2019-05-06 - Village Board Committee of the Whole - Agenda Packet2. Special Business
A. Fire Battalion Chief Promotion (Trustee Ottenheimer) (Staff Contact: Mike Baker)
B. Fire Lieutenant Promotion (Trustee Ottenheimer) (Staff Contact: Mike Baker)
C. Introduction of Fire Department Management Analyst (Trustee Ottenheimer) (Staff
Contact: Mike Baker)
D. Fire Department Accreditation Update (Trustee Ottenheimer) (Staff Contact: Mike Baker)
E. Biennial Ambulance Fee Review (Trustee Ottenheimer) (Staff Contact: Mike Baker)
F. Sale of Sign Shop Services (Trustee Johnson) (Staff Contact: Evan Michel)
G. Sidewalk Encroachment Code Violations (Trustee Johnson) (Staff Contact: Michael
Reynolds)
3. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Executive Session
A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff
Contact: Dane Bragg)
5. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : Fire Battalion Chief Promotion
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
N/A
The Battalion Chief Oath of Office be administered to Lieutenant Ronald Two Bulls.
Trustee Liaison
Ottenheimer
Monday, May 6, 2019
Staff Contact
Mike Baker, Fire
Updated: 5/2/2019 2:42 PM
Page 1
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2.B
Information Item : Fire Lieutenant Promotion
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
N/A
The Oath of Office be administered to Firefighter/Paramedic Alfredo Caballero.
Trustee Liaison
Ottenheimer
Monday, May 6, 2019
Staff Contact
Mike Baker, Fire
Updated: 5/2/2019 2:43 PM
Page 1
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2.0
Information Item : Introduction of Fire Department Management
Analyst
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
N/A
Chief Baker will introduce of the Fire Department's new Management Analyst Tyler Grace.
Trustee Liaison
Ottenheimer
Monday, May 6, 2019
Staff Contact
Mike Baker, Fire
Updated: 5/2/2019 2:43 PM
Page 1
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2.D
Information Item : Fire Department Accreditation Update
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
Staff will present the fire department's 2019 plan for their accreditation process.
Trustee Liaison
Ottenheimer
Monday, May 6, 2019
Staff Contact
Mike Baker, Fire
Updated: 5/2/2019 2:44 PM
Page 1
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2.E
Information Item : Biennial Ambulance Fee Review
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
The Buffalo Grove Village Board last updated the fees associated with Emergency Medical Services
(EMS) in June of 2017 to reflect the growing cost of service delivery and to bring Buffalo Grove into
alignment with the median charged by other fire and EMS agencies. As committed to in 2017, staff has
performed the biennial analysis of the Village's EMS fees. If the Village Board is amenable to the
changes, staff will prepare an ordinance for approval at the June Village Board meeting.
ATTACHMENTS:
• 050619 COW Memo Amb Fee Review -FINAL (PDF)
Trustee Liaison
Ottenheimer
Monday, May 6, 2019
Staff Contact
Mike Baker, Fire
Updated: 5/2/2019 2:47 PM
Page 1
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2.E.a
VI�eL �E OF
RUFFALP OV
MEMORANDUM
DATE: April 25, 2019
TO: Beverly Sussman, Village President
FROM: Mike Baker, Fire Chief
SUBJECT: Biennial Emergency Medical Service and Transportation Fee Review
BACKGROUND
The Buffalo Grove Village Board last updated the fees associated with Emergency Medical Services
(EMS) in June of 2017 to reflect the growing cost of service delivery and to bring Buffalo Grove into
alignment with the median charged by other fire and EMS agencies. As committed to in 2017, staff has
performed the biennial analysis of the Village's EMS fees.
Resident Fees
Non -Resident Fees
BLS
ALS-1
ALS-2
BLS
ALS-1
ALS-2
Comparable Population
Median
$759.00
$920.00
$1,100.00
$940.00
$1,200.00
$1,400.00
Buffalo Grove Current Fees
$650.00
$800.00
$950.00
$850.00
$1,050.00
$1,200.00
Proposed Fees
$750.00
$900.00
$1050.00
$950.00
$1150.00
$1300.00
The 2018 Ambulance Fee Survey conducted by the Naperville Fire Department received 143 responses,
of which 36 agencies in the same population range as Buffalo Grove responded to the survey. Within this
population range, Buffalo Grove ranks as the 10t" lowest charging agency, nearly falling into the lowest
25% of respondents. A complete listing of the 27 agencies with higher service fee can be found in the
attachment. Within Buffalo Grove's population subgroup, the average fee is approximately 22% higher
than the Buffalo Grove fee for any given category. For this analysis, median is utilized as the primary
measurement of center due to the existence of significant outliers within the sample.
Generally, basing rate schedules upon service level is preferred to better associate the cost of service
delivery with the service recipient. Higher levels of service, particularly ALS-2, require a higher level of
expertise, additional staff, and more advanced equipment. However, it is important to note that the
administrative effort required for transmitting service related information to billing companies is higher
when utilizing a tiered fee structure.
ATTACHMENT
Population Subgroup Survey Responses — Smallest to Largest
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2.E.a
POPULATION GROUP - EMS FEES
DEPARTMENT NAME
RESIDENT
NON-RESIDENT FEES
BLS
ALS-1
ALS-2
BLS
ALS-1
ALS-2
CARY FPD
$0.00
$0.00
$0.00
$550.00
$650.00
$650.00
STREAMWOOD FD
$375.50
$445.91
$645.40
$625.00
$725.00
$975.00
EDWARDSVILLE FD
$425.00
$475.00
$700.00
$525.00
$575.00
$750.00
HIGHLAND PARK FD
$450.00
$535.00
$770.00
$660.00
$710.00
$945.00
WILMETTE FD
$450.00
$550.00
$700.00
$450.00
$550.00
$700.00
DOWNERS GROVE FD
$555.00
$740.00
$800.00
$676.00
$925.00
$985.00
ELK GROVE VILLAGE FD
$584.00
$700.00
$1,005.00
$871.00
$985.00
$1,299.00
BLOOMINGDALE FPD
$650.00
$850.00
$1,100.00
$850.00
$1,200.00
$1,700.00
PARK RIDGE FD
$650.00
$800.00
$950.00
$825.00
$1,025.00
$1,175.00
BUFFALO GROVE FD
$650.00
$800.00
$950.00
$850.00
$1,050.00
$1,200.00
MOLINE FD
$690.00
$875.00
$1,165.00
$940.00
$11125.00
$1,415.00
GLENSIDE FPD
$700.00
$850.00
$1,000.00
$850.00
$1,200.00
$1,700.00
LIBERTYVILLE FD
$700.00
$800.00
$900.00
$1,050.00
$1,150.00
$1,250.00
NORTHBROOK FD
$700.00
$800.00
$950.00
$900.00
$1,000.00
$1,150.00
COUNTRYSIDE FPD
$730.38
$801.70
$1,003.78
$1,130.38
$1,201.70
$1,403.78
MUNDELEIN FD
$730.38
$801.70
$1,003.78
$1,130.38
$1,201.70
$1,403.78
TRI-STATE FPD
$750.00
$1,000.00
$1,000.00
$1,000.00
$1,200.00
$1,200.00
WHEELING FD
$752.00
$872.00
$1,025.00
$936.00
$1,084.00
$1,245.00
WAUCONDA FPD
$759.00
$920.00
$1,081.00
$920.00
$1,081.00
$1,265.00
ROCK ISLAND FD
$775.00
$975.00
$1,375.00
$975.00
$1,175.00
$1,575.00
CAROL STREAM FPD
$800.00
$1,200.00
$1,400.00
$800.00
$1,200.00
$1,400.00
FOX LAKE FPD
$800.00
$1,200.00
$1,400.00
$1,200.00
$1,500.00
$1,700.00
OAK FOREST FD
$800.00
$900.00
$1,100.00
$900.00
$1,050.00
$1,250.00
ROSELLE FD
$800.00
$1,000.00
$1,200.00
$900.00
$1,200.00
$1,400.00
CARPENTERSVILLE FD
$850.00
$1,100.00
$1,375.00
$1,275.00
$1,650.00
$2,100.00
WEST CHICAGO FPD
$850.00
$1,000.00
$1,200.00
$1,000.00
$1,200.00
$1,400.00
HANOVERPARKFD
$900.00
$1,100.00
$1,350.00
$900.00
$1,100.00
$1,350.00
BARRINGTON COUNTRYSIDE FD
$1,100.00
$1,100.00
$1,100.00
$1,100.00
$1,100.00
$1,100.00
GRAYSLAKE FPD
$1,250.00
$1,350.00
$1 450.00
$1,250.00
$1,350.00
$1,450.00
WINFIELD FPD
$1,250.00
$1,250.00
$1,250.00
$1,250.00
$1,250.00
$1,250.00
ADDISON FPD
$1,275.00
$1,650.00
$2,100.00
$1,275.00
$1,650.00
$2,100.00
ROMEOVILLE FD
$1,400.00
$1,400.00
$1,400.00
$1,400.00
$1,400.00
$1,400.00
LOMBARD FD
$1,600.00
$1,600.00
$1,600.00
$1,900.00
$1,900.00
$1,900.00
NEW LENOX FD
$1,600.00
$1,800.00
$2,000.00
$1,600.00
$1,800.00
$2,000.00
LEMONT FPD
$1,650.00
$1,650.00
$1,650.00
$1,650.00
$1,650.00
$1,650.00
FRANKFORT FPD
$1,800.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
PLAINFIELD FPD
$1,800.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
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2.F
Information Item : Sale of Sign Shop Services
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
Public Works Staff in conjunction with the Office of the Village Manager have developed a program to sell
sign shop services to other units of government. Sign Shop staff identified this opportunity as part of the
2018-2023 Strategic Planning process. Public Works staff coordinated with the Office of the Village
Manager to develop a scope of services, pricing sheet, ordering process, and web page. Staff will
present an overview of this process, preview the website, and discuss as next steps.
Trustee Liaison
Johnson
Monday, May 6, 2019
Staff Contact
Evan C Michel, Office of the Village Manager
Updated: 5/2/2019 3:04 PM
Page 1
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2.G
Information Item : Sidewalk Encroachment Code Violations
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Sidewalk encroachment violations continues to be a growing issue and the lack of pro -active enforcement
compounds the problem with each passing year. These encroachments into the public right of way can
pose a safety hazard for walkers, joggers and bicyclists who use these public ways on a daily basis. The
Village has received complaints from residents regarding the lack of enforcement and amount of
encroachment. The attached memo summarizes the issue and strategy moving forward.
ATTACHMENTS:
• May COW Code Enforcement Memo 2019 (DOC)
• Sidewalk Clearance Ordinace Brochure (DOCX)
• Sidewalk Vegetation Newsletter (DOCX)
• Sidewalk Clearance Map 4252019 (PDF)
Trustee Liaison Staff Contact
Johnson Michael Reynolds, Public Works
Monday, May 6, 2019
Updated: 5/2/2019 2:48 PM Page 1
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2.G.a
RE: Sidewalk Encroachment Code Violation Notices
The issue of sidewalk encroachment violations continues to be a growing challenge within the Village
and the lack of pro -active enforcement compounds the problem with each passing year. These
encroachments into the public right of way can pose a safety hazard for walkers, joggers and bicyclists
who use these public ways on a daily basis. The Village currently maintains 225 miles of sidewalk and
24 miles of bike paths and these conditions increase liability risk to both the Village as well as the
homeowner.
In late summer 2017, the village issued violation notices to dozens of residents for sidewalk
encroachment code violations that were reported by a resident. These notices were perceived by the
recipients as well as several Board members as being overly strict and issued without any pre-emptive
warning.
In an effort to minimize the impact of this this type of effort moving forward, staff from Public Works
and Building & Zoning has been working together on a better approach to manage these types of
violations. In May of 2018, after several discussions and meetings, the two departments agreed upon a
method by which to provide a friendly pre-emptive notice as well as a longer time for which to
comply. It was further agreed that staff would spend the next year socializing the code requirements
and proper vegetation management practices to reduce or eliminate obstructions.
To date, the public awareness efforts included the creation of an information pamphlet (attached). This
pamphlet was developed by our Forestry Manager, Tom Milas, to help educate the public regarding
these types of violations. The Village also included an article in the July/August 2018 Village
newsletter (attached). Public Works has provided information at the Farmer's Market and at the Public
Works Open House. Most recently, various Village staffers along with Vicarious Productions
collaborated on a video. The video covered a variety of code enforcement topics including those
discussed in this memo which will be available for distribution in the coming weeks.
Currently, there are two methods by which violations can be discovered. One method is by individual
complaint submittals by residents or other concerned stakeholders. These are generally handled
through Building & Zoning using the standard code enforcement protocol. The second method is by
internal observation by our Forestry staff as staff moves through the Village trimming trees in various
neighborhoods. The later violations will be handled through the process as outlined below.
While the Forestry Section completes tree trimming in various areas of the Village, the division has
and will continue to document code violations through the Cartegraph Asset tracking system. Attached
to this memo is a map showing the number of violations that have been identified by area that are
currently outstanding. Once documented, a list will be generated. The list along with a map showing
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2.G.a
the location of the violations will be provided to OVM and the Village Board at regular intervals, via
the weekly Board Update. This will ensure that everyone is aware of the extent and location of the
violations. The following week after OVM and Board notification, Forestry staff will hand deliver
Advisory Letters explaining the violation and the expected time frame for which to remedy the
situation. If compliance has not been achieved, the violation will be turned over the Building &
Zoning for formal enforcement processing.
This process should alleviate any surprises by providing OVM and the Village Board advance notice
of the violations as well as calm fears on the part of the violator with regard to the initial compliance
time frame. After this first year, violation volume should decrease significantly. If the Village Board
is amenable to this process, staff will begin the compliance effort.
Attachments: Informational Pamphlet
Village Newsletter Article
Current Violations Map
c: Mike Skibbe, Deputy Director of Public Works
Chris Stilling, Director of Community Development
Brian P. Sheehan, Building & Zoning
Bryan Beitzel, Maintenance Superintendent
Tom Milas, Forestry Section Manager
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Keeping Sidewalks and Bike Paths Safe for Public Use
The safe and efficient use of the Village's sidewalk and bike path system relies, in part on the
assistance of property owners. The Village Code requires that all property owners' whose
shrubs, trees and/or other vegetation abut a Public sidewalk or bike path, trim their vegetation
such that is does not obstruct the sidewalk or bike path. This will assure that walkers, runners
and bicycle riders will have safe and unobstructed travel throughout the Village. There
approximately 249 miles of sidewalk and bike paths available for public use within the Village
of Buffalo Grove and your assistance in keeping them safe will be greatly appreciated! To help
spread the work, the Public Works Forestry Section will be implementing a public service
campaign over the summer to inform residents of the risks associated with improperly
maintained vegetation. Beginning in 2019, the Village will begin enforcing violations.
Below are some examples of improperly maintained shrubs.
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4.A
Information Item : Executive Session - Section 2(C)(1) of the Illinois
Open Meetings Act: the Appointment, Employment, Compensation,
Discipline, Performance, or Dismissal of Specific Employees of the
Public Body or Legal Counsel for the Public Body, Including
Hearing Testimony on a Complaint Lodged Against an Employee of
the Public Body or Against Legal Counsel for the Public Body to
Determine Its Validity.
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
...............................................................................................................................................................................................................................................................................................................................................................................................�
Staff recommends going into executive session.
Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or legal
counsel for the public body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its validity.
Trustee Liaison
Sussman
Monday, May 6, 2019
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 5/2/2019 3:56 PM
Page 1
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