2022-04-04 - Village Board Committee of the Whole - Agenda Packet19
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Meeting of the Village of Buffalo Grove
Village Board
Committee of the Whole
April 4, 2022 at 7:30 PM
Call to Order
A. Pledge of Allegiance
Fifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone:847-459-2500
Special Business
A. Project Fire Buddies Presentation (Trustee Johnson) (Staff Contact: Mike Baker)
B. Introduction of Assistant Director of Public Works (Trustee Stein) (Staff Contact: Michael
Skibbe)
C. APWA Award Presentations (Trustee Stein) (Staff Contact: Darren Monico)
D. Snow & Ice Season Wrap Up (Trustee Stein) (Staff Contact: Kyle Johnson)
E. Ethics Commission Duties (President Sussman) (Staff Contact: Dane Bragg)
Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from
the audience will be limited to 5 minutes and should be limited to concerns or comments
regarding issues that are relevant to Village business. All members of the public addressing
the Village Board shall maintain proper decorum and refrain from making disrespectful remarks
or comments relating to individuals. Speakers shall use every attempt to not be repetitive of
points that have been made by others. The Village Board may refer any matter of public
comment to the Village Manager, Village staff or an appropriate agency for review.
Executive Session
A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff
Contact: Dane Bragg)
B. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or
Lease of Real Property for the Use of the Public Body, Including Meetings Held for the
Purpose of Discussing Whether a Particular Parcel Should be Acquired. (President
Sussman) (Staff Contact: Dane Bragg)
Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : Project Fire Buddies Presentation
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Recommendation of Action
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Staff recommends presentation
Kurt DeGroot and FF/PM Mike Manka will provide a brief overview of the Project Fire Buddies program,
which brings joy to kids struggling with serious illnesses.
ATTACHMENTS:
• Informational Letter (PDF)
• Newsletter-1 (PDF)
Trustee Liaison
Johnson
Monday, April 4, 2022
Staff Contact
Mike Baker, Fire
Updated: 3/22/2022 1:13 PM
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Project Fire
Buddies, Inc.
P.O. Box 199
Oak Forest, IL 60452
(203)maw 70..5348
�bkjffallogrove@�l'.)ii-ouectfiii-elbkAddes.oirg
wwvv,, pirojectfi i ies.oirg
2/1/2022
Tb whoirn it may coinceirin,
The 13uffalo Girove i:1re I )epairtiment aloing with the 13uffalo ("3311 1::'ir(:)fe!;sk:)na1
i::Trefighteirs aind ilairarne6cs 1 ocal 3177 aii excited to ainiii flhat we are
fouin6ng as chapteir with lProject IRre 13RAddiies, 'rin s liaaalrtlnelrs>Ihlip wflll Ihellp
expand ouir IrnllssllolCn of biiijoy to kids sbi'; wRh se16ous illinesses iin
our coin nimUNty. Tbgetheirl we cairn ShOW jUSt Ihnow special they are.
Project i:Tre 13uddies started in Oak 1:::birest hi December of 201.6. flie Ilocall fire
departirneint tiiii a d101d to a local hosp�.)ital we tlh a seidous fllness, ri,is
e)qpeirieince touic[ied these firefighters who thein caime i.jip wth the idea and
founded Project i::1re Buddies. Pir()ject 1::::iire Buddies cuirreintly has 1.6 ctiapteirs
rncdstly Ilocated in the Southeirin Suburbs, and we aire excRed to Ibe the first
chapter 41 Northern Chicagolaii 0
PNs oirgainizadois works wiflh local sdh(:)(..)1s, Ipcalllice depairtirneists, and
coirnIMUNity irneirnbeirs to ideiii childirein wiiflh seiNous Hlinesses. '11 h(.:
depairtiment and its firefighteirs i the dhild an Iholcncalraalry firefighter, I the
firefighteirs visit with their- fi: ire Ibud6es at Ihormne, 1plaay gaii react Iboolks, Ibili
giifts foir spec4l occaskmis, and show the iddS )USt how spec4l they aire.
We wdill Ibe fuiindiraisiiing wiibhiin the coirniii to iraise money for gifts as well as
essential rnedlic,,.il devices the fairnihes i need, We are to accoirnpHsh
VNs goal thiroit.,0g[i corporate sponsoiii cot ntiNbUtioins, and doinafloins,
We mit.,ild appreciate yourr support to ok,v- Irmnliissioun and 1please feel free to shaire
the attac[ied liinfoirimatioin.
Sincerely,
q441X�_��
Michael Manka
Project Fire Buddies, Inc.
Buffalo Grove Chapter
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Project Fire Buddies, Inc. is a 501(c)(3) non-profit organization I 1
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Project Fire Buddies, Inc.
Buffalo Grove Chapter
The Buffalo Grove Fire Department along with the Buffalo Grove
Professional Firefighters and Paramedics Local 3177 are excited to announce
that we are establishing a chapter with Project Fire Buddies. This partnership
will help expand our mission of bringing joy to kids struggling with serious
illnesses in our community.
This organization works with the fire department to identify children with
serious illnesses. The department and its firefighters make the child an
honorary firefighter. The firefighters visit with their fire buddies at home,
play games, read books, bring gifts for special occasions, and show the kids
just how special they are.
We are currently seeking to sponsor children with serious illnesses within
the Village of Buffalo Grove. Feel free to contact us if you or anyone you
know may be interested in a child sponsorship or donation to our
organization!
Contact Information
(203)570-5348
buffalogrove@projectfirebuddies.org
www.projectfirebuddies.org
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2.B
Action Item : Introduction of Assistant Director of Public Works
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Recommendation of Action
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Staff recommends presentation.
Staff will introduce the new Assistant Director of Public Works, Jim Warnstedt.
Trustee Liaison
Stein
Monday, April 4, 2022
Staff Contact
Michael K Skibbe, Public Works
Updated: 3/30/2022 8:27 AM
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2.0
Information Item : APWA Award Presentations
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Recommendation of Action
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Staff recommends presentation.
Presentation of American Public Works Association Awards to Dane Bragg, Scott Fontanez and David
Haisma.
ATTACHMENTS:
• APWA Award Presentations Memo (DOCX)
Trustee Liaison Staff Contact
Stein Darren Monico, Public Works
Monday, April 4, 2022
Updated: 3/29/2022 1:28 PM Page 1
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VILLACE OF
BUFFALO C'ROVE
MEMORANDUM
DATE:
March 29, 2022
TO:
Dane Bragg, Village Manager
FROM:
Darren Monico, Village Engineer
SUBJECT:
APWA Individual Award Presentations
Three individuals at the Village of Buffalo Grove have been selected to receive awards from the Chicago
Metro Chapter of the American Public Works Association. Dane Bragg received the Commendation for
Exemplary Service to Public Works Award, and Scott Fontanez and David Haisma received the Professional
Manager of the Year Awards in Transportation and Water Resources respectively. Below are the
descriptions of the individual award writeups for their accomplishments. The Village is proud to have such
dedicated employees working here and wishes to acknowledge them at the next committee meeting.
COMMENDATION FOR EXEMPLARY SERVICE TO PUBLIC WORKS — Dane Bragg
Dane began his tenure as Buffalo Grove's Village Manager in 2010. Infrastructure funding was an issue at
the time, as the village emerged from the 2008 financial crisis. In addition, the village was well along its
transition from new development and infrastructure to the first round of aging rehabilitation needs. Mr.
Bragg leaned on his background as a planner and mapped out the actions needed to solve structural
budget problems while increasing reserves. Beginning in 2019, the Village began an ambitious program to
manage its aging infrastructure with the Infrastructure Modernization Program (IMP). The IMP is the
largest infrastructure investment the Village has undertaken in its history and includes over $50 million
worth of infrastructure replacement and maintenance projects within the first 5 years of the program.
This investment is part of $175 million in regional projects including several major road reconstruction
projects within the community.
PROFESSIONAL MANAGER OF THE YEAR AWARD —TRANSPORTATION — Scott Fontanez
Over the past 31 years as a member of the Street Section for the Village of Buffalo Grove, Scott has
displayed exceptional leadership and management. Scott has led this section as their manager for the last
11 years. Scott's vision, innovation, honesty, and consistent collaborative efforts make working under him
feel more like working next to him. Over his career Scott has energized both his peers and superiors with
his passion for snow and ice control. His collaboration with the Streets Superintendent completely
transformed the Village's snow and ice control program and made it the award -winning plan it is today.
Scott embodies what it means to be a true "Snowfighter."
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PROFESSIONAL MANAGER OF THE YEAR AWARD —WATER RESOURCES —Dave Haisma
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As the Superintendent of Water Operations for the Village of Buffalo Grove, Dave has continually
displayed exceptional leadership and management skills. Dave started at the Village of Buffalo Grove in
1985 as a Maintenance I Worker and quickly moved through the rank, becoming the manager, then
Supervisor of Utilities, and ultimately the Superintendent. His 36-year career has been dedicated to
maintaining and providing clean, quality potable water to the public. During his career Dave has been
involved with new utility construction that nearly double the size of the Village, upgrading both water
pump stations and sewer lift stations. He was a key member of the team that originally received APWA
Accreditation in 2004 and four reaccreditations since. His commitment to safety is exemplified through
his 20-year membership in the Public Works Safety Committee while his commitment to the community
is characterized through his leadership in community events like Buffalo Grove Days.
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2.D
Information Item : Snow & Ice Season Wrap Up
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Recommendation of Action
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Staff recommends presentation.
Kyle Johnson, Assistant Director of Public Works, will review the snow and ice control program as we
close out the 2021-2022 winter season.
Trustee Liaison
Stein
Monday, April 4, 2022
Staff Contact
Kyle Johnson, Engineering
Updated: 3/31/2022 2:09 PM
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2.E
Information Item : Ethics Commission Duties
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Recommendation of Action
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Staff recommends approval.
The board will discuss the policy question "Should the Village Board consider expanding the
responsibilities of the Ethics Commission?" Staff will present potential expanded functions and duties.
ATTACHMENTS:
• 03-28-22 Ethics Commission Recommendation (DOCX)
Trustee Liaison Staff Contact
Sussman Dane Bragg, Office of the Village Manager
Monday, April 4, 2022
Updated: 3/31/2022 1:24 PM Page 1
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BUFF,%O_ iE' I
MEMORANDUM
DATE: March 31, 2022
TO: Village President Beverly Sussman and Trustees
FROM: Dane Bragg, Village Mana,r,,
CC: Gregory Pike, Commission Liaison
Debra Rybarczyk, Ethic Commission Chair
SUBJECT: Ethics Commission
Is
Policy Question
Should the Village Board consider expanding the responsibilities of the Ethics
Commission?
Staff Recommendation
Staff recommends expanding the functions and duties of the Ethics Commission to
include:
1. Educating other boards, committees and commissions, staff and vendors on the
State Officials and Employees Ethics Act requirements and avoiding potential
infractions;
2. Periodic review of procurement and other policies for ethical conduct
requirements, make recommendations to the Village Board regarding same;
and
3. Review of annual local ethics disclosures for compliance with Village code.
Background.
The Village Board adopted a local ethics and economic disclosure statement
requirement for all appointed and elected officials in 1993 (Chapter 2.48 of the
Municipal Code). In 2009, the Ethics Commission was created as a function of the
State Officials and Employees Ethics Act. The Commission's functions are limited to:
1. Recommending changes to the Commission's procedures and rules governing
the performance of its duties;
2. Upon receipt of a referral from the Corporate Authorities, to investigate, conduct
hearings and deliberations, make recommendations to the Corporate
Authorities for judicial and disciplinary actions and/or fines. The Commission
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shall, however, act only upon the receipt of a referral from the Corporate
Authorities and not upon its own prerogative;
3. To receive information from the public pertaining to its investigations and to
require additional information and documents from persons who may have
violated the provisions of this Chapter; and
4. To compel the attendance of witnesses and to compel the production of books
and papers pertinent to an investigation. It is the obligation of all officers and
employees of the Village to cooperate with the Commission during the course
of its investigations.
The powers and duties of the Commission are limited to matters clearly within the
purview of Section 2.49 of the Municipal Code. To date, the Commission has not had
to investigate or review any referral items. During the appointment process for Ethics
Commission members in 2021, there was discussion amongst the Village Board about o
the commission having a more active role in promoting ethical conduct in the c
organization. To that end, the Commission, staff and trustee liaison have prepared the N
possible activities outlined in the above recommendation. E
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If the Village Board concurs with the recommended action, an ordinance amending w
Section 2.49 of the Municipal Code will be prepared for Village Board consideration.
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4.A
Information Item : Executive Session - Section 2(C)(1) of the Illinois
Open Meetings Act: the Appointment, Employment, Compensation,
Discipline, Performance, or Dismissal of Specific Employees of the
Public Body or Legal Counsel for the Public Body, Including
Hearing Testimony on a Complaint Lodged Against an Employee of
the Public Body or Against Legal Counsel for the Public Body to
Determine Its Validity.
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Recommendation of Action
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Staff recommends going into executive session.
Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or legal
counsel for the public body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its validity.
Trustee Liaison
Sussman
Monday, April 4, 2022
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 3/31/2022 1:39 PM
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4.B
Information Item : Executive Session - Section 2(C)(5) of the Illinois
Open Meetings Act: (5) the Purchase or Lease of Real Property for
the Use of the Public Body, Including Meetings Held for the Purpose
of Discussing Whether a Particular Parcel Should be Acquired.
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
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Staff recommends going into executive session.
Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) The purchase or lease of real
property for the use of the public body, including meetings held for the purpose of discussing whether a
particular parcel should be acquired.
Trustee Liaison
Sussman
Monday, April 4, 2022
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 3/31/2022 1:39 PM
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