2021-06-21 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - May 17, 2021 7:30 PM
B. Village Board - Committee of the Whole - Jun 7, 2021 7:30 PM
3. Approval of Warrant
A. Approval of Warrant #1329 (Trustee Weidenfeld) (Staff Contact: Chris Black)
4. Village President's Report
A. Appointment of Board, Commission, and Committee Members (President Sussman)
(Staff Contact: Dane Bragg)
5. Village Manager's Report
A. Battalion Chief and Lieutenant Badge Presentations (Trustee Stein) (Staff Contact: Mike
Baker)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Repairs to Fire Engine Unit #218 (Trustee Stein) (Staff Contact: Mike Baker)
SUMMARY: Staff requests the Village Board authorize the Village Manager to expend
$36,021 with a contingency amount of $7,204.20 with Certified Fleet Services, Inc.
B. Combined Area Fire Training (CAFT) Facility Gate Replacement (Trustee Smith) (Staff
Contact: Mike Baker)
SUMMARY: Staff seeks authorization to award the lowest and most responsive bidder for
the CAFT entrance gate replacement in an amount not to exceed $56,414.00 to Peerless
Fence. This award of bid is in partnership with the CAFT communities in accordance with
the Illinois Governmental Joint Purchasing Act. This purchase is fully funded through the
CAFT reserves.
C. Performance Contract Amendment 3 (Trustee Weidenfeld) (Staff Contact: Brett
Robinson)
SUMMARY: Staff requests the Village Board Authorize the Village Manager to amend the
Performance Contract with Siemens Industry, Inc. in order to discontinue the
Performance Assurance Services Program, pending final review and approval of the
amendment by the Village Attorney.
D. Link Crossing Phase 3 Development Improvement Agreement (Trustee Johnson) (Staff
Contact: Darren Monico)
SUMMARY: The Link Crossing Subdivision Developer is preparing to start Phase 3 of the
Subdivision. Staff recommends approval of the Development Improvement Agreement for
Phase 3, subject to the receipt of the required fees and the Village Attorney review.
E. 0-2021-38 An Ordinance Amending Chapter 5.20, Liquor Controls, of the Buffalo Grove
Municipal Code- Class a & D Liquor License DBA Name Change for BRI Incorporated
(President Sussman) (Staff Contact: Chris Stilling)
SUMMARY: BRI Incorporated at 48 Raupp Blvd has filed with the Illinois Secretary of
State's Office to use the Assumed Name Sal & Tony's. This is a DBA name change only.
F. 0-2021-39 Ordinance Amending Chapter 5.20, Liquor Controls, of the Buffalo Grove
Municipal Code- Liquor License Class Change from Class A. to Class E for Rivaj Indian
Cuisine (President Sussman) (Staff Contact: Chris Stilling)
SUMMARY: Rivaj Indian Cuisine at BRI Incorporated at 1034 Weiland Road is requesting
to change their liquor license class from a class A to a class E. They will only be serving
beer and wine from a service area.
G. R-2021-18 Approve LPA Agreement Raupp Blvd Bridge (Trustee Johnson) (Staff
Contact: Darren Monico)
SUMMARY: To complete the documentation and final billing for the Raupp Blvd Bridge
Replacement Project, the Illinois Department of Transportation requires a resolution
approving the Amendment #1 to the Local Planning Agency Agreement.
9. Ordinances and Resolutions
A. 0-2021-40 Ordinance Approving a Flag Policy (President Sussman) (Staff Contact:
Chris Stilling)
B. 0-2021-42 2021 Rear Yard Drainage Improvements Award (Trustee Stein) (Staff
Contact: Kyle Johnson)
C. 0-2021-43 Core Network Infrastructure Improvements (Trustee Smith) (Staff Contact:
Brett Robinson)
10. Unfinished Business
11. New Business
A. Approve a Memorandum of Understanding with the Buffalo Grove Park District for BG
Days (Trustee Ottenheimer, Trustee Stein, Trustee Johnson) (Staff Contact: Michael
Skibbe)
B. Fire Apparatus Purchasing (Trustee Stein) (Staff Contact: Brett Robinson)
C. Buffalo Grove Road Water Main Addition (Trustee Johnson) (Staff Contact: Kyle
Johnson)
D. Pre -Application Discussion- Proposed Multi -Family Development at 16051 Deerfield
Parkway (Trustee Pike) (Staff Contact: Chris Stilling)
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E. Pre -Application Discussion- Proposed New Speedway at 201 N Milwaukee (Trustee
Johnson) (Staff Contact: Chris Stilling)
Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
Executive Session
A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff
Contact: Dane Bragg)
Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS AT
VILLAGE HALL, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS, MONDAY, MAY 17, 2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Johnson, Smith and
Pike. Trustee Weidenfeld was absent.
Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Chris Stilling, Deputy
Village Manager; Chris Black, Director of Finance; Evan Michel, Management Analyst; Brett Robinson, Director
of Purchasing; Darren Monico, Village Engineer; Nicole Woods, Deputy Community Development Manager;
Kyle Johnson, Assistant Director of Public Works; and Tom Wismewski, Buyer.
APPROVAL OF MINUTES
Moved by Ottenheimer, seconded by Johnson, to approve the minutes of the April 19, 2021 Regular Meeting.
Upon roll call, Trustees voted as follows:
AYES: 4 — Stein, Ottenheimer, Johnson, Pike
NAYS: 0 — None
ABSTAIN: 1— Smith
ABSENT: 1— Weidenfeld
Motion declared carried.
Moved by Smith, seconded by Johnson, to approve the minutes of the May 3, 2021 Committee of the Whole
Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
WARRANT 91328
Mr. Black read Warrant #1328. Moved by Johnson, seconded by Ottenheimer, to approve Warrant #1328 in the
amount of $4,934,478.18 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman introduced Resolution No. 2021-16 extending Executive Order 2021-05.
Mr. Bragg reviewed the proposed resolution, noting that new guidelines have been issued by the Centers for
Disease Control, therefore, there is not a reason to extend the most recent Executive Order. Mr. Brankin
concurred that the action that was taken by the Governor this afternoon has now superseded the subject matter that
is in the proposed resolution contained in Board packets.
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Moved by Stein, seconded by Ottenheimer, to pass Resolution No. 2021-11, accepting the Canvass of Votes from
the April 6, 2021 Consolidated Election. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
Judge Michael Nerheim of the Nineteenth Judicial Circuit Court of Lake County noted that it is an honor to be in
attendance and thanked all of the elected officials and their families for their service. Judge Nerheim then
administered the Oath of Office to Trustee Andrew Stein.
Judge Charles Johnson of the Nineteenth Judicial Circuit Court of Lake County noted that he is also honored to be
in attendance this evening and wished those taking office a successful term in serving their constituents. Judge
Johnson then administered the Oath of Office to Village Trustees Joanne Johnson and Lester Ottenheimer.
Moved by Ottenheimer, seconded by Stein to concur with President Sussman's Appointments of Board,
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Commission and Committee Members.
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Trustee Johnson noted that information on the prospective appointees was not shared with Board members,
resulting in the Board being asked to confirm appointments for appointees with whom they were not familiar. In
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addition, there are some prospective appointees whose attendance at meetings of the committee/commission is
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either non-existent or very low.
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Moved by Johnson, seconded by Pike, to table these appointments until the next suitable meeting to allow
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President Sussman to set up meetings with the Trustee liaisons and the potential appointees and for the Trustee
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liaisons to meet with the Commission/Committee Chairpersons to determine who should be re -appointed. Upon
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roll call, Trustees voted as follows:
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AYES: 3 — Johnson, Smith, Pike
NAYS: 2 — Stein, Ottenheimer
ABSENT: 1 — Weidenfeld
Motion declared carried.
Moved by Stein, seconded by Johnson, to concur with President Sussman's Appointment of Village Board
Portfolios. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
Members of the Board read a Proclamation Recognizing Pride Month and encouraged all community residents
to eliminate prejudice wherever it exists and to celebrate our great diversity by celebrating our LGBTQ friends and
neighbors. The Board was thanked for their support of the LGBTQ community.
VILLAGE MANAGER'S REPORT
Mr. Bragg reviewed Resolution No. 2021-12, Supporting Restoration of LDGF Revenue, urging the General
Assembly and the Governor to restore Local Government Fund payments to the promised 10% rate so
municipalities across Illinois may provide basic levels of service and lessen the reliance on property taxes.
Moved by Johnson, seconded by Smith, to pass Resolution No. 2021-12. Upon roll call, Trustees voted as
follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
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Motion declared carried.
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Proclamation — National EMS Week
Motion to approve a Proclamation recognizing May 16-21, 2021 as National Emergency Medical Services Week. a()
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Proclamation — Building Safety Month
Motion to approve a Proclamation recognizing May as Building Safety Month. O
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1DOT Traffic Signal o
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Motion to approve the Intergovernmental Master Agreement for State -maintained traffic signals on State Q
Highways within the corporate limits of Buffalo Grove.
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Hoerr Construction G
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Motion to authorize staff to execute the second and final year contract option with Hoerr Construction Inc. for as- N
needed emergency Sewer Lining Services to cover the period from June 22, 2021 to June 22, 2022. N
Sewertech, LLC
Motion to authorize staff to execute the second -year contract option with Sewertech, LLC for Sewer Televising
Services at a cost not to exceed $19,512.50.
Ordinance No. 2021-26 — Fuji Thai
Motion to pass Ordinance No. 2021-26, approving a Class B liquor license for Chanprung, LLC d/b/a Fuji Thai at
1000 Weiland Road.
Ordinance No. 2021-27 — Traffic Ordinance
Motion to pass Ordinance No. 2021-27, upgrading the Yield sign to a Stop sign on Springside Lane at Old Checker
Road.
Ordinance No. 2021-35 — Tree Planting
Motion to pass Ordinance No. 2021-35, authorizing the Village Manager to execute a contract with Acres Group
for Tree Planting Services in an amount not to exceed $44,800.00, pending final review and approval by the
Village Attorney.
Resolution No. 2021-13 — Closed Session Minutes
Motion to pass Ordinance No. 2021-13, relating to the semi-annual review of Closed Session Minutes.
Drainage Improvements
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Motion to authorize waiver of bids and seek competitive proposals for drainage improvements as further detailed
in Mr. Wisniewski's memo to Mr. Bragg of May 12, 2021.
Moved by Smith, seconded by Pike, to approve the Consent Agenda as presented. Upon roll call, Trustees voted
as follows on the Consent Agenda:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
ORDINANCE NO. 2021-28 — CALL ONE
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2021-28, authorizing the Village Manager to
execute an agreement through the Northwest Municipal Conference Suburban Purchasing Cooperative in
accordance with the Illinois Joint Purchasing Act with Call One for phone services, pending review and approval 3
by the Village Attorney and in accordance with materials contained in Board packets.
Mr. Robinson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of _0
May 13, 2021, after which he answered questions from the Board.
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Upon roll call, Trustees voted as follows: a
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AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None a
ABSENT: 1 — Weidenfeld
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Motion declared carried. r�
ORDINANCE NO. 2021-29 —1305 BUSCH PARKWAY
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2021-29, approving Preliminary Plan for a new
Industrial Building at 1305 Busch Parkway as outlined in Board packets for tonight's meeting.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg dated May
13, 2021, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
ORDINANCE NO. 2021-30 — GHA CAMBRIDGE CONSTRUCTION ENGINEERING
Moved by Pike, seconded by Johnson, to pass Ordinance No. 2021-30, approving Gewalt Hamilton Associates
construction engineering contract to Cambridge Drive, subject to review and approval by the Village Attorney, and
based upon the scope of work, the total value of this contract is a not -to -exceed amount of $389,500.00.
Mr. Johnson reviewed the proposed ordinance, details of which are contained in his memo of May 13, 2021 to Mr.
Bragg.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
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ORDINANCE NO. 2021-31— STREAMBANK STABILIZATION
Moved by Stein, seconded by Smith, pass Ordinance No. 2021-31, approving Streambank Stabilization at the
Arboretum Golf Course for design submitted by CBBEL, Inc. pending approval by the Village Attorney and in
accordance with materials contained in Board packets.
Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo of May 8, 2021 to
Mr. Bragg.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
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RESOLUTION NO.2021-14 — BERNARD DRIVE
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Moved by Stein, seconded by Ottenheimer, to pass Resolution No. 2021-14, Bernard Drive IDOT Local Agency
Agreement and Engineering Agreements with Christopher B. Burke Engineering Ltd. for the Phase 2 Design of o
Bernard Drive pursuant to the Local Public Agency Agreement for Federal Participation and in accordance with a
materials contained in Board packets Q
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Mr. Monico reviewed the proposed resolution, details of which are contained in his memo of May 13, 2021 to Mr. a
Bragg. M
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Upon roll call, Trustees voted as follows: N
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
ORDINANCE NO. 2021-32 — AERIAL TRUCK
Moved by Pike, seconded by Smith, to pass Ordinance No. 2021-32, authorizing the Village Manager to purchase
a replacement Aerial Lift Truck through Sourcewell, formerly known as the National Joint Powers Alliance
program, in accordance with the Illinois Governmental Joint Purchasing Act in a total not -to -exceed amount of
$153,283.00. This project will be funded through the capital replacement fund and is in the 2021 budget.
Mr. Robinson answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
ORDINANCE NO. 2021-33 — CAMBRIDGE
Moved by Pike, seconded by Johnson, to pass Ordinance No. 2021-33, 2021 Cambridge Utility & Street
Improvements. The 2021 Cambridge Utility & Street Improvements were bid on May 11, 2021 and the lowest
responsible and responsive bidder was Lenny Hoffman Excavating. Staff recommends approval of the contract to
Lenny Hoffman Excavating in the amount of $3,928,459.50, pending Village Attorney Review. Upon roll call,
Trustees voted as follows:
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AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
ORDINANCE NO.2021-34 — COMPREHENSIVE PLANNING SERVICES
Moved by Stein, seconded by Ottenheimer, to pass Ordinance No. 2021-34, authorizing the Village Manager to
execute a contract with Lamar Johnson Collaborative for Comprehensive Planning Services in an amount not to
exceed $120,000.00, subject to review and approval by the Village Attorney and in accordance with materials
contained in Board packets.
Ms. Woods reviewed the proposed ordinance, details of which are contained in her memo of May 13, 2021 to the
Board. Ms. Woods confirmed that it is standard language in all of our contracts that all products of the
Comprehensive Plan, including data and information, are the ownership of the Village of Buffalo Grove.
Lesley Roth, Lamar Johnson Collaborative, reviewed a Powerpoint presentation to expand on some of the finer
points of the project.
Ms. Woods then answered questions from the Board.
Mr. Brankin confirmed to the Board that the ordinance before the Board is subject to review and approval by the
Village Attorney as part of the contract.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1— Weidenfeld
Motion declared carried.
ORDINANCE NO. 2021-36 — LANDSCAPING
Moved by Pike, seconded by Johnson, to pass Ordinance No. 2021-36, authorizing the Village Manager to execute
a contract with City Escape Garden & Design for Landscape Maintenance Services in the amount of $178,851.00
with an 8% ($14,300.00) contingency for a total amount not to exceed $193,151.00, pending final review and
approval of the contract by the Village Attorney.
Mr. Wisniewski reviewed the proposal, details of which are contained in his memo of May 13, 2021 to
Mr. Bragg.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
RESOLUTION NO.2021-15 — THOMPSONBRANDYWYN
Moved by Pike, seconded by Stein, to pass Resolution No. 2021-15, approval of the Gewalt Hamilton Associates,
Inc. Resident Engineering Supplement for the Brandywyn Lane and Thompson Boulevard Improvement Project —
Contract 1, pursuant to the Local Public Agency Agreement for Federal Participation.
Mr. Johnson reviewed the proposed resolution, details of which are contained in his memo of May 13, 2021 to
Mr. Bragg.
Upon roll call, Trustees voted as follows:
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AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
SPOERLEIN COMMONS
Moved by Stein, seconded by Smith, to approve the Spoerlein Commons Dunkin/Baskins Development
Improvement Agreement subject to the materials contained in Board packets and subject to review and approval
by the Village Attorney.
Mr. Monico reviewed the proposal, details of which are contained in his memo of May 10, 2021 to
Mr. Bragg.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda; there were no such questions.
ADJOURNMENT
Moved by Smith, seconded by Stein, to adjourn the meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
The meeting was adjourned at 8:41 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 21sr DAY OF June 2021
Village President
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MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF
THE VILLAGE OF BUFFALO GROVE HELD 1N THE VILLAGE HALL, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS, MONDAY, DUNE 7, 2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Johnson, Smith and
Pike. Trustee Weidenfeld was absent.
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Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Art Malinowski, Director c
of Human Resources; Chris Black, Director of Finance; Brett Robinson, Administrative Services Director; Evan S
Michel, Management Analyst; Mike Skibbe, Director of Public Works; Darren Monico, Village Engineer; o
Jessie Brown, Assistant Village Clerk; Fire Chief Baker; and Police Chief Casstevens.
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The Committee of the Whole Meeting consisted of staff reports and Board discussion on the listed topics, with P
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staff answering questions from the Board on each topic. C
2021 BUFFALO GROVE RESIDENT SURVEY RESULTS 2
Mr. Michel reviewed the 2021 Buffalo Grove Resident Survey Results, details of which are contained in his
memo to Mr. Bragg of June 1, 2021.
Staff performed a follow-up to the 2017 Buffalo Grove Resident Survey. Mr. Michel reviewed the Community
Livability Report which is to be conducted every three years to benchmark resident satisfaction. Staff
continued the Village's partnership with Policy Confluence and the National Research Center for the 2021
Buffalo Grove Resident Survey. Mr. Michel reviewed the Community Livability Report which provides the
opinions of a representative sample of residents of the Village of Buffalo Grove, and presented the key findings
of the report and provided the Board with the next steps of the process.
STRATEGIC PLAN UPDATE
Referring to a Powerpoint presentation, Mr. Michel reviewed the 2021 Strategic Plan Update, details of which
are contained in his memo to Mr. Bragg of June 1, 2021.
Buffalo Grove has made great strides in addressing many of the goals and action steps details in the 2018-2023
Strategic Plan, and due to this progress, as well as changes brought on by the COVID-19 pandemic, staff
recommends updating the Strategic Plan to reflect the current and future needs of the community.
Mr. Michel updated the Board on the status of the key action steps as well as recommended future priorities,
including: open land management; body and in -squad camera deployment; stormwater infrastructure financing;
social service partnerships; and the Lake -Cook road expansion. Staff will update the 2018-2023 Strategic Plan
for inclusion in the 2022 budget after receiving feedback from Board members.
GENERAL FEE/FINE & AMBULANCE FEES
Ms. Brown reviewed the General Fee/Fine & Ambulance Fees, details of which are contained in her mem to
Mr. Bragg of June 3, 2021.
As part of the annual budget development process, department directors submit recommendations to update
current fees and/or fines that will impact the budget for fiscal year 2022. The recommendations are
consolidated and proposed at the same time to provide efficiency and continuity in the process.
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Regarding ambulance fees for Buffalo Grove residents, Chief Baker confirmed that it is Buffalo Grove's policy
to write off any fees that insurance does not cover.
2021 FIVE-YEAR GENERAL FUND FORECAST
Mr. Black reviewed the 2021 Five -Year General Fund Forecast, noting that the purpose of the five-year General
Fund operating forecast is to provide a basis for the Village to make informed operational decisions through
strategic forecasting to anticipate future revenues and expenditures. Further details may be found in the Fiscal
Year 2022-2026 General Fund Forecast contained in Board packets.
2021 TWENTY-YEAR WATER PRO -FORMA
Mr. Black reviewed the Twenty -Year Water Rate Pro -forma which reflects the latest rates and capital
expenditures. Details of Mr. Black's presentation may be found in his memo to Mr. Bragg of June 2, 2021. ^
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VILLAGE CODE REVIEW 3
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Mr. Robinson presented an overview of the process, progress to date and next steps on the Code Review o
Project, details of which are contained in his memo to Mr. Bragg of May 27, 2021.
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QUESTIONS FROM THE AUDIENCE Q,
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President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions
from the audience on items not on tonight's agenda. 2
Several residents spoke urging Buffalo Grove to display the Pride Flag on the Village flag pole underneath the
United States Flag in order to show that Buffalo Grove supports kindness and acceptance. Speakers noted that
the LGBTQ+ community deserves to be heard, acknowledged and appreciated. The flag celebrates the people
within our community who fight to spread diversity, patience and tolerance among others. Raising the flag is a
reminder to all who drive by that Buffalo Grove supports the LGBTQ++ community, and it shows that support
and safety for each of the LGBTQ+ members in our community. Governmental bodies are able to do things
that individuals are unable to do, and raising this flag is a symbol that our government endorses acceptance.
Many, many other governmental bodies have raised the Pride Flag, and it is time for Buffalo Grove to do the
same. Fly the flag and be proud.
Another resident commented that the Board issued a Proclamation in support of Gay Pride Month, but the issue
confronting the Board is not about the LGBTQ+ community, but it is about the role of government and
government property. The Village Attorney has advised the Board that there are serious legal implications to
allowing the private display of symbolic speech in a non-public forum. This is about the First Amendment to
the United States Constitution. The Pride flag should be flown throughout the Village on private property, but
flying it on government property opens the Village up to anyone who wants to fly their own advocacy flag in
the future.
President Sussman noted that the Board has continued to show its support for Pride Month and the LGBTQ+
community, however, although all comments made tonight are heard and appreciated, this item was not on
tonight's agenda, therefore, no action may be taken on the issue at tonight's meeting.
EXECUTIVE SESSION
Moved by Stein, seconded by Ottenheimer, to move to Executive Session to discuss Section 2(C)(1) of the
Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or
Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, including
Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal
Counsel for the Public Body to Determine Its Validity. Upon roll call, Trustees voted as follows:
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AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried
The Board moved to Executive Session from 9:26 P.M. until 10:30 P.M.
ADJOURNMENT
Moved by Johnson, seconded by Stein, to adjourn the meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Johnson, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
The meeting was adjourned at 10:31 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 21st DAY OF June 2021
Village President
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3.A
Action Item : Approval of Warrant #1329
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
TOTAL WARRANT #1328 $6,280,111.98.
ATTACHMENTS:
• W #1329 SUMMARY (PDF)
Trustee Liaison
Weidenfeld
Monday, June 21, 2021
Staff Contact
Chris Black, Finance
Updated: 6/16/2021 3:56 PM
Page 1
Packet Pg. 14
3.A.a
VILLAGE OF BUFFALO GROVE WARRANT #1329
21-Jun-21
General Fund:
1,378,437.70
Parking Lot Fund:
21.83
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
9,978.67
School & Park Donations:
0.00
Lake Cook Rd TIF Fund:
12,317.50
Capital Projects -Facilities:
29,400.20
Capital Projects-Vehicles/Equipment:
19,280.50
Capital Projects -Streets:
766,411.56
Health Insurance Fund:
0.00
Facilities Development Debt Service Fund:
0.00
Retiree Health Savings (RHS):
51,860.63
Water Fund:
1,392,354.64
Buffalo Grove Golf Fund:
60,544.95
Arboretum Golf Fund:
84,665.08
Refuse Service Fund:
68,125.00
Information Technology Internal Service Fund:
210,517.00
Central Garage Internal Service Fund:
75,213.40
Building Maintenance Internal Service Fund:
146,105.88
4,305,234.54
PAYROLL PERIOD ENDING 05/27/2021 995,610.59
PAYROLL PERIOD ENDING 06/10/2021 979,266.85
1,974,877.44
TOTAL WARRANT #1329 6,280,111.98
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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4.A
Information Item : Appointment of Board, Commission, and
Committee Members
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
N/A.
President Sussman will make appointments to the Village's Boards, Commissions, and Committees.
ATTACHMENTS:
• 2021-2022 Board Commission —Committee Appointments Final 06-15-21 (PDF)
Trustee Liaison Staff Contact
Sussman Dane Bragg, Office of the Village Manager
Monday, June 21, 2021
Updated: 6/15/2021 3:29 PM Page 1
Packet Pg. 16
4.A.a
?02,3,,,,,,2022 Carrvirnittees, an'-virn ii iionl and 11'...1oards Appohlitirnients
13oaIrci a:aft II=liIre aIr1d P0IIitCE:
C. orn rnIIssII Ir eirs (5)
• Jane Dibbern (Chair)
• Kevin Dryman
• Scott Fishman
• Stuart Berman
• Marc Blumenthal*'
P II a in in li in g a in d Zia in li Irn
Con,walSSbru (9(
• Frank Cesario (Chair)
• Amy Au
• Steven Goldspiel
• Zill Khan
• Adam Moodhe
• Mitchell Weinstein
• Kevin Richards
• Neil Worlikar
• Marc Spunt
Oectiria.a;all CoImlmission (6)
• Harold Kabb
• George Koriath
• Wayne Kowalski
I lIE:a C h C oInnImIIerrerrIIon 7
• Deb Moritz (Chair)
• Mike Garfield
• Karleen Pitchford
• Doug Pitchford
• Dr. Becky Bergman
• Stuart Kanowitz
• Nisha Patalay*
I a:prrnQ.^rs Market Clorr)ni ttQae
(5 ry)ou�.(
• Paulette Greenberg
(Chair)
• Larry King
1 Pending BFPC Interview
• Ed Muldoon
• Sarah Lee
• Jackie Beegun
• Jane Primack*
• Beth Nudelman*
• David Bergman*
• Mindy Lazor*
f C II c a e Ir'n C. o Ir'1 Irn II s s II o in f o Ir
Residents with DrsabMt�es (9
inn it lri .
•
Judy Samuels (Chair)
•
Martin Sussman (Vice
Chair)
•
Donna Garfield
•
Dean Klassman
•
David Morton
•
Beth Shapiro
•
Jack Shapiro
•
Larry Sweica
•
Mark Weiner
•
Debbie Verson
•
Lexi Robinson
•
Leo Njongmeta
•
Matthew Dragon
•
Allie Zalay*
•
Avi Samuels*
PaaIIGce IPeinsbn Board (1(
• Jeffrey Feld
• Kenneth Fox
• Arthur Malinowski
• Larry Stanley
*New appointee
(#) indicates number of positions by committee, commission or board
Buf a b (➢rove Days
( � J in Ilpi Ir�
i t e )
f P(N�.��fl NFA.I�e
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•
Paulette Greenberg (Co -
Chair)
•
JV Springman (Co -Chair)
•
Cody Bartlett
•
Dianne Bartlett
•
Jackie Beegun
•
Alan Danenberg
•
Karen Danenberg
•
Sarah Lee
•
Adam Moodhe
•
Rhonda Norman
•
Rodney Odelson
•
Doug Primack
•
Jane Primack
•
Marc Spunt
•
Nancy Winter
Volunteers"
• Mari Antman
• Steven Antman
• Arnie Brown
• Howard Hoffman
• Carol Irvin
• Reed Irvin
• Betty Lou Manso
• Debi Moritz
• Alan Nudelman
• Beth Nudelman
• Matthew Rybarczyk
z Volunteers are not required to
attend all meetings, complete OMA
training or submit Cook County
ethics/economic interest statements)
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4.A.a
2 ,,.-. ai; 'arn m itte e , ¢�;,�oQI"nrmrm i i il-is and Boards
Ilpllpiiim°rtniint,; iirmtoliirmue
• Debbie Rybarczyk
• Marian Rodriguez
• Don Geno
• Sheri Ginsberg
• Ron Greco
• Ken Lazar
• Nena Baker
• Gowri Magati*
• Ryan Bowers*
•
Debra Rybarczyk (Chair)
•
Walter Jasinski
•
Lenna Scott
•
Marc Blumenthal
•
Pragnesh Patel*
•
Leslie Abella*
•
David Yang*
3 May seek additional volunteer
pending BFPC interview
*New appointee
(#) indicates number of positions by committee, commission or board
Packet Pg. 18
5.A
Information Item : Battalion Chief and Lieutenant Badge
Presentations
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
Battalion Chief Mike Spiro and Lieutenant Nick Otto will be presented their recent promotion badges from
the Buffalo Grove Fire Department.
Trustee Liaison
Stein
Monday, June 21, 2021
Staff Contact
Mike Baker, Fire
Updated: 6/17/2021 9:34 AM
Page 1
Packet Pg. 19
8.A
Action Item : Repairs to Fire Engine Unit #218
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff requests the Village Board authorize the Village Manager to expend $36,021 with a
contingency amount of $7,204.20 with Certified Fleet Services, Inc.
ATTACHMENTS:
• bg eng 218 june-20 final (PDF)
• Emerg Repair Authorization Unit 218 (DOCX)
Trustee Liaison
Stein
Monday, June 21, 2021
Staff Contact
Mike Baker, Fire
Updated: 6/17/2021 9:40 AM
Page 1
Packet Pg. 20
Cevc-6�d 6ce,t
June 10, 2021
Brian Beck
Buffalo grove FD
Email: lgfd309(a,aol.com
Subject: Estimate for repairs on eng 218
Dear Brian,
Ate"'
Certified Fleet Services, Inc. is pleased to provide you with an estimate for repairs to your unit. We are dedicated
to providing our customers with the forest service in the industry. With our ASE and EVT Certified technicians you
will get fast and reliable service. We have over 44 years of experience in the repair, inspection, and service of
emergency response vehicles.
The estimate below includes highlighted items that have additional comments listed after the list ofrepairs. The price
listed below does not include any items not listed. If any additional problems are found during disassembly you will
be notified prior to additional charges being incurred.
** 1. Inspection..........................................................632.00
* * 2. Repair class 3 fuel leak at upper front fuel filter housing ........................
431.00
** 3. Rebuild pump auto tuber, no oil, ......................................
1,014.00
* * 4. Service air dryer, past due . .............................................
528.00
* * 5. Repair rear difference vent, fluid under pressure ..............................
165.00
* * 6. Repair DOT electric horns, inoperative . ...................................
621.00
** 7. Repair windshield washer nozzle and replace wiper blades ......................
288.00
** S. Repair ABS system warning light on '...................................
1,319.00
** 9. Replace pump packing leaking badly . ...................................
1,681.00
** 10. Repair front suction valve leaking ......................................
1,202.00
* * 11. Repair front suction relief valve, inoperative . ...............................
781.00
* * 12. Unit failed dry vacuum test .............................................
890.00
** 13. Replace front pads, rotors, wheel studs, wheel seals, calipers and hardware......
11,246.00
* * 14. Replace rear brake pads, rotors, wheel seals and hardware. .................
10,246.00
* * 15. Repair front and rear leaf springs rusty and flat. ..........................
9,387.00
* * 16. Repair right side DOT license plate light, inoperative . ........................
266.00
* * 17. Repair transmission dipstick hitting coolant bottle ............................
140.00
18. Service transmission....................................................
717.00
19. Replace air filter.......................................................
481.00
20. Change pump transmission fluid ............................................
196.00
21. Service power steering system .............................................
277.00
22. Change differential fluid and clean hubs . .....................................
687.00
23. Service generator.......................................................
506.00
24. Install missing A/C knob . ................................................
114.00
25. Repair white cab dome light ...............................................
238.00
26. Repair right side scene lights . .............................................
495.00
27. Repair rear body compartment lights . .......................................
366.00
00
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560 NMichigan St Elmhurst, IL 60126 Phone: 630-279-8083 Fax: 630-279-8056 Packet Pg. 21
28. Repair left and right pump panel lights ....................................... 378.00
29. Unit needs pump test after repairs . ........................................ 300.00
30. Repair front suction drain, inoperative ....................................... 355.00
31. Reseal LDH valve leaking .: ............................................... 828.00
32. Repair right inner cab upper panel popping out . ............................... 211.00
33. Add inissing main drain decal .............................................. 136.00
Total:........... $47,128.00
Thank you for the opportunity to serve you. Should you have any questions, please call me.
Sincerely,
,' ' t�'"
Stephen Wilde
President
560 NMichigan St Elmhurst, IL 60126 Phone: 630-279-8083 Fax: 630-279-8056 Packet Pg. 22
ORDINANCE 2021-
8.A.b
AN ORDINANCE AUTHORIZING THE REPAIR OF UNIT 218 TO BE PERFORMED BY CERTIFIED FLEET INC.
and
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
WHEREAS, the Village of Buffalo requires repairs be made to critical fire apparatus; and
WHEREAS, Certified Fleet Inc., is the closest authorized repair shop.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Board hereby authorizes The Village Manager to expend $36,021 to effect repairs
to Unit #235. As this expense is based upon an estimate and further damage may be found once repairs
are begun, staff is also requesting the Village Manager control a contingency in the amount of $7,204.20,
for a total not to exceed amount of $43,225.20.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2021
.2021
APPROVED:
Beverly Sussman, Village President
Packet Pg. 23
8.B
Action Item : Combined Area Fire Training (CAFT) Facility Gate
Replacement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff seeks authorization to award the lowest and most responsive bidder for the CAFT
entrance gate replacement in an amount not to exceed $56,414.00 to Peerless Fence. This award of bid
is in partnership with the CAFT communities in accordance with the Illinois Governmental Joint
Purchasing Act. This purchase is fully funded through the CAFT reserves.
ATTACHMENTS:
• CAFT Gate Memo (DOCX)
• 090203.00-Buffalo Grove -Gate and Controller -Detailed Scope of Work (4) (PDF)
• Buffalo Grove Fire Department Gate (8) (PDF)
Trustee Liaison Staff Contact
Smith Mike Baker, Fire
Monday, June 21, 2021
Updated: 6/17/2021 12:53 PM Page 1
Packet Pg. 24
8.B.a
RU FEN 1,
MEMORANDUM
DATE: June 17, 2021
TO: President Beverly Sussman and Trustees
FROM: Mike Baker, Fire Chief
SUBJECT: Combined Area Fire Training Facility Gate Replacement
Background
The Combined Area Fire Training (CAFT) site was constructed in 1993 and the hinged entrance gate is in
need of replacement. The CAFT Fire Chiefs sought competitive pricing for the installation of a secured,
electric rolling gate, the table below details the pricing received.
Vendor
Total Price
Peerless Fence
$56,414.00
F.H. Paschen
$74,964.78
Recommendation
After reviewing the scope of work submitted by each vendor, Staff recommends that the replacement
CAFT entrance be awarded to the lowest and most responsive and responsible bidder, at a price not to
exceed $56,414.00 from Peerless Fence Corporation in West Chicago, IL as detailed in the attached
quotation. This award of bid is in partnership with the CAFT communities in accordance with the Illinois
Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) and is fully funded through the CAFT
reserve account.
Packet Pg. 25
8.B.b
Date: 4/5/2021 U
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Work Order #: 090203.00 u_�
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Title: Village of Buffalo Grove Fire Department Gate and Controller
Contractor: F.H. Paschen, S.N. Nielsen & Associates LLC
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Contractor Number: IL-NA-GCO2-030619-FHP L
ii
Job Order Value: $74,964.78 m
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Location: Village of Buffalo Grove Fire Department Gate and Controller
Brief Scope:
0
Buffalo Grove Fire Department Gate and controller U
Dear Contractor Project Manager,
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The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set 0
forth below shall be considered part of this scope of work: 4-
0
Detailed Scope: m
Fire Department Sliding Entrance Gate • Remove and dispose of existing swing gate • Saw cut existing gate posts • Furnish
and install new sliding gate • Furnish and instlal new backup gate posts • Furnish and install new motorized gate operator
Furnish and install new numeric keypad entry devices • Furnish and install gooseneck stands for new keypads • Trench
ground for new conduit runs • Furnish and install wiring and conduit for new gate operator and keypads • Restore grass area
to existing conditions after conduit installation • Concrete backfill new gate posts
Requirements:
Should you have any questions, please do not hesitate to contact me at 8474046933.
Detailed Scope of Work 1 of 1
Packet Pg. 26
8.B.c
PEERLESS FENCE
A Division of Peerless Enterprises, Inc.
33 W 401 Roosevelt Road * West Chicago, IL 60185
(630) 584-7710 * Fax (630) 584-7746
Attn: Brian Beck
Page I of 2
PROPOSAL AND
ACCEPTANCE
Proposal submitted to:
Phone:
Date:
Buffalo Grove Fire Department
847-843-4713
9.24.20REV 5.12.21
Street:
Fax:
Job Phone:
1051 Highland grove Rd.
City, State and Zip Code:
Job Name: Dock Area Fence
Buffalo Grove, IL 60089
Email: bbeck@vbg.org
Job Location:
Krause and Deerfield
Pkwy
Take down and haul away the existing 40 ft. opening size double swing type chain link gate cutting the two gate posts down to the 8 ft.
high fence height. Furnish and install 5 - 4" OD gate posts in 48" deep x 16" diameter concrete footings and 1 - 40 ft. wide opening
size TyMetal aluminum Fortress slide type gate using the double track system. Entire length of the gate to be filled with 9 gauge, 2"
mesh chain link fabric. Includes 2 - 3" OD stub posts for a slide gate operator mount and 1 - cow catch latch...
Total cost this item... $21,195.00
Furnish and install 1 - electric slide gate operator per the attached by Gate Options...
Total cost this item... $27,585.00
Electrical Scone of Work:
• Provide and install (1) 30A, 208V, 3-Pole breaker to be installed within existing panel.
• Provide and install roughly (50') of W EMT conduit with (3) #10 and (1) #12 wires to be run overhead in attic space of garage
area from existing panel to front corner of building.
• Provide and install a rigid 3/" LB to transfer feed to outside from building.
• Provide and install roughly (80') of W rigid conduit with (3) #10 and (1) #12 wires from building to quazite box in lawn area, on
building side of driveway. (Gate controller and keypad pedestals are figured as being installed in the grass area.
• Provide and install a 12'x12" Quazite box in lane area next to fence.
• Provide and install roughly (20') of 3/" rigid conduit with (3) #10 and (1) #12 wires from quazite box to gate controller.
Exclusions/Clarifications:
• Permit and utility fees are not included.
• Premium time is not included.
State and local sales tax are included in proposal.
Sign base and stub -outs are not included in proposal.
Private Locator service is included.
Lift cost is not included within pricing.
Work is figured as being done during normal working hours of 7:OOam-3:30pm.
• Additional scope added by local authority having jurisdiction is not included.
• The gate controller feeds and keypad feeds are figured as being installed within grass side of gate opening.
• Any repair of grass or landscaping is figured as by others.
• Any cutting, patching or repairs of existing floors, walls, drives or ceilings is not included within proposal.
• Any unforeseen conditions which affect scope or add cost is not included within proposal.
• Additional scope or costs due to existing code violations are not included.
Total cost this item... $7,634.00
Total cost complete... $56,414.00
Due to current steel price increases & availability of materials our pricing can only be held for 15 days.
FO
Proposal Based on:
Full Day Mobilizations.
Packet Pg. 27
8.B.c
Page 2 of 2
Spoils spread along the fence line or piled on site.
Nonnal site conditions.
Peerless standard safety requirements.
Peerless standard certificate of insurance.
Specifications & Quantities Above.
Fence line established by others.
Ability to access fence line with digging equipment and concrete truck.
Private utilities located by others.
Quoted price is based on the current market cost. We reserve the right to adjust this quote based on market conditions at the time
material is ordered and delivered to the job site.
Work performed per our current certificate of insurance.
Exclusions: Bonds, permits, licenses and fees.
Payment to be made as follows: Net 30 days upon credit approval.
OWNER MUST OBTAIN ALL PERMITS.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner, on a Authorized Signature:
regular time basis according to standard practices. Any alteration or deviation from above specifications
involving extra costs will be executed only upon written orders, and will become an extra charge over and XZ4 ?y7/ &XWX,
above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control.
Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workers Mark Havemann, Senior Commercial
Compensation Insurance. Estimator
Customer hereby assumes full responsibility for the location of the line upon which fence materials are to
be installed and locate any and all private cable to include sprinkler systems, electric, septic fields, gas
lines, grills, lighting, etc. Peerless Fence to Call J.U.L.I.E. PEERLESS FENCE
Note: we may withdraw this proposal if not
accepted within 15 days.
I, THE UNDERSIGNED, HEREBY AGREE THAT IN THE EVENT OF DEFAULT IN THE PAYMENT OF ANY AMOUNT DUE, AND IF THIS ACCOUNT IS PLACED IN THE HANDS OF AN AGENCY OR
ATTORNEY FOR COLLECTION OR LEGAL ACTION, TO PAY AN ADDITIONAL CI LARGE EQUAL TO TI IE COST OF COLLECTIONS INCLUDING AGENCY AND ATTORNEY FEES AND COURT COSTS
INCURRED AND PERMITTED BY LAWS GOVERNING THESE TRANSACTIONS. ALL PAST DUE ACCOUNTS WILL BE CHARGED AT THE RATE OF 1.5% ON UNPAID MONTHLY BALANCE.
ACCEPTANCE OF PROPOSAL. The above prices, specifications and conditions are
satisfactory and are hereby accepted. You are authorized to do the work as specified. Si
Payment will be made as outlined above.
Signature
Date of Acceptance
Packet Pg. 28
8.0
Action Item : Performance Contract Amendment 3
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff requests the Village Board Authorize the Village Manager to amend the Performance
Contract with Siemens Industry, Inc. in order to discontinue the Performance Assurance Services
Program, pending final review and approval of the amendment by the Village Attorney.
ATTACHMENTS:
• Memo - Amendment 3 (DOCX)
• PASP_Cancellation_Amendment_3_Village_of BG (DOCX)
Trustee Liaison
Weidenfeld
Monday, June 21, 2021
Staff Contact
Brett Robinson, Finance
Updated: 6/17/2021 9:24 AM
Page 1
Packet Pg. 29
8.C.a
flI,, JIIC,' O
BUFFAID GROVE
DATE: June 16, 2021
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Administrative Services Director
RE: Performance Contract Amendment # 3
Background Information
Is
The Village undertook a collaborative project with Palatine and Glenview to hire Siemens Industry to replace all
meters and convert to an Automated Read system starting in 2015 and completing in 2016.
The contract with Siemens is a performance guarantee. The performance guarantee period requires the
project to generate baseline savings or Siemens will have to pay the Village any savings shortfall. Siemens does
have the right to replace any defective equipment at their cost in order to again generate the guaranteed
savings.
As a condition of the performance guarantee, an annual performance assurance effort is conducted to audit a
sample of the meters. Each year for the last 4 years, at least 11 meters are removed and tested based on the
American Water Works Association standards to determine the level of accuracy for the meters in the system
This measurement and verification process for all years tested has confirmed accuracy exceeding the
contractual minimum of 98.5%. In all years tested the sample aggregate was in excess of 99.5%
It is recommended the contract be amended to discontinue the Annual Performance Assurance Measurement
& Verification and associated reporting. Stopping this process will discontinue the performance guarantee with
Siemens and result in a net cost reduction of $269,000 over a 14 year period.
The equipment warranty (20 years) will continue with the meter manufacturer. Glenview terminated their
performance assurance and performance guarantee immediately following project completion in 2016.
Palatine also plans to terminate their performance assurance and performance guarantee this month.
Recommendation.
Staff requests the Village Board Authorize the Village Manager to amend the Performance Contract with
Siemens Technologies in order to discontinue the Performance Assurance Services Program, pending final
review and approval of the amendment by the Village Attorney.
Page 1 of 1
Packet Pg. 30
8.C.b
Amendment No. 3 to Performance Contracting Agreement
THIS AMENDMENT No. 3 ("Amendment") is made this 21st day of June, 2021, by and between Siemens
Industry, Inc., through its Building Technologies Division (f/k/a Siemens Building Technologies,
Inc.)("SIEMENS"), and the party identified below as CLIENT, and effective upon execution, amends and
modifies the Performance Contracting Agreement dated December 18t" 2014, Amendment No.1 dated
September 91" 2015 and Amendment No. 2 dated June 23rd", 2017 between SIEMENS and CLIENT,
and all prior
amendments thereto, if an collective) the "Agreement").
PROJECT:
This Amendment No. 3 shall operate to terminate the PASP program included within the Performance
Contracting Agreement and Amendment No. 1 and 2 and, by so doing, SIEMENS' Performance Guarantee
obligations are firsatisfied.
CLIENT: Village of Buffalo Grove
SIEMENS: Siemens Industry, Inc.
50 Raupp Blvd.
1000 Deerfield Parkway
Buffalo Grove, IL
Buffalo Grove IL 60089
60089
Local office at:
Siemens Industry, Inc.
585 Slawin Ct
DESIGNATED REPRESENTATIVE:
Mt Prospect, IL 60056
Brett Robinson, Administrative Services Manager
Phone: 847-459-2500, Fax: N/A
DESIGNATED REPRESENTATIVE:
Mark Castaneda, Client Service Manager
Phone: 972-206-7530, Fax: NA
The Agreement and any amendments thereto are incorporated by reference herein and made a part hereof
2. The Parties agree to modify the Agreement as follows:
a. Termination of Performance Assurance Services Program.
i. The PASP is hereby terminated. The Parties hereby agree that the effective date of termination is
retroactive to June, 30, 2020;
ii. As a result of the termination of the PASP, the savings shall no longer be measured and verified. Therefore, the
remaining savings to be realized through the otherwise remaining term of the Performance Guarantee are
hereby be deemed realized.
WHEREFORE, this Amendment amends and modifies the Agreement. The Parties have caused this Amendment to be
signed by their duly authorized representatives on the date first above written, and this Amendment may be executed
in counterparts, each of which shall be deemed an original and together shall constitute one and the same instrument.
CLIENT: Village of Buffalo Grove SIEMENS: Siemens Industry, Inc.
Signature:
Printed
Name:
Title:
SII-BTD-EES
Amendment
Signature:
Printed
Name:
Title:
Page 1 of 1
Packet Pg. 31
8.D
Action Item : Link Crossing Phase 3 Development Improvement
Agreement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The Link Crossing Subdivision Developer is preparing to start Phase 3 of the Subdivision.
Staff recommends approval of the Development Improvement Agreement for Phase 3, subject to the
receipt of the required fees and the Village Attorney review.
ATTACHMENTS:
• Link Crossing Phase 3 DIA Memo (DOCX)
• Link Crossing - Development Improvement Agreement Phase 3_6-3-21 (DOCX)
• Link Crossing - Final Engineering Plan 11-05-18_r (PDF)
• Link Crossing - Engineers Opinion of Probable Cost for Bonding (Phase 3)... (PDF)
• Link Crossing - Final Plat of Resubdivision Outlot JJ_06-07-2021 (PDF)
Trustee Liaison
Johnson
Monday, June 21, 2021
Staff Contact
Darren Monico, Public Works
Updated: 6/16/2021 2:54 PM
Page 1
Packet Pg. 32
8.D.a
f' ILA , E 0F
MEMORANDUM
DATE: June 3, 2021
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Link Crossing Development Improvement Agreement
K. Hovnanian Homes has submitted a Development Improvement Agreement for Phase 3 of the Link
Crossing Development, located south of Brandywyn Lane and east of Buffalo Grove Road.
The Development Improvement Agreement, or DIA, is an agreement between the Developer and the Village
and identifies the items to be constructed by the developer on the project site in addition to the building
addition. Typical items include the stormwater management, parking lot, and all of the utilities such as water
main and sanitary sewer. With this agreement, the developer agrees to provide security as required in the
Village Code until the developer completes the required items.
Agreements for Phase 1A, 1B, and 2 of the development remains in place. This agreement covers the
upcoming Phase 3 of the development immediately west of Phase 2.
Packet Pg. 33
8.D.b
LINK CROSSING PHASE 3
DEVELOPMENT IMPROVEMENT AGREEMENT
THIS AGREEMENT ("Agreement"), made and entered into as of this 215Y day of June, 2021 by and
between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village
Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called "Village"), and K. Hovnanian at Link
Farm, LLC, an Illinois limited liability company (hereinafter called "Developer")
WITNESSETH:
WHEREAS, Developer desires to improve the real property described in Exhibit "A" attached hereto
and made a part hereof (the "Property"), and in compliance with the Annexation Agreement with the Village
approved pursuant to Village Ordinance No. 2018-004 and the Village's Development Ordinance, Developer
has submitted to the Village certain (i) plans, dated 4/25/2018, last revised 4/17/2019, prepared by Mackie
Consultants, LLC, who are registered professional engineers (the "Site Plan") and (ii) additional plans and
specifications prepared by HKM Architects & Planners, Inc. dated 11/28/18 and described in more detail in
Exhibit "C" attached hereto and made a part hereof (the "Site Improvement Plans" and together with the
Site Plan, the "Plans"); and,
WHEREAS, the Village is willing to approve said Plans, provided that this Agreement is executed to
insure the completion of certain site improvements, as a condition precedent to the issuance of building
permits for any buildings to be constructed on the Property.
NOW, THEREFORE, it is mutually agreed as follows:
1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the
necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached
hereto, and all other site improvements not specifically set forth, which are required by applicable
ordinances or agreements (collectively, the "Improvements"), all in a good and workmanlike manner and
in accordance with all pertinent ordinances and regulations of the Village and in accordance with the Plans
(including any subsequent revisions requested by the Developer and approved in writing by the Village
pursuant to the Village's Development Ordinance). All utility lines and services to be installed in the street
shall be installed prior to paving.
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Packet Pg. 34
8.D.b
2. Attached hereto as Exhibit "D" is a complete cost estimate for the construction of the
improvement described in Exhibit "B" hereto. No later than three (3) business days following the execution
of this Agreement and prior to the issuance of Village Permits, the Developer shall deposit a Letter of Credit
acceptable to and in a form and substance approved by the Village in the original amount of One Million,
Three Hundred Sixty Three Thousand, Seven Hundred Twenty Five and 00/100 Dollars ($1,363,725.00), as
further described in Paragraph 9 herein (the "Letter of Credit").
3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed
that the contractors who are engaged to construct the Improvements are to be approved by the Village
Engineer and that such approval will not be unreasonably withheld.
4. The Developer has paid or will pay the Village a Review and Inspection Fee, as required by
Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those
items in Exhibit "B" as set forth in exhibit D.
5. Prior to the time the Developer or any of its contractors begin any of the work provided for
herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering
their employees in such amounts and coverage as is acceptable to the Village.
In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save
and hold harmless, and defend the Village and its employees, officials, and agents, against any and all
claims, costs, causes, actions, and expenses, including but not limited to reasonable attorney's fees incurred
by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or
other entity, including the employees or officers or independent contractors or sub -contractors of the
Developer or the Village, on account of personal injuries or death, or damages to property occurring,
growing out of, incident to, or resulting directly or indirectly, from the performance of the work of the
Developer, independent contractors or sub -contractors or their officers, agents, or employees. The
Developer shall have no liability or damages for the costs incident thereto to the extent caused by the sole
negligence or intentional misconduct of the Village, its independent contractors or sub -contractors or their
officers, agents, or employees.
6. Subject to Force Majeure (as defined herein), Developer shall cause the Improvements to be
2
Packet Pg. 35
8.D.b
completed within twenty-four (24) months following the date of this Agreement (except any Improvements
for which specified time limits are noted on the Plans, which shall be completed within the specified time
limits shown on the Plans). "Force Majeure" as used herein shall mean a delay in Developer's performance
hereunder caused by a strike or labor problem, energy shortage, governmental pre-emption or prescription,
national emergency, or any other cause of any kind beyond the reasonable control of Developer. If work is
not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of
Credit, in accordance with its terms, for the purpose of completing the Improvements. Upon completion
of the Improvements herein provided for, as evidenced by the certificate or certificates of the Village
President and Board of Trustees, the Village shall be deemed to have accepted said Improvements, and
thereupon, the Letter of Credit shall automatically be reduced to serve as security for the obligations of the
Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct
drawings to show work as actually constructed and said engineers shall turn over high quality Mylar
reproducible copies thereof to the Village to become the Village's property prior to acceptance of the
Improvements by the President and Board of Trustees.
7. The Developer, for a period of one year beyond formal acceptance by the Village of any
Improvement, described in Exhibit "B" hereof, shall be responsible for maintenance, repairs and corrections
to such Improvements which may be required due to failures or on account of faulty construction or due to
the Developer's negligence and/or its contractors' negligence. The obligation of the Developer hereunder
shall be secured by the Letter of Credit as further described in Paragraph 9 hereof.
8. It is agreed that no occupancy permit shall be granted by any official for the construction of any
structure until all required utility facilities set forth in the Plans (to include, but not by way of limitation,
sanitary sewer, water and storm sewer systems) have been installed and made ready to service the
Property; and that all roadways (to include curbs) set forth in the Plans that provide access to the Property
have been completely constructed, except for the designed surface course. It is understood and agreed
that building permits may be granted for buildings on specific lots to which utility facilities have been
installed and made ready for service and to which roadways have been constructed as described above,
notwithstanding the fact that all improvements within the Development may not be completed.
3
Packet Pg. 36
8.D.b
9.A. The obligations of the Developer hereunder as to the deposit of security for the completion
of the Improvements and the one year maintenance of said Improvements after acceptance by the Village
(Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit in favor of the Village in a
form acceptable to the Village, in the amount set forth in Paragraph 2 above. The Letter of Credit shall be
made subject to this Agreement. The Developer hereby waives its option pursuant to 30 ILCS 550/3 and 65
ILCS 5/11-39-3 to utilize any type of security other than a Letter of Credit.
B. In addition to the terms, conditions, and covenants of the Letter of Credit, the Village
hereby agrees to draw funds or to call said performance guarantee under such security solely for the
purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or
subcontractors, to, or for the benefit of the Developer or the Village, as the case may be, under the
provisions of this Agreement and the said Improvements for which payment is being made shall have been
completed, or will be completed, in substantial accordance with the Plans.
C. The Village further hereby agrees that to the extent that the Developer causes the
commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of
Credit shall during the course of construction of the Improvements, approximate the cost of completing all
Improvements and paying unpaid contract balances for the completion of the Improvements referred to in
this Agreement.
Until all required tests have been submitted and approved by the Village for each of the
construction elements including, but not limited to, earthwork, street pavements, parking area pavements,
sanitary sewers and water mains (as applicable), a minimum of that portion of the surety for each element
shall be subject to complete retention. All Improvements are subject to a minimum fifteen (15%) percent
retention until final acceptance by the Village.
D. In order to guarantee and warranty the obligations of Paragraph 7 herein, an amount
equal to fifteen (15%) percent of the total amount of the Letter of Credit, or an amount equal to fifteen
(15%) percent of the cost estimate of the individual Improvement(s) shall be retained in the Letter of Credit
for a period of one-year beyond formal acceptance by the Village of the Improvement(s).
E. As a portion of the security amount specified in Paragraph 2, the Developer shall
0
Packet Pg. 37
8.D.b
maintain a cash deposit with the Village Clerk in the amount of Thirteen Thousand Seven Hundred Fifty
Dollars ($13,750.00). If roads are not maintained with a smooth and firm surface reasonably adequate for
access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is
deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the
Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately
remedy the condition; then the Village may take action to remedy the situation and charge any expenses
which results from the action to remedy the situation to the cash deposit. Upon notification that the cash
deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the
deposit in the amount of Thirteen Thousand Seven Hundred Fifty Dollars ($13,750.00). If the Developer has
not made the additional deposit required to maintain the total cash deposit within three (3) days from the
date he received notice that such additional deposit was required, it is agreed that the Village may issue a
Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit
shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be
drawn upon by the Village if the conditions of this Agreement are not met by the Developer within five (5)
days after receipt of a written notice of noncompliance with the conditions of this Agreement, except in
cases of danger to public health and safety as determined by the Village, in which case, the deposit may be
drawn upon immediately following notice to the Developer and his failure to immediately remedy the
situation. After termination of the one-year maintenance period and upon receipt by the Village Clerk of a
written request for release of the deposit, the Village will either notify the Developer that the
Improvements are not in a proper condition for final release of the deposit, or shall release the deposit
within fifteen (15) days.
F. In addition to the terms, covenants, and conditions of the Letter of Credit, the
Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer there under,
except on the written approval of the Village; however, in all events, the Village shall permit such Letter of
Credit to expire, either by its terms, or by return of such Letter of Credit to the Developer, upon the
expiration of one (1) year from the acceptance of the Improvements referred to herein by the Village. To
the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, permit the Village to draw
5
Packet Pg. 38
8.D.b
funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the issuer
of the Letter of Credit to the extent that funds are disbursed.
10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise terminate
said security without a written notice being given to the Village of not less than thirty-(30) days in advance
of termination or cancellation.
11. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed
and operational.
12. The Developer acknowledges that he is responsible for the proper control of weeds, grass,
refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the
Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for
the proper maintenance of any parcels of property for which the Developer transfers ownership to the
Village until such time as the development's Improvements are accepted by the Village in writing in
accordance with the provisions of this Agreement.
If the Developer fails to perform his maintenance responsibilities established in either this
paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper
maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer
is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance
from the cash deposit described in Paragraph 9.E.
13. The Developer agrees that no Improvements constructed in conjunction with this project are
sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any
applicable previous agreements.
14. This Agreement shall automatically terminate and be of no further force and effect with respect
to Developer or the Property upon the expiration of the one year maintenance period, and upon such
termination the parties hereto shall have no further obligations to the other, except for the Village's
obligation to return the Letter of Credit and cash deposit to Developer or otherwise notify the issuer of the
Letter of Credit of the expiration of the Letter of Credit. The period commencing on the date set forth in
the preamble to this Agreement and expiring on the expiration of the one year maintenance period is
NO
Packet Pg. 39
8.D.b
referred to herein as the "Term".
15. This Agreement and the obligations contained herein are in addition to, and not in limitation
of, all other agreements between the Parties hereto including, without limitation, the Preliminary Plan or
Annexation Approval Ordinance No. 2018-004 dated January 22, 2018, and the obligations contained
therein.
16. Neither party shall cause this Agreement (or any memorandum hereof) to be recorded against
the Property.
17. Neither party shall assign this Agreement or any of its terms without the prior, express and
written consent of the other party. Furthermore, no assignment of the Developer's obligations shall be
effective unless and until the Village approves the language of any proposed assignment and substitute
security in the amounts required by this Agreement.
IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as has the Developer, all as
of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation
By
Village President
DEVELOPER:
K. Hovnanian at Link Farm LLC,
an Illinois limited liability company
1804 N. Naper Blvd., Suite 200
Naperville, Illinois 60563
By:
Name:
Title:
7
Packet Pg. 40
8.D.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT A
LEGAL DESCRIPTION
KNOWN AS: LINK CROSSING OUTLOT JJ, BEING A RESUBDIVISION OF
PART OF THE SOUTHWEST 'A OF SECTION 21, TOWNSHIP 43 NORTH,
RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, LAKE COUNTY,
ILLINOIS, BUFFALO GROVE, ILLINOIS
PERMANENT INDEX NUMBER: 15-21-308-008-0000
AREA = 296,111 SQ. FT. OR 6.798 ACRES
Packet Pg. 41
8.D.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT B
All improvements set forth and depicted in the Plans, both public and private, including (to the extent
applicable) earthwork, grading, roads or streets, parking lots, areas and/or parking facilities, sidewalks,
sanitary and storm sewers, water main, drainage and storm water detention facilities, site grading, street
lighting, landscaping, survey monuments and benchmarks.
Packet Pg. 42
8.D.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT C
Final Engineering Plans prepared by: Mackie Consultants, LLC
Entitled: Final Engineering Plans for Link Crossing Residential Development Village of Buffalo Grove,
Illinois
Consisting of: 30 sheet(s), last revised 11/S/18
Final Landscape Plans prepared by: HKM Architects & Planners, Inc.
Entitled: Link Crossing Landscape
Consisting of: 7 sheets, last revised 11 28 18
(see following pages)
10
Packet Pg. 43
8.D.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT D
Engineers Opinion of Probable Costs
(see following pages)
11
Packet Pg. 44
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8.D.d
ENGINEER'S OPINION OF PROBABLE COST
FOR BONDING PURPOSES
LINK CROSSING - PHASE 3
BUFFALO GROVE, ILLINOIS
(Final Engineering Plans, dated July 9, 2018)
July 10, 2018
Revised: May 5, 2021
E
a�
0
a
E
_
a�
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAI a
SCHEDULE I - EXCAVATION AND EMBANKMENT IMPROVEMENTS
1
Topsoil Stripping and Placement
14,595
CY
2
Topsoil Respread
5,250
CY
3
Excavation and Embankment
12,705
CY
4
Subgrade Preparation (Roadways & Common Driveways)
5,680
SY
5
Subgrade Preparation (Building Pads)
12,500
SY
6
Backfill Curb and Gutter
1,775
LF
TOTAL SCHEDULE I - EARTHWORK IMPROVEMENTS
SCHEDULE II - EROSION CONTROL
1 Silt Fence
2,300
LF
2 Silt Fence (Double Row)
115
LF
3 Inlet Filter Basket
19
EA
4 Silt Fence Box
6
EA
5 Erosion Control Blanket
50
SY
6 Stabilized Construction Entrance
1
EA
TOTAL SCHEDULE II - EROSION CONTROL
6191gIDIDin 0 ofIIQ1A111Dl111JK/111011111110100618101W1011D10IDQYKy
0
m
$2.90
$42,325.51
d
$3.95
$20,737.51
$4.25
$53,996.1
$1.25
$7,100.01
a
$1.25
$15,625.01
c
$1.50
$2,662.51
.y
$142,446.7'
c
i
U
Y
_
$2.25
$5,175.01
$4.00
$460.01
$200.00
$3,800.01
M
$125.00
$750.01
$1.50
$75.01
$3.000.00
$3,000.01
a
$13,260.01 ?+
A.
SANITARY SEWER IMPROVEMENTS
1
6" Sanitary Service, Short
1
EA
$800.00
$800.01
2
6" Sanitary Service, Long
50
EA
$1,200.00
$60,000.01
3
8" Sanitary Sewer, <12' Deep, PVC SDR 26
1,780
LF
$31.00
$55,180.01
4
48" Diameter Manhole <12' Deep
14
EA
$2,000.00
$28,000.01
5
Connect to Existing Manhole
1
EA
$1,200.00
$1,200.01
6
Granular Trench Backfill, <12' Deep
1,345
LF
$40.00
$53,800.01
7
Televise Sanitary Sewer
1,780
LF
$1.95
$3,471.01
SUBTOTAL A - SANITARY SEWER IMPROVEMENTS
$202,451.01
B.
WATER MAIN IMPROVEMENTS
1
1.50" Type K Copper Service, Short
41
EA
$19000.00
$41,000.01
2
1.50" Type K Copper Service, Long
4
EA
$2,700.00
$10,800.01
3
1.50" Type K Copper Service, Extra Long
6
EA
$39200.00
$19,200.01
4
8" Ductile Iron Water Main, D.I.P. Class 52
2,155
LF
$40.00
$86,200.01
5
Pressure Connection to Existing Water Main
2
EA
$19850.00
$3,700.01
6
Fire Hydrant, Complete
7
EA
$49000.00
$28,000.01
7
8" Valve and 48" Vault
7
EA
$2,600.00
$18,200.01
8
Insertion 8" Valve and 48" Vault
1
EA
$3,500.00
$3,500.01
9
Granular Trench Backfill
600
LF
$20.00
$12,000.01
SUBTOTAL B - WATER MAIN IMPROVEMENTS
$222,600.01
C.
STORM SEWER IMPROVEMENTS
1
12" Storm Sewer, RCP
1,100
LF
$25.00
$27,500.01
2
15" Storm Sewer, RCP
615
LF
$29.00
$17,835.01
3
18" Storm Sewer, RCP
335
LF
$36.00
$12,060.01
Page 1 of 3 Packet Pg. 76
8.D.d
ENGINEER'S OPINION OF PROBABLE COST
FOR BONDING PURPOSES
LINK CROSSING - PHASE 3
£
BUFFALO GROVE, ILLINOIS
CD
>
(Final Engineering Plans, dated July 9, 2018)
0
a
July 10, 2018
E
Revised: May 5, 2021
a�
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ITEM DESCRIPTION QUANTITY UNIT
UNIT PRICE
TOTAI
4 24" Storm Sewer, RCP
330
LF
$45.00
$14,850.01 -2
5 36" Storm Sewer, RCP
260
LF
$64.00
$16,640.01
6 24" Diameter Inlet
7
EA
$1,200.00
$8,400.01
7 60" Diameter Catch Basin
2
EA
$2,700.00
$5,400.01
8 48" Diameter Manhole
14
EA
$1,800.00
$25,200.01 y
9 60" Diameter Manhole
3
EA
$2,500.00
$7,500.01 a
10 Granular Trench Backfill
1,320
LF
$20.00
$26,400.01 c
SUBTOTAL C - STORM SEWER IMPROVEMENTS
$161,785.01 'y
N
O
TOTAL SCHEDULE III - UNDERGROUND IMPROVEMENTS
$586,836.01 V
Y
C
SCHEDULE IV - PAVEMENT IMPROVEMENTS
1 2.0" HMA Surface Course, (Mix D, N50) (Roadway)
2,450
SY
$9.00
$22,050.01
2 1.5" HMA Surface Course, (Mix D, N50) (Common Driveway)
3.230
SY
$7.50
$24,225.01
3 2.5" HMA Binder Course, (IL-19.0, N50) (Roadway)
2,450
SY
$10.00
$24,500.01 U)
4 2.5" HMA Binder Course, (IL-19.0, N50) (Common Driveway)
3,230
SY
$10.00
$32,300.01
5 9" Aggregate Base Course, CA-6, Type B (Public Road)
2,450
SY
$10.00
$24,500.01 0-
6 10" Aggregate Base Course, CA-6, Type B (Private Common Driveway)
3,230
SY
$11.75
$37,952.51
7 Geotextile Fabric (Public Road)
5,680
SY
$1.25
c
$7,100.01
8 5" PCC Sidewalk, Complete 14,400
SF
$5.25
$75,600.01 p
10 B4.12 Curb and Gutter, Complete (Roadway)
1,410
LF
$19.00
$26,790.01 m
11 B6.12 Curb and Gutter, Complete (Islands)
365
LF
$22.00
$8,030.01 0
12 Emergency Access Pavement (Complete)
2,480
SF
$5.00
$12,400.01
TOTAL SCHEDULE IV - PAVEMENT IMPROVEMENTS
$295,447.51 V
d
SCHEDULE V - MISCELLANEOUS
1 Street Light, Single, Complete
3
EA
$3,500.00
$10,500.01 p
2 Street Signage and Striping
1
LS
$1,000.00
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SCHEDULE V - MISCELLANEOUS
$11,500.01 0
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$110,000.01
SCHEDULE VI - LANDSCAPING
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Page 2 of 3 Packet Pg. 77
8.D.d
ENGINEER'S OPINION OF PROBABLE COST
FOR BONDING PURPOSES
LINK CROSSING - PHASE 3 £
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BUFFALO GROVE, ILLINOIS >
(Final Engineering Plans, dated July 9, 2018) 0
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Revised: May 5, 2021
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Consultants, LLC. This Engineer's Opinion of Probable Cost does not include demolition, tree removal, landscaping, utility relocations
offsite roadway improvements, traffic control, dewatering, review fees, or permit fees or any other item not included. U)
2 The unit price is based on best available data and an understanding of the current market. Mackie Consultants cannot guarantee a
pricing or costs will not increase.
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Prepared by: Mackie Consultants, LLC. 0
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9575 W. Higgins Road, Suite 500 C�
Rosemont. Illinois 60018
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Ordinance No. 0-2021-38 : An Ordinance Amending Chapter 5.20,
Liquor Controls, of the Buffalo Grove Municipal Code- Class a & D
Liquor License DBA Name Change for BRI Incorporated
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval
SUMMARY: BRI Incorporated at 48 Raupp Blvd has filed with the Illinois Secretary of State's Office to
use the Assumed Name Sal & Tony's. This is a DBA name change only.
ATTACHMENTS:
• Ord Class A D - BRI Inc dba to Sal Tonys (DOCX)
Trustee Liaison Staff Contact
Sussman Chris Stilling, Community Development
Monday, June 21, 2021
Updated: 6/16/2021 2:40 PM Page 1
Packet Pg. 80
8.E.a
Underlined = addition
StFiI(eth- H h = deletion
06/11/2021
ORDINANCE NO. 2021-
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of
1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows:
Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in StFikethFeugh and additions in underline text so that Subsection A. of Section
5.20.072 shall provide as follows:
A. Class A.
Licensee and d/b/a Address
1. Luma , LLC d/b/a Lou Malnati's 85 South Buffalo Grove Road
2. Select Restaurants, Inc. d/b/a Countyline Tavern 800 Lake -Cook Road
3. Rack'Em Up Chicago, Inc. 312 McHenry Road
4. The Schwaben Center 301 Weiland Road
5. Midas Banquets, Inc. d/b/a Astoria Banquets 1375 W. Dundee Road
6. Progressive Management Services, LLC 401 Half Day Road
7. Chef Adam, Inc. d/b/a 301 Weiland Road
The Grove Banquets and Catering
8. La Minita, Inc. d/b/a Mi Mexico Mexican Restaurant 220 N. Milwaukee Avenue
9. K1 Speed, Inc. 301 Hastings Lane
10. Leiserv, LLC d/b/a Bowlero — Buffalo Grove 350 McHenry Road
11. Le Presa Restaurant, Inc. 86 W. Dundee Road
12. BRI Incorporated d/b/a :,Phe WW dRuf'f , ,a,ll,,,_ ,_Torn„y',�, 48 Raupp Boulevard
13. Spyder Entertainment, Inc. d/b/a Traktir the 12 Chairs 1224 W. Dundee Road
14. Telugu Ruchulu of BG, LLC d/b/a 228 McHenry Road
Nawabi Hyderabad House Biryani Place
Packet Pg. 81
8.E.a
15. Themi's Pizza, LLC d/b/a Giordano's of Buffalo Grove
270 McHenry Road
16. Black Pepper, Inc. d/b/a Rivaj Indian Cuisine
1034 Weiland Road
17. FREP PH Management, LLC
2710 Main Street
18. Yang Group, Inc. d/b/a Sushi Grove
154 McHenry Road
19. AAA Restaurant, Inc. d/b/a Flambe India
1155 McHenry Road #102B
Section 2. Subsection D. of Section 5.20.072 of the Village of Buffalo
Grove Municipal Code is hereby
amended with deletions in stFikethFeugh and additions in underline text so that Subsection D. of Section
5.20.072 shall provide as follows:
D. Class D.
Licensee and d/b/a
Address
1. Aldi, Inc.
1202 Dundee Road
2. Nino's Pizzaria, Inc.
960 S. Buffalo Grove Road
3. BRI Incorporated d/b/a =Hie W'kd 134We�,�,ll,,,_ ,_T ,irm„y",s,
48 Raupp Boulevard
Section 3.
A. BRI Incorporated at 48 Raupp Boulevard has filed with the
Illinois Secretary of State's Office to use
the Assumed Name of Sal & Tony's.
B. This Section 3 shall not be codified.
Section 4. This Ordinance shall be in full force and in effect from and after its passage and approval.
AYES:
NAYS:
ABSENT:
PASSED:
, 2021
APPROVED:
.2021
Beverly Sussman, Village President
ATTEST:
Janet M. Sirabian, Village Clerk
Packet Pg. 82
8.F
Ordinance No. 0-2021-39 : Ordinance Amending Chapter 5.20,
Liquor Controls, of the Buffalo Grove Municipal Code- Liquor
License Class Change from Class A. to Class E for Rivaj Indian
Cuisine
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Rivaj Indian Cuisine at BRI Incorporated at 1034 Weiland Road is requesting to change their
liquor license class from a class A to a class E. They will only be serving beer and wine from a service
area.
ATTACHMENTS:
• Ord Class A E - Rivaj change from A to E (DOCX)
Trustee Liaison Staff Contact
Sussman Chris Stilling, Community Development
Monday, June 21, 2021
Updated: 6/17/2021 9:45 AM Page 1
Packet Pg. 83
8.F.a
Underlined = addition
StFi.ethF U . 5 = deletion
06/11/2021
ORDINANCE NO. 2021-
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of
1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows:
Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in StFffikethFeugh and additions in underline text so that Subsection A. of Section
5.20.072 shall provide as follows:
A. Class A.
Licensee and d/b/a Address
1. Luma , LLC d/b/a Lou Malnati's 85 South Buffalo Grove Road
2. Select Restaurants, Inc. d/b/a Countyline Tavern 800 Lake -Cook Road
3. Rack'Em Up Chicago, Inc. 312 McHenry Road
4. The Schwaben Center 301 Weiland Road
5. Midas Banquets, Inc. d/b/a Astoria Banquets 1375 W. Dundee Road
6. Progressive Management Services, LLC 401 Half Day Road
7. Chef Adam, Inc. d/b/a 301 Weiland Road
The Grove Banquets and Catering
8. La Minita, Inc. d/b/a Mi Mexico Mexican Restaurant 220 N. Milwaukee Avenue
9. K1 Speed, Inc. 301 Hastings Lane
10. Leiserv, LLC d/b/a Bowlero — Buffalo Grove 350 McHenry Road
11. Le Presa Restaurant, Inc. 86 W. Dundee Road
12. BRI Incorporated d/b/a Sal & Tony's 48 Raupp Boulevard
13. Spyder Entertainment, Inc. d/b/a Traktir the 12 Chairs 1224 W. Dundee Road
14. Telugu Ruchulu of BG, LLC d/b/a 228 McHenry Road
Nawabi Hyderabad House Biryani Place
Packet Pg. 84
15. Themi's Pizza, LLC d/b/a Giordano's of Buffalo Grove 270 McHenry Road
8.F.a
Bll.a.ck.....p.. .r.A.... ...d./. /.a..... ... .: .................................................................................................................................:1.&.. Weiklairn.d.... ..:...
;L1.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,F R E P PH Management, LLC 2710 Main Street
1&17....................Yang Group, Inc. d/b/a Sushi Grove 154 McHenry Road
1.9z18. AAA Restaurant, Inc. d/b/a Flambe India 1155 McHenry Road#102B
Section 2.
A. The Class A liquor license for Black Pepper, Inc. d/b/a Rivaj Indian Cuisine at 161 W. Dundee
Road is hereby withdrawn. Black Pepper, Inc. d/b/a Rivaj Indian Cuisine has requested a
Class E. liquor license.
B. This Section shall not be codified.
Section 3. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in StFik gh and additions in underline text so that Subsection E. of Section
5.20.072 shall provide as follows:
E. Class E.
Licensee and d/b/a
1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant
2. MOD Super Fast Pizza, LLC d/b/a MOD Pizza
3. Hakuya Sushi, Inc.
4. Abba, Inc. d/b/a Original Bagel & Bialy
5. Aragvi, LLC d/b/a Georgian European Bakery & Cafe
Address
734 S. Buffalo Grove Road
1555 Deerfield Parkway
161 W. Dundee Road
105 McHenry Road
136 McHenry Road
6, 1B11ac1k IWe D, Ilnc. d Ilu pya Ri a" Il dlarn Cuiislne J.034 Welillairnci (Road
...................................................................................p..p..............R......................................./......../......................................i.....................................................................................................................................................................................................................................................................................................................................................
Section 4.
A. A Class E liquor license is hereby issued to Black Pepper, Inc. d/b/a Rivaj Indian Cuisine at 1034
Weiland Road. Black Pepper, Inc. d/b/a Rivaj Indian Cuisine previously held a Class A liquor
license.
B. This Section 4 shall not be codified.
Section 4. This Ordinance shall be in full force and in effect from and after its passage and approval
AYES:
Packet Pg. 85
8.F.a
NAYS:
ABSENT:
PASSED: 12021
APPROVED: 12021
Beverly Sussman, Village President
ATTEST:
Janet M. Sirabian, Village Clerk
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Packet Pg. 86
8.G
Resolution No. R-2021-18 : Approve LPA Agreement Raupp Blvd
Bridge
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: To complete the documentation and final billing for the Raupp Blvd Bridge Replacement
Project, the Illinois Department of Transportation requires a resolution approving the Amendment #1 to
the Local Planning Agency Agreement.
ATTACHMENTS:
• Memo Raupp Blvd Bridge Agreement 2021 (DOCX)
• Resolution Raupp Bridge 2021 (DOCX)
• LPA AMEND PACKAGE- BLR 05311-BUFFALO GROVE-RAUPP BLVD (11-00101-00-BR)
(PDF)
Trustee Liaison
Johnson
Monday, June 21, 2021
Staff Contact
Darren Monico, Public Works
Updated: 6/17/2021 9:18 AM
Page 1
Packet Pg. 87
8.G.a
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MEMORANDUM
DATE:
June 2, 2021
TO:
Dane Bragg, Village Manager
FROM:
Darren Monico, Village Engineer
SUBJECT:
Raupp Blvd Bridge IDOT Final Agreement
The Village completed the Raupp Blvd Bridge Replacement in 2015 with a majority of the work being paid
for by a federal grant. In 2019, IDOT sent a final bill that did not match the Village's records. Staff determined
that IDOT did not update the 2015 Local Public Agency (LPA) Agreement when more federal funding was
granted for the bridge project. Attached is the updated LPA Agreement for approval which awards $1.4
million in federal funding for the bridge project that had a total cost of $1.866 million. This matches the
Village's records and will result in IDOT lowering their final bill from $243,762.47 to $47,409.44. Staff has
kept this number in the budget since 2015 and has been ready to pay once IDOT corrects their paperwork.
The Village Board approved this exact same LPA in 2019 with Ordinance 2019-59. Since then IDOT has
taken several months to review the agreement and they were delayed by COVID. After many rounds of
follow up by Village staff, IDOT first asked for a new LPA with an updated signature and date which staff
provided in April. Now IDOT is asking for a resolution for the same LPA signed in 2019. Tonight's agenda
item is the same approved 2019 paperwork with a resolution instead of an Ordinance and the exact
language that IDOT is requesting.
Please note the $470,895 amount shown on the LPA as the local required contribution includes the $25,916
that the Village also previously paid for construction management for the bridge construction. $470,895
minus $25,916 equals $444,949 which is shown on the resolution as the Village's total contribution to the
construction cost.
Staff recommends approval of the resolution as submitted.
Packet Pg. 88
RESOLUTION 2021-
8.G.b
AUTHORIZING A LOCAL PUBLIC AGENCY AMENDMENT #1 FOR FEDERAL PARTICIPATION AGREEMENT
WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village of Buffalo Grove seeks to enter into a Local Public Agency Amendment #1
for Federal Participation Agreement with the Illinois Department of Transportation (IDOT) for the Raupp
Blvd Bridge Replacement, in which the Village of Buffalo Grove authorizes the amount of Four Hundred
Forty Four, Nine Hundred Seventy Nine dollars ($444,979), or as much may needed to match federal funds
in the completion of MFT Section number 11-00101-00-BR; and
WHEREAS, the Village of Buffalo Grove has previously reimbursed IDOT the amount of
$397,569.56 towards the Raupp Blvd Bridge Replacement.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this
Resolution as if fully set forth herein.
SECTION 2. The Village Manager is authorized to enter into a Local Public Agency Agreement with the
Illinois Department of Transportation.
SECTION 3. If any section, paragraph, clause or provision of this Resolution shall be held invalid, the
invalidity thereof shall not affect any other provision of this Resolution.
SECTION 4. This Resolution shall be in full force and effect from and after its passage and approval
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2021
.2021
APPROVED:
Beverly Sussman, Village President
Packet Pg. 89
8.G.c
�J Illinois Department
`� of Transportation
Local Public Agency Amendment
# 1 for Federal Participation
Local Public Agency
Village of Buffalo Grove
State Contract
®
Day Labor
❑
Local Contract
❑
RR Force Account
❑
Section: 11-00101-00-BR
Fund Type: STP-Br
ITEP / SRTS /
HSIP
Number(s)
Construction
En in enna
Ri ht-of-Wa
Job Number Promect Number
Job Number
Protect Number
Job Number
Protect Number
C-91-406-11 BHM-9003(790)
This Amendment is made and entered into between the above local public agency, hereinafter referred to as the "LPA", and the state
of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA have
jointly proposed to improve the designated location as described below and agree to the changes outlined in this Amendment. The
improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures
approved and/or required by the Federal Highway Administration, hereinafter referred to as "FHWA".
Location Raupp Boulevard
Termini at Buffalo Creek
Current Jurisdiction LPA
Type of Work
Participating Construction
Non -Participating Construction
Preliminary Engineering
Construction Engineering
Right of Way
Railroads
Utilities
Materials
TOTAL
NOTE
Location
Route MS 2020
TIP Number 03-10-0039
Amended Division of Cost
STP-BR
1,291,957
103,664
Length 0.01mi.
Existing Structure No 016-6325
% LPA
%
322,989
( BAL
121,990
( 100
25,916
(
( BAL
$ 1,395,621 $ $ 470,895
Maximum FHWA (STP-Br) participation 80%, not to exceed $1,395,621.
Non -Participating Construction includes but is not limited to resurfacing of adjacent roadway
Total
1,614,946
121,990
129,580
$ 1,866,516
The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal
and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
Local Public Agency Appropriation
For Amendments Increasing the LPA share: By execution of this Amendment, the LPA attests that additional moneys have been
appropriated or reserved by resolution or ordinance to fund the aditional share of LPA project costs. A copy of the resolution or
ordinance is attached as an addendum(required for increases to state -let contracts only).
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Packet Pg. 90
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ADDENDA
Additional information, changes, and/or stipulations to the original Agreement are hereby attached and identified below as being a part of Q
this Amendment.
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(Insert addendum numbers and titles as applicable) F-
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BE IT MUTUALLY AGREED that all remaining provisions of the original agreement not altered by this Amendment shall remain in full force o
and effect and the Amendment shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. a
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The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Amendment and all 00
Addenda.
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APPROVED APPROVED
Local Public Agency State of Illinois
Department of Transportation
Beverly Sussman
Name of Official (Print or Type Name)
Village President
Title (County Board Chairperson/Mayor/Village President/etc.)
(Signature)
Date
The above signature certifies the agency's TIN number
36-2525051 conducting business as a Governmental
Entity
DUNS Number 619798473
Randall S. Blankenhorn, Secretary of Transportation Date
By:
Erin Aleman, Director of Planning & Programming Date
Erin Aleman, Director of Planning & Programming Date
Philip C. Kaufmann, Chief Counsel Date
Jeff Heck, Chief Fiscal Officer (CFO) Date
NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
Printed 11/15/2019 Page 2 of 2 BLR
Packet Pg. 91
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LOCATION MAP
Raupp Boulevard over Buffalo Creek
Section No. 11-00101-00-BR
Job No. C-91-406-11, Project No. BHM-9003(790)
Village of Buffalo Grove
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Packet Pg. 92
9.A
Ordinance No. 0-2021-40 : Ordinance Approving a Flag Policy
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval
Attached for the Board's consideration is an Ordinance approving a flag policy for Village owned
properties and facilities. The draft policy establishes guidelines and procedures for the Village Board to
consider when reviewing requests to display special flags at Village Rotary Green.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
• Final Draft Flag Displays (PDF)
• Special Flag Application Form (PDF)
Trustee Liaison
Sussman
Monday, June 21, 2021
Staff Contact
Chris Stilling, Community Development
Updated: 6/17/2021 4:20 PM
Page 1
Packet Pg. 93
9.A.a
V_,., ,R'E OF
R'LJFF,!kL0 GROVE
MEMORANDUM
DATE: June 17, 2021
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Deputy Village Manager
SUBJECT: Proposed Flag Policy
IL .3 a c. .: rf,;l 11.
Attached for the Board's consideration is an Ordinance approving a flag policy for Village owned
properties and facilities. The draft policy establishes guidelines and procedures for the Village Board
to consider when reviewing requests to display special flags at Village Rotary Green. The following
memorandum is a general summary of the policy.
The following is a summary of the key policies
Location
• The draft policy addresses all Village owned facilities and properties.
• Special Flags will only be allowed at the Village Rotary Green through an approved
application process.
Application
• All applications (draft attached or click here) must be made annually by a resident(s) of the
Village.
• Completed applications must be submitted no later than November 1 of the preceding
calendar year.
• An approved list of special flags for the upcoming year will be presented to the Village Board
for consideration in December.
• Any application/request received after the deadline or during the calendar year will
only be considered in the following year. As a result, any future requests between now
and November 1, 2021 will be considered for 2022.
Order and Duration of the Special Flag
Special flags shall be flown one at a time.
If a request to fly two or more different special flags simultaneously is approved, discretion
on placement, duration and order will reside with the Village Manager or designee.
A special flag shall be displayed a minimum of 24 hours and a maximum of one calendar
month.
Factors to Consider
• In addition to federal, state and local recognition, special flags shall NOT
c Promote partisan political or election -related activities.
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9.A.a
o Promote for -profit entities and projects that promote a for -profit entity and/or its
products or services.
o Use Village property to publicly criticize, ridicule, disparage or defame any person or
institution.
o Discriminate against any person or group.
o Promote a non -secular organization or event.
Approved Flags for all Village owned locations
• The official flag of the United States, the State of Illinois and the Village of Buffalo Grove;
• The official National League of Families POW/MIA Flag;
• Village Department Flags or Flags associated with Village recognition.
• The service flags of the United States Army, Air Force, Navy, Coast Guard, and Marines.
Approved Special Flags to be displayed at the Village Rotary Green for 2021
• The Rainbow Pride Flag (June 2021).
Procedure
As noted above, all requests must be submitted no later than November 1 of the preceding year of
the request to display the special flag. The Village Board in its sole discretion may approve an annual
list of special flags to be flown for the upcoming year.
•Resident submits a complete application to OVM by November 1st of the preceding year
•Application will be available on the Village's website
•Staff reviews application to ensure the request meets the Village's policy
•Staff will communicate with the applicant to address any outstanding items or questions
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•Once approved by the Village Board, staff will provide a webpage on the Village's website
identifying the approved list of special flags and their respective dates for the year
Staff recommends approval of an Ordinance approving a flag policy for Village owned properties.
Page 2 of 2
Packet Pg. 95
9.A.b
ORDINANCE NO.
AN ORDINANCE ADOPTING VILLAGE OF BUFFALO GROVE FLAG POLICY
WHEREAS, the Village Board desires to have a policy governing the flying of flags on Village
properties; and
WHEREAS, the Village Board has reviewed the Flag Policy attached hereto as Exhibit A and finds
that it would be in the best interest of the Village to adopt said Flag Policy to provide rules and
clarity for the flying of flags on Village property; and
NOW, THEREFORE, be it ordained as follows:
1. That the Flag Policy attached hereto as Exhibit A is hereby approved and adopted.
2. This Ordinance shall not be codified.
Passed and adopted by the President and Board of Trustees of the Village of Buffalo
Grove, Illinois, this day of , 2021.
AYES: NAYES:
ABSENT:
Approved by the President this _ day of , 2021.
ATTEST: Village President
Village Clerk
1
Packet Pg. 96
9.A.b
Recorded in the Records of the Village Clerk this day of , 2021.
Published by the authority of the President and Village Board of Trustees of the Village of Buffalo
Grove, Cook and Lake County, Illinois in pamphlet form this day of , 2021.
Village Clerk
F:\PTBrankin\Buffalo Grove, Village\Ordinances\Ordinance Adopting VBG Flag Policy.docx
Packet Pg. 97
9.A.c
VILLAGE OF BUFFALO GROVE
POLICY ON FLAG DISPLAYS
PURPOSES:
• Honoring existing flag protocols by establishing a policy which follows the United States
and Illinois State provisions governing the display of flags on Village property;
• Establishing policy and procedures for the display of special flags.
APPLICATION
• This Policy applies to all buildings and facilities owned or controlled by the Village of
Buffalo Grove and all individuals employed by or who volunteer with the Village of Buffalo
Grove, unless a provision of the policy conflicts with a statute or contract (e.g., Collective
Bargaining Agreement, Civil Service Rule, or Memorandum of Understanding).
POLICY & PROCEDURE
1. The Village of Buffalo Grove will follow the United States and Illinois state provisions
governing the display and care of flags, including the United States flag, the Illinois State
flag, the Village of Buffalo Grove flag.
2. The Village Board may approve the display of a special flag upon issuance of a federal or
state proclamation, or via application procedure from a Village resident. The application to fly a
special flag will be made available on the Village's website or upon request from the Village Clerk.
The completed application is to be submitted by the Village resident who is requesting the flying
of a special flag no later than November 1 of the preceding year of the request to display the
special flag. The Village Board in its sole discretion may approve an annual list of special flags to
be flown for the upcoming year.
a. Examples of special flags include, but are not limited to, the following: sister city
flags, heritage month flags, flags of other countries, flags received in recognition
of awards, flags received from visiting groups, flags designating an event or
accomplishment, flags supporting public awareness, or flags supporting social
justice initiatives.
3. All approvals for special flag displays shall state the duration of the display, from a
minimum of 24 hours to a maximum of one (1) calendar month per calendar year.
a. All special flag displays, will be placed in Rotary Village Green located at 265 N
Buffalo Grove Road under the Flag of the United States.
b. All special flags will be smaller in size than the Flag of the United States.
c. All special flags shall be provided by the applicant no later than 30 days prior to
the date the special flag is to be displayed. The special flag shall be provided to the
1
Packet Pg. 98
9.A.c
Village in good condition. The Village is not responsible for any damage that may
occur to the flag while on display.
4. Special flags are intended to be flown one at a time.
a. If a request to fly two or more different special flags simultaneously is approved,
discretion on placement, duration and order will reside with the Village Manager
or designee.
b. If for any reason a special flag cannot be flown under the United States Flag,
discretion on placement will reside with the Village Manager or designee.
c. The Village Manager may promulgate additional rules on placement, duration and
order in accordance to Federal and State regulations.
5. When approving a special flag display, the Village Board shall consider and make a
determination based on the following criteria:
a. Whether the United States or the State of Illinois has recognized the flag,
organization or movement through statute or proclamation;
b. Whether the flag represents an organization dedicated to the public good for the
citizens of Buffalo Grove;
c. Whether the flag represents a National, State, or Village interest;
d. Whether the flag is an historic American flag that continues to have a primary
positive message of American history and unity;
e. Whether the flag promotes unity and community with another city, state, country,
or other jurisdiction; or
f. Whether the flag represents a positive interest or value worthy of public
recognition and does not:
i. Promote partisan political or election -related activities;
ii. Promote for -profit entities and projects that promote a for -profit entity
and/or its products or services;
iii. Use Village property to publicly criticize, ridicule, disparage or defame any
person or institution;
2
Packet Pg. 99
9.A.c
iv. Discriminate against any person or group on the basis of race, color,
national origin, religion, gender, age, disability, ancestry, creed,
pregnancy, marital status, parental status, familial status, sexual
orientation, status as a veteran, physical, mental, emotional or learning
disability, or any other characteristic protected by federal, state or local
law.
v. Promote a non -secular organization or event
The following flags shall be the only flags authorized to be flown or otherwise displayed on or
over Village -owned, leased, or otherwise controlled buildings and property unless approved by
the Village Board:
• The official flag of the United States;
• The official flag of the State of Illinois;
• The official flag of the Village of Buffalo Grove;
• The official National League of Families POW/MIA Flag;
• Village Department Flags or Flags associated with Village recognition.
• The service flags of the United States Army, Air Force, Navy, Coast Guard, and Marines.
The following is a list of approved special flags that may only be displayed at Village Rotary Green
for 2021 include:
• The Rainbow Pride Flag (June 2021)
3
Packet Pg. 100
6/17/2021 Special Flag Application Form
9.A.d
Special Flag Application Form
d , II'VIloa,f Uai rwa;;r, ,flt II'Vallr; taciraab,3 Admin Panel
6r II'gra�U,fiir Joirr
IM Flag Policy
Please Read the Village's Policy of Flag
Displays Here!
cl,Ji t r r irrte it in
Flag Application Form
The Village Board may approve the display of a special flag upon issuance of a
federal or state proclamation, or via application procedure from a Village resident.
The application to fly a special flag can be made by submitting this form. The
completed application must be submitted by the Village resident no later than
November 1 of the preceding year of the request to display the special flag. The
Village Board has the sole discretion to approve an annual list of special flags to be
flown for the upcoming year. All approved special flags shall only be displayed at the
Village Rotary Green located at 265 N Buffalo Grove Rd.
Applicant Name*
https://cros9.revize.com/revize/buffaIogrovei1/how_do_i/submit_a/flagform.php Packet Pg. 101
6/17/2021 Special Flag Application Form
9.A.d
Applicant Address*
Name of Flag*
Description of what the flag supports or represents*
Upload Image of Flag*
Choose File No file chosen
Special flag displays shall state the duration of the display, from a minimum of 24
hours to a maximum of one (1) calendar month per calendar year
Start Date Requested*
mm/dd/yyyy
End Date Requested*
mm/dd/yyyy
Has the United States or the State of Illinois has recognized the flag, organization or movement through
statute or proclamation?*
Yes v
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Yes v
https://cros9.revize.com/revize/buffaIogrovei1/how_do_i/submit_a/flagform.php Packet Pg. 102
6/17/2021 Special Flag Application Form
9.A.d
Does the flag represents a National, State, or Village interest?*
Yes
Does the flag is an historic American flag that continues to have a primary positive message of
American history and unity?*
Yes v
Does the flag promote unity and community with another city, state, country, or other jurisdiction?*
Yes v
Does the flag promote partisan political or election -related activities?*
No
Does the flag promote for -profit entities and projects that promote a for -profit entity and/or its products
or services?*
No v
Does the flag to publicly criticize, ridicule, disparage or defame any person or institution?*
No v
Does the flag discriminate against any person or group on the basis of race, color, national origin,
religion, gender, age, disability, ancestry, creed, pregnancy, marital status, parental status, familial
status, sexual orientation, status as a veteran, physical, mental, emotional or learning disability, or any
other characteristic protected by federal, state or local law?*
No v
Does the flag promote a non -secular organization or non -secular events?*
No v
By checking this box you acknowledge you have read the Village of Buffalo Grove's Policy on Flag
Displays. Furthermore, you acknowledge and understand that special flags are intended to be displayed
one at a time. *
Check to Acknowledge
https://cros9.revize.com/revize/buffaIogrovei1/how_do_i/submit_a/flagform.php Packet Pg. 103
6/17/2021 Special Flag Application Form
9.A.d
Please, direct any questions to the Office of the Village Manger by emailing
info@vbg.org
Submit
https://cros9.revize.com/revize/buffaIogrovei1/how_do_i/submit_a/flagform.php Packet Pg. 104
9.B
Ordinance No. 0-2021-42 : 2021 Rear Yard Drainage Improvements
Award
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
The 2021 Rear Yard Drainage Improvements proposals were received on June 10th, 2021 with the lowest
and appropriately detailed proposal from Misfits Construction. Staff recommends approval of the contract
to Misfits Construction in the amount of 66,500.00, pending Village Attorney review.
ATTACHMENTS:
• Misfits Award of Bid Memo (DOCX)
• Rear Yard Drainage Scoring (PDF)
• Misfits Ordinance (DOCX)
• Contract Bid Documents
Trustee Liaison
Stein
Monday, June 21, 2021
Staff Contact
Kyle Johnson, Engineering
Updated: 6/16/2021 3:15 PM
Page 1
Packet Pg. 105
9.B.a
f' j , E 0F
MEMORANDUM
DATE: June 17, 2021
TO: Dane Bragg, Village Manager
FROM: Kyle Johnson, Assistant Public Works Director
SUBJECT: 2021 Rear Yard Drainage Improvements Award of Contract
Overview
The 2021 Rear Yard Drainage Improvements were advertised for proposals and reviewed on June 101n,
2021. A Request for Proposal (RFP) was used due to the sensitive work areas, requiring the contractor
to consider the impacts their construction could have on the resident's immediately surrounding the
area. Staff reviewed the proposals and considered the contractor's capability, capacity, schedule and
plan for the work; along with the overall costs.
Project Description
The work includes replacement of 6" storm sewer lines that are currently made of thin walled,
perforated pipe with thicker, solid wall plastic pipe. Failing or deteriorated storm structures in these
areas will also be rehabilitated or replaced. Much of the work is along existing fences or landscaping
areas, which cannot be accessed by a machine requiring hand digging and wheelbarrow use. Staff and
the contractor will work closely with each resident, continually communicating project needs with them.
Recommendation and Funding
Attached is a copy of the Tabulation of Review Results for the project indicating the lowest, total
qualified cost of $66,500.00 by Misfits Construction. The engineer's estimate for the project was
$78,237.50, with $100,000 budgeted for the work in 2021. Staff recommends that the Village Board
award the contract to Misfits Construction because the firm is the lowest qualified bidder for the work
proposed. The firm also submitted a work proposal that demonstrated the highest level of planning,
capacity, and consideration for their environment. This project is fully funded by Bonded funds from the
2020 issue.
Packet Pg. 106
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ORDINANCE 2021 -
9.B.c
AN ORDINANCE AUTHORIZING A CONSTRUCTION CONTRACT WITH MISFITS CONSTRUCTION COMPANY.
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village seeks to enter into a Construction Contract with Misfits Construction
Company for storm sewer improvements in or near the rear yards of 730 Thompson Court, 609 Caren
Drive and 1322 Green Knolls Drive.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to enter into a Construction Contract with Misfits
Construction Company for storm sewer improvements in or near the rear yards of 730 Thompson Court,
609 Caren Drive and 1322 Green Knolls Drive at a price not to exceed $66,500.00, subject to the review
and approval of the Village Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
shall not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2021
.2021
APPROVED:
Beverly Sussman, Village President
Packet Pg. 108
9.0
Ordinance No. 0-2021-43 : Core Network Infrastructure
Improvements
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval
Staff recommends the Village Board Authorize the Village Manager to purchase network equipment and
support services in a not to exceed amount of $123,752.60 from Paragon Micro Inc.
ATTACHMENTS:
• Memo - Core Network Improvements (DOCX)
• Paragon Network Purchase Ordinance (DOCX)
Trustee Liaison
Smith
Monday, June 21, 2021
Staff Contact
Brett Robinson, Finance
Updated: 6/17/2021 4:20 PM
Page 1
Packet Pg. 109
9.C.a
V11,1AGE OF
BUFFALO GROVE
DATE:
June 14, 2021
TO:
Dane Bragg, Village Manager
FROM:
Brett Robinson, Administrative Services Director
RE:
Core Network Infrastructure
Recommendation
Is
Staff recommends the Village Board Authorize the Village Manager to purchase network equipment and
support services in a not to exceed amount of $123,752.60 from Paragon Micro Inc.
Background Information
As was mentioned at the May Village Board meeting a key component of the upgrade to the Village Phone
system are required improvements to the core network equipment and design architecture.
Staff sought out pricing for the equipment and received the responses as shown on the attached tabulation.
While the Village was able to obtain 3 prices, this is a difficult task due to a practice in the IT equipment
industry call "deal registration". Many of the major manufactures have a system by where the first supplier to
contact them and register the sale of equipment, to a particular end user, receives a significant discount. This
makes receiving completive quotes extremely difficult, as once the deal has been registered competing
suppliers often will not respond to the request for quotes as they know they cannot compete.
While the total pricing provided by Insight appears to be less at first glance, they did not provided pricing for all
requested items and warranty and support pricing was quoted for one year, and not three as was provided by
the other suppliers.
It should be noted that the Network Equipment required for this project has lead-time ranging from two weeks
to ninety days based upon a computer chip shortage effecting everything from laptops to trucks.
The Village's IT Provider InterDev will perform much of the work involved in redesigning the architecture of the
Network, as well as installing the above listed equipment.
Page 1 of 2
Packet Pg. 110
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ORDINANCE 2021-
9.C.b
AN ORDINANCE AUTHORIZING THE PURCHASE OR NETWORK EQUIPMENT.
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village of Buffalo Grove requires upgraded network equipment to provide modern
computer and phone services for all departments; and
WHEREAS, the Village procured multiple prices for the required equipment; and
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to purchase network equipment from Paragon Micro in an
amount not to exceed $123,752.60.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2021
.2021
APPROVED:
Beverly Sussman, Village President
Packet Pg. 112
Action Item : Approve a Memorandum of Understanding with the
Buffalo Grove Park District for BG Days
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village Manager be authorized to execute a Memorandum of Understanding
(MOU) between the Village of Buffalo Grove (Village) and the Buffalo Grove Park District (Park District)
concerning the Buffalo Grove Days event in 2021, pending final review by the Village Attorney.
This MOU creates a partnership between the Village and the Park District which allows for a modified
Buffalo Grove Days event to occur over Labor Day weekend. The agreement will utilize the strengths of
the two agencies and the Buffalo Grove Days Committee through acknowledgement of responsibilities. In
addition, it will set up revenue and cost sharing between the Village and Park District.
ATTACHMENTS:
• 2021-0610 BG Days Update (DOCX)
• 2021-0621 BG Days Memo of Understanding (DOCX)
• 2021-0621 Attachment A Budget (XLSX)
Trustee Liaison Staff Contact
Ottenheimer, Stein, Johnson Michael K Skibbe, Public Works
Monday, June 21, 2021
Updated: 6/17/2021 4:21 PM Page 1
Packet Pg. 113
11.A.a
DATE: June 16, 2021
TO: Dane Bragg, Village Manager
FROM: Mike Skibbe, Director of Public Works
SUBJECT: Buffalo Grove Days Update
Background..S
Staff and the Buffalo Grove Days committee have been planning a modified event for Labor 0
Day weekend, 2021. During the last round of board updates, three main building blocks of an y
event were discussed. These main building blocks, a carnival, entertainment, and fireworks, o
were going to be planned around social distancing and limited financial liability.
m
Since planning began in February, the COVID-19 restrictions in Illinois have been easing. The
state is currently in a Phase 4 Bridge Phase, with an anticipated move to Phase 5 in the coming
days. CL
With the most recent information, and some site concerns at Willow Stream Park, the Buffalo
Grove Park District has requested that BG Days 2021 be moved back to a single site, Mike
Rylko Park, as it has in the past.
Response Efforts
The shift would require more expense, in terms of vendor contracts and stage rental, more
transportation needs, and a major shift in planning efforts. However, the Village was willing to
do the heavy lifting required to accommodate the request, if the Park District was amenable to
exploring a more complete partnership in the event.
Over the past two weeks, many meetings have occurred between Village staff, Park District
staff, the Buffalo Grove Days Committee chairs, and liaisons from both the Village and Park
District boards.
I personally appreciate everyone's involvement and flexibility. We've made rapid progress and
have arrived at the attached Memorandum of Understanding (MOU) between the Village and
Park District for a 2021 BG Days event.
The MOU is the result of a cooperative meeting and general agreement to terms by:
Trustee Andy Stein, Village Board Liaison to the BG Days Committee
Trustee Joanne Johnson, Village Board Liaison to the Park Board
President Scott Jacobson, Park Board President and Liaison to the Village
Ryan Risinger, Executive Director of the Buffalo Grove Park District
Erika Stojinc, Director of Recreation and Facilities
Page 1 of 2
Packet Pg. 114
11.A.a
Brett Robinson, Administrative Service Director
Dave Haisma, Superintendent of Utilities, Public Works
Mike Skibbe, Director of Public Works
The MOU includes:
1) Acknowledgement of the unique skills that each team brings to the event. Sponsorship
acquisition, beverage sales, and advertising from the Park District team. Purchasing,
vendor contracts, public safety, and overall management of the event from the Village
team. The Village also brings a dedicated group of volunteers in the BG Days
Committee to support many aspects of the event planning and execution. The plan is
to use these individual skills to their fullest.
2) A modified budget for the event, one agreed to by both the Park District and Village
representatives.
3) Creation of a 50/50 partnership for 2021, with a split of all revenues or losses, as the
first time the Village and Park District fully engage in a fiscally responsible, sustainable
model that brings fun, entertainment, and fellowship to the residents of Buffalo Grove
as a joint event between the two agencies.
Next Steps
Both the Village Board and Park Board have a regular meeting scheduled on June 21, 2021
The MOU will be presented for review and approval by both agencies that evening.
Paulette Greenburg, BG Days Co Chair, has also been included in the event revisions, and
the next BG Days Committee meeting is scheduled for June 22, 2021, the day after the board
meetings. The committee is confident that they can adapt planning efforts in the coming
weeks, once the MOU is executed and planning can resume.
It's a little over three months from BG Days 2021. Much effort will be needed from all team
members, but we're all excited to bring a great event to the community.
Page 2 of 2
Packet Pg. 115
11.A.b
Memorandum of Understanding
Between: Village of Buffalo Grove and the Buffalo Grove Park District
This Memorandum of Understanding (MOU) sets the terms and understanding between the
Village of Buffalo Grove (Village) and the Buffalo Grove Park District (Park District).
Background & Purpose
The Buffalo Grove Days event is traditionally held each Labor Day weekend. The Village and
Park District are currently under an Inter -Governmental Agreement (IGA) covering the years
2019-2023, allowing the Village to utilize the Mike Rylko Park and surrounding area for this
community event. Due to the global pandemic, the 2020 event was cancelled. With restrictions
now easing, for 2021 the Village and Park District wish to partner in order to provide a modified
event.
A partnership, beyond simple use of the Park District property, is attractive due to the individual
strengths of each agency. The Park District has dedicated, skilled staff who can assist with
sponsorship acquisition and beverage sales. The Village has dedicated, skilled staff to continue
purchasing and vendor contracts, public safety, and overall management of the event. In
addition, the Village has a dedicated group of volunteers in the BG Days Committee.
This MOU will lay out expectations for a 50150 split of revenue and expense and agency
obligations for the modified 2021 Buffalo Grove Days event. This MOU modifies the 2019
IGA. In the case of conflicts, the MOU will prevail, and all other terms of the IGA will remain
in effect.
Following the 2021 event, the Village and Park District agree to revisit the 2019 IGA with a goal
to solidify partnership on future BG Days events in order to provide a fiscally responsible, long
term, and sustainable model that brings fun, entertainment, and fellowship to the residents of
Buffalo Grove.
Agency Representatives
The following staff members will be identified as the BG Days Representatives from each
agency, granted authority to modify the Event Budget and coordinate agency responsibilities
For the Park District:
Erika Strojinc, Director of Recreation and Facilities
For the Village:
Mike Skibbe, Director of Public Works
Packet Pg. 116
11.A.b
Event Location
The Park District has requested that only Mike Rylko Park and surrounding area be utilized for
the 2021 event. No BG Day's events will be held at the Willow Stream Park location.
Utilization of the Mike Rylko site will be in accordance with the provisions of the 2019 IGA.
Event Budget
The Village and Park District agree in principle to the budget shown in ATTACHMENT A. As
individual costs may change as contracts are obtained, any modification to a line item will be
agreed to by the Agency Representatives prior to vendor contract signature or actual expenditure.
It is a stated goal to limit financial liability and maintain a break even or better financial outcome
from the event. However, both sides acknowledge that there could be a shared loss at the end of
the event. All revenues or losses would be split 50150 between the Village and the Park District.
Agency Responsibilities Disclaimer
The Village and Park District have discussed and agreed to the responsibilities listed below. Due
to the magnitude of this event, the lists cannot be comprehensive or foresee all needed work.
The Village acknowledges that it will be responsible for carrying out all other functions in order
to have a complete and successful event by utilizing Village staff and BG Days Committee
volunteer assistance.
Village Responsibilities
1) Provide public safety at the event.
2) Manage contracts, bidding services, and procurement of vendors including transportation,
restrooms, carnival, stage, sound, and lighting.
3) Maintain a financial ledger, and reports against the Event Budget as planning progresses.
4) Hold primary responsibility for creation of content, design aesthetic, and advertising look
to be used on event website, social media, and promotional materials.
5) Provide staff support for event set up.
6) Support and manage the BG Days Committee, an existing Village committee.
a. Identify bands and DJ services for the entertainment portion of the event.
b. Identify food vendors/food trucks and sign up
Perform set up of event location
d. Provide information and first aid tent, staff with volunteers
e. Maintain website and advertise within
£ Provide MobileCom support to public safety
g. Coordinate Food and Fun activities with Committee for Residents with
Disabilities
h. Coordinate setup of stage and sound/lighting for entertainment
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Packet Pg. 117
11.A.b
Park District Responsibilities
1) Secure event sponsorships, with a stated goal of $30,000 in revenue.
2) Sell beverages at the event, alcoholic and non-alcoholic, and provide a sales booth from
which to sell. This includes staffing the beverage sales during the event.
3) Provide staff support for set up of the event location, as determined by the Park District
Representative.
4) Assist with free advertising avenues, including social media exposure through Park
District Channels for the event.
5) Maintain sponsorship logos and create graphics for sponsorship signage and video wall
slide show, if applicable.
Village Acknowledgements
A) The Village understands that the Park District staff member assigned to sponsorship
activities receives a nominal commission for each sponsorship dollar acquired. This
commission will be taken from the overall sponsorship amount before it is assigned as
revenue for the event, as it is a direct cost to the Park District. Once commission is
removed, the remaining revenue will be split 50150. The commission will be capped at
$6,000, for purposes of revenue split.
B) The Village will not include staff time in its calculation of event revenues or expenses.
Park District Acknowledgements
A) The Park District will not include staff time in its calculation of event revenues or
expenses.
Duration
This MOU shall become effective upon signature by the authorized officials and will remain in
effect until 12/31/2021.
Dane Bragg
Village of Buffalo Grove, Village Manager
Date:
Date:
Ryan Risinger
Buffalo Grove Park District, Executive Director
O
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Packet Pg. 118
ATTACHMENT
zoozModified Event Budget
Revenue
Sponsorships $
Food Vendor Fees $
Beverage Sales $
Carnival Sales $
All Other Revenue
Total Revenue $
Expenditures
Entertainment �
Advertising �
EquipmentlContracts
-Service Sanitation �
-Gen Power �
-|ndestructoTents �
-American Mobile Staging �
-Sound Works Productions $
-pac-vanMobile Office $
-Rolling nGolf Carts $
-First Student g
-Rent afence g
-Custodial Service g
All Other Expenditures
Total Expenditures $
metmcome/(u,ss) $
Budget Notes
30,000
1,500 zotrucks at $zsofor weekend
15,000 Conservative estimate, includes non alcoholic
60,000 Projecting one-third reduction from zozgnumber
mo2ozzrevenue expected
1S,000
» bands and m
All social media and free advertising
12,000
sn%Deposit Required
8,000
sn%Deposit Required
10,000
so%Deposit Required
11'500
Stage rental, includes video wall
12'000
Sound and Lighting
s'non
so%Deposit Required
4,000
Limited availability at this late date
11'000
Bus Transportation
s'000
Site Security
4,000
Increased for additional sanitation needs
4,000
Contingency for unexpected expenses
Action Item : Fire Apparatus Purchasing
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval
Staff requests authorization to purchase a 2022 E-One Cyclone Pumper to replace Unit #218. The
replacement fire apparatus be acquired through the Houston Galveston Area Cooperative purchasing
program from Fire Service, Inc., in accordance with the Illinois Governmental Joint Purchasing Act (30
ILCS 525/0.01 et seq.) in a total not to exceed amount of ($802,164.00 + $64,174.00) _ $866,338.00.
In addition, staff requests authority to purchase the additional necessary small equipment in a total not to
exceed amount of $98,041.82 from various suppliers.
The purchase is fully funded through the vehicle reserve.
ATTACHMENTS:
• 2021 Engine Quote 052621 (PDF)
• Fire Apparatus Purchase (DOCX)
Trustee Liaison
Stein
Monday, June 21, 2021
Staff Contact
Brett Robinson, Finance
Updated: 6/17/2021 10:02 AM
Page 1
Packet Pg. 120
0
Emergency Vehicle Sales and Service
Buffalo Grove Fire Department
Chief Mike Baker
Deputy Chief William Wagner
50 Raupp Boulevard
Buffalo Grove, IL. 60089
Thank you for your interest in E-ONE Emergency Response Apparatus
At your request, the following confidential information is being provided for the purchase of an U)
M
E-ONE Cyclone Pumper utilizing the Houston -Galveston Area Council (H-GACBUY) FS12-19
U
Pricing Schedule.
a.
The purchase price of the apparatus shall be:
Apparatus as described in attached Specifications $ 796,976.00 CL CL
Performance Bond $ 3,188.00 0-
HGAC Purchase Contract Charge 1_-1-0-0-0-00
Total Purchase Cost $ 802,164.00
Note: the above pricing information shall be valid until June 30, 2021.
Delivery will be F.O.B. Buffalo Grove, IL. and the apparatus shall be completed at the E-ONE
Manufacturing Facility approximately 340 calendar days after proper execution of a Fire
Service, Inc. Purchase Agreement by both parties and signed approval drawings. Terms of
payment are cash upon delivery unless otherwise stated.
Additional costs for delivery, dealership vehicle preparation, a pre -build trip at E-ONE, a in -
process inspection trip at E-ONE, and a final inspection trip at E-ONE for four (4) Buffalo
Grove Fire Department personnel are included in this proposal.
The above pricing information does not include any loose equipment for the apparatus other
than what is attached to this proposal and specifications.
Prepayment at Contract Award Discount
Prepayments are not required of Illinois municipalities or fire protection districts by E-ONE, Inc.
However, should the purchasing authority elect to make a prepayment, there is a pre -payment
discount available.
1743 Quincy Ave.
Naperville, Illinois 60540
219-365-7157: Office Phone Website: www.rtreservicei . nc.coin
219-365-8572: Office Fax Toll Free: 800-578-428 Packet Pg. 121
Emergency Vehicle Sales and Service
Prepayments at contract award are accepted for 100% of the contract value. Your prepayment
must be received within 30 calendar days of the date of your purchase order or acceptance of
a purchase contract for the apparatus. A prepayment under this scenario will result in a fixed
discount from the apparatus purchase price in the amount of $ 23,880.00.
If you have any questions or if I may be of further assistance, please do not hesitate to contact
me at 630-918-8514. 1 thank you in advance for your consideration and look forward to working
with you on your upcoming apparatus purchase.
Best regards,
Greg Hansen
Apparatus Sales Representative
Fire Service, Inc.
1743 Quincy Ave.
Naperville, Illinois 60540
!L-
219-365-7157: Office Phone Website:)vu,)t%tZrmn,iceiiie.coitz
219-365-8572: Office Fax Toll Free: 800-578-4281
1 Packet Pg. 122
Price Adjustments
May 2016 Purchase
$
573,363.00
2016 Fall Price Increase (4%)
$
596,297.52
2017 Spring Price Increase (4%)
$
620,149.42
2017 Fall Price Increase (4%)
$
644,955.40
2018 Spring Price Increase (4%)
$
670,753.61
2018 Fall Price Increase (4%)
$
697,583.76
2019 Spring Price Increase (4%)
$
725,487.11
2019 Fall Price Increase (4%)
$
754,506.59
2020 Spring Price Increase (4%)
$
784,686.86
2020 Fall Price Increase (4%)
$
816,074.33
2021 Spring Price Increase (4%)
$
848,717.30
Note: in addition to the above E-ONE
Price Increases, there were EPA
mandated changes to the engines and
exhaust systems in 2017 and 2021 that
added additional costs.
!L-
I Packet Pg. 123 1
11.B.b
IN
DATE: June 11, 2021
TO: Mike Baker, Fire Chief/EMA Director
FROM: Brett Robinson, Administrative Services Director
SUBJECT: Fire Apparatus Purchasing
BACKGROUND
Unit 218 a 2007 Kovatch Mobile Equipment (KME) with XXX,XXX miles showing on the
odometer. This unit has reached an age and condition that it is no longer an option to refurbish it
for continued service. The power plant has been overhauled, along with many other repairs that
have been completed over its lifespan. The anticipated lifespan of fifteen years will be met in 2022.
Fire Department personnel reviewed specifications from various fire apparatus manufacturers that
participate in the Houston Galveston Area Cooperative, of which the Village of Buffalo Grove is
a member. Based on the specifications offered by the manufacturers and adherence to Buffalo
Grove Fire Department operational needs, Emergency One was selected as the vendor to
manufacture a Cyclone Pumper to Buffalo Grove Fire Department specifications.
The planning and construction of the proposed replacement, a 2022 E-One Cyclone pumper, will
span two fiscal years starting in 2021 with the planning and start of construction, and ending in
mid-2022 with completion and delivery to Buffalo Grove. The cost of the proposed replacement
is $802,164.00
The current KME apparatus is being assessed for trade in value or outright sale, whichever will
provide the best value for the Village of Buffalo Grove.
Due to the complexity of construction of these vehicles staff is recommending, as has been past
practice, that an 8% contingency be calculated into the final not to exceed amount. This
contingency, in the amount of $64,174, will be held by the Village and only be expended if
necessary modifications to the apparatus are required and are authorized by the Village Manager
through a change order.
Packet Pg. 124
11.B.b
EQUIPMENT
While not directly part of the purchase from Fire Service Inc., it should be noted that an additional
70 plus items totaling an estimated $98,041.82 in small equipment costs are expected in order to
make the apparatus ready for service.
RECOMMENDATION
It is recommended that the replacement fire apparatus be acquired through the Houston Galveston
Area Cooperative purchasing program from Fire Service, Inc., in accordance with the Illinois
Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of
($802,164.00 + $64,174.00) _ $866,338.00. This purchase will span two fiscal years with an
expenditure of $401,082.00 in 2021 with the balance due upon delivery of the Cyclone pumper in
2022.
In addition, staff requests authority to purchase the additional necessary small equipment in a total
not to exceed amount of $98,041.82 from various suppliers.
ATTACHMENTS
Fire Service, Inc., Pricing Submission
Equipment List
Packet Pg. 125
Action Item : Buffalo Grove Road Water Main Addition
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
Staff recommends granting authorization to the Village Manager to spend up to an additional $95,000.00
for replacement of Village water main within the Buffalo Grove Road project under the current agreement
with the Lake County Department of Transportation (LCDOT). If formal amendments are required to the
agreement those will be presented to the Village Board for approval separately.
ATTACHMENTS:
• BG Road_WM Addition Letter 6-11-21 (PDF)
• 20210615_MainReplacement (PDF)
Trustee Liaison
Johnson
Monday, June 21, 2021
Staff Contact
Kyle Johnson, Engineering
Updated: 6/17/2021 10:03 AM
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Packet Pg. 126
11.C.a
VILLAGE OF
HUFFALOGROVE
MEMORANDUM
DATE: June 11, 2021
TO: Jenny Maltas, Deputy Village Manager
FROM: Kyle Johnson, Assistant Director of Public Works
SUBJECT: Water Main Addition to Buffalo Grove Road Project
The Buffalo Grove Road Improvement Project, led by the Lake County Department of Transportation,
includes approximately $200,000 dollars of improvements to the Village's water main system. The
agreement for said work was previously approved by the Village Board by Resolution R2019-41. The
project was planned years ago, but currently is one year into its two year long construction process.
Existing Village water main installed along the south side of Aptakisic Road west of Buffalo Grove Road is
constructed underthe Farrington Ditch. Afluctuating water table and adverse soil conditions have created
a situation where the water main has deteriorated causing multiple recent breaks. Currently this section
of main is off due to the location of the most recent break which results in the loss of a critical system
loop. Due to the surrounding other agency and private company utilities, it would be beneficial for the
Village to replace the existing water main near its current location. The water main replacement would
be constructed utilizing a different pipe material suited to handle the existing soil conditions reducing the
possibility of future breaks while increasing the system's reliability.
The solution set forth would require additional work as part of Lake County's Buffalo Grove Road project
along Aptakisic Road by replacing approximately 400 feet of water main. This replacement provides 400
feet of immediate improvements, and also lowers the Village's long term liability to maintain water main
in another agency's high traffic right-of-way, which is also an environmentally sensitive area.
The incentives to add this to the County's project are the Village saves on:
• Overhead due to the scale of the County project;
• Restoration costs that are already a part of the County's project;
• Permit fees, obligations, and nuances of working solely on a Village owned main in another
agency's right-of-way;
• Reduction in planning, processing, engineering, and execution of Village work in Lake County's
jurisdictional area.
Packet Pg. 127
11.C.a
The cost of these improvements is approximately $145,000.00. During construction of the north portion
of Lake County's Buffalo Grove Road project, staff was able to eliminate a portion of the water main
adjustments called out in the engineering plans which provided some cost savings to the Village,
estimated at $50,000.00. We intend to utilize these cost savings from the north portion to offset the total
cost of additional water main replacement.
At this time, Lake County is willing to move forward under our current agreement with a sign off from the
Village through a letter detailing the obligations we'll commit to for this work. If any amendments are
required to the existing agreement they will be brought back to the Village Board for approval.
Staff recommends giving authorization to the Village Manager to expend up to an additional $95,000.00
for Village water main within the Buffalo Grove Road project under the current agreement with the Lake
County Department of Transportation for this work.
Packet Pg. 128
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Action Item : Pre -Application Discussion- Proposed Multi -Family
Development at 16051 Deerfield Parkway
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion and referral to the Planning & Zoning Commission.
MZ Capital Partners is the contract purchaser of the unincorporated 9.25 acre Industrial property located
at 16051 Deerfield Parkway. MZ is finalizing their plans for a new residential development on the property
and is seeking comments from the Village Board along with a referral to the Planning & Zoning
Commission. The developer will provide the Village Board with an overview of their concept plan at the
June 21, 2021 Village Board meeting.
ATTACHMENTS:
• BOT Memo (DOCX)
• Plan Set (PDF)
Trustee Liaison
Pike
Monday, June 21, 2021
Staff Contact
Chris Stilling, Community Development
Updated: 6/15/2021 9:01 AM
Page 1
Packet Pg. 130
11.D.a
MEMORANDUM
DATE: June 17, 2021
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Deputy Village Manager
Is
SUBJECT: Pre -Application Discussion- Proposed Multi -Family Development at 16051
Deerfield Parkway (Concrete Erectors)
Background
MZ Capital Partners (MZ) is the contract
purchaser of the unincorporated 8.98 acre
industrial property located at 16051
Deerfield Parkway. The existing property is
improved with an older industrial building
with a mix of uses. MZ is finalizing their plans
for a new multi -family development on the
property and is seeking comments from the
Village Board along with a referral to the
Planning & Zoning Commission. The
developer will provide the Village Board with
an overview of their concept plan at the June
21, 2021 Village Board meeting. The
following memorandum provides a brief
summary of their project.
Proposed Plan
MZ is proposing a residential development consisting of a mix of six (6) 2-story multi -family
buildings with 20 units in each building. The proposed development would consist of a total of 120
units (13.36 units/acre). As currently proposed, the product would be approximately 34.9' high at
the peak. The proposed height is similar to 2-story single family homes. The development would
also include a clubhouse with a swimming pool.
The southernmost units would be setback between 45'-50' from the southern lot line (adjacent
residential on Horatio Blvd) and 35' from the east line (adjacent to Marvin's Way). There are 2
existing homes on Marvin's Way that would back up to the proposed units. Based on the current
plan, those homes would be setback approximately 65' from the proposed units. There are also
another 6 homes along Horatio that would back up to the development. At the closest point, those
homes would be setback approximately 75' from the nearest unit. The developer has indicated
they intend to provide additional landscaping screening from the adjacent residential. As part of
the PZC process, staff and the PZC will work with the developer to maximize screening and
setbacks.
Page 1 of 2
Packet Pg. 131
11.D.a
Parking
The Zoning Ordinance requires a minimum of 204 parking spaces for multi -family projects. The
developer is proposing a total of 250 parking spaces. This includes 60 garage spaces integrated
into each building. Overall, staff finds that the proposed concept meets Code requirements.
2009 Comprehensive Plan/Zoning
The Village's Comprehensive Plan identifies the entire
site to be multiple -family housing with a density of 10-
15 units/acre given the proximity to the existing Metra
Station. As proposed, the project would be 13.36
units/acre. Overall, staff finds that the proposed project
would meet the recommendations of the
comprehensive plan. Furthermore, the density is similar
to the Windbrooke Apartments directly to the north.
As for zoning, the project would require a rezoning to R9
multiple -family zoning district with a Special Use for a
Planned Development. This zoning classification is
currently located to the north for the existing
Windbrooke Apartments.
Transportation
The main access into the development would be from Deerfield Road. The new road would cross
through the existing ComEd right-of-way. All roads within the proposed development would be
private. The developer will still to work with ComEd regarding the realignment of the new access
road.
At the request of the Village, the developer is proposing an emergency access connection to the
east. This access drive would only be accessible by emergency personnel. This access drive would
connect to the existing access drive for the industrial building to the east. The developer has a
tentative agreement with the property owner concerning the access drive and feels confident that
a final agreement can be reached. This final agreement will be required prior to final action by the
Village Board.
Existing Cell Tower
The property currently has an existing 108' monopole cell tower with 2 antennas located along m
the east side of the site. According to the developer, the current property owner has multiple long- a
term leases on the tower. Due to the current leases, the developer has indicated that the tower C
cannot be removed as part of the development. Therefore, the developer has designed their site E
around the existing tower. The nearest unit is approximately 60' from the base of the tower.
O
Action Requested m
The Developer is seeking comments from the Village Board related to the concept plan. Should
the Board conceptually support the concept; the item can be referred to the Planning and Zoning s
Commission to discuss more specific details concerning annexation agreement terms, parking,°
setbacks, school and fiscal impacts and other bulk regulations. Q
Page 2 of 2
Packet Pg. 132
11.D.b
MZ Capital Partners
Private Equity Real Estate Investment
Northbrook based MZ Capital Partners, an award winning national multifamily development firm,
proposes to redevelop the current site with a high -end luxury low density rental apartment
community. The proposed townhome-style apartments consist of 120 units contained in 6 low-rise
two-story buildings, with 250 parking spaces. Additionally, an amenity rich curated clubhouse would
contain a leasing center/management office, top of the line fitness center, work from home private
suites, and a resort style swimming pool and deck. The well landscaped lush treed and aesthetically
pleasing site plan and elevation renderings are provided for further context.
MZ Capital Partners has been recognized as one of the fastest growing private companies in
American by INC Magazine by inclusion of the INC 500 list and was recognized as the Best Place to
Work in the multifamily business by the National Apartment Association. The firm develops and
owns multifamily properties nationwide, however, corporate offices are based in Illinois and
company principals were born and raised and continue to reside in the Chicago area. The company
brochure is attached for an overview of further background and experience.
The site was identified for purchase and redevelopment due to the positive demographics and
increasing demand for high end rentals within the Buffalo Grove market and the desire of MZ
Capital principals to proudly develop a showplace community within their own community and a
short ride from their office and homes. The submarket proximate to the site and the close proximity
to the Sid Mathias Buffalo Grove Metra stop serve as major drivers of rental demand for the
location.
The proposed community, intentionally is designed in a two-story townhome like suburban design y
rather than the more common 215t century suburban garden style bulk three story construction U
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concepts typically built. The building heights are consistent with the single-family residential o
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property heights that adjoin the site. While the Buffalo Grove Code set back requirement is 35' from C
adjacent lots, the entire South property line proposed set back has been increased by an additional U
11'to 15' for a total setback of between 46' to 50'. Furthermore, landscaping has been greatly n
enhanced throughout the proposed community as shown on the site plan. In particular, more
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robust landscaping has been added along the property site lines to the South and West as an a
additional buffer between the adjacent residential properties.
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of an emergency access road between the adjoining properties has been agreed to. Initial
communication with ComEd regarding moving of the existing right of way easement for entry to °1
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the site to the area shown on the proposed site plan has been made and we are confident of our
ability to get sign off on the proposal with ComEd as part of the zoning and annexation process. Our Q
professional team, engineering, and legal representatives have dealt with ComEd in the past on
similar issues and we are confident in a favorable conclusion.
The proposed redevelopment is low density by today's development standards as well as compared
to surrounding existing Buffalo Grove multifamily use sites.
Packet Pg. 133
11.D.b
The existing multifamily site across the street, commonly known as Windbrooke Crossing, with the
street address 1160 Windbrooke is 13.78 acres and holds 236 apartments. (13.78 dwellings per
acre)
The next closest multifamily use to the proposed new development site is the Wheatlands located
just east at 1200 Deerfield Parkway. That site is 17.61 acres and holds 352 apartments. (19.98
dwellings per acre)
The proposed site development concept plan is on 8.98 net acres holding 120 units, is less dense
than the two nearby multifamily approved and built developments and, subjectively, is a much
more aesthetically pleasing upscale proposal. (13.36 dwellings units per acre).
It is believed that the proposed low -density development will improve the community, provide for
the increased need for high end luxury rental housing near transit within Buffalo Grove, and
significantly enhance the site as compared to the current use.
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MEMORANDUM TO: Brad Zaransky
MZ Capital Partners
FROM: Elise Purguette
Consultant
Luay R. Aboona, PE, PTOE
Principal
DATE: June 3, 2021
SUBJECT: Traffic Impact Statement
Apartment Development
Buffalo Grove, Illinois
This memorandum summarizes the results and findings of a site traffic evaluation conducted by
Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA, Inc.) for the proposed apartment development to
be located in Buffalo Grove, Illinois. The site, which is currently occupied by Lamb's Automotive,
is located on the south side of Deerfield Parkway east of Weiland Road. As proposed, the site will
be redeveloped with six two-story apartment buildings with 120 units and 250 parking spaces.
Access will be provided via a full movement access drive off Deerfield Parkway aligned with
Windbrooke Drive. In addition, an emergency access connection will be provided between the
proposed development and the 975 Weiland Road office building site to the west. Figure 1 shows
an aerial view of the site.
The purpose of this evaluation is to determine the impact of the traffic generated by the proposed
apartment development on the area roadway system and the adequacy of the proposed access.
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The following provides a detailed description of the physical characteristics of the roadways
including geometry and traffic control, adjacent land uses, and average daily traffic volumes along
the adjacent area roadways.
Deerfield Parkway (Lake County Route 47) is an east -west minor arterial with a five -lane cross
section that in the vicinity of the site provides two lanes in each direction divided by a landscaped
median. At its unsignalized intersection with Windbrooke Drive, Deerfield Parkway provides an
exclusive left -turn lane and two through lanes on the eastbound approach and an exclusive through
lane and a shared through/right-turn lane on the westbound approach. Deerfield Parkway is under
the jurisdiction of the Lake County Division of Transportation (LCDOT), carries an Annual
Average Daily Traffic (AADT) volume of 21,700 (IDOT 2019), and has a posted speed limit of
40 miles per hour.
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Aerial View of Site Figure 1
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Windbrooke Drive is a north -south local roadway that provides access to the Windbrooke Crossing
apartments on the north side of Deerfield Parkway. At its unsignalized intersection with Deerfield
Parkway, Windbrooke Drive provides a combined left-turn/right-turn lane under stop sign control.
Parking is prohibited on both sides of the road. Windbrooke Drive is under the jurisdiction of the
Village of Buffalo Grove and has a posted speed limit of 20 miles per hour.
As indicated earlier, the site will be redeveloped with six two-story apartment buildings with 120
units and 250 parking spaces. Access will be provided via a full movement access drive off
Deerfield Parkway that will be aligned with Windbrooke Drive to the north. This access drive will
provide one inbound lane and one outbound lane with outbound movements under stop sign
control. In addition, an emergency access connection will be provided between the proposed
development and the 975 Weiland Road office building site to the west. Based on counts
previously conducted in July 2016, an exclusive westbound left -turn lane will be warranted per
the LCDOT Highway Access and Use Ordinance (which can be accommodated by the existing
median). An eastbound right -turn lane will likely not be warranted. A copy of the site plan is
provided in the Appendix.
4
The number of peak hour trips estimated to be generated by the proposed apartment development
was based on vehicle trip generation rates contained in Trip Generation Manual, 10th Edition,
published by the Institute of Transportation Engineers (ITE). The "Multifamily Housing Low
Rise" (Land -Use Code 220) rate was used for the proposed apartment development. Table 1 shows
the estimated vehicle trip generation for the weekday morning and weekday evening peak hours
as well as daily traffic.
Table I
ESTIMATED PEAK HOUR VEHICLE TRIP GENERATION
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When the estimated peak hour traffic volumes anticipated to be generated by the proposed
apartment development are compared to the total projected peak traffic volumes, the development -
generated traffic will not have a detrimental traffic on the area roadway based on the following:
The proposed apartment development will only generate approximately 57 trips during the
weekday morning peak hour, 69 trips during the weekday evening peak hour, and 866 trips
daily.
The site -generated trips will increase the two-way traffic volume along Deerfield Parkway
by approximately four percent daily.
The site -generated trips will increase the two-way traffic volume along Deerfield Parkway
by approximately three percent during the weekday morning and evening peak hours.
As previously indicated, access to the site will be provided via a full -movement access drive on
Deerfield Parkway. The design of the access drive with one inbound lane and one outbound lane
under stop sign control and the location of the access drive in alignment with Windbrooke Drive
will ensure that an efficient and adequate access is provided. In addition, providing an emergency
access connection to the 975 Weiland Road office building parking lot will ensure that a flexible
and safe access is provided.
f' MEMO . M
As previously indicated, the site will be redeveloped with six two-story apartment buildings with
120 units and 250 parking spaces which translates into a ratio of 2.08 spaces per unit. Based on
the above and the requirements of the Village of Buffalo Grove, multifamily housing should
provide a ratio of 1.7 parking spaces per unit, which translates into 204 parking spaces. As such,
the proposed parking supply exceeds the parking requirement and will result in a surplus of 46
parking spaces.
Based on the proposed plan and the preceding evaluation, the following conclusions and
recommendations are made: c
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can be accommodated by the existing roadway system. 4)
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and exiting the site. Q
The proposed parking supply will meet the Village parking code requirement.
4
Packet Pg. 145
11.D.b
Appendix
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400 Skokie Blvd. Suite 580 info@mzcapitalpartners.com
Northbrook, IL 60062 www.mzcapitalpartners.com
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11.D.b
MZ Capital Partners
is a demographically
driven real estate invesment
firm with a specialty niche
in multifamily assets
throughout the United
States.
MZ Capital Partners, an INC 500 company, is a demographically driven real estate
investment firm with a specialty niche in multifamily assets throughout the United States
With a proven track record of performance in new development and the acquisition
of existing properties, our well -capitalized entrepreneurial firm has the ability to execute
transactions quickly while maintaining institutional investment discipline.
Company principals have a combined total of over 50 years of real estate investment a
experience and have acted as principals in the acquisition, financing, and disposition a
of in excess of $800 million in transaction volume.
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Our national and key regional market presence enhances our well established
networking and on the ground knowledge. We increase yield by executing a fully a
integrated investment strategy. Our experienced hands-on approach includes direct
oversight of the acquisition and disposition process, due diligence, entitlements, £
construction, asset management, leasing and marketing, and operations.
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MZ Capital Partners
Private Equity Real Estate Investment
Packet Pg. 149
11.D.b
Who We Are
Michael is the founder and managing principal of MZ Capital Partners (an INC 500
Company) and the co- chief executive officer of Prime Property Investors, Ltd.
Michael has a wide range of real estate, banking, and financial experience and
has been a licensed real estate broker since 1979. Michael is a member of the
Young Presidents' Organization (YPO-Gold), the National Apartment Association (NAA),
the National Multifamily Housing Council (NMHC), and the Urban Land Institute (ULI).
He is a James Scholar graduate of the University of Illinois Urbana -Champaign and earned
his J.D. at Northwestern University Pritzker School of Law. Michael has published
numerous articles and lectured nationally on the subject of real estate investment.
His real estate investment books "Profit by Investing in Student Housing" and
"Purchase Rehab, and Reposition Commercial Investment Property", real estate
category best sellers, were published by Kaplan Publishing and are sold in major
bookstores and online booksellers.
Active in numerous trade, civic, and professional associations, Michael is a board
member of the National Multifamily Housing Council (NMHC) and Michael Reese Health
Trust. He serves on the Executive Committee, and is a past chairman of the board,
of theJe\niish Federation-Chicago/Jewish United Fund (JUF), one of the largest
philanthropic organizations in the nation.
Brad Zaransky has a wide range of real estate investment and operational experience and N
has been a licensed real estate broker since 2005. He plays an integral role in day-to-day p
operations for MZ Capital Partners, which concentrates on institutional quality investment
property acquisition and development with an emphasis on innovative multifamily projects C
nationwide. Brad is involved in all aspects of acquisitions, dispositions, underwriting, valuation, m
construction, operations, revenue enhancement and property repositioning. —
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A fourth -generation real estate entrepreneur, Brad is a graduate of the University of Iowa. Q
He began his real estate career in college as an intern in the private client group of CBRE. i
Brad has been involved with a broad range of real estate activities including: leasing and a
management of over 5,000 apartment units; oversight of on -site property management teams; +,
implementation and execution of large-scale construction and value -add programs; m
and as a portfolio asset manager for the national student housing and conventional
multifamily portfolios of Prime Property Investors, Ltd.
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Brad serves as a Commissioner on the City of Highland Park, Illinois Zoning Board of Appeals
and is a member of the National Apartment Association (NAA) and a board member of the £
National Multifamily Housing Council (NMHC). t
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MZ Capital Partners
Private Equity Real Estate Investment
Packet Pg. 150
11.D.b
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We focus on developing and acquiring multifamily communities positioned
to serve the growing number of by choice and by necessity renters seeking
high quality rental housing at an approachable price point. Creating high
occupancy innovative and award -winning communities is our passion and expertise.
Acquisition opportunities submitted for consideration will be treated confidentially and
responded to rapidly. Sellers, or their brokers, deal direct with company principals as
bureaucratic investment committee approvals are not required to proceed to closing.
We take pride in moving quickly on evaluation of acquisition opportunities, entering
uncomplicated contracts without financing contingencies, and closing transactions
on time and as agreed.
a@MW u �r re n t Focus
Acquisition of existing apartment communities in high growth markets
with the opportunity to enhance value through renovation, repositioning
or management efficiencies.
Acquisition of demographically desirable land sites for development
of innovative multifamily rental housing concepts.
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Action Item : Pre -Application Discussion- Proposed New Speedway
at 201 N Milwaukee
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion and referral to the Planning & Zoning Commission.
The existing Speedway located at 201 N Milwaukee is seeking to acquire and demolish the existing 2-
story office building to the north (251 N Milwaukee) and construct a new larger gas station on the entire
site. Speedway is seeking comments from the Village Board along with a referral to the Planning &
Zoning Commission. Speedway will provide the Village Board with an overview of their concept plan at
the June 21, 2021 Village Board meeting.
ATTACHMENTS:
• BOT Memo (DOCX)
• Plan Set (PDF)
Trustee Liaison
Johnson
Monday, June 21, 2021
Staff Contact
Chris Stilling, Community Development
Updated: 6/15/2021 9:08 AM
Page 1
Packet Pg. 154
11.E.a
IL.ACE 0F
BUFFALO GROVE
TO:
FROM:
DATE:
SUBJECT
MEMORANDUM
President Beverly Sussman and Trustees
Christopher Stilling, Deputy Village Manager
June 17, 2021
Is
Pre -Application Discussion Proposed Speedway Expansion at
201 N Milwaukee
Proposed Plan
Speedway would be looking to
increase their existing footprint by
acquiring the site to the north. This
would allow for them to construct 10
passengerdispensers
vehicle p ensers i 20
pumps) along Milwaukee and 2
dedicated diesel on the east
pumps
side of the site. Speedway would also
construct a new convenience store
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that would be approximately 4,600�ti
square feet in area. The existing store„,., ___
-------------
is 3,500 square feet. While the siteW..v,W,<�r,,
would be classified as a "truck stop" per the State, it would not operate like the large
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Packet Pg. 155
11.E.a
facilities typically located near interstates. There would be no truck parking or
overnight storage. They noted that most of the diesel sales are for landscaping
businesses and the only reason they are considered a truck stop is because the land
area is greater than 3 acres.
Overall, the proposed use is permitted within the B3 zoning district staff believes the
proposed plan is an improvement to the Milwaukee Avenue corridor.
Video Gaming
State Statute 3
Pursuant to State Statute, should Speedway proceed with the concept, they would
qualify as a "Truck Stop" since they are greater than 3-acres and sell more than 10,000 ?
gallons of diesel per month. The acquisition of the parcel to the north is what would N
allow for them to meet the land size requirements. One key difference from
bars/restaurants with video gaming is that truck stops with gaming are permitted to 3
operate machines 24 hours/day. Furthermore, they are not required to sell liquor for
on -site consumption. Lastly, they may be permitted up to ten video gaming machines cn
versus the maximum six for a bar/restaurant. Staff has reviewed our Gaming 3
regulations and found that the site would be permitted to operate the gaming z
machines, subject to the approval of the Village Board as part of their zoning petition. T
Process
Once the Board provides it feedback, the item can be referred to the Planning and
Zoning Commission to discuss more specific details concerning parking, setbacks,
building design, signage and other bulk regulations. Based on the current
configuration, the following approvals will be required:
• Amendment to the Planned Development Ordinance
• Rezoning to B3 Planned Business District (office building)
• Preliminary plan approval
• Potential Variations for the canopy and signage
Action Requested C
The Developer is seeking comments from the Village Board related to the proposed
plan. Should the Board conceptually support the plan; the item can be referred to the
Planning and Zoning Commission to discuss more specific details concerning parking, °m
setbacks, landscaping and other bulk regulations.
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Packet Pg. 156
11.E.b
SPEEDWAY #7649
201 N Milwaukee Ave, Buffalo Grove, IL 60089
Project Narrative
June 1, 2021
The existing Speedway site is located at 201 N Milwaukee Ave in the Village of Buffalo Grove, IL. The
proposed development will include purchasing +/- 1.526 acres of land to the north that is currently office
buildings. Speedway will combine that property with their existing +/-1.955 acres to allow them to redevelop
the site for a total of +/- 3.481 acres. The onsite improvements will include the 4,600 sqft Speedway Retail
store with an increased footprint, updated amenities, fresh food, a 10 dispenser Starter Gate Auto Canopy,
2 Commercial Fueling Lanes (CFL) Canopy, one goal post ID sign and other typical site improvements.
Speedway is proposing to have video gaming at this location. The minimum lot area required for video
gaming at a truck stop location is 3 acres. Even though Speedway would be classified as a truck stop,
Speedway will not be providing in store truck stop amenities such as showers, laundry, a sit down restaurant,
etc. Speedway is known for hiring and promoting from local communities. This facility would provide 15-20
employment opportunities for the local individuals. Speedway makes a commitment to the local community
not only through employment but also through charitable giving and even with the materials used to build
the facility. The Retail store is a masonry bearing building with the latest in consumer driven technology.
The current Speedway is zoned B-3 (Planned Business Center District). The northern parcel is currently zoned
R-E (One Family Dwelling District). The purchased parcel will be rezoned to B-3 (Planned Business Center
District) and then combined to the current Speedway parcel. The underlying ordinances will then have to be
amended for the Plat of Subdivision.
The site would consist of four separate curb cuts to allow access to the proposed site. Along Milwaukee Ave,
two curb cuts are being proposed. First one will allow for right in right out auto circulation movement. The
second curb cut will allow for full access movement for both auto and truck circulation to the site. Along
Riverwalk Dr, a curb cut is being proposed to allow for auto entering and exiting the site and trucks to exit
the site. Along N Riverwalk Dr, a curb cut is being proposed to allow for full access movement for both auto
and truck circulation to the site.
We look forward to the June 21st Village Board Work Session to answer any questions regarding the above
Packet Pg. 157
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Kein'u , Li ndg ren,O'Hara.Aboona,Inc 6
MEMORANDUM TO
FROM:
DATE:
Ryan Roosen
Speedway LLC
Elise Purguette
Consultant
Luay R. Aboona, PE, PTOE
Principal
May 28, 2021
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SUBJECT: Traffic Impact Statement
Speedway Fuel Center Rebuild
Buffalo Grove, Illinois
This memorandum summarizes the results and findings of a site traffic evaluation conducted by
Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA, Inc.) for the proposed rebuild and expansion of
the existing Speedway fuel center located in the northeast corner of the intersection of Milwaukee
Avenue with Riverwalk Drive in Buffalo Grove, Illinois. The existing Speedway fuel center
contains 16 fueling positions and an approximately 4,200 square -foot convenience store. The plans
for the rebuilt Speedway fuel center call for expanding the site to include the vacant building to
the north in order to provide four additional passenger vehicle fueling positions (totaling 20
passenger vehicle fueling positions), two truck fueling positions, and an approximately 4,600
square -foot convenience store. The existing fuel center is served by two restricted access drives
on Milwaukee Avenue and a full movement access drive on Riverwalk Drive. Access to the
expanded site will be provided via a full -movement access drive and a right-in/right-out access
drive on Milwaukee Avenue, a full movement access drive on Riverwalk Drive, and a full
movement access drive on N. Riverwalk Drive. Figure 1 shows an aerial view of the site.
The purpose of this evaluation is to determine the impact of the traffic generated by the proposed
rebuild of the existing Speedway fuel center on the area roadway system and the adequacy of the
proposed access.
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Aerial View of Site Figure 1
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The following provides a detailed description of the physical characteristics of the roadways
including geometry and traffic control, adjacent land uses, and average daily traffic volumes along
the adjacent area roadways.
Milwaukee Avenue (US Route 45) is generally a north -south arterial roadway that in the vicinity
of the site provides three through lanes in each direction separated by a raised landscaped median.
At its signalized intersection with Riverwalk Drive/Columbus Parkway, Milwaukee Avenue
provides an exclusive left -turn lane, three through lanes, and an exclusive right -turn lane on the
northbound approach and an exclusive left -turn lane, two through lanes, and a shared
through/right-turn lane on the southbound approach. Both legs of the intersection provide standard
style crosswalks with pedestrian countdown signals. Milwaukee Avenue is under the jurisdiction
of the Illinois Department of Transportation (IDOT), is classified as a Strategic Regional Arterial
(SRA), carries an Annual Average Daily Traffic (AADT) volume of 36,200 vehicles (IDOT 2019),
and has a posted speed limit of 40 miles per hour.
Riverwalk Dive is an east -west local roadway that serves the Riverwalk office building, the 301
Riverwalk apartments, and the Shell fuel center. This roadway extends from the Lake Cook Road
westbound exit ramp to Milwaukee Avenue and provides one through lane in each direction. At
its signalized intersection with Milwaukee Avenue, Riverwalk Drive provides dual left -turn lanes
and a shared through/right-turn lane. The west leg of this intersection is Columbus Parkway, which
serves the residential homes on the west side of Milwaukee Avenue. At its signalized intersection
with Milwaukee Avenue, Columbus Parkway provides an exclusive left -turn lane and a shared
through/right-turn lane. Both the east and west legs of this intersection provide standard style
crosswalks with pedestrian countdown signals. Riverwalk Drive and Columbus Parkway are under
the jurisdiction of the Village of Buffalo Grove. Riverwalk Drive has a posted speed limit of 30
miles per hour and Columbus Parkway has a posted speed limit of 25 miles per hour.
As indicated earlier, the plans for the rebuild of the existing fuel center call for 20 passenger vehicle
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fueling positions, two truck fueling positions, and an approximately 4,600 square -foot convenience a
store. Access to the site will be provided via the following:
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A proposed full -movement access drive on Milwaukee Avenue to be located approximately a
520 feet north of Riverwalk Drive. This access drive, which replaces an existing full -
movement access drive, will be designed to provide one inbound lane and one outbound
lane. Outbound movements should be under stop sign control. Inbound left turns will be
accommodated via the provision of a left -turn lane to be provided within the existing 2
medina on Milwaukee Avenue. The access drive will be designed to accommodate inbound Q
truck movements.
A right-in/right-out access drive on Milwaukee Avenue to be located approximately 225
feet north of Riverwalk Drive, replacing an existing restricted access drive that is less than
100 feet north of Riverwalk Drive. This access drive will provide one inbound lane and
one outbound lane. Outbound movements should be under stop sign control. Left -turn
movements will be restricted via the existing raised median on Milwaukee Avenue.
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An existing full movement access drive on Riverwalk Drive located approximately 265
feet east of Milwaukee Avenue. This access drive provides one inbound lane and one
outbound lane and will be widened to accommodate exiting truck traffic. Outbound
movements should be under stop sign control.
A proposed full movement access drive on N. Riverwalk Drive aligned opposite the 301
Riverwalk Place access drive located approximately 500 feet north of Riverwalk Drive.
This access drive will provide one inbound lane and one outbound lane. Outbound
movements should be under stop sign control.
It should be noted that the number of curb cuts along Milwaukee Avenue will be reduced from
four to two, which will improve the traffic flow along Milwaukee Avenue. Furthermore, the design
and the location of the access drives with trucks entering from Milwaukee Avenue at the full -
movement access drive and exiting onto Riverside Drive will minimize conflicts and interaction
with passenger vehicles. (A copy of the site plan is included in the Appendix).
The number of peak hour trips estimated to be generated by the existing Speedway fuel center and
by its expansion was based on vehicle trip generation rates contained in Trip Generation Manual,
10,1 Edition, published by the Institute of Transportation Engineers (ITE). The "Gasoline/Service
Station" (Land -Use Code 945) rate was used for the passenger fueling positions. Given the limited
traffic generation data available for fuel stations specific to trucks, the number of peak hour truck
trips estimated to be generated by the commercial vehicle fueling positions was estimated based
on a maximum possible usage of four trucks per fueling position per hour.
It is important to note that surveys conducted by ITE have shown that approximately 60 percent
of trips made to fuel centers are diverted from the existing traffic on the roadway system. This is
particularly true during the weekday morning and evening peak hours when traffic is diverted from
the home -to -work and work -to -home trips (pass -by traffic). As such, the new site traffic to be
generated by the fuel station was reduced by 60 percent to account for pass -by traffic. Table 1
shows the net increase of traffic for the proposed expanded Speedway fuel center.
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Table 1
ESTIMATED PEAK HOUR VEHICLE TRIP GENERATION
Existing Speedway Fuel
945 Center
102
98
200
114
110
224
3,286
(16 Positions)
60% Pass -by Reduction
-60
-60
-120
-67
-67
-134
-2,464
Subtotal New Trips
42
38
80
47
43
90
1,643
Expanded Speedway Fuel
945 Center
127
122
249
143
137
280
4,107
(20 Positions)
60% Pass -by Reduction
-75
-75
-150
-84
-84
-168
-2,464
New Passenger Vehicle Traffic
52
47
99
59
53
112
1,643
Truck Fueling Positions
8
8
16
8
8
16
384
(2 Positions)
Subtotal New Trips
60
55
115
67
61
128
2,027
New Trips Net Increase
+18
+17
+35
+20
+18
+38
+384
UMMM
When the estimated peak hour traffic volumes anticipated to be generated by the proposed rebuild
and expansion of the Speedway fuel center are compared to the total projected peak traffic
volumes, the following determinations are made:
The proposed expansion will only generate approximately 35 additional trips during the
weekday morning peal-, hour, 38 additional trips during the weekday evening peak hour,
and 384 additional trips daily.
These additional trips will increase the two-way traffic volume along Milwaukee Avenue
and Riverwalk Drive by approximately one percent during the peak hours and daily.
The traffic operations at the signalized intersection of Milwaukee Avenue with Riverwalk
Drive will not be significantly impacted.
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` s
As previously indicated, access to the site will be provided via a full -movement access drive and
a right-in/right-out access drive on Milwaukee Avenue, a full movement access drive on Riverwalk
Drive, and a full movement access drive on N. Riverwalk Drive. The design and the location of
the access drives will ensure that a flexible access system is provided and will maximize the
separation of truck and passenger vehicles on site. As such, the proposed access system will be
adequate in accommodating the total trips that will be generated by the expanded Speedway fuel
center. In addition, the number of curb cuts along Milwaukee Avenue will be reduced from four
to two thus reducing the number of conflict points, which will improve the traffic flow along
Milwaukee Avenue.
Based on the proposed plan and the preceding evaluation, the following conclusions and
recommendations are made:
• The traffic projected to be generated by the proposed rebuild and expansion of the Speedway
fuel center will be reduced due to the volume of pass -by traffic.
• The net increase in traffic resulting from the proposed expansion will not be significant and
can be accommodated by the existing roadway system.
• The proposed access system will ensure that flexible access is provided for traffic entering
and exiting the site and will maximize the separation between passenger vehicles and truck
traffic.
The number of curb cuts on Milwaukee Avenue will be reduced from four to two, which will
improve the traffic flow along Milwaukee Avenue.
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Appendix
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13.A
Information Item : Executive Session - Section 2(C)(1) of the Illinois
Open Meetings Act: the Appointment, Employment, Compensation,
Discipline, Performance, or Dismissal of Specific Employees of the
Public Body or Legal Counsel for the Public Body, Including
Hearing Testimony on a Complaint Lodged Against an Employee of
the Public Body or Against Legal Counsel for the Public Body to
Determine Its Validity.
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Recommendation of Action
Staff recommends going into executive session.
Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or legal
counsel for the public body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its validity.
Trustee Liaison
Sussman
Monday, June 21, 2021
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 6/15/2021 3:30 PM
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