2021-02-16 - Village Board Regular Meeting - Agenda PacketZoom Link: www.vbg.org/february16meeting
Phone Number: 312-626-6799
Meeting ID: 816 3638 2707
Instructions for how the public can see, listen and/or participate in meetings are listed
immediately below this statement.
In accordance with the Open Meetings Act, any person shall be permitted an opportunity
to address public officials under the rules established and recorded in the Buffalo Grove
Municipal Code. The Village President reserves the right to alter the order of the
appearance of speakers to maintain decorum during the meeting.
B. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Jan 4, 2021 7:30 PM
B. Village Board - Regular Meeting - Jan 19, 2021 7:30 PM
3. Approval of Warrant
A. Approval of Warrant #1325 (Trustee Weidenfeld) (Staff Contact: Chris Black)
4. Village President's Report
A. R-2021-5 Resolution Extending Executive Order 2021-2 (President Sussman) (Staff
Contact: Dane Bragg)
5. Village Manager's Report
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Proclamation for 2021 National Engineers Week (Trustee Stein) (Staff Contact: Darren
Monico)
SUMMARY: A Proclamation recognizing National Engineers Week, February 21-27,
2021.
B. Certificate of Initial Acceptance and Approval: Woodman's Unattended Fuel Station
Improvements (Trustee Stein) (Staff Contact: Darren Monico)
SUMMARY: Attached is the Certificate of Initial Acceptance for the Woodman's
unattended fuel station development located at 1515 Deerfield Parkway. Staff
recommends approval to begin the one year maintenance period on February 16th, 2021
C. R-2021-6 A Resolution Reallocating the 2021 Volume Cap to the Village of Buffalo
Grove (Trustee Smith) (Staff Contact: Nicole Woods)
SUMMARY: The Village is the host of the Private Activity Bond Clearinghouse for Lake
County. This is the annual Resolution that transfers the Village's Volume Cap to the
Clearinghouse.
9. Ordinances and Resolutions
A. 0-2021-7 Ordinance Approving a Joint Purchase of Turn Out Gear and SCBA
Equipment for the Fire Department (Trustee Smith) (Staff Contact: Brett Robinson)
B. 0-2021-8 Ordinance Authorizing the Purchase of Replacement Police, Fire and Public
Works Vehicles through the Suburban Purchasing Cooperative (Trustee Smith) (Staff
Contact: Brett Robinson)
C. R-2021-7 Resolution Waiving Fifty Percent of Certain Liquor License Renewal Fees for
2021-22 (President Sussman) (Staff Contact: Chris Stilling)
10. Unfinished Business
11. New Business
A. Link Crossing Phase 2 Development Improvement Agreement (Trustee Stein) (Staff
Contact: Darren Monico)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
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MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE VILLAGE HALL, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS, AND VIA AUDIO/VIDEO CONFERENCING
MONDAY, JANUARY 4, 2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted in person and via
audio and video conferencing.
ROLL CALL
Roll call indicated the following present in person and via audio/video conference: President Sussman; Trustees
Ottenheimer, Weidenfeld, Johnson, Smith and Pike. Trustee Stein was present at Village Hall. d
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Also present via audio/video conference were: Dane Bragg, Village Manager, Patrick Brankin, Village
Attorney, Jenny Maltas, Deputy Village Manager; Chris Stilling, Deputy Village Manager; Chris Black, Director
of Finance, Evan Michel, Management Analyst; Mike Skibbe, Director of Public Works; Nicole Woods, Deputy C
Community Development Director; Brett Robinson, Director of Purchasing; Police Chief Casstevens; and C
Deputy Fire Chief Wagner. a
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APPROVAL OF MINUTES Q
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Moved by Ottenheimer, seconded by Johnson, to approve the minutes of the December 7, 2020 Rescheduled
Regular Meeting. Upon roll call, Trustees voted as follows: M
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AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike c
NAYS: 0 — None N
Motion declared carried. le
WARRANT #1323
Mr. Black read Warrant #1323. Moved by Smith, seconded by Stein, to approve Warrant #1323 in the amount
of $5,111,801.52 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman introduced Resolution No. 2021-1 extending Executive Order 2020-12.
Mr. Bragg reviewed the proposed resolution.
Moved by Weidenfeld, seconded by Ottenheimer, to pass Resolution No. 2021-1, extending Executive Order
2020-12. Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
VILLAGE MANAGER'S REPORT
Mr. Bragg has no report this evening other than to wish everyone a healthy and Happy New Year.
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There were no reports from Trustees.
CONSENT AGENDA
REPORTS FROM TRUSTEES
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Ordinance No. 2021-01— Liquor Controls
Motion to pass Ordinance No. 2021-01, amending Chapter 5.20 — Liquor Controls. The Class A liquor license
issued to Dvash, Inc. d/b/a Bait Caf6 at 706 Buffalo Grove Road is hereby rescinded. The business has been
sold.
Ordinance No. 2021-02 — Liquor Controls
Motion to pass Ordinance No. 2021-02, amending Chapter 5.20 - Liquor Controls. The Class B liquor license
issued to Chanprung, LLC d/b/a/ Fuji Thai at 1000 Weiland Road is hereby rescinded. The business has opted
not to renew their license.
Moved by Ottenheimer, seconded by Smith, to approve the Consent Agenda. Upon roll call, Trustees voted as
follows on the Consent Agenda:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2021-3 — SPOERLEIN COMMONS
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2021-3, amending Ordinance No. 83-8 for a new
outbuilding, Special Use for a drive -through facility, and a Preliminary Plan approval with variations to the
Zoning Ordinance and Sign Code at Spoerlein Commons Planned Development at 1131-1271 McHenry Road,
in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
December 31, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2021-4 — SOFTWARE
Moved by Weidenfeld, seconded by Johnson, to pass Ordinance No. 2021-4, authorizing the Village Manager to
execute a contract with BSnA for Community Development software, in accordance with materials contained in
Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
December 21, 2020, after which he answered questions from the Board.
Board members thanked Mr. Robinson and the team for their efforts and hard work that they put into getting this
contract. This upgrade is long overdue and will make the process more professional and convenient for
developers and residents as well.
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Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
BUSINESS ASSISTANCE PROGRAM
Mrs. Woods led the continued discussion as to whether or not the Board wishes to provide Business Assistance
Program, summarizing the four options proposed and the feedback that staff is looking for from the Board,
details of which are contained in the memo that she and Mr. Stilling sent to Mr. Bragg of December 31, 2020.
• Program 1: Waive Business License Fees - $130,000
• Program 2: Reduce Liquor License Fees for On -Premise Users - $45,000
• Program 3: Discount Restaurant's Local Food and Beverage Tax Payments - $150,000-$180,000
• Program 4: Restaurant Grant - $125,000
Lengthy Board discussion followed, with Trustees noting the following pros and cons of each Program:
• It was noted that the business license fee waiver would be of little help to a business, but would have a
significant impact on the Village budget
• It was suggested that we should do something substantial or do nothing at all
• Any relief funds would significantly impact the Village budget, which has already been reduced by $1.9
million dollars through cost -saving measures
• There is a fiscal responsibility to residents, many of whom are also severely impacted by the pandemic
• Discounting food and beverage tax payment would also be of little help to a business, but would have a
significant impact on the Village budget
• Efficiency in administering a relief program by Village staff, which has already been reduced
• Even though a grant would be of help, it is still not enough to save a business from failing, yet would
have a significant impact on the Village budget
• Neighboring municipalities are not offering assistance
• None of these proposals are significant enough to make a difference in whether or not a business fails or
succeeds
• Since restaurants are closed and cannot sell liquor, there is some merit in discounted liquor licenses
• Local municipalities are not in the business of rescuing businesses — relief should come from state or
federal government
• Discounted liquor licenses would be in order, especially since Buffalo Grove is enforcing the
Governor's order of no indoor -dining, while many surrounding municipalities are not
• Video gaming licenses should also be considered, since the facilities that use them are closed
• The Board wants to help all businesses that are struggling, but also needs to consider the impact on all
residents
Mr. Bragg summarized the discussion, noting that it appears that there is only consensus for relief on liquor and
video gaming licenses, and he would propose to bring this back to the Board at a February or March Committee
of the Whole meeting.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions
from the audience on items not on tonight's agenda; there were no such questions.
ADJOURNMENT
Moved by Johnson, seconded by Weidenfeld, to adjourn the meeting. Upon roll call, Trustees voted as follows:
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AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
The meeting was adjourned at 8:39 P.M.
Janet M. Siiabian, Village Clerk
APPROVED BY ME THIS 19t' DAY OF January 2021
Village President
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MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE VILLAGE HALL, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS, AND VIA AUDIO/VIDEO CONFERENCING
TUESDAY, JANUARY 19, 2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted in person and via
audio and video conferencing.
ROLL CALL
Roll call indicated the following present in person and via audio/video conference: President Sussman; Trustees
Ottenheimer, Weidenfeld, Smith and Pike. Trustee Stein was present at Village Hall. Trustee Johnson was
absent. �
Also present via audio/video conference were: Dane Bragg, Village Manager, Patrick Brankin, Village o
Attorney; Jenny Maltas, Deputy Village Manager; Chris Stilling, Deputy Village Manager; Chris Black, Director 70
of Finance; Evan Michel, Management Analyst; Mike Skibbe, Director of Public Works; Darren Monico, >
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Village Engineer; Brett Robinson, Director of Purchasing; Police Chief Casstevens; and Fire Chief Baker. Q
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APPROVAL OF MINUTES
Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the January 4, 2020 Regular
Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Johnson
Motion declared carried.
WARRANT 91324
Mr. Black read Warrant #1324. Moved by Stein, seconded by Smith, to approve Warrant #1324 in the amount
of $2,520,625.32 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike
NAYS: 0 — None
ABSENT: I— Johnson
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman introduced Resolution No. 2021-2 extending Executive Order 2021-01.
Mr. Bragg reviewed the proposed resolution.
Moved by Weidenfeld, seconded by Ottenheimer, to pass Resolution No. 2021-2, extending Executive Order
2021-01. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike
NAYS: 0 — None
ABSENT: 1 —Johnson
Motion declared carried.
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President Sussman congratulated former Buffalo Grove resident, Matthew Hill, on being named Senior
Associate Communications Director in the White House.
Mr. Bragg has no report this evening.
VILLAGE MANAGER'S REPORT
REPORTS FROM TRUSTEES
Trustee Stein congratulated Police Chief Casstevens who was recently honored by the Illinois Security
Professionals Association with the 2020 Law Enforcement Official of the Year Award.
CONSENT AGENDA
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could 2
request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief 3
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synopsis of each of the items on the Consent Agenda.
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Resolution No. 2021-03 — Closed Session Minutes
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Motion to pass Resolution No. 2021-03, relating to the semi-annual review of Closed Session Minutes. Q,
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Replacement Bed Purchase
Motion to authorize bid waiver and purchase of replacement beds at a price not to exceed $31,106.08, the full
cost of which is to be funded through the Foreign Fire Tax Board.
600 McHenry Road
Motion to approve 600 McHenry Road Development Improvement Agreement.
Moved by Ottenheimer, seconded by Stein, to approve the Consent Agenda. Upon roll call, Trustees voted as
follows on the Consent Agenda:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike
NAYS: 0 — None
ABSENT: 1 —Johnson
Motion declared carried.
ORDINANCE NO. 2021-6 — BEET HEET
Moved by Pike, seconded by Smith, to pass Ordinance No. 2021-6, authorizing waiver of bid and authorization
to purchase Liquid De -Icing "Beet Heet" from K-Tech Specialty Products at a price not to exceed $52,000.00 for
the 2021-2022 snow season, in accordance with materials contained in Board packets.
Mr. Robinson reviewed the proposed ordinance, details of which are contained in Mr. Beitzel's memo to Mr.
Bragg of January 14, 2021, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike
NAYS: 0 — None
ABSENT: 1 —Johnson
Motion declared carried.
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RESOLUTION NO.2021-4 — CAD/RMS PROJECT
Moved by Smith, seconded by Weidenfeld, to pass Resolution No. 2021-4, authorizing the Village Manager to
execute an Intergovernmental Agreement with Northwest Central Dispatch System for Federal Funds to support
the CAD/RMS Project.
Mr. Bragg reviewed the proposed resolution, details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike
NAYS: 0 — None
ABSENT: 1 — Johnson
Motion declared carried.
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QUESTIONS FROM THE AUDIENCE
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President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions
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from the audience on items not on tonight's agenda. >
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Carolyn Pinta, resident, made a request that the Village issue a Proclamation for Pride Month in June, and also to Q-
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fly the Pride flag under the American Flag at government offices during the month of June.
ADJOURNMENT
Moved by Weidenfeld, seconded by Pike, to adjourn the meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Smith, Pike
NAYS: 0 — None
ABSENT: 1 —Johnson
Motion declared carried.
The meeting was adjourned at 7:48 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 16'h DAY OF February— 2021
Village President
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Action Item : Approval of Warrant #1325
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
TOTAL WARRANT #1325 $4,546,774.98
ATTACHMENTS:
• W #1325 SUMMARY (PDF)
Trustee Liaison
Weidenfeld
Tuesday, February 16, 2021
Staff Contact
Chris Black, Finance
Updated: 2/11/2021 3:20 PM
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VILLAGE OF BUFFALO GROVE WARRANT #1325
16-Feb-21 #
General Fund:
805,455.48
Parking Lot Fund:
6,280.08
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
0.00
School & Park Donations
0.00
Capital Projects -Facilities:
0.00
Capital Projects-Vehicles/Equipment:
37,814.33
Capital Projects -Streets:
331,644.00
Health Insurance Fund:
0.00
Facilities Development Debt Service Fund:
0.00
Retiree Health Savings (RHS):
0.00
Water Fund:
992,504.29
Buffalo Grove Golf Fund:
27,333.55
Arboretum Golf Fund:
27,288.55
Refuse Service Fund:
70,615.08
Information Technology Internal Service Fund:
1975945.40
Central Garage Internal Service Fund:
102,054.83
Building Maintenance Internal Service Fund:
53,598.26
2,652,533.85
PAYROLL PERIOD ENDING 01/21/2021 927,031.00
PAYROLL PERIOD ENDING 02/04/2021 967,210.13
1,894,241.13
TOTAL WARRANT #1325 4,546,774.98
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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Resolution No. R-2021-5 : Resolution Extending Executive Order
2021-2
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Recommendation of Action
Staff recommends approval.
This resolution extends Village President, Beverly Sussman's Executive Order 2020-12. Illinois Governor
J.B. Pritzker declared all counties in the State of Illinois as a disaster area on March 9, 2020 and has
subsequently extended.
ATTACHMENTS:
• Resolution Extending the Local Disaster Emergency Proclamation 2021.02 (DOCX)
• EO 2021-2 (PDF)
Trustee Liaison Staff Contact
Sussman Dane Bragg, Office of the Village Manager
Tuesday, February 16, 2021
Updated: 2/9/2021 11:24 AM Page 1
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RESOLUTION EXTENDING EXECUTIVE ORDER 2021-02
WHEREAS, on February 8, 2021, Village President, Beverly Sussman, issued Executive
Order 2021-02 based upon the COVID-19 pandemic;
WHEREAS, the diagnosed cases of COVID-19 in the local area and the State of Illinois
continue to increase;
WHEREAS, Illinois Governor J.B. Pritzker declared all counties in the State of Illinois as a
disaster area on March 9, 2020 and further extended that declaration until March 6, 2021; and;
WHEREAS, it is necessary and appropriate for the Village of Buffalo Grove to continue to
take measures to protect the public's health in response to the COVID-19 outbreak;
WHEREAS, the Village Board finds that the present situation requires the extension of the
Village President's Executive Order 2021-02;
NOW, THEREFORE, be it resolved as follows:
Executive Order 2021-02 dated February 8, 2021 issued by Village President Beverly
Sussman is hereby extended. Said extension shall be coterminous with the COVID-19 disaster
proclamation issued by Governor J.B. Pritzker unless further amended or modified.
This Resolution shall be filed with the Village Clerk as soon as is practical and spread of
record to all appropriate agencies.
AYES:
NAYES:
ABSENT:
Passed , 2021
Approved , 2021
Approved:
Beverly Sussman, Village President
Attest:
Janet Sirabian, Village Clerk
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February 5, 2021
EXECUTIVE ORDER 2021-02
AMENDMENT TO EXECUTIVE ORDERS 2020 01 2020 03 2020 04 2020-05.
2020-06, 2020-07, 2020-08 2020-09 20 -10 2020 11 2020 12 and 2021 Ql
WHEREAS, on March 17, 2020, I issued Executive Order 2020-01 in response to the COVID-
19 Pandemic; and
WHEREAS, on April 23, 2020, 1 issued Executive Order 2020-03 in response to the COVID-
19 Pandemic; and
WHEREAS, on April 26, 2020, I issued Executive Order 2020-04 in response to the COVID-
19 Pandemic; and
WHEREAS, on May 28, 2020, I issued Executive Order 2020-05 in response to the COVID-
19 Pandemic; and
WHEREAS, on June 26, 2020, 1 issued Executive Order 2020-06 in response to the COVID-
19 Pandemic; and
WHEREAS, on July 24, 2020, I issued Executive Order 2020-07 in response to the COVID-
19 Pandemic; and
WHEREAS, on August 24, 2020, I issued Executive Order 2020-08 in response to the
COVID-19 Pandemic; and
WHEREAS, on September 21, 2020, I issued Executive Order 2020-09 in response to the
COVID-19 Pandemic; and
WHEREAS, on October 16, 2020, 1 issued Executive Order 2020-10 in response to the
COVID-19 Pandemic; and
WHEREAS, on November 16, 2020 1 issued Executive Order 2020-11 in response to the
COVID-19 Pandemic; and
WHEREAS, on December 11, 2020 I issued Executive Order 2020-12 in response to the
COVID-19 Pandemic; and
WHEREAS, on January 8, 2021, I issued Executive Order 2021-01 in response to the
COVID-19 Pandemic; and
WHEREAS, on February 5, 2021, the State of Illinois issued a new executive order and new
guidance regarding the orders issued by Governor JB Pritzker as well as guidance regarding
face coverings and said order is numbered 2021-04; and
WHEREAS, I find that in order to maintain consistency and clarity as to the measures to be
taken help reduce the spread of COVID-19 effectively and safely there should be consistency
with the Governor's Order 2021-04 and my previous Orders;
THEREFORE, by the powers vested in me as the President of Buffalo Grove, and pursuant to
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Section 2.56 of the Village Code, I hereby order the following:
Section 1. Executive Orders 2020-01, 2020-03, 2020-04, 2020-05, 2020-06, 2020-07, 2020-
08, 2020-09, 2020-10, 2020-1, 2020-12, and 2021-01 are hereby amended to adopt and
incorporate Governor Pritzker's Order 2021-04, a copy of which is attached hereto as Exhibit
A and adopted herein by this reference.
Section 2. All provisions of the prior Executive Orders 2020-01 and 2020-03, 2020-04, 2020-
05, 2020-06,2020-07, 2020-08, 2020-09, 2020-10, 2020-11, 2020-12, and 2021-01 I have
issued are repealed except as specifically set forth below.
Section 3. The Village of Buffalo Grove Village Hall and all Village public lobbies, offices
and meeting rooms in public buildings are hereby closed except for essential services which
shall be continued to be provided. The Village Manager may also open these facilities at his
discretion. In the event that in -person service is needed, residents are to schedule an
appointment using the information that is set forth on the Village website. The Village
Manager may schedule Board and Commission meetings necessary to conduct Village
business, at his discretion. Said meetings may occur telephonically, virtually or in person, in
accordance with the Governor's Orders and state law.
Section 4. All activities of soliciting, as defined in Chapter 5.24 of the Buffalo Grove
Municipal Code, are hereby prohibited until further notice.
Section 5. Any individual who is over age two and able to medically tolerate a face covering
(a mask or cloth face covering) shall be required to cover their nose and mouth with a face
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covering at all times when in a public place or when outdoors and unable to maintain a six-
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foot social distance. A business owner or operator shall refuse admission or service to any
individual who fails to wear face coverings as required by this Order. Additionally, all V_
businesses subject to this Order shall post a notice at all public entrances, stating "Entrance o
Prohibited Without Face Covering". Said notice shall be visible by the public prior to entering
the establishment and shall be in bold text a minimum of 75 type font in size and in the color
and type attached hereto as Exhibit B. C ,
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Section 6. Restaurants. Consistent with the guidelines issued by the State of Illinois and p
attached hereto as Exhibit C and any Amendments thereto, restaurants may allow dining, w
including consumption of liquor subject to approval by the Liquor Control Commissioner. The
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Village Manager may promulgate rules governing the operation of restaurants including, but E
not limited to, sanitation, dining areas, permits, license, hours of operation and public health
requirements as required during the duration of this Order. Q
Section 7. Penal . The Village of Buffalo Grove Police Department and Community
Development Department are authorized to enforce this Executive Order. In addition to other
remedies the Village may seek, any violation of this Executive Order may subject the violator
to a penalty as set forth in Chapters 1.08 and 1.12 of the Village Code.
Section 8. Golf courses are permitted to operate within the restrictions of Executive Order
2020-59 and any restrictions published by the Illinois Department ofCommerce and Economic
Opportunity.
Section 9. This Executive Order shall be distributed in accordance with the Village Code.
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Section 10, This Executive Order shall expire not later than the adjournment of the first regular
meeting of the Corporate Authorities after the date of this Order unless sooner terminated by
Proclamation of the Village President or unless amended or extended pursuant to the Village
Code.
Ax4tlu..,
verly ussman
illage President
OFFICIAL SEAL
Sandra L. Hansen
Notary Public -State of Minob
Commiaaion No: 483440, M 3tt423
STATE OF ILLINOIS )
) SS.
COUNTY OF LAKE )
ACKNOWLEDGEMENT
I, the undersigned, a Notary Public, in and for the County and State aforesaid, DO
HEREBY CERTIFY that Beverly Sussman, the Village President of the Village of Buffalo
Grove, personally known to me, appeared before me, under oath, this day in person and
acknowledged that in such capacity she signed and delivered the said instrument, as her free
and voluntary act of the uses and purposes therein set forth.
GIVEN under my hand and notarial seal this 5th day of February, 2021.
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Information Item : Proclamation for 2021 National Engineers Week
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: A Proclamation recognizing National Engineers Week, February 21-27, 2021.
ATTACHMENTS:
• engineering week proclamation 2021 (DOCX)
Trustee Liaison
Stein
Tuesday, February 16, 2021
Staff Contact
Darren Monico, Public Works
Updated: 2/10/2021 7:40 PM
Page 1
Packet Pg. 18
8.A.a
V1UA T 4" U1, I[ E"%L0
l. i1
al
PROCLAMATION
2021 National Engineers Week
WHEREAS, Engineers use their scientific and technical knowledge and skills in creative and
innovative ways to fulfill society's needs; and,
WHEREAS, Engineers face the major technological challenges of our time — from rebuilding
towns devastated by natural disaster, cleaning up the environment, and assuring safe, clean, and efficient
sources of energy, to designing information systems that will speed our country into the future; and,
WHEREAS, Engineers are encouraging our young math and science students to realize the
practical power of their knowledge; and,
WHEREAS, We will look more than ever to engineers and their knowledge and skills to meet the
challenges of the twenty-first century:
THEREFORE,1, Beverly Sussman, President of the Village of Buffalo Grove, do hereby proclaim
February 21 through February 27, 2021, as NATIONAL ENGINEERS WEEK in the Village of Buffalo
Grove.
Proclaimed this 15"' day of February 2021.
Beverly Sussman
Village President
Packet Pg. 19
8.B
Action Item : Certificate of Initial Acceptance and Approval:
Woodman's Unattended Fuel Station Improvements
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval to begin the one year maintenance period for the completed development.
SUMMARY: Attached is the Certificate of Initial Acceptance for the Woodman's unattended fuel station
development located at 1515 Deerfield Parkway. Staff recommends approval to begin the one year
maintenance period on February 16th, 2021.
ATTACHMENTS:
• acceptance memo Woodman's FS 2021-0205 (DOCX)
• Certificate of Initial Acceptance Woodmans FS (DOCX)
Trustee Liaison
Stein
Tuesday, February 16, 2021
Staff Contact
Darren Monico, Public Works
Updated: 2/10/2021 7:45 PM
Page 1
Packet Pg. 20
8.B.a
VILLACE 014
MEMORANDUM
DATE: February 5, 2021
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Woodman's Unattended Fuel Station Certificate of Initial Acceptance
The Developer of the Woodman's Unattended Fuel Station (1515 Deerfield Parkway) located across from
the Woodman's Grocery on the south side of Deerfield Parkway has completed the required improvements
and the development will be moved to the one year maintenance period beginning February 16th, 2021.
Staff recommends approval of the approval of the Certificate of Initial Acceptance for the Development.
Packet Pg. 21
8.B.b
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS -BUILT" PLANS. ALL
INFORMATION MUST BE TYPED.
SUBDIVISION Woodman's Fuel Station DEVELOPER FoxArneson
UNIT NO. N/A
LOCATION 1515 Deerfield Parkway
Dedicated Public Right of Way (if any): N/A
Description of Public Improvements: Water main, fire hydrant, sidewalks
Description of Private Improvements: Storm sewer system including detention, compensatory storage,
storm sewer pipes, and water service. Gas station and appurtenances.
One -Year Maintenance Guarantee: Letter of Credit
DESIGN ENGINEER'S CERTIFICATION
To the best of my knowledge and belief, the construction of the improvements described above have been
completed in accordance with the approved plans and specifications, and items indicated on the Final
Punch List dated which was prepared by
the Village of Buffalo Grove have been completed.
Engineer's Signature & Seal
OWNER'S/DEVELOPER'S CERTIFICATION
O
All improvements have been completed and are hereby presented for initial Acceptance and Conveyance
to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year
Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing listed
public improvements and does hereby covenant that said improvements are free of all encumbrances and
does hereby warrant and will defend the same against the claims and demands of all persons.
Owner's Signature
Owner's Name
Company Name
Page 1 of 2
Packet Pg. 22
8.B.b
MUNICIPAL INSPECTOR'S CERTIFICATION
I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described
Subdivision during the progress of construction and to the best of my/our knowledge; the work has been
completed in conformance with the approved plans and specifications.
Date Municipal Inspector
VILLAGE ENGINEER'S CERTIFICATION
I hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the
above described Subdivision and find them in conformance with the applicable Village ordinances, codes,
and agreements.
Date
Village Engineer
PUBLIC WORK'S CERTIFICATION
I hereby certify that the Department of Public Works has inspected all public improvements described
above and find them in proper condition for acceptance for maintenance by this Department.
Date Director of Public Works
VILLAGE MANAGER'S CERTIFICATION
I hereby certify that all applicable Village ordinances, codes, and special agreements have been complied
with by the Owner of the above described Subdivision.
Date Village Manager
ACCEPTANCE OF PUBLIC IMPROVEMENTS
The Village of Buffalo Grove does hereby approve and accept for ownership the above described public
improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship,
and maintenance.
Village Board of Trustees Action:
Date
Date
Page No.
Village President
Page 2 of 2
6/22/04
Packet Pg. 23
8.0
Resolution No. R-2021-6 : A Resolution Reallocating the 2021
Volume Cap to the Village of Buffalo Grove
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The Village is the host of the Private Activity Bond Clearinghouse for Lake County. This is
the annual Resolution that transfers the Village's Volume Cap to the Clearinghouse.
ATTACHMENTS:
• Buffalo Grove Cover Letter (PDF)
• Resolution (DOCX)
Trustee Liaison
Smith
Tuesday, February 16, 2021
Staff Contact
Nicole Woods, Community Development
Updated: 2/9/2021 9:07 AM
Page 1
Packet Pg. 24
8.C.a
o
County Partner . n.n.n.. n.n.n.. n.n.n.. n.n.n.. n.n.n.. ,.n.n.
January 15, 2021
Ms. Nicole Woods, Deputy Director of Community Development
Village of Buffalo Grove
Sent via email to: nwoods(Lvbg.org
Dear Ms. Woods:
I am writing to request your municipality's participation in Lake County's Private Activity Bond
Clearinghouse (PABC) in 2021. Each year, Lake County Partners contacts the home rule communities in
Lake County to request a pooling together of the volume cap to ensure the best use of our collective private
activity bond allocation. The PABC cap for each year is transferred to the Village of Buffalo Grove, the
Pool's host home rule community. If your municipality is interested in participating your governing body
must approve a resolution and submit it to the Governor's Office before April 30, 2021. A sample resolution
is attached for your use.
Since its inception, the Lake County PABC has funded nearly $200,000,000 in local projects, which has
resulted in the construction of over 360,000 sq. ft. of new manufacturing space, the creation of 648 new
manufacturing jobs, the renovation of 1,600 multi -family dwelling units, the purchase of an estimated 251
homes by first-time homebuyers, the expansion of a Montessori School, and the construction of a new solid
waste disposal cell.
Please click on the following link to review the: "State of Illinois' Guidelines and Procedures for the
Allocation of Private Activity Bonding Authority in Accordance with the Tax Reform Act of 1986 and 30
ILCS 345". Per page 5 of this document, this year's per capita amount is $110.00, and the population data
estimates outlined within these guidelines are based on Census information. The population estimate for
the Village of Buffalo Grove is 40853, bringing your municipality's 2021 allocation to $4,493,830
Your municipality's approval of a resolution to transfer its volume cap to the Village of Buffalo Grove will
preserve the volume cap in Lake County for a three-year period for the important reasons outlined above.
Lake County Partners therefore requests that you place a resolution similar to the attached example
on your Board's schedule for approval and forward the approved resolution to the attention of the
Governor's Office as soon as possible in the manner outlined within page 3 of the above hyperlinked
Guidelines and Procedures document; please note that all reporting submissions are to be submitted
in both hard copy and electronic format.
Please copy me at byrusila(&lakecountypartners.com on your Board's actions and subsequent
notification to the Governor's Office, or notify me if your community chooses not to participate in
this year's pool so that we may more effectively manage the process next year. If you have any specific
questions or concerns, please feel free to get in touch directly at 773-706-0057.We appreciate your support
and look forward to working with you.
Sincerely,
J
Barbara C. Prusila
Marketing & Communications Director
0h1KICu010@L'TYPAR TNEC,L.CMA 0RE OVER L00 , Pi0,V90!0'0, SIHI'E 200 I LOPd('001Mr00AL GL 60069 i iLU-597-Q700 tl:OM
Packet Pg. 25
8.C.b
VILLAGE OF BUFFALO GROVE
RESOLUTION NO.2021-
A RESOLUTION OF THE VILLAGE OF BUFFALO GROVE ILLINOIS REALLOCATING
2021 VOLUME CAP TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS.
WHEREAS, the Village of Buffalo Grove Lake County, Illinois the ("Municipality"), is a
municipality and a home rule unit of government duly organized and validly existing under Section 6(a)
of Article VII of the 1970 Constitution and laws of the State of Illinois; and
WHEREAS, certain tax-exempt private activity bonds may be issued only if sufficient volume
cap pursuant to Section 146 of the Internal Revenue Code of 1986, as amended (the "Code"), is available
for the bonds; and
WHEREAS, pursuant to the Code, the Municipality has been allocated volume cap equal to
$110.00 per resident of the Municipality in calendar year 2021, or $4,493,830 for the issuance of such
tax-exempt private activity bonds; and
WHEREAS, pursuant to Section 6 and Section 6.1 of the Illinois Private Activity Bond
Allocation Act, 30 ILCS 345/1 et seq. (the "Bond Allocation Act"), and the Guidelines and Procedures
promulgated thereunder, the Municipality may, prior to May 1, 2021, reallocate to other home rule units
of government the volume cap allocated to the Municipality by the Code for their issuance of such tax
exempt private activity bonds or for subsequent transfer or reallocation; and
WHEREAS, the Municipality has not used any of its 2021 volume cap and has no present
intention to use the same; and
WHEREAS, the Lake County Partnership for Economic Development, Inc. has offered Lake
County home rule communities the opportunity to participate in a program to combine their respective N
volume cap allocations and create a Private Activity Bond Clearinghouse Pool (the "Pool") to facilitate
the issuance of tax-exempt private activity bonds to finance manufacturing and multi -family housing
0
commercial projects in Lake County, Illinois, for economic development purposes ("Eligible Projects"); _
and o
a�
WHEREAS, the Village of Buffalo Grove, a home rule unit of government ("Buffalo Grove"), c
pursuant to its Resolution No. 2001-51 adopted December 17, 2001, agreed to host the Pool and to E
s
reserve its own volume cap, and accept volume cap reallocated to Buffalo Grove by other home rule units U
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of government, for the issuance of tax-exempt private activity bonds placed through the Pool to finance Q
Eligible Projects; and
WHEREAS, Buffalo Grove has requested that the Municipality reallocate all of its 2021 volume
cap to Buffalo Grove to be used for the issuance of tax-exempt private activity bonds placed through the
Pool to finance Eligible Projects;
NOW, THEREFORE, BE IT RESOLVED BY LAKE COUNTY, ILLINOIS, AS
FOLLOWS:
Packet Pg. 26
8.C.b
SECTION ONE: RECITALS. The foregoing recitals are incorporated in and made a part of
this Resolution by this reference as findings of the Village of Buffalo Grove.
SECTION TWO: TRANSFER AND REALLOCATION OF 2021 VOLUME CAP.
Pursuant to Section 6 and Section 6.1 of the Bond Allocation Act and the Guidelines and Procedures
promulgated thereunder, the Municipality irrevocably agrees to, and does hereby, transfer and reallocate
all of its 2021 volume cap to Buffalo Grove to be used for the issuance of tax-exempt private activity
bonds placed through the Pool to finance Eligible Projects as directed by the Advisory Committee created
pursuant to Buffalo Grove Resolution No. 2001-51.
SECTION THREE: AGREEMENT. This Resolution shall constitute the agreement of the
Municipality to a different allocation under Section 146(e) (3) of the Code and the writing required under
Section 6 of the Bond Allocation Act.
SECTION FOUR: WARRANTY. The Municipality covenants and warrants that it has taken
no action or issued bonds that would abrogate, diminish, or impair its ability to fulfill the written
agreement, covenants, and undertakings on its part under this Resolution.
SECTION FIVE: AUTHORIZATION. As required by the Bond Allocation Act and the
Guidelines and Procedures promulgated thereunder, a certified copy of this Resolution shall be
transmitted to the Office of the Governor of the State of Illinois. Any and all appropriate and proper
officers, officials, agents, and employees of the Municipality are hereby authorized, empowered, and
directed to take all necessary and advisable actions, and to execute all such documents and certificates, as
may be necessary to further the purposes and intent of this Resolution.
SECTION SIX: MAINTAIN RECORD. The Municipality shall maintain a written record of
this Resolution in its records for so long as the bonds to which the volume cap transferred by this
Resolution is reallocated remain outstanding.
SECTION SEVEN: EFFECTIVE DATE. This Resolution shall be in full force and effect from
and after its passage and approval as required by law and is enacted by the Municipality pursuant to its r_
0
powers under the laws of the State of Illinois and the Illinois Constitution of 1970 and its home rule 3
powers. y
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PASSED THIS DAY OF , 2021
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AYES: E
s
NAYS: U
ABSENT: Q
PASSED THIS DAY OF , 2021
ATTEST:
Village Clerk
Village President
Packet Pg. 27
9.A
Ordinance No. 0-2021-7 : Ordinance Approving a Joint Purchase of
Turn Out Gear and SCBA Equipment for the Fire Department
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Staff recommends the Village Board authorize the Village Manger to purchase Turnout Gear and related
PPE at a price not to exceed $76,000.00 annually from Air One Equipment Inc., using a joint procurement
agency bid through the Houston Galveston Area Council purchasing cooperative program in accordance
with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.)
ATTACHMENTS:
• AirOne Memo (DOCX)
• Air One Equipment (PDF)
• AirOne Joint Purchase Ordinance
Trustee Liaison
Smith
Tuesday, February 16, 2021
(DOCX)
Staff Contact
Brett Robinson, Finance
Updated: 2/11/2021 10:44 AM
Page 1
Packet Pg. 28
9.A.a
V11,1AGE OF
BUFFALO GCY'OVE
DATE: February 8, 2021
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Administrative Services Director
RE: Air One Safety Equipment Joint Procurement
Is
Background Information
The Fire Department purchases new Turnout Gear annually as new staff is hired and as older
equipment wears out. Turnout Gear (including but not limited to the trousers, boots and
jacket) is personal protective equipment (PPE) used by firefighters. In addition to Turnout Gear
the Village also purchases equipment related to Self -Contained Breathing Apparatus (SCBA)
on the same joint agreement. An estimated $60,000 is spent on Turnout gear and $16,000 on
SCBA equipment annually. The supplier for the specific brands of equipment in use by the
Village of Buffalo Grove Fire Department is Air One. The Houston Galveston Area Compact
(HGAC) purchasing cooperative has awarded Air One as the supplier of these particular PPE.
Recommendation
Staff recommends the Village Board authorize the Village Manager to purchase PPE and SCBA
equipment and accessories from Air One Inc., through the Houston Galveston Area Compact
purchasing cooperative in accordance with the Illinois Joint Purchasing Act (30 ILCS 525/0.01
et seq.), in an amount not to exceed $76,000 annually.
Page 1 of 1
Packet Pg. 29
DocuSign Envelope ID: FDAC349B-6696-4EE3-BD98-ODFE529CEC4C
This Contract Assignment and Assumption Agreement is made by and between the Houston -Galveston
Area Council of Governments (H-GAC), Casco Industries, Inc. (Contractor) and Air One
Equipment, Inc. (Assignee).
WHEREAS, Contractor entered into a cooperative purchasing Contract, identified as EE08-19, with
H-GAC for the sale of Emergency Medical & Rescue Equipment to various End User governmental
agencies participating in H-GAC's Cooperative Purchasing Program; and
WHEREAS, Contractor assigns the performance of its obligations Linder the Contract to Assignee for
Globe Products (H-GAC Product Codes EE19LFA-EEI.9LFI) and MSA Products (H-GAC Product Codes
EEI 9ACA, EE19HDA, EE19LVA) in specific areas (per attached Information Sheet); and
WHEREAS, Assignee shall perform as stipulated in the original Contract (a copy of which is attached
hereto) and comply with all the terms and conditions set forth therein; and
WHEREAS, Contractor will continue as originally contracted with H-GAC; and
NOW THEREFORE, Assignee agrees to accept this assignment, and H-GAC concurs.
Unless otherwise noted, this Agreement goes into effect on the date signed by H-GAC. All other terms
and conditions of the Contract shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Contract Assignment and Assumption Agreement
r*_
to be executed by their respective duly authorized representatives. V_
04
DocuSigne by: Q
Signed for Houston -Galveston Area Council: F/7 C�
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pie, Executive Director
11/22/2019
Date
Signed for Casco Industries, Inc.
Shreveport, Louisiana: Date: Ig
Aignature of Contractdf)
Raymond Murray - Vice -President, Sales & Marketing
Printed Name & Title
Signed for Air One Equipment, Inc.
South Elgin, Illinois: 1j'At"N Date:
(Signature of Assignee)
6 wv�e 1) A M
Printed Name & Title
I Packet Pg. 30 1
DocuSign Envelope ID: FDAC349B-6696-4EE3-BD98-ODFE529CEC4C
Air One Equipment, Inc.
FrIT11=121-7Z MIT
Name:
Martin Svihra
Title:
Operations Manager
TEL:
847-289-9000
FAX:
847-289-9001
EMAIL:
msvihra@aoc.net
360 Production Drive
South Elgin, 11. 60177-2637
Globe Products:
Wisconsin (Entire state)
Illinois (Counties: Boone, Bureau, Carroll, Cook, Champaign, DeKalb, Dewitt, DuPage, Ford,
Grundy, Henry, Iroquois, Jo Daviess, Kane, Kankakee, Kendall, Knox, LaSalle, Lake, Lee,
Livingston, Logan, Macon, Marshall, McHenry, McLean, Ogle, Peoria, Piatt, Putnam, Stark,
Stephenson, Tazewell, Vermilion, Whiteside, Will, Winnebago, Woodford)
MSA Products:
Illinois (Counties: Boone, Bureau, Carroll, Cook, Champaign, DeKalb, Dewitt, DuPage, Ford,
Grundy, Henry, Iroquois, Jo Daviess, Kane, Kankakee, Kendall, Knox, LaSalle, Lake, Lee,
Livingston, Logan, Macon, Marshall, McHenry, McLean, Ogle, Peoria, Piatt, Putnam, Stark,
Stephenson, Tazewell, Vermilion, Whiteside, Will, Winnebago, Woodford)
Wisconsin (Counties: Dodge, Kenosha, Milwaukee, Ozaukee, Racine, Washington, Waukesha)
I Packet Pg. 31 1
ORDINANCE 2021-
9.A.c
AN ORDINANCE AUTHORIZING THE PURCHASE OF TURN OUT GEAR AND PERSONAL PROTECTIVE
and
EQUIPMENT FROM AIR ONE EQUIPMENT
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
WHEREAS, the Village of Buffalo Grove Fire Department requires a safety gear for staff; and
WHEREAS, the Village will make purchases in accordance with the Illinois Governmental Joint
Purchasing Act (30 ILCS 525/0.01 et seq.).
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to purchase safety equipment including but not limited to
self-contained breathing apparatus, turn out gear and related personal protective equipment from Air
One Equipment Inc.,, through the Houston Galveston Area Compact, at a price not to exceed $76,000.00
each year.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2021
.2021
APPROVED:
Beverly Sussman, Village President
Packet Pg. 32
9.B
Ordinance No. 0-2021-8 : Ordinance Authorizing the Purchase of
Replacement Police, Fire and Public Works Vehicles through the
Suburban Purchasing Cooperative
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
Staff recommends that the Village Board authorize the Village Manager to purchase replacement
vehicles, as further described in the attached memo, through the Northwest Municipal Conference
Suburban Purchasing Cooperative in accordance with the Illinois Joint Purchasing Act (30 ILCS 525/0.01
et seq.), in a total not to exceed amount of $221,336.00 (base vehicle costs).
ATTACHMENTS:
• SPC Memo 2021 (DOCX)
• Vehicle Purchase Ordinance 2021 (DOCX)
• SPC_2021-Ford-Interceptor-PPV-Utility-152-Rollover-03-25-20 (PDF)
• SPC_2021-Ford -F-250XL-350XL-450XL-Ext-2-Currie-07-07-20 (PDF)
Trustee Liaison
Smith
Tuesday, February 16, 2021
Staff Contact
Brett Robinson, Finance
Updated: 2/11/2021 8:20 AM
Page 1
Packet Pg. 33
9.B.a
V11,1AGE OF
BUFFALO GCY'OVE
DATE: February 16, 2021
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Administrative Services Director
RE: Fleet Replacements Winter 2021
Background Information
Is
Staff requests authorization to purchase, five 2021 Ford Police Utility Vehicles, four for police
and one for fire. The Public Works Department requests the purchase of one 2021 Ford F-250
pickup. These units are scheduled replacements for Fiscal Year 2021. These units will be
procured through a joint purchase in conjunction with the Suburban Purchasing
Cooperative/Northwest Municipal Conference. All units are fully funded in the capital reserve.
The units scheduled for replacement:
Police
745. A 2011 Jeep Cherokee, 119,957 miles currently shows on the odometer. This unit is due
to be replaced as it is no longer in a condition that makes it wise to continue its service with
the Police Department. The unit will be sold for asset recovery. This vehicle will be replaced
with a 2021 Ford Police Utility Vehicle expected to cost $35,167.
721. A 2015 Ford Police Utility Vehicle, 79,681 miles currently shows on the odometer. This
unit is due to be replaced as it is no longer in a condition that makes it wise to continue its
service with the Police Department. The unit will be sold for asset recover. This vehicle will be
replaced with a 2021 Ford Police Utility Vehicle expected to cost $35,167.
740. A 2016 Ford Police Utility Vehicle, 115,285 miles currently showing on the odometer. This
unit is due to be replaced as it is no longer in a condition that makes it wise to continue its
service with the Police Department. The unit will be sold for asset recover. This vehicle will be
replaced with a 2021 Ford Police Utility Vehicle expected to cost $35,167.
742. A 2015 Ford Police Utility Vehicle, 89,493 miles currently shows on the odometer. This
unit is due to be replaced as it is no longer in a condition that makes it wise to continue its
service with the Police Department. The unit will be sold for asset recovery. This vehicle will
be replaced with a 2021 Ford Police Utility Vehicle expected to cost $35,167.
The total cost for all four vehicles shall not exceed $140,668.
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Packet Pg. 34
9.B.a
Police Vehicle up -fitting for the new 2021 Ford Police Utility vehicles will be completed by
Ultra Strobe under a separate existing contract for a cost of $11,000 per vehicle. These costs
will be expensed from the Police Court Supervision Fund and have direct impact on the
Budget.
Fire
294. A 2009 Chevrolet Impala, 71,922 miles currently showing on the odometer. This unit is
due to be replaced as it no longer meets the Fire Departments needs and lacks all -wheel drive
for response in inclement weather. The unit will be sold for asset recovery.
The new 2021 Ford Police Utility base vehicle is expected to cost $34,266 with up -fitting to be
completed by Ultra Strobe under a separate existing contract at a cost not to exceed $11,632
for a total cost of $45,898.
Public Works
444. A 2008 Ford F-350 pickup, 69,674 miles currently showing on the odometer. This unit is
due to be replaced as it is no longer in a condition that makes it wise to continue its service
with the Public Works Department. The unit will be sold for asset recovery.
The new 2021 Ford F-250 base vehicle is expected to cost $46,402. Additional up -fitting costs
consisting of a light bar, lift gate, and vehicle decals are not estimated at $7,198 for a total
cost of $53,600.
Recommendation
Staff recommends that the Village Board authorize the Village Manager to purchase N
replacement vehicles as described in this memo through the Northwest Municipal Conference 0
E
Suburban Purchasing Cooperative in accordance with the Illinois Joint Purchasing Act (30 ILCS
525/0.01 et seq.), in a total not to exceed amount of $221,336.00 (base vehicle costs). a
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Page 2 of 2
Packet Pg. 35
ORDINANCE 2021-
9.B.b
AN ORDINANCE AUTHORIZING THE PURCHASE OF A FORD F-250 PICKUP AND FORD POLICE UTILITY
VEHICLES FROM CURRIE MOTORS
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village is a member of the Northwest Municipal Conference and the Suburban
Purchasing Cooperative and
WHEREAS, the Village may make purchases in accordance with Illinois Governmental Joint
Purchasing Act (30 ILCS 525/0.01 et seq.)
WHEREAS, the Suburban Purchasing Cooperative engaged in a competitive procurement process
to obtain the best value for money.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to purchase one model year 2021 Ford F-250 Pickup and
Five model year 2021 Police Pursuit Utility Vehicles at a price not to exceed $221,336.00 from Currie
Motors of Frankfort, II.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2021
2021
APPROVED:
Beverly Sussman, Village President
Packet Pg. 36
9.B.c
SPC
COOPERATIVE
March 25, 2020
Currie Motors
Mr. Tom Sullivan
10125 W. Laraway Road
Frankfort, I160423
Dear Mr. Sullivan:
A Joint Purchasing Program
For Local Go vernment Agencies
This letter is to request a rollover from Ford Motor Company on the 2021 Ford Interceptor Utility SPC Contract
#152 with Currie Motors, Frankfort, IL through the end of the model year.
With acceptance of the 2021 model year roll over and contract extension, Currie Motors, Frankfort, IL agrees to
all terms and conditions set forth in the specifications contained within the Request for Proposals to which you
responded.
Currie Motors, Frankfort, IL will handle all billing. Each vehicle purchased will be assessed a $120.00
administrative fee per vehicle which shall be paid directly by the vendor to the SPC on a quarterly basis.
The SPC looks forward to a productive year working with Currie Motors, Frankfort, IL. Please sign and date this
agreement below, retaining copies for your files and returning the original to my attention.
Sincerely,
Ellen Dayan, CPPB
Purchasing Director
Northwest Municipal Conference
03/25/20
Name: Ellen Dayan Date
Northwest Municipal Conference
DuPage Mayors &
Managers Conference
1220 Oak Brook Road
Oak Brook, IL 60523
Suzette Quintell
Phone: (630) 571-0480
Fax: (630) 571-0484
Northwest Municipal
Conference
1600 East Golf'Rd., Suite 0700
Des Plaines, IL 60016
Ellen Dayan, CPPB
Phone: (847) 296-9200
Fax: (847) 296-9207
l
Name: Tom Sullivan
Currie Motors
South Suburban Mayors
And Managers Association
1904 West 1741h Street
East Hazel Crest, IL 60429
Kristi DeLaurentiis
(708) 206-1155
Fax: (708) 206-1133
04/20/20
Date
Will County
Governmental League
15905 S. Frederick Street
Suite 107
Plainfield, IL 60586
Cherie Beloni
Phone: (815) 254-7700
Packet Pg. 37
9.B.d
SPC
COOPERATIVE
July 7, 2020
Mr. Thomas Sullivan
Currie Motors
10125 W. Laraway Road
Frankfort, IL 60423
Dear Mr. Sullivan,
A Joint Purchasing Program
For Local Go vernment Agencies
This letter confirms that the Suburban Purchasing Cooperative (SPC) is requesting the second of three possible
one-year contract extensions and 2021 model year rollovers on the following SPC contracts:
Model
SPC Contract 4
Price
Effective
F-250 XL Regular Cab
178
$22,760.00
7/18/20 — 7/17/21
F-350 XL Chassis Cab
184
$24,365.00
8/22/20 — 8/21/21
F-450 XL Chassis Cab
181
$31,366.00
7/18/20 — 7/17/21
With acceptance of these contract extension, Currie Motors agrees to all terms and conditions set forth in the
specifications contained within the Request for Proposals to which you responded.
Currie Motors will handle all billing. Each vehicle purchased will be assessed a $120.00 administrative fee per
vehicle which shall be paid directly by the vendor to the SPC on a quarterly basis.
The SPC looks forward to another productive year working with Currie Motors. Please sign and date this
agreement below, retaining copies for your files and returning the original to my attention. basis.
Sincerely,
F
Ellen Dayan, CPPB
Purchasing Director
Northwest Municipal Conference
07/07/20
Name: Ellen Dayan Date
Northwest Municipal Conference
DuPage Mayors &
Managers Conference
1220 Oak Brook Road
Oak Brook, IL 60523
Suzette Quintell
Phone: (630) 571-0480
Fax: (630) 571-0484
Northwest Municipal
Conference
1600 East Golf'Rd., Suite 0700
Des Plaines, IL 60016
Ellen Dayan, CPPB
Phone: (847) 296-9200
Fax: (847) 296-9207
Name:
Currie Motors
South Suburban Mayors
And Managers Association
1904 West 1741h Street
East Hazel Crest, IL 60429
Kristi DeLaurentiis
Phone: (708) 206-1155
Fax: (708) 206-1133
08/25/20
Date
Will County
Governmental League
15905 S. Frederick Street
Suite 107
Plainfield, IL 60586
Cherie Belont
Phone: (815) 254-7700
Packet Pg. 38
9.0
Resolution No. R-2021-7 : Resolution Waiving Fifty Percent of
Certain Liquor License Renewal Fees for 2021-22
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of a resolution waiving fifty percent of liquor license renewal fees for the
2021-22 renewal period, to include on -premise license holders of Class A, B, E and K licenses.
In response to the COVID-19 Pandemic and its impact on local restaurants, staff recommends that the
Village Board approve a Resolution reducing 50 percent of liquor license renewal fees for on premise
license holders of Class A, B, E and K licenses. This would be consistent with the actions done in 2020.
The overall financial impact to the Village is approximately $45,000.
ATTACHMENTS:
• BOT Memo (DOCX)
• Resolution (DOCX)
Trustee Liaison
Sussman
Tuesday, February 16, 2021
Staff Contact
Chris Stilling, Community Development
Updated: 2/11/2021 1:24 PM
Page 1
Packet Pg. 39
9.C.a
VI 1, 1,. I' F' ` F
BUFFALO GRO)i/kl
MEMORANDUM
TO: Dane C. Bragg, Village Manager
FROM: Christopher Stilling, Deputy Village Manager
DATE: February 11, 2021
SUBJECT: 2021 Liquor License Renewals
Is
As part of the Village's BG Deliver's campaign, staff is requesting that the Village Board reduce
liquor license fees for on premise license holders. Staff has reviewed the budgetary impact, and
recommends that the Village Board waive 50 percent of liquor license fees for license holders
limited to on -premise service and consumption. The following classes would be eligible for the
50% waiver, as recommended: A, B, E, and K. A full list of the license classifications can be found
in Section 5.20.070 of the Municipal Code.
The budget impact of the recommended fee waiver is a reduction in General Fund revenue of
$45,000. Given the impacts of the COVID-19 pandemic, staff expects that some license holders
may choose to not renew their licenses for the 2021 year.
Staff requests that the Village Board approved the attached waiving 50 percent of liquor license
fees for license holders limited to on premise service and consumption
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9.C.b
RESOLUTION 2021-
WHEREAS, the COVID-19 pandemic continues to adversely impact local businesses;
WHEREAS, the food and beverage industry has been particularly impacted by the COVID-
19 pandemic including but not limited to the closing of food and beverage establishments to in person
dining;
WHEREAS, the Village President and Village Board desire to help local businesses impacted
by the COVID-19 pandemic; and
WHEREAS, the Village Board finds that a 50% waiver of the liquor license renewal fees for
holders of licenses Classifications A, B, E, and K will be in the Village's best interest and assist the
continued viability of those businesses.
NOW, THEREFORE, be it resolved as follows:
1. For the 2021-22 license year renewal period establishments holding either a Class A,
B, E, and/or K liquor license shall be entitled to renew their liquor license by payment
of 50% of the renewal fee as set forth in the Village Code.
2. All other license renewal requirements remain in full force and effect.
3. This resolution shall apply to year 2021-22 renewals only.
AYES:
NAYES:
ABSENT:
Passed , 2021
Approved , 2021
Approved:
Beverly Sussman, Village President
Attest:
Janet Sirabian, Village Cleric
il
C:Ausers\micheecAappdata\roaming\igm2\nvnutetraq\buffalogrovevillageil(aDbuffalogrovevillageil.igm2.com\work\attachments\6346.doex
Packet Pg. 41
Action Item : Link Crossing Phase 2 Development Improvement
Agreement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
The Link Crossing Subdivision is located at Buffalo Grove Road and Brandywyn Lane and consists of 187
single family and town homes. The Developer is preparing to start Phase 2 of the Subdivision. Staff
recommends approval of the Development Improvement Agreement for Phase 2, subject to the receipt of
the required fees and the Village Attorney review.
ATTACHMENTS:
• Link Crossing Phase 2 DIA Memo (DOCX)
• Link Crossing - Development Improvement Agreement Phase 2_1-28-21 (DOCX)
• Final Plat of ReSubdivision - Link Crossing (Outlots HH & II) 01-19-2021 (PDF)
• EOPC Phase 2 Letter of Credit- Link Crossing 01-06-2021 (PDF)
• Link Crossing - Final Engineering Plan 11-05-18_r (PDF)
Trustee Liaison Staff Contact
Stein Darren Monico, Public Works
Tuesday, February 16, 2021
Updated: 2/10/2021 7:47 PM Page 1
Packet Pg. 42
11.A.a
VILLACE OF
MEMORANDUM
DATE: January 28, 2021
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Link Crossing Development Improvement Agreement
K. Hovnanian Homes has submitted a Development Improvement Agreement for Phase 2 of the Link
Crossing Development, located south of Brandywyn Lane and east of Buffalo Grove Road.
The Development Improvement Agreement, or DIA, is an agreement between the Developer and the Village
and identifies the items to be constructed by the developer on the project site in addition to the building
addition. Typical items include the stormwater management, roads, sidewalks, streetlights, and all of the
utilities such as water main and sanitary sewer. With this agreement, the developer agrees to provide
security as required in the Village Code until the developer completes the required items.
An agreement for Phase 1A and Phase 1 B of the development remains in place. This agreement covers
the upcoming Phase 2 of the development immediately north of Phase 1A and 1 B.
Packet Pg. 43
11.A.b
LINK CROSSING PHASE 2
DEVELOPMENT IMPROVEMENT AGREEMENT
THIS AGREEMENT ("Agreement"), made and entered into as of this 161" day of February, 2021 by
and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at
Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called "Village"), and K. Hovnanian at
Link Farm, LLC, an Illinois limited liability company (hereinafter called "Developer").
WITNESSETH:
WHEREAS, Developer desires to improve the real property described in Exhibit "A" attached hereto
and made a part hereof (the "Property"), and in compliance with the Annexation Agreement with the Village
approved pursuant to Village Ordinance No. 2018-004 and the Village's Development Ordinance, Developer
has submitted to the Village certain (i) plans, dated 4/25/2018, last revised 4/17/2019, prepared by Mackie
Consultants, LLC, who are registered professional engineers (the "Site Plan") and (ii) additional plans and
specifications prepared by HKM Architects & Planners, Inc. dated 11/28/18 and described in more detail in
Exhibit "C" attached hereto and made a part hereof (the "Site Improvement Plans" and together with the
Site Plan, the "Plans"); and,
WHEREAS, the Village is willing to approve said Plans, provided that this Agreement is executed to
insure the completion of certain site improvements, as a condition precedent to the issuance of building
permits for any buildings to be constructed on the Property.
NOW, THEREFORE, it is mutually agreed as follows:
1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the
necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached
hereto, and all other site improvements not specifically set forth, which are required by applicable
ordinances or agreements (collectively, the "Improvements"), all in a good and workmanlike manner and
in accordance with all pertinent ordinances and regulations of the Village and in accordance with the Plans
(including any subsequent revisions requested by the Developer and approved in writing by the Village
pursuant to the Village's Development Ordinance). All utility lines and services to be installed in the street
shall be installed prior to paving.
1
Packet Pg. 44
11.A.b
2. Attached hereto as Exhibit "D" is a complete cost estimate for the construction of the
improvement described in Exhibit "B" hereto. No later than three (3) business days following the execution
of this Agreement and prior to the issuance of Village Permits, the Developer shall deposit a Letter of Credit
acceptable to and in a form and substance approved by the Village in the original amount of four hundred
seventy seven thousand, four hundred twenty one and 00/100 Dollars ($477,421.00), as further described
in Paragraph 9 herein (the "Letter of Credit").
3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed
that the contractors who are engaged to construct the Improvements are to be approved by the Village
Engineer and that such approval will not be unreasonably withheld.
4. The Developer has paid or will pay the Village a Review and Inspection Fee, as required by
Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those
items in Exhibit "B" as set forth in exhibit D.
5. Prior to the time the Developer or any of its contractors begin any of the work provided for
herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering
their employees in such amounts and coverage as is acceptable to the Village.
In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save
and hold harmless, and defend the Village and its employees, officials, and agents, against any and all
claims, costs, causes, actions, and expenses, including but not limited to reasonable attorney's fees incurred
by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or
other entity, including the employees or officers or independent contractors or sub -contractors of the
Developer or the Village, on account of personal injuries or death, or damages to property occurring,
growing out of, incident to, or resulting directly or indirectly, from the performance of the work of the
Developer, independent contractors or sub -contractors or their officers, agents, or employees. The
Developer shall have no liability or damages for the costs incident thereto to the extent caused by the sole
negligence or intentional misconduct of the Village, its independent contractors or sub -contractors or their
officers, agents, or employees.
6. Subject to Force Majeure (as defined herein), Developer shall cause the Improvements to be
2
Packet Pg. 45
11.A.b
completed within twenty-four (24) months following the date of this Agreement (except any Improvements
for which specified time limits are noted on the Plans, which shall be completed within the specified time
limits shown on the Plans). "Force Majeure" as used herein shall mean a delay in Developer's performance
hereunder caused by a strike or labor problem, energy shortage, governmental pre-emption or prescription,
national emergency, or any other cause of any kind beyond the reasonable control of Developer. If work is
not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of
Credit, in accordance with its terms, for the purpose of completing the Improvements. Upon completion
of the Improvements herein provided for, as evidenced by the certificate or certificates of the Village
President and Board of Trustees, the Village shall be deemed to have accepted said Improvements, and
thereupon, the Letter of Credit shall automatically be reduced to serve as security for the obligations of the
Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct
drawings to show work as actually constructed and said engineers shall turn over high quality Mylar
reproducible copies thereof to the Village to become the Village's property prior to acceptance of the
Improvements by the President and Board of Trustees.
7. The Developer, for a period of one year beyond formal acceptance by the Village of any
Improvement, described in Exhibit "B" hereof, shall be responsible for maintenance, repairs and corrections
to such Improvements which may be required due to failures or on account of faulty construction or due to
the Developer's negligence and/or its contractors' negligence. The obligation of the Developer hereunder
shall be secured by the Letter of Credit as further described in Paragraph 9 hereof.
8. It is agreed that no occupancy permit shall be granted by any official for the construction of any
structure until all required utility facilities set forth in the Plans (to include, but not by way of limitation,
sanitary sewer, water and storm sewer systems) have been installed and made ready to service the
Property; and that all roadways (to include curbs) set forth in the Plans that provide access to the Property
have been completely constructed, except for the designed surface course. It is understood and agreed
that building permits may be granted for buildings on specific lots to which utility facilities have been
installed and made ready for service and to which roadways have been constructed as described above,
notwithstanding the fact that all improvements within the Development may not be completed.
3
Packet Pg. 46
11.A.b
9.A. The obligations of the Developer hereunder as to the deposit of security for the completion
of the Improvements and the one year maintenance of said Improvements after acceptance by the Village
(Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit in favor of the Village in a
form acceptable to the Village, in the amount set forth in Paragraph 2 above. The Letter of Credit shall be
made subject to this Agreement. The Developer hereby waives its option pursuant to 30 ILCS 550/3 and 65
ILCS 5/11-39-3 to utilize any type of security other than a Letter of Credit.
B. In addition to the terms, conditions, and covenants of the Letter of Credit, the Village
hereby agrees to draw funds or to call said performance guarantee under such security solely for the
purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or
subcontractors, to, or for the benefit of the Developer or the Village, as the case may be, under the
provisions of this Agreement and the said Improvements for which payment is being made shall have been
completed, or will be completed, in substantial accordance with the Plans.
C. The Village further hereby agrees that to the extent that the Developer causes the
commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of
Credit shall during the course of construction of the Improvements, approximate the cost of completing all
Improvements and paying unpaid contract balances for the completion of the Improvements referred to in
this Agreement.
Until all required tests have been submitted and approved by the Village for each of the
construction elements including, but not limited to, earthwork, street pavements, parking area pavements,
sanitary sewers and water mains (as applicable), a minimum of that portion of the surety for each element
shall be subject to complete retention. All Improvements are subject to a minimum fifteen (15%) percent
retention until final acceptance by the Village.
D. In order to guarantee and warranty the obligations of Paragraph 7 herein, an amount
equal to fifteen (15%) percent of the total amount of the Letter of Credit, or an amount equal to fifteen
(15%) percent of the cost estimate of the individual Improvement(s) shall be retained in the Letter of Credit
for a period of one-year beyond formal acceptance by the Village of the Improvement(s).
E. As a portion of the security amount specified in Paragraph 2, the Developer shall
W
Packet Pg. 47
11.A.b
maintain a cash deposit with the Village Clerk in the amount of Five Thousand Dollars ($5,000.00). If roads
are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles
such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health
or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after
written notice of this condition, the Developer fails to immediately remedy the condition; then the Village
may take action to remedy the situation and charge any expenses which results from the action to remedy
the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the
Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Five
Thousand Dollars ($5,000.00). If the Developer has not made the additional deposit required to maintain
the total cash deposit within three (3) days from the date he received notice that such additional deposit
was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which
the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance
guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this
Agreement are not met by the Developer within five (5) days after receipt of a written notice of
noncompliance with the conditions of this Agreement, except in cases of danger to public health and safety
as determined by the Village, in which case, the deposit may be drawn upon immediately following notice
to the Developer and his failure to immediately remedy the situation. After termination of the one-year
maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit,
the Village will either notify the Developer that the Improvements are not in a proper condition for final
release of the deposit, or shall release the deposit within fifteen (15) days.
F. In addition to the terms, covenants, and conditions of the Letter of Credit, the
Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer there under,
except on the written approval of the Village; however, in all events, the Village shall permit such Letter of
Credit to expire, either by its terms, or by return of such Letter of Credit to the Developer, upon the
expiration of one (1) year from the acceptance of the Improvements referred to herein by the Village. To
the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, permit the Village to draw
funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the issuer
61
Packet Pg. 48
11.A.b
of the Letter of Credit to the extent that funds are disbursed.
10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise terminate
said security without a written notice being given to the Village of not less than thirty-(30) days in advance
of termination or cancellation.
11. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed
and operational.
12. The Developer acknowledges that he is responsible for the proper control of weeds, grass,
refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the
Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for
the proper maintenance of any parcels of property for which the Developer transfers ownership to the
Village until such time as the development's Improvements are accepted by the Village in writing in
accordance with the provisions of this Agreement.
If the Developer fails to perform his maintenance responsibilities established in either this
paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper
maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer
is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance
from the cash deposit described in Paragraph 9.E.
13. The Developer agrees that no Improvements constructed in conjunction with this project are
sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any
applicable previous agreements.
14. This Agreement shall automatically terminate and be of no further force and effect with respect
to Developer or the Property upon the expiration of the one year maintenance period, and upon such
termination the parties hereto shall have no further obligations to the other, except for the Village's
obligation to return the Letter of Credit and cash deposit to Developer or otherwise notify the issuer of the
Letter of Credit of the expiration of the Letter of Credit. The period commencing on the date set forth in
the preamble to this Agreement and expiring on the expiration of the one year maintenance period is
referred to herein as the "Term".
Packet Pg. 49
11.A.b
15. This Agreement and the obligations contained herein are in addition to, and not in limitation
of, all other agreements between the Parties hereto including, without limitation, the Preliminary Plan or
Annexation Approval Ordinance No. 2018-004 dated January 22, 2018, and the obligations contained
therein.
16. Neither party shall cause this Agreement (or any memorandum hereof) to be recorded against
the Property.
IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as has the Developer, all as
of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation
By
Village President
DEVELOPER:
K. Hovnanian at Link Farm LLC,
an Illinois limited liability company
1804 N. Naper Blvd., Suite 200
Naperville, Illinois 60563
By:
Name:
Title:
7
Packet Pg. 50
11.A.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT A
LEGAL DESCRIPTION
KNOWN AS: LINK CROSSING, BEING A SUBDIVISION OF PART OF THE
SOUTHWEST '/4 OF SECTION 21, TOWNSHIP 43 NORTH, RANGE 11 EAST
OF THE THIRD PRINCIPAL MERIDIAN, LAKE COUNTY, ILLINOIS, BUFFALO
GROVE, ILLINOIS
PERMANENT INDEX NUMBER: 15-21-300-026-0000
AREA = 2,178,000 SQ. FT. OR 50 ACRES
Packet Pg. 51
11.A.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT B
All improvements set forth and depicted in the Plans, both public and private, including (to the extent
applicable) earthwork, grading, roads or streets, parking lots, areas and/or parking facilities, sidewalks,
sanitary and storm sewers, water main, drainage and storm water detention facilities, site grading, street
lighting, landscaping, survey monuments and benchmarks.
Packet Pg. 52
11.A.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT C
Final Engineering Plans prepared by: Mackie Consultants, LLC
Entitled: Final Engineering Plans for Link Crossing Residential Development Village of Buffalo Grove,
Illinois
Consisting of: 30 sheet(s), last revised 11/S/18
Final Landscape Plans prepared by: HKM Architects & Planners, Inc.
Entitled: Link Crossing Landscape
Consisting of: 7 sheets, last revised 11 28 18
(see following pages)
10
Packet Pg. 53
11.A.b
LINK CROSSING
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT D
Engineers Opinion of Probable Costs
(see following pages)
11
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11.A.d
ENGINEER'S OPINION OF PROBABLE COST
BOND REDUCTION PURPOSE
LINK CROSSING - PHASE 2
BUFFALO GROVE, ILLINOIS
(Final Engineering Plans, dated April 17, 2019)
January 6, 2021
U NTITY T T L
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL REMAINING REMAINIP
SCHEDULE I - EROSION CONTROL
1 Silt Fence
1,180
LF
$2.25
$2,655.00
1,180
$2,655
2 Inlet Filter Basket
13
EA
$200.00
$2,600.00
13
$2,600
3 Silt Fence Box
15
EA
$125.00
$1,875.00
15
$1,875
4 Erosion Control Blanket
3,560
SY
$1.50
$5,340.00
3,560
$5,340
TOTAL SCHEDULE I - EROSION CONTROL
$12,470.00
$12,470
SCHEDULE II - UNDERGROUND UTILITY IMPROVEMENTS
A.
SANITARY SEWER IMPROVEMENTS
1
6" Sanitary Service, Short
8
EA
2
6" Sanitary Service, Long
23
EA
3
8" Sanitary Sewer, <12' Deep, PVC SDR 26
640
LF
4
48" Diameter Manhole <12' Deep
4
EA
5
Granular Trench Backfill, <12' Deep
183
LF
6
Televise Sanitary Sewer
640
LF
SUBTOTAL A - SANITARY SEWER IMPROVEMENTS
B.
WATER MAIN IMPROVEMENTS
1
1.00" Domestic Type K Copper Service, Short
15
EA
2
1.00" Domestic Type K Copper Service, Long
16
EA
3
8" Ductile Iron Water Main, D.I.P. Class 52
515
LF
5
Fire Hydrant. Complete
2
EA
6
Granular Trench Backfill
305
LF
SUBTOTAL B - WATER MAIN IMPROVEMENTS
C.
STORM SEWER IMPROVEMENTS
1
12" Storm Sewer, RCP
1,160
LF
2
15" Storm Sewer, RCP
100
LF
3
18" Storm Sewer, RCP
160
LF
4
24" Storm Sewer, RCP
105
LF
5
24" Diameter Inlet
7
EA
6
48" Diameter Manhole
7
EA
7
60" Diameter Manhole
3
EA
8
Granular Trench Backfill
105
LF
SUBTOTAL C - STORM SEWER IMPROVEMENTS
TOTAL SCHEDULE II- UNDERGROUND IMPROVEMENTS
SCHEDULE III- PAVEMENT IMPROVEMENTS
1
2.0" HMA Surface Course, (Mix D, N50)
3.120
SY
2
2.5" HMA Binder Course, (IL-19.0, N50)
3.120
SY
3
9" Aggregate Base Course, CA-6, Type B
3.120
SY
4
Geotextile Fabric
3,760
SY
5
5" PCC Sidewalk, Complete
7.280
SF
6
B4.12 Curb and Gutter, Complete
2,090
LF
7
B6.12 Curb and Gutter. Complete (Islands)
770
LF
TOTAL
SCHEDULE III- PAVEMENT IMPROVEMENTS
$800.00
$6,400.00
$2,000.00
$46,000.00
$31.00
$19,840.00
$2,000.00
$8,000.00
$40.00
$7,320.00
$1.95
$1,248.00
$88,808.00
$670.00
$10,050.00
$1,500.00
$24,000.00
$40.00
$20,600.00
$4,000.00
$000.00
$20.00
$6.100.00
$68.750.00
$25.00
$29,000.00
$29.00
$2,900.00
$36.00
$5,760.00
$45.00
$4,725.00
$1,200.00
$8,400.00
$1,800.00
$12,600.00
$2,500.00
$7,500.00
$20.00
$2,100.00
$72,985.00
$230,543.00
$10.50
$32,760.00
$12.50
$39,000.00
$11.00
$34,320.00
$1.75
$6,580.00
$6.00
$43,680.00
$19.00
$39,520.00
$22.00
$16,940.00
$212,800.00
8 $6,400
23 $46,000
640 $19,840
4 $8,000
183 $7,320
640 $1,248
$88,808
15 $10,050
16 $24,000
515 $20,600
2 $8,000 0
305 $6,100
$68,750 0
0
0 $0
0 $0 N
0 $0 O
0 $0 Y
0 $0 C
0 $0 J
0 $0
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3.120 $32,760 N
3.120 $39,000 N
3.120 $34,320
3,760 $6,580 d
7.280 $43,680
2.080 $39,520
770 $16,940 W
$212,800 �
O
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Page 1 of 2
Packet Pg. 56
11.A.d
ENGINEER'S OPINION OF PROBABLE COST
BOND REDUCTION PURPOSE
LINK CROSSING - PHASE 2
BUFFALO GROVE, ILLINOIS
(Final Engineering Plans, dated April 17, 2019)
January 6, 2021
U NTITY T T L
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL REMAINING REMAINIP
SCHEDULE IV - MISCELLANEOUS
1 Street Light, Single, Complete 5 EA $3,500.00 $17,500.00 3 $10,500
2 Street Signage 1 LS $2,000.00 $2,000.00 0 $0
TOTAL SCHEDULE IV - MISCELLANEOUS $19,500.00 $10,500
SCHEDULE V - LANDSCAPING
1 Landscaping, Common Areas 1 LS $12,750.00 $12,750.00 1 $12,750
TOTAL SCHEDULE V - LANDSCAPING $12,750.00 $12,750
TOTAL PROBABLE COST (SCHEDULES I-V) $488,063.00 $406,078
TOTAL PROBABLE COST $488,063.00 $406,078
TOTAL PROBABLE COST (15% RETENTION) $73,209.45 $73,209
General Notes:
1 This Engineer's Opinion of Probable Cost (EOPC) is based on Final Engineering Plans, dated April 17, 2019, prepared by Mackie
Consultants, LLC. This Engineer's Opinion of Probable Cost does not include demolition, tree removal, landscaping, utility relocations
offsite roadway improvements, traffic control, dewatering, review fees, or permit fees or any other item not included.
2 The unit price is based on best available data and an understanding of the current market. Mackie Consultants cannot guarantee
pricing or costs will not increase.
3 The above engineer's opinion of probable cost does not include additional items which may be necessary due to project phasing.
Prepared by: Mackie Consultants, LLC.
9575 W. Higgins Road, Suite 500
Rosemont. Illinois 60018
(847)696-1400
Page 2 of 2 Packet Pg. 57
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