2021-09-27 - Village Board Special Meeting - Agenda Packeti1i
Meeting of the Village of Buffalo Grove
Village Board
Special Meeting
September 27, 2021 at 7:30 PM
Call to Order
A. Open Meetings Act Compliance
Fifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone:847-459-2500
All persons physically attending the meeting will be required to don an appropriate face
covering during the duration of the meeting and before entering the Jeffrey S. Braiman
Council Chambers. The Village of Buffalo Grove reserves the right to deny entry to any
person displaying COVID-19 symptoms. All meeting participants shall observe CDC -
published guidelines for social distancing while attending the meeting.
B. Pledge of Allegiance
2. Special Business
A. 2021 Civics Forum (Clerk Sirabian) (Staff Contact: Dane Bragg)
3. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : 2021 Civics Forum
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Recommendation of Action
Students from Buffalo Grove High School and Stevenson High Schools will participate in the 2021 Civics
Forum.
ATTACHMENTS:
• Civics Forum 2021 Submissions
Trustee Liaison
Ms. Sirabian
Monday, September 27, 2021
(PDF)
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 9/23/2021 3:11 PM
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2.A.a
VILIAGE OF
BUFFALO G'ROVE
DATE: September 27, 2021
TO: Chris Stilling, Deputy Village Manager
FROM: Mike Baker, Fire Chief
Tyler Grace, Fire Analyst
SUBJECT: Water Bottle Filling Station
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Background
The Buffalo Grove Fire Department Headquarters is home to a single water fountain, which is
estimated to date back to the initial construction of the building in 1993. The fountain serves
the Department's administrative staff, as well as users of the Department's large training
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room. At 27 years old, the water fountain has reached the end of its expected lifespan and is
due for replacement. In addition, the existing water fountain does not meet the requirementscn
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of the Americans with Disabilities Act (ADA), and as such, is not considered to be accessible
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for citizens or staff with physical disabilities. 'y
Proposed Solution
The Department is requesting the replacement of the existing water fountain with an ADA
compliant water fountain with a bottle filling capability at the cost of $2,000. In addition
to resolving concerns regarding accessibility, the ability to fill water bottles would provide
benefits both to the environment and to the health of the Department's staff.
Environmental Impacts
Each plastic water bottle has an estimated lifespan of 450 years. Even if placed in a recycling
bin, studies suggest that each water bottle is estimated to only stand a 50% chance of avoiding
a landfill due to contamination and other issues. The bottle filling capability of the new
fountain would encourage the use of reusable water bottles and eliminate the need for single
use plastic bottles.
Health Benefits
Studies indicate that the promotion and use of water bottles corresponds with higher levels
of water consumption. While suitable water consumption has been recognized by the Institute
of Medicine of the National Academies as having a beneficial impact on health for the general
population, this is particularly important for Fire Department staff who may be called upon to
do strenuous activity at the scene of a fire or a medical emergency.
Summary
Staff requests $2,000 for the purchase and installation of a water fountain with a bottle filling
station to promote healthy water consumption habits, limit negative environmental impacts,
and replace aging equipment.
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' j.L L 94" OF
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MEMORANDUM
DATE: September 17, 2021
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Gas Powered Post Driver
Background
The Village of Buffalo Grove Public Works Department is always looking for ways to protect their
employees from injury and reduce time for sign installation. Staff has identified a piece of
equipment that meets this purpose.
Staff Recommendation
Staff recommends purchasing the Rediboss78 Gas Powered Post Driver to help protect their
employees from injury and reduce time on sign installation.
Summary of the Program
With the purchase of this piece of equipment, Village staff will no longer risk injury by using the
heavy non -powered post installer and will incorporate the new equipment into our standard
operating procedures for sign installation.
The Village of Buffalo Grove owns and maintains approximately 3,000 road signs that are installed
on metal posts. We replace approximately 150 of them per year to keep up with regulations plus
ones that are knocked down by traffic accidents. This purchase could save us approximately 10
minutes per sign installation which translates to 25 hours of staff time per year when compared
to a manual post pounder.
The average on the job injury cost can be as high as $50,000. While luckily there have not been
any injuries with the current manual post pounder, the repetitive nature of the manual use of
the heavy post pounder can lead to significant shoulder injuries down the line for our employees.
Also, it is worth noting that Village staff prefers to borrow the gas -powered post pounder from
the Park District instead of using the manual post pounder. The manual post pounder is rarely
used.
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2.A.a
Next Steps
Staff is seeking $2,000 to purchase this important piece of equipment. The Rediboss78 Post
Driver is gas powered, it weighs 35 pounds and has 1820 hammer blows per minute. It can be
used on all metal posts for various signs throughout the Village of Buffalo Grove. Please see
picture of equipment below.
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2.A.a
MEMORANDUM
DATE: September 20, 2021
TO: Dane Bragg, Village Manager
FROM: Tom Wisniewski, Buyer
Rati Akash, Village Planner
SUBJECT: Request for an industrial snow melting walkway mat in -front of the
Village Hall entrance
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The Village is responsible for all snow removal operations within Buffalo Grove which is expensive, labor
intensive and time consuming. Chicagoland receives an average of 36 inches of snow annually, the
Village spends approximately $318,000 each year on snow removal. Village Hall's main entrance on the
east is a high foot traffic zone throughout the year.
In keeping with the Sustainability Plan being drafted for the Village, Staff is looking for efficient and
sustainable options to better serve the community. Finance and Community Development have
partnered together and request for an 'industrial snow melting mat' in -front of Village Hall which is safe,
sustainable, and cost-effective option that will keep the Village Hall entrance walkway snow -free
through the freezing winter months.
Industrial snow melting Mat
These heated mats are the future as many facilities and homes are using this sustainable option to save
money, time and energy clearing the walkways. HeatTrak is a company that specializes in alternative
ways to remove snow and ice with industrial snow melting walkway mats instead of utilizing snow
shovels and harsh chemicals. These snow and ice melting mats help facilities reduce slip and fall rates,
lessening their liability exposure by preventing snow and ice accumulation on walkways.
Functions and specifications of Industrial snow melting Mat
• The industrial mat will measure 15ft long by 36 inches wide.
• This industrial mat uses a standard 120v plug.
• This industrial mat has the capacity to melt up to 2" of snow per hour.
The industrial mat is secured to the ground using its built-in grommet holes and is designed to
be left outside for the entire winter season.
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Benefits of the industrial snow melting mat:
• Environmentally friendly as the
mat eliminates the use of
chemicals such as salt. Salt can
cause chemical burn to the grass
and surrounding vegetation as well
as damage to the concrete.
• Cost effective solution as this
industrial mat is electrically
powered and the Village has an
electric agreement with ComEd
which costs zero dollars for
electricity.
• Saves labor and time as Staff does
not have to come out to shovel this
area throughout the day.
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Safe and sustainable option which
prevents slips and falls due to
extreme weather conditions which
causes the snow to freeze. According to the CDC, approximately 1 million Americans are injured
annually as the result of slipping and falling on snow and ice. Tragically, 1.7% of these slips and
falls are fatal.
Staff Recommendation
Staff recommends industrial snow melting mat on the front walkway leading up to Village Hall as this
entrance receives the most foot traffic.
Next Steps
Staff is seeking $2000 to purchase a 15'x 36" industrial snow melting walkway mat that would be used
at the front entrance of Village Hall. This industrial heated walkway mat is environmentally friendly that
provides a safe path into Village Hall and reduces staff time clearing snow and ice from this area.
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2.A.a
VILLAGE OF BUFFALO GROVE
PROPOSAL
SUBJECT: At -Risk Resident Identification Tags
I recommend that the Buffalo Grove Police Department begin offering Health iD identification
tags to individuals entered into the At -Risk Resident database in the Frontline Public Safety
Solutions record -keeping system. These tags provide a simple way for responding officers to
identify residents in the database, act appropriately based on the Frontline entry and return the
individual home quickly.
BACKGROUND:
The Buffalo Grove Police Department currently has 49 residents registered in the At -Risk
Resident database in Frontline. Individuals, caretakers, parents, guardians, or officers can enter
information such as their address, best method of communication, emergency contacts, medical
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conditions, and other pertinent details. If an officer encounters a non-verbal resident or if the
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resident is unable to provide an accurate name or address, accessing information in the
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database could take much longer than necessary and prolong the encounter. These tags
provide a simple way for responding officers to identify the resident and resolve the situation
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quickly and safely. Many agencies throughout the country already offer bracelets or cards to
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their at -risk residents.
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DISCUSSION:
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The tools used to identify at -risk individuals are only helpful if the resident wears the
identification tag. Many at -risk individuals may have sensory issues or personal preferences that
make them much less likely to have the identification tag on them in an emergency. The Health
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iD tags are highly customizable and come in bracelets, shoe tags, or watch band tags for smart
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watches and fitness trackers. The bracelets and tags are available in a variety of sizes and
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colors. Additionally, there are accessory tags available to identify individuals with autism or
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Alzheimer's. See Attachment A for examples. More information may be found at the company
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website roadid.com.
An additional benefit to this program will be increased public awareness of the At -Risk database
which may lead to more at -risk residents being entered into our system. As the police
department implements the Health iD program, information will be shared via a press release
and through social media channels. This will increase awareness of the at -risk database as well
as additional services provided by the police department to vulnerable residents.
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FINANCIAL IMPACT:
The Health iD tags vary in cost from $25 to $30 for most products. Not all 49 individuals in the
At -Risk database have autism or Alzheimer's, but if 30 of them requested the $30 identification
tags the initial expense would be $900-1,000. The police department anticipates an additional
25-30 at -risk residents may wish to sign up for the program once it is profiled in the media. The
company has offered to provide a discount for the police department. Approximately $2,000
should be allocated to this program initially.
RECOMMENDATION:
The Health iD tags will provide a valuable resource for our officers and residents. Furthermore,
the positive public recognition that may be generated will reinforce the high levels of support the
Buffalo Grove Police Department enjoys from the community. The At -Risk database is fully
functional so the added effort to provide identification tags will not be burdensome. The police
department should begin reaching out to the families in our database to offer them this benefit.
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Attachment A:
Shoe ID:
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