2021-08-02 - Village Board Committee of the Whole - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Special Business
A. FY 2021 Six Month Budget Performance Report (Trustee Weidenfeld) (Staff Contact:
Chris Stilling)
B. 2022 Compensation Pool Recommendation (Trustee Weidenfeld) (Staff Contact: Arthur
Malinowski)
C. Sunset Home Rule and Utility Taxes (Trustee Weidenfeld) (Staff Contact: Chris Stilling)
D. Review of 2022 Capital Improvement Plan Requests (Trustee Stein) (Staff Contact:
Darren Monico)
E. Preliminary 2021 Property Tax Levy (Trustee Weidenfeld) (Staff Contact: Chris Stilling)
I Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Executive Session
A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff
Contact: Dane Bragg)
5. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : FY 2021 Six Month Budget Performance Report
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Recommendation of Action
Staff recommends discussion of mid -year budget performance.
The six-month revenue and expenditure report provides an overview of current year performance
measured against the 2021 Budget and the prior year's six-month totals. The six-month report provides
information to make any necessary adjustments in spending and service delivery to respond to an
unanticipated revenue decline or unforeseen expenditures.
ATTACHMENTS:
• Six Month Report FY 2021_CS edits (DOCX)
Trustee Liaison
Weidenfeld
Monday, August 2, 2021
Staff Contact
Chris Stilling, Community Development
Updated: 7/29/2021 9:54 AM
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2.A.a
TO: Dane C. Bragg, Village Manager
Chris Stilling, Deputy Village Manager
FROM: Chris Black, Director of Finance
DATE: July 19, 2021
RE: FY 2021 Budget — Six Month Status Update
im
The six-month revenue and expenditure report provides an overview of current year
performance measured against the 2021 Budget and the prior year's six-month totals.
The six-month report provides information to make any necessary adjustments in
spending and service delivery to respond to an unanticipated revenue decline or
unforeseen expenditures.
The Village's 2021 budget consists of $107,456,088 in forecasted total revenue and
$113,221,559 in planned expenses. It is important to note that expenditures planned to
exceed revenues include $17.1 million in capital outlays from reserve/bond funds. The
budget includes a planned surplus in the pension funds ($5 million) and Water & Sewer
($2 million).
In a typical year, revenues and expenses would be approximately 50 percent of the
annual budget. Some major revenue sources have season variation that could lead to a
variance from the expected amount. Expenses traditionally will be less than 50 percent
due to the timing of payroll, debt service payments, and construction and equipment
purchases.
General eve s°
Nearly 80 percent of the General Fund's revenue are comprised of five sources of revenue
including property tax, sales tax, use tax, income tax and excise taxes. Provided below is
a chart of total General Fund Revenue collected to date and a description of the major
revenues.
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2.A.a
General Fund revenues are trending at 55.3 percent of the 2021 budget. Collections have
increased 13.2 percent, or $5,241,316 from the first six months of 2020. The following is
a review of all major sources of revenue.
• Property Taxes - 49.3%
Revenue to date represents the first installments of the 2020 levy extensions for
both Lake and Cook Counties. Receipts are typical of historical levels. Last year's
six-month collections were lower than usual because Lake County allowed
taxpayers to defer 50 percent of their first installment payment 60 days.
Historically, 99.8 percent of taxes levied are collected so budget estimates will
likely be realized by year-end.
• Combined Sales Taxes (Base/Home Rule) — 57.3%
Base Sales Tax and Home Rule net receipts are trending above budget targets.
Retail sales have rebounded as COVID-19 cases have decreased with the
availability of the COVID vaccine. Receipts are approximately 37.1 percent more
than the prior year. The largest generators of sales tax are grocery stores and
building and electrical supplies.
• Income Tax - 80.4%
Income tax revenues are performing above budget expectations. The Village
anticipates, based on a revised Illinois Municipal League estimate, to outperform
the $3.79 million budget by approximately $0.87 million in 2021. Total receipts
are $881,100 more than the first six months of 2020.
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2.A.a
• Use and Utility Taxes (Local Use/Electricity/Natural Gas) —
59%/46.0%/70.1%
Local Use Tax is applicable to purchases made where Illinois sales tax has not
been charged and the purchase will be used or consumed in Illinois. The primary
example is non -taxed internet sales. The Local Use Tax is expected to end the
year at approximately the budgeted amount. A state law change effective January
1 of this year, requires some out of state remote retailers to remit state and local
sales tax to Illinois. The law change will result in a decrease in the Local Use Tax
receipts offset by an increase in state and local sales tax receipts. Electricity Use
Tax is at the benchmark with higher usage in summer months in the second half
of the year. Typically 75 percent of the annual budget of Natural Gas Use Tax
revenues are received during the first six months of the year because usage is
highest during the winter months. Both revenue sources will likely meet the annual
budget target.
• Real Estate Transfer Tax — 36.2%
Receipts from the Real Estate Transfer Tax has increased 109 percent from the
last year. The large increase occurs due to the strong real estate market this year,
as well as a few large transactions combined with limited real estate activity in the
first six months of 2020 resulting from the pandemic. We anticipate the revenue
source will end the year above the budget amount.
• Telecommunications Tax — 37.7%
Telecommunications Excise Tax is levied at a rate of 6 percent collected by the
retailer and submitted to the State of Illinois. The revenue is down $125,300 from
the previous year. The revenue source continues to decline for many
municipalities as telecommunication providers receipts decrease due to many
factors, including the switch from landlines to mobile phones and data packages
not being subject to the tax. Revenues are expected to end the year under budget.
• Prepared Food and Beverage Tax — 61.0%
Revenue to date generated from the Village's 1 percent Prepared Food and
Beverage Tax is $366,200 or $50,100 more than the previous year. Tax receipts
have increased as to pandemic related restrictions on restaurants were removed.
Revenues are expected to end the year at approximately $750,000, which is similar
to pre -pandemic levels.
• Development Fees/ Permits — 77.4%
Construction and development related fees and licenses are in both the General
and Water Funds. This revenue is a strong indicator of the development occurring
in Buffalo Grove. Revenue is generated from permits, inspections, and associated
development and engineering fees. Total revenue is 57.7 percent more than the
first six months of 2020 and 52.6 percent of the 2021 budget amount.
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2.A.a
• All Other Revenue
This line is comprised of cable franchise, medical marijuana, storm water, sale of
assets and other fees. These are all expected to be slightly below forecasted
amounts for fiscal year 2021.
N ter & Sewer Fund Reiiivwnue Highlights
The following chart is the distribution of Water & Sewer Fund revenue and performance
to date.
• Sales of Water/ Development Fees — 48.7%
Revenue is typically less than 50 percent of the annual budget for the first six
months of the year. Billing of residential users is two months in arrears and for
commercial and multi -family customers the lag is one month. Revenue is
approximately 6 percent greater than last year.
Golf Enterprise Reitenue Highlights
Buffalo Grove Golf Club
Through June 30, 2021, a total of $692,263 or 58.6 percent of the annual budget was
generated in operating and non -operating revenue. Revenues are 91 percent higher than
the same time period the prior year, when pandemic resulted in the course being closed
in April and with limitations on the number of golfers in May.
Revenues at the golf course tend to be less than the 50 percent benchmark as the highest
number of rounds are played in July and August. Through the midpoint of the year
16,123 rounds have been played as compared to 10,711 a year ago, an increase of 51
percent.
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2.A.a
Arboretum Golf Club:
Arboretum Golf Club six-month operating revenue totaled $630,047 or 49.2 percent of
annual budget compared to the previous year's revenue of $392,700, or 33.5 percent of
the budget amount. The pandemic resulted in the course being closed in April and with
limitations on the number of golfers in May. Revenue will likely end the year between 10
percent and 20 percent above budget.
To date, 12,806 rounds have been played. At the same point last year 9,425 rounds were
played, a 35.9 percent increase.
,,,,�4H OtherVillage Ftind Reivenuesi
The remaining funds revenues are listed below:
The largest variances year over year are:
• Police Pension Fund and Fire Pension Fund increases are market -based, and
investments are performing as well as the prior year. Year-end revenue reported
for 2021 could be less than the current position as these amounts fluctuate in the
same manner as the market.
Capital Projects are funded through operating transfers and at this point IPacket Pg. 7
2.A.a
those funds have been allocated to streets even though the projects may not have
begun at this point in the year. The dollar change is based on the amount
budgeted to complete capital projects in each fiscal year.
Certain revenue, such as inter -fund transfers, generally are not posted until the second
half of the period and only based on the need of the receiving fund. All revenue categories
will be monitored closely and all efforts maximized to enhance revenue.
General ,x. e t e Review
Expenditures to date total $23,283,968 or 47.3 percent of the approved budget. This
compares to $19,405,575 or 43.1 percent in FY 2020. General Fund expenses will be
slightly less than the 2021 budget at year end. The following chart depicts expenditure
performance:
Personal Services / Personal Benefits — 48.7 percent/46.4
Personal Services is the single largest expense account category budgeted by the Village.
In terms of total budget, Personal Services and Benefits account for 66.0 percent of
expenditures. Salary typically trends just below the 50 percent benchmark due to the
timing of payroll and the accrual of the first payroll of the year. Wage and benefit
expenditures are approximately 4.7 percent more than the prior year, when several
vacant positions were unfilled as an expense reduction effort.
Most spending categories are below or at expected levels through the first six months of
the year. Operating expenses are 5.8 percent less the prior year amount. Operating
transfers are $1.7 million more than the prior year as the budget amount for transfers
increased to fund capital equipment and improvements. Other expenses increase $1.04
million as sales tax incentive payments were budgeted as an expense for the first time in
FY 2021. Finally, nearly the entire budget for insurance is expended because the general
liability and worker compensation insurance premium is paid annually in January.
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2.A.a
141ater & Sewervie. w
As of June 30, 2021, the Water and Sewer fund has expended 28.4 percent of its budget.
The largest notable variances are in Commodities and Capital Projects -Water.
Commodities are less because a payment has not been made to Lake County this year
for sanitary sewer fees the Village collects on behalf of the County. Capital Projects —
Water has increased because a higher volume of capital project work was completed in
2021 as compared to the prior year.
Golf Enterprise Expense ° w
The Buffalo Grove Golf Club and Arboretum Club combined have expended 41.7 percent
of the annual budget in the first six months of fiscal year 2021. Personal expenses
increase for both courses because part-time labor costs were lower in 2020 with courses
being closed or having limited operations March through May.
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2.A.a
"11,1111H Other r lorilldge Ftind Expenditure,.qilll"'E,%,penses�
• The Parking lot fund annual major expense for the land lease payment to Com Ed
is made in the second half of the year.
• The timing of construction impacts the recognition of the Capital Project Fund's
expenditures. These budgets are planned and spent in full.
• MFT expenditures are charged to Public Works departments throughout the year
and a reconciliation is completed before the end of the fiscal year to account for
the qualifying expenditures which then are reclassed into the MFT Fund.
• The Refuse Fund is billed in arrears by SWANNC and the first quarterly payment
is annually accrued back to the prior fiscal period.
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2.A.a
The following charts provide the snapshot of budget performance to date for all Village
Funds.
Department directors will continue to monitor spending on a monthly basis. Staff will
present a series of budget amendments in tandem with the development of the FY 2022
budget.
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2.B
Information Item :2022 Compensation Pool Recommendation
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Recommendation of Action
Staff recommends discussion.
Staff is seeking Village Board feedback regarding the recommendation to award a 2.50 percent general
wage increase effective January 1, 2022 to non -represented employees. Additionally, staff recommends
continuation of the merit pay component of the existing pay for performance program for non -represented
employees. This program is designed to align non -represented employees with the merit benefits of
those who are represented.
ATTACHMENTS:
• 2022 Compensation Pool Memo
Trustee Liaison
Weidenfeld
Monday, August 2, 2021
(DOCX)
Staff Contact
Arthur a Malinowski, Human Resources
Updated: 7/28/2021 1:49 PM
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2.B.a
VILLAGE OF
BUFFALOGROVE"
MEMORANDUM T
DATE: August 5, 2021
TO: Dane Bragg, Village Manager
FROM: Arthur A. Malinowski, Jr., Director of Human Resources
Kathryn Golbach, Human Resources Management
Analyst
SUBJECT: 2022 Employee General Wage Increase and Merit Pool Recommendation
On an annual basis, staff evaluates general wage increase and merit pool data for non -represented
employees to support the Village's compensation strategy. Staff s process includes but is not limited to a
review of salary data by our comparable communities, an assessment of the Village's financial data and
the external labor market. Based on these internal and external factors, staff has developed the following
analysis and recommendations to aid in the development of the 2022 budget.
General Wage Increase
Staff has developed several scenarios based on estimated employee totals and estimated general wage
increase percentages. Currently, the Village has 118 non -represented employees (inclusive of full- and
permanent part-time) who will be eligible for a general wage increase in 2022.
Non Represented Employees
Estimated Percent (%) Increase
Number of
Employees
Total Gross Salary
2.00%
Difference
2.25%
Difference
2.50%
Difference
118
11,553,612.72
$ 11,784,684.97
$231,072.25
$ 11,813,569.01
$259,956.29
$ 11,842,453.04
$288,840.32
The above matrix outlines estimated general wage totals based on those factors. Based on a recent general
wage increase survey of our comparables as well as other relevant market data, the average estimated
general wage increase for similar situated employers is forecasted to be is 2.5% in 2022. The midpoint of
the general wage increase of 2.25% would yield a net cost increase of $259,956.29.
Please note that the 2022 pay increases for the Village's 89 represented employees will be determined via
the collective bargaining process which will begin in late 2021 for police officers and early 2022 for
firefighter/paramedics and fire lieutenants.
Pagel of 3
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2.B.a
Represented Employees
Estimated Percent (%) Increase
Position
Number of
Employees
Total Gross Salary
2%
Difference
2.50%
Difference
Firefighter/Paramedic
40
$ 3,791,708.96
$ 3,867,543.14
$ 75,834.18
$ 3,886,501.68
$ 94,792.72
Firefighter/Lieutenant
9
$ 1,147,849.56
$ 1,170,806.55
$ 22,956.99
$ 1,176,545.80
$ 28,696.24
Police Officer
40
$ 4,124,752.32
$ 4,207,247.37
$ 82,495.05
$ 4,227,871.13
$ 103,118.81
Totals
89
$ 9,064,310.84
$ 9,245,597.06
$181,286.22
$ 9,290,918.61
$ 226,607.77
Although negotiations have not yet started for 2022, the above matrix outlines estimated general wage
totals. These percentages are based on historical data from previous collective bargaining agreements. For
2021, firefighter/paramedics received a general wage increase of 2.50%, fire lieutenants received 2.0%,
and police officers received 2.50%.
Merit Pool
The Villages compensation strategy is based on a pay for performance model in which a non -represented
employee's merit increase is tied to their performance over the previous twelve months. The awarded
merit increase should not be confused with a bonus as the merit pay awarded is the mechanism which
moves employees through their pay range. Conversely, our represented employees move through their
range via a step plan which is negotiated through collective bargaining and not based on their
performance.
Step vs. Merft kicreases
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The above chart shows the difference between a represented employee and a non -represented employee as
they progress through their pay range. It is important to note that it takes 3 years longer for a non -
Page 2 of 3
Packet Pg. 14
represented employee to reach maximum pay within their pay range.
2.B.a
In past evaluation cycles, an employee's evaluation score would determine the awarded merit percentage.
For example, an employee who scored a 2 ("Needs Improvement") would receive no merit pay, however,
an employee who scored a 3 ("Meets Expectations") would receive on average a 3% increase. The table
below outlines the merit pool totals over the last three years including estimated totals for 2021 and 2022.
Merit Pool Totals ($)
Fiscal Year
Merit Pool Total
Number of Employees Eligible
Average Wage Increase ($)
2019
$147, 230
47
$3,132.00
2020
$197,489
38
$3,033.00
2021
$220,794 (estimated)
55
$1,919 (estimated)
2022
$230,000 (estimated)
60
$2,500 (estimated)
Eligible employees include non -represented employees who have been with the Village for at least six
months and are not at the top of their pay range. As employees achieve longer tenure with the
organization, fewer employees are eligible for merit increases as merit increases are not awarded to
employees at the top of their pay range. The closer an employee is to reaching the maximum of their pay
range, the smaller their merit increase may be. Conversely, the closer an employee is to the minimum of
their pay range, the larger their merit increase may be.
As shown in the above table, the number of employees eligible for merit increases has increased 28% for
the period from 2019-2022 (estimated), while the average merit pay awarded has decreased by 20% over
the same period. This increase can be attributed to the number of tenured employees the Village had in
2020 and the subsequent new hires that occurred as a side effect of the VSI program in mid-2020.
Additionally, in 2020 several positions moved pay grades, which increased the number of eligible
employees for a merit increase.
Recommendation
Based on the internal and external factors, staff recommends that the Board budget a general wage
increase of 2.50% for the Village's non -represented employees for 2022. Furthermore, staff recommends
the continuation of the pay for performance program for continued motivation of our outstanding
workforce as well as to maintain equity between our represented and non -represented employees,
including a 2022 estimated merit pay pool of $250,000 for these eligible non represented employees.
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2.0
Information Item : Sunset Home Rule and Utility Taxes
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Recommendation of Action
Staff recommends discussion.
Staff recommends the continuation of the additional 0.5 percent Home Rule Sales Tax, Municipal Natural
Gas Use Tax, and Municipal Electricity Use Tax for fiscal year 2022. The total of $5.2 million or 11.1
percent of the General Fund revenue budget is subject to sunset provisions. Based on the current
service levels, lack of sustainable surpluses in other revenue streams, and no new sources of revenue,
staff recommends no changes to the Home Rule Sales Tax or the Electricity or Natural Gas Use Taxes.
ATTACHMENTS:
• COW Memo 8.2.21_sunset (DOCX)
Trustee Liaison
Weidenfeld
Monday, August 2, 2021
Staff Contact
Chris Stilling, Community Development
Updated: 7/28/2021 1:46 PM
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2.C.a
DATE: August 2, 2021
RE: Home Rule Sales and Utility Taxes — Sunset Provisions
In 2004, the Village Board adopted Ordinance No. 2004-16 amending Chapter 3.40 of
the Municipal Code to increase the Home Rule Sales Tax by 0.5 percent to 1.0 percent
effective July 1, 2004. Within the recitals of the ordinance was a requirement that by
January 2006 and each January thereafter, a review is to be undertaken to determine if
the rate should remain at the current level. The 0.5 percent increase in the Home Rule
Sales Tax is budgeted at approximately $2.5 million in the 2021 budget.
In 2010 (effective 2011), the Village Board adopted ordinances for the collection of Utility
Use taxes on electricity and natural gas. Within the recitals of the ordinances were
requirements that a review is to be undertaken to determine if the rate should remain at
the current level. The 2021 budget revenue for utility taxes totals $2.7 million.
Staff recommends the continuation of the additional 0.5 percent Home Rule Sales Tax,
Municipal Natural Gas Use Tax, and Municipal Electricity Use Tax for fiscal year 2022.
The total of $5.2 million or 11.1 percent of the General Fund revenue budget is subject
to sunset provisions. Based on the current service levels, lack of sustainable surpluses in
other revenue streams, and no new sources of revenue, staff recommends no changes
to the Home Rule Sales Tax or the Electricity or Natural Gas Use Taxes.
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2.D
Information Item : Review of 2022 Capital Improvement Plan
Requests
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
Attached is the 2022 Preliminary Requests for the 2022-2041 Capital Improvement Plan. Staff will provide
an overview of the requests received leading into the 2022 budget.
ATTACHMENTS:
• 2022 Capital Improvement Request Summary Memo (DOCX)
• 2022 Draft CIP Requests 21-0726 for COW (PDF)
Trustee Liaison
Stein
Monday, August 2, 2021
Staff Contact
Darren Monico, Public Works
Updated: 7/29/2021 11:16 AM
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2.D.a
VIAL) .�E OF
MEMORANDUM
DATE: July 26, 2021
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: 2022 Capital Improvement Program Requests
11
Attached please find the initial presentation of the 2022 Capital Improvement Program (CIP) requests
Staff will present the requests to the Village Board for discussion purposes only.
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2.D.b
II�I�I�I�I�I�
Villagewide Comprehensive Planning and Design
Planning Document
The Village Board and staff have set a goal to update the
Village's Comprehensive Plan.
Completing this task would fulfill goals and
recommendations in both the Economic Development Plan
and the Village's Strategic Plan. This is a multi -year project
that began in 2019 and is continuing into 2022 due to the
COVID-19 delay. The Comprehensive Plan project will
include a village -wide analysis, vision, and plan; a deeper
dive analysis and plan for the Milwaukee Avenue and
Dundee Road corridors; and design guidelines for the Lake
Cook Corridor.
Project # 1001
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 10 Years
Origination Planning Tool
User Department Community Development
Coordinator Community Development
Current Budget $
Initial Proposal Date 2018
Design Work 2019-2022
Project Work N/A
Recurrence 2030
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021
Fund General Fund
Account Number 150.75.560.30
10 Year Financial Trend
75,000
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ 53,500 1 $ 150,000 1 $ 103,620 1 $ $ 307,120
2022 2023 2024 2025 2026 Short Term
Short Term $ 120,000 1 $ $ $ $ $ 120,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 21
2.D.b
II�I�I�I�I�I�
Flooring Capital Replacement Projects
Village Buildings
On average, carpet is 4-6 years past the date it was
scheduled to be replaced.
2022 proposed work includes recently deferred projects:
Village Hall carpet and tile, PSC 2nd floor carpet, PD
basement tile, and FS #26 tile.
Project # 1003
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 10 Years
Origination Major Maintenance
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2015
Design Work 2018
Project Work 2022
Recurrence Yearly
Asset Valuation $
Last Deferred 2019-2021
Last Incurred 2021 ($30,000)
70,000
1,200,000
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 159,033 1 $ 82,768 1 $ 98,154 1 $ $ 30,000 1 $ 369,955
2022 2023 2024 2025 2026 Short Term
Short Term $ 138,200 1 $ 20,000 1 $ 20,000 1 $ 20,000 1 $ 20,000 1 $ 218,200
Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year
Long Term 1 $ 250,000 1 $ 250,000 1 $ 250,000 1 $ 750,000 1 $ 218,200 1 $ 968,200
Packet Pg. 22
2.D.b
II�I�I�I�I�I�
Fire Station #27 Remodel
Fire Station #27
Fire Station 27 was built in 1993 as a full time fire station
and is the newest of the three fire stations. The 2014 and
2017 space needs assessments, both defined the need for
renovated space and a fire sprinkler installation on the first
floor.
For 2022, the apparatus bay concrete floors need to be re -
epoxied (48k), windows replaced ($30k) and a traffic signal
loop for exiting onto Rt. 22 is proposed ($20k). A moderate
renovation of the residential space is proposed with design
in 2024 ($88k) and construction in 2023 ($880k).
Project # 1004
Category 1-Buildings and Grounds
Priority 3-Sustaining
Useful Life 20 Years
Origination New
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2016
Design Work 2024
Project Work 2025
Recurrence 2045
Asset Valuation $
Last Deferred 2018-2021
Last Incurred N/A
2,130,066
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 98,000 1 $ $ 88,000 1 $ 870,000 1 $ $ 1,056,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 23
2.D.b
II�I�I�I�I�I�
HVAC Unit Replacements
Village Facilities
The Village maintains 61 HVAC units in total and more than
half are currently exceeding their 18 year life expectancy.
2022 Requests include HVAC for Well #7 RTU ($25k) and
Police Department damper control system ($30k). 2022
includes Fire Station 26, and Well #2. 2023 includes Fire
Stations 25, 27 and the BG Youth Center
Project # 1005
Category 1-Buildings and Grounds
Priority 2-Essential
Useful Life 18 Years
Origination Major Maintenance
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2015
Design Work 2021
Project Work 2022
Recurrence 2038
Asset Valuation $
Last Deferred 2018-2021
Last Incurred 2021 ($55,000)
50,000
1,580,038
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 550,000 1 $ 263,541 1 $ $ $ 50,000 1 $ 863,541
2022 2023 2024 2025 2026 Short Term
Short Term $ 55,000 1 $ 100,000 1 $ 120,000 1 $ 120,000 1 $ 120,000 1 $ 515,000
Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year
Long Term 1 $ 250,000 1 $ 250,000 1 $ 250,000 1 $ 750,000 1 $ 515,000 1 $ 1,265,000
Packet Pg. 24
2.D.b
II�I�I�I�I�I�
Roof Capital Replacement Projects
Village Facilities
Roof replacement projects were identified during the 2018
roof inspection reports prepared by Industrial Roofing
Services.
For 2022, work is planned to include deferred work from
2019 at the Village Hall ($89k), Police Department ($240K),
Public Service Center ($330k), Fire Station #26 storage shed
($15k), and skylight repairs and replacement at the Police
Department ($10k).
Project # 1006
Category 1-Buildings and Grounds
Priority 3-Sustaining
Useful Life 30 Years
Origination Major Maintenance
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2014
Design Work 2018
Project Work 2022
Recurrence 2050
Asset Valuation $
Last Deferred 2018-2021
Last Incurred 2021
89,000
2,000,000
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 276,850 1 $ $ $ $ 150,000 1 $ 426,850
2022 2023 2024 2025 2026 Short Term
Short Term $ 684,000 1 $ 450,000 1 $ $ $ $ 1,134,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 25
2.D.b
II�I�I�I�I�I�
Fire Station Sign Replacement
Fire Stations 25 and 26
The current signs are deteriorated and poorly oriented for
visibility.
Plan for replacement of one sign at fire stations 26 in 2022
and 27 in 2023. The sign at Fire Station 26 has already been
removed due to condition. The new signs need to be
orientated parallel to the street for better visibility.
Project # 1007
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 20 Years
Origination Major Maintenance
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2016
Design Work 2022
Project Work 2022
Recurrence 2042
Asset Valuation $
Last Deferred 2017-2021
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
20,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 40,000 1 $ 40,000 1 $ $ $ $ 80,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 26
2.D.b
II�I�I�I�I�I�
Village Campus Long Range Planning
Village Campus Planning
Several buildings on the Village Campus are nearing the end
of their useful life and do not fit the space or configuration
required for current Village operations.
In 2017, the Village used Wold Architects to begin a space
needs assessment of the current buildings. In 2019 the
Village began to evaluate solutions for facility options, with
work planned to continue into 2022.
Project # 1008
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 10 years
Origination New
User Department Community Development
Coordinator Community Development
Current Budget $
Initial Proposal Date 2017
Design Work 2020-2022
Project Work N/A
Recurrence As Needed
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2020
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 20,000 1 $ $ 8,641 1 $ 9,000 1 $ $ 37,641
2022 2023 2024 2025 2026 Short Term
Short Term $ 30,000 1 $ $ $ $ $ 30,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 27
2.D.b
II�I�I�I�I�I�
Police Headquarters
Police Headquarters
Police Headquarters was originally built in 1988, with the
last major addition in 1997. Major maintenance and
remodeling are required.
For 2022, two areas of deferred work are proposed. A
remodel is proposed reconfigure both locker room shower
areas to add privacy. The tile and plumbing are original and
are showing extreme wear and tear. The outside patio needs
concrete sections replaced and a landscape wall is needed to
keep dirt off the walkway and patio. An area outisde the
east entrance is proposed to be removed and replaced to
provide motorcycle and bicycle parking. A major
renovation/building addition is proposed in 2026.
Project # 1010
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 15 Years
Origination Major Maintenance
User Department Police
Coordinator PW
Current Budget $
Initial Proposal Date 2019
Design Work 2022
Project Work 2022
Recurrence 2036
Asset Valuation $ 8,542,704
Last Deferred 2019-2021
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 200,000 1 $ $ $ $ 9,540,000 1 $ 9,740,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 28
2.D.b
II�I�I�I�I�I�
Fire Station #26 Addition/Remodel
Fire Station 26
Fire Station 26 was built in 1980. The fire station has been
remodeled a number of times including an administrative
wing addition in 1993. The 2014 and 2017 space needs
assessments, both defined the need for both renovated and
additional space.
Wold Architects recommended a major renovation and
addition in 2017. This is proposed at $310k for design in
2022 and $3.02 million for construction in 2023. In 2022,
$25k is proposed for window replacement and $60k is
proposed for epoxy floor replacement if not approved for a
renovation.
Project # 1011
Category 1-Buildings and Grounds
Priority 3-Sustaining
Useful Life 20 Years
Origination Major Maintenance
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2019
Design Work 2022
Project Work 2022
Recurrence 2037 (First Renovation)
Asset Valuation $ 3,202,902
Last Deferred 2019-2021
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 395,200 1 $ 3,020,000 1 $ $ $ $ 3,415,200
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 29
2.D.b
II�I�I�I�I�I�
Public Works Facility
TBD
The Public Service Center was constructed in 1976, with
major remodeling in 1988 and 1992. Major building
additions have been deferred since 2007.
Public Works has outgrown both its facility and the yard
space available on the current parcel as documented in the
2017 Facility Space Needs Assessment. This project would
move Public Works to a new site, with all associated land
acquisition, land development, and building expenses. Land
acquisition, planning and engineering are programmed for
2022, with major facility construction programmed to
continue into 2023.
Project # 1012
Category 1-Buildings and Grounds
Priority 2-Essential
Useful Life 40 Years
Origination New
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2007
Design Work 2022
Project Work 2021-2022
Recurrence 2036 (First Renovation)
Asset Valuation $ 6,656,826
Last Deferred 2007-2021
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 14,000,000 1 $ 14,000,000 1 $ $ $ $ 28,000,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 30
2.D.b
II�I�I�I�I�I�
Village Hall - Office Remodel
Village Hall
Village Hall was built in 1970 and underwent major
renovations in 1988 and 1993. With the OVM office area
due for remodeling, rearrangement of workspaces and
security improvements through keycard access control are
requested.
Project would include design work, construction, and key
card access control for the space. Design and construction
are being programmed for 2022. $15k in Audio Visual
Equipment is proposed for the Emergency Operation Center
in 2022.
Project # 1013
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 40 Years
Origination Major Maintenance
User Department OVM
Coordinator PW
Current Budget $
Initial Proposal Date 2019
Design Work 2022
Project Work 2022
Recurrence 2035
Asset Valuation $
Last Deferred 2019-2021
Last Incurred N/A
3,626,916
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
I� W M O M'r V1 W
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 85,000 1 $ $ $ $ 4,300,000 1 $ 4,385,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 31
2.D.b
II�I�I�I�I�I�
Fire Station #25 Replacement/Remodel
Fire Station 25
The station was built in 1972 and the surrounding
infrastructure was built before that. It had major
renovations in 1992, 1997, and 2004. As the Buffalo Grove
community grew, the current location is not optimal for fire
and EMS response times and is in need of remodeling or
relocation.
Fire Station 25 is being proposed to be relocated to a
location to be determined. This would provide a building
that would be more energy efficient, designed for its
intended purpose as a full time fire station, and it would
better serve the citizens by being better located for the
current Buffalo Grove boundaries. The design is proposed to
start in 2022 ($400k) and construction in 2023 ($3.5 million).
Project # 1014
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 40 Years
Origination New
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2019
Design Work 2022
Project Work 2023
Recurrence 2063
Asset Valuation $ 1,813,050
Last Deferred 2019-2021
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 400,000 1 $ 3,500,000 1 $ $ $ $ 3,900,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 32
2.D.b
II�I�I�I�I�I�
Pace/Metra Facility
Metra Train Station Area
Ongoing maintenance of the Pace/Metra facility is needed,
including parking lots, grounds, and buildings.
For 2020, funds are requested for the entrance sign
replacement ($25k), landscaping repair ($10k), fence repairs
($15k) and a camera security system replacement ($20k)
Project # 1015
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 15 Years
Origination New
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2020
Design Work 2022
Project Work 2022
Recurrence 2036
Asset Valuation $
Last Deferred 0
Last Incurred N/A
Fund Metra Parking Fund
Account Number 120.81.535.25
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 70,000 1 $ $ $ $ $ 70,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 33
2.D.b
II�I�I�I�I�I�
Police Station Entrance Sign
Police Station Main Entrance
Due to the current design of the station/parking lot, the
main entrance is difficult to locate without a sign. A lighted
sign will also help citizens, who are sometimes in a frantic
state, easily locate the police department at night or in poor
weather conditions.
A new lighted sign is proposed at the main entrance to the
building
Project # 1016
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 20 Years
Origination New
User Department PD
Coordinator PD
Current Budget $
Initial Proposal Date 2020
Design Work 2022
Project Work 2022
Recurrence 0
Asset Valuation N/A
Last Deferred N/A
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 15,000 1 $ $ $ $ $ 15,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 34
2.D.b
Fuel Island
Public Service Center
The existing underground storage tanks were installed in
1994 and the manufacturer's certification will end in 2024.
The tanks have reached the end of their useful life and are
being proposed to be removed. A fuel card system is
proposed to replace the tanks to reduce costs, with further
evaluation of fueling options to occur as part of the overall
facility planning. in 2022 $100k is proposed to remove the
existing tanks.
Project # 1017
Category 1-Buildings and Grounds
Priority 3-Sustaining
Useful Life 30 Years
Origination New
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2020
Design Work 2023
Project Work 2023
Recurrence 0
Asset Valuation $
Last Deferred N/A
Last Incurred N/A
800,000
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
1� W a) O m �T Vl l0
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 100,000 $ $ $ 300,000 1 $ $ 400,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 35
2.D.b
II�I�I�I�I�I�
Fleet Apparatus Bay Entrance
Public Service Center
The current design of the garage does not allow large
vehicles includeing fire appartus to be pulled into the
maintenance area without maneuvering a tight corner.
Installation of two north facing garage doors and associated
driveway is proposed. This would allow vehicles to pull
straight into the bay area designated for large vehicles
($145k)
Project # 1018
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 40 Years
Origination New
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2020
Design Work 2020
Project Work 2022
Recurrence 0
Asset Valuation N/A
Last Deferred N/A
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
$200,000
$150,000
$100,000
$50,000
1� W a) O m �T Vl l0
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 145,000 1 $ $ $ $ $ 145,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 36
2.D.b
II�I�I�I�I�I�
Outdoor Warning Siren Upgrades/Replacements
Various Locations
The Village has 8 outdoor warning sirens that are reaching
the end of their expected thirty year life cycles.
A multi -year plan to replace/upgrade will start in 2022 and
replace them at approximately 30 years of serice life for
$25,000 each. In addition, two sirens need their solar power
supplies replaced with AC power for reliability in 2012
($30K)
Project # 1019
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 30 Years
Origination Major Maintenance
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2021
Design Work 2022
Project Work 2022
Recurrence 0
Asset Valuation N/A
Last Deferred N/A
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 25,000 1 $ 30,000 1 $ $ 25,000 1 $ $ 80,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 37
2.D.b
II�I�I�I�I�I�
Water and Truck Weighing Station
Centralized Location
The Village will benefit from a centralized location to sell
water in bulk to contractors and perform over weight truck
weighing
Police and Public Works are teaming up to create a location
for truck weight checks and water filling. The permanent
scales will allow Police to weigh trucks quicker and safe,
while potentially selling this service to other municipalities
as well. It also allows Public Works to have an efficient and
easy to use water filling station to sell water in bulk to
contractors.
Project # 1020
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 30 Years
Origination Major Maintenance
User Department PW/PD
Coordinator PW
Current Budget $
Initial Proposal Date 2021
Design Work 2022
Project Work 2023
Recurrence 0
Asset Valuation N/A
Last Deferred N/A
Last Incurred N/A
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
$800,000
$600,000
$400,000
$200,000
1� W a) O m �T Vl l0
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 75,000 1 $ 750,000 1 $ $ $ $ 825,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 38
2.D.b
II�I�I�I�I�I�
Buffalo Grove Golf Course Improvements
Buffalo Grove Golf Course
At the Buffalo Grove Golf Course, the major infrastucture
needing upgrades includes cart paths, parking lot repairs and
an HVAC system.
In 2022, work is planned for irrigation pumps, replacement
cart paths and an HVAC makeup air handler ($75K).
Additional cart path repairs are planned in future years.
Project # 2004
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 21 Years
Origination Major Maintenance
User Department Golf
Coordinator Golf
Current Budget $
Initial Proposal Date 2018
Design Work 0
Project Work 2022
Recurrence 2042
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021
Fund Golf Fund
Account Number 190.84.535.40
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ 20,000 1 $ 20,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 115,000 1 $ 35,000 1 $ 35,000 1 $ $ $ 185,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 39
2.D.b
i� Arboretum Golf Course Improvements
Arboretum Golf Course
At Arboretum Golf Course, the major infrastructure needs
include irrigation work, sand trap reconstruction, and
dredging of waterways.
In 2022, work includes replacement/repair of cart paths, an
irrigation control box and clubhouse renovation. In future
years, additional cart path repairs will be done as well as
rebuilding sand traps.
Project # 2005
Category 1-Buildings and Grounds
Priority 4-Contributory
Useful Life 22 Years
Origination Major Maintenance
User Department Golf
Coordinator Golf
Current Budget $
Initial Proposal Date 2018
Design Work 0
Project Work 2022
Recurrence 2040
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021 ($40,000)
Fund Golf Fund
Account Number 190.84.535.40
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ 40,000 1 $ 40,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 795,000 1 $ 140,000 1 $ 180,000 1 $ 135,000 1 $ 125,000 1 $ 1,375,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 40
2.D.b
II�I�I�I�I�I�
Annual Sidewalk Maintenance
Road Right of Ways
The Village has a large sidewalk system throughout the
Village and it requires maintenance to provide safe and
accesible facilities throughout Buffalo Grove. A maintenance
program helps keep the Village's sidewalk in compliance
with ADA accessible guidelines and provides a safe and
passable sidewalk system for Village residents. Through
The Village's policy is to repair as many sidewalk as funding,
time and manpower permits at its own discretion. New
crosswalks are proposed near BGHS and Mike Rylko Park on
county roads ($130k). The Village has received $241k in
sidewalk grants for 2022.
Project # 3001
Category 3-Street, Sidewalk & Bikepath
Priority 3-Sustaining
Useful Life 30 Years
Origination Major Maintenance
User Department PW
Coordinator Engineering
Current Budget $ 200,000
Initial Proposal Date Ongoing
Design Work 2022
Project Work 2022
Recurrence Yearly
Asset Valuation $ 18,000,000
Last Deferred 2021
Last Incurred 2020 ($198,030)
Fund General Fund
Account Number 100.55.10.535.05
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 150,000 1 $ 187,015 1 $ 186,798 1 $ 198,030 1 $ $ 721,843
2022 2023 2024 2025 2026 Short Term
Short Term $ 371,000 1 $ 250,000 1 $ 250,000 1 $ 250,000 1 $ 250,000 1 $ 1,371,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 41
2.D.b
II�I�I�I�I�I�
Annual Bike Path Maintenance
Village Right of Way
The Village has a large bikepath system and it requires
maintenance to provide safe and accesible facilities
throughout Buffalo Grove. A maintenance program helps
keep the Village's bikepaths in compliance with ADA
accessible guidelines and provides a safe and passable
system for Village residents. Through inspection and citizen
The Village's policy is to repair as many bikepaths as funding,
time and manpower permits at its own discretion.
Project # 3002
Category 3-Street, Sidewalk & Bikepath
Priority 3-Sustaining
Useful Life 31 Years
Origination Major Maintenance
User Department PW
Coordinator Engineering
Current Budget $ 50,000
Initial Proposal Date Ongoing
Design Work 2022
Project Work 2022
Recurrence Yearly
Asset Valuation $ 9,000,000
Last Deferred 2020 ($150,000)
Last Incurred 2019
Fund General Fund
Account Number 100.55.10.535.06
10 Year Financial Trend
$200,000
$150,000
$100,000
$50,000
$���
1� W a) O m �T Vl l0
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 150,000 1 $ 150,000 $ 150,000 $ 150,000 1 $ 150,000 1 $ 750,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 42
2.D.b
Annual Street Maintenance
Village Right of Way
The Villages streets need to be maintained on a reoccuring
basis.
The annual street maintenance and rehabilitation program is
a cental piece of each year's CIP. Streets are reviewed
annually and evaluated for several strategies of maintenance
or improvement. The 3rd year of the Infrastructure
Maintenance Program proposes $1.225 million for the
Forest/Glendale project and there are $9 million in
backlogged road projects. In addition, a final invoice from
the state is anticipated for Raupp Blvd Bridge ($47k) and the
BG RD intersection ($20k). Regular road maintenance like
crack sealing ($100k), road patching ($250k), and striping
($50k) are proposed in 2022.
Project # 3003
Category 3-Street, Sidewalk & Bikepath
Priority 3-Sustaining
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $ 3,283,459
Initial Proposal Date Ongoing
Design Work 2022
Project Work 2022
Recurrence Yearly
Asset Valuation $ 190,080,000
Last Deferred 2021
Last Incurred 2021
Fund Capital Projects - Streets
Account Number 160.75.560.20
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 1,201,000 1 $ 1,000,000 $ 1,000,000 1 $ 4,753,000 $ 3,000,000 1 $ 10,954,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 10,692,000 1 $ 12,124,000 $ 12,395,000 $ 12,431,000 1 $ 12,417,000 1 $ 60,059,000
Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year
Long Term 1 $ 24,755,200 1 $ 20,000,000 1 $ 20,000,000 1 $ 64,755,200 1 $ 60,059,000 1 $ 124,814,200
Packet Pg. 43
2.D.b
II�I�I�I�I�I�
Collector Route Maintenance & Rehabilitation Project
Village Right of Way
The Villages streets need to be maintained on a reoccuring
basis. These collector routes have the possibility of receiving
federal funding.
These Village has several streets that are classified as
collector routes that may be eligible for Federal funding for
up to 80% reimbursement for design and construction.
Currently, Brandywyn Lane and Thompson Blvd are being
constructed in 2020-2022 with a $10 million grant. Bernard
Drive began the Phase I process in 2019. Checker Road and
Old Checker Road are proposed to begin Phase I in 2021.
The Village is receiving federal funding reimbursement of
$471,850 (2021), $828,185 (2022) and $455,933 (2023).
Project # 3004
Category 3-Street, Sidewalk & Bikepath
Priority 3-Sustaining
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $ 3,358,346
Initial Proposal Date 2017
Design Work 2022
Project Work 2022-2025
Recurrence Yearly
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021
Fund Capital Projects - Streets
Account Number 160.75.560.20
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 300,000 1 $ 300,000 1 $ 145,000 1 $ 1,800,000 $ 3,350,000 1 $ 5,895,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 3,300,000 1 $ 60,000 1 $ 400,000 1 $ 3,000,000 1 $ 30,000,000 1 $ 36,760,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 44
2.D.b
II�I�I�I�I�I�
Lake Cook Road Improvement
County Right of Way
The Cook County Highway Department is currently
improving Lake Cook Road from Lexington Drive to Raupp
Blvd.
The Village is responsible for a local share of the cost for
such items as pedestrian facilities, street lights, and traffic
signals. The costs are spread out over three years to reduce
the per year cost to the Village and 2022 is the final year.
Project # 3005
Category 3-Street, Sidewalk & Bikepath
Priority 1-Mandatory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2008
Design Work 2008-2018
Project Work 2019-2022
Recurrence 0
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021
Fund Capital Projects - Streets
Account Number 160.75.560.20
10 Year Financial Trend
265,822
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 112,556 1 $ 35,000 1 $ $ 370,000 1 $ 265,000 1 $ 782,556
2022 2023 2024 2025 2026 Short Term
Short Term $ 282,000 1 $ $ $ $ $ 282,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 45
2.D.b
II�I�I�I�I�I�
Weiland/Prairie Road Improvements
County Right of Way
The Lake County Department of Transportation is nearly
complete with the Weiland Road project and is proposing
improvements to Prairie Road in 2023
The Village is responsible for a local share of the cost for
such items as pedestrian facilities, street lights, and traffic
signals.
Project # 3006
Category 3-Street, Sidewalk & Bikepath
Priority 1-Mandatory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2008
Design Work 2008-2018
Project Work 2019-2021
Recurrence 0
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021
Fund Capital Projects - Streets
Account Number 160.75.560.20
10 Year Financial Trend
42,317
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ 300,000 1 $ 400,000 1 $ 400,000 1 $ 25,000 1 $ 1,125,000
2022 2023 2024 2025 2026 Short Term
Short Term $ $ 750,000 1 $ 750,000 1 $ $ $ 1,500,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 46
2.D.b
II�I�I�I�I�I�
Municipal Parking Facility Maintenance
Village Parking Lots
Routine maintenance of municipal parking facilities such as
seal coating, patching, reconstruction and restriping is
needed to maintain the Village's parking lots in a safe and
economical way while extending their useful life cycle. Lots
are inspected annually to determine each facilities needs.
The 2022 planned improvements include lots at the Police
Station ($84k), the Public Service Center ($185k), Village Hall
($60k), Fire Station #25 ($100k), and Fire Station #26 ($20k).
Project # 3007
Category 3-Street, Sidewalk & Bikepath
Priority 3-Sustaining
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date Ongoing
Design Work 2022
Project Work 2022
Recurrence Yearly
Asset Valuation $
Last Deferred N/A
Last Incurred 2019
Fund Capital Projects - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 99,787 $ 125,000 1 $ 129,187 1 $ 45,150 1 $ $ 399,124
2022 2023 2024 2025 2026 Short Term
Short Term $ 449,000 1 $ 67,400 1 $ 42,300 1 $ 125,000 1 $ 125,000 1 $ 808,700
Year6-10 Year11-15 Year16-20
Long Term I $ 625,000
000
Term Short Term Total 20 Year
700
700
Packet Pg. 47
2.D.b
II�I�I�I�I�I�
Buffalo Grove Road Improvement
County Right of Way
The Lake County Highway Department is currently improving
Buffalo Grove Road from Deerfield Parkway to Route 22.
The Village is responsible for a local share of the cost for
such items as pedestrian facilities, street lights, and traffic
signals. The local share is approximately $1.65 million.
Project # 3008
Category 3-Street, Sidewalk & Bikepath
Priority 1-Mandatory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2020
Design Work 2019
Project Work 2020-2021
Recurrence As Needed
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021
Fund Capital Projects - Streets
Account Number 160.75.560.20
10 Year Financial Trend
484,952
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ 455,000 $ 455,000 1 $ 910,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 485,000 1 $ $ $ $ $ 485,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 48
2.D.b
II�I�I�I�I�I�
Route 83 Pedestrian Overpass
State Right of Way
The pedestrian overpass at Route 83 is required to be
inspected every 4 years and the inspection reveals that the
bridge needs to be repainted. Repairs are shared 50% with
the Park District per agreement
The project would be bid and awarded for completion in
2022.
Project # 3009
Category 3-Street, Sidewalk & Bikepath
Priority 3-Sustaining
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2020
Design Work 0
Project Work 2022
Recurrence 2042
Asset Valuation $ 1,000,000
Last Deferred 0
Last Incurred N/A
Fund Capital Project - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
$100,000
$30,000
$60,000
$40,000
$20,000
1 W a) O m �T Vl l0
0 CD CD N N N N N N N
O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 80,000 1 $ $ $ $ $ 80,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 49
2.D.b
County Right of Way
The Lake County Highway Department is planning on
improving Aptakisic Road from Buffalo Grove Road to the
western corporate limit.
The Village is responsible for a local share of the cost for
such items as pedestrian facilities, street lights, and traffic
signals. The local share is estimated to be $300k.
Project # 3010
Category 3-Street, Sidewalk & Bikepath
Priority 1-Mandatory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2019
Design Work 2022
Project Work 2022
Recurrence 0
Asset Valuation N/A
Last Deferred 0
Last Incurred N/A
Fund Capital Project - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
$200,000
$150,000
$100,000
$50,000
1� W a) O m �T Vl l0
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ $ 150,000 $ 150,000 1 $ $ $ 300,000
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Long Term
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2.D.b
II�I�I�I�I�I�
Median and Street Scaping Improvements
Road Right of Ways
The medians and road right-of-ways need regular
maintenance and beautification
The Village is creating a native landscape vegetation
management plan for improving and maintaining medians
around the Village. Two medians within the Quiet Zone need
to be removed and replaced to the required height and the
Village is proposing native landscaping instead of concrete
medians ($30k each in 2022 and 2023).
Project # 3011
Category 3-Street, Sidewalk & Bikepath
Priority 4-Contributory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2021
Design Work 0
Project Work 2022
Recurrence Yearly
Asset Valuation N/A
Last Deferred 0
Last Incurred N/A
Fund Capital Project - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 76,000 1 $ 30,000 1 $ $ $ $ 106,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 51
2.D.b
II�I�I�I�I�I�
Natural Area Restoration
Road Right of Ways
The medians and road right-of-ways need regular
maintenance and beautification
The Village is creating a native landscape vegetation
management plan for improving and maintaining medians
around the Village. Two medians within the Quiet Zone need
to be removed and replaced to the required height and the
Village is proposing native landscaping instead of concrete
medians ($30k each in 2022 and 2023).
Project # 3012
Category 3-Street, Sidewalk & Bikepath
Priority 4-Contributory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2021
Design Work 0
Project Work 2022
Recurrence Yearly
Asset Valuation N/A
Last Deferred 0
Last Incurred N/A
Fund Capital Project - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 25,000 1 $ 15,000 1 $ 10,000 1 $ 10,000 1 $ 10,000 1 $ 70,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 52
2.D.b
II�I�I�I�I�I�
Street Light LED Conversions
Other Agency Jurisdiction Road Right of Ways
The Village replaced all of the street lights on local streets
previously. The street lights on other agency roads still need
to be replaced with LED light bulbs which reduce energy and
maintenance costs
The Village is proposing to replace all of the High Pressure
Sodium lights with LED lights on other agency roads within
the next three years.
Project # 3013
Category 3-Street, Sidewalk & Bikepath
Priority 4-Contributory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2022
Design Work 0
Project Work 2022
Recurrence 0
Asset Valuation N/A
Last Deferred 0
Last Incurred N/A
Fund Capital Project - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 240,000 1 $ 65,000 $ 210,000 1 $ $ $ 515,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 53
2.D.b
Arlington Heights Road Improvement
County Right of Way
The Lake County Highway Department is planning on
improving Arlington Heights Road from Lake Cook Road to
Route 83
The Village is responsible for a local share of the cost for
such items as pedestrian facilities, street lights, and traffic
signals. The local share is estimated to be $1.5 million and
includes the local street reconstruction north of Route 83.
Project # 3014
Category 3-Street, Sidewalk & Bikepath
Priority 1-Mandatory
Useful Life 20 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $
Initial Proposal Date 2021
Design Work 2022
Project Work 2024
Recurrence 0
Asset Valuation N/A
Last Deferred 0
Last Incurred N/A
Fund Capital Project - Facilities
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ $ $ 750,000 1 $ 750,000 1 $ $ 1,500,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 54
2.D.b
7
Stormwater System Improvements
Village Easements and ROW
The storm sewer system requires annual maintenance.
This program provides for the annual televising inspection
program, storm sewer lining, point repairs, and
replacements at priority locations within the Village's storm
sewer network ($100k). This includes rear yard storm sewer
repairs, repairs associated with Village and other jurisdiction
road improvement projects and streambank restoration
projects. $500k is proposed in 2022 for stormsewer
improvements associated with the Forest/Glendale
improvements.
Project # 4001
Category 4-Storm Water Management
Priority 2-Essential
Useful Life 50 Years
Origination Major Maintenance
User Department PW
Coordinator Engineering
Current Budget $ 70,000
Initial Proposal Date Ongoing
Design Work 2021-2022
Project Work 2022
Recurrence Yearly
Asset Valuation $ 250,078,002
Last Deferred N/A
Last Incurred 2021
Fund General Fund
Account Number 100.55.25.560.40
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 402,239 1 $ 349,660 1 $ 220,407 1 $ 260,600 1 $ 525,000 1 $ 1,757,906
2022 2023 2024 2025 2026 Short Term
Short Term $ 600,000 1 $ 400,000 1 $ 400,000 1 $ 400,000 1 $ 400,000 1 $ 2,200,000
Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year
Long Term 1 $ 2,125,000 1 $ 2,250,000 1 $ 2,250,000 1 $ 6,625,000 1 $ 2,200,000 1 $ 8,825,000
Packet Pg. 55
2.D.b
II�I�I�I�I�I�
Community Development ERP
Village Hall
The current building permit software is outdated.
A new building permit software, or Enterprise Resource
Planning (ERP), was purchased in 2021 to improve processes
and procedures to improve customer service.
Project # 5005
Category 5-Technology
Priority 4-Contributory
Useful Life 20 Years
Origination New
User Department CD
Coordinator IT
Current Budget $
Initial Proposal Date 2019
Design Work 0
Project Work 2022
Recurrence 0
Asset Valuation N/A
Last Deferred N/A
Last Incurred 2021
Fund IT Fund
Account Number 211.92.555.40
10 Year Financial Trend
250,000
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ 240,000 1 $ 240,000
2022 2023 2024 2025 2026 Short Term
Short Term $ $ $ $ $ $
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 56
2.D.b
i� Police Mobile Computers
Police Vehicles
Ruggedized laptops in the Police vehicles are on a 5 year
replacement schedule per the standards set by the GovIT
Consortium.
There are 22 mobile laptops in Police vehicles that were
purchased in 2020 and are replaced on a 5 year schedule.
Project # 5006
Category 5-Technology
Priority 2-Essential
Useful Life 5 Years
Origination Major Maintenance
User Department Police
Coordinator IT
Current Budget $
Initial Proposal Date 2019
Design Work 0
Project Work 0
Recurrence 2025
Asset Valuation $
Last Deferred N/A
Last Incurred 2013
Fund Supervision Fund
Account Number 0
10 Year Financial Trend
120,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
1� W 01 O �--� N M � Vt l0
.-I .-I .-I N N N N N N N
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ 30,000 1 $ 30,000
2022 2023 2024 2025 2026 Short Term
Short Term $ $ $ $ 120,000 1 $ $ 120,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 57
2.D.b
II�I�I�I�I�I�
Server Replacements
Village Network
Computer Server Rack Equipment is scheduled for
replacement on a 5 year cycle.
For 2022, one server is up for replacement.
Project # 5007
Category 5-Technology
Priority 2-Essential
Useful Life 5 years
Origination Scheduled Upgrades
User Department IT
Coordinator IT
Current Budget $
Initial Proposal Date 2019
Design Work 0
Project Work 0
Recurrence 2027
Asset Valuation $ 500,000
Last Deferred N/A
Last Incurred 2019
Fund IT Fund
Account Number 211.92.555.40
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 12,500 $ $ 25,000 1 $ $ $ 37,500
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Long Term
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2.D.b
II�I�I�I�I�I�
Telephone System
Village Facilities
The telephone system was installed in 2011 and will need to
be upgraded
The phone system is proposed to be replaced in 2022.
Project # 5009
Category 5-Technology
Priority 2-Essential
Useful Life 10 Years
Origination Scheduled Upgrades
User Department IT
Coordinator IT
Current Budget $ 150,000
Initial Proposal Date 2019
Design Work 0
Project Work 2022
Recurrence 2032
Asset Valuation $ 150,000
Last Deferred N/A
Last Incurred 2011
Fund IT Fund
Account Number 211.92.555.40
10 Year Financial Trend
$250,000
$200,000
$150,000
$100,000
$50,000
1� W a) O m �T Vl l0
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 200,000 $ 100,000 $ $ $ $ 300,000
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Long Term
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2.D.b
II�I�I�I�I�I�
Network & Security Improvements
Village Buildings
Network speed is currently 100 Mbps or less in many Village
buildings. Increased malware issues require security
upgrades and the area network needs more storage. The
Laseriche program needs more storage.
The village network hardware needs to be upgraded to
gigabit speed to keep up with software deployment, cloud
based services, and to make use of the new wide area
network antennas for remote site access ($150k emaining
from 2021 project start). Security improvements ($65k),
area network storage ($85k) and Laserfiche storage ($55k)
are proposed for 2022.
Project # 5010
Category 5-Technology
Priority 2-Essential
Useful Life 10 Years
Origination Scheduled Upgrades
User Department IT
Coordinator IT
Current Budget $
Initial Proposal Date 2021
Design Work 0
Project Work 0
Recurrence 2031
Asset Valuation $
Last Deferred N/A
Last Incurred 0
Fund IT Fund
Account Number 211.92.555.40
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ 200,000 1 $
250,000
350,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 270,000 1 $ $ $ $ $ 270,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 60
2.D.b
II�I�I�I�I�I�
Fire - Cardiac Monitors
BGFD Fire Apparatus
The cardiac monitors in use on the fire apparatus have a life
cycle of approximately 8 to 10 years and need to be replaced
for important assistance for cardiac events.
The Fire Department has 8 cardiac monitors for Advanced
Life Support capabilities on the fire apparatus. They are
anticipated to be replaced starting in 2024 to 2027 and
repeating every 8 to 10 years.
Project # 5012
Category 5-Technology
Priority 2-Essential
Useful Life 10 Years
Origination Scheduled Upgrades
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2019
Design Work N/A
Project Work 0
Recurrence 2025
Asset Valuation $
Last Deferred N/A
Last Incurred 2019
Fund General Fund
Account Number 150.75.560.30
10 Year Financial Trend
280,000
$140,000
$120,000
$100,000
$80,000
-
$60,000
$40,000
$20,000
O O O O O O O O O O
N N N N N N N N N N
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ 31,000 1 $ 31,000 1 $ 35,000 1 $ 97,000
2022 2023 2024 2025 2026 Short Term
Short Term $ $ $ 120,000 1 $ 80,000 1 $ 80,000 1 $ 280,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 61
2.D.b
II�I�I�I�I�I�
Fire - Radio Replacement
BGFD Fire Apparatus
Dependable radios are essential and are required for fire
and safety operations.
The BGFD portable radios were purchased in 2012 and only
one was purchased as a spare. With the changes in
technology and the need for additional radios, it has been
determined that 6 additional portable radios will be needed
for future operations and technology changes.
Project # 5013
Category 5-Technology
Priority 3-Sustaining
Useful Life 8 Years
Origination Scheduled Upgrade
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2019
Design Work 0
Project Work 0
Recurrence 2028
Asset Valuation $
Last Deferred 2020-2021
Last Incurred 2012
Fund General Fund
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
232,886
2022 2023 2024 2025 2026 Short Term
Short Term $ 54,000 1 $ $ $ $ $ 54,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
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2.D.b
II�I�I�I�I�I�
Fire - SCBA Equipment
BGFD Fire Apparatus
The SCBA air compressor was purchased in 2006, it has a life
cycle of 15 years and is in need of replacement. SCBA
breathing apparatus are essential for fire and safety
operations and they have an anticipated life span of 9 years
to be considered for FEMA grant funding and are proposed
for replacement in 2024.
The air compressor for the Self Contained Breathing
Apparatus (SCBA) is proposed for replacement in 2022 for
$60k. The SCBS's are proposed to be replaced in 2024 for
$325k stay compliant.
Project # 5014
Category 5-Technology
Priority 2-Essential
Useful Life 9 Years
Origination Scheduled Upgrade
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2020
Design Work 0
Project Work 0
Recurrence 2031
Asset Valuation $
Last Deferred N/A
Last Incurred 2014
Fund General Fund
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 60,000 1 $ $ $ 325,000 1 $ $ 385,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
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2.D.b
II�I�I�I�I�I�
Fire - Extraction Equipment
BGFD Fire Apparatus
The Fire Department's extraction equipment was purchased
in 2005, it has a life cycle of 20 years and is in need of
replacement.
One extraction unit is proposed for replacement in 2025.
Project # 5015
Category 5-Technology
Priority 2-Essential
Useful Life 20 Years
Origination Scheduled Upgrade
User Department Fire
Coordinator Fire
Current Budget $
Initial Proposal Date 2022
Design Work 0
Project Work 2025
Recurrence 2045
Asset Valuation $
Last Deferred N/A
Last Incurred 2002
Fund General Fund
Account Number 150.75.560.30
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ $ $ $ $ $
2022 2023 2024 2025 2026 Short Term
Short Term $ 30,000 1 $ $ $ $ $ 30,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
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2.D.b
II�I�I�I�I�I�
Capacity Management Operations and Maintenance
Cook County Sewer System
On July 10, 2014, MWRD adopted Article 8 of the Watershed
Management Ordinance (WMO) that outlines the
requirements of the new Inflow/Infiltration Control Program
(IICP) that applies to all separate sanitary sewer systems
tributary to MWRD.
Per the MWRD guidance document, the primary purpose of
the IICP is to reduce sanitary sewer overflows (SSOs) and
basement backups (BBs). There is a minimum level of
requirements for all communities with additional
requirements where SSOs and BBs occur. The IICP program
began in 2019 and will continue each year until MWRD
develops a program to replace it.
Project # 6001
Category 6-Water & Sanitary Sewer
Priority 1-Mandatory
Useful Life Ongoing
Origination MWRD Requirement
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2017
Design Work 2021
Project Work 2018-2022
Recurrence Yearly
Asset Valuation $
Last Deferred N/A
Last Incurred 2021
Fund Water & Sewer Fund
Account Number 170.55.36.560.70
10 Year Financial Trend
19,000
300,000
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 54,000 1 $ $ 64,000 1 $ 7,000 $ 19,000 1 $ 144,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 39,000 1 $ 50,000 1 $ 50,000 1 $ 50,000 1 $ 50,000 1 $ 189,000
Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year
Long Term 1 $ 250,000 1 $ 250,000 1 $ 250,000 1 $ 750,000 1 $ 189,000 1 $ 939,000
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2.D.b
II�I�I�I�I�I�
Lift Station Repair and Rehabilitation
Twelve Lift Station Sites
Lift Stations require rehabilitation or replacement every 15
to 25 years. Routine Maintenance helps reduce costly
repairs, equipment failures, and extends the useful life of
the facility.
This program continues the work identified at the Village's
12 lift station sites, such as condition evaluations, pump
repairs, cathodic protection system renovations,
maintenance lift repairs, and contractural painting. In 2022,
the Cambridge Court Lift Station will be evaluated for
rehabilitation. Over the next 20 years, 8 more lift stations
are planned for review and rehabilitation.
Project # 6002
Category 6-Water & Sanitary Sewer
Priority 2-Essential
Useful Life 30 Years
Origination Major Maintenance
User Department PW
Coordinator Engineering
Current Budget $ 1,800,000
Initial Proposal Date 2001
Design Work 2022
Project Work 2022
Recurrence Yearly
Asset Valuation $ 12,000,000
Last Deferred N/A
Last Incurred 2021
Fund Water & Sewer Fund
Account Number 170.55.35.560.70
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 780,000 1 $ 12,000 1 $ 935,000 1 $ 1,320,000 1 $ 80,000 1 $ 3,127,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 3,069,000 1 $ 50,000 1 $ 1,500,000 1 $ 50,000 1 $ 1,500,000 1 $ 6,169,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 66
2.D.b
II�I�I�I�I�I�
Pump House Repairs and Upgrades
Four Water Pumping Stations
Pump House repair projects were identified in the 2008
Comprehensive Water Study Update and improvements
identified in the federally mandated vulnerability study. In
addition, two back-up deep aquafer wells will require
maintenance in the next five years as well as a review of the
SCADA system.
In 2022 work is proposed for a long term facilities plan
($3005k), SCADA system upgrades ($617k) and for well
maintenance ($600k in 2022 and 2023).
Project # 6003
Category 6-Water & Sanitary Sewer
Priority 3-Sustaining
Useful Life 50 Years
Origination Major Maintenance
User Department PW
Coordinator PW
Current Budget $
Initial Proposal Date 2010
Design Work 2019
Project Work 2022
Recurrence Yearly
Asset Valuation $
Last Deferred N/A
Last Incurred 2021
Fund Water & Sewer Fund
Account Number 170.55.35.560.60
10 Year Financial Trend
30,000,000
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 300,000 1 $ 50,000 1 $ 50,000 1 $ $ $ 400,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 1,437,000 1 $ 820,000 1 $ 220,000 1 $ 220,000 1 $ 220,000 1 $ 2,917,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
Packet Pg. 67
2.D.b
II�I�I�I�I�I�
Villagewide Sanitary Sewer Replacement
Village Right of Way and Easements
A program is needed to maintain sanitary sewer systems
which have a projected life of 60 years.
This program provides for sanitary sewer lining, point
repairs, or replacements as identified by the Village. Funding
is being requested for annual sanitary sewer lining and
manhole repair ($450k), sewer televising ($100k) and
sanitary work for the Infrastructure Maintenance Program
($50k). For major road work by other jurisdictions, the
Village is responsible for the cost of the Village's sanitary
sewer relocation costs. These are $25k for Lake Cook Road in
2022, $7k for BG RD in 2022, $25k for Aptakisic Road in 2023
and 2024. System flow meters are proposed in 2022 ($50k).
Project # 6004
Category 6-Water & Sanitary Sewer
Priority 3-Sustaining
Useful Life 75 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $ 696,000
Initial Proposal Date Ongoing
Design Work 2020
Project Work 2022
Recurrence Yearly
Asset Valuation $ 57,739,000
Last Deferred N/A
Last Incurred 2021
Fund Water & Sewer Fund
Account Number 170.55.35.560.70
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 822,000 1 $ 797,000 1 $ 625,000 1 $ 600,000 1 $ 650,000 1 $ 3,494,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 682,000 1 $ 575,000 1 $ 575,000 1 $ 550,000 1 $ 550,000 1 $ 2,932,000
Long Term
Year 6-10 Year 11-15 Year 16-20 Lone Term Short Term Total 20 Year
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2.D.b
IN
Villagewide Water Main Replacement
Village Right of Way and Easements
Water mains have reached the end of their useful life
throughout the Village.
this program provides for replacing aging water main
throughout the Village. For 2022 the Infrastructure
Modernizaton Program has $5.12 million in proposed work.
For major road improvements by other jurisdictions, the
Village is responsible for the cost of the Village's water main
relocation costs. For Lake Cook Road it is $975k in 2022. For
BG RD it is 67k for 2022, For Aptakisic Road it is $50k in 2023
and 2024.
Project # 6005
Category 6-Water & Sanitary Sewer
Priority 3-Sustaining
Useful Life 60 Years
Origination Major Maintenance
User Department Engineering
Coordinator Engineering
Current Budget $ 5,094,461
Initial Proposal Date Ongoing
Design Work 2020
Project Work 2022
Recurrence Yearly
Asset Valuation $ 68,742,000
Last Deferred N/A
Last Incurred 2021
Fund Water & Sewer Fund
Account Number 170.55.35.560.60
10 Year Financial Trend
(Estimated)
2017 2018 2019 2020 2021 Historical
Historical $ 600,000 1 $ 1,190,000 1 $ 1,650,000 1 $ 3,791,000 1 $ 5,025,000 $ 7,231,000
2022 2023 2024 2025 2026 Short Term
Short Term $ 6,170,000 1 $ 3,150,000 1 $ 4,400,000 1 $ 4,101,200 1 $ 4,101,200 1 $ 21,922,400
Year 6-10 Year 11-15 Year 16-20 Long Term Short Term Total 20 Year
Long Term $ 15,765,700 1 $ 57,711,100 1 $ 27,285,000 1 $ 100,761,800 1 $ 21,922,400 1 $ 122,684,200
Packet Pg. 69
2.E
Information Item : Preliminary 2021 Property Tax Levy
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Recommendation of Action
Staff recommends discussion.
The purpose of this preliminary report is to present the levy including the full debt service amount
(principal and interest) prior to discussion about tax abatement. The result of the increases noted in the
attached report would result in a tentative levy of $17,629,007 or 3 percent growth. A more detailed
request will be made as a part of the truth -in -taxation process. The preliminary truth -in -taxation levy
growth is estimated to be 4.14 percent as it does not include debt service. A public hearing will not be
required.
ATTACHMENTS:
• 2021 Preliminary Levy_COW 080221_draft cs version (DOCX)
Trustee Liaison
Weidenfeld
Monday, August 2, 2021
Staff Contact
Chris Stilling, Community Development
Updated: 7/29/2021 10:52 AM
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2.E.a
f' ILA , E OF
MEMORANDUM
DATE: August 2, 2021
TO: Dane Bragg, Village Manager
FROM: Chris Black, Finance Director
SUBJECT: Proposed 2021 Tax Levy
In conjunction with the development of the FY 2022 Village Budget, staff is working on a recommendation
for the FY 2021 Property Tax Levy to be extended and collected in 2022. The current year's initial levy
proposal (2020 Tax Levy) is $20,461,952, minus abatements of $3,346,411, resulting in a net levy of
$17,115,541. The net levy was at the same level as the prior year for an increase of 0.0 percent. The
components of the change were the following:
The initial levy request as part of the budget process (prior to abatement consideration) is $20,965,510 or
a 2.5 percent increase. The components of the change are as follows:
The purpose of this preliminary report is to present the levy including the full debt service amount
(principal and interest) prior to discussion about tax abatement. The final levy will be adjusted contingent
upon capacity within the budget for a supplemental transfer of recurring revenues to lower the gross tax
extension amount.
Corporate (Levy
The amount requested of $9,685,454 is an increase of 5.6 precent from the prior year. The Corporate Levy
is used to support public safety operations. The Village uses the Municipal Cost Index (MCI) to measure
inflation. The MCI is a composite index that adjusts to the cost of materials and supplies, wages and
contracted -for services. The composite index includes the Consumer Price Index, Producer Price Index,
and a construction cost index. The MCI for the annual period ending May 2021 is — 8.27 percent.
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2.E.a
Debt Service
The current year's debt service requirement was $3,749,058. Next year's debt service is $3,671,722. The
components of the debt payments are as follows:
The Village will continue to make debt service payments on four outstanding bond issues in 2022. As part
of the Series 2020 bond issue, the Village has committed a combination of water/sewer fund revenue and
state/local motor fuel tax revenue to service the debt. When factoring in these abatements, the Series
2020 bonds continues to have no net impact on the tax levy.
In 2020, the Village made its final payment on the Series 2010A general obligation bonds. The Village
refunded Series 2010B bonds by issuing the Series 2019 bonds.
The Village's independent actuary calculated the levy amounts for both the Police and Fire Pension Funds.
The Illinois Municipal Retirement Fund (IMRF) calculates the employer portion of the pension. The IMRF
and Social Security portion of the levy will remain the same as the prior year.
The combined required contribution for Police and Fire pensions increases $67,400, or 1.2 precent, from
the prior year. The Firefighter Pension Levy is proposed for FY 2022 to be $2,425,627, an increase of 1.5
percent. The estimate for the Police Pension Levy will be 1 percent growth, resulting in a levy amount of
$3,394,077. Both pension levies are equal to the actuarial determined annual levy amount.
Equalized ,Assessed Values (EAV)
After five consecutive years of growth, the Village's EAV decreased 1.7 percent for the 2020 property tax
levy (collected in FY 2021). The total EAV in Buffalo Grove is $1.78 billion. The change between the two
counties was disproportionate as Lake County decreases by 2.2 percent and Cook County grew by 0.23
percent. Lake County properties are assigned 85 percent of the total property tax burden for the Village.
EAV calculations reside the with each county's assessor's office. The final percentage allocation is assigned
by the Illinois Department of Revenue.
Below is a graph depicting the growth of EAV over the last ten years.
Equalized Assessed Value
2,000
1,500
1,000
500
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J
K
m
a
0
a
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0
N
0
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2.E.a
Irnpact
The result of the increases noted above would result in a tentative levy of $20,965,510 or 2.5 percent
growth. At this point in the process the gross levy appears as follows:
oirnsiideiratiioins
Staff is recommending an abatement of $3,336,503 made up of $470,372 on the series 2012 bonds,
$382,231 on the Series 2016 Bonds and $2,483,900 on the Series 2020 bonds. With the proposed
abatements, the net levy would increase to $17,629,007, an increase of 3.0 percent year -over -year. It
should be noted a percentage increase or decrease in the levy does not equal the change in a
homeowner's tax bill, depending upon growth in EAV and redistribution of assessed values across
different real estate types (residential, industrial, commercial, and agricultural).
This proposed tax levy request will be formally made at the November 1s' board meeting as part of the
truth -in -taxation resolution. The truth -in -taxation levy growth, which excludes debt service, is estimated
to be 4.14 percent. A public hearing will not be required.
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4.A
Information Item : Executive Session - Section 2(C)(1) of the Illinois
Open Meetings Act: the Appointment, Employment, Compensation,
Discipline, Performance, or Dismissal of Specific Employees of the
Public Body or Legal Counsel for the Public Body, Including
Hearing Testimony on a Complaint Lodged Against an Employee of
the Public Body or Against Legal Counsel for the Public Body to
Determine Its Validity.
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Recommendation of Action
Staff recommends going into executive session.
Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or legal
counsel for the public body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its validity.
Trustee Liaison
Sussman
Monday, August 2, 2021
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 7/29/2021 4:50 PM
Page 1
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