2020-03-16 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
B. Presentation of the American Flag and Pledge of Allegiance Led by Buffalo Grove Girl
Scouts (President Sussman) (Staff Contact: Evan Michel)
2. Approval of Minutes
A. Village Board - Regular Meeting - Feb 18, 2020 7:30 PM
B. Village Board - Committee of the Whole - Mar 2, 2020 7:30 PM
I Approval of Warrant
A. Approval of Warrant #1312 (Trustee Weidenfeld) (Staff Contact: Brett Robinson)
4. Village President's Report
A. Proclamation Recognizing Girl Scout Week (President Sussman) (Staff Contact: Brett
Robinson)
B. Proclamation Recognizing March 2020 as Women's History Month in the Village of
Buffalo Grove (President Sussman) (Staff Contact: Dane Bragg)
C. Child Abuse Awareness & Prevention Month Proclamation (President Sussman) (Staff
Contact: Evan Michel)
D. Appointment of Matthew Dragon and Martin Sussman to the Commission for Residents
with Disabilities (President Sussman) (Staff Contact: Brian Sheehan)
5. Village Manager's Report
A. Special Olympics Presentation (Trustee Smith) (Staff Contact: Steven Casstevens)
B. Recongize Officer Carlson on His National Crash Reconstruction Certification (Trustee
Smith) (Staff Contact: Steven Casstevens)
C. 2019 Officer of the Year (Trustee Smith) (Staff Contact: Steven Casstevens)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Proclamation Recognizing Earth Hour 2020 (President Sussman) (Staff Contact: Brett
Robinson)
SUMMARY: Earth Hour started in 2007 in Sydney, Australia when 2.2 million individuals
and more than 2,000 businesses turned their lights off for one hour to take a stand
against climate change. With almost five million supporters and a global network in over
100 countries/territories, Earth Hour is now one of the world's largest and most respected
movements.
B. Distracted Driving Awareness Month 2020 (Trustee Smith) (Staff Contact: Steven
Casstevens)
SUMMARY: The Village recognizes April 2020 as Distracted Driving Awareness month.
C. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee
Weidenfeld) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends that the Village President and Board of Trustees
authorize staff to execute the following Contract extensions as listed below and further
detailed in the attached memo.
A two year extension with Hillside Auto body, for Towing Services.
A third contract option with Paramedic Billing Services, for Ambulance and Fire Billing
Services
A second year contract option with Fire Safety Consultants, Inc. for third party plan
review services
A fourth year contract option with Aramark Uniform Services for floor mat and shop towel
rental and cleaning.
The second and final contract option with Acres Group., for Tree Planting Services
The third and final contract option with American Hoist and Manlift Inc., for elevator
maintenance services
D. MFT - Documentation Review Covering the Receipt and Disbursement of Motor Fuel Tax
(MFT) Funds by the Village for the Period Beginning January 1, 2009 and Ending
December 31, 2018. (Trustee Weidenfeld) (Staff Contact: Julie Kamka)
SUMMARY: The Illinois Department of Transportation certifies that they have reviewed
their records in so far as they pertain to the receipt and disbursement of the Motor Fuel
Tax Fund of the Village of Buffalo Grove for the period beginning Jan. 1, 2009 and ending
Dec. 31, 2018, and that entries for the receipts in these books and records are true and
correct and are in agreement with the records maintained by the Department of
Transportation and that entries for disbursements are supported by cancelled warrants or
checks with exceptions noted in the compliance review findings.
E. R-2020-13 Adopt the Village's 2020 Zoning Map (Trustee Stein) (Staff Contact: Chris
Stilling)
SUMMARY: Pursuant to State Statute, the Village of Buffalo Grove is required to publish
its official zoning map by March 31, 2020. The latest zoning map is attached and reflects
one change in 2019. Staff recommends approval.
F. 0-2020-23 Approve an Ordinance Granting a Variation for an Accessory Structure
Within Green Lake Park at the Northeast Corner of Green Knolls Drive and Deerfield
Parkway. (Trustee Johnson) (Staff Contact: Chris Stilling)
The Buffalo Grove Park District is proposing to make improvements within the existing
Green Lake Park. The Park District is looking to improve the park with an accessory
structure (gazebo) that exceeds maximum allowable height. As a result, a variation is
required.
9. Ordinances and Resolutions
A. 0-2020-24 Ordinance Establishing a Public Hearing Date for the Proposed 2020 Buffalo
Grove Lake Cook Road TIF District (Trustee Weidenfeld) (Staff Contact: Chris Stilling)
B. 0-2020-25 2020 Cracksealing Project Award (Trustee Stein) (Staff Contact: Kyle
Johnson)
C. 0-2020-26 2020 Sewer Televising Project Award (Trustee Stein) (Staff Contact: Kyle
Johnson)
D. 0-2020-27 Comcast Franchise Agreement (Trustee Ottenheimer) (Staff Contact: Brett
Robinson)
E. R-2020-14 Authorization to Purchase Replacement Fire, Police, and Public Works
Vehicles through the Suburban Purchasing Cooperative (Trustee Smith) (Staff Contact:
Brett Robinson)
10. Unfinished Business
11. New Business
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Executive Session
A. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or
Lease of Real Property for the Use of the Public Body, Including Meetings Held for the
Purpose of Discussing Whether a Particular Parcel Should be Acquired. (President
Sussman) (Staff Contact: Chris Stilling)
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
1.B
Information Item : Presentation of the American Flag and Pledge of
Allegiance Led by Buffalo Grove Girl Scouts
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Recommendation of Action
Members of Buffalo Grove Girl Scouts Troop will be at the meeting to present the American Flag and lead
the Pledge of Allegiance.
Trustee Liaison
Sussman
Monday, March 16, 2020
Staff Contact
Evan C Michel, Office of the Village Manager
Updated: 3/11/2020 11:18 AM
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MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,
VILLAGE HALL, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON
TUESDAY, FEBRUARY 18, 2020
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Weidenfeld, Johnson,
Smith and Pike.
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Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Jenny Maltas, Deputy
Village Manager; Chris Stilling, Deputy Village Manager; Bob Nowak, Finance Department; Art Malinowski,
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Director of Human Resources; Evan Michel, Management Analyst; Nicole Woods, Deputy Director of
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Community Development; Darren Monico, Village Engineer; Mike Reynolds, Director of Public Works; Mike
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Skibbe, Deputy Director of Public Works; Dave Haisma, Public Works; Geoff Tollefson, Director of Golf
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Operations; Julie Kamka, Deputy Clerk; Deputy Police Chief Eisenmenger; Deputy Police Chief Szos; Fire
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Chief Baker; and Deputy Fire Chief Wagner. 2
APPROVAL OF MINUTES
Moved by Ottenheimer, seconded by Weidenfeld, to approve the minutes of the January 21, 2020 Regular
Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
Moved by Stein, seconded by Smith, to approve the minutes of the February 3, 2020 Special Meeting. Upon roll
call, Trustees voted as follows:
AYES: 5 — Stein, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
ABSTAIN: 1 — Ottenheimer
Motion declared carried.
Moved by Weidenfeld, seconded by Johnson, to approve the minutes of the February 3, 2020 Committee of the
Whole Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
ABSTAIN: 1 — Ottenheimer
Motion declared carried.
WARRANT #1311
Mr. Nowak read Warrant #1311. Moved by Weidenfeld, seconded by Johnson, to approve Warrant #1311 in the
amount of $3,102,621.42 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
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Motion declared carried.
VILLAGE PRESIDENT'S REPORT
The Village Clerk reminded residents that March 17, 2020 is Election Day and reviewed the various methods of
casting a ballot.
The Village Clerk urged residents to be sure that they complete the 2020 Census form, highlighting the benefit
to the Village and the importance of a complete count.
VILLAGE MANAGER'S REPORT
Adrian Johnson, Board of Fire & Police Commissioners, briefly reviewed the background of Jacob Sjodin, after
which she administered the Oath of Office to him. Police Officer Sjoden was then welcomed and congratulated
by the audience and the Board as his badge was pinned on.
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CONSENT AGENDA
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President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could j
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items o
on the Consent Agenda. a
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Proclamation - National Engineers Week
Motion to approve a Proclamation declaring the week of February 16-22, 2020 as National Engineers Week in
the Village of Buffalo Grove.
Woodman's Fueling Station
Motion to approve Development Improvement Agreement for Woodman's Unattended Fueling Station located at
1515 Deerfield Parkway, subject to review and approval by the Village Attorney and subject to Final
Engineering Plan review.
Resolution No. 2020-5 — 2020 Volume Cap
Motion to pass Resolution No. 2020-8, reallocating the 2020 Volume Cap to the Village of Buffalo Grove.
Ordinance No. 2020-9 — Metro Storage
Motion to pass Ordinance No. 2020-9, approving a Text Amendment in the Industrial District to allow Incidental
Retail Uses as a Special Use. Metro Storage located at 847 Deerfield Road, is seeking a Text Amendment to the
Zoning Ordinance to allow incidental retail sales as a Special Use in the Industrial District.
Ordinance No. 2020-10 — Metro Storage
Motion to pass Ordinance No. 2020-10, approving a Special Use for an Incidental Retail Use for 847 Deerfield
Parkway.
Ordinance No. 2020-11— Sushi Grove
Motion to pass Ordinance No. 2020-11 amending Chapter 5.20 — Liquor Controls. A Class A liquor license is
reserved for Yang Group, Inc. d/b/a Sushi Grove at 154 McHenry Road.
Ordinance No. 2020-12 — Ciorba Group
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Motion to pass Ordinance No. 2020-12 approving the Ciorba Group Lift Station Construction Administration
Services.
Ordinance No. 2020-13 — Ciorba Group
Motion to pass Ordinance No. 2020-13 approving the Ciorba Group Design Supplement.
Moved by Ottenheimer, seconded by Stein, to approve the Consent Agenda. Upon roll call, Trustees voted as
follows on the Consent Agenda:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
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RESOLUTION NO. 2020-9 — ZEN CITY TECHNOLOGIES
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Moved by Johnson, seconded by Smith, to pass Resolution No. 2020-9, authorizing the Village Manager to
execute an Agreement with ZenCity Technologies US Inc. for Data Analysis in an amount not to exceed 0
$20,000.00 and in accordance with materials contained in Board packets. j
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Mr. Michel reviewed the proposed resolution, details of which are contained in his memo to Mr. Bragg of a
February 13, 2020, after which he answered questions from the Board. Q
The motion was amended to add: "subject to review and approval by the Village Attorney". Trustees Johnson
and Smith agreed to the amendment.
Upon roll call, Trustees voted as follows on the amended motion
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 1 — Pike
Motion declared carried.
RESOLUTION NO.2020-10 — POLICY CONFLUENCE, INC.
Moved by Johnson, seconded by Weidenfeld, to pass Resolution No. 2020-10, authorizing the Village Manager
to execute an Agreement with Policy Confluence, Inc. for Citizen Surveying Services in an amount not to exceed
$50,770.00 and in accordance with materials contained in Board packets.
Mr. Michel reviewed the proposed resolution, details of which are contained in his March 17, 2017 memo to Nh-.
Bragg, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2020-14 —100 HALF DAY ROAD
Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2020-14, approving a variation for a Public
Safety Communication Antenna at 100 Half Day Road.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to IVIr. Bragg of
February 13, 2020, after which he and Mr. Skibbe answered questions from the Board.
Upon roll call, Trustees voted as follows:
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AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2020-15 — FIRE STATION 26
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2020-15, approving a Special Use and Variation
for a Public Safety Communication Antenna at 1051 Highland Grove and 109 Deerfield Parkway as described in
Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
February 13, 2020, after which he answered questions from the Board.
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Upon roll call, Trustees voted as follows: 3
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AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None 0
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Motion declared carried. `a
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ORDINANCE NO. 2020-16 — EQUIPMENT PURCHASSE a
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Moved by Pike, seconded by Weidenfeld, to pass Ordinance No. 2020-16, approving a Sewer and Catch Basin
Cleaner Equipment purchase in a total not to exceed amount of $429,850.00, and in accordance with materials a
contained in Board packets. M
Mr. Haisma reviewed the proposed ordinance, details of which are contained in Mr. Whalen's memo to Mr
Robinson of February 6, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2020-17 — WATER SUPPLY CONTRACT
Moved by Pike, seconded by Johnson, to pass Ordinance No. 2020-17, approving a Restated and Amended
Water Supply Contract — Northwest Water Commission
Mr. Bragg reviewed the proposed ordinance, details of which are contained in his memo to the Board of
February 12, 2020.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2020-18 — TIF DISTRICT
Moved by Smith, seconded by Johnson, to pass Ordinance No. 2020-18, authorizing the completion of a
Feasibility and Eligibility Study for the proposed 2020 Buffalo Grove Lake Cool-, Road TIF District.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
February 13, 2020, after which he answered questions from the Board.
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Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
RESOLUTION NO. 2020-11— TIF DISTRICT
Moved by Smith, seconded by Johnson, to pass Resolution No. 2020-11, an Inducement Resolution regarding
the possible adoption of the 2020 Buffalo Grove Lake Cook Road Tax Increment Financing District
Mr. Stilling reviewed the proposed resolution, details of which are contained in his memo to Mr. Bragg of
February 13, 2020, after which he answered questions from the Board. U)
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Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike _0
NAYS: 0 — None >
Motion declared carried.
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ORDINANCE NO. 2020-19— TIF DISTRICT Q
Moved by Smith, seconded by Ottenheimer, to pass Ordinance No. 2020-19, establishing a Tax Increment
Financing Interested Parties Registry for the Proposed 2020 Buffalo Grove Lake Cook Road TIF District.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2020-20 — GHA DESIGN AND CONSTRUCTION ENGINEERING
Moved by Stein, seconded by Johnson, to pass Ordinance No. 2020-20, 2020-2022 Gewalt Hamilton Associates
design and construction engineering contract for a portion of the Village's Infrastructure Modernization Program
for 2020 through 2022, subject to review and approval of the Village Attorney.
Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Ms. Maltas of
February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2020-21— BLA DESIGN AND CONSTRUCTION ENGINEERING
Moved by Stein, seconded by Ottenheimer, to pass Ordinance No. 2020-21, 2020-2022 BLA design and
construction engineering contract for a portion of the Village's Capital Improvement construction for 2020
through 2022, in accordance with materials contained in Board packets.
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Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Ms. Maltas of
February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2020-22 — 2020-2022 SOIL & CONSTRUCTION MATERIAL TESTING
Moved by Stein, seconded by Ottenheimer, to pass Ordinance No. 2020-22, 2020-2022 Soil and Construction
Material Testing, in accordance with materials contained in Board packets.
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Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of 3
February 13, 2020, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows: O
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AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike o
NAYS: 0 — None a
Motion declared carried. Q
CPR DEVICES
Moved by Smith, seconded by Weidenfeld, to waive bids and authorize staff to purchase two LUCAS CPR
devices from Stryker at a total cost not to exceed $28,574.05.
Chief Baker reviewed this proposal, details of which are contained in his memo of February 13, 2020 to Mr
Bragg, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
RADIO EQUIPMENT
Moved by Smith, seconded by Weidenfeld, to waive bids and authorize staff to purchase six Motorola portable
radios at a total not to exceed amount of $53,538.30 from Motorola Solutions.
Chief Baker reviewed this proposal, details of which are contained in his memo of February 13, 2020 to Mr.
Bragg, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions
from the audience on items not on tonight's agenda; there were no such questions.
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EXECUTIVE SESSION
Moved by Stein, seconded by Ottenheimer, to move to Executive Session to discuss Section 2(C)(1) of the
Illinois Open Meetings Act: the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the Public Body or Legal Counsel for the Public Body, including hearing
testimony on a complaint lodged against an employee of the Public Body or against Legal Counsel for the
Public Body to determine its validity; and Section 2(C)(21) of the Illinois Open Meetings Act: Discussion
of Minutes of Meetings lawfully closed under this Act, whether for purposes of approval by the Body of
the Minutes or Semi -Annual Review of the Minutes as mandated by Section 2.06; and Section 2(C)(2) of
the Illinois Open Meetings Act: Collective Negotiating Matters between the Public Body and its
employees or their representatives, or deliberations concerning salary schedules for one or more classes of
employees. Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 — None
Motion declared carried.
The Board moved to Executive Session from 8:50 P.M. until 9:44 P.M. O
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ADJOURNMENT o
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Moved by Smith, seconded by Johnson, to adjourn the meeting. Upon voice vote, the motion was unanimously Q
declared carried. s
The meeting was adjourned at 9:45 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 16"' DAY OF March 2020
Village President
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MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,
50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS, MONDAY, MARCH 2, 2020
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M.
Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Weidenfeld, Johnson,
Smith and Pike.
Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Jenny Maltas, Deputy Village
Manager; Chris Stilling, Deputy Village Manager; Art Malinowski, Director of Human Resources; Brett Robinson, y
Director of Purchasing; Evan Michel, Management Analyst; Darren Monico, Village Engineer; Mike Reynolds,
Director of Public Works; Brian Sheehan, Building Commissioner; Geoff Tollefson, Director of Golf Operations;
Police Chief Casstevens; Fire Chief Baker. 2
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The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following topics.
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CORONAVIRUS - COVID-19 Q-
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Mr. Sheehan presented a brief report on Buffalo Grove's efforts to monitor the Coronavirus — COV1D 19 outbreak, 2
assuring residents that staff is working with both counties and other agencies to coordinate response. Mr. Sheehan a
also urged residents to get a flu shot and take necessary precautions to avoid contracting the virus. M
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STORMWATER STUDY UPDATE N
Mr. Reynolds reviewed the Stormwater Master Plan Update, details of which are contained in his memo to Mr
Bragg of February 24, 2020.
Marty Michalisko, of Engineering Resource Associates, Inc. (ERA) provided a background of their firm, after
which he referred to a PowerPoint presentation highlighting their approach to this project. Mr. Michalisko and Mr
Reynolds then answered questions from Board members.
AT YOUR DOOR PROGRAM
Mr. Stilling provided an update regarding Buffalo Grove residents' utilization and feedback of Waste Management's
At Your Door program, details of which are contained in his memo to Mr. Bragg of February 27, 2020. Statistics
show that over 1,300 residential customers used the program, and over 120,000 pounds of material were collected.
Feedback from those customers indicated that all but one wanted the Village to continue to offer the service.
OPEN BG TRANSPARENCY PORTAL
Referring to a PowerPoint presentation, Mr. Michel provided an overview of Phase III of the Website Refresh
Project, which included provisions to increase the availability of public information as well as reduce barriers for
residents to access data. The Open BG initiative provides a landing page with direct access to the Village's
financial, historical and contractual information. After incorporating any feedback from the Village Board, staff will
begin to design a communications campaign to educate residents about the many new features of the portal with an
anticipated go -live date in the second quarter of 2020. Further details may be found in Mr. Michel's memo to Mr.
Bragg of February 27, 2020.
PROPOSED 2020 BUFFALO GROVE LAKE COOK ROAD TIF DISTRICT
Mr. Stilling provided the current status of the final Eligibility Study and reviewed the next steps of the project,
details of which are contained in his memo to Mr. Bragg of February 27, 2020.
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QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda; there were no such questions.
EXECUTIVE SESSION
Moved by Johnson, seconded by Smith, to move to Executive Session pursuant to Section 2(C)(1) of the Illinois
Open Meetings Act: the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the Public Body or Legal Counsel for the Public Body, including hearing testimony on a
complaint lodged against an employee of the Public Body or against Legal Counsel for the Public Body to
determine its validity; and Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of
Real Property for the use of the Public Body, including meetings held for the purpose of discussing whether a
particular parcel should be acquired. Upon roll call, Trustees voted as follows:
AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike
NAYS: 0 —None
Motion declared carried.
The Board moved to Executive Session from 8:35 P.M. until 9:23 P.M.
ADJOURNMENT
Moved by Smith, seconded by Pike, to adjourn the meeting. Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 9:24 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 16"' DAY OF March 2020
Village President
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Action Item : Approval of Warrant #1312
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Recommendation of Action
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Staff recommends approval.
TOTAL WARRANT #1312 $4,470,310.45
ATTACHMENTS:
• W#1312 SUMMARY (PDF)
Trustee Liaison
Weidenfeld
Monday, March 16, 2020
Staff Contact
Brett Robinson, Finance
Updated: 3/12/2020 2:37 PM
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VILLAGE OF BUFFALO GROVE WARRANT #1312
16-Mar-20
General Fund:
421,036.62
Parking Lot Fund:
928.30
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
0.00
School & Park Donations
0.00
Capital Projects -Facilities:
323,967.97
Capital Projects -Streets:
47,405.29
Health Insurance Fund:
0.00
Facilities Development Debt Service Fund:
0.00
Retiree Health Savings (RHS):
15,291.45
Water Fund:
1,316,446.35
Buffalo Grove Golf Fund:
10,012.85
Arboretum Golf Fund:
4,058.67
Refuse Service Fund:
80,691.30
Information Technology Internal Service Fund:
1685080.49
Central Garage Internal Service Fund:
65,750.04
Building Maintenance Internal Service Fund:
77,941.46
2,531,610.79
PAYROLL PERIOD ENDING 02/20/2020 978,183.88
PAYROLL PERIOD ENDING 03/05/2020 960,515.78
1,938,699.66
TOTAL WARRANT #1312 4,470,310.45
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
Packet Pg. 16
4.A
Information Item : Proclamation Recognizing Girl Scout Week
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends approval.
A proclamation recognizing Girl Scout Week.
ATTACHMENTS:
• Girl Scout Week 2020 Proc (DOC)
Trustee Liaison
Sussman
Monday, March 16, 2020
Staff Contact
Brett Robinson, Finance
Updated: 3/10/2020 4:09 PM
Page 1
Packet Pg. 17
4.A.a
Village of Buffalo Grove
PROCLAMATION HONORING GIRL SCOUT WEEK 2020
WHEREAS, Girl Scouts is a global movement that thinks big and acts locally.
Programs and experiences are designed to help every girl discover her sparkle. In
addition to singing, dancing, hiking, and canoeing, our local Girl Scouts use problem -
solving skills to make an impact in our community and around the world; and
WHEREAS, the mission of Girl Scouts is to change lives by building girls of courage,
confidence, and character, who make the world a better place; and
WHEREAS, more than 55,440 girls and 21,380 adults are involved locally; and
WHEREAS, Girl Scouts of Greater Chicago and Northwest Indiana join Girl Scouts all
around the nation to make the world a better place and celebrate Girl Scout Week.
This week honors the Girl Scouts' 107th anniversary of Girl Scouting in the United
States; and
NOW, THEREFORE, BE IT RESOLVED that I, Beverly Sussman, former Girl Scout
and now President of the Village of Buffalo Grove, do hereby recognize National Girl
Scout Week, and declare the same as official Girl Scout Week in Buffalo Grove.
FURTHER, I urge all citizens of Buffalo Grove to join me in recognizing the
achievements and leadership of our local Girl Scouts and volunteers; thank them for
their valuable community service and encourage the future success of this
organization.
Proclaimed this 16h day of March 2020.
Beverly Sussman,
Village President
Packet Pg. 18
4.B
Information Item : Proclamation Recognizing March 2020 as
Women's History Month in the Village of Buffalo Grove
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Staff recommends approval
Proclamation Recognizing March as Women's History Month to honor women everywhere for their
outstanding achievements and invaluable contributions to society.
ATTACHMENTS:
• Women's History Month 2020 (DOC)
Trustee Liaison
Sussman
Monday, March 16, 2020
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 3/11/2020 1:33 PM
Page 1
Packet Pg. 19
4.B.a
Village of Buffalo Grove
PROCLAMATION RECOGNIZING MARCH 2O20 AS WOMEN'S HISTORY MONTH
IN THE VILLAGE OF BUFFALO GROVE
WHEREAS, the Village of Buffalo Grove recognizes the month of March as Women's
History Month, established in 1987 by Congress to celebrate the contributions American
women have made to strengthen and lead the nation since its inception; and
WHEREAS, Women's History Month honors women of every race, status and ethnicity who
have challenged the social and legal structures that have kept women's labor underappreciated
and underrepresented thoughout history to establish an equal role for women, ensuring the
apprciation and value of equitable labor for future generations; and
WHEREAS, American women have been leaders not only in securing their own rights of
suffrage and equal opportunity, but also at the forefront of every major progressive social change
movement in history, paving the way for future generations to enjoy the unalienable rights,
duties and responsibilities afforded equally to all citizens of the Units States of America; and
WHEREAS, each woman is extraordinary in her own way, proving that women working inside
the home, or outside in academia, science, technology, business, labor, governance and more
maintain a critical role in every sphere of society; and
NOW, THEREFORE, BE IT RESOLVED that I, Beverly Sussman, President of the Village
Buffalo Grove, do hereby recognize March as Women's History Month to honor women
everywhere for their outstanding achievements and invaluable contributions to society.
PROCLAIMED this 16th day of March, 2020.
Beverly Sussman, Village President
Packet Pg. 20
4.0
Information Item : Child Abuse Awareness & Prevention Month
Proclamation
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Staff recommends proclamation.
Pat Cinquini of Shelter Inc. will make a presentation to the Village Board regarding a proclamation
recognizing Child Abuse Awareness & Prevention Month.
ATTACHMENTS:
• Child Abuse Prevention Awareness Month April 2020 (DOC)
Trustee Liaison
Sussman
Monday, March 16, 2020
Staff Contact
Evan C Michel, Office of the Village Manager
Updated: 3/11/2020 10:21 AM
Page 1
Packet Pg. 21
4.C.a
Val
Village Village of Buffalo Grove
THE VILLAGE OF BUFFALO GROVE RECOGNIZES
APRIL 2020 AS CHILD ABUSE AWARENESS AND PREVENTION MONTH
WHEREAS, every child deserves to grow up in a nurturing environment, free from abuse,
neglect, violence, or endangerment of any kind; and
WHEREAS, child abuse and neglect cause serious harm to child development and have lifelong
effects that endanger safety, hinder permanency in relationships, and reduce well-being, creating
greater demands on society; and
WHEREAS, child abuse prevention is a shared responsibility, and finding solutions requires the
involvement and collaboration of citizens, organizations, and government entities throughout
Illinois and the country; and
WHEREAS, Illinoisans make more than 250,000 calls to the Illinois Child Abuse Hotline each
year; offer temporary safe haven for more than 14,000 children as foster families; and have
provided permanent, loving homes for more than 15,000 children through adoption during the
last decade; and
WHEREAS, child abuse prevention programs in Illinois are effective because of partnerships
created by the Illinois Department of Children and Family Services, Prevent Child Abuse
Illinois, Children's Home & Aid Society of Illinois, Children's Advocacy Centers of Illinois,
Voices for Illinois Children, and other government entities, social service agencies, schools,
religious organizations, law enforcement agencies, businesses, and individual citizens; and
NOW, THEREFORE, I, Beverly Sussman, President of the Village of Buffalo Grove, do
hereby proclaim the month of April 2020 as Child Abuse Awareness and Prevention Month
in Illinois and encourage all citizens to respond to the call of "How will you help?" by
supporting child abuse prevention programs and reporting suspected cases of abuse to the Illinois
Child Abuse Hotline at (800) 25-ABUSE.
Proclaimed this 16th day of March, 2020.
Beverly Sussman, Village President
Packet Pg. 22
4.D
Information Item : Appointment of Matthew Dragon and Martin
Sussman to the Commission for Residents with Disabilities
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
The Village President will appoint Matthew Dragon and Martin Sussman to the Commission for Residents
with Disabilities.
Trustee Liaison
Sussman
Disabilities
Monday, March 16, 2020
Staff Contact
Brian Sheehan, Commission for Residents with
Updated: 3/12/2020 8:47 AM
Page 1
Packet Pg. 23
5.A
Information Item : Special Olympics Presentation
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends presentation.
The Special Olympics Illinois' Director of Development Katie Risley will present Police Chief Steven
Casstevens with an award recognizing the department's 2019 fundraising efforts.
Trustee Liaison
Smith
Monday, March 16, 2020
Staff Contact
Steven Casstevens, Police
Updated: 3/11/2020 11:24 AM
Page 1
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5.B
Information Item : Recongize Officer Carlson on His National Crash
Reconstruction Certification
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Staff recommends presentation.
Traffic Specialist, Officer Michael Carlson was certified as a Crash Reconstruction Specialist by the Illinois
Law Enforcement Training and Standards Board, and recently achieved national certification through the
Accreditation Commission for Traffic Accident Reconstruction (ACTAR). Both of these certificates will be
presented to Officer Carlson at the Board Meeting.
Trustee Liaison
Smith
Monday, March 16, 2020
Staff Contact
Steven Casstevens, Police
Updated: 3/11/2020 11:24 AM
Page 1
Packet Pg. 25
5.0
Information Item : 2019 Officer of the Year
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends presentation.
The Buffalo Grove Rotary Club President Bill Donahue will present the 2019 Police Officer of the Year
Award to Police Officer Tony Montiel. Additionally, Police Chief Steven Casstevens will present Officer
Brian Hansen with a Special Commendation Award
Trustee Liaison
Smith
Monday, March 16, 2020
Staff Contact
Steven Casstevens, Police
Updated: 3/11/2020 11:26 AM
Page 1
Packet Pg. 26
8.A
Action Item : Proclamation Recognizing Earth Hour 2020
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
SUMMARY: Earth Hour started in 2007 in Sydney, Australia when 2.2 million individuals and more than
2,000 businesses turned their lights off for one hour to take a stand against climate change. With almost
five million supporters and a global network in over 100 countries/territories, Earth Hour is now one of the
world's largest and most respected movements.
ATTACHMENTS:
• Earth Hour 2020 (DOC)
• Earth Hour
Trustee Liaison
Sussman
Monday, March 16, 2020
Staff Contact
Brett Robinson, Finance
Updated: 3/11/2020 11:30 AM
Page 1
Packet Pg. 27
8.A.a
Village of Buffalo Grove
PROCLAMATION RECOGNIZING EARTH HOUR 2020
MARCH 28, 2020, 8:30 - 9:30 PM
WHEREAS, Earth Hour 2020 aims to show the actions that people, businesses and
governments world-wide are taking to reduce their environmental impact; and N
N
i
WHEREAS, Earth Hour is organized by the World Wildlife Fund (WWF). WWF's mission is to 0
stop the degradation of the Earth's natural environment and build a future where people live =
in harmony with nature; and
w
WHEREAS, Earth Hour is a global movement encouraging individuals, businesses and N
governments around the world to take positive actions for the environment by switching off N
their lights for one designated hour; and
WHEREAS, Earth Hour 2020 will be held on Saturday March 28th between 8.30 pm and
9:30 pm; and
WHEREAS, With almost 5 million in more than 100 countries/territories across every
continent will unite in a single moment of celebration and contemplation of the planet by
switching off their lights for one designated hour;
NOW THEREFORE, BE IT PROCLAIMED by the President and Board of Trustees of the
Village of Buffalo Grove that March 28th, 2020, between 8:30 pm and 9:30 pm, is designated
as "Earth Hour" and we call upon the residents and businesses of the Village of Buffalo
Grove to observe the occasion by turning off all nonessential lighting during that hour.
Proclaimed this 16th day of March, 2020.
Beverly Sussman,
Village President
Packet Pg. 28
8.B
Information Item : Distracted Driving Awareness Month 2020
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends approval.
SUMMARY: The Village recognizes April 2020 as Distracted Driving Awareness month.
ATTACHMENTS:
• Distracted Driving Proclamation-2020 (DOCX)
Trustee Liaison
Smith
Monday, March 16, 2020
Staff Contact
Steven Casstevens, Police
Updated: 3/11/2020 11:30 AM
Page 1
Packet Pg. 29
8.B.a
'�";�'z.., f(�ID1WWWWWIW/IDDNNN9YPIA119WJIi11fli�YN1&11fNNNFWu£IJ:VmW�4!✓�WiWIl9MMNIMMI�I�I�I�fff�fN.
DISTRACTED DRIVING PREVENTION MONTH - APRIL, 2020
WHEREAS, distracted driving is a serious issue on our roadways, claiming thousands of lives
and injuring thousands more each year in the United States; and
WHEREAS, The National Highway Traffic Safety Administration (NHTSA) reports that in 2017
there were 34,247 fatal crashes in the United States. Nine percent of those fatal
crashes were distraction -affected crashes; and
WHEREAS, According to the U.S. Department of Transportation, over 3,166 people were killed
in distracted driving crashes in 2017; and
WHEREAS, engaging in activities such as talking on a phone, texting, checking social media or
email, selecting music, or other uses of portable devices while driving increase the
risk of getting into a crash by three times; and
WHEREAS, the improved health and well-being of Buffalo Grove's citizens are a direct result of
increased awareness about the dangers of distracted driving; and
WHEREAS, in order to reduce the number of crashes as well as improve driver safety, Buffalo
Grove motorists should commit to adopting and maintaining safe behavior while
behind the wheel; and
WHEREAS, April has been selected as the National Distracted Driving Awareness Month by The
National Safety Council
NOW, THEREFORE, I, BEVERLY SUSSMAN, PRESIDENT OF THE VILLAGE OF
BUFFALO GROVE, do hereby proclaim and pronounce April National Distracted Driving Awareness
month in Buffalo Grove and urge all citizens to promote awareness of the distracted driving
problem, and to support programs and policies to reduce the incidence of distracted driving.
Proclaimed this 16th day of March, 2020.
Packet Pg. 30
8.0
Action Item : Authorization to Execute Contract Extensions with
Multiple Vendors
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Staff recommends approval.
SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute
the following Contract extensions as listed below and further detailed in the attached memo.
A two year extension with Hillside Auto body, for Towing Services.
A third contract option with Paramedic Billing Services, for Ambulance and Fire Billing Services
A second year contract option with Fire Safety Consultants, Inc. for third party plan review services
A fourth year contract option with Aramark Uniform Services for floor mat and shop towel rental and
cleaning.
The second and final contract option with Acres Group., for Tree Planting Services
The third and final contract option with American Hoist and Manlift Inc., for elevator maintenance services
ATTACHMENTS:
• Contract Extensions Summer 2020 (DOCX)
Trustee Liaison Staff Contact
Weidenfeld Brett Robinson, Finance
Monday, March 16, 2020
Updated: 3/13/2020 1:44 PM Page 1
Packet Pg. 31
8.C.a
ALL III F
BUFFALO GROVE
DATE: March 10, 2020
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
RE: Proposed Contract Extensions
Is
Dane, Staff will bring the following recommendations for contract extensions before the Village Board as a single
item on March 16th as has been done in the past.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the first two year
contract option with Hillside Auto body, for Towing Services to cover the period from September 1, 2020 to
September 1, 2022. Prices are expected to increase by no more than 2.5%. This is a pass thru charge and does
not have a negative impact on the budget.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the third contract
option with Paramedic Billing Services ("PBS"), for Ambulance and Fire Billing Services to cover the period from
September 22, 2020 to September 21, 2021. PBS accepts 5% for payments collected and this amount is not
projected to change during this contract period.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the second year
contract option with Fire Safety Consultants, Inc. for third party plan review services to cover the period up to
October 3, 2021. This is a pass thru charge and does not have a negative impact on the budget.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the fourth year
contract option with Aramark uniform Services, Inc. for floor mat and shop towel rental and cleaning to cover
the period up to March 14, 2021. Prices are expected to increase by no more than 2.5%, with a total not to
exceed amount of $10,250
Staff recommends that the Village President and Board of Trustees authorize staff to execute the third and final
contract option with American Hoist and Manlift Inc., for elevator maintenance services to cover the period from
August 20, 2020 to August 20, 2021. A price increase not to exceed 2% is expected and the base contract amount
is set at a not to exceed amount of $8,800.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the second and
final contract option with Acres Group., for Tree Planting Services to cover the period from March 16, 2020 to
November 15, 2020. A unit price increase not to exceed 2.5% is expected and the contract amount is set at a not
to exceed amount of $150,000
I have reviewed the performance of each of the above listed contractors with the staff responsible for managing
each contract. Staff has reported back that in each of the above listed contractors has either met or exceeded
the expectations of the contract.
Page 1 of 1
Packet Pg. 32
8.D
Action Item : MFT - Documentation Review Covering the Receipt
and Disbursement of Motor Fuel Tax (MFT) Funds by the Village for
the Period Beginning January 1, 2009 and Ending December 31,
2018.
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends acceptance.
SUMMARY: The Illinois Department of Transportation certifies that they have reviewed their records in so
far as they pertain to the receipt and disbursement of the Motor Fuel Tax Fund of the Village of Buffalo
Grove for the period beginning Jan. 1, 2009 and ending Dec. 31, 2018, and that entries for the receipts in
these books and records are true and correct and are in agreement with the records maintained by the
Department of Transportation and that entries for disbursements are supported by cancelled warrants or
checks with exceptions noted in the compliance review findings.
ATTACHMENTS:
• IDOT MFT Document Review No. 41 memo (DOCX)
• IDOT Documentation Review No. 41 - Receipt & Disbursement of MFT Funds by the Village for
period beginning Jan 1, 2009 and ending Dec 31, 2018(PDF)
Trustee Liaison
W eidenfeld
Monday, March 16, 2020
Staff Contact
Julie Kamka, Office of the Village Manager
Updated: 3/11/2020 11:33 AM
Page 1
Packet Pg. 33
8.D.a
BUFFALO .LCV'
MEMORANDUM
DATE: March 12, 2020
TO: Dane Bragg, Village Manager
FROM: Julie Kamka, Deputy Village Clerk
SUBJECT: Acceptance of the Illinois Department of Transportation Documentation Review No. 41
Recommendation
Staff recommends that the Village Board accept the attached findings made by the Illinois Department of
Transportation under Document Review No. 41 pertaining to the receipt and disbursement of Motor Fuel
Tax (MFT) Funds by the Village for the period beginning January 1, 2009 and ending December 31, 2018.
Background
The Illinois Department of Transportation certifies that they have reviewed the books and records in so far
as they pertain to the receipt and disbursement of the Motor Fuel Tax Fund of the Village of Buffalo Grove
for the period beginning Jan. 1, 2009 and ending Dec. 31, 2018, and that entries for the receipts in these
books and records are true and correct and are in agreement with the records maintained by the
Department of Transportation and that entries for disbursements are supported by cancelled warrants or
checks with exceptions noted in the compliance review findings.
The findings have been reviewed with the Village Engineer, who agrees with the findings.
Action Requested
This report shall be presented to the Village Board for acceptance and filed as a permanent record.
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Packet Pg. 34
8.D,b
(i)Illinois Department of Transportation
Office of Highways Project Implementation / Region 1 / District 1
201 West Center Court / Schaumburg, Illinois 60196-1096
LOCAL ROADS AND STREETS
Motor Fuel Tax — Documentation Review
Village of Buffalo Grove
Cook County
January 7, 2020
VIA CERTIFIED MAIL
Ms. Janet M. Sirabian
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Dear Ms. Sirabian:
Enclosed is a copy of Documentation Review No. 41 covering the receipt
and disbursement of Motor Fuel Tax (MFT) Funds by the Village for the
period beginning January 1, 2009 and ending December 30, 2018.
This report should be presented to the Village President and Board of
Trustees at the first regular meeting after receipt of this letter and filed as a
permanent record.
If you have any questions or need additional information, please contact
Alex Househ, Field Engineer, at (847) 705-4234 or via email
Alex.Househ@illinois.gov.
Very truly yours,
Anthony J. Quigley, P.E.
Region One Engineer
(�A
k
By:
Charles F. Quigley, P.E.
Bureau Chief of Local Roads and Street
Enclosure
Packet Pg. 35
Documentation Review Cover Sheet
Agency: VILLAGE OF BUFFALO GROVE
Compliance Review for:
Documentation Review Year(s): 2009 - 2018
XI Motor Fuel Tax
❑ Township Bridge
F-1 Special Assessment
Documentation Review Number: 41
F-] G.O. Bond issue
❑ MFT Fund Bond Issue
Date: January 7,2020
Page 1 of 1
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8.E
Resolution No. R-2020-13 : Adopt the Village's 2020 Zoning Map
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends approval.
SUMMARY: Pursuant to State Statute, the Village of Buffalo Grove is required to publish its official zoning
map by March 31, 2020. The latest zoning map is attached and reflects one change in 2019. Staff
recommends approval.
ATTACHMENTS:
• BOT memo (DOCX)
• Resolution (DOCX)
• Zoning Map (PDF)
Trustee Liaison
Stein
Monday, March 16, 2020
Staff Contact
Chris Stilling, Community Development
Updated: 3/11/2020 2:07 PM
Page 1
Packet Pg. 44
8.E.a
Is
TO: Dane Bragg, Village Manager
I1,1, 0iL
U f K.) (,R0`Vfhristopher Stilling, Deputy Village Manager
DATE: March 11, 2020
SUBJECT: 2020 Village Zoning Map — Annual Update
Background
Pursuant to State Statute, the Village of Buffalo Grove is required to publish its official zoning map by
March 31, 2020. The map only has one change, which is the rezoning of 15-45 E Dundee Road
(Cambridge Commons Shopping Center) from B2 Business District - General Retail to B3 Planned
Business Center District.
Staff Recommendation
Staff recommends approval of the attached zoning map.
Packet Pg. 45
8.E.b
RESOLUTION NO. 2020 —
A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS
WHEREAS, Illinois statute requires annual publication of the Village's official zoning map; and,
WHEREAS, the Village of Buffalo Grove has compiled a zoning map attached hereto as Exhibit A
depicting zoning districts as required by State statute.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo
Grove, Cook and Lake Counties, Illinois that the map attached hereto as Exhibit A is hereby adopted as the
Village's official Zoning Map.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Village Clerk
APPROVED:
Beverly Sussman, Village President
8.E.b
EXHIBIT A
2020 Zoning Map
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8.F
Ordinance No. 0-2020-23 : Approve an Ordinance Granting a
Variation for an Accessory Structure Within Green Lake Park at the
Northeast Corner of Green Knolls Drive and Deerfield Parkway.
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................
The Planning & Zoning Commission recommended approval, subject to the condition in the attached
Ordinance. Staff concurs with this recommendation.
The Buffalo Grove Park District is proposing to make improvements within the existing Green Lake Park.
The Park District is looking to improve the park with an accessory structure (gazebo) that exceeds
maximum allowable height. As a result, a variation is required.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
• Exhibit A Plan Set (PDF)
• PZC Minutes (PDF)
Trustee Liaison
Johnson
Monday, March 16, 2020
Staff Contact
Chris Stilling, Community Development
Updated: 3/11/2020 3:16 PM
Page 1
Packet Pg. 49
8.F.a
IN
DATE: March 12, 2020
131A: L AR�� 01resident Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Ordinance approving a variation to Section 17.32.030 of the Zoning Ordinance to
increase the maximum allowed height of an accessory structure (new gazebo)
located within the Green Lake Park
PROJECT BACKGROUND
The Buffalo Grove Park District is proposing to make improvements within the existing Green Lake Park
located on the Northeast corner Green Knolls Drive and Deerfield Parkway. Green Lake Park is currently
used for passive recreation. The Park District is looking to beautify and improve the park with an
accessory structure (gazebo) as well as additional landscaping. The gazebo will serve as a shade
structure for a new playground which will be constructed adjacent to the gazebo. Additionally, the
gazebo will serve as a rental property for various events in the neighborhood. The proposed accessory
structure (gazebo) exceeds the maximum allowable height for an accessory structure, and hence
requires a variation only for height.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC unanimously recommended approval of the variation. Staff concurs with this
recommendation.
PUBLIC HEARING COMMENTS
There were no public comments during the public hearing.
PLANNING & ZONING ANALYSIS
Zoning History
• As part of the Annexation Agreement 77-26, the Green
Lake Park parcel was annexed into the Village." x e
• To this date, the Green Lake Park has had no Public
Hearings. G `'
Proposed Accessory Structure
• The accessory structure is proposed to be located in .
the southern portion of the Green Lake Park along the
Green Lake marked in red in both Image and Image
B. The proposed location of the gazebo meets the Code -
for setbacks for an accessory structure.
• The accessory structure (gazebo) occupies J--
approximately 1,143 square feet in area.
Page 1 of 2
Packet Pg. 50
8.F.a
• The accessory structure (gazebo) measures approximately 24'-5" in overall height. The
maximum allowed height for an accessory structure is 15'. The accessory structure (gazebo)
exceeds the maximum permissible height by 9'-7".
• The height of the gazebo which is 24'-5" is consistent with the surrounding R-5 Residential
District with an average height of houses between 15' to 25'.
• The gazebo is well setback over 250' from the nearest residence on both sides.
Variations
Variation to Section 17.32.030 of the Village of Buffalo Grove
Zoning Ordinance increasing the maximum allowed height of an
accessory structure
The Zoning Ordinance permits accessory structures to be up to
15 feet in height. As proposed, the new gazebo is 24'-5".
RECOMMENDATION
Staff recommends that the Village Board approve an Ordinance
granting the variation.
Page 2 of 2
Packet Pg. 51
8.F.b
ORDINANCE NO. 2020 -
AN ORDINANCE APPROVING A VARIATION TO THE VILLAGE ZONING ORDINANCE FAN
ACCESSORY STRUCTURE TO EXCEED THE MAXIMUM ALLOWED HEIGHT AT GREEN LAKE PARK
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois
Constitution of 1970; and,
WHEREAS, the Buffalo Grove Park District, owner of the Green Lake Park (Property), is
seeking to make improvements to the Property by constructing a new gazebo; and,
WHEREAS, the proposed gazebo would exceed the maximum allowed height of fifteen
feet; and,
WHEREAS, the petitioner has requested a variation in accordance to the documents and
information submitted pursuant to Exhibit A; and,
WHEREAS, the Village Planning & Zoning Commission conducted a public hearing on
February 19, 2020 concerning the petition for a variation to Section 17.32.030 of the Village of
Buffalo Grove Zoning Ordinance for an accessory structure (new gazebo) to be 24.5' high; and,
WHEREAS, the Planning & Zoning Commission determined that the testimony, as
identified in the minutes attached as Exhibit B and presented by the petitioner at the public
hearing, demonstrated that the requested variations are warranted based on the unique
circumstances and found that the petition met the standards for a variation; and,
WHEREAS, the Plan Commission voted 8 to 0 to recommend approval of the requested
variation to Section 17.32.030 of the Village of Buffalo Grove Zoning Ordinance for an accessory
structure (new gazebo) to be 24.5' high.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. The preceding whereas clauses are hereby incorporated herein.
Packet Pg. 52
2
8.F.b
Section2. The Corporate Authorities hereby grant a variation to Section 17.32.030
of the Zoning Ordinance, subject to the following condition:
1) The proposed gazebo shall be installed in accordance with the documents
and plans submitted as part of this petition.
Section 3. This Ordinance shall be in full force and effect upon its passage. This
Ordinance shall not be codified
AYES:
NAYS:
ABSENT:
PASSED:
ATTEST:
Village Clerk
APPROVED:
APPROVED:
Beverly Sussman, Village President
Packet Pg. 53
8.F.b
EXHIBIT A — Plans
Ed
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8.F.b
EXHIBIT B — Minutes from the February 19, 2020 PZC Meeting
Packet Pg. 55
BUFFALO
GROVE
PARK
DISTRICT
.January 17, 2020
Dear Planning and Zoning Commission Members,
The Village's staff has asked us to speak to the following 2 questions prior to the Planning and
Zoning meeting.
1. What is the square footage of the gazebo?
The total square footage of the shelter is 1,148 square feet.
2. What is the intended us of the gazebo?
The intended use of the gazebo is for multiple uses. The gazebo will serve as a shade
structure for the new playground that is being constructed adjacent to the gazebo. The
gazebo will also serve as a potential rental opportunity. Residents and non-residents
will be able to rent that space for picnics, parties, etc. This gazebo will also serve as
a meeting place for the Huck Finn Fishing Derby that takes place in the spring at
Green Lake Park. It will also serves as a gathering area for the Indian Trails Library
District when they have programs for the Story Walk that we will be including in this
project.
We look forward to answering any further questions at the meeting.
Best Regards,
Tim Howe
Director of Parks and Planning
530 Bernard Drive • Buffalo Grove, Illinois 60089 • 847.850.2100 • bgparks.org I Packet Pg. 56
During your testimony at the public Hearing you need to testify and present your case for the
variance being requested. During your testimony you need to affirmatively address the four (4)
standards listed below
The Planning & Zoning Commission is authorized to grant variations to the regulations of the
Municipal Code based upon findings of fact which are made based upon evidence presented at
the hearing that:
1. The plight of the owner is due to unique circumstances;
Your Evidentiary Statement:
1
ai],, ns�de a 6, unikpe dircixi°nstance ��s (Dreen II ake ���Iaii'k ��s zoned ri resdenflM but lit ��s a jW)lka
resk.k)nUM area
2. The proposed variation will not alter the essential character of the neighborhood;
Your Evidentiary Statement:
We are reiiiovaflng Greeiiu II ake °Iark Wth a:fli 0S A") grant to hdpi [)ewAfy III) Ipark and eiiihance
the acflMfles liin the park � ��,ie gazebo Umt we are ookiirq to eire(A III 'id��-� prov�de n:,fliade bir the
ne Ilalla ygroiiuind b61ng b6R, IPjurlenflM gaflieiiing area, Ilauaaumic area, airA have the all lilllty to II ureifled
foipaii,fies, etc I l'ie gazebo W�I a�Iso hep sei've the iidan I rau�s I ula rary for (he %", )t0i'y ftk as a
gatheiJing area that ��s g61ng to be added duJing the reiriovaUoir�
3. The proposed variation will not be detrimental to the public health safety and welfare.
Your Evidentiary Statement:
�I i() variaflon the IstrkA us askng fi-fl fli Ilra.,ugglht 6ffereince WII not be (IetiJinien(M to flie Il',)i,fl)hc
'ueaUi, safety, and 6fare IIt WII actudIy Ihadp Wfli Ipiiovldliiig shade for fl-118 dflzens U§Ing flie
playgr(xxnd that lis ;)Ult uJggll,A unaw xa to lit
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8.F.d
02/19/2020
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON WEDNESDAY, FEBRUARY 19, 2020
Call to Order
The meeting was called to order at 7:30 PM by Chairman Frank Cesario
Public Hearings/Items For Consideration
1. Petition to the Village of Buffalo for a Variation to Section 17.32.030 of the Zoning
Ordinance to Increase the Maximum Allowed Height of an Accessory Structure (New
Gazebo) Located Within the Green Lake Park Development at Northeast Corner of
Green Knolls Drive and Deerfield Parkway. (Trustee Stein) (Staff Contact: Nicole
Woods)
Petitioners Reisinger and Howe were swron in.
Executive Director Reisinger described the proposal for a proposed gazebo located within
the Green Lake Park at the Northwest corner of Green Knolls Drive and Deerfield
Parkway. The accessory structure occupies approximately 1,143 square feet in area with
an approximately 24'-5" in overall height, which exceeds the maximum height by 9'-7".
The gazebo is setback over 250' from the nearest resident on both sides.
Chairperson Cesario asked if it was similar to other structures in another park.
Staff responded yes and there have been no complaints.
Com. Goldspiel asked if there will be a light system intended for the proposed gazebo.
The petitioners responded yes. There will be one security light inside the gazebo at the
top which will shine down beginning at 10:00 PM.
Com. Goldspiel asked if the light would spillover on to the neighboring residential area.
The petitioners responded no. The closest residence is over 250 feet on each side.
Com. Goldspiel asked if there were any plans for more structures.
The petitioners responded no.
Com. Goldspiel asked why they wanted the gazebo to be so large.
The petitioners responded that the public has been looking for a gazebo of that size in
that particular popular park. They believe the proposed size will accommodate rentals,
something else the public has been requesting.
The petitioners added that they held several public hearings of their own regarding the
gazebo. The public was happy to hear of the structure. Additionally, the structure will not
stick out like it doesn't belong, given the mature trees situated around it.
Com. Goldspiel asked if there would be any additional play areas added near the gazebo.
The petitioners responded no. There will also be no changes to the current play areas in
Green Lake Park.
Com. Goldspiel asked if there would be adequate parking to accommodate the proposed
gazebo.
Packet Pg. 93
02/19/2020
8.F.d
The petitioner responded yes, they believe there is adequate parking.
Com. Goldspiel asked if there will be additional seating.
The petitioners responded yes.
Com. Richards asked if the zoning needed to be addressed for the gazebo.
Staff responded no
Staff responded no. Recreation acts as the primary use and the gazebo acts as the
secondary use, or accessory structure.
Com. Khan asked for a clarification on the variation. He believes the height of the gazebo
is not that big of an issue and will add value to the park.
Com. Worlikar asked if there were any concerns during the public hearing the Park
District held regarding the gazebo and the new view the residents will have.
The petitioners responded no, the opposite, they were all in support of the structure.
They had about a dozen show for the hearing and none shared concern, but suggestions
which they have tried to incorporate into the final plans.
Com. Au asked if the playground was included in the rental of the gazebo.
The petitioners responded no.
Com. Moodhe asked what the distance is from the gazebo to the lot line.
The petitioners responded 50 feet as an estimate. Additionally, the gazebo sits at the
highest point and they are not concerned about flooding.
Com. Moodhe asked if they would be losing any trees.
The petitioners responded no. They will actually be adding a few new trees.
Com. Moodhe asked if there were any plans to restock Green Lake.
The petitioners responded that they always do. Every year.
Com. Goldspiel asked if those renting the gazebo would have access to the restroom
facilities inside the fitness center.
The petitioners responded no. Occasionally they make exceptions for emergencies and
could potential allow if it was discussed in advance of renting out the gazebo.
Com. Goldspiel asked if there baseball fields at Green Lake Park.
The petitioners responded no.
Com. Goldspiel asked what kind of lightning protection the gazebo would have.
The petitioners responded that the structure will be grounded.
Chairperson Cesorio entered the staff report as exhibit one.
Public Comment
Jim Kupler -1211 Green Knolls - Asked if the base of the structure would be asphalt and
if the park benches would be portable.
The petitioners responded that the base of the structure will be concrete and the seating
inside the gazebo will be picnic type (moveable).
Packet Pg. 94
02/19/2020
8.F.d
Chairperson Cesorio asked the petitioners if they had anything they wanted to add.
The petitioners thank the Commissioners for their support.
The Public Hearing closed at 8:02 PM
Com Khan made a motion to grant a variation to Section 17.32.030 of the Zoning
Ordinance to allow a proposed accessory structure (new gazebo) in the Green Lake Park
at Northeast corner of Green Knolls Drive and Deerfield Parkway to exceed the maximum
height restriction subject to the following conditions:
1) The proposed gazebo shall be installed in accordance with the documents and plans
submitted as part of this petition
Com. Moodhe said that the Park District has always done an excellent job with their
projects and believes that this project will be no different. It will be a welcome addition.
RESULT: APPROVED [UNANIMOUS]
AYES: Moodhe, Cesario, Cohn, Goldspiel, Khan, Au, Richards, Worlikar
ABSENT: Mitchell Weinstein
Regular Meeting
Other Matters for Discussion
Deputy Community Development Director provided an overview of the update planning and
zoning map.
Com. Moodhe asked about the zoning of Chase Bank.
Ms. Woods discussed why they were not making any changes at this time.
None.
Information Item : Review the 2020 Zoning Map (Trustee Johnson) (Staff
Contact: Nicole Woods)
Approval of Minutes
Planning and Zoning Commission - Regular Meeting - Dec 18, 2019 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
AYES: Moodhe, Cesario, Cohn, Goldspiel, Khan, Au, Richards, Worlikar
ABSENT: Mitchell Weinstein
2. Planning and Zoning Commission - Regular Meeting - Feb 5, 2020 7:30 PM
RESULT:
ACCEPTED [7 TO 0]
AYES:
Moodhe, Cesario, Cohn, Goldspiel, Khan, Au, Richards
ABSTAIN:
Neil Worlikar
ABSENT:
Mitchell Weinstein
Chairman's Report
Committee and Liaison Reports
Packet Pg. 95
02/19/2020
8.F.d
Com. Richards reported the approvals at the last Village Board meeting that had been at the PZC
previously.
Staff Report/Future Agenda Schedule
Woods discussed the next meeting.
Public Comments and Questions
Adjournment
The meeting was adjourned at 8:14 PM
Chris Stilling
APPROVED BY ME THIS 19th DAY OF February , 2020
Packet Pg. 96
9.A
Ordinance No. 0-2020-24 : Ordinance Establishing a Public Hearing
Date for the Proposed 2020 Buffalo Grove Lake Cook Road TIF
District
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Staff recommends approval.
As a follow up to the Village Board's action authorizing a Tax Increment Financing (TIF) Feasibility/
Eligibility Report (TIF Report), the Village's consultant, SB Friedman, has completed the TIF Report. The
TIF report was filed with the Village Clerk's office on March 5, 2020 and is available for viewing by the
public. A key next step before the Village Board can take any action on the proposed TIF District is to set
a public hearing date. Staff is requesting that the Village Board set May 4, 2020 at 7:30 PM as the public
hearing date for the proposed TIF District.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance Setting Date for Public Hearing (DOCX)
Trustee Liaison Staff Contact
Weidenfeld Chris Stilling, Community Development
Monday, March 16, 2020 1 1
Updated: 3/13/2020 8:59 AM Page 1
Packet Pg. 97
9.A.a
DATE: March 12, 2020
SIT °° E OFF Dane Bragg, Village Manager
BUFFALO GROVE
FROM: Christopher Stilling, Deputy Village Manager
IN
SUBJECT: Ordinance Establishing a Public Hearing Date for the Proposed 2020 Buffalo Grove
Lake Cook Road TIF District
RArI[rRnl INn
As a follow up to the Village Board's action authorizing a Tax Increment Financing (TIF) Feasibility/
Eligibility Report (TIF Report), the Village's consultant, SB Friedman, has completed the TIF Report. The
TIF report was filed with the Village Clerk's office on March 5, 2020 and is available for viewing by the
public. A copy of the TIF report can also be found on the Village's website www.vbg.org/tif and is
attached to this document.
A key next step before the Village Board can take any action on the proposed TIF District is to set a
public hearing date. Staff is requesting that the Village Board set May 4, 2020 at 7:30 PM as the public
hearing date for the proposed TIF District.
PUBLIC HEARING/JOINT REVIEW BOARD
The Illinois Tax Increment Allocation Redevelopment Act (TIF Act) establishes certain requirements for
when the Village can set the required public hearing, so that both the public and the affected taxing
bodies have sufficient time to review the TIF Report. As proposed, staff is requesting that the Village
Board set May 4, 2020 at 7:30PM as the date for the public hearing.
Prior to the public hearing, the TIF Act also requires that the Village hold a Joint Review Board (JRB)
meeting with all affected taxing bodies. These include representatives from:
• Cook County
• Lake County
• Wheeling Township
• Vernon Township
• Vernon Township Road & Bridge
• Wheeling Township General
Assistance
• Wheeling Township Road
• Village of Buffalo Grove
• Buffalo Grove Park District
• Wheeling Park District
• Indian Trails Public Library District
• Vernon Area Public Library District
• Wheeling Community Consolidated
School District 21
• Kildeer Countryside Consolidated
School District 96
• Aptakisic Tripp Consolidated School
District 102
• Stevenson High School District 125
• Arlington Heights Township High
School District 214
• Harper Community College District
512
• College of Lake County District 532
• Cook County Forest Preserve
• Metropolitan Water Reclamation
District of Greater Chicago
• Northwest Mosquito Abatement
District
• Lake County Forest Preserve
• Cook County Consolidated Elections
District
Page 1 of 2
Packet Pg. 98
9.A.a
The role of the JRB is to evaluate the findings of the TIF Report and determine if the redevelopment
project area meets the objectives of the TIF Act and the TIF Act's eligibility criteria. To date, staff has
already shared the TIF Report with many of the taxing bodies. Furthermore, pursuant to the TIF Act,
staff will be sending each affected taxing body a copy of the TIF Report, notice of public hearing and
notice for JRB meeting this week. Staff also plans to meet with taxing bodies prior to the JRB meeting
NEXT STEPS
Once the Village Board establishes the public hearing date, the Village will be sending notices to all
taxpayers in the proposed TIF, interested parties and all residential addresses within 750' of the
proposed TIF Boundary. At the May 4, 2020 public hearing, SB Friedman will make their formal
presentation and findings of the TIF report. They will also provide the recommendation from the April
3, 2020 JRB meeting. The public hearing also allows residents, taxpayers, taxing bodies and other
interested parties to provide their comments.
RECOMMENDATION
Staff recommends approval of an Ordinance establishing a public hearing date of May 4, 2020 at
7:30PM at the Village Hall, 50 Raupp Blvd, Buffalo Grove, IL for the proposed 2020 Buffalo Grove Lake
Cook Road TIF District.
Page 2 of 2
Packet Pg. 99
9.A.b
ORDINANCE NO.
AN ORDINANCE CALLING FOR
A PUBLIC HEARING TO CONSIDER THE DESIGNATION OF A REDEVELOPMENT PROJECT AREA AND
THE APPROVAL OF A REDEVELOPMENT PLAN AND PROJECT FOR THE 2020
BUFFALO GROVE LAKE COOK TIF DISTRICT REDEVELOPMENT PROJECT AREA
WHEREAS, the Village of Buffalo Grove (hereinafter referred to as the "Village") is considering the
designation of a redevelopment project area and the approval of a redevelopment plan and project within
the corporate limits of the Village, to be called the 2020 Buffalo Grove Lake Cook Road TIF District
Redevelopment Project Area (hereinafter referred to as the "TIF District"), pursuant to the Tax Increment
Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq. (hereinafter referred to as the "TIF Act"); and
WHEREAS, the Village previously authorized the preparation of an eligibility study, and a
redevelopment plan and project, relative to the TIF District; and
WHEREAS, on March 5, 2020, the Village made available the redevelopment plan and project for
the proposed TIF District (hereinafter referred to as the "TIF Plan"), with said TIF Plan containing an
eligibility study for the proposed TIF District (hereinafter referred to as the "Eligibility Study") addressing
the tax increment financing eligibility of the area proposed for the redevelopment project area
(hereinafter referred to as the "Redevelopment Project Area"); and
WHEREAS, pursuant to the provisions of Section 5/11-74.4-5(c) of the TIF Act, prior to the
adoption of the ordinance designating the Redevelopment Project Area and approving the TIF Plan for the
proposed TIF District, the Village must fix a time and place for a public hearing; and
WHEREAS, it is the desire of the President and Board of Trustees of the Village to conduct such
public hearing;
NOW,THEREFORE, BE ITORDAINED bythe Presidentand Board ofTrustees ofthe Village of Buffalo
Grove, Lake County, Illinois, as follows:
SECTION 1: That pursuant to the provisions of the TIF Act, the Village Board hereby
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designates the date of Monday, May 4, 2020, at the hour of 7:30p.m. at the Buffalo Grove Village Hall, 50
Raupp Street, Buffalo Grove, Illinois 60089, for the purpose of conducting a public hearing to hear from
any interested persons, taxpayers or affected taxing districts regarding the Redevelopment Project Area
and the TIF Plan for the proposed TIF District; said Redevelopment Project Area being legally described on
Exhibit A attached hereto and made part hereof.
SECTION 2: That copies of the Eligibility Study and the TIF Plan for the proposed TIF District have
been on file in the office of the Village Clerk, and have been available for public inspection during regular
Village business hours, since March 5, 2020.
SECTION 3: That at the public hearing, any interested person, taxpayer or affected taxing
district may file with the Village Clerk written comments and/or objections to, and may be heard orally
with respect to, any issues embodied in the notice of public hearing attached hereto.
SECTION 4: That a notice setting forth the availability of the Eligibility Study and the
TIF Plan for the proposed TIF District, and how to obtain a copy thereof, shall be sent by mail to all
residential addresses located outside of the proposed TIF District and within seven hundred fifty (750)
feet of the boundaries of the proposed TIF District and to all persons who have registered on the Village's
TIF Interested Parties Registry, within a reasonable time after the adoption of this Ordinance, as required
by Section 5/11-74.4-5(a) of the TIF Act, with said notice being substantially in the form attached hereto
as Exhibit B and made part hereof.
SECTION 5: That a notice of the public hearing shall be sent by certified mail, return receipt
requested, addressed to the person(s) in whose name the general taxes for the last preceding year were
paid on each lot, block, tract or parcel of land lying within the project redevelopment area. Also a notice
of the public hearing shall be given by publication at least twice, the first publication to be not more than
30 nor less than 10 days prior to the hearing in a newspaper of general circulation within the taxing
districts having property in the proposed redevelopment project area. The above notices shall be given all
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as required by Sections 5/11-74.4-5(b) and 5/11-74.4-6(a), (b) and (c) of the TIF Act, with said notices
being substantially in the form attached hereto as Exhibit C and made part hereof.
SECTION 6: That this Ordinance shall be in full force and effect from and after its adoption and
approval as provided by law.
ADOPTED this day of March, 2020, pursuant to a roll call vote as follows:
AYES:
NAYS:
ABSENT:
APPROVED by me this day of March, 2020.
Beverly Sussman, Village President
ATTEST:
(SEAL)
Janet Sirabian, Village Clerk
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EXHIBIT A
LEGAL DESCRIPTION FOR PROPOSED TIF DISTRICT
LAKE AND COOK COUNTY
THAT PART OF SECTION 31, 32 AND 33, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN LAKE COUNTY, ILLINOIS AND SECTIONS 4,5 AND 6, TOWNSHIP 42 NORTH, RANGE 11 EAST
OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING
ATTHE INTERSECTION OF THE SOUTH LINE OF SAID SECTION 31 AND THE WEST LINE OF ARLINGTON
HEIGHTS ROAD EXTENDED SOUTH; THENCE NORTH ALONG THE WEST LINE OF ARLINGTON HEIGHTS
ROAD TO THE WEST EXTENSION OF THE NORTH LINE OF LOT 1 IN BUFFALO GROVE BUSINESS PARK
RESUBDIVISION NO. 1 ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2459114; THENCE
EAST ALONG LAST SAID NORTH LINE TO THE EAST LINE OF SAID ARLINGTON HEIGHTS ROAD; THENCE
SOUTH ALONG LAST SAID EAST LINE TO THE SOUTHWEST CORNER OF SAID LOT 1; THENCE EAST ALONG
THE SOUTH LINE OF LOT 1 AND 2 IN BUFFALO GROVE BUSINESS PARK RESUBDIVISION NO. 1 AND THE
SOUTH LINE OF LOT 2 IN BUFFALO GROVE BUSINESS PARK UNIT 5 ACCORDING TO THE PLAT THEREOF
RECORDED AS DOCUMENT 2367217 TO THE SOUTHEAST CORNER OF LOT 2 IN SAID BUFFALO GROVE
BUSINESS PARK UNIT 5; THENCE NORTH TO THE NORTHEAST CORNER OF LOT 2 IN SAID BUFFALO
GROVE BUSINESS PARK UNIT 5; THENCE EAST ALONG THE NORTH LINE OF LOT 1 IN SAID BUFFALO
GROVE BUSINESS PARK UNIT 5 TO THE EAST LINE OF THE WEST HALF OF THE SOUTHWEST QUARTER OF
SAID SECTION 32; THENCE NORTH ALONG THE EAST LINE OF THE WEST HALF OF THE SOUTHWEST
QUARTER OF SAID SECTION 32 TO THE SOUTHEAST CORNER OF LOT 2 IN LEXINGTON GLEN SUBDIVISION
ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2190927; THENCE WESTERLY ALONG THE
SOUTH LINE (LINES) OF LOT 2 IN SAID LEXINGTON GLEN SUBDIVISION AND THE WESTERLY EXTENSION
OF SAID SOUTH LINE OF LOT 2 TO THE WEST LINE OF ARLINGTON HEIGHTS ROAD; THENCE NORTH
ALONG THE WEST LINE OF ARLINGTON HEIGHTS ROAD TO THE WESTERLY EXTENSION OF THE NORTH
LINE OF CHECKER ROAD IN SAID SECTION 32; THENCE EASTERLY ALONG THE NORTH LINE OF CHECKER
ROAD TO THE EAST LINE OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID
SECTION 32; THENCE SOUTH ALONG THE EAST LINE OF THE NORTHWEST QUARTER OF THE SOUTHWEST
QUARTER OF SAID SECTION 32 TO THE SOUTHWEST CORNER OF LOT 1 IN ROSEGLEN SUBDIVISION
PHASE 2 ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 3594386; THENCE EASTERLY
ALONG THE SOUTH LINE OF SAID ROSEGLEN SUBDIVISION PHASE 2 TO THE SOUTHEAST CORNER OF
OUTLOTA IN SAID ROSEGLEN SUBDIVISION PHASE 2; THENCE NORTHEASTERLY TO THE COMMON
CORNER OF SAID ROSEGLEN SUBDIVISION PHASE 2 AND ROSEGLEN SUBDIVISION PHASE 1 ACCORDING
TO THE PLATTHEREOF RECORDED AS DOCUMENT 3594385; THENCE SOUTHEAST, EAST AND
NORTHEAST ALONG THE SOUTHERLY LINE OF SAID ROSEGLEN SUBDIVISION PHASE 1 TO THE MOST
EASTERLY CORNER OF SAID ROSEGLEN SUBDIVISION PHASE 1, SAID CORNER BEING ATTHE CENTERLINE
OF CHECKER ROAD; THENCE NORTHERLY ALONG LINE PERPENDICULAR TO THE NORTH LINE OF CHECKER
ROAD TO THE NORTH LINE OF CHECKER ROAD; THENCE EASTERLY ALONG THE NORTH LINE OF CHECKER
ROAD TO THE MOST SOUTHERLY SOUTHEAST CORNER OF LOT 61 IN VINTAGE OF BUFFALO GROVE
SUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2451381; THENCE
SOUTHERLY ALONG A LINE THAT IS PERPENDICULAR TO THE NORTH LINE OF CHECKER ROAD FOR 250
FEET; THENCE EASTERLY ALONG A LINE PARALLEL WITH THE NORTH LINE OF CHECKER ROAD TO THE
WEST LINE OF MANCHESTER GREENS PHASE I SUBDIVISION ACCORDING TO THE PLAT THEREOF
RECORDED AS DOCUMENT 2858473; THENCE SOUTHERLY AND EASTERLY ALONG THE EXTERIOR
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BOUNDARY OF SAID MANCHESTER GREENS PHASE I AND MANCHESTER GREENS PHASE II SUBDIVISION
ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 3404864 TO A POINT ON THE EAST LINE
OF THE SOUTHEAST QUARTER OF SAID SECTION 32, SAID POINT BEING AT THE NORTH LINE OF CHURCH
ROAD; THENCE NORTHEASTERLY ALONG THE NORTH LINE OF CHURCH ROAD AS DEDICATED PER
DOCUMENT 1396884 TO THE SOUTHWEST CORNER OF LOT 5 IN WEIDNER'S RESUBDIVISION
ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 1396884; THENCE NORTHERLY ALONG
THE WEST (REAR) LINES OF LOTS 5, 4 AND 3 IN SAID WEIDNER'S RESUBDIVISION TO THE NORTHWEST
CORNER OF LAST SAID LOT 3; THENCE NORTHEASTERLY TO THE NORTHEAST CORNER OF LOT 3 IN SAID
WEIDNER'S RESUBDIVISION, BEING AT THE WEST LINE OF BUFFALO GROVE ROAD; THENCE NORTH
ALONG THE WEST LINE OF BUFFALO GROVE ROAD TO THE WESTERLY EXTENSION OF THE NORTH LINE
OF BUFFALO GROVE TOWN CENTER UNIT 3 SUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED
AS DOCUMENT 2898129; THENCE EAST ALONG THE NORTH LINE OF SAID BUFFALO GROVE TOWN
CENTER UNIT 3 SUBDIVISION TO THE NORTHEAST CORNER OF LOT 5 IN SAID BUFFALO GROVE TOWN
CENTER UNIT 3 SUBDIVISION; THENCE NORTH, EAST AND NORTHEAST ALONG THE EXTERIOR
BOUNDARY OF BUFFALO GROVE TOWN CENTER UNIT 8 SUBDIVISION ACCORDING TO THE PLAT
THEREOF RECORDED AS DOCUMENT 4173676 TO THE MOST NORTHERLY NORTHEAST CORNER OF LOT 3
IN SAID BUFFALO GROVE TOWN CENTER UNIT 8 SUBDIVISION, SAID CORNER BEING ON THE WESTERLY
LINE OF ILLINOIS ROUTE 83; THENCE NORTHEASTERLY ALONG A LINE THAT IS RADIAL TO THE
CENTERLINE CURVE OF ILLINOIS ROUTE 83 TO THE EAST LINE OF ILLINOIS ROUTE 83; THENCE
SOUTHERLY ALONG THE EAST LINE OF ILLINOIS ROUTE 83 TO THE NORTH LINE OF BANK LANE AS
DEDICATED PER DOCUMENT 2814414; THENCE EAST ALONG THE NORTH LINE OF SAID BANK LANE TO
THE NORTHEAST CORNER OF SAID BANK LANE AS DEDICATED; THENCE SOUTH ALONG THE EAST LINE OF
SAID BANK LANE AS DEDICATED TO THE NORTH LINE OF LOT 3 IN SEIGLE'S RESUBDIVISION ACCORDING
TO THE PLAT THEREOF RECORDED AS DOCUMENT 2814414; THENCE EAST TO THE NORTHEAST CORNER
OF LAST SAID LOT 3; THENCE SOUTH TO SOUTHEAST CORNER OF LAST SAID LOT 3; THENCE WEST TO
THE EAST LINE OF A 49.00 FOOT WIDE PUBLIC INGRESS AND EGRESS EASEMENT PER DOCUMENT
2814414; THENCE SOUTH ALONG THE EAST LINE OF LAST SAID 49.00 FOOT WIDE PUBLIC INGRESS AND
EGRESS EASEMENT AND SOUTHERLY EXTENTION TO THE EASTLERY EXTENSION OF THE SOUTH LINE OF A
PUBLIC INGRESS AND EGRESS EASEMENT PER DOCUMENT 2961461; THENCE WEST ALONG THE SOUTH
LINE OF SAID PUBLIC INGRESS AND EGRESS EASEMENT PER DOCUMENT 2961461 TO THE EAST LINE OF
ILLINOIS ROUTE 83; THENCE SOUTHERLY ALONG THE EAST LINE OF ILLINOIS ROUTE 83 TO THE NORTH
LINE OF LOT 1 IN BUFFALO GROVE CENTER SUBDIVISION ACCORDING TO THE PLATTHEREOF RECORDED
AS DOCUMENT 2166162; THENCE EASTTO THE NORTHEAST CORNER OF LAST SAID LOT 1; THENCE
SOUTHERLY ALONG THE EAST LINE OF LAST SAID LOT 1 TO THE NORTH LINE OF LAKE -COOK ROAD;
THENCE EASTERLY ALONG THE NORTH LINE OF LAKE -COOK ROAD, BEING A CURVE CONCAVE
SOUTHERLY HAVING A RADIUS OF 2,356.83 FEET TO A LINE THAT IS RADIAL AND EMINATING FROM A
POINTTHAT IS ATTHE INTERSECTION OF THE SOUTH LINE OF LAKE -COOK ROAD AND THE EAST LINE OF
WEILAND ROAD, SAID POINT BEING 16.41 FEET EASTERLY OF (AS MEASURED ON THE ARC OF A 2,226.83
FOOT RADIUS CURVE) THE MOST NORTHERLY NORTHWEST CORNER OF LOT 2 IN SCHWIND SUBDIVISION
ACCORING TO THE PLAT THEREOF RECORDED AS DOCUMENT 3039568 IN LAKE COUNTY, ILLINOIS;
THENCE SOUTHERLY ALONG LAST SAID RADIAL LINE TO THE SAID INTERSECTION OF THE EAST LINE OF
WEILAN D ROAD AND THE SOUTH LINE OF LAKE -COOK ROAD; THENCE SOUTHERLY ALONG THE EAST LINE
OF WEILAN D ROAD TO THE SOUTH LINE OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER
OF SAID SECTION 33, BEING ALSO THE NORTH LINE OF THE NORTHEAST QUARTER OF SECTION 4,
TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, SAID LINE BEING THE
COMMON LINE BETWEEN LAKE AND COOK COUNTY, ILLINOIS; THENCE WEST ALONG THE SOUTH LINE
OF THE SOUTHEAST QUARTER OF SAID SECTION 33 TO THE SOUTHEAST CORNER OF THE SOUTHWEST
QUARTER OF SAID SECTION 33, THENCE WEST ALONG THE SOUTH LINE OF THE SOUTHWEST QUARTER
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9.A.b
OF SAID SECTION 33 FOR 326.10 FEET TO THE WESTERLY LINE OF WARRANTY DEED RECORDED AUGUST
10, 1999 AS DOCUMENT NUMBER 99759241, IN COOK COUNTY, ILLINOIS; THENCE SOUTHWESTERLY
ALONG THE WESTERLY LINE OF LAST SAID WARRANTY DEED AND EXTENSION THEREOF TO THE
SOUTHWESTERLY LINE OF ILLINOIS ROUTE 83; THENCE NORTHWESTERLY ALONG THE WESTERLY LINE OF
ILLINOIS ROUTE 83 TO THE NORTH LINE OF THE NORTHWEST QUARTER OF SECTION 4, TOWNSHIP 42
NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN SAID LINE BEING THE COMMON LINE
BETWEEN LAKE AND COOK COUNTY, ILLINOIS; THENCE CONTINUING NORTHWESTERLY ALONG THE
WESTERLY LINE OF ILLINOIS ROUTE 83 TO THE SOUTH LINE OF LAKE -COOK ROAD; THENCE WESTERLY
AND SOUTHWESTERLY ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO A SOUTHEASTERLY JOG IN SAID
SOUTH LINE OF LAKE -COOK ROAD; THENCE SOUTHEASTERLY ALONG A LINE PERPENDICULAR TO THE
CENTERLINE OF LAKE -COOK ROAD FOR 1.55 FEET, MORE OR LESS, TO THE NORTH LINE OF THE
NORTHWEST QUARTER OF SECTION 4, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL
MERIDIAN SAID LINE BEING THE COMMON LINE BETWEEN LAKE AND COOK COUNTY, ILLINOIS; THENCE
CONTINUING SOUTHEASTERLY ALONG A LINE PERPENDICULAR TO THE CENTERLINE OF LAKE -COOK
ROAD FOR 5.46 FEET, MORE OR LESS, TO A BEND IN SAID SOUTH LINE OF LAKE -COOK ROAD; THENCE
WESTERLY AND SOUTHWESTERLY ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO THE WEST LINE OF
LOT 1 IN STAMELO'S SUBDIVISION ACCORDING TO PLAT THEREOF RECORDED AS DOCUMENT 98735799,
IN COOK COUNTY, ILLINOIS; THENCE SOUTHERLY 30.39 FEET, MORE OR LESS, TO THE BOUNDARY OF
LAND'S DESCRIBED IN TRUSTEE'S DEED RECORDED AS DOCUMENT 99868810, IN COOK COUNTY,
ILLINOIS; THENCE SOUTHEASTERLY 63.00 FEET, MORE OR LESS, TO A BEND IN LAST SAID DEED LINE;
THENCE EASTERLY TO THE INTERSECTION OF THE NORTHWESTERLY PROLONGATION OF THE
SOUTHWESTERLY LINE OF WARRANTY DEED AS DOCUMENT 90052284; THENCE SOUTHEASTERLY
ALONG LAST SAID WARRANTY DEED LINE TO THE INTERSECTION OF THE SOUTHEASTERLY DEED LINE AS
DOCUMENT 99868810; THENCE SOUTHWESTERLY ALONG THE SOUTHEASTERLY LINE OF SAID DEED LINE
PER DOCUMENT 99868810, AND THE SOUTHWESTERLY EXTENSION, TO THE WEST LINE OF BUFFALO
GROVE ROAD; THENCE NORTHWESTERLY ALONG THE WESTERLY LINE OF BUFFALO GROVE ROAD TO A
BEND IN THE WESTERLY LINE OF BUFFALO GROVE ROAD; THENCE NORTHWESTERLY ALONG THE
WESTERLY LINE OF BUFFALO GROVE ROAD, 40.16 FEET, MORE OR LESS, TO THE SOUTHERLY LINE OF
LAKE -COOK ROAD; THENCE WESTERLY ALONG THE SOUTHERLY LINE OF LAKE -COOK ROAD, 88.65 FEET,
MORE OR LESS, TO THE MOST NORTHERLY CORNER OF BUFFALO CREEK CONDOMINIUMS ACCORDING
TO DOCUMENT 0817216000 ; THENCE SOUTHWESTERLY AND SOUTHEASTERLY ALONG THE EXTERIOR
BOUNDARY OF LAST SAID BUFFALO CREEK CONDOMINIUMS TO THE NORTHEASTERLY EXTENSION OF
THE NORTHWESTERLY (REAR) LINE OF LOTS 10 THROUGH 18 IN BUFFALO GROVE UNIT NO. 1
ACCORDING TO THE PLATTHEREOF RECORDED AS DOCUMENT 16862056, IN COOK COUNTY, ILLINOIS;
THENCE SOUTHWESTERLY ALONG LAST SAID NORTHWESTERLY (REAR) LINE OF LOTS 10 THROUGH 18,
TO THE NORTHEAST CORNER OF LOT 75 IN BUFFALO GROVE UNIT NO. 2 ACCORDING TO THE PLAT
THEREOF RECORDED AS DOCUMENT 17251866, IN COOK COUNTY, ILLINOIS; THENCE SOUTHWESTERLY
TO THE NORTHWEST CORNER OF LAST SAID LOT 75; THENCE WESTERLY TO THE NORTHEAST CORNER OF
LOT 83 IN SAID BUFFALO GROVE UNIT NO. 2; THENCE SOUTHWESTERLY TO THE NORTHWEST CORNER
OF LAST SAID LOT 83; THENCE SOUTHERLY ALONG THE WEST (REAR) LINE OF LOTS 83 THROUGH 88 IN
SAID BUFFALO GROVE UNIT NO. 2, TO THE SOUTHWEST CORNER OF LOT 88 IN SAID BUFFALO GROVE
UNIT NO. 2; THENCE WEST, NORTHWEST AND NORTH ALONG THE REAR LOT LINES OF LOT 90 THROUGH
114 IN SAID BUFFALO GROVE UNIT NO. 2, TO THE SOUTH LINE OF LAKE -COOK ROAD; THENCE WEST
ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO THE SOUTHERLY EXTENSION OF THE EAST LINE OF LOT
1 IN BUFFALO GROVE BUSINESS PARK UNIT 11 ACCORDING TO THE PLAT THEREOF RECORDED AS
DOCUMENT 89160156, IN COOK COUNTY, ILLINOIS; THENCE NORTHERLY TO THE MOST EASTERLY
NORTHEAST CORNER OF LAST SAID LOT 1 IN BUFFALO GROVE BUSINESS PARK UNIT 11; THENCE
NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SAID BUFFALO GROVE BUSINESS PARK UNIT 11
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9.A.b
TO THE MOST NORTHERLY CORNER OF SAID BUFFALO GROVE BUSINESS PARK UNIT 11, BEING THE
MOST EASTERLY CORNER OF BUFFALO GROVE BUSINESS PARK UNIT 9, ACCORDING TO THE PLAT
THEREOF RECORDED AS DOCUMENT 88504177, IN COOK COUNTY, ILLINOIS; THENCE NORTHWESTERLY
ALONG THE NORTHEAST LINE OF LOT 2 TO THE COMMON CORNER OF LOT 1 AND 2 IN SAID BUFFALO
GROVE BUSINESS PARK UNIT 9, BEING THE COMMON LINE BETWEEN LAKE AND COOK COUNTY,
ILLINOIS; THENCE NORTHWESTERLY ALONG THE NORTHEAST LINE OF LOT 1 TO THE MOST NORTHERLY
CORNER OF SAID BUFFALO GROVE BUSINESS PARK UNIT 9; THENCE SOUTHWESTERLY ALONG THE
NORTHWEST LINE OF LOT 1 IN SAID BUFFALO GROVE BUSINESS PARK UNIT 9 AND EXTENSION THEREOF
TO THE SOUTHERLY LINE OF WEIDNER ROAD; THENCE WESTERLY ALONG THE SOUTHERLY RIGHT OF
WAY LINE OF WEIDNER ROAD TO THE WEST LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST
QUARTER OF SAID SECTION 32; THENCE SOUTH ALONG THE WEST LINE OF THE SOUTHEAST QUARTER
OF THE SOUTHWEST QUARTER OF SAID SECTION 32 AND THE SOUTHERLY EXTENSION THEREOF, ACROSS
THE COMMON LINE BETWEEN LAKE AND COOK COUNTY, ILLINOIS; TO THE SOUTH LINE OF LAKE -COOK
ROAD; THENCE WEST ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO THE NORTHEAST CORNER OF
LOT 1 IN HARRIS RESUBDIVISION ACCORDING TO THE PLATTHEREOF RECORDED AS DOCUMENT
24799203, IN COOK COUNTY, ILLINOIS; THENCE SOUTH TO THE MOST EASTERLY SOUTHEAST CORNER
OF LOT 2 IN BURDEEN'S RESUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT
1233139116, IN COOK COUNTY, ILLINOIS; THENCE WESTERLY ALONG THE SOUTH LINE OF LAST SAID LOT
2 TO THE SOUTHWEST CORNER OF LOT 2 IN SAID BURDEEN'S RESUBDIVISION; THENCE WESTALONG A
LINE PERPENDICULAR TO THE WEST LINE OF LAST SAID LOT 2 TO THE WEST LINE OF ARLINGTON
HEIGHTS ROAD; THENCE NORTH ALONG THE WEST LINE OF ARLINGTON HEIGHTS ROAD TO THE SOUTH
LINE OF LAKE -COOK ROAD; THENCE NORTHERLY TO THE POINT OF BEGINNING, IN LAKE COUNTY,
ILLINOIS, EXCEPT THE FOLLOWING 2 EXCEPTIONS (EXCEPT THEREFROM THE FOLLOWING: LOT 1 IN
MAIORIELLO'S SUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED J U N E 28, 1995 AS
DOCUMENT 3688967 IN LAKE COUNTY, ILLINOIS AND ALSO EXCEPT ALL THAT PART OF TURNBERRY OF
BUFFALO GROVE CONDOMINIUM, AS DELINEATED ON A SURVEY OF THE FOLLOWING DESCRIBED TRACT
OF LAND: PART OF LOT 1 IN TURNBERRY, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF THE
SOUTHWEST QUARTER OF SECTION 33, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN LAKE COUNTY, ILLINOIS, WHICH SURVEY IS ATTACHED AS EXHIBIT "C" TO THE
DECLARATION OF CONDOMINIUM OWNERSHIP FOR TURNBERRY OF BUFFALO GROVE CONDOMINIUM,
RECORDED NOVEMBER 18, 2004 IN LAKE COUNTY, ILLINOIS AS DOCUMENT NUMBER 5685372) ALSO
(EXCEPT LOT 1 IN BURDEEN'S RESUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED AS
DOCUMENT 1233139116, IN COOK COUNTY, ILLINOIS).
COMMON BOUNDARY DESCRIPTION
Generally described as follows: Arlington Heights Road on the west.
McHenry Road to the east, Old Check Road to the north, and Lake Cook Road to the south
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EXHIBIT B
NOTICE OF PUBLIC HEARING
VILLAGE OF BUFFALO GROVE
2020 BUFFALO GROVE LAKE COOK ROAD TIF DISTRICT
Notice is hereby given that a public hearing will be held on May 4, 2020, at 7:30 p.m. in the Village
Hall of the Village of Buffalo Grove, 50 Raupp Blvd, Buffalo Grove, Illinois, on a proposed Redevelopment
Plan, a Redevelopment Project, and a Redevelopment Project Area for a tax increment financing program
in Buffalo Grove, Illinois pursuant to the provisions of the "Tax Increment Allocation Redevelopment Act",
65 ILCS 5/11-74.4-1 et. seq., as amended (the "Act").
The proposed RPA is generally described as follows: Arlington Heights Road on the west. McHenry
Road to the east, Old Check Road to the north, and Lake Cook Road to the south.
The legal description of the proposed Redevelopment Project Area is attached to this document.
The proposed Redevelopment Plan provides for the Village of Buffalo Grove to implement a set
of actions to facilitate the mixed -use designation meant to allow for a variety of uses throughout the RPA,
in a manner that is in conformance with the 2009 Comprehensive Plan, as amended by the 2018 Lake
Cook Corridor Plan. The mixed -use designation allows for the following land uses within the RPA:
Commercial, Residential, Public/Private Institutional, Park/Open Space/Recreation, and Community
Facilities within this Redevelopment Project Area. The contemplated Village of Buffalo Grove actions
include, but are not limited to, construction of public improvements, such as streets, sewer and water
connections, detention areas, landscape buffers, rehabilitation and demolition of existing structures, job
training, interest cost reduction, acquisition, site preparation (including demolition of structures and
environmental remediation), and public utility improvements. The Village of Buffalo Grove would realize
the goals and objectives of the Redevelopment Plan through public finance techniques including, but not
limited to, tax increment allocation financing. A copy of the proposed Redevelopment Plan is on file and
is available for public inspection during regular business hours at the Village of Buffalo Grove Village Hall,
50 Raupp Road, Buffalo Grove, Illinois.
Pursuant to the Tax Increment Allocation Redevelopment Act (III. Compiled Statutes, Chapter 65,
Section 5/11-74.4-5(b)) a Joint Review Board has been established to review findings of eligibility for Tax
increment financing for the proposed Redevelopment Project Area. Pursuant to the Act, this Joint Review
Board shall consist of a representative of the Village, a public member, and one representative from each
of the designated taxing districts with taxing authority for the proposed Redevelopment Project Area.
Those tax districts include:
• Cook County
• Lake County
• Wheeling Township
• Vernon Township
• Vernon Township Road & Bridge
• Wheeling Township General Assistance
• Wheeling Township Road
• Village of Buffalo Grove
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9.A.b
• Buffalo Grove Park District
• Wheeling Park District
• Indian Trails Public Library District
• Vernon Area Public Library District
• Wheeling Community Consolidated School District 21
• Kildeer Countryside Consolidated School District 96
• Aptakisic Tripp Consolidated School District 102
• Stevenson High School District 125
• Arlington Heights Township High School District 214
• Harper Community College District 512
• College of Lake County District 532
• Cook County Forest Preserve
• Metropolitan Water Reclamation District of Greater Chicago
• Northwest Mosquito Abatement District
• Lake County Forest Preserve
• Cook County Consolidated Elections District
Pursuant to the Act, the first meeting of the Joint Review Board must be held within 14 days of
this notice. The date of April 3, 2020 at 2:00PM, has been set for the meeting of the Joint Review Board.
The meeting will take place within the Village of Buffalo Grove at the Village Hall located at 50 Raupp
Road, Buffalo Grove, Illinois. The Joint Review Board's recommendation on the proposed Redevelopment
Project Area's eligibility for tax increment financing shall be advisory only and shall be adopted by a
majority vote. The recommendation must be submitted to the Village of Buffalo Grove within 30 days
after the Joint Review Board meeting. Failure of the Joint Review Board to submit its report on a timely
basis shall not delay the Public Hearing, nor shall it delay any other step in the process of establishing or
amending the Redevelopment Project Area.
At the May 4, 2020 Public Hearing, all interested persons or affected taxing districts and the Illinois
Department of Commerce and Community Affairs may file with the Village Clerk written objections to and
may be heard orally with respect to any issues regarding the designation of the Redevelopment Project
Area and approval of the Redevelopment Project Plan. Written comments are invited and can be sent in
advance of the hearing to the Village Clerk, Village of Buffalo Grove, 50 Raupp Road, Buffalo Grove, Illinois,
60089. The Public Hearing may be adjourned by the Village President and Village Board without further
notice other than a motion to be entered upon the minutes of the hearing, fixing the time and place of
the subsequent hearing.
Village of Buffalo Grove
Janet Sirabian
Village Clerk
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LEGAL DESCRIPTION FOR PROPOSED TIF DISTRICT
LAKE AND COOK COUNTY
THAT PART OF SECTION 31, 32 AND 33, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN LAKE COUNTY, ILLINOIS AND SECTIONS 4,5 AND 6, TOWNSHIP 42 NORTH, RANGE 11 EAST
OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING
ATTHE INTERSECTION OF THE SOUTH LINE OF SAID SECTION 31 AND THE WEST LINE OF ARLINGTON
HEIGHTS ROAD EXTENDED SOUTH; THENCE NORTH ALONG THE WEST LINE OF ARLINGTON HEIGHTS
ROAD TO THE WEST EXTENSION OF THE NORTH LINE OF LOT 1 IN BUFFALO GROVE BUSINESS PARK
RESUBDIVISION NO. 1 ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2459114; THENCE
EAST ALONG LAST SAID NORTH LINE TO THE EAST LINE OF SAID ARLINGTON HEIGHTS ROAD; THENCE
SOUTH ALONG LAST SAID EAST LINE TO THE SOUTHWEST CORNER OF SAID LOT 1; THENCE EAST ALONG
THE SOUTH LINE OF LOT 1 AND 2 IN BUFFALO GROVE BUSINESS PARK RESUBDIVISION NO. 1 AND THE
SOUTH LINE OF LOT 2 IN BUFFALO GROVE BUSINESS PARK UNIT 5 ACCORDING TO THE PLAT THEREOF
RECORDED AS DOCUMENT 2367217 TO THE SOUTHEAST CORNER OF LOT 2 IN SAID BUFFALO GROVE
BUSINESS PARK UNIT 5; THENCE NORTH TO THE NORTHEAST CORNER OF LOT 2 IN SAID BUFFALO
GROVE BUSINESS PARK UNIT 5; THENCE EAST ALONG THE NORTH LINE OF LOT 1 IN SAID BUFFALO
GROVE BUSINESS PARK UNIT 5 TO THE EAST LINE OF THE WEST HALF OF THE SOUTHWEST QUARTER OF
SAID SECTION 32; THENCE NORTH ALONG THE EAST LINE OF THE WEST HALF OF THE SOUTHWEST
QUARTER OF SAID SECTION 32 TO THE SOUTHEAST CORNER OF LOT 2 IN LEXINGTON GLEN SUBDIVISION
ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2190927; THENCE WESTERLY ALONG THE
SOUTH LINE (LINES) OF LOT 2 IN SAID LEXINGTON GLEN SUBDIVISION AND THE WESTERLY EXTENSION
OF SAID SOUTH LINE OF LOT 2 TO THE WEST LINE OF ARLINGTON HEIGHTS ROAD; THENCE NORTH
ALONG THE WEST LINE OF ARLINGTON HEIGHTS ROAD TO THE WESTERLY EXTENSION OF THE NORTH
LINE OF CHECKER ROAD IN SAID SECTION 32; THENCE EASTERLY ALONG THE NORTH LINE OF CHECKER
ROAD TO THE EAST LINE OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID
SECTION 32; THENCE SOUTH ALONG THE EAST LINE OF THE NORTHWEST QUARTER OF THE SOUTHWEST
QUARTER OF SAID SECTION 32 TO THE SOUTHWEST CORNER OF LOT 1 IN ROSEGLEN SUBDIVISION
PHASE 2 ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 3594386; THENCE EASTERLY
ALONG THE SOUTH LINE OF SAID ROSEGLEN SUBDIVISION PHASE 2 TO THE SOUTHEAST CORNER OF
OUTLOTA IN SAID ROSEGLEN SUBDIVISION PHASE 2; THENCE NORTHEASTERLY TO THE COMMON
CORNER OF SAID ROSEGLEN SUBDIVISION PHASE 2 AND ROSEGLEN SUBDIVISION PHASE 1 ACCORDING
TO THE PLATTHEREOF RECORDED AS DOCUMENT 3594385; THENCE SOUTHEAST, EAST AND
NORTHEAST ALONG THE SOUTHERLY LINE OF SAID ROSEGLEN SUBDIVISION PHASE 1 TO THE MOST
EASTERLY CORNER OF SAID ROSEGLEN SUBDIVISION PHASE 1, SAID CORNER BEING ATTHE CENTERLINE
OF CHECKER ROAD; THENCE NORTHERLY ALONG LINE PERPENDICULAR TO THE NORTH LINE OF CHECKER
ROAD TO THE NORTH LINE OF CHECKER ROAD; THENCE EASTERLY ALONG THE NORTH LINE OF CHECKER
ROAD TO THE MOST SOUTHERLY SOUTHEAST CORNER OF LOT 61 IN VINTAGE OF BUFFALO GROVE
SUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2451381; THENCE
SOUTHERLY ALONG A LINE THAT IS PERPENDICULAR TO THE NORTH LINE OF CHECKER ROAD FOR 250
FEET; THENCE EASTERLY ALONG A LINE PARALLEL WITH THE NORTH LINE OF CHECKER ROAD TO THE
WEST LINE OF MANCHESTER GREENS PHASE I SUBDIVISION ACCORDING TO THE PLAT THEREOF
RECORDED AS DOCUMENT 2858473; THENCE SOUTHERLY AND EASTERLY ALONG THE EXTERIOR
BOUNDARY OF SAID MANCHESTER GREENS PHASE I AND MANCHESTER GREENS PHASE II SUBDIVISION
ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 3404864 TO A POINT ON THE EAST LINE
OF THE SOUTHEAST QUARTER OF SAID SECTION 32, SAID POINT BEING AT THE NORTH LINE OF CHURCH
ROAD; THENCE NORTHEASTERLY ALONG THE NORTH LINE OF CHURCH ROAD AS DEDICATED PER
Packet Pg. 109
9.A.b
DOCUMENT 1396884 TO THE SOUTHWEST CORNER OF LOT 5 IN WEIDNER'S RESUBDIVISION
ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 1396884; THENCE NORTHERLY ALONG
THE WEST (REAR) LINES OF LOTS 5, 4 AND 3 IN SAID WEIDNER'S RESUBDIVISION TO THE NORTHWEST
CORNER OF LAST SAID LOT 3; THENCE NORTHEASTERLY TO THE NORTHEAST CORNER OF LOT 3 IN SAID
WEIDNER'S RESUBDIVISION, BEING AT THE WEST LINE OF BUFFALO GROVE ROAD; THENCE NORTH
ALONG THE WEST LINE OF BUFFALO GROVE ROAD TO THE WESTERLY EXTENSION OF THE NORTH LINE
OF BUFFALO GROVE TOWN CENTER UNIT 3 SUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED
AS DOCUMENT 2898129; THENCE EAST ALONG THE NORTH LINE OF SAID BUFFALO GROVE TOWN
CENTER UNIT 3 SUBDIVISION TO THE NORTHEAST CORNER OF LOT 5 IN SAID BUFFALO GROVE TOWN
CENTER UNIT 3 SUBDIVISION; THENCE NORTH, EAST AND NORTHEAST ALONG THE EXTERIOR
BOUNDARY OF BUFFALO GROVE TOWN CENTER UNIT 8 SUBDIVISION ACCORDING TO THE PLAT
THEREOF RECORDED AS DOCUMENT 4173676 TO THE MOST NORTHERLY NORTHEAST CORNER OF LOT 3
IN SAID BUFFALO GROVE TOWN CENTER UNIT 8 SUBDIVISION, SAID CORNER BEING ON THE WESTERLY
LINE OF ILLINOIS ROUTE 83; THENCE NORTHEASTERLY ALONG A LINE THAT IS RADIAL TO THE
CENTERLINE CURVE OF ILLINOIS ROUTE 83 TO THE EAST LINE OF ILLINOIS ROUTE 83; THENCE
SOUTHERLY ALONG THE EAST LINE OF ILLINOIS ROUTE 83 TO THE NORTH LINE OF BANK LANE AS
DEDICATED PER DOCUMENT 2814414; THENCE EAST ALONG THE NORTH LINE OF SAID BANK LANE TO
THE NORTHEAST CORNER OF SAID BANK LANE AS DEDICATED; THENCE SOUTH ALONG THE EAST LINE OF
SAID BANK LANE AS DEDICATED TO THE NORTH LINE OF LOT 3 IN SEIGLE'S RESUBDIVISION ACCORDING
TO THE PLAT THEREOF RECORDED AS DOCUMENT 2814414; THENCE EAST TO THE NORTHEAST CORNER
OF LAST SAID LOT 3; THENCE SOUTH TO SOUTHEAST CORNER OF LAST SAID LOT 3; THENCE WEST TO
THE EAST LINE OF A 49.00 FOOT WIDE PUBLIC INGRESS AND EGRESS EASEMENT PER DOCUMENT
2814414; THENCE SOUTH ALONG THE EAST LINE OF LAST SAID 49.00 FOOT WIDE PUBLIC INGRESS AND
EGRESS EASEMENT AND SOUTHERLY EXTENTION TO THE EASTLERY EXTENSION OF THE SOUTH LINE OF A
PUBLIC INGRESS AND EGRESS EASEMENT PER DOCUMENT 2961461; THENCE WEST ALONG THE SOUTH
LINE OF SAID PUBLIC INGRESS AND EGRESS EASEMENT PER DOCUMENT 2961461 TO THE EAST LINE OF
ILLINOIS ROUTE 83; THENCE SOUTHERLY ALONG THE EAST LINE OF ILLINOIS ROUTE 83 TO THE NORTH
LINE OF LOT 1 IN BUFFALO GROVE CENTER SUBDIVISION ACCORDING TO THE PLATTHEREOF RECORDED
AS DOCUMENT 2166162; THENCE EASTTO THE NORTHEAST CORNER OF LAST SAID LOT 1; THENCE
SOUTHERLY ALONG THE EAST LINE OF LAST SAID LOT 1 TO THE NORTH LINE OF LAKE -COOK ROAD;
THENCE EASTERLY ALONG THE NORTH LINE OF LAKE -COOK ROAD, BEING A CURVE CONCAVE
SOUTHERLY HAVING A RADIUS OF 2,356.83 FEET TO A LINE THAT IS RADIAL AND EMINATING FROM A
POINTTHAT IS ATTHE INTERSECTION OF THE SOUTH LINE OF LAKE -COOK ROAD AND THE EAST LINE OF
WEILAND ROAD, SAID POINT BEING 16.41 FEET EASTERLY OF (AS MEASURED ON THE ARC OF A 2,226.83
FOOT RADIUS CURVE) THE MOST NORTHERLY NORTHWEST CORNER OF LOT 2 IN SCHWIND SUBDIVISION
ACCORING TO THE PLAT THEREOF RECORDED AS DOCUMENT 3039568 IN LAKE COUNTY, ILLINOIS;
THENCE SOUTHERLY ALONG LAST SAID RADIAL LINE TO THE SAID INTERSECTION OF THE EAST LINE OF
WEILAN D ROAD AND THE SOUTH LINE OF LAKE -COOK ROAD; THENCE SOUTHERLY ALONG THE EAST LINE
OF WEILAN D ROAD TO THE SOUTH LINE OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER
OF SAID SECTION 33, BEING ALSO THE NORTH LINE OF THE NORTHEAST QUARTER OF SECTION 4,
TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, SAID LINE BEING THE
COMMON LINE BETWEEN LAKE AND COOK COUNTY, ILLINOIS; THENCE WEST ALONG THE SOUTH LINE
OF THE SOUTHEAST QUARTER OF SAID SECTION 33 TO THE SOUTHEAST CORNER OF THE SOUTHWEST
QUARTER OF SAID SECTION 33, THENCE WEST ALONG THE SOUTH LINE OF THE SOUTHWEST QUARTER
OF SAID SECTION 33 FOR 326.10 FEET TO THE WESTERLY LINE OF WARRANTY DEED RECORDED AUGUST
10, 1999 AS DOCUMENT NUMBER 99759241, IN COOK COUNTY, ILLINOIS; THENCE SOUTHWESTERLY
ALONG THE WESTERLY LINE OF LAST SAID WARRANTY DEED AND EXTENSION THEREOF TO THE
SOUTHWESTERLY LINE OF ILLINOIS ROUTE 83; THENCE NORTHWESTERLY ALONG THE WESTERLY LINE OF
Packet Pg. 110
9.A.b
ILLINOIS ROUTE 83 TO THE NORTH LINE OF THE NORTHWEST QUARTER OF SECTION 4, TOWNSHIP 42
NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN SAID LINE BEING THE COMMON LINE
BETWEEN LAKE AND COOK COUNTY, ILLINOIS; THENCE CONTINUING NORTHWESTERLY ALONG THE
WESTERLY LINE OF ILLINOIS ROUTE 83 TO THE SOUTH LINE OF LAKE -COOK ROAD; THENCE WESTERLY
AND SOUTHWESTERLY ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO A SOUTHEASTERLY JOG IN SAID
SOUTH LINE OF LAKE -COOT( ROAD; THENCE SOUTHEASTERLY ALONG A LINE PERPENDICULAR TO THE
CENTERLINE OF LAKE -COOK ROAD FOR 1.55 FEET, MORE OR LESS, TO THE NORTH LINE OF THE
NORTHWEST QUARTER OF SECTION 4, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL
MERIDIAN SAID LINE BEING THE COMMON LINE BETWEEN LAKE AND COOK COUNTY, ILLINOIS; THENCE
CONTINUING SOUTHEASTERLY ALONG A LINE PERPENDICULAR TO THE CENTERLINE OF LAKE -COOK
ROAD FOR 5.46 FEET, MORE OR LESS, TO A BEND IN SAID SOUTH LINE OF LAKE -COOK ROAD; THENCE
WESTERLY AND SOUTHWESTERLY ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO THE WEST LINE OF
LOT 1 IN STAMELO'S SUBDIVISION ACCORDING TO PLAT THEREOF RECORDED AS DOCUMENT 98735799,
IN COOK COUNTY, ILLINOIS; THENCE SOUTHERLY 30.39 FEET, MORE OR LESS, TO THE BOUNDARY OF
LAND'S DESCRIBED IN TRUSTEE'S DEED RECORDED AS DOCUMENT 99868810, IN COOK COUNTY,
ILLINOIS; THENCE SOUTHEASTERLY 63.00 FEET, MORE OR LESS, TO A BEND IN LAST SAID DEED LINE;
THENCE EASTERLY TO THE INTERSECTION OF THE NORTHWESTERLY PROLONGATION OF THE
SOUTHWESTERLY LINE OF WARRANTY DEED AS DOCUMENT 90052284; THENCE SOUTHEASTERLY
ALONG LAST SAID WARRANTY DEED LINE TO THE INTERSECTION OF THE SOUTHEASTERLY DEED LINE AS
DOCUMENT 99868810; THENCE SOUTHWESTERLY ALONG THE SOUTHEASTERLY LINE OF SAID DEED LINE
PER DOCUMENT 99868810, AND THE SOUTHWESTERLY EXTENSION, TO THE WEST LINE OF BUFFALO
GROVE ROAD; THENCE NORTHWESTERLY ALONG THE WESTERLY LINE OF BUFFALO GROVE ROAD TO A
BEND IN THE WESTERLY LINE OF BUFFALO GROVE ROAD; THENCE NORTHWESTERLY ALONG THE
WESTERLY LINE OF BUFFALO GROVE ROAD, 40.16 FEET, MORE OR LESS, TO THE SOUTHERLY LINE OF
LAKE -COOK ROAD; THENCE WESTERLY ALONG THE SOUTHERLY LINE OF LAKE -COOK ROAD, 88.65 FEET,
MORE OR LESS, TO THE MOST NORTHERLY CORNER OF BUFFALO CREEK CONDOMINIUMS ACCORDING
TO DOCUMENT 0817216000 ; THENCE SOUTHWESTERLY AND SOUTHEASTERLY ALONG THE EXTERIOR
BOUNDARY OF LAST SAID BUFFALO CREEK CONDOMINIUMS TO THE NORTHEASTERLY EXTENSION OF
THE NORTHWESTERLY (REAR) LINE OF LOTS 10 THROUGH 18 IN BUFFALO GROVE UNIT NO. 1
ACCORDING TO THE PLATTHEREOF RECORDED AS DOCUMENT 16862056, IN COOK COUNTY, ILLINOIS;
THENCE SOUTHWESTERLY ALONG LAST SAID NORTHWESTERLY (REAR) LINE OF LOTS 10 THROUGH 18,
TO THE NORTHEAST CORNER OF LOT 75 IN BUFFALO GROVE UNIT NO. 2 ACCORDING TO THE PLAT
THEREOF RECORDED AS DOCUMENT 17251866, IN COOK COUNTY, ILLINOIS; THENCE SOUTHWESTERLY
TO THE NORTHWEST CORNER OF LAST SAID LOT 75; THENCE WESTERLY TO THE NORTHEAST CORNER OF
LOT 83 IN SAID BUFFALO GROVE UNIT NO. 2; THENCE SOUTHWESTERLY TO THE NORTHWEST CORNER
OF LAST SAID LOT 83; THENCE SOUTHERLY ALONG THE WEST (REAR) LINE OF LOTS 83 THROUGH 88 IN
SAID BUFFALO GROVE UNIT NO. 2, TO THE SOUTHWEST CORNER OF LOT 88 IN SAID BUFFALO GROVE
UNIT NO. 2; THENCE WEST, NORTHWEST AND NORTH ALONG THE REAR LOT LINES OF LOT 90 THROUGH
114 IN SAID BUFFALO GROVE UNIT NO. 2, TO THE SOUTH LINE OF LAKE -COOK ROAD; THENCE WEST
ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO THE SOUTHERLY EXTENSION OF THE EAST LINE OF LOT
1 IN BUFFALO GROVE BUSINESS PARK UNIT 11 ACCORDING TO THE PLAT THEREOF RECORDED AS
DOCUMENT 89160156, IN COOK COUNTY, ILLINOIS; THENCE NORTHERLY TO THE MOST EASTERLY
NORTHEAST CORNER OF LAST SAID LOT 1 IN BUFFALO GROVE BUSINESS PARK UNIT 11; THENCE
NORTHWESTERLY ALONG THE NORTHEASTERLY LINE OF SAID BUFFALO GROVE BUSINESS PARK UNIT 11
TO THE MOST NORTHERLY CORNER OF SAID BUFFALO GROVE BUSINESS PARK UNIT 11, BEING THE
MOST EASTERLY CORNER OF BUFFALO GROVE BUSINESS PARK UNIT 9, ACCORDING TO THE PLAT
THEREOF RECORDED AS DOCUMENT 88504177, IN COOK COUNTY, ILLINOIS; THENCE NORTHWESTERLY
ALONG THE NORTHEAST LINE OF LOT 2 TO THE COMMON CORNER OF LOT 1 AND 2 IN SAID BUFFALO
Packet Pg. 111
9.A.b
GROVE BUSINESS PARK UNIT 9, BEING THE COMMON LINE BETWEEN LAKE AND COOK COUNTY,
ILLINOIS; THENCE NORTHWESTERLY ALONG THE NORTHEAST LINE OF LOT 1 TO THE MOST NORTHERLY
CORNER OF SAID BUFFALO GROVE BUSINESS PARK UNIT 9; THENCE SOUTHWESTERLY ALONG THE
NORTHWEST LINE OF LOT 1 IN SAID BUFFALO GROVE BUSINESS PARK UNIT 9 AND EXTENSION THEREOF
TO THE SOUTHERLY LINE OF WEIDNER ROAD; THENCE WESTERLY ALONG THE SOUTHERLY RIGHT OF
WAY LINE OF WEIDNER ROAD TO THE WEST LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST
QUARTER OF SAID SECTION 32; THENCE SOUTH ALONG THE WEST LINE OF THE SOUTHEAST QUARTER
OF THE SOUTHWEST QUARTER OF SAID SECTION 32 AND THE SOUTHERLY EXTENSION THEREOF, ACROSS
THE COMMON LINE BETWEEN LAKE AND COOK COUNTY, ILLINOIS; TO THE SOUTH LINE OF LAKE -COOK
ROAD; THENCE WEST ALONG THE SOUTH LINE OF LAKE -COOK ROAD TO THE NORTHEAST CORNER OF
LOT 1 IN HARRIS RESUBDIVISION ACCORDING TO THE PLATTHEREOF RECORDED AS DOCUMENT
24799203, IN COOK COUNTY, ILLINOIS; THENCE SOUTH TO THE MOST EASTERLY SOUTHEAST CORNER
OF LOT 2 IN BURDEEN'S RESUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT
1233139116, IN COOK COUNTY, ILLINOIS; THENCE WESTERLY ALONG THE SOUTH LINE OF LAST SAID LOT
2 TO THE SOUTHWEST CORNER OF LOT 2 IN SAID BURDEEN'S RESUBDIVISION; THENCE WESTALONG A
LINE PERPENDICULAR TO THE WEST LINE OF LAST SAID LOT 2 TO THE WEST LINE OF ARLINGTON
HEIGHTS ROAD; THENCE NORTH ALONG THE WEST LINE OF ARLINGTON HEIGHTS ROAD TO THE SOUTH
LINE OF LAKE -COOK ROAD; THENCE NORTHERLY TO THE POINT OF BEGINNING, IN LAKE COUNTY,
ILLINOIS, EXCEPT THE FOLLOWING 2 EXCEPTIONS (EXCEPT THEREFROM THE FOLLOWING: LOT 1 IN
MAIORIELLO'S SUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED J U N E 28, 1995 AS
DOCUMENT 3688967 IN LAKE COUNTY, ILLINOIS AND ALSO EXCEPT ALL THAT PART OF TURNBERRY OF
BUFFALO GROVE CONDOMINIUM, AS DELINEATED ON A SURVEY OF THE FOLLOWING DESCRIBED TRACT
OF LAND: PART OF LOT 1 IN TURNBERRY, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF THE
SOUTHWEST QUARTER OF SECTION 33, TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL
MERIDIAN, IN LAKE COUNTY, ILLINOIS, WHICH SURVEY IS ATTACHED AS EXHIBIT "C" TO THE
DECLARATION OF CONDOMINIUM OWNERSHIP FOR TURNBERRY OF BUFFALO GROVE CONDOMINIUM,
RECORDED NOVEMBER 18, 2004 IN LAKE COUNTY, ILLINOIS AS DOCUMENT NUMBER 5685372) ALSO
(EXCEPT LOT 1 IN BURDEEN'S RESUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED AS
DOCUMENT 1233139116, IN COOK COUNTY, ILLINOIS).
COMMON BOUNDARY DESCRIPTION
Generally described as follows: Arlington Heights Road on the west.
McHenry Road to the east, Old Check Road to the north, and Lake Cook Road to the south
Packet Pg. 112
9.A.b
Property Index Numbers (PINs)
1532300003
1533300100
1533304115
1532300006
1533300101
1533304117
1532300007
1533300103
1533304160
1532300015
1533300104
1533304161
1532300016
1533300105
1533304162
1532308001
1533300106
1533304164
1532308002
1533300107
1533304165
1532308004
1533301023
1533304209
1532308007
1533301025
1533304212
1532308017
1533301039
1533304223
1532308018
1533301076
1533304267
1532308019
1533301077
1533304268
1532308020
1533301079
1533305002
1532308021
1533301148
1533305003
1532309001
1533301170
1533309003
1532310003
1533301171
1533309004
1532310004
1533301172
1533309005
1532400007
1533301173
0304100025
1532400008
1533301174
0305201041
1532400016
1533301175
0305201042
1532405001
1533301177
0305201038
1533300051
1533301178
0304100011
1533300053
1533301179
0304102004
1533300057
1533301180
0304100001
1533300063
1533302013
0304100024
1533300065
1533302014
0304101003
1533300067
1533302015
0305200009
1533300087
1533302017
0304100006
1533300088
1533302019
0305201037
1533300089
1533303001
0305122045
1533300091
1533304001
0305122042
1533300092
1533304003
0304100015
1533300095
1533304028
0304100020
1533300096
1533304029
0304102003
1533300097
1533304088
0304101004
1533300098
1533304113
1533300099
1533304114
Packet Pg. 113
9.B
Ordinance No. 0-2020-25 : 2020 Cracksealing Project Award
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends approval.
The 2020 Cracksealing Project was bid on February 27th, 2020 and the lowest responsible and
responsive bidder was Denler, Inc. Staff recommends approval of the contract to Denler, Inc. in the
amount of $46,076.14 pending Village Attorney review.
ATTACHMENTS:
• Denler Award of Bid Memo (DOCX)
2020 Cracksealing Project - Bid Tabulation (PDF)
• 2020 Cracksealing Project - Bid Recommendation (PDF)
Denler Ordinance (DOCX)
• Contract Bid Documents
Trustee Liaison
Stein
Monday, March 16, 2020
Staff Contact
Kyle Johnson, Engineering
Updated: 3/12/2020 2:18 PM
Page 1
Packet Pg. 114
9.B.a
,.i,,T,E� tR NDUM
ift.?i+F, ,L0 GRO'iJ E,
DATE: March 12, 2020
TO: Jennifer Maltas, Deputy Village Manager
FROM: Kyle Johnson, Civil Engineer II
SUBJECT: 2020 Cracksealing Project Award of Bid
Staff Recommendation
Staff recommends that the Village Board award the contract to Denler, Inc. because the firm is the
lowest qualified bidder for the work proposed. Due to the size and scope of the project, staff
recommends a contingency fund be created and controlled by the Village in the amount of $4,188.74
(10.0% of the project cost).
Project Overview
The 2020 Cracksealing Project was advertised for bids and opened on February 271h, 2020. The lowest,
qualified bid was in the amount of $41,887.40 from Denler, Inc. The project includes routing and filling
of cracks that are present or predicted along streets that have been resurfaced in recent years.
Cracksealing as a form of early preventative maintenance has proven to significantly extend the life cycle
of new pavement at low costs.
Supporting Information
Attached is a copy of the Tabulation of Bids for the program indicating the lowest, qualified bid of
$41,887.40 by Denler, Inc. As bids came in below the engineers estimate Engineering staff will consult
with the Village Manager prior to exceeding the low bid price of $41,887.40. This project is entirely
funded by Illinois Motor Fuel Tax Funds (MFT).
Packet Pg. 115
(P mm¥ pe[,o d Bm|c8 pJEJ o OZOz:GZ 0 OZ 0) uo|e! mqe_L me- pe|o d Bm188 p3e jD OZ Z :IuOLULIoellv
February 28.2O20
Mr. Kyle Johnson, PE, CFKA
Civil Engineer U
Village of Buffalo Grove
51 RouppBou|evard
Buffalo Grove, Illinois 60089
He: 2O2OCracheeaingProject
VnBG-2020-16
Bid Results and Recommendation for Award
Dear Mr. Johnson:
625Emest Edge Drive, Vernon B8�11, 60061
wwvmglia-cogioeurs.omi
On Thursday, 6sbruary2Y. 2020. bid proposals for the above referenced project were reoeived, opened, and
publicly read aloud at Village Hall. This project includes crack routing and filling on various street segments
throughout the Village limits.
Bid documents were solicited and available hmcontractors on the ViUage'avvebsiha. and bids were received from
two (2)contractors. As-nead. the bid amounts ranged from $41'88y.4Dho$41,O18.OQ; the Engineer's Opinion of
Probable Cost (E{}PC)was $45.QO4.DO.The as -read low bid of$41'887.4Owas received from Denier, Inc. ufJoliet,
Denier, Inc. is an IDOT prequalified firm and has the experience and means to perform the work in accordance with
the plans and specifications.
We recommend that the Village Board authorize the award of a construction contract for the 2020
Cracksealing Project to Denier, Inc. in the amount of $41,887.40.
If you have any questions or require additional information regarding the above, please do not hesitate to contact
Sinuonaly,
GEWALT HAMILTON ASSOCIATES, INC.
LeoX. Mor nd. PE
Assistant Director
Eno.: Bid Summary
Cc(via emaU): BrettRobineon—NUmgeofBuDaloGmvo
Brian VYenobwok.PE—GewabHamilton Associates, Inc.
Lucas Deferville — Gewalt Hamilton Associates, Inc.
6601 Stephens Station Road, Unit 107. Columbia, MO 65202 m TEL 573.397.6900 om FAx 573.397,8901
ORDINANCE 2020-
9.B.d
AN ORDINANCE AUTHORIZING A CONSTRUCTION CONTRACT WITH DENLER, INC.
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village seeks to enter into a Construction Contract with Denler, Inc. for crack
routing and sealing of various Village streets,
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to enter into a Construction Contract with Denler, Inc. for
crack routing and sealing of various Village streets at a price not to exceed $46,076.14.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
shall not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2020
.2020
APPROVED:
Beverly Sussman, Village President
Packet Pg. 118
9.0
Ordinance No. 0-2020-26 : 2020 Sewer Televising Project Award
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends approval.
The 2020 Sewer Televising Project was bid on February 27th, 2020 and the lowest responsible and
responsive bidder was Sewertech LLC. Staff recommends approval of the contract to Sewertech LLC in
the amount of $31,630 pending Village Attorney review.
ATTACHMENTS:
• Sewertech Award of Bid Memo
• BIDTAB Sewer TV 2020 (PDF)
• Sewertech Ordinance (DOCX)
• Contract Bid Documents
Trustee Liaison
Stein
Monday, March 16, 2020
(DOCX)
Staff Contact
Kyle Johnson, Engineering
Updated: 3/12/2020 9:25 AM
Page 1
Packet Pg. 119
9.C.a
jLLA.'E OF
BUFFALO .LCVE'
MEMORANDUM
DATE: March 12, 2020
TO: Evan Michel, Village Manager
FROM: Kyle Johnson, Civil Engineer II
SUBJECT: 2020 Sewer Televising Project Award of Bid
Staff Recommendation
Staff recommends that the Village Board award the contract to Sewertech LLC because the firm is the
lowest qualified bidder for the work proposed.
Project Overview
The 2020 Sewer Televising Project was advertised for bids and opened on February 271h, 2020. The
lowest, qualified bid was in the amount of $31,630.00 from Sewertech LLC. The project includes
cleaning and televising storm and sanitary sewers to identify defects.
The project was bid with the option to renew the contract for up to two additional years with cost
escalators. At this time, staff is only proposing award of the first year of the contract and will return to
the board if it is determined the 2021 and 2022 prices are in the Village's best interest.
Supporting Information
Attached is a copy of the Tabulation of Bids for the program indicating the lowest, qualified bid of
$31,630.00 by Sewertech LLC. This project is entirely funded by sewer and drainage funds as proposed
in applicable sections of the CIP.
Packet Pg. 120
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M
ORDINANCE 2020-
9.C.c
AN ORDINANCE AUTHORIZING A CONSTRUCTION CONTRACT WITH SEWERTECH LLC
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village seeks to enter into a Construction Contract with Sewertech LLC for sewer
cleaning and televising,
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to enter into a Construction Contract with Sewertech LLC
for sewer cleaning and televising at a price not to exceed $31,630.00
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
shall not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2020
2020
APPROVED:
Beverly Sussman, Village President
Packet Pg. 122
9.D
Ordinance No. 0-2020-27 : Comcast Franchise Agreement
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
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Staff recommends approval
Staff recommends the Village Board enter into a Cable Television Franchise Agreement with Comcast of Illinois VI,
LLC, as further detailed in the attached memo.
ATTACHMENTS:
• Memo - Comcast 2020 (DOCX)
• Buffalo Grove Comcast Franchise (DOCX)
• Comcast Ordinance (DOCX)
Trustee Liaison
Ottenheimer
Monday, March 16, 2020
Staff Contact
Brett Robinson, Finance
Updated: 2/28/2020 11:23 AM
Page 1
Packet Pg. 123
9.D.a
ALL III F
BUFFALO GROVE
DATE: February 26, 2020
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
RE: Comcast Franchise Agreement
Background Information
Is
Staff worked with several other communities to form a consortium "Regional Cable Group" in order to more
effectively negotiate with Comcast for a renewed Cable Television Franchise Agreement. The consortium
engaged Stu Chapmen of Municipal Services Associates, Inc. to assist in negotiating the new agreement. It
should be noted that the consortium was limited in what could be negotiated as the Federal and State
Government have largely have controlling authority.
Highlights of Consortium Agreement
Term: The proposed term of the Agreement is 10 years ending in early 2030. Under current federal law
governing franchise renewals, Comcast may start the renewal process thirty-six months before the conclusion
of the franchise, which would be in December 2026 or January 2027. The term of the current agreement was
10 years.
Gross Revenues: The definition of Gross Revenues will be expanded. Under the prior agreement, the definition
listed several specific sources of gross revenues from which franchise fees are derived. Although these sources
were not exclusive, some sources have changed since the current agreement was enacted 10 years ago. The
new definition allows for gross revenues to be derived from any lawful cable service carried over the cable
system, and only specifies categories of exclusions.
Franchise Fees: Franchise fees remain at 5% of Gross Revenues, however, as noted above, the revenue base
may be larger as new services that are cable services expand. However, the expanded base may wind up
partially or totally offsetting declining subscriber numbers lost to "Cord cutters" that stream video services.
Franchise fees may be audited under procedures established under Illinois State Statutes (65 ILCS 5/11-42-
11.05 - Municipal Franchise Fee Review; Requests for Information) Buffalo Grove received approximately
$588,000 in Franchise fees in 2019.
Right -of -Way: The proposed Franchise Agreement continues to be subject to the conditions and regulations
established by your municipality's Right -of -Way Ordinance. A clause in the Agreement regarding Emergency
Removal of Plant has been deleted in favor of the language of the Right -of -Way Ordinance, however, it is
recommended that the Right -of -Way Ordinance language be clarified to apply to all users of the Right -of- Way
with regard to removal cost issues.
PEG Access: Public Education and Governmental Access channels are specifically identified as Channels 6 and
18. Although both channels will be owned by Comcast, Channel 6 will be operated by your municipality, and
may use Channel 18 for additional programming from the municipality, School Districts, the Park District, or any
other unit of government, including Harper College, and Roosevelt University.
Page 1 of 2
Packet Pg. 124
9.D.a
HD PEG Channel: The Agreement establishes a "Pathway" toward implementing HD programming over
Channel 6 and Channel 18 by 2023, or sooner. The Pathway includes annual meetings to discuss benchmarks
listed below which must be met by Comcast and the municipality:
1. The status of the municipality's preparedness to produce and cablecast the PEG Access Programming
in HD, taking into consideration the amount of PEG programming being produced in HD versus
standard definition (SD)
2. The proportion of channels cablecast in SD versus HD
3. The percentage of HD subscription penetration across the Grantee's subscriber base.
After the 4th anniversary of the Franchise Agreement, Comcast will migrate the SD PEG channel(s) to HD if the
following conditions are met:
1. The municipality is capable of producing and transmitting PEG programming in HD. (113u.ufftullo (II'MW 1S
car!41:)lle of li iroduciirng and stirca irnning Chairmin66 Muir°xugimirnir6ng in II UID Ipu esci ndfr.)
2. 50% of channels comprising the Basic Cable Service Tier are cablecast in HD (Currently at 19%)
3. The percentage of HD subscription penetration across the Grantee's subscribers is equivalent to 80%.
(Currently at 66%)
If all of the conditions have been met, Comcast will have up to one year to transition the PEG channel to HD.
PEG Channel Relocation: If either Channel 6 and/or Channel 18 are to be relocated, Comcast will provide the
municipality at least ninety (90) days prior advance notice, and will cooperate with the municipality to notify
subscribers of the change in the channel(s) number. The foregoing will not apply to changes that are beyond
Grantee's control.
While the following item is in the Comcast Agreement because a few of the communities in the consortium
currently have a PEG capital support fee, Staff does not recommend implementing a PEG Financial Support
pass -through fee.
PEG Financial Support: Although our municipality does not rely on pass -through funds from subscribers for PEG
capital support, the current agreement allows for a ceiling of $.35/subscriber/month. The proposed Agreement
sets a ceiling of $1.00/subscriber/month which is at the discretion of the municipality if it wants Comcast to
collect the funds. These funds can only be used for capital equipment, and not for salaries, maintenance, or
benefits. If funds are sought, the municipality must provide Comcast a capital plan or capital budget that
identifies how funds may be spent.
Recommendation
Staff recommends the Village Board enter into a Cable Television Franchise Agreement with Comcast of Illinois
VI, LLC
Page 2 of 2
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9.D.b
Buffalo Grove — February 14, 2020
VoBG-2019-38
CABLE TELEVISION FRANCHISE AGREEMENT
BY AND BETWEEN
The
VILLAGE OF BUFFALO GROVE
And
COMCAST OF ILLINOIS VI, LLC
This Franchise Agreement (hereinafter, the "Agreement" or "Franchise Agreement") is
made between the Village of Buffalo Grove, Illinois (hereinafter, the "Village") and Comeast of
Illinois VI, LLC (hereinafter, "Grantee") this day of March, 2020 (the "Effective Date").
The Village, having determined that the financial, legal, and technical abilities of the
Grantee are reasonably sufficient to provide the services, facilities, and equipment necessary to
meet the future cable -related needs of the community, desires to enter into this Franchise
Agreement with the Grantee for the construction, operation and maintenance of a Cable System
on the terms and conditions set forth herein.
This Agreement is entered into by and between the parties under the authority of the Cable
Act, the Illinois Constitution of 1970, including the Village's home rule powers, and the Illinois
Municipal Code, as amended from time to time, and shall be governed by the Cable Act and the
Illinois Municipal Code, as amended from time to time; provided that any provisions of the Illinois
Municipal Code that are inconsistent with the Cable Act shall be deemed to be preempted and
superseded.
SECTION 1: Definition of Terms
For the purpose of this Franchise Agreement, capitalized terms, phrases, words, and
abbreviations shall have the meanings ascribed to them in the Cable Act, unless otherwise defined
herein.
"Basic Cable Service" has the meaning set forth in 47 U.S. Code § 522.
"Cable Operator" means any Person or group of Persons who provides Cable Service over
a Cable System and directly or through one or more affiliates owns a significant interest in such
Cable System; or who otherwise controls or is responsible for, through any arrangement, the
management and operation of such a Cable System.
"Cable Service" or "Service" means the one-way transmission to Subscribers of Video
Programming or other programming service and Subscriber interaction, if any, which is required
for the selection or use of such Video Programming or other programming service.
"Cable System" or "System," has the meaning set forth in 47 U.S.C. § 522 of the Cable
Act, and means Grantee's facilities, consisting of a set of closed transmission paths and associated
signal generation, reception and control equipment, that is designed to provide Cable Service
which includes Video Programming and which is prodded to multiple Subscribers within the
Franchise Area, but such term does not include (i) a facility that selves only to re -transmit the
television signals of one or more television broadcast stations; (ii) a facility that serves Subscribers
without using any public right-of-way, (iii) a facility of a common carrier which is subject, in
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9.D.b
VoBG-2019-38
whole or in part, to the provisions of Title II of the Communications Act of 1934, as amended,
except that such a facility shall be considered a Cable System (other than for purposes of section
621(c) of the Cable Act) to the extent such facility is used in the transmission of Video
Programming directly to Subscribers, unless the extent of such use is solely to provide Interactive
On -Demand Services; (iv) an open video system that complies with section 653 of the Cable Act;
or (v) any facilities of any electric utility used solely for operating its electric utility systems.
"Channel" or "Cable Channel" means a portion of the electromagnetic frequency spectrum
which is used in a Cable System and which is capable of delivering a television channel as a
television channel is defined by the Federal Communications Commission by regulation.
"Customer" or "Subscriber" means a Person who lawfully receives and pays for Cable
Service with the Grantee's express permission.
"FCC" means the Federal Communications Commission or successor governmental entity
thereto.
"Franchise" means the initial authorization, or renewal thereof, issued by the Village,
whether such authorization is designated as a franchise, agreement, permit, license, resolution,
contract, certificate, ordinance or otherwise, which authorizes the construction or operation of the
Cable System.
"Franchise Agreement" or "Agreement" shall mean this Agreement and any amendments
or modifications hereto.
"Franchise Area" means the present legal boundaries of the Village as of the Effective
Date, and shall also include any additions thereto, by annexation or other legal means as provided
in this Agreement.
"Grantee" shall mean Comcast of Illinois VI, LLC and Comcast of Illinois/West Virginia,
LLC.
"Gross Revenue" means the Cable Service revenue received by the Grantee from the
operation of the Cable System in the Franchise Area to provide Cable Services, calculated in
accordance with generally accepted accounting principles as may now exist or hereafter develop,
provided that such revenues, fees, receipts, or charges may be lawfully included in the gross
revenue base for purposes of computing the Village's permissible franchise fee under the Cable
Act, as amended from time to time. Gross Revenue shall not include refundable deposits, bad
debt, investment income, programming launch support payments, third party advertising sales
commissions and agency fees, nor any taxes, fees or assessments imposed or assessed by any
governmental authority. Gross Revenues shall include amounts collected from Subscribers for
Franchise Fees pursuant to City of Dallas, Texas v. F.C.C., 118 Fad 393 (5 Cir. 1997), and the
amounts collected from non -Subscriber revenues in accordance with the Court of Appeals decision
resolving the case commonly known as the "Pasadena Decision," City of Pasadena, California et.
al., Petitions for Declaratory Ruling on Franchise Fee Pass Through Issues, CSR 5282-R,
Memorandum Opinion and Order, 16 FCC Red. 18192 (2001), and In re: Texas Coalition of Cities
for Utility Issues v. F.C.C., 324 F.3d 802 (5th Cir. 2003).
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VoBG-2019-3 S
"Initial Franchise Service Area" means that portion of the Franchise Area served by the
Grantee's Cable System as of the Effective Date of this Franchise Agreement.
"PEG Capital Fee" means those fees described in Section 622(c) of the Cable Act (47
U.S.C. §542 (c)).
"Person" means any natural person or any association, firm, partnership, joint venture,
corporation, or other legally recognized entity, whether for -profit or not -for profit, but shall not
mean the Village.
"Public, Educational and Governmental (PEG) Access Channel" shall mean a video
Channel designated for non-commercial use by the Village, the public, and/or educational
institutions such as public or private schools, (but not "home schools"), community colleges, and
universities.
"Public, Educational and Government (PEG) Access Programming" shall mean non-
commercial programming produced by any Village residents or organizations, schools and
government entities and the use of designated facilities, equipment and/or Channel of the Cable
System in accordance with 47 U.S.C. 531 and this Agreement.
"Public Way" shall mean, pursuant and in addition to the Village's Right of Way Ordinance
(Title 12, Chapter 12.04, "Construction And Use Of Public Ways" of the Village of Buffalo Grove,
Illinois Municipal Code), the surface of, and the space above and below, any street, alley, other
land or waterway, dedicated or commonly used for pedestrian or vehicular traffic or other similar
purposes, including, but not limited to, public utility easements and other easements dedicated for
compatible uses, now or hereafter held by the Village in the Franchise Area, to the extent that the
Village has the right and authority to authorize, regulate, or permit the location of facilities other
than those of the Village. Public Way shall not include any real or personal Village property that
is not specifically described in this definition and shall not include Village buildings, fixtures, and
other structures and improvements, regardless of whether they are situated in the Public Way.
"Standard Installation" means those installations to Subscribers that are located up to one
hundred twenty-five (125) feet from the existing distribution system (Cable System).
"Village" means the Village of Buffalo Grove, Illinois or the lawful successor, transferee,
designee, or assignee thereof.
"Village Code" means the Village of Buffalo Grove, Illinois Municipal Code.
"Video Programming" or "Programming" means programming provided by, or generally
considered comparable to programming provided by, a television broadcast station.
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VoBG-2019-3 S
SECTION 2: Grant of Authority
2.1. Pursuant to Section 621(a) of the Cable Act, 47 U.S.C. § 541 (a), and 65 ILCS 5/11-
42-11(a) of the Illinois Municipal Code, the Illinois Constitution, and Ordinance No.
approving and authorizing the execution of this Agreement, the Village hereby grants to the
Grantee a nonexclusive Franchise authorizing the Grantee to construct and operate a Cable System
in the Public Ways within the Franchise Area, and for that purpose to erect, install, construct,
repair, replace, reconstruct, maintain, or retain in any Public Way such poles, wires, cables,
conductors, ducts, conduits, vaults, manholes, pedestals, amplifiers, appliances, attachments, and
other related property or equipment as may be necessary or appurtenant to the Cable System, and
to provide such services over the Cable System as may be lawfully allowed.
2.2. Term of Franchise. The term of the Franchise granted hereunder shall be ten (10)
years from the Effective Date, unless the Franchise is renewed or is lawfully terminated in
accordance with the terms of this Franchise Agreement and/or applicable law. From and after the
Effective Date of this Franchise Agreement, the Parties acknowledge that this Franchise
Agreement is intended to be the sole and exclusive Franchise Agreement between the Parties
pertaining to the Grantee's Franchise for the provision of Cable Service.
2.3. Renewal. Any renewal of this Franchise shall be governed by and comply with the
provisions of Section 626 of the Cable Act, as amended, and any applicable State law which may
exist at the time of renewal and which is not superseded by the Cable Act.
2.4. Police Powers. Nothing in this Franchise Agreement shall be construed as an
abrogation by the Village of any of its police powers to adopt and enforce generally applicable
ordinances deemed necessary for the health, safety, and welfare of the public, and the Grantee
shall comply with all generally applicable laws and ordinances enacted by the Village pursuant to
such police power.
2.5. Reservation of Authority. Nothing in this Franchise Agreement shall (A) abrogate
the right of the Village to authorize the use of Public Ways for public purposes or to perform any
public works or public improvements of any description, (B) be construed as a waiver of any codes
or ordinances of general applicability promulgated or enforceable by the Village, or (C) be
construed as a waiver or release of the rights of the Village in and to the Public Ways.
2.6. No Waiver of Tort Immunity. Nothing in this Agreement shall constitute a waiver
by the Village of any right, privilege or defense available to the Village under statutory or common
law, including, but not limited to, the Illinois Governmental and Governmental Employees Tort
Immunity Act, 745 ILCS 10/1-101 et seq., as amended.
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2.7 Competitive Equity.
2.7.L In the event the Village grants an additional Franchise to use and occupy
any Public Way for the purposes of operating a Cable System, the additional Franchise shall only
be granted in accordance with the Illinois Level Playing Field Statute, 65 ILCS 5/11-42-11.
2.7.2. In the event an application for a new cable television franchise or other
similar authorization is filed with the Village proposing to serve the Franchise Area, in whole or
in part, the Village shall to the extent permitted by law promptly notify the Grantee, or require the
Grantee to be notified, and include a copy of such application.
END OF SECTION 2
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SECTION 3: Construction and Maintenance of the Cable System
3.1. Except as may be otherwise provided in this Franchise Agreement, Grantee shall
comply with all generally applicable provisions of Title 12, Chapter 12.04, "Construction And Use
Of Public Ways" of the Village of Buffalo Grove, Illinois Municipal Code as may be amended
from time to time.
3.2. Aerial and Underground Construction. At the time of Cable System construction,
if all of the transmission and distribution facilities of all of the respective public or municipal
utilities in any area of the Franchise Area are underground, the Grantee shall place its Cable
Systems' transmission and distribution facilities underground, provided that such underground
locations are actually capable of accommodating the Grantee's cable and other equipment without
technical degradation of the Cable System's signal quality. In any region(s) of the Franchise Area
where the transmission or distribution facilities of the respective public or municipal utilities are
both aerial and underground, the Grantee shall have the discretion to construct, operate, and
maintain all of its transmission and distribution facilities or any part thereof, aerially or
underground. Nothing in this Section shall be construed to require the Grantee to construct,
operate, or maintain underground any ground -mounted appurtenances such as customer taps, line
extenders, system passive devices, amplifiers, power supplies, pedestals, or other related
equipment.
3.3. Under,grounding and Beautification Projects.
3.3.1. In the event the Village requires users of the Public Way who operate aerial
facilities to relocate such aerial facilities underground, Grantee shall participate in the planning for
relocation of its aerial facilities, if any, contemporaneously with such users. Grantee shall be
reimbursed its relocation costs from public or private fiords allocated for the project to the same
extent as such funds are made available to other users of the Public Way, if any, provided that any
utility's exercise of authority granted under its tariff to charge consumers for the said utility's cost
of the project that are not reimbursed by the Village shall not be considered to be public or private
funds.
3.3.2. The Grantee shall not be required to relocate its facilities unless it has been afforded
at least sixty (60) Jdays' notice of the necessity to relocate its facilities. Upon adequate notice the — Commented [Al]: was 30 vi pre«ous agreement
Grantee shall provide a written estimate of the cost associated with the work necessary to relocate
its facilities. In instances where a third party is seeking the relocation of the Grantee's facilities or
where the Grantee is entitled to reimbursement pursuant to the preceding Section, the Grantee shall
not be required to perform the relocation work until it has received payment for the relocation
Commented [A2]: This is new
3.4 Emergency Removal of a plant.
Whenever, in case of emergency, it becomes necessary in the judgement of the Village in
the exercise of its Police Powers for the health, safety and welfare of the public, to remove or
damage any of the Grantee's facilities, no charge shall be made by the Grantee against the Village
for restoration or repair; provided the Village shall endeavor to notify the Grantee of the situation
prior to taking such action, if reasonably possible. — Commented [As]: This is the taug,age limm the p
agreement.
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SECTION 4: Service Obligations
4.1. Initial Service Obligations. As of the Effective Date of this Agreement, Grantee's
Cable System has been designed to provide, and is capable of providing, Cable Service to
residential Customers throughout the Initial Franchise Service Area. The Grantee shall continue
to make Cable Service available in the Initial Service Area throughout the term of this Agreement
and Grantee shall extend its Cable System and provide service consistent with the provisions of
this Franchise Agreement.
4.2. General Service Obligation. The Grantee shall make Cable Service available
beyond the Initial Franchise Service Area to every residential dwelling unit within the Franchise
Area where the minimum density is at least thirty (30) dwelling units per linear Cable System
network mile as measured from the existing Cable System's technically feasible connection point.
Subject to the density requirement, Grantee shall offer Cable Service to all new homes or
previously unserved homes located within one hundred twenty-five (125) feet of the Grantee's
distribution cable (e.g., a Standard Installation).
4.2.1. The Grantee may elect to provide Cable Service to areas not meeting the
above density and distance standards. The Grantee may impose an additional charge in excess of
its regular installation charge for any service installation requiring a drop or line extension in
excess of a Standard Installation.
4.3. Programming. The Grantee agrees to provide cable programming services in the
following broad categories:
Children General Entertainment Family Oriented
Ethnic/Minority Sports Weather
Educational Arts, Culture and Performing Arts News & Information
Pursuant and subject to federal law, all Video Programming decisions, excluding PEG Access
Programming, are at the sole discretion of the Grantee.
4.4. Technical Standards. The Grantee shall comply with all applicable technical
standards of the FCC as published in 47 C.F.R., Part 76, Subpart K, as amended from time to time.
The Grantee shall cooperate with the Village in conducting inspections related to these standards
upon reasonable prior written request from the Village based on a significant number of Subscriber
complaints.
4.5. Annexations and New/Planned Developments. In cases of annexation the Village
shall provide the Grantee written notice of such annexation. In cases of new construction, planned
developments or property development where undergrounding or extension of the Cable System
is required, the Village shall provide or cause the developer or property owner to provide notice
of the same. Such notices shall be provided at the time of notice to all utilities or other like
occupants of the Village's Public Way. If advance notice of such annexation, new construction,
planned development or property development is not provided, the Grantee shall be allowed an
adequate time to prepare, plan and provide a detailed report as to the timeframe for it to construct
its facilities and provide the services required under this Franchise Agreement.
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4.6. Service to School Buildings and Governmental Facilities.
4.6.1. The Village and the Grantee acknowledge the provisions of 220 ILCS 5/22-
501(f), whereby the Grantee shall provide complimentary Basic Cable Service and a free Standard
Installation at one outlet to all eligible buildings as defined in said state statute. Eligible buildings
shall not include buildings leased to non -governmental third parties or buildings such as storage
facilities at which government employees are not regularly stationed.
4.6.2. Long Drops. The Grantee may impose an additional charge in excess of
its regular installation charge for any service installation requiring a drop or line extension in
excess of a Standard Installation. Any such additional charge shall be computed on a time plus
materials basis to be calculated on that portion of the installation that exceeds a Standard
Installation.
4.7. Emergency Alerts. At all times during the term of this Franchise Agreement, the
Grantee shall provide and maintain an "Emergency Alert System" ("EAS") consistent with
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applicable Federal law and regulation — including 47 C.F.R., Part 11 and the "State of Illinois
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Emergency Alert System State Plan" — as may be amended from time to time. The Village must
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be authorized to activate the EAS through the appropriate EAS plan.
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4.8. Customer Service Obliatg ions. The Village and Grantee acknowledge that the
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customer service standards and customer privacy protections are set forth in the Cable and Video
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Customer Protection Law, 220 ILCS 5/22-501 et seq., and enforcement provisions are included in
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Title 5, Chapter 5.78, of the Village of Buffalo Grove, Illinois Municipal Code (Customer Service
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and Privacy Protection Law). Enforcement of such requirements and standards and the penalties
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for non-compliance with such standards shall be consistent with the Cable and Video Customer
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Protection Law, 220 ILCS 5/22-501 et seq.
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SECTION 5: Oversight and Regulation by Village
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5.1. Franchise Fees. The Grantee shall pay to the Village a Franchise Fee in an amount
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equal to five percent (5%) of annual Gross Revenues received from the operation of the Cable
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System to provide Cable Service in the Franchise Area; provided, however, that Grantee shall not
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be compelled to pay any higher percentage of fees than any other video service provider, under
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state authorization or otherwise, providing service in the Franchise Area. The payment of
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Franchise Fees shall be made on a quarterly basis and shall be due forty-five (45) days after the
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close of each calendar quarter. If mailed, the Franchise Fee shall be considered paid on the date it
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is postmarked. Each Franchise Fee payment shall be accompanied by a report prepared by a
representative of the Grantee showing the basis for the computation of the franchise fees paid
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during that period. Any undisputed Franchise Fee payment which remains unpaid in whole or in
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part, after the date specified herein shall be delinquent. For any delinquent Franchise Fee
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payments, Grantee shall make such payments including interest at the �rime lending rate as quoted
— commented [n4]: Pro®ioas agrecmcnt was 12i c E vcr
by JP Morgan Chase & Company or its successor, computed from time due until paid. Any
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undisputed overpayments made by the Grantee to the Village shall be credited upon discovery of
such overpayment until such time when the full value of such credit has been applied to the
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Franchise Fee liability otherwise accruing under this Section
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5.1.1. The Parties acknowledge that, at present, the Cable Act limits the Village to
collection of a maximum permissible Franchise Fee of five percent (5%) of Gross Revenues. In
the event that a change in the Cable Act would allow the Village to increase the Franchise Fee
above five percent (5%), and the Village actually proposes to increase the Franchise Fee in exercise
of such authority, the Village may amend the Franchise Fee percentage. Following the
determination to increase the Franchise Fee and enactment of an ordinance enabling the same, the
Village shall notify the Grantee of its intent to collect the increased Franchise Fee, and Grantee
shall have a reasonable time (not to be less than ninety (90) days from receipt of notice from the
Village) to effectuate any changes necessary to begin the collection of such increased Franchise
Fee. In the event that the Village increases said Franchise Fee, the Grantee shall notify its
Subscribers of the Village's decision to increase said fee prior to the implementation of the
collection of said fee from Subscribers as required by law.
5.1.2. In the event a change in state or federal law requires the Village to reduce
the franchise fee percentage that may be collected, the parties agree the Grantee shall reduce the
percentage of franchise fees collected to the lower of i) the maximum permissible franchise fee
percentage; or ii) the lowest franchise fee percentage paid by any other Cable Operator granted a
Cable Franchise by the Village pursuant to the Cable Act, and Section 11-42-11 of the Illinois
Municipal Code; provided that: (a) such amendment is in compliance with the change in state or
federal law; (b) the Village approves the amendment by ordinance; and (c) the Village notifies
Grantee at least ninety (90) days prior to the effective date of such an amendment.
5.1.3. Taxes Not Included. The Grantee acknowledges and agrees that the term
"Franchise Fee" does not include any tax, fee, or assessment of general applicability (including
any such tax, fee, or assessment imposed on both utilities and Cable Operators on their services
but not including a tax, fee, or assessment which is unduly discriminatory against Cable Operators
or Cable Subscribers).
5.2. Franchise Fees Subject to Audit. The Village and Grantee acknowledge that the
audit standards are set forth in the Illinois Municipal Code at 65 ILCS 5/11-42-11.05 (Municipal
Franchise Fee Review; Requests For Information). Any audit shall be conducted in accordance
with generally applicable auditing standards.
5.2.1 In accordance with 65 ILCS 5/11-42-11.05(k), the Village shall provide on an annual
basis, a complete list of addresses within the corporate limits of the Village. If an address is not
included in the list or if no list is provided, the Grantee shall be held harmless for any franchise
fee underpayments (including penalty and interest) from situsing errors if Grantee used a
reasonable methodology to assign the address or addresses to a municipality.
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5.3. Proprietary Information. Notwithstanding anything to the contrary set forth in this
Agreement, the Grantee shall not be required to disclose information which it reasonably deems
to be proprietary or confidential in nature, with the exception of the information directly related to
an audit of Franchise Fees as set forth in Section 5.2. The Village agrees to treat any information
disclosed by the Grantee as confidential and only to disclose it to those employees, representatives,
and agents of the Village that have a need to know in order to enforce this Franchise Agreement
and who agree to maintain the confidentiality of all such information. For purposes of this Section,
the terms "proprietary or confidential" include, but are not limited to, information relating to the
Cable System design, customer lists, marketing plans, financial information unrelated to the
calculation of Franchise Fees or rates pursuant to FCC rules, or other information that is reasonably
determined by the Grantee to be competitively sensitive. Grantee may make proprietary or
confidential information available for inspection but not copying or removal by the Franchise
Authority's representative. In the event that the Village has in its possession and receives a request
under the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), or similar law for the
disclosure of information the Grantee has designated as confidential, trade secret or proprietary,
the Village shall notify Grantee of such request and cooperate with Grantee in opposing such
request. Grantee shall indemnify and defend the Village from and against any claims arising from
the Village's opposition to disclosure of any information Grantee designates as proprietary or
confidential. Compliance by the Village with an opinion or directive from the Illinois Public
Access Counselor or the Illinois Attorney General under the Illinois Freedom of Information Act,
5 ILCS 140/1 et seq., or with a decision or order of a court with jurisdiction over the Village, shall
not be a violation of this Section.
SECTION 6: Transfer of Cable System or Franchise or Control of Grantee
6.1. Neither the Grantee nor any other Person may transfer the Cable System or the
Franchise without the prior written consent of the Village, which consent shall not be unreasonably
withheld or delayed.
6.2. No transfer of control of the Grantee, defined as an acquisition of fifty-one percent
(51 %) or greater ownership interest in Grantee, shall take place without the prior written consent
of the Village, which consent shall not be unreasonably withheld or delayed.
6.3. No consent shall be required, however, for (i) a transfer in trust, by mortgage,
hypothecation, or by assignment of any rights, title, or interest of the Grantee in the Franchise or
in the Cable System in order to secure indebtedness, or (ii) a transfer to an entity directly or
indirectly owned or controlled by Comcast Corporation.
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6.4. The Grantee, and any proposed transferee under this Section 6, shall submit a
written application to the Village containing or accompanied by such information as is required in
accordance with applicable law and FCC regulations, specifically including a completed Form 394
or its successor, and in compliance with the processes established for transfers under FCC rules
and regulations, including Section 617 of the Cable Act, 47 U.S.C. §537. Within thirty (30) days
after receiving a request for consent, the Village shall, in accordance with FCC rules and
regulations, notify the Grantee in writing of the additional information, if any, it requires to
determine the legal, financial and technical qualifications of the transferee or new controlling
party. If the Village has not taken final action on the Grantee's request for consent within one
hundred twenty (120) days after receiving such request, consent shall be deemed granted. As a
condition to granting of any consent, the Village may require the transferee to agree in writing to
assume the obligations of the Grantee under this Franchise Agreement.
6.5. Any transfer of control resulting from or after the appointment of a receiver or
receivers or trustee or trustees, however denominated, designated to take over and conduct the
business of the grantee, whether in a receivership, reorganization, bankruptcy or other action or
proceeding, unless such receivership or trusteeship shall have been vacated prior to the expiration
of a one hundred twenty (120) day period, shall be treated as a transfer of control pursuant to 47
U.S.C. §537 and require the Village's consent thereto in the manner described in Section 6 above.
SECTION 7: Insurance and Indemnity
7.1. Insurance. Throughout the term of this Franchise Agreement, the Grantee shall, at
its own cost and expense, maintain such insurance and provide the Village certificates of insurance
in accordance with Title 12, Chapter 12.04.080, "Construction And Use Of Public Ways" of the
Village of Buffalo Grove, Illinois Municipal (odel.
7.2. Indemnification. The Grantee shall indemnify, defend and hold harmless the
Village, its officers, employees, and agents (the "Indemnitees") from and against any injuries,
claims, demands, judgments, damages, losses and expenses, including reasonable attorney's fees
and costs of suit or defense (the "Indemnification Events"), arising in the course of the Grantee
constructing and operating its Cable System within the Village. The Grantee's obligation with
respect to the Indemnitees shall apply to Indemnification Events which may occur during the term
of this Agreement, provided that the claim or action is initiated within the applicable statute of
limitations, notwithstanding that the claim may be made or action filed subsequent to the
termination or expiration of this Agreement. The Village shall give the Grantee timely written
notice of its obligation to indemnify and defend the Village after the Village's receipt of a claim
or action pursuant to this Section. For purposes of this Section, the word "timely" shall mean
within a time period that does not cause prejudice to the respective positions of the Grantee and/or
the Village. If the Village elects in its own discretion to employ additional counsel, the costs for
such additional counsel for the Village shall be the responsibility of the Village.
Commented [A5]: Should we add "Contractor sh;
the Village with certificates of insurance naming the
its officials, agents, employees, and volunteers as ad
insured's and with original endorsements, affecting
required herein. The certificates and endorsements f
insurance policy are to be signed by a person authori;
that insurer to bind coverage on its behalf. The certifi
endorsements are to be received and approved by th
before any work commences. The Village reserves th
request full certified copies of the insurance policies [
endorsements." As I do not believe 12.04.080 has tha
language?
7.2.1. The Grantee shall not indenniify the Village for any liabilities, damages, costs
or expense resulting from any �on&4 for which the Village, its officers, employees and agents — Commented [A6]: was °°Wivan misconduct or nc,
may be liable under the laws of the State of Illinois.
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7.2.2. Nothing herein shall be construed to limit the Grantee's duty to indemnify
the Village by reference to the limits of insurance coverage described in this Agreement.
SECTION 8: Public, Educational and Governmental (PEG) Access
8.1. PEG Capacity. The Grantee shall provide capacity for the Village's noncommercial
Public, Educational and Governmental Access ("PEG") Programming through two Channels (the
"Channels") on the Grantee's Cable System. Unless otherwise agreed to by the Village and the
Grantee to the extent required by applicable law, the Channels may be carried on the Grantee's
basic digital service tier. The Village's PEG Access Programming shall be provided consistent
with Section 611 of the Cable Act, as amended from time to time.
8.2. As of the Effective Date of this agreement, the PEG channels described in Section 8.1
have been assigned to channel 6 and �181 on the Basic Cable Service Tier on the Grantee's Cable
System.
8.3. Relocation. During the term of this Franchise Agreement, if Grantee desires to change
the location of the PEG channels from that listed in Section 8.2, above, the Grantee shall exercise
good faith efforts to give the Village at least ninety (90) days prior notice of such relocation. �he
Grantee shall cooperate with the Village to notify subscribers of the change in the channel(s)
number. The foregoing shall not apply to changes that are beyond Grantee's control, such as a
television station under federal law requiring carriage on a channel currently used by a PEG
channel.
8.4. Rules and Procedures for Use of the PEG Access Channels. The Village shall be
responsible for establishing, and thereafter enforcing, rules for the non-commercial use of the PEG
Access Channels and to promote the use and viewership of the Channel.
8.5. Allocation and Use of the PEG Access Channels. The Grantee does not relinquish its
ownership of Channels by designating them for PEG use. However, the PEG Access Channels
are, and shall be, operated by the Village. The Village shall adopt rules and procedures under
which Grantee may use the PEG Access Channels for the provision of Video Programming if the
PEG Access channels are not being used for their designated purposes pursuant to Section 611(d)
of the Cable Act, 47 U.S.C. §531.
8.6. Editorial Control. Grantee shall not exercise any editorial control over any use of the
PEG Access Channels except as permitted by 47 U.S.C. §531(e).
12
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8.7. Origination Point. At such time that the Village determines that it wants to establish
capacity to allow its residents who subscribe to Grantee's Cable Service to receive PEG Access
Programming originated from Schools and/or Village facilities (other than those having a signal
point of origination at the time of the execution of this Agreement); or at such time that the Village
determines that it wants to change or upgrade a location from which PEG Access Programming is
originated; the Village will give the Grantee written notice detailing the point of origination and
the capability sought by the Village. The Grantee agrees to submit a cost estimate to implement
the Village's plan within a reasonable period of time but not longer than sixty (60) days. After an
agreement to reimburse the Grantee for its expenditure, the Grantee will implement any necessary
system changes within a reasonable period of time but not longer than one hundred twenty (120)
days; unless another timeline is agreed to by both parties.
8.8. PEG Signal Quality. Provided the PEG signal feed is delivered by the Village to the
designated signal input point without material degradation, the PEG Channel delivery system from
the designated signal input point shall meet the same FCC technical standards as the remainder of
the Cable System set forth in this Agreement.
8.9. PEG Capital Support. At its sole discretion, the Village may designate a PEG access
capital project to be funded by the Village as set forth herein. The Village shall send written notice
of the Village's desire for Grantee to collect as an external charge a PEG Capital Fee of up to One
Dollar ($1.00) per customer per month charge to be passed on to each Subscriber pursuant Section
622(g)(2)(C) of the Cable Act (47 U.S.C. §542(g)(2)(C)). The Grantee shall collect the external
charge over a period of twelve (12) months, unless some other period is mutually agreed upon in
writing, and shall make the PEG capital payments from such sums at the same time and in the
same manner as Franchise Fee payments. The notice shall include a detailed and itemized
description of the intended utilization of the PEG Capital Fee for PEG Access Channel facilities
and/or equipment and the Grantee shall have the opportunity to review and make recommendations
upon the Village's plan prior to agreeing to collect and pay to the Village the requested amount.
The capital payments shall be expended for capital costs associated with PEG access. Consistent
with the description of the intended utilization of the PEG Capital Fee, the Village shall be
permitted to hold all or a portion of the PEG Capital Fee from year to year as a designated fund to
permit the Village to make large capital expenditures, if necessary, as long as any finds remaining
at the end of the term of this Agreement shall be credited to PEG Capital obligations in the
subsequent Franchise. Moreover, if the Village chooses to borrow from itself or a financial
institution, revenue for large PEG capital purchases or capital expenditures, the Village shall be
permitted to make periodic repayments using the PEG Capital Fee. Said PEG Capital Fee shall be
imposed within one hundred twenty days (120) of the Village's written request.
8.9.1. For any payments owed by Grantee in accordance with this Section 8.9
which are not made on or before the due dates, Grantee shall make such payments including
interest at an annual rate of the prime lending rate as quoted by JP Morgan Chase & Company or
its successor, computed from time due until paid. Any undisputed overpayments made by the
Grantee to the Village shall be credited upon discovery of such overpayment until such time when
the full value of such credit has been applied to the PEG Capital Fee liability otherwise accruing
under this section.
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8.9.2. Grantee and Village agree that the capital obligations set forth in this
section are not "Franchise Fees" within the meaning of 47 U.S.C. § 542.
8.10. PEG HD Programming
8.10.1. Annual Meeting to Discuss PEG High -Definition Programming. In
recognition of the Village's interest in the future distribution of the PEG Channel(s) in high -
definition (HD), the Grantee will meet with the Village on an annual basis to discuss:
(i) the status of the Village's preparedness to produce and cablecast the PEG
Access Programming in HD, taking into consideration the amount of PEG
programming being produced in HD versus standard definition (SD);
(ii) the proportion of channels cablecast in SD versus HD; and
(iii) the percentage of HD subscription penetration across the Grantee's
subscriber base.
S.10.2. PEG Channel Migration from SD to HD. On or after the fourth anniversary
date of this Franchise Agreement, the Village shall migrate PEG Access Programming from SD to
HD, but only if all of the following conditions have been met and notice has been given in writing:
(i) the Village is capable of producing and transmitting PEG programming in
HD.
(ii) 50 percent of channels comprising the Basic Cable Service Tier are
cablecast in HD; and
(iii) the percentage of HD subscription penetration across the Grantee's
subscribers is equivalent to 80 percent.
For purposes of this Agreement, an HD signal refers to a television signal delivering picture
resolution of 720p or 1080i. For the first PEG Channel transitioned to HD, the Channel must
include a minimum of five hours per day, seven days per -week of HD PEG programming. For the
purpose of calculating this condition, any networks which are simulcast in HD and SD shall be
counted as only one channel.
8.10.3. Transition Period. If all of the conditions above have been met, then the
Grantee will be provided up to one (1) year to transition the PEG programming on the eligible
PEG Channel to HD.
8.10.4. No Dual Broadcasts. In no instance shall the PEG Channels be cablecast in
both SD and HD.
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8.10.5. Status as of Fourth Anniversary. In the event the metrics in this Section
8.10 have not been met by the Grantee or by the Village by the fourth anniversary of this Franchise
Agreement, then the party that has not met its metrics shall give, upon request of the other party,
written notice within 30 days whether it has reached attainment or completion of such condition.
For example, the Village shall give notice to the Grantee for criterion 8.8.2(i) and the Grantee shall
give notice to the Village for criteria 8.8.2(ii) and (iii).
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8.11. Village Operation and Control of HD PEG Channels. Consistent with Section 8.5
of this Franchise Agreement, the Grantee does not relinquish its ownership of a PEG Channel by
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migrating the channel to HD and the standards of Section 8.5 of this Franchise Agreement apply
to HD PEG Channels.
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8.12. Grantee Use of Unused Timel. Because the Village and Grantee agree that a blank
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or underutilized PEG Access Channel is not in the public interest, in the event the Village does not
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completely program a Channel, Grantee may utilize the Channel for its own purposes. Grantee
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may program unused time on the Channel subject to reclamation by the Village upon no less than
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sixty (60) days' notice. Except as otherwise provided herein, the programming of the PEG Access
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Channel with text messaging, or playback of previously aired programming shall not constitute
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unused time. Text messaging containing out of date or expired information for a period of thirty
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(30) days shall be considered unused time. A programming schedule that contains playback of
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previously aired programming that has not been updated for a period of ninety (90) days shall be
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considered unused time. Unused time shall be considered to be a period of time, in excess of six
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(6) hours, where no community produced programming of any kind can be viewed on a PEG
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viewed that are caused by technical difficulties, transition of broadcast media, signal testing,
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replacement or repair of equipment, or installation or relocation of facilities.
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SECTION 9: Enforcement of Franchise
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9.1. Notice of Violation or Default. In the event the Village believes that the Grantee
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has not complied with a material term of the Franchise, it shall notify the Grantee in writing with
specific details regarding the exact nature of the alleged noncompliance or default.
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9.2. Grantee's Right to Cure or Respond. The Grantee shall have thirty (30) days from
the receipt of the Village's written notice: (A) to respond to the Village, contesting the assertion
of noncompliance or default; or (B) to cure such default; or (C) in the event that, by nature of the
default, such default cannot be cured within the thirty (30) day period, initiate reasonable steps to
remedy such default and notify the Village of the steps being taken and the projected date that the
cure will be completed.
9.3. Enforcement. Subject to applicable federal and state law, and following notice and
an opportunity to cure and respond pursuant to the provisions of Section 9.2 above, in the event
the Village determines that the Grantee is in default of any material provision of the Franchise, the
Village may:
9.3.1. seek specific performance of any provision that reasonably lends itself to
such remedy or seek other relief available at law, including declaratory or injunctive relief; or
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9.3.2. in the case of a substantial or frequent default of a material provision of the
Franchise, declare the Franchise Agreement to be revoked in accordance with the following:
(i) The Village shall give written notice to the Grantee of its intent to
revoke the Franchise on the basis of a pattern of noncompliance by the Grantee. The notice shall
set forth with specificity the exact nature of the noncompliance. The Grantee shall have ninety
(90) days from the receipt of such notice to object in writing and to state its reasons for such
objection. hi the event the Village has not received a response from the Grantee or upon receipt
of the response does not agree with the Grantee's proposed remedy or in the event that the Grantee
has not taken action to cure the default, it may then seek termination of the Franchise at a public
hearing. The Village shall cause to be served upon the Grantee, at least ten (10) days prior to such
public hearing, a written notice specifying the time and place of such hearing and stating its intent
to request termination of the Franchise.
(ii) At the designated hearing, the Village shall give the Grantee an
opportunity to state its position on the matter, present evidence and question witnesses, after which
the Village shall determine whether or not the Franchise shall be terminated. The public hearing
shall be on the record. A copy of the transcript shall be made available to the Grantee at its sole
expense. The decision of the Village shall be in writing and shall be delivered to the Grantee in a
manner authorized by Section 10.2. The Grantee may appeal such determination to any court with
jurisdiction within thirty (30) days after receipt of the Village's decision.
9.4. Remedies Not Exclusive. In addition to the remedies set forth in this Section 9, the
Grantee acknowledges the Village's ability pursuant to Section 4.8 of this Franchise Agreement
to enforce the requirements and standards, and the penalties for non-compliance with such
standards, consistent with the Illinois Cable and Video Customer Protection Law enacted by the
Village as Title 5, Chapter 5.78, of the Village of Buffalo Grove, Illinois Municipal Code
(Customer Service and Privacy Protection Law); and, pursuant to Section 3.1 of this Franchise
Agreement and Title 12, Chapter 12.04 of the Village of Buffalo Grove, Illinois Municipal Code,
to enforce the Grantee's compliance with the Village's requirements regarding "Construction And
Use Of Public Ways." Notwithstanding the foregoing, nothing in this Agreement shall be
interpreted to permit the Village to exercise such rights and remedies in a manner that permits
duplicative recovery from, or payments by, the Grantee. Such remedies may be exercised from
time to time and as often and in such order as may be deemed expedient by the Village.
9.5 Failure to Enforce Franchise Agreement. The Grantee shall not be excused from
complying with any of the terms and conditions of this Franchise Agreement by any failure of the
Village upon any one or more occasions, to insist upon the Grantee's performance or to seek
Grantee's compliance with any one or more of such terms or conditions.
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SECTION 10: Miscellaneous Provisions
10.1. Force Majeure. The Grantee shall not be held in default under, or in noncompliance
with, the provisions of the Franchise, nor suffer any enforcement or penalty relating to
noncompliance or default (including termination, cancellation or revocation of the Franchise),
where such noncompliance or alleged defaults occurred or were caused by strike, riot, war,
earthquake, flood, tidal wave, unusually severe rain or snow storm, hurricane, tornado or other
catastrophic act of nature, labor disputes, failure of utility service necessary to operate the Cable
System, governmental, administrative or judicial order or regulation or other event that is
reasonably beyond the Grantee's ability to anticipate or control. This provision also covers work
delays caused by waiting for utility providers to service or monitor their own utility poles on which
the Grantee's cable or equipment is attached, as well as unavailability of materials or qualified
labor to perform the work necessary. Non-compliance or default shall be corrected within a
reasonable amount of time after force majeure has ceased.
10.2. Notice. Any notification that requires a response or action from a party to this
franchise within a specific time -frame, or that would trigger a timeline that would affect one or
both parties' rights under this franchise, shall be in writing and shall be sufficiently given and
served upon the other party by hand delivery, first class mail, registered or certified, return receipt
requested, postage prepaid, or by reputable overnight courier service and addressed as follows:
To the Village: To the Grantee
Village of Buffalo Grove Comcast
50 Raupp Boulevard 1500 McConnor Parkway
Buffalo Grove, Illinois 60089 Schaumburg, Illinois 60173
ATTN: Village Manager ATTN: Director of Government Affairs
Recognizing the widespread usage and acceptance of electronic forms of communication, emails
and faxes will be acceptable as formal notification related to the conduct of general business
amongst the parties to this contract, including but not limited to programming and price adjustment
communications. Such communication should be addressed and directed to the person of record
as specified above. Either party may change its address and addressee for notice by notice to the
other party under this section
10.3. Entire Agreement. This Franchise Agreement embodies the entire understanding
and agreement of the Village and the Grantee with respect to the subject matter hereof and
supersedes all prior and contemporaneous agreements, understandings, negotiations and
communications, whether written or oral. Except for ordinances adopted pursuant to Sections 2.4
and 2.5 of this Agreement, all ordinances or parts of ordinances related to the provision of Cable
Service that are in conflict with or otherwise impose obligations different from the provisions of
this Franchise Agreement are superseded by this Franchise Agreement.
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10.3.1. The Village may adopt a cable television/video service provider regulatory
ordinance that complies with applicable law, provided the provisions of any such ordinance
adopted subsequent to the Effective Date of this Franchise Agreement shall not apply to the
Grantee during the term of this Franchise Agreement.
10.4. Severabifity. If any section, subsection, sentence, clause, phrase, or other portion
of this Franchise Agreement is, for any reason, declared invalid, in whole or in part, by any court,
agency, commission, legislative body, or other authority of competent jurisdiction, such portion
shall be deemed a separate, distinct, and independent portion. Such declaration shall not affect the
validity of the remaining portions hereof, which other portions shall continue in full force and
effect. If any material provision of this Agreement is made or found to be unenforceable by such
a binding and final decision, either party may notify the other in writing that the Franchise has
been materially altered by the change and of the election to begin negotiations to amend the
Franchise in a manner consistent with said proceeding or enactment; provided, however, that any
such negotiated modification shall be competitively neutral, shall maintain to the maximum extent
possible the original intent of the Agreement, and the parties shall be given sufficient time to
implement any changes necessitated by the agreed -upon modification.
10.5. Governing Law. This Franchise Agreement shall be deemed to be executed in the
State of Illinois, and shall be governed in all respects, including validity, interpretation and effect,
and construed in accordance with, the laws of the State of Illinois and/or Federal law, as applicable.
10.6. Venue. Except as to any matter within the jurisdiction of the federal courts or the
FCC, all judicial actions relating to any interpretation, enforcement, dispute resolution or any other
aspect of this Agreement shall be brought in the Circuit Court of the State of Illinois, Cook County,
Illinois. Any matter brought pursuant to the jurisdiction of the federal court shall be brought in
the United States District Court of the Northem District of Illinois.
10.7. Modification. Except as provided in Sections 5.1.1 and 5.1.2, no provision of this
Franchise Agreement shall be amended or otherwise modified, in whole or in part, except by an
instrument, in writing, duly executed by the Village and the Grantee, which amendment shall be
authorized on behalf of the Village through the adoption of an appropriate ordinance or resolution
by the Village, as required by applicable law.
10.8. No Third -Party Beneficiaries. Nothing in this Franchise Agreement is intended to
confer third -party beneficiary status on any person, individual, corporation or member of the public
to enforce the teens of this Franchise Agreement.
10.9. No Waiver of Rights. Nothing in this Franchise Agreement shall be construed as a
waiver of any rights, substantive or procedural, Grantee may have under Federal or state law unless
such waiver is expressly stated herein.
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10.10. Validity of Franchise Agreement. The parties acknowledge and agree in good faith
on the validity of the provisions, terms and conditions of this Franchise Agreement, in their
entirety, and that the Parties have the power and authority to enter into the provisions, terms, and
conditions of this Agreement.
10.11. Authorty trAgreement. Grantee warrants to the Village that it is authorized to
execute, deliver and perform this Franchise Agreement. The individual signing this Franchise
Agreement on behalf of the Grantee warrants to the Village that s/he is authorized to execute this
Franchise Agreement in the name of the Grantee.
IN WITNESS WHEREOF, this Franchise Agreement has been executed by the duly authorized
representatives of the parties as set forth below, as of the date set forth below:
For the Village of Buffalo Grove: For Comeast of Illinois VI, LLC:
M.
Name:
Title:
M.
Name:
Title:
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ORDINANCE 2020-
9.D.c
AN ORDINANCE AUTHORIZING EXECUTION OF A CABLE TELEVISON FRANCHISE AGREEMENT BY AND
BETWEEN THE VILLAGE OF BUFFALO GROVE AND COMCAST OF ILLINOIS VI LLC
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village worked with several communities to negotiate a Cable Television Franchise
Agreement; and
WHEREAS, it is in the best interest of the Village to execute an agreement with Comcast of Illinois
VI, LLC.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village President is authorized to execute a Cable Television Franchise Agreement with
Comcast of Illinois VI, LLC.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
shall not be codified.
AYES:
NAYES:
ABSENT: _
PASSED: _
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2020
.2020
APPROVED:
Beverly Sussman, Village President
VoBG-2019-38
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9.E
Resolution No. R-2020-14 : Authorization to Purchase Replacement
Fire, Police, and Public Works Vehicles through the Suburban
Purchasing Cooperative
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Staff recommends approval.
Staff is proposing that five 2020 model year Ford Police Utility Vehicles on Purchasing Cooperative
contract #152 and one 2020 model year Ford Transit Van on Purchasing Cooperative contract #150, be
purchased through the Northwest Municipal Conference Suburban Purchasing Cooperative in accordance
with the Illinois Joint Purchasing Act (30 ILCS 525/0.01 et seq.), in a total not to exceed amount of
$211, 744.00.
ATTACHMENTS:
• 298 Replacement 2020 v2 (DOCX)
• SPC_2020_Utility_Contract-152 (PDF)
• 2020 Police Fleet Replacement (DOCX)
• SPC_2020-Utility-Interceptor- Contract- 152 Buffalo Grove 2020 (PDF)
• 2020 Building Maintenance Fleet Replacement 442 (DOCX)
• SPC 2020-Ford-Transit-Full-Size-150-Ext-$-Incr-Currie-09-17-19-1 (PDF)
• SPC-2020-Transit-Van-SPC- Contract- 150-Order-Form DPW BM (PDF)
• Vehicle Purchase Ordinance (DOCX)
Trustee Liaison
Smith
Monday, March 16, 2020
Staff Contact
Brett Robinson, Finance
Updated: 3/11/2020 2:07 PM
Page 1
Packet Pg. 147
9.E.a
MEMORANDUM
VILLAGE OF
BUFFfir6 GROVE Brett Robinson Purchasing Manager
FROM: Robert Whalen, Fleet Manager
DATE: March 12, 2020
RE: Fire Fleet Replacement Unit 298
11
On behalf of the Buffalo Grove Fire Department I am requesting the replacement of unit 298, a
2010 Ford Explorer with 61264 miles showing on the odometer. The proposed replacement
identified in the 2020 approved budget, will be a 2020 Ford Utility. This unit is available through
the Suburban Purchasing Cooperative contract 152. Purchase cost of the vehicle should not
exceed $35,617 as delivered before up -fitting with emergency lighting, communication, and
digital equipment
It would be my recommendation we join Suburban Purchasing Cooperative Contract #152 with
Curie Motors to purchase a replacement unit 298.The existing vehicle will be sold for asset
recovery
cc. Mike Reynolds, Director of Public Works
Packet Pg. 148
A Joint
JRFIAN PURCHASiNG
coap�Rnri
for Locyal 6overnment Agencics
Septern her 13, 2018
Currie Motors
Mr. ThOlflaS SL]Ili',,'Ill
10 125 W. Laraway Road
F'rankl`ort, It,, 60123
Dear Mr. Sullivan,
The Stil)(111),111 PUrChasing Cooperative (till(.') Governing Board has agreed to award the third and filial one-year
contract extension on the 2020 Ford Utility Intereeptor (Contract H152) to urric Motors, Frankfort It,,, From
Novetnl,,)ei, 19. 2018 through ALlgUSt 31, 2020 duc to prodUC(iOn Ofthe new 2020 model not beginning until J1.1110,
2019The Governing Board has also agreed to the following prices on the 2020 Ford Utility Ittlerceptors:
3.31, Gasoline Flybrid $35,259.00
3.31,, Gasoline Version $3 1,994.00
With acceptance ofthis contract, 011'ric, Motors, Frankfort It-, agrees to all terins and conditions set Ibrili in the
specifications contained within the Re(IUCSt for Proposals to which YOU responded.
will Nandle ajl__b . 11 1g. Each be assessed a S120.00
whichwhich shall be i fly lie SPC oil a llarl tLy I, asis.
...................... . .. ...... . . . ...... qj.d d.-J c,k ..to t
The SPC looks forward to another prodl]COW year working with Currie Motors, Franklort, IL. Please sign and
(late this agreement below, retaining copies Im your files and returning the original to rrly attention. The SPC
reserves the right to extend this contract for one additional one-year terrn Upon mutualm agrees of the both the
vendor and the SPC oil a negotiated basis.
Sincerely,
F.Ilen Dayan, CVPB
Purchasing Director
Northwest Municipal Conlerence
Mime: Ellen Dayan Date
Northwest Municipal Corit"crence
Dupage Alull'or's &
Northwest I lu nicipal
Alaneigers CottPrence
Conference
1220 OW Brook Rood
1600 kust Ooll'Rel- Nuile 0700
Oak Brook 11, 00.523
Ocs Plaines, 11, 60016
Su: , -ene Ouintell
Olol Oovml, ( PPB
Phone, (03(�),571-0480
Phone, 04''7) 290� 9200
(63Ol .571-0.1&j
hiv,(84,7) 296-9207
Narrie:'Thomas Sullivan
Currie Motors
SoudiSuburban MaYors
190./ jj'c,,q /7111 S'jj,e(,j
L'tot A/Zc/ Crest, /L 60429
Kri,cIi OchavelviA
Phonc(708),206- / 1.55
Fear (70S) 206- 1 / 33
Will Coun/v
60 vervineittal League
3/80 lheodore Sovel, Suite 101
dolio, 11, 60435
Cherie Belom
Phone, (8/5) 729-3,735
[ay. (S/5) 729,3,536
I Packet Pg. 149 1
9.E.c
VILLAGE F
BUFFALO 1 E
MEMORANDUM
TO: Brett Robinson Purchasing Manager
FROM: Robert Whalen, Fleet Manager
DATE: March 12, 2020
RE: 2020 FY Police Fleet Replacements
On behalf the Buffalo Grove Police Department I am requesting the scheduled replacement of
four Police Fleet units for FY2020.
Of the four units three are scheduled replacements and one is a reinstatement of a unit that was
previously removed from the fleet, and now needs to be returned to fleet to improve fleet
scheduling and unit availability.
At this time three of the units 714, 726, 728 are proposed to be Ford Police Utility Vehicles, 726
and 728 are 2015 model years with 49796 and 51176 miles showing respectively, 714 will be the
reinstated unit. The last unit for 2020 will be the Community Service Office vehicle, unit 742
currently a 2014 Ford Police Utility with 75767 miles showing on the odometer it also has been
proposed to be replaced by a 2020 Ford Police Utility
The vehicles as delivered for up -fitting to Police Service will not exceed $35,158.50 each for a
cost not to exceed $140,634.
It would be my recommendation to joint Suburban Joint Purchasing Cooperative contract #152
and purchase the vehicles as described. Disposition of the remaining units is yet to be determined
but fleet balance will be maintained with units removed or replaced with repurposed vehicles as
operationally required by the Department.
cc. Mike Reynolds, Director of Public works
Packet Pg. 150
9.E.d
COOPERATIVE
2020 Ford Utility Police Interceptor AWD Hybrid
Contract #152
Currie Motors Commercial Center
Your Full Line Municipal Dealer
"Nice People to do Business With"
PRODUCTION BEGINS JUNE 2019
Packet Pg. 151
9.E.d
COOPERATIVE
2020 Ford Utility Police Interceptor AWD Hybrid
Contract #152
$355259
MECHANICAL
3.3L Police -Calibrated V6 Direct -Injection Hybrid Engine
System
— Standard (Hybrid technology is optimal for performance and
long days spent idling on the job)
• AWD Drivetrain — Standard for enhanced handling precision
and
unsurpassed traction on wet or dry surfaces
Transmission — 10-speed automatic, police calibrated for
maximum acceleration and faster closing speeds
Lithium -Ion Battery Pack
Brakes — Police calibrated high-performance regenerative
braking system
• 4-Wheel heavy-duty disc w/heavy-duty front and rear
calipers
• Brake Rotors — large mass for high thermal capacity and
calipers
with large swept area.
• Electric Power -Assist Steering (EPAS) — Heavy -Duty
DC/DC converter — 220-Amp (in lieu of alternator)
H7 AGM Battery (Standard; 800 CCA/80-amp)
• Cooling System — Heavy-duty, large high volume radiator,
Engine
oil cooler and transmission oil cooler
• Engine Idle Hour Meter
• Engine Hour Meter
• Powertrain mounts— Heavy -Duty
50-State Emissions System
INTERIOR/COMFORT
• Cargo Area — Spacious area for police equipment; Lithium -
Ion
Battery Pack does not intrude into the cargo area
•Cargo Hooks
•Climate Control — Dual -Zone Electronic Automatic
Temperature Control (DEATC)
•Door -Locks — Power — Rear -Door Handles and Locks
Operable *Fixed Pedals (Driver Dead Pedal)
•Floor — Flooring — Heavy -Duty Thermoplastic Elastomer
•Glove Box— Locking/non-illuminated
•Grab Handles — (1 — Front -passenger side, 2-Rear)
•Liftgate Release Switch located in overhead console (45
second timeout feature)
•Lighting — Overhead Console — Red/White Task Lighting in
•Overhead Console — 3rd row overhead map light
•Mirror— Day/night Rear View
•Particulate Air Filter
:Rear
— (1) First Row
•Rear -window Defrost
•Scuff Plates — Front & Rear
•Speed (Cruise) Control
•Speedometer— Calibrated (includes digital readout)
•Steering Wheel — Manual / Tilt, Urethane wheel finish
w/Silver Painted Bezels with Speed Controls and 4-user
configurable latching switches
*Sun visors, color -keyed, non -illuminated
INTERIOR/COMFORT (CONTINUED)
•Seats — 1st Row Police Grade Cloth Trim, Dual Front
Buckets with reduced bolsters — 1st Row— Driver 6-way
Power track (fore/aft. Up/down, tilt with manual recline, 2-
way manual lumbar) — 1st Row — Passenger 2-way manual
track (fore/aft. with manual recline)— Built-in steel intrusion
plates in both driver/passenger seatbacks — 2nd Row Vinyl,
35/30/35 Split Bench Seat (manual fold -flat, no tumble) —
fixed seat track
•Universal Top Tray — Center of I/P for mounting
aftermarket equipment
*Windows, Power, 1-touch Up/Down Front
Driver/Passenger-Side with disable feature
EXTERIOR
*Antenna, Roof -mounted Cladding — Lower bodyside
cladding MIC •Door Handles — Black (MIC)
•Exhaust True Dual (down -turned)
•Front -Door -Lock Cylinders (Front Driver / Passenger /
Liftgate)
•Glass — 2nd Row, Rear Quarter and Liftgate Privacy Glass
•Grille — Black (MIC)
•Headlamps —Automatic, LED Low -and -High -Beam Note:
Includes Front Headlamp / Police Interceptor Housing (with
LED wig -wag feature) — Pre -drilled hole for side marker
police use, does not include LED strobe, but includes LED
wig -wag functionality (eliminates need to drill housing
assemblies and provides LED wig -wag feature) — Pre -
molded side warning LED holes with standard sealed
capability (does not include LED installed lights)
•Liftgate — Manual 1-Piece — Fixed Glass w/Door-Lock
Cylinder *Mirrors — Black Caps (MIC), Power Electric
Remote, Manual Folding with Integrated Spotter (integrated
blind spot mirrors not included when equipped with BLISO)
•Spare — Full size 18" Tire w/TPMS
•Spoiler —Fainted Black Tailgate Handle — (MIC)
•Tail lamps — LED
•Tires — 255/60R18 A/S BSW
•Wheel -Lip Molding — Black (MIC)
•Wheels — 18" x 8.0 painted black steel with wheel hub
cover
•Windshield —Acoustic Laminated
POLICE UPFIT FRIENDLY
• Consistent 11-inch space between driver and passenger
seats
for aftermarket consoles (9-inch center console mounting
plate)
• Console mounting plate
• Dash pass-thru opening for aftermarket wiring
• Headliner— Easy to service
• Two (2) 50 amp battery ground circuits — power
distribution
junction block (repositioned behind 2nd row seat floorboard).
Packet Pg. 152
9.E.d
SAFETY/SECURITY HIGHLIGHTS
• 75-mph Rear -impact Crash Tested
Note: The full-size spare tire secured in the factory location is
necessary to achieve police -rated 75-mph rear impact crash -
test performance attributes
• AdvanceTrac@ w/RSCO (Roll Stability Control TM) police
tuned
gyroscopic sensors work seamlessly with the ABS
• Rear Video Camera with Washer (standard)
•Airbags, dual -stage driver & front -passenger, side seat,
passenger -side knee, Roll Curtain Airbags and Safety
Canopy@
*Anti -Lock Brakes (ABS) with Traction Control Brakes —
Police calibrated high-performance regenerative braking
system
*Belt -Minder@ (Front Driver / Passenger)
•Child -Safety Locks (capped)
*individual Tire Pressure Monitoring System (TPMS)
•LATCH (Lower Anchors and Tethers for Children) system on
rear outboard seat locations
*Seat Belts, Pretensioner/Energy-Management System
w/adjustable height in 1st Row
*SOS Post -Crash Alert System TM
WARRANTY
• 3 Year / 36,000 Miles Bumper / Bumper
• 8 Year / 100,000 Miles Hybrid Unique Components
FUNCTIONAL
*Audio — AM/FM / MP3 Capable / Clock / 4-speakers —
Bluetooth@ interface — 4.2" Color LCD Screen Center -Stack
"Smart Display" Note: Standard radio does not include USB
Port or Aux. Audio Input *Jack; Aux. Audio Input Jack
requires SYNC 3@
*Easy Fuel@ Capless Fuel -Filler
*Ford TelematicsTM — Includes Ford Modem and
complimentary 2- year trial subscription
*Front door tether straps (driver/passenger)
*Power pigtail harness
*Recovery Hooks; two in front and trailer bar in rear
*Simple Fleet Key (w/o microchip, easy to replace; 4-keys)
*Two-way radio pre -wire
*Two (2) 50 amp battery ground circuits — power distribution
junction block (behind 2nd row passenger seat floorboard)
*Wipers — Front Speed -Sensitive Intermittent; Rear Dual
Speed Wiper
POWERTRAIN CARE EXTENDED SERVICE PLAN
. 5-year/100,000-mile Powertrain CARE Extended Service
Plan
(zero deductible) — Standard
Packet Pg. 153
9.E.d
❑✓
99B
3.3L V-6 TIVCT Gasoline Motor
-$3,265
❑
99C
3.0 V-6 EcoBoost Engine
$751
41 H
Engine Block Heater
$86
❑
19K
H8 AGM Battery (900 CCA/92 AMP)
$104
❑✓
43D
Dark Car Feature —Courtesy Lights Inoperative
$24
❑
942
Daytime Running Lights
$42
❑✓
17T
Dome Lamp Red/White Cargo Area
$49
❑✓
51 R
Spot Light Drivers Side LED Bulb —Unity
$375
❑
51T
Spot Light Drivers Side LED Bulb—Whelen
$399
❑✓
51 S
Spot Light Dual LED Bulbs —Unity
$589
❑
51 V
Spot Light Dual LED Bulbs—Whelen
$632
❑ 51 P
Spot Lamp Prep Kit —Driver Side (does not include housing &
bulb)
$132
❑ 51 W
Spot Lamp Prep Kit —Dual Side (does not include housing &
bulb)
$266
❑
21 L
Front Auxiliary Light Red/Blue—requires option 60A
$524
❑✓
60A
Prewiring Grille Lamp, Siren, Speaker
$49
❑
63B
Side Marker LED—Red/Blue—requires option 60A
$276
❑
63L
Rear Quarter Glass Side Marker Lights—Red/Blue
$546
❑ 92G
Glass -Solar Tint 2nd Row/Rear Quarter/Liftgate Window (deletes
privacy glass)
$114
92R
Glass —Solar Tint 2nd Row/Rear Only, Privacy Glass on Rear
Quarter/Liftgate Window
$81
❑✓ 87R
Rearview Camera —Includes Electrochromic Rearview Mirror
(replaces standard camera in center stack area)
N/C
❑
19V
Rear Camera -On -Demand
$218
❑✓
76P
Pre-Collison Assist w/ Pedestrian Detection
$137
❑✓ 68B
Police Perimeter Alert
$641
❑✓ 68G
Rear Door Handles Inoperable/Locks Inoperable
$71
❑
52P
Hidden Door Lock Plunger w/ Rear Door Handles Inoperable
$153
❑
16C
1st & 2nd Row Carpet Floor Covering (includes mats)
$119
Lv-'J 18D
Global Lock/Unlock (Disables AutoLock on Rear Hatch)
$24
❑ 87P
Power Passenger Seat (8-Way) w/ manual recline/lumbar
$309
❑
85D
Front Console Plate Delete
N/C
❑
85R
Rear Console Plate
$42
❑ 90D
Ballistic Door Panels —Level III Driver Front Only
$1,506
❑ 90E
Ballistic Door Panels —Level III Driver/Passenger Front
$3,012
❑ 90F
Ballistic Door Panels —Level IV Driver Front Only
$2,294
❑
90G
Ballistic Door Panels —Level IV Driver/Passenger Front
$4,588
❑
96W
Front Interior Windshield Warning Lights
$1,087
❑ 96T
Rear Spoiler Traffic Light
$1,420
❑✓ 55B
BLIS Blind Spot Monitoring (includes manual heated mirrors)
$517
❑ 32T
Class III Trailer Tow Light Package
$76
❑ 549
Mirrors —Heated Sideview
$58
0
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O
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0
0
0
w
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9.E.d
❑ 593
Perimeter Anti -Theft Alarm —(Requires Keyless 55F)
$114
❑ 55F
Keyless-4 Fobs
$322
❑✓ 76R
Reverse Sensing
$261
❑✓
Keyed Alike Code Please Specify Current Keyed
$49
65L
18" 5 Spoke Full Face Wheel Covers w/ Metal Clips
$58
❑
64E
18" Painted Aluminum Wheels
$451
❑
17A
Aux Air Conditioning (N/A w/ 63V)
$579
❑ 16D
Badge Delete
N/C
❑ 63V
Cargo Storage Vault —includes lockable door/compartment light
(N/A w/ 17A)
$232
❑
60R
Noise Suppression Bonds (Ground Straps)
$95
❑
18X
100 Watt Siren/Speaker (includes bracket & pigtail)
$299
❑✓ 47A
Engine Idle Control
$385
❑
Rustproofing (Soundshield N/A)
$395
❑
4 Corner LED Strobes (aftermarket using 86P & 86T)
$895
❑
CD-ROM Service Manual
$325
❑✓
Delivery Greater than 50 Miles of Dealership
$150
❑✓
License & Title —Municipal Municipal Police
$203
❑
License & Title —Passenger Plates
$221
❑
Dealership Handled License Plate Transfer
$95
❑
Manufacturer's Statement of Origin (MSO) / Customer
completes their own license & title work for the municipality.
N/C
❑
ESP Extended Warranty ExtraCare 5 Year/60,000 Miles
Call for Details
❑
ESP Extended Warranty BaseCare 3 Year/100,000 Miles
Call for Details
Li
ESP Extended Warranty PowerTrain 6 Year/100,000 Miles
Call for Details
❑
ESP Extended Warranty BaseCare 6 Year/100,000 Miles
Call for Details
❑✓ 67V
Police Wire Harness Connector Kit—Front/Rear
$176
Front-2 male 4-pin connectors for siren, 5 female 4-pin
connectors for lighting/siren/speaker, 4-pin IP connector for
speakers, 4-pin IP connector for siren controller connectivity, 8-
pin sealed connector, & 14-pin IP connector
Rear— 2 male 4-pin connectors for siren, 5 female 4-pin
connectors for lighting/siren/speaker, 4-pin IP connector for
speakers, 4-pin IP connector for siren controller connectivity, 8-
in sealed connector, & 14- in IP connector
66A
Front Headlamp Lighting Solution —Includes Base LED low
$850
beam/halogen high beam w/ wig -wag function, 2 white LED side
warning lights, wiring, LED lights included, controller not included
(N/A w/ 67H) Recommend using 67G or 67U
❑ 66B
Taillamp Lighting Solution —Includes Base LED lights plus 2
$408
rear integrated white LED side warning lights, wiring, controller
not included (N/A w/ 67H)
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9.E.d
❑ 66C
Rear Lighting Solution —Includes two backlit flashing LED
$433
lights (mounted to inside liftgate glass), two liftgate flashing LED
lights N/A w/ 67H
❑ 86T
Taillamp Housing Only —Includes pre-existing holes with
$58
standard twist lock sealed capability, does not include LED lights
(N/A w/ 6613, 67H)
❑ 67U
Ultimate Wiring Package —Includes rear console mounting
$533
plate (85R)—contours through 2nd row, channel for wiring, pre -
wiring for grille LED lights, siren & speaker, wiring harness I/P to
rear (overlay), 2 light cables —supports up to 6 LED lights
(engine compartment/grille), 2 50 amp battery & ground circuits
in RH rear quarter, 1 10 amp siren/speaker circuit engine cargo
area, rear hatch/cargo area wiring —supports up to 6 rear LED
lights N/A w/ 65U, 67G, 67H
❑ 67H
Ready for the Road —All -in Complete Package —Includes
$3,415
Police Interceptor Packages 66A, 6613, 66C plus-
0 Whelen Cencom Light Controller
• Whelen Concom Relay Center/Siren Amp w/ Traffic
Advisor
• Light Controller/Relay Cencom Wiring
• Grille LED Lights
• 100 Watt Siren/Speaker
• 9 1/0 Digital Serial Cable (console to cargo)
• Hidden Door Lock Plunger & Read Door Handles
Inoperable
• Rear Console Mounting Plate
(N/A w/ 66A, 6613, 66C, 67G, 67U, 65U)
❑ BU
Medium Brown Metallic
N/C
❑ E3
Arizona Beige Metallic Clearcoat
N/C
❑ E4
Vermillion Red
N/C
FT
Blue Metallic
N/C
❑ HG
Smokestone Metallic
N/C
❑
J1
Kodiak Brown Metallic
N/C
❑
JL
Dark Toreader Red Metallic
N/C
❑
JS
Iconic Silver Metallic
N/C
❑
KR
Norsea Blue Metallic
N/C
❑ LK
Dark Blue
N/C
LM
Royal Blue
N/C
❑ LN
Light Blue Metallic
N/C
❑ TN
Silver Grey Metallic
N/C
❑ UJ
Sterling Grey Metallic
N/C
❑ UM
Agate Black
N/C
❑✓
YG
Medium Titanium Metallic
N/C
❑✓
YZ
Oxford White
N/C
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9.E.d
❑✓
Charcoal Black w/ Vinyl Rear
N/C
❑
Charcoal Black w/ Cloth Rear
$58
❑
Rear Center Seat Delete
N/C
COOPERATIVE
Please complete the following in its entirety.
Title Information:
Contact Name:
Phone Number:
Purchase Order Number:
Ford FIN Code:
Tax Exempt Number:
Total Number of Units:
Total Dollar Amount:
Delivery Address:
Village of Buffalo Grove
50 Raupp Bvld
Buffalo Grove Illinois, 60089
Robert Whalen
847.366.8029
QD649
E9998-1165-07
4
140,634
51 Raupp Bvld.
Buffalo Grove Illinois, 60089
Orders require an original signed purchase order & tax exempt letter.
Fleet status is accessible by registering at www.fleet.ford.com.
Currie Motors Commercial Center
10125 W. Laraway Road
Frankfort, IL 60423
(815) 464-9200
Kristen De La Riva fleetcurrie@gmail.com
Tom Sullivan curriefleet@gmail.com
Packet Pg. 157
9.E.e
VILLAGE OF
BUFFALO , r E
MEMORANDUM
TO: Brett Robinson Purchasing Manager
FROM: Robert Whalen, Fleet Manager
DATE: March 12, 2020
RE: Building Maintenance Fleet Replacement
On behalf the Department of The Department of Public Works Building Maintenance Section, I
am requesting the replacement of unit 442 a 2005 Chevrolet 2500 Van with 92,841 miles showing
on the odometer. The existing 442 will be sold for asset recovery.
The approved FY 2020 Budget is $40,000 for the replacement of this vehicle. The proposed
replacement will be a 2020 Ford Transit Full Size all -wheel drive high roof van purchased through
the Suburban Purchasing Cooperative (contract #150) for a cost not to exceed $35,523.
It is my recommendation that the Village Board approve the purchase of the subject vehicle from
Currie Motors through Suburban Purchasing Cooperative (contract #150) at a cost not to exceed
$35,523.
cc. Mike Reynolds, Director of Public Works
Packet Pg. 158
9.E.f
SPC
COOPERATIVE
September 17, 2019
Mr. Thomas Sullivan
Currie Motors
10125 W. Laraway Road
Frankfort, IL 60423
Dear Mr. Sullivan,
A Joint Purchasing Program
For Local Go vernment Agencies
This letter is to inform you that the Suburban Purchasing Cooperative's Governing Board has approved the third
and final, one-year contract extension on SPC Contract #150 for the 2020 Ford Transit Van to Currie Motors from
September 15, 2019 through September 14, 2020, with price increases as follows:
2020 Full Size Transit with Low Roof will increase from $21,748.00 to $23,200.00.
All Low Roof Transits will increase $1,473.00, Mid -and High Room Transits will increase $3,532.00.
With acceptance of this contract extension, Currie Motors agrees to all terms and conditions set forth in the
specifications contained within the Request for Proposals to which you responded.
Currie Motors will handle all billing. Each vehicle purchased will be assessed a $120.00 administrative fee per
vehicle which shall be paid directly y the vendor to the SPC on a quarterly basis.
The SPC looks forward to another productive year working with Currie Motors. Please sign and date this
agreement below, retaining copies for your files and returning the original to my attention. basis.
Sincerely,
F
Ellen Dayan, CPPB
Purchasing Director
Northwest Municipal Conference
Name: Ellen Dayan Date
Northwest Municipal Conference
DuPage Mayors &
Managers Conference
1220 Oak Brook Road
Oak Brook, IL 60523
Suzette Quintell
Phone: (630) 571-0480
Fax: (630) 571-0484
Northwest Municipal
Conference
1600 East Golf'Rd., Suite 0700
Des Plaines, IL 60016
Ellen Dayan, CPPB
Phone: (847) 2964200
Fax: (847) 296-9207
_17Z-&M,a. 09/18/19
Name:
Currie Motors
South Suburban Mayors
And Managers Association
1904 West 1741h Street
East Hazel Crest, IL 60429
Kristi DeLaurentiis
Phone: (708) 206-1155
Fax: (708) 206-1133
Date
Will County
Governmental League Q
15905 S. Frederick Street
Suite 107
Plainfield, IL 60586
Cherie Below
Phone: (815) 729-3535
Packet Pg. 159
9.E.g
SPC
COOPERATIVE
2020 Ford Transit Full Sized
Van
Contract# 150
Currie Motors Fleet
Nice People to do Business with
Visit our new website
www.curriecommercial.com
Order Cut - Off: TBD
Contract #150
Packet Pg. 160
9.E.g
SPC
COOPERATIVE
Currie Motors Frankfort
SPC Contract Winner
Contract #150
2020 Ford Transit Full Sized Van
Standard Package: $23,200.00
3 Year 36,000 Mile Limited Bumper to Bumper Warranty
5 Year 60,000 Powertrain Warranty
Alternator— 250-amp
Instrumentation - Tachometer, fuel level and coolant
Auxiliary Fuel Port
temperature
T
Single Battery— 70 amp -hours (Gas Only)
Inside Rearview Mirror (included with Rear Glass o
Brakes — 4-wheel ABS w/ Improved Pads
opt.) N
Fuel Tank — Capless fuel fill, 25 U.S. gallons
Front Dome Lamp with Map Lights and Theater Dim �
Horn — Single -note electric
Rear Compartment Lighting
Steering — EPAS Power Assist
Accessory Delay — 30 minutes
Front MacPherson -strut, stabilizer bar
Power -point 12V, in instrument panel and center console m
a
Rear Leaf springs, heavy-duty gas shock absorbers
Driver and front -passenger manual reclining Vinyl bucket
235/65R16 BSW all -season (SRW)
seats with adjustable headrest. Includes driver -side
195/75R16 BSW all -season (DRW)
inboard armrest.
Wheels — 16" steel
Tilt & Telescoping steering wheel 0
FordPass Connect 4G Wi-Fi Modem
Step well pads — black plastic
Full-size spare tire & wheel
Sun visor -Vinyl Trim.
Front Bumper — Carbon Black w/ lower valence
Trim - Passenger A -Pillar Grab Handle 0
Rear Bumper— Carbon Black
Headliner -front only U)
Body Side Moldings — Carbon Black
Front Overhead Console (not included on low -roof)
Sliding passenger -side Door
Driver and Passenger Airbags U
Three Bar Grille w/Carbon Black surround
Passenger -side airbag cut-off switch Side Airbags
Halogen head lamps with Black Trim
Safety Canopy Side -Curtain air bags C
V
Roof Marker Lamps — Included on dual rear -wheel
AdvanceTracR w/Roll Stability ControlTM (RSCR) V
models
Forward Collision Warning
Center High Mount Stop Lamp (CHMSL)
Post Collison Braking
Short -Arm Dual Power Mirrors
Pre -Collision Assist with AEB
Tinted Glass
Lane -Keeping System
Variable Windshield Wipers
Tire Pressure Monitoring System (TPMS).
Air conditioning _Front only
Hill Launch Assist
Antenna — fender mounted
Safety belts — 3-point, all positions c
AM/FM stereo, Bluetooth, Dual USB ports,
SOS Post Crash Alert c
4'MFD 2 Front Speakers
Rearview camera with Trailer Assist N
Cargo Area Tie Down Hooks
3.5L PFDi V-6 Motor V
a
Console — Sm. Center console with integrated shifter
10-Speed Automatic Overdrive with Select Cn
Auto locking Drive Away w/ Crash Unlocking
Shift Rear Cargo LED Lamp
Power Equipment Group with Remote Keyless -Entry
Rear Door Cargo Lock Cylinder E
Front Vinyl Floor Covering
Rear Cargo Door Exit Handle
Glove Box -Locking
+a
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Contract #150
Packet Pg. 161
9.E.g
SPC
COOPERATIVE
LOW ROOF (83.6) VAN:
Transit-150 (GVWR: Van 8,600)
MY
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"
$ 23,200.00
EIY
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 24,342.00
E2Y
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"-AWD
$ 29,195.00
E2Y
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"-AWD
$ 30,337.00
Transit-250 (GVWR: 9,000)
❑ Rl Y
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"
$ 24,579.00
❑ R1Y
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 25,429.00
R2Y
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"-AWD
$ 30,574.00
❑R2Y
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"-AWD
$ 31,424.00
Transit-350 (GVWR: Van 9,500)
W lY
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"
$ 26,032.00
W1Y
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 27,174.00
❑
W2Y
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"-AWD
$ 32,027.00
W2Y
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"-AWD
$ 33,169.00
MEDIUM ROOF (100.8) VAN:
Transit-150 (GVWR: Van 8,600)
E1C
I Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"
$ 26,507.00
E1C
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 27,985.00
Ltj E2C
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"-AWD
$ 32,502.00
E2C
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148" -AWD
$ 33,980.00
Transit-250 (GVWR: 9,000)
RIC
I Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"
$ 27,232.00
❑ R1C
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 28,711.00
Lj R2C
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"-AWD
$ 33,227.00
❑ R2C
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148" -AWD
$ 34706.00
Transit-350 GVWR: Van 9,500
W9C
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"
$ 28,757.00
W9C
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 29,899.00
❑W2C
Regular Wheelbase: Sliding Passenger -Side Cargo -Door 130"-AWD
$34,752.00
LJW2C
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148" -AWD
$35,894.00
Contract #150
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Packet Pg. 162
9.E.g
SPC
COOPERATIVE
HIGH ROOF (110.1) VAN:
Transit-250 (GVWR: 9,000)
R1X
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 30,342.00
R2X
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"-AWD
$ 36,337.00
R3X
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL
$ 31,473.00
R3U
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL-AWD
$ 37,468.00
Transit-350 (GVWR: Van 9,500/9,250 w/ Diesel)
WlX
Long Wheelbase: Sliding Passenger -Side Cargo -Door 148"
$ 31,530.00
2X
Long Wheelbase: Sliding Pass -Side Cargo -Door 148"-AWD
$ 37,525.00
3X
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL
$ 32,661.00
31J
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL-AWD
$ 38,656.00
Transit-350 HD DRW (GVWR: F4X/F4U 9950#- S4X/S4U 10,360#)
Lj F4X
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL
$ 34,544.00
❑ F4U
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL-AWD
$ 40,539.00
S4X
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL
$ 34,849.00
Lj
S4U
Long Wheelbase Extended -Length: Sliding Pass -Side Cargo -Door 148"EL-AWD
$ 40,844.00
Contract #150
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Packet Pg. 163
9.E.g
SPC
COOPERATIVE
POWERTRAIN/FUNCTIONAL
99G
3.5L EcoBoost® V6.
$ 1361.00
❑ 99A
2.OL EcoBlue Bi-Turbo I-4 Diesel -includes Auto Start/Stop Technology, Dual HD Batteries
(63E) PTC Heater, & SEIC capability.
$ 3636.00
❑ 98F
E-85 Flex -Fuel Capable. N/A with 3.5 V6 or 3.2 Diesel engines or on DRW models.
$ 139.00
❑ 63C
Dual Alternator (250 amps each)
$ 769.00
❑ 63E
Dual Heavy Duty Battery-70 amp -hours Glass Mat, Included with Diesel Engine
$ 269.00
❑ 63X
Battery - Single Absorbed Glass Mat. Optional on Gas Engine. N/A with Diesel Engine
$ 114.00
❑ 655
Extended Range Fuel Tanks-31 U.S. gallons (mid -ship) N/A with Regular Length
$ 260.00
41H
Engine Block Heater - 40OW Rating
$ 68.00
98D
Manual Regen Initiation - Requires Diesel Engine
$ 228.00
Lj
98E
Manual Regen Initiation with Active Regen Inhibitor - Requires Diesel Engine
$ 341.00
❑
53K
Modified Vehicle Wiring System -Requires Dual Batteries and HD Alternator
$ 68.00
61C
Vehicle Maintenance Monitor
$ 41.00
98B
Biodiesel Engine Prep Package-req.2.OL EcoBlue Bi-Turbo I-4 engine
$ 286.00
52M
Speed Limitation - 65-mph governed top speed. Fleet only.
$ 72.00
52H
Speed Limitation - 70-mph governed top speed. Fleet only.
$ 72.00
❑
52N
Speed Limitation - 75-mph governed top speed. Fleet only.
$ 72.00
53D
Tow/Haul Mode with Trailer Wiring Provisions
$ 269.00
67D
Trailer Brake Controller -Requires Cruise Control and HD Trailer Tow or Tow/Haul Mode
$ 368.00
85D
Horn -Dual Note
$ 19.00
Locking Differential
$ 296.00
90G
Push Down Manual Parking Brake -not available with I I Ov Power Out Let
$ 178.00
94B
Enhanced Active Park Assist -not available with extended length configurations
$ 8 55.00
EXTERIOR OPTIONS
❑ 59A
60/40 Hinged Passenger -side Door (Low Root)
$ N/C
❑ 59B
Dual Sliding Side Cargo Doors- n/a on DRW and AWD models
$ 673.00
❑ 942
Daytime Running Lamps (Fleet only)
$ 41.00
✓ 43R
Reverse Sensing System
$ 269.00
545
Short Arm Mirror - Power, Manual -Folding Heated with Turn Signals
$ 146.00
543
Long Arm Mirror - Power Non Telescopic N/A with BLIS
$ 59.00
F,/_j 544
Long Arm Mirror - Power Heated Non Telescopic with Turn Signals.
$ 201.00
❑ 65A
Blind Spot Information System (BLIS) with Cross Traffic Alert and Trailer Coverage
$ 542.00
Rear Bumper -Carbon Black with step (Low Roof)
$ N/C
El 68J
Extended Length Running Boards Not available with Dual Sliding Cargo -Doors -Diesel Motor
$ 596.00
68H
Running Board. Not available with Dual Sliding Side Cargo -Doors (Curbside Door Location)
$ 282.00
64H
16" Steel with Full Wheel Cover (SRW).
$ 32.00
64S
16" Aluminum Wheel (SRW). N/A with 9,500 lbs. GVWR or greater. Includes Locking Lug
Nuts.
$ 387.00
5lA
Delete full-size spare tire & wheel. Optional on Extended -length only.
$ (107.00)
Contract #150
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Packet Pg. 164
9.E.g
SPC
COOPERATIVE
76D
White DRW Package. Fleet Option only w/valid FIN code
$ 32.00
91B
Auto Lamp -Includes Wiper Activated Headlamps
$ 32.00
64H
Steel with Full Silver Wheel Cover. SRW only. Incl. with Exterior Upgrade Package
52C
Keyless -Entry Pad.
$ 87.00
✓
43B
Back Up Alarm.
$ 114.00
Lj
55D
Front Fog Lamps
$ 95.00
INTERIOR OPTIONS
Lj 16E
Floor covering - Vinyl, front and rear. Incl. in Interior Upgrade Pkg. and Load Area
$ 223.00
Protection Package. Not available with Front/Rear Aux A/C and Heater (57G) on Van. Wheel
Well Cover and Rear/Side Scuff Plates are included as part of the rear vinyl floor covering.
96C
Interior Upgrade Package- Full -Height Polypropylene Cargo Area Panels Vinyl, Front and Rear (16E) Short -
Arm Power, Manual -Folding Mirrors (541) when BLIS with Cross -traffic Alert and Trailer Coverage (65A) is not
$ 1306.00
selected Vinyl Sun visor with Illuminated Vanity Mirror (Driver and Passenger) (85C) Dark Palazzo Gray Cloth, 2-way
manual Driver and 2-way manual Passenger (21L) Cruise Control (60C)
❑ 85C
Vinyl Sun Visors with Illuminated Vanity Mirror (Driver and Passenger) Included and only
$ 68.00
available with Audio Packs #21 (58X), #22 (58Y), #28 (584) on Low Roof Vans
✓ 86F
Keys: 2 additional (4 total) with FOBS
$ 68.00
❑ 67E
Large Center Console -Includes and Integrated shifter, a Dual Cup holder and additional
$ 178.00
Storage area
❑ 62B
MyKey® — Requires PATS (66P) and Cruise Control (60C). Includes Level 1 Instrument
$ 4.00
Cluster. Not available with speed limiting options, AM/FM radio (Audio Packs 16, 17,
18), radio delete or radio prep or FCSD remote start.
❑ 90C
Power Inverter — 12V to I I OV. Requires Dual Heavy -Duty Batteries (63E). Not Available
$ 91.00
with Diesel Engine equipped with Seat Packs 2 1 J and 2 1 K
❑ 60B
Heavy -Duty Cargo Flooring. Includes Heavy- Duty Rear Scuff Plate Kit. Not available with
$ 815.00
Dual Sliding Side Cargo Doors, Dual Rear Wheels or Front/Rear Aux A/C
❑✓ 67C
Up fitter Package- Includes:
$ 555.00
• High Capacity Up fitter Switches
• Large Center Console (67E)
• Auxiliary Fuse Panel with High Spec Interface Connector (87E)
• Dual AGM Batteries (63E)
• Modified Vehicle Wiring System (53K)
P/1 66C
D-Pillar Assist Handles.
$ 55.00
❑✓ 57G
Front/Rear Aux A/C and Heater (Driver controlled).
$ 783.00
Req. Front and Rear Vinyl flooring. Heat is distributed from rear of front passenger seat. A/C
is distributed from the rear of van
Enhance Active Park Assist
$ 815.00
❑ 68B
Remote Start -N/A with 2.OL EcoBlue Diesel
$ 451.00
Contract #150
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Packet Pg. 165
9.E.g
SPC
COOPERATIVE
❑ 58X
AM/FM stereo, Blue Tooth, Audio input jack, Dual USB ports, SYNC 3 and 8" colored
$ 373.00
multi -function touch screen
❑ 58Y
AM/FM stereo, audio input jack, 8" MFD, Message Center, SYNC3, HD, and Sirius
$ 592.00
XM Radio
❑ 584
AM/FM stereo, SYNC® 3 with Navigation, 8" color multi -function display, HD ,
$ 1111.00
Sirius XMV Satellite Radio, and Lane Departure Warning
❑ 60D
Adaptive Cruise Control -keeps consistent speed without having to work the brake or
$ 687.00
accelerator pedal. Also maintains driver -inputted preset distances between vehicles ahead
60C
I Cruise Control includes Adjustable Speed Limiting Device
$ 296.00
Front -Seating
IV1210
Dark Palazzo Gray Vinyl
STD
Dark Palazzo Gray Cloth
$ 56.00
Ebony Cloth
$ 56.00
Dark Palazzo Gray Cloth, 10-way power driver and10-way power passenger seats
$ 901.00
Ebony Cloth, 10-way power driver and 10-way power passenger seats
$ 901.00
Li
Ebony Leather, 10-way power drivers and 10-way power passenger seats
$ 1056.00
Contract #150
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Packet Pg. 166
9.E.g
SPC
COOPERATIVE
Windows/Glass
17A
Fixed rear -door glass
I $ 68.00
�✓ 17B
Fixed rear -door glass and fixed passenger -side cargo -door glass
$ 228.00
❑ 17D
Fixed Rear -Door Glass and Fixed Driver and Passenger Side Cargo -Door Glass. Requires
Dual Sliding Side Cargo -Doors
$ 345.00
17F
Windows -All -Around, fixed. Not available with Dual Sliding Side Cargo -Doors.
$ 410.00
❑ 92A
High Strength Laminated Glass -Available with Windows All Around on Medium/High Roof
Long Length Cargo Van. N/A with Dual Side Sliding Doors
$ 1033.00
❑ 57N
Rear -Window Defogger. Requires Window Package that include Fixed Rear -Door Glass
$ 159.00
92E
Privacy Glass -Includes Rear Window Defogger
$ 501.00
PACKAGED OPTIONS
Exterior Upgrade Package
$ 328.00
18D
Chrome Headlamp Trim, Chrome Grille and Grille Surround, 16" Steel Wheel (Black E-coat) on
SRW Models, 16" Steel Wheel on DRW Models, Full Wheel Covers (SRW Only)
✓
Load Area Protection Package (Full Heights)
RWB: 360.00
96D
Vinyl, Front and Rear flooring- includes complete rear Polypropylene Panels on Side
LWB: 442.00
Walls and doors.
EL: 523.00
LJ
Heavy Dutv Trailer Tow Package
$ 442.00
53B
Trailer Wiring Provisions, 4-Pin/7-Pin Connector, Electric Brake Controller Tap -in Capability,
Relay system for backup/B+/running lights, Frame mounted hitch receiver, Tow/Haul Mode
Extended Warranties
3 Year 100,000 Powertrain Care $ 895.00
❑ 1 3 Year 100,000 Base Care $ 1,495.00 1
Additional Options
4-corner LED Strobes
$ 895.00
Service Manual (CD Rom)
$ 385.00
✓
Delivery greater than 50 miles of dealership
$ 185.00
Adrian racks & bins- Base Adrian Package —contact us for other available options
$ 2,895.00
✓
M-Plates & Title (Shipped)
$ 203.00
Contract #150
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9.E.g
SPC
COOPERATIVE
COLOR & TRIM AVAILABILITY
Interior Color
Dark Palazzo Gray Vinyl
21G
Dark Palazzo Gray Cloth
21L
Ebony Cloth
21M
Ebony Leather
21 S
Exterior Color Code
School Bus Yellow BY
N/C
Race Red PQ
N/C
❑
Oxford White YZ
N/C
❑
Agate Black Metallic - UM
$ 139.00
Diffused Silver-FK
$ 139.00
Magnetic Metallic - J7
$ 139.00
❑
Kapoor Red-AW
$ 139.00
Blue Jeans Metallic - N1
$ 139.00
Ingot Silver Metallic - UX
$ 139.00
Green Gem Metallic - W6
$ 139.00
Contract #150
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Packet Pg. 168
Title Name
Title Address
Title City
Title Zip Code
Contact Name
Phone Number
P.O. Number
Fleet Identification Number
Tax Exempt Number
Total DollarAmount
Total Number of Units
Delivery Address
SPC
COOPERATIVE
Village of Buffalo Grove
50 Raupp Bvid.
Buffalo Grove
60089
Bob Whalen
847.366.8029
QD649
E99981165
35523.
1
51 Raupp Bvid.
Buffalo Grove 11.
*Orders Require Signed Original Purchase Order and Tax Exempt
Letter Submitted to:
Currie Motors Fleet
10125W Laraway
Frankfort, IL 60423
PHONE. (815)464-9200
Tom Sullivan Curriefleet(Mamaii.com
Kristen De La Riva Fieetcurrie(MamaiLcom
*Fleet Status is accessible by registering at www.fleet.ford.com.
Please provide F► Code at time of orderfor you to track your order
status. Title Corrections will be Billed Appropriate Assessed Fees by
the Sec. of State.*Vehicles are ordered and built as indicated on this
to sheet nly® No other forms will utilized to process orders.
Contract #150
E
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I Packet Pg. 169 1
ORDINANCE 2020-
9.E.h
AN ORDINANCE AUTHORIZING THE PURCHASE OF A FORD TRANSIT VAN AND FORD UTILITY VEHICLES
FROM CURRIE MOTORS
WHEREAS, the Village of Buffalo is a home rule unit pursuant to the Illinois Constitution of 1970;
and
WHEREAS, the Village is a member of the Northwest Municipal Conference and the Suburban
Purchasing Cooperative and
WHEREAS, the Village may make purchases in accordance with Illinois Governmental Joint
Purchasing Act (30 ILCS 525/0.01 et seq.)
WHEREAS, the Suburban Purchasing Cooperative engaged in a competitive procurement process
to obtain the best value for money.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part of this Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to purchase one model year 2020 Ford Transit Van and Five
model year 2020 Police Pursuit Utility Vehicles at a price not to exceed $211,744.00 from Currie Motors
of Frankfort, Il.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES:
NAYES:
ABSENT: _
PASSED:
APPROVED:
ATTEST:
Janet Sirabian, Village Clerk
2020
2020
APPROVED:
Beverly Sussman, Village President
Packet Pg. 170
13.A
Information Item : Executive Session - Section 2(C)(5) of the Illinois
Open Meetings Act: (5) the Purchase or Lease of Real Property for
the Use of the Public Body, Including Meetings Held for the Purpose
of Discussing Whether a Particular Parcel Should be Acquired.
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends going into executive session.
Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) The purchase or lease of real
property for the use of the public body, including meetings held for the purpose of discussing whether a
particular parcel should be acquired.
Trustee Liaison
Sussman
Monday, March 16, 2020
Staff Contact
Chris Stilling, Community Development
Updated: 3/11/2020 8:53 AM
Page 1
Packet Pg. 171