2018-04-16 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Mar 19, 2018 7:30 PM
3. Approval of Warrant
A. Approval of Warrant #1288 (Trustee Johnson) (Staff Contact: Scott Anderson)
4. Village President's Report
A. Presentation of Eagle Scouts from Boy Scout Troops (President Sussman, Trustee
Stein) (Staff Contact: Dane Bragg)
B. Recognizing Samantha Hartman-Stackhouse's Achievement in Archery (President
Sussman) (Staff Contact: Dane Bragg)
5. Village Manager's Report
A. Introduction of New Planner I (President Sussman) (Staff Contact: Chris Stilling)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Proclamation Recognizing National Safe Boating Week (President Sussman) (Staff
Contact: Dane Bragg)
SUMMARY: A proclamation recognizing National Safe Boating Week.
B. Proclamation Recognizing Senior Celebration Day (President Sussman) (Staff Contact:
Dane Bragg)
SUMMARY: Proclamation recognizing Senior Celebration Day.
C. Proclamation Recognizing National Crime Victims' Rights Week (President Sussman)
(Staff Contact: Dane Bragg)
SUMMARY: A proclamation recognizing National Crime Victims Rights Week April 8-14,
2018.
D. Proclamation Recognizing May 6 - 12, 2018 as Municipal Clerks Week (Clerk Sirabian)
(Staff Contact: Julie Kamka)
SUMMARY: Communities throughout the world are celebrating May 6-12, 2018 as
Municipal Clerks Week. We recognize the accomplishments of our Village of Buffalo
Grove Clerk, Janet M. Sirabian and Deputy Village Clerk, Julie Kamka.
E. Proclamation Recognizing National Police Week 2018 (Trustee Smith) (Staff Contact:
Steven Casstevens)
SUMMARY: A proclamation recognizing National Police Week in the Village of Buffalo
Grove.
F. Proclamation Recognizing Distracted Driving Awareness Month 2018 (Trustee Stein,
Trustee Smith) (Staff Contact: Steven Casstevens)
SUMMARY: The Village recognizes April 2018 as distracted driving awareness month.
G. Proclamation Recognizing Arbor Day (Trustee Stein) (Staff Contact: Michael Reynolds)
SUMMARY: Designates Friday, April 27, 2018 Arbor Day in Buffalo Grove. Traditionally
the last Friday in April has been designated as Arbor Day in Illinois. The Proclamation is
one of four criteria to qualify for the Tree City U.S.A. Award.
H. Proclamation Recognizing May 2017 as Building Safety Month (President Sussman)
(Staff Contact: Julie Kamka)
SUMMARY: Building Safety Month (BSM) is celebrated by jurisdictions worldwide during
the month of May. Building Safety Month is a public awareness campaign to help
individuals, families and businesses understand what it takes to create safe and
sustainable structures.
Proclamation Recognizing Safe Digging Month (Trustee Stein) (Staff Contact: Michael
Reynolds)
SUMMARY: April is "Safe Digging Month" and the Village encourages all residents and
excavation contractors to call JULIE before you dig.
Authorization to Execute a Contract for Natural Gas/Electric Supply and Service for
Select Village Owned Facilities (Trustee Johnson) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to
execute a contract with the lowest responsive and responsible bidder, pending final
review of the contract documents by the Village Attorney.
K. 0-2018-19 Ordinance Approving a Special Use Amendment for Sky Fitness at 1501
Busch Parkway (Trustee Stein) (Staff Contact: Chris Stilling)
SUMMARY: Sky Fitness is proposing to amend their plans from 2017 for an addition to
the existing building. The petitioner is proposing to modify the plan proposed with a two-
story addition on the eastern side of the building and replace part of the eastern parking
lot. The footprint of the addition would remain the same. The Planning & Zoning
Commission unanimously recommended approval, subject to conditions in the attached
Ordinance.
Approval of Sky Fitness Development Improvement Agreement (Trustee Stein) (Staff
Contact: Darren Monico)
SUMMARY: The owner of Sky Fitness is proposing a building addition to their existing
facility in the Corporate Grove Subdivision. Staff recommends approval of the
Development Improvement Agreement subject to the final engineering plan approval and
the Village Attorney review.
M. 0-2018-18 Variation for an Electronic Message Sign at 847 Deerfield Parkway (Trustee
Ottenheimer) (Staff Contact: Chris Stilling)
SUMMARY: Metro Storage requests a variation to install a new ground sign with an
electronic message at 847 Deerfield Parkway. As proposed, the electronic message sign
requires a variation. The Planning & Zoning Commission unanimously recommended
approval, subject to conditions in the attached Ordinance.
N. 0-2018-20 Special Use for a Personal Wireless Communication Facility (Small Cell
Antenna) (Trustee Ottenheimer) (Staff Contact: Chris Stilling)
SUMMARY: The petitioner seeks to install a small cell antenna device on an existing
ComEd utility pole located in the Dundee Road right-of-way. Pursuant to the Zoning
Ordinance, the antenna is considered a personal wireless communication facility. The
request requires a special use in the R-1 District. The Planning & Zoning Commission
unanimously recommended approval, subject to conditions in the attached Ordinance.
0. 0-2018-21 Ordinance Authorizing the Disposal of Surplus Village Personal Property
(Trustee Johnson) (Staff Contact: Andrew Brown)
SUMMARY: The attached list of Village owned property was disposed of during FY 2017.
The assets were either used for trade-in or outright disposed of. All capital assets will be
removed from the Village's balance sheet.
P. 0-2018-22 Ordinance Amending Chapter 5.20 - Liquor Controls (President Sussman)
(Staff Contact: Julie Kamka)
SUMMARY: Section 1 amends the Class G6 license to allow alcoholic liquors, not just
beer and wine, to be sold and sampled at the Farmer's Market.
Section 2 is descends the Class C Liquor License for Garden Fresh Fruit Market, Inc
d/b/a Garden Fresh Market at 770 S. Buffalo Grove Road and reserves a Class C Liquor
License for 77018 Company d/b/a Garden Fresh Market at 770 S. Buffalo Grove Road.
This reservation is subject to the applicant completing Village requirements for said
license on or before August 20, 2018. The Village Manager shall have the authority to
extend the August 20, 2018 date for good cause shown. If not so extended, this
reservation shall cease.
Ordinances and Resolutions
A. R-2018-1 0 Calendar Year 2017 Village -Wide Street Maintenance Motor Fuel Tax
Resolution (Trustee Stein) (Staff Contact: Michael Reynolds)
B. R-2018-1 1 Resolution Approving Revisions to the Communications Policy (Trustee
Johnson) (Staff Contact: Jenny Maltas)
C. 0-2018-23 Ordinance Providing for Compensation of the Village Manager (President
Sussman) (Staff Contact: Dane Bragg)
D. 0-2018-24 Amendment to Ordinance 2009-15 (Comprehensive Plan Update 2009)
Adopting the Lake Cook Plan (Trustee Berman, Trustee Weidenfeld) (Staff Contact:
Chris Stilling)
E. 0-2018-25 An Ordinance Approving a Letter of Agreement Between the Village of
Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association.
(Trustee Smith) (Staff Contact: Arthur Malinowski)
F. 0-2018-26 Ordinance Granting Preliminary Plan Approval for a Building Addition at
1250 Busch Parkway (Trustee Stein) (Staff Contact: Chris Stilling)
10. Unfinished Business
11. New Business
A. Approval of 1250 Busch Parkway Development Improvement Agreement (Trustee Stein)
(Staff Contact: Darren Monico)
B. Award of Bid 2018 Sidewalk Project (Trustee Stein) (Staff Contact: Brett Robinson)
C. Award of Bid Bike Path & Parking Lot Project (Trustee Stein) (Staff Contact: Brett
Robinson)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe andlor
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON MONDAY, MARCH 19,2018
CALL TO ORDER
President Sussman called the meeting to order at 7:27 P.M. Those present stood and pledged allegiance to
the Flag as presented by Cub Scout Pack 140.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Stein, Ottenheimer, Weidenfeld,
Johnson and Smith. Trustee Berman was absent.
Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas,
Deputy Village Manager; Scott Anderson, Finance Director; Andrew Brown, Deputy Finance Director; Art
Malinowski, Director of Human Resources; Pete Cahill, Human Resources Analyst; Brett Robinson, 0
Director of Purchasing; Evan Michel, Management Analyst; Christopher Stilling, Director of Community >
Development; Mike Reynolds, Director of Public Works; Brian Sheehan, Building Commissioner; Darren 0-
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Monico, Village Engineer; Geoff Tollefson, Director of Golf Operations; Fire Chief Baker; Deputy Fire CL
Chief Wagner; and Police Chief Casstevens. <
APPROVAL OF MINUTES
Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the February 26, 2018
Rescheduled Regular Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
A13SENT: I — Ben-nan
Motion declared carried.
Moved by Johnson, seconded by Smith, to approve the minutes of the March 5, 2018 Committee of the
Whole Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
ABSENT: I — Berman
Motion declared carried.
WARRANT #1287
Mr. Anderson read Warrant #1287. Moved by Weidenfeld, seconded by Johnson, to approve Warrant
#1287 in the amount of $1,841,515.64 authorizing payment of bills listed. Upon roll call, Trustees voted as
follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
ABSENT: I — Berman
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
I Packet Pg. 5 1
President Sussman read a Proclamation recognizing March 24, 2018 between 8:30 PM and 9:30 PM as
Earth Hour 2018, and called upon residents and businesses of the Village of Buffalo Grove to observe the
occasion by turning off all non -essential lighting during that hour.
VILLAGE MANAGER'S REPORT
Chief Baker thanked the Board for the opportunity to present Robert Herrmann with his Lieutenant badge,
which was pinned on as Lieutenant Herrmann was congratulated by the audience and the Board.
Fire & Police Commission Chairman Brian Rubin presented a brief introduction of the two new
Firefighter/Paramedics, after which he administered the oath of office to Firefighter/Paramedic Andrew
Wojcik and Firefighter/Paramedic Philip Schroeder who were congratulated by the audience and the
Board as their badges were pinned and they were presented with their helmets.
Fire & Police Commission Chairman Brian Rubin then presented a brief introduction of the two candidates
for Police Officer, after which he administered the oath of office to Police Officer Eric Sarat and Police
Office Evan Woodward, who were congratulated by the audience and the Board as their badges were
pinned.
Mr. Bragg congratulated and welcomed each of the gentlemen to the Village of Buffalo Grove team.
On behalf of the Rotary Club of Buffalo Grove, Mr. Bragg briefly explained the mission of Rotary
International, after which he asked Firefighter/Paramedic Bill Navarro to the podium. Mr. Bragg reviewed
the accomplishments of FF/PM Navarro and presented him with the 2017 Firefighter of the Year award.
FF/PM Navarro thanked the Rotary Club, his wife, and his second family, the Buffalo Grove Fire
Department, for their support as he was congratulated by the audience and the Board.
Ryan Risinger, President of the Buffalo Grove Rotary Club, and Police Chief Casstevens came forward to
present the 2017 Police Officers of the Year award. Chief Casstevens noted that this year there was a tie
vote for the award, and he briefly reviewed the accomplishments of Detective Brian Hansen and Officer
Shannon McMillon, who shared this year's award, and presented their awards to them. Detective Hansen
and Officer McMillon thanked the Rotary Club for this honor as they were congratulated by the audience
and the Board.
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board
could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each
of the items on the Consent Agenda.
Resolution No. 2018-5 — Firefi2hter Property Pro2ram
Motion to pass Resolution No. 2018-5 to enter into an Agreement for the Firefighter Property Program.
Resolution No. 2018-8 — Paramedic AL:Freement
Motion to pass Resolution No. 2018-8, Northwest Community Hospital Paramedic Preceptor Agreement.
Resolution No. 2018-9 — 2018 Zonin2 Mat)
Motion to pass Resolution No. 2018-9, adopting the Village's 2018 Zoning Map.
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I Packet Pg. 6 1
Ordinance No. 2018-12 — 1701 Leider Lane
Motion to pass Ordinance No. 2018-12, amendment to Ordinance No. 2009-07 and variation for an
Electronic Sign at 1701 Leider Lane.
Ordinance No. 201843 — Liuuor Controls
Motion to pass Ordinance No. 2018-13, amending Chapter 5.20, Liquor Controls.
Ordinance No. 2018-14 — Ivv Hall School
Motion to pass Ordinance No. 2018-14 for additional No Parking near Ivy Hall School.
Ordinance No. 2018-15 — Easthaven
Motion to pass Ordinance No. 2018-15 relating to Recapture Release Easthaven Development.
Ordinance No. 2018-16 — Administrative Hearinu 0
Motion to pass Ordinance No. 2018-16 amending Chapter 2.62 Village Administrative Hearing System. 0-
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Tree & Stump Removal <
Motion to approve MPI Tree and Stump Removal Agreement.
Moved by Ottenheimer, seconded by Weidenfeld, to approve the Consent Agenda. Upon roll call, Trustees
voted as follows on the Consent Agenda:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
A13SENT: I — Bennan
Motion declared carried.
ORDINANCE NO. 2018-17 — FISCAL 2017 BUDGET
Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2018-17, amending Fiscal 2017
Budget of the Village of Buffalo Grove, in accordance with materials contained in Board packets.
Mr. Brown reviewed the proposed ordinance, details of which are contained in his memo to Mr. Anderson
of March 17, 2018.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
ABSENT: I — Berman
Motion declared carried.
LIQUID DE-ICING
Moved by Stein, seconded by Weidenfeld, to approve waiver of bids and authorization to purchase Liquid
De -Icing "Beet Heet", in accordance with materials contained in Board packets.
Mr. Robinson reviewed the proposed purchase, details of which are contained in Mr. Beitzel's memo to
him of March 15, 2018.
IPacket Pg. 7 1
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
ABSENT: 1 — Berman
Motion declared carried.
RJN PROFESSIONAL ENGINEERING SERVICES
Moved by Stein, seconded by Ottenheimer, to authorize execution of an agreement with RJN Group, Inc.
for professional engineering services to complete a Sewer Rehabilitation Design in an amount not to exceed
$43,000.00.
Mr. Reynolds reviewed the proposal, details of which are contained in Mr. Monico's memo to Mr. Bragg of
March 13, 2018. 3
Upon roll call, Trustees voted as follows:
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AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith >
NAYS: 0 — None 0-
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ABSENT: I — Berman CL
Motion declared carried.
REPLACEMENT VEHICLE
Moved by Stein, seconded by Smith, to authorize purchase of a replacement vehicle through Illinois
Central Management Services, in accordance with materials contained in Board packets.
Mr. Robinson reviewed the proposal, details of which are contained in the memo that he and Mr. Whalen
sent to Mr. Bragg of March 13, 2018, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
ABSENT: I — Berman
Motion declared carried.
WEBSITE DEVELOPMENT
Moved by Johnson, seconded by Weidenfeld, authorize the Village Manager to execute and agreement with
Civic Live for website development pending final approval of the agreement by the Village Attorney and in
accordance with materials contained in Board packets.
Mr. Michel reviewed the proposal, details of which are contained in the memo that he and Mr. Robinson
sent to Mr. Bragg of March 8, 2018, after,"Thich he answered questions from the Board.
Tt ustee Johnson commented on the extensive and comprehensive work that went into this project, and she
believes this company is head and shoulders above the rest and that this proposal was by far the best
received.
Mr. Brag,(z thanked everyone involved for all of the work that went into this endeavor.
Mr. Michel pointed out that the parent company of Civic Live is West Interactive Services Corporation.
Upon roll call, Trustees voted as follows:
I Packet Pg. 8 1
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
ABSENT: 1 — Berman
Motion declared carried.
2018 STREET AND UTILITY IMPROVEMENT PROJECT
Moved by Stein, seconded by Ottenheimer, to award bid for 2018 Street and Utility Improvement Project to
Chicagoland Paving in an amount not to exceed $2,331,444.50, in accordance with materials contained in
Board packets.
Mr. Monico reviewed the proposed project, details of which are contained in his memo to Mr. Bragg of
March 13, 2018, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
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NAYS: 0 — None
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ABSENT: I — Berman
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Motion declared carried.
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UESTIONS FROM THE AUDIENCE 2
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any
questions from the audience on items not on tonight's agenda.
Michael Roseman, 175 Lake Boulevard in Cambridge on the Lake, commented on the property on the
southeast comer of Buffalo Grove and Dundee Roads. Mr. Roseman stated that the property is poorly
maintained: there is garbage all over the property, the building is falling apart, the landscaping has not
been maintained, and the building itself is full of garbage that is visible from the outside. Mr. Roseman is
asking what steps the Village is taking to ensure proper maintenance on this property, and would also like
to know who they should contact if there are issues in the future.
Linda McInerney and Mark Pacholski are board members of the homeowner's association and noted that
they get frequent complaints from residents of Cambridge on the Lake about the property. They believe
that boxes and materials being put into the building could be a fire hazard with possible toxic fumes that
could be hazardous to their residents.
This is at the entrance to Buffalo Grove and presents a "black eye" image to those traveling that route.
Mr. Brau stated that there is a history with this property, and Mr. Stilling will be in touch with them to
explain the circumstances.
EXECUTIVE SESSION
Moved by Stein, seconded by Ottenheimer, to move to Executive Session to discuss Section 2(C)(1) of the
Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance
or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,
including hearing testimony on a complaint lodged against an employee of the Public Body or against
Legal Counsel for the Public Body to determine its validity, and also Section 2(C)(5) of the Illinois
Open Meetings Act: the Purchase or Lease of Real Property for the use of the Public Body, Including
Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired.
Upon roll call, Trustees voted as follows:
I Packet Pg. 9 1
AYES: 5 — Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 — None
ABSENT: I — Berman
Motion declared carried.
The Board moved to Executive Session from 8:32 P.M. until 10:25 P.M.
ADJOURNMENT
Moved by Johnson, seconded by Ottenheimer, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 10:26 P.M.
Janet M. Sirabian, Village Clerk
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APPROVED BY ME THIS 16 DAY OF. April 2018 1-
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I Packet Pg. 10 1
Action Item : Approval of Warrant #1288
Recommendation of Action I
............ § ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
taff recommends approval.
Staff recommends approval of Warrant #1288 which totals $3,144,135.45.
ATTACHMENTS:
a W#1288 SUMMARY (PDF)
Trustee Liaison
Johnson
I Monday, April 16, 2018 1
Staff Contact
Scott Anderson, Finance
Updated: 4/12/2018 8:39 AM
Page 1
tPg.11
VILLAGE OF BUFFALO GROVE WARRANT #1288
16-Apr-18
General Fund:
760,839.34
Parking Lot Fund:
60.00
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
0.00
School & Park Donations
0.00
Capital Projects- Facilities:
8,006.24
Capital Projects -Streets:
17,085.08
Health Insurance Fund:
0.00
Facilities Development Debt Service Fund:
0.00
Retiree Health Savings (RHS):
0.00
Water Fund:
76,650.16
Buffalo Grove Golf Fund:
61,453.14
Arboretum Golf Fund:
87,043.43
Refuse Service Fund:
61,513.13
Information Technology Internal Service Fund:
815507.43
Central Garage Internal Service Fund:
47,491.20
Building Maintenance Internal Service Fund:
74,424.81
1,276,073.96
PAYROLL PERIOD ENDING 03/22/18 932,204.44
PAYROLL PERIOD ENDING 04/05/18 935,857.05
1,868,061.49
TOTAL WARRANT #1288 3,144,135.45
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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I Packet Pg. 12 1
Information Item : Presentation of Eagle Scouts from Boy Scout
Troops
Recommendation of Action
.....................
The Village President will recognize Eagle Scouts from local Boy Scout Troops.
Trustee Liaison
Sussman, Stein
I Monday, April 16, 2018 1
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/12/2018 8:58 AM
Page 1
t Pg. 13
Information Item : Recognizing Samantha Hartman-Stackhouse's
Achievement in Archery
Recommendation of Action
.....................
Recognizing Samantha Hartman-Stackhouse's first place finish in the NASP State Archery Tournament.
She also set a new state record for the tournament with her score as well she and her teammates were
able to qualify for the National NASP Tournament.
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/10/2018 1:13 PM
Page 1
t Pg. 14
Information Item : Introduction of New Planner I
Recommendation of Action I
............ § ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
taff recommends presentation.
Chris Stilling will be introducing the new Community Development Planner 1, Rati Akash.
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Chris Stilling, Community Development
Updated: 4/10/2018 2:24 PM
Page 1
t Pg. 15
Information Item : Proclamation Recognizing National Safe Boating
Week
Recommendation of Action
.....................
SUMMARY: A proclamation recognizing National Safe Boating Week.
ATTACHMENTS:
0 National Safe Boating Week (DOC)
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/12/2018 4:22 PM
Page 1
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Village of Buffalo Grove
NATIONAL SAFE BOATING WEEK
For nearly 90 million Americans, boating continues to be a popular recreational activity. From coast to
coast, and everywhere in between, people are taking to the water and enjoying time together boating,
sailing, paddling and fishing. During National Safe Boating Week, the U.S. Coast Guard and its federal,
state, and local safe boating partners encourage all boaters to explore and enjoy America's beautiful
waters responsibly.
Safe boating begins with preparation. The Coast Guard estimates that human error accounts for 70
percent of all boating accidents and that life jackets could prevent more than 80 percent of boating
fatalities. Through basic boating safety procedures — carrying lifesaving emergency distress and
communications equipment, wearing life jackets, attending safe boating courses, participating in free
boat safety checks, and staying sober when navigating — we can help ensure boaters on America's
coastal, inland, and offshore waters stay safe throughout the season.
National Safe Boating Week is observed to bring attention to important life-saving tips for recreational
boaters so that they can have a safer, more fun experience out on the water throughout the year.
WHEREAS, on average, 650 people die each year in boating -related accidents in the U.S.;
approximately 80 percent of these are fatalities caused by drowning; and
WHEREAS, the vast majority of these accidents are caused by human error or poor judgment and not
by the boat, equipment or environmental factors; and
WHEREAS, a significant number of boaters who lose their lives by drowning each year would be alive
today had they worn their life jackets.
NOW THEREFORE, BE IT RESOLVED that 1, Beverly Sussman, President of the Village of
Buffalo Grove do hereby support the goals of the Safe Boating Campaign and proclaim May 19-25,
2018 as National Safe Boating Week and the start of the year-round effort to promote safe boating and
urge all those who boat to practice safe boating habits and wear a life jacket at a] I times while boating.
Proclaimed this 16 1h day of April, 2018.
Beverly Sussman, Village President
I Packet Pg. 17 1
Information Item : Proclamation Recognizing Senior Celebration
Day
Recommendation of Action
.....................
SUMMARY: Proclamation recognizing Senior Celebration Day.
ATTACHMENTS:
0 Senior Celebration Day 2018 (DOC)
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/12/2018 4:22 PM
Page 1
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Village of Buffalo Grove
SENIOR CELEBRATION DAY
WHEREAS, education is a lifelong process; and
WHEREAS, public education is a community enterprise, and community education philosophy
advocates full use of public facilities, programs and services by every age group in the
community; and
WHEREAS, the skills, talents and experiences of senior citizens are untapped resources in many
communities and intergenerational cooperation promotes efficient use of human resources; and
WHEREAS, community education promotes the use of community resources, community
volunteers in schools, senior citizen centers and community agencies, and maximizes the use of
human resources to provide educational opportunities for community residents of all ages; and
WHEREAS, the goal of community education is to promote a sharing, caring, learning
community; and
WHEREAS, senior citizens have earned our respect and recognition for their past
accomplishments, and their present and future contributions; and
WHEREAS, Senior Celebration Day is co -sponsored by Township High School District 214
Community Education, Arlington Park Racecourse, and the Village of Buffalo Grove to
encourage and develop programs and activities to meet the needs of all the residents in High
School District 214 and in Buffalo Grove.
NOW, THEREFORE, 1, Beverly Sussman, do hereby proclaim April 23, 2018, as Senior
Celebration Day, and call upon the residents of High School District 214 and Buffalo Grove to
recognize and celebrate the bonds they have discovered, the partnership they have formed, and
the sense of community they have strengthened through community education programs.
Proclaimed this 5 1h day of April, 2018.
Beverly Sussman, Village President
I Packet Pg. 19 1
Information Item : Proclamation Recognizing National Crime
Victims' Rights Week
Recommendation of Action
.....................
SUMMARY: A proclamation recognizing National Crime Victims Rights Week April 8-14, 2018.
ATTACHMENTS:
0 Crime Proc (DOCX)
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/12/2018 4:23 PM
Page 1
t Pg. 20
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Village of Buffalo Grove
NATIONAL CRIME VICTIMS'RIGHTS WEEK, APRIL 8-14,2018
WHEREAS, Americans are the victims of 20 million crimes each year, affecting individuals and communities;
WHEREAS, years of investment in crime victims' rights and services have developed a system of victim response that
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can help victims recover from crime;
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WHEREAS, reaching and serving all victims of crime is essential to supporting thriving communities, because those who
receive holistic services and support are more likely to remain invested in their communities; E
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WHEREAS, dedicated victim service providers are working every day to meet the needs of crime victims, yet there are >
still too many victims without meaningful access to rights and services; E
WHEREAS, many victims face barriers such as isolation, distrust of authorities, language limitations, lack of R
transportation, or cultural barriers that keep them from accessing the services and criminal justice systems that can help .2
them recover from crime;
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WHEREAS, we must make a dedicated effort to expand the circle of those prepared to respond to victims and link them a)
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to the resources that can help them recover; N
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WHEREAS, engaging a broader array of healthcare providers, community leaders, faith organizations, educators, and "
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businesses can provide new links between victims and services that improve their safety, healing, and access to justice; 0
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WHEREAS, National Crime Victims' Rights Week provides an opportunity to recommit to ensuring that all victims of L)
crime especially those who are challenging to reach or serve are afforded their rights and receive a trauma -informed 'r-
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response; and E
WHEREAS, The Village of Buffalo Grove is hereby dedicated to strengthening victims and survivors in the aftermath of tm:
crime, building resilience in our communities and our victim responders, and working for Justice for all victims and
survivors.
NOW, THEREFORE, 1, Beverly Sussman, President of the Village of Buffalo Grove, do hereby proclaim the week of
April 8-14, 2018, as Crime Victims' Rights Week and reaffirm this Village's commitment to creating a victim service and
criminal justice response that assists all victims of crime during Crime Victims' Rights Week and throughout the year;
and to express our sincere gratitude and appreciation for those community members, victim service providers, and
criminal justice professionals who are committed to improving our response to all victims of crime so that they may find
relevant assistance, support, justice, and peace.
Proclaimed this 10th day of April, 2018.
Beverly Sussman, Village President
I Packet Pg. 21 1
Information Item : Proclamation Recognizing May 6 - 12, 2018 as
Municipal Clerks Week
Recommendation of Action
.....................
SUMMARY: Communities throughout the world are celebrating May 6-12, 2018 as Municipal Clerks
Week. We recognize the accomplishments of our Village of Buffalo Grove Clerk, Janet M. Sirabian and
Deputy Village Clerk, Julie Kamka.
ATTACHMENTS:
a Municipal Clerks Week 2018 (DOC)
Trustee Liaison
Ms. Sirabian
I Monday, April 16, 2018 1
Staff Contact
Julie Kamka, Community Development
Updated: 4/12/2018 4:53 PM
Page 1
t Pg. 22
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Village of Buffalo Grove
MUNICIPAL CLERKS WEEK
MAY 6 — MAY 12,2018
WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local
government exists throughout the world; and
WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and
WHEREAS, the Office of the Municipal Clerk provides the professional link between the
citizens, the local governing bodies and agencies of government at other levels; and
WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and
impartiality, rendering equal service to all; and
WHEREAS, the Municipal Clerk serves as the information center on functions of local
government and community; and
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of
the Office of the Municipal Clerk through participation in education programs, seminars,
workshops and the annual meetings of their state, province, county and international professional
organizations; and
WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the
Municipal Clerk; and
NOW, THEREFORE, 1, Beverly Sussman, Village President of the Village of Buffalo Grove,
do proclaim May 6 — May 12, 2018 as Municipal Clerks Week in Illinois, and further extend
appreciation to our Municipal Clerk-, Janet M. Sirabian, and to all Municipal Clerks for the vital
services they perform and their exemplary dedication to the communities they represent.
Dated this 16t]l day April, 2018.
Beverly Sussman, Village President
I Packet Pg. 23 1
Information Item : Proclamation Recognizing National Police Week
2018
Recommendation of Action
.....................
SUMMARY: A proclamation recognizing National Police Week in the Village of Buffalo Grove.
ATTACHMENTS:
0 Police Week (DOCX)
Trustee Liaison
Smith
I Monday, April 16, 2018 1
Staff Contact
Steven Casstevens, Police
Updated: 4/12/2018 4:54 PM
Page 1
t Pg. 24
NATIONAL POLICE WEEK 2018
WHEREAS, the Congress and President of the United States have designated May 15th
as Peace Officers Memorial Day, and the week in which it falls as Police Week; and
WHEREAS, the members of the Buffalo Grove Police Department play an essential
role in safeguarding the rights and freedoms of the citizens of Buffalo Grove; and
WHEREAS, it is important that all citizens know and understand the duties and
responsibilities of their police department, and that the members of our police department
recognize their duty to serve the people by safeguarding life and property, by protecting them
against violence or disorder, and by protecting the innocent against deception and the weak
against oppression or intimidation; and
WHEREAS, over 21,000 law enforcement officers have been killed in the line of duty,
and their names are permanently engraved in granite at the National Law Enforcement Officers
Memorial in Washington, D.C.
AND WHEREAS, the men and women of the Buffalo Grove Police Department
unceasingly provide a vital public service; and
NOW, THEREFORE, the Village President and Board of Trustees of the Village of
Buffalo Grove, call upon all citizens of Buffalo Grove and upon all patriotic, civil and
educational organizations to observe the week of May 13 th to May I 91h 2018, as Police Week
with appropriate ceremonies in which all people may join in commemorating police officers, past
and present who, by their faithful and loyal devotion to their responsibilities, have rendered a
dedicated service to their communities and, in doing so, have established for themselves an
enviable and enduring reputation for preserving the rights and security of all citizens.
Proclaimed this 16 1h day of April, 2018.
Village President
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I Packet Pg. 25 1
Information Item : Proclamation Recognizing Distracted Driving
Awareness Month 2018
Recommendation of Action
.....................
SUMMARY: The Village recognizes April 2018 as distracted driving awareness month.
ATTACHMENTS:
0 Distracted Driving Prevention Month (DOC)
Trustee Liaison
Stein, Smith
I Monday, April 16, 2018 1
Staff Contact
Steven Casstevens, Police
Updated: 4/12/2018 4:25 PM
Page 1
t Pg. 26
TRIA",
0
41
DISTRACTED DRIVING PREVENTION MONTH - APRIL, 2018
WHEREAS, distracted driving is a serious issue on our roadways, claiming thousands of lives
and injuring thousands more each year in the United States; and
WHEREAS, the National Highway Traffic Safety Administration (NHTSA) estimates that at
any given daylight moment approximately 660,000 people across America are using cell phones
or manipulating electronic devices while driving; and
WHEREAS, according to the U.S. Department of Transportation, 3,450 people were killed in
distracted driving crashes in 2016; and
WHEREAS, engaging in activities such as talking on a phone, texting, checking social media or
email, selecting music, or other uses of portable devices while driving increase the risk of
getting into a crash by three times; and
WHEREAS, the improved health and well-being of Buffalo Grove's citizens are a direct result
of increased awareness about the dangers of distracted driving; and
WHEREAS, in order to reduce the number of crashes as well as improve driver safety, Buffalo
Grove motorists should commit to adopting and maintaining safe behavior while behind the
wheel; and
WHEREAS, April has been selected as the National Distracted Driving Awareness Month by
The National Safety Council; and
NOW, THEREFORE, 1, Beverly Sussman, President of the Village of Buffalo Grove, do
hereby proclaim and pronounce April National Distracted Driving Awareness month in
Buffalo Grove and urge all citizens to promote awareness of the distracted driving problem, and
to support programs and policies to reduce the incidence of distracted driving.
Proclaimed this 16 1h day of April, 2018.
Beverly Sussman, Village President
I Packet Pg. 27 1
Action Item : Proclamation Recognizing Arbor Day
Recommendation of Action I
............. i .... .....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
SUMMARY: Designates Friday, April 27, 2018 Arbor Day in Buffalo Grove. Traditionally the last Friday in
April has been designated as Arbor Day in Illinois. The Proclamation is one of four criteria to qualify for
the Tree City U.S.A. Award.
ATTACHMENTS:
a Arbor day 2018 (DOC)
Trustee Liaison
Stein
I Monday, April 16, 2018 1
Staff Contact
Michael Reynolds, Public Works
Updated: 4/12/2018 4:54 PM
Page 1
t Pg. 28
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Village of Buffalo Grove
Proclamation Recognizing April 27, 2018 as Arbor Day
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees; and
WHEREAS, this day, called Arbor Day, was first observed with the planting of more than one
million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world;
and
WHEREAS, trees reduce the erosion of precious topsoil by wind and water, reduce heating and
cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for
wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our
fires and countless other wood products; and
WHEREAS, trees beautify and enhance the economic vitality of our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal; and
WHEREAS, the Village of Buffalo Grove has been recognized as a Tree City USA by the
National Arbor Day Foundation and desires to continue the maintenance of our village urban
forest;
NOW, THEREFORE, be it known that 1, Beverly Sussman, the President of the Village of
Buffalo Grove along with the Board of Trustees, do hereby proclaim April 27 th , 2018 Arbor Day
in the Village of Buffalo Grove, and call upon all citizens and civic organizations to support
efforts to protect our trees and woodlands and to support our Village Urban Forestry Program.
Proclaimed this 16 th day of April, 2018.
Beverly Sussman, Village President
I Packet Pg. 29 1
Action Item : Proclamation Recognizing May 2017 as Building
Safety Month
Recommendation of Action
.....................
SUMMARY: Building Safety Month (BSM) is celebrated byjurisdictions worldwide during the month of
May. Building Safety Month is a public awareness campaign to help individuals, families and businesses
understand what it takes to create safe and sustainable structures.
ATTACHMENTS:
a Proclamation 2018 (DOCX)
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Julie Kamka, Community Development
Updated: 4/12/2018 4:54 PM
Page 1
t Pg. 30
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A ol � N I � I o I -o � I � o "I � I � 11 o I on"no `Mn q o q on q 4 4 on q o v I" N � N � no � n,
,
BUILDING SAFETY MONTH MAY 2018
WHEREAS, Buffalo Grove's continuing efforts to address the critical issues of safety, energy
efficiency, and resilience in the built environment that affect our citizens, both in everyday life and
in times of natural disaster, give us confidence that our structures are safe and sound; and
WHEREAS, our confidence is achieved through the devotion of vigilant guardians — the building
safety and fire prevention officials, architects, engineers, builders, tradespeople, laborers and others
in the construction industry who work year-round to ensure the safe construction of buildings; and
WHEREAS, these guardians use a governmental consensus process that brings together local, state
and federal officials with expertise in the built environment to create and implement the highest -
quality codes to protect Americans in the buildings where we live, learn, work, worship, play; and
WHEREAS, these modem building codes also include safeguards to protect the public from natural
disasters such as snowstorms, tornadoes, fires and earthquakes; and
WHEREAS, Building Safety Month is sponsored by the International Code Council, to remind the
public about the critical role of our communities' largely unknown guardians of public safety, our
local code officials who assure us of safe, efficient and livable buildings, and;
WHEREAS, "Building Codes Save Lives" the theme for Building Safety Month 2018, encourages
all Americans to raise awareness of the importance of building safe and resilient construction and
recognizes that countless lives have been saved due to the implementation of safety codes by local
and state agencies; and
WHEREAS, each year, in observance of Building Safety Month, Americans are asked to consider
projects to improve building safety and sustainability at home and in the community, and to
acknowledge the essential service provided to all of us by local and state building departments, fire
prevention bureaus and federal agencies in protecting lives and property.
NOW, THEREFORE, 1, Beverly Sussman, President of the Village of Buffalo Grove, do hereby
proclaim the month of May, 2018 as BUILDING SAFETY MONTH, and encourage our citizens to
learn and heed safe and green building practices.
Proclaimed this 16 1h day of April, 2018.
Beverly Sussman, Village President
I Packet Pg. 31 1
Information Item : Proclamation Recognizing Safe Digging Month
Recommendation of Action I
............. i .... .....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
SUMMARY: April is "Safe Digging Month" and the Village encourages all residents and excavation
contractors to call JULIE before you dig.
ATTACHMENTS:
0 BG Safe Digging Month Proclarnation'18 (DOC)
Trustee Liaison Staff Contact
Stein Michael Reynolds, Public Works
I Monday, April 16, 2018 1
Updated: 4/12/2018 4:55 PM Page 1
t Pg. 32
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Village of Buffalo Grove
Proclamation Recognizing April as Safe Digging Month
WHEREAS, April is recognized as "National Safe Digging Month", reminding homeowners and
professional excavators in Illinois to call JULIE, Inc. (JULIE) at 8-1-1 before every digging
prPaject. This is a free call and service; and
WHEREAS, notifying JULIE and observing safe digging practices can reduce incidents and the
repercussions of striking an underground utility line, including costly delays, environmental or
property damage, liability, personal injury and even loss of life; and
WHEREAS, Earth Day and Arbor Day are excellent opportunities for residents in our
community to give back to the environment by planting a tree or participating in other
beautification projects, but it is imperative to notify JULIE at least two business days before
putting a shovel in the ground, regardless of the size or depth of the project; and
WHEREAS, the Village of Buffalo Grove reminds homeowners of the four steps to digging
safely; 1. Call JULIE at 8-1-1- before you dig; 2. Wait two business days; 3. Respect the marks;
and 4. Dig with care; and
WHEREAS, JULIE's call center agents are available to receive and process locate requests 24
hours a day, seven days a week at 8-1-1 and convenient, self-service online options are available
at illinois] call. com; and
WHEREAS, the Village of Buffalo Grove is a proud member of JULIE and thanks the not -for -
profit organization for servicing 1.5 million requests annually, and congratulates the staff and
members of the community for following safe digging procedures throughout the year; and
NOW, THEREFORE, be it known that 1, the President of the Village Of Buffalo Grove along with the
Board of Trustees, do hereby recognize April 2018 as SAFE DIGGING MONTH in Buffalo
Grove and encourage residents and contractors to always call JULIE at 8-1-1 before digging.
Proclaimed this 16 1h day of April, 2018.
Beverly Sussman, Village President
I Packet Pg. 33 1
Action Item : Authorization to Execute a Contract for Natural
Gas/Electric Supply and Service for Select Village Owned Facilities
Recommendation of Action
.................... §
aff recommends approval.
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract
with the lowest responsive and responsible bidder, pending final review of the contract documents by the
Village Attorney.
ATTACHMENTS:
a Memo Energy 2018 (DOCX)
Trustee Liaison
Johnson
I Monday, April 16, 2018 1
Staff Contact
Brett Robinson, Finance
Updated: 4/12/2018 4:27 PM
Page 1
t Pg. 34
NA 1, L AGE () F
BUFFALO Cl?,,(.)V'E
MEMORANDUM
DATE: April 12, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
Mike Skibbe, Deputy Public Works Director
SUBJECT: Energy Supply and Service
Background
I recommend that staff work with Kenneth I Kogut & Associates to publish a request for bid(s) for Energy
Supply and Service.
Due to the volatile nature of the energy supply market, the bids must be opened, reviewed and contracts
for supply and service executed on the same day.
Staff recommends that the Village Board provide authorization for both natural gas and electric supply,
such that when market conditions are favorable staff can quickly release bids, review responses and
execute a contract.
Upon receipt of bids from vendors, Kenneth J. Kogut, P.E., CEM, GBE, of Kenneth J. Kogut & Associates
Energy and Management Consultants will perform a final pricing confirmation and will then make a
recommendation as to which vendor the Village should enter into an agreement with for energy supply
services.
Recommendation
Staff recommends that the Village Board authorize the Village Manager to execute a contract with the
lowest responsive and responsible bidder, pending final review of the contract documents by the Village
Attorney.
I Packet Pg. 35 1
Ordinance No. 0-2018-19 : Ordinance Approving a Special Use
Amendment for Sky Fitness at 1501 Busch Parkway
Recommendation of Action I
............................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
: ................................................... ..........................................................................................................................................................................................................................................................................................................................
e Planning & Zoning Commission unanimously recommended approval, subject to conditions in the
attached Ordinance. Staff concurs with this recommendation.
SUMMARY: Sky Fitness is proposing to amend their plans from 2017 for an addition to the existing
building. The petitioner is proposing to modify the plan proposed with a two-story addition on the eastern
side of the building and replace part of the eastern parking lot. The footprint of the addition would remain
the same. The Planning & Zoning Commission unanimously recommended approval, subject to
conditions in the attached Ordinance.
ATTACHMENTS:
0 BOT Memo (DOCX)
• Ordinance (DOCX)
• Exhibit B Plans (PDF)
• Exhibit C PZC Minutes(DOC)
Trustee Liaison
Stein
I Monday, April 16, 2018 1
Staff Contact
Chris Stilling, Community Development
Updated: 4/12/2018 4:35 PM
Page 1
t Pg. 36
NA 1, L AGE 0 F
BUFFALO Cl?,,(.)V'E
MEMORANDUM
DATE: April 12, 2018
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: 1501 Busch Parkway — Sky Fitness Revised Building Addition
BACKGROUND
Sky Fitness (1501 Busch Parkway) is currently operating with a special use in the Industrial District.
Ordinance 97-4, which was passed in 1997, approved a special use in the industrial district for the
Highland Park Hospital Health and Fitness Center. In 2012, Highland Park Hospital Health and
Fitness was sold to 1501 Busch Parkway, LLC for Sky Fitness. The special use was not restrictive to
the developer and consequently, Sky Fitness has operated the facility under the same special use.
On October 6, 2015, the Village Board approved Ordinance 2015-56 granting an amendment to the
Special Use Ordinance 97-4 for an expansion of Sky Fitness's facility. In October 2016, the Village
Board approved Ordinance 2016-48 granting a further amendment to the Special Use Ordinance
allowing the petitioner to modify this addition. Sky Fitness ultimately decided not to construct this
addition. In December 2017, the Village Board approved Ordinance 2017-050, which was a new
proposed concept that expanded the facility with a one-story addition on the eastern side of the
building.
The petitioner has decided to modify the addition it proposed in 2017. Sky Fitness is now proposing
to expand the facility with a two-story addition on the eastern side of the building and replace part
of the eastern parking lot. The footprint of the addition, as approved in 2017 would remain the
same. The addition would now include three levels (lower level, first floor, and second floor), and
cumulatively add 44,000 square feet of usable space to the facility. The height of the building would
be 42' and match the existing building's height of 42'. As a result of the changes, another
amendment is required.
PLANNING AND ZONING COMMISISON (PZQ RECOMMENDATION
The PZC voted 6-0 recommending approval of the amendment subject to the following conditions:
1. The project shall conform to the plans attached as part of the petition.
I Packet Pg. 37 1
2. The elevations shall be revised in a manner acceptable to the Village. The petitioner shall
provide additional architectural details to break up the mass of the building along the east
elevation as depicted on Exhibit 2.
3. The final plans shall be revised in a manner acceptable to the Fire Department.
Staff concurs with the PZC's recommendation.
PUBLIC HEARING COMMENTS
There were no comments from the public concerning this request.
STAFF ANALYSIS
Proposed Improvements
The lower level addition would be approximately 19,500-20,000 square feet and include additional
lockers, spa, lounges, and other exercise rooms. The first floor addition would be approximately
12,000-13,000 square feet and include a common area, locker room, club area, and an
approximately 7,000 -8,000 square foot outdoor pool and deck area. The height of the building
would be 42' and match the existing building's height of 42'. The proposed expanded development
fulfills the dimensional requirements in the Industrial District and hence no variation is necessary.
Design
The proposed addition generally continues the architecture and materials of the existing facility.
Specifically, it will feature brick veneer, windows, color, and EIFS finish to match the existing
building. Staff finds that the addition generally fits within the design context of the building.
The one-story addition that was approved in 2017 per Ordinance 2017-050 was conditioned on
adding detailing on the proposed wall in front of the pool. It should be noted that the current
proposal does include some additional detailing to the wall, specifically pillars with spherical light
fixtures that are dispersed throughout the masonry screen.
Stormwater
To accommodate the addition, the petitioner will add approximately 3,SOO cubic feet of capacity to
the existing detention pond that is currently on the west side of the site. The Village Engineer has
reviewed and approved the drainage plans.
Parking
The addition would slightly reduce the number of parking space on the property, however Sky
Fitness has ample parking for its facility. The municipal code requires a recreation building to offer
1.0 off-street parking spaces per 1,000 square feet of floor area. With the addition, the Sky Fitness
facility will have a total of 105,000 — 109,000 square feet of floor area, thus requiring a minimum
parking requirement of 105-109 spaces. With the proposed addition and modified parking lot, Sky
Fitness would offer approximately 247 stalls.
ACTION REQUESTED
Staff recommends that the Village Board approve an Ordinance granting the amendment.
I Packet Pg. 38 1
ORDINANCE NO. 2018 -
GRANTING AN AMENDMENT TO SPECIAL USE ORDINANCE NO. 97-4
:3
AS AMENDED BY ORDINANCES NO. 2015-56,2016-048, No. 2017-050, AND PRELIMINARY PLAN
APPROVAL
Sky Fitness Corporation
1501 Busch Parkway, Buffalo Grove, IL
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution
of 1970; and,
WHEREAS, the real property ("Property") hereinafter legally described in Exhibit A is zoned in
the (1) Industrial District and is located at 1501 Busch Parkway, Buffalo Grove, Illinois; and,
WHEREAS, in 1997, the Village Board approved by Ordinance No. 97-4 a special use for a fitness
facility; and,
WHEREAS, in 2015, the Village Board approved Ordinance No. 2015-56 amending the original
special use to allow for an addition with a first floor swimming pool, second floor basketball court and a
third floor mezzanine with variations; and,
WHEREAS, in 2016, the Village Board approved Ordinance No. 2016-048 amending the Special
Use Ordinance No. 2015-56 to reduce the size and height of the building addition; and,
WHEREAS, in 2017, the Village Board approved Ordinance No. 2017-050 amending the original
special use as amended by Ordinances No. 2015-56 and No. 2016-48 and approval of the preliminary
plan for a 26,000 square foot addition with an outdoor swimming pool and club area as well as a lower
level with additional exercise rooms;
WHEREAS, a request is being made by Sky Fitness Corporation for an amendment to the original
special use as amended by Ordinances No. 2015-56, No. 2016-048, and No. 2017-050 and approval of
C�
the preliminary plan for an approximately 40,000 square foot addition with three levels that includes an 0
outdoor swimming pool, club area, and additional exercise rooms; and, Q
M
WHEREAS, the Village Plan Commission conducted a public hearing on April 4, 2018 concerning
the petition for a special use amendment; and,
0
WHEREAS, the Planning & Zoning Commission made its findings and determined that the
E
petition meets the criteria of a special use as set forth in the Buffalo Grove Zoning Ordinance, as
described in the minutes attached as Exhibit C; and,
WHEREAS, the Plan Commission voted 6 to 0 to recommend approval of the amendment to
I Packet Pg. 39 1
Special Use Ordinance No. 97-4 as amended by Ordinances No. 2015-56, No. 2016-048, and No. 2017-
(0
050 and Preliminary Plan Approval subject to conditions; and 3:
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine that the
amendment is acceptable based on the Plan Commission public hearing record and recommendation.
WHEREAS, the new addition shall be constructed in accordance with and pursuant to the
LO
following exhibits: r-
EXHIBITA Legal Description
EXHIBIT B Site Plan, engineering plans, landscaping and building elevations
EXHIBIT C Minutes from the April 4, 2018 Planning & Zoning Commission
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. This Ordinance is made pursuant to and in accordance with the Village's Code of
Ordinances and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part
of this Ordinance.
Section 2. The Corporate Authorities hereby grant approval of an amendment to Special Use
Ordinance No. 97-4 as amended by Ordinances No. 2015-56 ' No. 2016-048, and No. 2017-050 and
Preliminary Plan Approval, subject to the following conditions:
1. The project shall conform to the plans attached as Exhibit B.
2. Additional architectural detailing to help break up the mass of the building along the east
elevation shall be considered as approved by Village staff.
3. The final plans shall be revised in a manner acceptable to the Fire Department.
Section 3. This Ordinance shall be in full force and effect from and after its passage, and
approval. This Ordinance shall not be codified.
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PASSED:
APPROVED: .2
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ATTEST:
Village Clerk
APPROVED:
Beverly Sussman, Village President
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EXHIBIT A
LEGAL DESCRIPTION
Sky Fitness Corporation
1501 Busch Parkway, Buffalo Grove, IL
SUBJECT PROPERTY LEGAL DESCRIPTION:
Parcel 1:
Lot 1, in the Corporate Grove first resubdivision, being a resubdivision of Lots 1 through 7 in the
Corporate Grove, in the southwest quarter of Section 26, Township 43 North, Range 11, East of the Third
Principal Meridian, according to the plat thereof recorded January 31, 1997 as document 3928723, in
Lake County, Illinois.
Parcel II:
Easement for ingress and egress over the westerly 20 feet of Lot 2 in Corporate Grove first resubdivision,
aforesaid, for the benefit of Parcel 1, as reserved on the plat of said resubdivision.
SUBJECT PROPERTY COMMON DESCRIPTION: 1501 Busch Parkway, Buffalo Grove, IL
(PIN 15-26-307-009)
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EXHIBIT B
Site Plan, engineering plans, landscaping and building elemations CL
Sky Fitness Corporation
1501 Busch Parkway, Buffalo Grove, IL
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EXHIBIT C
Minutes from the April 4, 2018 Planning & Zoning Commission
Sky Fitness Corporation CL
Special Use for a Fitness Center — Request to Expand Existing Fitness Center
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04/4/2018
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON WEDNESDAY, APRIL 4,2018
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Call to Order
The meeting was called to order at 7:30 PM by Chairman Frank Cesario
Public Hearings/items For Consideration
Consider a Special Use Amendment for Sky Fitness at 1501 Busch Parkway (Trustee
Ottenheimer) (Staff Contact: Chris Stilling)
Larry Heller, Sky Fitness, 1501 Busch Parkway, Diana Wolfe, Premier Design & Build,
1000 W. Irving Park Road, Itasca, IL 60143; Douglas M. White, Greengard, Inc., I I I
Barclay Boulevard, Lincolnshire, IL 60069; and Werner H. Brisske, Partners in Design
Architects, 2610 Lake Cook Road, Riverwoods, Illinois 60015, were present and sworn
in.
Mr. Heller reviewed the history of the proposed addition. On October 6, 2015, the Village
Board approved Ordinance 2015-56 granting an amendment to the Special Use
Ordinance 97-4 for an expansion of Sky Fitness's facility. In October 2016, the Village
Board approved Ordinance 2016-48 granting a further amendment to the Special Use
Ordinance allowing the petitioner to modify this addition. Sky Fitness ultimately decided
not to construct this addition. In December 2017, the Village Board approved Ordinance
2017-050, which was a new proposed concept that expanded their facility with a one-
story addition on the eastern side of the building. They have decided to modify the
addition proposed in 2017. Sky Fitness is now proposing to expand their facility with a
two-story addition on the eastern side of the building and replace part of the eastern
parking lot The footprint of the addition, as approved in 2017 would remain the same.
The addition would now include three levels (lower level, first floor, and second floor), and
cumulatively add between 40,000 - 44,000 square feet of usable space to the facility. The
height of the building would be 42 feet and match the existing building's height of 42 feet.
As a result of the changes, another amendment is required. The addition will allow Sky
Fitness to continue its growth and business plan in developing an upscale fitness facility
with luxurious amenities, bringing differentiating fitness concepts to Buffalo Grove. Most
of the neighboring communities such as Vernon Hills (Lifetime Fitness), Bannockburn
(Midtown Athletic), and Arlington Heights (Midtown Athletic) play host to upscale country
club -style fitness facilities. These competitors have hundreds if not thousands of Buffalo
Grove residents within their membership populations. The petitioners are very confident
that by providing similar services, many of the former members will be back to Buffalo
Grove Sky Fitness facility. Those services will include an outdoor swimming pool,
outdoor sun deck, a small kitchen to provide simple and healthy food & beverage
concepts, a clubhouse and private lounge area to accommodate the food and beverage
as well as to host events like parties & social gatherings.
Com. Goldspiel asked if there were any changes made to the outdoor pool or screening
based on the conditions of the previous approval. Mr. Stilling reviewed the changes that
were made to the screening. They added decorative columns and accent lighting.
Com. Moodhe recalled concerns with the aesthetics of the windows and noted that the
revised plans appear to have addressed that. He asked about the height of the screening
I Packet Pg. 55 1
04/4/2018
wall. Mr. Heller advised that the screening wall will be 8 feet in height. Com. Moodhe
confirmed with Mr. Heller that the new proposed addition will have 3 floors; a lower /eve/,
first floor and second floor. He also asked about the food element. Mr. Heller responded
that he is not sure yet if it will be a full kitchen or if food would be catered in.
Com. Weinstein asked if there were any additional changes to the proposed addition
other than the height. Mr. Heller advised that some design elements were added. Com.
Weinstein asked if the new height of the addition will create issues with sun exposure at
the pool. Mr. Heller responded that it should not create any issues.
There were no additional questions or comments from the Commissioners. There were
no questions or comments from the audience.
Ch. Cesario entered the Staff Report dated April 4, 2018 as Exhibit 1. Mr. Stilling
recommended that a copy of the Powerpoint presentation be entered as Exhibit 2. Ch
Cesario entered the copy of the presentation as Exhibit 2.
The public hearing was closed at 8:08 PM.
Moved by Com. Weinstein, seconded by Com. Moodhe, to make a positive
recommendation to the Village Board to approve the amendment subject to the following
conditions:
1. The project shall conform to the plans attached as part of the petition.
2. The elevations shall be revised in a manner acceptable to the Village. The petitioner shall
provide some additional architectural details to help break up the mass of the building
along the east elevation as depicted on Exhibit 2.
3. The final plans shall be revised in a manner acceptable to the Fire Department.
Ch. Cesario likes the revised proposal and is supportive of the request.
RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS]
Next: 4/16/2018 7:30 PM
MOVER:
Mitchell Weinstein, Commissioner
SECONDER:
Adam Moodhe, Commissioner
AYES:
Moodhe, Cesario, Cohn, Goldspiel, Khan, Weinstein
ABSENT:
Scott Lesser, Amy Au
Admournment
The meeting was adjourned at 8:25 PM
Chris Stilling Director of Community Development
APPROVED BY ME THIS 4th DAY OF April 2018
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Action Item : Approval of Sky Fitness Development Improvement
Agreement
Recommendation of Action
.................... §
aff recommends approval.
SUMMARY: The owner of Sky Fitness is proposing a building addition to their existing facility in the
Corporate Grove Subdivision. Staff recommends approval of the Development Improvement Agreement
subject to the final engineering plan approval and the Village Attorney review.
ATTACHMENTS:
• Sky Fitness Memo (DOCX)
• DIA—Sky Fitness (DOCX)
a Exhibit C Sky Fitness CIVIL 18-04-02 (PDF)
a Exhibit D - Engineer Estimate of Cost Sky Fitness (PDF)
Trustee Liaison Staff Contact
Stein Darren Monico, Public Works
I Monday, April 16, 2018 1
Updated: 4/10/2018 7:29 AM Page 1
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BUFFALO Cl?,,(.)V'E
MEMORANDUM
DATE: April 10, 2018
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Sky Fitness Development Improvement Agreement
Sky Fitness Corporation, the owners and developers of 1501 Busch Parkway are proposing a 3 level
building addition for their Sky Fitness business located in the Corporate Grove Subdivision.
The Development Improvement Agreement, or DIA, is an agreement between the Developer and the
Village and identifies the items to be constructed by the developer on the project site in addition to the
building addition. Typical items include the stormwater management, parking lot, and all of the utilities
such as water main and sanitary sewer. With this agreement, the developer agrees to provide security as
required in the Village Code until the developer completes the required items.
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Sky Fitness
Development Name
DEVELOPMENT IMPROVEMENT AGREEMENT
THIS AGREEMENT ("Agreement"), made and entered into as of this 16 t h day of &pfg, 2018, by and
between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at
Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called "Village"), and Sky Fitness
Corporation, (hereinafter called "Developer")
WITNESSETH:
WHEREAS, Developer desires to improve the real property described in Exhibit "A" attached
hereto and made a part hereof (the "Property"), and in compliance with the Village's Development
Ordinance, Developer has submitted to the Village certain (i) plans prepared by Greengard, Inc., who are
registered professional engineers (the "Site Plan"), which Plans were approved by the Village pursuant to
Ordinance 97-4, Ordinance 2015-56, Ordinance 2016-48 and Ordinance 2017-050 and (ii) additional plans
and specifications prepared by Greengard, Inc. dated April 2nd, 2018 and described in more detail in
Exhibit "C" attached hereto and made a part hereof (the "Site Improvement Plans" and together with the
Site Plan, the "Plans"); and,
WHEREAS, the Village is willing to approve said Plans, provided that this Agreement is executed
to insure the completion of certain site improvements, as a condition precedent to the issuance of
building permits for any buildings to be constructed on the Property.
NOW, THEREFORE, it is mutually agreed as follows:
1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the
necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached
hereto, and all other site improvements not specifically set forth, which are required by applicable
ordinances or agreements (collectively, the "Improvements"), all in a good and workmanlike manner and
in accordance with all pertinent ordinances and regulations of the Village and in accordance with the
Plans (including any subsequent revisions requested by the Developer and approved in writing by the
Village pursuant to the Village's Development Ordinance). All utility lines and services to be installed in
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the street shall be installed prior to paving.
2. Attached hereto as Exhibit "D" is a complete cost estimate for the construction of the
improvement described in Exhibit "B" hereto. No later than three (3) business days following the
execution of this Agreement and prior to the issuance of Village Permits, the Developer shall deposit a
Letter of Credit acceptable to and in a form and substance approved by the Village in the original amount
of Four Hundred Seventy Five Thousand One Hundred Thirty and 50/100 Dollars ($475,130.50), as further
described in Paragraph 9 herein (the "Letter of Credit")
3. All work shall be subject to inspection by and the approval of the Village Engineer. It is
agreed that the contractors who are engaged to construct the Improvements are to be approved by the
Village Engineer and that such approval will not be unreasonably withheld.
4. The Developer has paid or will pay the Village a Review and Inspection Fee, as required
by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for
those items in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the
work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of
insurance covering their employees in such amounts and coverage as is acceptable to the Village.
In addition, by its execution of this Agreement, the Developer agrees to protect,
indemnify, save and hold harmless, and defend the Village and its employees, officials, and agents, against
any and all claims, costs, causes, actions, and expenses, including but not limited to reasonable attorney's
fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person,
corporation or other entity, including the employees or officers or independent contractors or sub-
contractors of the Developer or the Village, on account of personal injuries or death, or damages to
property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of
the work of the Developer, independent contractors or sub -contractors or their officers, agents, or
employees. The Developer shall have no liability or damages for the costs incident thereto to the extent
caused by the sole negligence or intentional misconduct of the Village, its independent contractors or sub-
contractors or their officers, agents, or employees.
6. Subject to Force Majeure (as defined herein), Developer shall cause the Improvements
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to be completed within twenty-four (24) months following the date of this Agreement (except any
Improvements for which specified time limits are noted on the Plans, which shall be completed within the
specified time limits shown on the Plans). "Force Majeure" as used herein shall mean a delay in
Developer's performance hereunder caused by a strike or labor problem, energy shortage, governmental
pre-emption or prescription, national emergency, or any other cause of any kind beyond the reasonable
control of Developer. If work is not completed within the time prescribed herein, the Village shall have
the right to call upon the Letter of Credit, in accordance with its terms, for the purpose of completing the
Improvements. Upon completion of the Improvements herein provided for, as evidenced by the
certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to
have accepted said Improvements, and thereupon, the Letter of Credit shall automatically be reduced to
serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer
shall cause its consulting engineers to correct drawings to show work as actually constructed and said
engineers shall turn over high quality Mylar reproducible copies thereof to the Village to become the
Village's property prior to acceptance of the Improvements by the President and Board of Trustees.
7. The Developer, for a period of one year beyond formal acceptance by the Village of any
Improvement, described in Exhibit "B" hereof, shall be responsible for maintenance, repairs and
corrections to such Improvements which may be required due to failures or on account of faulty
construction or due to the Developer's negligence and/or its contractors' negligence. The obligation of
the Developer hereunder shall be secured by the Letter of Credit as further described in Paragraph 9
hereof.
8. It is agreed that no occupancy permit shall be granted by any official for the
construction of any structure until all required utility facilities set forth in the Plans (to include, but not by
way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to
service the Property; and that all roadways (to include curbs) set forth in the Plans that provide access to
the Property have been completely constructed, except for the designed surface course. It is understood
and agreed that building permits may be granted for buildings on specific lots to which utility facilities
have been installed and made ready for service and to which roadways have been constructed as
I Packet Pg. 61 1
described above, notwithstanding the fact that all improvements within the Development may not be
completed.
9.A. The obligations of the Developer hereunder as to the deposit of security for the
completion of the Improvements and the one year maintenance of said Improvements after acceptance
by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit in favor of
the Village in a form acceptable to the Village, in the amount set forth in Paragraph 2 above. The Letter of
Credit shall be made subject to this Agreement. The Developer hereby waives its option pursuant to 30
ILCS 550/3 and 65 ILCS S/11-39-3 to utilize any type of security other than a Letter of Credit.
B. In addition to the terms, conditions, and covenants of the Letter of Credit, the
Village hereby agrees to draw funds or to call said performance guarantee under such security solely for
the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or
subcontractors, to, or for the benefit of the Developer or the Village, as the case may be, under the
provisions of this Agreement and the said Improvements for which payment is being made shall have
been completed, or will be completed, in substantial accordance with the Plans.
C. The Village further hereby agrees that to the extent that the Developer causes
the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter
of Credit shall during the course of construction of the Improvements, approximate the cost of completing
all Improvements and paying unpaid contract balances for the completion of the Improvements referred
to in this Agreement.
Until all required tests have been submitted and approved by the Village for each of the
construction elements including, but not limited to, earthwork, street pavements, parking area
pavements, sanitary sewers and water mains (as applicable), a minimum of that portion of the surety for
each element shall be subject to complete retention. All Improvements are subject to a minimum fifteen
(15%) percent retention until final acceptance by the Village.
D. In order to guarantee and warranty the obligations of Paragraph 7 herein, an
amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, or an amount equal to
fifteen (15%) percent of the cost estimate of the individual Improvement(s) shall be retained in the Letter
I Packet Pg. 62 1
of Credit for a period of one-year beyond formal acceptance by the Village of the Improvement(s).
E. As a portion of the security amount specified in Paragraph 2, the Developer
shall maintain a cash deposit with the Village Clerk in the amount of Five Thousand Dollars ($5,000.00). If
roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency
vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to
public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to
act; and after written notice of this condition, the Developer fails to immediately remedy the condition;
then the Village may take action to remedy the situation and charge any expenses which results from the
action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been
drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the
amount of Five Thousand Dollars ($5,000.00). If the Developer has not made the additional deposit
required to maintain the total cash deposit in the amount of Five Thousand Dollars ($5,000.00) within
three (3) days from the date he received notice that such additional deposit was required, it is agreed that
the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been
granted. This cash deposit shall continue to be maintained until the maintenance guarantee period has
lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement are not met by
the Developer within five (5) days after receipt of a written notice of noncompliance with the conditions
of this Agreement, except in cases of danger to public health and safety as determined by the Village, in
which case, the deposit may be drawn upon immediately following notice to the Developer and his failure
to immediately remedy the situation. After termination of the one-year maintenance period and upon
receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the
Developer that the Improvements are not in a proper condition for final release of the deposit, or shall
release the deposit within fifteen (15) days.
F. In addition to the terms, covenants, and conditions of the Letter of Credit, the
Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer there
under, except on the written approval of the Village; however, in all events, the Village shall permit such
Letter of Credit to expire, either by its terms, or by return of such Letter of Credit to the Developer, upon
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the expiration of one-(1) year from the acceptance of the Improvements referred to herein by the Village.
To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, permit the Village to
draw funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the
issuer of the Letter of Credit to the extent that funds are disbursed.
10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise
terminate said security without a written notice being given to the Village between thirty-(30) days and
forty-five (45) days in advance of termination or cancellation.
11. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is
installed and operational.
12. The Developer acknowledges that he is responsible for the proper control of weeds,
grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32
of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be
responsible for the proper maintenance of any parcels of property for which the Developer transfers
ownership to the Village until such time as the development's Improvements are accepted by the Village
in writing in accordance with the provisions of this Agreement.
If the Developer fails to perform his maintenance responsibilities established in either
this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper
maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer
is provided this notice, the Village may perform the maintenance and deduct the costs of the
maintenance from the cash deposit described in Paragraph 9E.
13. The Developer agrees that no Improvements constructed in conjunction with this
project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant
to any applicable previous agreements.
14. This Agreement shall automatically terminate and be of no further force and effect with
respect to Developer or the Property upon the expiration of the one year maintenance period, and upon
such termination the parties hereto shall have no further obligations to the other, except for the Village's
obligation to return the Letter of Credit and cash deposit to Developer or otherwise notify the issuer of
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the Letter of Credit of the expiration of the Letter of Credit. The period commencing on the date set forth
in the preamble to this Agreement and expiring on the expiration of the one year maintenance period is
referred to herein as the "Term".
15. This Agreement and the obligations contained herein are in addition to, and not in
limitation of, all other agreements between the Parties hereto including, without limitation, the
Preliminary Plan Approval - Ordinance NO. 2018- _, dated April 16, 2018, and the obligations contained
therein.
16. Neither party shall cause this Agreement (or any memorandum hereof) to be recorded
against the Property.
IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as has the Developer, all as
of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation
By
Village President
DEVELOPER:
Sky Fitness Corporation
1501 Busch Parkway
Buffalo Grove, IL 60089
By:
Name: Yan Belfor
Title: Managing Partner
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Sky Fitness
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBITA
PARCELL
LOT 1, IN THE CORPORATE GROVE FIRST RESUBDIVISION, BEING A
RESUBDIVISION OF LOTS 1 THROUGH 7 IN THE CORPORATE GROVE, IN
THE SOUTHWEST 1/4 OF SECTION 26, TOWNSHIP 43 NORTH, RANGE 11,
EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT
THEREOF RECORDED JANUARY 31, 1997 AS DOCUMENT 3928723, IN
LAKE COUNTY, ILLINOIS.
PARCEL11:
EASEMENT FOR INGRESS AND EGRESS OVER THE WESTERLY 20 FEET
OF LOT 2 IN CORPORATE GROVE FIRST RESUBDIVISION, AFORESAID,
FOR THE BENEFIT OF PARCEL 1, AS RESERVED ON THE PLAT OF SAID
RESUBDIVISION.
KNOWN AS: 1501 BUSCH PARKWAY, BUFFALO GROVE, ILLINOIS
PERMANENT INDEX NUMBER: 15 — 26 — 307 — 009
AREA = 289,534 SQ. FT. OR 6.647 ACRES
Commonly known as: Sky Fitness, Buffalo Grove, Illinois
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Sky Fitness
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT B
All improvements set forth and depicted in the Plans, both public and private, including (to the extent
applicable) earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm
sewers, water main, drainage and storm detention facilities, site grading, street lighting, landscaping,
survey monuments and benchmarks.
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Sky Fitness
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBITC
Final Engineering and Landscaping Plans prepared by: Greengard, Inc.
Entitled: Proposed Site Improvements for 1501 Busch Parkway
Consisting of: 9 sheet(s), last revised April 2 nd 2018.
(see following pages)
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Sky Fitness
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT D
Engineers Opinion of Probable Costs
(see following pages)
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OREElNOAR'D, INC.
A Z.j L Engineers - Surveyors - Planners
11 1 Barclay Boulevard, Suite, 310, Liricolnshire , 111illois, 6006cj
847-634-3883 �w.WeengE�chncxom 847-634-0687 Fr�
Engineers Estimate of Probable Cost Total Site (for Permitting)
forthe
Site Improvments for 1501 Busch Parkway
Buffalo Grove, IL.
Sky Fitness Addition
1 of 2
File: 59229
Date: 4/6/2018
By: TMS
Item Quantity Unit Price Amount
1. Earth Excavation/Demolition
A. Silt Fence
B. Construction Entrance
C. Inlet Protection
D. Curb Backfill
E. Clay Cut to Fill
F. Clay Cut to Haul Off
G. Pavement Removal
H. Curb Removal
1. Inlet Removal
J. Catch Basin Removal
K. Sidewalk Removal
L. 12" Storm Sewer Removal
M. Watermain Removal
N. Tree Removal
0. Light Pole Removal
P. Valve Vault Removal
II. Pavin
1788
LF
$
2.50
$
4,470.00
1
EA
$
3,000.00
$
3,000.00
4
EA
$
100.00
$
400.00
1318
LF
$
1.00
$
1,318.00
45
CY
$
12.00
$
540.00
525
CY
$
40.00
$
21,000.00
5230
SY
$
8.00
$
41,840.00
1458
LF
$
5.00
$
7,290.00
2
EA
$
500.00
$
1,000.00
2
EA
$
750.00
$
1,500.00
2055
SF
$
1.50
$
3,082.50
334
LF
$
12.00
$
4,008.00
178
LF
$
10.00
$
1,780.00
18
EA
$
250.00
$
4,500.00
3
EA
$
250.00
$
750.00
1
EA
$
750.00
$
750.00
Earth Excavation/Demolition Sub -Total $97,228.50
A. Proof -roll subgrade
1
LS
B. Asphalt Pavement (1.5" Surface, 2.5" Binder, 8" Aggregate)
4107
SY
C. B.6-12 Curb & Gutter
1318
LF
D. Sidewalk (5" PCC, 4" Aggregate)(Private)
3468
SF
E. Concrete Pavement (8" PCC, 4" Aggregate)
31
SY
F. Striping
1
LS
Ill. Sanitary Sewer Improvements
A. 6" PVC SDR 26 sewer with Trench Backfill
B. 4' Diameter Sanitary Manhole
C. Core Into Existing Manhole
D. Conflict Manhole
IV. Watermain Improvements
A. 6" ductile iron water main with Trench Backfill
B. 8" ductile iron water main with Trench Backfill
C. 8" Valve in 5'diameter vault
D. Connect to existing main
E. 8" Valve Box
F. Fire Hydrant Assembly
$3,000.00 $3,000.00
$30.00 $123,210.00
$15.00 $19,770.00
$3.50 $12,138.00
$15.00 $465.00
$4,000.00 $4,000.00
Paving Sub -Total $162,583.00
112
LF
$
85.00
$
9,520.00
1
EA
$
3,000.00
$
3,000.00
1
EA
$
500.00
$
500.00
1
EA
$
5,000.00
$
5,000.00
Sanitary Sewer Improvements Sub -Total $18,020.00
9
LF
$
110.00
$
990.00
651
LF
$
120.00
$
78,120.00
3
EA
$
5,500.00
$
16,500.00
2
EA
$
750.00
$
1,500.00
1
EA
$
2,500.00
$
2,500.00
1
EA
$
2,000.00
$
2,000.00
Watermain Improvements Sub -Total $101,610.00
U)
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I Packet Pg. 79 1
CREE:1NCAI-Z'D, INC.
A0 L Engiiieers - Surveyors - Planners
11 1 BE�clay Boulev�d, Suite 310, Lincolnshire, Illinois, 60069
847-634-3883 www.greengardincxom 847-634-0687 Fax
Item
V. Storm Sewer Improvements
A. 12" RCP CL. III sewer with Trench Backfill
D. 2'Dia. Inlet
F. Core Into Existing Manhole
G. Adjust Rim
VI. Site Lightin
A. Site Lighting
VII. Landscapin
A. Landscaping
Qu
2
2 of 2
Unit Price Amount
95
LF
$
100.00
$
9,500.00
1
EA
$
1,000.00
$
1,000.00
I
EA
$
500.00
$
500.00
2
EA
$
250.00
$
500.00
Storm Sewer Improvements Sub -Total $11,500.00
1 LS $ 5,000.00 $ 5,000.00
Site Lighting Improvements Sub -Total $5,000.00
1 LS $ 4,000.00 $ 4,000.00
Landscaping Improvements Sub -Total $4,000.00
Overall Sub -Total $399,941.50
Engineering and Contingencies @10% $39,994.15
Overall Total $439,935.65
Toni M. Swiontek, P.E.
Greengard, Inc.
Registered Professional Engineer
in Illinois - No. 062-059561
Plus 8% per development ordinance=
Total LOC $475,130.50
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I Packet Pg. 80 1
Ordinance No. 0-2018-18 : Variation for an Electronic Message Sign
at 847 Deerfield Parkway
Recommendation of Action I
............................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
: ................................................... ..........................................................................................................................................................................................................................................................................................................................
e Planning & Zoning Commission unanimously recommended approval, subject to conditions in the
attached Ordinance. Staff concurs with this recommendation.
SUMMARY: Metro Storage requests a variation to install a new ground sign with an electronic message
at 847 Deerfield Parkway. As proposed, the electronic message sign requires a variation. The Planning
& Zoning Commission unanimously recommended approval, subject to conditions in the attached
Ordinance.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
• Exhibit A Sign Plans (PDF)
• Exhibit B Findings of Fact (DOC)
• Exhibit C PZC Minutes(DOC)
Trustee Liaison
Ottenheimer
I Monday, April 16, 2018 1
Staff Contact
Chris Stilling, Community Development
Updated: 4/12/2018 4:55 PM
Page 1
t pg. 81
VILL,AGE OF
BUFFALO G110"VE
DATE: April 10, 2018
TO
FROM
SUBJECT
President Beverly Sussman and Trustees
Christopher Stilling, Director of Community Development
A Variation to Allow an Electronic Message Ground Sign at 847 Deerfield
Parkway.
BACKGROUND
The petitioner, Metro Storage, is requesting a variation to allow a ground sign with an LED digital
display at their new facility located at 847 Deerfield Parkway. As electronic changeable copy
signs require a variation, a petition for variation has been submitted and a public hearing was
held at the April 4, 2018 Planning & Zoning Commission meeting.
PLANNING & ZONING COMMISSION (PZQ RECOMMENDATION
The PZC unanimously recommended approved, subject to the following conditions:
1. The sign is to be installed in accordance with Exhibit A submitted with the application
dated 10-3-2017, with revision dates of 12-11-2017 and 12-18-2017 and identified as File
Name: MSS78384;
2. The sign shall be operated in conformance with all standards set forth in Section
14.20.070 D of the Village of Buffalo Grove Sign Code.
Staff concurs with this recommendation.
PUBLIC HEARING COMMENTS
There were no residents or other persons who testified or submitted comments at the public
hearing,
PLANNING & ZONING ANALYSIS
The petitioner proposes to install a ground sign with an LED
changeable copy unit as follows:
Sign Design
The proposed sign will have a brick base.
The total height of the proposed sign is nine (9) feet
from grade, including the static upper cabinet portion
of the sign.
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Packet Pg. 82
• The static cabinet sign at the top portion of the sign structure is 4' 4" in height and 57' in
width for an area of 24.19 square feet.
• The proposed electronic message center sign area is 2' 5" in height and 5'3" in width for an
area of 12.69 square feet
The total sign area for this sign is 36.88 square feet.
The overall size of the sign would meet code.
Location
The sign will be located on the northeast side of the building along Deerfield Parkway.
The sign will be situated on the north side of the main entrance off of Deerfield Parkway
The sign will be set back 51'8 Y2" from the property line.
Changeable Copy Standards
Section 14.20.070 of the Village of Buffalo Grove Sign Code sets forth certain
standards/requirements for electronic message signs.
The Petitioner has provided a letter to the Village acknowledging their intent to operate the sign
under the standards set forth in the Village of Buffalo Grove sign code.
RECOMMENDATION
Staff recommends that the Village Board approve an Ordinance granting the variation.
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Page 2 of 2
Packet Pg. 83
ORDINANCE NO. 2018-
GRANTING A VARIATION TO THE BUFFALO GROVE SIGN CODE
FOR AN ELECTRONIC MESSAGE SIGN
Metro Storage, LLC
847 Deerfield Parkway. Buffalo Grove. IL
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Z
LE
Constitution of 1970; and
WHEREAS, the real property ("Property") is zoned in the Industrial District and is commonly Rt
co
T
known as 847 Deerfield Parkway, Buffalo Grove, Illinois; and,
WHEREAS, the Metro Storage, LLC ("Petitioner") is seeking a variation for an electronic
message sign; and
WHEREAS, the Planning & Zoning Commission made its findings, attached as Exhibit B and a
.2
positive recommendation for the variation, and prepared minutes of the public hearing, attached as r-
P
U
Exhibit C; and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and
find that the requested sign variations are in harmony with the general purpose and intent of the
0
Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that the Petitioner has shown:
20
1. The literal interpretation and strict application of the provisions and requirements of >
this Title would cause undue and unnecessary hardships to the sign user because of Go
unique or unusual conditions pertaining to the specific building, parcel or property in
question; and
2. The granting of the requested variance would not be materially detrimental to the 0
property owners in the vicinity; and a)
U
3. The unusual conditions applying to the specific property do not apply generally to other
properties in the Village; and
4. The granting of the variance will not be contrary to the purpose of this Title pursuant to 0
Section 14.04.020
E
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
Packet Pg. 84
Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and
made a part hereof.
Section 2. Variation is hereby granted to Section 14.20.070 of the Village Sign Code (Title 14 of the
Buffalo Grove Municipal Code) for the purpose of installing an electronic message sign on the
Property, subject to the following conditions:
1. The sign is to be installed in accordance with Exhibit A submitted with the application dated
10-3-2017, with revision dates of 12-11-2017 and 12-18-2017 and identified as File Name:
MSS78384;
2. The sign shall be operated in conformance with all other standards set forth in Section
14.20.070 D of the Village of Buffalo Grove Sign Code.
Section 3. This Ordinance shall be in full force and effect from and after its passage, and approval.
This Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Village Clerk
2018.
413
APPROVED:
Beverly Sussman, Village President
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Exhibit A
Sign Plans
Metro Storage, LL
847 Deerfield Parkway. Buffalo Grove. IL
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Exhibit B
Findings of Fact
Metro StoraRe. LLC
847 Deerfield Parkway. Buffalo Grove. IL
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Exhibit C
Minutes from the April 4, 2018 PZC Meeting
Metro StoraRe. LLC
847 Deerfield Parkway. Buffalo Grove. IL
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.19
PLANNING & ZONING COMMISSION
VILLAGE OF BUFFALO GROVE, ILLINOIS
FINDINGS OF FACT ON VARIATIONS OF SIGN CODE
THE BUFFALO GROVE PLANNING & ZONING COMMISSION HEREBY MAKES THE FOLLOWING FINDINGS OF
FACT AND CONCLUSIONS:
THE SUBJECT PROPERTY:
A. Applicant: Robert Heilman, VP of Development Metro Storage, LLC
B. Location: 847 Deerfield Parkway
C. Zoning District: I — Industrial.
D. Type of Sign: Ground Sign
E. Characteristics of Sign (including size):
The total height of the ground sign from grade is 9 feet. The upper portion of the
sign is an aluminum sign cabinet construction with internally lit acrylic panels
which is 24.19 square feet in size. The lower portion of the sign is an LED digital
display which is 12.69 square feet in size. The total sign area is 36.88 square feet.
F. Lot Characteristics: Irregular rectangular shaped Industrial zoned lot located oat
847 Deerfield Parkway Buffalo Grove, IL.
11. CHARACTERISTICS OF THE SURROUNDING AREA:
North — Industrial Special Use
South — Industrial
East - Industrial Special Use
West - Industrial
Ill. VARIATION SOUGHT:
Allowing an electronic message sign at the property located at 847 Deerfield Parkway,
Buffalo Grove, IL.
IV. EXHIBITS DEPICTING VARIATION:
A. Exhibit A to the proposed Ordinance.
V. VILLAGE ENGINEER'S REPORT
The Village Engineers report dated March 16, 2018.
V1. VARIATION POWER & CRITERIA:
Sign Code, Section 14.40.010, Sub -section A
Vil. PUBLIC HEARING:
Page 1 of 3
I Packet Pg. 93 1
After due notice as required by law, a copy of said publication notice being attached
hereto as Exhibit "A", the Planning & Zoning Commission held a public hearing regarding
the proposed variations on Wednesday, April 4, 2018 at the Village Hall Council
Chambers, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M.
The applicant, Robert Heilman, VP of Development Metro Storage, LILC, testified at the
hearing and presented documentary evidence.
The following objectors appeared at the hearing: None.
The following sent written objection prior to the hearing: None.
Vill. FINDINGS:
The Planning & Zoning Commission finds that the criteria as set forth in Section
14.40.010, Subsection A of the Sign Code have been met in that the Petitioner
has shown:
1. That not allowing the variance will cause undue and unnecessary hardship due
to the following unique or unusual circumstances:
A. The petitioner testified that a hardship would be placed upon the
operation in that without the electronic message portion of the sign, the
business would have disadvantaged communications with its customer
base.
2. That granting the requested variations would not be detrimental to the
00
property owners in the vicinity; r-
3. That the unusual conditions applying to the specific property do not apply C�
generally to other properties in the Village; and, 0
4. That granting of the variations will not be contrary to the general objectives of
the Village's Sign Code of moderating the size, number and obtrusive placement
of signs and the reduction of clutter.
IX. CONDITIONS:
The variations shall be subject to the following conditions:
1. The sign is to be installed in accordance with Exhibit A submitted with the
application dated 10-3-2017, with revision dates of 12-11-2017 and 12-18-2017
and identified as File Name: IVISS78384;
2. The sign shall be operated in conformance with all standards set forth in Section
14.20.070.D of the Village of Buffalo Grove Sign Code.
Page 2 of 3
I Packet Pg. 94 1
X. CONCLUSION:
The Planning & Zoning Commission, by a vote of 6 to 0, recommends to the Village
Board to grant the request made by Robert Heilman, VP of Development Metro Storage,
LLC, 847 Deerfield Parkway, for the purpose of installing a ground sign with an electronic
changeable copy message unit at the property located at 847 Deerfield Parkway Buffalo
Grove, I L.
Dated —April 9, 2018
VILLAGE OF BUFFALO GROVE, IL
Frank Cesario, Chairman
Planning & Zoning Commission
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Page 3 of 3
I Packet Pg. 95 1
04/4/2018
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON WEDNESDAY, APRIL 4,2018
Call to Order
The meeting was called to order at 7:30 PM by Chairman Frank Cesario
Public Hearings/items For Consideration
Consider a Variation for an Electronic Message Sign at 847 Deerfield Parkway (Trustee
Stein) (Staff Contact: Chris Stilling)
Mr. Brian Newton, Parvin Clauss Sign Company, 165 Tubeway Drive, Carol Stream, IL
60188 and Mr. Robert Heilman, Metro Storage, 13528 Boulton Boulevard, Lake Forest, IL
60045, were present and sworn in.
Mr. Newton explained that Metro Storage has submitted three (3) sign permits for their
new facility. In addition to the ground sign, they also applied for two (2) wall signs. The
proposed ground sign will be a double -sided electronic message center sign. The
proposed sign meets all other Sign Code requirements. However, the electronic message
portion of the sign requires the variation. The sign will contain a masonry base that
measures I foot 9 inches high by 6 feet 4 inches wide and 2 feet 2 inches in depth with
non -illuminated address numbers. The upper sign cabinet will contain a Metro Storage
sign panel with the telephone number that measures 4 feet 4 inches high by 6 feet wide.
The electronic message center portion will measure 2 feet 5 inches high by 5 feet 7
inches wide. The electronic message center has an automatic dimmer built in so at night
the sign would not affect traffic or neighboring properties.
Com. Moodhe asked how many nits or luminaires the electronic message center would
be. Mr. Newton was not sure but could provide that information at a later time if
necessary. Com. Moodhe asked if the dimmer is built into the sign. Mr. Newton replied
that the dimmer is built in and is a sun tracker type dimmer. Com. Moodhe asked if it will
have a cloud feature. Mr. Newton responded yes. Com. Moodhe asked why the
electronic message center portion of the sign is needed. Mr. Newton advised that Metro
Storage has more to offer than just storage. They sell packing and shipping supplies and
want to advertise their pricing. The message center would save Metro Storage thousands
of dollars.
Ch. Cesario asked staff if the only variance needed is for the electronic message center.
Mr. Sheehan responded yes.
Ch. Cesario asked the Petitioner to walk through what would be displayed on the
message center. Mr. Heilman responded that the message center will allow him to
provide general communication with his customer base. Ch. Cesario asked about the rate
of change of the messages. Mr. Heilman advised that every aspect of the Sign Code will
be followed.
I Packet Pg. 96 1
04/4/2018
Com. Goldspiel asked if the message center would display only text or pictures too. Mr.
Heilman stated that the message center will be a full color display that will allow for both
text and pictures.
Com. Moodhe asked staff if they have any concerns regarding the output or illumination
of the sign. Mr. Sheehan advised that staff is always concerned when it comes to the
electronic message center signs. The Village would address any concerns on a complaint
basis.
There were no additional questions or comments from the Commissioners. There were
no questions or comments from the audience.
Ch. Cesario entered the Staff Report dated April 4, 2018 as Exhibit 1.
The public hearing was closed at 7:58 PM.
Moved by Com. Weinstein, seconded by Com. Moodhe, to make a positive
recommendation to the Village Board for approval of the proposed variation to allow an
electronic message sign subject to the following conditions:
1. The proposed sign shall substantially conform to the plans attached as part of the
petition.
2. The sign shall be operated in conformance with all other standards set forth in Section
14.20.070 D of the Village of Buffalo Grove Sign Code.
Ch. Cesario believes that the sign is aesthetically pleasing. He likes the brick base and
proposed height of the sign. He is supportive of the request.
RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS]
Next: 4/16/2018 7:30 PM
MOVER:
Mitchell Weinstein, Commissioner
SECONDER:
Adam Moodhe, Commissioner
AYES:
Moodhe, Cesario, Cohn, Goldspiel, Khan, Weinstein
ABSENT:
Scott Lesser, Amy Au
Admournment
The meeting was adjourned at 8:25 PM
Chris Stilling Director of Community Development
APPROVED BY ME THIS 4th DAY OF April 2018
I Packet Pg. 97 1
Ordinance No. 0-2018-20 : Special Use for a Personal Wireless
Communication Facility (Small Cell Antenna)
Recommendation of Action I
............................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
: ................................................... ..........................................................................................................................................................................................................................................................................................................................
e Planning & Zoning Commission unanimously recommended approval, subject to conditions in the
attached Ordinance. Staff concurs with this recommendation.
SUMMARY: The petitioner seeks to install a small cell antenna device on an existing ComEd utility pole
located in the Dundee Road right-of-way. Pursuant to the Zoning Ordinance, the antenna is considered a
personal wireless communication facility. The request requires a special use in the R-1 District. The
Planning & Zoning Commission unanimously recommended approval, subject to conditions in the
attached Ordinance.
ATTACHMENTS:
0 BOT Memo (DOCX)
• Ordinance (DOCX)
• Exhibit B Plans (PDF)
• Exhibit C PZC Minutes(DOC)
Trustee Liaison
Ottenheimer
I Monday, April 16, 2018 1
Staff Contact
Chris Stilling, Community Development
Updated: 4/12/2018 4:56 PM
Page 1
t pg. 98
NIIII'LikGE OF
BUFFALO CROVE
MEMORANDUM
DATE: April 10, 2018
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
N1
SUBJECT: Special Use for a personal wireless communication facility (small cell antenna)
Rarl(r.Rr)l 1K]n
The petitioner, Mobilitie, LLC, is seeking to install a small cell antenna device on an existing
ComEd utility pole located in the Dundee Road right-of-way (ROW). Pursuant to the Zoning
Ordinance, the antenna is considered a personal wireless communication facility. As a result, the
request requires a special use in the R-1 District.
PLANNING & ZONING COMMISSION (PZQ RECOMMENDATION
The Planning & Zoning Commission recommended approval (6-0) of the special use subject to
the following conditions:
1. The proposed antenna shall substantially conform to the plans attached hereto as part
of this petition.
2. The special use is granted solely to Mobilitie and said special use does not run with the
land. In the event that the antenna is no longer operational, it shall be removed within
6-months after it has been deemed to be non -operational.
Staff concurs with this recommendation.
Public Hearing Comments
There were no comments at the public hearing.
PLANNING & ZONING ANALYSIS
As noted, the petitioner is seeking to install
a small wireless antenna that would be 20.8
inches by 9.25 inches (approximately 1.3
square feet in area) on an existing 47.5'
ComEd utility pole.
The antenna would be located 15' above
the ground on the pole that is located in the
Dundee Road ROW, which is owned by
I DOT.
Page 1 of 2
Packet Pg. 99
• The petitioner would also install an additional 7' high directional antenna on top of the pole,
increasing the height to 54.5'.
• The petitioner has indicated that the small cell is located in this area due to the high volume
of users with the High School and commercial shopping centers.
• The petitioner has provided the necessary response to the special use standards and a
response to the telecommunication standards.
• The petitioner has also provided the necessary approvals and permits from both ComEd and
I DOT.
ACTION REQUESTED
Staff recommends that the Village Board approve an Ordinance granting a Special Use for a
personal wireless communication facility (small cell antenna).
Page 2 of 2
Packet Pg. 100
ORDINANCE NO. 2018 -
AN ORDINANCE APPROVING A SPECIAL USE FOR A FOR A PERSONAL WIRELESS
COMMUNICATION FACILITY (SMALL CELL ANTENNA)
IN THE R1 RESIDENTIAL DISTRICT
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
Mobilitie
Special use for a personal wireless communication facility
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution
of1970;and,
WHEREAS, the property located at the existing ComEd utility pole located west of the entrance to
Buffalo Grove High School and located on the northside of the Dundee Road right-of-way ("Property") is
zoned in the R1 Residential District; and,
WHEREAS, Mobilitie, LLC ("Petitioner"), has petitioned the Village for approval of a special use
for a personal wireless communication facility (small cell antenna) at the Property; and,
WHEREAS, the Village Planning & Zoning Commission conducted a public hearing on March 21,
2018 concerning the petition for the special use; and,
WHEREAS, the Planning & Zoning Commission made findings and determined that the petition
meets the criteria of a special use as set forth in the Buffalo Grove Zoning Ordinance, as described in the
minutes attached as Exhibit C; and,
WHEREAS, the Planning & Zoning Commission voted 7 to 0 to recommend approval of the
special use and variation; and,
WHEREAS, the President and Village Board of Trustees after due and careful consideration have
concluded that the proposed personal wireless communication facility is a reasonable use of the Property
and will serve the best interests of the Village.
WHEREAS, the proposed special use shall be operated in accordance with and pursuant to the
following exhibits:
EXHIBIT A Acceptance and Agreement concerning special uses
EXHIBIT B Plans
EXHIBIT C Minutes from the March 21, 2018 Planning & Zoning Commission
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning
Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part
of this Ordinance. The Corporate Authorities hereby accept the findings of the Planning & Zoning
Commission.
0
(D
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I Packet Pg. 101 1
Section 2. The Corporate Authorities hereby grant a special use and variations to Mobilitie, LLC
for a personal wireless communication facility (small cell antenna) subject to the following conditions:
1. The proposed personal wireless communication facility shall substantially conform to the plans
attached hereto as part of this petition.
2. The special use is granted solely to Mobilitie and said special use does not run with the land. In
the event that the personal wireless communication facility is no longer operational, it shall be
removed within 6-months after it has been deemed to be non -operational at Mobilitie's cost.
Section 3. This Ordinance shall be in full force and effect upon the submittal of a signed Exhibit A
(Acceptance and Agreement) hereto. This Ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Village Clerk
APPROVED:
Beverly Sussman, Village President
0
W
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I Packet Pg. 102 1
EXHIBIT A
Acceptance and Agreement Concerning Special Use
Mobilitie
Special Use for a personal wireless communication facility
Mobilitie, LLC acknowledges that it has read and understands all of the terms and provisions of Buffalo
Grove Ordinance No. 2018—XX pertaining to the special use, and does hereby accept and agree to abide
by and be bound by each of the terms, conditions and limitations of said Ordinance.
Mobilitie, LLC
By:
Name (print):
Title:
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I Packet Pg. 103 1
M
EXHIBIT B
Plans
Mobilitie
Special Use for a personal wireless communication facility
0
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I Packet Pg. 104 1
EXHIBIT C
Minutes from the March 21, 2018 Planning & Zoning Commission
Mobilitie
Special Use for a personal wireless communication facility
0
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I Packet Pg. 105 1
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03/21/2018
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON WEDNESDAY, MARCH 21,2018
Call to Order
The meeting was called to order at 7:32 PM by Chairman Frank Cesario
Public Hearings/items For Consideration
Consider Approval of a Special Use for a Personal Wireless Communication Facility
(Small Cell Antenna) (Trustee Ottenheimer) (Staff Contact: Chris Stilling)
Ms. Carrie Lindenberg, Mobilitie, LLC, 120 S. Riverside Plaza, Suite 1800, Chicago, IL
60606, was present and sworn in.
Ms. Lindenberg reviewed the request to install a small cell antenna on an existing ComEd
utility pole located in the Dundee Road right-of-way in the R- I District.
Com. Moodhe asked if the antenna will be omni-directionaL Ms. Lindenberg responded
yes. Com. Moodhe asked who the provider is. Ms. Lindenberg advised that the provider
will be Sprint. Com. Moodhe asked staff is there could be other providers requesting
small cell antennas to be located in the same general area. Mr. Stilling advised that it is
very likely. ComEd already utilized similar equipment for their Smart Meter program.
Com. Moodhe asked if there are distance requirements between antennas. Mr. Stilling
advised no, not at this time. The State is still finalizing their regulations pertaining to small
cell antennas.
Com. Goldspiel asked if the existing antenna located across Dundee Road would
interfere with this small cell antenna. Ms. Lindenberg responded no.
Ch. Cesario asked how many antennas would be installed. Ms. Lindenberg advised only
one (1) antenna would be installed.
Ch. Cesario asked if staff has receiving any feedback from the public. Mr. Stilling has not
received any objections.
There were no additional questions or comments from the Commissioners. There were
no questions or comments from the audience.
Ch. Cesario entered the Staff Report dated March 21, 2018 as Exhibit 1.
The public hearing was closed at 7:48 PM.
I Packet Pg. 120 1
03/21/2018
Moved by Com. Weinstein, seconded by Com. Lesser, to make a positive
recommendation to the Village Board to approve the special use, subject to the following
conditions:
1. The proposed antenna shall substantially conform to the plans attached hereto as a part
of this petition.
2. The special use is granted solely to Mobilitie, LLC and said special use does not run with
the land. In the event that the antenna is no longer operational, it shall be removed within
6 months after it has been deemed to be non -operational.
Com. Moodhe believes that this will be a frequent request going forward. He would rather
see a small cell antenna than a large tower.
Com. Cohn stated that previously the Village developed a draft ordinance concerning
regulating small cell antennas and believes that staff should revisit that until the State
finalizes their regulations.
RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS]
Next: 4/16/2018 7:30 PM
MOVER: Mitchell Weinstein, Commissioner
SECONDER: Scott Lesser, Commissioner
AYES: Moodhe, Cesario, Cohn, Goldspiel, Lesser, Weinstein, Au
ABSENT: Zill Khan
Admournment
The meeting was adjourned at 9:53 PM
Chris Stilling Director of Community Development
APPROVED BY ME THIS 21st DAYOF March 2018
I Packet Pg. 121 1
Ordinance No. 0-2018-21 : Ordinance Authorizing the Disposal of
Surplus Village Personal Property
Recommendation of Action
.................... §
aff recommends approval.
SUMMARY: The attached list of Village owned property was disposed of during FY 2017. The assets
were either used for trade-in or outright disposed of. All capital assets will be removed from the Village's
balance sheet.
ATTACHMENTS:
a Declaration of Surplus FY 2017 (DOC)
0 2017 Disposals (PDF)
Trustee Liaison Staff Contact
Johnson Andrew Brown, Finance
I Monday, April 16, 2018 1
Updated: 4/12/2018 4:38 PM Page 1
t Pg. 122
ORDINANCE NO. 2018 -
AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS
VILLAGE PERSONAL PROPERTY
WHEREAS, the Village of Buffalo Grove is a Home -Rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and
procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and
WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal,
whatever appropriate.
NOW, THEREFORE BE IT ORDAINED BYTHE PRESIDENTAND BOARD OFTRUSTEES OF THEVILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. Pursuant to our Home Rule powers, the President and Board of Trustees of the Village of
Buffalo Grove find that the listed items of personal property now owned by the Village of Buffalo Grove are
no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be
served by disposal.
SECTION 2. This Ordinance shall be in full force and effect from and after its passage and approval.
This ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED: )2018.
APPROVED: .2018.
Village President
Village Clerk
T11
C�
00
I Packet Pg. 123 1
Village of Buffalo Grove
Exhibit A
2017 Fixed Asset Disposals
12/31/2017
Asset
Number
Date
Acquired
Depreciation
Year
Cost Basis
Life (Years)
Fire
E-One Custom Pumper Truck
213
1/6/1997
1997
281,881.15
20
E-One 95'Aerial Quint
236
11/5/1996
1998
592,190.00
20
Engine Repair - Quint
236
7/1/2006
2007
30,241.00
10
Chevrolet Impala
297
7/7/2008
2008
22,222.73
6
Thermal Imaging Camera
8020
3/11/2009
2009
10,099.00
5
Thermal Imaging Camera
4165
6/5/1998
1999
20,200.00
10
Thermal Imaging Camera
4259
8/15/2000
2001
18,000.00
10
Thermal Imaging Camera
4264
5/10/2001
2002
14,600.00
10
Thermal Imaging Camera
6227
8/9/2000
2001
18,065.00
10
Thermal Imaging Camera
6464
7/30/2001
2002
14,600.00
10
Thermal Imaging Camera
11/2/2005
11/2/2005
2006
15,000.00
10
Total
1,037,098.88
Police
Ford Taurus - 2006
701
10/1/2006
2007
13,769.00
8
Ford Taurus - 2006
702
10/1/2006
2007
13,934.00
8
Chrevrolet Impala
735
4/7/2008
2008
20,533.50
5
Total
48,236.50
B&Z
Ford Taurus - 2005
5
4/20/2005
2005
14,271.00
6
Ford Taurus - 2005
4
4/20/2005
2005
14,271.00
6
Ford Ranger - 2008
304
11/17/2008
2008
12,855.00
8
Total
41,397.00
Engineering
Chevrolet Astrovan
413
2/22/2000
2000
19,058.00
6
Total
19,058.00
Building Services
Chevrolet 1Ton/Aerial Lift
440
4/6/1998
1998
57,217.95
6
Chevrolet 3/4 Ton Pick -Up
441
1/30/2002
2002
29,286.33
6
Total
86,504.28
EZ Liner Pick -Up Striper
PS01
10/1/1994
1995
27,893.00 10
CHEVROLET C2500 (2000) PAINT UNIT
402
2000
2000
- 8
Volvo Front Loader
FEL3
1/19/1998
1999
126,208.00 8
T_
1�1
00
T..
CD
C�
0
2
0
CL
An
C14
E
M
I Packet Pg. 124 1
Total 154,101.00
Water Operations
Chevrolet 3/4 Ton Pick -Up 457 1/30/2002 2002 29,286.30 6
Total 29,286.30
BGGC
Carpeting - BGGC 84 3/17/1997 1997 24,360.00 4
Total 24,360.00
Grand Total 1,440,042
V-
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00
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04
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I Packet Pg. 125 1
Ordinance No. 0-2018-22 : Ordinance Amending Chapter 5.20 -
Liquor Controls
Recommendation of Action
.................... §
aff recommends approval.
SUMMARY: Section 1 amends the Class G6 license to allow alcoholic liquors, not just beer and wine, to
be sold and sampled at the Farmer's Market.
Section 2 is descends the Class C Liquor License for Garden Fresh Fruit Market, Inc d/b/a Garden Fresh
Market at 770 S. Buffalo Grove Road and reserves a Class C Liquor License for 77018 Company d/b/a
Garden Fresh Market at 770 S. Buffalo Grove Road. This reservation is subject to the applicant
completing Village requirements for said license on or before August 20, 2018. The Village Manager shall
have the authority to extend the August 20, 2018 date for good cause shown. If not so extended, this
reservation shall cease.
ATTACHMENTS:
0 Garden Fresh & G6 Ord (DOCX)
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Julie Kamka, Community Development
Updated: 4/12/2018 4:57 PM
Page 1
t Pg. 126
Underlined = addition
StFikethFeHg45 = deletion
04/06/2018
ORDINANCE NO. 2018 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of
1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows:
Section 1. Subsection G.6. of Section 5.20.070 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in strikethrough and additions in underline text so that Subsection G.6. of Section
5.20.070 shall provide as follows:
6. Class G6 licenses, authorizing the retail sale of beeF and wine- alcoholic liquors on the specified
premises used by a governmental organization, to be sold only in the original packages and then
for consumption off the premises. Class G6 licenses shall be subject to the following conditions
and limitations:
a. Dram shop liability insurance shall be provided.
b. No event shall be longer than one continuous twenty -four-hour period and shall be in
conjunction with a Village approved special event.
c. The license shall be valid only for the clate(s) shown on the face of the license. Holders of a
Class G6 license may apply for multiple dates as part of one license application.
d. The fee for the special event liquor license is set forth in Chapter 1.16 of this Code.
e. Holders of a Class G6 license shall be required to obtain the necessary State of Illinois
Liquor License.
f. Holders of a Class G6 license may be permitted to offer tastings, subject to the following
conditions and limitations:
(i) The tasting shall be attended by and supervised by a person who is BASSET certified
(or its equivalent) and only in a designated area on the licensed premises as approved
by the Local Liquor Control Commissioner;
(ii) The actual amount of alcohol beverage tasted may not exceed an ounce per each
sample;
(iii) Each sample shall be served in a container which shall be disposed of following the
sampling;
(iv) No licensee or agent thereof shall give or offer to give away alcoholic liquors as a gift,
gratuity, or tie-in with the sale of nonalcoholic products or to induce the purchase of
or promote the sale of nonalcoholic products;
(v) There shall be no signs or other materials that are advertising the availability of
"sampling" visible outside the designated premises;
I
I Packet Pg. 127 1
(vi) The consumption of alcoholic liquor offered for tastings shall occur within a signed
designated area immediately adjacent to where the tasting is being offered;
(vii) There shall be no charge or monetary consideration for the alcoholic liquor offered for
tastings, other than what may be sold in the original packages and for consumption off
the premises.
Section 2. Subsection C. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in StFikethreugh and additions in underline text so that Subsection C. of Section
5.20.072 shall provide as follows:
A. Class C.
Licensee and d/b/a
1. American Drug Stores, Inc. d/b/a Osco
2. Al & Al Cellar, Inc. d/b/a Al & Al Liquor
3. Seoul Supermarket, Inc.
4. Highland Park CVS, LLC
5. Walgreen Co. d/b/a Walgreens
6. Bond Drug Company of Illinois, LLC d/b/a Walgreens
7. Bond Drug Company of Illinois, LLC d/b/a Walgreens
8. 77018 CompanV-Garden Fresh Fruit Market, Inc. d/b/a
Garden Fresh Market
9. BG Pantry, Inc. d/b/a BG Liquors
10. Hariom, Inc. d/b/a Dev Liquor & Wine
11. Liquor City, Inc.
Section 3.
A -1 J.- - - -
79 Mc Henry Road
1407 W. Dundee Road
1204 Dundee Road
20 E. Dundee Road
1225 W. Dundee Road
15 N. Buffalo Grove Road
1701 N. Buffalo Grove
770 S. Buffalo Grove Road
223 W. Dundee Road
1170 McHenry Road
765 S. Buffalo Grove Road
A. The Class C liquor license for Garden Fresh Fruit Market, Inc. d/b/a Garden Fresh Market at
770 S. Buffalo Grove Road is hereby rescinded effective at the close of business on April 29,
2018. The business has been sold.
B. A Class C liquor license is reserved for 77018 Company d/b/a Garden Fresh Market at 770 S.
Buffalo Grove Road. This reservation is subject to the applicant completing Village
requirements for said license on or before August 20, 2018. The Village Manager shall have
the authority to extend the August 20, 2018 date for good cause shown. If not so extended,
this reservation shall cease.
C. This Section 3 shall not be codified.
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I Packet Pg. 128 1
Section 5. This Ordinance shall be in full force and in effect from and after its passage and approval.
AYES:
NAYS:
ABSENT:
PASSED: 2018
APPROVED: 2018
Beverly Sussman, Village President
ATTEST:
Janet M. Sirabian, Village Clerk
I Packet Pg. 129 1
Resolution No. R-2018-1 0 : Calendar Year 2017 Village -Wide Street
Maintenance Motor Fuel Tax Resolution
Recommendation of Action
.................... §
aff recommends approval of a resolution which meets the requirements of the Illinois Department of
Transportation (I DOT) in the use of Motor Fuel Tax funds for the 2018 calendar year Village -wide street
maintenance program. The Village -wide street maintenance program will include striping, street
sweeping, street light maintenance, traffic signal maintenance, crack sealing, patching, snow plowing,
tree trimming and mowing.
Attached is the required IDOT Motor Fuel Tax (MFT) Resolution requesting MFT funds to be authorized,
in part, for the 2018 calendar year Village -wide street maintenance program.
ATTACHMENTS:
0 BLR 14230-2018—MFT—Maint—Resolution (DOCX)
0 2018 BLR 14231—Estimate (PDF)
Trustee Liaison
Stein
I Monday, April 16, 2018 1
Staff Contact
Michael Reynolds, Public Works
Updated: 4/12/2018 4:40 PM
Page 1
t Pg. 130
Illinois Department
of Transportation
BE IT RESOLVED, by the
Village
(City, Town or Village)
appropriated the sum of
President and Board of Trustees
Resolution for Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
(Council or President and Board of Trustees)
of Buffalo Grove I Illinois, that there is hereby
of the
(Name)
$1,000,000.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2018
(Date)
to —December 31, 2018
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
Janet Sirabian
of Buffalo Grove
Clerk in and for the Village
(City, Town or Village)
I County of Lake and Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the President and Board of Trustees
(Council or President and Board of Trustees)
at a meeting on
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
(SEAL)
Village
Date
day of
Clerk
(City, Town or Village)
Approved
Regional Engineer
Department of Transportation
Date
.2
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Printed 4/10/2018 BLR 14230 (Rev. 07/15/13)
1 Packet Pg. 131
Illinois Depart!pent
of Transportation
Maintenance Period 1/1/2018
Municipal Estimate of
Maintenance Costs
Local Public Agency: Village of Buffalo Grove
County: Lake/Cook
to 12/31/2018 Section Number: 18-00000-00-GM
Estimated Cost of Maintenance Operations
Maintenance
Operation
(No. Description)
Maint.
Group
Ins
� Reqp'[
For Group 1, IIA, 1113, or III
Est Total
Operation
Cost
Item
Unit
Quanti ty
Unit
Price
Item
Cost
1. Street Patching
IIA
Labor
HR
400.00
35.00
14,000.00
14,000.01
IIA
Equipment
HR
400.00
25.00
10,000.00
10,000.01
2. Pot Hole Patching
IIA
Labor
HR
1000.00
35.00
35,000.00
35,000.01
IIA
Equipment
HR
1000.00
25.00
1 25,000.00
25,000.01
3. Cleaning - Street (Sweeping)
IIA
I
11-abor
HR
1500.00
35.00
52,500.00
52,500.01
IIA
I
JEquipment
HR
1500.OD
25.00
37,500.00
37,500.01
4. Pavement Marking
IIA
Labor
HR
100.00
35.00
3,500.00
3,500.01
IIA
Equipment
HR
100.00
25.00
2,500.00
2,500.01
5. Road Salt Application
IIA
Labor
HR
1250.00
35.00
43,750.00
43,750.01
IIA
Equipment
HR
1250.00
25.00
1 31,250.00
31,250.01
6. Snow Plowing
IIA
Labor
HR
1500.00
50.00
75,000.00
75,000.01
IIA
Equipment
HR
1500.00
25.00
37,500.00
37,500.01
7. ROW Mowing
IIA
Labor
HR
100.00
35.00
3,500.00
3,500.01
IIA
jEquipment
HR
100.00
25.00
2,500.00
2,500.01
8. Salt Purchasing
I
Salt (LCDOT/CMS)
Ton
1 000.OD
70.00
70,000.00
70,000.01
9. Street Light Energy
I
Energy (Com Ed)
L Sum
1.00
100,000.00
100,000.00
100,000.01
13. Traffic Signal Maintenance
I
Maintenance (LCDOT/IDOT)
L Sum
1.00
80,000.00
80,000.00
80,000.01
11. Street Patching
1113
Routine Maintenance (bid)
L Sum
1.00
400,000.00
400,000.00
400,000.01
12. Crack Sealing
1113
Routine Maintenance (bid)
L Sum
1.00
150,000.00
150,000.00
150,000.01
10. Street Light Maintenance
1113
1
lRoutine Maintenance (bid)
L Sum
1.00
220,000.00
220,000.00
220,000.01
14. Pavement Marking
1113
Routine Maintenance (bid)
L Sum
1.00
125,000.00
125,000.00
125,000.01
15. ROW Mowing
1113
Routine Maintenance (bid)
L Sum
1.00
1 60,000.00
60,000.00
60,000.01
Total Estimated Maintenance Operation Costl 1,578,500.01
Estimated Cost MIFT Portion Other Funds
Preliminary Engineering
Maintenancer_-
1,578,500.00
1,000,000.00
578,500.00
Engineering Inspection
Maint Engl
-
Material Testing
Totals:1
1,578,500.00
1,000,000.00
578,500.00
Advertising
Bridge Inspections
Total Estimated Maintenance Enqineering Cost
1
Total Estimated Maintenance Costj
1,578,500.7
Submitted
Director of Public Works
Municipal Official Title
12/31/2017
Date
Approved:
Regional Engineer
Date
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Printed on 4/10/2018 9:29 AM
BLR 14231(Rev 02/18/14)
Packet Pg. 132 1
Resolution No. R-2018-11 : Resolution Approving Revisions to the
Communications Policy
Recommendation of Action
.................... §
aff recommends approval.
Staff requests the Village Board adopt a resolution approving the changes to the Communications Policy
as presented to the Village Board at the Committee of the Whole Meeting on March 5, 2018. The only
change to the policy since Committee of the Whole is the section regarding media. Staff consulted with
Trustee Berman to modify the Media Communications language based on the discussion at COW.
ATTACHMENTS:
a Communications Res (DOCX)
0 Exibit A: Revised Communications Policy (DOC)
Trustee Liaison Staff Contact
Johnson Jenny Maltas, Office of the Village Manager
I Monday, April 16, 2018 1
Updated: 4/12/2018 4:43 PM Page 1
t Pg. 133
RESOLUTION NO. 2018-
RESOLUTION APPROVING REVISIONS TO THE COMMUNICATIONS POLICY
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution
of 1970.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
Section 1. A responsibility exists to maintain stewardship over the resources that are used to
communicate government services, and the approval of the revisions to the Village of Buffalo Grove
Communications Policy will create such controls. Staff seeks to ensure proper usage and
administration of the program through the approval of the revised Communications Policy
The Village President and Board of Trustees do hereby approve the Village of Buffalo Grove
Communications Policy which is attached hereto as Exhibit "A".
Section 2. This Resolution shall be in full force and in effect from and after its passage and approval
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED: 2018
Approved:
ATTEST:
Village Clerk
Village President
I Packet Pg. 134 1
Exhibit A
Village of Buffalo Grove
Communication Policv
March 2015
Updated January 2018
I Packet Pg. 135 1
Village of Buffalo Grove Communication Policy
1. INTRODUCTION .2
0
a.
Communication Modalities
The Village of Buffalo Grove is committed to delivering information to the public that
is clear, timely, and that promotes two-way communication opportunities between
Village officials, residents, business owners and stakeholder groups. The fundamental
purpose of the Village's print and electronic publications, including the village
newsletter, website, electronic newsletter, social media pages/social networking,
cable access channel, news releases, signage, bill inserts, and others, is to
communicate public information pertaining to municipal services, policies, and
activities, and to enhance engagement between the Village and the community's
stakeholders.
It is the policy of the Village to ensure that certain standards are met when
disseminating information through these communication modalities. The
administration guidelines outlined below apply to content that is created for all
communication channels.
The purpose of this Communication Policy (also referred to as "Policy") is to provide
the Village of Buffalo Grove staff with guidelines and direction for dissemination of
information, through various outlets, to the residents and to the public at -large. This
Policy is designed to be a fluid document and will be modified from time to time to
conform to changes in law, technology and actual practice.
The Village Manager will appoint a Communications Director to oversee
communications and this policy. The Village Manager, or a designee, shall be the final
authority with regards to enforcement of any of the provisions of this Policy. Failure
I Packet Pg. 136 1
Village of Buffalo Grove Communication Policy
to follow the procedures outlined in this Policy may lead to disciplinary action in
accordance with the provisions of the Village of Buffalo Grove Employee Manual.
This Policy is not intended to provide third parties with any specific rights when
communicating with, or receiving communications from, the Village of Buffalo Grove.
All policies and procedures provided are subject to modification by the appropriate
Village employees and, therefore, third parties shalt not be entitled to rely on the
contents of this Policy.
11. ADMINISTRATION
Ise �'Iohc
,J.
C9,!p,,M,,unication Modalities
A. Objectives
1. Through balanced informative content, communication modalities will be
used to help residents [earn more about Village programs, services, and
about important issues relating to the Buffalo Grove area.
2. To serve as an information center (but not an emergency notification
medium) relating to weather, public works and police/fire related
incidents. The Village will provide access to this information through a
variety of mediums, including the Village website, social media updates and
E-News. Additionally, residents will be directed to alternative agencies such
as the National Weather Service for real-time weather information, and
utility providers such as ComEd, Nicor and others to receive real-time
updates on news and information deemed important for the safety and
welfare of Buffalo Grove residents.
B. Media Communications
I . Routine communications between Village employees and the media shalt
come primarily from the Village Manager, Deputy Village Manager, or
Department Directors. Other members of staff may speak with the media,
if they choose to do so, in response to routine inquiries pertaining to topics
on which they are the subject matter expert or if they are the Acting
Department Director. In those circumstances, where feasible, the staff
member should seek and receive advance consent from their Department
Director, the Village Manager or the Deputy Village Manager prior to
responding.
2. All non -routine media inquiries received by Village employees, including but
not limited to any requests for interviews by broadcast media or national
forums, shalt be directed to the Village Manager or Deputy Village Manager
for review, guidance and delegation for the proper person(s) to respond.
I Packet Pg. 137 1
Village of Buffalo Grove Communication Policy
3. Appointed officials may, if they choose to do so, respond to routine media
inquiries in the ordinary course of service on a Committee or Commission
(example: Committee or Commission members are asked by a member of
the press after a meeting to clarify their comments during debate or to
further explain why they voted a certain way). When responding to media
inquiries, appointed officials shall always speak on behalf of themselves and
not on behalf of the Village or the Village Board.
4. If appointed officials are approached by the media outside of the context of
a meeting or otherwise with a non -routine inquiry regarding topic(s) related
to the Committee/ Commission on which the appointed officials serve, the
Village prefers that the appointed officials reach out to their staff liaison to
discuss the media request before responding. This policy is not intended to
restrict appointed officials from discussing their opinions with the media in
the ordinary course, but instead is intended to establish a preferred
protocol for responding to non -routine media requests. When in doubt,
appointed officials should treat a media inquiry as non -routine and seek
guidance from their staff liaison.
5. It is recommended, where feasible, that elected officials also confer with
the Village Manager or Deputy Village Manager before responding to non -
routine media inquiries.
6. All non -routine communications with the media shalt be reported via email
to the Village Manager and Deputy Village Manager as soon as practically
possible.
7. When possible, and unless in an emergency, aR press releases are to be
reviewed by the Communications Director or designee prior to distribution
to the media.
Content Posting Policy
1 . The Communications Director, or a designee, has the right to review all
messages, proposed and/or completed, to determine compliance with this
Policy. Any message under consideration may be accepted as presented,
denied, or given conditional approval. The Communications Director or a
designee reserves the right to edit, modify, condense, prioritize or clarify
any and all content.
2. Content should be timely, of general interest to the public and reflect
Village sponsored programs, services, initiatives and/or areas of
responsibility. The Village's sponsored activities will be the priority for
content in aU communications modalities.
3
I Packet Pg. 138 1
Village of Buffalo Grove Communication Policy
3. Content will be approved by the Communications Director, or a designee,
prior to posting.
4. Content should be a resource to the public on information about the
community and provide useful information to current and potential
residents, businesses and visitors.
5. Village departments will be responsible for ensuring the accuracy and
timeliness of all content provided for posting.
6. All content will comply with all American with Disabilities Act (ADA)
requirements.
C. Inappropriate content includes:
1. That which directly or indirectly endorses any person, business or
organization not directly associated with the Village of Buffalo Grove.
2. Commentary or personal opinions.
3. Language or material that is profane, offensive or obscene in context and
depicts or describes, in terms patently offensive, sexual or excretory organs
or activities.
4. Photographs, music, video or graphics not having the written permission of
the copyright holder or proof of being royalty -free.
5. Content in support of, or opposition to, political campaigns or ballot
measures.
6. Content that promotes, fosters, or perpetuates discrimination on the basis
of race, creed, color, age, religion, gender, marital status, status with
regard to public assistance, national origin, physical or mental disability,
sexual orientation, or any protected class by either the State of Illinois or
the Federal Government.
7. Information that may tend to compromise the safety or security of the
public or public systems.
8. Content that violates a legal ownership interest of any other party.
D. Consistency
1. To allow viewers to navigate easily through content on any Village
communication modality, authors must follow the established page layouts,
navigation link placement, use of graphics, font styles, etc., as may be
4
I Packet Pg. 139 1
Village of Buffalo Grove Communication Policy
prescribed by the Communications Director, or a designee, from time to
time.
2. Employees and volunteers granted permission to use Village communication
modalities are responsible for complying with applicable federal, state,
county and Village laws, ordinances, regulations, and policies. This includes
adherence to established laws and policies regarding copyright or
plagiarism, records retention, the Illinois Freedom of Information Act, the
Illinois Open Meetings Act, the First Amendment of the United States
Constitution, and privacy and information security policies and protocols
established by the Village.
E. Outside Groups
1. The first priority of all communication modalities owned and operated by
the Village is the dissemination of Village news and information.
2. Partnership with organizations within the community may be permitted at
the sole discretion of the Village Manager, or a designee, and content may
only be allowed if the partner entity meets one or more of the following
criteria. The Communications Director, or a designee, reserves the right to
edit content to fall within the Village's established communication priorities
and guidelines.
a. Having a charter or other official recognition by a parent state or
national organization that designates it a Village of Buffalo Grove
chapter.
b. An organization(s) that serves Village of Buffalo Grove businesses or
residents; or a regional/local event that benefits Buffalo Grove
businesses or residents.
c. Official committees of the Village of Buffalo Grove.
d. A governmental partner; quasi -govern mental agency or entity serving
Village residents.
e. An organization of Village of Buffalo Grove businesses whose purpose is
to support and encourage business within the Village.
3. Non -municipal news from established non-profit organizations that serve
the Village of Buffalo Grove may also be included in the Village's
publications to further foster community interest and involvement.
Information regarding non -municipal community news shall only be
published if one of the following criteria is met and upon receiving approval
from the Communications Director.
5
I Packet Pg. 140 1
Village of Buffalo Grove Communication Policy
a. The Village is a co-sponsor of the program or event, or the
organization sponsoring the program or event receives direct
financial support from the Village; Examples: The Buffalo Grove
Symphonic Band, Relay For Life, Special Olympics Events, etc.
b. The information is intended to inform residents of services and
programs of other governmental agencies or utilities serving the
greater Buffalo Grove community; Examples:
• Lake/Cook County
• Waste Management/ComEd/Comcast/ATEtT
• School Districts
o Park Districts
o Library Districts
F. Emergency Procedures
1. Emergency programming for all communication modalities is to be
originated by the Office of the Village Manager, Police, Fire, Public Services
or other emergency personnel and authorized only by the Village Manager,
or a designee.
2. Only trained personnel are allowed access to broadcast an authorized
emergency bulletin. Under no circumstances will access to any
communication modality for emergency communication be granted to
anyone who does not have the proper authority to initiate procedures.
3. During an Emergency Operations Center (EOC) activation, the Village
Manager or a designee may need to define levels of emergency to include
the communications plan, and communications will be handled based on the
type of incident and level of threat or circumstances.
G. For general emergency public information, the Deputy Village Manager, or a
designee in the Office of the Village Manager, will operate as the Village's
Public Information Officer (PIO), and is responsible for the development of
media releases during time of emergency, as well as coordinating the
development of the Emergency Public Information annex. The EMA Director,
Fire Chief, Police Chief, Public Works Director, and Health Director support the
Deputy Village Manager in this effort. The primary purpose of the emergency
public information system is to provide up-to-date warning and advisory
information to the public. Public information during pre -emergency periods
utilizes all available media outlets including print/newspaper and digital,
radio, commercial television and cable television stations. In the case of loss of
power, emergency public information would be attempted to be communicated
through the Emergency Management Agency's Mobile Communications van.
Following implementation of this plan, a Joint Information Center (JIC) will be
6
I Packet Pg. 141 1
Village of Buffalo Grove Communication Policy
established to provide consolidated information from the Village of Buffalo
Grove to the media. The JIC will be located at Village Hatt in the Council
Chambers at 50 Raupp Boulevard, unless otherwise determined by the Deputy
Village Manager or designee. All emergency media releases should be cleared
through the Village Manager, or designee, prior to their release. During large-
scale situations, involving multiple municipalities or the counties, media
releases will be coordinated with all affected jurisdictions to ensure the
release of actual and timely information. The Village of Buffalo Grove may also
participate in staffing a Joint Information Center, staffed with representatives
of other affected municipalities, Lake and/or Cook County, and involved state
and federal agencies. Detailed information regarding the Emergency Public
Information system can be found in the Village's Emergency Operations Plan
established by the Emergency Management Director (Fire Chief).
Restrictions
The Village of Buffalo Grove will not allow any programming on any
communications channel containing the following:
1 . Paid advertising material in which commercial appeals for funds are made. Paid
advertising material includes, but is not limited to, advertising by or on behalf
of a candidate for public office or program material made available without
charge by persons, corporations, or institutions, which have a commercial
interest in the subject matter. Grants for programming purposes shall not be
considered as advertising. This provision shall not prevent the identification of
persons or institutions providing grants or contributions to underwrite the cost
of programs unrelated to the commercial interests of the donor.
2. Copyrighted material, unless clearances for use has been obtained, and
written proof of such clearance can be presented.
3. Programming which is prohibited by applicable federal, state or local laws.
III. VILLAGE WEBSITE
itroductfi:in I www.vbg.org
The Village's website is, and will remain, the primary communications too[ for the
Village of Buffalo Grove. No department, division, committee, or official entity
governed by the Village of Buffalo Grove can establish a site on the Internet that is
independent from the Village's primary website without the express written
permission of the Village Manager.
Only pages maintained by the Village are official. The Village is not responsible for
the information contained on linked pages. The Village will take precautions to ensure
7
I Packet Pg. 142 1
Village of Buffalo Grove Communication Policy
linked pages are from reputable sources and if deemed not reputable, that said links
will be removed. Additionally, the Village reserves the right to delete any links that
initially are deemed reputable, but are determined to not fall within the Village's
established communication standards, as determined by the Village Manager, or a
designee.
IV. SOCIAL MEDIA
Stai'Ward��, .. .. .. .. .. J .. .. .. .. .. . Y,,�e of Social Media
As authorized by the Village Manager, social media websites will be used to further
allow the Village to provide information to the public.
Only social media accounts maintained and controlled by the Village are official. The
Village is not responsible for the information contained on linked pages or other pages
or sites that are not controlled by the Village's staff.
Consistent with the requirements of this Policy, the following statements will be
included within the terms of use for social media accounts directly or indirectly
sponsored by the Village when possible:
"The Village of Buffalo Grove monitors the content posted on social media websites.
We request that individuals be courteous and use discretion when commenting on the
page. Do not post: 1) someone else's image or content without their express
permission; and 2) professional photographs, unless you are the photographer.
Copyrighted and other proprietary material may not be posted or submitted in any
form unless permission to do so is clearly indicated. In posting his or her own
comments or other work, a commenter grants the Village and anyone viewing the
Village's Facebook pages irrevocable permission to copy, distribute, make derivatives,
display or perform the commenter's work publicly free of charge. The views expressed
in comments reflect those of the author and do not reflect the official views of the
Village of Buffalo Grove."
"The Village of Buffalo Grove reserves the right to remove any post in violation of this
Policy or any applicable law. Users of this site are also subject to all terms and
conditions of this site's use Policy, without [imitation."
"The Village of Buffalo Grove assumes no liability for any damages or loss of any kind
that might arise from the use of, misuse of or the inability to use this Village of
Buffalo Grove page and/or the materials contained on the page. Village of Buffalo
Grove also assumes no liability for improper or incorrect use of materials or
information contained on the page. All materials that appear on the Village of Buffalo
Grove page are distributed and transmitted "as is," without warranties of any kind,
8
I Packet Pg. 143 1
Village of Buffalo Grove Communication Policy
either expressed or implied, and subject to the terms and conditions stated in this
disclaimer."
A. Standards
1. To provide a high level of quality, consistency, usability and value to our
social media communications, the following standards must be followed:
a. The Village of Buffalo Grove's website (www.vbg.org) will remain the
Village's primary and predominant Internet presence.
b. All comments or posts made by Village staff on behalf of the Village
must be approved by the Communications Director, or a designee, prior
to their dissemination.
c. Content posted to social media websites should contain links directing
users back to the Village's official website for in-depth information,
forms, documents or online services necessary to conduct business with
the Village of Buffalo Grove.
d. On any Village social media website, a disclaimer will be placed that
indicates that the Village of Buffalo Grove's official website is the
Village's primary and predominant Internet presence.
2. Appropriate uses of social media tools fall generally into categories:
a. As additional channels for disseminating time -sensitive information as
quickly and efficiently as possible (example: emergency information).
b. As channels for information dissemination relating to Village business
c. Other information and news, including events that are deemed
important and relevant to Buffalo G rove residents by the
Communications Director, or a designee.
3. Social Media Websites shall be used by the Village Staff in the following
manner:
a. Of those social media websites selected for use, the Village will use a
single account, displaying the Village logo.
9 The Village Manager may authorize additional accounts.
b. The Communications Director, or a designee, will monitor social media
use and must review and approve all content prior to posting. Content
9
I Packet Pg. 144 1
Village of Buffalo Grove Communication Policy
will be reviewed for appropriateness, quality, consistency with overall
Village message and branding, priority, goals, and compliance with this
policy, etc.
c. No public comments shall be removed from any website except as
authorized by the Communications Director, or a designee. The Village
of Buffalo Grove reserves the right to remove any post in violation of this
Policy or any applicable law.
d. Employees granted permission to use these outlets are responsible for
complying with applicable federal, state, county and local laws,
ordinances, regulations, and policies. This includes adherence to
established laws and policies regarding copyright or plagiarism, records
retention, the Illinois Freedom of Information Act, the Illinois Open
Meetings Act, the First Amendment of the United States Constitution,
and privacy and information security policies and protocols established
by the Village.
e. Employees representing the Village via social media outlets must
conduct themselves always as representatives of the Village of Buffalo
G rove.
f. Content posted to social media sites shall not include any of the
following:
i. Content in support of or opposition to political campaigns or ballot
measures.
ii. Content that promotes, fosters, or perpetuates discrimination on the
basis of race, creed, color, age, religion, gender, marital status,
status with regard to public assistance, national origin, physical or
mental disability, sexual orientation, or any protected class by either
the State of Illinois or the Federal Government.
iii. Content that is offensive, profane or obscene.
iv. Conduct or encouragement of illegal activity.
V. Information that may compromise the safety or security of the public
or public systems.
vi. Content that promotes or discourages the use of any private business or
entity. Exceptions would include mention of a business receiving a
Village -sponsored award, or one that is involved in either an economic
development partnership, sponsorship, in -kind donation or any other
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Village of Buffalo Grove Communication Policy
official relationship that benefits the Village, its economic development
efforts or Vi Rage- sponsored events.
vii. Defamatory content.
viii. Content that violates a legal ownership interest of any other party.
h. Similar/ identical content should be posted on aR social media pages to
reach the largest number of residents.
4. Users and visitors to social media sites shall be notified that the intended
purpose of the site is to serve as a mechanism for dissemination of useful,
factual information regarding public information and events.
V.Village E-News Service
Stai ii�lar6s J Village E-News/
The Village e-news service is sent to subscribers weekly on Thursdays at 2:00 p.m. and
is designed for the express purpose of providing timely and important information to
its subscribers
Municipal news from the Village of Buffalo Grove shall always take first priority. The
Village of Buffalo Grove reserves the right to choose not to publish, or to edit any
messages submitted for publication by other organizations.
V1. Village Newsletter
Standards, J Village Newsletter
The Village's print publications shall be used to provide objective information to the
public concerning municipal services, priorities, policies, and programs to achieve the
overall goal of providing clear and timely information to all stakeholder groups. The
Village newsletter is mailed to all residents of Buffalo Grove on a bi-monthly basis for
six editions per year; January/ February, March/April, May/June, July/August,
September/ October and November/ December.
VI 1. BGTV
Stami:lards I BGTV
A. Access Policy
BGTV is a Government Access Channel, as outlined in the Federal Cable
Communications Act of 1984, created for the dissemination of government-
ff
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Village of Buffalo Grove Communication Policy
related information to the viewing public. Access to the channel is limited to
local, regional, state and federal taxing bodies only. Other requesting parties
wilt be referred to the local public access channel.
B. BGTV Bulletin Board Procedures
1. AR Village departments may submit public service messages to be displayed
on BGTV during non -programming hours. All messages must be submitted in
writing, and must be submitted at least five working days prior to the
requested start date. Messages submitted by a Village department must be
approved by the Communications Director or a designee.
2. Messages are inputted by information technology staff and appear on the TV
screen a "page" at a time. Messages should be concise, and should contain
basic information concerning what, when, where, and how. Messages should
be limited to approximately eight brief lines. If necessary, staff will edit
the message to improve readability, to make it fit on one page, or to ensure
the message is grammatically correct.
3. All submitted messages must be accompanied by the name and phone
number of a contact person, and whether or not that information is to
appear in the message. Submissions should include desired start and end
dates.
4. No classified ads or commercial messages will be allowed.
5. Submission of a public service message request does not in any way
guarantee its appearance on BGTV. Suitability for this channel and
compliance with this Policy will be determined by the Communications
Director or designee. The date of input and the length of run of any
message wilt be determined by staff availability and channel capacity.
6. In the case that channel capacity is at a peak, messages will be carried a
maximum of three days each, and on a first -come, first -served basis, with
the following priorities:
a. Public service notification messages, originated by Police, Fire, Public
Works or the Office of the Village Manager;
b. Announcements ordered by the Corporate Authorities;
c. Announcements ordered by the Village Manager;
d. Announcements submitted by Village Department Directors;
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Village of Buffalo Grove Communication Policy
e. Announcements submitted by Village Commissions, Committees or
Boards.
C. Event Coverage Procedure
1 . To request taped coverage of an event for replay on BGTV, the applicant
must contact the Communications Director. Because the Village does not
employ production staff, nor own production materials, the Village will
contact the preferred videographer. It shalt be the applicant's responsibility
to pay videography and production costs incurred, including, but not limited
to, all admittance fees, artwork and graphics, union or other professional
association fees, clearance fees, royalties and permission fees.
2. A request to cover a special event originating from any Village department
must be approved by the Communications Director or a designee.
3. All video tapes and slides that are Village Public Records shalt be
maintained and disposed of pursuant to the Local Records Act (50 ILCS
205/1 et. seq.).
4. For all non -Village Public Records, the Village reserves the right to retain
for up to one calendar week after which said non -Village Public Records
may be recycled and all original content erased. If there is a request for
longer retention, a written request should be made one week prior to the
event and submitted to the Deputy Village Clerk.
D. Village Hall, Council Chambers/Control Room Usage Procedures
1. Video equipment in Village Hatt Council Chambers/ Control Room may only
be used by trained personnel, with the permission of Communications
Director or a designee.
E. Programming Priority:
1 . Emergency. May consist of taped or bulletin board programming, shown at
any time, as emergency dictates. The purpose of this programming will be
to inform residents of emergencies, and to instruct viewers in evacuation,
detour, notification and escape procedures. In the case of an emergency,
regularly scheduled programming may be interrupted or canceled. The
content and scheduling of any emergency programming shalt be approved by
the Village Manager, Incident Commander, EMA Director, or designee.
2. Broadcast of Village of Buffalo Grove Board Meetings. Taped coverage of
Board meetings of the Village of Buffalo Grove Corporate Authorities is
replayed on BGTV. Meetings take place on a biweekly basis, or as otherwise
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Village of Buffalo Grove Communication Policy
necessary. Meetings are aired gave[ -to -gavel without editing or editorial
comment, and may be rebroadcast.
3. Broadcast of Meetings of Village of Buffalo Grove Commissions,
Committees and Boards. Taped coverage of meetings of Village
Commissions, Committees and Boards may be aired periodically based on
staff and equipment availability. Meetings are aired gave[ -to -gavel without
editing or editorial comment and may be rebroadcast.
4. Village of Buffalo Grove Programming. Includes programs and series
produced or obtained by the Village of Buffalo Grove. Programs will be
directly related to Village issues or Village government sponsored programs
and services. Programs will be informative in nature. The Communications
Director or a designee will review program topics, budget and scheduling
before production of programming for BGTV.
5. Buffalo Grove Taxing Bodies and Quasi -Governmental Entities
Programming. Includes programs and series produced or obtained by taxing
bodies located in Buffalo Grove and Buffalo Grove quasi -governmental
entities including nonprofit educational institutions. Programs will be
directly related to Village issues or local taxing bodies or quasi -
governmental sponsored programs and services. Programs will be
informative in nature. Examples of Buffalo Grove taxing bodies are Buffalo
Grove School Districts, Buffalo Grove Park District, Wheeling and Vernon
Township governments. Examples of quasi -govern mental entities are Solid
Waste Agency of Northern Cook County, Northwest Central Dispatch, and
the Northwest Water Commission.
6. County, Regional, State and National Governmental Programming.
Includes programs and series produced or obtained by county, regional,
state and national governments. Programs will be directly related to Village
of Buffalo Grove issues or governmentally sponsored programs and services
available to Buffalo Grove residents. Programs will be informative in
nature.
7. Other Government Related Programming. Other government related
programming from outside sources may be telecast on BGTV. Such
programming will be screened for compliance with this Policy, and is
subject to approval by the Village Manager or a designee for scheduling on
BGTV. Programs will be directly related to Village issues or governmental
sponsored programs and services. Programming developed by any individual
or entity not an official branch of the Village of Buffalo Grove may be
allowed if the event or program to be taped or shown is co -sponsored by the
Village of Buffalo Grove or other Buffalo Grove governmental bodies.
Examples of additional eligible sources of other government programming
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Village of Buffalo Grove Communication Policy
include International City/County Management Association, National Fire
Prevention Association, and the Regional Transit Agency.
8. BGTV Bulletin Board. Alpha -numeric is a bulletin board style service used
to display Village government related messages and images to the public.
Message content and decisions on message suitability will be governed by
this Policy and is subject to approval by the Communications Director or a
designee.
F. Political Broadcasts. Broadcasts for political purposes or those broadcasts with
a political message are not authorized programming.
Vill. Village Identity
Stap ii� J Village Logo, Insignia Ft Official Seat
..... .............
Consistent use of the Village logo, insignia and official seat is important because it
shapes the institutional image of the organization. Uniform use of the logo helps to
create a strong visual identity for the Village of Buffalo Grove. A strong visual identity
helps to generate greater public awareness and recognition of the Village of Buffalo
Grove and our services. Generating name recognition happens through the consistent,
frequent, and repeated use of the logo over time. For this reason, despite the various
preferences of Village staff, it is critical that all employees use the Village graphic
identity uniformly and consistently as defined by the Communications Director. If a
Department has their own patch/logo, both the Village and the Department logos
must be used.
IX. Village Photos
Stan 41ar4jsi J Village Photos
A. Permission to use Village of Buffalo Grove photographs is granted for the
following limited uses:
1. Photos may be printed from a web browser for personal, non-commercial
uses.
2. Photos may be downloaded /copied electronically from a web browser for
personal, non-commercial uses, with the following limitations:
a. Photos may not be altered in any way, including resizing or cropping.
b. Photos cannot be posted on the Internet on personal, commercial, or
other sites, without explicit permission from the Village of Buffalo
G rove.
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Village of Buffalo Grove Communication Policy
3. Photos may not be sold or used in any way for profit or commercial
purposes, including use in commercial or professional websites or printed
materials. Photos may not be used to suggest endorsement by the Village
of Buffalo Grove for a product or service.
4. Requests for alternate formats or additional uses/rights should be sent to
the Communications Director.
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Ordinance No. 0-2018-23 : Ordinance Providing for Compensation
of the Village Manager
Recommendation of Action
.....................
Consistent with Village Board direction, the attached ordinance establishes additional compensation for
the Village Manager. Proper notice has been given in accordance with 5 ILCS 120/7.3, having been
published and available on the Village's web site on April 5, 2018.
The Village Board approved the Village Manager's 2017 Employment Agreement on March 20, 2017,
providing for terms and conditions of his employment including compensation through 2019. The attached
ordinance provides for additional compensation based on satisfactory achievement of goals in his 2017
performance evaluation.
ATTACHMENTS:
0 Ordinance Establishing Compensation 2018 (DOC)
Trustee Liaison
Sussman
I Monday, April 16, 2018 1
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/10/2018 4:18 PM
Page 1
t Pg. 152
4/10/2018
ORDINANCE NO. 2018-
AN ORDINANCE ESTABLISHING
COMPENSATION FOR THE VILLAGE MANAGER
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove by Ordinance No.
2017-Dll approved an Employment Agreement dated March 20, 2017 between the Village of
Buffalo Grove and Dane C. Bragg; and
WHEREAS, said 2017 Employment Agreement establishes the annual salary of Village
Manager Dane C. Bragg in years 2017, 2018 and 2019; and
WHEREAS, said 2017 Employment Agreement further establishes the terms of
additional compensation.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS, as follows:
Section 1. The foregoing recitals are hereby adopted and incorporated into and made a
part of this Ordinance as if fully set forth herein.
Section 2. Pursuant to the 2017 Employment Agreement, the Village Board awards
additional performance compensation to Dane C. Bragg, as Village Manager of the Village of
Buffalo Grove ' for achievements in the year 2017, in the amount of $15,000.00, payable upon
passage of this Ordinance.
Section 3. Dane C. Bragg, as Village Manager of the Village of Buffalo Grove, shall be
awarded five (5) personal days in calendar year 2018 in accordance with Section 12.01.0 of the
Personnel Manual.
Section 4. This ordinance shall be effective upon its passage and approval. This
ordinance shall not be codified.
AYES:
NAYES:—
ABSENT:
PASSED:
2018.
APPROVED: '2018.
ATTEST:
APPROVED:
Village President
Village Clerk
I Packet Pg. 153 1
Ordinance No. 0-2018-24 : Amendment to Ordinance 2009-15
(Comprehensive Plan Update 2009) Adopting the Lake Cook Plan
Recommendation of Action I
............................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
: ................................................... ..........................................................................................................................................................................................................................................................................................................................
e Planning & Zoning Commission unanimously recommended approval. Staff concurs with this
recommendation.
Attached for the Board's consideration is the final Lake Cook Corridor Market Study and Plan. The final
Plan represents a culmination of over 18 months of work, community engagement, vision and consensus
building and implements recommendations from the Village Board's Strategic Plan as well as the
Economic Development Strategic Plan. The final Plan will serve as an important and flexible guide in the
future development and planning of the Corridor. Consequently, the Lake Cook Market Study and Plan is
being proposed as an amendment to Ordinance 2009-15, which adopted the Village's 2009
Comprehensive Plan Update.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
0 Exhibit A Draft Plan Link (DOCX)
0 Exhibit B Minutes from the 3.21.18 PZC Meeting (DOCX)
Trustee Liaison Staff Contact
Berman, Weidenfeld Chris Stilling, Community Development
I Monday, April 16, 2018 1
Updated: 4/10/2018 11:17 AM Page 1
t Pg. 154
NA 1, L AGE 0 F
BUFFALO Cl?,,(.)V'E
MEMORANDUM
DATE: April 12, 2018
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
Nicole Woods, Principal Planner
SUBJECT: Lake Cook Corridor Market Study and Plan
IN
BACKGROUND
In September, 2016, the Village retained a consultant team, led by, Hellmuth, Obata & Kassabaum,
Inc. (HOK) to undertake the Lake Cook Corridor Market Study and Plan (the Plan). The project's goal
was to explore how the Village can best reposition the Corridor to optimize its growth potential. It
looked to achieve this goal by identifying opportunities for commercial activity, housing, enhanced
accessibility and open space. The Plan is a long-term framework to provide guidance over the next
15-20 years for the Corridor.
On Monday, March 5, 2018, the project team presented the Draft Lake Cook Corridor Market Study
and Plan at the Village's Committee of the Whole Meeting (COW). This presentation kicked off the
Public Comment Period which stretched from March 5, 2018 to April 6, 2018. Within this period
there were several opportunities for the public and our partners to view and provide feedback on
the draft Plan. As discussed further in this memo, the feedback on the draft Plan was generally
positive and did not warrant any significant modifications to the plan. Consequently, the final Plan
represents a refined version of the draft Plan that was presented on March 5, 2018. A link to the
final Plan can be found here. If you are having difficulty viewing the document, please visit
www.vbg.org/icc-final
The final Plan represents a culmination of over 18 months of work, community engagement, vision
and consensus building and implements recommendations from the Village Board's Strategic Plan
as well as the Economic Development Strategic Plan. The final Plan will serve as an important and
flexible guide in the future development and planning of the Corridor. Consequently, the Lake Cook
Market Study and Plan is being proposed as an amendment to Ordinance 2009-15, which adopted
the "Village Comprehensive Plan Update 2009." The Planning and Zoning Commission (PZC)
unanimously recommended approval of this amendment and staff supports this recommendation.
SUMMARY OF THE PLAN
An overview of the Plan by its chapters is presented below:
I Packet Pg. 155 1
Introduction
The Introduction provides an overview of the Corridor as well as the plan's objective, process, and
relationship to other local and regional plans and initiatives.
Part 1: Project Background
This chapter features a summary of the public engagement conducted over the course of the
project. It provides the key takeaways from the outreach activities that shaped the direction of the
draft Plan. It also includes a full summary of the Market Assessment and Existing Conditions Report
that was drafted in April, 2017.
Part 2: Core Principles and Goals
The project team distilled and translated the main outreach findings into meaningful guidelines that
steered the development of the Plan. This chapter highlights the core principles and goals that led
to the development of the vision.
Part 3: The Vision
This chapter provides an overview of the vision, which was presented to the public on November
16, 2017 and summarized with the Village Board at the January 8, 2018 Committee of the Whole
meeting. It provides an overview of the staged development approach that provides flexibility and
prioritizes key areas that are ripe for redevelopment.
Part 4: Implementation
The implementation chapter provides a series of recommendations and action steps for the Village
to undertake to achieve the vision and goals of the Plan. These recommendations and action steps
are grouped under four main categories: Village Commitment, Market Opportunities, Corridor
Identity and Brand, and Sustainability and Quality of Life.
DRAFT PLAN OPEN COMMENT PERIOD
The Draft Plan Open Comment Period extended from March Sth to April 6th and provided multiple
opportunities for the public, Village Board, PZC, and our partners to view and provide feedback on
the Plan. These opportunities included:
Village Board Committee of the Whole. The project team presented the Draft Plan and
video to the Village Board at the Committee of the Whole meeting on March 5, 2018 and
received feedback.
th
Draft Plan Open House Sessions. The project team held four open houses (March 12
rd th rd
March 23 , March 26 and April 3 ) at Village Hall where the public was invited to view the
plan, ask questions, and provide any feedback in -person with Village staff. Community
residents also made appointments to meet with staff outside of these times. Approximately
40 people attended the open house or made appointments with Village Staff.
Online Viewing and Feedback. An online portal was also open to the public to view the
draft plan and provide comments online. Approximately 25 people provided comments.
Public Hearing. A public hearing was held by the PZC to consider approving the Lake Cook
Corridor Market Study and Plan as a component and update to the Village's 2009
I Packet Pg. 156 1
Comprehensive Plan. The public hearing was held at 7:30 PM on March 21, 2018 at Village
Hall. Approximately 5 people spoke or drafted a letter to be read during the open hearing.
The PZC also commented and voted on this matter. Those comments are summarized
below.
Distribution to Partners. Village staff also be distributed the plan to local and regional
partners for review and feedback. These partners include but are not exclusive to Lake
County, Cook County, Pace, RTA, Park District, Library Districts, and School Districts.
DRAFT PLAN FEEDBACK
Overall, staff received positive feedback during the public comment period. There were a few
questions and comments that are noted below, however the feedback received to date could be
accommodated during implementation and therefore it did not warrant any modifications to the
Plan. This feedback will be included as part of the public record.
Planning and Zoning Commission Comments — Public Hearing March 21, 2018
The PZC voted unanimously to recommend approval of an amendment to ordinance 2009-15,
which would effectively add the Lake Cook Corridor Market Study and Plan as a component and
update to the Village's 2009 Comprehensive Plan. The PZC spoke in strong support of the Plan and
provided specific comments related to the Plan's flexibility, ensuring there are multiple housing
types and recognize the importance of project sequencing with a balance of retail and residential.
The full findings can be found in the minutes attached to the Ordinance. The public also provided
comments which are discussed under the public feedback below.
Public Comments
The public's feedback generally showed support for the Plan. The most common positive themes
were:
• Scaled development approach with the initial focus on the redevelopment of Town Center
and Chase Plaza
• Appreciation for a new focal point that serves as a destination
• Enthusiasm for enhanced walkability
• Strong support for the proposed pedestrian and bicycle connections to and throughout the
Corridor
• Support for the various open space options presented and encouragement to continue to
examine these options
The public also expressed some questions and comments which are distilled into the three themes
listed below. Under these three questions/comments are staff's responses.
How could Stage One, which features the redevelopment of Town Center and Chase Plaza,
be implemented as it is privately owned?
Staff Response: Stage One provides a vision for how these two areas, both of which are
privately owned, could be redeveloped in the future. The Plan enables the Village to be
proactive and show developers (who would be potential buyers of the property), the
community's vision for the Corridor, instead of reacting to a developer's concept. Second,
creating a vision and plan is appealing to the development community. These documents
help prospective developers save time that would have otherwise been spent on generating
I Packet Pg. 157 1
and vetting concepts for the property. Moreover, the plan and vision demonstrate the
Village's commitment to the area and encourages redevelopment to occur.
The Town Center and Chose Plaza property owners have been engaged in this planning
process. Recommendations 8-10, under Leverage Market Opportunities, discuss working
with property owners and developers to help facilitate the redevelopment process. This
includes working with existing property owners to educate them about the plan, marketing
the plan to the development community and exploring public/private partnerships to
encourage redevelopment
0 if and how would the implementation of the Plan impact property taxes?
Staff Response: The plan does not make any specific recommendations regarding property
taxes. One of the key goals of the plan is to develop a sustainable vision that can help grow
the commercial tax base (both sales tax and property tax) through new development. This
growth in the commercial tax base could lessen the burden on the residential tax base.
Multiple residents expressed concern about the North -South Connection (extension of
Raupp Blvd) illustrated in Stage 3 and the potential for additional traffic, noise, and
pollution to the residential neighborhoods just north of Old Checker Drive.
Staff Response: In Stage 3, which looks farther in the future, the Plan does show a potential
new north -south extension of Raupp Boulevard to Old Checker Drive. The potential future
connection is important as it would provide access to the new residential developments and
help better connect the surrounding neighborhood. However, this recommendation will
require further study and analysis if1when the potential for the road connection occurs. At
that time, the Village would study how the connection could impact the surrounding areas
and this will allowfor resident input during the initial planning process.
Comments from our Local and Regional Partners
The project team also received positive feedback from the local and regional partners. They
applauded the efforts to promote livability and create a new destination for the Village. Many
offered their assistance in implementing these efforts.
1UFYT c�TFPc,
Moving forward, the project team recommends the following action steps to be undertaken over
the next 6 months. These action steps were drawn from the Plan's implementation strategy (Part 4:
Recommendations and Implementation Strategy).
Announce and advertise the Plan to the Village of Buffalo Grove community. The Village will
utilize its multiple communication channels to announce the Plan's approval.
The final Plan will be made available online. Staff will also regularly update the plan's
progress as key sites begin to redevelop.
Staff will continue to meet with residents, businesses, key property owners, institutions,
and others in the Corridor to review the Plan, discuss future improvements and work
together on implementation.
I Packet Pg. 158 1
The Village will begin developing unified design criteria for the Corridor and incorporate
those recommendations into Buffalo Grove's Appearance Plan.
The Village will begin to explore amendments to the zoning ordinance with specific
attention to the current Planned Unit Development regulations.
Reach out to the development community to present and discuss the Plan. This includes
creating a "road show" to present the Plan at broker/development offices as well as to
other interested groups.
ACTION REQUESTED
Staff recommends that the Village Board approve an ordinance amending Ordinance 2009-15,
which would recognize the Lake Cook Corridor Market Study and Plan as a component and update
to the Village's 2009 Comprehensive Plan.
I Packet Pg. 159 1
ORDINANCE NO. 2018-
GRANTING AN AMENDMENT TO ORDINANCE 2009-15 WHICH
ADOPTED THE VILLAGE COMPREHENSIVE PLAN UPDATE 2009
BY ADDING THERETO THE LAKE COOK MARKET STUDY AND PLAN
2018 Village of Buffalo Grove Lake Cook Market Study and Plan
WHEREAS, the Village of Buffalo Grove ("Village") is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and
WHEREAS, the Village retained a consultant team, led by, Hellmuth, Obata & Kassabaum,
Inc. ("HOK") to undertake the Lake Cook Corridor Market Study and Plan ("Plan"), which is attached
as Exhibit A; and,
WHEREAS, the Plan's goal is to explore how the Village can best reposition the corridor to
optimize its growth by identifying opportunities for commercial activity, housing, enhanced
accessibility and open space. The Plan is a long-term framework to provide guidance over the next
15-20 years for the Corridor; and,
WHEREAS, the Village is seeking an amendment to Ordinance 2009-15, the Lake Cook
Corridor Market Study and Plan as a component and update to the Village's 2009 Comprehensive
Plan; and,
WHEREAS, the Planning & Zoning Commission held the required public hearing on March
21, 2018 made its findings and recommended approval of the Plan, and prepared minutes of the
public hearing which are attached as Exhibit B; and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and
find that the Plan is in the best interests of the Village and the public and that Lake Cook Corridor
Market Study and Plan be enacted as a component to the Village Comprehensive Plan Update 2009.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and
made a part hereof.
Packet Pg. 160
Section 2. The Lake Cook Corridor Market Study and Plan, attached hereto and made a part hereof
is hereby adopted as a component to the Village Comprehensive Plan Update 2009
Section 3. The Village Clerk is hereby directed to file with the County Recorder of Deeds in Cook
and Lake County, notice of the adoption of the Village of Buffalo Grove Lake Cook Corridor Market
Study and Plan.
AYES:
NAYES:
ABSENT:
PASSED: 2018.
APPROVED: 2018.
ATTEST:
Village Clerk
APPROVED:
Beverly Sussman, Village President
0
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I Packet Pg. 161 1
Exhibit A
2018 Village of Buffalo Grove Lake Cook Market Study and Plan
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I Packet Pg. 162 1
Exhibit B
Minutes from the March 21, 2018 Planning & Zoning Commission Meeting
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I Packet Pg. 163 1
LINK TO THE FINAL PLAN CAN BE FOUND BY
CLICKING BELOW:
Final Lake Cook Corridor Market Study and Plan
(Please note that this link is being hosted on an external website. If you are having issues viewing,
please contact Community Development staff at 847-459-2530)
I Packet Pg. 164 1
03/21/2018
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON WEDNESDAY, MARCH 21,2018
Call to Order
The meeting was called to order at 7:32 PM by Chairman Frank Cesario
Public Hearings/items For Consideration
Consider an Amendment to Ordinance 2009-15 (Village Comprehensive Plan Update
2009) by Adopting the Lake Cook Market Study and Plan (Trustee Berman, Trustee
Weidenfeld) (Staff Contact: Nicole Woods)
Ms. Woods provided an overview of the plan, what has been done to date, what the next
steps will be and presented a video. After the video, Ms. Woods provided a presentation
on the benefits of the plan, the outline of the plan, the overall vision of the plan and the
results of the study.
Mr. Stilling added that the study is currently in the feedback stage where feedback is
being collected and will be incorporated. Mr. Stilling read an email received by him dated
March 21, 2018 from Tim Donohue into the record. He also read an email received by
him dated March 20, 2018 from Vladimir Johneff into the record.
Com. Cohn asked if Stage one could stand alone. Mr. Stilling responded yes. Ms. Woods
added that Jones Lang LaSalle has confirmed that Stage one could stand alone.
Com. Goldspiel believes a terrific job has been done considering the scope of the project
and related issues. He asked if Emmerich Park East and West would remain. Staff
confirmed that Emmerich Park East and West would remain. Com. Goldspiel noted that
he is glad that the Buffalo Grove Golf Course, which was created in the 1970's, would
remain. He is concerned with the narrow streets. Eleven (11) feet is too narrow in his
opinion. He understands traffic calming but feels that is too narrow, especially for
emergency vehicles. Mr. Stilling advised that staff would look at any proposed
development and that this is just a vision. Ms. Woods added that all plans would be
vetted through the Police and Fire Departments during review.
Com. Au believes that this is a great plan and that it looks amazing. She also believes
that Stage one was developed based upon current trends and asked if any lessons have
been learned from other projects in other communities. Mr. Stilling advised that a number
of projects have been studied. The consultant has adjusted the vision based on current
trends that include health and wellness. Ms. Woods added that projects also need to be
sized correctly to be successful. Mr. Stilling stated that current trends are targeting active
adults. Ms. Woods noted thatthe importance of walkability for new developments. Mr.
Stilling advised that there needs to be a proper balance of tenants as well. Com. Au
believes that the plan focuses too much on a targeted audience and does not take into
consideration existing residents.
Com. Lesser feels that it is a great idea to have a framework but it will need to be a
flexible plan. No one knows what the future will hold. No one knows what retail will be like
I Packet Pg. 165 1
03/21/2018
in the long term. He is concerned with high density residential and the impact it will have
on the schools. He believes that the residential aspect of the plan will be sought but not
the retail. Sequencing is important. He would want to see the retail aspect developed
before the residential aspect of the plan.
Com. Moodhe referenced a similar project that was completed in Virginia. That project
created an atmosphere. It started with a downtown and then added residential. He asked
about the intended future zoning of the golf course and Willow Stream Park. Mr. Stilling
advised that it would retain the R-1 residential zoning that is currently designated until a
development is proposed and then they would explore zoning. He stated that the Village
would view the plan as a master development. Com. Moodhe asked about Stage two and
the proposed new municipal campus shown in the plans. He asked if there would be
enough space in the proposed campus. Mr. Stilling believes so and advised that Ms.
Woods worked with the consultant to find an adequate location. Public Works would be
located elsewhere in the Village. The proposed campus would only house Village Hall
and Police. Also, that is only an option.
The plan has been vetted not only through the consultant but also the public. Com.
Moodhe asked if this would be developed as a TIF district and what kind of revenue the
Village can expect to generate from health and wellness type businesses. Mr. Stilling
advised that health and wellness businesses do not generate much but that it is expected
that customers would visit retail establishments while in the area. Com. Moodhe asked if
the Village has considered roundabouts within the development. Mr. Stilling responded
that roundabouts are not pedestrian -friendly but could be possible in other areas of the
plan. Com. Moodhe asked staff to look at making off-street parking available in other
Stages of the plan.
Com. Lesser asked if staff has reached out to other communities that have had similar
developments and if so, what did they learn from their mistakes. Mr. Stilling advised that
he has spoken to other communities including Glenview and received valuable feedback
from them. Ms. Woods added that staff has also learned about the cost of doing nothing
to promote development and the impacts that can have on a community. Com. Lesser
believes that framework will play an important part in this vision. It will create a roadmap
and guide for the development community.
Ch. Cesario likes that the golf course will stay green. He also believes that a staged
approach makes sense.
Ch. Cesario entered the Staff Report dated March 21, 2018 as Exhibit 1, the email dated
March 21, 2018 from Tim Donohue as Exhibit 2, and the email dated March 20, 2018
from Vladimir Johneff as Exhibit 3.
Dolly Gerszonovicz, 125 N Buffalo Grove Road, was present and sworn in. Ms.
Gerszonovicz believes a lot of effort has been put into the plan. She has lived in Buffalo
Grove for almost thirty (30) years and one thing that is missing is something like the Glen
or downtown Highland Park or Arlington Heights. She goes to a lot of those places
because Buffalo Grove does not have something like that. Buffalo Grove is big and it is
amazing that there is not a development like that here. It would be nice nice to have a
spot to walk around and go to restaurants and bars. The plan should not have as much
retail but more entertainment. She lives at Turnberry Condominiums and saw one of the
visions. There is a vacant lot next to her building that was supposed to be a second
condominium building but the developer never finished and sold the property. She would
I Packet Pg. 166 1
03/21/2018
love for the second building to be constructed. Part of the plan includes her property. She
would like to take a closer look at the plan to see how it will affect Turnberry. Turnberry is
not a big property and she is concerned that half the land will be taken away. The
building has fifty-two (52) units and most owners have two cars. Thirty-eight (38) units
were deeded an outside parking space. She would like to see how the plan will play out.
She is tired of looking at the back of Town Center. What is the vision? Will it take away
the auto center? She and other residents are concerned. Mr. Stilling reviewed the layout
of the plan with Ms. Gerszonovicz and offered to sit down with her to discuss the plan in
detail. Ms. Gerszonovicz advised that there is a pond on her property as well. Mr. Stilling
responded that the Village will work with the Turnberry residents to develop a plan that
everyone can benefit from. Ms. Gerszonovicz advised that she bought her unit since it
was a quiet area. She does not want a road coming through and generating a lot of
traffic. She would like to see the property finished with the second building and maybe a
walkway at the back of the property could be incorporated. Mr. Stilling stated that he
would be happy to sit down with Ms. Gerszonovicz and walk her through the intent of the
plan. Ms. Gerszonovicz does not want to see the quietness of the area distributed but
she does want to see Town Center replaced with something that would allow her to walk
out her door and have entertainment and restaurants like Highland Park has.
Josette Goldberg, 752 Old Checker Road, was present and sworn in. She lives in the
Rose Glen subdivision. She understands and respects what developers will look for in a
plan. Not only is Town Center an eyesore, it is also a safety hazard. She knows that the
plan is just a vision and no one can anticipate when it will happen. She asked if the
Village has a timetrame to actively redevelop Town Center. It is becoming more and
treacherous to walk through Town Center and she is concerned that someone will get
hurt. Mr. Stilling advised that the Village has been actively marketing Town Center since
kicking the project off He believes that the Village is getting a tremendous amount of
interest and traction. The Village has sat down with the owner of Town Center, who
recognizes the issues and challenges with the center. He also recognizes that having a
vision increases the chances of redevelopment sooner. The Village Board has
challenged staff to find ways to facilitate the plan. The first step is the plan, then
implementation.
Mr. Bill Saunders, 206 Fox Hill Drive, was present and sworn in. Some of his questions
have already been answered. He asked what accountability will be put in place for Town
Center and Chase Plaza so that Buffalo Grove does not end up with another Town
Center in fifteen to twenty (15-20) years. He has seen connectivity being implemented
elsewhere, even at the home improvement stores. Retail is changing and moving towards
connectivity. He believes the plan was very nicely done. At first he was not a big fan of it
but he is coming around. Mr. Stilling responded that the Village does not want to get too
ahead of itself. Staff is still looking for public feedback. It starts with a plan that is
supported by the community. It starts with a vision and then educating the development
community. Projects like this typically ask for incentives from the Village. It is a win/win
for the community and will allow the Village to have better control of the project Mr.
Saunders agrees with the safety at Town Center.
Mr. Larry Gorman, 420 Burnt Ember Lane, was present and sworn in. He has been to
every meeting on this plan and sees the same people. He questions if residents in other
parts of the Village, such as near the other golf course, even know about this plan. There
have only been twenty five (25) responses out of fifty thousand (50, 000) residents. The
residents must know what is happening. What has been done so far has been great. He
agrees with Com. Lesser with regards to sequencing and developing the retail first. The
Village is losing businesses as it is. Town Center looks fine. It could be upgraded. The
problem is getting tenants to stay there. Once the plan has begun to be developed, the
I Packet Pg. 167 1
03/21/2018
existing tenants will move to the new place and the old centers will be in the same
position that Town Center is in now. He wants to see the Village get more residents
involved. Ms. Woods explained the outreach efforts that have been made. The Village
has utilized multiple communication channels; the Village Newsletter, the E-News,
newspaper articles, social media as well as the communication channels of the school
districts, libraries, park district, the Chamber and the Rotary. They have all emailed the
information out and have shared with their groups. There have been over six hundred
and fifty (650) people that have signed up for project updates. Mr. Gorman does not
believe that is much. Ms. Woods responded that every resident has received notification
about the project via the mailed Village newsletter. Usually the people that get involved
are the ones that are very enthusiastic about it or very concerned about it. Typically if
people are okay with something, they will not come. They may look at it online, but unless
they are really interested or really concerned, you will not hear from them. Mr. Stilling
added that overall the Village has had well over one thousand (1, 000) people participate
in this process. Word is getting out and the Village will continue to promote this plan as
much as possible.
Com. Moodhe stated that voter participation in Buffalo Grove is less than fifteen percent
(1591o). Staff has worked very hard to get as many residents involved as possible.
Mr. Stilling added that a communication survey conducted by the Village found that
approximately eighty percent (80%) of residents get their information from the Village
Newsletter.
There were no additional questions or comments from the Commissioners. There were
no additional questions or comments from the audience.
The public hearing was closed at 9:37 PM.
Moved by Com. Weinstein, seconded by Com. Moodhe, for a positive recommendation to
the Village Board for approval of an amendment to Ordinance 2009-15 which adopted the
Village Comprehensive Plan Update 2009 by adding thereto the Lake Cook Market Study
and Plan.
Com. Weinstein stated that he is a proponent of this concept plan. It is aesthetically
pleasing and addresses the demands of the residents that want to see Town Center
redeveloped with entertainment and restaurants. It addresses the issues.
Mr. Stilling added that staff will prepare a Findings of Fact when the plan is presented to
the Village Board outlining the concerns that have been identified by the PZC.
Com. Cohn believes that it is a very good plan and he commends staff and everyone
involved that has worked hard on this. A Comprehensive Plan is a real thing. He is
concerned that when development starts to come in, the Plan will not be followed
because the Village will be excitedjust get a proposed development. The Plan needs to
be followed or followed with something very close to it. This is a good plan and he hopes
the Village will follow it.
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03/21/2018
Com. Lesser supports the recommendation to the Board with the understanding that
sequencing is critical. The Village needs to ensure that the commercial and retail
precedes the residential. His fear is that residential developers will swarm this project
immediately. There are enough Buffalo Grove residents to support the commercial and
retail that is envisioned by this plan. He wants to make sure the commercial and retail
come first.
Com. Goldspiel does not fully agree with Com. Lesser. In order for this plan to work, it
needs the residential. Town Center was not as successful as it was envisioned to be due
partly to the fact that Willow Stream Park was developed as a park and not developed as
a townhome development. Chase Plaza was developed with the intention that the area
just west would be residential but ended up being forest preserve. The Village cannot
enhance commercial redevelopment without an increased residential component. He
does not want to restrict the development by requiring the commercial before the
residential.
Com. Moodhe stated that up until now, there was no plan for this area. Now there is a
vision, something people can look at. He hopes that staff is actively pursuing and
marketing this plan to the groups that can make this plan happen. He believes that this
project can be what the Village envisions it to be. He is in favor of the plan.
Ch. Cesario commented that the majority of people that have spoken about the plan
support the plan as a whole. He believes that the Village will benefit from the plan. He
thinks it is a smart plan. It is a very well vetted plan. He is very supportive.
RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS]
Next: 4/16/2018 7:30 PM
MOVER: Mitchell Weinstein, Commissioner
SECONDER: Adam Moodhe, Commissioner
AYES: Moodhe, Cesario, Cohn, Goldspiel, Lesser, Weinstein, Au
ABSENT: Zill Khan
Admournment
The meeting was adjourned at 9:53 PM
Chris Stilling Director of Community Development
APPROVED BY ME THIS 21st DAYOF March 2018
I Packet Pg. 169 1
Ordinance No. 0-2018-25 : An Ordinance Approving a Letter of
Agreement Between the Village of Buffalo Grove and the Buffalo
Grove Professional Firefighter/Paramedic Association.
Recommendation of Action I
............ § i ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
aff recommends approval of a side letter agreement with the Buffalo Grove Professional
Firefighter/Paramedic Association to include wages for the period of May 1, 2018 to April 30, 2019.
Pursuant to the terms set forth in the collective bargaining agreement, dated May 1, 2017 - April 30, 2020,
between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic
Association, the parties have met and reached agreement on the attached Side Letter of Agreement
which modifies Article VI, Section 6.1 - Salaries of the collective bargaining agreement.
The proposed side letter amendment provides for a 2.00 percent increase for firefighter/paramedic
classifications for the period of May 1, 2018 to April 30, 2019 and a 4.00 percent increase for fire
lieutenant classifications for the same period.
The wage data contained within the side letter of agreement before the Village Board is identical to the
Agreement reached between the parties via collective bargaining.
ATTACHMENTS:
0 2018 Fire Union Side Letter of Agreement Ordinance AND Wage Schedule (DOC)
Trustee Liaison
Smith
I Monday, April 16, 2018 1
Staff Contact
Arthur a Malinowski, Human Resources
Updated: 4/10/2018 11:50 AM
Page 1
t Pg. 170
ORDINANCE NO. 2018-
AN ORDINANCE APPROVING A LETTER OF AGREEMENT BETWEEN
THE VILLAGE OF BUFFALO GROVE
AND
THE BUFFALO GROVE PROFFESSIONAL FIREFIGHTER/PARAMEDIC ASSOCIATION
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Provisions of the Constitution
of the State of Illinois of 1970; and
WHERAS, in accordance with the Illinois Public Labor Relations Act, the Village of Buffalo Grove entered
into good faith collective bargaining and has thus reached an agreement with the Buffalo Grove Professional
Firefighter/Para medic Association, Local 3177, IAFF, AFL-CIO, CLC concerning wages, benefits and other terms and
conditions of employment for the years so noted within the Side Letter of Agreement dated April 16, 2018.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that:
Sectionl. The President and the Board of Trustees hereby accept the terms of the attached Letter of
Agreement.
Section 2. The Village Manager is authorized to enter into the Letter of Agreement with the Buffalo Grove
Professional Firefighter/Paramedic Association, Local 3177, IAFF, AFL-CIO, CLC.
Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This
Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED: 2018. APPROVED: 2018.
Village President
ATTEST:
Village Clerk
I Packet Pg. 171 1
Side Letter of Agreement
Between
The Village of Buffalo Grove
And
The Buffalo Grove Professional Firefighter/Paramedic Association,
Local 3177, IAFF.
April 16, 2018
Representatives from the Village of Buffalo Grove ("Village") and the Buffalo Grove Professional
Firefighter/Para medic Association ("Union") have met and reached agreement on this Side Letter of Agreement to
the Collective Bargaining Agreement ("Agreement") between the parties dated May 1, 2017 through April 30, 2020
which modifies the following sections of the afore referenced Agreement, Supplemental Agreements and
Departmental Standard Operating Procedures.
Article VI, Section 6.1 — Salaries
Salary Schedule — May 1, 2018 to April 30, 2019
Effective: May 1, 2018
A. Firefighter/Para medic (2.00% Increase):
1. The minimum and entrance salary at Step 261 as delineated in the Village of Buffalo Grove's
Municipal Classification and Pay Plan, or $62,917.92; and,
2. The maximum salary, exclusive of overtime pay shall be at Step 359 or $102,575.20.
B. Fire Lieutenant/Paramedic (4.00% Increase):
1. The minimum and entrance salary at Step 373 as delineated in the Village of Buffalo Grove's
Municipal Classification and Pay Plan, or $109,992.48; and,
2. The maximum salary exclusive of overtime pay shall be at Step 392 or $120,927.04.
C. Fire Lieutenant/Non-Paramedic (4.00% Increase):
1. The minimum and entrance salary at Step 369 as delineated in the Village of Buffalo Grove's
Municipal Classification and Pay Plan, or $107,820.96; and,
2. The maximum salary exclusive of overtime pay shall be at Step 388 or $118,537.12.
Plan Illustration — Firefiehter/Para medic —Effective: M
Starting pay:
Pay after first compete year of employment:
Pay after second complete year of employment:
Pay after third compete year of employment:
Pay after fourth complete year of employment:
Pay after fifth complete year of employment:
Pay after sixth complete year of employment:
Pay after seven or more complete years of employment
Fire Lieutena nt/Pa ra medic — Effective: May 1, 2018
Starting pay (newly promoted):
Pay after first complete year of employment:
Pay after two or more complete years of employment
Fire Lieutenant/Non-Paramedic — Effective: Mav 1. 2018
Starting pay (newly promoted):
Pay after first complete year of employment:
Pay after two or more complete years of employment
1,2018
$62,917.92 (Step 261)
$67,468.96 (Step 275)
$72,346.56 (Step 289)
$77,577.76 (Step 303)
$83,189.60 (Step 317)
$89,204.96 (Step 331)
$95,657.12 (Step 345)
$102,575.20 (Step 359)
$109,992.48 (Step 373)
$115,618.88 (Step 383)
$120,927.04 (Step 392)
$107,820.96 (Step 369)
$113,335.04 (Step 379)
$118,537.12 (Step 388)
I Packet Pg. 172 1
Employees promoted to the rank of Fire Lieutenant shall maintain Paramedic certification during any probationary
period. Current Paramedic Lieutenants wishing to decertify shall decertify to a CPR/Basic First Aid status (Non -
Paramedic).
This Side Letter of Agreement is executed this
For the Village of Buffalo Grove:
Dane C. Bragg
Village Manager
William M. Baker
Fire Chief
Arthur A. Malinowski, Jr.
Director of Human Resources
day of April 2018.
For lAFF, Local 3177:
Michael J. Spiro
President, lAFF Local 3177
Lawrence M. Lezon
Vice President, lAFF Local 3177
Franklin C. Doll
Secretary, lAFF Local 3177
I Packet Pg. 173 1
Ordinance No. 0-2018-26 : Ordinance Granting Preliminary Plan
Approval for a Building Addition at 1250 Busch Parkway
Recommendation of Action I
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: ................................................... ..........................................................................................................................................................................................................................................................................................................................
e Planning & Zoning Commission unanimously recommended approval, subject to conditions in the
attached Ordinance. Staff concurs with this recommendation.
The subject property is improved with an existing 55,000 square foot industrial building that is occupied by
Schultes Precision Manufacturing located at 1250 Busch Parkway. The business is seeking a 54,725
square foot addition to the west side of the existing industrial building. The proposed plan complies with
all applicable ordinances, however preliminary plan approval is required prior to the issuance of a building
permit.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
• Plans (PDF)
• Rendering (PDF)
Trustee Liaison
Stein
I Monday, April 16, 2018 1
Staff Contact
Chris Stilling, Community Development
Updated: 4/10/2018 11:14 AM
Page 1
t Pg. 174
NIIII'LikGE OF
I
BUFFiNLO GROVIr,
DATE: April 12, 2018
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: 1250 Busch Parkway - Preliminary Plan Approval
nark'r.Rn1 Min
Is
The subject property is improved with an existing 55,000 square foot industrial building that is
occupied by Schultes Precision Manufacturing located at 1250 Busch Parkway. The business is
growing and seek to expand on the site. The business proposes a 54,725 square foot addition to the
west side of the existing industrial building. The proposed plan complies with all applicable
ordinances, however, preliminary plan approval is required prior to the issuance of a building permit.
PLANNING & ZONING COMMISSION RECOMMENDATION
The Planning and Zoning Commission voted 6-0 recommending approval of the preliminary plan for a
54,725 square foot addition to the property located at 1250 Busch Parkway, subject to the following
conditions:
1. The project shall conform to the plans attached as part of the petition.
2. The petitioner shall provide samples of the building materials prior to the issuance of a
building permit. Following a review and analysis of the staff Appearance Review Team (ART),
the elevations may need to be revised in a manner acceptable to the Village.
3. The proposed clumpster location shall be revised in a manner acceptable to the Village.
4. Final engineering shall be revised in a manner acceptable to the Village Engineer.
Staff concurs with this recommendation.
PLANNING & ZONING ANALYSIS
The following is a summary outlining compliance with the Village Code:
Zoning
The proposed development fulfills the dimensional requirements in the I District as shown below
Industrial District Dimensional
Requirements Vs Proposed Development at 850 Asbury
I District Requirements Proposed Development
V)
_1z
Front
25 ft. (Min)
102 ft. at the closest point
U
Side
15 ft. (Min)
56 ft. at the closest point
4-
W
V)
Rear
15 ft. (Min)
72 ft. at the closest point
Building Height
4 Stories or 50 ft (whichever is less)—
25.5
FAR
0.8 (Max)
0.39
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Packet Pg. 175
Surrounding Land Uses
The proposed development is consistent with the other industrial uses and development within the
Corporate Grove industrial park, all of which is zoned Industrial.
Proposed Infrastructure and Facilities
Vehicular Accessibility & Parking
The petitioner will utilize the two (2) existing vehicular points of access onto Busch Parkway for the
development. The proposed development includes a total of 157 parking spaces. Parking in the
Industrial District is based on the number of employees. In this case, the petitioner has 116
employees and an additional 10,000 square feet of office. Per Code, a total of 150 parking spaces are
required. The proposed plans would meet Village Code.
r,tr%rm%A1ntar
When the Corporate Grove development was constructed, stormwater detention was provided for
this parcel. Consequently, the existing system can sufficiently serve the proposed addition. All
required stormwater is being provided and the proposed project would comply with both the
Village's Development Ordinance and the Lake County Watershed Development Ordinance.
Landscaping
The applicant has provided a preliminary landscape plan for the overall site. The plan includes
landscaping around the new addition as well as within the parking lot.
Elevations
The proposed addition would be constructed of pre -cast concrete. The existing building is masonry.
To try and match the existing building, the new addition would have painted stamped brick in certain
locations. The last photo on the plan set shows how the painted stamped brick could look when
integrated with actual masonry. Staff has concerns about the appearance and has asked the
petitioner to provide further details at time of building permit. The height of the addition would
match the existing building (27.6').
RECOMMENDATION
Staff finds that the proposed preliminary plan meets all the requirements of the Zoning and
Development Ordinance. Therefore, staff recommends approval of the preliminary plan.
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Packet Pg. 176
4/5/18
ORDINANCE NO. 2018 —
PRELIMINARY PLAN APPROVAL
Schultes Precision Manufacturine Inc.. 1250 Busch Parkw
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution
of1970;and
WHEREAS, the property located at 1250 Busch Parkway ("Property") is zoned in the Industrial
District; and,
WHEREAS, Schultes Precision Manufacturing, Inc, ("Owner") proposes to construct a 54,725
square foot addition to the west side of the existing industrial building; and,
WHEREAS, said site improvements require approval as a Preliminary Plan pursuant to the Village
Development Ordinance (Title 16 of the Buffalo Grove Municipal Code); and,
WHEREAS, Developer has petitioned to the Village for approval of a Preliminary Plan pursuant to
the following exhibits:
EXHIBITA Preliminary Plan Set, including site plan, landscaping plan,
preliminary engineering and elevations
WHEREAS, the Village Plan Commission held a public meeting on April 4, 2018, and based on the
testimony and exhibits presented by the Developer, determined that the proposed improvements will
not have a detrimental affect on adjacent properties; and,
and
WHEREAS, the Plan Commission voted 6 to 0 to recommend approval of the Preliminary Plan;
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove, hereby determine that the
Preliminary Plan is acceptable based on the Plan Commission public meeting record and
recommendation.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate
Authorities and made a part hereof.
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Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance
approving the Preliminary Plan for the improvements depicted on the Exhibit hereto, subject to the
following conditions:
1. The project shall conform to the plans attached as an Exhibit a.
2. The petitioner shall provide samples of the building materials prior to the issuance of a building
permit. Following a review and analysis of the staff Appearance Review Team (ART), the
elevations may need to be revised in a manner acceptable to the Village.
3. The proposed clumpster location shall be revised in a manner acceptable to the Village.
4. Final engineering shall be revised in a manner acceptable to the Village Engineer.
Section 3. This Ordinance shall be in full force and effect from and after its passage, and
approval. This Ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED: APPROVED:
ATTEST: APPROVED:
Village Clerk Beverly Sussman, Village President
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EXHIBIT A — PLAN SET
Schultes Precision Manufacturing Inc., 1250 Busch Parkway
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Action Item : Approval of 1250 Busch Parkway Development
Improvement Agreement
Recommendation of Action
.................... §
aff recommends approval.
The owner of 1250 Busch Parkway is proposing a building addition to their existing facility in the
Corporate Grove Subdivision. Staff recommends approval of the Development Improvement Agreement
subject to the final engineering plan approval and the Village Attorney review.
ATTACHMENTS:
• Schultes Precision Memo (DOCX)
• DIA-1250 Busch Parkway (DOCX)
• ENGINEERS ESTIMATE 3-22-2018 (PDF)
• Schultes Eng plan 18-0305 (PDF)
Trustee Liaison
Stein
I Monday, April 16, 2018 1
Staff Contact
Darren Monico, Public Works
Updated: 4/12/2018 9:41 AM
Page 1
t Pg. 192
DATE: April 12, 2018
TO: Dane Bragg, Village Manager
FROM: Darren Monico, Village Engineer
SUBJECT: Schultes Precision Manufacturing Development Improvement Agreement
Schultes Precision Manufacturing, the owners and developers of 1250 Busch Parkway are proposing a CL
building addition for business located in the Corporate Grove Subdivision.
The Development Improvement Agreement, or DIA, is an agreement between the Developer and the
Village and identifies the items to be constructed by the developer on the project site in addition to the LO
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building addition. Typical items include the stormwater management, parking lot, and all of the utilities T.-
such as water main and sanitary sewer. With this agreement, the developer agrees to provide security as 0)
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required in the Village Code until the developer completes the required items. N
I Packet Pg. 193 1
1250 Busch Parkway
Development Name
DEVELOPMENT IMPROVEMENT AGREEMENT
THIS AGREEMENT ("Agreement"), made and entered into as of this 16 th day of Apd, 2018, by
and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at
Village Hall, SO Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called "Village"), and Schultes
Precision Manufacturing, Inc. (hereinafter called "Developer")
WITNESSETH:
WHEREAS, Developer desires to improve the real property described in Exhibit "A" attached
hereto and made a part hereof (the "Property"), and in compliance with the Village's Development
Ordinance, Developer has submitted to the Village certain (i) plans prepared by HK Consulting, Inc., who
are registered professional engineers (the "Site Plan"), which Plans were approved by the Village pursuant
to Ordinance 2018- dated April 16 th , 2018 and (ii) additional plans and specifications prepared by HK
Consulting, Inc., dated March 5 th , 2018 and described in more detail in Exhibit "C" attached hereto and
made a part hereof (the "Site Improvement Plans" and together with the Site Plan, the "Plans"); and,
WHEREAS, the Village is willing to approve said Plans, provided that this Agreement is executed
to insure the completion of certain site improvements, as a condition precedent to the issuance of
building permits for any buildings to be constructed on the Property.
NOW, THEREFORE, it is mutually agreed as follows:
1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the
necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached
hereto, and all other site improvements not specifically set forth, which are required by applicable
ordinances or agreements (collectively, the "Improvements"), all in a good and workmanlike manner and
in accordance with all pertinent ordinances and regulations of the Village and in accordance with the
Plans (including any subsequent revisions requested by the Developer and approved in writing by the
Village pursuant to the Village's Development Ordinance). All utility lines and services to be installed in
the street shall be installed prior to paving.
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2. Attached hereto as Exhibit T" is a complete cost estimate for the construction of the
improvement described in Exhibit "B" hereto. No later than three (3) business days following the
execution of this Agreement and prior to the issuance of Village Permits, the Developer shall deposit a
Letter of Credit acceptable to and in a form and substance approved by the Village in the original amount
of two hundred six thousand seven hundred ninety Dollars ($206,790.00), as further described in
Paragraph 9 herein (the "Letter of Credit").
3. All work shall be subject to inspection by and the approval of the Village Engineer. It is
agreed that the contractors who are engaged to construct the Improvements are to be approved by the
Village Engineer and that such approval will not be unreasonably withheld.
4. The Developer has paid the Village a Review and Inspection Fee, as required by
Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for
those items in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the
work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of
insurance covering their employees in such amounts and coverage as is acceptable to the Village.
In addition, by its execution of this Agreement, the Developer agrees to protect,
indemnify, save and hold harmless, and defend the Village and its employees, officials, and agents, against
any and all claims, costs, causes, actions, and expenses, including but not limited to reasonable attorney's
fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person,
corporation or other entity, including the employees or officers or independent contractors or sub-
contractors of the Developer or the Village, on account of personal injuries or death, or damages to
property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of
the work of the Developer, independent contractors or sub -contractors or their officers, agents, or
employees. The Developer shall have no liability or damages for the costs incident thereto to the extent
caused by the sole negligence or intentional misconduct of the Village, its independent contractors or sub-
contractors or their officers, agents, or employees.
6. Subject to Force Majeure (as defined herein), Developer shall cause the Improvements
to be completed within twenty-four (24) months following the date of this Agreement (except any
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Improvements for which specified time limits are noted on the Plans, which shall be completed within the
specified time limits shown on the Plans). "Force Majeure" as used herein shall mean a delay in
Developer's performance hereunder caused by a strike or labor problem, energy shortage, governmental
pre-emption or prescription, national emergency, or any other cause of any kind beyond the reasonable
control of Developer. If work is not completed within the time prescribed herein, the Village shall have
the right to call upon the Letter of Credit, in accordance with its terms, for the purpose of completing the
Improvements. Upon completion of the Improvements herein provided for, as evidenced by the
certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to
have accepted said Improvements, and thereupon, the Letter of Credit shall automatically be reduced to
serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer
shall cause its consulting engineers to correct drawings to show work as actually constructed and said
engineers shall turn over high quality Mylar reproducible copies thereof to the Village to become the
Village's property prior to acceptance of the Improvements by the President and Board of Trustees.
7. The Developer, for a period of one year beyond formal acceptance by the Village of any
Improvement, described in Exhibit "B" hereof, shall be responsible for maintenance, repairs and
corrections to such Improvements which may be required due to failures or on account of faulty
construction or due to the Developer's negligence and/or its contractors' negligence. The obligation of
the Developer hereunder shall be secured by the Letter of Credit as further described in Paragraph 9
hereof.
8. It is agreed that no occupancy permit shall be granted by any official for the
construction of any structure until all required utility facilities set forth in the Plans (to include, but not by
way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to
service the Property; and that all roadways (to include curbs) set forth in the Plans that provide access to
the Property have been completely constructed, except for the designed surface course. It is understood
and agreed that building permits may be granted for buildings on specific lots to which utility facilities
have been installed and made ready for service and to which roadways have been constructed as
described above, notwithstanding the fact that all improvements within the Development may not be
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completed.
9.A. The obligations of the Developer hereunder as to the deposit of security for the
completion of the Improvements and the one year maintenance of said Improvements after acceptance
by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit in favor of
the Village in a form acceptable to the Village, in the amount set forth in Paragraph 2 above. The Letter of
Credit shall be made subject to this Agreement. The Developer hereby waives its option pursuant to 30
ILCS 550/3 and 65 ILCS 5/11-39-3 to utilize any type of security other than a Letter of Credit.
B. In addition to the terms, conditions, and covenants of the Letter of Credit, the
Village hereby agrees to draw funds or to call said performance guarantee under such security solely for
the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or
subcontractors, to, or for the benefit of 1250 Busch Parkway, or the Village, as the case may be, under the
provisions of this Agreement and the said Improvements for which payment is being made shall have
been completed, or will be completed, in substantial accordance with the Plans.
C. The Village further hereby agrees that to the extent that the Developer causes
the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter
of Credit shall during the course of construction of the Improvements, approximate the cost of completing
all Improvements and paying unpaid contract balances for the completion of the Improvements referred
to in this Agreement.
Until all required tests have been submitted and approved by the Village for each of the
construction elements including, but not limited to, earthwork, street pavements, parking area
pavements, sanitary sewers and water mains (as applicable), a minimum of that portion of the surety for
each element shall be subject to complete retention. All Improvements are subject to a minimum fifteen
(15%) percent retention until final acceptance by the Village.
D. In order to guarantee and warranty the obligations of Paragraph 7 herein, an
amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, or an amount equal to
fifteen (15%) percent of the cost estimate of the individual Improvement(s) shall be retained in the Letter
of Credit for a period of one-year beyond formal acceptance by the Village of the Improvement(s).
I Packet Pg. 197 1
E. As a portion of the security amount specified in Paragraph 2, the Developer
shall maintain a cash deposit with the Village Clerk in the amount of Five Thousand Dollars ($5,000.00).
If roads are not maintained with a smooth and firm surface reasonably adequate for
access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is
deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the
Developer or his failure to act; and after written notice of this condition, the Developer fails to
immediately remedy the condition; then the Village may take action to remedy the situation and charge
any expenses which results from the action to remedy the situation to the cash deposit. Upon notification
that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to
maintain the deposit in the amount of Five Thousand Dollars ($5,000.00). If the Developer has not made
the additional deposit required to maintain the total cash deposit in the amount of Five Thousand Dollars
($5,000.00) within three (3) days from the date he received notice that such additional deposit was
required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which
the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance
guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this
Agreement are not met by the Developer within five (5) days after receipt of a written notice of
noncompliance with the conditions of this Agreement, except in cases of danger to public health and
safety as determined by the Village, in which case, the deposit may be drawn upon immediately following
notice to the Developer and his failure to immediately remedy the situation. After termination of the
one-year maintenance period and upon receipt by the Village Clerk of a written request for release of the
deposit, the Village will either notify the Developer that the Improvements are not in a proper condition
for final release of the deposit, or shall release the deposit within fifteen (15) days.
F. In addition to the terms, covenants, and conditions of the Letter of Credit, the
Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer there
under, except on the written approval of the Village; however, in all events, the Village shall permit such
Letter of Credit to expire, either by its terms, or by return of such Letter of Credit to the Developer, upon
the expiration of one-(1) year from the acceptance of the Improvements referred to herein by the Village.
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To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, permit the Village to
draw funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the
issuer of the Letter of Credit to the extent that funds are disbursed.
10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise
terminate said security without a written notice being given to the Village between thirty-(30) days and
forty-five (45) days in advance of termination or cancellation.
11. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is
installed and operational.
12. The Developer acknowledges that he is responsible for the proper control of weeds,
grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32
of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be
responsible for the proper maintenance of any parcels of property for which the Developer transfers
ownership to the Village until such time as the development's Improvements are accepted by the Village
in writing in accordance with the provisions of this Agreement.
If the Developer fails to perform his maintenance responsibilities established in either
this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper
maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer
is provided this notice, the Village may perform the maintenance and deduct the costs of the
maintenance from the cash deposit described in Paragraph 9E.
13. The Developer agrees that no Improvements constructed in conjunction with this
project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant
to any applicable previous agreements.
14. This Agreement shall automatically terminate and be of no further force and effect with
respect to Developer or the Property upon the expiration of the one year maintenance period, and upon
such termination the parties hereto shall have no further obligations to the other, except for the Village's
obligation to return the Letter of Credit and cash deposit to Developer or otherwise notify the issuer of
the Letter of Credit of the expiration of the Letter of Credit. The period commencing on the date set forth
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in the preamble to this Agreement and expiring on the expiration of the one year maintenance period is
referred to herein as the "Term".
15. This Agreement and the obligations contained herein are in addition to, and not in
limitation of, all other agreements between the Parties hereto including, without limitation, the
Annexation Ordinance NO. 1984-38, dated June 12, 198 , and the obligations contained therein.
16. Neither party shall cause this Agreement (or any memorandum hereof) to be recorded
against the Property.
[Signature pagefollows]
IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as has the Developer, all as
of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation
By
DEVELOPER:
Schultes Precision Manufacturing, Inc.
By: _
Name:
Title:
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1250 Busch Parkway
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBITA
Lots 22-30 of the Corporate Grove Siabdivision, being a subdivision of
portions of sections 26 and 27, Township 43 North, Range 11 East of the
Third Principiai Meridian, aAccording to the Piat Therof Recorded
August 22, 1984, as Document Number 230509, Viiiage of Buffaio Grove,
In Lake County, Illinois.
Commonly known as: 12SO Busch Parkway, Buffalo Grove, Illinois
I Packet Pg. 201 1
1250 Busch Parkway
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT B
All improvements set forth and depicted in the Plans, both public and private, including (to the extent
applicable) earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm
sewers, water main, drainage and storm detention facilities, site grading, street lighting, landscaping,
survey monuments and benchmarks.
I
I Packet Pg. 202 1
1250 Busch Parkway
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBITC
Final Engineering and Landscaping Plans prepared by: HK Consulting
Entitled: 12SO Busch Parkwav Buildine Addition
Consisting of: 5 sheet(s), last revised March 5, 2018
(see following pages)
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I Packet Pg. 203 1
1250 Busch Parkway
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT D
Engineers Opinion of Probable Costs
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HK Consulting Services
3/22/2018
Preliminary Engineer's Estimated Cost
1250 Bush Parkway
558 Hill St
Highland Park, IL 60035
PH.: 847-338-9640
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE Total Cost
PRIVATE IMPROVEMENTS
F-1W-1 WITI =1 ZT-MV179-T,
6" San. Sewer PVC
450 L.F.
$40.00
$18,000.00
2-san MH
2
$4,750.00
$9,500.00
Storm sewers
383
$40.00
$15,320.00
3 CBs
3
$500.00
$1,500.00
6" Water main DIP
332
$50.00
$16,600.00
Fire Hydrant
1
$5,000.00
$5,000.00
Pressure Valve
1
$8,000.00
$8,000.00
B. CURBS
313 LF
$25.00
$7,825.00
PARKING PVMT ASPHALT
15000 SF
$4.25
$63,750.00
PVMT CONCRETE
2700 SF
10
$27,000.00
SILT FENCING
917 LF
$3.00
$2,751.00
TOTAL IMPROVEMENTS
$175,246.00
Add 10% Construction Engineering $171524.60
Add 8% contingency per Village Code $14,019.68
Total Letter of Credit $2061790.28
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Action Item : Award of Bid 2018 Sidewalk Project
Recommendation of Action I
............ § ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
taff recommends approval.
SUMMARY: Staff recommends the Village Board award the bid for 2018 Sidewalk Project to the lowest
responsive and responsible bidder, Suburban Concrete Inc. in an amount not to exceed $177,080.00.
ATTACHMENTS:
• Award Bid Sidewalk 2018 (DOCX)
• BI IDTAB Sidewalk 2018 (PIDF)
Trustee Liaison
Stein
I Monday, April 16, 2018 1
Staff Contact
Brett Robinson, Finance
Updated: 3/20/2018 4:17 PM
Page 1
t Pg. 211
NA 1, L AGE () F
BUFFALO Cl?,,(.)V'E
MEMORANDUM
DATE: April 12, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
Mark Biederwolf, Civil Engineer
SUBJECT: Sidewalk Project 2018
Background
The sidewalk project mainly consists of the removal and replacement of sidewalk squares due to poor
condition, cracking, spalling, vertical displacement and/or tripping that cannot be remedied through
sidewalk cutting
Recommendation
After a review of the six bids received and based upon prior experience with the low bidder, staff
recommends an award of bid to the lowest responsive and responsible bidder, Suburban Concrete Inc., in
an amount not to exceed $177,080.00.
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Action Item : Award of Bid Bike Path & Parking Lot Project
Recommendation of Action I
............ § ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
taff recommends approval.
Staff recommends the Village Board authorize the Village Manager to execute a contract with the lowest
responsive and responsible bidder, TAT Enterprises Inc., at an amount not to exceed $176,000.00, as
further detailed in the attached memo.
ATTACHMENTS:
• Award Bid Bikepath 2018 (DOCX)
• BIDTAB Bikepath 2018 (PIDF)
Trustee Liaison
Stein
I Monday, April 16, 2018 1
Staff Contact
Brett Robinson, Finance
Updated: 4/6/2018 11:58 AM
Page 1
t Pg. 214
I
VILLACE OF
BUFFALO Cl?,,(.)V'E
MEMORANDUM
DATE: April 10, 2018
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
SUBJECT: Bikepath and Sidewalk Project 2018
Background
The following project involves providing for repairs and improvements to bike paths as well as municipal
and Park District owned parking lots in the Village of Buffalo Grove.
On March 21, 2018, the bids were opened and reviewed for the 2018 Bike Path and Parking Lot Project.
The low bid was a good deal less than the engineer's estimated cost for this project. TAT Enterprises has
performed work for the Village in the past and staff has been pleased with their past performance.
As the low bid came in well below the Engineers estimate, the Engineering Division is requesting that the
Village Board authorize staff to award this contract at the not to exceed amount of $176,000. This will
allow staff to complete more asphalt work during this construction season.
Recommendation
After a review of the thirteen bids and based upon the past performance, staff is recommending an award
of bid to the lowest responsive and responsible bidder, TAT Enterprises Inc., at an amount not to exceed
$176,000.
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