATE SYSTEM w NAD 83 (2007) EAST ZONE BEARING OF NORTH 9 DEGREES 38 MINUTES 39 SECONDS WEST, 19.12 FEET G TO A POINT OF TANGENCY ON SAID EASTERLY LINE; THENCE NORTH 9 DEGREES 16 MINUTES 42 SECONDS m WEST ALONG THE EASTERLY LINE OF SAID LOT 1, A DISTANCE OF 295.83 FEET TO THE POINT OF r- BEGINNING; THENCE SOUTH 80 DEGREES 43 MINUTES 31 SECONDS WEST, A DISTANCE OF 11.00 FEET; THENCE NORTH 9 DEGREES 16 MINUTES 29 SECONDS WEST, A DISTANCE OF 125.00 FEET; THENCE NORTH c .y 80 DEGREES 43 MINUTES 31 SECONDS EAST, A DISTANCE OF 5.00 FEET; THENCE NORTH 9 DEGREES 16 MINUTES 29 SECONDS WEST, A DISTANCE OF 155.91 FEET; THENCE NORTH 4 DEGREES 43 MINUTES 33 Y SECONDS WEST, A DISTANCE OF 151.30 FEET; THENCE NORTH 9 DEGREES 16 MINUTES 29 SECONDS WEST, A DISTANCE OF 48.27 FEET; THENCE NORTH 80 DEGREES 43 MINUTES 31 SECONDS EAST, A E DISTANCE OF 8.96 FEET TO THE EASTERLY LINE OF SAID LOT 1; THENCE SOUTH 9 DEGREES 16 MINUTES u Exhibit A Q Page 1 4893-2398-6725.13 Packet Pg. 386 9.D.c 42 SECONDS EAST ALONG THE EASTERLY LINE OF SAID LOT 1, A DISTANCE OF 110.84 FEET TO AN ANGLE POINT ON SAID EASTERLY LINE; THENCE SOUTH 6 DEGREES 24 MINUTES 56 SECONDS EAST ALONG THE EASTERLY LINE OF SAID LOT 1, A DISTANCE OF 100.11 FEET TO AN ANGLE POINT ON SAID EASTERLY LINE, - THENCE SOUTH 9 DEGREES 16 MINUTES 42 SECONDS EAST ALONG THE EASTERLY LINE OF SAID LOT 1, A DISTANCE OF 222.48 FEET TO A SOUTH LINE OF LOT 1; THENCE SOUTH 89 DEGREES 30 MINUTES 58 SECONDS WEST ALONG A SOUTH LINE OF SAID LOT 1, A DISTANCE OF 10.12 FEET TO THE EASTERLY LINE OF LOT 1; THENCE SOUTH 9 DEGREES 16 MINUTES 42 SECONDS EAST ALONG THE EASTERLY LINE OF SAID LOT 1, A DISTANCE OF 48.24 FEET TO THE POINT OF BEGINNING PARCEL 3A; EASEMENT FOR THE BENEFIT OF PARCELS 1, 2 AND 3, FOR DRAINAGE INTO RETENTION POND, AS CREATED BY THE DRAINAGE AND CONSTRUCTION EASEMENT AGREEMENT RECORDED NOVEMBER 30,1998 AS DOCUMENT NUMBER 4248745. OVER AND ACROSS THAT PART OF LOT 1 IN WALGREENS BUFFALO GROVE RESUBDIVISION, BEING A RESUBDIVISION OF PARTS OF THE SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 43 NORTH, AND PART OF THE NORTHWEST 1/4 OF SECTION 3, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN IN LAKE AND COOK COUNTIES, ILLINOIS, DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE WEST LINE OF LOT 1 IN BUFFALO GROVE TOWN CENTER UNIT 1. BEING A SUBDIVISION IN SAID SOUTHWEST 1/4 OF SECTION 33, TOWNSHIP 43 NORTH, RANGE 11 EAST, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 4,1988 AS DOCUMENT NUMBER 2737813, THAT POINTALSO BEING THE NORTHEASTCORNER OF LOT2 IN FIRNBACH SUBDIVISION, BEING A SUBDIVISION IN SAID SOUTHWEST 1/4 OF SECTION 33, RECORDED AS DOCUMENT NUMBER 1032913; THENCE SOUTH 22 DEGREES 19 MINUTES 24 SECONDS EAST, 41.50 FEET ALONG SAID WEST LINE; THENCE NORTH 85 DEGREES 58 MINUTES 44 SECONDS EAST, 202A9 FEET ALONG THE SOUTH LINE OF SAID LOT 1; THENCE SOUTH 12 DEGREES 25 MINUTES 09 SECONDS EAST. 21-5.71 FEET; THENCE SOUTH 81 DEGREES 00 MINUTES 00 SECONDS EAST, 25.38 FEET ALONG THE NORTH LINE OF FORMER SCHOOL LOT, ALSO BEING THE SOUTH LINE OF SAID LOT 1 TO THE POINT OF BEGINNING; THENCE SOUTH 31 DEGREES 00 MINUTES 00 SECONDS EAST ALONG SAID SOUTH LINE, 108.72 FEET; THENCE SOUTH 55 DEGREES 09 MINUTES 42 SECONDS WEST, 80.43 FEET; THENCE NORTH 34 DEGREES 06 MINUTES 02 SECONDS WEST, 61.34 FEET TO THE POINT OF BEGINNING, ALL IN LAKE COUNTY, ILLINOIS. Proposed Lots 1 - 11 in the Final Plat of Subdivision of The Clove containing approximately 22.1544 acres, with the retail parcel consisting of Lots 1- 4, 6, and 8 -11, the residential parcel consisting initially of Lots 5 and 7, with Lot 5 to be donated to the Village pursuant to the terms of the RDA. PIN: 15-33-304-267 15-33-304-113 15-33-304-162 15-33-304-160 N 0 m 4893-2398-6725.13 Packet Pg. 387 9.D.c The Clove DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B Description of Site Improvements All improvements set forth and depicted in the Site Improvement Plans, both public and private, including (to the extent applicable) earthwork, grading, roads or streets, parking lots, areas and/or parking facilities, sidewalks, sanitary and storm sewers, water main, drainage and storm water detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. Exhibit B Page 1 C d E a 0 d am 0 d _o U d t LO N N O N 0 U m 4893-2398-6725.13 Packet Pg. 388 9.D.c The Clove DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Description of Site Improvement Plans Final Engineering Plans prepared by: V3 Companies Entitled: Final Engineering Plans for The Clove Consisting of:42 sheet(s), last revised 6 30 22 Final Landscaping and Irrigation Plans prepared by: The Lakota Group Entitled: Consisting of: _ sheet(s), last revised June 24, 2022 Final Site Lighting Plans prepared by: CREE Lighting Entitled: Consisting of: _ sheet(s), last revised April 4, 2022 and April 28, 2022 Exhibit C Page 1 0 m 4893-2398-6725.13 Packet Pg. 389 9.D.c The Clove DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT D Engineers Opinion of Probable Costs V3 dated 7/7/22 [TO BE UPDATED PRIOR TO EXECUTION] [See copy attached on the following two (2) pages] Exhibit D Page 1 c d E a 0 d am 0 d _o U d t H U, N N O N 0 U m 4893-2398-6725.13 Packet Pg. 390 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST for The Clove Buffalo Grove, Illinois J.- 1-1, 2022 R-ked: July 7, 2022 4.0 STORM SEWER SYSTEM Q17ANTITY UNITS' PRICE COST 4q] STORM SEWER. RCTI ( 12") 1253 if q 2P40 5ffl R4 00 4A2STOIC M Sr,"TR, RCP (I 5--) 201 it S "Lm) 4.01 STORM SEWER. RCP (24") 142 If s 45.00 S ("390.00 4.04 STORM SEWER. RCP(48--) 48S If s 62.00 S 30,256.00 4.Oi S'T0RM.SFWFR, IIVCf4") If 20'O0 s 1,210.00 4(16 STORM S1` WFIR, 11 V( (G') 79 11' S 1 c (K) s 1,910,00 4.07 STORN1 ST WrR, PVC (9") 316 if S 28 00 S N,94S (Y) Exhibit D Page 2 0 ca 4893-2398-6725.13 I Packet Pg. 391 1 469 STORM S1':WrR PVC (I (Y) 28 if lo (Wi R40 (10 4,00 STORKI 1,17 ' WER, DIP (12") 2' 16 it S 1C 'J q 9,02400 710 STORM INLET 3 .0, S L400A) s 4,200,00 4.11 4'DIA. STORM MANHOLE 32 each s 3.200.UU S 102,400,00 4,11 ('T)JA ;TORNTMANT401,F 7 ,"l, 5 Moo NJ 413 PVC CLPAKOI 11" 1 eoch, h i,50(L(�(j 7,500 00 4.14 CON \FCT TO FA IS I INC PIPF",S fRUCTUR F, 8 each 5 2,()()o.(x1 S, 4.15 TRENCH DA(.'KPlLL 2.408 11 s 35.W $ 84.280,00 (A" I-A")SCAI,rt'TIWMATION 1, $ 427;100M 5 417,10000 ISMMMI Vi—m. 6M: A 71.6.500.00 TOT.ALLS: JJ) DIA101, I rlox & tRO, )N ( ON rRO[ s 1h4l, )9110 1 2.0 SANITARY SFWFR SYSTEM $ 320,089.00 1 10 WAT'r.l?',,UTTY,YSVS'rFM S (10 1 s"WtA s 3,846,110,00 0 ling—y $ TOTAL: $ 3,846,510.00 Tl,,., F,,A ur.er', Opi rr f ll�,,Mhl, C,- is M-d q M, Fj,,1 Fnhreee cri g M,- fi,,- TA, C1au, prel arr rl by M I ....... .. dneed Three 36N 12 V3 p-,"ha, rnn rrrnl u, e.r rh, lah-, I,- Juerrrl'?,d by mhnrs, nr v.r th, m"dr i, "I 'I'l ........... g ,v Wi-liddert,r nre lxe rrdtrtrr., the Opi,wn /,rnd N, C"'w,,,,l i, -do 1"'od ,,, V? ( yo q-1,fi,d prof ....... I b". 'caft the md"'Ir, harvtroer, ;,3 Cn7rvapnnles enan 'w and doss "t grananle, th't p, "p—t" b"i, �, "J"'i ( ".,t-ai- C-t, " W errcnpf th, Opin""Op—b.bl" ( an.cabraC r.frepro ecI h), VI ( 'y s,Jz-yuds ,,ubw yids 1, - 1,.P,-, sllnwturec Exhibit D Page 3 4893-2398-6725.13 I Packet Pg. 392 1 9.D.c The Clove DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT E Approved Insurance Coverage [See copy attached on the following page] Exhibit E Page 1 c d E a 0 d am 0 d _o U d t U, N N O N 0 U CO 4893-2398-6725.13 Packet Pg. 393 CRISSIE INSURANCE GRoup r!,xceedirtg Expectations July 14, 2022 Village of Buffalo Grove 500 Raupp Blvd Buffalo Grove, IL 60089 Ref. IMKD 5, LLC, The Clove We will have an insurance program in place prior to the closing with a national insurance carrier such as CNA, Travelers, Hanover, or Westfield Insurance Company. This insurance program will have the following minimum coverages: Property Coverage All Buildings and Future Buildings and Monuments will be coverage at 100% Replacement Cost with a deductible not greater than $ 10,000, Coverage will include Loss of Rents and Mechanical Breakdown, COMMERCIAL GENERAL LIABILITY $2,000,000 General Aggregate (other than Products & Completed Ops) $2,000,000 Products/Completed Operations Aggregate $ 1,000,000 Per Occurrence $ 1,000,000 Personal and Advertising Injury $100,000Fire Damage Legal Liability — Per Fire $5,000 Medical payments — Each Person AUTOMOBILE LIABILITY Shall cover all owned, hired and non -owned vehicles used in connection with the work with a limit of'. $1,000,000 combined single limit WORKERS' COMPENSATION;/EMPLOYERS'LIABILITY Workers' Compensation Limit - Statutory Employers' Liability Limits $500,000 Each Accident $500,000 Disease— Policy Limit $500,000 Disease — Each Employee EXCESS/UMBRELLA LIABILITY $ 10,000,000 General Aggregate (other than Products & Completed Ops) $ 10,000,000 Products & Complete Operations Aggregate $ 10,000,000 Per Occurrence Best Regards, Bob Exhibit E Page 2 0 ca r_ 0 E 4893-2398-6725.13 I Packet Pg. 394 1 • Page 2 JLIIY 14, 2022 Robert G. Bachmann Vice -President 6400 Shafer Court, Suite 600, Rosemont, IL 60018 Phone: 224-217-6557 Email: bachmannrO,crissieins.com www,crissicinsurance.corn Exhibit E Page 3 0 ca 4893-2398-6725.13 I Packet Pg. 395 1 IF Q V P'1 %VIOT, MAP FINAL PLAT OF SUBDIVISION OF THE CLOVE BUFFALO GROVE, IL 1111 'D'FELI 0" HERO N�,KE�o�NT.. LLNos E BASIS OF BEARINGS ooaaNATesrs PoN csccsl NAn a3 czoml zoNE o, ALL Nosensn wlTH aao Lew AT s oN�Tuoe GRAPHIC SCALE m m - CO ABBREVIATIONS BUFFALO GROVE I. DENT OF EIFAAN.. TOWN CENTER III 111TIF vATURE UNIT 4 1-1 DECIDE 1-111 F-11 CALCULATED DATUM\ ENT AREA /� _ `vAA- _ F \ o-O F, yA P.uanE PDBuc N— a URaNAOE EASEMENTIIAFT 11111AIIEI \\\ LOT }v vv °gym TOWN PLACE TOWNHOMES III_ II\ 111 I NOTINO T 2 SUBDIVISIONCLUDED {RI1 \I I tJO�� w I \1 111 R Oc 6136 �I U.F. UTUTV EASEMENT II II 11 OOp J�\ O wEa EASEMENT I�J4FP�olga v9gB _—_�� Il I/1 Pao. PROPOSED 1 Q.FC• _ = L \ I LEGEND _ I`\ sEBwUNIDaNEa ] I— AIDESZEA1111EN BEMENT AIATE ] OUAFLER SECTION COaNEa BUFFALO GROVE TOWHEaESEv N CENTER 1 �I Mrs UNIT3 I I Ili L07`9 so—IRNPROPE—LINEEA-ill O, II uf'�if � pn- IR.ICSEI 11G13WuA1��B LINE EXISTING LOT LINE IROICIEDTENS LO{� EX. &PRA.O. IENTERLINE II I -- - - -- ESISAIG EA EMENTLNE II ING SETBACK UNE PROPOSED EP.sEMENT LINE � <m r Ex. &PRO. BUILD` i 2 SECTION UNE IL ---' no O ...y...............� �vpA �o BUFFALO GROVE TOWN CENTER = <O �FB FOUND Banns 1111 E E UNIT ®D FOUND aow M,+wcER I aft\ 'CUNC SPII:E FPrc FOUND PLAN L MN FOUNDMABN L FI F U NPPEB ---I T 5 FIP NDIRa HB aDNDIRaNBAR ■ SUM CUNCRETEMUNUMENT m LOT 8 — — �I CCEss SEMENT CE sEMENTHEREBVAOATED oo — ________ �1�1 REREBY�CATED 08� vm]J O TO N 0 m BUFFALO OftOVE 6 / 3419908 � 1012^.I19FG DOG- 1 I I � 0 I o REc II LOT 5 U�,�n,.11 o I �AtgO I OWNER & SUBDIVIDER LOf7 oAgOVAw. E IMKD 5, LLC �I . Pip ark, IL 60523 oPD�N9 ' one LOT 4 l` 700 Commerce Drive -Suite 130 �pQ Oak P 630-402-6065 1 I I 1UFFAT. E.1E ToovN CENTEa IT -SURVEYOR I ENGINEER Q�I T 1 oT INOLsoEB V3 Companies, Ltd. 7325 Janes Avenue li LOT 3 Woodridge, Illinois 60517 LOT 1 630 724 9200 TURNBERRY SUBDIVISION NTERNAE Access NOTe � li _ II v sT INS C"ITONTINUE To PRovIBE IATINTEana.L F wEBA I L z o.4,TSTaASMENOEorrvEO ENT REORBEBLLr ,aBeTV eBo mENT I\ r- mo N NOT PROPER MnINTEN,_L NTONN PWVANE ERPETU-ERSUBJECTlIV ENOORIN __� O aOVOO / I L nG TIE LOTS IN TIII FLAT0 NCE TIBIBEF All BTRERMAINTENANCE AND ✓ G NOT INCWOED LATER DETEN,ION SVSTEbI, ATTI TIE PRO OR TIE �os°s°RatiovAOR E�Eti,aESA,Eo,H °ETD. �o�� - I A VEHICULAR ACCESS NOTES \ T�\ 5 \ E T 1 a TE M HENRY LOT 2 \ T\ ROeD, FROM LOTS, d a 5 n 5 AND,D 66 O OU 89 (C WALGREEN'S BUFFALO GROVE \ \ \ aECT 4EwcULAR ACCESS TO IL aoUTE es OT1 TOWN CENTER REsueDlvlsloN Lv�v Lon \\ \ 'EN" RDAD, FROM LUTC 1. THERE SHALL BE AT COST ONE DIREST Access TO IL aouTe as SUBMITTED BY AND MAIL TO: v\ vv SUBDIVISION aENRY ROAD, FROM LOT] J aECT VEHICULAR ACCESS TO IL ROUTE AT LOT TL ��` aENRv ROAD, FROM LOT,,. WALGEFEN'S BUFFALD GROV 1 \ \ 0 p,0 ALL OTHER VERICUUR:.CCEsssa,ALL BE FROM INTERNAL CIRCULATION. RESUBDIVISIDN GQ�CRfOp-2 �V c- RO�v SURVEYOR'S NOTES: LPPtoe U,Iu�o REIIIIINI ]azs da,es AAe,ne. snle loo FINAL PLAT OF SUBDIVISION N,,: 20360 T E e ens wooarage IL sosli IMKDS LLCFASEIIERI 630]2492o0 vo ce ]oa Com D' S'e13o THE CLOVE- BUFFALO GROVE, IL ovp N. VP04.1 Lo,ee REwsED PER coMMENTs Er Surveyo5 63U ][403tl4 fax Oak Brook ILV-FI 830.401.u0�5 1 FINAL PLAT OF SUBDIVISION OF THE CLOVE BUFFALO GROVE, IL 1111 „E11 4N1QF11ETN111 PF aPq°`nEROI 1,L 'EA,"',ILLINOIa. F GPAPHIC SCALE - so ABBREVIATIONS c PdNTOF cuRvgTURE PONT OF IcomPouuO cUrzvATURE PRO NL OF REVERSE CURF—RE E P RE CATCI BUFFALO GROVE TO,,NN CENTER A=8352R=1093.04' FNT UNIT 4 CB=S21°40'04'E A-34.36' R-40.00' R.U.ko.E. PUsuCU-T—RAINACEEnsEIENT ry�b^ CB=S14°45'31"W FQUNQPRNaL oa5 Nw. N y50 N88° 58' 54"E FF" ph W T f ADS N / \ T om wER EasEMENT 1 y`Ay^`�O NI38W - 1 mo PRo. GR.—E./ 35.42' -----_ I � \TT\ A ➢' aA LEGEND SECTIo uCORNER TOWN PLACE TOWNHOMES SUBDIVISION �� 11 OTS T QUARTER I —ON coRNER II l NOT 1NcwDEO - 1 1 II EV 7IN ED GoE WwgvlN ry" II GpOJT�,AR OOG'p1310 w m I II II II CN o I I I PRP EOLTLNE of Ex PRo.oENTERLNE `i R�` I I II Easn�e o s LQ ouNe IT EA 111 NI EasEIENT LINE I NO DIMENSIONAL o—PROVIDE 1NI sETFAcn LINE III PC se _r 40 --- F1i PAN _ S 1 RETE FeFOeNU aFASS RISC II ® F ,.N,RI:ER R FOUNp A. FONNIPINAL` % 1 ' 0.4o Nw. a o.02 N. sP1KE o..T H Lv. 11 ,a ry 1 N89` 41' 29"E 453 55' I FPK FQNND PKNAIL N25°58'S4"E--L-------------ETSENIECIT3E_a Qoc 2i3iai�___- L o FUN FUND — NAIL 6213' / + FCC C CRo55 / NT oRP NOIRON RPE ��/-IPER RON. 2432PO ■scut-NCRETE nn.NU.ENT BUFFALO GROVE TOWN CENTER///' UNIT ACCE55—EVENT NERERIAACATE SO SO IIIEII 11 >NY I tit: N�^N I 11 63 I LA9UN+t A pn4. II 4kti''4 +0 II i z3 Iy,.i Ie %s4F aos jll II ACAreo T.ATCHEo) a LOT 9 - ; LOT 110 w r III ,ATQN NE 11 . z N49' 01' 08'11 16.91' I1 N2a 31.4s dmr� 1 II I 1 o N E85`58' 54"W 17.00' II II N0a 6'1I "NI aa.T5' N04008"W 25.03' p2._o4 __" "_" .-..._.' .- ' 0M 323.a R R25.00' BUFFALO GROVE TOWN C NTEA4.01'23°29'45E s' NY UNIT OR- S - A-29.86' R=97.00' --AFFNESI EnsEwENr 1. 1E' m CB=N42"11'34"E � T n SS6'37'28"E 11.52' _-----+--------- A-22.80' R-150.00 �� L I PE CB=N29°02'17"E SEE' 34'55"E Pow 4L ACORNER v/%•, 1 EnsEMENT PER ooc zT3Te,3 ! YYY , AO 1"E A=]4.9 ' R=375.00' I 15' 59"E CB=N30°2449"E� 1' °44'01E A-2606'E�°za45 :LOT7 N�N38'26 O6' 12.00NO6°9 NO 269' R=125.49'0° 15' 69"yy 539 3 9 �_-___--N84` 33' 21"E C 1'EW9E 11.10' U.-443041z10.94 N52'51'30'E 13.]6' I43.45' P ExNE —E.E1E'N89°44' VE 243.32' !A=22.04' R=]1.00eLAN11ET EASEnnENT RMCF1 , F PE� ce=N3z=oa'o3°wLOT 6N05°34'S5"W --- ou"Q 1R-1. 17 U1-200' °'J �]043----- Acc ss EAs ENT"'_�----WS81"WE1AFOONo woNPlP1 OT, a No1RON PIPE T9a83. uTo.3,' E. z - 389°44'0 � �1 0 85.00' 63 25 al., 0 8SEE 44'01"W 201.50' '"" 589`44'01"W 0215.41s.a2 - I sR O S00° 15'OEC�E� N00' 15' S9"Vy \ 1 I MATCBIEUA'caTEN 4,T,1- O [,) 19.0((II' N 19.00' NDo- 15'S9" � mA o.a3 w.ao.,2 NE toy 9se B00°15'S9"E 12pp' I /�/II 0 0 P OJE,A 6 O V 15.13 V om NP1 OGP'ulA OO NOT I// zTaTe eaR12O I' S80°43'44"W p� g% I/ NEREBYVAcaT 8.97' 9 m ED gJ� \p "1 1 NT UATCNEN, B09° 16 16'E eo FOUNDISON Dsa w.40.aD NE a�° �I �LOT5 8. £ PEeE ✓ c�' w PER DocuRnENT oSmnn I +✓/4/ I ,,gN 64 +040 II o .OP e' os4a°E 1 m 9 1 N I EASERIENTFEE 74RTPPaUTION FON05'58'S4"s �II IN � I G3.10' GG✓✓// I � a54N.soa4 ET\ O.,a E.&a.,4 N.� T3zs da,es A�e,ee. sole loo FINAL PLAT OF SUBDIVISION N.: 20360 T E e ens wooara9e IL sosli IMKDS LLC 1. S ix 630 T24920o v0 ce ]pp Com O' B'e130 THE CLOVE- BUFFALO GROVE, IL ovp N. VP04.1 ,l a 1— REASEOPERconnUENTs sr Surveyo5 630 ][40-21 Oak Brook IL 60�23 v3m.com - - 030.402.u005 2 OIL— N49° 01' 06'W 16.97'� S85° 58' 54"W 17.00'� N04'01'O6'W 25.03'- 1WNC NTER A=24.01' R=25.00' CB=N23°29'45"E— A=29.861=97.00' 0B=N42°11'34"E S56° 37' 28"E 11.52- A=22.80' R=150.00 _ A=74.99' R=375.00' CB=N30"24'49"E- 153" 51I 25"W 12.00'- N38°26.06"E 30.95- A= 8."' R-125.49' CE=N47-20'41'E 639. 36' 19"E 11.10'- 152° 51' 30"E 13.76- PE _CROTLR-E-rv3IRON S89°4 Ot"W mE FOUND IRO'�IPI o 6500 -aae-. aIo. s, z S89°44'01"W 2154� G`CNS N00° 15' 59"W 49�p9 19.00' s00° G3 NOT lrvcwLEE ABBREVIATIONS RE PT'DINT OFT4NNEN r FAa3 I —DER NITI. NAOE E bEMENT IElT II— -TI EA -ENT E NwvEREasEmENT LRE 0LEGEND EPF DNIDRNER -EDI3IONPRDPERT.NNE DIsnNOo ONTED- 1L1L NE IIIIIE EXISTNG LOT LINE ❑ SECn ON LINE ETE F11ND Dill IN �Fs FOUND sRass DID' ®D FOUND ROw IaAIIFF NPN } FCC FOUND III NAIL s SC ONCREfE MONUMENT ACCESS EASEMENT NEREBVV,.CATED FINAL PLAT OF SUBDIVISION OF THE CLOVE BUFFALO GROVE, IL 1111 „E_OF11ETIROPFUP,°`n"II'D1,Ll"I, NT..ILLlrvols. 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(I A100"o" H 41 Wnf 110TIOM t EA 9.D.f ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST for The Clove Buffalo Grove, Illinois June 13, 2022 Revised: June 30, 2022 1.0 DEMOLITION & EROSION CONTROL QUANTITY UNITS UNIT PRICE COST 1.01 �kd R GI 3 PA-V.Pitiil ldTiailLL d4,5-v1 yy 2.00 9a,1boY.go 1.02 PULL IAEIxTII RAk'EMEi"dT RE M®VAI. 1S,46i s7 ,v 5.00 y I2,310.0QD 1.03 GOtNCRETP RlyllvdQ-V-A-L 7,1w �yy & &®4 & �1ry,Sw.w 1.04 SUBGRADE PREPARATION 95,500 Sy S 3.00 S 296,500.00 1.05 STORM PIPE REMOVAL 2,569 if $ 25.00 S 64,200.00 1.06 STORM STRUCTURE REMOVAL 39 each S 1,000.00 S 39,000.00 1.07 SANITARY PIPE REMOVAL 991 If $ 32.00 S 28,512.00 1.08 SANITARY STRUCTURE REMOVAL 7 each S 1,250.00 S 8,750.00 1.09 WATER PIPE REMOVAL 1,567 if $ 30.00 S 47,010.00 1.10 WATER STRUCTURE REMOVAL 9 each S 1,200.00 S 10,800.00 1.1I DR UTILITY RPM- 6AVA-L 1 ig . 10®10®0.00 .� 100;0oq�00. 1.12 UTILITY TRENCH BACKFILL 1,000 cy $ 35.00 S 35,000.00 ,,-r ,,,, ,,,,,,,, ,,,,,, CUB ,, ,,,, ,,,,�„ ,,,, , a, ,............................................................................................................................................................................................................................................................................................. 7 ,,................................................. a..........................S.............................................. ,,, ,, ,,................................................................... ,,,,, ,,, -21, ,. 1.13� CI3i1D KEIw1®�u:4L ),1�3 p1 y �.QYO y 3FY,73�.00 1.14 BACK3ILL Cd3RBS 8,,97-3 lf ,v 1.50 y I3,3Q1��.5® 1.15 SILT FENCE 2,164 if S 2.50 S 5,410.00 1.16 CONCRETE WASHOUT 1 each $ 500.00 S 500.00 1.17 INLET SEDIMENT TRAPS 97 each $ 200.00 S 19,400.00 Subtotal Division 1.0: S 943,395.50 2.0 SANITARY SEWER QUANTITY UNITS UNIT PRICE COST 2.01 6" SANITARY SEWER (<15' depth) 626 if $ 25.00 S 15,650.00 2.02 8" SANITARY SEWER (<15' depth) 1,440 if $ 28.00 S 40,320.00 2.03 10" SANITARY SERWER (<15' depth) 249 if $ 32.00 S 7,969.00 2.04 4' SANITARY MANHOLE (<15' depth) 26 each S 3,000.00 S 78,000.00 2.05 4' DROP SANITARY MANHOLE (<15' depth) 4 each S 4,000.00 S 16,000.00 2.06 PVC CLEANOUT 2 each S 1,200.00 S 2,400.00 2.07 GREASE TRAP 6 each S 4,500.00 S 27,000.00 2.09 CONNECT TO EXISTING STRUCTURE 7 each S 2,000.00 S 14,000.00 2.09 TRENCH BACKFILL 2,450 cy $ 35.00 S 85,750.00 Subtotal Division 2.0: S 287,088.00 3.0 WATER SUPPLY QUANTITY UNITS UNIT PRICE COST 3.01 6" D.I.P. CLASS 52 524 if $ 30.00 S 15,720.00 3.02 8" D.I.P. CLASS 52 145 if $ 32.00 S 4,640.00 3.03 10" D.I.P. CLASS 52 1,593 if $ 35.00 S 55,755.00 3.04 8" GATE VALVE IN 5' DIA. VAULT 1 each S 3,200.00 S 3,200.00 3.05 10" GATE VALVE IN 5' DIA. VAULT 5 each S 3,400.00 S 17,000.00 3.06 6" VALVE BOX 5 each S 1,500.00 S 7,500.00 3.07 10" VALVE BOX 1 each S 1,800.00 S 1,800.00 3.09 FIRE HYDRANT W/ VALVE BOX 10 each S 3,000.00 S 30,000.00 3.09 TRENCH BACKFILL 2,264 cy $ 35.00 S 79,240.00 Subtotal Division 3.0: S 214,855.00 4.0 STORM SEWER SYSTEM QUANTITY UNITS PRICE COST 4.01 STORM SEWER, RCP (12") 1,253 if $ 28.00 S 35,084.00 4.02 STORM SEWER, RCP (15") 201 if $ 31.00 S 6,231.00 4.03 STORM SEWER, RCP (24") 142 if $ 45.00 S 6,390.00 4.04 STORM SEWER, RCP (48") 489 if $ 62.00 S 30,256.00 4.05 STORM SEWER, PVC (4") 264 if $ 20.00 S 5,280.00 4.06 STORM SEWER, PVC (6") 78 if $ 25.00 S 1,950.00 4.07 STORM SEWER, PVC (8") 316 if $ 28.00 S 8,949.00 4.09 STORM SEWER, PVC (10") 28 if $ 30.00 S 940.00 LO N N O N O O M O N N O NI U U a O w tv O U t H C d E s ca Q Packet Pg. 443 9.D.f 4.09 STORM SEWER, DIP (12") 236 if $ 34.00 S 8,024.00 4.10 STORM INLET 3 each $ 1,400.00 S 4,200.00 4.11 4' DIA. STORM MANHOLE 32 each $ 3,200.00 S 102,400.00 4.12 6' DIA. STORM MANHOLE 7 each $ 4,500.00 S 31,500.00 4.13 PVC CLEANOUT 5 each $ 1,500.00 S 7,500.00 4.14 CONNECT TO EXISTING PIPE/STRUCTURE 8 each $ 2,000.00 S 16,000.00 4.15 TRENCH BACKFILL 2,408 Cy $ 35.00 S 84,280.00 Subtotal Division 4.0: S 348,783.00 5.0 PAVING QUANTITY UNITS UNIT PRICE COST 5.01 LIMA SURFACE COURSE (1.5") 28,305 sy S 7.00 $ 198,135.00 5.02 LIMA BINDER COURSE (1.5") 29,305 sy S 7.00 $ 198,135.00 5.03 10" AGGR. BASE COURSE TYPE B (CA-6) W/PRIME COAT 2,546 sy S 8.50 S 21,641.00 5.04 LIMA SURFACE COURSE (2") 15,385 sy S 7.50 $ 115,387.50 5.05 LIMA BINDER COURSE (3") 15,395 sy S 8.00 $ 123,080.00 5.06 12" AGGR. BASE COURSE TYPE B (CA-6) W/PRIME COAT 1,306 sy S 9.25 $ 12,080.50 5.07 LIMA SUP -ACE COURSE (2.5") 905 sy S 8.00 S 7,240.00 5.08 LIMA SURFACE COURSE (4.5") 905 sy S 9.00 S 8,145.00 5.09 B6.12 CURB AND GUTTER W/AGGR. BASE 8,873 if $ IT50 $ 155,277.50 5.10 4" PCC SIDEWALK 1,903 sf S 2.00 S 3,606.00 5.11 4" PCC SIDEWALK W/ 4" COMPACTED CA-6 8,576 sf S 4.50 S 38,592.00 5.12 5" PCC SIDEWALK 28,864 sf S 2.50 S 72,160.00 5.13 5" PCC SIDEWALK W/ 4" COMPACTED CA-6 24,599 sf S 5.00 $ 122,945.00 5.14 6" PCC PAVEMENT 3,689 sf S 6.00 S 22,129.00 5.15 6" PCC PAVEMENT W/ 4" COMPACTED CA-6 5,334 sf S 9.00 S 48,006.00 5.16 6" PCC PAVEMENT W/ 6" COMPACTED CA-6 (TRASH CORRAL) 1,529 sf $ 10.00 S 15,290.00 5.17 6" PCC PAVEMENT W/ 8" COMPACTED CA-6 (TRUCK DOCK) 3,640 sf $ 11.00 S 40,040.00 5.18 8" PCC PAVEMENT W/ 4" COMPACTED CA-6 5,500 sf $ 12.00 S 66,000.00 5.19 STRIPING & SIGNAGE 1 allowance S 35,000.00 S 35,000.00 Subtotal Division 5.0: S 1,302,888.50 6.0 MISCELLANEOUS QUANTITY UNITS UNIT PRICE COST 6.01 LIGHTING/ELECTRICAL 1 is $ 289,400.00 $ 289,400.00 6.02 LANDSCAPE/IRRIGATION 1 is $ 427,100.00 $ 427,100.00 Subtotal Division 6.0: S 716,500.00 TOTALS: 1.0 DEMOLITION & EROSION CONTROL $ 943,395.50 2.0 SANITARY SEWER SYSTEM S 287,088.00 3.0 WATER SUPPLY SYSTEM $ 214,855.00 4.0 STORM SEWER SYSTEM $ 348,783.00 5.0 PAVING $ 1,302,888.50 6.0 MISCELLANEOUS $ 716,500.00 Subtotal S % Contingency S ............3,,�y,p„3;51QY:�0 TOTAL: S 3;813;51-0:00. This Engineer's Opinion ofProbable Cost is based upon the Final Engineering Plans for The Clove, prepared by V3 Companies. dated June 30, 2022. Since 13 Companies has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor's methods of determining prices, or over competitive bidding or market conditions, this Opinion of Probable Construction Costs is made based on V3 Companies' best judgment as an experienced and qualified professional engineer, familiar with the construction industry; however. V3 Companies can not and does not guarantee that proposals, bids or actual Construction Costs will not vary from the Opinions ofProbable Construction Costs prepared by 113 Companies. Typical Units If- linear feet sf = square feet sy = square yards cy = cubic yards ea = each Is = lump sum acre allowance ton Packet Pg. 444 9.E Ordinance No. 0-2022-76 : Ordinance Authorizing the Village Manager to Negotiate the Terms and Conditions of the Village of Buffalo Tax Exempt Revolving Line of Credit with Buffalo Grove Bank and Trust ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends authorization. Staff recommends the Village Board authorizes the Village Manager to negotiate the terms and conditions of the Village of Buffalo tax exempt revolving line of credit as set forth in the proposal establishing a $7.5 million line of credit with Buffalo Grove Bank and Trust. The authorization allows the Village's bond attorney and staff to work with Buffalo Grove Bank and Trust and finalize all details associated with establishing the line of credit. ATTACHMENTS: • BOT Memo 7.18.22_line of credit cs redline rev (DOCX) • BOT 07.18.22_line of credit ordinance (DOCX) Trustee Liaison Weidenfeld Staff Contact Chris Black, Finance Monday, July 18, 2022 1 1 Updated: 7/14/2022 2:16 PM Page 1 Packet Pg. 445 9.E.a VILLAGE OF BIJITTALO GROVE DATE: May 11, 2022 TO: Dane C. Bragg, Village Manager FROM: Chris Black, Finance Director SUBJECT: Line of Credit — $7.5 million Background im The Board recently approved the Agreement of the Purchase and Sale (PSA) for the acquisition of a new Public Works Facility to be located at 1650 Leider Lane. The Village plans to issue bonds in August 2022 to finance the purchase price for the building and costs to retrofit the location. As an alternative, the Village's may use a private placement bond sale if a traditional bond sale cannot yield competitive results. The $7.5 million line of credit will be used in part to finance a portion of the building purchase and retrofit costs, as well providing the Village with the flexibility to meet other potential capital and future facility needs. This approach is similar to the Village's use of a revolving line of credit in 2012 for the Emerald Ash Borer tree removal and replacement project. Buffalo Grove Bank and Trust has provided an excellent rate and terms based our current service relationship. The pricing for the tax-exempt line of credit is based on 91% of the 30-day Ameribor plus 0.85%. There is 0.10% fee for the unused portion of funds payable on a quarterly basis. The Village would be required, at minimum, to make interest payments through the maturity date in 2025 and either modify the credit line or establish more permanent financing. The cost of establishing the line of credit includes a $15,000 bank origination fee and the engagement of bond counsel to draft the authorizing ordinance. The indicative annual interest rate is 2.33 percent as of July 12t". The annual interest cost per $1 million borrowed is $23,300. Using the Federal Funds Rate as a proxy for the 30-day Ameribor, the rate is likely to increase over the next six to twelve months, because The Federal Reserve is likely to continue increase rates for the remainder of the year in an effort to control inflation. If the Village proceeds with the $7.5 million line of credit, the terms of the agreement must be finalized by August 151" for a closing on or about September 15th. The Village has the option of increasing the line of credit to $26 million to finance the purchase Packet Pg. 446 9.E.a and retrofit of the building. This option would only be pursued should the bond market tighten and a traditional or placed bond sale not be accomplished. This would require the Village to pursue a take-out bond issue at a later date when the bond market is more competitive. Staff will seek approval to increase the line of credit, if necessary, on August 15tn Recommendation Staff recommends the Village Board authorizes the Village Manager to negotiate the terms and conditions of the Village of Buffalo tax exempt revolving line of credit as set forth in the proposal establishing a $7.5 million line of credit with Buffalo Grove Bank and Trust. The authorization allows the Village's bond attorney and staff to work with Buffalo Grove Bank and Trust and finalize all details associated with establishing the line of credit. Packet Pg. 447 ORDINANCE 2022- 9.E.b AN ORDINANCE AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE TERMS AND CONDITONS OF A REVOLVING LINE OF CREDIT WHEREAS, the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village Board has determined that it is in the best interests of the Village to authorize the Village Manager to negotiate terms to establish a $7,500,000 line of credit with Northbrook Bank and Trust Company N.A. for use in part to finance a portion of the building purchase and retrofit costs, as well providing the Village with the flexibility to meet other potential capital and future facility needs. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance as if fully set forth herein. SECTION 2. The Village Manager is hereby directed to negotiate the terms and conditions an agreement to establish a revolving line of credit facility for the amount referenced between the Village of Buffalo Grove and Northbook Bank and Trust Company. SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and shall not be codified. AYES: NAYES: ABSENT: PASSED: 12022 APPROVED: , 2022 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk Packet Pg. 448 13.A Information Item : Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends going into executive session. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Trustee Liaison Sussman Monday, July 18, 2022 Staff Contact Dane Bragg, Office of the Village Manager Updated: 7/14/2022 10:54 AM Page 1 Packet Pg. 449