2018-12-03 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Nov 5, 2018 7:30 PM
B. Village Board - Special Meeting - Nov 13, 2018 7:30 PM
3. Approval of Warrant
A. Approval of Warrant #1296 (Trustee Stein) (Staff Contact: Scott Anderson)
4. Village President's Report
A. Proclamation Recognizing William Raysa's Years of Service to the Village of Buffalo
Grove (President Sussman) (Staff Contact: Jenny Maltas)
B. Proclamation Remembering Ernie Karge's Numerous Contributions to the Village
(President Sussman) (Staff Contact: Dane Bragg)
C. Proclamation Recognizing Former State Representative Carol Sente (President
Sussman) (Staff Contact: Dane Bragg)
D. Public Hearing Regarding Acceptance of the FY 2019 Budget (President Sussman)
(Staff Contact: Scott Anderson)
E. Appointment of Village Attorney (President Sussman) (Staff Contact: Dane Bragg)
5. Village Manager's Report
A. Introduce New Police Chaplain (Trustee Ottenheimer) (Staff Contact: Steven
Casstevens)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. 0-2018-51 Ordinance Amending Chapter 5.20 - Liquor Controls (President Sussman)
(Staff Contact: Julie Dziewior)
SUMMARY: A Class B liquor license is reserved for Donato Restaurant Group, Inc.,
contract purchaser of the Buffalo Restaurant at 1180 Lake Cook Road. This reservation
is subject to the applicant completing Village requirements for said license on or before
February 25, 2019. The Class B liquor license for Buffalo Grove Restaurant and Ice
Cream Parlor, Inc. at 1180 Lake Cook Road is hereby rescinded effective February 25,
2019 or upon the issuance of the Class B liquor license to Donato Restaurant Group, Inc.
at 1180 Lake Cook Road, whichever occurs first. The Ordinance also amends the G5
License used for Buffalo Grove Days to match current practice.
B. R-2018-24 Resolution Approving Revisions to the Geographical Information System
Consortium Membership Agreement (Trustee Stein) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends approving a resolution adopting the revisions to the
Membership Agreement for a Geographic Information System Consortium.
C. R-2018-25 Resolution Ceding the 2018 Unused Private Activity Bond Volume Cap of the
Village of Buffalo Grove (Including Volume Cap Transferred from Other Lake County
Home Rule Units) to Lake County (Trustee Ottenheimer) (Staff Contact: Chris Stilling)
SUMMARY: Buffalo Grove is the host of the Lake County Partners Private Activity Bond
Clearinghouse. The resolution is required annually so that unused funds can be
transferred over to the next year and used in the future.
D. Tents and Rental Equipment for Buffalo Grove Days 2019 (Trustee Stein) (Staff Contact:
Brett Robinson)
SUMMARY: Staff recommends authorizing the Village Manager to execute an agreement
with Indestructo Rental Company for Tent and Equipment Rental Services for the 2019
Buffalo Grove Days event at a price not to exceed, $25,646.60.
E. Pyrotechnic Services for the Fourth of July 2019 (Trustee Ottenheimer) (Staff Contact:
Brett Robinson)
SUMMARY: Staff requests the Village Board authorize the Village Manager to negotiate
and execute an agreement with Melrose Pyrotechnics for a July 4t" 2019 Fireworks
display at a price not to exceed, $26,500.
F. Award of Bid Elevator Inspections (Trustee Weidenfeld) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends the Village Board authorize the Village Manager to
execute an agreement with Elevator Inspection Services (EIS) for elevator inspections in
accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et
seq.), pending review and approval of the Agreement by the Village Attorney.
G. Authorization to Seek Competitive Bids for Various Projects (Trustee Johnson, Trustee
Stein) (Staff Contact: Brett Robinson)
SUMMARY: Staff requests Authorization to Bid for the various Fiscal Year 2019 projects
as further detailed in the attached memo.
H. Authorization to Waive Bids and Seek Competitive Proposals Projects for FY 2019
(Trustee Stein) (Staff Contact: Brett Robinson)
SUMMARY: Staff requests authorization to waive bids for a limited number of fiscal year
2019 projects and seek competitive proposals as further detailed in the attached memo.
I. Certificate of Initial Acceptance and Approval: Metro Self Storage Development
Improvements (Trustee Smith) (Staff Contact: Darren Monico)
SUMMARY: Attached is the Certificate of Initial Acceptance for the Metro Self Storage
development located at 847 Deerfield Road. Staff recommends approval to begin the one
year maintenance period on December 3rd, 2018.
J. Certificate of Initial Acceptance and Approval: Prairie Landing Development (Trustee
Smith) (Staff Contact: Darren Monico)
SUMMARY: Attached is the Certificate of Initial Acceptance for the Prairie Landing
development located at the northeast corner of Route 22 and Prairie Road. Staff
recommends approval to begin the one year maintenance period on December 3rd,
2018.
K. Approve Plats of Easement (Trustee Smith) (Staff Contact: Darren Monico)
SUMMARY: Staff recommends approval. The School District provided plats of easement
for new water main for the building additions at the Meridian Middle School and Aptakisic
Junior High School.
L. Acceptance of Municipal Compliance Report for the Year Ending 12/31/2017 -
Firefighter's Pension Fund (Trustee Stein) (Staff Contact: Scott Anderson)
SUMMARY: The following report is required to be accepted by the Village Board prior to
the extension of property taxes for the Article 3 & 4 pension funds. The report provides a
summary of revenues and expenditures, the actuarial amount of the levy, and a series of
assumptions used
M. Acceptance of Municipal Compliance Report for the Year Ending 12/31/2017 - Police
Pension Fund (Trustee Stein) (Staff Contact: Scott Anderson)
SUMMARY: The following report is required to be accepted by the Village Board prior to
the extension of property taxes for the Article 3 & 4 pension funds. The report provides a
summary of revenues and expenditures, the actuarial amount of the levy, and a series of
assumptions used.
9. Ordinances and Resolutions
A. 0-2018-52 An Ordinance for the Levy and Collection of Taxes for the Fiscal Year
Commencing on the 1 St Day of January, 2019 and Ending on the 31 St Day of December,
2019 (Trustee Stein) (Staff Contact: Scott Anderson)
B. 0-2018-53 Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and
Lake Counties, Illinois (Trustee Stein) (Staff Contact: Scott Anderson)
C. R-2018-26 Resolution Requesting the County of Cook Not to Collect the Loss in
Collection on Taxable Property in the Village of Buffalo Grove (Trustee Stein) (Staff
Contact: Scott Anderson)
D. R-2018-27 Resolution Requesting the County of Lake Not to Collect the Loss in
Collection on Taxable Property (Trustee Stein) (Staff Contact: Scott Anderson)
E. 0-2018-54 Ordinance Adopting the Fiscal 2019 (January 1-December 31, 2019) Budget
for the Village of Buffalo Grove (President Sussman) (Staff Contact: Scott Anderson)
F. R-2018-28 Resolution Approving the 2019 Pay Ranges (Trustee Johnson) (Staff
Contact: Arthur Malinowski)
G. 0-2018-55 An Ordinance Approving an Amendment to Title 15 of the Village of Buffalo
Grove Municipal Code Regarding the Adoption of the 2018 Building Codes (Trustee
Ottenheimer) (Staff Contact: Chris Stilling)
H. R-2018-29 Resolution Approving APWA Re -Accreditation Agreement (Trustee
Johnson) (Staff Contact: Michael Reynolds)
10. Unfinished Business
11. New Business
A. Replacement of Two 5-Ton Dump Trucks for Public Works (Trustee Johnson) (Staff
Contact: Michael Reynolds)
B. Award of Contract for Golf Point of Sale Service (Trustee Weidenfeld) (Staff Contact:
Geoff Tollefson)
C. Canceling the December 17 Regular Meeting of the Buffalo Grove Village Board
(President Sussman) (Staff Contact: Dane Bragg)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Execuitive Session
A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff
Contact: Dane Bragg)
B. Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective
Negotiating Matters Between the Public Body and Its Employees or Their
Representatives, or Deliberations Concerning Salary Schedules for One or More Classes
of Employees. (President Sussman) (Staff Contact: Dane Bragg)
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
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MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,
50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, NOVEMBER 5, 2018
CALL TO ORDER
President Sussman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to
the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Ottenheimer, Weidenfeld, and
Smith. Trustees Berman, Stein and Johnson were absent.
Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas,
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Deputy Village Manager; Scott Anderson, Finance Director; Andrew Brown, Deputy Finance Director; Art
Malinowski, Director of Human Resources; Katie Golbach, Human Resources Management Analyst; Brett
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Robinson, Director of Purchasing; Evan Michel, Management Analyst; Christopher Stilling, Director of
Community Development; Mike Reynolds, Director of Public Works; Bryan Beitzel, Public Works; Darren
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Monico, Village Engineer; Geoff Tollefson, Director of Golf Operations; Fire Chief Baker; and Police
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Chief Casstevens.
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APPROVAL OF MINUTES
Moved by Smith, seconded by Ottenheimer, to approve the minutes of the October 15, 2018 Regular
Meeting. Upon roll call, Trustees voted as follows:
AYES: 3 — Ottenheimer, Weidenfeld, Smith
NAYS: 0 — None
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
Moved by Weidenfeld, seconded by Smith, to approve the minutes of the October 22, 2018 Special
Meeting.
AYES: 3 — Ottenheimer, Weidenfeld, Smith
NAYS: 0 — None
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
WARRANT #1295
Mr. Anderson read Warrant #1295. Moved by Ottenheimer, seconded by Weidenfeld, to approve Warrant
#1295 in the amount of $3,383,341.16 authorizing payment of bills listed. Upon roll call, Trustees voted as
follows:
AYES: 4 — Ottenheimer, Weidenfeld, Smith, President Sussman
NAYS: 0 — None
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman read a Proclamation declaring November 7, 2018 as Diwali Awareness Day in Buffalo
Grove.
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VILLAGE MANAGER'S REPORT
Mr. Brown presented the 2018 Buffalo Grove Days Financial Report, details of which are contained in the
memo that he and Mrs. Fabyan sent to Mr. Bragg and Mr. Anderson on October 25, 2018.
Charles Pozniak, 555 Estate Drive, commented on the hiring of an outside consultant to secure
sponsorships, as well as several other line items in the report.
J. V. Springman, Buffalo Grove Days Co -Chair, noted that the weather did have some effect on the overall
financial report for the event, but he wanted to again point out how much time and effort the Police, Fire
and Public Works Departments put into the event and the positive effect that they had on the community.
Mr. Springman pointed out that there were concerns voiced when the event was moved three years ago, and
now the response to the move is overwhelmingly positive, so he believes that the outside consultant will
eventually have the same response. Mr. Springman expressed thanks for being allowed to be a part of this 3
event for so long, and he thanked the Board and the staff for all of their support.
REPORTS FROM TRUSTEES G
There were no reports from Trustees tonight. o
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CONSENT AGENDA Q
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board
could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each
of the items on the Consent Agenda.
Proclamation — Diwali Awareness Day
Motion to approve Proclamation declaring November 7, 2018 as Diwali Awareness Day in the Village of
Buffalo Grove.
PUSH Wellness Solutions, Inc.
Motion to authorize the Village Manager to execute an Agreement with PUSH Wellness Solutions, Inc.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors:
• Fourth -year contract option with Clarke Environmental for mosquito abatement services.
• Third -year contract option with Service Sanitation for portable restroom rental and services.
• Third -year contract option with Gen Power, Inc. for portable power and lighting
• Fifth -and -final -year contract option with Magic Dreams Productions for video services.
• Fifth -year contract option with Municipal GIS Partners Inc. for geographical information services.
• Third -year contract option with Perfect Cleaning Services for custodial services.
• Third -year contract option with Wold Ruck Pate for architectural services.
• Fourth -year contract option with Ultrastrobe Inc. for emergency vehicle lighting installation
services.
• Fourth -and -fifth -year contract options with North American Midway for rides and amusement
services for Buffalo Grove Days.
• Second -year contract option with Presstech for newsletter printing services.
• Second -year contract option with DiMeo Brothers Inc., Mark Mead Excavators, and Kloepfer
Construction, Inc. for emergency contractor assistance.
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• Extension of the engagement of Filippini Law Firm to provide economic development legal
services as needed.
Ordinance No. 2018-50 — Liquor Controls
Motion to pass Ordinance No. 2018-50, amending Chapter 5.20 — Liquor Controls. A Class A liquor
license is reserved for Black Pepper, Inc. d/b/a Rivaj Indian Cuisine at 1034 Weiland Road. This
reservation is subject to the applicant completing Village requirements for said license on or before
February 3, 2019. The Class A liquor license issued to Legas, Inc d/b/a/ Rivaj Indian Cuisine at 1034
Weiland Road is hereby rescinded.
Mr. Bragg noted that Item 8. B. is subject to final review and approval by the Village Attorney.
Moved by Weidenfeld, seconded by Ottenheimer, to approve the Consent Agenda. Upon roll call, Trustees a(i
voted as follows on the Consent Agenda: 3
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AYES: 4 — Ottenheimer, Weidenfeld, Smith, President Sussman 2
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NAYS: 0 — None _o
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried. o
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RESOLUTION NO.2018-23 — MUNICIPAL LEGAL SERVICES Q
Moved by Ottenheimer, seconded by Weidenfeld, to pass Resolution No. 2018-23, authorizing the Village
Manager to negotiate and execute an agreement with Schain Banks Kenny Schwartz LTD for legal services
for the year beginning January 1, 2019, in accordance with materials contained in Board packets.
Mr. Robinson reviewed the proposed resolution, details of which are contained in his memo to Mr. Bragg
of October 10, 2018.
Upon roll call, Trustees voted as follows:
AYES: 4 — Ottenheimer, Weidenfeld, Smith, President Sussman
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
TRUTH IN TAXATION
Moved by Weidenteld, seconded by Smith, to approve the Truth in Taxation determination in regard to the
proposed tax levy for next year, in accordance with materials contained in Board packets.
Mr. Anderson reviewed the Truth in Taxation Determination, details of which are contained in his memo to
Mr. Bragg of November 1, 2018.
Upon roll call, Trustees voted as follows:
AYES: 3 — Ottenheimer, Weidenfeld, Smith
NAYS: 0 — None
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
REPLACEMENT VEHICLE
Moved by Weidenfeld, seconded by Smith, to authorize staff to proceed with vehicle replacement and it be
procured through Sourcewell contract #021418-TER in accordance with the Illinois Governmental Joint
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Purchasing Act in a total not to exceed amount of $143,000.00, and in accordance with materials contained
in Board packets.
Mr. Robinson reviewed the proposed purchase, details of which are contained in the memo that he and Mr.
Whalen sent to Mr. Bragg on November 1, 2018.
Upon roll call, Trustees voted as follows:
AYES: 4 — Ottenheimer, Weidenfeld, Smith, President Sussman
NAYS: 0 — None
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
HVAC MAINTENANCE
Moved by Weidenfeld, seconded by Stein, to authorize the Village Manager to execute a three year
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agreement with Youna Mechanical, Inc. (The YMI Group) in a total amount not to exceed $49,322.00, in
accordance with materials contained in Board packets.
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Mr. Robinson reviewed the proposal, details of which are contained in his November 1, 2018 memo to Mr.
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Bragg.
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Upon roll call, Trustees voted as follows:
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AYES: 4 — Ottenheimer, Weidenfeld, Smith, President Sussman
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NAYS: 0 — None
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ABSENT: 3 — Berman, Stein, Johnson
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Motion declared carried.
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HVAC REPLACEMENTS
Moved by Weidenfeld, seconded by Smith, to authorize bid waiver and authorize the Village Manager to
execute a contract with the YMI Group for emergency replacement of HVAC units, in an amount not to
exceed $263,541.00, in accordance with materials contained in Board packets.
Mr. Reynolds reviewed the proposed project, details of which are contained in Mr. Beitzel's memo to Ms.
Maltas of November 1, 2018, after which he and Mr. Bragg answered questions from the Board, which
included explanation for the bid waiver request as well as the source of the funds.
Upon roll call, Trustees voted as follows:
AYES: 4 — Ottenheimer, Weidenfeld, Smith, President Sussman
NAYS: 0 — None
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any
questions from the audience on items not on tonight's agenda; there were no such requests.
EXECUTIVE MEETING
Moved by Smith, seconded by Ottenheimer, to move to Executive Session Section 2(C)(2) of the Illinois
Open Meetings Act: Collective Negotiating Matters Between the Public Body and its Employees or Their
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Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees.
Upon roll call, Trustees voted as follows:
AYES: 4 — Ottenheimer, Weidenfeld, Smith, President Sussman
NAYS: 0 — None
ABSENT: 3 — Berman, Stein, Johnson
Motion declared carried.
The Board Moved to Executive Session from 8:06 P.M. to 8:31 P.M.
ADJOURNMENT
Moved by Smith, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 8:32 P.M.
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Janet M. Sirabian, Village Clerk
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APPROVED BY ME THIS 3rd DAY OF December 2018
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Village President 00
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MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,
VILLAGE HALL, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON TUESDAY, NOVEMBER 13, 2018
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld, d
Johnson and Smith.
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Also resent were: Dane Bra Village Manager; William Ra sa, Village Attorney; Jenny Maltas, Deputy
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Village Manager; Scott Anderson, Finance Director; Andrew Brown, Deputy Finance Director; Art Malinowski,
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Director of Human Resources; Katie Golbach, Human Resources Management Analyst; Brett Robinson,
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Director of Purchasing; Evan M Michel, Management Analyst; Chris Stilling, Director of Community
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Development; Nicole Woods, Village Planner; Mike Reynolds, Director of Public Works; Mike Skibbe, Deputy
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Director of Public Works; Bryan Beitzel, Public Works; Darren Monico, Village Engineer; Geoff Tollefson,
Director of Golf Operations; Police Chief Casstevens; Fire Chief Baker; and Deputy Fire Chief Wagner. 2
FY 2019 BUDGET PRESENTATION
Mr. Bragg presented opening comments and the budget structure for this evening, noting that the major priorities
for 2019 are:
• Sustainability
• Innovation
• Community Engagement
• Community Planning
• Infrastructure Management
• Employee Development
Mr. Anderson then presented an overall view of the entire budget, noting that the compilation of this document
has been a year -long process. The budget was presented to the Board over two weeks ago and has been available
to the public online as well. Board members posed questions for staff prior to this meeting. All of those
questions were answered by staff, therefore, there are few unanswered questions being posed tonight.
A PowerPoint presentation was available on the screen as each Department Head reviewed their specific budget,
summarized their operations, and answered questions from Board members.
Ms. Maltas presented an overview the budget for the Office of the Village Manager.
Mr. Malinowski reviewed the Human Resources Department portion of the budget.
Mr. Stilling reviewed the Community Development portion of the budget.
Chief Casstevens presented the budget for the Police Department.
Chief Baker reviewed the Fire Department budget.
Mr. Reynolds summarized the budget for the Public Works Department.
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Ms. Maltas reviewed the Legislative budget.
Mr. Anderson then reviewed the Enterprise Funds.
Mr. Reynolds reviewed the Water Fund.
Mr. Tollefson presented the budget for the Golf Funds.
Mr. Anderson reviewed the budget for Capital Projects.
Mr. Bragg concluded the presentation and thanked everyone who spent countless hours preparing this document.
QUESTIONS FROM THE AUDIENCE
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President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions 3
from the audience on items not on tonight's agenda; there were no such questions. S
ADJOURNMENT C
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Moved by Stein, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was a
unanimously declared carried. The meeting was adjourned at 9:25 P.M. C
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Janet M. Sirabian, Village Clerk ~
APPROVED BY ME THIS 3rd DAY OF December 2018
Village President
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Action Item : Approval of Warrant #1296
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Recommendation of Action pp
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Staff recommends approval.
TOTAL WARRANT #1296 $3,814,463.30.
ATTACHMENTS:
• W#1296 SUMMARY (PDF)
Trustee Liaison
Stein
Monday, December 3, 2018
Staff Contact
Scott Anderson, Finance
Updated: 11/28/2018 3:38 PM
Page 1
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VILLAGE OF BUFFALO GROVE WARRANT #1296
3-Dec-18
General Fund:
527,040.91
Parking Lot Fund:
659.71
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
0.00
School & Park Donations
145,872.51
Capital Projects -Facilities:
0.00
Capital Projects -Streets:
371,748.62
Health Insurance Fund:
0.00
Facilities Development Debt Service Fund:
0.00
Retiree Health Savings (RHS):
11,261.63
Water Fund:
522,036.03
Buffalo Grove Golf Fund:
5,576.06
Arboretum Golf Fund:
12,737.50
Refuse Service Fund:
61,513.13
Information Technology Internal Service Fund:
925663.64
Central Garage Internal Service Fund:
64,321.92
Building Maintenance Internal Service Fund:
82,766.52
1,898,198.18
PAYROLL PERIOD ENDING 11/15/18 931,592.57
PAYROLL PERIOD ENDING 11/29/18 984,672.55
1,916,265.12
TOTAL WARRANT #1296 3,814,463.30
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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Information Item : Proclamation Recognizing William Raysa's Years
of Service to the Village of Buffalo Grove
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Recommendation of Action pp
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Staff recommends proclamation.
Beverly Sussman, President of the Village of Buffalo Grove, for the Board of Trustees, and on behalf of
the Village Board, staff and all of the residents of the Village of Buffalo Grove, do hereby express its
sincere appreciation to William G. Raysa on this occasion following over 30 years of service as Village
Attorney to the Village, its citizens, and Village Staff.
ATTACHMENTS:
• Bill Raysa Proclamation 12-2018
Trustee Liaison
Sussman
Monday, December 3, 2018
(DOC)
Staff Contact
Jenny Maltas, Office of the Village Manager
Updated: 11/29/2018 4:14 PM
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Village of Buffalo Grove
RECOGNIZING WILLIAM G. RAYSA FOR MORE THAN 40 YEARS OF
DEDICATED SERVICE TO THE COMMUNITY OF BUFFALO GROVE
WHEREAS, William G. Raysa was appointed the Village Attorney on March 7, 1977; and o
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WHEREAS, William G. Raysa has more than 35 years experience representing numerous Northern Illinois N
municipalities as general and special counsel in all aspects of the municipal law, including governmental
practices and procedures, zoning, personnel issues, and representation of municipal boards; and
WHEREAS, William G. Raysa is regarded as an annexation expert, particularly in the area of procedure and
annexation agreements. Mr. Raysa has served as special annexation counsel for municipalities and has
handled numerous cases involving various aspects of the annexation statute. As a leader and active
member of the Illinois Municipal League, he participated in redrafting legislation that amended the
annexation sections of the Illinois Municipal Code; and
WHEREAS, William G. Raysa has had an extraordinary record of accomplishments with the professional
associations dedicated to the practice and advancement of local government law, including the Illinois Local
Government Lawyer's Association where he served as the Association's President from 2002 to 2004; and
WHEREAS, William G. Raysa served three years of active duty with the United States Army and was
engaged for an additional 21 years of active service with the U.S. Army Reserves before retiring with the
rank of Colonel. During his military service, he was an attorney in the Army's Judge Advocate General
Corps.; and
WHEREAS, William G. Raysa has given diligently of his time to the Village of Buffalo Grove, and throughout
his service, Mr. Raysa has worked closely with staff from all departments for the Village of Buffalo Grove.
Mr. Raysa has shown over 30 years of professional and courteous service, dedication and loyalty to the
Village of Buffalo Grove, its citizens, and all Village Staff, and
NOW THEREFORE, BE IT RESOLVED that I, Beverly Sussman, President of the Village of Buffalo Grove,
on behalf of the Village Board, staff and all of the residents of the Village of Buffalo Grove, do hereby express
its sincere appreciation to William G. Raysa on this occasion following over 30 years of service as Village
Attorney to the Village, its citizens, and Village Staff. Furthermore, I express the Village's gratitude for Mr.
Raysa's contributions to the Village and in doing so I extend to him heartfelt appreciation and best wishes
for a happy and healthy future.
Proclaimed this 3rd day of December, 2018.
Beverly Sussman, Village President
Packet Pg. 15
4.B
Information Item : Proclamation Remembering Ernie Karge's
Numerous Contributions to the Village
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends proclamation.
President Beverly Sussman and the Village Board remember Ernie Karge for his years of dedicated
service to the entire Buffalo Grove community. Ernie's legacy of humble community service will serve as
an indelible inspiration for all those who seek to make the Village of Buffalo Grove a strong, more vibrant
community.
ATTACHMENTS:
• Karge Proc 2.1 (DOC)
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 11/29/2018 3:02 PM
Page 1
Packet Pg. 16
4.B.a
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Village of Buffalo Grove
REMEMBERING ERNIE KARGE FOR YEARS OF DEDICATED SERVICE TO THE
COMMUNITY OF BUFFALO GROVE
0
WHEREAS, Ernie Karge was an unforgettable fixture in nearly every facet of the Village of Buffalo
Grove. He left a permanent, lasting positive impact on the community that he lived in and loved; and E
c�
WHEREAS, Ernie Karge was a long time business owner and is proud to have been one of the main a
architects of the Buffalo Grove Area Chamber of Commerce, even serving as its Director; and m
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WHEREAS, Ernie Karge was a proud member of the Rotary Club of Buffalo Grove for nearly 40 years. Y
He served as the club's President from 1982-1983 and retained perfect attendance for the full term of
membership. For his commitment, he was honored as Rotarian of the Decade for the 1990's; and N
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WHEREAS, Ernie Karge was honored to serve as a Fire and Police Commissioner for over 24 years. He a
supported many firefighters and police officers growth and development in their careers with the a�
Village; and Y
WHEREAS, Ernie Karge and his wife, Joan, were the Grand Marshals of the BG Days Parade to 0
recognize their years of providing innovative ideas and leadership to the Buffalo Grove Days event. s
Ernie and Joan were instrumental in the creation of the Buffalo Grove Days Dinner and Dance, the U
Taste of Buffalo Grove, and the Buffalo Grove Days Pancake Breakfast; and Q
WHEREAS, Ernie and Joan Karge were selected as recipients of the Bill Reid Community Service
Award in 2013. This award carried special significance, as he and Bill were longtime friends and both
believed in the power of community service; and
NOW THEREFORE, BE IT RESOLVED that I, Beverly Sussman, President of the Buffalo Grove along
with the Board of Trustees remember Ernie Karge for his years of dedicated service to the entire
Buffalo Grove community. Ernie's legacy of humble community service will serve as an indelible
inspiration for all those who seek to make the Village of Buffalo Grove a strong, more vibrant
community.
Proclaimed this 3rd day of December 2018.
Beverly Sussman, Village President
Packet Pg. 17
4.0
Information Item : Proclamation Recognizing Former State
Representative Carol Sente
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends proclamation.
Beverly Sussman, President of the Village of Buffalo Grove, in concurrence with the Board of Trustees do
hereby commend Carol Sente on her many years of service not only to the community of Buffalo Grove,
but to the State of Illinois during which time she strove to have fostered an environment of sustainable
growth, free speech, and long-term financial responsibility and, further, extend my sincere well wishes to
Carol and her family for the future.
ATTACHMENTS:
• Sente (DOCX)
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 11/28/2018 1:21 PM
Page 1
Packet Pg. 18
4.C.a
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Village of Buffalo Grove
COMMENDING CAROL SENTE FOR HER DEDICATED SERVICE
TO THE CITIZENS OF THE VILLAGE OF BUFFALO GROVE
WHEREAS, Carol Sente grew up in suburban Glenview, the middle child of three girls. Her parents had
immigrated to the United States from Eastern Europe following the 1956 Hungarian Revolution and
devastation of the Second World War. They instilled in her the value of public service at a young age;
and
WHEREAS, Carol Sente earned a business degree from Indiana University and has taken master's
degree coursework at Northwestern University's Kellogg School of Management. Her professional
experience includes working as a small business owner; she formerly owned the architectural firm SRBL
Architects in Deerfield, and more recently started her own Management/Marketing Consulting firm; and
WHEREAS, Carol Sente was sworn in to complete the remainder of the unexpired term of former State
Representative Kathy Ryg on September 12, 2009. She represented a legislative district that
encompassed portions of both Lake County and Cook County. Carol was elected to her first full -term as
Representative for Legislative District 59 in November 2010, and currently is in her fourth term; and
WHEREAS, Carol Sente has served as Vice -Chair of the Environment Committee, and as a member of
the Personnel & Pensions, State Government Administration, Elementary & Secondary Education:
School Curriculum 8v Policies, and Veterans' Affairs committees during her nine years in the General
Assembly; and
WHEREAS, Carol Sente strove to improve the state budgeting process by taking it away from legislative
leaders and placing it in transparent, bipartisan appropriation committees who are responsible for
conducting performance -based reviews, intended to eliminate wasteful spending and ensure taxpayer
dollars are used sensibly. This hard work guaranteed that important services were available for seniors,
veterans, and people living with disabilities. Her other legislative priorities have included the creation of
good -paying jobs in the region. Carol has also focused on bringing employers back to our region,
improving environmental standards, as well as enhancing services and long-term care options for
seniors; and
WHEREAS, Carol Sente announced her retirement from the House of Representatives on September 12,
2017;
NOW THEREFORE BE IT RESOLVED that I, Beverly Sussman, President of the Village of Buffalo Grove,
with the concurrence of the Board of Trustees, do hereby commend Carol Sente on her many years of
service to the community of Buffalo Grove, and also to the State of Illinois, during which time she strove
to create a better state government, and to foster an environment of sustainable growth, free speech, and
long-term financial responsibility, and further, extend our sincere well wishes to Carol and her family for
the future.
Proclaimed this 3rd day of December 2018.
Beverly Sussman,
Village President
Packet Pg. 19
4.D
Information Item : Public Hearing Regarding Acceptance of the FY
2019 Budget
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
Acceptance
A public hearing is required prior to the adoption of the FY 2019 Village Budget. The notice was published
in the Daily Herald. The FY 2019 Budget was presented to the Village Board during the special board
meeting on November 13th and has been made available to the public since October 30th. The final draft
budget has been published at the following link, along with the November 13 presentation material.
http://www.vbg.org/530/Budget
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Scott Anderson, Finance
Updated: 11/29/2018 3:14 PM
Page 1
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4.E
Action Item : Appointment of Village Attorney
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends appointment.
Staff recommends that the Village President appoint Patrick T. Brankin of the firm of Schain Banks Kenny
Schwartz LTD as the Village Attorney of Buffalo Grove effective January 1, 2019.
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 11/29/2018 3:15 PM
Page 1
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5.A
Information Item : Introduce New Police Chaplain
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends presentation.
Chief Casstevens will be introducing the new police chaplain, James Andrew from Hope Lutheran
Church.
Trustee Liaison
Ottenheimer
Monday, December 3, 2018
Staff Contact
Steven Casstevens, Police
Updated: 11/28/2018 1:22 PM
Page 1
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8.A
Ordinance No. 0-2018-51 : Ordinance Amending Chapter 5.20 -
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: A Class B liquor license is reserved for Donato Restaurant Group, Inc., contract purchaser of
the Buffalo Restaurant at 1180 Lake Cook Road. This reservation is subject to the applicant completing
Village requirements for said license on or before February 25, 2019. The Class B liquor license for
Buffalo Grove Restaurant and Ice Cream Parlor, Inc. at 1180 Lake Cook Road is hereby rescinded
effective February 25, 2019 or upon the issuance of the Class B liquor license to Donato Restaurant
Group, Inc. at 1180 Lake Cook Road, whichever occurs first. The Ordinance also amends the G5 License
used for Buffalo Grove Days to match current practice.
ATTACHMENTS:
• Class B - Donato Restaurant Group & G5 11-20-18 (DOCX)
Trustee Liaison Staff Contact
Sussman Julie Dziewior, Community Development
Monday, December 3, 2018
Updated: 11/29/2018 3:19 PM Page 1
Packet Pg. 23
8.A.a
Underlined = addition
Str-ikethfetigh-s = deletion
11/20/2018
ORDINANCE NO.2018 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
Section 1. Subsection G.S. of Section 5.20.070 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in ti4k�= and additions in underline text so that Subsection G.S. of Section
5.20.070 shall provide as follows:
5. G5 licenses, authorizing retail sale of alcoholic liquors for consumption on the premises
used by a governmental organization. Class G5 licenses shall be subject to the following
conditions and limitations:
a. Prearranged events sponsored by governmental organizations must include the service
of food.
b. A representative of the governmental organization must be present throughout every
such event.
c. No event shall be longer than one continuous Kier- �efiv-e.-day period.
d. The fee for each special event license is set forth in Chapter 1..16 of this Code.
e. Alcohol liquor consumption shall only be allowed in a designated area as approved by
the Local Liquor Control Commissioner.
Section 2. Subsection B. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in strikethrough and additions in underline text so that Subsection B. of Section
5.20.072 shall provide as follows:
1.
2.
3.
4.
5.
5.20.072 Licenses authorized.
B. Class B.
Licensee and d/b/a
Spirit Cafe, Inc. d/b/a Versailles Restaurant
Taste of Tokyo, Inc.
Nino's Pizzeria, Inc.
Chanprung, LLC d/b/a Fuji Thai
JPJK, Inc. d/b/a Wooil Restaurant
1
Address
100 McHenry R-oii li-d:
159 McHenry Roadl4d-,
960 Buffalo Grove l .oa(IR(4,
1000 Weiland Roa-0141.
185 N. Milwaukee Avenu-e,
Packet Pg. 24
8.A.a
6. Continental Restaurant, Inc. 782 S. Buffalo Grove Roan -Rd—.
.7-,----------- _______ ________ ek--91 (-i-:
97.. Booming, Inc. d/b/a Yen Yen Chinese 360 Half Day RoadI (J-.
& Sushi Restaurant
8m ____ Donato Res auuira n ("-;-r rt:u_p, iic.m_ - 1 fl 8-tt ak— Coo-k l-ort
Section 3.
A. A Class B liquor license is reserved for Donato Restaurant Group, Inc. at 1180 Lake Cook
Road. This reservation is subject to the applicant completing Village requirements for said
license on or before February 25, 2019. The Village Manager shall have the authority to
extend the February 25, 2019 date for good cause shown. If not so extended, this reservation
shall cease.
B. The Class B liquor license for Buffalo Grove Restaurant and Ice Cream Parlor, Inc. at 1180
Lake Cook Road is hereby rescinded effective February 25, 2019 or upon the issuance of the
Class B liquor license to Donato Restaurant Group, Inc. at 1180 Lake Cook Road, whichever
occurs first.
C. This Section 3 shall not be codified.
Section 4. This Ordinance shall be in full force and in effect from and after its passage and approval.
AYES:
NAYS:
ABSENT:
PASSED: , 2018
APPROVED: .2018
ATTEST:
Janet M. Sirabian, Village Clerk
Beverly Sussman, Village President
2
Packet Pg. 25
8.B
Resolution No. R-2018-24 : Resolution Approving Revisions to the
Geographical Information System Consortium Membership
Agreement
Recommendation of Action pp
,,,,,,,,,,,,...,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Siaff recommends approval of the revised agreement.
SUMMARY: Staff recommends approving a resolution adopting the revisions to the Membership
Agreement for a Geographic Information System Consortium.
ATTACHMENTS:
• GISC Memo (DOCX)
• GISC Membership Agreement redline (DOCX)
• Resolution —Approving Revisions to GISC Membership Agreement (DOCX)
Trustee Liaison
Stein
Monday, December 3, 2018
Staff Contact
Brett Robinson, Finance
Updated: 11/29/2018 3:21 PM
Page 1
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8.B.a
A1, L AGE )F
MEMORANDUM
DATE: November 29, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
SUBJECT: GISC Membership Agreement
Background
The Membership Agreement for a Geographic Information System Consortium document was originally
adopted in January of 2013. The purpose of the agreement is to establish an intergovernmental
partnership for GIS services between member communities. The Consortium itself is governed by by-laws
established by all of the members. While the by-laws have been periodically updated to reflect the
changes and growth of the consortium, the membership agreement has never been updated. As such, a
review of the membership agreement was done this year to ensure that it is consistent with the by-laws.
The changes to the membership agreement are minimal and have been proposed in order to create
consistency between the agreement and the consortium by-laws. Changes include:
Amending the shortened name of the Consortium from GISCon to GISC
Amending the officers to reflect the creation of an Executive Board of Directors
0
E
d
Please note that the Initiation fee listed as Exhibit A. in the revised Agreement was paid when the Village 2
joined the Consortium and will not be charged again. The GISC Service Provider contract listed in Exhibit co
B of the Agreement is unchanged and is still in full force and effect. CD
c
a�
Recommendation E
s
U
ca
Staff recommends approving a resolution adopting the revised Membership Agreement for a Geographic a
Information System Consortium.
Attachments:
Redline copy highlighting the changes to the Membership Agreement
Packet Pg. 27
8.B.b
MEMBERSHIP AGREEMENT FOR A GEOGRAPHIC
INFORMATION SYSTEM CONSORTIUM
This Agreement is entered into this day of , 20, by and between
the municipalities that have executed this Agreement pursuant to its terms (all municipalities are
collectively referred to as "Parties")
WITNESSETH:
WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 and Section 3
of the Illinois Intergovernmental Cooperation Act authorize and encourage the entering into of
Intergovernmental Agreements between units of local government;
WHEREAS, the Parties desire to enter into an Intergovernmental Agreement setting forth
the responsibilities of the Parties with regard to the operation of a consortium to develop and
share geographic information system information;
WHEREAS, the Parties desire to limit the cost of developing geographic information
systems for their communities by participating in group training, joint purchasing and
development and innovation sharing;
NOW, THEREFORE, in consideration of the mutual covenants of this Agreement and
other good and valuable consideration, the Parties agree as follows:
I. General Purpose
The general purpose of this Agreement is to provide for an organization through which
the Parties may jointly and cooperatively procure professional services for the establishment,
Packet Pg. 28
8.B.b
operation and maintenance of a geographic information system for the use and benefit of the
Parties.
11. Construction and Definitions
Section 1. The language in the text of this Agreement shall be interpreted in accordance
with the following rules of construction:
(a) The singular number includes the plural number and the plural the singular,
(b) The word "shall" is mandatory; the word "may" is permissive; and
(c) The masculine gender includes the feminine and neuter
Section 2. When the following words and phrases are used, they shall, for the purposes of
this Agreement, have the meanings respectively ascribed to them in this Section, except when the
context otherwise indicates.
(a) "GEOGRAPHIC INFORMATION SYSTEM CONSORTIUM" or
"GISGe GISC" means the organization created pursuant to this Agreement.
(b) "GIS," means geographic information system.
(c) `BOARD" means the Board of Directors of GISCenGISC, consisting of one (1)
Director (and one (1) alternate Director) from each governmental unit, which is a
member of GISGo GISC.
(d) "CORPORATE AUTHORITIES" means the governing body of the member
governmental unit.
(e) "MEMBER" means a Governmental Unit, which enters into this Agreement and
is, at any specific time not in default as set forth in this Agreement.
(f) "FORMER MEMBER" means any entity, which was once a Member, but has
either withdrawn from GISGe GISC or whose membership was terminated
pursuant to this Agreement.
(g) "UNIT OF LOCAL GOVERNMENT" or "GOVERNMENTAL UNIT" means and
includes any political subdivision of the State of Illinois or any department or
agency of the state government or any city, village or any taxing body.
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8.B.b
(h) "SOFTWARE" means computer programs, form designs, user manuals, data
specifications and associated documentation.
(i) "SERVICE PROVIDER" means any professional services firm(s) that
GISGe GISC designates as the firm(s) to establish, operate, maintain or support
geographic information systems, for the Members.
(j) "SECONDARY SERVICE PROVIDER" means a Service Provider not limited to
a supplier of software, hardware, mapping or other services.
(k) "INTELLECTUAL PROPERTY" means any and all software, data or maps
generated by or for GISGe GISC. Such intellectual property shall be considered
privileged and confidential trade secrets and shall constitute valuable formulae,
design and research data or which Members have given substantial consideration.
111. Membership
Section 1. Any Governmental Unit may be eligible to become a member of
GISGe GISC.
Section 2. A Governmental Unit desiring to be a member shall execute a counterpart of
this Agreement and shall pay initial membership dues of a minimum of Four Thousand Dollars
($4,000) and a maximum of Twenty Thousand Dollars ($20,000) to be pro -rated in accordance
with the formula contained in Exhibit A. Payment shall be made to the Secretary -Treasurer, or
equivalent, of GISCe GISC to offset the cost of the legal and administrative expenses of the
formation, operation and administration of GISCe GISC.
Section 3. Members shall enter into a GIS service contract, with the Service Provider
substantially conforming with the agreement attached in Exhibit B or as modified by the
GISGe GISC Board, within one (1) year of signing this Agreement. Members are expected to
enter into any agreements with Secondary Service Providers deemed necessary for the
functioning of GISGaiiGISC within a reasonable time as determined by the Board of Directors.
Members shall be subject to the provisions of this Agreement, including but not limited to Article
XIV.
Section 4. Any Governmental Unit desiring to enter into this Agreement may do so by the
-3-
Packet Pg. 30
8.B.b
duly authorized execution of a counterpart of this Agreement by its proper officers. Thereupon,
the clerk or other corresponding officer of the Governmental Unit shall file a duly executed copy
of the Agreement, together with a certified copy of the authorizing resolution or other action, with
the GISGe President. The resolution authorizing the execution of the Agreement shall also
designate the first Director and alternate for the Member.
Section 5. The Charter Members shall be the Members consisting of Glencoe, Highland
Park, Lincolnshire and Park Ridge.
Section 6. Any Member joining GISGe GISC agrees, upon joining, that if it is to become
a Former Member, it will be bound by all of the obligations of a Former Member as set forth in
this Agreement.
Section 7. Former members will require a favorable vote of two-thirds (2/3) majority
M,,....be....of the Board of Directors in order to rejoin the GISC-enGISCGoR-sor .
IV. Board of Directors
Section 1. The governing body of GISGe GISC shall be its Board of Directors. Each
Member shall be entitled to one (1) Director, who shall have one (1) vote.
Section 2. Each Member shall also be entitled to one aAlternate Director who shall be
entitled to attend meetings of the Board and who may vote in the absence of the Member's
Director.
Section 3. The Corporate Authorities of each Member shall appoint Directors and
aAlternate Directors. In order for GEC—anGISC to develop data processing and management
information systems of maximum value to Member Governmental Units, the Members shall
appoint, as their Directors and Aalternates, a chief administrative officer, a department head and
employees with significant management responsibility and experience. Directors and uAlternates
shall serve without compensation from GISGe GISC.
Section 4. A vacancy shall immediately occur in the office of any Director upon his
resignation, death, removal by the Corporate Authorities of the Member, or ceasing to be an
employee of the Member.
-4-
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8.B.b
Article.
V. Powers and Duties of the Board
Section 1. The powers and duties of the Board shall include the powers set forth in this
Section 2. It shall take such action, as it deems necessary and appropriate to accomplish
the general purposes of the organization in negotiating with a Service Provider to determine
annual rates and usage levels for the members and other ancillary powers to administer
GISGenGISC.
Section 3. It may establish and collect membership dues.
Section 4. It may establish and collect charges for its services to Members and to others
Section 5. It may exercise any other power necessary and incidental to the
implementation of its powers and duties.
VI. Officers
Section 1. The officers of the Executive Board and their The o ffieefs of the Boafd shall
Est ofa Pt:esident, a Viee-Pt:esideat, a Seer-etaFy an:a Ttvasuran Ppowers and duties are
deser-ibed defined in the By -Laws.
VII. Financial Matters
Section 1. The fiscal year of GISGe GISC shall be the calendar year.
Section 2. An annual budget for the next fiscal year shall be adopted by the Board at the
annual meeting by December 31 st of each year. Copies shall be provided to the chief
administrative officer of each Member.
Section 3. The Board shall have authority to adjust cost sharing charges for all Members
in an amount sufficient to provide the funds required by the budgets of GISGe GISC.
Section 4. Billings for all charges shall be made by the Board and shall be due when
rendered. Any Member whose charges have not been paid within 90 days after billing shall be in
-5-
Packet Pg. 32
8.B.b
default and shall not be entitled to further voting privileges or to have its director hold any office
on the Board and shall not use any GISGe DISC facilities or programs until such time as such
Member is no longer in default. Members in default shall be subject to the provisions within this
Agreement. In the event that such charges have not been paid within 90 days of such billing,
such defaulting Member shall be deemed to have given, on such 90th day, notice of withdrawal
from membership. In the event of a bona fide dispute between the Member and the Board as to
the amount which is due and payable, the member shall nevertheless make such payment in order
to preserve its status as a Member, but such payment may be made under protest and without
prejudice to its right to dispute the amount of the charge and to pursue any legal remedies
available to it. Withdrawal shall not relieve any such Member from its financial obligations as
set forth in this Agreement.
Section 5. Nothing contained in this Agreement shall prevent the Board from charging
nonmembers for services rendered by GISGe GISC, on such basis, as the Board shall deem
appropriate.
Section 6. It is anticipated that certain Members may be in a position to extend special
financial assistance to GISGaiiGISC in the form of grants. The Board may credit any such grants
against any charges, which the granting Member would otherwise have to pay. The Board may
also enter into an agreement, as a condition to any such grant, that it will credit all or a portion of
such grant towards charges, which have been made or in the future may be made against one or
more specified Members.
Section 7. The Board, in accordance with procedures established in the By -Laws may
expend board funds. The Board must authorize all expenditures by simple majority.
VIII. Termination of Membership
Section 1. Failure to enter into an agreement with the Service Provider within one (1)
year of �'-r�GISC's designation of the Service Provider shall be cause for the termination of
membership. A 30-day written notice will be given to a Member that fails to enter into an
agreement with the Service Provider as provided in this Section. Upon the failure to enter into an
agreement at the end of the thirty -day (30) notice period, its membership shall be terminated.
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Section 2. Failure to enter into an agreement within thirty 30 days of expiration of the
previous agreement with Service Provider shall result in membership termination.
Section 3. A member may be terminated for cause based on an affirmative vote of two-
thirds (2/3) of the Board of Directors.
Section 4. Upon termination of any Member, the Member shall be responsible for:
(a) All of its pro -rated share of any obligations;
(b) Its share of all charges to the effective date of termination; and
(c) Any contractual obligations it has separately incurred with FISGaGISC or the
Service Provider.
Section 5. A Member tenninated from membership at a time when such termination does
not result in dissolution of GISGartGISC, shall forfeit its claim to any assets of GISGo GISC.
Any terminated Member shall be subject to the provisions described elsewhere in this agreement
IX. Withdrawal
Section 1. Any Member may at any time give written notice of withdrawal from
GISGo GISC. The nonpayment of charges as set forth in this Agreement or the refusal or
declination of any member to be bound by any obligation to CIConGISC shall constitute written
notice of withdrawal.
(a) Actual withdrawal shall not take effect for a period of six (6) months from the date
of such notification.
(b) Upon effective withdrawal the withdrawing member shall continue to be
responsible for:
(i) All of its pro -rated share of any obligations;
(ii) Its share of all charges to the effective date of termination;
(iii) Any contractual obligations it has separately incurred with GISGenGISC
or the Service Provider(s).
Section 2. A Member withdrawing from membership at a time when such withdrawal
does not result in dissolution of GISGo GISC shall forfeit its claim to any assets of
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GISGe GISC. Any Member that withdraws shall be subject to the provisions of this Agreement.
In addition, any Member withdrawing shall promptly remove, at its own expense, any and all
software, maps or other data that was not developed exclusively for the Member's benefit, except
under terms as provided for elsewhere in this Agreement. The withdrawing Member shall, within
thirty (30) days of withdrawal, file a certification with the Board, verifying compliance with this
Section.
X. Dissolution
Section 1. GISGanGISC shall be dissolved whenever:
(a) A sufficient number of Members withdraw from GISCe GISC to reduce the total
number of Members to less than two (2) or
(b) By two-thirds (2/3) vote of all Directors.
Section 2. In the event of dissolution, the Board shall determine the procedures necessary
to affect the dissolution and shall provide for the taking of such measures as promptly as
circumstances permit subject to the provisions of this Agreement.
Section 3. Upon dissolution, after payment of all obligations the remaining assets of
GISGo GISC shall be distributed among the then existing Members in proportion to their
contributions to GISGo GISC during the entire period of such Member's membership, as
determined by the Board. The computer software that GISGo GISC developed for its
membership shall be available to the Members, subject to such reasonable rules and regulations,
as the Board shall determine.
Section 4. If, upon dissolution, there is an organizational deficit, such deficit shall be
charged to and paid by the Members and Former Member in accordance with obligations as
described in Article IX on a pro-rata basis, the pro-rata basis is calculated from the Members'
contributions to GISC—anGISC during the two (2) years preceding the date of the vote to dissolve
Section 5. In the event of dissolution the following provisions shall govern the
distribution of computer software owned by GISGo GISC:
(a) All such software shall be an asset of FISGertGISC.
(b) A Member may use any software developed during its membership in accordance
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with this agreement, upon:
(i) Paying any unpaid sums due GISGanGISC,
(ii) Paying the costs of taking such software, and
(iii) Complying with reasonable rules and regulations of the Board relating to
the taping and use of such software. Such rules and regulations may
include a reasonable time within which any Member must take such
software.
XI. General Conditions
Section 1. Notice. All notices hereunder shall be in writing, and shall be deemed given
when delivered in person or by United States certified mail, with return receipt requested, and if
mailed, with postage prepaid. All notices shall be addressed as follows:
If to GISGe iGISC:
President of GISGaiiGISC
With a copy to the GISConGISC Secretary -Treasurer, or equivalent.
If to Member:
Each party shall have the right to designate other addresses for service of notices,
provided notice of change of address is duly given.
Section 2. The Parties certify that they are not barred from entering into this Agreement
as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code
and that they each have a written sexual harassment policy in place in full compliance with 775
ILCS 5/2-105(A)(4).
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XII. Duration
This agreement shall continue in effect indefinitely, until terminated in accordance with its terms
or until GISGe GISC is dissolved.
XIII. Member Software Usage
Section 1. No Member or Former Member shall:
(a) Permit any other parties to use, modify, translate, reverse engineer, decompile,
disassemble (except to the extent applicable laws specifically prohibit such
restriction) or create derivative works based on the software;
(b) Copy the software, unless part of normal backup procedures;
(c) Sell, rent, lease, license, give away or grant a security interest in or otherwise
transfer rights to the software; or
(d) Remove any proprietary notices or labels on the software without written
permission from the Board.
Section 2. In the event of default, withdrawal or termination of membership of a Member,
that Member may use, under license granted by the Board, any software developed during its
membership upon:
(a) Paying to the Board any unpaid sums due GISGeGISC and
(b) Paying any reasonable costs established by the Board for licensing such software.
XIV. Service Provider
Section 1. For the purposes of this article, the Service Provider is defined as the Service
Provider and Secondary Service Provider.
Section 2. The term of any Service Provider shall be as set forth in the Service Provider
Agreement.
Section 3. The Board may at any time by a majority vote name a new Service Provider,
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whose term shall begin at such time as the Board may authorize.
Section 4. A Service Provider's term shall be renewed upon such terms as the Board may
approve.
Section 5. The Board may terminate the services of a Service Provider at any time,
subject only to the Service Provider agreement.
Section 6. The Board may enter into agreements with more than one Service Provider if it
deems it appropriate to do so.
XV. Intellectual Property
Section 1. Members agree that no assignments, licenses, sales, authorization of reuse by
others, giveaways, transfer or any other grant of Intellectual Property rights will be made to any
third party without written permission from the Board.
Section 2. It is understood that this Agreement does not grant to any Member or any
employees, partners or other business associates thereof, any rights in any Intellectual Property or
any inherent protectable interests, except those specifically provided by this Agreement.
XVL Execution of Agreement
This Agreement may be executed in any number of counterparts, each of which shall for all
purposes be deemed to be an original; and all such counterparts, or as many of them as
GISCe GISC and the Members or additional Members shall preserve undestroyed, shall together
constitute but one and the same instrument.
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Packet Pg. 38
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EXHIBIT A
INITIAL MEMBERSHIP DUES FORMULA
Membership Fee = Basis x Allocation
Where: Basis = $20,000
Allocation = Calculated by Consortium for member based on size, density, and
other considerations
Fee Illustration
Allocation Membership Fee
0%
NA
20%
$4,000
30%
$6,000
40%
$8,000
50%
$10,000
60%
$12,000
70%
$14,000
80%
$16,000
90%
$18,000
100%
$20,000
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EXHIBIT B
GIS Consortium Service Provider Contract
Lk
u
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IN WITNESS WHEREOF, the undersigned have caused this Agreement for the Creation
of a Geographic Information System Consortium to be executed in the Members respective
name, and have caused this Agreement for the Creation of a Geographic Information System
Consortium to be attested, all by their duly authorized officers and representatives, and have
caused the Agreement for the Creation of a Geographic Information System Consortium to be
dated this day of, 20
ATTEST:
Village/City Clerk
Seal
of
Its:
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8.B.c
RESOLUTION NO.2018-
A RESOLUTION APPROVING REVISIONS TO THE GEOGRAPHICAL
INFORMATION SYSTEM CONSORTIUM
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
WHEREAS, Article VII, Section 10, of the 1970 Constitution of the State of Illinois, and
5 ILCS 220/1 et seq, of the Illinois Compiled Statutes, (1998), authorize and encourage
intergovernmental cooperation; and
WHEREAS, this Agreement is entered into pursuant to the Intergovernmental
Cooperation provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq.; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. A responsibility exists to manage the geographical data that is a critical component
required to deliver government services, and the approval of the revisions to the Geographical
Information Systems Membership Agreement will continue to allow Village staff to manage
such data. Staff seeks to ensure proper usage and administration of the GIS program through
the approval of the revised Membership Agreement.
The Village President and Board of Trustees do hereby approve the Geographical Information
Systems Membership Agreement which is attached hereto.
Section 2. This Resolution shall be in full force and in effect from and after its passage and
approval.
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AYES:
NAYS:
ABSENT:
PASSED: 2018
APPROVED:
ATTEST:
Village Clerk
Approved:
Village President
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MEMBERSHIP AGREEMENT FOR A GEOGRAPHIC
INFORMATION SYSTEM CONSORTIUM
This Agreement is entered into this day of , 20, by and between
the municipalities that have executed this Agreement pursuant to its terms (all municipalities are
collectively referred to as "Parties")
WITNESSETH:
WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 and Section 3
of the Illinois Intergovernmental Cooperation Act authorize and encourage the entering into of
Intergovernmental Agreements between units of local government;
WHEREAS, the Parties desire to enter into an Intergovernmental Agreement setting forth
the responsibilities of the Parties with regard to the operation of a consortium to develop and
share geographic information system information;
WHEREAS, the Parties desire to limit the cost of developing geographic information
systems for their communities by participating in group training, joint purchasing and
development and innovation sharing;
NOW, THEREFORE, in consideration of the mutual covenants of this Agreement and
other good and valuable consideration, the Parties agree as follows:
I. General Purpose
The general purpose of this Agreement is to provide for an organization through which
the Parties may jointly and cooperatively procure professional services for the establishment,
operation and maintenance of a geographic information system for the use and benefit of the
Parties.
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11. Construction and Definitions
Section 1. The language in the text of this Agreement shall be interpreted in accordance
with the following rules of construction:
(a) The singular number includes the plural number and the plural the singular,
(b) The word "shall" is mandatory; the word "may" is permissive; and
(c) The masculine gender includes the feminine and neuter
Section 2. When the following words and phrases are used, they shall, for the purposes of
this Agreement, have the meanings respectively ascribed to them in this Section, except when the
context otherwise indicates.
(a) "GEOGRAPHIC INFORMATION SYSTEM CONSORTIUM" or "GISC" means
the organization created pursuant to this Agreement.
(b) "GIS," means geographic information system.
(c) "BOARD" means the Board of Directors of GISC, consisting of one (1) Director
(and one (1) alternate Director) from each governmental unit, which is a member
of GISC.
(d) "CORPORATE AUTHORITIES" means the governing body of the member
governmental unit.
(e) "MEMBER" means a Governmental Unit, which enters into this Agreement and
is, at any specific time not in default as set forth in this Agreement.
(f) "FORMER MEMBER" means any entity, which was once a Member, but has
either withdrawn from GISC or whose membership was terminated pursuant to
this Agreement.
(g) "UNIT OF LOCAL GOVERNMENT" or "GOVERNMENTAL UNIT" means
and includes any political subdivision of the State of Illinois or any department or
agency of the state government or any city, village or any taxing body.
(h) "SOFTWARE" means computer programs, form designs, user manuals, data
specifications and associated documentation.
(i) "SERVICE PROVIDER" means any professional services firm(s) that GISC
designates as the firm(s) to establish, operate, maintain or support geographic
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8.B.c
information systems, for the Members.
(j) "SECONDARY SERVICE PROVIDER" means a Service Provider not limited to
a supplier of software, hardware, mapping or other services.
(k) "INTELLECTUAL PROPERTY" means any and all software, data or maps
generated by or for GISC. Such intellectual property shall be considered
privileged and confidential trade secrets and shall constitute valuable formulae,
design and research data or which Members have given substantial consideration.
III. Membership
Section 1. Any Governmental Unit may be eligible to become a member of GISC.
Section 2. A Governmental Unit desiring to be a member shall execute a counterpart of
this Agreement and shall pay initial membership dues of a minimum of Four Thousand Dollars
($4,000) and a maximum of Twenty Thousand Dollars ($20,000) to be pro -rated in accordance
with the formula contained in Exhibit A. Payment shall be made to the Secretary -Treasurer, or
equivalent, of GISC to offset the cost of the legal and administrative expenses of the formation,
operation and administration of GISC.
Section 3. Members shall enter into a GIS service contract, with the Service Provider
substantially conforming with the agreement attached in Exhibit B or as modified by the GISC
Board, within one (1) year of signing this Agreement. Members are expected to enter into any
agreements with Secondary Service Providers deemed necessary for the functioning of GISC
within a reasonable time as determined by the Board of Directors. Members shall be subject to
the provisions of this Agreement, including but not limited to Article XIV.
Section 4. Any Governmental Unit desiring to enter into this Agreement may do so by
the duly authorized execution of a counterpart of this Agreement by its proper officers.
Thereupon, the clerk or other corresponding officer of the Governmental Unit shall file a duly
executed copy of the Agreement, together with a certified copy of the authorizing resolution or
other action, with the GISC President. The resolution authorizing the execution of the
Agreement shall also designate the first Director and alternate for the Member.
Section 5. The Charter Members shall be the Members consisting of Glencoe, Highland
Park, Lincolnshire and Park Ridge.
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8.B.c
Section 6. Any Member joining GISC agrees, upon joining, that if it is to become a
Former Member, it will be bound by all of the obligations of a Former Member as set forth in this
Agreement.
Section 7. Former members will require a favorable vote of two-thirds (2/3) majority of
the Board of Directors in order to rejoin the GISC.
IV. Board of Directors
Section 1. The governing body of GISC shall be its Board of Directors. Each Member
shall be entitled to one (1) Director, who shall have one (1) vote.
Section 2. Each Member shall also be entitled to one Alternate Director who shall be
entitled to attend meetings of the Board and who may vote in the absence of the Member's
Director.
Section 3. The Corporate Authorities of each Member shall appoint Directors and
Alternate Directors. In order for GISC to develop data processing and management information
systems of maximum value to Member Governmental Units, the Members shall appoint, as their
Director and Alternate, a chief administrative officer, a department head and employees with
significant management responsibility and experience. Directors and Alternates shall serve
without compensation from GISC.
Section 4. A vacancy shall immediately occur in the office of any Director upon his
resignation, death, removal by the Corporate Authorities of the Member, or ceasing to be an
employee of the Member.
Article.
V. Powers and Duties of the Board
Section 1. The powers and duties of the Board shall include the powers set forth in this
Section 2. It shall take such action, as it deems necessary and appropriate to accomplish
the general purposes of the organization in negotiating with a Service Provider to determine
annual rates and usage levels for the members and other ancillary powers to administer GISC
Section 3. It may establish and collect membership dues.
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8.B.c
Section 4. It may establish and collect charges for its services to Members and to others.
Section 5. It may exercise any other power necessary and incidental to the
implementation of its powers and duties.
VI. Officers
Section 1. The officers of the Executive Board and their powers and duties are defined in
the By -Laws.
VII. Financial Matters
Section 1. The fiscal year of GISC shall be the calendar year.
Section 2. An annual budget for the next fiscal year shall be adopted by the Board at the
annual meeting by December 31 st of each year. Copies shall be provided to the chief
administrative officer of each Member.
Section 3. The Board shall have authority to adjust cost sharing charges for all Members
in an amount sufficient to provide the funds required by the budgets of GISC.
Section 4. Billings for all charges shall be made by the Board and shall be due when
rendered. Any Member whose charges have not been paid within 90 days after billing shall be in
default and shall not be entitled to further voting privileges or to have its director hold any office
on the Board and shall not use any GISC facilities or programs until such time as such Member is
no longer in default. Members in default shall be subject to the provisions within this
Agreement. In the event that such charges have not been paid within 90 days of such billing,
such defaulting Member shall be deemed to have given, on such 90th day, notice of withdrawal
from membership. In the event of a bona fide dispute between the Member and the Board as to
the amount which is due and payable, the member shall nevertheless make such payment in order
to preserve its status as a Member, but such payment may be made under protest and without
prejudice to its right to dispute the amount of the charge and to pursue any legal remedies
available to it. Withdrawal shall not relieve any such Member from its financial obligations as
set forth in this Agreement.
Section 5. Nothing contained in this Agreement shall prevent the Board from charging
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8.B.c
nonmembers for services rendered by GISC, on such basis, as the Board shall deem appropriate.
Section 6. It is anticipated that certain Members may be in a position to extend special
financial assistance to GISC in the form of grants. The Board may credit any such grants against
any charges, which the granting Member would otherwise have to pay. The Board may also
enter into an agreement, as a condition to any such grant, that it will credit all or a portion of such
grant towards charges, which have been made or in the future may be made against one or more
specified Members.
Section 7. The Board, in accordance with procedures established in the By -Laws may
expend board funds. The Board must authorize all expenditures by simple majority.
VIIL Termination of Membership
Section 1. Failure to enter into an agreement with the Service Provider within one (1)
year of GISC's designation of the Service Provider shall be cause for the termination of
membership. A 30-day written notice will be given to a Member that fails to enter into an
agreement with the Service Provider as provided in this Section. Upon the failure to enter into an
agreement at the end of the thirty -day (30) notice period, its membership shall be terminated.
Section 2. Failure to enter into an agreement within thirty 30 days of expiration of the
previous agreement with Service Provider shall result in membership termination.
Section 3. A member may be terminated for cause based on an affirmative vote of two-
thirds (2/3) of the Board of Directors.
Section 4. Upon termination of any Member, the Member shall be responsible for:
(a) All of its pro -rated share of any obligations;
(b) Its share of all charges to the effective date of termination; and
(c) Any contractual obligations it has separately incurred with GISC or the Service
Provider.
Section 5. A Member terminated from membership at a time when such termination does
not result in dissolution of GISC, shall forfeit its claim to any assets of GISC. Any terminated
Member shall be subject to the provisions described elsewhere in this agreement.
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IX. Withdrawal
Section 1. Any Member may at any time give written notice of withdrawal from GISC
The nonpayment of charges as set forth in this Agreement or the refusal or declination of any
member to be bound by any obligation to GISC shall constitute written notice of withdrawal
(a) Actual withdrawal shall not take effect for a period of six (6) months from the date
of such notification.
(b) Upon effective withdrawal the withdrawing member shall continue to be
responsible for:
(1) All of its pro -rated share of any obligations;
(ii) Its share of all charges to the effective date of termination;
(iii) Any contractual obligations it has separately incurred with GISC or the
Service Provider(s).
Section 2. A Member withdrawing from membership at a time when such withdrawal
does not result in dissolution of GISC shall forfeit its claim to any assets of GISC. Any Member
that withdraws shall be subject to the provisions of this Agreement. In addition, any Member
withdrawing shall promptly remove, at its own expense, any and all software, maps or other data
that was not developed exclusively for the Member's benefit, except under terms as provided for
elsewhere in this Agreement. The withdrawing Member shall, within thirty (30) days of
withdrawal, file a certification with the Board, verifying compliance with this Section.
X. Dissolution
Section 1. GISC shall be dissolved whenever:
(a) A sufficient number of Members withdraw from GISC to reduce the total number
of Members to less than two (2) or
(b) By two-thirds (2/3) vote of all Directors.
Section 2. In the event of dissolution, the Board shall determine the procedures necessary
to affect the dissolution and shall provide for the taking of such measures as promptly as
circumstances permit subject to the provisions of this Agreement.
Section 3. Upon dissolution, after payment of all obligations the remaining assets of
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GISC shall be distributed among the then existing Members in proportion to their contributions
to GISC during the entire period of such Member's membership, as determined by the Board.
The computer software that GISC developed for its membership shall be available to the
Members, subject to such reasonable rules and regulations, as the Board shall determine.
Section 4. If, upon dissolution, there is an organizational deficit, such deficit shall be
charged to and paid by the Members and Former Member in accordance with obligations as
described in Article IX on a pro-rata basis, the pro-rata basis is calculated from the Members'
contributions to GISC during the two (2) years preceding the date of the vote to dissolve.
Section 5. In the event of dissolution the following provisions shall govern the
distribution of computer software owned by GISC:
(a) All such software shall be an asset of GISC.
(b) A Member may use any software developed during its membership in accordance
with this agreement, upon:
(i) Paying any unpaid sums due GISC,
(ii) Paying the costs of taking such software, and
(iii) Complying with reasonable rules and regulations of the Board relating to
the taping and use of such software. Such rules and regulations may
include a reasonable time within which any Member must take such
software.
XI. General Conditions
Section 1. Notice. All notices hereunder shall be in writing, and shall be deemed given
when delivered in person or by United States certified mail, with return receipt requested, and if
mailed, with postage prepaid. All notices shall be addressed as follows:
If to GISC:
President of GISC
With a copy to the GISC Secretary -Treasurer, or equivalent.
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8.B.c
If to Member:
Each party shall have the right to designate other addresses for service of notices,
provided notice of change of address is duly given.
Section 2. The Parties certify that they are not barred from entering into this Agreement
as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code
and that they each have a written sexual harassment policy in place in full compliance with 775
II CS 5i2-105(A)(4).
XIL Duration
This agreement shall continue in effect indefinitely, until terminated in accordance with its terms
or until GISC is dissolved.
XIII. Member Software Usage
Section 1. No Member or Former Member shall:
(a) Permit any other parties to use, modify, translate, reverse engineer, decompile,
disassemble (except to the extent applicable laws specifically prohibit such
restriction) or create derivative works based on the software;
(b) Copy the software, unless part of normal backup procedures;
(c) Sell, rent, lease, license, give away or grant a security interest in or otherwise
transfer rights to the software; or
(d) Remove any proprietary notices or labels on the software without written
permission from the Board.
Section 2. In the event of default, withdrawal or termination of membership of a
Member, that Member may use, under license granted by the Board, any software developed
during its membership upon:
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(a) Paying to the Board any unpaid sums due GISC and
(b) Paying any reasonable costs established by the Board for licensing such software.
XIV. Service Provider
Section 1. For the purposes of this article, the Service Provider is defined as the Service Provider
and Secondary Service Provider.
Section 2. The term of any Service Provider shall be as set forth in the Service Provider
Agreement.
Section 3. The Board may at any time by a majority vote name a new Service Provider,
whose term shall begin at such time as the Board may authorize.
Section 4. A Service Provider's term shall be renewed upon such terms as the Board may
approve.
Section 5. The Board may terminate the services of a Service Provider at any time,
subject only to the Service Provider agreement.
Section 6. The Board may enter into agreements with more than one Service Provider if
it deems it appropriate to do so.
XV. Intellectual Property
Section 1. Members agree that no assignments, licenses, sales, authorization of reuse by
others, giveaways, transfer or any other grant of Intellectual Property rights will be made to any
third party without written permission from the Board.
Section 2. It is understood that this Agreement does not grant to any Member or any
employees, partners or other business associates thereof, any rights in any Intellectual Property or
any inherent protectable interests, except those specifically provided by this Agreement.
XVI. Execution of Agreement
This Agreement may be executed in any number of counterparts, each of which shall for all
purposes be deemed to be an original; and all such counterparts, or as many of them as GISC and
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the Members or additional Members shall preserve undestroyed, shall together constitute but one
and the same instrument.
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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EXHIBIT A
INITIAL MEMBERSHIP DUES FORMULA
Membership Fee = Basis x Allocation
Where: Basis = $20,000
Allocation = Calculated by Consortium for member based on size, density, and
other considerations
Fee Illustration
Allocation Membership Fee
--------------------------------------
0%
NA
20%
$4,000
30%
$6,000
40%
$8,000
50%
$10,000
60%
$12,000
70%
$14,000
80%
$16,000
90%
$18,000
100%
$20,000
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EXHIBIT B
GIS Consortium Service Provider Contract
U
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8.B.c
IN WITNESS WHEREOF, the undersigned have caused this Agreement for the Creation
of a Geographic Information System Consortium to be executed in the Members respective
name, and have caused this Agreement for the Creation of a Geographic Information System
Consortium to be attested, all by their duly authorized officers and representatives, and have
caused the Agreement for the Creation of a Geographic Information System Consortium to be
dated this day of, 20
Its:
ATTEST:
Village/City Clerk
Seal
of
Packet Pg. 57
8.0
Resolution No. R-2018-25 : Resolution Ceding the 2018 Unused
Private Activity Bond Volume Cap of the Village of Buffalo Grove
(Including Volume Cap Transferred from Other Lake County Home
Rule Units) to Lake County
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action pp
ll
Staff recommends approval.
SUMMARY: Buffalo Grove is the host of the Lake County Partners Private Activity Bond Clearinghouse.
The resolution is required annually so that unused funds can be transferred over to the next year and
used in the future.
ATTACHMENTS:
• Resolution 2018 (DOCX)
• Allocation (PDF)
Trustee Liaison
Ottenheimer
Monday, December 3, 2018
Staff Contact
Chris Stilling, Community Development
Updated: 11/28/2018 2:05 PM
Page 1
Packet Pg. 58
8.C.a
RESOLUTION NO. 2018-
A RESOLUTION CEDING THE 2018 UNUSED PRIVATE ACTIVITY BOND VOLUME CAP OF
THE VILLAGE OF BUFFALO GROVE (INCLUDING VOLUME CAP TRANSFERRED FROM
OTHER LAKE COUNTY HOME RULE UNITS) TO LAKE COUNTY.
WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, Illinois (the "Village") is
a municipality and a home rule unit of government duly organized and validly existing under
Section 6(a) of Article VII of the 1970 Constitution and laws of the State of Illinois; and
WHEREAS, in order to facilitate economic development both in the Village of Buffalo Grove
and in Lake County, Illinois, the Village has received Volume Cap from the Lake County Home
Rule Municipalities in the amounts identified in Exhibit A to consolidate management under control
of a single Home Rule entity in cooperation with Lake County Partners Private Activity Bond
Clearinghouse (the "PABC"); and
WHEREAS, tax exempt private activity bonds provide for opportunities to increase business
and commerce and relieve conditions of unemployment; and
WHEREAS, the PABC has $39,196,505 of calendar year 2018 unused Volume Cap
available from Lake County Home Rule Units; and
WHEREAS, the PABC has recommended that it is in the best interest of the Village of
Buffalo Grove to transfer $39,196,505 of unused Volume Cap to Lake County, Illinois and thereby
permit Lake County to issue tax-exempt private activity bonds to finance multi -family projects; and
WHEREAS, it is in the best interest of the Village, Lake County Home Rule Municipalities,
and Lake County Partners to collect the anticipated 1.0% Volume Cap fee as soon as possible;
and
WHEREAS, the Village will report this transfer of $39,196,505 of unused Volume Cap to
Lake County, Illinois to the State of Illinois Bureau of the Budget as soon as reasonably possible;
and
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF THE VILLAGE
OF BUFFALO GROVE:
Section 1. That the Village of Buffalo Grove hereby transfers $39,196,505 of unused
Volume Cap to Lake County, Illinois.
Section 2. The PABC and the Village shall both retain a copy of this Resolution in their
records for a minimum of 30 years. Notice of this Resolution together with a
copy of this Resolution shall be given in writing by the Village after passage
and approval hereof.
Section 3. That the officials of the Village are hereby authorized, empowered, and
directed to take all necessary or advisable actions concerning the execution
and implementation of this Resolution.
Section 4. That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
Packet Pg. 59
8.C.a
Passed and approved this day of , 2018.
AYES:
NAYES:
ABSENT:
ADOPTED: 2018.
APPROVED: .2018.
Village President
ATTEST:
Village Clerk
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Action Item : Tents and Rental Equipment for Buffalo Grove Days
2019
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: Staff recommends authorizing the Village Manager to execute an agreement with Indestructo
Rental Company for Tent and Equipment Rental Services for the 2019 Buffalo Grove Days event at a
price not to exceed, $25,646.60.
ATTACHMENTS:
• Memo Tents and Equipment (DOCX)
• RFPTAB Tents 2019 (PDF)
Trustee Liaison
Stein
Monday, December 3, 2018
Staff Contact
Brett Robinson, Finance
Updated: 11/29/2018 3:24 PM
Page 1
Packet Pg. 62
8.D.a
A1, L AGE )F
MEMORANDUM
DATE: November 29, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
Mike Reynolds, Public Works Director
SUBJECT: Tent and Equipment Rental
Background
Staff released a request for proposals for Tents and Equipment rentals for Buffalo Grove Days. Three
proposals were received and reviewed. Based upon, reference checks, cost, and past performance, staff
would recommend an award of contract to Indestructo Rental Company in an amount not to exceed
$25,646.60. The contract would be for three years with two possible 2 year extensions. An escalation
limiter of 3% or the most recent 12 month CPI all urban consumers, whichever is less, is part of the
contract. A tabulation of costs is attached to this memo.
Indestructo Rental has been providing and setting up tents and associated equipment for the Buffalo
Grove Days event for over 20 years. Both staff and volunteers are pleased with the service and
equipment supplied for the event.
Recommendation
Staff recommends authorizing the Village Manager to execute an agreement with Indestructo Rental
Company for Tent and Equipment Rental Services for the 2019 Buffalo Grove Days event at a price not to
exceed, $25,646.60.
Packet Pg. 63
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8.E
Action Item : Pyrotechnic Services for the Fourth of July 2019
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends approval.
SUMMARY: Staff requests the Village Board authorize the Village Manager to negotiate and execute an
agreement with Melrose Pyrotechnics for a July 4t" 2019 Fireworks display at a price not to exceed,
$26,500.
ATTACHMENTS:
• Memo Fireworks (DOCX)
• Melrose SoP (PDF)
• Melrose Letter(PDF)
Trustee Liaison
Ottenheimer
Monday, December 3, 2018
Staff Contact
Brett Robinson, Finance
Updated: 11/26/2018 11:39 AM
Page 1
Packet Pg. 65
8.E.a
DATE: November 28, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
William Baker, Fire Chief
SUBJECT: Pyrotechnic Services
rn
0
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Background
a
Staff released a request for proposals for Pyrotechnic Services for the Village of Buffalo Grove for the 4th An
0
of July. Staff reached out to several providers. Only one company responded to the request for proposals, y
Melrose Pyrotechnics, Inc., the Village's current provider. o
3
Staff followed up with the other Pyrotechnic firms and asked if they would provide a reason for the non- L
response. Companies responded that they did not have the staffing to provide for an additional show on LL
the Fourth of July. �n
Melrose has proposed a rate not to exceed $26,500 for each of the next three years, future pricing for
possible extensions will be negotiated prior to any extension. When queried as to the reasoning for an
increase in pricing over 2018 costs Melrose provided the attached response. Additionally challenges to
the current pyrotechnic supply chain are summarized well in an article by the Washington Post. Staff will
continue to seek sponsors for the event as has been done in prior years, in order to defray costs. Over
the past three years staff has received at least $5000 each year in sponsorships for this event.
The Village has had an excellent working relationship with Melrose Pyrotechnics ("Melrose") for more
than fifteen years. Melrose is based in Kingsbury, Indiana. They are the recipient of a number of global
awards including 1st Place, Jinshan International Beach Music Fireworks Festival, Shanghai, China
(2014), 1st Place, International Fireworks Competition, Huis Ten Bosch, Japan (2014), 2nd Place in the
Hanabi World Cup in Nagasaki, Japan in 2011, 1st Place in the Hanabi World Cup in Nagasaki, Japan in
2010, and 3rd Place in the L'International des Feux Loto-Quebec in 2009. They also have voluminous
local and noteworthy contracts including the City of Chicago, Navy Pier and Chicago Bears.
After reviewing the proposal provided by Melrose and discussing the proposed pricing structure, staff
would recommend authorizing the Village Manager to negotiate and execute an agreement with Melrose
Pyrotechnics. The Pyrotechnic Services Contract would be a three year agreement (2019, 2020, and
2021) with two possible 2 year extensions. The Village's Fire Prevention staff is in full support of and
award of contract to Melrose due to their safety record, electronic system reliability, quality fireworks,
emergency preparedness, and overall responsiveness.
Recommendation
Staff recommends authorizing the Village Manager to negotiate and execute an agreement with Melrose
Pyrotechnics for a July 4t" 2019 Fireworks display at a price not to exceed, $26,500.
Packet Pg. 66
zmzeffllwy�
I wd 1III 101I I110 11 4=1 N
The undersigned, declares that it has carefully examined the Scope of Services, the Pyrotechnic Services RFP,
and all other documents referred to or mentioned in the Services Agreement and it proposes and agrees, if this
Proposal is accepted, that it will contract with the Village, in the form of the Services Agreement attached, to
complete the Work titled "Pyrotechnic Services", and that it will take in full payment therefore the sums set
forth in the following Schedule of Prices.
If your firm provides additional optional services please attach a page describing the optional service and the cost for that service as well as
any ongoing costs for that service.
Do you agree that escalating prices shall be no more than the Consumer Price Index for All Urban Consumers (CPI-U) in the Chicago area or
3.5%, whichever is less, for a possible first and second, contract extensions?
(Please initial) Yes No X
9RIM
Date
--�, , W
(Sign here)
R. Wynn Cramer
(Print Name)
If No, then provide with your submittal proposed escalation language.
Wynn@Me[rosepyro.com
E-mail
THIS PAGE IS TO BE SUBMITTED ON OR BEFORE OCTOBER 1,7,2018AT 10=AM SEPARATE AND APART FROM THE PROPOSAL PACKET IN
SEALED ENVELOPE, FAILURE TO DO SO MAY RESULT IN THE DISQUALIFICATION OF THE CONSULTANT'S PROPOSAL. 6
Note: Contract Extension pricing is an estimate based upon current market conons. Pricilig
--nay change favorably in the future if market conditions improve. I Packet Pg. 67
8.E.c
P Y R O T E C H N I C S'
Mr. Brett Robinson
Purchasing Manager
Buffalo Grove July 41h
Buffalo Grove, IL
November 13, 2018
Dear Brett, N
�o
The majority of all the fireworks produced in the world come from China. Starting last year, the CL
government of China began eliminating over half of all the manufacturers in the country. We have been
told by our suppliers, that the government wants more control over the companies producing the o
fireworks and to improve the safety of manufacturing.
i-
This entire process has increased the demand for the fireworks produced by the existing manufacturers. a)
We have had long term relationships with several manufacturers and every one of them have raised 0
their prices pretty significantly. The suppliers feel that prices will continue to rise in the future.
0
L
If you have any questions, please call me at your convenience. 2
Sincerely,
U
a
Wynn Cramer
Melrose Pyrotechnics
I Kingsbury Industrial Park
RO, Box 302
Kingsbury, IN 46345
719-393.5577 800 771..7976
F 21 9- 393�-5,,710 01 ,.775-7 76
rl elrosepyro,com Packet Pg. 68
8.F
Action Item : Award of Bid Elevator Inspections
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends approval.
SUMMARY: Staff recommends the Village Board authorize the Village Manager to execute an agreement
with Elevator Inspection Services (EIS) for elevator inspections in accordance with the Illinois
Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.), pending review and approval of the
Agreement by the Village Attorney.
ATTACHMENTS:
• Memo Elevator Inspections (DOCX)
• Bid Tab (PDF)
• Lake County BID questions 2018 (PDF)
Trustee Liaison Staff Contact
Weidenfeld Brett Robinson, Finance
Monday, December 3, 2018
Updated: 11/26/2018 11:46 AM Page 1
Packet Pg. 69
8.F.a
A1, L AGE )F
MEMORANDUM
DATE: November 28, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
Chris Stilling Community Development Director
SUBJECT: Elevator Inspections
Background
In partnership with Lake County the Village sought bids for elevator inspections. Lake County received
two bids, one from Thompson Elevator Inspection Services and another from Elevator Inspection
Services (EIS). After a review of pricing and a round of follow-up questions, Lake County Purchasing
recommended an award of bid to EIS. Staff reviewed the recommendation and based upon the amount of
elevators in place versus predicted new construction concurred with Lake County's recommendation.
It should also be noted that EIS has been under contract with the Village since 2014 and has performed
satisfactorily.
The charges for the inspections are a part of the fee and fine schedule and are passed on to the building
owner; there is no direct cost to the Village as part of this contract.
Recommendation
Staff recommends the Village Board authorize the Village Manager to execute an agreement with
Elevator Inspection Services (EIS) for elevator inspections in accordance with the Illinois Governmental
Joint Purchasing Act (30 ILCS 525/0.01 et seq.)
Attachments:
Bid Tabulation
Bid Q/A
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EIS / Elevator Inspection Services
October 17, 2018
Dear Ms. Brines:
In response to your earlier email, this purpose of letter is to clarify your questions regarding
Bid #18156.
Question:
1. Please clarify does the first year free apply only to the agencies listed in
the bid location (Group 1 -8)? How does section 24. Joint Purchasing on
page 9 of the bid document apply to the first -year free concept included in
your bid?
Clarification:
Yes, the "first year free" benefit is offered only to the municipalities listed on page 11 of the
Bid Document. In addition, any other municipalities who wish to join the consortium at this
time will also qualify for this benefit. To further clarify; the routine inspections in a twelve-
month period (maximum two) will be performed at no cost to the respective municipality.
This benefit it is not intended for re -inspections.
In accordance with Section 24 (as we understand it's meaning), EIS will invoice each
municipality separately. We will provide each municipality an invoice illustrating each
conveyance inspected and show a zero amount for each.
Question:
2. Is the first year free only for the estimated amount of inspections list on
page 11 of the bid document? Please clarify if an agency requires more
inspections that the estimated number listed; will there be a cost for
inspections that exceed the estimated number?
Clarification:
The dollar amount savings for each municipality was calculated from the data provided in
the bid document page 11.
No, if the data is incorrect and more inspections are required, the savings amount will
increase or decrease if the unit count is less than listed on page 11.
Question:
3. Why is EIS offering to not being paid the first year of the contract? As
stated on page 3 of the bid estimated loss to EIS is $42,720. Please
explain further.
5 STRATFORD COURT • INDIAN HEAD PARK IL 60525
708-784-9438 • V,'\G'W.E1.hV 1TOR-1NSPECTTON.COM • 708-246-2342 FAX
Packet Pg. 72
8.F.c
— 2 — October 17, 2018
Explanation:
There are many reasons EIS is offering a "first year free" benefit.
a, The Lake County Consortium is a valued customer, we do not want to lose this business.
b, EIS is hoping our offer will attract other communities to join the consortium.
c, EIS has an increased labor force in the area allowing us to better serve our customers.
d, EIS is fortunate to perform over 19,000 inspections annually. This portfolio allows us the
financial freedom to offer special benefits.
I am hopeful I addressed your concerns clearly and completely.
c
0
Kind Regards
_ a
c
Cynthia Turk 0
General Manager
w
Packet Pg. 73
8.G
Action Item : Authorization to Seek Competitive Bids for Various
Projects
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: Staff requests Authorization to Bid for the various Fiscal Year 2019 projects as further
detailed in the attached memo.
ATTACHMENTS:
• Auth to bid 2019 memo (DOCX)
Trustee Liaison
Johnson, Stein
Monday, December 3, 2018
Staff Contact
Brett Robinson, Finance
Updated: 11/28/2018 1:53 PM
Page 1
Packet Pg. 74
8.G.a
1,1 F
�13UFFALO GROVE
DATE:
November 9, 2018
TO:
Dane Bragg, Village Manager
FROM:
Brett Robinson, Purchasing Manager
RE:
Authorization to Bid 2019
Background
Is
In prior years, staff would bring before the Village Board numerous projects requesting authorization to bid
each project separately. As many of those projects either were performed on an annual basis or were
scheduled well in advance, staff believes it would be more efficient to bring most of these projects forward for
authorization to seek competitive bids as a single agenda item.
The following projects are routinely bid on an annual basis, purchased through joint bids, or are part of the CIP
program and are planned to be procured in Fiscal Year 2019, as such staff would request the Village Board
provide Authorization to Bid for each of these projects. Each bid document will be reviewed by the Village
Attorney prior to release and each listed project will be brought back before the Village Board with a request
for an award of contract/award of agreement.
Recommendation
Staff requests Authorization to Bid or seek Competitive Proposals for the below listed 2019 fiscal year projects.
Projects / Procurements
Project Start
Date
Project Completion
Date
Engineering
Bike Path Parking Lot Imp
5/1/2019
8/1/2019
Collector Route Maintenance
1/1/2019
12/31/2019
Crack Sealing
4/15/2019
8/31/2019
Sanitary Sewer Rehabilitation/Repair
TBD
Sewer Televising
1/1/2019
1/1/2023
Sidewalk Replacement
6/1/2019
8/15/2019
Storm Sewer Rehabilitation/Repair
4/15/2019
7/31/2019
Street - Roadway Resurfacing
TBD
Street Maintenance
5/1/2019
9/1/2019
Street Roadway Reconstruction
4/15/2019
7/31/2019
Street Striping
5/1/2019
8/31/2019
Water Main Rehabilitation/Repair
I TBD
Public Works
Contract Utility Repair
TBD
Contract Vehicle Repair
TBD
Custodial
12/31/2019
12/31/2025
Chatham Lift Station Rehab
4/1/2019
10/1/2019
Joint Purchase Salt - count
3/1/2019
3/1/2020
Joint Purchase Salt - state
4/1 /2019
4/1/2020'
Page 1 of 2
Packet Pg. 75
8.G.a
Projects / Procurements
Project Start
Date
Project Completion
Date
Landscaping Services
4/1/2019
12/31/2019
MPI — Leak Detection
12/31/2019
MPI Project- Cold Patch
2/1/2019
3/1/2020
Parkway Tree Replacement
TBD
Pest Control
TBD
Pump House Repairs and Security Improvements
TBD
SCADA Services
2/27/2019
12/31/2020
Street Light Maintenance
1 12/31/2019
1 12/31/2020
Police
Access Control Improvements
TBD
AV Improvements Police Training Room
5/1/2019
8/1/2019
Emergency Lighting
12/31/2019
12/31/2024
Morgue Transport
1 6/4/2019
1 6/4/2022
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Page 2 of 2
Packet Pg. 76
8.H
Action Item : Authorization to Waive Bids and Seek Competitive
Proposals Projects for FY 2019
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: Staff requests authorization to waive bids for a limited number of fiscal year 2019 projects
and seek competitive proposals as further detailed in the attached memo.
ATTACHMENTS:
• Auth to waive bids 2019 memo(DOCX)
Trustee Liaison
Stein
Monday, December 3, 2018
Staff Contact
Brett Robinson, Finance
Updated: 11/29/2018 3:32 PM
Page 1
Packet Pg. 77
8.H.a
VILLAGE OF
I13 F F GIII
DATE: November 9, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
RE: Authorization to Waive Bids and seek Proposals 2019
Background
Is
In prior years, staff would bring before the Village Board numerous projects requesting authorization to bid
each project separately. As many of those projects were either performed on an annual basis or were
scheduled well in advance, staff believes it would be more efficient to bring most of these projects forward for
authorization to waive bids and seek competitive proposals or negotiate services as a single agenda item.
The following projects are part of the CIP program or are planned to be procured in Fiscal Year 2019, as such
staff would request the Village Board provide Authorization to waive bids on each of these projects. Each
Request for Proposal document will be reviewed by the Village Attorney prior to release and each listed project
will be brought back before the Village Board with a request for an award of contract/award of agreement.
Recommendation
Staff requests Authorization to seek Competitive Proposals or Negotiate for the below listed 2019 fiscal year
projects.
low
Refuse and Recycling
Community Development
RFP - Negotiation
Fire Plan Review
Community Development
RFP
Comprehensive Plan
Community Development
RFP
Bernard Phase I Study
Engineering
RF Qualifications
Construction Services
Engineering
RF Qualifications
Storm water Master Plan
Engineering
RF Qualifications
Banking Services
Finance
RFP
Utility Bill Printing
Finance
Possible Joint RFP
Banking Services
Finance
RFP
Credit Card Processing
Finance
Negotiation
Bus Service BGDays
Finance
Negotiation
Sound and Lighting BGDays
Finance
Negotiation
Cable Franchise
OVM
Consortium - Negotiation
IT Service
OVM
Negotiation
Electric and Gas Supply
Public Works
Negotiation
Asset Management Software
Public Works
Negotiation
SCADA Support & Maintenance
Public Works
RFP - Negotiation
Metra Sealcoating
Public Works
RFP —Joint w/Park District
All listed dates are tentative
Page 1 of 1
Packet Pg. 78
8.1
Action Item : Certificate of Initial Acceptance and Approval: Metro
Self Storage Development Improvements
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval to begin the one year maintenance period for the completed development.
SUMMARY: Attached is the Certificate of Initial Acceptance for the Metro Self Storage development
located at 847 Deerfield Road. Staff recommends approval to begin the one year maintenance period on
December 3rd, 2018.
ATTACHMENTS:
• acceptance memo Metro 18-1121 (DOCX)
• Certificate of Initial Acceptance Metro Storage (DOCX)
Trustee Liaison
Smith
Monday, December 3, 2018
Staff Contact
Darren Monico, Public Works
Updated: 11/26/2018 11:49 AM
Page 1
Packet Pg. 79
A1, L AGE )F
MEMORANDUM
DATE: November21, 2018
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Metro Self Storage Certificate of Initial Acceptance
The Developer of Metro Self Storage has completed the required improvements and the development will
be moved to the one year maintenance period beginning December 3rd, 2018.
Staff recommends approval of the approval of the Certificate of Initial Acceptance for the Development
Packet Pg. 80
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS -BUILT" PLANS
ALL INFORMATION MUST BE TYPED.
SUBDIVISION Metro Self Storage DEVELOPER
UNIT NO. N/A
Dedicated Public Right of Way (if any): N/A
Description of Public Improvements: N/A
LOCATION 847 Deerfield
Description of Private Improvements: Self Storage building and property including the entrance drive,
parking lot with curb, gutter, lot lights, landscaping, sanitary service, water main service, storm sewer, and
stormwater detention basin.
One -Year Maintenance Guarantee: Letter of Credit
DESIGN ENGINEER'S CERTIFICATION
To the best of my knowledge and belief, the construction of the improvements described above have
been completed in accordance with the approved plans and specifications, and items indicated on the
Final Punch List dated which was prepared by
the Village of Buffalo Grove have been completed.
Engineer's Signature & Seal
OWNER'S/DEVELOPER'S CERTIFICATION
O
All improvements have been completed and are hereby presented for initial Acceptance and Conveyance
to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year
Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing
listed public improvements and does hereby covenant that said improvements are free of all
encumbrances and does hereby warrant and will defend the same against the claims and demands of all
persons.
Owner's Signature
Owner's Name
Company Name
Page 1 of 2
Packet Pg. 81
MUNICIPAL INSPECTOR'S CERTIFICATION
I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described
Subdivision during the progress of construction and to the best of my/our knowledge; the work has been
completed in conformance with the approved plans and specifications.
Date Municipal Inspector
Date Municipal Inspector
VILLAGE ENGINEER'S CERTIFICATION
I hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the
above described Subdivision and find them in conformance with the applicable Village ordinances, codes,
and agreements.
Date Village Engineer
PUBLIC WORK'S CERTIFICATION
I hereby certify that the Department of Public Works has inspected all public improvements described
above and find them in proper condition for acceptance for maintenance by this Department.
Date Director of Public Works
VILLAGE MANAGER'S CERTIFICATION
I hereby certify that all applicable Village ordinances, codes, and special agreements have been complied
with by the Owner of the above described Subdivision.
Date Village Manager
ACCEPTANCE OF PUBLIC IMPROVEMENTS
The Village of Buffalo Grove does hereby approve and accept for ownership the above described public
improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship,
and maintenance.
Village Board of Trustees Action:
Date
Date
Page No.
Village President
Page 2 of 2
6/22/04
Packet Pg. 82
8.J
Action Item : Certificate of Initial Acceptance and Approval: Prairie
Landing Development
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval to begin the one year maintenance period starting December 3rd.
SUMMARY: Attached is the Certificate of Initial Acceptance for the Prairie Landing development located
at the northeast corner of Route 22 and Prairie Road. Staff recommends approval to begin the one year
maintenance period on December 3rd, 2018.
ATTACHMENTS:
• acceptance memo Prairie Landing 18-1121 (DOCX)
• Certificate of Initial Acceptance Prairie Landing (PDF)
Trustee Liaison
Smith
Monday, December 3, 2018
Staff Contact
Darren Monico, Public Works
Updated: 11/26/2018 11:52 AM
Page 1
Packet Pg. 83
8.J.a
A1, L AGE )F
MEMORANDUM
DATE: November21, 2018
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Prairie Landing Certificate of Initial Acceptance
The Developer of Prairie Landings located at the northeast corner of Route 22 and Prairie Road has
completed the required improvements and the development will be moved to the one year maintenance
period beginning December 3rd, 2018.
Staff recommends approval of the approval of the Certificate of Initial Acceptance for the Development
Packet Pg. 84
VILLAGE 0FBUFFALO GROVE
CERTIFICATE DFINITIAL ACCEPTANCE AND APPROVAL
SUBMIT COMPLETED FORM ALONG WITH ONE MYL4RAND TWO SETS OF "AS -BUILT" PLANS.
ALL INFORMATION MUST BE TYPED.
SUBDIVISION Prairie Landing DEVELOPER
UNIT NO. LOCATION Route 22 and Prairie Road
Dedicated Public Right of Way (if any): Chelsey Street
Description ofPublic Improvements: Road pavement, water main, sanita[y sewer, storm sewer, street
light, sidewalks, and parkway trees.
Description ofPrivate Improvements: storm sewer services, water services, and sanita[y sewer services.
One -Year Maintenance Guarantee: Letter of Credit
DESIGN ENGINEER'S CERTIFICATION
To the best of my knowledge and belief, the construction of the improvements described above have
been uzmp|mhad in accordance with the approved plans and specifioaUons, and items indicated on the
Final Punch List dated . which was prepared by
the Village of Buffalo Grove have been completed. ""M
SSION
Engin66r's Signature & Seal
ENGINEER
aF
OWNER'S/DEVELOPER'S CERTIFICATION
EXPIRES
11/30/19
All improvements have been completed and are hereby presented for initial Acceptance and Conveyance
tothe Village ofBuffalo Grove. ) also herewith acknowledge my responsibility to provide one-year
Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing
listed public improvements and does hereby covenant that said improvements are free of all
encumbrances and does hereby warrant and will defend the same against the claims and demands ofall
C]vvney9 S-ighature
Company Name
Page 1 of 2
Packet Pg. 85
MUNICIPAL INSPECTOR'S CERTIFICATION
Kwe hereby certify that |/we have regularly inspected the above described unit(s) of the above described
Subdivision during the progress of construction and to the beat of my/our knowledge; the work has been
completed inconformance with the approved plans and specifications.
Date Municipal Inspector
VILLAGE ENGINEER'S CERTIFICATION
| hereby certify that the Division of Engineering Services has reviewed the above described unit(e) of the
above described Subdivision and find them in conformance with the applicable Village ordinances, codes,
and agreements.
I A/ is
PUBLIC WORK'S CERTIFICATION
I hereby certify that the Department of Public Works has inspected all public improvements described
above and find them in proper condition for acceptance for maint nance by t rE') Department.
41
71�lx
VILLAGE MANAGER'S CERTIFICATION
| hereby certify that all applicable Village ordinances, codes, and special agreements have been complied
with by the Owner of the above described Subdivision.
Date Village Manager
The Village of Buffalo {}rove does hereby approve and accept for ownership the above described public
improvements subject to the one-year Guarantee by the Developer covering all metoha|s, workmanship,
and maintenance.
Village Board ufTrustees Action:
Date Page No.
Date Village President
Page 2 of 2
6/22/04
1 Packet Pg. 86
8.K
Action Item : Approve Plats of Easement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends approval.
SUMMARY: Staff recommends approval. The School District provided plats of easement for new water
main for the building additions at the Meridian Middle School and Aptakisic Junior High School.
ATTACHMENTS:
• Memo water main plats (DOCX)
• 70413PE_MERIDIAN SCHOOL (PDF)
• 70413PE_APTAKISIC PARK (PDF)
• 70413PE_APTAKISIC SCHOOL (PDF)
Trustee Liaison
Smith
Monday, December 3, 2018
Staff Contact
Darren Monico, Public Works
Updated: 11/28/2018 2:02 PM
Page 1
Packet Pg. 87
8.K.a
DATE: November21, 2018
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
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SUBJECT: School District Plats of Easement aa)
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The School District provided plats of easement for new water main for the recent building additions at the a
Meridian Middle School and Aptakisic Junior High School. The plats are for easements in favor of the a
Village for Village owned water main on each school property including a small portion on the adjacent c
Park District property to the south of Aptakisic Junior High. a
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Staff recommends approval. a
Packet Pg. 88
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8.L
Information Item : Acceptance of Municipal Compliance Report for
the Year Ending 12/31/2017 - Firefighter's Pension Fund
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends acceptance.
SUMMARY: The following report is required to be accepted by the Village Board prior to the extension of
property taxes for the Article 3 & 4 pension funds. The report provides a summary of revenues and
expenditures, the actuarial amount of the levy, and a series of assumptions used
ATTACHMENTS:
• BuffaloGroveFire 12.31.17 MCR (PDF)
Trustee Liaison Staff Contact
Stein Scott Anderson, Finance
Monday, December 3, 2018
Updated: 11/28/2018 1:24 PM Page 1
Packet Pg. 92
8.L.a
THE VILLAGE OF BUFFALO GROVE,
ILLINOI S
FIREFIGHTERS' PENSION FUND
PUBLIC ACT 95-0950
MUNICIPAL COMPLIANCE REPORT
FOR THE FISCAL YEAR ENDED
DECEMBER 31, 2017
Packet Pg. 93
8.L.a
L u terbach & Anien, LL
C ERl9Rldi'D PUBLIC RCICOUN]ANFS
August 10, 2018
Members of the Pension Board of Trustees
Buffalo Grove Firefighters' Pension Fund
Buffalo Grove, Illinois
668 N. RIVER ROAD . NAPERVILL8 , LA INOLS 605(33
PNOLJL 630 i633 1 483 FAX Qf A9:4.2516
vvwervv.6� iaka�rrla:aca17; a rE'ke: n. r,,, ryrm
Enclosed please find a copy of your Municipal Compliance Report for the Buffalo Grove Firefighters'
Pension Fund for the fiscal year ended December 31, 2017. We have prepared the report with the most
recent information available at our office. Should you have more current information, or notice any
inaccuracies, we are prepared to make any necessary revisions and return them to you.
The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already
included with the enclosed report, please also include a copy of the Pension Fund's most recent
investment policy.
The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality
before the tax levy is filed on the last Tuesday in December. We are sending the report via email to
promote an environmentally -friendly work atmosphere.
If you have any questions regarding this report, please contact your Client Manager or PSA.
Respectfully submitted,
LAUTERBACH & AMEN, LLP
Packet Pg. 94
8.L.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FIREFIGHTERS' PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
The Pension Board certifies to the Board of Trustees of the Village of Buffalo Grove, Illinois on the condition of
the Pension Fund at the end of its most recently completed fiscal year the following information:
1) The total cash and investments, including accrued interest, of the fund at market value and the total net
position of the Pension Fund:
Current Preceding
Fiscal Year Fiscal Year
Total Cash and Investments (including accrued interest) $61,590,749 $54,156,957
Total Net Position $61,562,470 $54,178,445
2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of
firefighters' and from other sources:
Estimated Receipts - Employee Contributions $549,800
Estimated Receipts - All Other Sources
Investment Earnings $4,311,400
Municipal Contributions $1,859,212
3) The estimated amount necessary during the fiscal year to meet the annual actuarial requirements of the
pension fund as provided in Sections 4-118 and 4-120:
Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance N/A
Private Actuary - Lauterbach & Amen, LLP
Recommended Municipal Contribution $1,859,212
Statutory Municipal Contribution $1,482,234
Page 1 Packet Pg. 95
8.L.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FIREFIGHTERS' PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
4) The total net income received from investment of assets along with the assumed investment return and
actual investment return received by the fund during its most recently completed fiscal year compared to the
total net income, assumed investment return, and actual investment return received during the preceding
Current Preceding
Fiscal Year Fiscal Year
Net Income Received from Investment of Assets
Assumed Investment Return
Illinois Department of Insurance
Private Actuary - Lauterbach & Amen, LLP
Actual Investment Return
$7,601,179 $3,415,513
N/A 6.75%
7.00% 7.00%
13.13% 6.54%
5) The increase in employer pension contributions that results from the implementation of the provisions of
P.A.93-0689:
Illinois Department of Insurance N/A
Private Actuary - Lauterbach & Amen, LLP N/A
6) The total number of active employees who are financially contributing to the fund:
Number of Active Members 56
7) The total amount that was disbursed in benefits during the fiscal year, including the number of and total
amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a
disability pension, and (iii) survivors and children in receipt of benefits:
Total Amount
Number of Disbursed
(i) Regular Retirement Pension
(ii) Disability Pension
(iii) Survivors and Child Benefits
Totals
30 $2,239,531
4 $220,604
3 $75,689
37 $2,535,823
Page 2 Packet Pg. 96
8.L.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FIREFIGHTERS' PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
8) The funded ratio of the fund:
Current Preceding
Fiscal Year Fiscal Year
Illinois Department of Insurance N/A 78.05%
Private Actuary - Lauterbach & Amen, LLP 78.51% 76.74%
9) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability:
Unfunded Liability:
Illinois Department of Insurance
Private Actuary - Lauterbach & Amen, LLP
N/A
$16,364,908
The accrued liability is the actuarial present value of the portion of the projected benefits that has been
accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions
employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the
actuarial value of assets.
10) The investment policy of the Pension Board under the statutory investment restrictions imposed on the fund.
Investment Policy - See Attached.
Please see Notes Page attached.
CERTIFICATION OF MUNICIPAL FIREFIGHTERS'
PENSION FUND COMPLIANCE REPORT
The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge,
hereby certify pursuant to §4-134 of the Illinois Pension Code 40 ILCS 5/4-134, that the preceding report is true
and accurate.
Adopted this day of 2018
President
Secretary
Date
Date
Page 3 Packet Pg. 97
8.L.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FIREFIGHTERS' PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
INDEX OF ASSUMPTIONS
1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years
Ended December 31, 2017 and 2016.
Total Net Position - as Reported in the Audited Financial Statements for the Years Ended December 31,
2017 and 2016.
2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year
Ended December 31, 2017 plus 5.69% Increase (Actuarial Salary Increase Assumption) Rounded to the
Nearest $100.
Estimated Receipts - All Other Sources:
Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year
Ended December 31, 2017, times 7% (Actuarial Investment Return Assumption) Rounded to the Nearest
$100.
3) Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance - No December 31, 2017 Actuarial Valuation available at the time of this
report.
Private Actuary - Lauterbach & Amen, LLP:
Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2017
Actuarial Valuation.
Statutorily Required Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31,
2017 Actuarial Valuation.
Page 4 Packet Pg. 98
8.L.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FIREFIGHTERS' PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
INDEX OF ASSUMPTIONS - Continued
4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as
Reported in the Audited Financial Statements for the Years Ended December 31, 2017 and 2016.
Assumed Investment Return:
Illinois Department of Insurance - Preceding Fiscal Year Interest Rate Assumption as Reported in the
December 31, 2016 Actuarial Valuation. No December 31, 2047 Actuarial Valuation available at the time of
this report.
Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the
Lauterbach & Amen, LLP, December 31, 2017 and 2016 Actuarial Valuations.
Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of
the Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net
Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the
Audited Financial Statements for the Fiscal Years Ended
5) Illinois Department of Insurance - Amount of total suggested tax levy to be excluded from the property tax
extension limitation law as contemplated by 35 1LCS 200/18-185.
Private Actuary - No Private Actuarial Valuation amount available at the time of this report.
6) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2017 -
Schedule P.
7) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2017
- Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed.
(ii) Disability Pension - Same as above.
(iii) Survivors and Child Benefits - Same as above.
Page 5 Packet Pg. 99
8.L.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FIREFIGHTERS' PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
INDEX OF ASSUMPTIONS - Continued
8) The funded ratio of the fund:
Illinois Department of Insurance - Preceding Fiscal Year Net Present Assets as a percentage of Total Assets
as Reported in the December 31, 2016 Actuarial Valuation. No December 31, 2017 Actuarial Valuation
available at the time of this report.
Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as
Reported in the Lauterbach & Amen, LLP, December 31, 2017 and December 31, 2016 Actuarial
Valuations.
9) Unfunded Liability:
Illinois Department of Insurance - Deferred Asset (Unfunded Accrued Liability) - No December 31, 2017
Actuarial Valuation available at the time of this report.
Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in
the December 31, 2017 Actuarial Valuation.
Page 6 Packet Pg. 100
8.M
Information Item : Acceptance of Municipal Compliance Report for
the Year Ending 12/31/2017 - Police Pension Fund
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends acceptance.
SUMMARY: The following report is required to be accepted by the Village Board prior to the extension of
property taxes for the Article 3 & 4 pension funds. The report provides a summary of revenues and
expenditures, the actuarial amount of the levy, and a series of assumptions used.
ATTACHMENTS:
• BuffaloGrove Police_12.31.2017_MCR (PDF)
Trustee Liaison
Stein
Monday, December 3, 2018
Staff Contact
Scott Anderson, Finance
Updated: 11/28/2018 1:24 PM
Page 1
Packet Pg. 101
8.M.a
THE VILLAGE OF BUFFALO GROVE,
ILLINOI S
POLICE PENSION FUND
PUBLIC ACT 95-0950
MUNICIPAL COMPLIANCE REPORT
FOR THE FISCAL YEAR ENDED
DECEMBER 31, 2017
Packet Pg. 102
8.M.a
August 27, 2018
Members of the Pension Board of Trustees
Buffalo Grove Police Pension Fund
Buffalo Grove, Illinois
Enclosed please find a copy of your Municipal Compliance Report for the Buffalo Grove Police
Pension Fund for the fiscal year ended December 31, 2017. We have prepared the report with the most
recent information available at our office. Should you have more current information, or notice any
inaccuracies, we are prepared to make any necessary revisions and return them to you.
The President and Secretary of the Pension Fund are required to sign the report on page 3. If not already
included with the enclosed report, please also include a copy of the Pension Fund's most recent
investment policy.
The signed Public Act 95-0950 - Municipal Compliance Report must be provided to the Municipality
before the tax levy is filed on the last Tuesday in December. We are sending the report via email to
promote an environmentally -friendly work atmosphere.
If you have any questions regarding this report, please contact your Client Manager or PSA.
Respectfully submitted,
LAUTERBACH & AMEN, LLP
Packet Pg. 103
8.M.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
The Pension Board certifies to the Board of Trustees of the Village of Buffalo Grove, Illinois on the condition of the
Pension Fund at the end of its most recently completed fiscal year the following information:
1) The total cash and investments, including accrued interest, of the fund at market value and the total net
position of the Pension Fund:
Total Cash and Investments (including accrued interest)
Total Net Position
Current Preceding
Fiscal Year Fiscal Year
$67,570,890 $59,609,081
$67,432,478 $59,527,769
2) The estimated receipts during the next succeeding fiscal year from deductions from the salaries of police
officers and from other sources:
Estimated Receipts - Employee Contributions $658,300
Estimated Receipts - All Other Sources
Investment Earnings $4,730,000
Municipal Contributions
$2,795,672
3) The estimated amount required during the next succeeding fiscal year to (a) pay all pensions and other
obligations provided in Article 3 of the Illinois Pension Code, and (b) to meet the annual requirements of the
fund as provided in Sections 3-125 and 3-127:
(a) Pay all Pensions and Other Obligations
(b) Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance
Private Actuary - Lauterbach & Amen, LLP
Recommended Municipal Contribution
Statutory Municipal Contribution
$4,581,000
N/A
$2,795,672
$2,335,861
Page 1
Packet Pg. 104
8.M.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
4) The total net income received from investment of assets along with the assumed investment return and actual
investment return received by the fund during its most recently completed fiscal year compared to the total net
income, assumed investment return, and actual investment return received during the preceding fiscal year:
Current Preceding
Fiscal Year Fiscal Year
Net Income Received from Investment of Assets
$8,300,526 $3,418,114
Assumed Investment Return
Illinois Department of Insurance N/A 6.75%
Private Actuary - Lauterbach & Amen, LLP 7.00% 7.00%
Actual Investment Return 13.05% 5.89%
5) The total number of active employees who are financially contributing to the fund:
Number of Active Members 62
6) The total amount that was disbursed in benefits during the fiscal year, including the number of and total
amount disbursed to (i) annuitants in receipt of a regular retirement pension, (ii) recipients being paid a
disability pension, and (iii) survivors and children in receipt of benefits:
(i) Regular Retirement Pension
(ii) Disability Pension
(iii) Survivors and Child Benefits
Totals
Total Amount
Number of Disbursed
45
1
5
$3,312,283
$42,580
$247,224
51 $3,602,086
Page 2 Packet Pg. 105
8.M.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
7) The funded ratio of the fund:
Current
Fiscal Year
Illinois Department of Insurance N/A
Private Actuary - Lauterbach & Amen, LLP 69.74%
Preceding
Fiscal Year
70.32%
68.60%
8) The unfunded liability carried by the fund, along with an actuarial explanation of the unfunded liability:
Unfunded Liability:
Illinois Department of Insurance
Private Actuary - Lauterbach & Amen, LLP
N/A
$28,645,104
The accrued liability is the actuarial present value of the portion of the projected benefits that has been
accrued as of the valuation date based upon the actuarial valuation method and the actuarial assumptions
employed in the valuation. The unfunded accrued liability is the excess of the accrued liability over the
actuarial value of assets.
9) The investment policy of the Pension Board under the statutory investment restrictions imposed on the fund.
Investment Policy - See Attached.
Please see Notes Page attached.
CERTIFICATION OF MUNICIPAL POLICE
PENSION FUND COMPLIANCE REPORT
The Board of Trustees of the Pension Fund, based upon information and belief, and to the best of our knowledge,
hereby certify pursuant to §3-143 of the Illinois Pension Code 40 ILCS 5/3-143, that the preceding report is true and
accurate.
Adopted this day of , 2018
President
Secretary
Date
Date
Page 3 Packet Pg. 106
8.M.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
INDEX OF ASSUMPTIONS
1) Total Cash and Investments - as Reported at Market Value in the Audited Financial Statements for the Years
Ended December 31, 2017 and 2016.
Total Net Position - as Reported in the Audited Financial Statements for the Years Ended December 31, 2017
and 2016.
2) Estimated Receipts - Employee Contributions as Reported in the Audited Financial Statements for the Year
Ended December 31, 2017 plus 4.9% Increase (Actuarial Salary Increase Assumption) Rounded to the
Nearest $100.
Estimated Receipts - All Other Sources:
Investment Earnings - Cash and Investments as Reported in the Audited Financial Statements for the Year
Ended December 31, 2017, times 7% (Actuarial Investment Return Assumption) Rounded to the Nearest
$100.
3) (a) Pay all Pensions and Other Obligations - Total Non -Investment Deductions as Reported in the Audited
Financial Statements for the Year Ended December 31, 2017, plus a 25% Increase, Rounded to the Nearest
$100.
(b) Annual Requirement of the Fund as Determined by:
Illinois Department of Insurance - No December 31, 2017 Actuarial Valuation available at the time of this
report.
Private Actuary - Lauterbach & Amen, LLP:
Recommended Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31, 2017
Actuarial Valuation.
Statutorily Required Amount of Tax Levy as Reported by Lauterbach & Amen, LLP in the December 31,
2017 Actuarial Valuation.
Page 4 Packet Pg. 107
8.M.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
INDEX OF ASSUMPTIONS - Continued
4) Net Income Received from Investment of Assets - Investment Income (Loss) net of Investment Expense, as
Reported in the Audited Financial Statements for the Years Ended December 31, 2017 and 2016.
Assumed Investment Return:
Illinois Department of Insurance - Preceding Fiscal Year Interest Rate Assumption as Reported in the
December 31, 2016 Actuarial Valuation. No December 31, 2017 Actuarial Valuation available at the time of
this report.
Private Actuary - Current and Preceding Fiscal Year Interest Rate Assumption as Reported in the Lauterbach
& Amen, LLP, December 31, 2017 and 2016 Actuarial Valuations.
Actual Investment Return -Net Income Received from Investments as Reported Above as a Percentage of the
Average of the Beginning and Ending Balances of the Fiscal Year Cash Investments, Excluding Net
Investment Income, Gains, and Losses for the Fiscal Year Return Being calculated, as Reported in the
Audited Financial Statements for the Fiscal Years Ended
5) Number of Active Members - Illinois Department of Insurance Annual Statement for December 31, 2017 -
Schedule P.
6) (i) Regular Retirement Pension - Illinois Department of Insurance Annual Statement for December 31, 2017 -
Schedule P for Number of Participants and Expense page 1 for Total Amount Disbursed.
(ii) Disability Pension - Same as above.
(iii) Survivors and Child Benefits - Same as above.
Page 5 Packet Pg. 108
8.M.a
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
POLICE PENSION FUND
Public Act 95-950 - Municipal Compliance Report
For the Fiscal Year Ending December 31, 2017
INDEX OF ASSUMPTIONS - Continued
7) The funded ratio of the fund:
Illinois Department of Insurance - Preceding Fiscal Year Net Present Assets as a percentage of Total Assets
as Reported in the December 31, 2016 Actuarial Valuation. No December 31, 2017 Actuarial Valuation
available at the time of this report.
Private Actuary - Current and Preceding Fiscal Year Net Present Assets as a percentage of Total Assets as
Reported in the Lauterbach & Amen, LLP, December 31, 2017 and December 31, 2016 Actuarial
Valuations.
8) Unfunded Liability:
Illinois Department of Insurance - Deferred Asset (Unfunded Accrued Liability) - No December 31, 2017
Actuarial Valuation available at the time of this report.
Private Actuary - Deferred Asset (Unfunded Accrued Liability) as Reported by Lauterbach & Amen, LLP in
the December 31, 2017 Actuarial Valuation.
Page 6 Packet Pg. 109
9.A
Ordinance No. 0-2018-52 : An Ordinance for the Levy and
Collection of Taxes for the Fiscal Year Commencing on the 1St Day
of January, 2019 and Ending on the 31St Day of December, 2019
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Staff recommends approval.
In conjunction with the approval of the FY 2019 Village Budget, staff is proposing a property tax levy of
$17,143,300 to be extended and collected in 2019 prior to any tax abatements. The abatement
recommendation follows under a separate ordinance.
The truth in taxation determination was presented to the Village Board on November 5th, 2018 Included
with this memorandum is an ordinance for the levy and collection of taxes as well as the FY 2019 Village
Budget in line -item format.
ATTACHMENTS:
2018 Tax LevyOrdinance-Text (DOCX)
• 2018 Levy (DOCX)
• FY 2019 Budget Line -item (XML)
Trustee Liaison
Stein
Monday, December 3, 2018
Staff Contact
Scott Anderson, Finance
Updated: 11/28/2018 2:10 PM
Page 1
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9.A.a
ORDINANCE NO. 2018-
AN ORDINANCE FOR THE LEVY AND COLLECTION OF TAXES FOR
THE FISCAL YEAR COMMENCING ON THE 1ST DAY OF JANUARY, 2019
AND ENDING ON THE 31ST DAY OF DECEMBER, 2019
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF
COOK AND LAKE, ILLINOIS, A HOME -RULE MUNICIPALITY:
SECTION 1. There is hereby levied upon all the taxable property within the corporate limits of said Village of
Buffalo Grove, Counties of Cook and Lake, State of Illinois, the total sum of Seventeen Million One Hundred Forty -
Three Thousand Three Hundred Thirty Dollars ($17,143,330) for the following specific purposes and for the fiscal
year commencing January 1, 2019 and ending December 31, 2019.
SECTION 2. General Corporate Tax. A tax is hereby imposed for the General Corporate purposes in this Village in
the amount of Nine Million One Hundred Seventy -One Thousand Nine Hundred Eighty -Eight Dollars ($9,171,988)
spread equally over the value, as assessed and equalized by the Department of Revenue of all the taxable property
within the corporate limits therein.
SECTION 3. Illinois Municipal Retirement Fund Tax. A further tax is hereby imposed for the purpose of Village
retirement in this Village in the amount of One Million Ten Thousand Ninety -Four Dollars ($1,010,094) spread
equally over the value, as assessed and equalized by the Department of Revenue of all taxable property therein, all
in accordance with the provisions of Chapter 40, Section 5/7-171 of the Illinois Pension Code.
SECTION 4. Social Security Fund. A further tax is hereby imposed for the purpose of Village retirement in this
Village in the amount of Five Hundred Sixty -One Thousand Two Hundred Forty -Five Dollars ($561,245) spread
equally over the value, as assessed and equalized by the Department of Revenue of all property therein, all in
accordance with the provisions of Chapter 40, Section 5/21-110 & 110.1 of the Illinois Pension Code.
SECTION 5. Police Pension Fund. A further tax is hereby imposed for the purpose of continuing to provide a Police
Pension Fund in this Village in the amount of Two Million Nine Hundred Twenty -Five Thousand Six Hundred
Seventy -Two Dollars ($2,925,672) spread equally over the value, as assessed and equalized by the Department of
Revenue of all the taxable property therein all in accordance with the provision of Chapter 40, Section 5/3-125 of
the Illinois Pension Code.
SECTION 6. Firefighter's Pension Fund. A further tax is hereby imposed for the purpose of continuing to provide a
Firefighter's Pension Fund in this Village in the amount of One Million Nine Hundred Thirty -Three Thousand Two
Hundred Twelve Dollars ($1,933,212) spread equally over the value, as assessed and equalized by the Department
of Revenue of all the taxable property therein, all in accordance with the provisions of Chapter 40, Section 5/4-118
of the Illinois Pension Code.
SECTION 7. Corporate Purpose General Obligation Bonds — Series 2012. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Two
Hundred Thirty -Five Thousand Five Hundred Twenty -Five Dollars ($235,525) spread equally over the value,
assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with
Chapter 65, Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No. 2012-036.
SECTION 8. Corporate Purpose General Obligation Bonds -Series 2010-A. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Four
Hundred Thousand Six Hundred Dollars ($400,600) spread equally over the value, assessed and equalized by the
Department of Revenue of all taxable property therein, all in accordance with Chapter 65, Section 5/8-4-25 of the
Illinois Municipal Code and by adoption of Ordinance No. 2010-023.
SECTION 9. Corporate Purpose General Obligation Bonds -Series 2010-B. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Two
Hundred Sixty -Nine Thousand Seven Hundred Sixty -Three Dollars ($269,763) spread equally over the value,
assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with
Chapter 65, Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No. 2010-023.
SECTION 10. Corporate Purpose General Obligation Bonds -Series 2016.. A further tax is hereby imposed for the
retirement of Corporate Purpose General Obligation Bonds, bond principal and interest, in the amount of Six
Hundred Thirty -Five Thousand Two Hundred Thirty -One Dollars ($635,231) spread equally over the value, assessed
Packet Pg. 111
9.A.a
and equalized by the Department of Revenue of all taxable property therein, all in accordance with Chapter 65,
Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No. 2016-024.
SECTION 11. A recapitulation of the foregoing levied funds is as follows:
LEVIED FUNDS
General Corporate
$ 9,171,988
Illinois Municipal Retirement Fund
1,010,094
Social Security Fund
561,245
Police Pension Fund
2,925,672
Firefighter's Pension Fund
1,933,212
Facilities Development Debt Service -Series 2012
235,525
Facilities Development Debt Service -Series 2010-A
400,600
Facilities Development Debt Service -Series 2010-B
269,763
Facilities Development Debt Service -Series 2016
635,231
Grand Total Tax Levy $ 17,143,330
SECTION 12. The Village Clerk is hereby authorized to file a copy of this Ordinance, duly certified, along with any
statutory representations or certifications, with the County Clerk of Cook County, Illinois, and the County Clerk of
Lake County, Illinois, within the time limit prescribed by law.
SECTION 13. If any item or portion of this Ordinance is for any reason held invalid, such decision shall not affect the
validity of the remaining portion of such item or the remaining portion of this Ordinance.
SECTION 14. Detailed Budget Appropriations by cost category for the fiscal year commencing on the 1st day of
January 2019 and ending on the 31st day of December 2019, along with corresponding levy by Fund are attached
as Exhibit "A" to this Ordinance.
SECTION 15. That this Ordinance shall be in full force and effect from and after its passage and approval. This
Ordinance shall not be codified.
AYES:
NAYES:
ABSENT
PASSED this
APPROVED this
ATTEST:
Village Clerk
day
day of
Village President
2018.
2018.
Packet Pg. 112
9.A.b
VILLACE OF
MEMORANDUM
DATE: November 28, 2018
TO: Dane Bragg, Village Manager
FROM: Scott Anderson, Finance Director
SUBJECT: Proposed 2018 Tax Levy
In conjunction with the approval of the FY 2019 Village Budget, staff is proposing a property tax levy of
$17,143,300 to be extended and collected in 2019.
The current year's levy (2017 Tax Levy) was $16,730,074 resulting in a preliminary increase of three
percent from the 2016 levy request. The components of the change were;
The proposed levy (prior to abatement consideration) is a 2.47 percent increase. The components of the
change are;
Corporate (Levy
The amount requested for the Corporate Levy is used to support public safety operations. The increase
in the amount is due primarily to inflation. The Village uses the Municipal Cost Index (MCI) to measure
inflation. The MCI is a composite index that adjusts to the cost of materials and supplies, wages and
contracted -for services. The composite index includes the Consumer Price Index, Producer Price Index,
and a construction cost index. The MCI at the time the levy was calculated was 3.68 percent. Property
taxes only fund a third of the cost of providing police and fire services. The initial request is $9,171,988
or a three percent increase.
Packet Pg. 113
9.A.b
Debt Service
The current year's debt service requirement was $1,682,694. Next year's debt service is $1,541,119. The
components of the debt payments are as follows;
Over 55 percent of the Village's outstanding debt is for street maintenance and improvements.
(Pensions
The Village's independent actuary calculated the levy amounts for both the Police and Fire Pension
Funds. The Illinois Municipal Retirement Fund (IMRF) calculates the employer portion of the pension.
The rate for FY 2019 is 11.28 percent. The current year's levy for IMRF and employer FICA and Medicare
cost was $1,540,529. The request for FY 2019 will remain unchanged.
The Firefighter Pension Levy is proposed for FY 2019 to be $1,933,212 an increase of 1.9 percent. The
estimate for the Police Pension Levy will be 9.4 percent growth, resulting in a levy amount of
$2,925,672. Both pension levies include both the actuarial determined annual levy amount and the
"tread water" adjustment. The "tread water" amount is an annual supplemental funding that would
ensure that fund's unfunded actuarial liability does not grow despite all assumptions being met.
The total additional required amount for all pension levies is estimated to be $287,686, an increase of
6.3 percent.
Equalized Assessed Values (1EAV)
Although the equalized assessed values of the Village remain 12.9 percent less than the prerecession
peak in FY 2009, the last four years have posted positive growth including a 2.8 percent increase for the
FY 2018 tax levy. The total EAV in Buffalo Grove is $1.66 billion. The growth between the two counties
was disproportionate as Lake County grew by 3.8 percent and Cook County declined .7 percent. Lake
County properties are assigned 80 percent of the total property tax burden. The responsibility for those
calculations reside the with each county's assessor's office. The final percentage allocation is assigned by
the Illinois Department of Revenue.
Below is a 2raah debictin2 the izrowth of EAV over the last ten vears
Equalized Assessed Value
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1,000
500
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9.A.b
III iron pact
The result of the increases noted above results in a proposed (gross) levy of $17,143,330 or 2.47 percent
growth. The following is a two year comparison of the levy request.
The truth in taxation determination was presented to the Village Board on November 5t". Included with
this memorandum is an ordinance for the levy and collection of taxes as well as the FY 2019 Village
Budget in line -item format.
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9.B
Ordinance No. 0-2018-53 : Ordinance Abating Taxes Levied for the
Village of Buffalo Grove, Cook and Lake Counties, Illinois
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
A total of $668,600 in tax abatement has been applied to the 2018 tax levy. The abatements will be
applied to both the series 2010A and series 2016 principal and interest. The final proposed 2018 levy is
$16,474,730.
ATTACHMENTS:
• Tax Abatement Ordinance -Consolidated 2018 levy (DOC)
• 2018 Levy (DOCX)
Trustee Liaison
Stein
Monday, December 3, 2018
Staff Contact
Scott Anderson, Finance
Updated: 11/26/2018 11:19 AM
Page 1
Packet Pg. 117
9.B.a
ORDINANCE NO. 2018-
AN ORDINANCE ABATING TAXES LEVIED FOR THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS
WHEREAS, the Village did on the 3rd day of December, 2018 pass and approve Ordinance No. 2018- ,
which ordinance provided for the levy of a direct tax on all property in the Village for the year 2018 for general
corporate, pension and debt service purposes in the Village of Buffalo Grove, in the amount of $17,143,330, a
certified copy of which will be filed with the County Clerks of Cook and Lake Counties, Illinois, and;
WHEREAS, the Village has sufficient funds on hand to pay either a portion, or the entire amount, of the
taxes levied in certain sections, as identified below, of Ordinance No. 2018- for the fiscal year commencing
January 1st, 2019.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS the following:
Section 1.
Section 8 of Ordinance No. 2016- provided for the levy of a direct tax on all property in the Village for the
year 2018 for the repayment of principal and interest on the Corporate Purpose General Obligation Bonds -Series
2010A issued for the purpose of advance refunding certain maturities of the Corporate Purpose General Obligation
Bonds Series 1992 (facilities development), Series 1994 (facilities develop ment-Metra station) and Series 1995
(street maintenance), in the Village of Buffalo Grove in an amount equal to $400,600 and the Village has sufficient
funds on hand to pay $204,600 of the amount of the tax levied for the fiscal year commencing January 1st, and the
levy of the entire $400,600 is unnecessary.
Therefore, the Village hereby authorizes and directs the County Clerks of Cook and Lake Counties, Illinois to levy
only $196,000 and abate and not spread the sum of $204,600 hitherto provided for and levied in the ordinance
providing for the issuance of $5,160,000 of Corporate Purpose General Obligation Bonds -Series 2010A of the
Village of Buffalo Grove, being Ordinance No. 2010-23, passed and approved on April 19, 2010, certified copies of
which were filed with the County Clerks of Cook and Lake Counties, Illinois.
Section 2.
Section 10 of Ordinance No. 2016- provided for the levy of a direct tax on all property in the Village for
the year 2018 for the repayment of principal and interest on the Corporate Purpose General Obligation Bonds -
Series 2016 issued for the purpose of street maintenance in the Village of Buffalo Grove in an amount equal to
$635,231 and the Village has sufficient funds on hand to pay $464,000 of the amount of the tax levied for the fiscal
year commencing January 1st, and the levy of the entire $635,231 is unnecessary.
Therefore, the Village hereby authorizes and directs the County Clerks of Cook and Lake Counties, Illinois to levy
only $171,231 and abate and not spread the sum of $464,000 hitherto provided for and levied in the ordinance
providing for the issuance of $6,125,000 of Corporate Purpose General Obligation Bonds -Series 2016 of the Village
of Buffalo Grove, being Ordinance No. 2016-24, passed and approved on April 18, 2016, certified copies of which
were filed with the County Clerks of Cook and Lake Counties, Illinois.
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Section 3. The following represents a summary of the amounts levied and, if applicable, abated for the
year 2018 as part of Village Ordinance No. 2018- :
Levy
Section
Levy
Abatement
Net Levy
Corporate Purpose
2
$9,171,988
$0
$9,171,988
Illinois Municipal Retirement Fund
3
$1,010,094
$0
$1,010,094
Social Security Fund
4
$561,245
$0
$561,245
Police Pension
5
$2,925,672
$0
$2,925,672
Fire Pension
6
$1,933,212
$0
$1,933,212
Corporate Purpose Bonds Series 2012
7
$235,525
$0
$235,525
Corporate Purpose Bonds Series 2010A
8
$400,600
$204,600
$196,000
Corporate Purpose Bonds Series 2010E
9
$269,763
$0
$269,763
Corporate Purpose Bonds Series 2016
10
$635,231
$464,000
$171,231
Total
$17,143,330
$668,600
$16,474,730
Section 4. The Village Clerk is hereby authorized and directed to file a certified copy of this ordinance with
the County Clerks of Cook and Lake Counties, Illinois.
Section 5. This ordinance shall be in full force and effect from and after its passage and approval in the
manner provided by law. This ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED: _ ,2018 APPROVED: 2018
Village President
ATTEST:
Village Clerk
Packet Pg. 119
9.B.b
NA 1, L AGE 0F
MEMORANDUM
DATE: November 28, 2018
TO: Dane Bragg, Village Manager
FROM: Scott Anderson, Finance Director
SUBJECT: Proposed 2018 Tax Levy
In conjunction with the approval of the FY 2019 Village Budget, staff is proposing a property tax levy of
$17,143,300 to be extended and collected in 2019.
The current year's levy (2017 Tax Levy) was $16,730,074 resulting in a preliminary increase of three
percent from the 2016 levy request. The components of the change were;
The proposed levy (prior to abatement consideration) is a 2.47 percent increase. The components of the
change are;
Corporate (Levy
The amount requested for the Corporate Levy is used to support public safety operations. The increase
in the amount is due primarily to inflation. The Village uses the Municipal Cost Index (MCI) to measure
inflation. The MCI is a composite index that adjusts to the cost of materials and supplies, wages and
contracted -for services. The composite index includes the Consumer Price Index, Producer Price Index,
and a construction cost index. The MCI at the time the levy was calculated was 3.68 percent. Property
taxes only fund a third of the cost of providing police and fire services. The initial request is $9,171,988
or a three percent increase.
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Debt Service
The current year's debt service requirement was $1,682,694. Next year's debt service is $1,541,119. The
components of the debt payments are as follows;
Over 55 percent of the Village's outstanding debt is for street maintenance and improvements.
Pensions
The Village's independent actuary calculated the levy amounts for both the Police and Fire Pension
Funds. The Illinois Municipal Retirement Fund (IMRF) calculates the employer portion of the pension.
The rate for FY 2019 is 11.28 percent. The current year's levy for IMRF and employer FICA and Medicare
cost was $1,540,529. The request for FY 2019 will remain unchanged.
The Firefighter Pension Levy is proposed for FY 2019 to be $1,933,212 an increase of 1.9 percent. The
estimate for the Police Pension Levy will be 9.4 percent growth, resulting in a levy amount of
$2,925,672. Both pension levies include both the actuarial determined annual levy amount and the
"tread water" adjustment. The "tread water" amount is an annual supplemental funding that would
ensure that fund's unfunded actuarial liability does not grow despite all assumptions being met.
The total additional required amount for all pension levies is estimated to be $287,686, an increase of
6.3 percent.
Equalized Assessed Values (IEAV)
Although the equalized assessed values of the Village remain 12.9 percent less than the prerecession
peak in FY 2009, the last four years have posted positive growth including a 2.8 percent increase for the
FY 2018 tax levy. The total EAV in Buffalo Grove is $1.66 billion. The growth between the two counties
was disproportionate as Lake County grew by 3.8 percent and Cook County declined .7 percent. Lake
County properties are assigned 80 percent of the total property tax burden. The responsibility for those
calculations reside the with each county's assessor's office. The final percentage allocation is assigned by
the Illinois Department of Revenue.
Below is a graph deaictin2 the growth of EAV over the last ten vears
Equalized Assessed Value
2,000
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1,000
500
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III irrn pact
The result of the increases noted above results in a proposed (gross) levy of $17,143,330 or 2.47 percent
growth. The following is a two year comparison of the levy request.
The truth in taxation determination was presented to the Village Board on November 5t". Included with
this memorandum is an ordinance for the levy and collection of taxes as well as the FY 2019 Village
Budget in line -item format.
Abatements
A total of $668,600 in tax abatement has been applied to the 2018 tax levy. The abatements will be
applied to both the series 2010A and series 2016 principal and interest. The impact to the levy is shown
below.
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Corporate Purpose
2
$9,171,988
$0
m
$9,171,988
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Illinois Municipal Retirement Fund
3
$1,010,094
$0
$1,010,094
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Social Security Fund
4
$561,245
$0
$561,245
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Police Pension
5
$2,925,672
$0
$2,925,672
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Fire Pension
6
$1,933,212
$0
$1,933,212
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Corporate Purpose Bonds Series 2012
7
$235,525
$0
$235,525
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Corporate Purpose Bonds Series 2010A
8
$400,600
$204,600
$196,000
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Corporate Purpose Bonds Series 2010B
9
$269,763
$0
$269,763
Corp.....orate..Pu.rPOSeBonds Series2016............... ....................................10.................................................................
$ 6323 ., 5.1.......................................
$644,000 ........................................................................1.7.1...Z.3.1....
$ ,
..........Tota.L...........................................................................................................................................................................................................................................
$17...143...3.30.......................................
$686..............................................................1.fi...474...7.30....
600
$
The final proposed 2018 levy is $16,474,730.
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9.0
Resolution No. R-2018-26 : Resolution Requesting the County of
Cook Not to Collect the Loss in Collection on Taxable Property in
the Village of Buffalo Grove
Recommendation of Action pp
,,,,,,,,,,,,...,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Siaff recommends approval.
The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in
order to offset losses due to non -collection of property taxes. In Cook, the increase is 3 percent of
corporate purpose and pension levies with an additional five percent for debt principal and interest levies.
In Lake County, the levy can be increased two percent for bonded principal and interest levies. For the
2018 Tax Levy an additional amount of $155,214 will be extended automatically to offset loss in
collections if no action is taken.
The Village has the option, through the adoption of resolutions, to direct the County Clerks not to
overextend the tax levy as the Village has a strong collection history in both Cook County (98.3 percent
over the last ten years) and in Lake County (99.9 percent for the same period).
The Tax Levy Ordinance for 2018 will not include any cost of collection due to extension losses. Annual
tax collections will continue to be reviewed to determine if there will ever be a need to re -institute the
supplemental levies. For tax year 2018, resolutions have been prepared for Village Board consideration.
ATTACHMENTS:
• 2018 Cost of Collection Resolutions - Cook (DOC)
Trustee Liaison Staff Contact
Stein Scott Anderson, Finance
Monday, December 3, 2018
Updated: 11/26/2018 11:28 AM A Page 1
Packet Pg. 123
9.C.a
RESOLUTION NO. 2018-
A RESOLUTION REQUESTING THE COUNTY OF COOK NOT TO COLLECT THE LOSS
IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE
WHEREAS, the Village of Buffalo Grove has experienced a high level of property tax collections from
its residential and commercial property in Cook County as verified by audit and collection procedures; and
WHEREAS, the County of Cook has made it a policyto extend additional amounts over and above the
annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy;
and
WHEREAS, those additional taxes will not be needed by the Village of Buffalo Grove to perform its
operational, pension and debt service responsibilities to its citizens.
NOW, THEREFORE, BE IT RESOLVED BYTHE PRESIDENTAND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. The County Clerk of Cook County is hereby directed not to levy the customary
percentage amounts for loss and collection as part of the extension of those levies requested by the
Village of Buffalo Grove in its 2018 Tax Levy Ordinance upon all taxable property within the Cook
County boundaries of the Village.
SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the
County Clerk of Cook County.
AYES:
NAYES:
ABSENT:
PASSED: ,2018. APPROVED: ,2018.
Village President
ATTEST:
Village Clerk
Packet Pg. 124
9.D
Resolution No. R-2018-27 : Resolution Requesting the County of
Lake Not to Collect the Loss in Collection on Taxable Property
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
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Staff recommends approval.
The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in
order to offset losses due to non -collection of property taxes. In Cook, the increase is 3 percent of
corporate purpose and pension levies with an additional five percent for debt principal and interest levies.
In Lake County, the levy can be increased two percent for bonded principal and interest levies. For the
2018 Tax Levy an additional amount of $155,214 will be extended automatically to offset loss in
collections if no action is taken.
The Village has the option, through the adoption of resolutions, to direct the County Clerks not to
overextend the tax levy as the Village has a strong collection history in both Cook County (98.3 percent
over the last ten years) and in Lake County (99.9 percent for the same period).
The Tax Levy Ordinance for 2018 will not include any cost of collection due to extension losses. Annual
tax collections will continue to be reviewed to determine if there will ever be a need to re -institute the
supplemental levies. For tax year 2018, resolutions have been prepared for Village Board consideration.
ATTACHMENTS:
• 2018 Cost of Collection Resolutions - Lake (DOC)
Trustee Liaison Staff Contact
Stein Scott Anderson, Finance
Monday, December 3, 2018
Updated: 11/29/2018 3:47 PM Page 1
Packet Pg. 125
9.D.a
RESOLUTION NO. 2018-
A RESOLUTION REQUESTING THE COUNTY OF LAKE NOT TO COLLECT THE LOSS
IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE
WHEREAS, the Village of Buffalo Grove has experienced a high level of property tax collections from
its residential and commercial property in Lake County as verified by audit and collection procedures; and
WHEREAS, the County of Lake has made it a policyto extend additional amounts over and abovethe
annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy;
and
WHEREAS, those additional taxes will not be needed by the Village of Buffalo Grove to perform its
operational, pension and debt service responsibilities to its citizens.
NOW, THEREFORE, BE IT RESOLVED BYTHE PRESIDENTAND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. The County Clerk of Lake County is hereby directed not to levythe customary percentage
amounts for loss and collection as part of the extension of those levies requested by the Village of
Buffalo Grove in its 2018 Tax Levy Ordinance upon all taxable property within the Lake County
boundaries of the Village.
SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the
County Clerk of Lake County.
AYES: o
N
NAYES:
ABSENT: N
ao
PASSED: ,2018. APPROVED: ,2018. N
Village President
ATTEST:
Village Clerk
Packet Pg. 126
9.E
Ordinance No. 0-2018-54 : Ordinance Adopting the Fiscal 2019
(January 1-December 31, 2019) Budget for the Village of Buffalo
Grove
Recommendation of Action pp
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Siaff recommends approval.
Attached, please find an Ordnance for consideration by the President and Board of Trustees formally
adopting the Village's FY 2019 Budget. The public budget presentation was held on November 13, 2018.
A public hearing notice was published on November 20th.
The draft budget was provided to the Village Board on October 30, 2018. The budget was published
electronically on the Village's web site at the same time. A copy was made available to the public as part
of the notice of the public hearing. The final draft budget has been published at the following link, along
with the November 13 presentation material.
http://www.vbg.org/530/Budget
ATTACHMENTS:
2019 Budget Ordinance (DOC)
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Scott Anderson, Finance
Updated: 11/29/2018 4:05 PM
Page 1
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9.E.a
ORDINANCE NO. 2018 -
ADOPTING THE FISCAL 2019 (JANUARY 1-DECEMBER 31, 2019) BUDGET FOR THE VILLAGE OF BUFFALO GROVE
WHEREAS, in accordance with Section 8-2-9.1 et. Seq. of the Illinois Municipal Code, 65 ILCS 5/8-2-9.1 etseq.,
and Section 2.08.043 of the Village of Buffalo Grove Municipal Code, the President and Board of Trustees of the Village
of Buffalo Grove have adopted the budget officer system; and
WHEREAS, pursuant to Section 8-2-9.4 of the Illinois Municipal Code, 65 ILCS 5/8-2-9.4 and Section 2.08.043 of
the Village Code, the Village is required to adopt an annual budget; and
WHEREAS, the Village of Buffalo Grove fiscal year runs from January 1, 2019 to December 31, 2019; and
WHEREAS, the Fiscal Year 2019 Budget has been prepared and submitted for the review and consideration by
the President and Board of Trustees of the Village of Buffalo Grove; and
WHEREAS, a notice of Public Hearing was published in the Daily Herald on November 20, 2018, and a copy of
the FY 2019 Budget was made available to the public; and
WHEREAS, the President and Board of Trustees reviewed and considered the FY 2019 Budget at the Special
Meeting of the President and Board of Trustees of November 13, 2018; and
WHEREAS, pending any final review of changes to, or supplemental reports on, various elements ofthe Budget
content, the FY 2018 Budget can be considered for adoption.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that:
SECTION 1. The FY 2019 Budget of the Village of Buffalo Grove be approved after consideration of any changes
and reports as requested by the President and Board of Trustees up to and through December 3, 2018.
SECTION 2. Upon adoption of the Budget, authority is given to the Village Manager to place the document in
final form for distribution.
AYES:
NAYES:
ABSENT:
PASSED:
2018.
APPROVED: 12018.
Village President
ATTEST:
Village Clerk
Packet Pg. 128
9.F
Resolution No. R-2018-28 : Resolution Approving the 2019 Pay
Ranges
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
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Staff recommends approval.
Attached are the proposed 2019 pay ranges for employees of the Village of Buffalo Grove. The pay
ranges for non -represented employees will increase by two and one half percent (2.50%), effective
January 1, 2019, which is consistent with the increase included in the approved FY 2019 Budget.
The Police Officer salary ranges will not be updated until an agreement with the union that represents the
Officers has been reached concerning wages for 2019. Collective bargaining with the police union is
ongoing.
Additionally, in spring 2019, the Village and Fire Union will begin negotiating this bargaining group's May
1, 2019 to April 30, 2020 wages, as part of the existing Collective Bargaining Agreement.
Once the 2019-2020 wages for the represented groups have been finalized, modifications to the initial
2019 pay ranges may be warranted. The pay ranges as presented are consistent with the salaries
programmed in the adopted FY 2019 Budget.
There are several positions that have been added or positions that have been reclassified as a part of
annual pay range maintenance and budget planning.
ATTACHMENTS:
• 2019 Pay Ranges Cover Memo 11 19 2018 (DOCX)
• 2019 Pay Ranges Resolution 11 19 2018 (DOC)
• Copy of 2019 Final Pay Ranges (3) (XLSX)
Trustee Liaison
Johnson
Monday, December 3, 2018
Staff Contact
Arthur a Malinowski, Human Resources
Updated: 11/29/2018 4:11 PM
Page 1
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TO: Dane C. Bragg, Village Manager
Jennifer I. Maltas, Deputy Village Manager
9.F.a
FROM: Arthur A. Malinowski, Human Resources Director
DATE: November 19, 2018
RE: Proposed 2019 Pay Ranges
Attached please find the proposed 2019 pay ranges for employees of the Village of Buffalo
Grove. The pay ranges for non -represented employees will increase by two and one half
percent (2.50%), effective January 1, 2019, which is consistent with the increase included in the
approved FY 2019 Budget.
The Police Officer salary ranges will not be updated until an agreement with the union that
represents the Officers has been reached concerning wages for 2019. Collective bargaining with
the police union is ongoing.
Additionally, in spring 2019, the Village and Fire Union will begin negotiating this bargaining
group's May 1, 2019 to April 30, 2020 wages, as part of the existing Collective Bargaining
Agreement.
Once the 2019-2020 wages for the represented groups have been finalized, modifications to
the initial 2019 pay ranges may be warranted. The pay ranges as presented are consistent with
the salaries programmed in the adopted FY 2019 Budget.
There are several positions that have been added or positions that have been reclassified as a
part of annual pay range maintenance and budget planning:
1. Permit Coordinator (Increased From Pay Grade #13 to Pay Grade #17). This vacant
position is proposed for reclassification based on the anticipated responsibilities,
including those of a supervisory nature, of the position. This change in pay grade will
allow for better recruitment opportunities in the future
but budgeted in the FY 2019 Budget.
Page 1 of 2
. This position is currently vacant
Packet Pg. 130
9.F.a
2. The Administrative Assistant / Deputy Village Clerk title has changed to Deputy Village
Clerk (Remains in Pay Grade #21). This change more accurately reflects the
responsibilities of the position and provides a better title for roles and activities both
inside and outside the organization. This change does not include a pay increase.
3. Community Engagement Manager (Added to Pay Grade #34). This title is being added to
the pay range document. This is a new position which is included in the FY 2019 Budget
and was created based on an identified need within the office of the Village Manager.
4. EMS Educator (Added to Pay Grade #54). This title is being added to the pay range
document. This is a new position which is included in the FY 2019 Budget and was
created based on an identified need within the Fire Department.
Page 2 of 2
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9.F.b
RESOLUTION NO.2018-
A RESOLUTION APPROVING THE 2019 PAY RANGES
FOR VILLAGE OF BUFFALO GROVE EMPLOYEES
WHEREAS, on December 3, 2018, the Village President and Board of Trustees adopted
the Village of Buffalo Grove's fiscal year 2019 budget, and;
WHEREAS, within the fiscal year 2019 budget a general wage increase of 2.50 percent
was programmed for all non -represented employees on January 1, 2018 and;
WHEREAS, the 2019 pay ranges have been modified so that they are more accurately
aligned with both the internal and external labor market and;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
1. The Village of Buffalo Grove does hereby approve the 2019 Pay Ranges for Village
of Buffalo Grove Employees (attached).
2. The 2019 Pay Ranges will become effective as of January 1, 2019.
AYES:
NAPES:
ABSENT:
PASSED:
ATTEST:
Village Clerk
APPROVED:
APPROVED:
Village President
Packet Pg. 132
VILLAGE OF BUFFALO GROVE
9.F.c
2019 Pay Ranges with General Wage Increase of Two and a Half Percent (2.50%) Awarded on January 1, 2019
Position
New Min
Step
New Max
Step
Pay Grade 74
$130,971.36
408
$195,193.44
488
Deputy Village Manager
Pay Grade 70
$118,537.12
388
$176,660.64
468
Director of Finance
Police Chief
Fire Chief
Director of Public Works
Director of Community Development
Pay Grade 66
$103,602.72
361
$155,176.32
442
Deputy Fire Chief
Director of Human Resources
Deputy Police Chief
Village Engineer
Pay Grade 62
$98,072.00
350
$146,161.60
430
Police Commander
Battalion Chief
Deputy Director of Public Works
Pay Grade 58
$87,882.08
328
$130,971.36
408
Police Lieutenant
Deputy Finance Director
Building Commissioner
Head Golf Professional BG & Arbo
Public Works Superintendent
Pay Grade 54
$80,737.28
311
$120,323.84
391
Civil Engineer II
Principal Planner
Police Sergeant
EMS Educator
Pay Grade 50
$109,992.48
373
$120,927.04
392
Fire Lieutenant/ Paramedic
(May 1, 2018 - April 30, 2019)
Pay Grade 46
$107,820.96
369
$118,537.12
388
Fire Lieutenant/ Non -Paramedic
(May 1, 2018 - April 30, 2019)
Packet Pg. 133
VILLAGE OF BUFFALO GROVE
9.F.c
Pay Grade 42
$74,543.04
295
$111,096.96
375
Public Works Manager
Purchasing Manager
Civil Engineer I
Pay Grade 34
$69,517.76
281
$103,602.72
361
Plan Reviewer
Mechanic III
Building Maintenance Crew Leader
Assistant to the Village Manager
Community Engagement Manager
Pay Grade 29
$62,917.92
261
$102,575.20
359
Firefighter/Paramedic
(May 1, 2018 - April 30, 2019)
Pay Grade 25
$69,170.40
280
$102,063.52
358
Patrol Officer
(January 1, 2018 - December 31, 2018)
Pay Grade 21
$62,917.92
261
$93,766.40
341
Building Inspector
Health Inspector
Electrical & Mechanical Inspector
Fire Inspector
EMA Coordinator
Deputy Fire Marshal
Plumbing Inspector
Records Supervisor
Property Maintenance Inspector
Mechanic II
Building Maintenance Worker
Accountant
Associate Planner
Deputy Village Clerk
Engineering Technician
Technical Services Manager
Management Analyst
Maintenance Worker III
Crew Leader
Head Golf Professional
Pay Grade 17
$55,265.60
235
$82,363.84
315
Maintenance Worker II
Public Education Officer -Fire
Social Worker
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VILLAGE OF BUFFALO GROVE
9.F.c
Permit Coordinator
Pay Grade 13
$48,303.84
208
$70,917.60
285
Administrative Assistant
Utility Billing Coordinator
Accounts Payable Coordinator
Payroll Coordinator
Maintenance Worker I
Assistant Golf Professional
Pay Grade 9
$44,374.72
191
$66,135.68
271
Community Service Officer
Desk Officer
Evidence Custodian
Clerk
Code Enforcement Technician
Pay Grade 5
$25,511.20
80
$38,018.24
160
Fleet Maintenance Shop Assistant
Engineering Aide
Pay Grade 1
$19,389.76
25
$28,897.44
105
School Crossing Guard
Laborer
Golf Course Attendant
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Packet Pg. 135
9.G
Ordinance No. 0-2018-55 : An Ordinance Approving an Amendment
to Title 15 of the Village of Buffalo Grove Municipal Code Regarding
the Adoption of the 2018 Building Codes
Recommendation of Action pp
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Siaff recommends approval, subject to the final review by the Village Attorney.
Attached for the Board's consideration is an Ordinance updating Title 15 of the Village of Buffalo Grove
Municipal Code. Currently, the Village is utilizing the 2006 ICC Codes. Since the Village's adoption of the
2006 ICC Codes, the ICC has released updates in 2009, 2012, 2015 and most recently in 2018. The
Village has historically updated the codes once every two to three cycles to insure that the Village is
keeping up to date on building requirements. Implementing the 2018 ICC Codes allows the Village to stay
abreast of changes in technology and building construction methodology. Further information can be
found in the attached staff memorandum.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
Trustee Liaison
Ottenheimer
Monday, December 3, 2018
Staff Contact
Chris Stilling, Community Development
Updated: 11/27/2018 11:30 AM
Page 1
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9.G.a
"II'Le GE OF
BUFFL � _ VI
DATE: November 29, 2018
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
Brian Sheehan, Building Commissioner
SUBJECT: Overview - 2018 Building Code Adoption
Is
BACKGROUND
Attached for the Board's consideration is an Ordinance updating Title 15 (Building Code) of the
Village of Buffalo Grove Municipal Code. Currently, the Village is utilizing the 2006 ICC Codes. Since
the Village's adoption of the 2006 ICC Codes, the ICC has released updates in 2009, 2012, 2015 and
most recently in 2018. The Village has historically updated the codes once every two to three cycles
to insure that the Village is keeping up to date on building requirements. Implementing the 2018 ICC
Codes allows the Village to stay abreast of changes in technology and building construction
methodology. Furthermore, staff has received requests from commercial/industrial developers
suggesting the update to the most recent code (2018 ICC).
CODE REVIEW & ANALYSIS
Over the last several months, Community Development staff has performed a comprehensive review
of the 2018 ICC as they relate to our current code and local amendments. Furthermore, staff has
reached out to several communities that have recently adopted the 2018 ICC to find out what, if any,
issues or concerns have been raised. The following is a summary of the code changes:
Summary of Building Code Changes
The International Code Council publishes ten model codes which encompass all disciplines of building
construction. A summary of the codes being considered for adoption includes:
1. International Building Code: The new code establishes the minimum requirements for all
buildings except one and two family dwellings. Some specific changes include:
a. Load calculations for business use groups has been updated to allow for a larger
space to be used. This change will benefit property owners as existing buildings
may have additional opportunities for reuse.
b. Requirements for window fall protection. This change provides for an enhanced
safety feature for residents.
c. Requirements for carbon monoxide detectors. This change provides for an
enhanced safety feature for residents.
2. International One and Two Family Dwelling Code: Establishes the minimum requirements
for one and two family dwellings. Some specific changes include:
a. Fire sprinkler requirement added for all new single family, duplex and
townhome construction. As discussed further in this memorandum, staff is
proposing to amend out the requirement for single-family detached dwellings.
Page 1 of 4
Packet Pg. 137
1001
C.
d,
9.G.a
Requirements for floor protections in buildings not equipped with an automatic fire
sprinkler system. The new code has provisions to add safety features such as
drywall or limited area sprinkler for the open floor joists of unfinished basements. N
The addition of the floor protection for new non -sprinkled homes allows for the
removal of the requirement in single family construction and still provides an ti
enhanced level of protection with minimal costs.
Clarifies deck construction requirements
Provisions created for basement remodel of existing homes that may not require an m
emergency egress window. The new changes provides for an enhanced ability to
remodel an existing basement without additional costs. =a
3. International Mechanical Code: Provides minimum standards by regulating and controlling
the design, construction, installation, quality of materials, operation and maintenance or use
of mechanical systems. Most of the changes to this section of the code address life safety
issues and should not have a significant cost impact.
4. International Fuel and Gas Code: Provides minimum standards by regulating and controlling
the design, construction, installation, quality of materials, operation and maintenance or use
of fuel gas systems. Most of the changes to this section of the code address life safety
issues and should not have a significant cost impact.
5. International Fire Code: Establishes the minimum requirements for life safety and property
protection from the hazards of fire or dangerous conditions in new or existing buildings and
to provide safety to fire fighters during emergency operations. Adoption of the 2018 WC will
allow the Fire Department to keep current with changes in the building industry.
6. International Property Maintenance Code: Ensures public health, safety and welfare of
structures and premises. Changes to this version of the code are very minor and consistent
with our current practices.
7. National Electric Code: Establishes the minimum requirements for the installation of
electrical conductors, equipment and raceways; signaling and communication conductors,
equipment and raceways; and optical fiber cables and raceways for buildings, structures,
yards and parking lots. Some specific changes include:
a. Tamper and weather resistant electrical receptacles. This change provides for an
enhanced safety feature for residents.
b. Requirement to provide 20 amp dedicated circuit to a garage or outdoor electrical
outlet. This change will provide additional power for potential heavy load uses.
c. Increased requirements to use GFCI protection for various appliances. This change
provides for an enhanced safety feature for residents without minimal costs.
8. International Eneray Conservation Code: Regulates the design and construction of buildings
for effective use of energy and to promote innovative approaches and techniques to achieve
effective use of energy. Adoption of the most current Energy Conservation Code is
mandated by the State. A review of the code does not indicate major revisions or
additional costs associated with update.
9. International Existing Building Code: Provides flexibility to permit the use of alternative
approaches to alterations or additions to existing buildings. The inclusion of this new code
allows for enhanced flexibility to work with existing older structures that may not be
complainant with current code standards.
Page 2 of 4
Packet Pg. 138
9.G.a
10. International Wildland-Urban Interface Code: Establishes minimum regulations to mitigate
the risk to life and structures from intrusion of fire from wildland fire exposures and to
mitigate structure fires from spreading. Updating to this version of the Code has very little N
impact on the Village.
Plumbing Code
The Plumbing Code is not addressed in the ICC. Rather the Village of Buffalo Grove has already
updated our Plumbing Code to be in compliance with the Lake Michigan Water Allocation Rules
and Regulations as well as the current Illinois Plumbing Code. The Village has already been
approved by the State for two modifications which were incorporated into the ordinance. The
Village has submitted to the Illinois Department of Public Health Plumbing Division a request to
extend the current modifications for another three years. At this time staff is not contemplating
any additional changes to the Plumbing Code.
Surrounding Communities
As part of staff's analysis, we reached out to multiple communities who have recently adopted the
2018 ICC. Based on our discussions and analysis, all communities indicated that their transition into
the 2018 ICC was very smooth with no specific issues being noted. As the development of the 2018
ICC includes both government and private development stakeholders, the 2018 ICC attempts to
address the latest in construction standards while also helping to increase efficiency in building
materials and practices.
Cost Implications
As part of our analysis, staff has found that our most common residential permits such as decks,
sheds, fences, driveways, roofs, windows, etc., there is minimal to no impact on costs. In fact, many
of the energy efficiency requirements, which did have some cost impacts, were made at the State
level several years ago. Residential remodeling projects such as kitchens, basements and bathrooms
will also not have any significant impacts other than allowance for technological advances to
products and materials, with some trade-offs. For example, in a basement remodel, wireless
interconnects are now allowed for smoke alarms in remodeled and older homes, which can be a cost
savings, but the clarifications on arc fault protected circuit locations may negate these cost savings.
Overall, staff's research has not found any significant cost impact over and above the cost that would
be seen with the current codes that are followed.
Commercial and industrial buildings will have the ability to take advantage of the newer technology
and tradeoffs that are allowed within the updated codes. And again, other than the energy code
provisions which are currently being enforced as mandated by the State of Illinois, there are not any
significant cost increases based upon the code requirements.
Residential Sprinklers for One -Family Dwelling (Single Family Detached Homes)
As discussed earlier this year with the Village Board at their Committee of the Whole (COW) meeting,
staff explained that the most significant changes to the ICC since the Village adopted the 2006
version is the inclusion of fire sprinkler requirements for new single-family detached home
construction. The single-family detached sprinkler requirement has been included in ICC's Residential
Code since 2009 and this will be the first time this regulation is included in an edition of the ICC that
the Village is considering. Currently, the Village requires residential sprinklers in two-family dwellings,
townhomes, multi -family and all commercial.
During the COW meeting, the majority of the Trustees indicated that they would support an
amendment to the 2018 ICC to NOT require sprinklers for new single-family detached homes. As part
of the discussion, several Trustees cited concerns with the added cost and on -going maintenance. To
address the matter, Trustees directed staff to prepare an amendment that would require all new
Page 3 of 4
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developments/subdivisions ensure that homebuilders offer sprinklers to potential buyers as an
option and let the buyer choose, based on an actual cost estimate. As part of the Building Code
update, staff is proposing that any new Development, as defined by Chapter 16.10.070 of the Buffalo N
Grove Municipal Code, shall offer prospective buyers of a new one -family dwelling the option to
purchase an automatic residential fire sprinkler system in a manner acceptable to the Village. U
Effective Date
Staff is proposing that the new code be effective March 1, 2019. This will allow staff three months to
educate residents and contractors of the upcoming code changes, prior to the spring construction
activity. In addition, since contractors must register each year, staff will provide materials to the
contractors as part of their renewal informing them of the upcoming code changes.
Permit Fees
At this time, staff is not proposing changes to our building permit fee schedule. As part of Community
Development's 2019 goals, staff will be reviewing our current fee schedule in comparison to other
similar communities. Staff expects to make recommendations regarding permit fees later in 2019.
ACTION REQUESTED
Staff recommends that the Village Board approve the attached Ordinance amending Title 15 of the
Village of Buffalo Grove Municipal Code, subject to the final review by the Village Attorney.
Page 4 of 4
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ORDINANCE NO. 2018-
AN ORDINANCE AMENDING TITLE 15 OF THE
VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the
provisions of the Constitution of the State of Illinois of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT
AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK
AND LAKE COUNTIES, ILLINOIS AND PURSUANT TO ITS HOME RULE
AUTHORITY:
SECTION 1: Chapter 15.04 of the Village of Buffalo Grove Municipal Code is
hereby amended to read as follows:
Chapter 15.04
INTERNATIONAL BUILDING CODE
Sections:
15.04.010 Adoption by reference
15.04.020 Amendments
15.04.010 Adoption by reference.
The 20.1:.6 Edition of the International Building Code is adopted by reference.
15.04.020 Amendments.
The 20..1...E Edition of the International Building Code is amended as follows:
Section 101.1 Title. (Amend to read as follows.) These regulations shall be
known as the Building Code of the Village of Buffalo Grove, hereinafter referred
to as "this code".
Section IIl4)1 4w4-,10 1w�,m „ Plumbing. (Amend to read as follows.) The provisions of
the Illinois Plumbing Code shall apply to the installation, alteration, repair and
replacement of plumbing systems, including equipment, appliances, fixtures,
fittings and appurtenances, and where connected to a water or sewage system and
all aspects of a medical gas system. The provisions of the Illinois Plumbing Code
shall apply to private sewage disposal systems.
Section 102.4 Referenced codes and standards. (Amend to read as follows.)
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The codes and standards referenced in this code shall be considered part of the
requirements of this code to the prescribed extent of each such reference. Where
differences occur between provisions of this code and referenced standards, the
provisions of this code shall apply. The following codes and standards are not
adopted by reference:
IPC-2006 International Plumbing Code;
IPSDC-2006 International Private Sewage Disposal Code;
IZC-2006 International Zoning Code.
Section 105.2 Work exempt from permit. (delete.)
Section :W 44107ro m6 2. Compliance with site plan. It shall be the
responsibility of the builder/developer to submit to the Building and Zoning
Department a spot survey prepared by a Registered Land Surveyor after the
foundation is installed. This survey must be at a scale of not less than one inch
equal to thirty feet (I "=30'). The survey must also indicate the elevation above sea
level of the top of the foundation wall and the top of the curb and sidewalk at lot
lines extended relative to a United States Geological Survey benchmark. No
construction will be allowed to proceed except for decking, underground water
and sewer, and related items until the spot survey is approved by the Building and
Zoning Department. This section applies to principal structures only and not to
additions or accessory structures.
Section . .. ""092. Schedule of permit fees. (Amend by adding the following)
On buildings, structures, electrical, gas, mechanical and plumbing systems or
alterations requiring a permit, a fee for each permit shall be paid as required, in
accordance with the schedule as established by the Village of Buffalo Grove.
A. A fee for each plan examination, building permit and inspection shall be
paid prior to the issuance of permit(s) in accordance with the following schedule:
1. Building Permit Fees are set forth in Chapter 1.16 of this Code. Whenever
the cost of construction is a factor in determining a permit or plan review fee, the
valuation of building projects shall be established based on the greater of:
a. The cost of construction established by the International Code Council (ICC)IT
and published on their website. Adjustments to these figures shall be made on 0
March 1 of each year based upon ICC published data; or
b. The cost of construction as stated by the applicant or agent on the application =_
for the relevant permit. O
2. Building plan review fees are set forth in Chapter 1.16 of this Code. Further, c
an Amendment Form is required to be submitted detailing the changes for any E
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revisions from previously approved plans. For building plans that have been
previously reviewed and the permit issued, any revisions to any commercial
building plan or any residential building plan that, based upon the changes
proposed require the review of two or more disciplines, a plan review fee for the
Amendment Form is set forth in Chapter 1.16 of this Code.
3. Plumbing permit fees are set forth in Chapter 1.16 of this Code.
4. Electrical permit fees are set forth in Chapter 1.16 of this Code.
5. Mechanical permit fees are set forth in Chapter 1.16 of this Code.
6. Elevator permit fees are set forth in Chapter 1.16 of this Code.
7. Fire protection system fees are set forth in Chapter 1.16 of this Code.
8. Swimming Pool Fees. The installation permit fee for an above ground pool is
set forth in Chapter 1.16 of this Code and the installation fees for an in -ground
pool will comply with the building fee schedule. The installation fees outlined
herein shall be in addition to any electrical or plumbing fees that may be required.
9. Health Department Plan Review Fees. Plan review fees for the Health
Department are set forth in Chapter 1.16 of this Code.
10. Reinspection Fees. The aforementioned permit fees include one
reinspection. Any inspection or reinspection not covered by the fees designated in
this section shall be charged as set forth in Chapter 1.16 of this Code.
11. Work Prior to Permit. Where work has been started prior to the issuance the
permit fee shall be as set forth in Chapter 1.16 of this Code.
12. Certificate of Occupancy. The fee for Certificate of Occupancy, including
business license inspections, is set forth in Chapter 1.16 of this Code.
13. Zoning/Code Compliance Letter fee is set forth in Chapter 1.16 of this
Code.
14. Parking Lot Repairs/Restriping is set forth in Chapter 1.16 of this Code.
15. Fire Department Fees are set forth in Chapter 1.16 of this Code.
16. Temporary Foodservice Permit fee is set forth in Chapter 1.16 of this Code.
Section ]I4,1 11,,. „.„Ill, Appeal: (Amend to read as follows.) Any person shall have Q
the right to appeal a decision of the code official to the Village Manager. A letter
for appeal shall be based on a claim that the true intent of this code or the rules 'L?
legally adopted thereunder have been incorrectly interpreted, the provisions of o
this code do not fully apply, or an equivalent or better method of construction is
proposed. All appeals shall be filed within thirty days of the decision of the code 0
official.
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official. O
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,2,W,1„ Address sl iirm;trrii ii,e m��iirpi,. (Amend to read as 0
follows.) d lr1 A„° o-r
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k4tea',,.ier ,. e Ac h . an Hif xke
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.a dd:r..e.ss rde..� iIufrcali0aa. he a.dd r..ess ad e..i ilac,atron staagl b c.J.eg.jble aaad.:....:placc .:.aaa a..
ositi�an thaat �s w�i.sibq.e 1u:°aarra tha; street aar raaad liorat�n g floe ro aer°ty,. Address
udenlilrcahJoYi. chaaaacters........... shall c,orat r as t wrtl"q:.._lhear r,ackv.r brand Add Y..e s..s nunlber
shall be Arabic nr inters oa° al )habetical letters. rrrrabeas shaall na�t ba„ s yelled oast.
Each character shall be a1, raurninwrn o1 6 inches in height: with a mirdinum st:rol<e
width of l iaaa: h. Where re uired b the lire code official address identification
... .... ... ....
�hal.l ;1 a pM;y4h. d in additioraal.:...� oved locations to rfacigitate emer gene
rmes aarr a . V�1ha;rb Kaa ca, s i.s b meaans o f as rivataf r aaaa�:q and. the bu nn $ address
cann;pt ba aria wr ai;,,,,frorn 1�u.. 0t. jrc w; y, a na�.rraa�arwnt, pa�laa ara° r:rtlacu appraavctl sug
ot- means shall be used to identity the struactu.re, ada,ntitjcatuora s hall be
........................................................................................................................................................................................................................
rnaa.Antaa.ined,
..............................................................................
Section 603.1.2 Piping. (Amend to read as follows.) The use of combustible
piping materials shall be permitted when installed in accordance with the
limitations of the International Mechanical Code and the Illinois Plumbing Code.
Section 903.1.2 Sprinkler System Design Criteria: (Add Section 903.1.2 to read
as follows.)
Hydraulically calculated sprinkler systems shall be designed to maintain a
minimum of 10% or 5 psi pressure cushion (whichever is greater) between the
seasonal low water supply and the total sprinkler demand. The total sprinkler
demand shall include the sprinkler demand and hose stream demand, and/or
standpipe demand.
Section 903 2 %Ilfmciirc lfrluiu re ad....a...s lolgrw ):.PIKr°arvea:l
Automatic : .S.:aaxuou, rrnq�ge;r Systemsy.... _u -- a as
mar ;:1 « uaai purc..rpumir r:...taFr Lill : 'u ttu
ela n ° °: terra. in..new bUildin s nand structures be provided in the locations
described in Sections 903.2.1 throuah 903.1.12.
Exceptions: (Arend t.o read w, 1°allows„)
1. One -family dwelling, which is hereby defined as a building designed N
exclusively for use and occupancy by one family which building is entirely 0
surrounded by open space and said open space being on the same zoning lot as the
building.
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2. Detached accessory buildings with an intended use that is incidental to that of p
the primary building on the same lot of record as a detached one -family dwelling.
Detached accessory buildings shall include, but not be limited to, detached
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garages, storage sheds, and animal habitats.
3. Detached accessory buildings with an intended use that is incidental to that of
the primary building on the same lot of record where the primary building is
classified as a Use Group B, F, I, M, S, and U that are less than two hundred and
fifty square feet in size. This exception shall not apply if the horizontal separation
between the accessory building is less than twenty five feet from any other
building or the accessory building and/or structure is used for the storage of the
following hazardous materials:
(a) Flammable and/or combustible liquids classified as Class IA, IB, IC, II, and
IIIA if the combined quantity exceeds 30 gallons. (113.562 liters).
(b) Flammable gas if the quantity exceeds 10 gallons (37.9 liters) and/or 333
cubic feet of gas (9,429.5 liters).
(c) Corrosives.
(d) Toxic agents.
(e) Oxidizers classified as Class 2, 3, or 4. Class 1 oxidizers shall not exceed 100
gallons (378.5 liters) and/or 1,000 pounds (373.2 kilograms).
(f) Unstable/reactives.
(g) Water reactives if the quantity exceeds 100 gallons (378.8 liters) and/or 1,000
pounds (373.2 kilograms).
(h) Pyrophoric materials (all classifications).
(i) Organic peroxides (all classifications).
0) Explosives (all classifications).
4. Picnic shelters, gazebos, pergolas, and detached public restroom facilities with
a minimum horizontal separation of twenty-five feet from all other buildings. This
exception shall not apply if the picnic shelter, gazebo, pergola, or detached public
restroom is equipped with a permanent heat producing appliance that utilizes
natural gas and/or propane as a fuel supply or if the detached public restroom
facility exceeds a total of four hundred square feet in size.
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elee!mical Wgr stribuhonel„ .�pba� �rnesand stand npd
that those s aces oa area. W an e e;; ui red thrwnu Shout with an a toma tact smoke
accot..danc c...with ectiortii 907. „ar]d a; c scpgq!, d...:froI[n tote,
r enn�a nden o the uildin � b _ not less then l hour fff h�j�"� ie s....construc constructed in
accordance with Section 707 or not le, s than 2 .hour horizontal assemblies
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
consti."ucled. in accordance with Section 711. or both..
ecfi ri: 90 2 ..iiroriil�....:�f ( mend to read:..as tol ows. �n
.Y>s cy n nnst..a I e d nnl„ ac.cordlanee...;wntln S,eetnot1:...,903 1...._sflaII b e prn yJded lhr..oniZluout all
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thj.'. ugh , .
................................
Section 903.2.13 Other required suppression systems: (Amend to read as
follows.)
An approved automatic fire sprinkler system shall be installed in any existing
building, excluding one -family dwellings, when:
1. The total square footage of the building or contiguous space is expanded to
3,000 square feet or more regardless of building separation, fire rated assemblies,
and type of construction.
2. Reconstruction involves structural modifications equal to or greater than 50%
of the building.
eti� rm 90% 1 L,1
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by.....N . 4..n��iq" n n1/eeiging a. arq.:.ie hn:a' ... r itrna natng
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Section 903.4.3 Floor Control Valves: (Amend to read as follows.)
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Approved supervised indicating control valves shall be provided at the point of
connection to the riser on each floor of a multi -story building and on each floor in
high-rise buildings. p
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Class III standpipe systems shall be installed throughout buildings over two
stories in height or more than two stories below the highest level of fire
department vehicle access.
Section 905.4 Location of Class I Standpipe Hose Connections. (Amend by
adding the following.)
7. In all warehouse storage areas exceeding 20,000 square feet, and where
storage heights exceed 12' high, provide inside 2-1/2" fire hose valves.
Locate the valves at each exterior access/egress door to the warehouse
and/or storage area. Provide additional 2-1/2" fire hose valves so that no
portion of the warehouse and/or storage area is more than 150' maximum
travel distance to a fire hose valve.
The fire hose valve system piping shall be:
a. A separate riser piping system.
b. The 2-1/2" valves shall be supplied by a minimum of 4" pipe with
2-1/2" drops to each valve.
Section 907.2 Where required: (Amend to read as follows.)
1. Every new and existing building, except one family dwelling, requiring an
electrical permit shall be required to have an approved automatic fire alarm
system.
2. All new required fire alarm systems shall transmit trouble, supervisory, and fire
signals directly to the Buffalo Grove Fire Department remote receiving station via
a wireless transmitter in accordance with NFPA 72. Only equipment certified and
approved by the remote receiving station, and/or its' designated proprietor may be
installed. The designated proprietary agent shall be the only authorized installer of
the approved radio transmitters. Existing systems shall be changed to wireless
upon alarm owners request, when the existing equipment is updated or where a
disconnection of the telephone lines has occurred for a time period of more than
thirty days.
3. All required fire alarm systems shall be connected to the Village of Buffalo
Grove remote receiving station in accordance with NFPA 72.
Exceptions:
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Chapter 11 Accessibility (delete.)
Section 1203.4.1.2 Openings below grade: (Amend by adding the following)
Protect openings with metal gratings or other approved covers.
Section 121 ..t Signage: (Add Section 121.0.4- to read as follows.)
1 0, Restroom signage. A legible sign designating the sex, either
Section:I--,-1-,,,,,,,,,,,,,,,,,,,,
male or female as well as unisex, shall be provided in a readily visible location
near the entrance to each toilet facility. Signs for accessible toilet facilities shall
comply with the 1 9W Illinois Accessibility Code.
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Chapter 35 Referenced standards: (Amend NFPA Section to read as follows.)
Pursuant to the Village's home rule authority, the following National Fire Protection
Association (NFPA) Codes and Standards are adopted by reference and supersede those
codes and standards listed in Chapter 35 of the 2006 International Building Code. This
adoption by reference specifically preempts and is in lieu of the requirements of Sections
1-3-1 and 1-3-2 of the Illinois Municipal Code, 65, ILCS 5/1-3-1 and 5/1-3-2:
(1) NFPA 10
Standard for the
201.......hle edition
.........
Installation of
Portable Fire
Extinguishers
(2) NFPA 14
Standard for the
2016 edition
................
Installation of
Standpipes, Private
Hydrants and Hose
Systems
Packet Pg. 156
9.G.b
(3) NFPA 17A
Standard for the
201'1 . edition
...............
Installation of Wet
Chemical Fire
Extinguishing
Systems
(4) NFPA 20
Standard for the
2016.� edition
...............
Installation of
Stationary Fire
Pumps
(5) NFPA 96
Standard for
201209 edition
................
Ventilation Control
and Fire Protection
of Commercial
Cooking Operations
(6) NFPA 13
Standard for the
2016 edition
................
Installation of
Sprinkler Systems
(7) NFPA 13D
Standard for the
2016..0; edition
...............
Installation of
Sprinkler Systems
in One and Two
Family Dwellings
and Manufactured
Homes
(8) NFPA 13 R
Standard for the
2016.07. edition
...............
Installation of
Sprinkler Systems
in Residential
Occupancies up to
and Including Four
Stories in Height
(9) NFPA 30
Flammable and
2018 edition
................
Combustible
Liquids Code
(10) NFPA 30B
Standard for the
2015-7 edition
................
Manufacture and
Storage of Aerosol
Products
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(11) NFPA 33
Standard for Spray
20_1 6#7 edition
Application Using
Flammable or
Combustible
Materials
(12) NFPA 1123
Code for Outdoor
20:...896 edition
Fireworks Displays
(13) NFPA 1124
Code for the
20:..7#i edition
Manufacture,
Transportation,
Storage, and Retail
Sales of Fireworks
and Pyrotechnic
Fireworks
(14) NFPA 1126
Standard for
20 1 6.06 edition
...............
Proximate Audience
Pyrotechnics
(15) NFPA 58
Liquefied Petroleum
201'1.49 edition
...............
Gas Code
(16) NFPA 72
National Fire Alarm
2016(1 edition
Code
SECTION 2: Chapter 15.05, International Residential Code One- and Two -
Family Dwellings, is amended to read as follows:
Chapter 15.05
INTERNATIONAL RESIDENTIAL CODE
ONE- AND TWO-FAMILY DWELLINGS
Sections:
15.05.010 Adoption by reference
15.05.020 Amendments
15.05.010 Adoption by reference. The 20W,2. 0.:➢,,.....edition of the
International Residential Code One- and Two -Family Dwellings is adopted by reference.
1 15.05.020 Amendments. The 2406-201 8 edition of the International
Residential Code One- and Two -Family Dwellings is hereby amended as follows:
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Section R101.1 Title. (Amend to read as follows.) These regulations shall be
known as the Residential Code for One- and Two -Family Dwellings of the Village of
Buffalo Grove, hereinafter referred to as "this code".
Section R102.4 Referenced codes and standards. (Amend to read as follows.)
The codes and standards referenced in this code shall be considered part of the
requirements of this code to the prescribed extent of each such reference. Where
differences occur between provisions of this code and referenced standards, the
provisions of this code shall apply.
Exception: Where enforcement of a code provision would violate the conditions
of the listing of the equipment or appliance, the conditions of the listing and
manufacturer's instructions shall apply.
The following codes and standards are not adopted by reference:
IPC-2006 International Plumbing Code;
IPSDC-2006 International Private Sewage Disposal Code;
4 ....lzj..bt ffl .tom _.,
IZC-2006 International Zoning Code.
Section R105.2 Work exempt from permit. (delete.)
Section R106.1 Submittal documents. (Amend to read as follows.) Construction
documents for new single-family dwellings, two-family dwellings, townhouse dwellings,
duplex dwellings, additions to dwelling units above the first floor, modifications which
alter the roof of a dwelling unit of a substantial scope as determined by the Building
Official, shall be sealed and signed by an Illinois licensed architect or structural engineer.
etu .. 33-.-2-- r �c -rru , fne ... aq� re g�. tw
ne"m,nd4fv FKA a X if"
f ps-um rid--apf1kA to4lw g. a�e R . I
:ed-fr n--a4:habab4e-f ac.....: )ass t4an 44ne-. 1 e gyp`pu+
Whe+e tpslirsaarnaa-ie:..:snn. ,'6&k ti�nR�n
& l c o:t....: !,..I ...:.i.:ftea. Ward
A44-4 pin 4e..::f . in a F"n - , ....usw w
, jhn4° ° nt° °°, "$es -A � n lei &; °. m....i ,: � n
theiEHiie..:t w p.. pr. wnt - rt less .. n in 9 g r l apj4ied, te...:t:G
s t:eu-:i. " 16...: are ...:.� a.:p.: 1 �aa e �p p.. i..t.t .r, ° at). be
q
glee etaThiS t a:p ;a g � afe
lr .. � -- ~ -� ° m ; - e-Q ➢. " a=a-' al -A -a
a�
::....:p ° n. isr l�-e*. 0-d�a��sA=1'l , p�, °
chap t �n�a"dn bn-an 1Iimmn I.': -- ems"-- : '-t bi ..... e f- Ilr��"'*s'pk ok1..-'ga'R-n`"-usirx�` rig 0
b ......be....:p .�.. " .. C1Ce.. r a .b;'y..Q' 'o""IX."
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f4.64.I...2.
.:.7""�e..'ir'TL4e'fehes
below t ,* thi
w-doe,. '(4 swi-r....: 1..E 7
, :�
l- l u' 't' °. 7 7A.....iftehes..a we .. ° e tep... =t '
............................................ e ti„tarn IR 3..:13,2 On an tw��:.....:lam.J1y clw�q::�.pn s autornatuc tirr�e sys e is (.A.92 nth,
to readas l�ppow�y�
:.::.. ���:jktern shall be rrggired to be
AnstaII;ed rrtwo tai1y dglun;�p�_
Exceptions:
1. An automatic residential fire sprinkler system shall not be required to be installed
in one -family dwellings. Any new Development, as defined by Chapter 16.10.070
of the Buffalo Grove Municipal Code shall offer prospective buyers of a new one -
family dwellingthe to purchase an automatic residential fire sprinkler
system in a manner acceptable to the Authority having Jurisdiction.
2. An automatic residential fire sprinkler system shall not be required for additions
or alterations to existing buildings that are not already provided with an automatic
residential sprinkler system.
...
R. y 1 y..:2 1 Design And ins allation Au orrnab residential s rinkler �nys his n.:(.
unstall d Ii GG b� ifl �i ;ni:.tl �nnd..: n,t�alga. d inrt� a aai danc.e w4ln Section P90q ail^1
131 �.,
................................
Section R.3244B , ,2 0 1 Scope. (delete.)
Section ID ,;. ;,;.2;1,., Accessibility. (Amend to read as follows.) Elevators or
platform lifts that are part of an accessible route required by the Illinois Accessibility
Code, shall comply with ICC A17.1.
Figure R403.1 (2) Permanent wood foundation basement wall section. (delete.)
Figure R403.1 (3) Permanent wood foundation crawl space section. (delete.)
Section R403.1.4 Minimum depth. (Amend to read as follows.) All exterior
footings shall be placed at least 42 inches below the undisturbed ground surface. Where
applicable, the depth of footings shall also conform to Sections R403.1.4.1 through
R403.1.4.2. p
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Section R403.1.4.1 Frost protection: (Amend to read as follows.) Except where
otherwise protected from frost, foundation walls, piers and other permanent supports of
buildings and structures shall be protected from frost by one or more of the following
methods:
1. Extended below the frost line specified in Table R301.2.(1);
2. Constructing in accordance with ASCE 32; or
3. Erected on solid rock.
Footings shall not bear on frozen soil unless the frozen condition is permanent.
Section R403.2 Footings for wood -foundations. (delete.)
Section R403.3 Frost protected shallow foundations. (delete.)
Section R403.3.1 Foundations adjoining frost protected shallow foundations.
(delete.)
Section R403.3.1.1 Attachment to unheated slab -on -grade structure. (delete.)
Section R403.3.1.2 Attachment to heated structure. (delete.)
Section R404.2 Wood foundation wall. (delete.)
Section R404.2.1 Identification. (delete.)
Section R404.2.2 Stud size. (delete.)
Section R404.2.3 Height of backfill. (delete.)
Section R404.2.4 Backfilling. (delete.)
Section R404.2.5 Drainage and damproofing. (delete.)
Section R404.2.6 Fastening. (delete.)
Section R404.3 Wood sill plates. (delete.)
Section 51 1 .25 2, Wood foundations. (delete.)
Section R405.2.1 Base. (delete.) 0
a�
Section R405.2.2 Moisture b- f vapor ➢C ,etardev-,. (delete.)
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Section R405.2.3 Drainage system. (delete.) p
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Section R502.7.1 Bridging. (Amend to read as follows.)
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All joists shall be supported laterally by solid blocking, diagonal bridging (wood
or metal), or a continuous 1 inch by 3 inch (25.4 mm by 76 mm) strip nailed across the
bottom of joists perpendicular to joists at intervals not exceeding 8 feet (2438 mm).
Chapter 11 Energy efficiency. (delete.)
Chapter 25 Plumbing administration. (delete.)
Chapter 26 General plumbing requirements. (delete.)
Chapter 27 Plumbing fixtures. (delete.)
Chapter 29 Water supply and distribution. (delete.)
Chapter 30 Sanitary drainage. (delete.)
Chapter 31 Vents. (delete.)
Chapter 32 Traps. (delete.)
Chapter 33 1 , ,t..o.iiirI.][] Dra.mn ;, . (delete.)
Chapter 34 ." . G neral ➢�Clectiiricalll Re.gj!.Irennient . (delete.)
Chapter 35 ervi sElecricalDefinitions (delete.)
.........................................................................................................................................I Chapter 36 iiri. u4 and feed w l..u-i , � ,"Se.iir1ices. (delete.)
Chapter 37 Braigeh circuit and feeder lire „u iiiiireiirml, iirmt ;; (delete.)
Chapter 38 :P.mm:. " dk nWiijJ1iirm Method . delete.
Chapter 39 Ilf1ower amid Illiii !m,oliorsg;,Aiistriib uitiorml "ee a�nW�e�s. (delete.)
Chapter 40 pl1 . vices „ammd Lummn a,ir . (delete.)
Chapter 41 ".mr tgg lfk( „p„pil, , , ,; n, ,(a I a,(m, ,mm;. (delete.)
Chapter 42 . , ,, t. . ;°",,m "n .mm. ef44ite' .,," ° Swiiimmmmimmg N
Pools. (delete.) 0
a�
h weir Illiiiiirnited ciiircuitsW delete.
c
Appendix D Recommended procedure for safety inspection of an existing p
appliance installation. (delete.)
Appendix E Manufactured housing used as dwellings. (delete.) E
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Appendix H
Patio covers. (delete.)
Appendix I
Private sewage disposal. (delete.)
Appendix L
Permit fees. (delete.)
Appendix M
Home day care - R-3 Occupancy. (delete.)
Appendix N
Venting methods. (delete.)
Appendix O
Gray water recycling systems. (delete.)
Appendix P
:" ing(Amend of Water Pipini,
pIIC ,l diux I ,,,, 1., igh Stur w 1. , t "onstruuuctaouum
` pll „IlridK ,,,,,,
Stiu w Bell Constructi,oun
l p ,n. dmx I,"....
Solll a r ➢i .e d Provisions( (!l�lll,�t�
fig- „. pp r a : . w . " 1 � a 4-1 � ..�, a W e tw-e- . :i.:
al - . ° td r ; �,...... .
u.
aA::::........ t :.:.. 1
t .:..:. l � t u ..... eaa ,:, :; : .
SECTION 3: Chapter 15.06, International Property Maintenance Code, is
amended to read as follows:
Chapter 15.06
INTERNATIONAL PROPERTY MAINTENANCE CODE
Sections:
15.06.010 Adoption by reference.
15.06.020 Amendments.
15.06.010 Adoption by reference.
The 2 --20 18 Edition of the International Property Maintenance Code is adopted by
.....................................
reference and shall be known as the Property Maintenance Code of the Village of Buffalo
Grove hereinafter referred to as "this code." Q
15.06.020 Amendments. Lc,
The 2 ,G;p„1,....,.Edition of the International Property Maintenance Code is amended as oho
follows:
Section 1 Title, Th�se��jalis sh l e known asffi lnen�oal �.�0
..,...wy
llauntcnance...(�,"o Code 1Auu�.....Vi la,c ofBajffi.lo drove hereinafter referred to as "tAlus..._co de."". (D
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Section 102.7 Referenced codes and standards. (Amend to read as follows.) The
codes and standards referenced in this code shall be those that are listed in Chapter 8 and
0
considered part of the requirements of this code to the prescribed extent of each such
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reference. Where differences occur between provisions of this code and the referenced
standards, the provisions of this code shall apply.
The following codes and standards are not adopted by reference:
IPC-2006 International Plumbing Code;
IZC-2006 International Zoning Code.
Section 202 General definitions. (Amend by adding the following)
Motor Vehicle: Every vehicle which is self-propelled and every vehicle which is
propelled by electric power obtained from overhead trolley wires, but not operated upon
rails, except for vehicles moved solely by human power and motorized wheelchairs,
except that a recreational vehicle as defined in the Buffalo Grove Zoning Ordinance is
excluded.
Vehicle. Every device, in, upon, or by which any person or property is or may be
transported or drawn upon a highway, except devices moved by human power, devices
used exclusively upon stationary rail or tracks and snowmobiles as defined in the Illinois
Snowmobile Registration and Safety Act.
Section 302.8 Motor vehicles and vehicles. (Amend to read as follows.)
A. Except as provided in other regulations, no motor vehicle currently unregistered by
any state shall be parked, kept or stored on any property;
B. No motor vehicle or vehicle shall at any time be in a state of major disassembly,
disrepair, or in the process of being stripped or dismantled.
Exception: A vehicle of any type is permitted to undergo major overhaul, including
body work, provided such work is performed inside a structure or similarly enclosed area
designed and approved for such purposes;
C. All motor vehicles shall be parked on an approved paved surface.
Exception: Original stone driveways which were in existence at the time of the
issuance of the certificate of occupancy for the principal structure.
SECTION 4: Chapter 15.07, International Fire Code, is amended to read as
follows:
Chapter 15.07
INTERNATIONAL FIRE CODE
Sections: o0
15.07.010 Adoption by reference N
15.07.020 Amendments 0
a�
15.07.010 Adoption by reference. The 2 2�1edition of the
., ,,,,,,
International Fire Code is adopted by reference.
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15.07.020 Amendments. The 2 - 2201 edition of the International Fire
Code is hereby amended as follows:
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Section 101.1 Title. (Amend to read as follows.) These regulations shall be
known as the Fire Code of the Village of Buffalo Grove, hereinafter referred to as "this
code".
Section MA 1,02 , Referenced codes and standards. (Amend to read as
follows.) The codes and standards referenced in this code shall be those that are listed in
Chapter 80'4.5 and such codes and standards shall be considered part of the requirements
of this code to the prescribed extent of each such reference. Where differences occur
between the provisions of this code and the referenced standards, the provisions of this
code shall apply. The following codes and standards are not adopted by reference:
IPC-2006 International Plumbing Code;
Cod -
Section :3 l l.2 2 Fire Protg..Aion Exce bo ns Delete ..
eetion.. 31 ::.3 1 C-;dung,_(" �ur��ti�(:...(l�elet�° ,.
Section 505.1 Address numbers. (Amend to read as follows.)
Each structure to which an address number has been assigned shall have such
number displayed in a position easily observed and readable from the public right-of-
way. All numbers shall be in Arabic numerals at least six (6) inches high with a one (1)
inch stroke. The color of the numbers shall be in contrast with the background for the
numbers.
Section 506.1 Key boxes. (Amend to read as follows.)
All buildings or structures equipped with a fire alarm or fire suppression system
shall provide a fire department key box on the exterior of the building or structure. The
box shall contain keys to allow fire department entry in the event of fire alarm activation
or an emergency. The fire official may also require a fire department key box if access to
the building, structure or area is unduly difficult. All fire department key boxes, location
of the key boxes, and the number of key boxes required shall be approved by the fire
official.
Section 0, . Where if quiiiiir ..( .uraeracl to react as fl:ollows,)1�p roved
Autoa u�utue pu°uuaq ��r ly je ns:::n ne�v:.... uuuld:.�s and structures sluuulq be r��videal in
the locations described in. Sections 90.3 .1 throur�lr 903 2.11
l a : rtaons: 1�r!jend to teed �r�....lo1.1( ws..)
L One llann;ly dw.� ppp;rt, � �vlricla us krer��� deluned as �� bu:ild:rn "...ule�:�,; �ned
exeluu;,�rvel�'....f�ru• u�, au�ucl ��ccup��re°� �� ��r�e farirui9 wluicl�u buildirr � is entir•�;l
surrouunde��.....��. �� �e�u s a.ce and s�r.Ad Q.� eru s a:rce, bein � on Clue sarrre zonun $ lot �� s the
�irr
............................................
2. Detached accessory lmg ldi gs wrth an intended use that is incidental to that of
1A�u,....: dti1gr.:.burld dwelIin�..
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.D. ef..q c h e d a C c..0 s S. Aached
I Detached accessorV buildrijos with an intended use that is incidental to that of
................................................................................ .................................................. .....
ttac rKirriary budding, �j s ............................j....o.........t........o..f.........r.....e.......c.......or.d..........w.............h.e.r......e........t.....h........e... primar budnjs
----------------------
.c a s s i 0 e d a s as U s..e ; t.-.o L -d and.
�uqre �fect in �size, ,his (.,,�xcq tj(�-.)nshall �not a �—Iy i t t.,t.l C.. horizoW.W smaration
...............................................
between
............................................................t.....h........e. .a...... �c sacra y .b.....i!it iR!,i— t—ess — than twenty five Ica — — —��mcanafl — —aafln— y
hj!dding or the qccess( and/or structun.-, is used r the s or e of" the
............... ............... i� ...... ..................... ...... ! ..........
!hjjQ:Ei L
M! hazard.ous rnateriah,-:
.as Ctass 11A. 1B 11 Cand
IIIA if the combined g1jagti I I �'3. �562 1 i �ters
....................................................................................... ................................................. .... �excee�dsY) �qqflon�s.
Flamm.able URI, 11,. �qntjt �,�dshj �)qlwns�137,9 fib:l i,)qnd/cwr333 as ifthe �iL exceed, I
.......................,
cubic feet o
..............................................................................
........... ( ,,9 �429.5 �Ijtersn.
..................................................................
j�) C'orrosives,.
!�12jc a
.............
C/I ass I oxidizei-s shal � riot exceed 100 . .... Q.2j.idarc rs c1assifie(I as Class..2 3 r 4
........................................................................................................................................................................... ......... ........ .... ........................................................................................................................................................................................................................................................
as a as (32�...5.. liters) ano/or 1,000 pounds 373.2 kilograms),
..... ................. .....................
I.Jristable/reactives,
rIQ.g:!h.j,5 .3 1.3 2 kJ.J..QgI-qrn,�j
(jil PyrqL)horiv matot iak all class, ficafions).
I — — — — — — A — — — -
(aJor Inanic oroxidos all classifications
(.D]Cx �Iojvc�sqfl �clqssit�icatjon�s
.4 ............ P i c n i c s h C r..S cifitics with
a mininium horizontal sepqjgjjpp 91. !�Ygg�y five fect from all other bLdIding5,j'hIs
...................................................................................................................................................................... ................................................................................................................................................................................. ............................. .............................
g22�gpfion shal.l. rt(.Y( a4pply if th I I t t detached )ubtic
-picn.ic S CI C . ..... v
.................... ............ .............. .............................. -- -- -----------
restroorn is eqWppej Wit!'I q p craµanaraaaflnt heat�
ro(. cin
natural Lyas and/or m-(mane a,,.s a Fuel sur)r)l.v or ifthe detached. wkfic restroom
f4g.j l i ty exceeds a total of . . ... . . . . . R...) u r h u i i d r..e..d sguare feet in size.
... . .... . ... ..... .... ..... ..... .. ..... .... ..... ......
5. Sna(.,es or areas in to buildinas used exclusivelv for
telecornmur ic t'
.............................................................................. i ........... acns Ng!p!ngnt., assoc i ql..e d el e cA.,r i as I.. ppna j Ai s R.,IJ b t i t o n..
c fpu e ovided that those or �qreqs �qre battet-jes and sUtn , b 0 E��nos S
f X!m n,,s. . r(.wided thau 1�
stem in accordance
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with Section 907.2 and are se crated from the remainder of the buddin ), b not
less than. l hour tire harriers constructed in. accordance with. Section 707 of the
I!ile. tl�rtrong'I B ildin C2.de ��a::.. not less than, 2 lna�ur horizontal.._asse assemblies
const uetc,ct....:in acco dance with Section 711:.....of the....Internali nal Buddi r�; t "�>de o
b. o t .::
Section 90 1. Group....: .....(�.rnncnd to read as follows.).tau rrLZ.t !rrrxtr�::.
,st war installed in acc�a ° aunce with Sa a. tuK u a Q 3.3 shall lire provided throu�,hont all
buildirn Ys wid:gru a, (:jrc.�nu l zr°� r °gar u:aul�,a, llsk.ed ian Sc ct:ua:rni 90 .2 Exce tia:nns l
jttnj! »h 5.
Sectior! 903 3 1,.,.I I Excnur t Locations. I: a. la t�, l , enn tioau l urrtbers �:nnd 6 .
Section 903.6 Fire Pumps: (Add Section 903.6 to read as follows.)
All fire pumps shall have an outside test header. All test headers shall be equipped
with outside stem and yoke (OS&Y) gate valves. Provide a ball drip between the OS&Y
control valve and the outside test header. The test header shall have a minimum 2- 1/2"
test valves required by NFPA 20. All fire pump test headers shall be wall mounted
outside of the building. Test headers are not permitted inside the fire pump room or
building.
Section 903.7 Exterior access to sprinkler valve room/fire pump room: (Add
Section 903.7 to read as follows.)
An exterior access door shall be required to provide direct access to the automatic
fire sprinkler valves/pump room for all new buildings. Doors shall be labeled "Fire
Equipment Room". In existing buildings, where possible, an outside access door shall be
provided. The fire pump room shall be constructed to provide a minimum of one hour fire
resistive rating.
Section 905.3.1 Building height. (Amend to read as follows.)
Class III standpipe systems shall be installed throughout buildings over two
stories in height or more than two stories below the highest level of fire department
vehicle access.
Section 905.4 Location of Class I standpipe hose connections. (Amend by
adding the following.)
7. In all warehouse storage areas exceeding 20,000 square feet, and where
storage heights exceed 12' high, provide inside 2-1/2" fire hose valves. N
Locate the valves at each exterior access/egress door to the warehouse 0
and/or storage area. Provide additional 2-1/2" fire hose valves so that no
portion of the warehouse and/or storage area is more than 150' maximum
travel distance to a fire hose valve.
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The fire hose valve system piping shall be:
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27 a
Packet Pg. 167
9.G.b
a. A separate riser piping system.
b. The 2-1/2" valves shall be supplied by a minimum of 4" pipe with 2-
1/2" drops to each valve.
Section 906.1 Portable fire extinguishers. (Amend to read as follows.)
Where required: A portable fire extinguisher shall be installed in the following
locations in accordance with NFPA 10, 2007 edition.
1. In all occupancies in Use Groups A-1, A-2, A-3, A-4, B, F-1, F-2, I-1, M, R-
1(except single family dwellings not used as adult care or child care facilities), S-1, S-2,
and H.
2. In all areas containing commercial kitchen exhaust hood systems Class K fire
extinguishers are required.
3. In all areas where fuel is used, stored or dispensed.
4. In all areas where flammable or combustible liquids is used in the operation of
spraying, coating, or dipping.
5. In all occupancies in Use Group I-3 at staff locations. Access to portable fire
extinguishers shall be permitted to be locked.
6. On each floor of structures under construction, except occupancies in Use
Group R-3.
7. In any laboratory, shop or other room of similar purpose.
8. Where required by sections indicated in Table 906.1 for various operations,
processes, structures and areas.
Section 907.10.1 Individual tenant identification: (Add Section 907.10.1 to
read as follows.)
All multi -tenant Use Group M buildings shall have individual sprinkler flow
switches and control valves. Sprinkler system activation shall include an outside
weatherproof clear strobe light over the entrance to each tenant space as directed by the
fire official. All outside strobe lights shall be minimum 75 candela.
eclio111 07,,, ,:::..! �:��ira�umm,il..... ........(,���III;�,��,,,,,➢E
...... ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Section i,,,,,, ', ;,�'„.2.1,,, „;r ;il„lEl,,,,,, ,,,,,,(„ ,!!.gjg,,,,, XK2jjGI�ion.)„«,
Section 907» .. Groia ) E Delete f'Exce tion
Sectionii7.2.4�!itt,,,,,�,,,,, ,,„�„«
Section 907'2.7 Giiromaii,;� ll�elllete E'xcem�tion Nmau,mnbeiir,,,,
aD
Sectioiii 907.2.8.1. Mairivalll Fire Alarm. S�emmcl
,,,a tK,,,,Lxmp�Ilon
Section 907.2.9.1,,,,,,� ainualll Fire Alarm. Sysie�n (�clllct�,,,,,,IIF a~e]IKw�mon Number 2,)„«,
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Section 1.0.i..3 ll[nteiiriirm4illl Illuminated llf4rxit Si �iimis. A.mneuud to read gas f�lQowr ,,
Ejaa!uµcmHypo d,se�.. a�Rtexatsgs �ae Qusk.....E
28 a
Packet Pg. 168
9.G.b
and labeled in accordance with 11L 924 and shall be installed in a.ecordance with the
.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
manti facturey"s instructions and Section 1201.Exit sa ns shall be illuminated at all tames
Section 1.01.3.6.3 Power soul°ce.. 1:elete exce Lion
Section . 601w1.3 Fireworks. (Amend to read as follows.)
The possession, manufacture, storage, sale, handling and use of fireworks are
prohibited.
Exceptions:
1) Storage and handling and use of fireworks at display sites in accordance with
Sections 1404--5,604 and 3 49-.5- �,�"a_� 8., y; and NFPA1123 or NFPA 1126 listed in Chapter
0.45 of the 2i .Ol8 International Miw,--1~.re„ Code.
2) The retail sale of approved consumer novelties as defined by this Ordinance
shall be permitted but only to persons 18 years of age or older. Such sales shall be
permitted only in buildings equipped with approved automatic sprinkler systems. The
display of consumer novelties in a building shall be separated from all exit doors by a
minimum distance of 20 feet or as approved in advance in writing by the Fire Chief. The
sale of consumer novelties shall not be permitted at any building or on any property
where flammable or combustible liquids or gases are sold or dispensed.
Section 3M , . , , „.I Definitions. (Amend by adding the following)
CONSUMER NOVELTIES. Consumer novelties shall mean: (i) snakes, glow
worm pellets, smoke devices, trick snappers, trick matches, cigarette loads, auto burglar
alarms, toy pistols, toy canes, toy guns, and other devices in which paper or plastic caps
containing 0.25 grains or less of explosive compound are used, provided they are
constructed so that the hand cannot come in contact with the cap when in place for the
explosion, and (ii) toy pistol paper or plastic caps which contain less than 0.25 grains of
explosive mixture.
Section 3308.2.1 Outdoor displays. (Amend to read as follows.)
In addition to the requirements of Section 403, permit applications for outdoor
fireworks displays using Division 1.3G fireworks shall include a diagram of the location
at which the display will be conducted, including the site from which fireworks will be
discharged; the location of buildings, highways, overhead obstructions and utilities; and
the lines behind which the audience will be restrained. All outdoor fireworks displays
shall be electronically fired using approved electronic firing units and approved mortar
racks.
All outdoor fireworks displays shall comply with the provisions of the Illinois N
Fireworks Use Act (425 ILCS 35), and the Pyrotechnic Distributor and Operator 0
Licensing Act (225 ILCS 227). W
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Section 3308A
45608.11. Retail display and sale. (Amend to read as follows.)
..................................................
It shall be unlawful to display, sell, store, or advertise for sale any Class 1.3G or p
1.4G fireworks within the Village of Buffalo Grove.
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29 a
Packet Pg. 169
9.G.b
1;�,�rt 1:::.. Ap.:p�,Dd� :...,D Fir , A, aratus cccss loads .d� )ted b reference.
SECTION 5: Chapter 15.08, Electrical Code, of the Village of Buffalo Grove
Municipal Code is hereby amended to read as follows:
Chapter 15.08
ELECTRICAL CODE
Sections:
15.08.010 Adoption by reference.
15.08.020 Amendments.
Section 15.08.010 Adoption by reference. The 25 2,;1..7„ edition of the National
Electrical Code is adopted by reference.
Section 15.08.020 Amendments. The 200-5 2017 edition of the National
.....................................
Electrical Code is hereby amended as follows:
Article 110.24. Identification of the Electrical Contractor. (Add Section 110.24 to
read as follows.)
The name of the electrical contractor performing the work on all new electrical services
shall be displayed on the service panel cover.
Article 110.26(C)(2). Large Equipment. (Amend to read as follows.)
For equipment rated 1200 amperes or more and over 1.8m (6ft) wide that contains Q
overcurrent devices, switching devices, or control devices, there shall be one entrance to 0
the required working space not less than thirty-two (32) inches wide and six and two
thirds (6-2/3) feet high at each end of the working space. Where the entrance has a c
personnel door(s), the door(s) shall open in the direction of egress and be equipped with a
panic bars, pressure plates, or other devices that are normally latched but open under Q
as
ample pressure. U
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A single entrance to the required working space shall be permitted where either of the
conditions in 110.26(C)(2)(a) or (C)(2)(b) is met.
(a) Unobstructed Exit. Where the location permits a continuous and unobstructed way of o
exit travel, a single entrance to the working space shall be permitted. a
(b) Extra working space. Where the depth of the working space is twice that required by uO
110.26(A)(1), a single entrance shall be pennitted. It shall be located so that the distance Go
from the equipment to the nearest edge of the entrance is not less than the minimum clear N
distance specified in Table 110.26(A)(1) for equipment operating at that voltage and in 0
that condition.
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Article 21, ....................... Ilf �w ,Aiirti le, - w. --Multiwire Branch Circuits. (Amend by adding the
following) p
Identification of the Underground Conductors. The means of identification of each
system phase conductor, wherever accessible, shall be color coded for 277/480 volt
30 a
Packet Pg. 170
9.G.b
(brown, orange and yellow with gray as neutral conductor) and for 120/208 volt (black,
o
red, blue with white as neutral conductor).
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.Article 2ID 0.8. Girotur4,,,,faulllt ciacuit,interrueirotec oirigersammeaaID,Amend b
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��q"�➢und� Caul:. circuit gq�fl4;,r aq flq.6: r tQ��....., L. rsq�nnO shaVI b� rGb�/iK.�ed as IC��.:� ired...:in 21 ��..^ .C:
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essible location.
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When through �.°, t Eg gg acles agr�;.;used, they shall feed; ogaiy....reggn acles on the
�
.:..;feed
same floor as the resting ana aan` s,
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rt-i llle 2..:1.. ( d-aroo-gr ^... -. end- r�-": o..::i: ...:)
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ce a 1 r & h(-.�;.....qff e4ttu if4eff. btptef d....:to be,,
m
a . e ":.... ^ q as ^ :; " .,S aq t.....:#q.:n.:�:.
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«aait:t.eamr� , thaaa 1 e lraft
eeiidtw4efs-.,
s.....:b .,'r thy.... a lf� ara a ° aAea . aH,—a td4h.e...ate.
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e a it4 A . ee"w �r«va m eta .' f (-.."�Fr-e fi-t dv....aW44- ", A,.t..O
e;' -i ' a°p°M°p " q m .° ate: "_. '" iq 1aq :t,....aBuda .. .r( qd - ... Aiofi4ort4eQ
rq rna g..... -.:° 4 t -"4 aeagt-
Article 210. 2.(f� aiira yes" Aang tiranend. b adde tolloivan ^
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...... ..
�� in tine eC.➢aast:ag9et:gon a.a"�, or aC.ai t on t:d� attaae�ae�� nand detached gaa.ralges, at feast cane
a
Gj"^�...,J, re,,e siaa11 be ru" uired tdbe q_astaHed in each tehi(.,,le bal and no[ more than
a
....................................................................ta4le
n/2.......above the tl„oor. rh branch circuit sqq � an-t�gar� q�°awc, t�aa is �} siaa�� n�:at sagia�gy
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o,aA,d,efl;s outside of n.iae gaaraa Lc.
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Article 210,, 0 J ,,,,,,, 2) „ w I as °'^iinnm ^�mt „a and Ara s. �^C�.uga�rga�,,,,^b� aadd�in tlq ioAAd��vin,��^
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At least one..._ all SW'tch 6 on t-ol:.�ed QAghtj� n .L oaat.let skaall be installed in hailwa s
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t aaa vv rye, agrt aoa ,dui «att�a �ga,ai gala sa es, and detached ��aagra
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t'hr a e a as ze Y..h.
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Article 230.4. Services. (Add Article 230.4 to read as follows.)
L In commercial and indairstrial budding,5., tluc service slaall have a rating IlIlot less t:I�an
the load to be....,ca.gIl d, ho e e .:n no c,.ase haapQ tl"ac.....scrvuc,e .by smaller than 100...
aAMP..�:x���...'L
2. Half size Brea kV r„ are not.....a�ppra:rvcd for an ate,
V.- --Ka; eh in-g-wir t....:i'. . A,y.e fVi " r e, F :'', keeiflR ..
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Article 230.23(B). Minimum size. (Amend to read as follows.)
The conductors shall not be smaller than 8AWG copper. The use of aluminum or copper -
clad aluminum wire for the purpose of Article 230 is prohibited.
Article 230.31(B). Minimum size. (Amend to read as follows.)
The conductors shall not be smaller than 8AWG copper. The use of aluminum or copper -
clad aluminum wire for the purpose of Article 230 is prohibited.
Article 230.43. Wiring methods for--,1,0volts, nominal, or less. (Amend to read
as follows.)
Service -entrance conductors preceding the first disconnecting means shall be installed in
accordance with the applicable requirements of this Code covering the type of wiring
method used and limited to the following methods:
(1) Rigid metal conduit
(2) Intermediate metal conduit
(3) Rigid nonmetallic conduit when located outside the structure and terminating at the
local utility pad RM shall be„rregUired for a ii eL osed or visible . ortia�ns inckid:in the
2f b d v cq l urd undg.r. o und,
Article 230.67. Location. (Add Article 230.67 to read as follows.) o
No outside meter fitting for a single-family house shall be installed on the front or rear
wall of the building, only a side wall installation is permitted.
c
Article 230.70(A�„f I�� diiilllm� , .ccess lble I ,ocatiiolirm, w (Amend to read as follows.)
'r6e service disconnecting anca �� slIlr�l:�:..,ba gn�n�IllQcd:._a�1 dIl Ile, di �ccs, uJblc loaaflon either 0
outside of a ;nudda of the sa:,rvice
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32 a
Packet Pg. 172
9.G.b
con(Jarrctors and the lellrth of the service entrance conductors do not: exceed live 5 lcet
.........................................................the ...p.Q.in ....c�;�._�^ntran e..
id4):rr... ° i.:.....
Exceptions to this rule shall be made only with the approval of the Public Utilities and the
Aait.lijurisdiction.
Article 230.71(A) General. (Amend to read as follows.)
In all applications a single main disconnecting means shall be installed.
Exceptions to this rule shall be made only with the approval of the Eel It�r
fffivi-n.gAuthority having jurisdiction.
Note: Sequence switching NOT permitted.
Article 230.71(S) Single -pole units. (Amend to read as follows.)
In all applications a single main disconnecting means shall be installed.
Exceptions to this rule shall be made only with the approval of the Ebeetrial
i ;rjjh!gjd(y, having jurisdiction.
Note: Sequence switching not permitted.
Article 230.7.1 f ° iiini-llle,,,, Pole uiiflits,. Amend to read as to Rows
In all:.....anp ilications a si_n ale inaai_n disconnectiin means sluagq be installed,
axa, pflons Tapp this a„ule shall be made onn with the a r«val of°flue A.uthprit lnavin
this(. ict:ion..
..........................................................................
Note: Se i:iena e switchingg rraarrt;) arrnitteal.
Article 240.87. Circuit breakers for other than dwelling units. (Add Article 240.87 to
read as follows.)
All electrical panels shall be bolt -on type circuit breakers.
Article 250.30(A)(1). System bonding jumper. (Amend to read as follows.) O
An Luigi liceal s steno baindin uarru er sh all c�:iiai q with 2.�(D.28 :A1 thrpai Ali � If'fluis a
LQ
disconnei tin, irrn aans or ov a ui:rrcnt device,, s....in accordance with 2 0.3:. 00
connection shall b�°,,,in ad�;,,,,onl ql thf pint of the sl°; a.r�atgjy dcrjved system that has no
.. 0Q A p (➢ k �, of (k
ha ystem, bondifl ,�nm gj shall remain. within the enclosure wh.e e a;A„ orri,7�inatcs. ll'the N
source..is located. o.:UISide the bufldinz oi' strri�ctaare sail�g�lia , ai s, stcni laondin:y aian ier O
shall .e installed at ffic � °oasnding glectrodc...connec ion ink;,.a.onil�1jana,a�....:�ith 0.31�.(.0 1:n.
riI a as.�.s the piiat ol" carrrinectiairri cif the $rouiidirri clectraia:le cairridaictor shall directl c
connect to t1�n:�... �rourricled tei rrnirrial �eneralt the urreutral of the sa a ately (Igriya:d s. s.
O
Standard. locktmts or bushirri �s sharrll rria:i� lae floc airri_1 incans wherri naailciirri � a nueclianical �
... .... .... .... ...... ...
connection o tha raseway(s to a se aratel derived � sta:°rrn„
33 a
Packet Pg. 173
EN.g.,.,.°ption No. 1: f or s sterns installed in. accordance with 4.50 6 imm!..
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g2 �.c t i o t]. t..o th e t i e.. pqi. nt...( f1h.:.e.. e
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shall b--� p
............................................
that su ales am pp--
Class 1, Class 2, or Class 3 circuit, and is derived from a tt-ansfoi-rner rated not more than
.............................................. ............................. ....... ......... ............................................................................................... ............ ..... ......................................................................................................................................................................................................................................................................................................................................................................
1000 Volt.:::aK pgjK'& 5.t�ql � riot. be srriq� ler than the derived ufIgMg!2d,gd gQnductors and shall
.......................................................... ...... ............................................................................................................................................................................. .................................................. ................ .........................................................................................................................
riot be,....` maller than 14 A.WG copp er,
................ ..... .......... ........... ........................... ................
A-n thfoti#h (D) k s
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t-,� de4vtml-ph-a' to e eqiiipfn-e'ftt
gpotia4ing- Tkis 44 arate4t
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eenaeetion c44he-g+oiiwfi+ig--e�-, tK)de-e�tctor-.AA-
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E*e,,e,p4ioft-P4 pa ffi+el-�-d �(defft4e, -en ded*in a
seeaj.tdafy
tie.; a .rkgk- tet"offdi.agju-R+I�a,r eenneetion4e4. e4k-peitA-ekhe guoffnded-c-iFeuk
0
E-xe,eFA+(w-Ne-.,2-',A t4e+n-bofldiftg ykiff q�t, �--- both4",, :.)ttf.:ee-aiid th-e4iHkfisieof me�et4-ig
not R)f th-e
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gffft�nded-eoff"ctef-i-s use",i it sheWbe
sxmAb+-4haf",-heSiA&-St' to
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be e +We4ofV
th+oug�.O eaqh--F4ia4-*ot- PFOVi(je-d-a' f
E*eVi410+1-�1 � �'e Sive 4
Pwm-s �,-' ass 2-_o+- Q, a-s,'-eui"., n44,,-�- -ivv44'r+m" H-e-, �-. -A.bd. wA--mofe-tf+a.*
�,diieter+-md4ma4-ndot
or 42-AAVk.:i-aIuaj:m7
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Article 250.62 Groui.ndriling coinductor irniateir.1liall, read as ftfl pOws.),
..........
................................................................................................................................................. ................................ ....................................................................................................................... ................ ..............................................................................................................
u
c use of aturninum or corm- -lad
Muminum wire for the purpose of_gMgj ding is p!-Q!�ibited, The groundinZ. ctrode
............................................................................................................................... ..................... .............. ........... ..................................... ........................... ....................................................
0
conductor shaH be solid or stranded, insulated, or covered.
............................................................................................................................................................................................................................................. ...........................................................................................................................................
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Article 250.64. (""'..roup.din ead as T
........................................................................................................................... ........................ ........ ....................... 00
...................................................
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(J r.o. L i..i dJ T.i...g �d;QD d t..i cS o r s qI t.h. e s elY J cc, at each b u J I d J qg (.Yr _,structure where (D
aratel derived s steiri shall be
installe a, s )ecified in 250.6
................................................
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A..r............i.....c.......le 2.........5........0.............6..8........()....... K!a........I.....I.....r.....c.....Wa........t......er ......P........r....p L S...... IE.!I.c.t qiir.a I t a..11I
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fiollows
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34
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9.G.b
Groaaa1d.in. electrode condo etor a rid b�: nalin: ,.um e sl�al.l. be erunitta ai to be connected
4d the ....:��.)llo�n in l.ocati��ns aana� a�sed ta:� extend the connecti�mn tag an el.ect.rodeQ .;�.::.
(l . All gr��a�nd ra:r el.ectrarde ca�nducto : re aired b the I a ti.onal l;l.ectrica 1. Code shall
be enclosed„ n EM'� ,IM(.i....O RMC and run the street side of the water rnetea and shall
be tag i.��unated in a.:visiblaa...a�nd readily au a,e,:>sible location. with a "wa�r_auin � Fg
rr��et t....valy s areal �4nHa�r devices shall ha ve...,a l�oai�&;;p .g ��an eg ugista�lled...
piper ��tia�e. 1� aa� h- 4r 3:
r ➢a .. al� t al a Nl °. ° l"..,., 4hi', pipe) a - l r -1.:y:
Aiirt . w iiiicm et d ^... d e ar I.ffi.
APA
e hi g a �1" eef
A ti; . o l.....eo n aofs hal q:.....be--efo^sedl. �.d .;et
....:ffletef...rl��s....:i ed
Ar ;l 2-.4 i .r.etr.o&..... » d rn r 1. (Ar i l ead a ql
f -A g . r : ° it a .A .„ , , ,, .„ ..:r-- 1-1 be....e1 '",. ue.....:us , �a� ��p� r c pawl
......gK+u*4mg er , a ode—.,
Article 300.13 Mechanical and electrical continuity -conductors. (Amend by adding
the following.)
(C) Use of stab -lock connections on receptacles is prohibited.
Article 310.2(B). Conductor Material. (Amend to read as follows.)
(B) Use of aluminum conductors and copper -clad aluminum conductors is prohibited.
Conductor material shall be copper only.
Article 312.with ain oveircuirrent Device En losuires with )iicesfa s�ne , lI
Feed Thro „ Ilhm ,onduct�: firs° A� send to egad as lollowsw ll�c a.. lica�:tion of"this rule o
sha H .e maid only:..,��t1u lIt a�:pprova l of the Authority ha��r.11&jj [isdjdii,on.:...
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Article 320. Armored Cable: Type AC. (delete.) c
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Article 324. Flat Conductor Cable: Type FCC. (delete.)
c
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Article 330. Metal -Clad Cable: Type MC. (delete.) E
35 a
Packet Pg. 175
9.G.b
Article 334. Nonmetallic -Sheathed Cable: Types NM, NMC, and NMS. (delete.)
m.t.icIe 338.,,,, S eiirvmc.e h nt]ic inc.. ,able.lyp nd m
. r _ _ . w w �...eFsw
Article 352.10(A)(C)(D)(E)(F) Uses Permitted. (delete.)
Article 352.12. Uses Not Permitted. (Amend by adding the following.)
G) Conduits installed below or in concrete slabs. All conduits that are installed below or
in concrete slabs within the perimeters of the foundation wall shall be rigid galvanized
.rdmetal conduit 'hi�, p lun:t...S.�pjp! gl.o haa�vt w.,s otag u ,
galvanizcd metal con(iuit„
((:H) Detached Structures. All conduits that contain conductors for the purpose of
supplying electricity to detached structures such as garages, storage sheds, etc., shall be
installed in rigid galvanized metal conduit (]E M 1.
Article 356. Liquidtight Flexible Nonmetallic Conduit: Type LFNC. (delete.)
Article 358.12. Uses Not Permitted. (Amend to read as follows.)
The use of listed electrical metal tubing shall be permitted for both exposed and
concealed work. Electrical metal tubing shall not be used:
1. Where, during installation or afterward, it will be subject to severe physical
damage.
2. Where protected from corrosion solely by enamel,,
3. In cinder concrete or cinder till where subject to permanent moisture unless
protected on all sides by a layer of noncinder concrete at least 50 mm (2 in.)
thick or unless the tubing is at least 450 mm (18 in.) under the till
4. In any hazardous (classified) location except as permitted by b a°¢„ 0c e..,, auk,
(has anod ea 4 11 1 d 5i1 .
5 ...:FED
d :lri g;e..t a ... 4e....4
dissimilar metals in contact anywhere in the system shall be avoided to
eliminate the possibility of galvanic action.,,
6 In earth or Concret�gi or below...-gaade":.._....,.
i : ani a an
, .r ri. d tubifp.gw
Article 362. Electric l Noigigietalhiic Tuabiimm,g: if'�f�e 1+:NVI"w deulete.l
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Article 382. Nonmetallic Extensions. (delete.)
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Article 394. Concealed Knob -and -Tube Wiring. (delete.)
d
Article 396. Messenger Supported Wiring. (delete.)
36 a
Packet Pg. 176
Article 398. Open Wiring on Insulators. (delete.)
Article 450.27. Oil -Insulated Transformers Installed Outdoors. (Amend to read as
follows.)
Space separations shall be at least five (5) feet horizontally from a doorway or window
and twenty (20) feet from a fire escape.
Article 505. Class 1, Zone 0, 1, and 2 Locations. (delete.)
Article 525.20(G). Protection. (Amend to read as follows.)
Flexible cords or cables running on the ground where accessible to the public shall be
covered with approved nonconductive mats. Cables and mats shall be arranged so as not
to present a tripping hazard.
Article 552. Park Trailers. (delete.)
A.,ii.r.1i c I e 6 0 0 as follows,,) '11'he
disconnecting 1.1,1earts shall be withi.n sight of the _snd as close as �)rqct�icqble �®r
.................................................................. ................. .......................................................................................... .................................. ........ ...........
oautt ne system thhat it contirols.
.......................................
I Article 604.4. Uses Permitted. Exception No. I s deleted.
Article 604.6(A)(2). Conduits. Exception No. I aPA Exception No. 2 a d 1,c ptjim
......... ...
No are deleted.
Tab4e-684."I4i uor 1 d;lad
......................................................................................................................................................................................................................................................... M+R4RUn+-b:UR-a4—
W4+4n-,, +YK41,H4 -------------------- ff" iw.—
R�gk-1-41W,W eOFW,,tH'4, 1-50 6
A irticle 680. 1LIii2deiripiroiiiind wh .1 11 �, Locatioin. 'Amend to read. as f6flow
.............................................................................................................................. ! ........................
M...' OR RM(.,. Minim urn
cover e. ths shall co . pj� made on]
......................................... P ........................................................................... .. M
with the a, p oval of the Authorit havitif., d
....................................................... ........ P. I ..............................................................................................................................
Article 6 8 0 1 5 ... ............. A i r " i ff " i " f
M(.-' (-'able is not Permitted for use where referenced in Article 680.
A. r.1.1 c I e 6 8 0 2 1 (AAmefld, to read as follows
g�jqted rinotors, shall �.)e R.MG, This wijng —fieneral,'The .....................................................................................................................................................................................................................................................................
method shall conlain an insuLted, cqpp "ie �g,!L)ment r—oundinaconductor sized in
.......................................................................................................................................................................................................................
accordance with 250.122 but not snialler than 12 AWG. Ex!�e. �tiion.s to this rule small ire
...................................................................................................................................................................................................................................................................................................................................................................................... .......
Y.1 a d e 0 s dJ c.A.,J n 0
Article 680.23(A)(4). Voltage Limitation. (Amend to read as follows.) E
37
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Lb.. ds the low voltape
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-0
contact limit where installed in s E.Im.mj, La poomis. rfountainsandi dl-te lik-L.
0
........................................................................................................................................................... .............................................................
peek;....: the i.ke6 .sf-A HeHVefatt-�,rnofe
Aj!6Ae--70OAIf"F.
Jw4vi"al-W-H4: e"ip—m-L-047 R*-6—*pCrge' Atf t4OH-44id 1-00Wn 1474-4V&-kA W-4
f4) PfOviS*)i+s t
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(4*A-Felitying angt-d to efteftlize t",
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ba#eFy-v . F�-t h�e Iffti+p4oad-d&q.-,,ae+&ted
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with the-un4-�, �-iod ()NA ,' I V2 himirs-ot4tw,-u-ni4. "—ff d
niai*tflw,iiot-k---,s-,4hffn 6(-peFeieRt.--e4he iii.4iff"offes. Sk)Fage
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ka��' g4e
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any4+wa4. sw4ehe�:,44K-, u " t H%t muipffl.e*t ,ha4-kA e"rly-id"444o-d
equif HROR", M.4--df e FKA pafk.44ht-�. n4i.,;qu. ip*le n 14191
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Article 701.12 to read. as follows,.
................................................. ................ ............ ..... .........
C
(jjLJnit, ecLu-inment shall'be pj�mlm�nfly O.?sd in RLacelix, �not
0
-- ............. . . ...
all wiring unit installed in accordance with the reg�!`mpgp� ofany
....................................................... ....................................................................................................................................................................................................................................................... -sjI t �he w i r �m
........ ........ ................
mcthod,:,� i C a)ter 3,
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e-Fnefj , "t a:�:yam q.a ed.....�....�e .:.:�.:.. 1�uon
v s°.,w hw;"Fe v,
Pi 11ataQ l „700 ,,, mmmr „eiirm, y . gmmminat,mon tom, the electrical service (Aal... a�tion
na! t(h ttea" .:. acli,- -,hfing oa � uivalent sh�.afl be in.stal.q.ed in -each icaQ ra:aa:aun.
gjg�, J.,..or ydwjd, wyberevet:..,an s;cfrieap.:....service as located, d, aka ad���ce t tad, any electrid;aQ
e r vi c e.....lm am�j:::.
Article 701.11(D). Separate Service. (delete.)
Article 720.12. Water Meter Conduit. (Add Article 720.12 to read as follows.)
In all new construction a metal conduit shall be installed from the water meter location to
an outside wall at a point approximately five (5) feet from the front of the building and
three (3) feet to five (5) feet in height from the top of the foundation wall, or to a location
approved by the e1eetfi: 1 i pt—e o-�'!Alhs a q.�, ha uta,g juu°i.sducA;�. This conduit is low
voltage wiring to a remote reader for the water meter; wiring and reader will be installed
by the Department of Public Works.
Informative Annex. . Administration and enforcement. (delete.)
SECTION 6: Chapter 15.09, International Mechanical Code, is amended to read as
follows:
Chapter 15.09 - INTERNATIONAL MECHANICAL CODE
15.09.010 - Adoption by reference.
The 20..1...m Edition of the international Mechanical Code is adopted by reference.
15.09.020 - Amendments.
The 201.......1 Edition of the International Mechanical Code is amended as follows:
.........
Section 101.1 Title. (Amend to read as follows.) These regulations shall be
known as the Mechanical Code of the Village of Buffalo Grove, hereinafter referred
to as "this code".
Section 102.8 Referenced codes and standards. (Amend to read as follows.) c
The codes and standards referenced in this code shall be those that are listed in =
Chapter 15 and such codes and standards shall be considered as part of the
requirements of this code to the prescribed extent of each such reference. Where
differences occur between provisions of this code and the referenced standards, the
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provisions of this code shall apply. The following codes and standards are not
adopted by reference:
IPC-2006 International Plumbing Code.
SECTION 7: Chapter 15.10, International Existing Building Code, is amended
to read as follows
Chapter 15.10 - INTERNATIONAL EXISTING BUILDING CODE
15.10.010 - Adoption by reference.
The 20 8.06 Edition of the International Existing Building Code is adopted by
reference.
15.10.020 - Amendments.
The 20 1 8.06 Edition of the International Existing Building Code is amended as
follows:
Section 101.1 Title. (Amend to read as follows.) These regulations shall be
known as the Existing Building Code of the Village of Buffalo Grove, hereinafter
referred to as "this code".
Section 102.4 Referenced codes and standards. (Amend to read as follows.)
The codes and standards referenced in this code shall be considered part of the
requirements of this code to the prescribed extent of each such reference. Where
differences occur between provisions of this code and the referenced standards, the
provisions of this code shall apply. The following codes and standards are not
adopted by reference:
IPC-2006 International Plumbing Code.
SECTION 8: Chapter 15.11, International Fuel Gas Code, is amended to read as
follows
Chapter 15.11 - INTERNATIONAL FUEL GAS CODE
15.11.010 - Adoption by reference.
The 20_18.06 Edition of the International Fuel Gas Code is adopted by reference.
15.11.020 - Amendments.
The 20016--Edition of the International Fuel Gas Code is amended as follows: U
................ c
Section 101.1 Title. (Amend to read as follows.) These regulations shall be
known as the Fuel Gas Code of the Village of Buffalo Grove, hereinafter referred to �
O
as "this code".
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Section 102.8 Referenced codes and standards. (Amend to read as follows.)
The codes and standards referenced in this code shall be those that are listed in
Chapter 8 and such codes and standards shall be considered part of the requirements
of this code to the prescribed extent of each such reference. Where differences occur
between provisions of this code and the referenced standards, the provisions of this
code shall apply.
Exception: Where enforcement of a code provision would violate the conditions of
the listed of the equipment or appliance, the conditions of the listing and the
manufacturer's installation instructions shall apply.
The following codes and standards are not adopted by reference:
IPC-2006 International Plumbing Code.
SECTION 9: Chapter 15.12, Plumbing Code, is amended to read as follows
Chapter 15.12
PLUMBING CODE
15.12.010 - Adoption by reference.
The Illinois Plumbing Code (77 Ill. Admin. Code 890) is adopted by reference.
15.12.020 - Amendments.
The Illinois Plumbing Code is amended as follows:
Section 890.1135 WATER CONSERVATION CRITERIA . (Add Section
890.1135 to read as follows.)
a) Pursuant to 17 Ill. Adm. Code 3730.307 (c) 4) and subject to the Illinois
Plumbing Code (77 Ill. Adm. Code 890) and the Lawn Irrigation Contractor
and Lawn Sprinkler System Registration Code (77 Ill. Adm. Code 892), be
it hereby ordained that in the Village of Buffalo Grove, all new plumbing
fixtures and irrigation controllers installed after the effective date of this
ordinance shall bear the WaterSense label (as designed by the U.S.
Environmental Protection Agency WaterSense Program), when such
labeled fixtures are available.
Section 890.1310 MATERIALS. [Amend (b) and (c) to read as follows].
(b) ABOVE -GROUND PIPING WITHIN BUILDINGS. Water piping above
ground shall be type M or type L copper or galvanized iron. 0
a�
(c) UNDERGROUND PIPING WITHIN BUILDINGS. Water piping below c
ground or under a concrete slab shall be type K copper with minimum =
'oI ints. 0
0
Section 890.1340 (b) DETERMINATION OF SIZES FOR DRAINAGE c
SYSTEM. [Amend (4) to read as follows] E
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(4) For all installations other than residential, no portion of the drainage
system installed underground or below a basement or cellar shall be less
than four (4) inches in diameter.
Table A APPROVED MATERIALS FOR WATER SERVICE PIPE
The following are deleted:
(1) Acrylonitrite Butadiene Styrene (ABS) Pipe
(4) Chlorinated Polyvinyl Chloride (CPVC) Pipe
(8) Poly Butylene (PB) Pipe Tubing
(9) Polyethylene (PE) Pipe
(10) Polyethylene (PE) Tubing
(11) Polyvinyl Chloride (PVC) Pipe
Table A APPROVED MATERIALS FOR WATER DISTRIBUTION PIPE
The following are deleted:
(2) Chlorinated Polyvinyl Chloride (CPVC) Pipe/Tubing
(5) Cross Linked Polyethlene
(6) Poly Butylene (PB) Pipe/Tubing
Section 15.12.030 - Downspouts and sump pump discharges.
A. New Connections and New Construction. Except as set forth in subsection B of this
section, the following requirements for new connections and new construction apply:
1. Downspouts.
a. All downspouts or roof drains shall discharge onto the ground or be
connected to a storm sewer. No downspouts or roof drains shall be
connected to the sanitary sewer.
b. A downspout or roof drain shall be terminated no more than ten feet from
the building unless written approval is granted from the Village Engineer.
2. Footing Drains. Footing drains shall be connected to sump pumps and discharge
shall be made into a storm sewer. No footing drains or drainage tile shall be
connected to the sanitary sewer.
3. Floor Drains. Floor drains in basements shall be connected to a sump pump and
discharged to the sanitary sewer.
4. Sump Pumps.
a. Sump pumps installed to receive and discharge groundwaters or other
stormwaters shall be connected to the storm sewer. Sump pumps installed to 0
receive and discharge floor drain flow or other sanitary sewage shall be
connected to the sanitary sewer. A sump pump shall be used for one o
function only, either the discharge of stormwaters or the discharge of
sanitary sewage. E
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b. Sump pump discharges to the storm sewer system shall be a conduit of four
inch minimum diameter P.V.C. pipe, at a minimum slope of one percent,
and a minimum depth from finished grade to the top of pipe of eighteen
inches.
B. Existing Stormwater Sump Pump Discharges. The discharge piping from existing
sump pumps installed to receive and discharge groundwaters or other stormwaters
shall be terminated no more than ten feet from the building unless written approval is
granted by the Village Engineer.
C. Unlawful Discharge. It is unlawful to cause or permit the discharge from any sump
pump, downspout or roof drain to flow onto public streets, sidewalks or parkways.
SECTION 10. Chapter 15.14 of the International Energy Code is hereby
amended to read as follows:
Chapter 15.14
INTERNATIONAL ENERGY CONSERVATION CODE
Sections:
15.14.010 Adoption by reference.
15.14.020 Amendments.
Section 15.14.010 Adoption by reference. (Amend to read as follows.)
The 2409-2018 Edition of the International Energy Conservation Code is adopted by
reference.
Section 15.14.020 Amendments. (Amend to read as follows.)
The 21009 .2018 Edition of the International Energy Conservation Code is amended to
read as follows:
Section 102.1.1 Above code programs. (Amend to read as follows.)
The code official or other authority having jurisdiction shall be permitted to deem a
national, state or local energy efficiency program to exceed the energy efficiency
required by this code. Buildings approved in writing by such an energy efficiency
program shall be considered in compliance with this code. Two sets of compliance
statements, such as but not limited to either a REScheck or COMcheck or equal approved
energy efficiency program, are required to be submitted by the person responsible for the
construction drawings. If a licensed design professional is responsible, these sets are to be
signed and sealed by the design professional. The requirements identified as "mandatory"
in Chapters 4 and 5 of this code, as applicable, shall be met.
Section 106.1 General. (Amend to read as follows.)
The codes and standards referenced in this code shall be those listed in Chapter 6, and
such codes and standards shall be considered as part of the requirements of this code to
the prescribed extent of each such reference. t`bgga^ , t o
ado.... wee-: �.
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..........1-1 Alt
..........................mo` ....
.........1.tl. FAte` y'�d
......... 12,. I P bkfA,
......... IIAt4;
SECTION 11. Chapter 15.15 of the International Code Council Electrical Code —
Administrative Provisions is hereby amended to read as follows:
Chapter 15.15
INTERNATIONAL CODE COUNCIL ELECTRICAL CODE —
ADMINISTRATIVE PROVISIONS
Section 15.15.010 - Adoption by reference.
The -........201 ....... Edition of the International Code Council Electrical Code
—
Administrative Administrative Provisions is adopted by reference.
Section 15.15.020 - Amendments.
The 20........201 ....... Edition of the International Code Council Electrical Code
—
Administrative Administrative Provisions is amended as follows:
Title 101.1 Title. (Amend to read as follows.) These regulations shall be known as the
Electrical Code Administrative provisions of the Village of Buffalo Grove and shall
be cited as such and will be referred to herein as "this code."
Section 102.6 Referenced codes and standards. (Amend to read as follows.) The codes
and standards referenced in this code shall be those that are listed in Chapter 13 and such
codes and standards shall be considered part of the requirements of this code to the
prescribed extent of each such reference. Where differences occur between provisions of
this code and referenced codes or standards, the provisions of this code shall apply.
Exception: Where enforcement of a code provision would violate the conditions of the
listing of the equipment or appliance, the conditions of the listing and manufacturer's
instructions shall apply.
The following codes and standards are not adopted by reference:
IPC-2006 International Plumbing Code;
IPSDC-2006 International Private Sewage Disposal Code;
IZC-2006 International Zoning Code.
a�
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SECTION 12. Chapter 15.32 of the Village of Buffalo Grove Municipal Code is c
hereby amended to read as follows: o
Chapter 15.32
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Section 15.32.010 - General provisions.
No person, firm, partnership, corporation, or other entity shall engage as a general
contractor, subcontractor, or construction manager for alarm, tarmac, carpenter, cement,
demolition, electrical, excavator, fence, irrigation, low voltage electrical, mason,
mechanical (heating & air conditioning), plumbing, sewer, fire suppression or any other
type of work that requires a building permit in the Village of Buffalo Grove, unless they
possess a current Contractor Registration in the Village of Buffalo Grove pursuant to the
requirements of this Chapter (Contractor Registration) and (except as set forth in Sections
15.32.020 and 15.32.030) pay the fee as set forth in Section 15.32.030.
Section 15.32.020 - Exceptions.
The following contractors will have to complete a Village of Buffalo Grove
Contractor Registration but are exempt from fee required in 15.32.010 because they are
licensed by the State of Illinois: plumbing, irrigation, roofing, ;rcp,,,,,,_W;Q;,;al,aalarm and
fire suppression/sprinkler.
Section 15.32.030 - Fees.
All Contractor Registration fees are based on a calendar year as set forth in Chapter
1.16 of this Code.
Section 15.32.040 - Additional requirements.
A. Electrical Contractors. Electrical contractors are required to provide a copy of their
current electrical registration. The Village honors registrations of any Illinois
municipalities that require a written exam o ..a�ra�o1'.. ¢ h�yig succ s�� flffly a» �° 1
�ytitta n exam dniiniistered by th�...1n�G rna6on :p � oal�° C °ou rici, prior to the issuance of
the license/registration.
1. Electrical Contractors. It shall be unlawful for any person to engage in the o
business of electrical work, without being registered as an electrical contractor. a
If such person is registered for the current year in another city or village within
the State of Illinois, in conformity with the State statutes, such electrical c
contractor shall be required to show proof of such registration. The term
"electrical contractor" as used in this section shall be understood to mean any
person installing or altering electrical equipment for the utilization of electricity Q
supplied for light, heat or power, but not including radio apparatus or equipment
LO
for wireless reception of sounds and signals, conductors and other equipment LQ
installed under the jurisdiction of the Illinois Commerce Commission, for use in
their operation as public utilities. The term "electrical contractor" does not
include employees of an electrical contractor who perform or supervise work. 0
aD
2. The Corporate Authorities, by virtue of the Illinois Compiled Statutes, requires
candidates for electrical registration to successfully complete a written c
examination administered by the Village Electrical Commission or contractor 0
registration from any Illinois municipality that administers written examinations. 0
Those holding an electrical registration from the Village of Buffalo Grove shall
pay an annual registration fee as set forth in Chapter 1.16 of this Code.
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3. Homeowners. The requirement for an electrical contractor may be waived with
special permission from the Building Commissioner or Electrical Inspector if the
homeowner provides acceptable evidence to the Village of their qualifications to
perform electrical work. However, if upon inspection the Village determines that
the work is not progressing satisfactorily in a workman -like manner with the
applicable codes as determined solely by the Village, the Village may require
that the homeowner immediately hire an electrical contractor to complete the
work in conformance with the applicable codes.
4. Where a registered electrician or electrical contractor is found doing electrical
work without a permit on two separate occasions within any twelve-month
period, a hearing shall be held by the Electrical Commission, in the presence of
the Electrical Inspector, at which time the permit privileges of said electrician or
electrical contractor may be suspended for a period of time not to exceed one
year.
5. In cases of emergency, the Electrical Inspector has the authority to disconnect
current to any electrical equipment found to be unsafe.
B. Irrigation. Irrigation contractors are required to provide a copy of their current State
of Illinois Department of Public Health Certificate of Registration.
C. Plumbing. Plumbing contractors are required to provide a copy of their State of
Illinois or City of Chicago license, and provide a copy of their State of Illinois
Plumbing Contractor Registration. The plumbing contractor shall provide a letter of
intent for each project. The letter shall be on company letterhead, signed by the
license holder and contain the corporate seal or be notarized.
The requirement for a licensed plumbing contractor may be waived when a
homeowner requests to perform the work with special permission from the Building
Commissioner or Plumbing Inspector if the homeowner provides acceptable evidence to
the Village of their qualifications to perform plumbing work.... rr� :..: rroof that. the have
been the of six. months prior to the
..................................................................
. gjnniing of worl(. However, if upon inspection the Village determines that the work is
not progressing satisfactorily in a workman -like manner with the applicable codes as
determined solely by the Village, the Village may require that the homeowner
immediately hire a licensed contractor to complete the work in conformance with the
applicable codes.
D. Roofing. Roofing contractors are required to provide a copy of their current State of
Illinois Roofing License.
E. Sprinkler/Fire Suppression. Sprinkler/Fire Suppression contractors are required to
provide a copy of their current Fire Sprinkler Contracting License.
F. Alarm. Alarm contractors are required to provide a copy of their current State of
Illinois Alarm Contractor license.
G P.�adon ....:l ardo�u.:... con(r ctors....._aae re(: na:ired ta:� rovide a. co. of their current State of p
111ii rou��....:.�adoti Mil ration P ofcssionarl is icense„
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11 Elevator. Elevator corntra tors err":...��.....uired to ro iide a co y oftheir current State o
Illinois Ellevator C;ontractor:° Licenst; ,
Section 15.32.050 - Review panel.
A. Any contractor working in the Village may have their contractor registration
revoked by the Village Review Panel after notice and hearing as provided for in this
Chapter for any of the following causes: (i) noted code violations are not corrected
during the construction of a permitted improvement, (ii) there is a failure to obtain
final inspections, (ill) permits are not obtained for work being done, (iv) consumer
fraud, or (v) violation of applicable Village regulations. The Village Review Panel
shall be comprised of the Conim. ni!yj�eva �olrma,r t 1 ,ctor., or�ynee t�
Deputy Building Commissioner/ p ---- T Rtt4diffg
t "�resa�r/ 1r �ttir and the Plan Reviewer.
B. Notice of the hearing for revocation of a contractor's registration shall be given in
writing, setting forth the grounds of the complaint and the time and place of the
hearing. Such notice shall be (i) mailed at least five days prior to the date set for the
hearing by certified mail to the contractor at the contractor's last known address; or
by personal service.
Section 15.32.060 - Appeal.
Any person shall have the right of an appeal of the decision of the Review Panel in
the revocation of a Contractor Registration to the Village Manager. Such appeal shall be
taken by filing with the Village Clerk, within ten days after notice of revocation, a written
statement under oath setting forth specifically the grounds for appeal.
The Village Manager shall affirm, modify, or reverse the decision of the Review
Panel. The decision of the Village Manager on such appeal shall be final.
SECTION 13. Chapter 15.36 of the Village of Buffalo Grove Municipal Code is
hereby amended to read as follows:
Chapter 15.36
RESIDENTIAL RENTAL HOUSING PROGRAM
Section 15.36.010 - Purpose.
The purpose of this Chapter is to provide for the licensing and inspection of rental o
residential property so as to protect the public health, safety, and welfare of the people of o
the Village including:
W
A. To protect the public health and safety by insuring rental units comply with
minimum housing standards of Village ordinances;
L
B. To protect the character and stability of residential areas; 0
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C. To correct and prevent housing conditions that adversely affect or are likely to
adversely affect the life, safety, general welfare and health, including the
physical, mental and social well being of persons occupying dwellings;
D. To prevent the overcrowding of dwellings by requiring compliance with
minimum space standards per occupant for each dwelling unit;
E. To facilitate the enforcement of minimum standards for the maintenance of
existing residential building and thus to prevent slums and blight;
F. To preserve the value of land and building throughout the Village.
Section 15.36.020 - Provisions of inspection rights and penalties.
This Chapter shall not be construed as to restrict the right of this Village to inspect
any property nor to seek penalties for violations of other provisions of this Code.
Section 15.36.030 - Definitions.
A.
"Code Official" means theud:�;,
of o
the Village orfhtt;i:r
B.
a�
"Conditional license" means a limited approval of the premises for a period of up to
six months when a property cannot fully comply with all the applicable requirements o
of the Village of Buffalo Grove due to special circumstances (e.g. weather
conditions, unavailability of required materials or services, or other circumstances
approved by the Code Official).
C.
"Member of the owner's family" means an individual related by blood, adoption or Q
marriage. �
D.
"Owner" shall include, but not by way of limitation, a beneficiary of a trust. c'
E.
"Premises" means a lot, plot or parcel of land including the interior and exterior of a
any structures thereon. Q
F.
d
"Property agent" means a person, operator, firm, partnership, corporation, or other
legal entity designated in writing by the property owner to the Code Official to c
manage a rental residential property including the authority to receive notices or
citations.
a
G.
"Rental residential property" means residential structures or individually titled LO
dwelling units let or intended to be let for rent or lease including single-family LQ
detached structures. o
N
H.
"Tenant" means an occupant of rental residential property. 0
I.
Words or phrases as used in this Chapter and not defined in this section shall be
defined as provided by the Village of Buffalo Grove's Property Maintenance Code �
and building codes.
0
Section 15.36.040 - License required.
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A. It is unlawful for any person, firm, partnership, corporation, or other legal entity to
operate, maintain or offer to rent within the Village of Buffalo Grove a rental
residential property whether vacant or not without first obtaining a license or a
temporary certificate as provided in this Chapter.
B. It is unlawful for a person to occupy a rental residential property, or for any owner
or property agent to allow anyone to occupy a rental residential property which is not
licensed or which is without a temporary certificate as provided in this Chapter.
C. It is unlawful for any person, firm, partnership, corporation, or other legal entity to
offer for rent or to occupy any vacant dwelling unit or any dwelling unit that
becomes vacant in a rental residential property for which a license is under
suspension.
D. This Chapter shall not apply to the following structures:
1. Owner -occupied residential dwelling units;
2. Residential dwelling units occupied by a member of the owner's family;
3. Residential buildings or dwelling units which are vacant and which are not
intended to be let for rent;
4. Hotels, motels, and other structures which rent rooms to occupants which are
primarily transient or extended stay in nature;
5. Dwellings, buildings, structures and uses owned by other governmental
agencies and public housing authorities.
6. Nursing homes and convalescent care facilities.
E. A license or a temporary certificate for a rental residential property cannot be
transferred to another residential property nor a succeeding owner.
Section 15.36.050 - License application and requirements.
A. Each applicant for a license to maintain a residential property for the purpose of
renting it to others shall file a written application with the Code Official stating:
1. The full legal name, address, and home and work telephone numbers of each
and every owner;
2. If the residential property is held in trust, state the name, address, work phone of
the trustee and each beneficial interest holder;
3. The address of the rental residential property;
4. The number of dwelling units within the rental property;
5. The name, address, and phone number of any management company retained as
property agent for the property and the name, address, and phone number of the
person specifically assigned to the rental residential property;
L
6. The name, address, and twenty -four-hour phone number or numbers of a 0
responsible person who, in emergency situations, will be available on a twenty-
four -hour basis and who has the authority to make repairs as needed. E
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B. Whenever there is a change in ownership of a rental residential property or the
owner's property agent, the owners shall with thirty days of such changes, file an
updated written notice with the Code Official indicating such changes.
C. Each application for a new license or a renewal of any existing license shall be
accompanied by an annual fee as set forth in Chapter 1.16 of this Code.
D. A license period shall commence on January 1 st of a given year and shall terminate
on December 31 "of that year.
E. All license fees shall be due payable upon submission of the license application or
renewal forms. If the annual registration fee is not paid by January 1 " the fee shall
be doubled except the annual fee for the initial application shall be doubled but only
if as a result of enforcing a violation of this Chapter.
F. Units that were initially not a rental and converted to rental property after July 1 st
shall pay one-half the annual license fee.
G. No structural, mechanical, electrical, or plumbing alterations or repairs, or any
remodeling shall be made to the units in a licensed property unless all zoning and
building code requirements have been met and applicable building permits obtained
and inspections approved.
H. A copy of the record of tenant names required under Section 15.36.100(A) shall be
kept on file by the property owner and/or property agent and made available upon
request to the Code Official or designee.
Section 15.36.060 - Inspection requirements —License issuance or denial.
A. Upon submission of a completed application for a license or license renewal for any
one- or two-family rental residential property and the payment of all required fees,
an inspection of the one- or two-family rental residential property shall be scheduled
and must be performed within the first three months of the license year, or partial
license year.
B. Upon submission of a completed application for a license or license renewal for any Z
multifamily rental residential property and the payment of all required fees, an
inspection of the multifamily rental residential property shall be scheduled and must
be performed within the current license year, or partial license year.
C. A licensing inspection of rental residential property shall include the premises and, Q
in the case of multi -family rental residential property, a percentage of the individual LO
dwelling units with a minimum of at least one dwelling unit. The Code Official or Go
designee shall determine which dwelling units are to be inspected. N
D. When a licensing inspection of a rental residential property reveals any violations of 0
applicable codes, a compliance time frame will be set by the Village inspector. In
establishing a compliance time frame, the Village inspector shall determine the
reasonable minimal time necessary to correct the violations based upon the number
and severity of the violations. The Village inspector shall provide a copy of the o
written inspection report. Such inspection report shall be left at the property with the
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owner, agent or tenant who was present for the inspection and shall include the
following:
1. A description of the property sufficient for identification;
2. The inspection report listing the violations of applicable codes;
3. The inspection report indicating the date upon which the licensing reinspection
will occur; and
4. An explanation that if upon completion of the licensing reinspection the
requirements of applicable Village codes have not been met, then the license
may be denied or revolted.
E. A licensing reinspection shall be conducted at the end of the compliance time frame.
Upon completion of the licensing reinspection of the rental residential property, the
Code Official shall;
1. Approve the license if the rental residential property meets the requirements of
applicable Village codes; or
2. Approve a conditional license if the property cannot be fully licensed due to
special circumstances; or
3. Issue a written denial of the license if the requirements of Village codes have
not been met. The written denial shall specify the defect(s) that remain and shall
be transmitted by regular U.S. mail to the applicant.
A conditional license may be issued for a term not exceeding six months to those rental
properties which cannot be fully licensed due to special circumstances, (e.g. weather
conditions, unavailability of required materials or services, or other circumstances
approved by the Code Official). Any property which has not met the requirements of the
applicable Village codes by the end of the conditional licensing term shall be considered
unlicensed.
F. All additional inspections made necessary because of cited violations not being
corrected at the time of the initial license reinspection shall be subject to a fee as set
forth in Chapter 1.16 of this Code. The conditional license and the full rental
residential license shall not be issued and the property shall not be considered
property licensed until all reinspection fees are paid.
G. Applications for license renewals shall be made in the same manner as for new
applications except that such applications shall state thereon such fact.
Section 15.36.070 - Enforcement.
It shall be the duty of the Village Building and Zoning Department to enforce the
provisions of this Chapter as authorized by the Buffalo Grove Municipal Code and the
Property Maintenance Code as adopted and amended from time to time by the Village.
15.36.080 - Violations. o
The following shall constitute violations of this Chapter:
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A. Failure of the owner or owners of the rental residential property to license such
property with the Village;
B. Failure of the occupants of the rental residential property to vacate such
property within sixty days after receiving notice from the Code Official that
such property is not properly licensed;
C. Failure of the owner or owners of the rental property to vacate all tenants from
such property within sixty days after the license has been revoked;
D. Failure of the owner or owners of the rental property to maintain the structure
and premises in compliance with applicable building, property maintenance and
zoning ordinances;
E. Any person other than one authorized by the Code Official who removes or
defaces any notices which have been posted pursuant to this Chapter shall be
liable for the penalties provided for by this Chapter.
Section 15.36.090 - License —Suspension and revocation.
A. A license may be suspended when any violation of applicable Village codes has
been identified by the Village and the property owner has been properly notified of
the violation and given a reasonable period of time in which to correct the violation,
but has failed to do so. A license may also be suspended when any information
provided in the license application is determined by the Code Official to be false.
B. When an inspection of a licensed rental residential property reveals any violation of
applicable codes, a compliance time frame will be set by the Code Official using the
standard as set forth in Section 15.36.060(D). The Code Official shall provide notice Q
by personal service or send notice to the property owner or the listed property agent
by regular U.S. mail at the last address provided on the most recent license
application. Such notice shall include the following:
0
1. Description of the property sufficient for identification; a
2. A statement listing the violation(s) of applicable codes;
U
3. A statement indicating the date upon which a reinspection will occur; and
4. An explanation that if upon completion of the reinspection the requirements of
applicable Village codes have not been met, then the license for the rental Q
residential property will be suspended.
uO
C. A reinspection will be conducted at the end of the compliance time frame. If the LQ
Code Official finds that the requirement of applicable Village codes have not been N
met upon the completion of such reinspection, then the license for the rental 0
residential property shall be suspended_
D. When a license is suspended, the Code Official shall send notice to the property
owner or the listed property agent at the last address provided on the most recent
license application. Such notice shall be sent by certified mail, return receipt O
requested. The notice shall include the following:
d
1. Description of the property sufficient for identification;
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2. A statement of the reasons for the suspension;
3. A statement of the property owner's right to appeal the suspension;
4. If the property owner changes his address or changes property agents and fails
to notify the Building and Zoning Department, such notice shall be sufficient if
sent by certified mail to the owner or his property agent's last address provided
on the last license application.
E. A property owner whose license has been suspended may request a reinspection
prior to revocation. If, upon reinspection, the Code Official finds that the licensed
property in connection with which the notice was issued is now in compliance with
this Chapter, then the Code Official may reinstate the license. The request for a
reinspection shall not stay the revocation of the license unless the Code Official
grants such request pursuant to a showing of good cause by the property owner.
F. Any person whose license has been suspended shall be entitled to appeal the
suspension to the Village President by filing a petition within twenty days after the
date of suspension. The Code Official shall transmit to the Village President copies
of all records and notices upon which the suspension is based. A hearing shall be
scheduled as soon as practical upon receipt of a timely petition. The Village
President in considering any such petition may immediately revoke the license,
continue the suspension to a definite compliance date with revocation being the
penalty for noncompliance, or dismiss the charges and reinstate the license.
G. A license may be revoked when a petition for appeal has not been filed within
twenty days following the date of issuance of an order of suspension, or, if the
suspension is sustained after appeal. A license may also be revoked when in the
opinion of the Code Official emergency conditions exist in a rental residential Q
property that require the immediate vacating of a structure as specified in the
Village's Property Maintenance Code. �
H. A license which has been properly revoked as provided in this section shall not be a
reinstated. The property owner may, however, obtain a new license after all
a
violations have been corrected and by following the procedures for obtaining a new
license and payment of appropriate fee(s) as set forth in this Chapter.
c
I. If a license is revoked without having the opportunity of a suspension hearing, the
property owner has the right to appeal that revocation. Such appeal shall conform to =
subsection (F) of this section. Such an appeal shall operate as a stay of the revocation Q
until such time as the Village President renders a decision on the appeal. uO
LQ
J. Whenever a license is revoked, the Code Official shall send notice to the property o
owner or the listed property agent at the last address provided on the most recent
license application. Such notice shall be sent by certified mail, return receipt
requested. The Code Official shall also notify all tenants of the rental residential
property by posting a notice on all entrances to the rental residential structure. The
notice to the tenants shall include the following:
0
1. You are hereby notified that the license for this structure has been revoked
pursuant to Chapter 15.36 of the Buffalo Grove Municipal Code.
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2. You must vacate this structure within sixty days of the date of this notice.
3. If you fail to vacate this structure, you will be in violation of Chapter 15.36 of
the Buffalo Grove Municipal Code and subject to a fine pursuant to Chapter
1.08 of the Buffalo Grove Municipal Code.
K. Whenever an owner or property agent of a rental property fails to license such
property with the Village, the Code Official shall notify all tenants of the rental
property by posting a notice on all entrances to the rental property indicating the
following:
l . You are hereby notified that the owner or agent of this rental structure has failed
to license this rental property with the Village of Buffalo Grove in violation of
Chapter 15.36 of the Buffalo Grove Municipal Code.
2. You must vacate this structure within sixty days of the date of this notice.
3. If you fail to vacate this structure, you will be subject to a fine pursuant to
Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 15.36.100 - Owner responsibility.
A. The owner of a rental residential property shall maintain a record for each property
with the full legal names of every tenant in each dwelling unit.
B. The owner or property agent of a rental residential property shall provide each
tenant with the name and telephone number of a responsible person who, in
emergency situations, will be available on a twenty -four-hour basis and who has the
authority to make repairs as needed.
Section 15.36.110 - Inspection access.
If any owner, property agent, occupant or other person in control of a rental
residential property or a dwelling unit contained therein fails or refuses to consent to free
access and entry to the property or a dwelling unit under his control for any inspection
pursuant to this Chapter, the Code Official or their designee may apply to the circuit court
for a search warrant or other appropriate court order authorizing such inspections.
Section 15.36.120 - Violation —Penalty.
Any person, firm or corporation violating any of the provisions of this Chapter, in
addition to other legal and equitable remedies available to the Village shall be punished
according to the provisions of Chapter 1.08, General Penalty. Each day during which a
violation of this chapter continues or is permitted to exist shall be considered a separate
and distinct offense.
SECTION 14: Should any section or provision of this Ordinance be declared invalid by a
court of competent jurisdiction, such decision shall not affect the validity of the
Ordinance as a whole or any part thereof other than the part declared to be invalid. p
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SECTION 15: The adoption by reference of the various codes, standards and regulations
herein is pursuant to the Village's Home Rule authority and specifically preempts and is
in lieu of the requirements of Section 1-3-1 and 1-3-2 of the Illinois Municipal Code, 65
ILES 5/1-3-1 and 5/1-3-2.
SECTION 16: Any person violating the provisions of this Chapter shall be punished
according to the provisions of Chapter 1.08 General Penalty.
SECTION 17: This Ordinance shall be in full force and effect from and after its passage,
approval and publication. This Ordinance may be published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: , 2018.
APPROVED: , 2018.
PUBLISHED: , 2018.
ATTEST:
APPROVED:
Village Clerk
Beverly Sussman, Village President
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9.H
Resolution No. R-2018-29 : Resolution Approving APWA Re -
Accreditation Agreement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
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Staff recommends approval.
On May 26, 2004, the Buffalo Grove Public Works Department became the 16th agency to receive
national accreditation recognition and has successfully achieve re -accreditation in 2008, 2012 and 2016.
Approval of this resolution is recommended in order to enable the Department to continue to participate in
the APWA re -accreditation continuous improvement program. This process would result in the
Department's next re -accreditation being awarded in 2020.
ATTACHMENTS:
• Resolution 2018 (DOCX)
• 2020 Re -Accreditation Agreement 11192018 (PDF)
Trustee Liaison
Johnson
Monday, December 3, 2018
Staff Contact
Michael Reynolds, Public Works
Updated: 11/26/2018 11:04 AM A
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9.H.a
RESOLUTION NO. 2018-
A RESOLUTION APPROVING THE RE -ACCREDITATION AGREEMENT
BETWEEN THE VILLAGE OF BUFFALO GROVE AND THE ACCREDITATION
COUNCIL OF THE AMERICAN PUBLIC WORKS ASSOCIATION (APWA)
WHEREAS, it is recognized that significant benefits are derived through
participation in the Public Works accreditation and re -accreditation process as established
by the Accreditation Council of the American Public Works Association (APWA); and,
WHEREAS, a re -accreditation agreement with the Accreditation Council of the
American Public Works Association (APWA) is required in order to continue to fully
participate in the Public Works accreditation and re -accreditation process.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The Re -Accreditation Agreement between the Village of
Buffalo Grove and the Accreditation Council of the APWA and the American Public
Works Association (APWA) dated December 3, 2018 is hereby approved.
Section 2. The Village Manager is authorized and directed to execute the
Agreement. A copy of said agreement is attached hereto and made a part hereof.
AYES:
NAPES:
ABSENT:
PASSED:
APPROVED:
APPROVED:
, 2018
, 2018
Village President
ATTEST:
Village Clerk
Packet Pg. 197
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RE -ACCREDITATION AGREEMENT
This Agreement is entered into between the village of Buffalo Grove
("the Agency") with principal offices located at 51 Raupp Blvd., Buffalo Grove, IL 60089 , and the
American Public Works Association ("APWA"), an Illinois nonprofit corporation exempt from
federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code with
principal offices located 1200 Main Street, Suite 1400, Kansas City, Missouri, 64105.
APWA is an international educational and professional association of public agencies,
private sector companies, and individuals dedicated to providing high quality public works goods
and services. APWA has created the Accreditation Council ("the Council") to recognize public
works agencies in having policies and practices addressing subject areas as set forth in the Public
Works Management Practices Manual (the "Manual").
The Agency is responsible for directly or indirectly administering, managing or providing
public works related services in 30 functional areas, more fully described on the Agency's
Application for Re -Accreditation, which is hereby incorporated into this Agreement. The
Agency desires that APWA assess the Agency's practices in order for the Council to determine if
the Agency is eligible for designation as re -accredited in accordance with the terms of this
Agreement.
The parties, intending to be legally bound, agree as follows:
1. AGENCY RESPONSIBILITIES: The Agency shall:
1.1 Provide all information, including all documents, files, records, and other data as
required by APWA except to the extent that the disclosure of such information is restricted by
law (in which case, the Agency shall notify APWA that such information has been withheld);
1.2 Conduct an updated self -assessment as to continuing compliance with
recommended practices, including, without limitation, the practices set forth in the Manual
("Recommended Practices"), and provide full and accurate results thereof to APWA using
software developed and approved by APWA;
1.3 Provide one or more persons to assist APWA's representatives ("Evaluators") in
making the necessary inquiries and assessments of Agency information relative to compliance
with the Recommended Practices; provide access to files and records and necessary facilities
requested by the Evaluators during their inquires; and
1.4 Respond to all communications from APWA promptly, but in no event later than
ten (10) business days from the receipt thereof.
2. APWA'S RESPONSIBILITIES: APWA shall:
2.1 Provide necessary documentation, forms, and instructions regarding the re -
accreditation process;
Agency APWA
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9.H.b
2.2 Provide Evaluators for the purpose of conducting an on -site evaluation of the
Agency's policies and practices;
2.3 Promptly analyze compliance data and advise the Agency of the results of the on -
site evaluation and the need for additional information, if any;
2.4 If the Agency is re -accredited, (a) provide an award, and (b) make available
indicia of re -accreditation;
2.5 If the Agency is not re -accredited following an evaluation of its policies and
practices, provide the Agency with reasons for the Council's decision; and
2.6 Upon payment of the Agency of a $1,000 appeal fee (which must be paid within
sixty (60) days of notice by APWA of the reasons for the decision not to re -accredit the Agency),
allow the Agency to appeal the decision of the Council (which fee shall be refunded if the
Agency prevails on the appeal).
3. TERM:
3.1 This Agreement shall become effective when it has been signed by an authorized
representative of each of the parties ("Effective Date").
3.2 This Agreement shall terminate:
(a) Upon execution of a subsequent Re -Accreditation Agreement between the
Agency and APWA;
(b) Either (i) six (6) months following the Effective Date of this Agreement or
(ii) the expiration of any extension to the six (6) month period granted
pursuant to Section 5.3 hereof, unless a successful on -site evaluation is
completed prior to such date;
(c) Upon written notice by the Agency that it withdraws from the re -
accreditation process;
(d) Upon termination pursuant to Section 5.2; or
(e) Upon expiration or revocation of the Agency's accredited status.
3.3 Any re -accreditation granted to the Agency shall have a term of four (4) years
from the date of issuance. If the Agency has not executed a Re -Accreditation Agreement (and
paid the fees required thereby) and scheduled the re -accreditation on -site evaluation before the
expiration of such four (4) year term, the accreditation shall lapse at the expiration of the four (4)
year term and the Agency shall not thereafter hold itself out as being accredited by APWA.
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4. MODIFICATION: There shall be no modifications of this Agreement except in
writing, signed by both parties, and executed with the same formalities as this document.
5. TIME AND MANNER OF PAYMENTS:
5.1 The Agency shall pay a fee equal to one-half of the accreditation fee for initial
accreditation that is in effect at time of execution of this Agreement.
The Agency is responsible for directly or indirectly administering, managing or
providing public works related services in 30 functional areas, more fully
described on the Agency's Application for Re -Accreditation, which is hereby
incorporated into this Agreement. The Agency will remit to APWA a single
payment in the lump -sum amount for processing of the re -accreditation of
$ 5,750.00
The total amount of $ is herein remitted to APWA (payable by
check to the order of American Public Works Association, via check number
, or
Purchase Order No. 2018-00002884 is herein remitted to the APWA in the amount
Of $ 5,750.00
5.2 APWA will invoice the Agency for the actual on -site evaluation costs, including
personnel costs, lodging, meals and transportation. An itemized invoice will be delivered to the
Agency within sixty (60) days of completion of the on -site evaluation. APWA reserves the right
to terminate this Agreement if such payment is delinquent by more than sixty (60) days, and
APWA shall not be obligated to refund any fees previously paid.
5.3 If the Agency requires more than six (6) months to complete a successful on -site
evaluation, the Agency may request an additional six (6) month extension. If the extension is
granted, the Agency agrees to pay a non-refundable extension fee amounting to twenty-five
percent (25%) of the accreditation fee then in effect for that additional period. The Agency may
continue to request an additional extension every six (6) months thereafter, and agrees to pay the
additional twenty-five percent (25%) extension fee, until a successful on -site evaluation has been
achieved or this Agreement has been terminated in accordance with Section 3.2 hereof. No such
additional fee will be levied where APWA is the cause of the inability to complete the evaluation
within the six (6) month period (e.g., because APWA cancels a scheduled on -site evaluation or
because APWA is unable to schedule the on -site evaluation on any of several dates reasonably
proposed by the Agency).
5.4 If the Agency's on -site evaluation for re -accreditation is not successful (i.e., work -
after the initial on -site evaluation is required to achieve compliance with the Recommended
Practices), the Agency shall reimburse costs for a subsequent on -site evaluation and/or additional
staff/evaluator assistance required on or off site. The additional work required (on and/or off
site) must be completed within six (6) months.
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6. CONFIDENTIALITY:
6.1 APWA shall receive and hold confidential any and all nonpublic: (i) reports, files,
records and other data obtained from the Agency pursuant to this Agreement and (ii) materials
developed by APWA in the furtherance of its responsibilities under this Agreement
("Confidential Information"). APWA shall use reasonable commercial efforts substantially
similar to the efforts APWA uses to protect its own confidential information to prevent the
disclose, distribute, or release of the Confidential Information to any person or organization,
except authorized Agency officials, employees or agents, or upon order of any court, state or
federal. Notwithstanding anything in this Agreement to the contrary including the above,
APWA is specifically authorized, but not required, in the exercise of its sole discretion, to
conduct a meeting open to the public regarding the Agency's candidacy for re -accreditation or its
continued compliance with applicable standards, including but not limited to all factual matters
relating to the assessment, appraisal, and determination of re -accreditation and all comments
which form a basis for the opinion either in favor of or against re -accreditation, unless
specifically notified by the Agency in writing to the contrary, in which case such meeting shall
be closed to the public. Nothing herein shall be construed to require APWA to conduct all or
part of its meeting in public, including but not limited to the right of APWA, in the exercise of its
sole discretion, to terminate a meeting open to the public at any time and conclude such meeting
in a session closed to the public.
6.2 In response to inquiries concerning the re -accreditation status of the Agency,
APWA's reply shall be limited to identifying the Agency's then current status. All other requests
for information will be directed to the Agency.
7. NEWS RELEASES: Notwithstanding any provision of this Agreement to the contrary,
7.1 APWA shall have the right to identify the Agency in news releases and its
publicity program after the Agency's on -site assessment has been scheduled, to identify the
Agency as seeking re -accreditation. Where specific mention of the Agency is used in this regard,
a copy of the news release or publicity material will be provided to the Agency for its
information.
7.2 The Agency shall provide APWA with a copy of all its news releases or publicity
material concerning the Agency's re -accreditation activities and status.
8. APWA AS AN INDEPENDENT CONTRACTOR: For all purposes under this
Agreement, the parties are independent contractors as to one another and neither shall be deemed
to be an employee, agent, franchisee, partner or legal representative of the other. Except as
specifically set forth herein, neither party shall have any authority to create or assure any
obligation on behalf of the other. Each party shall pay and discharge any and all obligations it
may incur to federal, state, or local governments for estimated income taxes, Social Security
contributions, and the like.
9. INTEGRATION: This instrument embodies the whole Agreement of the parties. The
parties warrant that there are no promises, terms, conditions, or obligations other than those
4
Agency APWA
Packet Pg. 201
9.H.b
contained herein. This Agreement shall supersede all previous communications, representations,
or agreements, either verbal or written, between then parties hereto relating to the subject matter
hereof.
10. SEVERABILITY: If any provision of this Agreement or the application of such
provision to any person or circumstance shall be held invalid, the remainder of this Agreement
and the application of such provision to persons or circumstances other than those to which it is
held invalid shall not be affected hereby.
11. CHOICE OF LAW; JURISDICTION AND VENUE: This Agreement and the rights
of the parties hereunder shall be governed by and interpreted in accordance with the law of the
State where the principal office of the Agency is located. Any arbitration or action to interpret or
enforce any right or obligation hereunder shall be brought in the state or federal courts sitting in
the jurisdiction encompassing Agency's principal office and the parties irrevocably consent
hereby to such jurisdiction and venue.
12. WARRANTY NOT INTENDED OR IMPLIED: It is understood that the Council's
award of accreditation or re -accreditation represents that only that APWA and/or the Council has
determined, based in part on inforination supplied by the Agency, that the Agency has policies
and practices addressing the Recommended Practices, but neither APWA nor the Council is
making any representations that such policies or practices are adequate or appropriate for the
Agency. The Agency is solely responsible for determining whether its policies and practices are
adequate and appropriate and the award of accreditation or re -accreditation is not a substitute for
the Agency's ongoing and in-depth monitoring and evaluation of its activities and the quality of
its services. The Agency shall not make any oral or written disclosure, comment or
announcement which conflicts with the provisions of this Section 12. Any oral or written
statement by Agency regarding its accreditation or re -accreditation status shall comply with any
requirements made known to Agency from time to time.
13. WAIVER: Any waiver by APWA or any breach of this Agreement by the Agency shall
relate only to that particular breach and shall not amount to a general waiver.
14. NOTICE: Any notice between the parties shall be in writing, postage prepaid, to the
addresses as specified in the preamble of this Agreement or to such other address as either party
may specify in writing in accordance with this section.
15. HEADINGS: The heading of this Agreement shall not be deemed part of it and shall
not in any way effect its construction.
16. ESTABLISHMENT OF RECOMMENDED PRACTICES: The Agency and APWA
agree that the Manual shall be the basis for the self -assessment conducted by the Agency and the
evaluation conducted by APWA, unless otherwise agreed to in writing by APWA. The Agency's
self -assessment shall be based upon the most recent edition of the Manual available at the time of
the self -assessment. APWA's evaluation of the self -assessment prepared by the Agency and
determination of the Agency's compliance with Recommended Practices and thus eligibility for
re -accreditation shall be based on the edition available at the time of such evaluation.
5
Agency APWA
Packet Pg. 202
9.H.b
17. ASSIGNMENT: The Agency shall not assign any of its rights or delegate any of its
obligations under this Agreement without the prior written consent of APWA.
18. DISPUTE RESOLUTION: Any dispute or claim arising out of or related to this
Agreement, or the interpretation, making, performance, breach, validity, or termination thereof,
shall be settled by binding arbitration before a single arbitrator in accordance with the
Commercial Arbitration Rules of American Arbitration Association ("Rules"), with judgment
upon the award rendered by the arbitrator to be entered in any court of competent jurisdiction.
The arbitrator shall be selected according to the Rules. The arbitrator may award to the
prevailing party, if any, as determined by the arbitrator, all of its costs, expenses and fees,
including, without limitation, administrative fees, arbitrator fees, travel expenses, out-of-pocket
expenses (including, without limitation, such expenses as copying, telephone, facsimile, postage,
and courier fees), witness fees, and reasonable and actual attorneys' fees. The arbitration shall
be conducted in the venue identified in Section 11 above.
[Remainder of Page Intentionally left blank; signature page to follow.]
G
Agency APWA
Packet Pg. 203
9.H.b
IN WITNESS WHEREOF, the Agency has caused this Agreement to be executed in
duplicate on this 3 day of December , 201 $
Witness: By:
Dane C. Bragg
(Typed name)
Village Manager
(Title)*
*Title of the Agency's Chief Executive Officer or Chief Elected Official and title and that of the
appropriate civil authority in the event such signature is required to effect this Agreement. If not
required, please so note in this signature block.
IN WITNESS WHEREOF, APWA has caused this Agreement to be executed by the
Director of Education and Credentialing for the American Public Works Association, acting on
its behalf.
Witness: By:
Becky Stein Date
Director, Education and Credentialing
Packet Pg. 204
Information Item : Replacement of Two 5-Ton Dump Trucks for
Public Works
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
Staff recommends that the replacement of two 5-ton dump trucks equipped with Snow & Ice Control
equipment be procured through Sourcewell formerly known as the National Joint Powers Alliance
program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in
a total not to exceed amount of $451,492.00. The project will be funded through the capital replacement
fund and is in the 2019 budget.
ATTACHMENTS:
• DPW Street 2019 Replacement (DOCX)
• 2018 Sourcewell (PDF)
Trustee Liaison Staff Contact
Johnson Michael Reynolds, Public Works
Monday, December 3, 2018
Updated: 11/29/2018 4:16 PM Page 1
Packet Pg. 205
11.A.a
q�Ip k 71
MEMORANDUM
Y
DATE:
November 29, 2018
L
0
TO:
Brett Robinson, Purchasing Manager
.2
FROM:
Robert Whalen, Fleet Manager
a
L
0
W
SUBJECT:
Department of Public Works Fleet Replacements
Y
3
`L
r
The approved 2019 budget includes the replacement of unit 422 and 439 currently assigned to the Street
Section.
Unit 422 a 2002 International 2654 dump truck equipped with snow and ice control equipment. Currently
the odometer is showing 43348 miles, and 6020 hours on the drive line. This unit is a veteran of many
snow and ice control operations, is still in regular service, and was scheduled for replacement in 2017
was deferred two years.
Unit 439 a 2000 International 2654 dump truck equipped with snow and ice control equipment. Currently
the odometer is showing 45530 miles, and 6126 hours on the drive line. This unit was scheduled for
replacement in 2015, was deferred 4 years. During routine inspection a four foot long linear crack was
discovered in the right frame rail. It was not economic to make this repair and the vehicle was removed
from regular service and stored at Fire Station 25. It will be used this season as a parts source to keep
the remaining 2654 Internationals in front line service.
The expected lead time for these vehicles is approximately 12 months. If the replacements are approved
the plan at this time is to sell 422 and 439 at auction for asset recovery when the replacements are
delivered.
The replacements will be 2020 Peterbilt Model 348 up -fitted with snow and ice control equipment.
It is recommend that we join Sourcewell contract 081716-PMC and purchase two units to replace 422 and
439 at a cost not to exceed $451,492.00.
Packet Pg. 206
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Truck"'
Center,
November 21, 2018
Bob Whalen
Village of Buffalo Grove
51 Raupp Rd
Buffalo Grove, Il. 60089
Dear Bob
JX Peterbilt - Wadsworth is pleased to present a price quotation for (1) New 2020 Peterbilt Model 348
with the enclosed specifications on Quote.
Peterbilt Motors Company
New Truck list price with Sourcewell discount
--------------------------------------------------------
2- New Peterbilt 348 chassis to be mounted wit Bonnell dump and plow equipment
List Price $137,045.00
New truck Sourcewell discount 32.54% off list -$44,594.00
Truck chassis Sourcewell contract price $92,450.00
IX Truck Center Additional discounted price $91,275.00
Sourced Goods and services
Bonnell dump body and plow equipment installed $132,396.00
Supplied Def, Fuel Detail and Title and plates $500.00
Flooring interest $1,400.00
Total Sourced goods and services $134,296.00
Total truck chassis plus Goods and service total
$225,571,,00
A credit of $1,400.00 can be taken off above total if the chassis only price is paid when chassis is
delivered to Bonnell. The body install cost will be due then at final delivery.
Order Requirements: Signed final set of truck specifications, Signed purchase order contract.
Since
Rick Venuso
Sales Executive.
Cell 224 678 6669
JX Peterbilt - Wadsworth
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PO Box 189, Wadsworth IL 60083
42400 Old Hwy 41 I)isit IIS at
Business 847.395.7222 Toll Free 800.243,0524 Fax 847.395.7240 wvNi.JXE.com
Packet Pg. 209
I
jXPeterbilt-W'a'dsworth O125 BUFFALO GROVE, VO
42400 Hwy. 41 51 Ratipp Blvd
Wadsworth, Illinois United States 60083 Buffalo Grove, Illinois United States 60089
Phone: (847) 395-7222 Phone: (847) 459-2546
Fax: (847) 395-7240 Fax:
Email: RVenuso@jxe.com Contact Email:
Prepared for: Bob Whalen
m llmaum=�
Jmrl
Model: Model 348
Type: Full Truck
Description: Buffalo grove 348 2019 pric
Application
Intended Serv.: Snowplow
Commodity: Other Commodity
=-A
Type: End Dump
Length (ft): 10
Height (ft): 11.0
Max Laden Weight (lbs): 3000
Trailer
No. of Trailer Axles: 0
Type:
Length (ft): 0
Height (it): 0.0
Kingpin Inset (in): 0
Corner Radius (in): 0
Restrictions
Length (ft): 40
Width (in): 102
Height (ft): 13.5
Chassis
Fr Axle Load (lbs):
Rr Axle Load (Ibs)
G.C.W. (lbs):
Road Conditions:
Class A (Highway)
Class B (Hwy/Mtn)
Class C (Off -Hwy)
Class D (Off -Road)
Maximum Grade:
Wheelbase (in):
Overhang (in):
Fr Axle to BOC (in):
Cab to Axle (in):
Cab to EOF (in):
Overall Comb. Length
(in):
Special Req.
United States Registry
Date: —11� 1 —0
Note: All sales are F.O.B. designated plant of manufacture.
Ask your dealer for a quote today, or visit our website @
1AGAYIN
INANGUL. PACCAR Financial offers innovative finance, lease and insurance programs
custornized to meet your needs.
20000
23000
43000
100
0
0
0
6
154
45.8
69.8
84.2
130.0
265
Unpublished options may require review/approval.
Dimensional and performance data for unpublished options may vary from that displayed In PROSPECTOR.
Printed: 11 /2112018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 Quote/DTPO/CO: Q70012557
Prepared by: Rick Venuso Version Number: 38.02
Packet Pg. 210
49092-BFC4-0270 Pal
JX Peterbilt -Wadsworth P125
42400 Hwy. 41
Wadsworth, Illinois United States 60083
Phone: (847) 395-7222
Fax: (847) 395-7240
Email: RVenL]SO@jXO.COM
Data Code
Base Model
0003481 0
0091200 0
0093150 0
Configuration
0200700 0
Descr
BUFFALO GROVE, VO
51 Raupp Blvd
Buffalo Grove, Illinois United States 60089
Phone: (847) 459-2546
Fax:
Contact Email:
Prepared for: Bob Whalen
iption Weight
Model 348
The Model 348 was designed to exceed the rigid demands of Class 7 and
Class 8 specialty application markets that require rugged durability and a
wide range of optional content. The Model 348 represents a multi-
dimensional performer with a GVW from 33,000 to 66,000 lbs. and
optional capacity ratings to suit almost any vocation. The 348 is also
available in a specifically designed all -wheel -drive configuration. From
construction and crane service to utility and delivery services in both Class
7 and Class 8 markets, the 348 is in a class by itself.
Other Commodity
Sri I owplow
Truck which is configured for mounting a snowplow to the front.May also
have dump or other body.
End Dump
United States Registry
Not Applicable
Secondary Manufacturer
Frame & Equipment
0514000 0 10-314in Steel Rails To 364in
10.75x3.5x.375 Dimension, 2,136,000 RBM; Yield Strength: 120,000 psi.
Section Modulus: 17.8 cubic inches. Weight: 1.74 lbs/inch pair
0612210
S
1541n Wheelbase
0613090
S
Three -Piece Crossmembers
0620580
0
27.8in Bumper Extension without Adapter
Includes Stationary Grille. Requires FEPTO Bumper.
0644090
S
EOF Square without Xmbr
For use with body builder installed crossmember.
0651090
S
Omit Rear Mudflaps and Hangers
Front Axle & Equipment
10,610
X
245
0
58
75
0
0
Unpublished options may require review/approval.
Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR.
Printed: 11/21/2018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 Quote/DTPO/CO: Q70012557
Prepared by: Rick Venuso Version Number: 38.02
Packet Pg. 211
49092-BF(A-0270 paiv, /_ UI IV
04,01, WIP-1
Data Code
Description
Weight
1611360 0
Dana Spicer D200OF 20,006 IbJ 3.-5 in. Drop
144
Factory front axle alignment to improve handling & reduce tire wear. Zerk
fittings on tie rod ends, king pins, & draglink ball joints for ease of
maintenance & help extend service life of components. Cognis
EMGARDS FE 75W-90 synthetic axle tube provides over 1 % fuel
economy improvement. Reduces wear & extends maintenance intervals,
resulting in increased Uptime. Provides improved fluid flow to protect
components in extreme cold conditions & withstand the stress from high
temperatures, extending component life.
1114030 0
Taper Leaf Springs, Shocks 20,000 lb
189
Standard with Heavy Resistance Shocks.
1243050 0
Power Steering Sheppard HD94 Dual
80
For use with 16,000 to 20,000 lb. axle ratings.
1250250 0
Power Steering Reservoir Frarne Mounted w/Cooler
2
1354845 S
PHP10 Iron PreSet Hubs
0
1380270 b
Bendix Air Cam Front Drum Brakes 16.6x6
5
Includes automatic slack adjusters & Outboard Mounted brake drurns.
1390540 b
Dust Shields, Cam Brakes, Front Axle
4
1391410 0
Gussete d Cam Brackets, Steer Axle
0
Rear Axle & Equipment
1513280 S
Dana Spicer S23-172 23,000 lb
0
1616370 S
PHP10 Iron PreSet Hubs
0
1632650 S
Long Stroke Parking Brakes, Drive Axle(s)
0
1660000 0
Dust Shields For Cam Brakes, Drive Axle(s)
15
1680490 0
Gusseted Cam Brackets, Drive Axle(s)
2
1680500 S
SBM Valve
0
Full trucks require a spring brake modulation (SBM) system for emergency
braking application. This system requires an SBM valve and a relay valve
with spring brakes on the rear axles. The SBM valve allows the foot valve
to operate the rear axle spring brakes if a failure exists in the rear air
system.
1680950 S
Stability System Not Selected or Not Available
0
1682430 S
Anti -Lock Braking System (ABS) 4S4M
0
ABS-6. Includes air braking system.
1684206 S
Synthetic Axle Lubricant All Axles
0
Peterbilt heavy duty models include Fuel Efficient Cognis EMGARD
FE75W-90 which provides Customers performance advantages over
current synthetic lubricants with reduced gear wear and extended
maintenance intervals, resulting in increased Uptin"re. In addition, the
lubricant provides improved fluid flow to protect gears in extreme cold
conditions and withstand the stress from high temperatures, extending
component life.
1686348 S
Single Drive Axle (Model 348)
0
Unpublished options may require reviewlapproval.
Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR.
Printed: 11 /2112018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 Quote/DTPO/CO: 070012567
Prepared by: Rick Venuso Version Number: 38.02
Packet Pg. 212
49092-BFC4-0270 Pal
r't' J ul IV
��
Code
�e
1887010
S
�nndio/\irConmRear OnunoBrakes 16.Sx7
Includes AohzmaUcSlack Adjusters & Outboard Mounted Brake Drums.
1706140
O
Ratio 6.14Rear Axle
1811210
S
PaterbUtAir Tnnc23^O0O|bLight Weight
1920386
[)
Air Springs, Internal Bumpers
Air Tr o/AirLeu/ouopenwinno
1922260
D
Dash Mid Dump Switch With Indicator Light
For suspension
Engine 8^Equipment
2074506 0 PACCARPX-03SO
Productivity (2017 Emissions) Includes alurn flywheel housing, cruise
control, and J1939 provisions (provides an interface point for the
Electronic
Service Analysis -ESA and other PACCAR approved diagnostic
tools). Chevron Delo LE SAE 1OW30 engine oil is specially formulated for
new low
emissions engines. Magnetic engine oil drain plug captures and
holds any metal fragments in engine oil to extend service life.
N21350
P001 60 ... Maximum Accelerator Pedal Vehicle Speed
N21400
N203 252..Reserve Speed Function Reset Distance
N21430
N201 O.—ReoanmSpeed Limit Offset
N21440
P015 NO—EnginoP/oteo(ionShuNown
N21450
P026 NO —Gear Down Protection
N21460
P046 14O0.N|axPTO Speed
N21478
P062 NO—CruiueCuntm|AuhRemume
N21480
P008 NO'.AubnEngine Brake |nCruise
N21500
N200 0 Expiration Distance
N21510
P528 YES'Enab!aIdle Shutdown Park Brake Set
N21520
P030 5.... Timer Setting
N21530
P233 YE8 Enable Impending Shutdown Wai
N21540
P234 0O... Timer For Impending Shutdown Warning
N21550
P510 35—EnginoLoad Threshold
N21570
P031 NO—|d|oShutdown Manual Overrule
N21590
P230 YES'Eneb|oHot Ambient Automatic Overrule
N21818
P172 4O... Low Ambient Temperature Threshold
N21620
P173 8O... Intermediate Ambient Temperature Threshold
N21830
P171 DO ... High Ambient Temperature Threshold
2091310 0 Engine Idle Shutdown Timer Disabled
2091315
D
Enable E|BTAmbient Temp Overrule
2091372
D
EffBSTNAExpiration Miles
2691640
O
Effective Vk SebinQN&
2140010
O
Belly Pan
V,
I
O
35
Unpublished options may require review/approval.
Dimensional and performance data for unpublished options may vary from that displayed In PROSPEGTOR.
Printed: 11121/201810:01:30AM Complete Model Number: Model 348
Effective Date: Jan 1.2010 Qvom8)TP08CQ: Q70012557
Prepared by: Rick Venuso Version Number: 38.02
49092-BFC4-0270I Packet Pg. 213
11.A.b
Data Code
Description
Weight
2140200 S
CARB Engine Idling Compliance
0
PACCAR PX-7, PX-9 and MX, Cummins ISL, ISM and ISX diesel engines
will include the required factory installed serialized sticker on the drivers
door to identify them as ineeting the NOx idling standard.
2513060 S
PACCAR 160 Amp Alternator, Brushed
0
2521090 0.
Immersion Type Block Heater 110-120V
2
Standard location is center left hand under cab and includes a weather-
proof cover that protects the receptacle. This pre -heater keeps the coolant
in the engine block from freezing when the engine is not running.
2522050 U
PACCAR STARTER 12V
0
2522110 S
PACCAR 12V Starter
0
N/A PACCAR MX Engines
2538070 0..
3 PACCAR AGM 12V Batteries 2400 CCA _
62
Stranded copper battery cables are double aught (00) or larger to reduce
resistance.
2539410 0
Battery Jumper Terminal Mounted Under Hood
4
LH Frame Rail. Not available with PX-7 engines.
2539740 0
Kissling Battery Disconnect Switch
3
300 AMP; Mounted on battery box
2621000 0
2-Speed Fan Clutch For Frequent Start/Stops
0
2723210 S
18.7 CFM Air Compressor
0
N/A X15. Furnished on engine. Teflon lined stainless steel braided
compressor discharge line.
2921160 S
Spin -On FuelMater Separator
0
2921210 S
No Fluid Heat Option for Fuel Filter
0
2921320 0
12V Heat for Fuel Filter
0
2922780 U
SPIN -ON FUEL FILTER/WATER SEP, 12V HEAT
0
3010400 0
Engine Protection Shutdown
0
Includes oil pressure, oil temperature, coolant temperature, and intake
manifold temperature.
3114270 S
High Efficiency Cooling System
0
Cooling module is a combination of steel and aluminum components, with
aluminum connections to maximize performance and cooling capability.
Silicone radiator & heater hoses enhance value, durability, & reliability.
Constant tension band clamps reduce leaks. CfimaTech extended life
coolant extends maintenance intervals which reduces maintenance costs.
Anti -freeze effective to -30 degrees F helps protect the engine. Low
coolant level sensor warns of low coolant condition to prevent engine
damage. Radiator Size by Model: 587: 1330 sq in, 579/367 FEPTO 1325
sq in, 567/3651367: 1440 sq in, 384/386: 1301 sq in, 365 FEPTO: 1184 sq
in, 389/367 HH: 1669 sq in, 348: 1000 sq in, 320: 1242 sq in.
3211120 S
Radial Seal, Dry Type Air Cleaner, Frontal
0
Air Intake. Molded rubber air intake connections with lined stainless steel
clamps seal to prevent contaminants in air intake.
Unpublished options may require review/approval.
Dimensional and performance data for unpublished options may vary from that displayed In PROSPECTOR.
Printed: 11121/2018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 Quote/DTPO/CO: Q70012557
Prepared by: Rick VenUSO Version Number: 38.02
Packet Pg. 214
49092-BFC4-0270 lea
Data Code Description
3365270 0 Exhaust Single RH Side Of Cab
DPF/SCR RH Under Cab (2017).
3381770 0 Curved Tip Standpipe(s)
3387610 0 18in Ht, Sin Dia Chrome, Clear Coat Standpipe(s)
Transmission & Equipment
4052110 0
Allison 3000 RDS-P Transmission, Gen 5
Rugged Duty Series. Includes Rear Transmission Support except on MX
engines, TranSynd Automatic Transmission Fluid, and Water Oil Heat
Exchange. Also includes features that monitor the transmission fluid, filter
and Clutch condition. Will display percent life remaining for the
transmission fluid, filter and Clutches on the shift selector. This information
may be displayed using the Mode and Up and Down buttons. A wrench
icon will also be included to indicate when the transmission fluid, filter or
clutches need servicing, (Suited for vehicles operating on/off highway
and/or requiring PTO operation) Forward Ratios: 1st-3,49, 2nd-1.86, 3rd-
1.41, 4th-1.00, 5th-0.75, 6th-0.65 / Reverse Ratios: DR-(5.03)
4210080 S
1710 HID Driveline, I Midship Bearing
4250320 U
PROGRAMMING ALLISON SNOWPLOW
4250420 U
ALLISON 5TH GEN RDS, PKG 223
4250650 0
LH PTO Access Dipstick Tube Routing,Allison Trans
4252890 0
Allison FuelSense 2.0 Not Desired
4252950 0
Ornit Allison Neutral At Stop
4256640 0
Allison 6-Speed Configuration, Close Ratio Gears
3000 Series Transmissions
4256980 0
Seat Mounted Lover Shifter
Air & Trailer Equipment
4510330 0
Bendix AD -IS EP Air Dryer with Heater
And Coalescing Filter; Extended Purge
4520420 0
Pull Cords All Air Tanks
4540420 S
Nylon Chassis Hose
4543320 S
Steel Painted Air Tanks
All air tanks are steel with painted finish except when Code 4543330
Polish Aluminum Air Tanks is also selected (then exposed air tanks
outside the frame rails will be polished aluminum). Peterbilt will determine
the optimal size and location of required air tanks. Narratives requesting a
specific air tank size or location will not be accepted for factory installation.
See SCAT to determine number or location of air tanks installed.
4611730 0
7-Way Electric Harness with Socket Mounted EOF
Tires & Wheels
Weight
29
0
-2
195
0
101
0
0
0
Unpublished options may require review/approval.
Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR.
Printed: 11 /21/2018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 QL]ote/DTPO/CO: Q70012557
Prepared by: Rick Venuso Version Number: 38.02
IPacket Pg. 215
49092-BFC4-0270 Pa8v, V V1 IV
�w
Data
Code
Description
Weight
5064010
0
FF: BR 20PLY 315180R22.5 M870
86
Diameter= 42.8 inches; SLR= 19.9 inches
5167310
0
RR: BR 14ply 11 R22.5 M843
96
Diameter= 42.5 inches; SLR= 19.9 inches
5190004
0
Code -rear Tire Qty 04
0
5220520
0
FF: Alcoa 89U637 22.5X9.00 Clean Buff Finish
-36
Aluminum, Ultra ONE wheels with MagnaForce alloy.
5321740
0
RR: Alcoa 883677 22.5X8.25 Clean Buff Finish
-88
Aluminum
5390004
0
Code -rear Rim Qty 04
0
5407640
0
FF: Polish Wheels, Outer Surface, SgI/Tdrn Steer
0
Polish outer surface of outer wheel. Without chrome wheel nuts.
5407650
0
RR: Polish Wheels,Outer Surface, Single Drive
0
Without chrome wheel nuts. Polish outer surface Of Outer wheel.
5410140
0
FF: Dura-Bright Finish
0
Outer Surface of Outer Wheel, Includes Wheel Guards, Requires Polished
Option
5410150
0
RR: Dura-Bright Finish -Single Axle
0
Outer Surface of Outer Wheel, Includes Wheel Guards, Requires Polished
Option.
Fuel Tanks
5534100
0
23in Aluminum 70 Gallon Fuel Tank LH U/C
9
Includes steps for cab access. Paddle handle filler cap with threadless
filler neck. Top draw fuel plumbing reduces chance of introducing air into
the fuel system during low fuel level conditions due to the central
placement Of fuel pickup tube. Wire braid fuel lines increase durability &
reduce potential for leaks.
5602070
0
Location LH UIC 70 Gallon
0
6651530
0
Raise (1) Fuel/Hydraulic Tank Approx 2-5/81n
15
Subject to frame review.
5652880
0
DEF Tank Mounted RH BOC
0
You have selected a Diesel Exhaust Fluid (DEF) tank Mounted on the
right-hand (passenger) side of the vehicle. Note, some retail fuel
distributors have chosen to standardize on DEF dispensing pumps
oriented to the left-hand (driver) side of the vehicle. Please verify Your
selection for DEF tank Mounting.
5652990
0
Standard DEF To Fuel Ratio 2:1 Or Greater
0
5653000
0
Polished Stainless Steel Cover For DEF Tank
0
5655019
S
DEF Tank Small
0
Battery Box & Bumper
6010780
0
Aluminum Space Saver Battery Box RH BOC
-84
Battery access from side
N60100 MOUNT BATTERY BOX BOC
N601 1 OAS CLOSE TO REAR TIRE AS
N60120 POSSIBLE.
Unpublished options may re(lUire reviewlapproval.
Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR.
Printed: 11/21/2018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 QUote/DTPOICO: 070012557
Prepared by: Rick Venuso Version Number: 38.02
IPacket Pg. 216
49092-BFC,'4-0270 Pa6u, 1 Ul I V
Data Code Description
6040550 S Aftertreattinent RH UIC AlumINUM Non -Slip Cab Entry
Step. DPF/SCR for diesel engines, catalyst for natural gas engines. On
Models 579 specifying chassis fairings, the box will be aerodynamic.
6121060 0 Steel 'Bumper ,Swept Back Painted Black, With FEPTO
(2) Tow pin holes and step plates on top of bumper
Cab & Equipment
6510110
S
AlUrn Cab 108in BBC Metton Hood w/Bright Crown
0
Includes view window RH door and convex mirror over RH door.
6540120
0
Severe Service Cab Package #1
39
Includes Aluminum side skins, alurninurn rear skin, steel windshield rnask,
steel firewall, and steel front floor sheet on all cabs, and additional
reinforcement structure on the back wall of the day cab.
6540160
0
Thermal Insulation Package in Cab
2
Includes thick, closed -cell foam in floor, special mylar-faced foarn in walls
and roof structure.
6800360
0
Rubber render Lips 2 Inch Wide
8
6911700
S
Peterbilt UltraRide Driver Seat
0
6921700
S
Peterbilt UltraRide Passenger Seat
0
6930800
0
Black Seat Color 1po Standard Color
0
6939400
S
Air Ride Driver
0
6939420
S
High Back Driver
0
6939480
0
Mordura Driver
0
6939510
S
Non -Air Ride Passenger
0
6939520
S
High Back Passenger
0
6939580
0
MordUra Passenger
0
7001520
0
Adjustable Steering Column - TiltiTelescope
11
7001620
S
Steering Wheel with Peterbilt Logo
0
Steering Wheel with embossed Peterbilt logo over horn button.
7036120
S
Interior Grey/Black
0
Includes rugged charcoal instrument panels, glare -resistant gray dash,
black bezels on gauges, (2) power ports, monochromatic molded door
pads with durable in -mold color, gray molded back wall, 18 inch 4-spoke
soft -touch steering wheel, soft -touch steering Column cover, power lift
passenger window, extruded rubber floor covering, header -mounted dome
light, foot well lighting, integrated "dead pedal", (4) inside entry grab
handles, (2) inside SUnvisors, (2) coat hooks, (2) cup holders and reap bin
in dash.
7210430
0
Extended Rear Window 1po Std Window -Day Cab
18
The extended rear window protrudes two inches more than the standard
conventional rear cab window. Take this into consideration when
determining your loadspace.
7210540
S
Day Cab Rear Window
0
7230060
S
One Piece Curved Windshield
0
Unpublished options may require reviewlapproval.
Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR.
Printed:
11 /21/2018 10:01:30 AM Complete Model Number:
Model 348
Effective Date:
Jan 1, 2019 Quote/DTPOICO:
Q70012557
Prepared by:
Rick Venuso Version Number:
38.02
I Packet Pg. 217
49092-BFC4-0270 Par:", 0 UI IV
Data Code
Description
7322010 S
Combo Fresh Air Heater/Air Conditioner
With radiator mounted condenser, dedicated side window defrosters, Bi-
Level Heater/Defroster Controls, 54,500 BTU/HR, and silicone heater
hoses.
7322130 0
Cup Holder (Floor Mounted)
Includes two standard -size drink holders and one extra -large jugholder,
coin tray, and clipboard -size storage area,
7410040 0
Outside Sunvisor - Stainless Steel
Not available with 2.1 M high roof sleeper.
7561180 0
Aero Mirrors Ea Side Htd & Mtrzd 4-Way Adjustable
Bright Finish with Convex
7564110 0
Power Package
Includes power door locks and power windows.
7610020 0
(1) Air Horn 16in Painted
Mounted under cab.
7725710 0
Standard Speaker Package For Cab
(2) Speakers
7725715 0
ConcertClass Without CD, Includes BT Phone and
Audio, AM/FM, WB, LISB and MP3.
7748140 0
CB Terminals/Wiring Mtd Under Header
7788140 0
Radio Antenna Mounted on LH Mirror Bracket
7850210 0
Plug-in Auto Reset Circuit Breaker
in place of fuses in junction box.
7851480 S
Peterbilt Electric Windshield Wipers'
With Intermittent Feature.
7900270 0
Fire Extinguisher; dab Mounted
Hazmat approved UL listed/rated ABC.
8011400 0
Main Transmission Oil Temperature Gauge
Located in Driver Information Display
8021386 S
Air Restriction Indicator
Mounted on air cleaner,intake piping, or firewall.
8071340 0
Bright Bezel Gauges
8071870 S
Main Instrumentation Panel, Graphics Display
Includes speedometer with tripodometer, tachometer with hOUrmeter and
outside air temperature display, voltmeter, engine oil pressure, engine
coolant temperature, fuel level, primary and secondary air pressure
gauges. Includes standard warning light package: high water
temperature, low oil pressure, and low air pressure warning lights
w/audible alarms, high beam, turn signal, low fuel, parking brake, and ice
warning indicators; seat belt reminder; rocker switches with long -life LED
indicators; multi -function turn stalk with flash -to -pass feature (night mode
flashes headlights and marker lights; day mode flashes headlights only),
intermittent windshield wiper and headlamp beam control. Hydraulic
braked trucks do not include air pressure gauges.
Weight
0
4
4
4
0
0 3:
U
4
0-
U
10
CL
0
E
0
0
0
17
LO
0
0
0
r_
a)
0
E
0
U
M
0
CL
Unpublished options may require reviewlapproval.
Dimensional and performance data for unpublished options may vary from that displayed In PROSPECTOR.
Printed: 11121/2018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 Quote/DTPO/CO: Q70012557
Prepared by: Rick Venuso Version Number: 38.02
49092-BFC4-0270
payl Packet Pg. 218
Data
Code
Description
8072560
0
(1) Additional Dash Switch With Wiring
Extra wire included at the switch. Availability subject to dash space.
8111110
S
Headlights Composite Fender Mounted
Integral park, turn, and side marker
8120980
S
(5) Marker Lights, Aero LED
Light Emitting Diodes
8132210
0
(1) 6 In Spotlight, Round Halogen LH
8133450
0
(2) Brackets F10 Beacon/Strobe, Roof Mounted
Above each door toward rear, includes switch and wiring
8134070
0
(2) Addl Dome/Reading Lights, Ceiling Mounted
8140120
S
Incandescent Square Stop/Turn/Tail/Backup
LH/RH Square EOF or Dropped A -Brace
8140350
U
LED STOP/TURN/TAIL
Paint
8530770 S (1) Color Axalta Two Stage - Cab/Hood
Base Coat/Clear Coat
N85020
A - L0135EY YELLOW
N85400
HOOD TOP L0135EY
YELLOW
N85500
CAB ROOF L0135EY
YELLOW
N85200
FRAME LOOOiEA
BLACK
N85700
BUMPER L0001EA
BLACK
N85300
FENDER L0135EY
YELLOW
Options Not Subject To Discount
9400091 S Peterbilt Class 7 Standard Coverage
1 year/Unlimited Miles/km
9400094 S PACCAR PX-9 Standard Coverage
2 yrs/250.000 mi (402,336 km)/6,250 hrs
9408605 'U MEDIUM DUTY EMISSIONS SURCHARGE
Miscellaneous
9409800 0 2017 EPA Emissions Engine
Warranty Only
9409843 0 Peterbilt Sourcewell Prograrn Code
Total Adjusted Price (W/O Freight & Warranty & Surcharges)
Freight Charge
Options Not Subject to Discount
Surcharges Not subject to Discount
Total Weight
Prices and Specifications Subject to Change Without Notice.
I'll" an 1 00
Weight
0
0
N
4
4
2
I
0
0
0
$137,045
$2,400
$0
$0
11994
Unpublished options may require reviewlapproval.
Dimensional and performance data for unpublished options may vary from that displayed In PROSPECTOR,
Printed: 11 /21/2018 10:01:30 AM Complete Model Number: Model 348
Effective Date: Jan 1, 2019 Quote/DTPO/CO: 070012557
Prepared by: Rick Venuso Version Number: 38,02
0
3:
U
0
U
CL
E
0
LO
0
4-
0
r_
a)
E
0
U
.2
CL
0)
Z
U
0
CO
00
E
.1 Packet Pg. 219
49092-BFC4-0270 1 C16k;
INC
TRUCK & R 0 A D E 0 U I P M E N T
Bill To: 4592545
1385 Franklin Grove Rd
Dixon, IL 61021
815-284-3819 * 815-284-8815 Fax
800-85 1-9664
www,bonnell.coni * info oitbonnell.com
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Phone: (847)459-2545 Fax:(847)537-1742 bbeitzel@vbg.org
Confirm To: ROBERTWHALEN
Customer P.O. Ship VIA
IM
Comment:
Page I of 10
Quote Number: 0127930
Quote Date: 11/13/2018
Ship To: 01
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD.
CENTRALGARAGE
BUFFALO GROVE, IL 60089
Phone:
Fax:
Terms Quote Expiration
Net 30 Days 1211/2018
Ordered Unit Item Number Each Price Extended Price
2.00
EACH TRUCK PACKAGE 132,396,00 264,792.00
TRUCK PACKAGE
APPLICATION: TWO NEW SINGLE AXLE CAB AND CHASSIS WITH85" CAB To
AXLE MEASUREMENT, FRONT FRAME EXTENSIONS, ALLISON AUTOMATIC
TRANSMISSION WITH LIVE PTO PROVISIONS, PLOW LIGHT HARNESS
AND SWITCH, BODY BUILDER PLUG, GROUND SPEED CONNECTION POINT
PACKAGE TO INCLUDE:
1-BONNELL 10'20128 STAINLESS STEEL NNR COMMANDER BODY
1-7 GA. STAINLESS STEEL LONGSILLS,
I -MAI LHOT DOUBLE ACTING TELESCOPIC HOIST
1-7 GA. STAINLESS STEEL FLOOR
1-18"CAB SHIELD
1-50 7 GA, STAINLESS STEEL FRONT
1.40" 7 GA. STAINLESS STEEL SIDES
1-50"7 GA. STAINLESS STEEL SIX PANEL TAILGATE
1-DUAL AIR TAILGATE
1-COUGAR OC-3200 12 VOLT VIBRATOR
1 -GRIP STRUT STEP ON DRIVER SIDE --FRONT CORNER --SEE PICTURES
1 -GREASABLE TAILGATE LINKAGE AND HINGE POINTS
1 -REAR FLAPS
I- STAINLESS STEEL SIDE BOARDS
I- ONE PAIR STAINLESS TAILGATE PROP/ SALT SHIELDS
1-BODY, SPREADER, AND SALT SHIELD TO BE BLASTED AND PAINTED
TO MATCH CAB
I- 8"STAINLESS SPILL PAN --PAINTED TO MATCH
CENTRAL HYDRAULIC SYSTEM:
1-HOT SHIFT PTO
1-DIRECT MOUNT TXV92" 'LOAD SENSE" HYDRAULIC PUMP
1-"FORCE" ADD -A FOLD HYDRAULIC VALVE TO OPERATE HOIST, PLOW
PLOW WING, FRONT PATROL WING, PRE -WET AND AUGERISPINNER
1-"FORCE" STAINLESS STEEL VT-35 HYDRAULIC TANWENCLOSURE
1-"FORCE" MPJC-6100.4-GEN 5-ULTRA FOUR JOY STICK CONTROLLER
1-LOW OILIHIGH TEMP AUTO SHUT OFF SYSTEM
1-PRESSURE RELEASE CUSHION VALVE
1-ALL REQUIRED PLUMBING
CONSOLE:
1-"FORCE"MPJC-6100-4-GEN5-ULTRA CONTROL ARM
I -BONNELL FLOOR MOUNT BASE
1-"FORCE" ARC TEMPERATURE MONITORING SYSTEM
Packet Pg. 220
BONNV'C;111��";ILL
TAI Irl< &RnAn Fni IIPMFNT
13111 To: 4592545
1385 Franklin Grove Rd
Dixon, IL 61021
815-284-3819 * 8 15-284-8815 Fax
800-851-9664
Nmw.bonnell.com * info@i bonnell.com
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Phone: (847) 459-2545 Fax:(847) 537-1742 bbeitzel@vbg.org
Page 2 of 10
Quota Number: 0127930
Quote Date: 11113/2018
Ship To: 01
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD,
CENTRAL GARAGE
BUFFALO GROVE, IL 60089
Phone:
Fax:
Confirm To: ROBERT WHALEN Comment:
Customer P.O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days I 2/l/2018
Ordered Unit Item Number Each Price Extended Price
1-"PRECISE" GPS SYSTEM-INTERGRATED WITH6100 ULTRA CONTFILLER
ELECTRICAL SYSTEM.
I-BONNELL IGNITION ACTIVATED BATTERY DISCONNECT RELAY SYSTEM
1 -MINI FUSE CIRCUIT PROTECTION PANEL
1-ONE VCMS-SS184 SWITCH PANEL
1 -BONNELL CUSTOM WIRE HARNESS
1 - ONE REE-83500 BRAKE CONTROLLER
LIGHT BAR:
1-WHELEN ILDOTI 1M LIGHT BAR KIT
1-72" JUSTICE LED LIGHT BAR
1-5 INCH ALUMINUM BRACKETS
1 -FOUR FRONT FACING AMBER FLASHERS
1 -FOUR CORNER AMBER FLASHERS
LONE PAIR LED SCENE LIGHTS FACING FRONT
LIGHTING SYSTEM:
LONE PAIR ABL-3830-0080 LED HEATED PLOW LIGHTS ON STAINLESS TRI-POD
BRACKETS
LONE PAIR WHE-60BBT STT LIGHTS ON CAB SHIELD FACING REAR
LONE WHE-M6C CLEAR FLASHER ON CAB SHIELD FACING REAR
I -ONE WHE-M6AC AMBER FLASHER ON CBA SHIELD FACING REAR
LONE WHE-70 BTT STT LIGHT IN EACH REAR POST
LONE WHE-70C00WCR BACKUP LIGHT IN EACH POST
1-ONE AMBERIWHITEIAMBER FLASHER UNIT IN A STAINLESS STEEL HOUSING
ON SIDE OF EACH REAR POST
1-ONE PKM1 92R MARKER ON SIDE OF EACH REAR POST
1-ONE M20343R "lCC"THREE LIGHT MARKER BAR ON REAR HINGE
1 -ONE NAP-12250304 LICENSE PLATE LIGHT
1-ONE PAIR WHE-60BTT STT LIGHTS ON REAR HITCH
1 -ONE WHE-60C00WCR BACK UP LIGHT ON REAR HITCH
1 -ONE VEL-697112 BACK UP ALARM
LONE FACTORY TRAILER PLUG
1 -ONE ABL-2000-0018 LED SPINNER LIGHT
LONE ABL-2000-0018 LED BACK UP LIGHT SWITCHED SEPERATE
1 -TWO ABL-2000-0018 LED WING LIGHTS
1 - ONE WHE-WPLOWZAA TWO LED AMBER FLASHERS ON WING MOLDBOARD
PRE -WET SYSTEM:
Packet Pg. 221
iii ONNE""LL
TRUCK & ROAD EQUIPMENT
I e
Bill To: 4592545
1385 Franklin Grove Rd
Dixon, IL 61021
815-284-3819 * 815-284-8815 Fix
800-851-9664
www,bonnell,coni * info@bonnell.coni
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Phone: (847) 459-2545 Fax:(847) 637-1742 bbeltzel@vbg.org
Pago 3 of 10
Quote Number: 0127930
Quote Date: 11/13/2018
Ship To: 01
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD.
CENTRAL GARAGE
BUFFALO GROVE, IL 60089
Phone:
Fax:
Confirm To: ROBERT WHALEN Comment:
Customer P.O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days 12/1/2018
Ordered Unit Item Number Each Price Extended Price
1 -ONE 150 GALLON PRE -WET TANK MOUNTED ON EACH SIDE OF BODY
1-STAINLESS STEEL PRE -WET TANK MOUNTING BRACKETS
1-""CLOSED LOOP HYDRAULIC POWERED PRE -WET PUMP
1-STAINLESS STEEL PRE -WET PUMP ENCLOSURE
I-Z'QUICK FILL KIT
I-DU-PWK2-72 STAINLESS STEEL SPRAY BAR MOUNTED IN SPREADER TROUGH
REAR HITCH:
I -BONNELL PLATE REAR HITCH
1-KER-K200 20 TON COMBO PINTLE
I-WHE-60BTT STT LIGHTS ON HITCH
I -WHE-6000OWCR BACK UP LIGHT ON HITCH
1-ONE OEM TRAILER PLUG
1-ONE PAIR D-RINGS
TARP:
1-"ROLL-RITE"12 VOLT TARP WITH ASPHALT FABRIC
FENDERS:
LONE PAIR STAINLESS STEEL FULL FENDERS
CAMERA SYSTEM
1 - BRIGADE THREE CAMERA SYSTEM
—PRICE INCLUDES CUSTOM BUILT HYDRAULIC ACCUATED FRONT SNOW PLOW
WING AND ALL HYDRAULICS TO OPERATE"'
2. OO EACH CAB SHIELD
CAB SHIELD - CUSTOM FABRICATED FOR SPECIFIED TRUCK AND BODY.
CONFIGURED AS FOLLOWS:
*MATERIAL IS TO BE201 STAINLESS STEEL,
*PAN WIDTH- 18",
'WIDTH- DETERMINED.
'HEIGHT TO BE DETERMINED TO BOTTOM OF PAN,
*DOUBLE 600 SERIES OR M6 LIGHT BRACKETS.
2.00 EACH COMMANDER
I Packet Pg. 222 1
��|N����0������ �
����=����0������
INC.
TRUCK
@RO4OEQUIPMENT
Bill To: 4592545
|]85Franklin Grove Rd
Dixon, lL6|U2l
8|5-284-38|9*O\5-2O4-88|5Fax
800�51-9664
wvn.bonndioom *|ohnCq),bonnolicum
VILLAGE OFBUFFALO GROVE
51RAUPPBLVD
BUFFALO GROVE, IL 60089-2138
Phone (847)459-2545 Fmx(847)5371742 bbebek@vbD.mg
Page oof1
Quote Number: 0127930
Quote Dote: 11/13/2018
Ship To: 01
VILLAGE DFBUFFALO GROVE
51RAUPPBLVD.
CENTRAL GARAGE
BUFFALO GROVE, IL 60089
Confirm To: ROasRTWHALsN Comment:
Customer P.O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days 12/112018
Ordered Unit Item Number Each Price Extended Price
1fu*E150 GALLON PRE -WET TANK M0UNTsoONEACH SIDE OFBODY
1-STAJNLESSSTEEL PRE -WET TANK MOUNTING BRACKETS
1�CLnSEOLo0P~HYDRAVUCPOWERED PRE -WET PUMP
1-STAINLESS STEEL PRE -WET PUMP ENCLOSURE
1-2"QV|CKFILL KIT
1'oU'PVVK2-7%STAINLESS STEEL SPRAY BAR MOUNTED |WSPREADER TROUGH
REAR HITCH.
1-BONNELLPLATE REAR HITCH
14(ER'K2OU20TON COMBO P|NTLF
(4WHE,OOeTTSTTLIGHTS 0NHITCH
14VHe'8OCOOWCnBACK UpLIGHT ONH|TCH
1-ONE OEM TRAILER PLUG
1-ONE PAIR o-R|NGS
TAR
1�R0U,H|TE"12VOLT TARP WITH ASPHALT FABRIC
FENDERS:
1-ONE PAIR STAINLESS STEEL FULL FENDERS
CAMERA SYSTEM
1'BRIGADE THREE CAMERA SYSTEM
`PRICE INCLUDES CUSTOM BUILT HYDRAULIC ACCUATEoFRONT SNOW PLOW
WING AND ALL HYDRAULICS T0OPERATE^°^
2.00 EACH CAB SHIELD
CA13 SHIELD - CUSTOM FABRICATED FOR SPECIFIED TRUCK AND BODY.
CONFIGURED AgFOLLOWS:
*MATERIAL IST0BE 201STAINLESS STEEL.
*PAN WIDTH- 1�
*WIDTH- DETERMINED.
*HEIGHT T0DEDETERMINED TOBOTTOM QFPAN.
*DOUBLE 0O0SERIES ORM0LIGHT BRACKETS.
2.00 EACH COMMANDER
Packet Pg. 223
1POC
k"Inif1him T P I I r, I < PPnAnFni IIPMPNT
1385 Franklin Grove Rd
Dixon, If, 61021
815-284-3819 * 815-284-8815 Fax
800-851-9664
www.bonnell.coin * inJ[b((_y)bonne11.com
Bill To: 4592545
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Phone: (847)459-2545 Fax:(847)537-1742 bbeitzel@vbg.org
Confirm To: ROBERTWFIALEN Comment:
Page 4 of 10
Quote Number: 0127930
Quote Date: 11/13/2018
Ship To: 01
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD.
CENTRAL GARAGE
BUFFALO GROVE, IL 60089
Phone:
Fax:
Customer P.O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days 1211/2018
Ordered Unit Item Number Each Price Extended Price
2.00 EACH *NNR-10-S2
10'-0'Bonnell Commander Body Base Unit. Tub Body design with no conveyor assembly. Body to
be fabricated of 201 Stainless Steel.
2.00 EACH *STANDARD FEATURES
Sides, bulkhead, corner posts and tailgate are of 7 gauge material. Long sills are of 114"material
and are boxed for strength. 2-1/2" schedule 40 stainless steel pipe cross members. Stainless steel
corner posts. Long sills have a 4" x 6" opening to accommodate pre -wet plumbing and wiring.
Body Is welded solid with no skip welding. Body Includes a 6 panel air operated tailgate powered
by two double acting air cylinders located Inside the rear corner posts. The tailgate linkage and trip
rods are stainless steel and the trip rods ride in greasable non corrosive bearings. Body includes
manifold grease system and Body Props.
Carbon Steel Bodies are Media Blasted and Pfimered Only. Paint Options are listed below if
Applicable.
Stainless Steel Bodies are Chemically Cleaned and Passivated. Paint Options are listed below If
Applicable.
2.00 EACH *C10100
4.5" Bore x 3 Stage Double Acting Trunnion Hoist.
2.00 EACH *C10160
Lower Trunnion Frame for 9'- 1 I'Bodies,
2.00 EACH *C10190
Rear Hinge Assembly for All Bodies.
2,00 EACH *C10840
201 Stainless Steel Tank Brackets for 300 Gallon Poly Pre -Wet Tanks. (Installed) (Note- Tanks are
not Included In this Kit. See Prewet System for Tankand Plumbing Price.)
2,00 EACH *Clogoo
I Packet Pg. 224 1
0 L L
T P I 117, It A P n A n FAA I I P M F N T
1385 Franklin Grove Rd
Dixon, IL 61021
815-284-3819 * 815-284-8815 Fax
800-851-9664
www.bonnell.com * infb@bonnell.com
Page 5 of 10
Quote Number: 0127930
Quote Date: 11/13/2018
Bill To: 4592545
Ship To: 01
VILLAGE OF BUFFALO GROVE
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
51 RAUPP BLVD.
BUFFALO GROVE, IL 60089.2138
CENTRAL GARAGE
0
3:
BUFFALO GROVE, IL 60089
U
Phone:
Phone:
(847) 459-2545 Fax: (847) 637-1742 bbeitzel@vbg.org
Fax:
0-
Confirm
To: ROBERTWHALEN Comment:
w
.�d
Customer P.O. Ship VIA F.O.B.
Terms Quote Expiration
U
Net 30 Days 12/1/2018
F_
E
Ordered
Unit Item Number
Each Price Extended Price
0
Two 700 Series Whelan Light Boxes In each Corner Post,
I
LO
2.00
EACH *C10931
0
Vibrator Bracket for a Stainless Body. (Installed)
0
2.00
EACH *C10936
a)
E
0
U
Stainless Steel Mud Flap Brackets, (Installed)
M
M
2.00
EACH *C10940
8"Rernovable 201 Stainless Steel Rear Spill Pan. (installed)
U
2,00
EACH OCII112
0
co
201 Stainless Steel Side Boards for a 10' Body. (Installed)
00
2.00
EACH AcI1510
(D
E
201 Stainless Steel Tarp Protector for Manual PuIlTarps. (installed)
2.00
EACH PLOW HITCH
HITCH FOR SNOW PLOW
PLOW HITCH FOR A PETERBILT348 2010 & UP
HITCH INSTALLED ON NEW TRUCK PACKAGE
TYPE OF MOUNT- HEAVY FRONT FRAME -SIDE PLATES
TYPE OF HITCH FRAME - FLINK QL2 BUILT INTO OX FRAME
BASE MODEL: HFF-QLX
2.00 EACH *1110170
4" X 10" Double Acting Cylinder W/Nitrided Rod
2.00 EACH 41-1101190
Packet Pg. 225
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TRUCK & ROAD EQUIPMENT
|]85Franklin Grove Kd
Dixon, l[6|O2|
8|5-2O438]V*8|5-284Q8|5Pax
800-851'9664
Page uvfm
Quote Number: 0127030
Quote Date: 11/13/2018
Bill To: 4592545 Ship To: 01
VILLAGE OFBUFFALO GROVE VILLAGE OFBUFFALO GROVE
51RADPPBLVD 51RAUPPBLVD.
BUFFALO GROVE, |L8OO8Q-213D CENTRAL GARAGE
BUFFALO GROVE, |LOO883
Phone:
ConUnxno: ROeEnTWHALEN Comment:
Customer P,O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days 12/1/2018
Ordered Unit |temNumbor Each Price Extended Price
Telescopic Lift Arm inLieu r»Rigid Lift Arm
5/8" Side Plates In Lieu of 1/2" (Not available on Utility)
2.00 EACH PLOW
1zSp30TT
PRICE COMPLETE WITH OPTIONS
12'L0wG STRAIGHT POLY SNOW PLOW
HEIGHT IS 36"
TORSION PIECE TORSION TRIP)
TUBULAR REVERSING ASSEMBLY
PAINTED BLACK POLYURETHANE ENAMEL
66,00 EACH BON-000307F
5N'u1TFoHEX NUT FLANGED GRADE 8LOCK
2.0o EACH oON-00|8e01-
os~PLDWENoaATEASSY.LEFTHANo
2,08 EACH B00-00185011
3D^PLOW END GATE AnSY.RIGHT HAND
4.00 EACH BoN'003194
CURB SHOE, BULL. NOSE STYLE, u-1/2^CARBIDE FILLED ROUND,
44.00 EACH aVN'CgonaV
CARRIAGE BOLT, 5/8''11TP|X3-1/z'GRADE m
12,00 EACH BON'CB8450
CARRIAGE BOLT, m8'-11TP{x4'1/2rGRADE 8
2�00 EACH VBL-xOX'oV
POLAR FLEX ANGLE IRON, S8~
4.00 EACH VmL-AVX48
POLAR FLEX ANGLE IRON, 48~
Packet Pg. 226
B N L L
TRUCK & ROAD EQUIPMENT
1385 Franklin Grove Rd
Dixon, IL 61021
815-28,1-3819 * 815-284-8815 Fax
800-851-9664
www.borniell.coni * itifo@boiiiielf.com
13111 TO: 4592545
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Page 7 of 10
Quote Number: 0127930
Quote Date: 11/13/2018
Ship To: 01
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD.
CENTRAL GARAGE
BUFFALO GROVE, IL 60089
Phone:
Phone: (847)459-2545 Fax: (847) 537-1742 bbeltzel@vbg,org Fax:
Confirm To: ROBERTWHALEN Comment:
Customer P.O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days 12/11/2018
Ordered Unit Itern Number Each Price Extended Price
22.00 EACH VBL-XFE-12-S
POLARFLEX, RUBBER CASING (EPDM), FOR WEAR SEGMENT, ONE REQUIRED PER FOOT
44.00 EACH VBL-XFE-58-B
POLARFLEX, RUBBER BUSHING (EPDM), FOR STEEL SPACER, TWO REQUIRED PER
FOOT
44.00 EACH V13L-XSB-58
POLARFLEX, STEEL SPACER, TWO REQUIRED PER FOOT
22.00 EACH VBL.XWS-12F
POLARFLEX, CARBIDE CUTTING EDGE, FLAT BOTTOM, ONE REQUIRED PER FOOT
4.00 EACH VBL-XWSHOE-W
POLARFLEX, CARBIDE WEAR RUNNER SHOE, (MOLDBOARD SHOE) NO CARBIDE INSERT
SEE DRAWING #20002
2.00 EACH *NO RG
NO RUNNING GEAR REQUIRED
2,00 EACH *P10130
Level Raise Lift System with Lift Chains for High Country Plows (MX1 & MC1)
2.00 EACH *P10260
QL-Quick Link swivel bar (plow section Installed) (Rink Style and Perin Dot)
2,00 EACH 'P10400
314" Bottom Angle (ILO Standard) -Moldboard Weldment Angle
2.00 EACH *P10401
3/4" Bottom Angle (ILO Standard) Trip Edge Angle (for trip edge plows)
2,00 EACH *P10425
3/8" x 12" Robber flap kit Installed
2.00 EACH 'P10470
0
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N II
1385 Franklin Grove Rd
Dixon, 11, 61021
815-284-3819 * 815-284-8815 Fax
800-851-9664
www.bonnell.com * info@bonnell.com
Bill To: 4592545
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Phone: (847)469-2545 Fax: (847)637-1742 bbeitzel@vbg.org
Confirm To: ROBERTWHALEN Comment:
Page 8 of 10
Quote Number: 0127930
Quote Date: 11/1312018
Ship To: 01
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD.
CENTRAL GARAGE
BUFFALO GROVE, IL 60089
Phone:
Fax:
Customer P.O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days 1211/2018
Ordered Unit Item Number Each Price Extended Price
36" Blaze orange markers
2.00 EACH WING
BONNELL WING PLOW
PRICE COMPLETE WITH OPTIONS
FRONT MOUNT PATROL WING
TOE CYLINDER STROKE IS 24- (20- MAX BENCHING) (STD)
BUFFER BRACE SUPPORT IS LOCATED DIRECTLY BEHIND CAB
CUTTING EDGE LENGTH:' 8'-0
TRIP MECHANISM: TRIP EDGE MOLDBOARD
CUTTING EDGE TYPE: CARBIDE INSERT W/COVER BLADE
CUTTING EDGE SIZE: 7/8"ThIck x 5"Wide x Length
NO DISCHARGE END CURB SHOE
PLOW MARKER: 24" YELLOW JUMBO
HEEL CYLINDER MOUNTING: REAR HEEL CYLINDER
BUFFER BRACE IS POWER EXTEND-24- (STD HYD)
SIDE SHIFT: NO- DOES NOT GET HYDRLC SHIFT
LOCK VALVE: YES- DOES GET LOC VALVE
PIPING FOR WING LIGHT: INCLUDES WING LIGHT PIPING
MOLDBOARD COLOR: YELLOW
2.00 EACH *Wjojoo
24" Hydraulic telescoping push bar/buffer (ILO Manual buffer)
2.00 EACH wom
Wing lock valve - installed to cylinder
2.00 EACH *W10190
24" Jumbo blade guide on dischrage end with bolt on bracket
2,00 EACH *W10210
Piping (conduit) for wing light wiring
Packet Pg. 228
0, Nli"OOLL
T A I I r. K K AnAn Fni IIPMPNT
1385 Franklin Grove Rd
Dixon, IL 61021
815-284-3819 * 815-284-8815 Fax
800-851-9664
N"v%v.bonnell.corn * info@bonnell.corn
Bill To: 4592545
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Phone: (847) 459-2545 Fax:(847) 537-1742 bbeitzel@vbg.org
Page 9 of 10
AMR
Quote Number: 0127930
Quote Date: 11/13/2018
Ship To: 01
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD,
CENTRAL GARAGE
BUFFALO GROVE, IL 60089
Phone:
Fax:
Confirm To: ROBERTWHALEN Comment:
Customer P.O. Ship VIA F.O.B. Terms Quote Expiration
Net 30 Days 1211/2018
Ordered Unit Item Number Each Price Extended Price
2,00 EACH 'W10240
201 Stainless Steel Moldboard Skin
2.00 EACH *W10620
7/8" x 5" Carbide cut edge with 5/8" x 6" cover blade In Lieu of Standard (Price Per Foot)
2.00 EACH LIT SPREADER
MODEL U6696-DD-S2-24L-1 UNDER TAILGATE SPREADER
6"AUGER DIAMETER, 4" PITCH
DIRECT DRIVE WITH A 22.8 CUBIC INCH MOTOR
FABRICATED OF 201 STAINLESS STEEL MATERIAL
SPREADER SHALL HAVE ONE DROP PORT
DROP PORT(S) IS 24" OFFSET FROM LEFT SIDE
* AUGER SHALL HAVE REVERSE PLIGHTING
* ONE SPINNER ASSEMBLY
- SPINNER(S) ARE POWERED BY2.8 CUBIC INCH MOTOR(S)
' 18" POLYURETHANE SPINNER DISC
* INCLUDES MOUNTING HARDWARE
* INCLUDES A 72" SPRAY BAR KIT INSTALLED
2,00 EACH PREWET SYSTEM
BONNELL CONFIGURED PREWET SYSTEM
TYPE: NN' COMMMANDER BODY SYSTEM
TO FIT A 10'LONG BODY
CLOSED LOOP SYSTEM
HYDRAULIC LIQUID PUMP
SEE BELOW FOR DETAILS
2.00 EACH ACOM-300P.2-160
Commander Body Prewet System with two 150 Gallon Poly Tanks, Stainless Steel Tank Brackets,
and 1-1/2" Plumbing,
2,00 EACH *L10120
Packet Pg. 229
B 01 N "'It"i1�2m;'11 L L
INX
ii
TRUCK & ROAD E0UIPMENT
1385 Franklin Grove Rd
Dixon, 11, 61021
8 15-284-3819 * 815-284-8815 Fax
800-851-9664
wNvw.bonnell.cotn * info @bonnell.coni
Bill To: 4592545
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD
BUFFALO GROVE, IL 60089-2138
Phone- (847)459-2545 Fax:(847)537-1742 bbeitzel@vbg.org
Confirm To: ROBERTWHALEN
Customer P.O. Ship VIA
Comment:
Page 10 of 10
Quote Number; 0127930
Quote Date: 11/13/2018
VILLAGE OF BUFFALO GROVE
51 RAUPP BLVD.
CENTRALGARAGE
BUFFALO GROVE, IL 60089
Phone:
Fax:
Terms Quote Expiration
Net 30 Days 12/11/2018
Ordered Unit Item Number Each Price Extended Price
Hydraulic Prewet Pump In a Stainless Enclosure to Operate a Closed Loop System. Includes an
IP68 Wire Connection for Feedback Signal.
2.00 EACH *L10316
2" Male Quick Fill Kit Installed.
2.00 EACH *L10320
1.1/2" Cross Fill Kit (in addtion to standard Plumbing Kit) Installed,
15% RrSTOCKING FEE ON RETURNED ITENIS
NO RETURN ON SPECIAL ORDER ITENIS OR ELECTRICAL IT ENIS
SUBMITTED BY:
0008 Mail Hazelwood TG
NOTE: ALL TAXES WILL BE EXTRA IF APPLICABLE.
NOTE: PRICES ARE IN EFFECT FOR 30 DAYS ONLY. IF A PRICE
INCREASE OCCURS - IT WILL BE ADDED,
NOTE: BIDS MAY REQUIRE A 2011/o DEPOSIT UPON PURCHASE
NOTE: INSTALL DATE IS BASED ON CHASSIS ARRIVAL DATE.
ACCEPTED BY:
**BII,I,TO:
PO Number:
DATE ACCEPTED:
CHASSIS ARRIVAL DATE:
Net Order:
264,792.00
Less Discount:
0.00
Freiqhl:
0.00
Sales Tax:
0.00
Quote Total:
264,792.00
Mm
MAKE:
MODEL:
W. B. C.A.:
TRANS MODEL:
ENGINE:
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PAINT CODE:
"CHANGES MAY CAUSE DELAYS AND FEES.
Packet Pg. 230
Action Item : Award of Contract for Golf Point of Sale Service
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends approval.
Staff recommends authorizing the Village Manager to negotiate and execute an agreement with Golf Now
Business for point of sale software and web advertising services at a price not to exceed, $24,500
annually, pending final review and approval of the agreement by the Village Attorney.
ATTACHMENTS:
• 2018 Golf P.O.S. Agenda Memo (DOCX)
Trustee Liaison Staff Contact
Weidenfeld Geoff Tollefson, Golf
Monday, December 3, 2018
Updated: 11/28/2018 2:50 PM Page 1
Packet Pg. 231
11.B.a
A1, L AGE )F
MEMORANDUM
DATE: November 29, 2018
TO: Dane Bragg, Village Manager
FROM: Geoff Tollefson, Head Golf Professional
SUBJECT: Point Of Sale upgrade for Golf Operations
Background Information
The Golf Department has been researching possible Point Of Sale upgrades for both operations as the
department is in need of an upgrade due to the aging of our current system. Currently, both operations
are using Crescent Systems which is a just a software package that is nearly 20 years old and does not
have the capacity to market either of our courses and provides very basic tools for reporting as well as
inventory management.
Staff was looking to upgrade to an operating ecosystem that would include the following features to better
the experience for our golfing consumers while also providing greater marketing potential for both Buffalo
Grove and Arboretum golf courses:
• Streamlined transaction software allowing us to process transactions quicker.
• Capabilities for transaction based website allowing for more convenient sales.
• Cloud -based software allowing staff for remote access to tee sheet as well as potential for off -
site accounting.
• Exporting of data and financial reporting capabilities.
• Integrated Marketing tools to enhance email marketing as well as our social media presence.
During this year, staff received two proposals from Tee Snap, LLC. as well as GolfNow, LLC. for
upgraded Point of Sale systems that fulfilled the framework of requirements that staff was looking for.
The proposed annual cost for an upgraded P.O.S. system provided by Tee Snap, LLC. is $23,424
compared against the proposed cost from GolfNow, LLC. of $24,500.
After a review of both of the proposals received, staff believes the potential to achieve greater marketing
exposure for Village Golf operations exists with GolfNow due to a larger presence in the Chicagoland
golfing market.
Key points of the software lease staff has proposed to GolfNow are as follows:
Term
The term of the lease is for two years, starting from the date of install, estimated to be in January of 2019
until January of 2021. Included in the proposed lease is an option to extend the term of the lease for
three (3) successive one (1) year terms upon mutual agreement.
Packet Pg. 232
11.B.a
Cost
The golf department has requested a cash payment option for the lease of the software not to exceed
$24,500 annually or $12,250 per course which is scheduled to be paid quarterly. The cost has been
included in the proposed FY2019 Village Budget.
Equipment
In addition to the upgraded G1 software technology implementation, each course would receive two work
stations for the pro shop and all of the peripheral equipment needed(credit card swipes, printers, and bar
code scanners) along with (1) iPad for outside services.
Service Level Agreement
Staff has requested language regarding a Service Level Agreement to provide a plan of action should the
system become inoperable over an extended period of time due to the software operating outside of the
village's network. GolfNow, LLC. has agreed to provide an SLA and will provide such language in the
final agreement.
Summary of the GolfNow G1 Tee Sheet & Point of Sale services and GolfNow Platform
Marketing/Distribution
The services per the proposal would include the following resources that both operations would be able to
utilize to enhance overall financial performance:
• Track buyer behavior
• Provides the Village of Buffalo Grove's golf operations the hub of the most powerful marketing
and operations ecosystem in golf
• PCI compliant credit card storage
• Dedicated market consultant to assist with marketing strategies
• GolfNow auto -pricing technology allowing staff to adjust pricing based on utilization and time
Recommendation
Staff recommends authorizing the Village Manager to negotiate and execute an agreement with Golf Now
Business for point of sale software and web advertising services at a price not to exceed, $24,500
annually, pending final review and approval of the agreement by the Village Attorney.
Attachments:
GolfNow G1 Software/Hardware proposal
Packet Pg. 233
Please see the summary of services proposed below. Both options include an upgrade to GI from your Crescent
Systems tee sheet and point ofsale. The second option also includes current and additional programs and services
provided by GoIfNow.
Arboretum and Buffalo Grove would receive:
IG I G1 Tee Sheet & POS
o Support Page with User Guides and
Requirements
• The most advanced business management platform.
• The hub for the most powerful marketing and operations ecosystem in Golf
n Promote, sell, communicate and control every facet ofyour operation
• Easily configure promotions
• Track buyer behavior
n Industry -best cloud -based solution
• Access your tee sheet from any internet'conneuteddevice
• Allows for remote access and scheduling ufreports for offsite accounting
o Equip your starter and golf shop staff with iPads — increase efficiency and sales
• Decrease downtime and power upyour staff
• Allow easy table service or create pop-up stations anywhere on the course with ILTE
equippediPads!
o Customer -driven ~ improved customer service
• Know more about your golfers
• Deeper consumer insight equals your ability to create a unique customer experience
o POcompliant CCstorage
� Store Credit Card info for your golfers
° Decreases friction at checkout
° Creates a"membership like" experience where golfers just charge their card on
file
11.B.a
SmartPlay — Coming this winter
smdrot
iF?a:r=f�
o Sell items before the golfer gets to the course, ready in the cart
■ Create a "member for a Day' experience
■ Golfer does not have to take out their wallet resulting in PLUS business
o Geo-fence your course —"Welcome" text as the customer arrives on property
o Golfers can order food and beverage on course from the convenience of your phone
Packet Pg. 235
11.B.a
GolfNow Platform (Marketing/Distribution)..[�iigp�(fl� carn g���ln1pbe.:.-�q.Irlrsr�[
o Powered by Golf Channel, we are the golf industry's largest tee time distribution network with
more than 9,000 golf courses worldwide. There are 25,000+tee times booked per day. -
Ibtt.msI/Clbusiiiness. ollfinnow.coirn_hm_arkettallaces/
o Custom Website Solutions with HTML 5 Responsive Technology
■ Turn your website into a transaction based revenue stream with an online store & tee
time booking.
■ 1 tt s: busiiness. oVfnow.coirn serviices welbsirGes
.............
o Revenue driving Tee Time Booking Engine with promo code technology. - Ilma..t.Vms.a./[yiill.11a e -of
Ibg.![g-girove- ollf.lboolk.teeitup,cl olrn/
o Dedicated Market Consultant to assist with online tee time strategy/technology/marketing.
o GolfNow Central Marketing Tools — Ih.t:.t. s: Ibusiuness. ollfino .coirte techinollo iies ollfnow-
��urutlr
■ Control of your online inventory from anywhere. Block and release tee times with two
mouse clicks in less than 30 seconds.
■ Integrated marketing tools
• Email Marketing
• Social Media
• Text Messaging
o GolfNow Platform Presentation Ib:tt.Ps //g2ff!q r s.-!k Z!b s!Iides.co m�/ell. lb .Ug ll. lm :
.IPII�tfq.!rM-Plreselrutation..:201 .:: .-2Il 2 /_(ullllscir n��olk irn i8aaurgC�4q /
• GolfNow Answers Iht�lgs...//Ibusuumess oll6inow p m s ty pes/au swelr�/
o Increase Revenue — Decrease Costs
■ Answer every call when the shop is busy and after hours, capturing at -risk revenue
■ Improve customer service by always being available to help every customer, on the
phone and in person.
■ Reduce staff in the shop on slow days or when the course is closed
■ Manage yield and share rounds with both courses.
More and Better Data Capture
■ Expand database size and quality with over 87% email capture.
■ Full reporting and access to calls for quality assurance
GolfNow PLUS Brand Service
Dedicated Brand Marketing Specialist Assigned to both Courses — In addition to the Market Sales
Manager
■ Custom graphics for special events & promotions
■ Managed marketing services including email, social media, and text messaging
■ Focused initiatives to grow your engaged database
■ Your Specialist manages your Online Brand
Packet Pg. 236
11.B.a
• Manage listings for Search Engine Optimization
• Manage your website
• Manage your ratings and review strategy — responding to all reviews across all
platforms, including Golf Advisor.
o Salesforce.com Based Communication Center
■ Plus Vision provides a unique view of top competitors and their online pricing in real
time providing tee time opportunities
■ GolfNow Pulse uses Artificial Intelligence for sentiment analysis to score your reviews
based on keyword search.
■ Lead -to -sales opportunity form technology for new outings and events business and
manage your current business.
o PLUS Websites
■ Drone video and custom imagery included
■ Custom apparel online store
■ Golf lesson scheduling, management, and transacting
■ Full event management software including scoring and live leaderboards
• Blackstone GC (Chicago) - Ih.t.t s. b a_ckstr negc.:cp_o u
• The Fort (Indy) - btt s. / rw tl effortgolffcours ,_coim�,
o GolfNow Auto -pricing technology
■ Automatically logs into GNC and makes pricing adjustments
• Uses YOUR rules to adjust price based on utilization and time to expiration.
Payment Options:
• Option 1
o $24,500 annually includes
• Upgrade technology to full G1 Implementation
• 2 iPads per course included
• 1 Desktop workstation per course included
• Credit card swipes, printers, and peripherals included.
■ GolfNow Central Marketing Technology
In=
Daniel Hardy
u,rArea Sales Mgr -Great N..akes/f uacific NW
IL
Tel: +1(224) 531-7061
Cell: +1(224) 531-7061
Fax: +1 (816) 817-6847
GolfNow Cares Partner Support
(844) 800-GOLF • 24171365
Packet Pg. 237
Information Item : Canceling the December 17 Regular Meeting of
the Buffalo Grove Village Board
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
n/a
The December 17th Village Board meeting will be cancelled and proper notice will be given per the Open
Meetings Act.
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 11/29/2018 4:21 PM
Page 1
Packet Pg. 238
13.A
Information Item : Executive Session - Section 2(C)(1) of the Illinois
Open Meetings Act: the Appointment, Employment, Compensation,
Discipline, Performance, or Dismissal of Specific Employees of the
Public Body or Legal Counsel for the Public Body, Including
Hearing Testimony on a Complaint Lodged Against an Employee of
the Public Body or Against Legal Counsel for the Public Body to
Determine Its Validity.
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action pp
ll
Staff recommends going into executive session.
Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or legal
counsel for the public body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its validity.
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 11/29/2018 4:27 PM
Page 1
Packet Pg. 239
13.B
Information Item : Executive Session- Section 2(C)(2) of the Illinois
Open Meetings Act: Collective Negotiating Matters Between the
Public Body and Its Employees or Their Representatives, or
Deliberations Concerning Salary Schedules for One or More
Classes of Employees.
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
N/A
Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective negotiating matters
between the public body and its employees or their representatives, or deliberations concerning salary
schedules for one or more classes of employees.
Trustee Liaison
Sussman
Monday, December 3, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 11/27/2018 1:28 PM
Page 1
Packet Pg. 240