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2018-11-05 - Village Board Regular Meeting - Agenda Packet
Fifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Regular Meeting - Oct 15, 2018 7:30 PM B. Village Board - Special Meeting - Oct 22, 2018 7:30 PM 3. Approval of Warrant A. Approval of Warrant #1295 (Trustee Stein) (Staff Contact: Scott Anderson) 4. Village President's Report 5. Village Manager's Report A. Buffalo Grove Days Financial Report (Trustee Stein, Trustee Johnson) (Staff Contact: Andrew Brown) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Proclamation Declaring November 7,2018 to be Diwali Awareness Day (President Sussman) (Staff Contact: Dane Bragg) SUMMARY: Proclamation Declaring November 7,2018 to be Diwali Awareness Day in the Village of Buffalo Grove. B. Authorize the Village Manager to Execute an Agreement with PUSH Wellness Solutions, Inc. (Trustee Stein) (Staff Contact: Arthur Malinowski) SUMMARY: Staff request authorization for the Village Manager to execute an agreement with PUSH Wellness Solutions, Inc.to provide wellness screenings, training, and related educational opportunities through June 30, 2019. PUSH Wellness Solutions, Inc. has been the provider of wellness screenings, training, and related educational opportunities to employees as part of the Village's health and wellness initiative since 2015. C. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute the following Contract extensions as listed below and further detailed in the attached memo. A fourth year contract option with Clarke Environmental for Mosquito Abatement Services. A third year contract option with Service Sanitation for Portable Restroom Rental and Services. A third year contract option with Gen Power Inc., for Portable Power and Lighting. A fifth and final year contract option with Magic Dreams Productions for Video Services. A fifth year contract option with Municipal GIS Partners, Inc., for Geographical Information Services. A third year contract option with Perfect Cleaning Services, for Custodial Services A third year contract option with Wold Ruck Pate, for Architectural Services A fourth year contract option with Ultrastrobe Inc., for Emergency Vehicle Lighting Installation Services. Fourth and fifth year contract options with North American Midway, for Rides and Amusement Services for Buffalo Grove Days. A second year contract option with Presstech for Newsletter Printing Services. A second year contract option with DiMeo Brothers, Inc. Mark Mead Excavators, Inc., and Kloepfer Construction, Inc for Emergency Contractor Assistance. An extension of the engagement of Filippini Law Firm to provide economic development legal services as needed. D. 0-2018-50 Ordinance Amending Chapter 5.20 - Liquor Controls (President Sussman) (Staff Contact: Julie Dziewior) SUMMARY: A Class A liquor license is reserved for Black Pepper, Inc. d/b/a Rivaj Indian Cuisine at 1034 Weiland Road. This reservation is subject to the applicant completing Village requirements for said license on or before February 3, 2019. The Class A liquor license issued to Legas, Inc. d/b/a Rivaj Indian Cuisine at 1034 Weiland Road, is hereby rescinded. 9. Ordinances and Resolutions A. R-2018-23 Resolution Authorizing Negotiation and Execution of an Agreement for Municipal Legal Services (Trustee Berman) (Staff Contact: Brett Robinson) 10. Unfinished Business 11. New Business A. Truth in Taxation Determination (Trustee Stein) (Staff Contact: Scott Anderson) B. Authorization to Purchase a Replacement Vehicle through Sourcewell (Trustee Johnson) (Staff Contact: Brett Robinson) C. Award HVAC Maintenance Contract (Trustee Johnson) (Staff Contact: Brett Robinson) D. HVAC Emergency Replacements (Trustee Johnson) (Staff Contact: Michael Reynolds) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. (President Sussman) (Staff Contact: Dane Bragg) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, OCTOBER 15, 2018 CALL TO ORDER President Sussman called the meeting to order at 7:32 P.M. Scouts from Girl Scout Troops 40052 and 40487 presented the Colors and led those present in the Pledge of Allegiance to the Flag ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld, Johnson and Smith. 3 Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Finance Director; Andrew Brown, Deputy Finance Director; Art Malinowski, Director of Human Resources; Evan Michel, Management Analyst; Christopher Stilling, G Director of Community Development; Mike Reynolds, Director of Public Works; Darren Monico, Village > Engineer; Geoff Tollefson, Director of Golf Operations; Deputy Fire Chief Wagner; and Police Chief o Casstevens. a Q APPROVAL OF MINUTES 2 Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the September 17, 2018 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. Moved by Smith, seconded by Berman, to approve the minutes of the October 1, 2018 Committee of the Whole Meeting. The minutes were amended to read as follows under Questions From The Audience: Anna Shoichet, resident, commented on a situation that she has regarding an unpermitted structure report and her reported rude contact with staff. Mr. Bragg responded the he sent Ms. Shiochet a five -page letter on August 17, 2018 responding to her questions and concerns and considers the matter closed. Trustees Smith and Berman agreed to the amended minutes. Upon roll call, Trustees voted as follows on the amended minutes: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. WARRANT #1294 Mr. Anderson read Warrant #1294. Moved by Ottenheimer, seconded by Stein, to approve Warrant #1294 in the amount of $7,237,446.55 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. Packet Pg. 4 2.A VILLAGE PRESIDENT'S REPORT President Sussman read a Proclamation declaring Wednesday, October 31, 2018 as Trick or Treat Day in Buffalo Grove. President Sussman read a commendation recognizing J V Springman's 22 years of service to the Buffalo Grove Days Committee, after which she presented him with a plaque from the Village as he was congratulated by the audience and the Board. Mr. Springman thanked the Board for the opportunity to serve in this capacity, and thanked the Committee, Village staff, his co-chair and everyone involved in making this such a wonderful experience for him. There is no Village Manager's report tonight. VILLAGE MANAGER'S REPORT REPORTS FROM TRUSTEES The Village Clerk commented on information for both the upcoming November 6, 2018 election and the April 2, 2018 election. The Village Clerk shared information on the upcoming Civics Forum and asked the participating students to introduce themselves. Trustee Stein commented on recommended actions to deter Skunks from coining on to residents' properties. CONSENT AGENDA President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation — World Polio Day Motion to approve Proclamation declaring World Polio Day 2018 in Illinois to raise awareness of Polio disease and in support of Polio Research Illinois' important efforts to improve the quality of life of those who are battling this disease. Proclamation — Native American Heritage Month Motion to approve Proclamation declaring November 2018 as Native American Heritage Month in the Village of Buffalo Grove. Ordinance No. 2018-48 — Skv Fitness Motion to pass Ordinance No. 2018-48, approving an Amendment to Ordinance No. 2018-19 for Sky Fitness at 1501 Busch Parkway. Moved by Berman, seconded by Ottenheimer, to approve the Consent Agenda. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. ORDINANCE NO.2018-49 — DOG & CAT SALES m 3 C 0 0 L. Q a R Packet Pg. 5 2.A Mr. Bragg reviewed the proposed ordinance, noting that a revised ordinance has been placed on the dais tonight. Mr. Raysa clarified that the ordinance being considered tonight has a date of 10/15/2018 in the upper left- hand corner. There is also a series of numbers underneath that date ending in "v.l", and he asked that "v.l" be deleted in that spot as well as in any other reference in the proposed ordinance. Moved by Weidenfeld, seconded by Smith, to pass Ordinance No. 2018-49, an ordinance establishing a moratorium on the retail sale of dogs and cats at pet stores in the Village of Buffalo Grove. After discussion, it was determined that any reference to the word "retail" should be changed to "retail and wholesale". Trustee Berman noted that he does not believe the proposed ordinance accomplishes its intended purpose. The way it is currently worded, a resident would not be able to sell a litter of puppies to another resident. Since there are currently no pet stores in the Village, Trustee Berman sees no urgency to enact an ordinance of this type. Upon roll call, Trustees voted as follows: AYES: 4 — Stein, Weidenfeld, Johnson, Smith NAYS: 2 — Berman, Ottenheimer Motion declared carried. RESOLUTION NO. 2018-22 — UNCOMMITTED FUND BALANACE Moved by Stein, seconded by Weidenfeld, to pass Resolution No. 2018-22, authorizing the use of Prior Period Uncommitted Fund Balance Reserves to pay off a Line of Credit. Mr. Anderson reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. SPOERLEIN COMMONS Mr. Stilling reviewed the proposed Amendment to the Spoerlein Commons Planned Development for a new 2,800 square foot building (proposed Dunkin Donuts with a drive -through), details of which are contained in his memo to the Board of October 11, 2018. Dan Kovacevic, Regional Vice President of Whitestone REIT, presented a brief background history of the company and their proposal for this site. Rick Burton, Whitestone REIT, summarized a basic presentation of the proposed project. Rory Fancler, Kimley Horn Engineering, reviewed the parking study that has been done on the site. Paul Leder, RWG Engineering, presented a brief overview of the engineering for the project. The petitioners and staff then answered questions from the Board. m 3 C 0 0 a a R Packet Pg. 6 2.A Moved by Stein, seconded by Johnson, to refer the proposed Amendment to the Spoerlein Commons Planned Development for a new 2,800 square foot building (proposed Dunkin Donuts with a drive -through) to the Planning & Zoning Commission for review and consideration. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. AUDIT SERVICES Moved by Stein, seconded by Ottenheimer, to approve award of contract for audit services to Lauterbach and Amen in an amount not to exceed $86,373.00 pending final approval of the agreement by the Village Attorney. Mr. Robinson reviewed the proposed award of contract, details of which are contained in the memo that he and Mr. Anderson sent to Mr. Bragg. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. PUBLIC WORKS SHOWER & BATHROOM REMODEL Moved by Johnson, seconded by Weidenfeld, to authorize the Village Manager to executive a contract with FH Paschen in accordance with the Illinois Governmental Joint Purchasing Act in a total not to exceed amount of $41,293.26 for remodeled Public Works Shower & Bathroom, to be funded through the Capital Improvement Fund, in accordance with materials contained in Board packets. Mr. Robinson reviewed the proposed project, details of which are contained in the memo that he and Mr. Skibbe sent to Mr. Bragg on October 11, 2018. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. NAVAJO STORM SEWER REHAB PROJECT Moved by Smith, seconded by Berman, to award to Insituform Technologies USA, LLC the Navajo Storm Sewer Rehab Project 2018 in an amount not to exceed $160,000.00. Mr. Monico reviewed the proposed project, details of which are contained in his memo to Ms. Maltas of October 5, 2018. Mr. Bragg also connnented on the funding. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. m 3 C 0 0 a a R Packet Pg. 7 2.A QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda; there were no such requests. ADJOURNMENT Moved by Berman, seconded by Stein, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:28 P.M. Janet M. Sirabian, Village Clerk 3 C 2 APPROVED BY ME THIS 5th DAY OF November 2018 0 0 L Q Q. Village President Q Packet Pg. 8 2.B MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE VILLAGE HALL, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, OCTOBER 22, 2018 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Ottenheimer, Johnson and Smith. Trustees Stein and Weidenfeld were absent. 3 Also present were: Dane Bragg, Village Manager; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Finance Director; Andrew Brown, Deputy Finance Director; Katie Golbach, Human Resources Management Analyst; Brett Robinson, Director of Purchasing; Evan Michel, Management Analyst; Chris Stilling, Director of G Community Development; Nicole Woods, Village Planner; Mike Reynolds, Director of Public Works; Darren > Monico, Village Engineer; Police Chief Casstevens; Fire Chief Baker; and Deputy Fire Chief Wagner. o a a CIVICS FORUM Q The Village Clerk reviewed the purpose and goal of the Civics Forum and summarized what the students have done to prepare for this meeting. Buffalo Grove and Stevenson High Schools are represented this evening. The students were teamed up with department heads and elected officials. They were presented with proposal requests from seven different departments. Each student department head presented their request before the student board. The student board discussed each of the requests and ultimately voted to purchase a "Flo -Dynamics TYGERY' Nitrogen Generator — Tire Filling System to be used by the Central Garage Section for the entire Village fleet of vehicles. This system will reduce man hours spent making ongoing tire adjustments throughout the year, reduce labor/fueFreplacement costs during the life of the tire, extend the life of the tire, improve fuel economy overall, and provide a higher level of service to our entire community. The students were then presented with Certificates from the Village and thanked by the Board and the audience for another outstanding program. ADJOURNMENT Moved by Berman, seconded by Johnson, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:33 P.M. Janet M. Siiabian, Village Clerk APPROVED BY ME THIS 5`" DAY OF November 2018 Village President Packet Pg. 9 3.A Action Item : Approval of Warrant #1295 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends approval. TOTAL WARRANT #1295 $3,383,341.16 ATTACHMENTS: • W#1295 Summary (PDF) Trustee Liaison Stein Monday, November 5, 2018 Staff Contact Scott Anderson, Finance Updated: 11/1/2018 9:59 AM Page 1 Packet P9. 10 3.A.a VILLAGE OF BUFFALO GROVE WARRANT #1295 5-Nov-18 General Fund: 399,815.25 Parking Lot Fund: 537.23 Motor Fuel Tax Fund: 0.00 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects -Facilities: 22,100.00 Capital Projects -Streets: 2,169.24 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 751,166.06 Buffalo Grove Golf Fund: 45,021.99 Arboretum Golf Fund: 75,149.82 Refuse Service Fund: 0.00 Information Technology Internal Service Fund: 325025.45 Central Garage Internal Service Fund: 31,562.84 Building Maintenance Internal Service Fund: 45,243.15 1,404,791.03 PAYROLL PERIOD ENDING 10/18/18 952,296.99 PAYROLL PERIOD ENDING 11/01/18 1,026,253.14 1,978,550.13 TOTAL WARRANT #1295 3,383,341.16 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President u� rn N c ca L L 0 �a 0 L CL a Q L M E E 3 co LO rn N c d E ca Q Packet Pg. 11 5.A Information Item : Buffalo Grove Days Financial Report ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends acceptance. The attached report summarizes the financial performance of the 2018 Buffalo Grove Days event. All revenues and expenses related to the 2018 event are included by source and use. A comparative analysis of the prior year's festival is included for reference. Village staff time and over -time associated with event are not charged back or included in this analysis. The revenues and expenditures reported here should be considered final however, if a material addition or subtraction is required, the report will be revised and redistributed to the Village Board. ATTACHMENTS: • BG Fin report Memo 2018 (DOCX) Trustee Liaison Stein, Johnson Monday, November 5, 2018 Staff Contact Andrew Brown, Finance Updated: 11/1/2018 3:39 PM Page 1 Packet Pg. 12 S.A.a fl,,F GF' OF B1 )FFALO GROVE TO: Dane C. Bragg, Village Manager Scott D. Anderson, Director of Finance and General Services FROM: Andrew Brown, Deputy Director of Finance Franceska Fabyan, Accountant DATE: 10/25/2018 RE: Buffalo Grove Days Financial Report im The following report summarizes the financial performance of the 2018 Buffalo Grove Days event. All revenues and expenses related to the 2018 event are included by both source and use. A comparative analysis of the prior year's festival is included for reference. Village staff and labor costs associated with event are not charged back or included in this analysis. In summary, total revenue generated by the 2018 Buffalo Grove Days Festival is $125,685. Total event revenue increased by $10,391 or 9 percent which is in large part due to the change in the beverage sales in 2019. The following is a summary of the revenues earned. Total expenditure increased by $24,857 or 14.3 percent. The following is a summary of expenditures. Of note, is an agreement with the Park District in 2018 to not bill the Village for loss of revenue associated with the Spray & Play Park in exchange for event sponsorship ($5,000) *This amount is currently under review with the Chamber. Packet Pg. 13 S.A.a The net cost of the event for the Village is $72,731 or $14,466 more than the previous year The primary reason for the additional Village contribution in 2019 is due to inclement weather, or the threat of, during most of the festival. Carnival ticket sales were down almost 18 percent. The weather also impacted the revenue sharing agreement with the Chamber of Commerce for beverage sales (down 17%). 2 Packet Pg. 14 S.A.a The following information is a detailed breakdown of all revenues and expenditures charged to the event. 3 Packet Pg. 15 S.A.a USES Andrew Blendermann 475.00 Entertainment 4ndrew Merrill 500,00 Entertainment Barefoot Hawaiians, Inc. 395.00 Entertainment .. ........ .. ....... ........ ......... ......... Bass/Schuler Entertainment ......... ...... ........ .. ......... 1,750,00 Entertainment" Bob Hirsch 800.00 Entertainment Centerfold,,INC ....... .7....... ......... ......... ......... ......... .................. 1,100,00 Entertainment, Chicago Bears 550.00 Entertainment Chicago Blackhav�ks 350,00 Entertainment Clowning Around 1,318.00 Entertainment Gave DiNaso 300.00 Entertainment Euphoria Entertainment LLC 700.00 Entertainment ........... ... -,. ........ ......... ......... Flora Ann McIntyre Errt; LL0 ......... ......... ......... ......... ........ ......... ......... ......... .................. 8,25.00'Entertainment Frank Rowley III 650.00 Entertainment . The Gingers . . ..... .. .. . . 1,800.00�Errtertainment Jamac Enterprise INC. DBA School of Rock 275.00 Entertainment James Bottoms 475.00'Entertainment Jamie Martin 450.00 Entertainment Jason Kollurri 700.00 Entertainment Jennifer Weeks 400.00 Entertainment Karyn Gordon 200,00 Entertainment Kathleen Wolf ......... ......... ......... 3,000.00 Entertainment ......... ........ .... ......... ......... ......... .................. Margaret Ann"Kanter 1;400.00 Entertainment" Mark It 8 Dude, INC. 15,000.00 Entertainment Michael A, Terson 450,00 Entertainment Michael F. Bullock 250.00 Entertainment Minerva;Solano' 300.00' Entertainment Paul M. Wenzel mm 2,250.00 Entertainment mm Personalities, Inc, 650.00 'Entertainment Pete Kovacevich 500.00 Entertainment ........ ......... ......... ......... ......... ......... ......... PPRChicago , ......... .......... ..7..... ......... ....................................................................................... ................. 1,300.00 Entertainment Randall Bernstein 1,100.00 Entertainment .. mm RCJu�gles�LL� �.,1Q0.Q0 �ntartainment� Richard A. Colen 800.00 Entertainment Robbie Gold Music 275.00 Entertainment The Right Stuff Entertainment, INC. 2,250.00 Entertainment Rinat'Melt ri 375,00' Entertainment Shawn Hutchings 1,100.00 Entertainment Wolves Charities, Z75;00 Entertainment Westbound Events LLC 1,500.00 Entertainment Sub Total -Entertainment 52,388.00 American Mobile Staging Inc. .....7.. ......... ........ ........ ......... ......... ......... 8,870.00 Equipment ......... ........ ......... ................ Corn munications,Direct; Inc. 1,035.00 Equipment, Gen Power, Inc. 8,481.32 Equipment Indestructo Rental Company„ 18,655:24 Equipment Lang Home Medical Equipment Inc. -..... .. 1,860.00 Equipment --.. . Mid Tow✓n,lnstrumentRentals,&. Repairs ,... . 1,180.00 Equipment Rolling R Golf Cars 8,753.50 Equipment 4 Packet Pg. 16 0 a d R c tv c ii N ca d 0 0 �o w 0 m 0 0 N 0 0 N 0 m 0 a 0 ii C9 m c m s v co Q S.A.a Sound Works Productions, Inc. 11,795.00 Equipment Warren Oil 1,145.33 Equipment Williams Scotsman, Inc. 2,756.97 Equipment Sub Total -Equipment" 86,451.32 Presstech 3,496.00 Advertising RS*Domainname Register . 11.55 Advertising Software Decision Consultants 60.00 Advertising Vicarious Productions, Inc: 1,650,00 Advertising Sub Total - Advertising 5,217.55 F�irst'Student 9,092.16 Transportation Sub Total - Transportation 9,092.16 Big Bowl Llncelnshire 87.07 Misc, Expense Brothers Ribs 175.00 Misc Expense - Food Coupons Carson"s #0517 9.37Misc; Expense , Complete Image Apparel, LLC 222.60 Misc Expense ... Crown Trophy, 802.90 Misc Expense - BG Days Awards Culver's 105.00 Misc Expense ............................... .... . Dairy Queen 225.00 Misc Expense - Food Coupons Dorfler's Meat Market Inc 520.00 Misc Expense - Food Coupons El Earr o Corp 125.00 Misc Expense- Food Coupons GFS 89.95 Misc Expense ... Grainger; Inc, 217,82 Misctxpense Home City Ice 1,687.45 Misc Expense Imperial Textile 169.15 Misc Expense J.V. Springman 262.14 Misc Expense Len's Ace Hardware 59.37 Misc Expense -Supplies Logsdon Office Supplies ......... ......... ......... ......... 342.78 Misc Expense -Supplies ......... ...._.................,,,...7... .. ....... ... ......... ........ ......... ......... ......... ,........ Mario's Cart, LLC 30.00 Misc Expense -'Food Coupons Michael's Catering 270.00 Misc Expense - Food Coupons ... .. .. Paulette Greenberg, 60.26 Misc Expenses - Supplies Perfect Cleaning Service Inc. ....... ......... ......... ......... ......... 3,200.00 Misc Expense - Custodial Cleaning ......... .......... ........ .......... .. ...... ........ ......... ......... .................. ..Sign„O.utlet Store 3,220:95 Misc Expense -Sign Stakes �. Terrace Supply Company ...... ........ ......... ......... 324.00 Misc Expense ......... ........... ....... .. ......... ......... ......... ......... .................. Uillge of Buffalo Grove Petty Cash 162.95 Misc Expense- Petty Cash Walgreen's #4067 mm. 511.90 Misc Expense mm .......,... mm Wapaghettl's INC. 125,00' Misc Expense - Food Coupons . Wintrust Credit Card 2,168.76 Misc Expense Sub'Total - Miscellaneous Expenses 15,175.32 Matthew A. Settler 12,058.75 Sub Total - Consulting 12,058.75 Aaron Henning 225.00 Parade ..... ......... ......... ......... ......... ......... .................. Buffalo Grove High School 600,00 Parade Chain-O-Lakes Model A. Club 200.00 Parade Iupage Shrine Club Cruzin Cagier 400.00 F`arade Johnny Gabor Band 400.00 Parade FLAT43,BMX . 325.00 Parade. Medinah Black Horse TrooD 600.00 Parade 5 Packet Pg. 17 0 a 0 R .v c c� c ii N ca d 0 L 0 �o w 0 m 0 0 N 0 0 N 0 m 0 a d L c ii C9 m c m s co Q S.A.a Medinah Clowns 500.00 Parade ...................................... ......... ......... ........ Medina h'FlyingCarpets ........ ........... ...... .. 400.00 Parade Medinah Highlanders ..................................... ....... - ..... ......... ......... 600.00 Parade ......... ......... ....... - ....... ......... ......... ......... ......... .................. Medinah Shriners Fire Unit 325.00 Parade Medinah Shriners Mini Choppers ........ ........ .......... ....... ......... 400.00 Parade ......... ......... ...... . ....... ......... ......... ......... ......... ................. Stevenson HS,Marching Patriots r 600.00 Parade St. Mary School Band 300.00 Parade Tebala Motor Patrol 250.00 Parade Those Funny Little People 500.00 Parade West Suburban Shrine Club Roaring'57's 5001'00 Parade Sub Total - Parade 7,450.00 Boy Scout Troop 79 73.80 Non -Profit [donations Boy Scout Troop 140 ..... ......... ......... ......... 2,042.95 Non -Profit Donations ......... .... ......... .......... ....... ......... ......... .................. Boy Shout Troop 401 1;205.68 Non=Profit Donations Buffalo Grove Park District 133.96 Non Profit Donations 0ongregation Beth AM - ... S3S.86 Non -Profit [donations Kingswood United Methodist Church 669.82 Non Profit Donations Knlghtsaf`Calumbus 736,80 Nan-Profit'Donations Lions Club of Buffalo Grove 435.38 Non Profit Donations onfellow Independent' PTO .. 602.84 Non -Profit Donations Na'amat USA Greater Chicago Council - ... 937.75 Non -Profit Donations , NorthuuostCh,a terHadassah 267.93 N66-Profit Donations ST. Mary Parish & School 2,277.39 Non -Profit Donations Sub Total -Nan-Profit Donations 10,583,1E Total Expenditures 198,416.26 Net Income/(Loss) (72,731.49) 6 Packet Pg. 18 O a d R U c M c ii N M 0 O a O (0 w m 0 0 N 0 0 N O 1= d O Q d L /L V m E t V Q 8.A Information Item : Proclamation Declaring November 7,2018 to be Diwali Awareness Day ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp N/A SUMMARY: Proclamation Declaring November 7,2018 to be Diwali Awareness Day in the Village of Buffalo Grove. ATTACHMENTS: • Diwali Day (PDF) Trustee Liaison Sussman Monday, November 5, 2018 Staff Contact Dane Bragg, Office of the Village Manager Updated: 11/1/2018 3:31 PM Page 1 Packet Pg. 19 Is VILLAGE OF BUFFALO GROVE roclamation DECLARES NOVEMBER 7, 2018 TO BE DIWALI AWARENENSS DAY WHEREAS, Diwali, a festival of great significance is celebrated annually by millions of Hindus, Sikhs, Jains, and Buddhists throughout the United States, and across the globe; and WHEREAS, the Hindu, Sikh, Jain, and Buddhist communities which are comprised of mostly Indian and South Asian Americans, as well as other diverse races and ethnicities, constitute a vital part of the Buffalo Grove's diverse ethnic and social fabric, and whose languages, cultures, and religious beliefs have enriched our communities; and WHEREAS, the word "Diwali" is a shortened version of the Sanskrit term "Deepavali," which means "a row of lamps"; and WHEREAS, Diwali is a festival of lights during which celebrants light small oil lamps, place them around the home, and pray for knowledge, peace, and universal well-being; and WHEREAS, the rows of lamps symbolize the light of knowledge and truth within the individual that signifies the destruction of all negative qualities - violence, anger, jealousy, ignorance, greed, fear, or suffering; in other words, Diwali celebrates the victory of good over evil; and WHEREAS, Diwali is celebrated by Hindus as a day of Thanksgiving for the homecoming of Lord Rama and the beginning of the New Year for many Hindus; and WHEREAS, for Sikhs, Diwali is celebrated as the day that the sixth founding Sikh Guru, or revered teacher, Guru Hargobind, was released from captivity by the Mughal Emperor Jahangir; and WHEREAS, for Jains, Diwali marks the anniversary of the attainment of moksha, or liberation, by Mahavira, the last of the Tirthankaras (the great teachers of Jain Dharma), at the end of his life in 527 B.C.; and WHEREAS, for Buddhists, especially Newar Buddhists, Diwali is commemorated as Ashok Vijayadashami, the day the great Emperor Ashoka embraced Buddhism as his faith; and NOW THEREFORE, BE IT RESOLVED that I, Beverly Sussman, President of the Village of Buffalo Grove recognize the contributions of all Hindu, Sikhs, Jains, and Buddhists active in all aspects of our vibrant economy and civic society do hereby proclaim November 7, 2018, which is the day of global observance of Diwali per the Hindu lunar calendar, as DIWALI AWARENESS DAY. Proclaimed this 5th day of November, 2018. Beverly Sus an, Village President Q Packet Pg. 20 8.B Action Item : Authorize the Village Manager to Execute an Agreement with PUSH Wellness Solutions, Inc. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends authorization to execute an agreement. SUMMARY: Staff request authorization for the Village Manager to execute an agreement with PUSH Wellness Solutions, Inc.to provide wellness screenings, training, and related educational opportunities through June 30, 2019. PUSH Wellness Solutions, Inc. has been the provider of wellness screenings, training, and related educational opportunities to employees as part of the Village's health and wellness initiative since 2015. ATTACHMENTS: • 10-30-18 PUSH-VBG MSA (DOCX) • 10-30-18 PUSH-VBG Work Order (DOCX) Trustee Liaison Stein Monday, November 5, 2018 Staff Contact Arthur a Malinowski, Human Resources Updated: 11/1/2018 1:46 PM Page 1 Packet Pg. 21 8.B.a MASTER PROFESSIONAL SERVICES AGREEMENT THIS MASTER PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made and entered into the day of 2018, by and among a(n) , located at ("Customer") and PUSH Wellness Solutions, Inc., a Delaware Corporation ("PUSH"). (Customer and PUSH are individually referred to herein as the "Party" and collectively as the "Parties.") WHEREAS, Customer desires to engage PUSH to perform certain services for Customer as more particularly described in Section 1 below (the "Services"); and WHEREAS, the Parties acknowledge that in the course of providing the Services under Work Orders (as defined below) entered into under this Agreement, the Parties may be interacting with health care providers and staff, patients and third party payors, and that such interactions must be in compliance with all applicable laws and regulations. NOW, THEREFORE, in consideration of the mutual covenants and promises set forth below, the Parties agree as follows: SECTION 1 SFR VT(, F.S 1.1 Engagement. PUSH agrees to use its reasonable commercial efforts and professional expertise to provide the professional services defined by a specific work order ("Work Order") signed by both Parties and attached as an addendum to this Agreement. This Agreement documents the terms and conditions under which Customer agrees to purchase and PUSH agrees to provide such services under each Work Order that is signed by the Parties. Each Work Order will detail, at a minimum: (a) the specific project or other services to be performed or provided by PUSH, (b) the obligations of both Parties with respect to regulatory and health care compliance requirements, (c) a timeline for project performance, and (d) a payment schedule, with milestone payments where applicable. The Work Order attached hereto as Exhibit A sets forth the initial Work Order agreed to as of the commencement date set forth above. SECTION 2 PAYMENT TERMS 2.1 Compensation. Fees shall be as set forth in each applicable Work Order. Exhibit A sets forth the compensation agreed to as of the commencement date set forth above. 2.2 Work Order. A Work Order must be executed by both Parties prior to the commencement of work on behalf of Customer. 2.3 Out -of -Pocket Expenses All itemized, documented, reasonable, or out-of-pocket expenses incurred by PUSH will be billed to and paid for by Customer ("Expenses"). -1- Packet Pg. 22 8.B.a 2.4 Canceled Projects/Changes in Projects (a) Customer reserves the right to reject proposed Work Orders prior to execution [or cancel performance of accepted Work Orders, provided it provides PUSH ninety (90) days' written notice]. [In the event of cancellation of performance of an accepted Work Order, Customer agrees to compensate PUSH until the date of cancellation, including without limitation, all fees and Expenses incurred as of the date of cancelation, in addition to any additional amounts set forth in the Work Order.] (b) [In the event of cancellation of an accepted Work Order, PUSH shall immediately cease work in connection with such project and inform any applicable third -party vendors or others engaged in such work to cease or modify their activities, as appropriate.] 2.5 Payments/Billing (a) Invoice payments are due upon receipt. (b) All invoices will include documentation of fees and Expenses invoiced. SECTION 3 COMPLIANCE, AUDIT, TRAINING AND DOCUMENT RETENTION 3.1 Compliance with Laws and Policies. The Parties understand and agree that the Services will be provided in compliance with all laws and regulations applicable to such Services, including, but not limited to, the following: (a) Health Care Compliance Laws. Laws, regulations, including safe harbor regulations, and official guidance pertaining to state and federal anti -kickback laws (42 U.S.C. §§ 1320a- 7b(b), et seq. and its implementing regulations), and laws prohibiting the submission of false claims to governmental or private health care payors (31 U.S.C. §§ 3729, et seq. and its implementing regulations). (b) Patient and Individual Privacy Protections. Laws and regulations relating to the protection of individual and patient privacy. (i) Protected Health Information under HIPAA. In the event that any Services provided under this Agreement or connected Work Orders, involve the use or disclosure of Protected Health Information (as defined under the U.S. HIPAA Privacy Requirements) by health care providers, the Parties shall ensure that the use of the Protected Health Information complies with any HIPAA Privacy Requirements that apply to such Protected Health Information, including the execution of a business associate agreement, if required. The "HIPAA Privacy Requirements" refer collectively to the applicable provisions of the Administrative Simplification section of HIPAA - the Health Insurance Portability and Accountability Act of 1996 (as codified at 42 U.S.C. § 1320d - d-8) and any regulations promulgated thereunder, including without limitation, the federal privacy regulations (45 CFR Parts 160 and 164) and the federal security standards (45 CFR Part 142). -2- Packet Pg. 23 8.B.a (ii) Consent to Use and Disclose Information. When the Services provided under this Agreement or connected Work Orders, involve direct interactions with patients, consumers or caregivers, the Parties shall obtain applicable written consent from any such persons allowing the Parties the right to use and disclose the information collected from such persons. 3.2 Debarment/Exclusion. (a) PUSH shall not employ, contract with or retain any person directly or indirectly to perform Services under this Agreement if such a person is: (i) excluded from a Federal health care program as outlined in Sections 1128 and 1156 of the Social Security Act (see the Office of Inspector General of the Department of Health and Human Services List of Excluded Individuals / Entities at http://www.oig.hhs.gov/FRAUD/exclusions/listofexcluded.html); (ii) debarred by the Food and Drug Administration under 21 U.S.C. 335a (seethe FDA Office of Regulatory Affairs Debarment List at http://www.fda.gov/ora/compliance_ref/debar/); or (iii) excluded from contracting with the federal government (see the Excluded Parties Listing System at http://epls.arnet.gov) (b) In the event that PUSH is so excluded or debarred during the term of this Agreement, PUSH shall innnediately notify Customer and cease all work hereunder. PUSH acknowledges that exclusion or debarment may result in immediate termination of this Agreement. 3.3 Review by Customer Advisors. The Parties acknowledge that the subject matters of this Agreement are governed by a variety of existing and proposed federal and state statutes and regulations. Customer acknowledges that it has had the opportunity to seek independent counsel from its benefit and legal advisors regarding this Agreement and that it is relying solely on such counsel to ensure that this Agreement and the Services comply with all applicable statutes and regulations. Customer also acknowledges that PUSH is not providing benefit or legal advice in connection with this Agreement or the Services to be provided hereunder. SECTION 4 TERM AND TERMINATION 4.1 Term of Work Order. The term for individual projects shall be as set forth in the Work Order 4.2 Termination. This Agreement shall terminate if Customer does not have any Work Orders with PUSH for a continuous period of twelve (12) months. This Agreement may also be terminated upon the mutual agreement of the Parties. Upon termination, the associated Work Orders also terminate, subject to the payment of all fees, Expenses or other compensation set forth in this Agreement or the associated Work Orders. -3- Packet Pg. 24 8.B.a SECTION 5 CONFIDENTIALITY AND OWNERSHIP RIGHTS 5.1 Confidentiality. Customer agrees that all information received by it from PUSH and all data and other information developed by PUSH with respect to this Agreement are, and will be considered throughout the term of this Agreement and subsequently, to be the Confidential Information of PUSH (the "Confidential Information"). Customer agrees to release such Confidential Information to its agents, employees and subcontractors only on a need -to -know basis and will ensure that these agents, subcontractors and employees agree to abide by the confidentiality provisions set forth in this Section 5. Customer agrees that it will not disclose or use for any purpose other than as expressly contemplated by this Agreement any of the Confidential Information until such time as the information becomes part of the public domain as a result of an action or disclosure by PUSH and is not the result of any unauthorized disclosure by Customer or upon the specific written authorization from PUSH with respect to such disclosure. These limitations of confidentiality shall not apply to information which is already available to the public or which subsequently becomes publicly available through no fault of Customer. In addition, nothing in this Section 5 shall preclude Customer from disclosing Confidential Information to legal counsel for the purpose of monitoring regulatory compliance pertaining to this Agreement. Customer agrees that, upon termination or expiration of this Agreement, it will not retain information in any form relating to PUSH and the substance of the work performed pursuant to this Agreement. Except for any disclosures as are required by law, regulation or court order, Customer agrees to keep the terms of this Agreement confidential. In the event any disclosures are required by law, regulation or court order, Customer shall, immediately and in no event after such disclosure, inform PUSH of such required disclosure and the basis therefor so that PUSH may have the opportunity to contest such disclosure. In the event that PUSH maintains that the document(s) are exempt from disclosure, PUSH may, at its sole cost, seek a determination that the document(s) are exempt, provided that PUSH shall indemnify and hold harmless and pay all amounts determined to be due including but not limited to fines, costs, reasonable attorney fees and penalties arising out of PUSH's failure to provide such document(s), as determined by a court or governing body of competent jurisdiction. The obligations to treat Confidential Information as secret and confidential hereunder shall not apply: (1) to any information known to Customer or its members prior to its receipt from the PUSH; (2) to any information becoming generally known to the public through no fault of Customer or its members, as of the date and to the extent that such information becomes so generally known; (3) to any information received Customer or its members from identified third parties not bound to maintain such information confidential, as of the date and to the extent that such information is received from a third party; and (4) reports and marketing materials delivered from PUSH to Customer or its members, specifically identified by PUSH as non -confidential. Within ten (10) days of being so requested by the PUSH, all of the Confidential Information, if any, shall be returned, and all Confidential Information prepared by Customer or its members or by its representatives or otherwise, and all copies, summaries, extracts or other reproductions and notes of the contents or parts thereof shall be destroyed, with such return and destruction being confirmed in writing to PUSH. No Confidential Information in written or tangible form shall be retained by Customer or its members, its agent or employees, in any form for any reason. Any Confidential Information that cannot be returned or destroyed (such as oral Confidential Information) shall remain confidential and subject to this Agreement. IN Packet Pg. 25 8.B.a The obligations of this section shall survive expiration or termination of this Agreement. 5.2 Copyrightable Work. Work created by PUSH in connection with or during the performance of the Services under this Agreement shall be the property of PUSH, author and owner of the copyright in such work unless otherwise specified. SECTION 6 INDEMNIFICATION 6.1 Indemnification. (a) PUSH shall and hereby does indemnify, defend and hold harmless Customer, and its directors, officers, agents, independent contractors and employees, from and against all claims, demands, liabilities, losses, damages, costs and expenses, including, without limitation, reasonable attorneys' fees, resulting in any manner, directly or indirectly, from PUSH's negligent provision of the Services, willful misconduct or other breach of its duties and obligations under this Agreement. (b) Customer shall and hereby does indemnify, defend and hold harmless PUSH, and its directors, officers, agents, independent contractors and employees, from and against all claims, demands, liabilities, losses, damages, costs and expenses, including, without limitation, reasonable attorneys' fees, resulting in any manner, directly or indirectly, from Customer's willful misconduct or other breach of its duties and obligations under this Agreement. (c) Except as may be limited by applicable law, each of the Parties hereto shall promptly notify the other of, and cooperate, and cause its directors, officers, agents, independent contractors and employees, to cooperate, in responding to or defending any inquiry, investigation, claim, suit or other cause of action instituted, asserted or threatened against either Party hereto or any of their directors, officers, agents, independent contractors or employees and arising out of or relating to either Party's obligations under this Agreement or any other matter contemplated hereby. SECTION 7 MISCELLANEOUS 7.1 Modification and Waiver. No modification of this Agreement will be deemed effective unless in writing and signed by each of the Parties, and no waiver of any right included here will be deemed effective unless in writing and signed by the Party against whom enforcement of the waiver is sought. 7.2 Assignment. Neither party shall assign this Agreement or any part hereof without the prior written consent of the other party. Subject to this Section 7.2, this Agreement is binding upon and is for the benefit of the Parties, and their respective successors and permitted assigns. 7.3 Applicable Law. This Agreement will be governed and construed in accordance with the laws of the State of Illinois without regard to its conflict of law provisions. -5- Packet Pg. 26 8.B.a 7.4 Counterparts. This Agreement may be executed in two (2) counterparts, each of which will be deemed an original but both of which together will constitute one and the same instrument. 7.5 Notices. All notices and other communications required under this Agreement will be in writing and will be either deposited in the United States mail, certified mail, return receipt requested with postage paid, or personally delivered by FedEx or other like courier as follows: if to Customer address to: [ Attention: [ if to PUSH address to: PUSH Solutions, Inc. 180 N. LaSalle, Suite #2305 Chicago, IL 60601 Attention: Josh Golden CEO or to such other persons or addresses as any Party may request by notice given as set forth above. Notices will be deemed given at the earlier of the time of personal delivery or two (2) business days after the date mailed in the manner set forth in this paragraph. 7.6 Survival. Notwithstanding expiration or termination of this Agreement for any reason, rights and obligations which by their nature should survive will remain in full force and effect. 7.7 Severability. If any of the provisions or a portion of any provision of this Agreement is held to be unenforceable or invalid by a court of competent jurisdiction, the validity and enforceability of the enforceable portion of any such provision and/or the remaining provisions will not be affected. 7.8 Integration of Agreement. This Agreement represents the entire Agreement between the Parties and supersedes all prior negotiations, representations or agreements, written or oral, regarding the Services to be provided by PUSH. In the event of any conflict between the terms and conditions of this Agreement and those of any Work Orders entered into pursuant to this Agreement, the terms and conditions of the specific Work Order will control. lug Packet Pg. 27 8.B.a IN WITNESS HEREOF, the undersigned agree to the terms and conditions of this Agreement and the Work Order attached hereto as Exhibit A. SIGNATURES For By: Name: Title: Date: -7- For PUSH Solutions, Inc.: By: _ Name: Title: Date: Packet Pg. 28 8.B.b Work Order PUSH Wellness Solutions, Inc. - Village of Buffalo Grove The purpose of this document is to clearly outline the terms of engagement between PUSH Wellness Solutions, Inc. (PUSH) and the Village of Buffalo Grove (VBG). This Work Order is associated with a Master Professional Services Agreement (MSA). Corporate wellness programs have the potential to increase employee engagement, improve population health, and reduce costs. Unfortunately, most programs come up short of these outcomes because they fail to achieve a meaningful level of engagement with the target population Digital technology and member incentives can help to increase engagement and drive population health risk reduction, if administered effectively. VBG seeks to build on its internal wellness resources by leveraging an enhanced digital experience and progress -based incentives to increase engagement and foster health improvements across the employee population. Village leadership is forward -thinking and truly dedicated to fostering a culture of wellbeing at VBG and in the broader community. With the right partner, VBG can achieve its goals of increasing employee engagement, moving the needle on health outcomes, and reducing future costs. This document is confidential. Do not share or distribute without prior authorization from PUSH Wellness Solutions, Inc. V Packet Pg. 29 8.B.b MU,S,H VBG will partner with PUSH to deliver a uniquely engaging and effective employee wellness incentive program. The program includes: • Management of program communications • Customized promotional materials (flyers, emails, handouts) • Regular site visits (quarterly) to perform biometrics assessments • Management of incentive payouts and data • Member access to secure PUSH web portal • Periodic aggregate data reports to gauge program success • Monthly wellness e-newsletters and infographics Additional details are included in this Work Order. Services that are not included in this Work Order are outside the scope of work and will require a separate work order and fees. Description of Program & Partnership Metrics for The program will focus on the following key measures: Success 1. % of eligible members that participate in the program 2. % of participants that remain engaged during the program year 3. Frequency of reassessments among moderate- and high -risk participants 4. Improvements in key biometric measures: Weight Blood pressure Cholesterol and glucose Nicotine use Cardiorespiratory fitness PUSH and VBG program leadership will track the following goals for the 2018- 2019 program year: Threshold Target Excellent Participation 1 40% 50% 75% PUSH and VBG will work together to develop program goals for future program years based on experience during the current program year. ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Eligibility The program will be offered to all full-time employees, including those that are not Criteria on the VBG insurance plan. Employees will be eligible for all aspects of the program, including incentives. ci c fA C O 0 Cn W N d C a s 3 c CD E m Q L a� L O Y L 0 C9 m 2 Cn a 0 0 C? 0 c m E s �o Q Packet Pg. 30 8.B.b MU,S,H .......................................................................................................................... Employee ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... On a monthly basis, VBG will send PUSH a secure data file including the following Roster data elements for all eligible employees and spouses (if applicable): • Member Name • Social Security Number • Email • Mobile Phone (if available) • Birthdate ^ • Sex ci = • Address ui • Eligibility Start Date (i.e., hire date) c • Department • Unique Employee ID# C W PUSH will use this data to coordinate a communications campaign designed to maximize participation during the program year. m Each month, VBG will send PUSH an updated data file that reflects changes in = eligibility (i.e., departures and new hires). PUSH will provide a template for this co data file that VBG will use to securely send monthly updates. a s 3 Recruitment PUSH will work with VBG to communicate the details of the program to eligibleCD c Campaign employees and spouses. To do so, we will manage a comprehensive marketing E campaign, including: • Brochures describing program details and benefits 0� Q • Customized flyers for posting in common areas • Email and postal mail messaging (accompanying incentive payouts) designed to establish persistent digital connection with participants* Y PUSH will also work with VBG leadership to craft a message that provides context 0 for the program. For previous program implementations, we've positioned the m program as a way to save the organization money in the future (via health > expenses, productivity, etc.) - savings that are immediately shared with valuedco = employees in the form of wellness rewards. This message has been very well - received. Go PUSH will provide a template for the annual wellness program notice that is C? required by the Equal Employment Opportunity Commission (EEOC). However, VBG will be required to send the notice. m Additional communications (e.g., postal mailing outside of standard monthly s incentive mailings) may require additional fees. ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Q Packet Pg. 31 8.B.b Participant As previously agreed, VBG will contribute $480/year per eligible employee for incentives incentives. PUSH will work with VBG to determine the best allocation of available incentives, which may include: Current Program Year • Monthly payouts for incremental biometric health improvements Future Program Years • One-time bonus payouts for completion of high -priority preventive activities (e.g., flu shot) • Lottery prizes for quarterly challenges (additional fees may apply) • Rebates for wearable device purchases Incentives will be delivered monthly in accordance with the PUSH incentive model (see Schedule 1 in Appendix), with individualized monthly payouts varying depending on a participant's initial PUSH Score and changes from one month to the next. Unearned incentives will accrue in participants' virtual PUSH account and carry over to the following month. These accruing incentives are earned when participants make verified incremental improvements in one or more areas. If accrued incentives remain at the end of the program year, those incentives will carry over to the following program year - up to a maximum of one-year of incentives. PUSH reserves the right to update the incentive model and will work with VBG to communicate any changes to participants. Packet Pg. 32 8.B.b MU,S,H .......................................................................................... ............................... Data Collection ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Achievement of biometric improvements and completion of program activities will be verified by PUSH through several sources: 1. Biometric assessments (BMI, blood pressure, cholesterol/glucose, nicotine use, card iorespiratory fitness) performed by visiting PUSH staff 2. Valid documentation from health care providers (e.g., visit summary from PCP visit) 3. Participant -authorized data feeds from higi©stations .-. 4. LabCorp® testing laboratories Through our partnership with higi©, PUSH members can update their blood pressure and weight values at nearly 12,000 kiosk locations throughout the ° country, including several locations in Schaumburg. For more information about ' 0 higi©, see Schedule 2 in the Appendix. N PUSH will not share any individually -identifiable health information with VBG M unless specifically authorized by participants. PUSH will send an annual data report, with participant permission, to the data analytics team at Gallagher Benefit Services, per Intergovernmental Personnel Benefit Cooperative (IPBC) guidelines. a ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... s Biometric Biometric assessments will be performed by trained PUSH staff during Assessments prescheduled site visits. Site visits will include onsite support (biometric screenings, scheduling, coordination, customer service, troubleshooting). Fees for performing onsite biometric assessments are detailed in the "Program Fees" section of this work order. Personnel needs and site visits will be determined a based on registration in advance of scheduled screenings. O Ongoing PUSH will also provide program support in the following areas: Y Program 0� Support • Account management O • Customer service via telephone and email • Data management and required reporting per IPBC guidelines = Cn Technology Participants will be able to view their goals, progress/achievements, and a Go incentive status in a secure, mobile -responsive, interactive web application. The c web application will include links to support resources available to VBG c participants. PUSH is in the midst of a comprehensive product development effort. VBG will CD benefit from this rebuild, including enhanced portal capabilities and technology - enabled support resources deployed during the program year. Q Packet Pg. 33 8.B.b Key Resources There are a number of resources that will be key to a successful partnership. PUSH and VBG will leverage these resources to support the initial program and future engagement. These include: PUSH: • Technology platform • Algorithms for personalized messaging and goals • Data analytics and reporting capabilities • Program management services • Personnel with clinical leadership experience and domain expertise in behavioral economics and incentive program design VBG: • Eligibility files and other data sources available to the plan • Established processes and resources for employee outreach and communications Packet Pg. 34 8.B.b Program Fees The program will be delivered with a fee structure consistent with IPBC wellness program guidelines. PEPY fees apply to all eligible employees, regardless of health plan status. Annual VBG prograrn fee $10 per eligible Annual per participant program fee $120 per participant* Daily fee...fo.r...onsite.....PU.S.H.....personnel...........$900....per...d.ay......................................................... *$100 will be charged to the Intergovernmental Personnel Benefits Cooperative (IPBC) when employees complete their baseline wellness assessments throughout the year. If IPBC does not pay for any reason or if VBG ends its relationship with IPBC, then VBG will be responsible for paying all fees. VBG will be responsible for paying the difference between the IPBC contribution and the remaining balance. These fees cover all aspects of the program workflow described in this proposal (exclusive of the actual incentives delivered to participants): Implementation planning Program Launch Initial promotion campaign Ongoing monthly recruitment Member portal Digital Platform Secure messaging Data management Reporting Biometric data capture Ongoing services: Incentive Management . Incentive program administration • Incentive fulfillment Data Hosting, PUSH will manage all hosting services for the program in a secure, HIPAA- Storage, & compliant server environment. All program applications will meet HIPAA Transmission guidelines for data security and privacy. VBG will adhere to all relevant laws (e.g., HIPAA) and guidelines for secure transfer of personal health information (PHI). All data will be exchanged by secure means selected by PUSH. Initially, data must be transmitted using ShareFile Secure File Transfer Protcol (SFTP), but this process for secure file exchange may change at PUSH's discretion. Master Services PUSH will take responsibility for drafting the master services agreement. Agreement Packet Pg. 35 8.B.b Routine PUSH will provide standard quarterly reports related to participation rates, Reporting and participant engagement, and participant health improvements. All ad -hoc Review reporting requests must provide at least thirty (30) days advanced notice and Meetings may require an additional fee for completion. For participation reporting, PUSH will provide the total number of active participants and a list of active participants. It is VBG's responsibility to determine participation rate per IPBC guidelines and to prepare all materials required for annual IPBC rebate submissions. Other General Business Terms Additional PUSH and VBG will sign a Mutual Non -Disclosure Agreement (NDA) and Business Agreements ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Associate Agreement (BAA) Exclusivity ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ VBG and PUSH intend to engage in a non-exclusive relationship. Trademarks and Both parties will grant a limited, non -transferable, non-exclusive right to use each Logos ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... other's trademarks and logos. Contract Terms This agreement will be in effect for one (1) year with no right to termination unless for cause. VBG will be responsible for all fees and expenses, including without limitation, all payments made to employees, as of the effective termination date. ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Additional Additional program services (telephonic coaching, smoking cessation programs, Services educational seminars, etc.) are outside the scope of this engagement/ fee schedule. c fA C O 0 m W N d c a� x a s 3 c a� E Q L a� O Y L 0 C9 m x Cn D a 0 0 0 c m E s �o Q Packet Pg. 36 8.B.b SIGNATURES For Village of Schaumburg: For PUSH Wellness Solutions, Inc.: 0 IN Name: Name: Title: Date: Title: Date: Packet Pg. 37 MU,S,H Schedule I Wellness Incentive Program Overview Wellness assessments Monthly opportUnities to Update biometric values Onsite, higi� stations, PHR feeds, and LabCorp am Incremental improvements Small changes add up to big improvements and rewards Science -based approach to drive healthy change Monthly incentive payouts Tangible, timely rewards that resonate with employees Leverages behavioral economics onriciples Support resources Goal -setting, tracking & personalized niessaginq Tailored resources to foster health improvement I Packet Pg. 38 1 8.B.b Schedule 2 higi© platform The higi© platform includes the nation's largest single network of health stations in the U.S. that millions of consumers access each year. The platform includes the station, web, and mobile app platform. higi© stations are HIPAA-compliant, FDA 510k Class II medical devices that provide a secure real-time flow of information with multiple screening and tracking modalities. With nearly 12,000 higi©stations nationwide, users can update their blood pressure and weight measurements conveniently and accurately throughout the year. This document is confidential. Do not share or distribute without prior authorization from PUSH Wellness Solutions,` Inc. Packet Pg. 39 8.0 Action Item : Authorization to Execute Contract Extensions with Multiple Vendors ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute the following Contract extensions as listed below and further detailed in the attached memo. A fourth year contract option with Clarke Environmental for Mosquito Abatement Services. A third year contract option with Service Sanitation for Portable Restroom Rental and Services. A third year contract option with Gen Power Inc., for Portable Power and Lighting. A fifth and final year contract option with Magic Dreams Productions for Video Services. A fifth year contract option with Municipal GIS Partners, Inc., for Geographical Information Services. A third year contract option with Perfect Cleaning Services, for Custodial Services A third year contract option with Wold Ruck Pate, for Architectural Services A fourth year contract option with Ultrastrobe Inc., for Emergency Vehicle Lighting Installation Services. Fourth and fifth year contract options with North American Midway, for Rides and Amusement Services for Buffalo Grove Days. A second year contract option with Presstech for Newsletter Printing Services. A second year contract option with DiMeo Brothers, Inc. Mark Mead Excavators, Inc., and Kloepfer Construction, Inc for Emergency Contractor Assistance. An extension of the engagement of Filippini Law Firm to provide economic development legal services as needed. ATTACHMENTS: • Contract Extensions Fall 2018 (DOCX) Trustee Liaison Stein Monday, November 5, 2018 Staff Contact Brett Robinson, Finance Updated: 11/1/2018 1:49 PM Page 1 Packet Pg. 40 8.C.a NA 1, L AGE )F MEMORANDUM DATE: November 1, 2018 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: Fall Contract Extensions Staff will bring the following recommendations for contract extensions before the Village Board as a single item on October 16th as has been done in the past. Staff recommends that the Village President and Board of Trustees authorize staff to execute the fourth year contract option with Clarke Environmental Mosquito Management, Inc., for Mosquito Abatement Operations to cover the period from November 2, 2018 to November 2, 2019.This work would be expected to continue to be done within the 2019 approved budget amount . A price increase not to exceed 1.5% is expected and the base contract amount is set at a not to exceed amount of $51,410. Staff recommends that the Village President and Board of Trustees authorize staff to execute the third year contract option with Service Sanitation for Portable Restroom Rental and Service for Buffalo Grove Days to cover the period from January 23, 2019 to January 22, 2020 This work would be expected to continue to be done within the 2018 approved budget amount. A price increase of no more than 2.5% is expected and the base contract amount is set at a not to exceed amount of $19,550. Staff recommends that the Village President and Board of Trustees authorize staff to execute the third year contract option with Gen Power Inc., for Portable Power and Lighting for Buffalo Grove Days to cover the period from January 2, 2019 to January 21, 2020 This work would be expected to continue to be done within the 2019 approved budget amount. A price increase of no more than 2.5% is expected and the base contract amount is set at a not to exceed amount of $8,750. Staff recommends that the Village President and Board of Trustees authorize staff to execute the fifth and final year contract option with Magic Dreams Productions for Video Services to cover the period from January 1, 2019 to December 31, 2019.This work would be expected to continue to be done within the 2019 approved budget amount. No price increase is expected and the base contract amount is set at a not to exceed amount of $20,000. Staff recommends that the Village President and Board of Trustees authorize staff to execute a fifth year contract option with Municipal GIS Partners, Inc. for Geographical Information Services to cover the period from January 1, 2019 to December 31, 2019.This work would be expected to continue to be done within the 2019 approved budget amount. No price increase is expected and the base contract amount is set at a not to exceed amount of $151,101. Staff recommends that the Village President and Board of Trustees authorize staff to execute the third year contract option with Perfect Cleaning for Custodial Services to cover the period from January 1, 2019 to December 31, 2019. This work would be expected to continue to be done within the 2019 Packet Pg. 41 8.C.a approved budget amount. A price increase of no more than 2.5% is expected and the base contract amount is set at a not to exceed amount of $94,452. Staff recommends that the Village President and Board of Trustees authorize staff to execute the third year contract option with Wold Ruck Pate for Architectural Services to cover the period from February 28, 2019 to February 27, 2020. This work would be expected to continue to be done within the 2019 approved budget amount. Prices are based upon Project Cost at 6.5% for new construction and 8.5% for renovations. Staff recommends that the Village President and Board of Trustees authorize staff to execute the fourth year contract option with Ultrastrobe Inc. for Emergency Vehicle Lighting Installation Services to cover the period from December 2, 2018 to December 2, 2019. The purchase and installation of emergency lighting and equipment in Police vehicles would have no direct impact on the Village budget. The funds directed for the purchase of this type of equipment are obtained through Illinois statute (625 ILCS 5/16-104c) and are set aside for the purchase and maintenance of Police vehicles. Fire vehicle emergency lighting is allocated through reserve funds set aside for equipment replacement. A unit price increase of 3% is expected and the contract amount is set at a not to exceed amount of $75,000. Staff recommends that the Village President and Board of Trustees authorize staff to execute the fourth and fifth year contract options with North American Midway Entertainment for rides and amusements at the Buffalo Grove Days Festival. The Village will receive a 36% share of the gross receipts of ticket sales. Staff recommends that the Village President and Board of Trustees authorize staff to execute the second year contract option with Presstech, Inc., for Printing Services to cover the period from January 1, 2019 to December 31, 2019.This work would be expected to continue to be done within the 2019 approved budget amount . No price increase is expected and the base contract amount is set at a not to exceed amount of $21,081. Staff recommends that the Village President and Board of Trustees authorize staff to execute the second year contract option with DiMeo Brothers, Inc. Mark Mead Excavators, Inc., and Kloepfer Construction, Inc., for Emergency Contractor Assistance to cover the period from January 1, 2019 to December 31, 2019. Staff will use the emergency procurement guidelines in the Procurement Policy and the Village Manager will authorize the expenditure of funds if and when they are required. Staff recommends that the Village President and Board of Trustees authorize the Village Manager to extend the engagement of Filippini Law Firm to provide economic development legal services as needed. I have reviewed the performance of each of the above listed contractors/vendors with the staff from the individual department responsible for managing each contract. Staff has reported back that each of the above listed contractors has either met or exceeded the expectations of the contract. Packet Pg. 42 8.D Ordinance No. 0-2018-50 : Ordinance Amending Chapter 5.20 - Liquor Controls ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. SUMMARY: A Class A liquor license is reserved for Black Pepper, Inc. d/b/a Rivaj Indian Cuisine at 1034 Weiland Road. This reservation is subject to the applicant completing Village requirements for said license on or before February 3, 2019. The Class A liquor license issued to Legas, Inc. d/b/a Rivaj Indian Cuisine at 1034 Weiland Road, is hereby rescinded. ATTACHMENTS: • Class A - Rivaj Indian Cuisine (change of ownership) (DOCX) Trustee Liaison Sussman Monday, November 5, 2018 Staff Contact Julie Dziewior, Community Development Updated: 11/1/2018 10:29 AM Page 1 Packet Pg. 43 8.D.a Underlined = addition Str-ikethfetigh-s = deletion 10/30/18 ORDINANCE NO.2018 - .-. a� c AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS •3 WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: 0 0 Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in tt:ik�= and additions in underline text so that Subsection A. of Section 5.20.072 shall provide as follows: a� N Class A. C U Licensee and d/b/a Address L 0 1. Luma ,LLC d/b/a Lou Malnati's 85 South Buffalo Grove Road J 2. Select Restaurants, Inc. d/b/a 800 Lake -Cook Road19 Countyline Tavern ao 0 N 3. Rack `Em Up Chicago, Inc. 312 McHenry Road 0 4. The Schwaben Center 301 Weiland Road 5. Sushi Grove, Inc. 154-158 McHenry Road 6. Midas Banquets, Inc. d/b/a Astoria Banquets 1375 W. Dundee Road 7. Progressive Management Services, LLC 401 Half Day Road 8. Chef Adam, Inc. d/b/a 301 Weiland Road The Grove Banquets and Catering 9. La Minita, Inc. d/b/a 220 N. Milwaukee Avenue Mi Mexico Mexican Restaurant 10. Prairie House Tavern LLC 2710 Main Street 11. K1 Speed, Inc. 301 Hastings Lane 12. SHK, USA, Inc. d/b/a Kum Kang San 1329 W. Dundee Road 13. Leiserv, LLC d/b/a Bowlero — Buffalo Grove 350 McHenry Road 1 Packet Pg. 44 8.D.a q q q Le Presa Restaurant, Inc. 86 W. Dundee Road q 6 q 5..... BRI Incorporated d/b/a The Wild Buffalo 48 Raupp Boulevard Spyder Entertainment, Inc. d/b/a Traktir the 12 Chairs 1224 W. Dundee Road Telugu Ruchulu of BG, LLC d/b/a 228 McHenry Road Nawabi Hyderabad House Biryani Place P) q 8 Themi's Pizza, LLC d/b/a Giordano's of Buffalo Grove 270 McHenry Road G d q 9, Black Pepper, Inc. d/b/a Rivaj Indian Cuisine 1034 Weiland Road Section 2. A. A Class A liquor license is reserved for Black Pepper, Inc. d/b/a Rivaj Indian Cuisine at 1034 Weiland Road. This reservation is subject to the applicant completing Village requirements for said license on or before February 3, 2019. The Village Manager shall have the authority to extend the February 3, 2019 date for good cause shown. If not so extended, this reservation shall cease. B. The Class A liquor license issued to Legas, Inc. d/b/a Rivaj Indian Cuisine at 1034 Weiland Road, is hereby rescinded. C. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: , 2018 APPROVED: .2018 ATTEST: Janet M. Sirabian, Village Clerk Beverly Sussman, Village President 2 aD A _ _ 0 d d a� N _ U J L 0 a J 0 19 Go 0 Packet Pg. 45 9.A Resolution No. R-2018-23 : Resolution Authorizing Negotiation and Execution of an Agreement for Municipal Legal Services ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. Staff recommends that the Village Board authorize the Village Manager to negotiate and execute an agreement with Schain Banks Kenny Schwartz LTD for legal services for the year beginning January 1, 2019. ATTACHMENTS: • Legal Services Memo 11-5-18 (DOCX) • Resolution —Legal (DOCX) • LS Eval (PDF) Trustee Liaison Berman Monday, November 5, 2018 Staff Contact Brett Robinson, Finance Updated: 11/2/2018 11:49 AM Page 1 Packet Pg. 46 9.A.a VILLAGE OF BUFFALO (11101j,"T DATE: October 30, 2018 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: Legal Services Background. is The Village has been represented by William Raysa as Village Attorney since 1977. Mr. Raysa will retire from service to the Village at the end of 2018. Staff sought qualified firms to provide proposals for legal services for the Village of Buffalo Grove beginning in 2019. A total of eight RFP responses were received from Ancel Glink, Del Galdo Law Group, Filippini Law Firm, Holland & Knight, Klein Thorpe Jenkins, Robbins, Salomon and Patt, Schain Banks, and Tressler LLP. Based on the established criteria as shown in the attached evaluation summary, the evaluation committee met and chose to interview Ancel Glink, Filippini Law Firm, Klein Thorpe Jenkins, Schain Banks, and Tressler LLP. After interviews and conducting reference checks, the evaluation committee narrowed the selection to two firms as finalists. Due diligence was initiated for the two firms. Upon completion of the due diligence process, the evaluation team recommended Schain Banks Kenny & Schwartz LTD for appointment. Firm Background. Schain Banks Kenny & Schwartz ("Schain Banks") is a large, multi -disciplinary firm with 23 attorneys practicing in areas of real estate, insurance defense, municipal/local government, open meetings, freedom of information, adjudication and other areas of the law. The firm recommended Patrick Brankin to serve as primary counsel, with backup services provided by Michael Kujawa and/or Nicholas Standiford. Schain Banks has worked with Village staff in the past as counsel to the Northwest Water Commission. Mr. Brankin served as lead counsel in negotiating right-of-way easements and agreements to secure the corridor for the Buffalo Grove system looping project. He also regularly represents the agency before the Commission Board of Directors, to which the Village Manager serves as Treasurer and Director. Page 1 of 3 Packet Pg. 47 9.A.a Schain Banks impressed the evaluation team with a hands-on approach, emphasizing a partner - client relationship. Mr. Brankin and his team are experienced in working in both the Lake County and Cook County justice systems. Schain Banks has an in-house administrative adjudication team as well as housing court prosecution team. The firm does not specialize in general court prosecution, but teams with recommended firms that provide this service. The firm also has extensive transactional/real estate experience. The firm currently represents the Villages of Palatine and Hawthorn Woods in the immediate area. The firm has served the Village of Vernon Hills in recent years as well. As stated earlier, Schain Banks serves as corporation counsel for the Northwest Water Commission. As there is a potential schedule conflict with the Village of Palatine's Village Board meetings (they are also held on the first and third Monday of every month), it is proposed that Mr. Brankin will attend all regular meetings of the Buffalo Grove Village Board and Mr. Standiford will attend Committee of the Whole meetings as needed. Counsel support would be provided to the Planning & Zoning Commission (bi-monthly) as well as other boards, committees and commissions on an as -needed basis. Mr. Brankin proposes to hold weekly office hours at Village Hall to meet with staff as needed. Legal. Services Structure As part of the request for proposals evaluation, staff further analyzed the overall structure of services to determine any specialty or boutique legal services that should be contracted separately from primary counsel. Currently, the Village engages the following specialty counsel: • Filippini Law Firm, economic development • Laner Muchin, labor and personnel • Chapman & Cutler, debt and bond counsel • Ronald Sandler Law Offices, prosecution and housing court • Melissa Wach, administrative adjudication prosecution The evaluation team recommended retaining Laner Muchin for labor and personnel matters, Chapman & Cutler for bond/debt counsel and Filippini Law Firm for specialized economic development counsel. The team recognized efficiency and outcome gains could be recognized by folding prosecution, housing court and administrative adjudication services under the primary counsel contract. Thus, the proposed legal services structure would be as follows: Page 2 of 3 Packet Pg. 48 9.A.a Figuuiuc 1. I1111r illllpo ed R4,11111re eni fliWin u4ruIiuvluuIu,v • Jill O'Brien, Special Counsel • Vic Filippini, Special Counsel 6• TBD (subcontract) • Debt/Bond Counsel Rate Analysis Schain Banks provided a graduated rate structure at $75 per hour for paralegal, $150 per hour for associate representation and $195 per hour for partner representation. The blended rate for associate and partner work is $178 per hour. Further, the firm would utilize a retainer structure for up to 45 hours per month, to be negotiated. Rates are subject to a cap of annual escalation not to exceed the published CPI-U or 2.0 percent, whichever is less. An initial five- year term with possible extensions is proposed. Utilizing a baseline analysis of hours used by the Village of Buffalo Grove as well as hours billed to the Village of Palatine, it is estimated that a total of 1,405 hours of service would be needed on an annual basis. Utilizing the blended rate, this totals $249,613 per year, which is well within the proposed budget allocation for this service. Final Kern . n.. tio.1iri Based on the analysis of the proposal documents, interviews, financial considerations and overall qualifications of the responding firms, staff recommends that the Village Board authorize the Village Manager to negotiate and execute a contract with Schain Banks for legal services inclusive of administrative adjudication services and contract prosecution services for the year beginning January 1, 2019. The term of the agreement is recommended for five years with optional one-year extensions, subject to the rate limits detailed in the proposal materials. Page 3 of 3 Packet Pg. 49 9.A.b Resolution No. 2018 - A RESOLUTION AUTHORIZING NEGOTIATION AND EXECUTION OF AN AGREEMENT FOR MUNICIPAL LEGAL SERVICES WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, from time to time, the Village requires legal representation on various matters; and WHEREAS, Section 2.08.040.1 of the Municipal Code gives authority to the Village Manager to enter into contracts for professional services; and a� m WHEREAS, The Village has undertaken a request for qualifications process and has J M selected the services of Schain Banks Kenny & Schwartz LTD; and N co T Q N WHEREAS, the Village Board has determined that it is in the best interests of the Village to authorize the Village Manager to negotiate terms and execute a professional J services agreement for legal services. r-1 0 NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF d TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE,; c STATE OF ILLINOIS, as follows: E s U SECTION 1. The foregoing recitals are hereby incorporated and made a part of this a Resolution. SECTION 2. The Village Manager is hereby directed to negotiate and execute an agreement for professional services between the Village of Buffalo Grove and Schain Banks Kenny & Schwartz LTD. SECTION 3. This Resolution shall be in full force and effect from and after its passage and approval. 1 Packet Pg. 50 9.A.b AYES: NAYS: ABSENT: PASSED: 2018 APPROVED: 12018 APPROVED: Village President ATTEST: Village Clerk a� as U) m a� J M N co rm N G1 J a I O 3 O N d C d E t V cC w+ r� Q Packet Pg. 51 O O N O F Ln N O u Ln O m — N w V Q Q O N o6 N 0 u E C � N N N N w � N K Ln N 0o C N Q O C qO + 0 m 6 ._ C u � c6 O C � W 0A 6 N W Ln > -4 u (uN 0 W p r, Ln J V m Q w O O > J O Z Z O w � J Y Z 0 U Lx Z _ LL N U Y E O Ln 7 O O U J x H Ln U) = F- 2 (SB31AJOS leBB-1 : CZ-S 60Z-M) 1eA3 S-1 :lU8ML13e;;d CD I w I a I �o Ln O 't Ln m M N m w w w n 0101010101 O O O O O O O O O O O M m M lD M m Ln m N N N -1 N N N N m �D N.. l0 V (M O N -i Ln O v v M v rn m M m I" O M 00 M 00 l0 O In N In N O n M m m m m n LD I -I r-I a -I r-I c-I r-I c-I c-I c-I M M O al � 41 Ol M M 00 Ln 00 � M OR m M N m -1 00 n Ln Ln N N .--I N .--I a -I c-I c-I N N N N M M m 00 '*' lzt 00 r-� lD Ln I- lD W �-I U N N c N -1 -4 cLD (n LL y 3 a O .O t6 o2i J N O T CD C v C -0 000 v H C N 41 u - Q 9 N N C p _ U u Z Y Q Li 2-� H O 1- N m :I, Ln lD n w N LO a1 a aD a (saainaag m m o m O o O N O N O N O fA fA f9 @ N N O N O a 0 a 0 a 0 a 0 0 0 0 0 Q O a 0 0 0 0 0 0 o a O In �2 6A EA EA EA O O o M t9 N } } Z } o w Sri � o m o a vi O V N h M co m � � m w y } } Z } oo.ao �o N 0 o m o n (O o � O O fA fA EA EA Y O O O O O O O O O O O O A O O O O O O EA fA O O O O O M U3 � c fA EA V3 p } } Z } O o 0 0 0 0 0 o O C6 O (O M EA fA W Yf U' N N N O O O C7 N 0 d r o � U o N O U N is F N O R U 6 = Q F LL F Cl) m w o d a h F O e6al : CZ-SLOZ-M) 1eA3 Sl luamy3e4W N Information Item : Truth in Taxation Determination ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends approval. The Truth in Taxation Act, (the "Act") Chapter 35, ILCS Section 200/18-55 through 200/18-100 requires that staff make a determination whether the proposed tax levy for next year exceeds the current year's levy by five percent. For determination purposes, only corporate, special purpose, and pension levies are compared. Debt service levies are exempt from the calculation but are required to be disclosed in the public notice. Abatements are added back to the levies for the comparison. The determination must be made not less than 20 days prior to the adoption of the FY 2018 levy. The levy will be presented to the Village Board on December 5th. The increase for truth in taxation purposes is 3.68%. A public hearing is not required. ATTACHMENTS: • Truth in Tax 2018 (DOCX) Trustee Liaison Stein Monday, November 5, 2018 Staff Contact Scott Anderson, Finance Updated: 11/1/2018 3:47 PM Page 1 Packet Pg. 54 11.A.a VULLAGE OF 1 (,"F, `IOVE TO: DANE C. BRAGG FROM: SCOTT D. ANDERSON SUBJECT: TRUTH IN TAXATION DETERMINATION DATE: 11/1/2018 STATUTORY REQUIREMENT Is The Truth in Taxation Act, (the "Act") Chapter 35, ILCS Section 200/18-55 through 200/18-100 requires that staff make a determination whether the proposed tax levy for next year exceeds the current year's levy by five percent. For determination purposes, only corporate, special purpose, and pension levies are compared. Debt service levies are exempt from the calculation but are required to be disclosed in the public notice. Abatements are added back to the levies for the comparison. The determination must be made not less than 20 days prior to the adoption of the FY 2018 levy. That levy will be presented to the Village Board on December 51n The proposed tax levy for purposes of truth in taxation reporting is as follows: Proposed 2018 Tax Levy (all levies other than debt service) $15,602,211 Final 2017 Tax Levy Extension Including Abatements $15,047,380 Annual Levy Increase 3.68% Based on the above calculation, it will not be necessary to publish for and hold a public hearing as required by the Truth In Taxation Act. A notice certifying that the Village has complied with all of the requirements of the Act shall be provided at the time the Tax Levy is filed in both Cook and Lake Counties. TAX LEVY SUMMARY The following are the component of the levy and the proposed increase. ............ Only the first three are included in the determination Below is an historic Truth -in -Taxation review since tax year 2009 with the percentage change of levy over extension for each individual levy. Page 1 of 2 Packet Pg. 55 11.A.a Corporate Levy Growth by Year 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 The following chart provides a review of the components of the tax levy (net of debt service) over the last ten years. The total aggregate levy that will be presented in December will have a lower tax rate than the previous year. The following is a five year history of the Village tax rate. Tax Rate / $100 EAV $1.08 $1.06 $1.04 $1.02 $1.00 $0.98 $0.96 $0.94 2014 2015 2016 2017 2018 The average growth of the levy over the last ten years, less the amount required for debt service, is 2.24 percent. The proposed tax levy will be discussed in its entirety during both the budget hearing on November 13th and ordinance presentation on December 3rd Page 2 of 2 Packet Pg. 56 Action Item : Authorization to Purchase a Replacement Vehicle through Sourcewell ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. Staff recommends that the Village Board authorize staff to proceed with this vehicle replacement and it be procured through Sourcewell contract #021418-TER in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $143,800.00. The purchase is fully funded through the capital reserve and is in the 2018 budget. ATTACHMENTS: • Memo 431 (DOCX) • RK1.15-J_18 XT 60 Pro With Add Ons NJPA Revision (PDF) Trustee Liaison Johnson Monday, November 5, 2018 Staff Contact Brett Robinson, Finance Updated: 11/1/2018 10:38 AM Page 1 Packet Pg. 57 11.B.a A1, L AGE 0F MEMORANDUM DATE: November 1, 2018 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Robert Whalen, Fleet Manager SUBJECT: Unit 431 Replacement Background Pursuant to the Fleet Replacement Outlook as shown in the 2018 budget, Central Garage is requesting replacement of unit 431 for the Forestry Section. This expenditure is currently budgeted at $188,500 will be accounted for in the 2018 fiscal year from Capital Reserve. The current unit (431) is a 1992 International 2654 truck equipped with a 2002 Terex XT 60 Man -lift aerial body. The unit has 22,106 miles on the 1992 chassis and 8,829 hours on the 2002 the man -lift. This unit's replacement has been deferred since 2012 and has reached a point in its service where it is no longer wise to maintain it for operation. The proposed replacement is a 2018 Freightliner Business Class M2 106, equipped with a Terex XT 60 Pro Man -lift with a working Height of 65". The unit will be equipped for maintenance of the suburban tree- scape but can and will be used for additional services Department wide. The cost of the replacement o vehicle is $143,800 that is $44,700 less than the budgeted amount. The Sourcewell (formerly National Joint Powers Alliance) manufactures direct pricing will be from Custom Truck of Union Grove Wisconsin. c The existing unit will be sold for asset recovery. z Up fitting of the new unit is estimated to cost an additional $1,000. This cost includes the installation of a new radio and unit markings by Public Works staff. This cost is included in this memo to provide the Q Village Board with a better picture of the overall cost of the new unit but is not part of the Sourcewell purchase. Recommendation Staff recommends that the Village Board authorize staff to proceed with this vehicle replacement and it be procured through Sourcewell contract #021418-TER in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $143,800.00. The purchase is fully funded through the capital reserve and is in the 2018 budget. Packet Pg. 58 ILll (Oseyoand OloiyOn s3jaoM oijgnd) uoisinOM Vdf N suO PPV 4}!M Oad 09 1X B6 f S6'6)IN :It m �C O N ILJJ y v Y 7a III z� 3 a ° �v a Cc, o. c o 7a w v 71- 0 3 v °a °° �° J y a N o E3 � � �° a o y non .; = a�2 o Ui hq � o°? °o u v C C7 o o o a o °o o ar,d a H `� v a a I I on O w > O �07 X 0., •� � Q v O � Y v v EH is in, � � p x a0i o >Cq O O O> O x O aLi v Z a O to •LS i'+' x l0 U> >C N 'xj O tC f] CG ° N a W i ,, � � v o.� �-w ❑x . � y � � 0 0 a v o o rjU abn o c wo O O w � k° o o C7 ° o > .j y Zo a� i F: U 7,c4� i a H W � Cq N o ° x rn x 3571 o Q c4 >> oyj N 0 .. -a x Q O -O N .� O •p v y ^° V y N w B o F4 Ou o�O O ^C p co '� A A�. pq Et! to W G H All J p O 0 0 s.T N eC U y ° en` 0.1 ai, eC O O p °V o wU¢vn�¢d orn ��o a ° a w vdw�l� SOU �wC7 Un(Zo�dUw�� C CD G Z N O z o V Z a _ � J L za E as O � W Y UI J C 7 m � W ~ 3 J 0 W o 3 �~ 3 a� 3 N W C O J r U J W Q _ Co 0 U �v Z v o o w 1 M :m 00 Q co Y J co Q U) oa ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® ® Action Item : Award HVAC Maintenance Contract ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends approval Staff recommends the Village Board Authorize the Village Manager to execute a three year agreement with Youna Mechanical, Inc. (The YMI Group) in a total amount not to exceed $49,322.00 ATTACHMENTS: • Memo HVAC Main (DOCX) • BIDTAB HVAC 2018 (PDF) Trustee Liaison Johnson Monday, November 5, 2018 Staff Contact Brett Robinson, Finance Updated: 11/1/2018 2:02 PM Page 1 Packet Pg. 60 11.C.a A1, L AGE 0F MEMORANDUM DATE: November 1, 2018 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: HVAC Maintenance Background m co c The Village led a Municipal Partnering Initiative (MPI) bid for Heating Air Conditioning and Ventilation (HVAC) maintenance services. Due to the extreme variance in the bids received, staff conducted interviews with The YMI Group in an v effort to make certain the contractor was well aware of the specifics of the contract and review expected performance measures. After satisfying staff that the contractor was well aware of the specifications and -- prepared to perform the requested work at the price proposed in the bid documents, staff instituted a 90 E day trial period to assist in making a final decision. S. Based upon the lowest annual maintenance rate, reasonable labor rates and a low cost markup, with no modifications requested to the specifications or contract language, good reference check responses, and after performing very well during the trial period staff would recommend an award of bid to Youna Mechanical, Inc (The YMI Group) Recommendation Staff recommends that the Village Board authorize the Village Manager to execute a contract with Youna Mechanical, Inc (The YMI Group) for Annual HVAC Maintenance Services at a price not to exceed $41,102.00 for the three year term of the agreement. In addition staff would request the Village Board authorize the Village Manager to approve up to another $8,220.00 or 20% of the annual maintenance costs as a contingency for any future needed repairs. Any repair or replacement in excess of these two amounts ($49,322.00) over the three year agreement would be brought back before the Village Board for approval. Packet Pg. 61 00 (Q3ueu8;uiew OVAH) SM OVAH 8d1418 :;u8wt43eUV vs � o Q � m J O 0 ONNN fA O 0 M fA O 0 M fA O 0 LO fA O 0 N V3 O 0 m M 69 O 0 m M 6? 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O Z W U c> N T y y T p_ N 'o O Z p LL p C N y1 0 N p = O co a D O (6 a Y N — Q C .� a m d a Q U m U O O 2 LL m O 2 p _ = O n w O 2 p m L C N cOi ^2 J m a p m a C a C a C m (0 m N m O C 2 d O m O to ? m O C 2 O O m N N � 2 cf)E d Q Z a m a m 01 (n 01 (n 01 u) C O U C m C Q Q J � m J m Q >p > N LL (n m Q >� > N LL (a 2 p LL O' W Z Q N co a a� a co N E L U) E a a Q N (6 a N L E (D Q O CN U) Q O N O i W L r a EA C T Y N Oa O � U) Action Item : HVAC Emergency Replacements ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends approval. Staff recommends waiving bids and authorizing the Village Manager to execute a contract with The YMI Group for emergency replacement of HVAC units in an amount not to exceed $263,541.00 as outlined in the attached memo. ATTACHMENTS: • Emergency HVAC Repairs (DOCX) • Village of Buffalo Grove - HVAC Proposal YMI - 2018 (DOCX) • Village of Buffalo Grove - YMI HVAC Proposal - Controls (DOCX) • Village of Buffalo Grove - HVAC Improvements 10-30-18 Martin Peterson (PDF) Trustee Liaison Johnson Monday, November 5, 2018 Staff Contact Michael Reynolds, Public Works Updated: 11/1/2018 11:55 AM Page 1 Packet Pg. 63 11.D.a A1, L AGE 0F MEMORANDUM DATE: November 1, 2018 TO: Jennifer Maltas — Deputy Village Manager FROM: Bryan Beitzel — Maintenance Superintendent SUBJECT: Village Campus HVAC Issues The Public Works Department Building Maintenance staff has identified three (3) significant HVAC issues. Staff has been actively working to identify a course of action since this summer. At this time, staff is requesting emergency funding of $263,541 for the replacement of HVAC units at Village Hall, Buffalo Grove Golf Course, and Police to be completed by The YMI Group. This price includes all labor, materials and control systems necessary for the scope of the project. The proposed emergency replacements for Village Hall and the Buffalo Grove Golf Course Clubhouse were requested to be replaced as a part of the 2018 Capital Improvement Fund but there were no available funds in the building reserve to make the improvements. Village Hall There is an ongoing A/C issue limited to the Council Chambers. PW staff as well as an independent HVAC contractor has attempted to locate and repair system leaks without success. The existing HVAC system was originally installed in 1993 (25 years old) and has required multiple repairs, but the existing components have not been replaced due to limited availability of controls and parts. Presently the condensers are leaking coolant from multiple unidentifiable locations, causing the need for system coolant recharging prior to any usage of the Chambers to maintain reasonable temperatures. The unit could fail at any time and if this were to occur staff estimates a minimum of 10 weeks lead time to source suitable new HVAC components, as the new system will require a custom fabrication of duct work, air handler and control systems. This would mean that the Council Chambers would not have heating and cooling for 10 weeks. Over the past 12 months, this issue has required $2,550.01 in direct costs for materials and contractual labor and $3,572.82 in indirect costs for internal labor and equipment. Staff has identified good pricing through our current HVAC maintenance contractor, YMI Group, proposed cost of $54,950 for the replacement of the unit including parts and labor (system controls included are included in the table on page 2). In addition to the Council Chambers unit, the five smaller roof top units on Village Hall have also reached their end of life. As these units will be easier like -for -like replacements, the units can be purchased and installed in-house by Public Works staff in order to save labor costs. The cost for these units would be 20 270 through YMI Group as a direct equipment purchase. Buffalo Grove Golf Course Clubhouse The second issue is the Buffalo Grove Golf Course facility. There is an ongoing issue in the east portion of the facility, including pro shop, locker rooms, bathrooms and vestibule. The existing HVAC system was originally installed in 1988 (30 years old). This system has had numerous repairs and component replacements through the years. Repair parts for this unit are no longer available due to the age of the Packet Pg. 64 11.D.a original system. Presently staff estimates the system is functioning at approximately 50% of its original design capacity, resulting in elevated temperatures. As with the Village Hall unit, when failure on this unit occurs staff estimates a minimum of 10 weeks lead time to source suitable new HVAC components, as the new system will require a custom fabrication of duct work, air handler and control systems. Again, this would mean that a large portion of the BGGC Clubhouse would not have heating and cooling for 10 weeks. Over the past 12 months, this unit has required $2,690.00 in indirect costs for internal labor and equipment. Once again, staff has discussed this project with YMI Group and they have provided a proposed cost of $40,400 including parts and labor (system controls included in the table below). Police Department The third ongoing issue is a failing HVAC unit for the east section of the Police headquarters. This unit is 29 years old and is original to the facility. The original unit is obsolete, making repair and replacement of parts or components impossible. From January 2018 to present this unit has required $1,728.00 in direct costs for materials and contracted labor, and an additional $4,081.00 in indirect costs for internal labor and equipment. This unit was originally included in the 2019 CIP request for replacement but due to the likely failure of the system the project has become a priority. If this system fails, staff estimates 10 weeks lead time to source suitable new HVAC components, as the new system will require new heating/cooling components and new control systems. YMI Group has provided a proposal to change out this unit for $47,000 including parts and labor (system controls included in roll up below). The necessary control system improvements to accomplish the work outlined above as quoted by YMI Group at $81,400. As is usual with projects of this scope staff recommends a Village held contingency of eight percent to allow for any unforeseen issues to be addressed during construction without undue delay. Martin Peterson has provided an alternative quote for all labor and materials including necessary control systems for the scope of work outlined above and are listed below for comparison pricing. In order to complete the projects so the costs impact the current fiscal year and the emergency nature of the repairs, there is not adequate time to prepare full drawings and bid documents. However, based on estimates to contractor proposals, staff believes the project can be completed in the requested time frame, and at a reasonable cost to the Village. Funding At this time, based on estimated revenue and expense actuals for FY 2018, staff believes there will be a surplus in the budget to capture a majority of this emergency expenditure; however, this will not be known until the fiscal year is over. Any expenditure in excess of a surplus will be drawn from existing fund balance that is over and above the Fund Balance Policy. Recommendation Staff recommends waiving bids and authorizing the Village Manager to execute a contract with The YMI Group for emergency replacement of HVAC units in an amount not to exceed $263,541.00 as outlined in the memo. Packet Pg. 65 11.D.b October 5, 2018 Mr. Nick Smith Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 RE: HVAC Revisions / Modifications Dear Mr. Smith: Thank you for the opportunity to be of service. Please review our proposal to complete the above referenced work. Police Department Our Scope of Work is as Follows: 1. Shut down unit as needed for removal. 2. Remove and retain any remaining refrigerant as per EPA's guidelines. 3. Disconnect existing utilities, piping, controls and ductwork from the two (2) air handling units and two (2) condensers that are to be removed. 4. Utilizing the services of an aerial crane, remove the roof equipment to the ground and dispose of offsite. 5. Perform demolition of the air handling units and associated ductwork to be removed. 6. Furnish and install the following equipment; ■ Carrier Air Cooled Condensing Units 7.5 tons cooling (2) ■ Carrier DX Air Handling Units ■ 35 kW Electric Heaters (2) 7. Reconnect utilities, ductwork, controls, and piping to the new equipment. 8. Furnish and install necessary lined ductwork and fittings to make final terminations. 9. Pressurize system with nitrogen to verify no refrigerant leaks remain. 10. Perform evacuation procedure to remove any contaminants. 11. Charge system with factory charge as well as new R410A refrigerant as needed per manufacturer's specifications. 12. Perform start-up procedures and check for proper operation. 13. Dispose of all debris created offsite. 14. Investigate building to locate dampers, electric reheats, VAV boxes to provide customer with estimate to replace existing control system, dampers/VAV's, and wiring. 15. Provide two (2) year labor warranty from The YMI Group and standard manufacturer's parts warranty. TOTAL INVESTMENT AMOUNT: $47,000.00 accepted YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 /4650 Fax: (866) 51.9-63.72 "Problems- ,Solved" Packet Pg. 66 11.D.b Village of Buffalo Grove Page 2 of 4 Golf Course Our Scope of Work is as Follows: 1. Shut down unit as needed for removal. 2. Remove and retain any remaining refrigerant as per EPA's guidelines. 3. Disconnect existing utilities, piping, and controls from the air handling unit and condensing unit to be removed. 4. Utilizing the services of an aerial crane, remove the condensing unit from the ground level and dispose of offsite. 5. Perform demolition of the air handling unit and ductwork to be removed in the locker room mechanical room. 6. In place of the split system. Furnish and install one (1) Carrier 15-ton rooftop unit. 7. Reconnect existing utilities and controls to the new equipment. 8. Furnish and install necessary lined ductwork and fittings to make final terminations inside of the building and tie into the existing system. Slab sawing services to be provided if ductwork will not fit through louvered opening. Seal around the penetration. 9. Install new gas line from the opposite of the building (approximately 100') to the new rooftop unit. 10. Install new gas regulator and drip leg. 11. Perform start-up procedures and check for proper operation. 12. Dispose of all debris created offsite. 13. Investigate building to locate dampers, electric reheats, VAV boxes to provide customer with estimate to replace existing control system, dampersNAV's, and wiring. 14. Provide two (2) year labor warranty from The YMI Group and standard manufacturer's parts warranty. TOTAL INVESTMENT AMOUNT: $40,400.00 accepted YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 4650 Fox: (866) 5 S.9-61.72 "Problems- Solved" Packet Pg. 67 11.D.b Village of Buffalo Grove Page 3 of 4 Village Hall Our Scope of Work is as Follows: 1. Shut down unit as needed for removal. 2. Remove and retain any remaining refrigerant as per EPA's guidelines. 3. Disconnect existing utilities, piping, controls and ductwork from the air handling unit and condensing that is to be removed. 4. Utilizing the services of an aerial crane, remove the condenser on the ground and dispose of offsite. 5. Perform demolition of the air handling unit and associated ductwork to be removed. 6. Furnish and install the following equipment; ■ Carrier Air Handling unit (to meet current specifications) ■ Carrier 15-ton Dual Circuit Condensing Unit 7. Reconnect existing utilities, ductwork, controls, and piping to the new equipment. 8. Furnish and install necessary lined ductwork and fittings to make final terminations. 9. Pressurize system with nitrogen to verify no refrigerant leaks. 10. Perform evacuation procedure to remove any contaminants. 11. Charge system with factory charge as well as new R410A refrigerant as needed per manufacturer's specifications. 12. Perform start-up procedures and check for proper operation. 13. Dispose of all debris created offsite. 14. Provide two (2) year labor warranty from The YMI Group and standard manufacturer's parts warranty. TOTAL INVESTMENT AMOUNT: $54,950.00 accepted Exclusions & Clarifications 1. Excludes permits & fees. 2. Excludes replacement/modifications of the control system or damper / VAV components. 3. Excludes engineering or design services. 4. Excludes concrete pad work for the Golf Course rooftop unit. 5. A 5% discount will be implied if all three (3) projects are approved. 6. Proposal is valid per scope of work listed above. Unforeseen conditions and alterations/changes in scope per the customer could lead to additional charges. 7. Proposal is valid for a period of thirty days. 8. Payment due within thirty days from date of invoice. If the customer becomes overdue on payment, the Seller shall be entitled to interest at a rate of 1.5% per month or the maximum permitted by the State of Illinois, and also to avail itself of any other legal remedies. Customer agrees that Customer will pay and or reimburse Seller for any and all reasonable legal fees which are incurred by Seller in the collection of amounts due and payable hereunder. 9. Any implied warranties may be voided if ■ Payment terms are not met ■ Maintenance is not performed YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 4650 Fox: (866) 5 S.9-61.72 "Problems- Solved" Packet Pg. 68 11.D.b Village of Buffalo Grove Page 4 of 4 Thank you for your consideration. If you have any questions, feel free to call me at 847-258-4650, extension 190. Respectfully, YMI Representative: Accepted: Customer: Accepted: "Quality without Compromise" George Zasadil Service Sales Manager Date: Date: ComEd, Nicor, and People's Gas Trade Ally YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 4650 Fox: (866) 5 S.9-61.72 "Problems- ,Solved" Packet Pg. 69 11.D.c October 31, 2018 Mr. Nick Smith Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 RE: HVAC Revisions / Modifications — Controls Dear Mr. Smith: Thank you for the opportunity to be of service. Please review our proposal to complete the above referenced work. Police Department — Patrol Area Our Scope of Work is as Follows: The YMI Group proposes the installation of a Standalone Carrier Controls VVT system with a network buss for future integration. We will furnish, program, and install (12) Carrier OPEN VVT controllers, (1) Packaged RTU controller and harness, (1) Bypass controller, (12) Zone space temp sensors, and (12) discharge air temperature sensors. At Building Automation Solutions, we believe in completely open and non-proprietary automation solutions. We install systems that won't tie you to any one automation contractor moving forward. Carrier Packaged Rooftop Unit (Carrier Controller) • • Furnish, program, and install a Carrier OPEN Controller. • Run communication buss wire to RTU. • System ready for future i-vu integration. Carrier VVT terminal unit controllers (12 Carrier VVT Controllers) • • Furnish, program, and install (12) Carrier OPEN VVT Controllers with integrated actuators. • • Furnish and install (1) Carrier Bypass controller. • • Furnish and install (12) Zone temperature sensors. • • Furnish and install (12) Discharge air temp sensors TOTAL INVESTMENT AMOUNT: $36,300.00 accepted YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 /4650 Fax: (866) 51.9-63.77 "Problems- Solved" Packet Pg. 70 11.D.c Village of Buffalo Grove Page 2 of 4 Golf Course Our Scope of Work is as Follows: The YMI Group proposes the installation of a Standalone Carrier Controls VVT system with a network buss for future integration. We will furnish, program, and install (6) Carrier OPEN VVT controllers, (1) Packaged RTU controller and harness, (1) Bypass controller, (6) Zone space temp sensors, and (6) discharge air temperature sensors. At Building Automation Solutions, we believe in completely open and non-proprietary automation solutions. We install systems that won't tie you to any one automation contractor moving forward. Carrier Packaged Rooftop Unit (Carrier Controller) • • Furnish, program, and install a Carrier OPEN Controller. • Run communication buss wire to RTU. • System ready for future i-vu integration. Carrier VVT terminal unit controllers (6 Carrier VVT Controllers) • • Furnish, program, and install (6) Carrier OPEN VVT Controllers with integrated actuators. • • Furnish and install (1) Carrier Bypass controller. • • Furnish and install (6) Zone temperature sensors. • • Furnish and install (6) Discharge air temp sensors. • • System ready for future i-vu integration. TOTAL INVESTMENT AMOUNT: $26,950.00 accepted YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 4650 Fox: (866) 5 S.9-61.77 "Problems- Solved" Packet Pg. 71 11.D.c Village of Buffalo Grove Page 3 of 4 Village Hall / Police Department — Kitchen Area Our Scope of Work is as Follows: The YMI Group proposes the installation of a Standalone Carrier Controls VAV system with a network buss for future integration. We will furnish, program, and install (4) Carrier OPEN VAV controllers, (1) Packaged RTU controller and harness, (1) Bypass controller, (4) Zone space temp sensors, and (4) discharge air temperature sensors. At Building Automation Solutions, we believe in completely open and non-proprietary automation solutions. We install systems that won't tie you to any one automation contractor moving forward. Custom Air Handler (Carrier Controller) • • Furnish, program, and install a Carrier OPEN Controller in enclosure. • Run communication buss wire to AHU. • System ready for future i-vu integration. Carrier VAV terminal unit controllers (4 Carrier VAV Controllers with ReHeat) • • Furnish, program, and install (4) Carrier OPEN VAV Controllers with integrated actuators. • • Furnish and install (1) Carrier Bypass controller. • • Furnish and install (4) Zone temperature sensors. • • Furnish and install (4) Discharge air temp sensors. • • System ready for future i-vu integration. TOTAL INVESTMENT AMOUNT: $ 18,150.00 accepted Exclusions & Clarifications 1. Excludes permits & fees. 2. This quote has been adjusted with the understanding we will use existing control panels and existing wiring as necessary. 3. This proposal was adjusted with the understanding that a neat, clean "free air" installation is acceptable for communications wire and space temperature sensor wiring. Full metal raceway is available for an added fee, separate of this proposal. 4. Assumption made that no man lift will be necessary for this installation. If a man lift rental is necessary, we can bring one for an added fee, separate of this proposal. 5. Proposal based on information provided to us on a walkthrough. If more equipment is requested on the system, it can be added for a fee- separate of this proposal. YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 4650 Fox: (866) 5 S.9-61.77 "Problems- Solved" Packet Pg. 72 11.D.c Village of Buffalo Grove Page 4 of 4 Exclusions: NOT INCLUDED (unless specifically noted above): ✓ Items not specifically listed herein ✓ Premium time, permits and fees ✓ Upgrades of previously installed equipment ✓ No third -party integration ✓ Personal computers, printers and modems ✓ Dedicated phone line, LAN or internet connection (must be static IP address) ✓ Installation of dampers, valves, wells or accessories ✓ Labor and material for air and water testing and balancing ✓ Air flow measuring stations and/or devices ✓ Piping, air distribution systems, solenoids, sheet metal, louvers, diffusers, registers and grilles ✓ Mechanical equipment start-up, installation and accessories supplied with equipment ✓ Dampers, including back draft dampers, volume dampers, fire/smoke dampers, etc. ✓ Variable frequency drives, smoke detectors, starters, power transformers, disconnects ✓ Fire / life safety work ✓ Electrical wiring of other manufacturers supplied equipment. ✓ Interfacing into fire alarm system, non -Honeywell control system/controllers, security system ✓ Rigging, carting, painting and patching ✓ Any drywall cutting or replacement ✓ Any provision for working with existing asbestos ✓ Repair, replacement, demolition, verification or guarantee of existing control devices Thank you for your consideration. If you have any questions, feel free to call me at 847-258-4650, extension 190. YMI Representative: Accepted: Customer: Accepted: "Quality without Compromise" Respectfully, George Zasadil Service Sales Manager Date: Date: ComEd, Nicor, and People's Gas Trade Ally YMI Group, Inc. 350 C:ros e n Avenue, ER Grove Village, iL 60007 Ph: (847) 258 4650 Fox: (866) 5 S.9-61.77 "Problems- ,.Solved" Packet Pg. 73 11.D.d October 30, 2018 To: Village of Buffalo Grove Attn: Mike Flaherty RE: Village Hall, Golf Course, and Police Department HVAC Improvements Dear Mr. Flaherty, Martin Petersen Company is pleased to offer the following budgets for your use. Scope Item No.1: Village Hall AHU replacement We include: • Demo o (1) Carrier AHU and air cooled condenser o (1) Reznor gas fired duct heater • Reclaim refrigerant • Furnish and install o (1) Cooling only air handling unit o (1) Air cooled condenser o (1) Gas fired duct heater • Galvanized ductwork and accessories o Connect to existing supply/return • Refrigerant piping • Condensate trap • Temperature controls o New stand-alone temperature controls • Mechanical insulation • Startup and secure operation • Pre and Post testing and balancing by MPC • Cranes and lifts • Electrical requirements (carrying budget of $4,000) • Assist with obtaining permit o Cost of permit is not included • Taxes Clarifications for Scope Item No.1: • All work completed during normal business hours and days • Fire protection and smoke detection not included • Temporary heating/ cooling is not included PRICE (Scope Item No.1).................... $ 79,800 Q) E s U BR,IN<. ING LIFE TO YOUR. BUILDING www.mpcmech.com Packet Pg. 74 11.D.d Scope Item No.2: Golf Clubhouse AHU to ground mounted RTU replacement We include: • Demo o Carrier AHU and air cooled condenser c Ductwork as required • Reclaim refrigerant • Furnish and install o (1) Packaged gas heat/DX cooling rooftop unit ■ Economizer ■ Grade mounted • Galvanized ductwork and accessories o Connect to existing supply/return through existing louver opening o Opening will need to be made bigger • Gas piping from across the building to new RTU • Condensate trap • Temperature controls o Adjust VVT system to communicate with new RTU o Remove electric heaters in (6) vvt boxes and reprogram dampers • Mechanical insulation • Concrete equipment pad • Startup and secure operation • Testing and balancing • Cranes and lifts • Electrical requirements (carrying budget of $6,000) • Cutting to increase opening size and adding lintel (carrying budget of $5,000) • Assist with obtaining permit o Cost of permit is not included • Taxes Clarifications for Scope Item No.2: • All work completed during normal business hours and days • Fire protection and smoke detection not included • Temporary heating/ cooling is not included PRICE (Scope Item No.2).................... $ 90,150 YouR uILDING {`v//�4�'. r li.�ir�lr �,�; f :>�.:,t�rr� r..i �rl° i ��,�ir�... i ,tnu. www.mpcmech.com Packet Pg. 75 Q) E s U 11.D.d Scope Item No.3: Police Department (2) lower level AHU replacements We include: • Demo o (2) Carrier AHU and air cooled condenser o (2) Inline return fans o Ductwork as required • Reclaim refrigerant • Furnish and install o (2) Carrier split system AHUs with condensers on roof o (2) Inline return fans • Galvanized ductwork and accessories o Connect to existing supply/return • Refrigerant piping • Condensate traps • Temperature controls o Disconnect and reconnect existing controls o No upgrades included • Mechanical insulation • Startup and secure operation • Testing and balancing • Cranes and lifts • Electrical requirements (carrying budget of $4,000) • Assist with obtaining permit o Cost of permit is not included • Taxes Clarifications for Scope Item No.3: • All work completed during normal business hours and days • Fire protection and smoke detection not included • Temporary heating/ cooling is not included PRICE (Scope Item No.3).................... $ 94,800 Q) E s U {`v//�4�'. r li.�ir�lr �,�� f :>�.:,F�rr� r..i al° i ��,�ir�...Yi vjtne www.mpcmech.com Packet Pg. 76 11.D.d Scope Item No.4: Police Department Upper Level Partial upgrade to I-Vu We include: • Demo existing controllers, control wiring and wall sensors on VVT boxes serving RTU • Furnish and install the following for (1) RTU and (12) VVT boxes: o I-Vu Pro user interface o I-Vu Open Router — includes panel and transformer o Animated graphics, scheduling and alarming o RTU open controllers o Supply and return air temp sensors for RTU o Outdoor air temperature sensors for RTU o Supply fan status switches for RTU o Economizer damper actuators for RTU o Relays and transducers o VVT — Open controllers — including transformers for VVT boxes o Supply air temperature sensors for VVT boxes o ZS Pro zone temperature sensors for VVT boxes o VVT-Bypass controllers with transformers • Provide and install control wiring • Provide startup, commissioning and owner training for new controls • Price includes ceiling tile removal Clarifications for Scope Item No.4: • All work completed during normal business hours and days • Controls system will require a static IP address • Temporary heating/ cooling is not included PRICE (Scope Item No.4).................... $ 60,000 Q) E s U {`v//�4�'. r li.�ir�lr �,�� f :>�.:,F�rr� r..i abi�l�..,ir�...r� vjtne www.mpcmech.com Packet Pg. 77 11.D.d Scope Item No.5: Police Department Lower Level Partial upgrade to I-Vu We include: • Demo existing controllers, control wiring and wall sensors on VVT boxes serving AHU • Furnish and install the following for (1) AHU and (4) VVT boxes: c I-Vu Pro user interface o I-Vu Open Router — includes panel and transformer o Animated graphics, scheduling and alarming o RTU open controllers o Supply and return air temp sensors for AHU o Outdoor air temperature sensors for AHU o UCXP universal controllers — including panels and transformers for AHU o Damper actuators for AHU o Relays and transducers o VVT — Open controllers — including transformers for VVT boxes o Supply air temperature sensors for VVT boxes o ZS Pro zone temperature sensors for VVT boxes o VVT-Bypass controllers with transformers • Provide and install control wiring • Provide startup, commissioning and owner training for new controls • Price includes ceiling tile removal Clarifications for Scope Item No.5: • All work completed during normal business hours and days • Controls system will require a static IP address • Temporary heating/ cooling is not included PRICE (Scope Item No.5).................... $ 24,200 Guarantee: All labor and materials to be free from defects for a period of one year If you have any questions or concerns please contact me at (262) 620-87S6. Sincerely, Martin Petersen Company Ryan Moldenhauer Project Manager c d E s U {`v//�4�'. r li.�ir�lr �,�� f :>�.:,F�rr� r..i al°ii"I��,�ir�...Yi ,tne www.mpcmech.com Packet Pg. 78 13.A Information Item : Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll N/A Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Trustee Liaison Sussman Monday, November 5, 2018 Staff Contact Dane Bragg, Office of the Village Manager Updated: 10/31/2018 8:56 AM Page 1 Packet Pg. 79