2019-03-04 - Village Board Committee of the Whole - Agenda Packet2. Special Business
A. Special Olympics Presentation (Trustee Stein, Trustee Ottenheimer) (Staff Contact:
Steven Casstevens)
B. Natural Area Projects Update (Trustee Johnson) (Staff Contact: Michael Reynolds)
C. Discussion of the Draft Prairie View Metra Station Plan (Trustee Smith) (Staff Contact:
Chris Stilling)
D. Discussion Regarding Business Licensing (President Sussman) (Staff Contact: Chris
Stilling)
3. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : Special Olympics Presentation
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
The Special Olympics Illinois' Director of Development Katie Risley and Global Messenger, Stephen Katz
will present Police Chief Steven Casstevens with an award recognizing the department's 2018 fundraising
efforts.
Trustee Liaison
Stein, Ottenheimer
Monday, March 4, 2019
Staff Contact
Steven Casstevens, Police
Updated: 2/28/2019 2:20 PM
Page 1
Packet Pg. 2
2.B
Information Item : Natural Area Projects Update
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
Over the past few years, Public Works has been actively engaged in re-establishing its natural areas.
Throughout this process, the Department has secured the service of Jeff Weiss on both a voluntary and
paid basis. Mr. Weiss will present a brief summary of our current program accomplishments.
ATTACHMENTS:
• VBG Board COW presentation slides 02122019 (PDF)
• VBG Board COW presentation appendix 02122019 (PDF)
Trustee Liaison Staff Contact
Johnson Michael Reynolds, Public Works
Monday, March 4, 2019
Updated: 2/28/2019 11:32 AM Page 1
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2.0
Information Item : Discussion of the Draft Prairie View Metra Station
Plan
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
At the Monday, March 4, 2019 Committee of the Whole Meeting, the Prairie View Metra Station Area
Draft Plan (Draft Plan) will presented to the Village Board. The Draft Plan is the result of an intense
community outreach and planning process which began in 2018. A link to the Draft Plan can be found in
the attached memorandum. During the meeting, staff will present an overview of the Draft Plan, which will
include a video. Staff will also outline the next steps for public engagement prior to the requesting the
Village Board to adopt the Plan at the April 15, 2019 meeting.
ATTACHMENTS:
• BOT Memo (DOCX)
Trustee Liaison
Smith
Monday, March 4, 2019
Staff Contact
Chris Stilling, Community Development
Updated: 2/28/2019 2:30 PM
Page 1
Packet Pg. 52
2.C.a
SUBJECT: Presentation of DRAFT Prairie View Metra Station Area Plan
RArVr.Rnl Min
At the Monday, March 4, 2019 Committee of the Whole Meeting, the Prairie View Metra Station
Area Draft Plan (Draft Plan) will presented to the Village Board. The Draft Plan is the result of an
intense community outreach and planning process which began in late spring of 2018. A link to the
Draft Plan can be found here (https://issuu.com/vbg0/docs/draft 2019-02-
27 prairie view draft?e=0). During the meeting, staff will present an overview of the Draft Plan,
which will include a video. Staff will also outline the next steps for public engagement prior to the
Village Board's adoption of the draft Plan at the April 15, 2019 meeting.
SUMMARY OF THE DRAFT PLAN
This draft plan is intended to provide a cohesive vision and plan for the neighborhood that will guide
the future development in this area.
Chapter 1: Introduction
An overview of the Prairie View Area including the history of the area, the local context, project
schedule and public engagement activities conducted over the course of the project. This chapter
also includes a summary of existing conditions.
Chapter 2: Principles and Concepts y
The project team distilled and translated the main outreach findings into meaningful principles that in
steered the development of the Plan. This chapter also highlights the concepts that contribute to the C
vision. E
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Chapter 3: Land Use and Development
The Land Use and Development chapter looks at the overall vision in terms of Land Use and m
Development. It lays out a future land use for the entire corridor, examines existing typologies and
character, and density, and also discusses character and identity. The chapter also highlights the °1
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three key sub -areas or redevelopment sites: North Subarea (residential), Central Subarea s
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(neighborhood core — mixed use), and South Subarea (some mixed use with residential). c°
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Chapter 4: Transportation and Infrastructure
This chapter presents the overall vision in terms of Transportation and Infrastructure. It looks at
improving the existing street networks, building new streets, as well as applying best practices in
terms of shared parking, and parking requirements. The plan also outlines ideas to enhance bicycle
and pedestrian connectivity and key intersections.
Chapter 5: Open Space and Sustainability
This chapter presents the overall vision in terms of Open Space and Sustainability. It focuses on
integrating landscaping and open space into streetscape and site design. The chapter also outlines
Page 1 of 3
Packet Pg. 53
2.C.a
green infrastructure tools that provide an alternative to traditional "grey' stormwater management
methods.
Section Six: Implementation
The Implementation Chapter provides a series of recommendations, and action steps for the Village
to undertake to achieve the vision and goals of the Plan. These recommendations and action steps
are grouped under four main categories:
1. Village Commitment
The Village of Buffalo Grove should provide its commitment and support to the Plan by
undertaking regulatory, communication, and planning initiatives as well as anticipate and
support infrastructure improvements that create an enhanced network throughout the
Prairie View Metra Station Area.
2. Leverage Market Opportunities
The Village of Buffalo Grove should leverage market opportunities to spur
development/redevelopment within the Station Area Plan that aligns with the Plan.
3. Create Neighborhood Identify and Brand
Create an authentic identity and brand for the area that reflects the history, character and
uses in the area.
4. Enhance Sustainability and Quality of Life
The Village of Buffalo Grove should look to promote sustainability and quality of life in the
Prairie View Area.
A detailed list of action steps associated with each of these categories is provided in the attached
draft Plan. Staff has provided the below infographic, which highlights the key action steps.
•Engage Community and Property
Owners
•Amend Comprehensive Plan and
Boundary Agreement
oSupport Future Annexation
Amend Zoning Regulations
•Improve Road Nework
•Capital Improvement Planning
•Enhance Street Grid
•Expand walkability
•Imporve Bicycle Accessibility
•Collaborate to improve Metra Train
Service
•Optimzie open space
•Encourage sustainable practices
•Create Unified Streetscape and
Buidling Design
•Incorporate Civic, Community, and
Art Uses
•Establish Brand
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Page 2 of 3
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2.C.a
NEXT STEPS
Following the March 4t" Committee of the Whole meeting, the project team will be initiating the final
steps for the Plan. Staff recommends that the final Plan be presented to the Village Board for
adoption as an Amendment to the 2009 Comprehensive Plan. The project team has proposed the
following schedule:
Public Comment Period (March 5`h- April 4rh)
The public comment period will stretch from March 5t" to April 4t". Within this period there are four
opportunities for the public to participate in viewing and providing feedback on the Plan:
Presentation to the Village Board and Feedback. The presentation of the draft Plan and
video to the Village Board on March 4t" kicks off the public comment period. Staff will be
looking for the Board's feedback on the Plan at the meeting and anytime thereafter during
the public comment period.
Online Viewing and Feedback. During the public comment period, the public will be invited
to view the draft plan and provide comments online via the project webpage.
Draft Plan Open House Sessions. The public is also invited to view the plan, ask questions,
and provide any feedback in -person with Village staff during scheduled Open House Sessions
as well as by appointment. Visual aids as well as copies of the draft Plan will be available
during these sessions. All Open House Sessions and other meetings will occur at Village Hall.
Staff is proposing the following Open House Sessions at Village Hall:
Wednesday, March 13th 7:00 am — 9:00 am
Monday, March 25`h 4:00 pm — 6:00 pm
Public Hearing. A public hearing will be held by the Planning & Zoning Commission to
consider adopting the Prairie View Metra Station Area Plan as a component and update to
the Village's 2009 Comprehensive Plan. The public hearing will be at 7:30 PM on March 20t"
at Village Hall. The public will be invited to provide comments on the plan during this forum.
To communicate this process, information will be sent out via the Village's communication channels o
(e-news, Prairie View Metra Station Area Plan subscription list, BGTV and Social Media) at the 0)
beginning and throughout the timeframe. The Village will also utilize its partners' communication
channels (Chamber, Park District, and School District) to help notify the public. m
Refinement Period (April 4`h- April 10`h)
After the Public Comment Period, the project team will look to review and incorporate the feedback s
into the plan. This refinement period will stretch from April 4t" until April 101"
a
Plan Approval and Amendment to the Village's Comprehensive Plan (April 15th)
Staff is proposing that final Prairie View Metra Station Area Plan will be presented to the Village
Board at their meeting on April 15, 2019. This action will include an Ordinance adopting the Prairie
View Metra Station Area Plan as a component and update to the Village's 2009 Comprehensive Plan.
ACTION REQUESTED
The project team is looking for the Board to provide any questions, comments, or feedback on the
Draft Plan as well as proposed final phases of the project. Further questions and comments can also
be provided anytime during the open comment period.
Page 3 of 3
Packet Pg. 55
2.D
Information Item : Discussion Regarding Business Licensing
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
..................
Recommendation of Action
..................�
President Sussman has requested a discussion regarding the licensing/registration of all businesses in
the Village of Buffalo Grove.
Attached for the Board's information is a memorandum regarding our current business licensing process.
President Sussman has requested a discussion regarding the licensing/registration of all businesses in
the Village of Buffalo Grove.
ATTACHMENTS:
• BL BOT Memo (PDF)
Trustee Liaison
Sussman
Monday, March 4, 2019
Staff Contact
Chris Stilling, Community Development
Updated: 2/28/2019 5:21 PM
Page 1
Packet Pg. 56
2.D.a
MEMORANDUM
DATE: February 28, 2019
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Business Licensing
Policy III n
Should the Village Board require the registration of all local businesses? President Sussman has
requested a discussion regarding the registration of all businesses in the Village of Buffalo Grove.
Village irn
Currently, the Village requires an annual business license from every establishment, except
businesses that are regulated by the State of Illinois. Business license fees are based on square
footage of the space and average between $100-$200 annually. In 2018, the Village issued 811
business licenses with total revenue of approximately $110,000.
As noted, the Village does not require a license from businesses that are regulated by the State of
Illinois. State law prohibits municipalities from collecting annual licensing fees from certain State
regulated businesses. Types of businesses not required to obtain an annual Village license include,
but are not limited to:
• Architects
• Accountants/Financial Management
• Lawyers
• Medical Profession (Doctors, Dentists, etc)
• Engineers
• Real Estate
• Personal Services (Cosmetologists, Barbers, Massage Therapists, etc.)
Staff estimates that Buffalo Grove has approximately 1,000-1,500 businesses not currently licensed.
In addition to the annual business license, when a new business opens in the Village we require all
businesses, regardless of the State's requirements, to obtain approval through a "Zoning & Use"
application. This application is necessary to determine if the business is permitted by the Zoning
Ordinance. Furthermore, the Village uses this process to complete a life safety inspection prior to
occupancy. This is a one-time application and the Village currently has no process for ensuring
Page 1 of 3
Packet Pg. 57
2.D.a
whether or not a business has closed at that location. Additionally, if the contact information for the
business changes, there no mechanism to get that information.
Surrounding Comn i b
Through the Northwest Municipal Conference (NWMC), the Village surveyed member communities
to determine if they collect data on all businesses, including those regulated by the State of Illinois.
Staff received responses from 12 communities and found that four municipalities have developed a
comprehensive list of businesses, including those that are regulated through the State of Illinois.
Three communities (Highland Park, Schaumburg and Streamwood) have an annual "registration"
process that requests all businesses, regardless of the State law, to register with their community on
an annual basis. Based on staff's research, only Highland Park charges a fee for this registration. The
other community (Barrington) physically inspects locations annually to obtain a current listing of
businesses through the use of interns.
Staff has also found that a few communities have developed a listing of businesses through a
voluntary program. Essentially, a business may submit their information to the municipality to be
shared on the community's website. These lists are not comprehensive and do require routine follow
up.
President Sussman is seeking direction from the Trustees as it relates to the registration of all
businesses. Should the Village Board seek to require the registration of all businesses within the
Village, staff would like to know the following:
1. If the Village Board wishes to proceed, what is the purpose of obtaining this information?
What are the Village Board's goals in obtaining this information? What is purpose of this
information?
2. How often does the Village Board wish to obtain this information? On an annual basis?
As noted, creating a list would require the Village to develop a registration program to capture the
additional 1,000-1,500 businesses which are regulated by the State of Illinois. The Village Attorney
has advised staff that State Law precludes the Village from collecting a fee and license from
businesses that are already licensed by the State of Illinois. Therefore, the Village would be unable to
recover staff and administrative costs. Staff estimates that the projected staff costs of such a program
would be approximately $21,000/year. This would include the need to hire a part-time clerk to
manage the process. Furthermore, should the Board wish to proceed with an expanded registration
program, the Village would not have an enforcement mechanism to require that all businesses
register with the Village.
It should be noted that as part of the Village's annual fire inspection process, the Village does
maintain a current list of contact information of businesses. Though not as accurate as requiring a
license of any business coming into the Village, it is a good starting point for contact information. The
Village currently uses this database for emergency purposes.
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2.D.a
Action Requested
President Sussman is seeking comments from the Village Board on whether or not they wish to
require that all businesses register with the Village.
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