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2019-09-16 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Regular Meeting - Aug 19, 2019 7:30 PM 3. Approval of Warrant A. Approval of Warrant #1305 (Trustee Weidenfeld) (Staff Contact: Andrew Brown) 4. Village President's Report A. Proclamation Recognizing Chamber of Commerce Week (President Sussman) (Staff Contact: Jenny Maltas) B. Recognizing Tom Koening of UNITS, Inc. (President Sussman) (Staff Contact: Dane Bragg) C. Appointment of Debra Rybarczyk to the Buffalo Grove Days Committee (President Sussman) (Staff Contact: Dane Bragg) D. Appointing Neil Worlikar to the Planning and Zoning Commission (President Sussman) (Staff Contact: Dane Bragg) E. Appointing Larry Stanley to the Fire Pension Board (President Sussman) (Staff Contact: Dane Bragg) 5. Village Manager's Report A. Fire Chief Citations (Trustee Smith) (Staff Contact: Mike Baker) B. Introduction of Two New Buffalo Grove Police Officers (Trustee Smith) (Staff Contact: Steven Casstevens) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. National Preparedness Month Proclamation (Trustee Smith) (Staff Contact: Mike Baker) SUMMARY: Proclamation recognizes September as National Preparedness Month. B. Proclamation Recognizing October 2019 as Domestic Violence Awareness Month (President Sussman) (Staff Contact: Dane Bragg) SUMMARY: This proclamation recognizes that October is National Domestic Violence Awareness Month, which first began in 1981 by the National Coalition against Domestic Violence as a Day of Unity to connect battered women's advocates across the country. C. Change Order for 2019 Painting Services (Trustee Pike) (Staff Contact: Brett Robinson) SUMMARY: As part of the Village's recent Police Department painting project staff is requesting additional work be performed at the Fire Administration building in an amount not to exceed $3,935.00 D. Certificate of Initial Acceptance and Approval: 1250 Busch Parkway Development Improvements (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY: Attached is the Certificate of Initial Acceptance for the development located at 1250 Busch Parkway. Staff recommends approval to begin the one year maintenance period on September 16th, 2019. E. 0-2019-45 Ordinance Amending Chapter 5.20 - Liquor Controls: True North Energy - D1 Liquor License (President Sussman) (Staff Contact: Julie Dziewior) SUMMARY: A Class D1 liquor license is reserved for True North Energy, LLC at 185 Milwaukee Avenue. This reservation is subject to the applicant completing Village requirements for said license on or before January 6, 2020. F. 0-2019-44 Ordinance Amending Chapter 5.20 - Liquor Controls: Graham Enterprise, Inc (BP) Class D1 Liquor License (President Sussman) (Staff Contact: Julie Dziewior) SUMMARY: A Class D1 liquor license is reserved for Graham Enterprise, Inc. at 540 McHenry Road. This reservation is subject to the applicant completing Village requirements for said license on or before January 6, 2020. G. 0-2019-46 Approve an Ordinance Granting a Variation for an Electronic Sign at 601 Deerfield Parkway (Trustee Weidenfeld) (Staff Contact: Chris Stilling) SUMMARY: The Buffalo Grove Park District is seeking approval of a variation to replace an existing ground sign with a new electronic message display along McHenry Road at the Fitness Center. The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance H. 0-2019-47 Approve an Ordinance Granting a Variaition for Roof -Mounted Antennas at 485 Half Day Road (Trustee Johnson) (Staff Contact: Chris Stilling) SUMMARY: T-Mobile has petitioned the Village for a variation to install wireless antennas on the roof of the building at 485 Half Day Road. The height of the antennas mounted on the roof exceed Village Code. The Planning & Zoning Commission unanimously recommended approval, subject to conditions. Staff concurs with this recommendation. R-2019-30 Resolution Relating to the Semi -Annual Review of Closed Session Minutes (Clerk Sirabian) (Staff Contact: Julie Dziewior) SUMMARY: The Corporate Authorities of the Village determine that the need for confidentiality still exists as to all closed session minutes approved on May 20, 2019 or not previously released, and the same shall not be released for public inspection. 9. Ordinances and Resolutions A. 0-2019-48 Ordinance Amending Chapter 3 of the Buffalo Grove Municipal Code Imposing a Municipal Cannabis Retailers' Occupation Tax (Trustee Smith) (Staff Contact: Chris Stilling) 10. Unfinished Business 11. New Business 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff Contact: Dane Bragg) B. Executive Session- Section 2(C)(3) of the Illinois Open Meetings Act: the Selection of a Person to Fill a Public Office, as Defined in This Act, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance. (President Sussman) (Staff Contact: Dane Bragg) 14. Matters Arising From Executive Session A. Appointments and Promotions to the Board of Fire and Police Commissioners (President Sussman) (Staff Contact: Dane Bragg) 15. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS, VILLAGE HALL, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, AUGUST 19, 2019 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Weidenfeld, Johnson y d Smith and Pike. 3 c Also present were: Dane Bragg, Village Manager; Patrick Brankin, Village Attorney; Jenny Maltas, Deputy Village Manager; Chris Stilling, Deputy Village Manager; Andrew Brown, Deputy Finance Director; Art 0 Malinowski, Director of Human Resources; Katie Golbach, Human Resources Management Analyst; Brett > Robinson, Director of Purchasing; Evan Michel, Management Analyst; Darrin Monico, Village Engineer; Mike a Reynolds, Director of Public Works; Geoff Tollefson, Director of Golf Operations; Julie Dziewior, Deputy C Clerk; Police Chief Casstevens; Fire Chief Baker. APPROVAL OF MINUTES Moved by Ottenheimer, seconded by Stein, to approve the minutes of the July 15, 2019 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. Moved by Johnson, seconded by Weidenfeld, to approve the minutes of the August 5, 2019 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. WARRANT #1304 Mr. Brown read Warrant #1304. Moved by Weidenfeld, seconded by Smith, to approve Warrant #1304 in the amount of $3,744,330.63 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. VILLAGE PRESIDENT'S REPORT Moved by Ottenheimer, seconded by Stein, to remove Item 4. A., Commission Appointments, from tonight's agenda. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. Packet Pg. 4 2.A President Sussman asked that those in the audience who have a Little Free Library to come forward, after which she read a Proclamation recognizing Little Free Library's 10t' Anniversary and proclaiming September 2019 as Little Free Library Month, and encouraged all residents to take time to "take a book and share a book" and enrich their lives as well as those of young readers in Buffalo Grove. President Sussman asked Brian Shepard, Executive Director of the Indian Trails Public Library District, to come forward as she recognized him as the recipient of the Illinois Library Association Librarian of the Year Award. This award recognizes a librarian's distinguished service and leadership in Illinois Libraries, and President Sussman reviewed several of Mr. Shepard's accomplishments as he was congratulated by the audience and the Board. VILLAGE MANAGER'S REPORT N G1 FF/PM Brian Steen reviewed the Buffalo Grove Fire Department's many years of participation in raising funds 3 for the Muscular Dystrophy Association, thanking all those who supported their efforts. FF/PM Steen then C recognized and thanked all of the businesses and individuals who donated their time, talents and money to the � inaugural Fire Up! Food Truck Festival. O �a REPORTS FROM TRUSTEES L- L Q. O. There were no reports from Trustees tonight. Q CONSENT AGENDA President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Resolution No. 2019-28 — Natural Gas Supply Motion to pass Resolution No. 2019-28 ratifying execution of an extension to an Agreement for Natural Gas Supply and Service. Resolution No. 2019-29 — Great Lakes Property Logistics Motion to pass Resolution No. 2019-29 authorizing execution of a Contract between Great Lakes Property Logistics and the Village of Buffalo Grove for Painting Services. Buffalo Grove Days Motion to authorize execution of an Intergovernmental Agreement between the Village of Buffalo Grove and the Buffalo Grove Park District for the operation of the Buffalo Grove Days Festival. Woodman's Motion to approve a Certificate of Initial Acceptance and Approval: Woodman's Development Improvements. Motion to approve proclaiming September 4, 2019 as National Payroll Week. National Payroll Week National Rail Safety Week Motion to approve Proclamation declaring September 22-28, 2019 as National Rail Safety Week. Packet Pg. 5 2.A Moved by Ottenheimer, seconded by Weidenfeld, to approve the Consent Agenda. Upon roll call, Trustees voted as follows to approve the Consent Agenda: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. ORDINANCE NO. 2019-42 — MEDICAL OFFICE BUILDING Moved by Weidenfeld, seconded by Smith, to pass Ordinance No. 2019-42, approving an Amendment to Ordinance No. 1979-46 and No. 1980-51, as amended by Ordinances No. 1998-12, No. 1998-48 and No. 2000-1 for a new medical office building and commercial use at 15 S. McHenry Road, 35 S. McHenry Road, and 125 E. Lake Cook Road, in accordance with materials contained in Board packets. N G1 Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of 3 August 15, 2019. The architect for the project presented a brief overview of the proposal. Both gentlemen then C answered questions from the Board. 0 Upon on roll call, Trustees voted as follows: > 0 L AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike C NAYS: 0 — None Motion declared carried. n ORDINANCE NO. 2019-43 — CAMBRIDGE COMMONS Moved by Weidenfeld, seconded by Stein, to pass Ordinance No. 2019-43, granting a re -zoning to B-3 Planned Business Center District; a Special Use for a Planned Unit Development; approval to allow for a Health Club greater than 10,000 square feet in area as part of the Planned Unit Development Request; and a Preliminary Plan for the property at 15-45 E. Dundee Road, Buffalo Grove, IL (Cambridge Commons Shopping Center), in accordance with materials contained in Board packets. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of August 15, 2019. Attorney Larry Freedman briefly highlighted the plan and explained what they have done to address concerns of the neighbors. Nick Vittore, Svigos Asset Management, Inc., noted that they are very excited to re -develop this property that has been vacant for many years. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. WOODMAN'S — GAS STATION Mr. Stilling reviewed the proposed unattended gas station for Woodman's Food Market, details of which are contained in his memo to Mr. Bragg of August 15, 2019. Jim Arneson of Woodman's briefly highlighted the proposed gas station, after which he answered questions from the Board. Packet Pg. 6 2.A Moved by Johnson, seconded by Weidenfeld, to refer to the Planning & Zoning Commission a proposal for an unattended gas station for Woodman's Food Market, as outlined in Board packets. Upon roll call, Trustees voted as follows on the motion: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. INTERDEV Ms. Maltas reviewed the proposed contract extension, details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. N G1 Moved by Weidenfeld, seconded by Ottenheimer, to authorize the Village Manager's office to enter into an 3 extension of the current contract up to and including December 31, 2019 which includes an increase of no more C than 4%.. 0 Upon roll call, Trustees voted as follows on the motion: > 0 L AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike Q NAYS: 0 — None Motion declared carried. n UNIVERSITY DRIVE Moved by Stein, seconded by Johnson, to approve the 2019 University Drive Street & Utility Improvement Project to the lowest responsible and responsive bidder, Martam Construction Inc. in the amount of $1,939,845.11 pending Village Attorney review and approval and in accordance with materials contained in Board packets. Mr. Monico reviewed the proposal, details of which are contained in his memo to Mr. Bragg of August 13, 2019 Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. STREET LIGHT MAINTENANCE Mr. Robinson reviewed the proposal, details of which are contained in his memo of August 15, 2019 to Mr. Bragg. Moved by Pike, seconded by Smith, to approve award of bid for Street Light Maintenance to Aldridge Electric, Inc. in an amount not to exceed $239,387.40. Upon roll call, Trustees voted as follows: AYES: 6 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith, Pike NAYS: 0 — None Motion declared carried. QUESTIONS FROM THE AUDIENCE Packet Pg. 7 2.A President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda. A resident who is a minister in the Presbyterian Church is concerned with the possibility that marijuana might be available for purchase in Buffalo Grove, and he asked what it would take to prohibit such sales. It was noted that the proposal has been referred to the Planning & Zoning Commission and suggested attendance at those meetings. ADJOURNMENT Moved by Johnson, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:32 P.M. Janet M. Sirabian, Village Clerk 4- 0 �a APPROVED BY ME THIS 16th DAY OF September 2019 0 L. a Q 2 a Village President M Packet Pg. 8 3.A Action Item : Approval of Warrant #1305 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval. TOTAL WARRANT #1305 $4,043,132.92 ATTACHMENTS: • W#1305 SUMMARY (PDF) Trustee Liaison Weidenfeld Monday, September 16, 2019 Staff Contact Andrew Brown, Finance Updated: 9/11/2019 4:39 PM Page 1 Packet Pg. 9 3.A.a VILLAGE OF BUFFALO GROVE WARRANT #1305 16-Sep-19 General Fund: 546,077.02 Parking Lot Fund: 131,628.41 Motor Fuel Tax Fund: 0.00 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects -Facilities: 2,808.00 Capital Projects -Streets: 61,402.52 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 738,113.39 Buffalo Grove Golf Fund: 53,909.75 Arboretum Golf Fund: 88,544.13 Refuse Service Fund: 63,502.34 Information Technology Internal Service Fund: 1015357.37 Central Garage Internal Service Fund: 183,910.09 Building Maintenance Internal Service Fund: 59,851.49 2,031,104.51 PAYROLL PERIOD ENDING 08/22/19 1,007,398.15 PAYROLL PERIOD ENDING 09/05/19 1,004,630.26 2,012,028.41 TOTAL WARRANT #1305 4,043,132.92 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Packet Pg. 10 4.A Information Item : Proclamation Recognizing Chamber of Commerce Week ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action SUMMARY: A Proclamation Recognizing Chamber of Commerce Week in the Village of Buffalo Grove. ATTACHMENTS: • Chamber of Commerce Week 2019 Trustee Liaison Sussman Monday, September 16, 2019 (DOC) Staff Contact Jenny Maltas, Office of the Village Manager Updated: 9/10/2019 9:11 AM Page 1 Packet Pg. 11 4.A.a Village of Buffalo Grove PROCLAMATION RECOGNIZING SEPTEMBER 9 - SEPTEMBER 13, 2019 AS CHAMBER OF COMMERCE WEEK IN THE VILLAGE OF BUFFALO GROVE WHEREAS, the Buffalo Grove Lincolnshire Chamber of Commerce has worked with the businesses, merchants, and industry as a joint Chamber since 2014 to advance the civic, economic, industrial, professional and cultural life of the Villages of Lincolnshire and Buffalo Grove; and WHEREAS, chambers of commerce have contributed to the civic and economic life of Illinois for 181 years since the founding of the Galena Chamber of Commerce in 1838; and WHEREAS, this year marks the 100th anniversary of the founding of the Illinois Chamber of Commerce, the state's leading broad -based business organization; and WHEREAS, the chamber of commerce and its members provide citizens with a strong business environment that increases employment, the retail trade and commerce, and industrial growth in order to make the Village of Buffalo Grove a better place to live; and WHEREAS, the chamber of commerce encourages the growth of existing industries, services, and commercial firms and encourages new firms and individuals to locate in the Village of Buffalo Grove; and WHEREAS, the State of Illinois is the home to international chambers of commerce, the Great Lakes Region Office of the U.S. Chamber of Commerce, the Illinois Chamber of Commerce and more than 400 local chambers of commerce; and WHEREAS, this year marks the 104th anniversary of the Illinois Association of Chamber of Commerce Executives, a professional development organization for the chamber of commerce professionals; and NOW, THEREFORE, I, Beverly Sussman, President of the Village of Buffalo Grove, proclaim September 9 through September 13, 2019, as Chamber of Commerce Week in the Village of Buffalo Grove and call its significance to the citizens of the Village of Buffalo Grove. Proclaimed this 16'h day of September, 2019. Beverly Sussman, Village President Packet Pg. 12 4.B Information Item : Recognizing Tom Koening of UNITS, Inc. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action President Sussman will be recognizing Tom Koening of UNITS, Inc. for his achievements. Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/11/2019 9:00 AM Page 1 Packet Pg. 13 4.0 Action Item : Appointment of Debra Rybarczyk to the Buffalo Grove Days Committee ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... The Village President recommends approval of appointment. President Sussman is requesting the appointment of Debra Rybarczyk to the Buffalo Grove Days Committee. Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/11/2019 12:02 PM Page 1 Packet Pg. 14 4.D Action Item : Appointing Neil Worlikar to the Planning and Zoning Commission ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... The Village President recommends approval of appointment. President Sussman has requested the appointment of Neil Worlikar to the Planning and Zoning Commission. Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/11/2019 12:09 PM Page 1 Packet Pg. 15 4.E Action Item : Appointing Larry Stanley to the Fire Pension Board ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, The Village President recommends approval of appointment. President Sussman has requested the appointment of Larry Stanley to the Fire Pension Board. Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/11/2019 11:32 AM Page 1 Packet Pg. 16 5.A Information Item : Fire Chief Citations ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends presentation. On July 31st, 2019 the Buffalo Grove Fire and Police Departments were dispatched for a man who was unresponsive at the Pickle Ball courts at Rylko Park. While fire and police units were enroute, they were informed that citizen CPR was in progress. Officer Derken arrived on the scene and confirmed that the CPR being performed was adequate. The Buffalo Grove Fire Department paramedic personnel continued the care and treatment of the patient using the 'Pit Crew" concept. The patient survived and is recovering at home. This outcome would not have been possible without the prompt recognition and actions of four citizens from three different towns. Fire Chief Citations will be presented to those people who were instrumental in the survival of the patient. Trustee Liaison Smith Monday, September 16, 2019 Staff Contact Mike Baker, Fire Updated: 9/11/2019 8:58 AM Page 1 Packet Pg. 17 5.B Information Item : Introduction of Two New Buffalo Grove Police Officers ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Chief Steven Casstevens will be introducing the Police Department's two new police officers, Robert Lawyer and Nicholas Kreis, who took the Police Officer Oath of Office on September 9th, 2019. Trustee Liaison Smith Monday, September 16, 2019 Staff Contact Steven Casstevens, Police Updated: 9/11/2019 8:54 AM Page 1 Packet Pg. 18 8.A Information Item : National Preparedness Month Proclamation ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval of the proclamation. SUMMARY: Proclamation recognizes September as National Preparedness Month. ATTACHMENTS: National Preparedness Month September 2019 (DOCX) Trustee Liaison Staff Contact Smith Mike Baker, Fire Monday, September 16, 2019 Updated: 9/11/2019 8:59 AM Page 1 Packet Pg. 19 8.A.a National Preparedness Month September 2019 WHEREAS, "National Preparedness Month " creates a significant opportunity for every American to learn more about ways to prepare for all types of emergencies from potential terrorist attacks, to natural disasters; and WHEREAS, emergency preparedness is the responsibility of every American; and WHEREAS, all Americans can take a few simple steps - getting a go -kit, making a plan, and being informed - in order to make citizen preparedness a priority in every community; and WHEREAS, the U.S. Department of Homeland Security and other federal, state and local officials and the private sector are working to deter, prevent and respond to all types of emergencies; and WHEREAS, these activities, along with an active American community, contribute to a level of national preparedness that is critical to securing our homeland; and WHEREAS, as we observe "National Preparedness Month, " I urge adults and children to participate in citizen preparedness activities, and to review the Department of Homeland Security's Ready campaign websites at www.ready.gov for more information. NOW, THEREFORE, I, Beverly Sussman, President of the Board of Trustees for the Village of Buffalo Grove, Cook and Lake Counties, Illinois do hereby proclaim September, 2019 to be NATIONAL PREPAREDNESS MONTH in the Village of Buffalo Grove and I call upon the people of Buffalo Grove to recognize the importance of preparing for all potential emergencies, and to celebrate this month with appropriate events, activities, and preparedness programs. Packet Pg. 20 8.B Information Item : Proclamation Recognizing October 2019 as Domestic Violence Awareness Month ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action SUMMARY: This proclamation recognizes that October is National Domestic Violence Awareness Month, which first began in 1981 by the National Coalition against Domestic Violence as a Day of Unity to connect battered women's advocates across the country. ATTACHMENTS: Domestic Violance Awareness Month October 2019 (DOC) Trustee Liaison Staff Contact Sussman Dane Bragg, Office of the Village Manager Monday, September 16, 2019 Updated: 9/9/2019 11:09 AM Page 1 Packet Pg. 21 8.B.a r7 11 . Or n�f";°�IlillIteit�laaI611° "I '4 l,y r f !t , .i )"Itl Village of Buffalo Grove PROCLAMATION RECOGNIZING OCTOBER 20t9 AS DOMESTIC VIOLENCE AWARENESS MONTH IN THE VILLAGE OF BUFFALO GROVE THIS PROCLAMATION recognizes that October is National Domestic Violence Awareness Month, which first began in 1981 by the National Coalition against Domestic Violence as a Day of Unity to connect battered women's advocates across the country. WHEREAS, every one of our residents deserves to live a life free from violence and abuse. Through this proclamation, we pledge to ensure that victims of domestic violence know they are not alone, and that our community is here to support survivors of domestic violence as they courageously move forward to enjoy full and healthy lives. WHEREAS, anyone can be a victim of domestic violence regardless of age, sex, ability, ethnicity, sexual orientation, socioeconomic status, or religion; and WHEREAS, children that grow up in violent homes are believed to be abused and neglected at a rate higher than the national average; and WHEREAS, Domestic Violence Awareness Month provides an excellent opportunity for our community to learn more about preventing domestic violence and to show support for the numerous organizations and individuals providing critical advocacy, services, and assistance to its victims; and NOW, THEREFORE, I, Beverly Sussman, President of the Village of Buffalo Grove, do hereby proclaim the month of October 2019 as Domestic Violence Awareness Month. Accordingly, I encourage our citizens to work together with their community to eliminate domestic violence. Proclaimed this day of October, 2019. Beverly Sussman, Village President Packet Pg. 22 8.0 Action Item : Change Order for 2019 Painting Services ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Staff recommends approval. SUMMARY: As part of the Village's recent Police Department painting project staff is requesting additional work be performed at the Fire Administration building in an amount not to exceed $3,935.00 ATTACHMENTS: • CO Memo (DOCX) • CO Statement(DOCX) • Change Order 1 (PDF) Trustee Liaison Pike Monday, September 16, 2019 Staff Contact Brett Robinson, Finance Updated: 9/11/2019 8:56 AM Page 1 Packet Pg. 23 8.C.a ;AA'W'E OF BUFFALO .LCV' MEMORANDUM DATE: September 9, 2019 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: Change Order Bike Path & Parking Lot Project Background Village staff members have identified additional work that should be completed at the Fire Administration Facility. Village staff recommends a contract change order for the additional painting work in the amount of $3,935.00. Approval of this change order will bring the contract value to $33,578.75, an increase of 13.3% Recommendation Staff recommends that the Village Board approve the proposed change order as presented. There are sufficient funds in the approved budget to cover the additional work. Packet Pg. 24 8.C.b VILLAC'E OF BUFFALO .LCV' MEMORANDUM DATE: September 9, 2019 TO: President Beverly Sussman and Trustees FROM: Dane Bragg, Village Manager SUBJECT: Change Order Painting Project I, Dane Bragg, Village Manager of the Village of Buffalo Grove, pursuant to being authorized as a designee by the Village Board of the Village of Buffalo Grove and after reviewing the facts presented to me, as detailed in agenda item . "Change Order Painting 2019 Project", do hereby determine that the increase in work to be performed by Great Lakes Property Logistics is in the best interests of the Village of Buffalo Grove. Packet Pg. 25 8.C.c Village of Buffalo Grove Change Order Project Name Painting 2019 Project Number VoBG-2019-23 The Contract is altered as follows: Change Order Number 01 Date 09-17-2019 Additional Areas at the Fire Administration Building are to be added to the agreement as Optional Painting The original Contract Amount was Amount altered by previous Change Order The Contract Amount prior to this Change Order The Contract Amount will be (increased, decreased) by this Change Order in the amount of The new Contract Amount including this Change Order Original Contract Completion Date Days altered by previous Change Order The Contract Time/Completion Date will be (increased,decreased)by The new Contract Completion Date Accepted by: Contractor Printed Name Signature Title $ 29,643.75 $0 $ 29,643.75 $ 3,935.00 $ 33,578.75 11/16/2019 0 Calendar Days 0 Calendar Days 11/16/2019 The Village of Buffalo Grove Dane Bragg Printed Name Signature Village Manager Title Ver (10/26/2016) Packet Pg. 26 8.C.c Great Lakes Property LogisticsLAKES PO BOX 616 �Nasprage, logistics tsr,r Antioch, IL 60002 glprpty@gmail.com � tI ry i ADDRESS ESTIMATE # 1065 Village of Buffalo Grove Fire DATE 09/04/2019 Department 1015 Highland Grove Drive Bufflo Grove, IL 60089 USA �I)A I AC U II II U X I IIop4 QW I A I AKAOUN I 09/04/2019 Sales Repair minor drywall and prime 1 0.00 0.00 repair areas. 09/04/2019 Sales Paint meeting rooms 16 85.00 1,360.00 09/04/2019 Sales Paint men's and women's 16 85.00 1,360.00 bathrooms 09/04/2019 Sales Paint kitchen 8 85.00 680.00 09/04/2019 Sales Paint door frames in kitchen 1 85.00 85.00 area. 09/04/2019 Sales All rooms to be painted as 1 0.00 0.00 specified by fire department. 09/04/2019 Sales Sherwin williams egg shell for 1 0.00 0.00 meeting room and kitchen 09/04/2019 Sales Sherwin Williams semi gloss for 1 0.00 0.00 restroom and door casings 09/04/2019 Sales Material 1 450.00 450.00 Accepted By TOTAL $3,935.00 Accepted Date Packet Pg. 27 8.D Action Item : Certificate of Initial Acceptance and Approval: 1250 Busch Parkway Development Improvements ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Staff recommends approval to begin the one year maintenance period for the completed development. SUMMARY: Attached is the Certificate of Initial Acceptance for the development located at 1250 Busch Parkway. Staff recommends approval to begin the one year maintenance period on September 16th, 2019. ATTACHMENTS: • acceptance memo 1250 Busch Parkway 19-0905 (DOCX) • Certificate of Initial Acceptance 1250 Busch Parkway (DOCX) Trustee Liaison Stein Monday, September 16, 2019 Staff Contact Darren Monico, Public Works Updated: 9/9/2019 11:28 AM Page 1 Packet Pg. 28 8.D.a ;,1, 'W'E OF BUFFALO .LCV' MEMORANDUM DATE: September 5, 2019 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: 1250 Busch Parkway Certificate of Initial Acceptance The Developer of the building addition located at 1250 Busch Parkway has completed the required improvements and the development will be moved to the one year maintenance period beginning September 16, 2019. Staff recommends approval of the approval of the Certificate of Initial Acceptance for the Development. Packet Pg. 29 8.D.b VILLAGE OF BUFFALO GROVE CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS -BUILT" PLANS SUBDIVISION N/A DEVELOPER UNIT NO. N/A LOCATION 1250 Busch Parkway Dedicated Public Right of Way (if any): N/A Description of Public Improvements: N/A Description of Private Improvements: Water main service, storm sewer pipes and storm sewer services, sanitary sewer service. Parking lot area and parking lot lights. One -Year Maintenance Guarantee: Letter of Credit DESIGN ENGINEER'S CERTIFICATION To the best of my knowledge and belief, the construction of the improvements described above have been completed in accordance with the approved plans and specifications, and items indicated on the Final Punch List dated which was prepared by the Village of Buffalo Grove have been completed. Engineer's Signature & Seal OWNER'S/DEVELOPER'S CERTIFICATION O All improvements have been completed and are hereby presented for initial Acceptance and Conveyance to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein. The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing listed public improvements and does hereby covenant that said improvements are free of all encumbrances and does hereby warrant and will defend the same against the claims and demands of all persons. Owner's Signature Owner's Name Company Name Page 1 of 2 Packet Pg. 30 8.D.b MUNICIPAL INSPECTOR'S CERTIFICATION I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described Subdivision during the progress of construction and to the best of my/our knowledge; the work has been completed in conformance with the approved plans and specifications. Date Municipal Inspector VILLAGE ENGINEER'S CERTIFICATION I hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the above described Subdivision and find them in conformance with the applicable Village ordinances, codes, and agreements. Date Village Engineer PUBLIC WORK'S CERTIFICATION I hereby certify that the Department of Public Works has inspected all public improvements described above and find them in proper condition for acceptance for maintenance by this Department. Date Director of Public Works VILLAGE MANAGER'S CERTIFICATION I hereby certify that all applicable Village ordinances, codes, and special agreements have been complied with by the Owner of the above described Subdivision. Date Village Manager ACCEPTANCE OF PUBLIC IMPROVEMENTS The Village of Buffalo Grove does hereby approve and accept for ownership the above described public improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship, and maintenance. Village Board of Trustees Action: Date Date Page No. Village President Page 2 of 2 6/22/04 Packet Pg. 31 8.E Ordinance No. 0-2019-45 : Ordinance Amending Chapter 5.20 - Liquor Controls: True North Energy - D1 Liquor License ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: A Class D1 liquor license is reserved for True North Energy, LLC at 185 Milwaukee Avenue. This reservation is subject to the applicant completing Village requirements for said license on or before January 6, 2020. ATTACHMENTS: Ord Class D1 - True North Energy Trustee Liaison Sussman Monday, September 16, 2019 (DOCX) Staff Contact Julie Dziewior, Office of the Village Manager Updated: 9/9/2019 2:54 PM Page 1 Packet Pg. 32 8.E.a 08/29/2019 ORDINANCE NO.2019 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection D1. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stfikethfaugh and additions in underline text so that Subsection D1. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. D1. Class D1. Licensee and d/b/a 1. Buchanan Energy (N), LLC 2. RDK Ventures LLC d/b/a Circle K 3. RDK Ventures LLC d/b/a Circle K 4. Buchanan Energy (N), LLC 5, Speedway LLC Section 2. Address 1251 McHenry Road 50 Lake Cook Road 1200 Arlington Heights Road 10 W. Dundee Road 201 N. Milwaukee Avenue A. A Class D1 liquor license is reserved for True North Energy, LLC at 185 Milwaukee Avenue. This reservation is subject to the applicant completing Village requirements for said license on or before January 6, 2020. The Village Manager shall have the authority to extend the January 6, 2020 date for good cause shown. If not so extended, this reservation shall cease. B. This Section 2 shall not be codified. Section 3. m c d J L O O a J m c W s O Z d O L F- uO 0 0 N O d c W s L O Formatted: Font: (Default) Times New Roman, Formatted: Indent: Left: 0.5', No bullets or ni ng ~ Formatted: Underline r Formatted: Underline ❑ N N ca U O c d E s Q Packet Pg. 33 8.E.a This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: .2019 APPROVED: 2019 APPROVED: Beverly Sussman, Village President ATTEST: Janet M. Sirabian, Village Clerk uO 0 N 0 L C W s rt+ L O Z d FS L F- Packet Pg. 34 8.F Ordinance No. 0-2019-44 : Ordinance Amending Chapter 5.20 - Liquor Controls: Graham Enterprise, Inc (BP) Class D1 Liquor License ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: A Class D1 liquor license is reserved for Graham Enterprise, Inc. at 540 McHenry Road. This reservation is subject to the applicant completing Village requirements for said license on or before January 6, 2020. ATTACHMENTS: • Ord Class D1 - Graham Enterprise, Inc(DOCX) Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Julie Dziewior, Office of the Village Manager Updated: 9/9/2019 11:18 AM Page 1 Packet Pg. 35 8.F.a 09/03/2019 ORDINANCE NO.2019 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection Dl . of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stfileethfougk and additions in underline text so that Subsection DI. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. D1. Class D1. Licensee and d/b/a 1. Buchanan Energy (N), LLC 2. RDK Ventures LLC d/b/a Circle K 3. RDK Ventures LLC d/b/a Circle K 4. Buchanan Energy (N), LLC 5. Speedway LLC o -True North Energy, LLC Section 2. Address 1251 McHenry Road 50 Lake Cook Road 1200 Arlington Heights Road 10 W. Dundee Road 201 N. Milwaukee Avenue 185 Milwaukee Avenue A. A Class D1 liquor license is reserved for Graham Enterprise, Inc. at 540 McHenry Road. This reservation is subject to the applicant completing Village requirements for said license on or before January 6, 2020. The Village Manager shall have the authority to extend the January 6, 2020 date for good cause shown. If not so extended, this reservation shall cease. B. This Section 2 shall not be codified. N C a) V J 3- 0 M a J ❑ a7 N _M V a m v c (D An Q d c W E M s M 0 w 0 N O c a) N •L a L d Formatted: Font: (Default) Times New Roman, W Formatted: Indent: Left: 0.5", No bullets or m p ng Formatted: Underline M t Formatted: Underline 0 ca U i O c aD E t Q Packet Pg. 36 8.F.a Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: 12019 APPROVED: 12019 APPROVED: Beverly Sussman, Village President ATTEST: Janet M. Sirabian, Village Clerk A Packet Pg. 37 8.G Ordinance No. 0-2019-46 : Approve an Ordinance Granting a Variation for an Electronic Sign at 601 Deerfield Parkway ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action .................................................... :.......................................................................................................................................................................................................................................................................................................................... ..................................................................................... The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance. Staff concurs with this recommendation. SUMMARY: The Buffalo Grove Park District is seeking approval of a variation to replace an existing ground sign with a new electronic message display along McHenry Road at the Fitness Center. The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) • Exhibit A Sign Plans (PDF) • Exhibit B PZC Minutes 8.21.19(DOCX) Trustee Liaison Weidenfeld Monday, September 16, 2019 Staff Contact Chris Stilling, Community Development Updated: 9/12/2019 9:49 AM Page 1 Packet Pg. 38 8.G.a ILL E OF BUFFALO C'MONIE' MEMORANDUM DATE: September 12, 2019 TO: Dane Bragg, Village Manager FROM: Christopher Stilling, Deputy Village Manager Is SUBJECT: Approve an Ordinance Granting a Variation to the Sign Code for an electronic message sign and identification sign number and size in a residential district for 601 Deerfield Parkway. PROJECT BACKGROUND The Buffalo Grove Park District is proposing to replace an existing identification sign with a new identification sign with an electronic message display along McHenry Road at the Fitness Center location between Deerfield Parkway and McHenry Road. Pursuant to the Sign Code, all electronic message signs require a variation. Additionally, in residential districts, only one identification sign is permitted and the maximum area is 16 square feet. The petitioner is seeking a variation to allow more than one identification sign and the proposed sign exceeds the maximum area allowed. PLANNING & ZONING COMMISSION (PZQ RECOMMENDATION The Planning & Zoning Commission unanimously recommended approval, subject to the following conditions: 1. The proposed sign shall substantially conform to the plans attached as an exhibit to the Ordinance. 2. The sign shall be operated in conformance with all other standards set forth in Section 14.20.070 D of the Village of Buffalo Grove Sign Code. Staff concurs with this recommendation. Public Hearing Comments There were no comments from the public concerning this request. PLANNING & ZONING ANALYSIS IT Existing Sign O • The existing identification sign received a permit when it was constructed in 1998. However, E there is no record of any variations for the sign. °1 • The existing sign has a brick base of a 3'-2" inches in height which the main center Buffalo Grove Fitness center sign and 3 smaller signs doe the businesses located in the building. m • The existing sign measures 7'-10" in overall height and 15'-4" in overall width, with total sign area of 120 square feet, which includes the base. £ s ca Q Page 1 of 2 Packet Pg. 39 8.G.a Proposed sign • The proposed sign will be higher than the existing sign by 1'11". The brick base of 3'-2" will remain. The overall height of the sign will be increased to 9'-9" which meets Code. • The petitioner is rearranging parts some of the cabinets and placing them on one side. The proposed electronic message center sign panel is 8'3" wide by 4'5" and would be 36.4 square feet in area. This electronic message will be 10" deep cabinet overall housing all the featured components as listed in the description provided by the Petitioner. Proposed Sign • Above and below the electronic message display are identification elements of the sign that are static. • The overall area of the sign (excluding the base) is approximately 100 square feet, with the electronic portion approximately 63.4 square feet. Per the Sign Code, the maximum area of the identification sign is 16 square feet area, and hence the proposed sign requires a variation. ACTION REQUESTED Staff recommends that the Village Board approve an Ordinance granting a Variation to the Sign Code for 601 Deerfield Parkway, subject to the conditions in the attached Ordinance. 0 E aD O m c a� E t U �a Q Page 2 of 2 Packet Pg. 40 8.G.b ORDINANCE NO. 2019- GRANTING A VARIATION TO THE BUFFALO GROVE SIGN CODE FOR AN ELECTRONIC MESSAGE BOARD SIGN Buffalo Grove Park District 601 Deerfield Parkway WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property') is zoned RE and is commonly known as 601 Deerfield Parkway, Buffalo Grove, Illinois; and, WHEREAS, the Buffalo Grove Park District ("Petitioner"), is seeking a variation for an electronic message board sign; and WHEREAS, the Planning & Zoning Commission voted 6-0 recommending approval of the variation, as reflected in the minutes attached as Exhibit B; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variation is in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code), and that the Petitioner has shown: 1. The literal interpretation and strict application of the provisions and requirements of this Title would cause undue and unnecessary hardships to the sign user because of unique or unusual conditions pertaining to the specific building, parcel or property in question; and 2. The granting of the requested variance would not be materially detrimental to the property owners in the vicinity; and 3. The unusual conditions applying to the specific property do not apply generally to other properties in the Village; and 4. The granting of the variance will not be contrary to the purpose of this Title pursuant to Section 14.04.020 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. 1 Packet Pg. 41 8.G.b Section 2. Variation is hereby granted to the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code, Sections 14.16 and 14.20) for the purpose of an electronic message board sign on the Property, subject to the following conditions: 1. The proposed sign shall substantially conform to the plans attached as Exhibit A. 2. The sign shall be operated in conformance with all other standards set forth in Section 14.20.070 D of the Village of Buffalo Grove Sign Code. Section 3. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 12019. APPROVED: , 2019. ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President 2 Packet Pg. 42 8.G.b Exhibit A Sign Plans Buffalo Grove Park District 601 Deerfield Parkway Packet Pg. 43 8.G.b Exhibit B Minutes from the August 21, 2019 PZC Meeting Buffalo Grove Park District 601 Deerfield Parkway M Packet Pg. 44 8 M. 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S�IONA L N33bO L------------ .. ..... + + ----------- ------- i L + + + + J- + + + + + �4\ e I+ + lu I a X z .0 A— E ZI I T 8.G.d 08/21 /2019 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, 2 BUFFALO GROVE, ILLINOIS ON WEDNESDAY, AUGUST 21, 2019 CD G Call to Order The meeting was called to order at 7:32 PM by Chairman Frank Cesario Public Hearings/Items For Consideration 1. Consider a Variation for an Electronic Sign for the Property at 601 Deerfield Parkway (Trustee Weidenfeld) (Staff Contact: Chris Stilling) Mr. Risinger and Mr. Howe were sworn in. Mr. Risinger explained their proposal to replace their existing identification sign with a new identification sign with an electronic message display along McHenry Road at the Fitness Center location between Deerfield Parkway and McHenry Road. Chairperson Cesario asked Mr. Risinger if he was aware that staff distributed the question and answer key to the Commissioners for clarification. Chairperson Cesario continued on, going through each question and answer provided by the petitioners. After all the questions and answers were read, Chairperson Cesario asked the petitioners if the answers to the questions were correct. Mr. Risinger confirmed the answers to the questions were correct and they are comfortable with all of the responses. Com. Richards agreed with the petitioners that the sign needs to be updated. He asked the petitioners to clarify the security and the technology of the sign. Mr. Risinger commented that the sign is on the Park Districts wireless network connection and would be secure through the Park Districts network. Com. Moodhe asked if the Village of Buffalo Grove would be able to use the sign for messaging. Mr. Risinger said the Village would have the ability to use the sign for messages. Com. Au asked about the messaging and the timing of the messages on the sign. Mr. Risinger said the messages would be static and not flashing, lasting between twenty to thirty seconds. Chairperson Cesario asked about what content would be advertised on the sign. Mr. Risinger said the content advertised on the sign will be what they currently advertise through other outlets. Com. Khan asked for clarification on the size of the sign. Mr. Risinger confirmed that the size on the renderings was the exact size of the sign and is only about afoot taller than what is acceptable by Village code. Chairperson Cesario asked why they needed a larger sign. Mr. Risinger said they need a larger sign so the advertisements are legible. Packet Pg. 48 08/21/2019 8.G.d Chairperson Cesario asked for verification that the sign would not be flashing and the aD zE sign will have the some base at the same width. aD The questions and answer sheet was entered into the record as exhibit one and the staff report as exhibit two. The public hearing was closed at 7:44 PM a Com. Moodhe commented about other electronic signs that have come to the in Commissioners and can be seen as a wave of the future of signs. Com. Moodhe noted r- that the ordinance that has been created for electronic signs is good. ° U Chairperson Cesario noted that the sign provides more information to the residents and p gn p f U the sign brings a better life to the community. L Com Khan made a motion to approve the proposed variation to allow an electronic message sign subject to the following conditions. c 1. The proposed sign shall substantially conform to the plans attached as part of the petition. 2. The proposed sign shall be operated in conformance with all other standards set forth in section 14.20.070 D of the Village of Buffalo Grove Sign Code. Com. Au seconded the motion. RESULT: APPROVED [UNANIMOUS] AYES: Moodhe, Cesario, Goldspiel, Khan, Au, Richards ABSENT: Matthew Cohn, Mitchell Weinstein None. Adjournment The meeting was adjourned at 8:15 PM Chris Stilling APPROVED BY ME THIS 21st DAY OF August, 2019 Packet Pg. 49 8.H Ordinance No. 0-2019-47 : Approve an Ordinance Granting a Variaition for Roof -Mounted Antennas at 485 Half Day Road ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action .................................................... :.......................................................................................................................................................................................................................................................................................................................... ..................................................................................... The Planning & Zoning Commission unanimously recommended approval, subject to conditions. Staff concurs with this recommendation. SUMMARY: T-Mobile has petitioned the Village for a variation to install wireless antennas on the roof of the building at 485 Half Day Road. The height of the antennas mounted on the roof exceed Village Code. The Planning & Zoning Commission unanimously recommended approval, subject to conditions. Staff concurs with this recommendation. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) • Exhibit A Plan Set (PDF) • Exhibit B PZC Minutes 9.4.19 (DOC) Trustee Liaison Johnson Monday, September 16, 2019 Staff Contact Chris Stilling, Community Development Updated: 9/12/2019 9:48 AM Page 1 Packet Pg. 50 8.H.a ILL E OF BUFFALO C'MONIE' MEMORANDUM DATE: September 12, 2019 TO: Dane Bragg, Village Manager FROM: Christopher Stilling, Deputy Village Manager Is SUBJECT: Approve an Ordinance granting a variation for wireless antenna's on top of the building which exceeds the maximum permissible height of 15'for the property at 485 Half Day Road PROJECT BACKGROUND In an effort to keep up with the demand for wireless coverage, T-Mobile has recently entered into an agreement with Millbrook LLC, owners of 485 Half Day Road to mount wireless antennas on the roof of the building. The height of the antennas mounted on the roof of the building is 20'-6". Pursuant to Municipal Code, any wireless communication facility shall not exceed 15' higher from the roof of the building, and hence a height variation is required. PLANNING & ZONING COMMISSION (PZQ RECOMMENDATION The Planning & Zoning Commission unanimously recommended approval, subject to the following conditions: 1. The proposed antennas shall be installed in accordance with the documents and plans submitted as part of this petition. 2. The proposed antenna shall be concealed in a manner acceptable to the Village. Staff concurs with this recommendation. Public Hearing Comments There were no comments from the public concerning this request. PLANNING & ZONING ANALYSIS Antenna Placement, Height and Screening Any wireless antennas placed in the interior of the building roof are required to be of greater height to provide more effective coverage. Wireless antennas placed on the periphery of the building roof can be of a lesser height as they are able to provide better coverage. • Scheme 1: T-Mobile originally submitted plans to mount 3 wireless antennas each 21' in height towards the interior of the building roof within the existing screen wall. For coverage Page 1 of 2 Packet Pg. 51 8.H.a requirements, antennas placed in the interior require greater height. This scheme required a height variance and is required to meet the provision outlined in the Appearance Plan. After the appearance review, the Petitioner was advised to propose ways to conceal these wireless antennas and meet the height requirement of 15'. Scheme 2: Subsequently, the Petitioner proposed 3 antennas each of 14' in height to be located in the periphery of the building which was screened by a reflective film. The antennas met the height requirement, and hence no variance was required. The Appearance Review Team determined that the reflective film did not effectively conceal the antennas and did not meet the requirements of the Appearance Plan. Staff requested the Petitioner to propose another option to conceal the antennas. • Scheme 3: The Petitioner proposed an alternate screening method to conceal the antennas with a white box to be placed in the same location as Scheme 2 in the periphery of the building. The Appearance Review Team determined this proposal was most obtrusive and visible from street view hence did not meet the requirements of the Appearance Plan. After reviewing all 3 proposed schemes, Staff determined that Scheme 1 was least obtrusive and visible from street view although it requires a height variation for the proposed wireless antennas. Proposed Location and Height The Petitioner is proposing to have 3 wireless antennas to be located within a screened wall on the roof of the building. The screen wall measures 12' in height from the roof of the building. These 3 proposed antennas are 20'-6" in height and will be installed on the roof which is 65'-6" (roof line) from ground level. The total height of the building including the wireless antennas will measure 86'. The proposed antennas exceed 5'-6" in height of the maximum allowable 15' in height from the roof of the building. Apart from the variation of height, the proposed antennas meet all other requirements. ACTION REQUESTED Staff recommends that the Village Board approve an Ordinance a variation for wireless antenna's on top of the building which exceeds the maximum permissible height of 15'for the property at 485 Half Day Road. ti 17 rn T Q N 0 O E G1 H O m C G1 E L v O r� a Page 2 of 2 Packet Pg. 52 8.H.b ORDINANCE NO. 2019- GRANTING A VARIATION TO THE BUFFALO GROVE ZONING ORDINANCE FOR ROOF -MOUNTED ANTENNA'S AT 485 HALF DAY ROAD T-Mobile 485 Half Day Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property') is zoned I Industrial and is commonly known as 485 Half Day Road, Buffalo Grove, Illinois; and, WHEREAS, the Buffalo Grove Park District ("Petitioner"), is seeking a variation for an electronic message board sign; and WHEREAS, the Planning & Zoning Commission voted 6-0 recommending approval of the variation, as reflected in the minutes attached as Exhibit B; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested variation meets the standards set forth in Section 17.52.070 of the Zoning Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variation is hereby granted to Section 17.48.020 from the Zoning Ordinance for the purposes of installing roof -mounted antenna's on the Property, subject to the following conditions: 1. The proposed antennas shall be installed in accordance with the documents and plans in CD Exhibit A. c �a 2. The proposed antenna shall be concealed in a manner acceptable to the Village. o c as Section 3. This Ordinance shall be in full force and effect from and after its passage, and approval. This t U Ordinance shall not be codified. `6 a Packet Pg. 53 8.H.b AYES: NAYES: ABSENT: PASSED: 12019. APPROVED: 12019. ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President 2 Packet Pg. 54 8.H.b Exhibit A Plans T-Mobile 485 Half Day Road r� O L Q Q Q T N 0 V C C L 0 C G1 E s ca a Packet Pg. 55 8.H.b Exhibit B Minutes from the September 4, 2019 PZC Meeting T-Mobile 485 Half Day Road 4 Packet Pg. 56 8.H.c Dour ii. Wrelless Consulting Services Insite RE, Inc. 1s660 Midwest Road Suite 140 Oakbrook Terrace, IL 60181 August 1, 2019 Ms. Rati Akash Village Planner Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 T-MOBILE HEIGHT VARIANCE TO COLLOCATE ANTENNAS ON THE ROOF OF 485 HALF DAY ROAD Petitioner and Proposal T-Mobile is a national wireless carrier and in an effort to keep up with the demand for seamless wireless coverage, T-Mobile has entered into a lease agreement with Millbrook IV LLC, the owners of the 485 Half Day Road building, to collocate a wireless antenna facility on their roof. This type of proposed rooftop site is not a new to the Chicagoland area and quite common across the country since collocation on existing structures is always preferred over erecting new towers. The details of the site are further described below and in the attached plans and photos. Reason for the petition 0 L The wireless industry is enjoying explosive growth. In 2016, wireless subscribers used over a 10 trillion megabytes of data, which was double from 2015 and experts predict it should grow seven Q (7) times that by the end of 2019.Over half of the users are completely wireless in their homes with an average of 13 wireless devices being used for traditional calls, texting, emailing, steaming videos rn and movies and accessing the internet. In addition to the many well-known business and personal N uses of wireless communications, wireless phone networks have become a critical part of the p nation's emergency communications infrastructure. Recent studies indicate that over 240 million "911" and distress calls were placed on wireless phones in the United States annually and is some j places, over 70% are made from wireless phones. Hence, wireless networks not only provide a ca means for everyday business and personal communications but have also become an essential part a of the public's health and safety. Q Property Description w T-Mobile and Millbrook IV LLC entered into a lease agreement in January for the 485 Half C Day Road property. The property is zoned I -Industrial and the proposal is to collocate an antenna E facility on the rooftop. The equipment cabinets will not be seen behind the existing stealth walls, 2 Packet Pg. 57 8.H.c but the antennas will be mounted on top of those walls in order for the RF signal to clear the roof line. The antennas will be painted to match, but the top of them will be 21' above the roofline, which triggers a 6' height variance. The enclosed plans and photo sims show provide more detail on the design. Components and Operations The proposed facility will be un-staffed and, upon completion, will require only infrequent maintenance visits (approximately one or two times a month) by a service technician and will not have any material impact on traffic or parking. The proposed facility is entirely self -monitored by sophisticated computers which connect directly to a central office which alert personnel to equipment malfunction or breach of security. Moreover, no material noise, glare, smoke, debris, traffic flow or any other nuisance will be generated. The proposed facility will be designed and constructed to meet applicable governmental and industry safety standards. Specifically, T-Mobile will comply with FCC and FAA rules governing construction requirements, technical standards, interference protection, power and height limitations and radio frequency standards. Nature of Request/Zoning Analysis T-Mobile is seeping a Height Variance of 6 feet since the top of the antennas will 86' and the roofline is 65'. The height limit for antennas above the roof is 15 feet. The section of the code is below: Sections 17.48.020.B.11 of the Village zoning code: Personal wireless communications facilities and cellular telephone facilities, including antennas, for use with radio and/or other transmitting and receiving equipment when located within a building or on the exterior of a building, provided that any structure or equipment mounted on a building shall be not more than fifteen feet higher than the roof of the building or extend more than fifteen feet from the sides of a building. Said building mounted facilities are subject to the provisions of the Village Appearance Plan. We look forward to discussing this proposal and thank you for providing T-Mobile the ti opportunity to address the Planning and Zoning Commission. rn 0 N Sincerely, p T-;�-'P� Sk'bv zee Ray Shinkle Insite RE, Inc. Authorized agent for T-Mobile Attachments Packet Pg. 58 Ro'hy., Ammm I ml-u MMavm r um gMMAN F, ME :Ei —mm; 7�— . . .. . . ...... Anew Llama vrrm .............. wma E I Packet Pg. 59 ] 8.H.c During your testimony at the public Hearing you need to testify and present your case for the variance being requested. During your testimony you need to affirmatively address the four (4) standards listed below The Planning & Zoning Commission is authorized to grant variations to the regulations of the Municipal Code based upon findings of fact which are made based upon evidence presented at the hearing that: 1. The plight of the owner is due to unique circumstances; Your Evidentiary Statement: The plight of T-Mobile is due to the unique circumstances regarding their wireless network and the need to fill a coverage gap in a specific area. The proposed facility falls in this search area and is needed to ensure seamless coverage. The network operates on a "grid" system, whereby overlapping "cells" (geographic wireless coverage areas) mesh to form a continuous wireless network. In order to provide wireless coverage within the geographic confines of each cell, a wireless facility ("cell site") must be located somewhere near the center of that cell. If the wireless facility is not located within or near the center or the height of the antennas is inadequate, then coverage gaps exist. Coverage gaps result in a weak wireless signal which to the end user means a dropped call or inability to make or receive a call. Therefore, it is deemed necessary for the public convenience at that location. The enclosed affidavit and the radio frequency maps further describe the need for this site and how it impacts the network. The T-Mobile team has been working with Village staff for months on different antenna placement designs. After evaluating the different options, it was decided by both Village staff and T-Mobile the enclosed design was the least intrusive and preferred out of the available options. However, while this design places the top of the antennas 7' above the top of the existing screen walls at 86', it does extend 21' above the roofline of 65' and that requires a height variance of 6' since the Village code limit is 15'. 2. The proposed variation will not alter the essential character of the neighborhood; Your Evidentiary Statement: The proposed variation will not alter the essential character of the neighborhood since the majority of the proposed facility will be contained behind the existing 12' screen wall and not seen from the surrounding area. Only the top of the antennas, which are required to be above the screen wall to meet the coverage objective, will be seen from certain views from Half Day Road and the immediate surrounding area. The tree line blocks the view of the building from the north and once you pass 1,000 feet down Half Day road east or west, the building and antennas cannot be seen. Packet Pg. 60 8.H.c Wireless communication technology does not interfere with any other form of communication or utility, whether public or private. Due to the fact that T-Mobile has been sensitive in selecting a site that will minimize the impact on the surrounding property, its facility will be compatible with the existing environment for the purposes already permitted and will not be injurious to the use and enjoyment of the other property in the community. The wireless facility is unstaffed, and accordingly, there will be no impact to the existing traffic patterns nor will there be any traffic hazards or nuisances generated. Maintenance personnel will visit this site on the average of once or twice a month, and thus, the safety and efficiency of public streets will be maintained. Wireless technology does not have an adverse effect on matters affecting the public health, safety and general welfare. To the contrary, wireless technology affords vital communications in emergency personnel to protect the general public's health safety and welfare. These emergency services, previously mentioned, include 911 service, the ability to transmit vital data, and a backup system to landline phone communication, to name just a few. 3. There are practical difficulties or particular hardships in carrying out the variation request; Your Evidentiary Statement: As stated above, T-Mobile has worked with Village staff for months on different design options to avoid requesting a height variance while minimizing the aesthetic impact to the building. Based on review of the available options, both parties agree there is a particular hardship and a height variance of 6' is best to meet T-Mobiles' coverage while maintaining the integrity of the building and the community. If T-Mobile is unable to secure the height variance, the only other option is to attempt to lease space for a new communications tower in order to keep up with the demand for seamless wireless service. Collocation on existing structures such as this rooftop is always the preferred candidate versus erecting a new tower. 4. The proposed variation will not be detrimental to the public health safety and welfare Your Evidentiary Statement: The proposed height variance will not be detrimental to the public health safety and welfare. Wireless technology provides convenient, reliable, every day communications to its users in the Buffalo Grove community and does not interfere with any other form of communication. Importantly, wireless technology affords vital communications in emergency situations and will commonly be used by local residents and emergency personnel to protect the general public's health, safety and welfare. Wireless communication technology provides vital communication in "911" and other emergency situations and is used to promote efficient and effective personal, business and governmental communications. These services have become established and accepted as an integral part of the nation's communications infrastructure and Packet Pg. 61 8.H.c promote public health, safety, morals, comfort and general welfare. The proposed facility will meet all applicable health and safety standards. Wireless telephone technology provides many benefits that contribute to the general welfare of the communities it serves. These services include, but are not limited to, the following: • 911 program allowing motorists to summon aid and report dangerous situations. • Support for emergency services by providing wireless communications to paramedics, firefighters, and law enforcement agencies. • The ability to transmit data allowing for immediate access to vital information. • A backup system to the landline system in the event of a natural or man- made disaster. • Immediate communication capabilities outside of the home, enhancing the safety of residents by allowing immediate access to emergency assistance. • Support for the busy lives of people in the city reducing stress and increasing productivity. Packet Pg. 62 F.11 3 4 1 � 074XYV_ i T-Mobile Central LLC -fff 485 Haff Day Road Buffalo Grove, EL I am a Site Development Manager engaged in the development and deployrWnt of T-Mobile's Chicago area network and involved in network design and optimization, including evaluation and selection of candidates for wireless telecommunications base station sites in the network. 2. In an effort to provide seamless in -building coverage in Buffalo Grove, T-Mobile has determined that it is necessary to obtain a site within a 1/4-mile radius of 485 Half Day Road (the "Search Ring"), This new site will help in offloading the exiting on�air site CH13164C (West of Search Ring) and will provide more capacity and improve customer experience in and around the area of Adlai E. Stevenson High School and commercial buildings surrounding the intersection of Knightsbridge Parkway and Schelter Road, since the demand will only increase over time. T- Mobile MUST be able to add a new site to the area in order to maintain seamless service. 3. There am no existing tower structures or fi�aWble building structures with a suitable height of 77' or greater above ground level within 1/4 - miles radius of the search location. evaluation, conducted in the normal course of T-Mobile's operations, consisted of predicting signal propagation via industry -standard software models. T-Mobile calculated the proposed site's contribution to T-Mobile's needs for coverage and capacity in the area intended to be served by the site within reference to surrounding proposed sites, 11111 ORION hmZ I Packet Pg. 68 1 STATE OF ILLINOIS ) )SS COUNTY OF DUPAGE On before me, Notary PuWfc, personally appeared Jim Fairchild, Site Development jf�' lij !i'11Pp I'� a �-Mxbd .! J 11 IM.'j7*7rTTVT7rNrT,=,7 1121121 TF IM WM41A44-;4'� K,�14 end official seal. 7/L Im ...... . ...... 11 .. . . ........................ . . 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Mr. Shinkle described the variation request and the purpose of mounting wireless antennas on top of the building which exceeds the maximum permissible height of 15 feet. The purpose is to keep up with data demand in the area and with Stevenson High School. The project includes 3 sectors with 3 antennas each. Chairperson Cesario asked Mr. Shinkle to review scheme 1, 2, and 3 with the commissioners. �a c Mr. Shinkle reviewed each scheme and discussed the photo simulations as well as the results. The analysis resulted in scheme 1 after working with both Village Staff and the 0 c tenants at 485 Half Day Road. All together the site is an ideal location and scheme one offers the best view. c L Chairperson Cesario asked what the difference is between the permissible height and the a proposed height of the three sectors. Mr. Shinkle responded that the sectors go 9 % feet above the permissible height per Village Code. o N Com. Goldspiel asked for clarification on the height of the sectors above the permissible 0 height by the Village. rn T Mr. Shinkle clarified the 3 sectors would measure 9 % feet above the permissible height by the Village. Com. Weinstein asked Mr. Shinkle to go back to scheme 1 and asked what was being shown in the photo. U Mr. Shinkle noted that only two sectors are being shown because only two are being a installed. The third is for a future need. 00 Com. Weinstein clarified only two. s Com. Moodhe commented on the aesthetic lead T-Mobile has taken in Europe and x w}; wishes T-Mobile would take the some approach in the United States. Additionally, Com. Moodhe asked what the setback was on the sectors. E s Mr. Shinkle responded that he could get the dimensions for the setback, but does not v 1d have the numbers currently. Q Com. Moodhe noted that it is not necessary. The building is unobtrusive and the Packet Pg. 111 09/4/2019 8.H.d antennas will not be a problem. The staff report was entered as exhibit one. The public hearing was closed at 8:03 pm. Com. Weinstein made a motion to recommend approval to the Village Board for the purpose of mounting 3 wireless antennas on the roof of the building to exceed 5' - 6" in height from the top of the building located at 485 Half Day Road subject to the following conditions: 1. The proposed antennas shall be install in accordance with the documents and plans submitted as part of this petition. 2. The proposed antenna shall be concealed in a manner acceptable to the Village. Com. Cohn seconded the motion. RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS] Next: 9/16/2019 7:30 PM AYES: Moodhe, Cesario, Cohn, Goldspiel, Weinstein, Richards ABSENT: Zill Khan, Amy Au Adjournment The meeting was adjourned at 8:07 PM Chris Stilling APPROVED BY ME THIS 4th DAY OF September, 2019 Packet Pg. 112 8.1 Resolution No. R-2019-30 : Resolution Relating to the Semi -Annual Review of Closed Session Minutes ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. SUMMARY: The Corporate Authorities of the Village determine that the need for confidentiality still exists as to all dosed session minutes approved on May 20, 2019 or not previously released, and the same shall not be released for public inspection. ATTACHMENTS: RESOLUTION - 091619 - Closed Session Minutes (DOC) Trustee Liaison Staff Contact Ms. Sirabian Julie Dziewior, Office of the Village Manager Monday, September 16, 2019 Updated: 9/11/2019 11:59 AM Page 1 Packet Pg. 113 RESOLUTION NO. 2019 - A RESOLUTION RELATING TO THE SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, pursuant to Section 2.06 of the Open Meetings Act: SECTION ONE: The Corporate Authorities of the Village determine that the need for confidentiality still exists as to all closed session minutes approved on May 20, 2019 or not previously released, and the same shall not be released for public inspection. SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: , 2019 APPROVED: 2019 ATTEST: Janet M. Sirabian, Village Cleric Beverly Sussman, Village President 1 Packet Pg. 114 9.A Ordinance No. 0-2019-48 : Ordinance Amending Chapter 3 of the Buffalo Grove Municipal Code Imposing a Municipal Cannabis Retailers' Occupation Tax ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends approval. On June 25, 2019, Illinois Gov. J.B. Pritzker signed into law the Cannabis Regulation and Tax Act (CRTA), legalizing and regulating the production, consumption, and sale of cannabis in Illinois. While the Village of Buffalo Grove has taken no formal action concerning whether or not to allow the retail sale of cannabis within the Village, the CRTA allows municipalities, by ordinance, to impose a Municipal Purchase Excise Tax on recreational cannabis products of up to 3% of the purchase price. In the event the Village of Buffalo Grove allows for the retail sale of cannabis, the Illinois Department of Revenue (IDOR) requires municipalities to provide 90 days' notice (no later than October 1, 2019) of any new tax, in order for it to be collected in the first quarter of 2020. As a result, staff is recommending that the Village Board approve an Ordinance amending Chapter 3 of the Municipal Code imposing a 3% municipal cannabis retailers' occupation tax which would only be collected in the event the Village Board approves a recreational cannabis dispensary. Taking action on the tax does not bind the Village to any decision with regard to allowing a recreational cannabis dispensary. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOC) Trustee Liaison Smith Monday, September 16, 2019 Staff Contact Chris Stilling, Community Development Updated: 9/11/2019 2:25 PM Page 1 Packet Pg. 115 9.A.a IL 'E OF U FFAI .,r . ' DATE: TO: FROM: SUBJECT MEMORANDUM , s Dane Bragg, Village Manager Christopher Stilling, Deputy Village Manager N1 Approve an Ordinance Amending Chapter 3 of the Buffalo Grove Municipal Code Imposing a Municipal Cannabis Retailers' Occupation Tax BACKGROUND On June 25, 2019, Illinois Gov. J.B. Pritzker signed into law the Cannabis Regulation and Tax Act (CRTA), legalizing and regulating the production, consumption, and sale of cannabis in Illinois. It was approved by both houses on May 31, 2019 and will come into effect January 1, 2020. Under the CRTA, personal possession of up to 30 grams of cannabis is legal for Illinois residents at least 21 years of age. While the Village of Buffalo Grove has taken no formal action concerning whether or not to allow for the retail sale of cannabis within the Village, the CRTA allows municipalities, by ordinance, to impose a Municipal Purchase Excise Tax on recreational cannabis products of up to 3% of the purchase price. In the event the Village of Buffalo Grove allows for the retail sale of cannabis, the Illinois Department of Revenue (IDOR) requires municipalities to provide 90 days' notice (no later than October 1, 2019) of any new tax, in order for it to be collected in the first quarter of 2020. As a result, staff is recommending that the Village Board approve an Ordinance amending Chapter 3 of the Municipal Code imposing a 3% municipal cannabis retailers' occupation tax which would only be collected in the event the Village Board approves a recreational cannabis dispensary. Taking action on the tax does not bind the Village to any decision with regard to allowing a recreational cannabis dispensary. ACTION REQUESTED Staff recommends that the Village Board approve an Ordinance amending Chapter 3 of the Buffalo Grove Municipal Code imposing a Municipal Cannabis Retailers' Occupation Tax. Page 1 of 1 Packet Pg. 116 9.A.b ORDINANCE NO. 2019 - AN ORDINANCE MENDING THE BUFFALO GROVE MUNICIPAL CODE BY THE ADDITION OF CHAPTER 3.34 IMPOSING A MUNICIPAL CANNABIS RETAILERS' OCCUPATIONS TAX WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village of Buffalo Grove, Illinois, has enacted Municipal Code Regulations for the purpose of improving and protecting the public health, safety, comfort, convenience and general welfare of the people; and WHEREAS, the State of Illinois enacted the Cannabis Regulation and Tax Act (Act), which pertains to the possession, use, cultivation, transportation and dispensing of adult -use cannabis, which became effective June 25, 2019; and WHEREAS, this Ordinance is adopted pursuant to the provision of the Illinois Municipal Cannabis Retailer's Occupation Tax Law, 65 ICLS 5/11-8-22 et seq. (Act); and WHEREAS, this ordinance is intended to impose the tax authorized by the Act providing for a municipal cannabis retailers' occupation tax which will be collected by the Illinois Department of Revenue; NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Recitals. The foregoing recitals are hereby adopted and incorporated into and O made a part of this Ordinance as if fully set forth herein. c Section 2. Adoption of Tax. Title 3 of the Municipal Code of the Village of Buffalo L Grove shall be amended by the addition of Chapter 3.34 that will read as follows: O c Chapter 3.34 — Municipal Cannabis Retailer's Occupation Tax. E s U 3.34.010 — Tax Imposed; Rate. a A. A tax is hereby imposed upon all persons engaged in the business of selling cannabis, other than cannabis purchased under the Compassionate Use of Medical Cannabis Pilot Program Act, at retail in the Village at the Packet Pg. 117 9.A.b rate of 3% of the gross receipts from these sales made in the course of that business. B. The imposition of this tax is in accordance with the provisions of Section 8-11-22, of the Illinois Municipal Code (65 ILCS 5/8-11-22). 3.34.020 — Collection of tax by retailers. A. The tax imposed by this Ordinance shall be remitted by such retailer to the Illinois Department of Revenue (Department). Any tax required to be collected pursuant to or as authorized by this Ordinance and any such tax collected by such retailer and required to be remitted to the Department shall constitute a debt owed by the retailer to the State. Retailers may reimburse themselves for their seller's tax liability hereunder by separately stating that tax as an additional charge, which charge may be stated in combination, in a single amount, with any State tax that sellers are required to collect. B. The taxes hereby imposed, and all civil penalties that may be assessed as an incident thereto, shall be collected and enforced by the Department. The Department shall have full power to administer and enforce the provisions of this article. Section 3. That consistent with this Ordinance, Chapter 3, Buffalo Grove of the Village Code shall be amended as set forth above. Section 4. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. Section 5. This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2019 APPROVED: , 2019 Packet Pg. 118 9.A.b APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk C:\RCK\BG\Recreational marijuana draft ordinance Packet Pg. 119 13.A Information Item : Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Staff recommends going into executive session. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/12/2019 4:31 PM Page 1 Packet Pg. 120 13.B Information Item : Executive Session- Section 2(C)(3) of the Illinois Open Meetings Act: the Selection of a Person to Fill a Public Office, as Defined in This Act, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance. ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Executive Session- Section 2(C)(3) of the Illinois Open Meetings Act: the Selection of a Person to Fill a Public Office, as Defined in This Act, Including a Vacancy in a Public Office, When the Public Body is Given Power to Appoint Under Law or Ordinance, or the Discipline, Performance or Removal of the Occupant of a Public Office, When the Public Body is Given Power to Remove the Occupant Under Law or Ordinance. Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/11/2019 12:14 PM Page 1 Packet Pg. 121 14.A Action Item : Appointments and Promotions to the Board of Fire and Police Commissioners ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Recommendation of Action Appointments and promotions to the Board of Fire and Police Commissioners. Trustee Liaison Sussman Monday, September 16, 2019 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/12/2019 4:33 PM Page 1 Packet Pg. 122