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2018-03-19 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Rescheduled Regular Meeting - Feb 26, 2018 7:30 PM B. Village Board - Committee of the Whole - Mar 5, 2018 7:30 PM 3. Approval of Warrant A. Approval of Warrant #1287 (Trustee Johnson) (Staff Contact: Brett Robinson) 4. Village President's Report A. Proclamation Recognizing Earth Hour 2018 (President Sussman) (Staff Contact: Brett Robinson) 5. Village Manager's Report A. Fire Lieutenant Badge Presentation (Trustee Ottenheimer) (Staff Contact: Mike Baker) B. Oath of Office for Firefighter/Paramedics Philip Schroeder and Andrew Wojcik (Trustee Ottenheimer) (Staff Contact: Mike Baker) C. Oath for New Police Officers (Trustee Ottenheimer) (Staff Contact: Steven Casstevens) D. Presentation of the Firefighter of the Year Award (Trustee Smith) (Staff Contact: Mike Baker) E. Presentation of 2017 Police Officers of the Year (Trustee Smith) (Staff Contact: Steven Casstevens) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2018-5 Resolution to Enter into an Agreement for the Firefighter Property Program (Trustee Smith) (Staff Contact: Mike Baker) SUMMARY: The Firefighter Property Program allows for agencies to secure excess firefighting equipment from the federal government. To qualify for Firefighter Property Program, an agreement must be approved by the Village Board. B. R-2018-8 Northwest Community Hospital Paramedic Preceptor Agreement (Trustee Smith) (Staff Contact: Mike Baker) SUMMARY: The Buffalo Grove Fire Department has been a paramedic preceptor provider with Northwest Community Hospital. Being a paramedic preceptor organization allows paramedic students to ride along and gain valuable experience in medical assessment and intervention. The preceptor program agreement is renewed annually and requires Village Board approval. C. R-2018-9 Resolution Adopting the Village's 2018 Zoning Map (Trustee Stein) (Staff Contact: Chris Stilling) SUMMARY: Pursuant to State Statute, the Village of Buffalo Grove is required to publish its official zoning map by March 31, 2018. Since last year's update, the map has been revised to reflect the annexation and rezoning for Link Crossing, Prairie Landing Townhomes and the Hoffmann parcel. D. 0-2018-12 Amendment to Ordinance 2008-007 and Variation for an Electronic Sign at 1701 Leider Lane (Trustee Ottenheimer) (Staff Contact: Chris Stilling) SUMMARY: Leider Greenhouses is requesting an amendment to Ordinance 2008-007 to allow the manual changeable copy portion of the ground sign to be replaced with an LED digital display. The requested modifications will not change the location or size of the existing sign. E. 0-2018-13 Ordinance Amending Chapter 5.20, Liquor Controls (President Sussman) (Staff Contact: Julie Kamka) SUMMARY: An Application for a Local Liquor License has been made by Spyder Entertainment, Inc. d/b/a Traktir the 12 Chairs, for a Class A Liquor License at 796 S. Buffalo Grove Road. The Village has received notification that the Class B Liquor License issued to Booming, Inc. d/b/a Yen Yen Buffalo Grove at 360 Half Day Road has been changed to Booming, Inc. d/b/a Yen Yen Chinese & Sushi Restaurant at 360 Half Day Road. An Application for a Local Liquor License has been made by Liquor City, Inc. for a Class C Liquor License at 765 S. Buffalo Grove Road. F. 0-2018-14 Ordinance for Additional No Parking Near Ivy Hall School (Trustee Smith) (Staff Contact: Darren Monico) SUMMARY: Amending the Traffic Ordinance relating to additional no parking near Ivy Hall School G. 0-2018-15 Ordinance Relating to Recapture Release Easthaven Development (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY: This Ordinance removes the Recapture Fee Ordinance off of the Easthaven Development. H. 0-2018-16 Ordinance Amending Chapter 2.62 Village Administrative Hearing System (Trustee Smith) (Staff Contact: Steven Casstevens) SUMMARY: The attached ordinance includes changing the word "minors" to "juvenile." In addition, it includes updated fees for several village ordinance violations, with the recommendation to change some violations to must appear and others from must appear to allowing payment before hearing. MPI Tree and Stump Removal Agreement (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends the Village Board accept 3rd Party Bids for Tree Removal Services using a joint procurement agency bid through the Municipal Partnering Initiative in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) and authorize the Village Manager to execute an agreement with Lucas Landscape and Design in an amount not to exceed $59,065.00. 9. Ordinances and Resolutions A. 0-2018-17 Ordinance Amending Fiscal 2017 Budget of the Village of Buffalo Grove (Trustee Johnson) (Staff Contact: Andrew Brown) 10. Unfinished Business 11. New Business A. Waiver of Bids and Authorization to Purchase Liquid De -Icing "Beet Heet" (Trustee Stein) (Staff Contact: Brett Robinson) B. RJN Professional Engineering Services (Trustee Stein) (Staff Contact: Kyle Johnson) C. Authorization to Purchase a Replacement Vehicle through Illinois Central Management Services (Trustee Stein) (Staff Contact: Michael Reynolds) D. Website Development and Hosting Services (Trustee Johnson, Trustee Weidenfeld) (Staff Contact: Evan Michel) E. Award of Bid for 2018 Street and Utility Improvement Project (Trustee Stein) (Staff Contact: Darren Monico) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff Contact: Dane Bragg) B. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. (President Sussman) (Staff Contact: Dane Bragg) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe andlor participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, FEBRUARY 26,2018 CALL TO ORDER President Sussman called the meeting to order at 7:27 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld, Johnson and Smith. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Finance Director; Andrew Brown, Deputy Finance Director; Art Malinowski, Director of Human Resources; Brett Robinson, Director of Purchasing; Evan Michel, 0 Management Analyst; Christopher Stilling, Director of Community Development; Mike Reynolds, Director > of Public Works; Brian Sheehan, Building Commissioner; Darren Monico, Village Engineer; Geoff 0- CL Tollefson, Director of Golf Operations; Fire Chief Baker; Deputy Fire Chief Wagner; and Police Chief CL Casstevens. < APPROVAL OF MINUTES Moved by Johnson, seconded by Smith, to approve the minutes of the January 22, 2018 Rescheduled Regular Meeting. Trustee Stein asked to add the following statement to the minutes at the end of Ordinance No. 2018-7 — Municipal Code — Recreational Vehicles: Subsequent to the meeting, Attorney Raysa determined that pursuant to State Law (Illinois Municipal Code 65 ILCS 5/3.1-40-40) any Ordinance approved by the Village shall have four (4) affirmative votes to be valid. Trustees Johnson and Smith agreed to this amendment. Upon roll call, Trustees voted as follows on the amended motion: AYES: 5 — Berman, Stein, Weidenfeld, Johnson, Smith NAYS: 0 — None ABSTAIN: I — Ottenheimer Motion declared carried. Moved by Ottenheimer, seconded by Weidenfeld, to approve the minutes of the February 5, 2018 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. WARRANT #1286 Mr. Anderson read Warrant #1286. Moved by Johnson, seconded by Berman, to approve Warrant #1286 in the amount of $5,708,015.87 authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. I Packet Pg. 5 1 VILLAGE PRESIDENT'S REPORT President Sussman noted that the 60 Ih Anniversary of the incorporation of the Village of Buffalo Grove is on March 7, 2018. There will be a reception in honor of this milestone prior to the March 5, 2018 Committee of the Whole Meeting. VILLAGE MANAGER'S REPORT Chief Baker thanked the Board for reinstating the position of Training Officer in the Buffalo Grove Fire Department, noting that this is an extremely important position in the Department. Battalion Chief Shawn Collins was sworn in by Chief Baker as the new Training Officer as he was congratulated by the audience and the Board. Chief Baker then reviewed the credentials of Joe Alexander, after which he administered the oath of office to Battalion Chief Joe Alexander as he was congratulated by the audience and the Board. Fire & Police Commission Chairman Brian Rubin administered the oath of office to Lieutenant Jeff Morris 0 'E as he was congratulated by the audience and the Board. > 0 I- CL Chief Casstevens presented a brief review of School Security measures that exist in the Village of Buffalo CL Grove school districts, after which he answered questions from the Board. Mr. Bragg confirmed that the < Village has constant dialog with the administrations of the school districts to ensure security. 2 REPORTS FROM TRUSTEES The Village Clerk noted the Tuesday, March 20, 2018 Primary Election and urged residents to be sure to exercise their right to vote. CONSENT AGENDA President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance No. 2018-8 — 950 Busch Parkway Motion to pass Ordinance No. 2018-8, an amendment to Ordinance No. 2015-17 for a change in ownership at 950 Busch Parkway (Rockin Jump). Ordinance No. 2018-9 — 600 W. Lake Cook Road Motion to pass Ordinance No. 2018-9, approving Sign Variations for 600 W. Lake Cook Road (Amita Health Medical Group). Resolution No. 2018-4 — 2018 Volume Cap Motion to pass Resolution No. 2018-4, reallocating the 2018 Volume Cap to the Village of Buffalo Grove. Moved by Ottenheimer, seconded by Weidenfeld, to approve the Consent Agenda. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. I Packet Pg. 6 1 ORDINANCE NO. 2018-7 — RECREATIONAL VEHICLES Moved by Weidenfeld, seconded by Berman, to reconsider Ordinance No. 2018-7 regarding Recreational Vehicles. Mr. Raysa provided background and summary for the reconsideration of this ordinance. On January 22, 2018, the Village Board considered a new ordinance amending Chapter 17.36 and Section 8.24.170 of the Buffalo Grove Municipal Code concerning Recreational Vehicles (RVs). This item came to the Board with a unanimous recommendation from the P&ZC. There was motion made and a second to approve the revised RV regulations, as recommended by the P&ZC. Following some discussion, the Village Board voted to approve the Ordinance amending it to include a provision that Nvould allow the P&ZC to have the approval authority for granting a variation to the new RV regulations. The vote upon the motion was 3 ayes and 2 nays and the motion was declared passed by the Village Clerk. Subsequent to the meeting, Attorney Raysa determined that, pursuant to State Law (Illinois Municipal Code 65 ILCS 5/3.1-40-40), any Ordinance approved by the Village shall have a majority of all members holding office on the Village Board, or four (4) affirmative votes, to be valid. To address the matter, a motion to reconsider Ordinance No. 2018-7 has been placed on tonight's Village Board agenda. The motion for reconsideration shall be made by a Trustee who voted on the prevailing side of the question to be reconsidered (Trustee Weidenfeld or Trustee Stein). Any Trustee may second a motion to reconsider. Any vote upon the motion to reconsider shall be by roll call vote. If the motion to reconsider passes, then Ordinance No. 2018-7 is before the Village Board for discussion and consideration. The Village Board may approve, deny or amend Ordinance No. 2018-7. Staff will then provide the Board with a presentation. During that presentation, staff will provide the Board with additional background regarding Ordinance No. 2018-7, and will provide a summary of the variation process as well as recommend a few amendments to the original Ordinance. As noted, any variation from the RV regulations will require a public hearing and approval by the P&ZC. Staff has confirmed with Attorney Raysa that residents may proceed with the variation process prior to the effective date. The P&ZC can grant the variations, provided that it (variation) will not be effective until the RV regulations are effective. Pursuant to the Zoning Ordinance, should the P&ZC deny a request by a resident, the resident may file an appeal to the Village Board who may overrule or modify the P&ZC's decision provided that it receives 4 affirmative votes. Upon roll call, Trustees voted as follows on the motion to reconsider: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. Mr. Stilling then reviewed the proposed ordinance and the changes that staff recommends, details of which are contained in his memo to the Board of February 22, 2018. Trustee Weidenfeld moved to adopt the updated ordinance but with the deletion of the second sentence in Section 3. B. (i). Trustee Berman seconded. Discussion on this proposal followed regarding the 10-day restriction. Trustee Stein stated that he is comfortable with the changes made to the proposed ordinance, and especially the opportunity for residents to apply for a variance. Trustee Johnson noted that the original goal of the proposed ordinance was to eliminate long-term or permanent storage of vehicles, and she believes this is a good compromise. Ken Zuber, 930 Ridgefield Lane, noted that the previous size regulation was 35', and now it has been changed to 30'; he recently purchased a new RV that is just over 3 F long; they contacted the Village to be 0 0 I- CL CL IPacket Pg. 7 1 sure the size was allowable; they reviewed all the ordinances to be sure that the new vehicle would be in compliance with Village regulations before spending a considerable amount of money on it, and now they find out that it will be in violation of the proposed ordinance. Trustee Berman noted that this is an example of a very quick variation grant by the P&ZC. Bryan Fooden, 1954 Sheridan, thanked staff and the Board for reconsideration of the proposed ordinance; the only issue that he has with it is that he has a boat that he stores offisite in the winter, and he only has one day for pick up/drop off of the boat and those dates fall before the May 15 Ih date and after the October 15 th date. Lowell Nanney, 452 Lauren Lane, stated that he has an 18' vehicle that he has been storing on his driveway for 30 years and has had never had any complaints from any neighbors; he stores it offsite in the winter and has an issue with the regulated dates as well. Trustee Weidenfeld amended the amended motion to change the dates to April 15 th through October l5th; Trustee Bennan accepted the amendment. Trustee Berman stated that he is hesitant to react too quickly without further research, and although he accepted the amendment for purposes of discussion, he cannot support it. Trustee Johnson agrees with Trustee Berman's comments, and she believes that we should use the first year as a test and see what kind of variances are requested, and if variances are allowed, they should only be for boats; she is not comfortable making radical changes after this brief discussion. Trustee Smith agrees with Trustees Berman and Johnson, however, he has heard many comments from residents that are looking for an ordinance with stricter regulations, and he noted that there are many municipalities that do not allow recreational vehicle parking at all; he believes this is a good compromise. Beth Zuber, 930 Ridgefield, stated that this creates a great hardship for her family; they did everything they should do to follow the rules, and now the Village is changing the rules and they will not be compliant. Mr. Stilling again assured residents that the Village will work with property owners to accommodate unusual circumstances. Maggie Anderson, 601 Maple Drive, stated that she has always owned an RV, and had she known about these regulations, perhaps would not have purchased the home that she purchased in Buffalo Grove; she does not believe it is clear how enforcement will work. Marilee Higgins, 563 St. Mary's Parkway, stated that she and her husband have both recently retired and currently own an RV and are possibly looking to upgrade in the near future; they currently have a 29' RV and would possibly purchase a 34' RV, which would easily fit in their driveway; she understands the reason for the discussion and thanked the Board for their consideration. Trustee Stein noted that, if the proposed ordinance does not go into effect until August 1, 2018, the dates would not be affected this year. Mr. Raysa confirmed that the document being considered is designated as 4705653 in the upper left-hand corner. Trustee Berman asked that the motion again be modified to restore the second sentence in Section 3. B. (i), and merely change the total number of days from 10 days to 15 days, which would allow the first 15 days in October for 2018, and allow another 15 days in the spring, and there would be an entire year to get information and return to the question of dates in 2019 after we see how things work this year. C 0 0 I- CL CL I Packet Pg. 8 1 Trustee Weidenfeld and Trustee Berman accepted Ordinance No. 2018-7 as proposed, with the only change being in Section 3. B. (i) changing the total number of days from 10 to 15. Upon roll call, Trustees voted as follows on the amended motion: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. Moved by Weidenfeld, seconded by Berman, to pass Ordinance No. 2018-7 as amended. Upon roll call, Trustees voted as follows on the amended motion: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. ORDINANCE NO. 2018-11 — STREETS, SIDEWALKS AND OTHER PUBLIC PLACES 0 'E Moved by Stein, seconded by Weidenfeld, to pass Ordinance No. 2018-11, updating Title 12 — Streets, > Sidewalks and Other Public Places language modifications to allow the enforcement of the removal of dead 0- CL trees from private property which pose a hazard, and in accordance with materials contained in Board CL packets. < Mr. Reynolds reviewed the proposed ordinance, details of which are contained in his memo to Ms. Maltas of February 6, 2018. Trustees Stein and Weidenfeld withdrew the motion. Moved by Ottenheimer, seconded by Johnson, to pass Ordinance No. 2018-11, dated 2/19/2018 in the upper left-hand comer, updating Title 12 — Streets, Sidewalks and Other Public Places language modifications to allow the enforcement of the removal of dead trees from private property which pose a hazard. Trustee Berman appreciates the updated language, but he still has several issues with the proposed ordinance. In light of Trustee Berman's comments, Trustee Ottenheimer moved to table the proposed ordinance until everyone has had an opportunity to fully review the revised ordinance and language. Trustee Stein seconded the motion to table. Upon roll call, Trustees voted as follows on the motion to table: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried RESOLUTION NO. 2018-6 — STRATEGIC PLAN Moved by Ottenheimer, seconded by Weidenfeld, to pass Resolution No. 2018-6, adopting the Amendment to the 2018-2023 Strategic Plan based on the information provided in Board packets. Ms. Maltas noted that this proposal addresses the Board priorities that were discussed at the last Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: I Packet Pg. 9 1 AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. RESOLUTION. 2018-7 — LAKE COUNTY MAJOR CRIMES TASK FORCE Moved by Smith, seconded by Berman, to pass Resolution No. 2018-7 authorizing the execution of By - Laws and Intergovernmental Agreement — Lake County Major Crimes Task Force, in accordance with information received in Board packets. Trustee Berman stated that this is a matter that is long overdue, and he commends staff for their hard work to get us to this point. Mr. Bragg confirmed that $2M single occurrence/$4M aggregate on an annual basis is the highest level of coverage that the Task Force would be able to secure. Further details of the proposed resolution are contained in Mr. Bragg's memo to the Board of February 21, 2018. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith 0 'E NAYS: 0 — None > Motion declared carried 0- CL CL STRAND PROFESSIONAL ENGINEERING SERVICE < Moved by Stein, seconded by Ottenheimer, to approve staff authorization to seek professional engineering services with Stand Professional Engineering Services in an amount not to exceed $122,630.00 in accordance with materials contained in Board packets. Mr. Reynolds reviewed the proposal, details of which are contained in his February 15, 2018 memo to Mr. Bragg. Mr. Brag)z confirmed that the Water & Sewer Utility will pay for the cost of these services, Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. GHA CONSTRUCTION MANAGEMENT Moved by Stein, seconded by Berman, to authorize staff to execute an agreement with Gewalt Hamilton Associates, Inc. for resident engineering and construction staking services in an amount not to exceed $190,344.00 in accordance with information contained in Board packets. Mr. Monico reviewed the proposal, details of which are contained in his February 15, 2018 memo to Mr Bragg, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. DRAINAGE IMPROVEMENT PROJECT I Packet Pg. 10 1 Moved by Stein, seconded by Weidenfeld, to award Halloran & Yauch, Inc. the 2018 rear -yard drainage improvement in an amount not to exceed $37,400.00 and in accordance with materials contained in Board packets. Mr. Monico reviewed the proposal, details of which are contained in his February 16, 2018 memo to Mr. Bragg. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. LAKE COUNTY TRAFFIC SIGNAL MASTER AGREEMENT Moved by Berman, seconded by Ottenheimer, to approve the Lake County Traffic Signal Master Agreement Amendment #1, 0 'E Mr. Monico reviewed the proposal, details of which are contained in his February 15, 2018 memo to Mr. > Bragg. 0- CL CL Upon roll call, Ti ustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. QUESTIONS FROM THE AUDIENCE Daniel Didech, Vernon Township Supervisor, noted the new location for early voting in Vernon Township and asked that the Village use its communication avenues to help publicize this fact. ADJOURNMENT Moved by Johnson, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:28 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS I 9th DAYOF March 2018 Village President I Packet Pg. I I I MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE VILLAGE HALL, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, MARCH 5,2018 CALL TO ORDER President Sussman called the meeting to order at 7:27 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld, Johnson and Smith. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director of Human Resources; Brett Robinson, Director of Purchasing; Evan Michel, Management Analyst; Peter Cahill, Human Resources 0 Management Analyst; Chris Stilling, Director of Community Development; Nicole Woods, Village Planner; Mike Reynolds, Director of Public Works; Darren Monico, Village Engineer; Geoff Tollefson, Director of Golf P Operations; Deputy Police Chief Eisenmenger, Fire Chief Baker. CL CL The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues. -C COMMUNICATIONS POLICY REVISIONS Ms. Maltas reviewed the updated Communication Policy and summarized the revisions that were made, details of which are contained in her memo to the Board of March 1, 2018 and the Communication Policy itself. LIABILITIES REPORT CARD Mr. Anderson reviewed the financial condition of the Village's fixed assets and pension liabilities, details of which are contained in his memo to Mr. Bragg of March 1, 2018. DRAFT LAKE COOK CORRIDOR MARKET STUDY & PLAN Mr. Stilling and Mrs. Woods presented the draft Lake Cook Corridor Market Study and Plan to the Village Board. The draft Plan is the result of an almost two-year intense community outreach and planning process. All aspects of the draft Plan — its scope, direction, vision and approach — were shaped by the ideas and perspectives of the Buffalo Grove Community. A video was shown as part of the presentation. Further details of the presentation may be found in the memo to the Board from Mr. Stilling and Mrs. Woods of March 5, 2018. Diana Lewis, 77 Manchester Drive, stated that she is not against the proposal, but since her home is in such close proximity to it, she noted that the neighborhood is concerned about congestion, flood mitigation and disruption to the quiet neighborhood that they all enjoy. Jacob Brown, 1675 Joseph Court, stated that he is a senior at Stevenson High School, and asked if the plan would serve younger people who seem to be missed in a lot of the different facilities that are offered in Buffalo Grove. Mr. Bragg thanked everyone involved in this project for their efforts. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda; there were none. I Packet Pg. 12 1 EXECUTIVE SESSION Moved by Berman, seconded by Johnson, to move to Executive Session to discuss Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, including hearing testimony on a complaint lodged against an employee of the Public Body or against Legal Counsel for the Public Body to determine its validity. The Board moved to Executive Session from 8:35 PM until 9:40 PM. ADJOURNMENT Moved by Johnson, seconded by Stein, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:42 P.M. Janet M. Sirabian, Village Clerk 0- CL CL APPROVED BY ME THIS I 9th DAY OF March 2018 00 T- Village President Q C*4 I Packet Pg. 13 1 Action Item : Approval of Warrant #1287 Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends approval. Total Warrant #1287: $1,841,515.64. ATTACHMENTS: a W#1287 SUMMARY (PDF) Trustee Liaison Johnson I Monday, March 19, 2018 1 Staff Contact Brett Robinson, Finance Updated: 3/13/2018 4:26 PM Page 1 t Pg. 14 VILLAGE OF BUFFALO GROVE WARRANT #1287 19-Mar-18 General Fund: 387,088.85 Parking Lot Fund: 482.81 Motor Fuel Tax Fund: 0.00 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects -Facilities: 1,625.00 Capital Projects -Streets: 22,250.48 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 7,734.56 Water Fund: 105,107.58 Buffalo Grove Golf Fund: 8,158.53 Arboretum Golf Fund: 11,194.26 Refuse Service Fund: 72,253.80 Information Technology Internal Service Fund: 84,714.00 Central Garage Internal Service Fund: 139,686.50 Building Maintenance Internal Service Fund: 79,690.62 919,986.99 PAYROLL PERIOD ENDING 03/08/18 921,528.65 921,528.65 TOTAL WARRANT #1287 1,841,515.64 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 00 M 3: 0 P CL CL CA 00 N T_ E U I Packet Pg. 15 1 Action Item : Proclamation Recognizing Earth Hour 2018 Recommendation of Action I ............. i .... ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Earth Hour started in 2007 in Sydney, Australia when 2.2 million individuals and more than 2,000 businesses turned their lights off for one hour to take a stand against climate change. With almost five million supporters and a global network in over 100 countries/territories, Earth Hour is now one of the world's largest and most respected movements. ATTACHMENTS: a EARTH HOUR PROC (DOC) Trustee Liaison Sussman I Monday, March 19, 2018 1 Staff Contact Brett Robinson, Finance Updated: 3/15/2018 1:23 PM Page 1 t Pg. 16 7 11 , '' YM 11111%,C1111". Or I'll,�f""�IlillIttli,�l(;I�ti","611�"I 3'4 ro I (- "utiC)"Ill Village of Buffalo Grove PROCLAMATION RECOGNIZING EARTH HOUR 2018 MARCH 24, 2018, 8:30 - 9:30 PM WHEREAS, Earth Hour 2018 aims to show the actions that people, businesses and 0 governments world-wide are taking to reduce their environmental impact; and WHEREAS, Earth Hour is organized by the World Wildlife Fund (WWF). WWF's mission is to LU stop the degradation of the Earth's natural environment and build a future where people live W in harmony with nature; and !L1 WHEREAS, Earth Hour is a global movement encouraging individuals, businesses and governments around the world to take positive actions for the environment by switching off their lights for one designated hour; and WHEREAS, Earth Hour 2018 will be held on Saturday March 24th between 8.30 pm and 9:30 pm; and WHEREAS, With almost 5 million in more than 100 countries/ territories across every continent will unite in a single moment of celebration and contemplation of the planet by switching off their lights for one designated hour; NOW THEREFORE2 BE IT PROCLAIMED by the President and Board of Trustees of the Village of Buffalo Grove that March 24th, 2018, between 8:30 pm and 9:30 pm, is designated as "Earth Hour" and we call upon the residents and businesses of the Village of Buffalo Grove to observe the occasion by turning off all nonessential lighting during that hour. Proclaimed this 19th day of March, 2018. Beverly Sussman, Village President I Packet Pg. 17 1 Action Item : Fire Lieutenant Badge Presentation Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends presentation. Robert Herrmann will be presented with his Lieutenant badge from the Buffalo Grove Fire Department. Trustee Liaison Ottenheimer I Monday, March 19, 2018 1 Staff Contact Mike Baker, Fire Updated: 3/15/2018 1:26 PM Page 1 t pg. 18 Information Item : Oath of Office for Firefighter/Paramedics Philip Schroeder and Andrew Wojcik Recommendation of Action .................... § aff recommends presentation. Philip Schroeder and Andrew Wojcik will take the oath of office as a Firefighter/Paramedic with the Buffalo Grove Fire Department. Trustee Liaison Ottenheimer I Monday, March 19, 2018 1 Staff Contact Mike Baker, Fire Updated: 3/15/2018 1:27 PM Page 1 t pg. 19 Information Item : Oath for New Police Officers Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends approval. The Oath of Office will be delivered by Board of Fire and Police Commission's Chairman Rubin to the Police Department's two new Police Officers, Eric Sarat, and Evan Woodward. Trustee Liaison Ottenheimer I Monday, March 19, 2018 1 Staff Contact Steven Casstevens, Police Updated: 3/15/2018 1:31 PM Page 1 t Pg. 20 Information Item : Presentation of the Firefighter of the Year Award Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends presentation. The Rotary Club of Buffalo Grove will present the Firefighter of the Year Award to Firefighter/Paramedic William Navarro. Trustee Liaison Smith I Monday, March 19, 2018 1 Staff Contact Mike Baker, Fire Updated: 3/15/2018 9:37 AM Page 1 t Pg. 21 Information Item : Presentation of 2017 Police Officers of the Year Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends presentation. The Buffalo Grove Rotary Club President, Ryan Risinger, will present the 2017 Police Officer of the Year Award to Police Officers Brian Hansen and Shannon McMillon. Trustee Liaison Smith I Monday, March 19, 2018 1 Staff Contact Steven Casstevens, Police Updated: 3/15/2018 1:32 PM Page 1 t Pg. 22 Resolution No. R-2018-5 : Resolution to Enter into an Agreement for the Firefighter Property Program Recommendation of Action .................... § aff recommends approval. SUMMARY: The Firefighter Property Program allows for agencies to secure excess firefighting equipment from the federal government. To qualify for Firefighter Property Program, an agreement must be approved by the Village Board. ATTACHMENTS: • Resolution FFP Memo 031918 (DOCX) • CHICAGO 1 -#710864-vl -Resolution—FEPP-FFP—Memo-031918 (DOCX) • Resolution FFP Agreement (DOCX) • Fire Assistance Program (PIDF) Trustee Liaison Smith I Monday, March 19, 2018 1 Staff Contact Mike Baker, Fire Updated: 3/15/2018 1:40 PM Page 1 t Pg. 23 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 9, 2018 TO: Dane Bragg, Village Manager FROM: Mike Baker, Fire Chief SUBJECT: Cooperative Agreement — Firefighter Property Program This request is to enter into a Cooperative Agreement for the Firefighter Property Program (FPP). The FPP refers to one of the Department of Defense's (DoD) special programs where fire departments can request excess Department of Defense property to be used for firefighting and emergency services. Certain property obtained from this program passes ownership after it has been in use for a specified period of time. This program is managed by the USDA Forest Service with cooperation of the State Forestry Agencies. Typically, people think of these programs are for receiving used military vehicles, which is just a small part of the available equipment and supplies that are available. These other items can include office equipment, training room furniture, tool boxes, anything that the Federal government uses, may be made available. An Illinois Department of Natural Resources informational document is also included with this memorandum. I Packet Pg. 24 1 Resolution No. 2018 - RESOLUTION FOR PARTICIPATION IN THE FIREFIGHTER PROPERTY PROGRAM WHEREAS, the Village of Buffalo Grove has limited fiscal resources available for the procurement of heavy-duty construction equipment, vehicles, commodities, and other property; and WHEREAS, the Firefighter Property Program (FPP) offer a variety of surplus property, effectively reducing program costs by acquiring items that have been used to their life expectancy or property that must be replaced for safety or economic reasons; and WHEREAS, the attached Cooperative Agreement (Agreement) with the Illinois Department of Natural Resources (IDNR) allows the Village to participate in the Firefighter Property Program (FPP); and WHEREAS, the Village of Buffalo Grove agrees to the following terms and conditions: to use the surplus property only in the official program which it represents; and upon receipt, agrees to place the surplus property into use within one year; and it agrees that the property shall be used for a period of one year (certain items, eighteen months); that it agrees it will not sell, loan, trade or tear down the property without written consent from the Federal government and the USDA Forest Service; and WHEREAS, the Village of Buffalo Grove understands that surplus property must be used in an authorized program and that personal use or non-use of surplus property is not allowed. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as Follows: Section 1. The attached Agreement for the Firefighter Property Program (FPP) is hereby approved. Section 2. The Village Manager, or his designee, and the Village Fire Chief are authorized and directed to execute the attached Agreement and such other documents as are necessary to participate in the Firefighter Property Program (FPP). Ayes: Nayes: Absent: Passed: 2018 Approved: 12018 1 I Packet Pg. 25 1 APPROVED: Village President ATTEST: Village Clerk 9710864 03/02/2018 U- L- 2 0 LU 0 0 0 11-9 9 co T- C) co 0 E a) E I Packet Pg. 26 1 Illinois Department of Natural Resources Division of Forest Resources Department of Defense — Firefighter Property Cooperative Agreement This cooperative agreement, made and entered into on the_day of � 20 , by and between the State of Illinois, Department of Natural Resources, Division of Forest Resources, hereinafter referred to as the DNR FORESTRY DIVISION, and the to as the Fire Department. (Agency). Of County, hereinafter referred FFP PROGRAM GUIDELINES Agency — DNR FORESTRY DIVISION Agreement a. All Agency recipients of FFP must sign a standard Firefighter Property Cooperative Agreement before receiving any property. b. All Firefighter Property Cooperative agreements must be signed by the State Forester. c. Firefighter Property Cooperative agreements with Agency's must be renewed every five years or when receiving another piece of equipment if the Chief has changed. Costs a. The Agency receiving FFP shall be responsible for all costs associated with refurbishing, maintaining, and repairing FFP. Agencies shall also be responsible for the costs of acquiring vehicle title, license plate, and vehicle insurance. b. If the item isn't put into use for fire or emergency services within I year the Agency will be responsible for returning the item to a DLADS site. Or to the state facility. FFP Accountability a. Agency's must make FFP documentation and records available to the USDA Forest Service and DNR Forestry Division for auditing and review purposes for six (6) years and three (3) months after the ownership of equipment has been transferred. b. All FFP will be receipted within 30 days from PMO approval in FEPMIS, and all rolling stock will be identified with a FFP tag. DNR Forestry Division will insure that all D-MIL items will be inventoried every 2 years and will have the fire department return the items to DOD if they have not been in service for a period of 6 month or are no longer serviceable. I Packet Pg. 27 1 Illinois Department of Natural Resources Division of Forest Resources Department of Defense — Firefighter Property Cooperative Agreement Vehicle Titles a. Vehicle titles shall be retained by DNR Forestry Division or until vehicle is put into service by Agency. Ownership of the item still lies with DOD until the item has been in service for one year. The item can not be sold, disposed of or cannibalized until it has been used for firefighting or emergency service for a minimum of one year. As indicated above the fire department shall pay all costs associated with title and license plate acquisition. b. Vehicle ownership shall be granted to the Agency only and not to any individual. c. Certain types of property, shall remain vested in the United States Government and DoD. Where ownership does not pass to the recipient or user of the property, arrangements will be made through the DoD, the USDA Forest Service for disposal. The Agency will return the D-MIL items as is and remove any items they may have added to it before returning it to the State Agency for disposal to DoD., Vehicle Restoration and Use a. FFP vehicles shall be put into use by the Agency within twelve (12) months of acquisition date. Agencies shall maintain ownership of equipment for a minimum of one (1) year after FFP item has been placed in service. b. Agency's shall notify the DNR Division of Forestry by phone or email when vehicle has been put into service. The Excess Property Coordinator shall physically inspect vehicle to confirm status and document status. c. If any modification to vehicles and/or equipment is done, the Lessee shall modify these vehicles and equipment according to safety standards established by the National Fire Protection Association and manufacturer's recommendations of Gross Vehicles Weight Rating (GVWR). All military markings, symbols, and identifications must be removed and vehicle must be painted in fire service color. d. FFP shall be maintained and protected from inclement weather, vandalism, and theft. Vehicle Insurance a. The Agency must retain liability insurance on FFP vehicle as long as vehicle is in service. b. The Agency shall hold the federal and state government harmless from any and all actions, claims, depts., demands, judgments, and liabilities. I Packet Pg. 28 1 Illinois Department of Natural Resources Division of Forest Resources Department of Defense — Firefighter Property Cooperative Agreement Vehicle Disposition a. Agencies must notify DNR Division of Forestry when they dispose of a vehicle, trailer, generator or large ticket items with a acquisition cost of $5000.00 or greater. Proceeds from vehicle disposal are 12rohibited from going to an individual and must go to the Agency. Program Guidelines a. Failure to comply with any FFP program guidelines may result in Agency exclusion from future program participation. Additional Information a. Additional information and the USDA Forest Service FFP program standard operating procedures can be found by contacting the Excess Property Coordinator. I Packet Pg. 29 1 Illinois Department of Natural Resources Division of Forest Resources Department of Defense — Firefighter Property Cooperative Agreement EFFECTIVE DATE OF AGREEMENT This agreement shall be effective beginning on the date of last signature hereon. Any previous Department of Defense Firefighter Property (FFP) cooperative agreement(s) between the two Parties are hereby rescinded effective the date of last signature hereon. Termination This agreement will be effective from date of execution and will continue in force unless terminated by either party upon ninety (90) days written notice. IN WITNESS WHEREOF, the parties have hereinto affixed their signature as of the day and year written below. City/District Official: OFFICAL — Signature NAME: - EMAIL: PHONE: DATE: FIRE CHIEF (Only if F.D.) — Signature NAME: ADDRESS: EMAIL: PHONE: DATE: ILLINOIS DNR FORESTRY DIVISION STATE FORESTER - Signature NAME: TOM WILSON EMAIL: tom.wilson@illinois.gov PHONE: (618)498-1627 DATE: EXCESS PROPERTY COORDINATOR — Signature NAME: JASON SARTIN ADDRESS: P.O. Box 509 UTICA, IL 61373 EMAIL: PHONE: (815)200-5064 DATE: I Packet Pg. 30 1 One Natural Resources Way Springfield, Illinois 62702-1271 wwwAnniffinois.gov The Federal Excess Personal Property Program & The FireFighter Property Program Biiic�e Ratuier, Govt Wayne A. Rosenthal, Dir� The Federal Excess Personal Property (FEPP) program refers to Forest Service -owned property that is on loan to State Foresters for the purpose of wildland and rural firefighting. Once acquired by the Forest Service, it is loaned to State Cooperators for firefighting purposes. The property is then loaned to the State Forester, who may then place it with local departments to improve local fire programs. State Foresters and the USDA Forest Service have mutually participated in the FEPP program since 1956. The Firefighter Property program (FFP) refers to one of the Department of Defense's (DoD) special programs where firefighters can get excess DoD property to be used for firefighting and emergency services. Certain property obtained from this program passes ownership after it has been in use for a specified period of time. This program is managed by the USDA Forest Service with cooperation of the State Forestry Agencies. To register please contact Illinois Department of Natural Resources; State Forester Program Manager Jason Sartin Jason.Sartin(cDillinois.gov Cell: 815-200-5064 For the Federal Excess Personal Property Program & The FireFighter Property Program website visit https://www.fs.fed.us/fire/partners/feppZ 9 I Packet Pg. 31 1 Resolution No. R-2018-8 : Northwest Community Hospital Paramedic Preceptor Agreement Recommendation of Action .................... § aff recommends approval. SUMMARY: The Buffalo Grove Fire Department has been a paramedic preceptor provider with Northwest Community Hospital. Being a paramedic preceptor organization allows paramedic students to ride along and gain valuable experience in medical assessment and intervention. The preceptor program agreement is renewed annually and requires Village Board approval. ATTACHMENTS: • Resolution NCH Preceptor Agreement Memo (DOCX) • Resol ution—Approvi ng_NWC H—Param ed i c—Prog ram_ (DOC) • BG-#660559-vl -Northwest—Community_Healthcare—Paramedic—Training_2018 (DOCX) • Exhibit A EMS 215 Field internship NCH S18 (PDF) • Exhibit B Ride along MOU 18 (PDF) • Exhibit C Preceptor agreement form S1 8 (PDF) • Exhibit D 17-18_Student agreement (PDF) Trustee Liaison Smith I Monday, March 19, 2018 1 Staff Contact Mike Baker, Fire Updated: 3/15/2018 1:39 PM Page 1 t Pg. 32 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 13, 2018 TO: Dane Bragg, Village Manager FROM: Mike Baker, Fire Chief SUBJECT: Resolution — Renewal of Paramedic Preceptor Program Agreement BACKGROUND The Buffalo Grove Fire Department has been a paramedic preceptor provider with Northwest Community Hospital for a number of years. Being a paramedic preceptor organization allows paramedic students to ride along and gain valuable experience in medical assessment and intervention. A benefit for the BGFD personnel is the opportunity to educate and guide a student paramedic, which increases the BGFD preceptor's knowledge and proficiency in medical assessment and care. The preceptor program agreement requires annual renewal from Village Board for continued participation in the program. RECOMMENDATION The Buffalo Grove Fire Department has been participating in the paramedic preceptor program and upon review of the annual agreement by the Village legal counsel, staff recommends that the Village of Buffalo Grove pass a resolution acknowledging the continued participation in the Northwest Community Hospital Preceptor Program. I Packet Pg. 33 1 03/19/2018 RESOLUTION NO. 2018 - A RESOLUTION APPROVING NORTHWEST COMMUNITY HEALTHCARE PARAMEDIC PROGRAM FIELD TRAINING SERVICES AGREEMENT WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Buffalo Grove Fire Department has been a paramedic preceptor with the Northwest Community Hospital, and WHEREAS, the attached preceptor program agreement (Exhibit A) has been revised and requires Village Board approval. NOW THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that the Village President and Village Clerk are hereby authorized and directed to execute the attached Northwest Community Healthcare Paramedic Program Field Training Services Agreement (Exhibit A). AYES:— NAYES:— ABSENT: PASSED: 2018 APPROVED: i 2018 APPROVED: Beverly Sussman, Village President ATTEST: Janet Sirabian, Village Clerk #696576 I Packet Pg. 34 1 NORTHWEST COMMUNITY HEALTHCARE PARAMEDIC PROGRAM FIELD TRAINING SERVICES AGREEMENT THIS NORTHWEST COMMUNITY HEALTHCARE PARAMEDIC PROGRAM FIELD TRAINING SERVICES AGREEMENT (the "Agreement") is made as of this day of 2018 and effective as of March 20, 2018 (the "Effective Date") by and between the Village of Buffalo Grove ("Village "), a home rule Municipality, and NORTHWEST COMMUNITY HOSPITAL ("NCH"), an Illinois not -for -profit corporation that operates a hospital at 800 West Central Road, Arlington Heights, Illinois ("Hospital"). WHEREAS, NCH, as part of its mission to promote the health of the community, arranges for the provision of a variety of services including operation of the Northwest Community EMS System (the "Systern"); WHEREAS, NCH, through the System and together with William Rainey Harper College ("Harper College"), offers a program of paramedic education and training services (the "Training Program") to Harper College paramedic students (the "Students"); WHEREAS, under Illinois law, 210 ILCS 50/3.55, the Students must fulfill clinical training and in- field supervised experience requirements mandated for licensing and approval by the System and the Illinois Department of Health; WHEREAS, a critical component of the NCH Training Program requires Students to participate in a field internship in which Students receive training on certain EMS operations and functions at various participating fire departments and ambulance services in townships and villages within the System ("Field Internship"), as more fully described in.ExhibitA. WHEREAS, NCH and Village wish to work together to provide the Field Internship opportunity to Students. NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements hereinafter described, NCH and Village agree as follows: 1 . RESPONSIBILITIES OF NCH 1.1 NCH will provide its paramedic training and education services (the "Training Services") to the Students in a manner that meets or exceeds the National EMS Standards. NCH represents that the Training Services provided through NCH's Training Program meets all requirements of the Committee on Accreditation of Educational Programs for the Emergency Medical Services Professions (CoAEMSP) and is approved by the Illinois Department of Public Health. 1.2 NCH shall only permit Students to participate in the Field Internship who meet Field Internship program criteria and have completed the requisite course work and/or training as described in Exhibit B, Paramedic Student/Provider Agency Memo of Understanding. 1.3 The parties acknowledge that a stipend of $1,500 (One thousand five hundred dollars) C) LO LO ("Stipend") shall be assessed to the Student and collected by Harper College to compensate the Village for providing preceptor oversight during the Field Internship. Upon request of Village, NCH will distribute the Stipend to Village by: (1) issuing a check directly to the preceptor identified more fully in Section 2.1 of this Agreement; (2) issuing a check to Village; or (3) holding the funds in escrow for Village to offset future EMS System billing (for example, In -station costs, Image Trend fees). E 1.4 NCH shall designate an employee of NCH as the Program Director of the Training U Program. I Packet Pg. 35 1 111. RESPONSIBILITIES OF VILLAGE 2.1 Village shall permit Students, the number of which shall be mutually agreed upon between NCH and Village, the opportunity to participate in the Field Internship provided by NCH working together with the Village's Fire Department. Specifically, Students will be permitted to observe and participate in certain EMS operations and functions under the supervision of a preceptor, as described more fully in and in accordance with Northwest Community EMS Preceptor Agreement attached as Exhibit C. Under the supervision of a preceptor, Students will be permitted to ride in a Village ambulance and learn critical paramedic skills, in accordance with the Field Internship Services listed in Exhibit A. -Village agrees to provide a minimum of three hundred (300) hours and/or 3.5 months of Field Internship supervision during the time of each Student's Field Internship. 2.2 In the event Village elects for any one or more of its Village employees to participate as Students in the Training Program, Village agrees that all such employees shall meet the Student criteria for participation in the Training Program and comply with all applicable policies and procedures, attached as Group Exhibit D. 2.3 Village shall designate an employee of Village as its coordinator for the Training Program and as such, to represent Village to the NCH in the day-to-day activities and contacts regarding the Training Program, the Training Services and the Field Internships. 111111. TERM AND TERMINATION The term of this Agreement shall begin on the Effective Date stated hereinabove and shall expire one calendar year thereafter. Notwithstanding the foregoing or any other provision of this Agreement to the contrary, either party may terminate this Agreement for any reason, with or without cause, by giving 30 calendar days written notice to the other party. IV. CONFIDENTIALITY Both parties, their elected officials, officers, employees, subcontractors, representatives and/or agents, including the Students, shall treat and maintain as confidential information, any information regarding the other party's programs, processes, costs, equipment, operations or customers which may be disclosed to or come within the knowledge of the parties, their elected officials, officers, employees, subcontractors, representatives and/or agents, including the Students, in the performance of this Agreement, and shall not use or disclose its confidential information to the other party except as is necessary to perform the Training Program, the Training Services and Field Internships. For purposes of this Section IV, the Students are the agents of NCH. The provisions of this Section IV shall not apply to any information referred to in this Section which either party establishes (1) has been published and has become part of the public domain other than by acts or omissions of the other party, its employees, representatives or agents; (2) has been furnished or made known to the other party by third parties as matter of legal right and without restriction on disclosure or use; (3) was in the other partys possession prior to disclosure by such parties and was not acquired by the other party, its employees and agents directly or indirectly from the other party; or (4) is required to be disclosed under the Freedom of Information Act (5 1 LCS 140/1 et seq.) or other law, rule or order mandating disclosure. Except as otherwise permitted by the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and the rules promulgated thereunder, neither party nor any of its employees, representatives, or agents, including the Students, may use or disclose any individually identifiable health information ("PHI") acquired in the performance of this Agreement, including the Training Program, the Training Services and the Field Internships. "Individually identifiable health information" means "information, including demographic data that relates to an individual's past, present or future physical or mental health condition, the provision of health care to the individual, where that information identifies the individual being treated or for which there is a reasonable basis to believe it can be used to identify the individual," for example, name, address, date of birth and social security number. http://www.hhs.qov/ocr/privacV/index.html 2 1 Packet Pg. 36 1 V. NOTICES Except as otherwise specifically provided in this Agreement, any notice required or permitted to be given under this Agreement shall be in writing and (1) delivered in person, which delivery the recipient agrees to acknowledge in writing; (2) deposited with the United States Postal Service, having first-class, registered or certified mail return receipt requested postage fee prepaid; or (3) sent via a nationally recognized overnight courier service. Such notice must be addressed as follows, or to such other address or individual as either party may specify from time to time by written notice given by such party. If to Village, it shall be addressed to: Village of Buffalo Grove Attention: Chief Michael Baker Address: 1051 Highland Grove Drive; Buffalo Grove IL 60089.7026 Telephone Number: 847.537.0995 Email: wbaker(a-)vbq.org Copy to: Village Attorney Attention: William Raysa Address: 233 S. Wacker, Chicago, IL. 60606 Telephone Number: 312-627-4025 Email: wraysa(@tressIerIII2.corn If to NCH, it shall be addressed to: Northwest Community Healthcare Attn: Connie J. Mattera, MS, RN, EMT-P, TNS EMS Administrative Director and Paramedic Program Director 901 W. Kirchoff — EMS Offices Arlington Heights, IL 60005 Phone: 847-618-4485 Fax: 847-618-4489 Pager: 708-999-0141 cmattera(o-).nch.org Copy to: General Counsel 800 W. Central Road Arlington Heights, IL 60005 V11. ASSIGNMENT/NO THIRD PARTY BENEFICIARIES Neither party may assign, subcontract, delegate or otherwise transfer this Agreement or any obligations or responsibilities hereunder without the other party's prior written consent. This Agreement is not intended to confer upon any person other than the parties to this Agreementany rights or remedies hereunder. VII. ENTIRE AGREEMENT This Agreement and each of its Exhibits incorporated as though fully set forth herein sets forth the E entire agreement between Village and NCH with respect to the subject matter hereof. All prior U negotiations and dealings regarding this Agreement and the subject matter hereof, whether oral or written, shall be deemed superseded by and merged into this Agreement. < I Packet Pg. 37 1 Vill. INSURANCE REQUIREMENTS The NCH shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the Training Program, the Training Services and/or the Field Internships by the NCH, its agents, representatives, employees or subcontractors, including Students and preceptors. 8.1. Minimum Scope of Insurance. Coverage shall be at least as broad as: (1) Commercial General Liability - Occurrence form; (2) Automobile Liability; (3) Professional Liability/ Errors and Omissions policy; and (4) Worker's Compensation as required by the Labor Code of the State of Illinois and Employers' Liability Insurance. 8.2 Minimum Limits of Insurance. The NCH shall maintain limits no less than: (1) Commercial General Liability: $3,000,000 combined, single limit per occurrence and in the aggregate for bodily injury, personal injury, and property damage. (2) Automobile Liability: $1,000,000 combined, single limit per accident for bodily injury and property damage. (3) Professional Liability: $3,000,000 per occurrence and in the aggregate liability limit for errors and omissions, professional/mal practice liability, including the Students. (4) Workers' Compensation and Employers' Liability: Workers' Compensation statutory limits as required by the Labor Code of the State of Illinois, and Employers' Liability limits of $1,000,000 per accident. 8.3 Deductibles and Self -insured Retentions. NCH's obligation hereunder maybe satisfied through a self-insurance trust maintained by NCH or its affiliates. 8.4 Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions: (1) Commercial General Liability and Automobile Liability Coverages: a. Village, its officials, employees and volunteers are to be covered as named insureds with respect to liability arising out of preceptor services, the Training Program, the Training Services or the Field Internships performed by or on behalf of the NCH, including its Students and preceptors, as well as equipment procured, owned, leased, hired or borrowed by the NCH in the Training Program. The coverage shall contain no special limits on the scope of the protection afforded to Village, its elected officials, officers, employees, subcontractors, representatives and/or agents. b. The NCH's insurance coverage shall be primary insurance as respects ib- Village, its elected officials, officers, employees, subcontractors, representatives and/or agents. Any insurance or self-insurance maintained by Village, its elected officials, officers, employees, subcontractors, representatives and/or agents shall be in excess of the NCH's insurance and shall not contribute with it. E U C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to Village, its elected officials, officers, < employees, subcontractors, representatives and/or agents. 4 1 Packet Pg. 38 1 d. Coverage shall expressly state that the NCH's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (2) Workers' Compensation and Employers' Liability Coverage: The NCH insurer shall agree to waive all rights of subrogation against Village, its elected officials, officers, employees, subcontractors and/or agents for losses arising from the Training Program, the Training Services or Field Internships performed by the NCH forVillage. (3) All Coverages Each insurance policy required by this clause shall be endorsed to state that the coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to Village. (4) Certificate of Insurance NCH shall furnish Village with Certificates of Insurance naming Village, its officials, agents, employees and volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy, including the Certificates of Insurance evidencing coverage in favor of each Student, are to be signed by a person authorized by that insurer to bind coverage on its behalf. THE CERTIFICATES AND ENDORSEMENTS, INCLUDING THOSE EVIDENCING THE STUDENTS' INSURANCE COVERAGE, MUST BE RECEIVED AND APPROVED BY VILLAGE BEFORE ANY STUDENT BEGINS ANY TRAINING SERVICES OR FIELD INTERNSHIP. These Certificates and endorsements may be on forms provided by the Village. Village reserves the right to request full, certified copies of the insurance policies. In the event of the expiration of the policy period for any one or more of the NCH insurance policies on which the Village, its officials, agents, employees and volunteers has been named pursuant to this Agreement, NCH shall promptly furnish Village with current Certificates of Insurance evidencing the continued coverage of the Village, its officials, agents, employees and volunteers as required by this Agreement. Ix. REPRESENTATIONS AND WARRANTIES 9.1 NCH represents and warrants that NCH, and its officers and directors are: 9.1.1 Not delinquent in the payment of taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1-1; 9.1.2 Not barred from contracting as a result of a violation of either Section 33E-3 (bid - rigging) or 33E-4 (bid -totaling) of the Criminal Code of 1961 (720 ILCS 5/33E-3 and 5/33E-4); and 9.1.3 Not in default, as defined in 5 ILCS 385/2, on an educational loan, as defined in 5 ILCS 385/1. X. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the NCH shall. 10.1 Not discriminate against any employee or applicant for employment because of race, E color, religion, sex, sexual orientation, marital status, national origin or ancestry, age, U physical or mental handicap unrelated to ability, an unfavorable discharge from military service, or on the basis of genetic information; and further that it will examine all job < classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. I Packet Pg. 39 1 10.2 If NCH hires additional employees in order to perform this contract or any portion hereof, it will determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 10.3 In all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability, an unfavorable discharge from military service or on the basis of genetic information. 10.4 Send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the NCH's obligations under the IllinoisHuman Rights Act and the Illinois Department of Human Rights Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the NCH in its efforts to comply with such Act and Rules and Regulations, the NCH will promptly so notify the Illinois Department of Human Rights; and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder. 10.5 Submit reports as required by the Illinois Department of Human Rights Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or Village, and in all respects comply with the Illinois Human Rights Act and the Department's Rules and Regulations. 10.6 Permit access to all relevant books, records, accounts and work sites by personnel of the Village and the Illinois Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations. 10.7 Include verbatim or by reference provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed so that such or provisions of this contract will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the NCH will be liable for compliance with applicable provisions of this clause by such subcontractor; and further it will promptly notify Village and the Illinois Department of Human Rights in the event any subcontractor fails or refuses to comply therewith. In addition, the NCH will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. In the event of the NCH's non-compliance with the provisions of this section X the Illinois Human Rights Act or the Illinois Department of Human Rights Rules and Regulations, the NCH may be declared ineligible for future contracts or subcontracts with Village, and this Agreement may be cancelled or voided in whole or in part; and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. X11. NON -SEGREGATED FACILITIES The NCH shall not maintain or provide for its employees any segregated facilities at any of its establishments, and not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. As used in this subparagraph, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, cafeterias and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact E segregated on the basis of race, creed, color, or national origin, because of habit, local custom, or U otherwise. I Packet Pg. 40 1 XII. SEXUAL HARASSMENT POLICY The NCH has and will have in place and will enforce a written sexual harassment policy in compliance with 775 ILCS 5/2-105(A)(4). XIII. RECORDS RETENTION The NCH and all subcontractors shall maintain books and records relating to the performance of this Agreement in compliance with the requirements of the Local Records Act (50 ILCS 205/1 et seq.) and the Freedom of Information Act (5 ILCS 140/1 et seq.) until written approval for the disposal of such records is obtained from the Local Records Commission. All books and records required to be maintained by the NCH shall be available for review and audit by Village. The NCH shall comply (a) with any request for public records made pursuant to the Freedom of Information Act (5 ILCS 140/1 et seq.); (b) with any request for public records made pursuant to any audit; and (c) by providing full access to and copying of all relevant books and records within a time period which allows Village to timely comply with the time limits imposed on it by the Freedom of Information Act (5 ILCS 140/1 et seq.). Failure by the NCH to maintain the books, records and supporting documents required by this section or the failure by the NCH to provide full access to and copying of all relevant books and records within a time period which allows Village to comply timely with the time limits imposed by the Freedom of Information Act (5 ILCS 140/1 et seq.) shall establish a presumption in favor of Village for the recovery from NCH of any funds that the Village may be required to pay for any penalties or attorney's fees imposed by the Freedom of Information Act (5 ILCS 140/1 et seq.). The obligations imposed by this section shall survive the termination of all other obligations imposed by this Agreement. XIV. INDEMNIFICATION The NCH shall defend, indemnify and hold harmless Village, its elected officials, officers, employees, subcontractors, representatives and/or agents against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, costs and expenses whatsoever which may in any way accrue against Village, its elected officials, officers, employees, subcontractors, representatives and/or agents, arising in whole or in part in consequence of the negligent or willful misconduct by the NCH, its employees and its agents, including the Students and the preceptors, in performance of the Training Program, the Training Services or the Field Internships or which may in any way result therefrom, except for that arising out of the sole negligence or willful act of Village, its elected officials, officers, employees other than those acting as preceptors, subcontractors, representatives and/oragents XV. LAWS TO BE OBSERVED The NCH shall at all times observe and comply with all federal and state laws, local laws, ordinances, and regulations which in any manner may affect the performance of this Agreement including, but not limited to, all such enactments as exist at the present and those which may be enacted later by legislative bodies or tribunals having legal jurisdiction or which may have effect over the performance of this Agreement. The NCH shall indemnify and save harmless Village and all of its elected officials, officers, employees, subcontractors, representatives and agents against any claim or liability arising from or based on the violation of such law, ordinance, regulation, order or enactment, whether by the NCH or anyone subject to the control of the NCH. XVI. SEVERABILITY If any term, covenant, or condition of this Agreement or the application thereof to any person or circumstance shall, to any extent, be declared by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of this Agreement or such other documents, or the applications of such term, covenant or condition, to persons or circumstances other than those as to which it held invalid or unenforceable shall not be affected thereby; and each term, covenant or E condition of this Agreement or such other document shall be valid and shall be enforced to the U fullest extent permitted bylaw. I Packet Pg. 41 1 XVII. WAIVER No failure or delay in exercising any right, power or privilege under this Agreement shall operate as a waiver or estoppel thereof or with respect to any subsequent violation or breach of any of the provisions hereof, and no waiver or modification hereof shall be effective, unless in writing and signed by the Village. XVIII. APPLICABLE STATE LAW This Agreement shall be construed under and governed by the laws of the State of Illinois, and all actions brought to enforce any item of this Agreement shall be so brought in the Circuit Court of Cook County, Illinois. XIX. CORPORATE AUTHORITY Each party represents and warrants that the person whose name appears on the signature page below has or has been delegated the lawful and corporate authority to enter into this Agreement on behalf of that party. NORTHWEST COMMUNITY HOSPITAL BY: Date: ITS: VILLAGE OF BUFFALO GROVE BY: Date: ITS: 3/01/2018 DM# 660559 - Clean E U I Packet Pg. 42 1 I EXHIBIT A] WILLIAM RAINEY HARPER COLLEGE NORTHWEST COMMUNITY HEALTHCARE PARAMEDIC PROGRAM COURSE SYLLABUS EMS 215 PARAMEDIC: FIELD INTERNSHIP (0/20) 4 Course Course Course Title (Lec-Lab) Credit Prefix Number Connie J. Mattera, M.S., R.N., EMT-P Hours Program Director Northwest Community Hospital 901 Kirchoff; EMS Office Arlington Heights, IL 60005 Office hours: M-F 0900-1700 Phone: 847.618.4480 Pager: 708.999.0141 cmattera@nch.org Dates: March 2- May 18, 2018 and/or until all objectives and patient care contacts are achieved; no later than June 13, 2018 unless an extension is granted Time & location of classes: EMS agencies within the Northwest Community EMS System Class days: Dates and times variable depending on preceptor schedules and agency policies COURSE DESCRIPTION This course integrates the theoretical concepts and practical skills acquired during EMS 210, 211, 212, 213, 217, and 218 and requires students to use higher order thinking and critical reasoning to safely care for patients in the out of hospital environment under the direct supervision of an approved paramedic preceptor. The internship is divided into two phases of ascending mastery and accountability with each having a minimum number of patient care contacts and competencies. A full description of the objectives and expectations is contained in the NCH Paramedic Program Student Handbook and on the internship forms. (NOTE: This course has an additional fee of $1500 to cover the cost of preceptor supervision.) Prerequisites for release to Field Internship: Successful completion of EMS 213 All initial Hospital clinical rotations (EMS 217 & 218) done except for the elective and paperwork submitted to J. Dyer All Fisdap entries for labs and EMS 217 and 218 entered by student and approved by J. Dyer A*ll class -required simulated runs completed by student, submitted to and approved by J. Albert Eligible preceptor(s) identified by agency, approved by hospital educator, & paperwork submitted to C. Mattera Agency agreement to host students signed by authorized administrator and submitted to C. Mattera Hold harmless statement signed by student and forwarded to agency TOPICAL OUTLINE Students shall complete a minimum of the following: 1. Orientation to the internship 11. Phase 1; Team member with an emphasis on enhancing assessment and intervention skills. 111. Phase 2: "Capstone" experience, where students, in an end -of -program sequence field internship, do work that gets assessed against the desired overall course outcomes. They are expected to demonstrate competency as a team leader. IV. Mandatory actual and/or simulated skills/patient care contacts METHODS OF PRESENTATION • Progression of learning typically sequences from didactic/theory to laboratory practice followed by hospital clinical experience, followed by the field internship. • While in the field, students are awarded temporary ALS privileges and will perform to that scope of practice as a team member and then leader under the direct supervision of an approved preceptor for a minimum of 300 hours. • Each phase of the internship has specific objectives, expected outcomes, and forms on which to evaluate the learning experience. A complete description of the Internship is found in the NCH Paramedic Student Handbook. • Students use independent inquiry to research pathophysiology and drug profiles for patient contacts. Learning Goal: To develop contextual, integrative, and adaptive competencies using higher order critical thinking skills and demonstrate competent entry-level Paramedic performance in the cognitive (knowledge), psychornotor (skills), and affective (behavior) learning domains. I Packet Pg. 43 1 Syllabus EMS 215 Paramedic Field Internship page STUDENT OUTCOMES: (The student will ... ) 1. during EMS 210, 211, 212, 213, 215, 217 and 218 (combined), complete the following minimum patient care contacts and demonstrate skill competency at the precision level or higher for assessments and interventions included in the National EMS Scope of Practice model, The Illinois Scope of Practice Model, National EMS Education Standards, those approved by the Program MD as specified in the System SOPs, Policy and Procedure Manuals and as approved by the Paramedic Program Advisory Committee: Assessments Minimum number Adult (18-64 yrs) ............................................................ 50 Geriatric (65 or older) ...................................................... 30 Pediatric total ................................................................ 18 Newborn (0-1 month) .................................................... 2 Infant (1-12 mos) ......................................................... 2 Toddler (2-3 yrs) .......................................................... 2 Preschooler ............................................................. 2 Schoolage................................................................ 2 Adolescent.................................................................. 2 Trauma patients total ..................................................... 30 Trauma in peds ........................................................... 6 Trauma in elderly ......................................................... 6 Medical patients total ..................................................... 60 Medicalpeds .............................................................. 12 Medical geriatrics ........................................................ 12 Stroke/TIA .................................................................. 2 Acute coronary syndrome/chest pain .............................. 2 Cardiac dysrhythmias ................................................... 2 Respiratory distress/failure ............................................. 2 Hypoglycemia/DKA/HHNS ............................................. 2 Sepsis....................................................................... 2 Shock (may fall under trauma) ......................................... 2 Toxicology emergencies/OK ........................................... 2 Psych/Behavi oral emergency ......................................... 6 Altered Mental Status ................................................... 2 Skills Obtain Hx from A&O pt (total) .......................................... 10 Comprehensive normal phys assess adult ......................... 2 Comprehensive normal phys assess peds .......................... 6 Trauma assessment adult ................................................ 16 Medical assessment (cardiac) adult ................................... 54 Direct tracheal intubation adult (5 live)* ................................ 24 Trauma intubation (inline adult) ......................................... 6 Nasotracheal intubation adult ........................................... 2 Supraglottic airway ......................................................... 20 Cricothyrotomy (needle/surgical) ...................................... 8 CPAP.................. ....................................................... 5 : Pleural decompression ................................................... 6 Vascular access (IV) ...................................................... 47 Vascular access (10) ...................................................... 8 IWO Medication administration ....................................... 16 IVPB Medication administration ........................................ 4 IM or subcutaneous medication admin ............................... 6 Inhaled medication (nebulized) .......................................... 2 Synchronized cardioversion ............................................. 16 Defibrillation .................................................................. 16 Transcutaneous pacing .................................................... 15 Normal delivery and newborn care ..................................... 7 Abnormal delivery and newborn care .................................. 7 Neonatal resuscitation ..................................................... 7 I Packet Pg. 44 1 Syllabus EMS 215 Paramedic Field Internship Serve effectively as the team leader 20 runs (15 ALS) page SKILLS Minimum # BILS skills to be competencled in lab before live patient encounters Spine motion restriction (adult supine) 3 Spine motion restriction (adult seated) 3 Joint splinting 3 Long bone splinting 3 Traction splinting 3 Hemorrhage control 3 IN med administration 4 Inhaled med administration 4 Glucose check 2 12 L ECG electrode placement 4 CPR equivalent to AHA BLS for HCP 1 & 2 rescuer CPR for adults, children, infant 3 BVM ventilations adult and child 2 Use of AED 1 Obstructed airway technique 1 yr & older 2 2. characterize the professional behaviors stated in the program affective objectives. METHODS OF EVALUATION 1. Formative evaluations are conducted by the Field Preceptor using forms prepared by the Program to rate student achievement of cognitive, psychomotor and affective objectives after each call. These are discussed with the student, Field Preceptor and hospital EMS Coordinator/educator (EMSC) during Phase I and 11 meetings 2. The program uses a computer based tracking system (FISDAP) that incorporates the program -defined minimum numbers of encounters/competencies required for each of the defined exposure groups and patient ages (pediatric subgroups include newborn, infant, toddler, preschooler, school-ager, and adolescent), pathologies, complaints, and interventions. The tracking system clearly identifies those students not meeting the program minimum numbers. 3. The program evaluates at least annually that the established minimums are adequate to achieve competency. Terminal competency is validated by the Program Medical Director's signature. 4. Student evaluations of preceptors and internship process 5. Employer evaluations of student readiness to work completed six months after graduation COMPLETION OPTIONS: To successfully pass EMS 215, students must demonstrate entry-level mastery of EMS knowledge, skills, and behaviors as measured by satisfactorily completed all objectives in the Field Internship instruction plan. A summative evaluation is conducted with the student, their primary Field Preceptor, PEMSC and hospital EMSC/educator when all objectives have been achieved. They may select from three options at the end of the first 300 field internship hours: 1 . Objectives fully achieved: Graduate; recommend for terminal certifying exam and licensure without restriction. 2. Objectives minimally achieved: Graduate; recommend for terminal certifying exam; and licensure with restriction in the form of a probationary status where the new licensee shall continue providing ALS care under the direct supervision of an approved preceptor with periodic meetings with the EMSC/educator for an agreed -upon period of time. If this option is selected, the hospital EMSC/educator must specify in detail the rationale and objectives for the probationary status in an education action plan (EAP) and the EMS agency chief/administrator and EMS Medical Director must agree to the plan. A copy shall be forwarded to the Course Coordinator for the student's file. 3. Objectives not achieved: The student is given an incomplete at the end of the regularly scheduled Field Internship. If this option is selected, the hospital EMSC/educator must specify the cause in detail and an EAP must be established between the student, the primary preceptor, the PEMSC and the hospital EMSC/Educator. A copy shall be forwarded to the Course Coordinator for the student's file. The student may continue in EMS 215 with an incomplete for a maximum of one month after the class graduation date unless alternative provisions are made. If licensure cannot be recommended at the end of one month, the hospital EMSC/educator must specify in detail the student's inability to meet the objectives and the EMS agency PEMSC and chief/administrator must be informed of the determination. The EMS MD must be consulted about the final assessment and agree with the findings. A copy of the final report shall be forwarded to the Course Coordinator for the student's file. The student will be given an F for EMS 215 and may attempt to re -enroll the next time EMS 215 is offered. I Packet Pg. 45 1 Syllabus EMS 215 Paramedic Field Internship page GRADING: Students receive a pass/fail grade for this course based on accomplishment of the objectives. TIME REQUIREMENTS: Varies from student to student as each phase is competency rather than time -based. Students are required to ride a minimum of 300 state -required hours, but may extend to 768 hours as there are 32 possible 24 hour shift days within the full internship time. Eight additional hours are allowed for phase or coaching meetings. Internship time may be extended a maximum of 45 days after the scheduled end of EMS 215 based on limited patient contact opportunities and slow but steady student progress. It will not be extended due to irresponsible student behavior or lack of progress in meeting an IEP. Specific internship attendance requirements and consequences of failing to meet those requirements are specified in the NCH Paramedic Student Handbook. ATTENDANCE POLICY: Students are to be present, duty ready, and have reported to the shift commander/ preceptor at least 15 minutes prior to the start of a shift. At a minimum, students are expected to ride an entire day and evening shift extending until the time set by the EMS agency on days that coincide with their preceptor's work schedule. Optimally, this includes a 24 hour shift every three days. Students shall not leave in the middle of a shift except for illness or an emergency, and their early departure must be approved in advance by the Course Coordinator or Clinical Coordinator. No more than one third of the total hours may be completed from 11 pm to 7 am. STUDENT BEHAVIOR Information relative to civil, courteous and professional behaviors including, but not limited to, integrity, honesty, empathy, self- rn otivatio n, appearance and personal hygiene, self-confidence, communication, time management, teamwork, diplomacy, attitude, respect, patient advocacy, and use of electronic and social media, is specified in the NCH Paramedic Program Student Handbook at www.nwcemss.orq and Harper College Student Handbook at https://myharper.harpercollege.edu/pls/portal/url/ITEM/937272F78B81316DE0402EOAOA2A3059. Information relative to guided study, corrective coaching, disciplinary procedures, and student resources is also included in the NCH Paramedic Student Handbook. INSTRUCTIONAL MATERIALS: Northwest Community EMS System Standards of Practice: Standard Operating Procedures (SOPs), Policy Manual, Procedure Manual, and Drug and Supply List; NCH Paramedic Program Field Internship paperwork. EQUAL OPPORTUNITY The Paramedic Program does not discriminate on the basis of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, disability, or unfavorable discharge from military service as long as the candidate meets statutory requirements of licensure as a paramedic and is able to perform all the essential functions of the paramedic profession during the course with or without reasonable accommodation. STUDENTS WITH DISABILITIES and Academic Accommodations If you have a disability (learning, ADHD, physical, psychological or other) and may require any accommodation during this course, please contact the Course Coordinator at the beginning of the course to discuss. Students with disabilities must contact Access and Disability Services (ADS) to discuss approval of reasonable accommodations. Any student already connected with ADS should provide the Course Coordinator a copy of your approved Accommodation Plan if you would like to use any accommodations during the course. Access and Disability Services is located in Building D, D119; on the Harper College campus; 847.925.6266 (voice) or 224.836.5048 (videophone for deaf and hard of hearing callers only). STUDENT E-MAIL NOTIFICATIONS All notifications related to student registration or other Harper College business activities are sent to students via G- mail account that is assigned to students upon registration. Students access the G-mail account via an icon in the student portal (where you registered for classes). Please check this e-mail frequently. To forward e-mails from this account to a personal e-mail account please follow the instructions for forwarding Harper e-mail available to http://harper.blackboard.com/ . Students must provide the NWC EMSS office with an e-mail address to be used for all direct correspondence relative to class academic and clinical activities. Rev. CJM 9/14/17 I Packet Pg. 46 1 I EXHIBIT Paramedic Student/Provider Agency Memo of Understanding EMS 215 Field Internship Student Attestations Student name (PRINT): Provider Agency: The NCH Paramedic Program student agrees to abide by the following requirements while riding with the hosting provider agency during EMS 215 (Field Internship): Adhere to provider agency rules and regulations regarding appearance, dress, hair style, body art and jewelry requirements/restrictions. Comply with provider agency criminal background check requirements. Comply with provider agency behavior/conduct rules and regulations. Comply with provider agency student performance expectations throughout each phase of the internship. The student shall not drive nor operate an agency vehicle unless an employee of the agency. Comply with provider agency procedures and policy related to preceptor assignment and intern sponsorship acceptance/denial criteria. Comply with provider agency restrictions regarding ride time/visitor hours. Note: provider agency may restrict hours available to student based on station visitor policy, preceptor availability, special details, holidays, etc. The student intern may be restricted to riding between normal working hours or specific time slots. Comply with any and all "Hold Harmless" agreements/contracts or liability waivers in place between NCH and the Provider Agency and others as required by the agency. Review and comply with provider agency's Paramedic Job Description parameters. Student initials indicate that requirements have been explained by the Provider Agency and understood by the student. Student signature: Agency representative name (PRINT) Agency rep signature Title: Date: CJM: S18 I Packet Pg. 47 1 I 8.B.f Northwest Community Healthcare Paramedic Program Exhibit C L PRECEPTOR AGREEMENT - 2018 Initials Statements of affirmation Qualifications 1. 1 have been a licensed paramedic in the Northwest Community EMS System for a minimum of two years, am currently in good standing, and fully meet the preceptor qualifications as specified in System policy. 2. 1 understand that I must complete a Preceptor orientation class given by the Resource Hospital prior to the first preceptor assignment and again at least every two years or more often if changes in practice or field internship processes have occurred. 3. 1 affirm that I meet the required characteristics of an effective preceptor: Skilled in EMS care; communicates effectively; maintains positive working relationships; makes effective decisions; skilled in peer evaluation; shows genuine interest in others; displays sincere interest in professional development for self and others; able to articulate reasons for actions while performing them; and provides constructive criticism in an effective manner. Prior to the onset of the internship 4. 1 have consulted with my (Provider) EMS Coordinator regarding the Paramedic student assigned to me. I am familiar with the student objectives and my role as a Preceptor as outlined in the NWC EMSS Policy P-1 (E-7) and preceptor education materials. I have reviewed the guidelines for preceptors and agree to comply with them. 5. 1 have a copy or have access to the current NWC EMSS SOPs, Policy Manual and Procedure (Lab) manual. It is my responsibility to understand and perform in compliance with these documents when providing patient care and when providing direct oversight and mentoring of the student. During the internship 6. 1 understand that by law, a Paramedic student is considered to be an EMT and that all Advanced Life Support assessments and skills performed by the student must be done under my direct supervision or the supervision of another System -approved Preceptor to ensure patient and responder safety. I further understand that it my responsibility to ensure that all patient care reports completed by the student are factual, accurate, complete, and. timely. I further understand that I am responsible for cross-checking all ambulance/equipment cleaning and restocking performed by the student to ensure an appropriate environment of care and duty readiness. 7. 1 understand that the student must submit mandatory paperwork and formative evaluations completed by me and other approved preceptors during the internship. I understand that I am responsible for completing an evaluation of the student's knowledge, skills and achievement of affective objectives on each of the submitted runs in a timely manner as defined in the field internship requirements. 8. 1 understand that I must meet with the designed Hospital EMSC/Educator for a minimum of two Phase meetings during the internship to discuss the student's progress in achieving the objectives for each Phase 9. 1 further agree to ensure that the student is well -coached and prepared to discuss all calls and/or simulations completed; including the patient's history, significant assessment findings, all treatments rendered including medication profiles for EMS delivered and prescription drugs the patient is taking, interventions that were or should have been instituted per SOPs, the paramedic impression and the general pathophysiology of that disease or injury. 10. 1 further agree to actively participate in the creation and execution of any Individual Education Plan that may be necessary to help the student succeed. 11. 1 further understand that I must complete a summative final evaluation of the student's achievement of the objectives and make a determination as to whether it is my opinion based on direct evaluation that the student has demonstrated competency as a safe, entry level paramedic. These documents shall be submitted to the Hospital EMSC/Educator who facilitates the performance reviews at least one week in advance of the meetings. I affirm that the information attested to above is true and agree to comply with the above conditions and provisions and understand that any deviations from the stated preceptor expectations may result in the termination of my Preceptor status in the Northwest Community EMS System pending a review and communication with my Chief/Supervisor or his/her designee. Preceptor name: Please print Signature of Preceptor Signature of Hospital EMSC/ Educator (in Witness) Date cc: Provider EMS Coordinator (PEMSC); Hospital EMS Coordinator/educator Preceptor file CJM: 5/99; Rev. 12/17 - I Packet Pg. 48 My initials and signature on this learning contract acknowledge that I have received, read, understand, and agree to comply with the expectations and restrictions specified in the NCH Paramedic Program student policies and procedures and guidelines of Harper College. The terms of this agreement extend from September 11, 2017 until my date of graduation. Initials Required Policy compliance to retain student status includes but may not be limited to the followincr • Maintaining required CPR credentials • Maintaining an active EMT, AEMT, or EMT -I license until licensed as a paramedic • Completing health requirements, immunizations, and providing required documentation on time • Satisfying required criminal background and urine drug screening clearance • Verifying personal health insurance that remains in full faith and force throughout the student tenure Completing and documenting required hospital clinical and field internship assignments and patient care contacts in compliance with Program instruction plans Completing all evaluations on time in compliance with Program instruction throughout scheduled course and up to 6 months post -graduation. Maintaining HIPAA and confidentiality standards and universal standard precautions at all times, plus contact and/or droplet precautions as indicated during class labs as well as in the clinical settings Student behavior and conduct: • Demonstrating principles of professionalism and complying with the codes of conduct in achieving the affective objectives as defined by the program. • Complying with principles of ethical behavior as defined by the Harper College Code of Conduct, NWC EMSS Ethics policy, program guidelines and course syllabus. • Assuming an active role for learning through engagement and compliance with course requirements. • Being respectful of hospital property and adhering to rules of use for them. • Refraining from recording or photographing lectures or class activities without the instructor's permission. I affirm that I have received a copy or have been directed to electronic access to the NCH Paramedic Program Student Handbook, NWC EMSS Standard Operating Procedures, Policy Manual, Procedure Manual and Standard Drug & Supply list. I understand that I am accountable for fully reading each and acting in compliance with the standards and requirements set forth in each. I affirm that I have received a class academic calendar as currently planned. I understand that it may change for cause and it is my responsibility to check the System website for updates and to attend all classes, labs, examinations, and clinical experiences and to complete all assignments in compliance with Program policies. I understand that failure to comply with Program policies in compliance with quality and time standards will trigger corrective action and disciplinary consequences as specified in the student handbook. I understand that if my behavior results in a clinical agency refusing to allow me to return, the program/college are not obligated to find an alternate site, which will affect my continued participation in the program. I understand that under the Family Educational Rights and Privacy Act (FERPA) I have access to my student records and that the Program will hold my records confidential under the Act unless I consent to their release. I affirm that I have been informed my IDPH EMT license number will be required on every quiz and exam Scantron sheet as it will serve as my unique identifier for the grading software. Furthermore, I am aware that failure to provide this number WILL NOT be considered an extenuating circumstance that would allow a make-up exam. Furthermore, I also understand that: • The Program reserves the right to change class policies or requirements without prior notification and that the Program will inform me of those changes. 0 This signed document will be placed in my student records. L_J • My social security number may be disclosed as required for regulatory and licensure requirements. I release and fully discharge NCH, and it employees, agents, and representatives, from any claim, damages, liability, and causes of action which 1, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have by reason of this agreement. I represent and certify that my true age is at least 18 years old and am competent to contract in my own name. I have read this entire Student Agreement. I fully understand the contents, meaning, and impact and agree to be bound by it. Student name (PLEASE PRINT) Student signature Cn 00 X E U .2 NCH Paramedic Program representative Date I Packet Pg. 49 1 Resolution No. R-2018-9 : Resolution Adopting the Village's 2018 Zoning Map Recommendation of Action I .................... § i ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ..................... : ...................................................................................................................................................................................................................................................................................... ............................................ aff recommends approval of the attached zoning map. SUMMARY: Pursuant to State Statute, the Village of Buffalo Grove is required to publish its official zoning map by March 31, 2018. Since last year's update, the map has been revised to reflect the annexation and rezoning for Link Crossing, Prairie Landing Townhomes and the Hoffmann parcel. ATTACHMENTS: a BOT memo (DOCX) • Resolution (DOCX) • Zoning Map (PDF) Trustee Liaison Stein I Monday, March 19, 2018 1 Staff Contact Chris Stilling, Community Development Updated: 3/15/2018 1:41 PM Page 1 t Pg. 50 VILLAGE OF I BIT FALO GROI/E TO: President Beverly Sussman & Trustees FROM: Christopher Stilling, Director of Community Development DATE: March 9. 2018 SUBJECT: Village Zoning Map —Annual Update Is Background Pursuant to State Statute, the Village of Buffalo Grove is required to publish its official zoning map by March 31, 2018. Attached is the latest zoning map for the Village Board's review. Since last year's update, the map has been revised to reflect the annexation and rezoning for Link Crossing, Prairie Landing Townhomes and the Hoffmann parcel. Staff Recommendation Staff recommends approval of the attached zoning map. 0 N 00 T-- CD cm .�n (D 0 Go T- 0 E 0) E 0 E U I Packet Pg. 51 1 RESOLUTION NO. 2018 — A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS WHEREAS, Illinois statute requires annual publication of the Village's official zoning map; and, WHEREAS, the Village of Buffalo Grove has compiled a zoning map attached hereto as Exhibit A depicting zoning districts as required by State statute. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that the map attached hereto as Exhibit A is hereby adopted as the Village's official Zoning Map. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President r- 0 0 U) E U EXHIBIT A 2018 Zoning Map 0 N co T" CD C*4 cm CL 0 -0 CP co T— CD C� 0 0 E 0 z PARKS APPLE HILL PARK ... J 15 APTAKISIC PARK ... G 15 BICENTENNIAL PARK ... H 8 BISON PARK ... B 9 CAMBRIDGE PARK ... B 13 CAMELOT CORNER PARK ... H 9 CANTERBURY PARK ... K11 CHERBOURG PARK ... F 13 CHILDREN'S PARK ... G 7 CHURCHILLPARK ... Ill COOPER PARK ... D 8 EMMERICH EAST PARK ... D 12 EMMERICH PARK ... Dll GREEN LAKE PARK ... G11 IVY HALL PARK ... F 8 KILMER PARK ... C 12 LIONS PARK ... C 9 LONGFELLOW PARK ... C 8 MIKE RYLKO COMMUNITY PARI MILL CREEK PARK ... A 8 MIRIELLE PARK ... 114 NICOLE PARK ... F 8 NORTHWOOD PARK ... E 16 OLD FARM PARK ... G 13 PARKCHESTER PARK ... F 15 PRAIRIE GROVE PARK --- 113 ROLLING HILLS NORTH PARK.. ROLLING HILLS PARK ... 110 TARTAN PARK ... F 14 TWIN CREEKS PARK ... Hll WEIDNER PARK ... D 9 WESTCHESTER PARK...H 12 WILLOW STREAM PARK ... E 10 WINDSOR RIDGE PARK ... C 10 WINFIELD PARK ... C 7 WOODLAND PARK ... J 10 SCHOOLS .G 11 .1 10 APTAKISIC JUNIOR HIGH SCHOOL ... G 15 BUFFALO GROVE HIGH SCHOOL ... C 8 BUFFALO GROVE MONTESSORI SCHOOL ... B 12 COOPER MIDDLE SCHOOL ... D 8 EARL PRITCHETT ELEMENTARY SCHOOL ... E 15 HENRY W. LONGFELLOW ELEMENTARY SCHOOL ... C 8 IVY HALL MIDDLE SCHOOL ... F 8 JOYCE KILMER ELEMENTARY SCHOOL ... C 12 MERIDIAN MIDDLE SCHOOL ... 113 PRAIRIE ELEMENTARY SCHOOL ... H 10 SAINT MARY SCHOOL...E 12 THE GROVE MONTESSORI SCHOOL ... F 7 TRIPP ELEMENTARY SCHOOL ... F 13 TWIN GROVES JUNIOR HIGH SCHOOL ... J 10 WILLOW GROVE ELEMENTARY SCHOOL ... F 9 RE AIAIIAIT MUNICIPAL FACILITIES ALCOTTCENTER ... D10 Ordinance No. 0-2018-12 : Amendment to Ordinance 2008-007 and Variation for an Electronic Sign at 1701 Leider Lane Recommendation of Action I ............................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : ............................................................................................................................................................................................................................................................................................................................................................................... ............................................ e Planning & Zoning Commission recommended unanimous approval, subject to conditions in the attached Ordinance. Staff concurs with this recommendation. SUMMARY: Leider Greenhouses is requesting an amendment to Ordinance 2008-007 to allow the manual changeable copy portion of the ground sign to be replaced with an LED digital display. The requested modifications will not change the location or size of the existing sign. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) • Exhibit A Sign Plan (PDF) • Exhibit A Sign Location (PDF) 0 Draft PZC Minutes (DOC) Trustee Liaison Ottenheimer I Monday, March 19, 2018 1 Staff Contact Chris Stilling, Community Development Updated: 3/15/2018 1:44 PM Page 1 t Pg. 55 VILL,AGE OF BUFFALO G110"VE DATE: TO: FROM: SUBJECT March 13, 2018 President Beverly Sussman and Trustees Christopher Stilling, Director of Community Development A variation to allow a wall sign in the Office & Research District for 600 W Lake Cook Road BACKGROUND The petitioner is requesting a variation to allow the modification of the existing ground sign at 1701 Leider Lane. As part of the original construction of the Peerless Bridge property at the 1701 Leider Lane site, Ordinance 2008-007 approved a variation for an off premise ground sign for Leider Greenhouses that included a manual changeable copy panel. Leider Greenhouses is requesting an amendment to the Ordinance to allow the manual changeable copy portion of the ground sign to be replaced with an LED digital display. The requested modifications will not change the location or size of the existing sign. As electronic copy change signs require a variation, an amendment to the original Ordinance and a variation are required. PLANNING & ZONING COMMISSION (PZQ RECOMMENDATION The PZC unanimously recommended approved, subject to the following conditions: 1. The proposed sign shall substantially conform to the plans attached as part of the Ordinance. 2. With the exception to Section 14.20.070 D.I.c. for background colors only, the sign shall be operated in conformance with all other standards set forth in Section 14.20.070 D of the Village of Buffalo Grove Sign Code. 3. With the exception to the changes proposed to the sign as part of this petition, the sign shall conform to the conditions established in Ordinance 2008-007. Staff concurs with this recommendation. PUBLIC HEARING COMMENTS There were no residents who testified at the meeting. PLANNING & ZONING ANALYSIS The petitioner proposes to make the following modifications to the current ground sign: Sign Design 0 The proposed panel modifications will not change the overall sign size or structure. Page I of 2 Packet Pg. 56 • The total height of the proposed sign will remain at approximately 11 feet from grade. • The proposed sign area will remain essentially the same. • The existing manual portion of the sign is 117" x 38" and the proposed LED digital display will be 108" x 30". As a result of the changes, new electronic sign will be slightly smaller. Location The sign location would remain the same location on the 1701 Leider Lane property at the southeast corner of Leider Lane and Aptakisic Road. As this is an off -premise sign, the existing property owner for 1701 Leider Lane and provided the necessary authorization for the new electronic message sign. Changeable Copy Standards Section 14.20.070 of the Village of Buffalo Grove Sign Code sets forth certain standards/requirements for electronic message signs. The Petitioner has provided a letter to the Village acknowledging their intent to operate the sign under the standards set forth in the Village of Buffalo Grove sign code with the exception of a request to be allowed to use a uniform text size and color with different back ground colors. Staff has no objections to the request. RECOMMENDATION Staff recommends that the Village Board approve an Ordinance granting the amendment and variation. Page 2 of 2 Packet Pg. 57 ORDINANCE NO. 2018- GRANTING AN AMENDMENT TO ORDINANCE NO. 2008-7 AND A VARIATION FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE Leider Greenhouses 1701 Leider Lane. Buffalo Grove. IL WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") is zoned in the Industrial District and is commonly known as 1701 Leider Lane, Buffalo Grove, Illinois; and, WHEREAS, on February 4, 2008, the Village Board approved Ordinance No. 2008-7 granting certain variations for an off -premise sign on the Property, and; WHEREAS, the Leider Greenhouses ("Petitioner") is seeking an amendment to Ordinance No. 2008-7 and a variation for an electronic message sign; and WHEREAS, the Planning & Zoning Commission made a positive recommendation for the amendment and variation, and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code) , and that the Petitioner has shown: 1. The literal interpretation and strict application of the provisions and requirements of this Title would cause undue and unnecessary hardships to the sign user because of unique or unusual conditions pertaining to the specific building, parcel or property in question; and 2. The granting of the requested variance would not be materially detrimental to the property owners in the vicinity; and 3. The unusual conditions applying to the specific property do not apply generally to other properties in the Village; and 4. The granting of the variance will not be contrary to the purpose of this Title pursuant to Section 14.04.020 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Packet Pg. 58 Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variation is hereby granted to Section 14.20.070 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of installing an electronic message sign on the Property, subject to the following conditions: 1. The proposed sign shall substantially conform to the plans attached as Exhibit A. 2. With the exception to Section 14.20.070 D.l.c. for background colors only, the sign shall be operated in conformance with all other standards set forth in Section 14.20.070 D of the Village of Buffalo Grove Sign Code. 3. With the exception to the changes proposed to the sign as part of this petition, the sign shall conform to the conditions established in Ordinance 2008-007. Section 3. This Ordinance shall be in full force and effect from and after its passage, and approval This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: .2018. APPROVED: .2018. ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President 2 I Packet Pg. 59 1 Exhibit A Sign Plans Leider Greenhouses 1701 Leider Lane, Buffalo Grove, I z -j 0 E I Packet Pg. 60 1 16, ue JOI U011elJeA Pue LOO-SOOZ 0OUeUIPJO 04 IUOWPUOWV : Z VS W-0) Ueld UBIS V I!q!t4x3 :IUOWPellV cc MIJ 0 (N C) L L 0') E E x (a Z-1 0 0 r B C 0 0 s -2 COL 0 0 C) c w 72 cu (D 06 U) 0 .c c _3 0 —1 0 04 (D (0 :3 1 — C13 11 ue JOI U011elJeA Pue LOO-90OZ GOUeUIPJO 01 IUOWPUOWV: ZVOW-0) U01leOO-1 UBIS V !q! X3 : u w e V 1 4 1 0 43 14 L 1 W4r W4 * 7— . C*4 w Cb (D Drat Minutes 03/7/2018 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, MARCH 7,2018 Call to Order The meeting was called to order at 7:30 PM by Chairman Frank Cesario Public Hearings/items For Consideration Consider an Amendment to Ordinance 2008-007 and Variation for an Electronic Message Sign at 1701 Leider Lane (Trustee Ottenheimer) (Staff Contact: Chris Stilling) Mr. James Cruz, Leider Greenhouses, 1625 Leider Lane, was present and swom in. Mr. Cruz reviewed the request. They are asking permission to upgrade their current sign on the comer of Leider Lane and Aptakisic Road from a manual changeable copy sign to an electronic message board. Their current sign is out of style, time-consuming and labor-intensive to update, unreliable (the individual letters often fall off), and lacking the curb appeal it once offered. The sign is also set far away from their building so they have limited visibility from the street. The current sign is about 20 years old. As part of their obligation to maintain our sign it is necessary to update the style and brighten the lights. This update would not change the location of the sign or alter its outer structure in any way. They hope that an updated sign will attract new customers and make it easier for existing ones to find their business. Com. Goldspiel asked about the background colors of the electronic message board that will be used. Mr. Cruz advised that they will use solid colors and there would not be anything flashing on the sign. Com. Goldspiel asked about the colors that would be used. Mr. Sheehan advised that examples are provided in the packet. Com. Moodhe asked if only primaty colors will be used on the background of the electronic portion of the sign. There are 256 other colors. He also asked if the lettering will be black. Mr. Cruz responded yes. Com. Moodhe noted that sometimes wind can affect the look of the look and asked about the plan for maintenance of the sign. Mr. Cruz noted that they will provide the maintenance for the sign and that the sign will be the same on both sides. Com. Weinstein asked if there will be any other changes in the size of the sign. Mr. Cruz responded no, just the lower portion of the sign will be replaced, the overall size will remain the same. Com. Weinstein confirmed with Mr. Cruz that the sign will remain as an Off -Premises ground the existing landscaping will be maintained around the sign. Com. Au asked if there will be any animation on the electronic message board. Mr. Cruz advised that there will be no animation and motion of the images on the sign. The sign wil1just display the text and colored background. There will not be any images on the sign. I Packet Pg. 63 1 03/7/2018 Ch. Cesario stated that the proposed electronic message board will not change the overall size of the sign and actually the bottom portion will be a little bit smaller. Com. Moodhe asked if the sign will be utilized during the winter months when the greenhouses are closed. Mr. Cruz responded that the sign may actually be turned off during the off season. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. Ch. Cesario entered the Staff Report dated March 7, 2018 as Exhibit 1. Mr. Cruz added that they are just looking to upgrade their current. Mr. Raysa asked staff about the overall dimensions of the existing sign. The public hearing was closed at 7:42 PM. Moved by Com. Weinstein, seconded by Com. Moodhe, to recommend to the Village Board to approve the amendment to Ordinance 2008-007 and a variation to allow an electronic message sign subject to the following conditions: 1. The proposed sign shall substantially conform to the plans attached as part of the petition. 2. With the exception to Section 14.20.070 D. 1. c. for background colors only, the sign shall be operated in conformance with all other standards set forth in Section 14.20.070 D of the Village of Buffalo Grove Sign Code. 3. With the exception to the changes proposed to the sign as part of this petition, the sign shall conform to the conditions established in Ordinance 2008-007. Com. Moodhe stated that because this will be LED message board sign, the Village will need to watch how the sign is utilized. However, he does not see a problem with the request. Ch. Cesario stated that the dimensions of the message will be smaller than the existing manual changeable copy portion of the sign. He is supportive of the request. I Packet Pg. 64 1 03/7/2018 RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS] Next: 3/19/2018 7:30 PM MOVER: Mitchell Weinstein, Commissioner SECONDER: Adam Moodhe, Commissioner AYES: Moodhe, Cesario, Cohn, Goldspiel, Khan, Weinstein, Au ABSENT: Scott Lesser Admournment The meeting was adjourned at 8:48 PM Chris Stilling Director of Community Development APPROVED BY ME THIS 7th DAY OF March 2018 I Packet Pg. 65 1 Ordinance No. 0-2018-13 : Ordinance Amending Chapter 5.20, Liquor Controls Recommendation of Action .................... § aff recommends approval. SUMMARY: An Application for a Local Liquor License has been made by Spyder Entertainment, Inc. d/b/a Traktir the 12 Chairs, for a Class A Liquor License at 796 S. Buffalo Grove Road. The Village has received notification that the Class B Liquor License issued to Booming, Inc. d/b/a Yen Yen Buffalo Grove at 360 Half Day Road has been changed to Booming, Inc. d/b/a Yen Yen Chinese & Sushi Restaurant at 360 Half Day Road. An Application for a Local Liquor License has been made by Liquor City, Inc. for a Class C Liquor License at 765 S. Buffalo Grove Road. ATTACHMENTS: • Class A, Class B and Class C Licenses Board Memo3-8-18 (DOCX) • Class A, Class B and Class C changes Ord 3-8-18 (DOCX) Trustee Liaison Staff Contact Sussman Julie Kamka, Community Development I Monday, March 19, 2018 1 Updated: 3/13/2018 3:11 PM Page 1 t Pg. 66 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 13, 2018 TO: President Beverly Sussman and Trustees FROM: Julie Kamka, Deputy Village Clerk SUBJECT: Liquor License Changes An Application for a Local Liquor License has been made by Spyder Entertainment, Inc. d/b/a Traktir the 12 Chairs, for a Class A Liquor License at 796 S. Buffalo Grove Road. The applicant is looking to open an Eastern European eatery. A Class A liquor license can be reserved subject to the applicant completing Village requirements for said license on or before July 16, 2018. The Village Manager shall have the authority to extend the July 16, 2018 date for good cause shown. If not so extended, this reservation shall cease. The Village has received notification that the Class B Liquor License issued to Booming, Inc. d/b/a Yen Yen Buffalo Grove at 360 Half Day Road has been changed to Booming, Inc. d/b/a Yen Yen Chinese & Sushi Restaurant at 360 Half Day Road. An Application for a Local Liquor License has been made by Liquor City, Inc. for a Class C Liquor License at 765 S. Buffalo Grove Road. The applicant is looking to open a retail liquor store. A Class C liquor license can be reserved subject to the applicant completing Village requirements for said license on or before July 16, 2018. The Village Manager shall have the authority to extend the July 16, 2018 date for good cause shown. If not so extended, this reservation shall cease. Action Requested Staff recommends approval. I Packet Pg. 67 1 Underlined = addition Stfikethfetigh-s = deletion 02/26/2018 ORDINANCE NO. 2018 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stt:ikethFough and additions in underline text so that Subsection A. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. A. Class A. Licensee and d/b/a Address I . Luma, LLC d/b/a Lou Malnati's 85 South Buffalo Grove Road 2. Select Restaurants, Inc. d/b/a 800 Lake -Cook Road Countyline Tavern 3. Rack 'Em Up Chicago, Inc. 312 McHenry Road 4. The Schwaben Center 301 Welland Road 5. Sushi Grove, Inc. 154-158 McHenry Road 6. Midas Banquets, Inc. d/b/a Astoria Banquets 1375 W. Dundee Road 7. Progressive Management Services, LLC 401 Half Day Road 8. Chef Adam, Inc. d/b/a 301 Weiland Road The Grove Banquets and Catering 9. La Minita, Inc. d/b/a 220 N. Milwaukee Avenue Mi Mexico Mexican Restaurant 10. Prairie House Tavern LLC 2 7 10 Main Street 11. KI Speed, Inc. 301 Hastings Lane 12. SHK, USA, Inc. d/b/a 1-.'-um Kang San 1329 W. Dundee Road 13. Leiserv, LLC d/b/a Bowlero — Buffalo Grove 350 McHenry Road 14. Legas, Inc. d/b/a Rivaj Indian Cuisine 1034 Weiland Road I —j I- 0 Z .LY —j 06 0 00 T- 06 A 0 E U I Packet Pg. 68 1 15. Auro Caf6, LLC d/b/a Mango Leaf Indian 228 McHenry Road Restaurant and Banquet 16. Le Presa Restaurant, Inc. 86 W. Dundee Road 17. BRI Incorporated d/b/a The Wild Buffalo 48 Raupp Boulevard 8, Spyder Entertainment, Inc. d/b/a Traktir the 12 Chairs 796 S. Buffalo Grove Road Section 2. Subsection B. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in stfi!Eetlffoug and additions in underline text so that Subsection B. of Section 5.20.072 shall provide as follows: B. Class B. Licensee and dfb/a Address I . Spirit Caf&, Inc. d/b/a Versailles Restaurant 100 McHenry Rd. 2. Taste of Tokyo, Inc. 159 McHenry Rd. 3. Nino's Pizzeria, Inc. 960 Buffalo Grove Rd. 4. Chanprung, LLC d/b/a Fuji Thai 1000 Weiland Rd. 5. JPJK, Inc. d/b/a Wooll Restaurant 185 N. Milwaukee Ave 6. Continental Restaurant, Inc. 782 S. Buffalo Grove Rd. 7. Buffalo Grove Restaurant and Ice Cream Parlor, Inc. 1180 Lake Cook Rd. 8. Booming, Inc. d/b/a Yen Yen of Btiffala Gr-eve Chinese 360 Half Day Rd. & Sushi Restaurant Section 3. Subsection C. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in og and additions in underline text so that Subsection C. of Section 5.20.072 shall provide as follows: C. Class C. Licensee and d/b/a Address I . American Drug Stores, Inc. d/b/a Osco 2. Al & Al Cellar, Inc. d/b/a Al & Al Liquor 3. Seoul Supermarket, Inc. 4. Highland Park CVS, LLC 5. Walgreen Co. d/b/a Walgreens 6. Bond Drug Company of III inois, LLC d/b/a Walgreens 7. Bond Drug Company of Illinois, LLC d/b/a Walgreens 79 Me Henry Road 1407 W. Dundee Road 1204 Dundee Road 20 E. Dundee Road 1225 W. Dundee Road 15 N. Buffalo Grove Road 1701 N. Buffalo Grove .2 -j I- 0 Z E -j 06 0 00 T- 06 0 U (D E U 2 I Packet Pg. 69 1 8. Garden Fresh Fruit Market, Inc. d/b/a Garden Fresh Market 770 S. Buffalo Grove Road 9. BG Pantry, Inc. d/b/a BG Liquors 223 W. Dundee Road 10. Hariom, Inc. d/b/a Dev Liquor& Wine 1170 McHenry Road 11. Liquor City, Inc. 765 S. Buffalo Grove Road Section 4. A. A Class A liquor license is reserved for Spyder Entertainment, Inc.d/b/a Traktir the 12 Chairs at 796 S. Buffalo Grove Road. This reservation is subject to the applicant completing Village requirements for said license on or before July 16, 2018. The Village Manager shall have the authority to extend the July 16, 2018 date for good cause shown. If not so extended, this reservation shall cease. B. The Class B liquor license assumed name for Booming, Inc. at 360 Half Day Road has been changed to Booming, Inc. d/b/a Yen Yen Chinese & Sushi Restaurant at 360 Half Day Road. C. A Class C liquor license is reserved for Liquor City, Inc. at 765 S. Buffalo Grove Road. This reservation is subject to the applicant completing Village requirements for said license on or before July 16, 2018. The Village Manager shall have the authority to extend the July 16, 2018 date for good cause shown. If not so extended, this reservation shall cease. D. This Section 4 shall not be codified. Section 5. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: 2018 APPROVED: 12018 ATTEST: Janet M. Sirabian, Village Clerk Beverly Sussman, Village President 3 I Packet Pg. 70 1 Ordinance No. 0-2018-14 : Ordinance for Additional No Parking Near Ivy Hall School Recommendation of Action .................... § aff recommends approval. SUMMARY: Amending the Traffic Ordinance relating to additional no parking near Ivy Hall School ATTACHMENTS: • Ivy Hall extend no parking memo 3-01-18 (DOCX) • Ordinance Ivy Hall 18-0306 (DOCX) Trustee Liaison Smith I Monday, March 19, 2018 1 Staff Contact Darren Monico, Public Works Updated: 3/15/2018 11:38 AM Page 1 t Pg. 71 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 1, 2018 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: Ivy Hall Lane No Parking Extension Upon review of the Ivy Hall School traffic by the Engineering and Police Departments, staff is recommending a short extension of the no parking restrictions along Ivy Hall Lane located east of Ivy Hall School. Currently parking is not allowed in front of Ivy Hall School on Ivy Hall Lane and the no parking restrictions currently stop at the east side of the Right -of -Way of Clohesey Drive. Staff is recommending the no parking be extended east approximately 100 feet to the east property line of 1007 Ivy Hall Lane on both sides of the street. In the current situation, parked cars in conjunction with the parent drop off and pickup make it difficult for buses to navigate the turns and to maintain two-way traffic in this area. Extending the no parking away from the intersection will seek to improve these traffic issues. There is only one resident with a driveway on Ivy Hall Lane in this area. They will be mailed a letter that asks them to provide input or attend the Village Board Meeting when this is being considered. Traffic Sergeant Michelle Kondrat has also discussed the proposed extension with the school principal and they did not have any objections. I Packet Pg. 72 1 ORDINANCE NO. 2018 - AN ORDINANCE AMENDING CHAPTER BG- 11, RULES OF THE ROAD, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, in order to provide safe and efficient traffic flow along Ivy Hall Lane in the vicinity of Ivy Hall Elementary School, additional and updated parking regulations are recommended; and, WHEREAS, the recommendation of the Village Engineer has been presented to the Corporate Authorities. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS: Section 1: Section BG-1 1-1308 of the Village of Buffalo Grove Municipal Code Title 10 is hereby amended by amending Subsection 105 to read as follows: BG-11-1308 No Parking Streets and Areas. 105. On the north and south curbline of Ivy Hall Lane from 150 feet west of the school crosswalk to the east property line of 1007 Ivy Hall Lane between the hours of 8:00 a.m. and 4:00 p.m. on school days. Section 2: Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 3: This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. I I Packet Pg. 73 1 AYES: NAYES: ABSENT: PASSED: � 2018 APPROVED: 12018 PUBLISHED: ATTEST: Village Clerk 2018 APPROVED: Village President 2 I Packet Pg. 74 1 Ordinance No. 0-2018-15 : Ordinance Relating to Recapture Release Easthaven Development Recommendation of Action .................... § aff recommends approval. SUMMARY: This Ordinance removes the Recapture Fee Ordinance off of the Easthaven Development. ATTACHMENTS: • Memo release easthaven recaptures (DOCX) • CHICAGO 1 -#709193-vl -Ordiance—Releasing_Recapture—Ordinances— (DOC) Trustee Liaison Stein I Monday, March 19, 2018 1 Staff Contact Darren Monico, Public Works Updated: 3/13/2018 3:16 PM Page 1 t Pg. 75 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 15, 2018 TO: Dane Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: Release of Easthaven Recapture Ordinances According to Village Ordinance numbers 79-53, 85-7, 85-16, 85-66, 85-67, 85-77, 88-9 and 2000-32, the former Hoffman property was subject to several recaptures for the extension of public utilities to the property. The attached ordinance confirms payment by the developer of all of the required recapture fees for Ordinances 79-53, 85-7, 85-16, 85-66, 85-67, 85-77, and confirms that Ordinance 88-9 and 2000-32 had expired in 1995 and 2010, respectively. With the passage of this Ordinance, the former Hoffman parcel and all of the now completed Easthaven Subdivision, are no longer subject to these recapture fees. I Packet Pg. 76 1 03/08/2018 #709193 ORDINANCE NO. 2018 - AN ORDINANCE ACKNOWLEDGING FULFILLMENT OF OBLIGATIONS UNDER ORDINANCE NOS. 79-53, 85-7, 85-16, 85-66, 85-67, 85-77, 88-9 AND 2000-32 BEING ORDINANCES PROVIDING FOR THE RECOUPMENT OF ADVANCES FOR CONSTRUCTION WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 79-53 on November 19, 1979 entitled "An Ordinance Providing for the Recoupment of Advances for Construction of a Sanitary Sewer Between Newtown Drive and the Future Fabish Drive", which Ordinance was recorded on December 5, 1979 as Document No. 2037541 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 79-53 have been received; and WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 85-7 on February 4, 1985 entitled "An Ordinance Providing for the Recoupment of Advances for Construction of a Sanitary Sewer on Fabish Drive Between Highland Point Unit 7 and Busch Road, which Ordinance was recorded on February 13, 1985 as Document No. 2338000 and 2337763 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 85-7 have been received; and WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 85-16 on April 1, 1985 entitled "An Ordinance Providing for the Recoupment of Advances for Construction of a Sanitary Sewer on Fabish Drive From Busch Road To A Point 1000 Feet North, which Ordinance was recorded on April 6, 1985 as Document No. 2347846 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 85-16 have been received; and IPacket Pg. 77 1 WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 85-66 on October 21, 1985 entitled "An Ordinance Providing for the Recoupment of Advances for Construction of a Sanitary Sewer on Thompson Boulevard From Fabish Drive To The Commonwealth Edison Right -Of -Way, which Ordinance was recorded on October 30, 1985 as Document No. 2395726 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 85-66 have been received; and WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 85-67 on October 21, 1985 entitled "An Ordinance Providing for the Recoupment of Advances for Construction of a Sanitary Sewer on Fabish Drive From a Point 1000 Feet North of Busch Road to Highland Grove Drive And On Highland Grove Drive Between Fabish Drive and Thompson Boulevard, which Ordinance was recorded on October 3 0, 1985 as Document No. 23 95727 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 85-67 have been received; and WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 85-77 on November 18, 1985 entitled "An Ordinance For the Recoupment of Advances for Construction of a Sanitary Sewer on Newtown Drive From Fox Hill Drive To Weiland Road, which Ordinance was recorded on November 25, 1985 as Document No. 2402003 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 85-77 have been received; and WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 88-9 on February 1, 1988 entitled "An Ordinance Providing for the Recoupment of Advances for Construction of a Sanitary Sewer on Thompson Boulevard, Margate Drive And Stanton Drive From The Commonwealth Edison Right -Of -Way To Aptakisic Road, which Ordinance was recorded on February 8, 1988 as Document No. 2655451 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 88-9 have been received; and WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, enacted Ordinance No. 2000-32 on June 19, 2000 entitled "An Ordinance Providing for the Recoupment of Advances for Construction of Watermain Along Prairie Road, which Ordinance was recorded on June 27, 2000 as Document No. 4545633 in the Office of the Recorder of Deeds, Lake County, Illinois; and all sums of money collectible under Ordinance No. 2000-32 have been received. I Packet Pg. 78 1 NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Recitals The foregoing recitals are hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. Section 2. Receipt of Recapture Sums Under Ordinance No. 79-53 That the Village of Buffalo Grove hereby acknowledges receipt of all sums collectable under Ordinance No. 79-53 and releases the following legally described property from the obligations imposed by said Ordinance: That part of Township 43 North, Range 11, East of the Third Principal Meridian, Lake County, Illinois, more fully described as follows: The NE '/4; the SE '/4; the E '/2 of the SW '/4; the SE '/4of the NW '/4; and E/2of the NE 1/4of the NW 1/4of Section 17, and; The SW/4of Section 16, and; That part of Section 21 lying West of the Soo Line Railroad, and; That part of Section 28 lying North of Busch Road and West of a line beginning at the intersection of the Soo Line Railroad and Aptakisic Road, extending thence Southeasterly along the centerline of the Soo Line Railroad to its intersection with the Aptakisic Creek, thence Southwesterly along the centerline of the Aptakisic Creek to the centerline of Busch Road, said point on the centerline of Busch Road being the end of the line being described, and; The SW 1/4of the SW 1/4; and the West 1/4of the SE 1/4of the SW 1/4of Section 28, and; The E V2of the NE 1/4of Section 29, and; The E 1/4of the SE 1/4; the E 1/2of the NE V4; and the E 1/4of the N9/10 of the W 1/2 of the NE 1/4of Section 20. Section 3. Receipt of Recapture Sums Under Ordinance No. 85-7 That the Village of Buffalo Grove hereby acknowledges receipt of all sums collectable under Ordinance No. 85-7 and releases the following legally described property from the obligations imposed by said Ordinance: That part of Township 43 North, Range 11, East of the Third Principal Meridian, Lake County, Illinois, more fully described as follows: The NE 1/4; the SE 1/4; the E 1/2 of the SW 1/4; the SE 1/4of the NW 1/4; and E V2of the NE 1/4of the NW 1/4of Section 17, and; The SW 1/4of Section 16, and; That part of Section 21 lying West of the Soo Line Railroad, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, and; I Packet Pg. 79 1 That part of Section 28 lying North of Busch Road and West of a line beginning at the intersection of the Soo Line Railroad and Aptakisic Road, extending thence Southeasterly along the centerline of the Soo Line Railroad to its intersection with the Aptakisic Creek, thence Southwesterly along the centerline of the Aptakisic Creek to the centerline of Busch Road, said point on the centerline of Busch Road being the end of the line being described, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, and; The E 1/2of the NE 1/4of the NE 1/4of Section 29, and; The E 1/4of the SE 1/4; the E 1/2of the NE 1/4; and the E 1/4of the N 9/10 of the W 1/2 of the NE 1/4 of Section 20, excepting that portion of Commonwealth Edison Right -Of -Way lying therein. Section 4. Receipt of Recapture Sums Under Ordinance No. 85-16 That the Village of Buffalo Grove hereby acknowledges receipt of all sums collectable under Ordinance No. 85-16 and releases the following legally described property from the obligations imposed by said Ordinance: That part of Township 43 North, Range 11, East of the Third Principal Meridian, Lake County, Illinois, more fully described as follows: The NE '/4; the SE '/4; the E '/2 of the SW '/4; the SE '/4 of the NW/4; and E/2 of the NE 1/4of the NW 1/4of Section 17, and; The SW/4of Section 16, and; That part of Section 21 lying West of the Soo Line Railroad, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, and; That part of Section 28 lying North of Busch Road and West of a line beginning at the intersection of the Soo Line Railroad and Aptakisic Road, extending thence Southeasterly along the centerline of the Soo Line Railroad to its intersection with the Aptakisic Creek, thence Southwesterly along the centerline of the Aptakisic Creek to the centerline of Busch Road, said point on the centerline of Busch Road being the end of the line being described, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, and, excepting the Brunswick south parcel as described in Exhibit "A" of the Annexation Agreement, recorded as Document No. 2303709, in Lake County, Illinois, and excepting that portion of the southeast 1/4 lying east of Welland Road, and, excepting the northwest 1/4of the southwest 1/4, and; The E 1/2 of the NE 1/4of the NE 1/4of Section 29, lying north of the Aptakisic Creek, and; The E"/4of the SE �/4; the E3/4of the NE 1/4; and the E V2of the N 9/10 of the W '/4 of the NE 1/4 of Section 20, excepting that portion of Commonwealth Edison Right -Of -Way lying therein. Section 5. Receipt of Recapture Sums Under Ordinance No. 85-66 That the Village of Buffalo Grove hereby acknowledges receipt of all sums collectable under Ordinance No. 85-66 and releases the following legally described property from the obligations imposed by said Ordinance: a] I Packet Pg. 80 1 That part of Township 43 North, Range 11, East of the Third Principal Meridian, Lake County, Illinois, more fully described as follows: That part of the East 1/2 of the Southwest 1/4and the South east 1/4of Section 21 lying West of the Soo Line Railroad, and; That part of Section 28 lying Northeasterly of the Commonwealth Edison Right -Of - Way and West of a line beginning at the intersection of the Soo Line Railroad and Aptakisic Road, extending thence Southeasterly along the centerline of the Soo Line Railroad to its intersection with the Aptakisic Creek, thence Southwesterly along the centerline of the Aptakisic Creek to the centerline of Busch Road, said point on the centerline of Busch Road being the end of the line being described, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, and, excepting the Brunswick south parcel as described in Exhibit "A" of the Annexation Agreement, recorded as Document No. 2303709, in Lake County, Illinois, and excepting that portion of the southeast 1/4 lying east of Welland Road, and, excepting the northwest '/4of the southwest '/4. Section 6. Receipt of Recapture Sums Under Ordinance No. 85-67 That the Village of Buffalo Grove hereby acknowledges receipt of all sums collectable under Ordinance No. 85-67 and releases the following legally described property from the obligations imposed by said Ordinance: That part of Township 43 North, Range 11, East of the Third Principal Meridian, Lake County, Illinois, more fully described as follows: The NE '/4; the SE '/4; the E '/2 of the SW '/4; the SE '/4of the NW '/4; and E/2of the NE 1/4of the NW 1/4of Section 17, and; The SW/4of Section 16, and; That part of Section 21 lying West of the Soo Line Railroad, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, and; That part of Section 28 lying North of Busch Road and West of a line beginning at the intersection of the Soo Line Railroad and Aptakisic Road, extending thence Southeasterly along the centerline of the Soo Line Railroad to its intersection with the Aptakisic Creek, thence Southwesterly along the centerline of the Aptakisic Creek to the centerline of Busch Road, said point on the centerline of Busch Road being the end of the line being described, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, and, excepting the Brunswick south parcel as described in Exhibit "A" of the Annexation Agreement, recorded as Document No. 2303709, in Lake County, Illinois, and excepting that portion of the southeast 1/4 lying east of Weiland Road, and, excepting the northwest 1/4of the southwest 1/4, and; and; The E V2 of the NE 1/4of the NE 1/4of Section 29, lying north of the Aptakisic Creek, The E 1/4of the SE 1/4; the E -/4of the NE 1/4; and the E 1/2of the N 9/10 of the W 1/4 of the NE 1/4 of Section 20, excepting that portion of Commonwealth Edison Right -Of -Way lying therein. I Packet Pg. 81 1 Section 7. Receipt of Recapture Sums Under Ordinance No. 85-77 That the Village of Buffalo Grove hereby acknowledges receipt of all sums collectable under Ordinance No. 85-77 and releases the following legally described property from the obligations imposed by said Ordinance: That part of Township 43 North, Range 11, East of the Third Principal Meridian, Lake County, Illinois, more fully described as follows: The NE 1/4; the SE 1/4; the E 1/2 of the SW 1/4; the SE 1/4of the NW 1/4; and E 1/2of the NE '/4of the NW/4of Section 17, and; The SW 1/4of Section 16, and; That part of Section 21 lying West of the Soo Line Railroad, excepting that portion of Commonwealth Edison Right -of -Way lying therein, and; That part of Section 28 lying North of Busch Road and West of a line beginning at the intersection of the Soo Line Railroad and Aptakisic Road, extending thence Southeasterly along the centerline of the Soo Line Railroad to its intersection with the Aptakisic Creek, thence Southwesterly along the centerline of the Aptakisic Creek to the centerline of Busch Road, said point on the centerline of Busch Road being the end of the line being described, excepting that portion of Commonwealth Edison Right -Of -Way lying therein, in Lake County, Illinois, The E '/2of the NE/4of the NE '/4of Section 29, and; The E 1/4of the SE '/4; the E '/2of the NE '/4; and the E 1/4of the N 9/10 of the W V2 of Section 20, excepting that portion of Commonwealth Edison Right -Of -Way lying therein. Section 8. Receipt of Recapture Sums Under Ordinance No. 88-9 That the Village of Buffalo Grove hereby acknowledges that pursuant to Section 5 of Ordinance No. 88-9 said Ordinance was only effective and enforceable until February 1, 1995 and therefore the requirements and obligations of said Ordinance have expired and are released for the following legally described property: That part of the East 1/2 of the Southwest 1/4 and the Southeast 1/4 of Section 21 lying West of the Soo Line Railroad. Section 9. Receipt of Recapture Sums Under Ordinance No. 2000-32 That the Village of Buffalo Grove hereby acknowledges that pursuant to Section 6 of Ordinance No. 2000-32 said Ordinance was only effective and enforceable until June 19, 2010 and therefore the requirements and obligations of said Ordinance have expired and are released for the following legally described property: PROPERTY 1: THE SOUTH 660.00 FEET OF THE NORTH3/40F THE EAST V2 OF THE SOUTHWEST/40F SECTION 2 1, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, LAKE COUNTY, ILLINOIS. 1.1 I Packet Pg. 82 1 Section 10. Enactment That this ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: n 2018 APPROVED: � 2018 PUBLISHED: 2018 ATTEST: Janet Sirabian, Village Clerk This document prepared by: William G. Raysa, Village Attorney Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 4709193 7 APPROVED: Beverly Sussman, Village President I Packet Pg. 83 1 Ordinance No. 0-2018-16 :Ordinance Amending Chapter 2.62 Village Administrative Hearing System Recommendation of Action .................... § aff recommends approval. SUMMARY: The attached ordinance includes changing the word "minors" to "juvenile." In addition, it includes updated fees for several village ordinance violations, with the recommendation to change some violations to must appear and others from must appear to allowing payment before hearing. ATTACHMENTS: a CHICAGO 1 -#709845-vl -Ordiance—Amending_Chpater-2_62 (DOC) Trustee Liaison Smith I Monday, March 19, 2018 1 Staff Contact Steven Casstevens, Police Updated: 3/15/2018 1:51 PM Page 1 t Pg. 84 Underlined = addition Str-ikeeti = deletion February 14, 2018 DM#709845 DRAFT FOR DISCUSSION PURPOSES ORDINANCE NO. 2018 - AN ORDINANCE AMENDING CHAP LfER2.62.,.V1LLAGL, ADMIN[f,,)TRATIVL� HEARING SYSTEM WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The foregoing recital is hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. Section 2. Subsection D. of Section 2.62.015, Village Code Hearing Jurisdiction, of the Buffalo Grove Municipal Code, is hereby amended to read as follows: 2.62.015 Village Code Hearing Jurisdiction. D� A violation of any of the offenses, except for offenses in Chapter 10. 16 of the Buffalo Grove Municipal Code, set forth in Table 2,62,015-1 by a ffiifi-ef juvenijej 17-years and under j require the ffl4*er-jq �nile to appear at the administrative aqjudication hearing and are not su�ject to the pre -pay option as set forth in said Table, Section 3. Table 2.62.015-1, Table of Offenses and Fines, of the Buffalo Grove Municipal Code is hereby amended by changing the following sections as indicated I Packet Pg. 85 1 Chapter/Section Title/Offenses Minimum Maximum Minimum Fine/Fine Fine* Fine Paid Before Must Hearing Appear At Hearing Chapter 15.36 Residential Rental Housing Program 15.36.040 Renting property Ryio_ ROD without a license 15.36.060 Failure to 5-10-0 schedule/allow rental inspection Chapter 17.12 Definitions 17.12.230 Use of occupancy _�25 $25 of a One -Family Dwelling by more than one family Chapter 17.36 Driveways and Off -Street Parking and Loading Facilities 17.36.030 Improper $50 S:�q Recreational Vehicle Park-ing 17.36.030 Improper parking $25 _$25 of a commercial vehicle/Residential District 17.36.030 Oversized Vehicle $25 $24- 17.36.030 Improperly $50 S-50 maintained iz IR N 0 r_ 0 U 0 (D E E 06 C� 0 E U zl� I Packet Pg. 86 1 parking lots 17.36.030 Improperly $50 marked accessible parking spaces Section 4. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. Section 5. Any person violating any portion of this Ordinance shall be punished according to the provisions of the Buffalo Grove Municipal Code. Section 6. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: � 2018 APPROVED: � 2018 PUBLISHED: ATTEST: Janet Sirabian, Village Clerk #709845 2018 APPROVED: Beverly Sussman, Village President I Packet Pg. 87 1 Action Item : MPI Tree and Stump Removal Agreement Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends approval. SUMMARY: Staff recommends the Village Board accept 3rd Party Bids for Tree Removal Services using a joint procurement agency bid through the Municipal Partnering Initiative in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) and authorize the Village Manager to execute an agreement with Lucas Landscape and Design in an amount not to exceed $59,065.00. ATTACHMENTS: • Memo Tree Stump (DOCX) • RFB 217031 Tree and Stump Removal Bid Tab (PDF) • Stump Removal contract 2018- (PDF) Trustee Liaison Staff Contact Stein Brett Robinson, Finance I Monday, March 19, 2018 1 Updated: 3/13/2018 3:25 PM Page 1 t pg. 88 DATE: March 15, 2018 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: Tree & Stump Removal Background (n The Village completed removal of the trees affected by the emerald ash borer in 2015. Since that time a 0 backlog of dying parkway trees that require removal has risen. The Forestry Department has identified E 103 trees with an average diameter at breast height (DBH) of 23" that should be removed. These trees are of a mixed variety and have been selected to be removed due to poor condition rather than any specific pest or disease. Staff was able to leverage a joint MPI bid led by the Village of Glenview in October of 2017, the awarded contractor has agreed to accept Buffalo Grove into the contract at the previously agreed upon terms and bid pricing. Staff is requesting an award amount of $53,695 plus an additional contingency of 10% ($5,370) that will only be used if additional trees that require immediate removal are identified this year. Recommendation 0 E a) Staff recommends the Village Board accept 3rd Party Bids for Tree Removal Services using a joint 2 procurement agency bid through the Municipal Partnering Initiative in accordance with the Illinois r- Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) and authorize the Village Manager to 0) E execute an agreement with Lucas Landscape and Design in an amount not to exceed $59,065.00. U I Packet Pg. 89 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 0 w 0 0 0 0 0 0 0 0 0 0 0 0 00 E 1� c� 1� 0 0 0 0 0 0 0 0 0 0 o I I o� 'i lyi o o o o 0 0 0 0 1 0 0 0 1 0 -1 C4 cm cm 1 0 0 u -E kD fm Ln - - - - - - 4A 0 1 1 o6 �6 LM I 1 0 - - ni lzi Iq 0) 00 0 0 0 0 0 ca a 1� c� o o ll� o , IR Ili I o I I o o c c c o . c� uc c I C�l 0 m 0 0 0 0 0 0 0 0 1 0 0 0 0 . . . . . . . . o Ln 14 ID C� C� . . . . . . . I . cm An ,i �4 E E aj E CL rr a) 0 0 ca 0 V -Z F- 0 ol E 0 E- E u z o o o o o o q q q q q q o o I ll� 0 , ll� M 0 0 0 0 0 I C, o o o Q V o o o o 0 0 0 0 Q u� lr� lr� lr� lr� n cz� Ui lz� c"I 0 0 0 0 oq LQ �n V) 0 ca 0 F- 0 F- 0 z a I W...0 I 1110 A I L A =0.14 goinkulavalpm ANll i`1171. W VILLAGE OF GLENVIEW PURCHASING 2500, East Lake Avenue GLENVIEW," IL 600216 (847) 724-1700f mamankmim I �cial� notice �s, hereby given that sealed bids WHI be received in, the Off [ce, of the PurchasIng Analyst, -00 p ain.,,isIrafive Services Department, 2500 East Lake Avenue, GlenWow, IL QOQ26 until 2: , rn local time Mavernber 2, 20117 and then at said office publicly opened, and read ;Wolud forthe following, , F8 N0: 217031 RF8 ON: TREE & S'TUMP REMOVAL, SERVIZES ;, specificaboris and biid f oirras may be obtained at the Pinance Department, Clflenview Village HaJ11, 2500 Lake, Avenue, Glenvitw, Itknois, 60,026, ol(r by rallinq J8471 724-170G. bids s�hall be accompanied by a Bid Bond� Cedified o1ir Cashiler's Cbeck made payabit to the. Vitage of rwWw for not, less than five percent (5%) of the bid amount, The skificcessful, btdder must furNsh a sf,'atiory perftimmince an,4 payrn ant bond in the full, amount of the bid, may nat be wittidrawn for, ��a period of one hundred twenly (1 2CY) da, s after the, bid date MithMlt the V t of the, Vfll�aqe. 8id gUbmitted unsealed, tinsigned, fax transmissions or received subsequent to the afor-emenboned dafte time,wtil be disqua,,,�ified'a�rij,drelLjrne,,d 1,10 the 4idder. Villages reserve the rirght to rejec arq and all 'bids or parts thereof, to waive any irregularilies or ,nalffies in bid procedures and to award the contract, in, a imannef, best, serving the 4iterest of the MIll'age, Octobet M 2017 1, Bressan sing Analyst 21111031 2 Due: N*veMber 2, 2047 - 2"-,00 P,M. '& $TUMP REMOVALSERVICES u 0 E C4 rl� I W...0 e cvf Glenviow AdminittrativeServices Department �Zast LaKe, Avenue 4ew, IL 60,02$ ,npany Name: LAXaS lress,�, 214,57MilwaUkq0Av0.. f, State, Zip Code: Deerfield, IL, 60015 1, #211031 Tree & Stump Removal Services, Ota defilibad harein INVITATIGN 4217031 BID OPENING D,ATE: Mvmbor 2, 2017 TIME; 2;U0 P%W Locat Timm �,OC,AT PON,,, F��nanca Cepartonant COPIES-, One (1) original �& QnG (11 elec"nic copy Iflash 4101ve aolly, RIO EMAIL) 3E BID A - TR EE REMOVAL. SERVICES FOR T"l1,E VILLAGE OF GLENVIEW AN D ci r'y OF LAKE FORE-iST FRG,M JAN UARY 1, 2018 TO DECEMBE R 31 � 20 18 BID B - EMrzRGENICY SERWCES, FOR TR,',,Er:: R�EMOVAL (AS SREQ11FIE0, 1,N SECTION I -TREE VAL S ERVIGES) FORTHE VI LLAGE OF GLENVI EW AN D CITY OF LAKE FORLST FROM I AY 1, 2018 TO DELL- MSER 31 2018, gatima)J04 uAlk P600 Per Extendod man,.hour"' . . .. . . . ...... Total 21710,31 I & STUMP Rl�MOVALSIHRVT`(�f.$ 55.00 sA 6i 115, 00 75,00 41_�14,100,00 . ........... - — TOTAL [ $ X 215' 00 3 Due: Nowumbor �, 1017 — 2: 00 P M, u 0 E C4 N N u 0 u 0 E E cn E u .2 -qmjl� Lill L.F " - P r-n urylvilq'P k��Q' 0 rt:'Ljr Iftu I IN( I IUN 111 — I lqk:t: HHUNING SE RVI C'E'S) FQR LLAGE OF GLENVIEW AND CITY OF LAKE FO,,REs r FROm JANUARY 1, 201 & TO, DECEMBER 3 1, 1118 Esfl) mated Unit Piloo per, Empsided TWo H ou m in, a rt-h' our", Totoll Diving Normal "Narki 1,047 $ 50.00 �,s 52,350.00 TOTAL $ 52' J�' . . . .......... . ... .. ... ........ ASE BIDD — STUMP RLIMOVAL SERVICES (AS SPEEWIED IN SECTION 1',1--STIJMP REMOVAL ERVICES) FOR I"HECITY OF LAKE FOR EST FROM JANUARY 1 2018 TO, DECEMBER 31, 20 1 ��B .. . . . ......... ..................... . ...... . ... .. .. . ...... . nIt,Prke No, por Inch Psive Tolt�tljl Diameter (0h) EsOmated, (in "Sturno Stump :tasses' Trees 'IL 0 ) .... ..... . . �ndimgl ,_Gririd1qg Rvs oration Total 253 138-5 $ 2,75 0,25 2,,7,5 $ 3,00 10,2637E) . . . . . ............ ................................. . . . ..................... . . . . ........ . .......... . ..... 0 E I If 9 1,1157,96 5 2,75 0, - 2� ej 2.75 1,00 $ 9,752.Q0 ... .. ....... . . ...................... — — - - - - - - - - -------------------- .. ... .. .... . ................................................................................ . . .................. 39 848 4:,876k00 2-75 0.2,9 2,,75 3,00 ............ . . . . .................................................................. . ....................... .......... . ....... '7 "60 4 ,50 2,75 $ 02!5 $2 C4 t - i.a —E—+ lip $ 025 $2.75 '�.Qo 465,75 .............. .. . . . . .. . ... . ... . . . . . . . . . . . . . . . ................... ..... ....... . . . .......... ............. . . . . .. . ........ . .......... . C%l u rOTAt 27,3,7C),00, P I 4AW pnk"ws imNr"m;*1 a# WP�upwmgm" nmro'OS6 deml;vesanewe 6*�Q 0 u 0 E W 81:D8'—STUM;P�R,E-,IMOVALSER'VICES (ASSP�ECIF�IED,IN8��ECTIONII�,,-(STUMPR,F�.�MCVAL, 48 TO, DEC��,MBER 31, 20,11 B 0. in E m u 2 B� 2 17,034 4 owe� No"mbj�r 2, 2017 — 2:00 Rm- EE & STUMP REMOVAL $ERVICI�S I W...0 OTAL OFALL BASE BIDS (Base Bild A 4 Base Bid Mawr Jill, Lip ANZ1111iflil5li'l liffill WH-101T TV Laffm Wunlc'�,,palfty W141 Municipality W11 Comitiogtor 00JUwSpacme, s4cirAgo''Of "Of Muni olpaRvIll'tuvi 'IOU P "so, lliblivilogh sir v ? 01v of Lake, Forest yos ..... . . . .......................... ................................................................................................ VdIalge of Gle—o�w� Yes Yes "'No 1% .......... 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Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Option Bids/Alternate Bids or Unit Prices. b. Option or Alternate Bid is an amount stated in the Bid for each item to be added to or deducted from the amount of the Base Bid if the corresponding changes in the Work, as described in the Bidding Documents, if accepted. c. Unit Price is an amount stated in the bid as a price per unit of measurement for materials, equipment or services, including all overhead and profit for a portion of the Work as described in the Bidding Documents. The Owner may reject or negotiate any unit price which is considered excessive or unreasonable. In the event of a conflict or calculation error between the total base bid pricing, and/or extension pricing, the Unit Price shall prevail. d. Option Price is a base bid price that may be accepted in lieu of the base bid. 2. RESPONSIVE BID a. A "Responsive Bid" is defined as a "bid which conforms in all material respects to the requirements set forth in the invitation for bids." Bidders are hereby notified that any exceptions to the requirements of this bid may be cause for rejection of the bid. b. Bidders shall promptly notify the Village of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum. Each bidder shall ascertain prior to submitting a bid that all addendums have been received and acknowledged in the bid. 3. UNBALANCED BIDDING Any bid which is materially unbalanced as to prices for the Base Bid and/or Optional Bid Items may be rejected. An unbalanced bid is one which is based on the prices significantly less than the cost for some work and/or prices which are significantly overstated for other work. The Municipalities will review all unit prices submitted by the apparently lowest responsible and responsive bidder and will decide whether any of the unit prices are excessively above or below a reasonable cost analysis value determined by the Municipalities. In the event any unit prices are determined to be unbalanced and contrary to the interest of the Municipalities, the right is reserved to reject such bid at the discretion of the Municipalities. 4. VOLUME/ESTI MATED QUANTITY The volumes identified herein are estimated quantities. The Municipalities do not guarantee any specific amount and shall not be held responsible for any deviation. This contract shall cover the Municipalities' requirements whether more or less than the estimated amount. The Municipalities reserve the right to increase and/or decrease quantities, add or delete locations or Municipalities during the term of the Agreement, whatever is deemed to be in the best interest of the Municipalities. In the event the awarded Contractor (s) is unavailable, the Municipalities reserve the right to use whatever contractor is available to minimize and/or mitigate damages to their Municipality. .2 Cn 0 E F- 04 P� RFB 217031 6 Due: November 2, 2017 - 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 99 5. DOCUMENT OBTAINED FROM OTHER SOURCES The Village is the only official source for bid packages and supporting materials. Registration with the Village is the only way to ensure bidders receive all Addenda and other Notices concerning this project. The Village cannot ensure that bidders who obtain bid packages from sources other than the Village will receive Addenda and other Notices. All bidders are advised that bids that do not conform to the requirements of this bid package, including compliance with and attachment of all Addenda and other Notices, may, at the Village's discretion, be rejected as non- responsive and/or the bidder disqualified. In such cases, the Village will NOT rebid the project absent extraordinary circumstances. 6. BIDDER QUALIFICATIONS AND EVALUATION CRITERIA Bidders must be a qualified contractor(s) and demonstrate the capability to provide services required in accordance with the bid specifications. This would include but is not limited to: Bids shall be evaluated as follows (not listed in order of priority): Bid pricing Compliance with specifications References (Complete the Reference Sheet included herein.) Experience Submittal of required documentation .2 Demonstration of equipment to perform scope of work identified herein List of equipment owned (please attached to the pricing sheet) Cn M 7. SECURITY GUARANTEE > 0 Each bidder shall submit a Bid Bond, Certified or Cashier's Check in the amount of 5% to serve as a guarantee that the E bidders shall enter into a contract with the Municipalities to perform the work identified herein, at the price bid. As soon as the bid prices have been compared, the Village of Glenview will return the bonds of all except the three lowest (D responsible bidders. When the Agreement is executed the bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned. N N Any bid not complying with the Security requirement will be rejected as non -responsive. . 8. ADDITIONAL INFORMATION Should the bidder require additional information about this bid, submit questions via email to: hbresson@glenview.il.us. Questions are required no later than 12:00 P.M. on October 24, 2017. ANY and ALL changes to these specifications are valid only if they are included by written Addendum from the Village of Glenview to All Bidders. No interpretation of the meaning of the plans, specifications or other contract documents will be made orally. Failure of any bidder to receive any such addendum or interpretation shall not relieve the bidder from obligation under this bid as submitted. All addenda so issued shall become part of the bid documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused a bidder to improperly submit a bid. The Village of Glenview recognizes that in some cases the information conveyed in this RFB may provide an insufficient basis for performing a complete analysis of the RFB requirements. Prospective bidders are, therefore, requested to make the best possible use of the information provided, without the expectation that the Village of Glenview will be able to answer every request for further information or that the schedule for receipt and evaluation of proposals will be modified to accommodate such request. 9. CONTACT WITH VILLAGE PERSONNEL All bidders are prohibited from making any contact with the Municipalities President, Municipalities Trustees, or any other official or employee of the Municipalities (collectively, "Personnel") with regard to the project, other than in the manner and to the person(s) designated herein. The Municipalities Manager reserves the right to disqualify any bidder found to have contacted Personnel in any manner with regard to the project. Additionally, if the Municipalities Manager determines that the contact with Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter will be turned over to the Cook County State's Attorney for review and prosecution. 10. DISCLOSURE OF POTENTIAL OR ACTUAL CONFLICT OF INTEREST (30 ILCS 500150-351 Each Municipality's Code of Ethics prohibits public officials or employees from performing or participating in an official act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. To ensure full and fair consideration of all bids, the Municipalities require all Bidders including owners or employees to RFB 217031 7 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 100 investigate whether a potential or actual conflict of interest exists between the Bidder and any Municipality, their officials, and/or employees. If the Bidder discovers a potential or actual conflict of interest, the Bidder must disclose the conflict of interest in its bid, identifying the name of the municipal official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing Bidder from consideration. Information provided by Bidders in this regard will allow the Village of Glenview to take appropriate measures to ensure the fairness of the bidding process. The Village of Glenview requires all bidders to submit a certification, enclosed with this bid packet, that the bidder has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. By submitting a bid, all Bidders acknowledge and accept that if and Municipality discovers an undisclosed potential or actual conflict of interest, that Municipality may disqualify the Bidder and/or refer the matter to the appropriate authorities for investigation and prosecution. 1 1.S11LENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail or apparent omission from a detailed description concerning any portion shall be interpreted as meaning that only the best commercial material or practice shall prevail and that only items of the best material or workmanship to be used. 12. MODIFICATIONSIWITH DRAWL Bidders shall be allowed to modify/withdraw their bids prior to opening. Once bids have been received and opened, bids cannot be withdrawn or modified without the approval of the Municipalities Board of Trustees. 13.HOLD HARMLESS The Contractor agrees to indemnify, save harmless and defend the Municipalities of the and their respective elected and appointed officials, employees, agents, consultants, attorneys and representatives and each of them against and hold it and them harmless from any and all lawsuits, claims, injuries, demands, liabilities, losses, and expenses; including court costs and attorney's fees for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of�orein connection with the work covered by this project. The foregoing indemnity shall apply except if such injury is c us d directly by the willful and wanton conduct of the Municipalities its agents, servants, or employees or any other person indemnified hereafter. The obligations of the Contractor under this provision shall not be limited by the limits of any applicable insurance required of the Contractor. 14.CHANGE IN STATUS The Contractor shall notify the Village of Glenview and each Municipality immediately of any change in its status resulting from any of the following: (a) vendor is acquired by another party; (b) vendor becomes insolvent; (c) vendor, voluntary or by operation law, becomes subject to the provisions of any chapter of the Bankruptcy Act; (d) vendor ceases to conduct its operations in normal course of business. The Village of Glenview and each Municipality shall have the option to terminate its contract with the vendor immediately on written notice based on any such change in status. 15. SUBCONTRACTORS If any Bidder submitting a bid intends on subcontracting out all or any portion of the engagement, that fact, and the name of the proposed subcontracting firm(s) must be clearly disclosed in the bid on the form provided herein (use additional sheets if necessary) In the event the Contractor requires a change of the subcontractor (s) identified a written request from the Contractor and a written approval from the Village of Glenview is required. Notwithstanding written consent to subcontract approved by the Villages, the Contractor shall perform with the Contractor's own organization, work amounting to not less than fifty (50%) percent of the total contract cost, and with materials purchased or produced by the Contractor. The subcontracting, if any, shall be done by the Contractor in accordance with applicable Article 108.01 of the IDOT Standard Specifications. Failure to identify subcontractors could result in disqualification. 16.CHANGE ORDERS The Owner believes that the project is fully defined in the Contract Documents and that Change orders will not be necessary. However, in the event that a Change Order is required, the Contractor shall review the scope of work to be performed under the contract to suggest alternatives that can be implemented to offset the cost increase Cn 0 E F- 04 !E�� RF13 217031 8 Due: November 2, 2017 - 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 101 of any necessary changes without sacrificing the quality and/or scope of the contract specifications Change Orders and alternative suggestions must be approved by the Village of Glenview prior to execution. 16.1 Change Orders shall comply with 720 1 LCS 5/33E-9. 16.2 In case of an increase in the Contract Sum, there will be an allowance for overhead and profit. 16.3 The allowance for the combined overhead and profit, including premiums for all bonds and insurance, shall be based on the percentage as bid. This same percentage shall apply to both extras and credits and for work performed by the Contractor, a Subcontractor, or Sub -subcontractor. 16.4 Detailed written Requests for Change Orders must be submitted to the Owner's Representative on the form provided by the Owner. (Request furnished in any other format or lacking sufficient information will be rejected). In order to facilitate checking of quotations for extras or credits, all requests for change orders shall be accompanied by a complete itemization of costs including labor, materials and Subcontracts. Where major cost items are Subcontracts, they shall also be itemized. Requests will be reviewed by the affected Municipality's Purchasing Analyst. 16.5 Each written Request for a Change Order must be accompanied by written suggestions where costs can be reduced to offset the Change Order increase requested or a written certification stating that the Contractor has reviewed the work to be performed and cannot identify areas where costs can be reduced. 16.6 A written Change Order must be issued by the affected Municipality's Purchasing Analyst prior to commencing any additional work covered by such order. Work performed without proper authorization shall be the Contractor's sole risk and expense. 17.PRECEDENCE Where there appears to be variances or conflicts, the following order of precedence shall prevail: The Village of Glenview Project Specifications; the Village of Glenview General Terms & Conditions, The Village of Glenview Invitation for Bids, General Terms & Specifications and the Contractor's Bid Response. 18. JURISDICTION, VENUE, CHOICE OF LAW This contract shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction and venue shall be exclusively found in the Circuit Court of Cook County, State of Illinois. 19.NON-ENFORCEMENT BY THE MUNICIPALITIES The Contractor shall not be excused from complying with any of the requirements of the Contract because of any failure on the part of the Municipalities, on any one or more occasions, to insist on the Contractor's performance or to seek the Contractor's compliance with any one or more of said terms or conditions. 20.11NDEPENDENT CONTRACTOR The Contractor is an independent contractor and no employee or agent of the Contractor shall be deemed for any reason to be an employee or agent of the Municipalities. 21JERMINATION The Municipalities reserve the right to terminate their respective portion of this contract, or any part thereof, upon thirty (30) days written notice. In case of such termination, the Contractor(s) shall be entitled to receive payment from the terminating Municipalities for work completed to date in accordance with the terms and conditions of this contract. In the event that this Contract is terminated due to Contractor's default, the Municipalities shall be entitled to purchase substitute items and/or services elsewhere and charge the Contractor with any or all losses incurred, including attorney's fees and expenses. 22JERMINATION FOR DEFAULT The Municipalities reserve the right to immediately terminate this Agreement with written notification for default. Contractor's default shall include but not be limited to: failure to perform or complete tasks outlined in the specifications within the stipulated time frame, failure of requests to provide additional labor, any criminal activity by any staff member within the Municipalities, failure to promptly comply with the contract specifications and repeat non-compliance with the contract specifications after written notice, etc. 23.PROTEST PROCEDURE Any bidder wishing to file a protest regarding the bidding process may do so by giving written notice to the Village of Glenview Purchasing Department within seven calendar days of the closing time and date. This notice should include the title of the requirement, the closing date and the nature of the protest. Any disputes concerning a question of fact under this procurement which is not disposed of by agreement shall be decided by the Purchasing Department. The decision of the Purchasing Department or his/her duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessary to imply .2 Cn 0 E (D N P� RF13 217031 9 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 102 bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this claus Contractor shall be afforded an opportunity to be heard and offer evidence in support of his appeal. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the Purchasing Department. 24.AFFIDAVITS The following affidavits included in these contract documents must be executed and submitted with the bid: A) References B) Disqualification of Certain Bidders C) Afficlavit/Anti-collision D) Conflict of Interest Form E) Tax Compliance F) Identification of Subcontractors G) Participation Affidavit 25.REFERENCES Bidders shall provide references that demonstrate their ability to perform services identified herein. Please include on the reference sheet current and/or previous municipalities you have provided services for within the last five (5) years. Bidder must have a minimum of 2 years prior municipal experience providing similar services. 1� a) Cn The Municipalities reserve the right consult references, financial statements and any other resources to determine the capability of the bidder. > 0 E 26.WITHDRAWL OF BID Upon written request, bids may be withdrawn at any time prior to the advertised bid opening. Bidders withdrawing their (D 0) bid prior to the date and time set for the bid opening may still submit another bid if done so in accordance with these instructions. After the bid opening time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days thereafter. The successful Bidder shall not withdraw or cancel its bid after having been notified that the respective M N Villages Board of Trustees have accepted said bid. N 27.NOTICE TO PROCEED No work shall be undertaken prior to contract approval by the Contractor and the Municipality and the issuance of Municipality purchase order. 28.PERMITS AND LICENSES A. Contractor shall obtain, at its own expense, all permits and licenses which may be required to complete the Work, and/or required by municipal, state, and federal regulations and laws. Prior to performing any Work, Contractor and all subcontractors must obtain a business license in each Municipality they will work in. Contractor is directed to the permitting requirements (including but not limited fence, construction, demolition, dumpster, electrical, grading, plumbing, right-of-way and roofing permits) contained in each Municipalities applicable code. B. Contractor represents that it, its employees, agents and subcontractors shall hold all required licenses, permits, qualifications and certificates, and have duly registered and otherwise complied in all respects with all applicable federal, state and local laws, regulations and ordinances applicable to the performance of this contract. 29. SAFETY OF PERSONS Contractor shall comply with all applicable federal, state, and local safety laws, regulations and codes. Contractor shall be in charge of, and responsible for, maintaining the site and performing the Work, so as to prevent accidents or injury to persons on, about, or adjacent to the site where the Work is being performed. Contractor shall maintain and implement, and ensure that all Subcontractors maintain and implement, an appropriate safety/loss prevention program for the protection of the life and health of employees and persons nearby. Contractor is fully responsible and assumes liability for the failure of Subcontractors to comply with the requirements herein. 30.ADDITIONAL SAFETY STANDARDS The Contractor shall perform all work in compliance with all applicable Federal, State and local laws and regulations, including but not limited to, the following: All equipment used under this contract shall be maintained in good operating condition and be appropriately licensed and inspected by the State of Illinois. RF13 217031 10 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 103 Any hazardous work practice(s) being conducted as determined by the Manager shall be immediately discontinued the Contractor upon receipt of either written or verbal notice by the Manager to discontinue such practice(s). The Contractor shall not continue any work which it considers dangerous and shall immediately notify the Manager if such is the case. OSHA STANDARDS Contractor shall read and comply with all applicable Occupational Safety and Health Act (OSHA) standards. Special attention is directed to the Congressional Federal Register, Volume 58, Number 9, Thursday, January 14, 1993, Part 1910 (Permit Required Confined Spaces for General Industry.) Equipment supplied to the Municipality must comply with all requirements and standards as specified by the OSHA. Items not meeting any OSHA specifications will be refused. 31.11ILILINOIS FREEDOM OF INFORMATION ACT ILCS 140/1 et. seq.) The Contractor agrees to furnish all documentation related to this RFB and any documentation related to the Municipalities required under an Illinois Freedom of Information Act (ILCS 140/1 et. seq.) ("FOIX) request within five (5) days after the Municipality issues a notice of such request to Contractor. The Contractor agrees to defend, indemnify and hold harmless the Municipalities, and agrees to pay all reasonable costs connected therewith (including, but not limited to reasonable attorney's and witness fees, filing fees and any other expenses) for the Municipalities to defend any and all causes, actions, causes of action, disputes, prosecutions, or conflicts arising from Contractor's, actual or alleged violation of the FOIA or Contractor's failure to furnish all documentation related to a request within five (5) days .2 1� after the Municipality issues a notice of a request. a) Cn Furthermore, should the Contractor request that Municipalities utilize a lawful exemption under FOIA in relation to any > 0 FOIA request thereby denying that request, the Contractor agrees to pay all costs connected therewith (such as E reasonable attorneys' and witness fees, filing fees and any other expenses) to defend the denial of the request. The defense shall include, but not be limited to, challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction. The Contractor agrees to defend, indemnify and hold harmless the Municipalities, and agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees filing fees and any other expenses) to defend any denial of a FOIA request by the Contractor's request to utilize a 1-�Wful M0 exemption to the Municipalities. N RFB 217031 11 Due: November 2, 2017 - 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 104 SPECIAL TERMS & CONDITIONS OCTOBER 2017 1. CONTRACT BONDS (GLENVIEW and BUFFALO GROVE) Contractors shall furnish a performance bond and a payment bond, or a non -diminishing irrevocable bank letter of credit for contracts under $100,000 within ten (10) calendar days after being notified that they are the successful bidder: 1.1. A performance bond satisfactory to the Municipalities, executed by a surety company authorized to do business in the State of Illinois, in an amount equal to one -hundred percent (100%) of the contract price as security for the faithful performance of the contract; 1.2. A payment bond satisfactory to the Municipalities, executed by a surety company authorized to do business in the State of Illinois, in an amount equal to one -hundred percent (100%) of the contract price as security to assure payment as required by statute of all persons supply labor and material in the execution of the work provided for in the contract; 1.3. Documents required by this section must be received and approved by the Municipalities before a written contract will be issued. 1.4. All bonds must be from companies having a rating of at least A -minus and of a class size of at least X as determined by A.M. Best Ratings. 2. GUARANTIES AND WARRANTIES All guaranties and warranties required shall be furnished by the bidder and shall be delivered to the Municipalities before the final voucher on the contract is issued. 3. INSURANCE The Contractor shall maintain for the duration of the Contract and the Work, including warranty period, insurance purchased from a company or companies lawfully authorized to do business in the state of Illinois and having a rating of at least A -minus and a class size of at least X as rated by A.M. Best Ratings that will protect the Contractor from claims set forth below which may arise out of or result from the Contractor's operations under the Contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. The following are the types of coverage you must obtain, maintain throughout the duration of the Contract and the Work, and provide proof of: 3.1. Workers' Compensation and Employer's Liability Insurance with limits not less than: • Worker's Compensation: Statutory; • Employer's Liability: • $1,000,000 injury — per occurrence • $1,000,000 disease — per employee; and • $1,000,000 disease — policy limit. Such insurance shall evidence that coverage applies in the State of Illinois. 3.2. Comprehensive General Liability ("CGL") in a broad form on an occurrence basis, to include but not be limited to, coverage for the following where exposure exists: Premises/Operations, Contractual Liability (must expressly cover the indemnity provisions of the Contract), Prod u cts/Com pl eted Operations for two years following final payment, Independent Contractor's coverage to respond to claims for damages because of bodily injury, sickness or disease, or death of any person other than the Contractor's employees as well as claims for damages insured by usual personal injury liability coverage which are sustained by a person as a result of an offense directly or indirectly related to employment of such person by the Contractor, or by another person, and claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use there from; Broad Form Property Damage Endorsement; Railroad exclusions shall be deleted if any part of the project is within 50 feet of any railroad track The minimum limits of CGL insurance shall be as follows: .2 Cn 0 E F_ C14 C14 RF13 217031 12 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 105 General Aggregate Limit $ 2,000,000 Each Occurrence Limit $1,000,000 3.3. Automobile Liability Insurance ("Auto Liability") shall be maintained to respond to claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle. This policy shall be written to cover any vehicle whether owned, non -owned (including leased or borrowed), or hired. All of Contractor's employees shall be included as insureds. The minimum limits of this policy shall be: Bodily Injury and Property Damage Combined Single Limit $1,000,000 3.4. Umbrella Liability Insurance ("Umbrella") If an umbrella policy is maintained by the vendor, the policy must provide excess coverage over underlying insurance such that when any loss covered by the primary policy exceeds the limits under the primary policy, the umbrella policy becomes effective to cover such loss. 3.5. The Municipalities shall be named as an Additional Insured and Cancellation Notice Recipient on Contractor's CGL (required), Auto liability (required), and Umbrella policies (if applicable). Contractor shall provide the Municipalities with a Certificate of Insurance and separate endorsements from Contractor's insurance carrier W showing compliance with this requirement. Specifically, Contractor shall provide such endorsements: naming the Village as Additional Insured on all policies, Cn providing that Contractor's insurance under each policy shall be primary and noncontributory, and providing that the Village shall receive 30 days' advance notice of cancellation of any policy. 0 E a) The Municipalities shall be identified as follows on the Certificate of Insurance and on all endorsements: "The [insert Municipalitiy] and its elected and appointed officials, employees, agents, 0) consultants, attorneys, and representatives." Further, the Certificate of Insurance must include the following language: "The [insert Municipality] and its elected and appointed officials, employees, agents, consultants, attorneys, and representatives are and have been endorsed, as an additional insured under the above referenced policy numbers , on a primary and non- contributory basis for general liability, automobile liability, and umbrella liability coverage for the duration of the contract term." 3.6. The Contractor shall provide the Municipalities with the Certificates of Insurance and policy endorsements evidencing the above required insurance, prior to commencement of this Contract, and thereafter with certificates evidencing renewals or replacements of said policies of insurance at least thirty (30) days prior to the expiration of cancellation of any such policies. Said Notices, Certificates of Insurance, and policy endorsements shall be provided to: Village of Glenview Purchasing Department, 2500 East Lake Avenue, Glenview, IL 60026 or Village of Arlington Heights Purchasing Department, 33 S. Arlington Heights Road, Arlington Heights, IL 60005. 3.7. Failure to Comply: The Municipalities will not issue a notice to proceed to Contractor until Contractor has complied will all provisions set forth above. Additionally, Contractor's failure to comply with all requirements set forth above shall be a material breach and event of default under the Contract, and the Municipalities may pursue any and all remedies for such default under the Contract, including, without limitation, immediate termination of the Contract. In the event the Contractor fails to obtain or maintain any insurance coverages required under the Contract, the Municipalities may, but is not required to, purchase such insurance coverages and charge the expense thereof to the Contractor. 4. SAFETY The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work on this project. The Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, or injury to all persons and property. 5. AUDIT/ACCESS TO RECORDS 5.1. The Contractor shall maintain books, records, documents and other evidence directly pertinent to performance on the work under this agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards. The contractor shall also maintain the financial information and data used by the contractor in the preparation or support of any cost submissions required under this subsection, (Negotiation of Contract Amendments, Change Orders) and a copy of the cost summary submitted to the owner. The Auditor General, the owner, the Agency, or any of their duly authorized representatives shall have access to the books, records, documents, and other RF13 217031 13 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 106 evidence for purposes of inspection, audit, and copying. The contractor will provide facilities for such acc andinspection. 5.2. If this contract is a formally advertised, competitively awarded, fixed price contract, the contractor agrees to include access to records as specified in above. This requirement is applicable to all negotiated change orders and contract amendments in excess of $25,000, which affect the contract price. In the case of all other prime contracts, the contractor also agrees to include access to records as specified above in all his contracts and all tier subcontracts or change orders thereto directly related to project performance, which are in excess of $25,000. 5.3. Audits conducted pursuant to this provision shall be consistent with generally accepted auditing standards in accordance with the American Institute of Public Accountants Professional Standards. 5.4. The contractor agrees to the disclosure of all information and reports resulting from access to records pursuant to the subsection above. Where the audit concerns the contractor, the auditing agency will afford the contractor an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. 5.5. Records under the subsections above shall be maintained and made available during performance of the work under this loan agreement and until three years from the date of final audit for the project. In addition, those records which relate to any dispute or litigation or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available for three years after the date of resolution of such dispute, appeal, litigation, claim or exception. 5.6. The right of access conferred by this clause will generally be exercised (with respect to financial records) under: i. negotiated prime contractors; ii. negotiated change orders or contract amendments in excess of $25,000 affecting the price of any formally advertised, competitively awarded, fixed price contract; and iii. subcontracts or purchase orders under any contract other than a formally advertised, competitively awarded, fixed price contract. 5.7. This right of access will generally not be exercised with respect to a prime contract, subcontract, or purchase order awarded after effective price competition. In any event, the right of access shall be exercised under any type of contract or subcontract: i. with respect to records pertaining directly to contract performance, excluding any financial records of the contractor; and ii. if there is any indication that fraud, gross abuse, or corrupt practices may be involved. 6. WARRANTY 6.1. Contractor warrants to the Municipalities that all materials furnished under this Contract shall be new and of the most suitable grade for the purpose intended and that all Work shall be of good quality, free from faults and defects and in conformance with the Contract Documents. Prior to Final Completion, Contractor shall deliver to the Municipalities all warranties required under the Contract Documents, or to which Contractor is entitled from manufacturers, suppliers, and Subcontractors. Unless otherwise provided, all warranties for products and materials incorporated into the Work shall begin on the date of Substantial Completion and remain in effect for a period of one (1) year. 6.2. Neither the final payment, any provision in the Contract Documents nor partial or entire use or occupancy of the premises by the Municipalities shall constitute an acceptance of Work not done in accordance with Contract Documents or relieve the Contractor or its sureties of liability with respect to any warranties or responsibilities for faulty or defective materials and workmanship. Contractor or its sureties shall remedy any defects in Work and any resulting damage to Work at its own expense. Contractor shall be liable for correction of all damage resulting from defective Work. If Contractor fails to remedy any defects or damage, the Municipalities may correct the defective Work or repair damages and the cost and expense incurred shall be paid by or be recoverable from the Contractor or its surety. Cn 0 E (D N P� 6.3. Contractor warrants that the Work shall be done in a workmanlike manner in strict accordance with the Contract Documents and guarantees that the labor and material will be free of defects for the period stated in the Contract Documents, but in no event less than one (1) year from the date of Substantial Completion. RFB 217031 14 Due: November 2, 2017 - 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 107 7. EMPLOYMENT OF ILLINOIS WORKERS ON PUBLIC WORKS ACT (30 ILCS 570/) Pursuant to 30 1 LCS 570/, any month immediately following 2 consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Department of Labor, the Contractor shall employ only Illinois laborers on this project unless Illinois laborers are not available, or are incapable of performing the particular type of work involved, which the contractor much certify with the Purchasing Department. 8. ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/) In the event the Contractor's non-compliance with the provision of the Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Applicable Rules and Regulations of the Illinois Department of Human Rights ("Department"), the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. 9. SUBSTANCE ABUSE PREVENTION ON PUBLIC WORKS PROJECTS ACT (820 ILQS 26511, et seg.) Contractor shall comply with all provisions of 829 1 LCS 265/1, et seq. including having in place, and providing to the Municipalities, a written substance abuse program for the prevention of substance abuse among employees PRIOR .0 to commencement of work on the Municipalities project. Contractor shall be responsible for ensuring its substance 1� abuse program meets or exceeds the standards set forth in the Substance Abuse Prevention on Public Works Cn Projects Act. If a collective bargaining agreement is in effect that fulfills the aforementioned requirements, Contractor shall provide the Municipalities with a copy of the relevant sections of said agreement in lieu of the 0 written substance abuse program. E (D 10. DISCREPANCIES P In all cases of discrepancies between the drawings and specifications, the Village of Glenview's Purchasing Department shall be notified in the manner as identified in the General Terms and Conditions. The specifications shall govern over the drawings. If work proceeds without obtaining proper interpretations of the conflicting drawings N and specifications from the Municipalities or his/her designee, the installed work that is not in accordance with the design and best practices must be replaced at no additional cost. 00 1 l..OMISSIONS/Hi DDEN CONDITIONS The drawings and specifications are intended to include all work and materials necessary for completion of the work. Any incidental item of material, labor, or detail required for the proper execution and completion of the work and omitted from either the drawings or specifications or both, but obviously required by governing codes, federal or state laws, local regulations, trade practices, operational functions, and good workmanship, shall be provided as a part of the contract work at no additional cost to the owner, even though not specifically detailed or mentioned. 12. FIELD MODIFICATIONS A field modification is written by the Municipalities or his/her designee to the Contractor for purposes of clarification of the specifications or plans. A field modification is limited to items that do not change the scope of the project. Field modifications do not affect either the project cost or completion date. Field modifications become part of the Contract Documents and become binding upon the Contractor if he fails to object within three (3) working days after receiving the modification. A field modification may be used as the basis of a project cost change or contract extension if all parties agree on the field modification form to a potential future claim of either party, or that the field modification will be compiled with, but under protest. 13. RESERVATION OF RIGHTS The Municipalities reserve the right to accept the Bidder's Bid that is, in theirjudgment, the best and most favorable to the interests of the Municipalities and the public; to reject the low Price Bid; to accept any item to any Bidder's Bid; to reject any and all Bidder's Bids; to accept and incorporate corrections, clarifications or modifications following the opening of the Bidder's Bids when to do so would not, in the Municipalities opinion, prejudice the bidding process or create any improper advantage to any Bidder; and to waive irregularities and informalities in the bidding process or in any Bidder's Bid submitted; provided, however, that the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defects or informalities, and Bidders should not rely upon, or anticipate, such waivers in submitting the Bidder's Bids. The enforcement of this Reservation of Rights by the Municipalities shall not be considered an alteration of the bids. 14. NEW PARTS AND MATERIALS: TITLE RF13 217031 15 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 108 Equipment and materials must be of current date (latest model or supply) and meet specifications. This provisi excludes the use of surplus, re -manufactured or used products, whether in part or in whole, except where specifications explicitly provide therefore. Further, the bidder warrants that it has lien free title to all equipment, supplies, or materials purchased under the terms of this contract. 15. WAIVER OF WORKERS COM PEN SATION/OCCU PATIONAL DISEASE EXPENSE REIMBURSEMENT The Contractor agrees to waive any and all rights to reimbursement of workers' compensation expenses under Section 1 (a) (4) of the Illinois Workers' Compensation Act (820 ILCS 305), and as amended; and the Contractor agrees to waive any and all rights to reimbursement of occupational disease expenses under Section 1 (a)(3) of the Illinois Occupational Diseases Act (820 ILCS 310), and as amended. 16. CLEAN CONSTRUCTION AND DEMOLITION DEBRIS (CCCID) AND UNCONTAMINATED SOIL The Contractor shall be aware of Public Act 96-1416, which took effect July 30, 2010 and impacts most excavation and construction projects in Illinois. PA 96-1416 requires that all soil excavated at a project site be evaluated by a Licensed Professional Engineer and certified as "uncontaminated" material before it may leave a site. Upon request from the Contractor each Municipality will certify as "uncontaminated" all soils excavated in .0 their respective residential areas that has never been used for commercial or industrial purposes. The cost to 1� the Contractor, associated with this PA 96-1416 requirement for uncontaminated soils certification, shall Cn be considered included in the Contract. 0 When the Contractor encounters potentially contaminated materials in areas which in the past or currently E are used for commercial or industrial purposes each Municipalities environmental consultant will (D determine the excavated soil and groundwater classification (uncontaminated, non -special or special waste), P management and disposal of excavated material. Removal and Disposal of any contaminated material and payments for this work shall be according to the Article 669 of the Standard Specifications and Supplemental Specification most recent (January 1, 2011) amendment and Bid Document requirements. 00 17. TOXIC SUBSTANCES DISCLOSURES All bidders must comply with the requirements of the Toxic Substance Disclosure to Employees Act, for any materials, supplies, and covered by said Act. 18. NON APPROPRIATIONS The Municipalities reserve the right to terminate their respective part of this contract or to reject bids, in the event that sufficient funds to complete the contract are not appropriated by the Municipalities Board of Trustees. 19. ALTERNATE AND MULTIPLE BIDS Unless otherwise indicated in these documents, the bidder may not submit alternate or multiple bids as part of this package. The submission of more than one bid within a single package may be cause for rejection of any or all of the bids of that bidder. 20. CONTRACTOR'S LICENSES The bidder that is found to be the most responsive and responsible bidder to which the contract is awarded (including subcontractors), prior to commencing any work, must have a valid Contractor's License or other required license on -file with the Municipalities in which the work is performed. 21. COMPETENCY OF BIDDER If requested in writing by the Municipalities, the Bidder must present within three (3) working days, satisfactory evidence of its ability and possession of the necessary facilities, experience, financial resources and adequate insurance to comply with the terms of the Contract Documents. Additionally, bidders shall provide, at a minimum, five (5) references that indicate the bidder's ability to successfully perform similar work on the form identified herein. 22. PERMITS & LICENSES The firm selected to perform the work must secure a Municipalities contractors' license prior to work beginning. It is the obligation of the Contractor to obtain the necessary Village, County, State and Metra licenses and permits where applicable. RF13 217031 16 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 109 23. EQUALITY/BRAND NAME Whenever this RFB mentions an item by name and uses specific descriptions, it is intended to convey to the Contractor an understanding of the standard of excellence required by the Municipalities. Items of equal type, quality, and size, which will conform substantially to the standard of excellence established to provide equivalent merit, strength, durability, and to perform the required functions in accordance with this RFB may be offered. Manufacturer/model names provided in the bid specifications herein convey the standard and uniformity the Municipalities demands. It shall be understood that prior to bidding a substitute, the bidder must receive prior written approval. Therefore, it shall be understood that, by submitting a bid, the bidder is stating to the Municipalities that no substitutions were made and that the bidder's pricing is based upon pre -approved brands. The Municipalities shall be the sole determiner about whether a substitute item is equal to the item specified. 24. SUBSTITUTIONS No substitutions shall be allowed during the term of this agreement without written consent from the Municipalities Purchasing Department. The contractor shall request permission to substitute an item of equal or higher quality when an item ordered is unavailable for delivery within the time required by the Municipalities. 25. JOINT PURCHASING/PURCHASING EXTENSION Cn The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for purchases to be made by the Municipalities, as authorized by the Governmental Joint Purchasing Act, 30 ILCS 525/0.01, et seq. 0 (the "Act"). All purchases and payments made under the Act shall be made directly by and between each E Municipality and the successful bidder. The bidder agrees that the Village of Glenview shall not be responsible in any way for purchase orders or payments made by the other Municipalities. The bidder further agrees that all terms and conditions of this Agreement shall continue in full force and effect as to the other Municipalities during the extended term of this Agreement. N Bidder and the other Municipalities may negotiate such other and further terms and conditions to this Agreement !�! ("Other Terms") as individual projects may require. In order to be effective, Other Terms shall be reduced to writing and signed by a duly authorized representative of both the successful bidder and the other Municipality. The bidder shall provide the other Municipalities with all documentation as required in the RFB, and as otherwise required by the Village of Glenview, including, but not limited to: 0 100% performance and payment bonds in the amount awarded by the respective Municipality 0 Certificate of insurance naming each additional Municipality as an additional insured a Certified payrolls to each Municipality for work performed RF13 217031 17 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. I 10 TECHNICAL TERMS OCTOBER 2017 1. INTENT It is the intent of the Village of Glenview ("Glenview"), the City of Lake Forest ("Lake Forest"), and the Village of Buffalo Grove ("Buffalo Grove") (collectively, the "Municipalities"), to jointly bid tree maintenance and award to a primary contractor ("Contractor"). Through this joint bid process, the Municipalities are presenting an economy of scale to potential bidders, providing them with opportunities for increased revenues as well as reduced costs, which the bidders will in turn extend to the Municipalities via lower pricing. The Village of Glenview is conducting the bidding process on behalf of the Municipalities. Each City and Village's municipal manager or board of trustees/city council as the case may be, will have the right to review and independently approve or reject the bid award and execute the Agreement Acceptance. 2. BID PRICE The Municipalities are requesting pricing for three groups of work: Section I — Tree Removal Services, Section 11 — Stump Removal, and Section III — Tree Trimming Services. Bidders are required to submit pricing for all base bid items. Cn Section I — Tree Removal Services pricing consists of a base bid for tree removal services by the diameter size of the tree (dbh). Section 1 pricing also requests pricing for Emergency Services For Tree Removal for all > 0 Municipalities, by hour, during normal business hours (between 7:00am and 5:00pm, Monday through Friday) and E after normal business hours (5:01 pm to 6:59am, including Saturdays, Sundays, and Holidays). Section 11 — Stump Removal Services pricing consists of stump removal by the diameter size of the stump (dbh). Section III — Tree Pruning (Trim Tickets) pricing is for tree trimming pricing for all Municipalities, by hour, during M N normal business hours (between 7:00am and 5:00pm, Monday through Friday) and after normal business hours N (5:01 pm to 6:59am, including Saturdays, Sundays, and Holidays). I Unit pricing shall be all-inclusive of all transportation, handling, equipment, labor, material, disposal costs and any other costs required to fulfill the Scope of Work as identified herein. Bidders shall maintain pricing for one hundred -twenty (120) days from the date of opening. The bidders must provide pricing for all Municipalities. Failure to provide pricing for all Municipalities could result in disqualification and no further consideration for an award. 3. AWARD An award shall be made based on the total of the base bid items A through E to the lowest responsive and responsible bidder(s) who best meets the specifications including financial capacity to perform, experience and qualifications performing similar work, and scheduling based upon the evaluation criteria specified herein. Although the intent is to award to a single Contractor, the Municipalities reserve the right to award in part or in whole, by county, not to award any portion or Section of the bid, or to award by Section to multiple contractors, whatever is deemed to be in the best interest of the Municipalities. No work shall be awarded to a Bidder that is in arrears or is in default to any of the Municipalities for any debt or contract, or that has defaulted, as surety or otherwise, upon any obligation to the municipality, or that has failed to perform satisfactorily any previous contract with, or work for, the Municipalities. PLEASE NOTE: Municipalities may begin services on a staggered basis contingent upon budget cycles and expiration of existing contracts. RF13 217031 18 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. I 11 4. TERM/ESCALATION The term of this Agreement shall be one (1) year from the date of award. The Municipalities reserve the right to renew this contract for three (3) additional one (1) year periods or one (1) additional three (3) year period, subject to acceptable performance by the Contractor. Unit prices (including supplemental unit prices) shall be held constant for the initial term of this agreement. For subsequent terms, requests for increases of unit prices shall be limited to two percent (2%). The final increase is up to the Municipalities' discretion. Written requests for price revisions after the initial period shall be submitted at least ninety (90) days in advance of the annual contract period. Requests must be based upon and include documentation of the actual change in the cost of the components involved in the contract and shall not include overhead, or profit. The Municipalities reserve the right to reject a proposed price increase and terminated the agreement. At the end of any subsequent contract term, the Municipalities reserve the right to extend this contract for a period of up to sixty (60) days for the purpose of getting a new contract in place. (n For any year beyond the initial year, this contract is contingent upon the appropriation of sufficient funds by each Municipality; no charges shall be assessed for failure of a municipality to appropriate funds in future contract years. Cn The Municipalities reserve the right to reject any request for a subsequent term price increase and terminate the Agreement. > 0 E 5. INVOICES AND PAYMENTS The Contractor shall provide individual invoices for the services that it and all of its subcontractors undertake for a 0 Municipality to that Municipality. The Contractor shall be responsible for paying its subcontractors. The Contractor's subcontractors shall not invoice a Municipality, nor shall a Municipality pay the Contractor's subcontractors directly. N P� The Contractor shall submit invoices to each Municipality detailing the services the Contractor provided directly to I 00 the respective Municipality. All services shall be invoiced based on unit pricing and quantities used. Each Municipality shall only pay for quantities it used or ordered. Quantities may be adjusted up or down based on the N needs of each Municipality. Each Municipality shall make payments in accordance with the Local Government 0 P Prompt Payment Act. The Contractor shall submit an invoice for each Tree Removal and Tree Pruning List. The invoice shall include the work performed for the corresponding list and must be supported with copies of all work site locations specific to the list. The Contractor shall not submit invoices prior to completion of work, and each municipality will not authorize payment (including partial or pre -payments) for incomplete work. Invoices shall include charges for work orders depicted on each list. No payment, final or otherwise, shall release the Contractor or its subcontractors from any of the requirements or obligations set forth in this Agreement. Invoices shall be delivered to: City of Lake Forest Supervisor of Forestry/City Forester 800 N. Field Drive Lake Forest, IL 60045 Village of Buffalo Grove Village Forester 51 Raupp Blvd. Buffalo Grove IL 60089 Village of Glenview Public Works Director 2498 East Lake Avenue Glenview, IL 60026 RF13 217031 TREE & STUMP REMOVAL SERVICES 19 Due: November 2, 2017 — 2:00 P.M. I Packet Pg. 112 SPECIFICATIONS TERMS OCTOBER 2017 1. SCOPE OF WORK The Work shall consist of furnishing all labor, materials, equipment, and other incidentals necessary to perform the work as identified herein. These specifications apply to both the Village of Glenview and City of Lake Forest — except for the sections where one municipality is specifically referred to by name. Bids shall be comprehensive for each area of work: Section I — Tree Removal Section 11 — Stump Removal Section III —Tree Trimming 2. CONTRACT MANAGER Lake Forest All work performed in the City of Lake Forest will be under the direct supervision of the City Forester or his/her designee. .2 Glenview and Buffalo Grove Cn All work performed in the Village of Glenview or Buffalo Grove will be under the direct supervision of the Director of Public Works or his/her designee. 0 E a) In this SPECIFICATIONS section, the CONTRACT MANAGER refers to the City Forester (or his/her designee) for W (D all work that takes place in the City of Lake Forest and the Director of Public Works (or his/her designee) for all work that takes place in the Village of Glenview or Buffalo Grove. SECTION I - TREE REMOVAL The scope of work is for tree removal in addition to providing emergency services for the Municipalities. The 06 Municipalities shall request tree removal on an on -going basis, typically, monthly. The proposed scope of work will include the following: Tree removal and cleanup Provide emergency services for tree removal, as needed Site cleanup and responsible for disposal of debris as indicated by each Municipality herein A. Measurement of Parkway Trees The diameter of trees shall be measured with a standard D-tape at a point 4 1/2feet above the average ground level at the base of the tree. In cases of multi -stemmed trees whose crotch is 4 Y2feet from the ground or lower, measurement shall be taken one (1) foot below the crotch. If a tree becomes multi -stemmed below one foot, the sum of the diameters of the stems measured at 4 Y2feet above the average ground level at the base of the tree shall be the considered the diameter of the tree. If there is soil between the stems, they shall be considered separate trees. Final diameter measurements shall be reported to the nearest inch with rounding up to occur at increments 1/2 inch and greater (i.e. 12.50-12.99" = 13.0" dbh) and rounding down to occur at increments lower than 1/2 inch (i.e. 12.01-12.49" = 12.0" dbh). B. Tree Removal Tree removal services shall include, but is not limited to the following: • All removals shall be done per the American National Standards Institute Standard ANSI Z-133 (2012), ANSI A300 (2008) or as amended. • Cut off the tree at four inches above ground and remove all branches below • The Contractor will comply with all applicable OSHA (OSHA 29 CFR Part 1926) and other applicable federal and state regulations when removing trees. • The Contractor shall not use the practice of 'flopping' trees. • All trees shall be 'limbed out' prior to the final cutting of the trunk. • Ropes or other mechanical devices shall be used to lower all limbs of sufficient size that may cause damage to other trees or surrounding public or private property. • Remove trees and stumps in one area before moving to another area of the Municipality RF13 217031 20 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 113 All debris collected shall be removed immediately and dumped at the designated dumpsite All designated trees (stern) must be removed within thirty (30) business days after the Contractor has received a list from the municipality. The average monthly tree removal list from the Village of Glenview contains about 100 trees. Failure to remove trees within the specified timeframe could result in termination of this Agreement. C. Site Clean -Up Site clean-up shall include, but is not limited to the following: • Cutting and clean-up operations shall be accomplished in such a manner as to not damage other trees, grass or other plant materials. If damage to other trees not designated for takedown occurs, contractor shall re -trim the tree to arborist standards to minimize long-term damage • All debris should be placed away from the curb and sidewalks to eliminate hazards for the residents of the Municipalities. Also, any other debris that would interfere with mowing is to be removed and properly disposed • Contractor shall repair divots and ruts created by fallen limbs or equipment with black dirt and grass seed. • All ruts, divots and depressions caused by the removal of the tree shall be filled to adjacent grade level before leaving the work site D. Emergency/Disaster Services During emergencies, or disaster situations, parkway trees may require immediate removal or pruning to ensure public safety (i.e. tornados, wind storms, severe thunder storms, lightning strikes, etc.). If such conditions exist, the CONTRACT MANAGER will notify the Contractor that emergency measures are being implemented. Upon notice, the Contractor will provide crews within ninety (90) minutes to the site. When requesting emerge n cy/d isaster services the Contractor shall provide, at minimum, a three (3) man crew with one chipper truck, chipper and one aerial truck per Municipality. In addition, the Contractor may be called upon to provide two log grapple loaders if deemed necessary by the CONTRACT MANAGER. The emergency services shall be provided at an hourly rate per man hour and include all labor, equipment and materials needed to perform the work to the satisfaction of the CONTRACT MANAGER. A separate emergency rate for normal business hours and after business hours for emergency work shall be provided. Normal business hours are considered Monday — Friday 7:00am — 5:00pm. Payment will be made for all hours worked at the site. E. Travel Time/Trip Charge In the event that the Contractor is required to respond to an emergency/disaster situation, hours spent traveling to and from the Contractor's location to the Municipality (portal to portal) shall not be considered billable. Payment for Emergency/Disaster Services will be made for all hours worked at the site. Invoicing shall only include hours spent at the work site and data that substantiates completion of work during the emergency/disaster, which is required by the CONTRACT MANAGER and is essential for the authorization of payment. F. Posting of No Parking Signs The Contractor shall examine the area surrounding the tree(s) to be removed and determine, in sufficient time prior to initiating the work on each removal list, whether temporary 'No -Parking' signs are necessary to allow access to tree(s). The Contractor shall contact the CONTRACT MANAGER to obtain the appropriate signage from the Municipality, and the Contractor shall post the signs as necessary. 'No -Parking' signs must be displayed for a minimum of 48 hours prior to enforcement. The Contractor shall remove all signs upon completion of work in that area. G. Removal Lists and Location of Trees Trees are inspected by arborists from the Public Works Department. Trees that are identified for removal are placed on a list and marked by each Municipality as follows: Lake Forest: Parkway trees to be removed are encircled with green and white striped ribbon Glenview and Buffalo Grove: Parkway trees to be removed are painted with an "X"; The list of trees to be removed will be provided electronically to the Contractor, with the location of the trees. Before removal, the Contractor must verify that the tree is both tagged and corresponds accordingly to the removal list issued by the respective Municipality. Tree Removal Lists will contain the street name, numbered address, and diameter and a minimum of five (5) trees to be removed shall be provided to the Contractor. All parkway tree diameters will be measured at breast height or 4 1/2 feet above ground level (see A.- Measurement of Parkway Trees). Cn 0 E (D N !E�� Work locations will include, but is not limited to, streets, medians and parks throughout the Municipalities. If there RF13 217031 21 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 114 are questions of ownership of a tree, the Contractor shall contact the CONTRACT MANAGER to gain appro prior for removal. Any tree removed incorrectly will be replaced at the expense of the Contractor. H. Debris Disposal & Clean-up The Contractor shall clean up each site. This shall include removal and disposal from the site of all debris at the end of each day's operation. NO DEBRIS MAY BE ALLOWED TO REMAIN ON THE PARKWAY OVERNIGHT OR OVER THE WEEKEND WITHOUT THE PRIOR WRITTEN CONSENT FROM THE CONTRACT MANAGER. Site cleanup shall include removal of sawdust, small twigs, chips, leaves, trunks and limbs from the street, curb, parkway, sidewalk, private lawns and driveways with the appropriate tools for the job. The Contractor is responsible for the disposal of all debris from a site and restoring the site to its original state prior to the commencement of work. The Municipalities will NOT allow disposal of debris at their municipal facilities. Violations could result in termination of this Agreement. Limbs and trunks may be temporarily placed in the parkway areas in such a manner as to eliminate any obstruction, including sight -line obstructions, to motor vehicles and pedestrians. Brush and limbs shall not be stored overhanging any street pavement, driveway or sidewalk. Under NO circumstances shall these materials be Cn allowed to lie on the parkway overnight unless prior approval is received from the CONTRACT MANAGER. Violation will result in the assessment of liquidated damages by the Municipality in the amount specified herein. > 0 E SECTION 11 - STUMP REMOVAL Stump Removal work shall include, but is not limited to the following: Stump removal Backfilling & Site Clean-up as indicated by each Municipality herein Dispose of debris as indicated by each Municipality herein A. Stump Removal Stump removal shall include, but is not limited to the following: • All stumps shall be surveyed for underground utilities prior to removal • For the Village of Glenview, stumps shall be ground to a depth of 8" below a line between the back of the curb and the top of the sidewalk or an existing grade as determined by the CONTRACT MANAGER and, generally, will be considered to be the grade that is consistent with the plane of the parkway outside any mounds or depressions caused by, or adjacent to the tree to make room for future tree planting • For the City of Lake Forest, stumps shall be ground to a depth of 12" below a line between the back of the curb and the top of the sidewalk or an existing grade as determined by the CONTRACT MANAGER and, generally, will be considered to be the grade that is consistent with the plane of the parkway outside any mounds or depressions caused by, or adjacent to the tree to make room for future tree planting • All surface roots within a six (6) foot radius of the center of the stump shall be removed • All surface roots within three (3) feet of the sidewalk shall be removed • Stump grindings shall be immediately disposed of by the Contractor • For the Village of Glenview, all stumps must be removed within thirty (30) business days after a stump list has been submitted to the Contractor by the CONTRACT MANAGER. The average monthly stump removal list from the Village of Glenview contains about 100 stumps. Failure to remove stumps within the specified timeframe could result in termination of this Agreement. • For the City of Lake Forest, all stumps must be removed within thirty (30) calendar days after a stump list has been submitted to the Contractor by the CONTRACT MANAGER. Please note that these stumps will be from trees that were removed by the Contractor and/or by City of Lake Forest staff. Additionally, please note that Stump Removal pricing for the City of Lake Forest is separated by the two Stump Removal Components: Stump Grinding and Restoration (restoration services include stump grinding debris removal and topsoil and seed placement) as the City of Lake Forest may request that the Contractor perform Stump Grinding and/or Restoration. Lastly, for stumps that the Contractor is required to only grind (and not restore), grindings shall be piled neatly over the stump hole and not scattered over the lawn. B. Backfilling & Site Clean-up Backfilling & site clean-up work shall include, but is not limited to the following: RF13 217031 22 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 115 • Within 48 hours after grinding (removal) the stump and buttress roots, the Contractor shall remove all grindings and associated debris from the work site, and complete the backfilling operation. • The Contractor shall backfill the site with topsoil and seed immediately after removing the stump, unless otherwise directed by the Municipality to lay sod. • Stump -grinding and clean-up operations shall be accomplished in such a manner as to not damage other trees, grass or other plant materials. If damage to other trees not designated for takedown occurs, contractor shall re -trim the tree to arborist standards to minimize long-term damage • All debris shall be placed away from the curb and sidewalks to eliminate hazards for the residents of the Municipalities. Also, any other debris that would interfere with mowing is to be removed and properly disposed of. • Disposal of grinding debris generated by work described in this contract shall be the responsibility of the Contractor • The Contractor shall supply their own topsoil which has received the prior approval from each municipality. • The topsoil shall be properly leveled and compacted to ensure a minimum amount of settlement of the backfill material. • In the event that the topsoil cannot be placed when the stump grinding debris is removed, the disturbed area(s) shall be barricaded off to ensure public safety. • Stump grindings (woodchips) and debris shall not be used as backfill material. The Contractor is responsible for the disposal of all debris from a site and returning the site to its original state it existed in prior to the commencement of work. Disposal of stump grindings is the responsibility of the Contractor. Violations could result in termination of this Agreement. C. Removal Lists and Location of Stumps Stumps that are identified for removal are placed on a list. Each list of stumps will provided to the Contractor electronically and will contain a minimum of five (5) stumps. Each list will include street name, address, and approximate diameter of the stump and each Lake Forest list will indicate whether stump grinding and/or restoration services (restoration services include stump grinding debris removal and topsoil and seed placement) are required. SECTION III - REQUESTED TREE PRUNING ("TRIM TICKETS") This section defines the services required if a Municipality requests tree -pruning work on Public Right -of -Ways, to be completed over a twelve (12) month period from January to December. This section is for additional non -emergency removal and pruning that is not part of the Municipalities' scheduled pruning program. Additional non -emergency tree pruning may be needed throughout the year to address unsafe conditions, overhang onto the sidewalk, resident's requests, and such. This section also encompasses pricing for emergency tree trimming where parkway trees may require immediate pruning to ensure public safety. A. Scheduling of Work The contractor shall respond to all non -emergency requests for non -emergency removal and pruning requests within 24 hours of the request. Work shall be completed within 30 business days of the initial request. The request will include street name, address, and description of the work needed. The average monthly tree pruning list from the Village of Glenview contains about 30 trees. Failure to prune trees within the specified timeframe could result in termination of this Agreement. All requests for services that are scheduled to occur during normal business hours shall be considered non - emergency. Normal working hours are between 7:00 AM and 5:00 PM, Monday through Friday. Non -emergency services that are delayed such that they occur outside of normal business hours shall still be considered non - emergency services. Requests from a Municipality outside of the normal business hours shall constitute an emergency request. The Contractor shall respond to all emergency requests (including evenings, weekends and holidays) within ninety (90) minutes for all tree removal, stump removal, and tree pruning requests. B. Pruning Operations Pruning operations shall include, but are not limited to the following: 1. Cleaning — Cleaning shall be conducted and completed before beginning clearance and structural pruning. Cn 0 E 04 !E�� Remove all dead, dying, diseased, interfering, objectionable, and weak branches, located in the canopy, that are one (1) inch in diameter or greater. RFB 217031 23 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 116 Never remove the swollen expanding branch collar growing around the base of dead, dying branches. Any broken, cracked or smashed branches located in the canopy shall be removed or shortened to either a lateral branch that is at least 1/3 the diameter of branch removed or back to the main trunk. Suckers and water sprouts located within the canopy of a parkway tree shall not be entirely removed. Instead, one third (1/3) of the sprouts shall be removed, another third (1/3) shall be reduced and the final third (1/3) shall remain. At the base of each parkway tree, any dead, dying, diseased, broken branches and watersprouts shall be removed. 2. Clearance - Remove branches to obtain an eventual clearance of fourteen (14) feet on the street side of the tree and eight (8) feet on the sidewalk or pedestrian side of the tree. All pruning cuts shall be made with respect to the integrity of each parkway tree. Pruning shall be conducted in a manner that maintains the crown shape and symmetry typical of the species being pruned. Remove branches to obtain an eventual clearance of ten (10) feet over buildings, houses and garages. In order to achieve proper clearance, encroaching lower branches shall be subordinated to a lateral branch that is at least 1/3 the diameter of branch removed or pruned back to the main trunk. Because of weight loads from summer foliage, dormant branches may need to be cleared an additional foot or two above fourteen (14), eight (8) and ten (10) feet respectively in order to achieve necessary clearances. Lower branches that meet proper clearance heights and have diameters greater than 1/3 of the trunk's diameter shall not be ignored and instead be reduced in order to slow down growth and reduce competition with the leader. Use reduction cuts and shorten branches to laterals that are at least 1/3 the diameter of the cut branches. 3. Structural - The pruning and thinning of branches shall result in an even distribution of secondary and tertiary branches along each corresponding primary branch and not the grouping of branches (lion's tailing) at the tip of a primary branch. Without leaving large gaps in the canopy, remove all interfering branches, crossing or rubbing branches and any close parallel branches that are competing for similar space within the canopy. Thinning of the canopy shall not involve the removal of more than 25% of the live foliage at one time for young and medium aged trees. Pruning shall be conducted in a manner that promotes and maintains a strong central leader through the reduction or removal of competing leaders. In cases of structurally weak W" branch unions, located in trees with a dbh greater than 12 inches, the contractor shall contact the CONTRACT MANAGER to determine mode of action. Species, age, size and condition can affect choice of action. Actions may include: removal of one branch back to the base of included bark, reduction cut on less vigorous branch or the subordination of one branch to a lateral branch. Remove one branch of all structurally weak W" branch unions occurring along the main trunk or developing within the tree crown on all trees up to 12 inches dbh. Special attention shall be given to the effects that removal of such branches will have on the ultimate form of the tree. Crown restoration measures shall be used when pruning a parkway tree that has been severely topped, vandalized or damaged from storms in order to increase tree structure, form and appearance. 4. Mature Trees - Thinning of the canopy shall not involve the removal of more than 15% of the live foliage at one time for mature trees, except pruning that reduces the severity of structural defects. Remove all dead, dying and diseased branches that are one (1) inch in diameter or greater. Majority of pruning cuts shall occur on tertiary and quaternary branches. No interior live and healthy branches greater than four (4) inches diameter shall be removed. RF13 217031 24 Due: November 2, 2017 - 2:00 P.M. TREE & STUMP REMOVAL SERVICES Cn 0 E C4 P� I Packet Pg. 117 1 Live and healthy branches that are a 1/3 the diameter of the trunk and greater shall not be removed withou approval from the CONTRACT MANAGER. 5. Pruning Cuts & Tools — Each pruning cut shall be made carefully, at the proper location, leaving a smooth surface with no jagged edges or torn bark. All final pruning cuts shall be made just to the outside of the "branch collar"; sufficiently close to the trunk or parent limb, without cutting into the branch collar, trunk or leaving a protruding stub. This will result in the slow movement of decay, preservation of the branch protection zone and a branch wound that can successfully begin normal callus and woundwood formation. When the branch collar is absent, the pruning cut shall be made along a line which bisects the angle between the branch bark ridge and an imaginary line perpendicular to the leader or the branch being removed. The face of the branch collar pruning cut or wound area shall be circular in form and not oval. "Flush" pruning cuts to the main stem or behind the branch collar are PROHIBITED. Pruning cuts shall be (n conducted in a manner that results in even wound sides and not "dog ear" ridges on one side or another. Clean a) .2 pruning cuts shall be made at all times without leaving any stubs. Cn All limbs to be removed shall be cut in such a manner so as to prevent any ripping or tearing of the branch or trunk wood, located on the parent or remaining stem. > 0 E a) All removed branches that are four (4) inches in diameter or greater shall be cut using the three -cut pruning W method. (D All cut limbs shall be brought to the ground in such a manner as to prevent any damage to real or personal property, regardless if it is publicly or privately owned. N N Proper tools for pruning shall be used for each cut. Chainsaws shall not be used to remove live branches that I 00 are less than two (2) inches in diameter. Acceptable pruning equipment includes: hand pruners, lopers, hand saws, pole saws and chainsaws. No person working in a parkway tree shall use spikes or any other footwear which will, in the opinion of the CONTRACT MANAGER injure the tree. 6. Emergency Limb Removal Services —In addition to trimming trees on a per ticket basis, the Municipalities may also need emergency services. The services could include tree trimming services to address any threats to right of way accessibility and overall public safety due to hazardous trees/conditions. Upon notice, the Contractor will provide crews within ninety (90) minutes to the site. Provide a 24-hour emergency telephone number to contact a representative in case of emergency. When requesting emergency/disaster services the Contractor shall provide, at minimum, a two (2) man crew with one chipper truck, chipper and one aerial truck per Municipality. 7. Site Clean-up and Disposal of Debris — The Contractor is responsible for the disposal of all debris from a site and returning the site to its original state it existed in prior to the commencement of work. Disposal of all debris is the responsibility of the Contractor. The Contractor will be responsible for any/all repair costs if repairs are needed after completion of requested tree pruning. All debris from trees which may not have been acceptably or sufficiently pruned initially, and which require additional pruning or other work prior to payment, shall be cleaned up and disposed of by the Contractor. In the event of snow, debris must be immediately cleaned up so it does not interfere with Municipal snow plowing operations. C. Pro'ect Submittals The Contractor must submit the following information for review with bid submissions. Failure to submit the following will result in disqualification of bid: 1. Equipment Documentation — the Contractor shall provide make, model, age, license number and vehicle identification number (VIN) for all equipment that will be associated with this contract. Equipment documentation shall also include a description of what the vehicle or equipment is used for (e.g., Ford F-550 — RF13 217031 25 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 118 which has been outfitted and used as an aerial lift). FAILURE TO PROVIDE A LIST OF EQUIPMENT COULD RESULT IN DISQUALIFICATION AND NO FURTHER CONSIDERATION FOR AWARD. 2. ISA Arborist Certification Number — the Contractor shall provide the ISA certification number and classification type for all supervisory employees that may be associated with this contract. 3. IDOA EAB Compliance Agreement — the Contractor shall provide a fully -executed copy of their State of Illinois Emerald Ash Borer Compliance Agreement. D. Coordination and Reporting The Contractor must appoint a single point of contact for communications and coordination with the CONTRACT MANAGER. This individual shall be responsible for arranging work assignments, follow-up monitoring and supervision of work. The CONTRACT MANAGER shall be notified prior to any work being done via the weekly report. If any changes to this report occur, it is the Contractor's responsibility to notify him/her prior to conducting the work. Also, if traffic will be impacted, notification shall be provided to the Municipalities' Police Departments no less than 72 hours prior to .2 work starting. If "No Parking" signs are necessary, the Contractor shall contact the CONTRACT MANAGER or 1� his/her designee to obtain these signs and post them as needed. Signs must be posted 48 hours prior to a) Cn enforcement and the Contractor will remove all signs upon completion. M 0 The Contractor shall be responsible for making arrangements with the appropriate utility during the removal of any E 0) trees or stumps that may be a hazard. The utility companies shall be notified within 72 hours prior to work being W conducted. This can be done by calling JULIE at 1-800-892-0123. The Contractor shall be responsible for (D 0) damage to utilities and shall, at its own expense, restore such property to a condition equal to that in existence prior to the commencement of work, as may be directed by the owners. N A status report indicating the trees worked on the week prior and the trees planned for the current week shall be El! provided to the CONTRACT MANAGER weekly. The weekly report shall also indicate any issues that the crews I 00 have experienced in the field as well as any work planned that was not accomplished. T_ E. Equipment & Materials Needed All equipment and materials needed shall be provided by the Contractor. The equipment and materials include, but are not limited to, the following: • Aerial Lift • Wood Chipper • Log Loader • Front End Loader • Semi -trailer • Dump Truck • Arrow Board • Stump Grinder • Top soil and seed to fill the hole remaining from tree or stump removal All equipment, parts, or components not specifically mentioned in these specifications and are necessary to provide a complete tree pruning or tree removal service, shall be furnished by the Contractor. All equipment and vehicles shall have the Contractor name located on it, be maintained to provide a clean and mechanically sound image, and be approved by the Municipality. In addition all products must meet applicable federal, state, and local safety standards. Please include a list of Equipment own with your bid submission. F. Debris Disposal & Clean-up The Contractor shall clean up each site. This shall include removal and disposal from the site of all debris at the end of each day's operation. NO DEBRIS MAY BE ALLOWED TO REMAIN ON THE PARKWAY OVERNIGHT OR OVER THE WEEKEND WITHOUT PRIOR WRITTEN CONSENT FROM THE CONTRACT MANAGER. Site cleanup shall include removal of sawdust, small twigs, chips, leaves, trunks and limbs from the street, curb, parkway, sidewalk, private lawns and driveways with the appropriate tools for the job. The Contractor is responsible for the disposal of all debris from a site and returning the site to its original state it RF13 217031 26 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 119 existed in prior to the commencement of work. Disposal of debris is the responsibility of the Contractor. Limbs and trunks may be temporarily placed in the parkway areas in such a manner as to eliminate any obstruction, including site line obstructions, to motor vehicles and pedestrians. Brush and limbs cannot be stored overhanging any street pavement, driveway or sidewalk. Under NO circumstances shall these materials be allowed to lie on the parkway overnight unless the CONTRACT MANAGER has granted specific permission. Violation of this will result in the Municipality assessing liquidated damages as specified herein. 1 . Wood and Debris Removal — Limbs and trunks may be temporarily placed in the parkway areas in such a manner as to eliminate any obstruction, including site line obstructions, to motor vehicles and pedestrians. Brush and limbs cannot be stored overhanging any street pavement, driveway or sidewalk. Under NO circumstances shall these materials be allowed to lie on the parkway overnight unless the CONTRACT MANAGER has granted specific permission. Violation of this will result in the Municipality assessing liquidated damages as specified herein. Any ash debris disposed most adhere to all regulations of the Illinois Department of Agriculture (IDOA) and under the Emerald Ash Borer Compliance Agreement; applicable to State or Federal Cooperative Domestic Quarantines for the Emerald Ash Borer (Agrilus planipennis) pursuant to the Insect Pest and Plant Disease Act (505 Illinois Compiled Statutes 90/1 et seq.). Any walnut debris disposed must adhere to all regulations of the Illinois Department of Agriculture (IDA) and Cn under the Thousand Cankers Disease Compliance Agreement; applicable to State of Illinois External M Regulations on Juglans spp. products with regards to Thousand Cankers Disease Complex (Geosmithia > 0 morbida and Pityopthourus judlandis) , pursuant to the Insect and Plant Pest Disease Act (505 Illinois E Compiled Statutes 90/1 et.seq). With the exception of ash and walnut debris, the Contractor can choose to take the debris if desired. G. Safety Standards In performance of this contract, the Contractor will comply with all applicable Federal, State and local laws and N regulations, including the following: 1. All equipment to be used and all work to be performed must be in full compliance with the most current revision of the American National Standards Institute Standard, ANSI Z-133.1 (2006), and ANSI A300 (2008) or as amended. 2. Proper flag people, warning signs, barricades, and /or other protective devices must be provided by the Contractor. Traffic control shall be in compliance with the Manual of Uniform Traffic Control Devices and IDOT Standard Specifications, Sec. 900. Yellow flashing lights mounted on a vehicle shall not be deemed as sufficient or adequate protection. Questions of sufficiency shall be resolved to the satisfaction of the CONTRACT MANAGER. 3. During activity along municipal streets, the Contractor shall have the responsibility to block the street at each intersection, using proper signage and barricades to prevent any motorized vehicle from entering. The Contractor shall have the responsibility of notifying the CONTRACT MANAGER and both the Municipality's Police and Fire Departments prior to closure of any municipal street. When pruning trees along State or County Roadways, the Contractor must obtain any applicable permits from the appropriate authority. Normally, the road cannot be completely blocked off. 4. During pruning operations, sidewalks shall be properly barricaded and closed to the satisfaction of the CONTRACT MANAGER. More importantly, within school zone areas and other areas where many children are present, such as around day camps or day care, pruning shall not take place during normal commuting hours. Tree pruning shall be scheduled to minimize and avoid contact with large numbers of children walking to and from school, summer camps or day care. The CONTRACT MANAGER shall provide the Contractor with appropriate information regarding the areas and times of these activities. H. Damage & Protection of Public & Private Propert The Contractor is responsible for any damage to public or private property caused by the Contractor's operation. Due to the nature of the work, and the likelihood that claims of damage may arise, the Contractor is also responsible for documenting the conditions of the work site, including public and private property, prior to commencing work. The Contractor shall notify the Village Manager or their designee of any damage that exists prior to beginning work. RF13 217031 27 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 120 The Contractor shall take all necessary precautions to eliminate damage to adjacent trees and shrubs, lawns, curbs, walks, or other real or personal property. The Contractor's vehicles shall be located on the paved surface of the public street and will not use private driveways or block any public sidewalk. The Contractor will be responsible to repair or replace any pavement of sidewalk broken or damaged as a result of work operations. Holes made in lawns, regardless of size, shall be filled with black dirt. To eliminate the possibility of creating ruts, the contractor shall use 3/4" thick or thicker plywood under tires of any equipment driven on the parkway. The Village Manager or their designee shall have final determination of necessary restoration. Equipment shall not enter private property unless the property owner consents or the Village has obtained signed Right -of -Entry release forms for the required removal. Vegetation surrounding a tree marked for removal shall be disturbed as little as possible. The Contractor shall resolve any claims for damage with the property owner within 10 days after the damage occurs. Should the damage not be rectified within the timeframe agreed upon or to the satisfaction of the property owner and the Village, the Village reserves the right to repair or replace that which was damaged and deduct this cost from any payment due to the Contractor. In addition, the Village reserves the right to repair/replace any pavement surface or sidewalk damage caused by the Contractor and deduct those costs from any payment due to the Contractor. Compliance Agreements — Illinois Department of Agriculture 1 Emerald Ash Borer (EAB) Any ash debris disposal must adhere to all regulations set forth by the Illinois Department of Agriculture (IDOA) Cn and under the EAB Emerald Ash Borer Compliance Agreement; applicable to State or Federal Cooperative Domestic Quarantines for the Emerald Ash Borer (Agrilus planipennis) pursuant to the Insect Pest and Plant > 0 Disease Act (505 Illinois Compiled Statutes 90/1 et seq.). E The Contractor shall furnish a copy of signed IDOA EAB Compliance Agreement to the Municipalities, following all provisions pertaining to the proper disposal of ash debris and movement of IDOA defined regulated articles within quarantine zones. The Contractor shall abide by any modifications to IDOA EAB regulations, including the Compliance Agreement and quarantine zones. N P� All EAB infested ash wood and debris shall be removed from the Municipalities and shall become the Contractor's I 00 responsibility to ensure destruction of the infested wood in accordance with the State statutes and local ordinances. Each ash tree shall be considered infested and disposed of accordingly. Under NO circumstances N shall logs from ash trees be left for homeowners. 2 2. Thousand Cankers Disease Any handing of walnut (Juglans spp.) tree material must adhere to all regulations set forth by the Illinois Department of Agriculture (IDA) under the Thousand Cankers Disease Compliance Agreement; applicable to State of Illinois External Regulations on Juglans spp. products with regards to Thousand Cankers Disease Complex (Geosmithia morbida and Pityopthourus judlandis) , pursuant to the Insect and Plant Pest Disease Act (505 Illinois Compiled Statutes 90/1 et.seq). The Contractor shall furnish a copy of signed IDA Thousand Cankers Disease Compliance Agreement to the Municipalities, following all provisions as set forth. The Contractor shall abide by any modifications to IDA Thousand Cankers Disease regulations, including the Compliance Agreement and any state and/or federal quarantine zones established. All walnut tree material shall be removed from the Municipalities and shall become the Contractor's responsibility to ensure handling of tree materials adheres to State statutes and local ordinances. Any walnut materials that appear suspect of TCD infestation shall be reported to the Department of Agriculture. Under NO circumstances shall unprocessed woody material from walnut trees be left for homeowners. RF13 217031 28 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 121 APPENDIX A - MUNICIPAL INFORMATION August 201 1. APPROXIMATE QUANTITIES BY MUNICIPALITY Table 1. Estimated Annual Tree Removal Quantities by Municipality Lake Forest Glenview Tree Removal, N U m bi�r of Trees N 0 mber of Trees 319 344 12-18" 150 200 19-26" 45 117 27-36" 12 63 37"+ 2 19 TOTAL 528 743 Stump R&noval Number of Trees Nbmb6r of Trees 1-111, 319 344 12-18" 150 200 19-26" 45 117 27-36" 12 63 37"+ 2 19 TOTAL 528 743 Eme , rgendy Services Fbr Te6e Removal Estimated, Hburs, Estimaited Hotirs During Normal Working Hours 60 233 Outside During Normal Working Hours 60 128 TOTAL 120 361 Tree Plrdning "Teim Tickets" Estimated, Hours Estimated Hbdrs [During Normal Working Hours 139 908 1 TOTAL 139 908 Table 2. Approximate Inventory of Trees by Municipality Glenview Lake Forest Total Tree Population - 1-111, 19,992 15,238 12-18" 6,118 6,724 19-26" 2,810 2,926 27-36" 1,246 1,081 37"+ 144 272 TOTAL 30,310 26,241 Ash, Tree Population 1-111, 750 1,204 12-18" 410 724 19-26" 40 209 27-36" 16 21 37"+ 6 4 TOTAL 1,226 2,162 AmbIrican Elm, free Population 1-111, 288 289 12-18" 66 205 19-26" 83 181 27-36" 128 141 37"+ 23 34 TOTAL 588 850 RF13 217031 29 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 122 2. VILLAGE OF GLENVIEW Project Manager and Contact Information: Roy Fickel, Superintendent, rfickeICcD-qIenview.iI.us, 847-904- 4522. Hours: All maintenance, tree removal and tree pruning services shall be provided between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday; however, when given prior approval by the CONTRACT MANAGER (at least 48 hours prior to commencing work) pruning operations may also occur on Saturdays between the hours of 9 a.m. and 6 p.m. No work is to be performed on Sunday or the holidays listed below. Except in an emergency, work at all other times is not permitted unless authorized by the CONTRACT MANAGER. The Contractor will observe holidays in accordance with the Village's official holiday schedule. The current holiday schedule, which is subject to change by the Village, is as follows: New Year's Day (January 1) Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Day (December 25) Cn The CONTRACT MANAGER reserves the right to determine where and when the Contractor can work if it is > 0 determined that the work will result in unsafe conditions. For example, working near a school before school begins E in the morning or after school ends in the afternoon. In cases such as these, it may be agreed upon by the CONTRACT MANAGER and the Contractor to schedule work at specific times in order to alleviate safety concerns. 04 Equipment Storage: The Village may allow the Contractor to store equipment at the Public Works Service Center at 2498 East Lake Avenue, Glenview. The Contractor must receive approval from the CONTRACT 00 MANAGER prior to disposal of debris at the facility. 3. CITY OF LAKE FOREST Project Manager and Contact Information: Corey Wierema, Supervisor of Forestry / City Forester, wieremac(id�cityoflakeforest.com, 847-810-3564 Hours: All maintenance, tree removal and tree pruning services shall be provided between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday; however, when given prior approval by the City Forester (at least 48 hours prior to commencing work) pruning operations may also occur on Saturdays between the hours of 9 a.m. and 5 p.m. No work is to be performed on Sunday or the holidays listed below. Except in an emergency, work at all other times is not permitted unless authorized by the City Forester. The Contractor will observe holidays in accordance with the Village's official holiday schedule. The current holiday schedule, which is subject to change by the Village, is as follows: New Year's Day (January 1) Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Day (December 25) The City Forester reserves the right to determine where and when the Contractor can work if it is determined that the work will result in unsafe conditions. For example, working near a school before school begins in the morning or after school ends in the afternoon. In cases such as these, it may be agreed upon by the City Forester and the Contractor to schedule work at specific times in order to alleviate safety concerns. Equipment Storage: The City of Lake Forest may allow the Contractor to store equipment at the Municipal Services facility, 800 N. Field Dr., Lake Forest, IL I Packet Pg. 123 1 3. VILLAGE OF BUFFALO GROVE Project Manager and Contact Information: Tom Milas, Village Forester, tmiIas(a-)vbc1.orc1, 847-459-2545. Hours: All maintenance, tree removal and tree pruning services shall be provided between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday; however, when given prior approval by the CONTRACT MANAGER (at least 48 hours prior to commencing work) pruning operations may also occur on Saturdays between the hours of 9 a.m. and 6 p.m. No work is to be performed on Sunday or the holidays listed below. Except in an emergency, work at all other times is not permitted unless authorized by the CONTRACT MANAGER. The Contractor will observe holidays in accordance with the Village's official holiday schedule. The current holiday schedule, which is subject to change by the Village, is as follows: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Eve a) Cn Christmas Day 0 The CONTRACT MANAGER reserves the right to determine where and when the Contractor can work if it is E determined that the work will result in unsafe conditions. For example, working near a school before school begins in the morning or after school ends in the afternoon. In cases such as these, it may be agreed upon by the CONTRACT MANAGER and the Contractor to schedule work at specific times in order to alleviate safety concerns. Quantities and Pricing for Buffalo Grove are attached as Exhibit A. RF13 217031 31 Due: November 2, 2017 — 2:00 P.M. TREE & STUMP REMOVAL SERVICES I Packet Pg. 124 I W...0 REFERENCES 11M below five (5) ref�jvi-wcs' fior whi'ch you r 1`11F11:1,11,as pevf'imiumd silri i'lar, work I'm- mtm i6l*kics as. idenuitlied in QwA' I i ri"1451-15, Munic'�paflty: City, of Hiighland Park Adclres& 115014alf,DayRd- C.ity, State,, Z,,,p Ccde� Highland Park,,, IL 60035, . ... . .... .. Coltsot Pe.'rsor,� TO�ephcne Number: Joe O'Neii1l �'847-19,26-1604 Dates of Seirvic4lAw.,aea�, AM4;qnt-I 20 "1 5-Currentf $1 50,0,00,0�O Munfrcipalily: Glenview �Park District Address, 1930,'Pra4ie St. Ciiy, State, Zip Glenview, 11,, (9),025 itact Personffeleplizi,ie N urnber, Ken Waxler 1847-293-2405 . . ......... Dates of ServicelAward AmoLjn�,- 2017 1$75,000-00 Agenoy VO'lage of Lake Blulf -1.11-1-1'-�'� -- I � A,�dre,ss� 40 E. CamerAve. CAy, State, Zip Code: Lake ENUff, IL60044, Conta4l Personi Telephone Nutriber, Jake Totlap -231,0 . . . . . . . ....................... lla�c-s AMWAI- $,%500,00 ............ .. .. . . . . . . ...................... ... . Agenc�, City of Bannockborn 1-1�11-111--l""--,.,-..—""""-,�,,�'ll""I'�� I -..- . . . . . . ................................. - ACWIOSS� 2 P 7 5, TO 9S),� p . ............... ... ... ... ......................................................... C'ity, State, Zip Code� Bannockburn, I L 601015 ... . ................................... Conlar.ft Perqon,� "rimeprijorie N,Umb,�Im' Ranlk Ro�h .. ............................. . .......... . .... . . ............... ....................... . ....... . .. ...... . . . . Dates of Se�rwi�c-eiAward Amoum 2017� $50,000.0 A,9000y; Address: 2.022,15, N, Riverwoods RIVC BOX C,Jty, State, Zip Code: Mettawa,,]L 60,045 NqrriWjp� James Anderson, �847-295-3322 . . . . . . . . . . . . . . ..... ... . . ................. . . ... . . . . ... . . . . .................................................... . ....................... Date, s of FAf Y�ca-lAward Aa-kount . ...... . ................................................................................... . . . . . . . . . . . . . . . �21 701 M Om� Novermber 2,017 STUMPREMOVAL SERVICES 4, VAJAPICATION OF (TRTAIN RIDDERS ERSONS AIND ENITFIES S1J'BJE(`,7r a Palo= (IT Imsils't'm shaH be awmWed il, orsAlbec'miract., Or a awted peowl of On, Rom the date ofuumidion or lify (Al'a I -An Or of, gxl ilt, if' lilt bos"iness ont iry, has been, conv i(,'l,.-,d (if all 0ct Cm -rim illf"ed, 011kin he State of I I I inois� or Lilly aaft wkWn At Un Ad SMU, Of WTOY a- attempt,ing lo i:�ibe an officer or wv�ptoyee: fivifiv., StAtk,,� of millwis, or any sulte in the U rkted S tows in, that officu"s or em"lPloyec's officia), capacity", ��I) 11�Ls Nen Con Vicl:L%� (NIF zill, om vontivAted, Wild) thc State of I lhlIC6 or my maw witmn, the �461,ed, States, of N'd T ", i Ig igg r , (Ir aMenjOng to rig hids as defined io qhv S,1�4votnnu A n1i -'Frtisr. Act and (��tA�ion Act 15 k � S.0 �Y-Cll o�' 1i gat, id rig ilkg or iateinplilig, to Q NO vindar tf�c la:ms of, dw� Stale or jlj�y 0 j�� 1jig t JIn ited t�las beerr, c"Apovicled Ofbid mtiiiting or o,41vnp�iag, to ralate bi&� kirlder Q ows af Me Sum of W QN, or anysLate in the. I 41cd E"') Kos been offliviL Ic-'d (,d, all act om'In"I ifted, will-1111, to Sum of HIM 01 my awe hi 1he (Jaked Slatc-s, oi"prix*�,11k ing o�r mac�rtlpthqq fix do ,fined by th't simmlan Act and, (1fvy1cm Acl 15 U.S.C. S�cc� 1 )4 S 4 F�,) has bee�,a ccowictgd ofpricc-fixingr (Pr a fix prixes ander the laws 'A tile, Stale �of I I knoii, or any slate ill Ihv k Itsiled 0) ha bmn cmvkwd oFMxWWg or Mwimpting W def"rawl ovy �anit afstalt: OrJOCAI governim,,ent (w �wfi(x,0 (fisvict within UU.: &we ot Hbwjsq-�,- ill gply staj,�, in l�ivi [ tn ked Avtws� H) llasittade an o4vniisi,oll �)d gLjilt of'! s(ICIN colldva as sel. ibrdt irl qj[,Ke,�-j jkyR, (A) ffirmigh, (F) above ��vbhjch adnd,i� ioi) is a xnarteir of, mew& vAetwor mm swh puma ov bodwss Cafty A'as sitbjc,,�t 10 Proseinaian iixr duw ol,15en , or ofrerises admittod lo� I ) has emacmd, gdea of nok) conU,,.ndcrc to cliaigvsikl�iritxxy, pt,-ke fixhi& bi,d ei�y;ging, bi)d rawkigar %x1pa am Anh 4 s%ibliaragralihs (A) llrroq��) (I-) al love Q1,16ty", as iLwd hereirr, aieans, acmporalion, paTmoship, 1�i Iniled 1"Llbill ty Conv"IXIM)C, In-os't, as-�mciatibn, 45,r indi%j&ially owned, blvsiae,�,,s- hy signAg % dommsmthe bidder hereby cat s Aml they �are n0l)aimed frombidding ot! con'trav as a rc,"sa It Of a violfwian if chInx Sectkn 3103 arBEq fli'iilfino,is pinal Co (q` omended LuCaS p)a ore-ofl,3416xyr Wow ofthor k an MhAdMI) (Sip pao.irc of!"unlo i fth*� 04Rmv is a Piirtoers�N V) (spawre oroitcer if qhc,(,AT.,eO:xfr is a Corpol"o6cm,"l) "The ��41,1,cvvc Staftyrun, � Vnom he svIN."cribed a swon W bdbm a savY P*HL:. I st", d1ly _N,0�nber 20 1, 7 F(rdiqp,t? 1r) nwnpleo�e ond xnf,�v� At, NM ectiov q1the p-cipostd. orf-IMAL SERI, JULIA MILUS5 I NoIAAIY PUBLIQ STA7, OFLIJOQI,� �My , Ca�, � Z115010, WV71 :rwr 217011 2D1 7 - 2:00, FN. STIMPRE, MOVAIL, $ERVICES U 0 E C4 C.4 00 C-4 0 0 U 10 0 E W E .F! con E -r- 0 2 W—U ANTI-COLMSION, AFF11MV171" CER171FICATION Lucas Thomas beingfinst My swwt, ..... .. . . .............. . . . .......................................................................................... - ------- - arlil s Y5 that he is ��,"idlervt ("Paltler, Ofl-icer., Ownv-, Fliz.) I-Licas Laridscaping and Design c� partymaking the (bivg'oiv1g pforyusal wAsk tNd mwh tdd is gum& nc and not coNadva cn, sham; that said [,Piddet has t,cWhided., conspirex], witnived i,,,vr qgrvv,1,I, dircvfly Or hidn'T-cedy. widi aRy bk1der or IxTson, 'to pia in a i�,bara bid or to Wn how, NMI and Ims not hi mqi manner, (firectly or, i ndirecdy,, �w�ugbt by agreernent ar coRtisian, ar rE1111 111lication or Qi:H1d`0rvixx N)vfth any person,; W OiX the bid prize elerxwra. cpf said bid, cm, of that of ar�y odt,er bidder,, cw Wcurc any advan u4�c ag"a i list any, other Wddm or an,,y person in terf Ned irt the proposed conavatt ,e unders igned certi iles flLat, 1w is neit [�Weed fronil';idding on ihis. conirwi as, a rv,,,t,,d1, (If' a for thv vio 141:1,ion le wC.)f Bjd([�Cl- i J7 flIe., flidder is an I ndividkm E,) A e of Padner if tI ie: 11idder is a Partner.qhip) ,(N a n,,tc of(),fticcri IF tive B idder is a Tileabove, staltel-11110 I is must b, r sub,,,,cribcd a smorn w NAbre a n,utary 1�-)wbl ic and,Sworn W th,i-% day i,,�f Novairber 10 17 x9ohip, Flublic OFFICIAL SEAL JULIA. Mll,�,$ FE n K k7ARY PUBLIC, �IArE 0F KL� 0 lira, Z1 7,01 33 ENe,,,, November 2, 2017 - 2:00 PN, ! & STUMP REMOVAL SERMICES C-4 0 0 U to 0 E 11 E Z cn 4) E U M (.7ONFLI,Cl7OF INTERESI W...0 Lucas Thomats hereby certifies that has condUcted an loyestigiatibn into wbether an actuator potential conflitt of interest between,the idder, Ns owners and employees� and anyofficiall or employee., of a Municipallty identified herein, dd&r further certifies that it has ny such actual or potenlial conflicl of interest artd gwknowledges discJQsed, a 4idder, has, notd�ackbsecl any actual, or potential conflict ofintetest, the Villaqe of GAen view may disquakly ,I ,e bid or the affected the Munitipa lity may vd d any award and' acceptance that the Munici�p@lity �has made, - if the, Bidder is an Individual) of Partner if the Bidder is a Fartneq-ship) of Officer fl'the Bidder is, a Corporation) The, above statements must be subscribed a swornto before a notary public. andSwomtoth,i�s,,Lst � day of ,,,Nlovamber 0 2 17 Mary Pubillic Fifilwe to ("o'niplete enul rehorn, th?"S fi"won Olf �Vlie voot!Okkvol sqf .fiv,knr reasi,,tnftw r&�,-oioevq die, hiel OPrFICIAL SEA JULIA MILL NO TA RY IN B L i C, STAI E Gi 1, L N Ol S M my 2170,31 �4 Due-, NOVONober 2, 2017 - 2:0,01 P,M. 1 & STUMP" RI�MOVAL, SERVICES, C%l U 0 U 0 E W E M cn E M U 2 AX ('10AIPIJANCI.P.., AFFIDAVII" Thomas 1),eung flix-st duly mv�:Yrn, anclsays tiiat itc,, is President 01mq'I'mr, Ofl-lccr, Etc.) Lucas Land scqping.. i Ildividual cy1j, einbly riutk irig thc fiircpAng propciki I or bid cer-drIcs Iltal he k nol barred f�om contraoing widl thee of It'le mt,11ficipal ifics because of any c1clinquency i n 11he pa�,,,mi2ult of any lax �Wmin istered by tbe miltrienit of Revemic unless the individual 017 L-11ii IV iscomesting, hI acuird"ance wiffi dic prc.,ccdures established, by &J.�J1,jr,uprWr FcvcII uIc ad� 'I'he ind i vidual or cml i l�y making flIe prapo�,al or 1-dd qutdcrsiands iliat making a E I. gnmon't mpirding del ilAquervq, i n Imcs is a C lass A M isdemstoanor oincl, hi ad(li'lion, voWs the c,,onlracl atid allows Ilic I icipality, to arrm-,mm"S paid to thie 4adividuakcyr i494j ty, Nandcr �hc c.cmtract hi, elvd, actiotl (Nanx ffiddler [f- dhe Bidder is. an Individual) (N, a' 11, � �1711altivlcr If t1te Bid&-u EN a Parincis'litp) 1, (Nan,"u'; Offica, if the Biddor I's a ("ITTImati,cm) dbove Statements, mus,1 br, subscri bedand sworn to befbre, i� 11c.19211-y plIblic'. and Sworn iotiI is 'I ��! . ... .... day .1.5c November ..... . . ........................ . .... . 2 (t F7 4, o . . . . . . . ...... ............................. . ... . ..... 10IFFICIAL AL JUl-lA NQjAAY PLF,,�IC STATEO ILUMS V*Slo3n E XPOFS WWI to cctmploc andIrr"'mr(Irn thi's 1b],111 1,11aybe Considered suilizient tvason (6r rc�*fiori al' t4e bild. 315 rAIGI: NWMrMbeV2, 20A 7 — 2:00 PM STUMP REMOVAL SERVTI�,It-,$ 0 E C14 C%I I 00 C%I u 0 u 0 E W E m cn cu E m u 2 INFORMATION W...0 provided byNiub-Contractor- �TIPI= provided by aub;-Contraclor: # Years used by Contractol", # y4ars u!!sed by Contrador: in Boslinoss. �' �# Years, us%eo Qontrgictor� i provided by 2117,031 �6 Dije: Novem, be" Z 201,17 - 2:00 RK & STUMP REMOVAL $ERVIC E$ U 0 E C4 C%l U 0 U 0 E W w CL E cn CD E m U 2 first dWy morn, ies, and says, under penalfies aq provided 'In Seaction - 109 of the I KinDis Conde of Cjvjl� Proopdure-S, 7 35 5A - that he is Presidenj� (Partner:, Officer,,, Owner", Etc) Lucas Landac, in , nd (Cont,ractor) individual or entity rrtakbr�g 0w, foregoing proposal Gr bid certifies that the Contractor orSiLibcontractor, ectively, is, not barfed from beiing awarded a c-ontratt or' 9L]bcGntract pursuant to, 30 1 I -CS. 5=50- I G. tionally, the, Contractor of Submntvaicfor, m;pectively, cejIffi0s; hef0e is. not auapendedfrom doing ith any State,, Federal oi, Loca[ Agency, riess, wl (Narne of the Bidder i,,.s an Indiwidival) (Name of f thie Bidder is a Partnership) (Name of Ijie ,Sjdde,,,,r is a Corp ratibn) aWve statements must be subscribed and, sworn to Wbire a notary public, and Sworn to thisIst day of November _, 2017 N o ta ry J46b I i -A--dL..jftm* ODMOAL SrAL JUUIAMILLS. NVAPTRUOLAC, $,VtE OF I�JN W2 10, compiete aro tetu'ry") thhs form will he civisidemd saffloWnt reasonfor e-ejectovi of" the Duw W)verM)er 2, 2017- 2;00 PN,, $TUMPREMOVM.S,��VICIES U 0 U 0 E E cn E m U L—�� . . . . . . . . . . . . ......................................... . .... .... ... .... .. Certifted. Arix)rist s Ilomas 5 42,4A ..... .. ... . . . .. . . . . ..... . ................ — -- — -------- . .... . . . . . .................................................................................................................................................................................................. - dd[t ", A berships ISA Member "aimber ....... . .......... .............. . . .... . . ............... u cn 0 E 10 Cl cl, C-4 0 0 u 10 0 E 11 w CL E 0 E J-- 15 m I A =%E &Lwcufs 'CE AGR17EMENT MRA14,4441w 9w., i"M —7 MW "'King qwvg'� vft J, 'a 17 M ahm'm 10 tB'd tw'o ow "Mpjqm Nw. ark �W"" AwidWit tot Mg A 10 AbI&I 40A- or Nmopitko Trw 0A=,,L twwot' M ftWd ii "Lb qw4m Bit NBC 11t, M, ovs, g KNOW *Pwwq (My P*Keb df 01 ASTA'' AAYAW a &gg, ff&U*n4% W61 14 BAB, 'in a micv, Pon 16 p VA , *Mwl of to MAP$ Win cwm N&9*" orin Wdd4 41� ik gtiJ ;pow wwmu, w, w, rJaw ty gut mot T, , , " I 1 1 4"" �' rig A�0' of' UN4111"al gW4 ' whww' 6 AV M' mak, i w ecow P* WWI, �6 Mh"t' 0r "UMM� dhMim amm" AS pqmwhwmwp* Dit� k pm. look Aox AM8,15M744M 17 -7 0-2442p, 01MUS DiViil& 90 AW*Wtwv and a 00swo 00y Opfid M*w *.*Ubs ga—, 1'P8 ss:ET Clezi"M/99" u Cl) 0 E T C-4 0 0 u 10 0 E w E Z con E -r- 0 2 S12tO Of fllin,ols� "Thausand Cankor%,j),j5gjj.a L uf Oas LaT4.sca ifrpg a,,rld O,e ft, reow, nt' QWgn I'lucas,rhonfas U41Q'ing 7�' . .......... Lake, . ....... . ..... '80 i4�24 847-,22f,,9-f')Z,'j 9 Tife pp.,,mp, mn �gc . ..... . . ........ ADI'2' ws 2014,0ow'i's o"I'l, L'sz, wvnwi o g I f, k' w"i sh5dw" O'Diftll I'Rt 00'1� IL 's'ig'�'� wns(, (OP" po' 1040A WIN 30w 160 Hbw"06- . . . . . . . . ............... .............. . ...... 1pkA �urth,V� 24 w7okpUd"I J#FtF lmpo"44' Fro, "'nspWtImir i *'Pte Le catn"OyfoAh ow'"Mop �Wfjh la*wwd ov *0 COOKULV, OTF VNR Anais lowplaRnwi 6cA'W4uft##*I, 4Ab4sw listalf, to low hp, W pripo L WpWOWO *Meal WMA mt = Mwn Wo WW, Wyo�jvfio' '40001M qhr QW004 ANOM &wet &$noon "im ktvppm u co�ir'oo"Afflp ON 0'rop"I, po'�effiwwk' 4nMONOV510% P)OWTOF �Nlrmfm qe�p(we'dw"q1ne; I vvr w'joev,4 0,0 oanol "'r"oa4p, am, Pe�l, whem Owl 1w(kimilvdi "'W'ke't Nfoppoo RM po h'�' ['t' RMAW ovVeQ ow UNI'l, CftjP0uY'kW 0ANe'eVAmrw' wo by 0 �n'fffm:md 'u-mrl'�oit 0 tnuftooi rniwmmv� k"kW IRF'W'51 oviadiorigmat,,p k'goo wfp%rfw'j wdlo'wa ��Wft viAOh ro III* L AW Ad AWwom Wowwk w"W.jvMgvrvj am4b,,yj 4 I"*WzVfl �v Aw uvd �kirfOdb% "Atio w5tqwr"'� to stwk' 4. UP 00% k"1111001p �,xvripwl od VCD �nbi.qkpr'dl I'mv w'apona'N fc"'p ILIndwAvitaq. we heftwem"Alwim, oil vioefp"'�' AoAk parts, wid voftn"N'v F0, +6 gonw" #�Mqdjflk, my4vio"01111j, jpfludir�m Ina val w kvp, gq,,mn �or,*&t rwood;W, Forspix lwnh' bi, k PyLin), k Lmi4 gpif)A pd rj,�,Rg �wj,� �*,o A,� vp if"'o 01 O*74v sod wal"ev, 1uh, paw, kir'g �*)Ifioq0r, a knawma, I �oao'wpm 9,0' ho oq� , pn'p� N V'w'ii v ':�flqklg. WIM, 4 0 v1p *w amX jwoowl o' tuwra of M�W&IrAIWV wftffri it k artumaweJ uos'�"p OkqwA z kwoakyrool"Prof In, �iprwjdshhiv kkllivsqs� I'sktI �S6214tu'h rjfft,'%' JnAI 1pv`hs' PoLme'd inhhow 1 WON hok" fffmr ard kAr dred, wift r.49,0,�Od , , FFILORt dngpvi '��#ej)64, .................. .... . .. . .............. OSQRM'7 S-g-p ... . . ... . ........ 0 Oki Oly�a'4 160A� b 0JR, 16 r -,Ij -152,44182 ".SPNZ cula "fibmviJor oATC-0 00'm 0, �t'Fw in"12, Tica vo M*"'000 W'mm ff ffiw�l Igg u 0 E C-4 C%I 0 .2 0 E w w CL E Z cn cu E u 2 Buffalo Grove Exhibit A. Inventory Number Address Street Location on Site Common Name DBH Removal Cost/inch Removal Cost DBH Stump Grinding Cost/inch Stump Grinding Cost B14-1001 232 ANTHONY CT Side 1 Silver Maple 0 $13.75 $261.25 19 $5.75 $109.25 -1 2 B14-1011 221 ANTHONY RD Front I Silver Maple $13.75 $275.00 20 $5.75 $115.00 3 B14-1014 241 ANTHONY RD Front I Silver Maple 34 $20.00 $680.00, 34 $6.00 $204.00 a B14-1016 261 ANTHONY RD Front I Silver Maple $13.75 $343.75 25 $5.75 $143.75 5 B14-1023 285 ANTHONY RD Front I Silver Maple $20.00 $540.00 27 $6.00 $162.00 6 B14-1021 285 ANTHONY RD Front I Silver Maple $13.75 $302.50 22 $5.75 $126.50 7 B14-1027 315 ANTHONY RD Front I Silver Maple $20.00 $620.00 31 $6.00 $186.00 B B14-1028 323 ANTHONY RD Front I Silver Maple $20.00 $580.00 29 $6.00 $174.00 9 B14-1029 324 ANTHONY RD Front I Red Maple $10.501 $147.00 14 $5.75 $80.50 lo B14-1034 352 ANTHONY RD Front I Norway Maple $13.75 $288.75 21 $5.751 $120.75 11 B14-1037 362 ANTHONY RD Front I Silver Maple $13.75 $302.50 22 $5.75 $126.50 12 B14-1256 I CAMBRIDGE CT Front I Silver Maple $13.75 $302.50 22 $5.75 $126.50 13 B14-1262 1 CAMBRIDGE CT Front 2 Silver Maple $10.50 $168.00 16 $5.75 $92.00 14 B14-1264 10 CAMBRIDGE CT Front 2 Silver Maple $13.75 $288.75 21 $5.75 $120.75 15, B14-1330 331 CAMBRIDGE DR Side I Silver Maple $10.50 $136.501 13 $5.75 $74.75 16 B14-1272 871 CAMBRIDGE DR Front I Norway Maple $10.50 $1S7.S01 is $S.7S $86.2S 17 B14-1284 926 CAMBRIDGE DR Front I Silver Maple $13.75 $275.00 20 $5.7S $115.00 is B14-4954 1132 CAMBRIDGE DR Side 1 Silver Maple $10.50 $178.50 17 $5.75 $97.75 19 B14-1317 1137 CAMBRIDGE DR Side I Silver Maple $10.50 $157.50 15 $5.75 $86.25 20 B14-1320 1148 CAMBRIDGE DR Side I Silver Maple $10.50 $178.50 171 $5.75 $97.75 zi B14-1321 1148 CAMBRIDGE DR Side 2 Siberian Elm $10.50 $157.50 15 $5.75 $86.25 22 B14-1323 1153 CAMBRIDGE DR Front I Silver Maple $10.50 $168.00 16 $5.75 $92.00 Z3 B14-1325 1174 CAMBRIDGE DR Front I Silver Maple 35 $20.00 $700.00 35 $6.00 $210.00 24 B14-1408 2 CHARLES CT Front 3 Red Maple 81 $6.00 $48.00 8 $5.75 $46.00 25 B14-1410 3 CHARLES CT Front I Norway Maple 8 $6.00 $48.00 8 $5.75 $46.00 z5j B14-1412 5 CHARLES CT Front I Silver Maple $13.75 $302.50 221 $5.75 $126.50 27 B14-1415 7 CHARLES CT Front I Silver Maple $20.00 $540.00 27 $6.00 $162.00 zB B14-1420 13 CHARLES CT Front I Silver Maple $10.50 $168.00 16 $5.75 $92.00 29 B14-1419 13 CHARLES CT Front 2 Siberian Elm $10.50 $178.50 17 $5.75 $97.75 30 B14-1421 13 CHARLES CT Front 2 Silver Maple $20.00 $540.00 27 $6.00 $162.00 31 B14-1423 15 CHARLES CT Front I Silver Maple $13.75 $275.00 20 $5.75 $115.00 3z B14-1427 19 CHARLES CT Front I Silver Maple $13.75 $343.75 25 $5.75 $143.75 33 B14-1430 22 CHARLES CT Front I Silver Maple 321 $20.00 $640.00 32 $6.00 $192.00 34 B13-1536 22 DOWNING RD Tree 1 East Side (22 Downing Rd) Siberian Elm $13.75 $288.75 21 $5.75 $120.75 35 B13-1540 23 DOWNING RD Side 2 Black Locust 11 $6.00 $66.00 11 $5.75 $63.25 36 B13-1541 23 DOWNING RD Side 3 Black Locust 10 $6.00 $60.00 10 $5.75 $57.50 37 B13-1565 139 DOWNING RD Front I Silver Maple $13.75 $330.00 24 $5.75 $138.00 38 B14-1592 1172 DOWNING RD Side 1 Silver Maple $10.50 $168.00 16 $5.7S $92.00 39 B14-1S96 1201 DOWNING RD Front I Silver M;inlp UffiM $13.7S $330.00 24 $S.7S $138.00 4o B13-4925 1220 ETON CT Front I Silver Maple 31 $20.00 $620.00 31 $6.00 $186.00 41 B13-4934 1239 ETON CT Front 2 Silver Maple $13.75 $275.00 20 $5.75 $115.00 4z B13-1704 977 HARVARD LN Front I Silver Maple $10.50 $189.00 181 $5.75 $103.50 43 B13-1702 977 HARVARD LN Front I Silver Maple $20.00 $580.00 29 $6.00 $174.00 44 B13-1703 978 HARVARD LN Front I Silver Maple $20.00 $580.00 29 $6.00 $174.00 45 B13-1705 978 HARVARD LN Front 2 Silver Maple $20.00 $660.00 33 $6.00 $198.00 46 B13-1707 987 HARVARD LN Front I Silver Maple $13.75 $357.50 26 $5.75 $149.50 47 B13-1712 1019 HARVARD LN Front I Silver Maple $13.75 $288.75 21 $5.75 $120.75 48 B13-1716 1042 HARVARD LN Front I Silver Maple $13.75 $288.75 21 $5.75 $120.75 49 B13-1718 1043 HARVARD LN Side I Silver Maple 40 $22.00 $880.001 40 $6.00 $240.00 5o B13-1719 1052 HARVARD LN Front I Silver Maple IMM $20.00 $560.00 28 $6.00 $168.00 51 B13-1725 1080 HARVARD LN Front I Silver Maple 33 $20.00 $660.00 33 $6.00 $198.00 sz B13-1727 1091 HARVARD LN Front I Silver Maple $10.50 $189.00 is $5.75 $103.50 S3 B13-1728 1091 HARVARD LN Front 2 Silver Maple 2EIMI $13.75 $275.00 20 $5.75 $115.00 54 B13-1729 1091 HARVARD LN Front 3 Silver Maple 33 $20.00 $660.00 33 $6.00 $198.00 ss B 13-1730 1091 HARVARD LN Side 1 Silver Maple $13.751 $330.00 241 $5.75 $138.00 F:�-614-2033 234 PALMGREN CT Front I ISilver Maple $13.751 $302.501 221 $5.75 $126.50 1 S71 B14-2035 244 PALMGREN CT I Front I ISilver Maple 361 $20.001 $720.001 361 $6.00 $216.00 U) 0 E 0) IX (D C14 04 1 00 C) C-4 U 0 0 0 CL U) r- U I Packet Pg. 135 1 Inventory Number Address Street Location on Site Common Name DBH Removal Cost/inch Removal Cost D13H Stump Grinding Cost/inch Stump Grinding Cost B13-4953 9851S BUFFALO GROVE RD Tree 3 East Side (985 Buffalo Grove Rd) Norway Maple 91 $6.00 $54.00 91 $5.75 $51.75 so B13-4954 985 S BUFFALO GROVE RD Tree 4 East Side (985 Buffalo Grove Rd) Norway Maple 4 $6.00 $24.00 9 $5.75 $51.75 6o B14-2378 868 SAXON PL Front I Sugar Maple JIM $10.50 $136.50 13 $5.75 $74.75 61 B14-2386 904 SAXON PL Front I Silver Maple 40 $22.00 $880.00 40 $6.00 $240.00 6z B14-2388 910 SAXON PL Front I Silver Maple 1 $13.75 $330.00 24 $5.75 $138.00 63 B13-2394 123 SELWYN LN Front I Silver Maple IMM $20.00 $560.00 28 $6.00 $168.00 64 B13-2396 133 SELWYN LN Front 2 Silver Maple 36 $20.00 $720.00 36 $6.00 $216.00 6s B13-1005 158 SELWYN LN Front I Silver Maple $20.00 $560.00 28 $6.00 $168.00 66 B13-1002 190 SELWYN LN Front I Silver Maple $13.75 $288.75 21 $5.75 $120.75 67 B13-2403 207 SELWYN LN Front I Silver Maple $13.75 $330.00 24 $5.75 $138.00 68 B14-2406 227 SELWYN LN Front I Silver Maple $13.75 $343.75 251 $5.75 $143.75 69 B14-2407 239 SELWYN LN Front I Silver Maple 30 $20.00 $600.00 30 $6.00 $180.00 7o B14-2408 249 SELWYN LN Front I Silver Maple HIM $13.75 $316.25 23 $5.75 $132.25 71 B14-4944 254 SELWYN LN Front I Norway Maple 1" $6.00 $60.00 10 $5.75 $57.50 72 B14-4945 254 SELWYN UN Front 2 Silver Maple, $13.75 $316.25 23 $5.75 $132.25 73 B14-2409 261 SELWYN LN Front I Silver Maple. $13.75 $343.75 25 $5.75 $143.75 74 B14-4940 270 SELWYN UN Front 2 Sugar Maple $13.75 $275.00 201 $5.75 $115.00 75 B14-4941 270 SELWYN UN Front 3 Norway Maple $10.50 $178.50 17 $5.75 $97.75 76 B14-2412 1198 SELWYN LN Front I Silver Maple $13.75 $261.25 19 $5.75 $109.25 77 B15-2564 430 SUSSEX CT Front I Siberian Elm 33 $20.00 $660.00 33 $6.00 $198.00 78 B15-2580 489 SUSSEX CT Front I Silver Maple 11 $6.00 $66.00 11 $5.75 $63.25 79 B14-2729 416 TRINITY CT Front I Boxelder $13.75 $275.001 20 $5.75 $115.00 so B14-2736 416 TRINITY CT Front 3 Siberian Elm $13.75 $261.25 19 $5.75 $109.25 81 B15-2739 430 TRINITY CT Front I Silver Maple $13.75 $357.50 26 $5.75 $149.50 82 B15-2752 482 TRINITY CT Front I Norway Maple $13.75 $261.25 19 $5.75 $109.25 83 B15-2753 495 TRINITY CT Front I Silver Maple $13.75 $357.50 26 $5.75 $149.50 84 B14-2770 15 UNIVERSITY CT Front 2 Silver Maple 34 $20.00 $680.00 34 $6.00 $204.00 85 B13-2773 22 UNIVERSITY DR Front I Silver Maple $13.75 $343.75 25 $5.75 $143.75 86 B13-2788 86 UNIVERSITY DR Front I Silver Maple 30 $20.00 $600.00 30 $6.00 $180.00 87 B13-2789 87 UNIVERSITY DR Front I Silver Maple $20.00 $560.00 28 $6.00 $168.00 ss B13-2800 119 UNIVERSITY DR Front I Silver Maple $13.75 $330.00 24 $5.75 $138.00 89 B13-2807 159 UNIVERSITY DR Front I Silver Maple $13.75 $330.00 24 $5.75 $138.00 go B13-2809 171 UNIVERSITY DR Front I Silver Maple 30 $20.00 $600.00 30 $6.00 $180.00 91 B14-2826 275 UNIVERSITY DR Front I Silver Maple 31 $20.00 $620.001 31 $6.001 $186.00 92 B14-2828 275 UNIVERSITY DR Side 1 Silver Maple $13.75 $343.75 2S $5.75 $143.75 93 B14-28-37 317 UNIVERSITY DR Side 2 Silver Maple $13.75 $302.50 22 $5.7S $126.50 94 D12-3242 208 BERNARD DR Front I Silver Maple $13.75 $316.25 23 $5.75 $132.25 95 D12-3871 106 GLENDALE RD Front I Silver Maple $20.00 $540.00 27 $6.00 $162.00 96 D12-3874 119 GLENDALE RD Front I Silver Maple $20.00 $560.00 28 $6.00 $168.00 97 D12-3887 184 GLENDALE RD Front I Silver Maple $13.75 $275.00 201 $5.75 $115.00 98 Dll-4811 216 RAUPP BLVD Front 2 Silver Maple $20.00 $540.00 27 $6.00 $162.00 99 Dll-4823 290 RAUPP BLVD Front I Silver Maple 31 $20.00 $620.00 31 $6.00 $186.00 100 D12-4824 291 RAUPP BLVD Front I Red Maple 1 1 $13.75 $302.50 22 $5.75 $126.50 lo, Cll-4878 586 RAUPP BLVD Front I Silver Maple IM $20.00 $560.00 281 $6.00 $168.00 loz Cll-4886 626 RAUPP BLVD Front I Silver Maple 32 $20.00 $640.00 32 $6.00 $192.00 125 ST MARYS PKWY Front I Silver Maple $13.75 $275.00 20 $5.75 $115.00 Average DBH 23 Total Cost $37,831.25 23 $13,862.50 ci) 0 E (D F- C14 C14 06 C-4 U 0 0 0 CL CO U I Packet Pg. 136 1 Price Group Totalper Group $22 2 TotalTrees 103 Price Group Total per Group $5.75 8 $5,75 16" $5.75 45 $6.00 32 $6.001 2 Total St rnpI 103 Tree Removal Cost $37,831.25 Stump Grinding Cost $13,862.50 Performance & Payment Bond $2,000.0 GRAND TOTAL Lucas Landscaping $53,693.75 U) 0 E F- C14 C14 C) C-4 0 M 0 0 0 P CL CO I Packet Pg. 137 1 AGREEMENT ACCEPTANCE RFB 217031 Tree & Stump Removal Services ACCEPTANCE The Agreement/Proposal attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the order of the Village of Buffalo Grove(" Municipality") this 19th day of March . 2018. This Acceptance, together with the Contract/Proposal attached hereto, constitutes the entire and only agreement between the parties relating to the accomplishment of the Work and the compensation therefore and supersedes and merges any other prior or contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the Contract/Proposal. Any such contradictory or inconsistent terms or conditions shall be deemed objected to by Municipality without further notice of objection and shall be of no effect nor in any circumstances binding upon Municipality unless accepted by Municipality in a written document plainly labeled "Amendment to Contract/Proposal." Acceptance or rejection by Municipality or any such contradictory or inconsistent terms or conditions shall not constitute acceptance of any other contradictory or inconsistent terms or conditions. by: Name: Dane Bragg Title: Village Manager U) 0 E F- 04 !E�� I Packet Pg. 138 1 Ordinance No. 0-2018-17 : Ordinance Amending Fiscal 2017 Budget of the Village of Buffalo Grove Recommendation of Action .................... § aff recommends approval. The Ordinance formally adopts the Village's FY 2017 Budget Amendments. The Budget amendments proposed modify the budget document to provide a more transparent document by amending the original revenue and expenditure amounts budgeted at the fund level. ATTACHMENTS: • FY 2017 Budget Amendment Memo Revised (PDF) • Budget Amendment Ordinance Revised (PDF) Trustee Liaison Johnson I Monday, March 19, 2018 1 Staff Contact Andrew Brown, Finance Updated: 3/15/2018 9:49 AM Page 1 t Pg. 139 VILAGE BL)I!!I!!AL0 G110VE TO: SCOTT D. ANDERSON FROM: ANDREW D. BROWN SUBJECT: FY 2017 BUDGET AMENDMENTS DATE: 3/12/2018 Attached, please find an Ordinance for consideration by the President and Board of Trustees formally adopting the Village's FY 2017 Budget Amendments. The Budget was presented to the President and Board of Trustees on November 14, 2016. Notice of public hearing was published on November 18 Ih in the Daily Herald. The Village President and Board of Trustees unanimously approved the 2017 Budget on December 5, 2016. The Budget amendments proposed modify the budget document approved by the Village Board. The original revenue and expenditure amounts are amended at the fund level. The amendments are proposed prior to the completion of the annual audit. The Finance Department may propose additional amendments once the annual audit is complete. All budget amendments proposed do not affect the integrity of the budget as it is still balanced. I Packet Pg. 140 1 ORDINANCE NO. 2018 - AN ORDINANCE AMENDING FISCAL 2017 (JANUARY 1-DECEMBER 31,2017) BUDGET FOR THE VILLAGE OF BUFFALO GROVE WHEREAS, in accordance with Section 8-2-9.1 et. Seq. of the Illinois Municipal Code, 65 ILCS 5/8-2-9.1 et seq., and Section 2.08.043 of the Village of Buffalo Grove Municipal Code, the Presidentand Board of Trustees of the Village of Buffalo Grove have adopted the budget officer system; and WHEREAS, pursuantto Section 8-2-9.4 of the Illinois Municipal Code, 65 ILCS 5/8-2-9.4 and Section 2.08.43 of the Village of Buffalo Grove Municipal Code, the Village adopted an annual budget for fiscal year 2017, by Village ordinance number 2016-62, on December 5, 2016 in the amount of $75,120,613; and WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove find that an amendmentto the annual budget ordinance is necessary atthis timeto more accurately reflectthe experience of the 2017 fiscal yea r. NOW, TH EREFO RE, BE I T 0 RDAI N ED BY TH E P RESI DENT AN D BOARD 0 F TRUSTEES 0 F THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that: SECTION 1. That in order to more accurately reflect the experience of fiscal year 2017, certain budget amendments are necessary per the attached. SECTION 2. That these amendments should reflect actual revenues and expenditures for fiscal year 2017 and will increase the total amount of the budgeted revenue by $352,365 and budgeted expenditures by $1,797,842 SECTION 3. That the following amendments be made to thevarious department and line item accounts as specified. (ExhibitA) SECTION4. Additional funds are available to effectuate this revision. SECTIONS. That this ordinanceshall bein full force and effect after the passage and publication pursuant to the laws of the State of Illinois and the Village of Buffalo Grove. AYES: NAYES: ABSENT: PASSED: 12018. APPROVED: 12018. PUBLISHED: 1 2018. Village President ATTEST: VillageClerk I Packet Pg. 141 1 Exhib Budget Adjustments Amount Description Revenue Arboretum Golf 190.460.05 Expenditure Capital Projects Street 160.75.560.20 Arboretum Golf 190.84.800 Fire Pension 230.505.61 Retiree Health Savings 250.91.505 352,364.55 Transfer to cover excess expenditure over revenue 1,151,160.90 Road Project Costs and Expenditures 431,731.54 Depreciation Expense 89,530.93 Additional expenditures for new retirees 125,418.56 Unbudgeted payments made to new retirees I Packet Pg. 142 1 Action Item : Waiver of Bids and Authorization to Purchase Liquid De -Icing "Beet Heet" Recommendation of Action .................... § aff recommends approval. Staff requests authorization to waive bids and purchase "Beet Heet" from K-Tech Specialty products at a price not to exceed $52,000, as further detailed in the attached memo. ATTACHMENTS: a 2018 Beet Heet (DOCX) Trustee Liaison Stein I Monday, March 19, 2018 1 Staff Contact Brett Robinson, Finance Updated: 3/15/2018 1:58 PM Page 1 t Pg. 143 �71 1, "1 1,1 KIFFAIX) (A'ROVE MEMORANDUM DATE: March 15, 2018 TO: Brett Robinson — Purchasing Manager FROM: Bryan Beitzel — Maintenance Superintendent SUBJECT: Request to waive bids and purchase specialty winter maintenance liquids The Public Works Department is requesting authorization to waive bids and purchase winter maintenance liquids "Beet Heet" direct from the manufacturer. Over the past several winter maintenance seasons the Public Works Department has been utilizing a product called "Beet Heet Concentrate" for our winter maintenance liquids needs. This product is provided to us direct from the manufacturer K-Tech Specialty Products, Inc. at a rate of $1.40 per gallon. This product is a concentrated proprietary formula of two (2) exothermic chlorides and two (2) endothermic chlorides blended with a high quality carbohydrate that has produced excellent results in our winter maintenance program. K-Tech is the sole source provider for the Beet Heet blend. The Public Works Department has used several liquids through the years with varying results. "Geo-Melt 55" is another blended organic product tested in the past, which yielded a very poor performance. Liquid Calcium Chloride is another product; however this single exothermic chloride "burns out" rapidly often requiring additional applications as surfaces re -freeze. This single chloride also lacks the carbohydrate necessary for adhesion during anti -icing activities making it ineffective at "pre -treating" roads prior to snow and ice events. The effectiveness of Beet Heet has enabled the Public Works Department to expand liquid usage, including a full anti -icing program during the winter season. It has also allowed the Department to reduce the amount of road salt applied during winter maintenance operations, as the Department has increased the liquid output on our primary winter maintenance fleet. This concentrated product is typically "blended down" with Salt Brine, allowing the Public Works Department to target our application rates consistent with storm and road conditions. Due to the successful use of Beet Heet, the increased usage of this product now crosses the threshold requiring Board approval to waive bids and authorize a purchase in an amount not to exceed $52,000 from the sole source provider K-Tech Specialty Products. The Street Section annual budget includes the costs for this material and this purchase is fully funded. I Packet Pg. 144 1 Action Item : RJN Professional Engineering Services Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends approval. Staff seeks authorization to execute the an agreement with RJN Group, Inc., for professional engineering services to complete a Sewer Rehabilitation Design in an amount not to exceed $43,000.00 ATTACHMENTS: • RJN Engineering Services Recommendation (DOCX) • Buffalo Grove Sewer Rehab Proposal-2018 (PDF) Trustee Liaison Staff Contact Stein Kyle Johnson, Engineering I Monday, March 19, 2018 1 Updated: 3/9/2018 9:57 AM Page 1 t Pg. 145 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 13, 2018 TO: Dane C. Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: 2018 Sewer Rehabilitation Design The Engineering Division is proposing sewer main and manhole rehabilitation in various areas of the Village in 2018. Many of the focused improvements are in the Metropolitan Water Reclamation District's (MWRD) prioritization area creating compliance with both the long and short-term program requirements. These improvements are scheduled to be bid in late spring or early summer with construction taking place in late summer or early fall. Pending a review of the bid submittals, the recommendation to award to a construction contractor will be placed before the Village Board for approval. All work is expected to be performed in 2018 for this project. In January 2018, the Village requested a proposal from RJN Group, Inc. (RJN) based on their abilities with this specialty service. The decision to request proposals from this firm alone was generated from the results of the Request for Qualifications for all Engineering Services completed from August 2017 to December 2017 by a committee comprised of Public Works, Engineering, and Community Development staff. RJN's experience and expertise was strongly reinforced in their proposal showing clear ties to the Village of Buffalo Grove priority of work and standard applications. Since 2016, RJN has worked with the Village as their professional engineer and field services representative for MWRD short-term program. Based upon our review, staff recommends approval of the RJN contract in an amount not to exceed $43,000.00, pending legal review. I Packet Pg. 146 1 rj,.n I ho Choice fu' ("'16oion sy�'two ""Aufium February 19, 2018 Mr. Kyle Johnson Civil Engineer Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60089 Dear Mr. Johnson: RJN Group, Inc. (RIN) is pleased to submit this proposal to provide Professional Engineering Services to assist the Village of Buffalo Grove (Village) in the design of the 2018 Sewer Rehabilitation Project. This proposal included preparation and design of the rehabilitation project, preparing plans and specifications, and assistance with bidding services. RJN is a civil engineering and field services firm that specializes in inspecting, studying, analyzing, and designing sewer collection systems. We have worked with hundreds of communities and have evaluated over a quarter -billion feet of sewers in our 41-year history. PROJECT UNDERSTANDING AND APPROACH www.rjn.com The Village has completed much of the lining needed to be done in the MWRD short term program high priority area. This proposal covers the remainder of the sewers that require lining in the priority area, primarily along Buffalo Grove Road as well as approximately 2000' of 2 1" sewer on Arlington Heights Rd south of Dundee Rd. The recommendations for which sewers need to be lined will be provided by the Village. It is understood that the Village budget for this work is approximately $400,000. The manholes in the MWRD priority area will be inspected by RJN in 2018, as part of a separate existing SSES contract with the Village, and rehabilitation recommendations will be provided. It is understood that the Village budget for manhole rehabilitation work is approximately $100,000. This proposal is being submitted to provide design, specification, and bid documents, contractor selection assistance, thru to letter of recommendation for award of the sewer rehabilitation. Preparation of the contract is not included in the base services for this contract. Construction Packet Pg. 147 Page 2 Mr Kyle Johnson February 19, 2018 engineering hours are not included in the base services for this contract. An additional services task will be included in this contract to cover assistance with these items, as requested by the Village. In addition, it is understood that the scope of the rehabilitation may change, and that the additional services task would, with client approval, cover additional design or construction engineering services. SCOPE The proposed scope of services is as follows: PRELIMINARY DESIGN 1. Provide the following field checks (as applicable): a. Review of Village TV for identification of point repairs b. Accessibility of potential backyard work c. Identify and document surface restoration requirements d. Identify potential traffic control needs during construction 2. Finalize the rehabilitation recommendations and submit to the Village for review. DESIGN SERVICES 1. Prepare Rehabilitation Exhibits to be included in the Bid Package, including the following: a. Sewer rehabilitation schedules and location exhibits b. Manhole rehabilitation schedules and manhole location exhibits c. Project and Village specific details (if needed) 2. Provide a Bid Package for Village review containing a. Plans b. Schedules c. Bid tab d. Project technical specifications e. Rehabilitation exhibits 3. Prepare an engineer's opinion of probable cost BIDDING SERVICES 1. Provide Bidding assistance: a. PDF and Word versions of bidding documents to Village - Village will post online for distribution I Packet Pg. 148 1 Page 3 Mr Kyle Johnson February 19, 2018 b. Answer bid -related questions through formal addenda c. Prepare bid cost tabulation report d. Prepare recommendation of selection letter. PROJECT MANAGEMENT 1. Provide project management services and attend up to two (2) meetings with the Village ADDITIONAL SERVICES Construction engineering is included as an optional item and will be billed on a time and material (T&M) basis as requested by the Village. Additional services may include: 1. Pre -construction services including attendance and minutes for Pre -con meeting. 2. Construction observation, to include daily documentation of construction activities, including digital photos of project. 3. Contract management, including review of Contractor's payment requests and contract closeout. 4. Pre -final walk through, including preparation of a punch list, and a final inspection. S. Additional effort related to rehabilitation scope changes. ITEMS REQUESTED FROM BUFFALO GROVE We request the following items from the City: 1. TV reports and video for all sewers recommended for lining 2. Front end documents for bid package 3. Review and comment of Bidding Documents 4. Coordination with RJN in answering bid -related questions in formal addenda SCHEDULE Based on a Notice to Proceed by March 15, 2018, and the completion of priority area manhole inspections by April 20, 2018, the preliminary bid package will be provided to the Village by May 18, 2018. The final bidding documents will be provided to the Village within 2 weeks of Village comment. I Packet Pg. 149 1 Page 4 Mr Kyle Johnson February 19, 2018 PROPOSED FEE The proposed Base Level Scope of Services will be invoiced on a Time and Material basis with an overall not -to -exceed maximum billing of $33,000. An additional $10,000 is allocated for Additional Services during construction. The total contract value is $43,000. The estimated cost for each task is summarized below. The hourly rates to be utilized for this contract are listed at the end of the proposal. Description Cost Preliminary Design Design SeNces Bidding Ser\Aces Project Management $ 6,000.00 $20,000.00 $ 3,500.00 $ 3,500.00 BASE SERVICE $33,000.00 Additional SeNces $10,000.00 TOTAL $43,000.00 It is our pleasure to submit this proposal to Buffalo Grove. Please feel free to contact Karol at (630) 682-4700 x 386 if you would like to discuss this proposal or have any questions. We look forward to the opportunity to work with the Village on this important project. Sincerely, RJN Group, Inc. Michael N. Young, P.E. Principal A, Karol G. Giokas, P.E. Project Manager I Packet Pg. 150 1 Page 5 Mr Kyle Johnson February 19, 2018 RJN Group Rate Schedule Category Rat Project Director $240.00 Senior Project Manager $185.00 Project Manager $165.00 Senior Project Engineer $135.00 Senior Resident Engineer $130.00 Project Engineer $120.00 Resident Engineer $115.00 Engineering Technician $105.00 GIS Technician $90.00 Data Manager $85.00 Field Manager $80.00 Field Technician $70.00 Clerical $70.00 0 CO Go CO C� m U) 0 CL 0 L. EL CO p 0 .2 (D E U I Packet Pg. 151 1 Action Item : Authorization to Purchase a Replacement Vehicle through Illinois Central Management Services Recommendation of Action .................... § aff recommends approval. Staff recommends that the replacement vehicle be acquired through the Illinois Central Management Services program Contract PSD # 4018133 in accordance with the Illinois Governmental Joint Purchasing Act (30 1 LCS 525/0.01 et seq.) in a total not to exceed amount of $111,278.00. The replacement vehicle will be funded through the vehicle reserve. ATTACHMENTS: * 2018 DPW Operations Fleet Request 471 Replacement (DOCX) * SA Chipper 108SD (PDF) Trustee Liaison Staff Contact Stein Michael Reynolds, Public Works I Monday, March 19, 2018 1 Updated: 3/9/2018 9:29 AM Page 1 t Pg. 152 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 13, 2018 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Robert Whalen, Fleet Manager SUBJECT: Department of Public Works Operations 2018 Fleet Replacement Request Background Pursuant to the Fleet Replacement Outlook shown in the 2018 Capital Improvement Plan, Public Works is requesting a replacement for unit 471. This expenditure will be accounted for in the 2018 fiscal year and is drawn from reserves. Staff recommends that the Village accept third party bids and join the Illinois State Toll Highway — Add- Ons C.M.S. Bid # 227888 — Contract PSD # 4018133. The replacement will be 2019 Freightliner 108SD truck equipped with a Knapheide KFB1 7172NA Forestry chip bod. The current unit 471is a 2008 Ford F-350 pick up trucks, and is now showing 49,971 miles on the odometer. This unit will be reassigned. Repurposing this vehicle allows the Village to get maximum valued use from the existing 2008 model year unit. Unit 403 a 2000 Chevrolet K2500 will be sold for fleet balance and asset recovery. The total cost of the unit as proposed, optioned, and up -fitted will not exceed $111,278.00, delivered as described in the proposal. Recommendation Staff recommends that the replacement vehicle be acquired through the Illinois Central Management Services program Contract PSD # 4018133 in accordance with the Illinois Governmental Joint Purchasing Act (30 1 LCS 525/0.01 et seq.) in a total not to exceed amount of $111,278.00 E� 0 U_ 0) U) .2 N E CD U M CL CD W I Packet Pg. 153 1 Prepared for: Prepared by: Bob Whalen Duane Schaefer Village of Buffalo Grove TRANSCHICAGO TRUCK 51 Raupp Blvd GROUP Buffalo Grove, IL 60089 776 N. YORK ROAD Phone: 847-366-8029 ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com A proposal for Village of Buffalo Grove Chipper Body Truck Customer Draft # 2 using IL State Toll Hwy - A dd-Ons 0 CMS BID # 227888 - CONTRACT PSD # 4018133 U_ Prepared by TRANSCHICAGO TRUCK GROUP Duane Schaefer N Mar 0 1, 2018 N. Freightliner 108SD Components shown may not reflect all spec'd options and are not to scale Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-I 7D.01 3 SA Chipper 108SD 18 JAN Page 1 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 154 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com SPECI F1 CATION PROPOSAL Description SID PRL-17D (EFF:11/14/17) SPECPR021 DATA RELEASE VER013 108SD CONVENTIONAL CHASSIS 2019 MODEL YEAR SPECIFIED SET BACK AXLE - TRUCK STRAIGHT TRUCK PROVISION LH PRIMARY STEERING LOCATION TRUCK CONFIGURATION DOMICILED, USA 50 STATES (INCLUDING CALIFORNIA AND CARB OPT -IN STATES) CONSTRUCTION SERVICE GOVERNMENT BUSINESS SEGMENT DIRT/SAND/ROCK COMMODITY TERRAIN/DUTY: 100% (ALL) OF THE TIME, IN TRANSIT, IS SPENT ON PAVED ROADS MAXIMUM 8% EXPECTED GRADE SMOOTH CONCRETE OR ASPHALT PAVEMENT - MOST SEVERE IN -TRANSIT (BETWEEN SITES) ROAD SURFACE FREIGHTLINER SID VOCATIONAL WARRANTY EXPECTED FRONT AXLE(S) LOAD: 13000.0 lbs EXPECTED REAR DRIVE AXLE(S) LOAD: 23000.0 lbs EXPECTED GROSS VEHICLE WEIGHT CAPACITY : 36000.0 lbs Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 2 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. U) P 0 LL 00 L) co E I Packet Pg. 155 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description END DUMP BODY EXPECTED TRUCK BODY LENGTH: 16.0 ft BONNELL INDUSTRIES EXPECTED BODY/PAYLOAD CG HEIGHT ABOVE FRAME "XX" INCHES: 32.0 in CUM B6.7 325 HP @ 2400 RPM, 2600 GOV, 750 LB/FT @ 1800 RPM 70 MPH ROAD SPEED LIMIT CRUISE CONTROL SPEED LIMIT SAME AS ROAD SPEED LIMIT PTO MODE ENGINE RPM LIMIT - 1300 RPM PTO MODE BRAKE OVERRIDE - SERVICE BRAKE APPLIED PTO RPM WITH CRUISE SET SWITCH - 700 RPM PTO RPM WITH CRUISE RESUME SWITCH - 800 RPM PTO MODE CANCEL VEHICLE SPEED - 5 MPH PTO GOVERNOR RAMP RATE - 250 RPM PER SECOND PTO MINIMUM RPM - 700 REGEN INHIBIT SPEED THRESHOLD - 5 MPH 2016 ONBOARD DIAGNOSTICS/2010 EPA/CARB/FINAL GHG17 CONFIGURATION 2008 CARB EMISSION CERTIFICATION - CLEAN IDLE (INCLUDES 6X4 INCH LABEL ON LOWER FORWARD CORNER OF DRIVER DOOR) STANDARD OIL PAN ENGINE MOUNTED OIL CHECK AND FILL SIDE OF HOOD AIR INTAKE WITH FIREWALL MOUNTED DONALDSON AIR CLEANER DR 12V 160 AMP 28-SI QUADRAMOUNT PAD ALTERNATOR WITH REMOTE BATTERY VOLT SENSE (2) ALLIANCE MODEL 1231XOE, GROUP 31,12 VOLT MAINTENANCE FREE 2250 CCA THREADED STUD BATTERIES BATTERY BOX FRAME MOUNTED Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 3 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 156 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description STANDARD BATTERY JUMPERS SINGLE BATTERY BOX FRAME MOUNTED LH SIDE UNDER CAB WIRE GROUND RETURN FOR BATTERY CABLES WITH ADDITIONAL FRAME GROUND RETURN NON -POLISHED BATTERY BOX COVER POSITIVE LOAD DISCONNECT WITH CAB MOUNTED CONTROL SWITCH MOUNTED OUTBOARD DRIVER SEAT POSITIVE AND NEGATIVE POSTS FOR JUMPSTART LOCATED ON FRAME NEXT TO STARTER CUMMINS TURBOCHARGED 18.7 CFM AIR COMPRESSOR WITH INTERNAL SAFETY VALVE ELECTRONIC ENGINE INTEGRAL WARNING AND DERATE PROTECTION SYSTEM CUMMINS EXHAUST BRAKE INTEGRAL WITH VARIABLE GEOMETRY TURBO WITH ON/OFF DASH SWITCH RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY WITH RH B-PI LLAR MOUNTED VERTICAL TAILPIPE ENGINE AFTERTREATMENT DEVICE, AUTOMATIC OVER THE ROAD ACTIVE REGENERATION AND DASH MOUNTED SINGLE REGENERATION REQUEST/INHIBIT SWITCH 11 FOOT 06 INCH (138 INCH+O/-5.9 INCH) EXHAUST SYSTEM HEIGHT STANDARD CURVE BRIGHT UPPER STACK(S) RH CURVED VERTICAL TAILPIPE B-PILLAR MOUNTED ROUTED FROM STEP 6 GALLON DIESEL EXHAUST FLUID TANK 100 PERCENT DIESEL EXHAUST FLUID FILL STANDARD DIESEL EXHAUST FLUID PUMP MOUNTING LH MEDIUM DUTY STANDARD DIESEL EXHAUST FLUID TANK LOCATION STANDARD DIESEL EXHAUST FLUID TANK CAP STAINLESS STEEL AFTERTREATMENT DEVICE/MUFFLER/TAILPIPE SHIELD BORG WARNER (KYSOR) REAR AIR ON/OFF ENGINE FAN CLUTCH Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 4 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. E U) P 0 LL I Packet Pg. 157 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Description AUTOMATIC FAN CONTROL WITHOUT DASH SWITCH, NON ENGINE MOUNTED CUMMINS SPIN ON FUEL FILTER FULL FLOW OIL FILTER 1200 SQUARE INCH ALUMINUM RADIATOR ANTIFREEZE TO -34F, OAT (NITRITE AND SILICATE FREE) EXTENDED LIFE COOLANT U) a) GATES BLUE STRIPE COOLANT HOSES OR 0 EQUIVALENT LL CONSTANT TENSION HOSE CLAMPS FOR COOLANT HOSES RADIATOR DRAIN VALVE PHILLIPS-TEMRO 750 WATT/1 15 VOLT BLOCK HEATER BLACK PLASTIC ENGINE HEATER RECEPTACLE MOUNTED UNDER LH DOOR ELECTRIC GRID AIR INTAKE WARMER DELCO 12V 38MT HID STARTER WITH INTEGRATED MAGNETIC SWITCH ALLISON 3000 RDS AUTOMATIC TRANSMISSION WITH PTO PROVISION ALLISON VOCATIONAL PACKAGE 223 - AVAILABLE ON 3000/4000 PRODUCT FAMILIES WITH VOCATIONAL MODELS RDS, HS, MH AND TRV ALLISON VOCATIONAL RATING FOR CONCRETE MIXER APPLICATIONS ONLY AVAILABLE WITH 3000 PRODUCT FAMILIES PRIMARY MODE GEARS, LOWEST GEAR 1, START GEAR 1, HIGHEST GEAR 6, AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY SECONDARY MODE GEARS, LOWEST GEAR 1, START GEAR 1, HIGHEST GEAR 6, AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY S1 PREFORMANCE PRIMARY SHIFT SCHEDULE, AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY S1 PERFORMANCE SECONDARY SHIFT SCHEDULE, AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY 2400 RPM PRIMARY MODE SHIFT SPEED Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 5 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 158 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description 2400 RPM SECONDARY MODE SHIFT SPEED DISABLE - LOAD BASED SHIFT SCHEDULE, DISABLE - VEHICLE ACCELERATION CONTROL NEUTRAL AT STOP - DISABLED, FUELSENSE - DISABLED DRIVER SWITCH INPUT - DEFAULT - NO SWITCHES VEHICLE INTERFACE WIRING CONNECTOR WITH BLUNT CUTS, AT BACK OF CAB ELECTRONIC TRANSMISSION CUSTOMER ACCESS CONNECTOR FIREWALL MOUNTED CUSTOMER INSTALLED MUNCIE CS41 SERIES PTO PTO MOUNTING, LH SIDE OF MAIN TRANSMISSION MAGNETIC PLUGS, ENGINE DRAIN, TRANSMISSION DRAIN, AXLE(S) FILL AND DRAIN PUSH BUTTON ELECTRONIC SHIFT CONTROL, DASH MOUNTED TRANSMISSION PROGNOSTICS - ENABLED 2013 WATER TO OIL TRANSMISSION COOLER, IN RADIATOR END TANK TRANSMISSION OIL CHECK AND FILL WITH CROSSOVER TO CLEAR LH PTO AND DIRECT MOUNTPUMP SYNTHETIC TRANSMISSION FLUID (TES-295 COMPLIANT) DETROIT DA-F-13.0-3 13,000# FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE MERITOR 16.5X5 Q+ CAST SPIDER CAM FRONT BRAKES, DOUBLE ANCHOR, FABRICATED SHOES NON -ASBESTOS FRONT BRAKE LINING CONMET CAST IRON FRONT BRAKE DRUMS FRONT BRAKE DUST SHIELDS FRONT OIL SEALS VENTED FRONT HUB CAPS WITH WINDOW, CENTER AND SIDE PLUGS - OIL STANDARD SPINDLE NUTS FOR ALL AXLES MERITOR AUTOMATIC FRONT SLACK ADJUSTERS Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 6 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. E U) P 0 LL a. .2 .2 04 N. I Packet Pg. 159 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description STANDARD KING PIN BUSHINGS TRW THP-60 POWER STEERING POWER STEERING PUMP 2 QUART SEE THROUGH POWER STEERING RESERVOIR SYNTHETIC 75W-90 FRONT AXLE LUBE 13,300# TAPERLEAF FRONT SUSPENSION MAINTENANCE FREE RUBBER BUSHINGS - FRONT SUSPENSION FRONT SUSPENSION WITH LEFT HAND OFFSET SHACKLE BRACKET FRONT SHOCK ABSORBERS RS-23-161 23,000# R-SERIES SINGLE REAR AXLE 6.83 REAR AXLE RATIO IRON REAR AXLE CARRIER WITH STANDARD AXLE HOUSING MXL 17N MERITOR EXTENDED LUBE MAIN DRIVELINE WITH FULL ROUND YOKES MERITOR 16.5X7 Q+ CAST SPIDER CAM REAR BRAKES, DOUBLE ANCHOR, FABRICATED SHOES NON -ASBESTOS REAR BRAKE LINING BRAKE CAMS AND CHAMBERS ON REAR SIDE OF DRIVE AXLE(S) CONMET CAST IRON REAR BRAKE DRUMS REAR BRAKE DUST SHIELDS REAR OIL SEALS WABCO TRISTOP D LONGSTROKE 1-DRIVE AXLE SPRING PARKING CHAMBERS MERITOR AUTOMATIC REAR SLACK ADJUSTERS ROADRANGER SYNTHETIC FE 75W-90 REAR AXLE LUBE STANDARD REAR AXLE BREATHER(S) 23,000# FLAT LEAF SPRING REAR SUSPENSION WITH HELPER AND RADIUS ROD Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 7 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 160 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description SPRING SUSPENSION - 1.50" AXLE SPACER STANDARD AXLE SEATS IN AXLE CLAMP GROUP FORE/AFT CONTROL RODS WABCO 4SAM ABS WITH TRACTION CONTROL REINFORCED NYLON, FABRIC BRAID AND WIRE BRAID CHASSIS AIR LINES FIBER BRAID PARKING BRAKE HOSE STANDARD BRAKE SYSTEM VALVES STANDARD AIR SYSTEM PRESSURE PROTECTION SYSTEM STID U.S. FRONT BRAKE VALVE RELAY VALVE WITH 5-8 PSI CRACK PRESSURE, NO REAR PROPORTIONING VALVE WABCO SS-1200 PLUS AIR DRYER WITH INTEGRAL AIR GOVERNOR AND HEATER AIR DRYER MOUNTED INBOARD ON LH RAIL STEEL AIR TANKS MOUNTED AFT INSIDE AND/OR BELOW FRAME JUST FORWARD OF REAR SUSPENSION, NO TRIPLE OR TORPEDO TANKS CLEAR FRAME RAILS FROM BACK OF CAB TO FRONT REAR SUSPENSION BRACKET, BOTH RAILS OUTBOARD BW DV-2 AUTO DRAIN VALVE WITH HEATER - WETTANK UPGRADED CHASSIS MULTIPLEXING UNIT 5075MM (200 INCH) WHEELBASE 7/16X3-9/16Xl 1-1/8 INCH STEEL FRAME (11.1 1MMX282.6MM/0.437Xl 1.13 INCH) 120KSI 1400MM (55 INCH) REAR FRAME OVERHANG FRAME OVERHANG RANGE: 51 INCH TO 60 INCH CALC'D BACK OF CAB TO REAR SUSP C/L (CA): 134.45 in CALCULATED EFFECTIVE BACK OF CAB TO REAR SUSPENSION C/L (CA): 131.45 in CALC'D FRAME LENGTH - OVERALL: 294.37 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 8 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 161 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description CALC'D SPACE AVAILABLE FOR DECKPLATE: 134.45 in CALCULATED FRAME SPACE LH SIDE: 114.66 in CALCULATED FRAME SPACE RH SIDE: 150.55 in SQUARE END OF FRAME FRONT CLOSING CROSSMEMBER STANDARD WEIGHT ENGINE CROSSMEMBER STANDARD MIDSHIP #1 CROSSMEMBER(S) STANDARD REARMOST CROSSMEMBER STANDARD SUSPENSION CROSSMEMBER 14 INCH PAINTED STEEL BUMPER FRONT TOW HOOKS - FRAME MOUNTED BUMPER MOUNTING FOR SINGLE LICENSE PLATE GRADE 8 THREADED HEX HEADED FRAME FASTENERS D15-16004-000 CENTER PUNCH TO MARK CENTERLINE OF REAR SUSPENSION ON FRAME WEB 60 GALLON/227 LITER ALUMINUM FUEL TANK - LH 25 INCH DIAMETER FUEL TANK(S) PLAIN ALUMINUM/PAINTED STEEL FUEL/HYDRAULIC TANK(S) WITH POLISHED STAINLESS STEEL BANDS FUEL TANK(S) FORWARD PLAIN STEP FINISH FUEL TANK CAP(S) DETROIT FUEL/WATER SEPARATOR WITH WATER IN FUEL SENSOR, HAND PRIMER AND 12 VOLT PREHEATER EQUIFLO INBOARD FUEL SYSTEM NO NATURAL GAS VEHICLE FUEL TANK VENT LINE/STACK HIGH TEMPERATURE REINFORCED NYLON FUEL LINE Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 9 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 162 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description BF GOODRICH ST576 11 R22.5 16 PLY RADIAL FRONT TIRES CONTINENTAL HDR2 11 R22.5 14 PLY RADIAL REARTIRES CONMET PRESET PLUS PREMIUM IRON FRONT HUBS CONMET PRESET PLUS PREMIUM IRON REAR HUBS MAXION WHEELS 90541 22.5X8.25 1 0-HUB PILOT 6.20 INSET 2-HAND STEEL DISC FRONT WHEELS MAXION WHEELS 90541 22.5X8.25 1 0-HUB PILOT 2-HAND STEEL DISC REAR WHEELS 108 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB AIR CAB MOUNTING CAB ROOF REINFORCEMENTS FOR ROOF MOUNTED COMPONENTS NONREMOVABLE BUGSCREEN MOUNTED BEHIND GRILLE FRONT FENDERS SET -BACK AXLE BOLT -ON MOLDED FLEXIBLE FENDER EXTENSIONS LH AND RH GRAB HANDLES BRIGHT FINISH RADIATOR SHELL/HOOD BEZEL STATIONARY BLACK GRILLE WITH BRIGHT ACCENTS CHROME HOOD MOUNTED AIR INTAKE GRILLE FIBERGLASS HOOD SINGLE 14 INCH ROUND HADLEY AIR HORN UNDER LH DECK SINGLE ELECTRIC HORN SINGLE HORN SHIELD DOOR LOCKS AND IGNITION SWITCH KEYED THE SAME WITH (4) KEYS REAR LICENSE PLATE MOUNT END OF FRAME Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 10 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 163 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description HALOGEN COMPOSITE HEADLAMPS WITH BRIGHT BEZELS LED AERODYNAMIC MARKER LIGHTS INTEGRAL STOP/TAIUBACKUP LIGHTS STANDARD FRONT TURN SIGNAL LAMPS DUAL WEST COAST BRIGHT FINISH HEATED MIRRORS WITH LH AND RH REMOTE DOOR MOUNTED MIRRORS 102 INCH EQUIPMENT WIDTH LH AND RH 8 INCH BRIGHT FINISH CONVEX MIRRORS MOUNTED UNDER PRIMARY MIRRORS STANDARD SIDE/REAR REFLECTORS RH AFTERTREATMENT SYSTEM CAB ACCESS WITH POLISHED DIAMOND PLATE COVER 2-STAGE ELECTRIC HORN AND HAZARD LAMP ALERT CONTROLLED BY PARTICULATE FILTER REGENERATION REQUIRED STATUS COMPOSITE EXTERIOR SUN VISOR 63X14 INCH TINTED REAR WINDOW TINTED DOOR GLASS LH AND RH WITH TINTED OPERATING WING WINDOWS RH AND LH ELECTRIC POWERED WINDOWS, PASSENGER SWITCHES ON DOOR(S) LOWER RH DOOR WINDOW WITH FRESNEL LENS TINTED WINDSHIELD 8 LITER WINDSHIELD WASHER RESERVOIR, CAB MOUNTED, WITHOUT FLUID LEVEL INDICATOR OPAL GRAY VINYL INTERIOR MOLDED PLASTIC DOOR PANEL WITHOUT VINYL INSERT WITH ALUMINUM KICKPLATE LOWER DOOR MOLDED PLASTIC DOOR PANEL WITHOUT VINYL INSERT WITH ALUMINUM KICKPLATE LOWER DOOR BLACK MATS WITH SINGLE INSULATION FORWARD ROOF MOUNTED CONSOLE WITH UPPER STORAGE COMPARTMENTS WITHOUT NETTING Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page I I of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. U) a) 0 LL a. m .2 04 N. I Packet Pg. 164 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description IN DASH STORAGE BIN (2) CUP HOLDERS LH AND RH DASH GRAY/CHARCOAL FLAT DASH SMART SWITCH EXPANSION MODULE HEATER, DEFROSTER AND AIR CONDITIONER STANDARD HVAC DUCTING WITH SNOW SHIELD FOR FRESH AIR INTAKE MAIN HVAC CONTROLS WITH RECIRCULATION SWITCH STANDARD HEATER PLUMBING WITH BALL SHUTOFF VALVES AT SUPPLY LINES ONLY DENSO HEAVY DUTY AIR CONDITIONER COMPRESSOR BINARY CONTROL, R-134A STANDARD INSULATION SOLID-STATE CIRCUIT PROTECTION AND FUSES 12V NEGATIVE GROUND ELECTRICAL SYSTEM DOME DOOR ACTIVATED LH AND RH, DUAL READING LIGHTS, FORWARD CAB ROOF LH AND RH ELECTRIC DOOR LOCKS (2) 12 VOLT POWER RECEPTACLES MOUNTED IN DASH PREMIUM HIGH BACK AIR SUSPENSION DRIVER SEAT WITH 3 CHAMBER AIR LUMBAR, INTEGRATED CUSHION EXTENSION, FORWARD AND REAR CUSHION TILT, ADJUSTABLE SHOCK ABSORBER 2 MAN TOOL BOX MID BACK NON SUSPENSION PASSENGER SEAT WITH HEADRESTS DUAL DRIVER SEAT ARMRESTS, NO PASSENGER SEAT ARMRESTS LH AND RH INTEGRAL DOOR PANEL ARMRESTS BLACK CORDURA PLUS CLOTH DRIVER SEAT COVER BLACK CORDURA PLUS CLOTH PASSENGER SEAT COVER HIGH VISIBILITY ORANGE SEAT BELTS ADJUSTABLE TILT AND TELESCOPING STEERING COLUMN 4-SPOKE 18 INCH (450MM) STEERING WHEEL Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 12 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 165 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description DRIVER AND PASSENGER INTERIOR SUN VISORS GRAY DRIVER INSTRUMENT PANEL GRAY CENTER INSTRUMENT PANEL ENGINE REMOTE INTERFACE WITH PARK BRAKEINTERLOCK BLACK GAUGE BEZELS LOW AIR PRESSURE INDICATOR LIGHT AND AUDIBLE ALARM 2 INCH PRIMARY AND SECONDARY AIR PRESSURE GAUGES DASH MOUNTED AIR RESTRICTION INDICATOR WITH GRADUATIONS ELECTRONIC CRUISE CONTROL WITH SWITCHES IN LH SWITCH PANEL KEY OPERATED IGNITION SWITCH AND INTEGRAL START POSITION; 4 POSITION OFF/RUN/START/ACCESSORY ICU3S, 132X48 DISPLAY WITH DIAGNOSTICS, 28 LED WARNING LAMPS AND DATA LINKED HEAVY DUTY ONBOARD DIAGNOSTICS INTERFACE CONNECTOR LOCATED BELOW LH DASH 2 INCH ELECTRIC FUEL GAUGE ENGINE REMOTE INTERFACE FOR REMOTE THROTTLE ENGINE REMOTE INTERFACE CONNECTOR AT END OF FRAME WITH 6 FOOT ADDITIONAL HARNESSILENGTH ELECTRICAL ENGINE COOLANT TEMPERATURE GAUGE 2 INCH TRANSMISSION OIL TEMPERATURE GAUGE ENGINE AND TRIP HOUR METERS INTEGRAL WITHIN DRIVER DISPLAY AND HOBBS PTO OPERATION HOUR METER CUSTOMER FURNISHED AND INSTALLED PTO CONTROLS ELECTRIC ENGINE OIL PRESSURE GAUGE OVERHEAD INSTRUMENT PANEL Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 13 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. U) P 0 LL I Packet Pg. 166 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description AM/FM/WB WORLD TUNER RADIO WITH BLUETOOTH AND USB AND AUXILIARY INPUTS, J1939 DASH MOUNTED RADIO (2) RADIO SPEAKERS IN CAB AM/FM ANTENNA MOUNTED ON FORWARD LH ROOF POWER AND GROUND WIRING PROVISION OVERHEAD CB WIRING ONLY TO ROOF/OVERHEAD CONSOLE; NO MOUNTING PROVISION ELECTRONIC MPH SPEEDOMETER WITH SECONDARY KPH SCALE, WITHOUT ODOMETER STANDARD VEHICLE SPEED SENSOR ELECTRONIC 3000 RPM TACHOMETER IDLE LIMITER, ELECTRONIC ENGINE SIX ON/OFF ROCKER SWITCHES IN THE DASH WITH INDICATOR LIGHTS; FOUR WIRE TO CHASSIS AT BACK OF CAB, TWO UNWIRED, LABEL ALL OPT PRE -TRIP LAMP INSPECTION, ALL OUTPUTS FLASH, WITH SMART SWITCH DIGITAL VOLTAGE DISPLAY INTEGRAL WITH DRIVER DISPLAY SINGLE ELECTRIC WINDSHIELD WIPER MOTOR WITH DELAY PROGRAMMED TO SLOWEST SPEED WITH PARK BRAKE SET MARKER LIGHT SWITCH INTEGRAL WITH HEADLIGHT SWITCH ONE VALVE PARKING BRAKE SYSTEM WITH DASH VALVE CONTROL AUTONEUTRAL AND WARNING INDICATOR SELF CANCELING TURN SIGNAL SWITCH WITH DIMMER, WASHER/WIPER AND HAZARD IN HANDLE INTEGRAL ELECTRONIC TURN SIGNAL FLASHER WITH HAZARD LAMPS OVERRIDING STOPLAMPS PAINT: ONE SOLID COLOR CAB COLOR A: L0006EB WHITE ELITE BC Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 14 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. E U) P 0 LL I Packet Pg. 167 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Description BLACK, HIGH SOLIDS POLYURETHANE CHASSIS PAINT POWDER WHITE (NO006EA) FRONT WHEELS/RIMS (PKWHT21, TKWHT21, W, TW) POWDER WHITE (NO006EA) REAR WHEELS/RIMS (PKWHT21, TKWHT21, W, TW) BUMPER PAINT: FP24812 ARGENT SILVER DUPONT FLEX SUNVISOR PAINTED SAME AS CAB COLOR A STANDARD E COAT/UNDERCOATING U.S. FMVSS CERTIFICATION, EXCEPT SALES CABS AND GLIDER KITS TOWING: 1 YEAR/UNLIMITED MILES/KM EXTENDED TOWING COVERAGE $550 CAP FEX APPLIES Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Weight Weight Front Rear BONNELL INSTALLED EQUIPMENT PER 0 0 QUOTE DATED 1-26-18 Total Dealer Installed Options 0 lbs 0 lbs Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 15 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 168 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com U) P 0 LL in in .2 C*4 N. Wheelbase (545) .......................................................................................................................... 5075MM (200 INCH) WHEELBASE Rear Frame Overhang (552) .................................................................................... 1400MM (55 INCH) REAR FRAME OVERHANG Fifth Wheel (578) ................................................................................................................................................... NO FIFTH WHEEL Mounting Location (577) ............................................................................................................... NO FIFTH WHEEL LOCATION MaximumForward Position (in) .................................................................................................................................................... 0 MaximumRearward Position (in) ................................................................................................................................................. 0 Amountof Slide Travel (in) ........................................................................................................................................................... 0 SlideIncrement (in) ...................................................................................................................................................................... 0 DesiredSlide Position (in) ......................................................................................................................................................... 0.0 Cab Size (829) ................................................................................ 108 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB Sleeper (682) ................................................................................................................................ NO SLEEPER BOX/SLEEPERCAB Exhaust System (0 16) ........ RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY WITH RH B-PILLAR MOUNTED VERTICAL TAILPIPE Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 16 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 169 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com U) P 0 LL (D .2 C*4 N. Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering. Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 17 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 170 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Cab Size (829) ................................................................................ 108 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB Expected Front Axle(s) Load (lbs) ........................................................................................................................................... 13000.0 ExpectedPusher Axle(s) Load (lbs) ................................................................................................................................................ 0.0 Expected Rear Axle(s) Load (lbs) ........................................................................................................................................... 23000.0 ExpectedTag Axle(s) Load (lbs) ..................................................................................................................................................... 0.0 ExpectedGVW (lbs) .................................................................................................................................................................. 36000 ExpectedGCW (lbs) ....................................................................................................................................................................... 0.0 Front Axle (400) .................................................... DETROIT DA-F-1 3.0-3 13,000# FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE Front Suspension (620) ................................................................................................ 13,300# TAPERLEAF FRONT SUSPENSION Front Hubs (418) ..................................................................................... CONMET PRESET PLUS PREMIUM IRON FRONT HUBS Front DiscWheels (502) MAXION WHEELS 90541 22.5X8.25 10-HUB PILOT 6.20 INSET 2-HAND STEEL DISC FRONTWHEELS Front Tires (093) ............................................................................. BF GOODRICH ST576 11 R22.5 16 PLY RADIAL FRONT TIRES Front Brakes (402) ......... MERITOR 16.5X5 Q+ CAST SPIDER CAM FRONT BRAKES, DOUBLE ANCHOR, FABRICATED SHOES Steering Gear (536) ....................................................................................................................... TRW THP-60 POWER STEERING Rear Axle (420) ................................................................................................ RS-23-161 23,000# R-SERIES SINGLE REAR AXLE Rear Suspension (622) .............................. 23,000# FLAT LEAF SPRING REAR SUSPENSION WITH HELPER AND RADIUS ROD Rear Hubs (450) ......................................................................................... CONMET PRESET PLUS PREMIUM IRON REAR HUBS Rear Disc Wheels (505) ....................... MAXION WHEELS 90541 22.5X8.25 I 0-HUB PILOT 2-HAND STEEL DISC REAR WHEELS Rear Tires (094) ................................................................................ CONTINENTAL HDR2 11 R22.5 14 PLY RADIAL REAR TIRES Rear Brakes (423) ............ MERITOR 16.5X7 Q+ CAST SPIDER CAM REAR BRAKES, DOUBLE ANCHOR, FABRICATED SHOES Pusher/ Tag Axle (443) ......................................................................................................................... NO PUSHER OR TAG AXLE Pusher/ Tag Suspension (626) ............................................................................................... NO PUSHER OR TAG SUSPENSION Pusher/ Tag Hubs (449) ........................................................................................................................ NO PUSHER OR TAG HUBS Pusher/Tag Disc Wheels (509) ...................................................................................................... NO PUSHER/TAG DISC WHEELS Pusher/ Tag Tires (095) ............................................................................................................................. NO PUSHER/TAG TIRES Pusher / Tag Brakes (456) ...................................................................................................................... NO PUSHER/TAG BRAKES Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 18 of 25 U) P 0 LL (D CL 04 CN Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 171 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering. U) P 0 LL (D .2 C*4 N. Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 19 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 172 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Wheelbase (545) .......................................................................................................................... 5075MM (200 INCH) WHEELBASE Frame Rails (546) ....................... 7/16X3-9/16Xl 1-1/8 INCH STEEL FRAME (11.1 1MMX282.6MM/0.437X1 1.13 INCH) 120KSI(546) YieldStrength (psi) ............................................................................................................................................................ 120000 SectionModulus (per rail) (cu in) ............................................................................................................................................ 21.6 RBM (per rail) (lbf-in) ....................................................................................................................................................... 2592000 Inner Frame Reinforcement (547) .......................................................................................... NO INNER FRAME REINFORCEMENT Outer Frame Reinforcement (548) ....................................................................................... NO OUTER FRAME REINFORCEMENT Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering. U) P 0 LL CL 04 N. Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 20 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 173 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 400 300 (D ry (D 200 0 0 r 100 0 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com 0 20 40 60 80 100 Vehicle Speed (MPH) Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-I 7D.01 3 SA Chipper 108SD 18 JAN Page 21 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 174 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Cab Size (829) ................................................................................ 108 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB DesiredCruise Speed (mph) ........................................................................................................................................................ 55.0 Expected Front Axle(s) Load (lbs) ........................................................................................................................................... 13000.0 ExpectedPusher Axle(s) Load (lbs) ................................................................................................................................................ 0.0 Expected Rear Axle(s) Load (lbs) ........................................................................................................................................... 23000.0 ExpectedTag Axle(s) Load (lbs) ..................................................................................................................................................... 0.0 ExpectedGVW (lbs) .................................................................................................................................................................. 36000 ExpectedGCW (lbs) ....................................................................................................................................................................... 0.0 Engine (101) .......................................................................... CUM B6.7 325 HP @ 2400 RPM, 2600 GOV, 750 LB/FT @ 1800 RPM GovernedRPM ...................................................................................................................................................................... 2600 HPat Governed RPM .............................................................................................................................................................. 315 RPMat Max HP ..................................................................................................................................................................... 2400 MaxHP .................................................................................................................................................................................... 325 HPat Governed RPM (High Torque) ........................................................................................................................................ 315 RPM at Max HP (High Torque) .............................................................................................................................................. 2400 MaxHP (High Torque) ............................................................................................................................................................. 325 Multi -torque .............................................................................................................................................................................. NO Transmission (342) ...................................................... ALLISON 3000 RIDS AUTOMATIC TRANSMISSION WITH PTO PROVISION Rear Axle (420) ................................................................................................ RS-23-161 23,000# R-SERIES SINGLE REAR AXLE Numberof Speeds ....................................................................................................................................................................... 1 Rear Axle Gear Ratio(s) .......................................................................................................................... 6.83 REAR AXLE RATIO Rear Tires (094) ................................................................................ CONTINENTAL HDR2 11 R22.5 14 PLY RADIAL REAR TIRES Revolutionsper Mile ................................................................................................................................................................ 491 TrailerWidth (in) ....................................................................................................................................................................... 0.0 TrailerHeight (ground to top) (ft) ..................................................................................................................................................... 8.0 BodyWidth (in) ............................................................................................................................................................................. 96.0 BodyHeight (ground to top) (ft) ....................................................................................................................................................... 8.0 Roof Mounted Aero Device (784) ..................................................................................................... NO AIR SHIELD OR BRACKETS Road Surface (AB5). SMOOTH CONCRETE OR ASPHALT PAVEMENT - MOST SEVERE IN -TRANSIT (BETWEEN SITES) ROAD SURFACE Auxiliary Transmission (352) ........................................................................................................... NO AUXILIARY TRANSMISSION HighGear Ratio ....................................................................................................................................................................... N/A LowGear Ratio ........................................................................................................................................................................ N/A Transfer Case (373) ......................................................................................................................................... NO TRANSFER CASE HighGear Ratio ....................................................................................................................................................................... N/A LowGear Ratio ........................................................................................................................................................................ N/A Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 22 of 25 U) 0 LL .2 C*4 N. Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 175 1 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering. U) P 0 LL (D CL C*4 CN Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 23 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 176 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com Turning radius graphic and data provided for general estimate purposes onhA For specific figures regarding your configuration, please contact your CAE representative. i ............... �ij .................. lsl 1uK,Q .............. '96.2 Inion lym "TI'llolill,le.1'r""all'In'll'Ic"21,, 157.1 Kf- 3.0 Curb to Curb Diameter (ft) ��154.0 155.0 1,1-3.0 Turning Radius (ft) 126.5 127.0 1 +f- 1.5 Cab Size (829) ................................................................................ 108 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB Wheelbase (545) .......................................................................................................................... 5075MM (200 INCH) WHEELBASE Front Tires (093) ............................................................................. BF GOODRICH ST576 11 R22.5 16 PLY RADIAL FRONT TIRES Width(in) ................................................................................................................................................................................ 11.2 Front Axle (400) .................................................... DETROIT DA-F-1 3.0-3 13,000# FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE KingpinIntersection (in) .......................................................................................................................................................... 71.5 Bumper (556) ............................................................................................................................ 14 INCH PAINTED STEEL BUMPER Width(in) ................................................................................................................................................................................ 97.6 BumperMiter to Front Axle (in) ........................................................................................................................................... 23.458 Primary Steering Location (003) .............................................................................................. LH PRIMARY STEERING LOCATION Steering Gear (536) ....................................................................................................................... TRW THP-60 POWER STEERING DualSteering Gear .............................................................................................................................................................. NONE Ram..................................................................................................................................................................................... NONE Rear Axle (420) ................................................................................................ RS-23-161 23,000# R-SERIES SINGLE REAR AXLE Axle Spacing (624) .............................................................................................................................................. NO AXLE SPACING Performance calculations are estimates only. If performance calculations are critical, please contact Customer Application Engineering. U) P 0 LL CL C*4 N. Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 24 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. I Packet Pg. 177 Prepared for: Bob Whalen Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Phone: 847-366-8029 Q U 0 T A T 1 0 N SET BACK AXLE - TRUCK CUM B6.7 325 HP @ 2400 RPM, 2600 GOV, 750 LB/FT @ 1800 RPM ALLISON 3000 RDS AUTOMATIC TRANSMISSION WITH PTO PROVISION RS-23-161 23,000# R-SERIES SINGLE REAR AXLE 23,000# FLAT LEAF SPRING REAR SUSPENSION WITH HELPER AND RADIUS ROD BALANCE DUE Prepared by: Duane Schaefer TRANSCHICAGO TRUCK GROUP 776 N. YORK ROAD ELMHURST, IL 60126 Phone: 630-279-0600 ext 609 Mobile: E-Mail: duaneschaefer@transchicago.com DETROIT DA-F-13.0-3 13,000# FF1 71.5 KPI/3.74 DROP SINGLE FRONT AXLE 13,300# TAPERLEAF FRONT SUSPENSION 108 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB 5075MM (200 INCH) WHEELBASE 7/16X3-9/16Xl 1-1/8 INCH STEEL FRAME (11.1 1MMX282.6MM/0.437Xl 1.13 INCH) 120KSI 1400MM (55 INCH) REAR FRAME OVERHANG PER UNIT TOTAL (LOCAL CURRENCY) $ 111,278 $ 111,278 Using IL State To// Hwy - Add-Ons CMS BID # 227888 - CONTRACT PSD # 4018133 Application Version 9.3.109 0 03/01/2018 4:03 PM Data Version PRL-1 7D.01 3 SA Chipper 108SD 18 JAN Page 25 of 25 Freightliner reserves the right to change specifications, prices, and weights, without notice. (n P 0 LL CL C*4 00 EL C/) E I Packet Pg. 178 1 Action Item : Website Development and Hosting Services Recommendation of Action I ............ § .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... taff recommends approval. Staff recommends authorizing the Village Manger to execute an agreement with Civic Live for website development and, pending final approval of the agreement by the Village Attorney. There are a couple outstanding items that need attorney review prior to execution. ATTACHMENTS: a Memo - Website Dev and Hosting (DOCX) • Village of Buffalo Grove — Website RFP 2017—Professional Service Agreement BR 3-15—JRT clean (1 5-Mar) (DOCX) • Website Scoring Final (PDF) Trustee Liaison Johnson, Weidenfeld I Monday, March 19, 2018 1 Staff Contact Evan C Michel, Office of the Village Manager Updated: 3/15/2018 2:24 PM Page 1 t Pg. 179 VILLAGE OF I BUFFALO (11101j,"T DATE: March 8, 2018 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Evan Michel, Assistant to the Village Manager SUBJECT: Website Design and Hosting Services is Background As part of the July 17, 2017 Regular Meeting, the Village Board authorized staff to seek proposals for website design and hosting services. The Village has had the same website provider, Civic Plus, for a number of years. Their contract with the village expires in December of 201 S. Therefore, it was in the best interest of the Village to test the market as well as evaluate if a new provider could provide the Village with a better product. The Civic Plus does not currently provide the optimal searchability, analytics, or functionality required by the village. Staff received five RFP responses American Eagle, Civic Live, Civic Plus, Cryptex, and Vision. Based on the criteria detailed in the attached Evaluation Matrix, the evaluation committee chose to interview Civic Live and Vision. After interviews and conducting reference checks, the evaluation committee unanimously recommended Civic Live Civic Live has fourteen years of experience in website development with municipalities and offer numerous innovative design tools that will be utilized in the comprehensive redesign of the Village website. The redesigned website will provide online solutions that will improve citizen engagement and will provide convenient services to create a user focused experience. Their innovative tools include online forms, survey, voting and polling tools, an e-alert system that can be tailored for a specific neighborhood, a Citizen Dashboard portal, a dynamic calendar system, as well as a robust search engine tool. Likewise, the redesigned website will utilize a responsive design, which means the website will have a consistent look and feel across all platforms — desktop computers, tablets and cell phones. Recommendation Staff recommends that Civic Live be awarded a contract for the Website Design and Hosting Services in an amount not to exceed $69,786, pending final approval of the agreement by the Village Attorney. I Packet Pg. 180 1 VILLAGE OF BUFFALO GROVE PROFESSIONAL SERVICES AGREEMENT WEBSITE DEVELOPMENT AND HOSTING SERVICES THIS AGREEMENT is dated as of the day of . 2018 ("Agreement") And is by and between the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal corporation ("Village") and the Consultant identified in Subsection 1A below. IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in this Agreement, and pursuant to the Village's statutory and home rule powers, the parties agree as follows: SECTION 1. CONSULTANT. A. Engagement of Consultant. The Village desires to engage the Consultant Identified below to provide all necessary professional consulting services and to perform the work in connection with the project identified below: West Interactive Services Corporation. ("Consultant") 100 Enterprise Drive, #100-A Scotts Valley, CA 5066 Attn: Nate Brogan Telephone: 877-519-3851 Email: nkbrogan@west.com Anywhere in this Agreement or attached exhibits that CivicLive is required to provide services or a product, it shall be understood that West Interactive Services Corporation shall provide those services or products. B. Proiect Description. The Consultant shall provide Website Design, Implementation and Support Services for the Village of Buffalo Grove. C. Representations of Consultant. The Consultant has submitted to the Village a description of the services to be provided by the Consultant, a copy of which is attached as Exhibit B to this Agreement ("Services"). The Consultant represents that it is financially solvent, has the necessary financial resources, and is sufficiently experienced and competent to perform and complete the professional consulting services set forth in Exhibit B in a manner consistent with the standards of professional practice by recognized consulting firms providing services of a similar nature. 0 LO T11 04 rl� I Packet Pg. 181 1 SECTION 2. SCOPE OF SERVICES. A. Retention of the Consultant. The Village retains the Consultant to perform, and the Consultant agrees 0 to perform, the Services. B. Services. The Consultant shall provide the Services pursuant to the terms and conditions of this LO Agreement. T11 04 rl� C. Commencement. Time of Performance. The Consultant shall commence the Services immediately upon receipt of written notice from the Village that this Agreement has been fully executed by the Parties (the "Commencement Date"). The Consultant shall diligently and continuously prosecute the Services until the completion of the Work. D. Reporting. The Consultant shall regularly report to the Deputy Village Manager ("Manager") or his/her designee, regarding the progress of the Services during the term of this Agreement. SECTION 3. COMPENSATION AND METHOD OF PAYMENT. A. Agreement Amount. The total amount billed for the Services during the term of this Agreement shall not exceed the amount identified in the Schedule of Prices section in Exhibit A, unless amended pursuant to Subsection 8A of this Agreement. Invoices and Payment. The Consultant shall be paid as provided in Exhibit A. The Consultant shall submit invoices to the Village in a Village approved format for those portions of the Services performed and completed by the Consultant. The amount billed in any such invoice shall be based on the method of payment set forth in Exhibit A. The Village shall pay to the Consultant the amount billed pursuant to the Illinois Local Government Prompt Payment Act (50 ILCS 505/1 et seq.) C. Records. The Consultant shall maintain records showing actual time devoted and costs incurred, and shall permit the authorized representative of the Village to inspect and audit all data and records of the Consultant for work done under the Agreement. The records shall be made available to the Village at reasonable times during the Agreement period, and for three years after the termination of the Agreement. D. Claim In Addition To Agreement Amount. if the Consultant wishes to make a claim for additional compensation as a result of action taken by the Village, the Consultant shall provide written notice to the Village of such claim within 7 calendar days after occurrence of such action as provided by Subsection 8.D. of this Agreement, and no claim for additional compensation shall be valid unless made in accordance with this Subsection. Any changes in this Agreement Amount shall be valid only upon written amendment pursuant to Subsection 8.A. of this Agreement. Regardless of the decision of the Village relative to a claim submitted by the Consultant, the Consultant shall proceed with all of the Services required to complete the project under this Agreement as determined by the Village without interruption. I Packet Pg. 182 1 SECTION 3. COMPENSATION AND METHOD OF PAYMENT (cont.) E. Escalation. Written requests for price revisions after the first year period shall be submitted at least sixty (60) calendar days in advance of the annual contract period. Requests must be based upon and include: (1) documentation of the actual change in the cost of the components involved in the LO contract and shall not include overhead or profit, and (2) shall not exceed the CPI -All Urban Consumers T11 04 Chicago, or 2.5 % whichever is less. rl� The Village of Buffalo Grove reserves the right to reject a proposed price increase and terminate the Contract. Taxes, Benefits and Royalties. The Agreement Amount includes all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance ' old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Consultant. G. final Acceptance. The Services, or, if the Services are to be performed in separate phases, each phase of the Services, shall be considered complete on the date of final written acceptance by the Village of the Services or each phase of the Services, as the case may be, which acceptance shall not be unreasonably withheld or delayed. In the event that a subsequent deliverable causes a prior deliverable to become non-functional or function at a lower level than when that prior deliverable was accepted Consultant shall be obligated to modify the prior deliverable to its prior level of functionality when used in conjunction with the newer deliverable. SECTION 4. PERSONNEL SUBCONTRACTORS. A. Key Pro"ect Personnel. The Key Project Personnel identified in Exhibit B shall be primarily responsible for carrying out the Services on behalf of the Consultant. The Key Project Personnel shall not be changed without the Village's prior written approval. Availability of Personnel. The Consultant shall provide all personnel necessary to complete the Services including, without limitation, any Key Project Personnel identified in this Agreement. The Consultant shall have no claim for damages and shall not bill the Village for additional time and materials charges as the result of any portion of the Services, which must be duplicated or redone due to such termination or for any delay, or extension of the Time of Performance as a result of any such termination, reassigning, or resignation. I Packet Pg. 183 1 SECTION 4. PERSONNEL SUBCONTRACTORS (cQnt.j C. Approval and Use of Subcontractors. The Consultant shall perform the Services with its own personnel 0 and under the management, supervision, and control of its own organization unless otherwise approved by the Village in writing. All subcontractors and subcontracts used by the Consultant shall be acceptable to, and approved in advance by, the Village. The Village's approval of any subcontractor or subcontract shall not relieve the Consultant of full responsibility and liability for the provision, LO T11 04 performance, and completion of the Services as required by the Agreement. All Services performed under any subcontract shall be subject to all of the provisions of this Agreement in the same manner as if performed by employees of the Consultant. For purposes of this Agreement, the term "Consultant" shall be deemed also to refer to all subcontractors of the Consultant, and every subcontract shall Lb T__ include a provision binding the subcontractor to all provisions of this Agreement. E D. Bernoval of Personnel and Subcontractors. If any personnel or subcontractor fails to perform the Services in a manner satisfactory to the Village, the Consultant shall immediately upon notice from the Village remove and replace such personnel or subcontractor. The Consultant shall have no claim for damages, for compensation in excess of the amount contained in this Agreement of for a delay or extension of the Time of Performance as a result of any such removal or replacement. SECTION 5. CONFIDENTIAL INFORMATION. A. Conficlential Information. The term "Confidential Information" shall mean information in the possession or under the control of the Village relating to the technical, business or corporate affairs of the Village; Village property; user information, including, without limitation, any information pertaining to usage of the Village's computer system, including and without limitation, any information obtained from server logs or other records of electronic or machine readable form; and the existence of, and terms and conditions of, this Agreement. Village Confidential Information shall not include information that can be demonstrated: (i) to have been rightfully in the possession of the Consultant from a source other than the Village prior to the time of disclosure of said information to the Consultant under this Agreement ("Time of Disclosure"); (ii) to have been in the public domain prior to the Time of Disclosure; (iii) to have become part of the public domain after the Time of Disclosure by a publication or by any other means except an unauthorized act or omission or breach of this Agreement on the part of the Consultant or the Village; or (iv) to have been supplied to the Consultant after the Time of Disclosure without restriction by a third party who is under no obligation to the Village to maintain such information in confidence. No Disclosure of Confidential Information by the Consultant. The Consultant acknowledges that it shall, in performing the Services for the Village under this Agreement, have access to or be directly or indirectly exposed to Confidential Information. The Consultant shall hold confidential all Confidential Information and shall not disclose or use such Confidential Information without express prior written consent of the Village. The Consultant shall use reasonable measures at least as strict as those the Consultant uses to protect its own confidential information. Such measures shall include, without limitation, requiring employees and subcontractors of the Consultant to execute a non -disclosure agreement before obtaining access to Confidential Information. I Packet Pg. 184 1 SECTION 6. WARRANTYN INDEMNIFICATION: INSURANCE 0 A. Warranty of Services. The Consultant warrants that the Services shall be performed in accordance with the highest standards of professional practice, care, and diligence practiced by recognized consulting firms in performing services of a similar nature in existence at the Time of Performance and LO that the deliverables will conform in all material respects with their specifications. The warranty T11 04 expressed shall be in addition to any other warranties expressed in this Agreement, or expressed or N implied by law, which are hereby reserved unto the Village. _%_ Indemnification. The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Village, its officials, employees, agents, and attorneys against all damage, liabilities or costs, where recoverable under applicable law absent this agreement but only to the extent caused by the negligent acts, errors or omissions of the Consultant in the performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable. C. Infringement Indemnity. If the deliverable (including but not limited to any System elements) provided by Consultant (other than items provided by the Village) to provide the System and any related services becomes, or in Consultant's reasonable opinion is likely to become, the subject of an infringement or misappropriation claim or proceeding, then Consultant will promptly notify the Village of such claim or proceeding and at Consultant's expense take the following actions in the following priority order (i.e., Consultant must exercise all commercially reasonable efforts to obtain a higher priority option before resorting to a lower priority option): (i) secure the right to continue using the item; (ii) modify the item to make it non -infringing, provided that such modification will not degrade the performance or quality of the affected component of the Services in any material way; (iii) replace the item with a non - infringing substitute that does not degrade the performance or quality of the affected component of the Services in any material way; or (iv) if the infringement or misappropriation claim or threatened claim is a bona fide claim with a basis in fact, remove the item from the Services and equitably adjust Consultant's charges to adequately reflect such removal. Consultant shall be responsible for all costs and expenses (including costs of building new interfaces) incurred by Consultant or by the Village in connection with the activities contemplated by this Section D. Insurance. Contemporaneous with the Consultant's execution of this Agreement, the Consultant shall provide certificates and policies of insurance, all with coverages and limits acceptable to the Village, and evidencing at least the minimum insurance coverages and limits as set forth in Exhibit C to this Agreement. For good cause shown, the Deputy Village Manager ("Manager") may extend the time for submission of the required policies of insurance upon such terms, and with such assurances of complete and prompt performance, as the Manager may impose in the exercise of his sole discretion. Such certificates and policies shall be in a form acceptable to the Village and from companies with a general rating of A minus, and a financial size category of Class X or better, in Best's Insurance Guide. Such insurance policies shall provide that no change, modification in, or cancellation of, any insurance shall become effective until the expiration of 30 calendar days after written notice thereof shall have been given by the insurance company to the Village. The Consultant shall, at all times during the term of this Agreement, maintain and keep in force, at the Consultant's expense, the insurance coverages provided above, including, without limitation, at all times while correcting any failure to meet the warranty requirements of Subsection 6.A., Warranty of Services, of this Agreement. I Packet Pg. 185 1 E. No Personal Liability. No elected or appointed official, agent, or employee of the Village shall be personally liable, in law or in contract, to the Consultant as the result of the execution of this 0 Agreement. :L1 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS. LO T11 04 A. Relationship of the Parties. The Consultant shall act as an independent contractor in providing and performing the Services. Nothing in, nor done pursuant to, this Agreement shall be construed (i) to create the relationship of principal and agent, employer and employee, partners, or joint ventures LO between the Village and Consultant; or (ii) to create any relationship between the Village and any subcontractor of the Consultant. Conflict of Interest. The Consultant represents and certifies that, to the best of its knowledge, (1) no Village employee or agent is interested in the business of the Consultant or this Agreement; (2) as of the date of this Agreement neither the Consultant nor any person employed or associated with the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither the Consultant nor any person employed by or associated with the Consultant shall at any time during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement. C. No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42. 1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 1LCS 5/33E-1 et seq. The Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the Village prior to the execution of this Agreement, and that this Agreement is made without collusion with any other person, firm, or corporation. If at any time it shall be found that the Consultant has, in procuring this Agreement, colluded with any other person, firm, or corporation, then the Consultant shall be liable to the Village for all loss or damage that the Village may suffer, and this Agreement shall, at the Village's option, be null and void. D. Sexual Harassment Policy. —The Consultant certifies that it has a written sexual harassment policy in full compliance with Section 2-105(A) (4) of the Illinois Human Rights Act, 775 ILCS 512-105(A) (4). E. Termination. Notwithstanding any other provision hereof, the Village may terminate this Agreement, without cause, at any time upon 15 calendar days prior written notice to the Consultant. In the event that this Agreement is so terminated, the Consultant shall be paid for Services actually performed and reimbursable expenses actually incurred, if any, prior to termination, not exceeding the value of the Services completed as determined as provided in Exhibit B. F. Term. The Time of Performance of this Agreement, unless terminated pursuant to the terms of this Agreement, shall be for 48 months from the date of the Agreement. I Packet Pg. 186 1 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.) G. News Releases. The Consultant shall not issue any news releases or other public statements regarding 0 the Services without prior approval from the Manager. H. Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other LO action that may be necessary to ensure that the Services are provided, performed, and completed in T11 04 accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with Disabilities U Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. W Consultant shall also comply with all conditions of any federal, state, or local grant received by Owner or Consultant with respect to this Contract or the Services. Lo Consultant shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi -governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Consultant's, or its subcontractors', performance of, or failure to perform, the Services or any part thereof. Every provision of law required by law to be inserted into this Contract shall be deemed to be inserted herein. Default. if it should appear at any time that the Consultant has failed or refused to prosecute, or has delayed in the prosecution of, the Services with diligence at a rate that assures completion of the Services in full compliance with the requirements of this Agreement, or has otherwise failed, refused, or delayed to perform or satisfy the Services or any other requirement of this Agreement ("Event of Default"), and fails to cure any such Event of Default within fourteen (14) calendar days after the Consultant's receipt of written notice of such Event of Default from the Village, then the Village shall have the right, without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: 1. Cure by Consultant. The Village may require the Consultant, within a reasonable time, to complete or correct all or any part of the Services that are the subject of the Event of Default; and to take any or all other action necessary to bring the Consultant and the Services into compliance with this Agreement. 2. Termination of Agreement by Village. The Village may terminate this Agreement without liability for further payment of amounts due or to become due under this Agreement. 3. Withholding of Payment by Village, The Village may withhold from any payment, whether or not previously approved, or may recover from the Consultant, any and all costs, including attorneys' fees and administrative expenses, incurred by the Village as the result of any Event of Default by the Consultant or as a result of actions taken by the Village in response to any Event of Default by the Consultant. 8 I Packet Pg. 187 1 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.) J. No Additional Obligation. The Parties acknowledge and agree that the Village is under no obligation 0 under this Agreement or otherwise to negotiate or enter into any other or additional contracts or agreements with the Consultant or with any consultant solicited or recommended by the Consultant. LO K. Village Board AuthoritV. Notwithstanding any provision of this Agreement, any negotiations or TI, 04 agreements with, or representations by the Consultant to consultants shall be subject to the approval of the Village Board of Trustees. The Village shall not be liable to any consultant or other third party for any agreements made by the Consultant, purportedly on behalf of the Village, without the knowledge and approval of the Village Board of Trustees. L. Mutual Cooperation. The Village agrees to cooperate with the Consultant in the performance of the Services, including meeting with the Consultant and providing the Consultant with such non - confidential information that the Village may have that may be relevant and helpful to the Consultant's performance of the Services. The Consultant agrees to cooperate with the Village in the performance of the Services to complete the Work and with any other consultants engaged by the Village. M. Ownership. Designs, drawings, plans, specifications, photos, reports, information, observations, calculations, notes, and any other documents, data, or information, in any form, prepared, collected, or received by the Consultant in connection with any or all of the Services to be performed under this Agreement ("Documents") shall be and remain the exclusive property of the Village. At the Village's request, or upon termination of this Agreement, the Consultant shall cause the Documents to be promptly delivered to the Village. N. Pisabling Code Consultant covenants, warrants and represents that is has taken all reasonable steps to test any software licensed or developed hereunder (including software modifications) for Disabling Code (as defined below) and that the software is and shall be free of Disabling Code as of the date of delivery by the Consultant, and that the Consultant shall continue to take such steps with respect to future enhancements or modifications to the software. The Consultant shall not invoke any Disabling Code on any of the Village of Buffalo Grove's systems. The term "Disabling Code" means computer instructions, features or functions that may permit the Consultant or a third party to, or may automatically: (a) alter, destroy or inhibit the software and/or Village of Buffalo Grove's processing environment; (b) erase, destroy, corrupt or modify any data, programs, materials or information used by Village of Buffalo Grove or store any data, programs, materials or information on Village of Buffalo Grove's computers without the consent of Village of Buffalo Grove; (c) discontinue Village of Buffalo Grove's effective use of the software; or (d) bypass any internal or external software security measure to obtain access to any hardware or software of Village of Buffalo Grove without the consent or knowledge of Village of Buffalo Grove, including, but not limited to, other programs' data storage and computer libraries. Disabling Code includes, but is not limited to, programs that self -replicate without manual intervention, instructions programmed to activate at a predetermined time or upon a specified event, and/or programs purporting to do a meaningful function but designed for a different function. The Consultant further covenants, warrants and represents that it shall maintain a master copy of each version of the software free and clear of any Disabling Code. Upon Village of Buffalo Grove's request, the Consultant agrees to make such master copy available to Village of Buffalo Grove, with appropriate provisions for security thereof, for comparison with, and if necessary, correction by the Consultant of Village of Buffalo Grove's copy of the software. I Packet Pg. 188 1 SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.) 0. Virus Protection To the extent that any computer equipment is used by the Consultant in conjunction with the Services and the Consultant provides software or equipment to Village of Buffalo Grove, the Consultant must use up-to-date anti -virus software on all such equipment and systems, which shall constitute commercially reasonable efforts to deliver all software and equipment virus free. As used in the preceding sentence, "up-to-date anti -virus software" shall mean that the Consultant uses virus definition files made available by the anti -virus software publisher no more than seven (7) calendar days prior to the date of the complained of incident. The Consultant must have approved anti -virus protection software and update virus definition files on a weekly basis, unless a new or variant virus or malicious code is identified by Village of Buffalo Grove and communicated to the Consultant and in such case, the updates will occur daily. All storage media will be scanned on a daily basis or files will be scanned on a real time basis by virus protection software as those files are accessed, and any infected files will be immediately deleted. The Consultant will be responsible for making any and all configuration changes or purchases, which may be required, based on the above referenced Village of Buffalo Grove evaluation. It is the responsibility of the Consultant to ensure timely updates, patches, etc., and to ensure their software and protection remains current (as specified above). With respect to software deliverables, immediately before delivering them to Village of Buffalo Grove, the Consultant will scan such deliverables for viruses with the most recent virus definition files available from the anti- virus software publisher. If the Consultant fails to perform any obligation set forth in this section and if as a result, the software deliverable or interfacing equipment introduces a virus into Village of Buffalo Grove's system(s), the Consultant will be responsible for any costs in removing the virus from the affected system(s), in addition to being liable for other damages resulting from such introduction. P. license and Content. Subject to Village's compliance with the terms and conditions of this Agreement, Consultant hereby grants Village a non-exclusive license to use the Services set forth in the Agreement. Except as specifically set forth herein, Consultant or its suppliers retain all right, title, and interest, including all intellectual property rights, relating to or embodied in the Services, including without limitation all technology, telephone numbers, web addresses, software, or systems relating to the Services. Village agrees not to reverse engineer, clecompile, disassemble, translate, or attempt to learn the source code of any software related to the Services. Other than using the Services for Client's internal business purposes, Village may not resell the Services or otherwise generate income from the Services, but this prohibition shall only to the extent that such income is derived from the provision of Consultant's Services to other parties by Client and not to income derived by Client from its business activities through the use of the Services. Village is solely responsible for the information or content submitted, posted, transmitted or made available through its use of the Services ("Content"). Village may use the Services to transmit Content or direct Consultant to make contacts via any channel (in either case "Messages") to, or with, recipients (the "Recipients"). Village is responsible for maintaining the confidentiality of its accounts and owner numbers and necessary codes, passwords and personal identification numbers used in conjunction with the Services and for all uses of the Services in association with its accounts whether or not authorized by it including unintended usage due to holidays, daylight savings, computer clock errors or similar circumstances. Village acknowledges and agrees that Consultant does not control nor monitor the Content nor guarantee the accuracy, integrity, security or quality of such Content. Use of recording or taping any use of the Services may subject Village to laws or regulations and Village is solely responsible for and obligated to provide any required notification to those being recorded or taped. Village represents and warrants that: (a) it has the legal right to use all Content and send all Messages to the Recipients (including obtaining any required consents from the Recipients) and the content, 9 I Packet Pg. 189 1 timing and purpose of all Messages, campaigns and programs are in compliance with all applicable laws, rules and regulations; (b) it is the transmitter of all Content and Messages and Consultant is merely acting at Client's direction as a technology conduit for the transmission of the Content and the Messages; (c) Consultant's use of the Content shall not violate the rights of any third party or any law, W -0 rule or regulation and (d) it will not transmit or allow to be transmitted any Content or Messages that: (i) it does not have a right to make available under any law or under contractual or fiduciary LO relationship; (ii) are false, inaccurate, misleading, unlawful, harmful, threatening, abusive, harassing, 04 tortuous, defamatory, vulgar, obscene, libelous, invasive of another's privacy, hateful, or racially, ethnically, or otherwise objectionable; harmful to minors in any way; (iii) infringe any patent, trademark, trade secret, copyright, or other proprietary rights or rights of publicity or privacy of any party; (iv) utilize any unsolicited or unauthorized advertising, promotional materials, "junk mail", LO spam", or any other forms of solicitation; or (v) interfere with or disrupts the Services or servers or network operator networks. U SECTION B. GENERAL PROVISIONS. A. Amendment. No amendment or modification to this Agreement shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed. B. Assignment. This Agreement may not be assigned by the Village or by the Consultant without the prior written consent of the other party. Notwithstanding the foregoing, Consultant may freely assign this Agreement to an Affiliate or to an acquirer of all of Consultant's business or assets whether by merger or acquisition. No assignment shaH be valid uMess the successor entity express�y agrees in writing to assume responsibiRy for all oWigations and habiRies, both past and present, of Consukant �.inder this Agreement. C. Calendar DaVs and Time. Unless otherwise provided in this Contract, any reference in this Contract to "day" or "days" shall mean calendar days and not business days. If the date for giving of any notice required to be given, or the performance of any obligation, under this Contract falls on a Saturday, Sunday or federal holiday, then the notice or obligation may be given or performed on the next business day after that Saturday, Sunday or federal holiday. D. Binding Effect. The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their agents, successors, and assigns. 10 I Packet Pg. 190 1 SECTION 8. GENERAL PROVISIONS (cont) Notice. Any notice or communication required or permitted to be given under this Agreement shall be 0 in writing and shall be delivered (i) personally, (ii) by a reputable overnight courier, (iii) by certified mail and deposited in the U.S. Mail, postage prepaid, (iv) by facsimile, or (v) by electronic Internet mail ("e- mail"). Facsimile notices shall be deemed valid only to the extent that they are (a) actually received by the individual to whom addressed and (b) followed by delivery of actual notice in the manner described LO T11 in either (i), (ii), or (iii) above within three business days thereafter at the appropriate address set forth 04 below. E-mail notices shall be deemed valid and received by the addressee thereof when delivered by e-mail and (a) opened by the recipient on a business day at the address set forth below, and (b) followed by delivery of actual notice in the manner described in either (i), (ii) or (iii) above within three Lb business days thereafter at the appropriate address set forth below. Unless otherwise expressly provided in this Agreement, notices shall be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or (c) U three business days following deposit in the U.S. mail. By notice complying with the requirements of W ) this Subsection, each Party shall have the right to change the address or the addressee, or both, for all I LO T_ future notices and communications to such party, but no notice of a change of addressee or address A shall be effective until actually received. Notices and communications to the Village shall be addressed to, and delivered at, the following address: Village of Buffalo Grove ("Village") 50 Raupp Blvd Buffalo Grove, IL 60089 Attention: Jennifer Maltas Email: jmaltas@vbg.org With a copy to Purchasing 50 Raupp Blvd Buffalo Grove IL 60089 Attention: Brett Robinson Email: bgfinance@vbg.org Notices and communications to the Consultant shall be addressed to, and delivered at, the following address: West Interactive Services Corporation ("Consultant") 100 Enterprise Drive, #100-A Scotts Valley, CA 5066 Attn: Nate Brogan Telephone: 877-519-3851 Email: nkbrogan@west.com Hn I Packet Pg. 191 1 SECTION 8. GENERAL PROVISIONS (cont) F. Third Party Beneficiary. No claim as a third party beneficiary under this Agreement by any person, 0 firm, or corporation other than the Consultant shall be made or be valid against the Village. G. Frovisions Severable. If any term, covenant, condition, or provision of this Agreement is held by a LO court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions T" 04 shall remain in full force and effect and shall in no way be affected, impaired or invalidated. rl� H. Time. Time is of the essence in the performance of this Agreement. 1. Governing Laws. This Agreement shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. Venue shall be in Cook County, Illinois J. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the Village and the Consultant with respect to the Request for Proposal. J. Waiver. No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other provision of this Agreement (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Agreement. K. Exhibit. Exhibit, A and Exhibit B are attached hereto, and by this reference incorporated in and made a part of this Agreement. In the event of a conflict between the Exhibit and the text of this Agreement, the text of this Agreement shall control. L. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. M. Counterpart Execution. This Agreement may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. N. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. 0. No Waiver of Tort Immunity. Nothing contained in this Agreement shall constitute a waiver by the Village of any right, privilege or defense available to the Village under statutory or common law, including, but not limited to, the Illinois Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq., as amended. M I Packet Pg. 192 1 SECTION 8. GENERAL PROVISIONS (cont) Freedom of Information. Consultant agrees to furnish all documentation related to this Agreement 0 and any documentation related to the Village required under an Illinois Freedom of Information Act (ILCS 140/1 et. seq.) ("FOIA") request within five (S) calendar days after Village issues notice of such request to Contractor. Contractor agrees to defend, indemnify and hold harmless the Village, and agrees to pay all reasonable costs connected therewith (including, but not limited to reasonable Ln T11 attorney's and witness fees, filing fees and any other expenses) for the Village to defend any and all N causes, actions, causes of action, disputes, prosecutions, or conflicts arising from Consultant's, actual or alleged violation of the FOIA or Consultant's failure to furnish all documentation related to a request within five (5) calendar days after Village issues notice of a request. Lb Furthermore, should Consultant request that Village utilize a lawful exemption under FOIA in relation to any FOIA request thereby denying that request, Consultant agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees, filing fees and any other expenses) to defend the denial of the request. The defense shall include, but not be limited to, challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction. Consultant agrees to defend, indemnify and hold harmless the Village, and agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees, filing fees and any other expenses) to defend any denial of a FOIA request by Consultant's request to utilize a lawful exemption to the Village. Q. Limitation of Liability. NO CAUSE OR ACTION WHICH ACCRUED MORE THAN TWO (2) YEARS PRIOR TO THE FILING OF A SUIT ALLEGING SUCH CAUSE OF ACTION MAY BE ASSERTED UNDER THIS AGREEMENT BY EITHER PARTY. EXCEPT FOR THE PARTIES' PAYMENT OBLIGATIONS, NEITHER PARTY WILL BE LIABLE TO THE OTHER FOR ANY INDIRECT, EXEMPLARY, SPECIAL, PUNITIVE, CONSEQUENTIAL, OR INCIDENTAL DAMAGES OR LOSS OF GOODWILL, DATA OR PROFITS, OR COST OF COVER. THE TOTAL LIABILITY OF CONSULTANT FOR ANY REASON, SHALL BE LIMITED TO THE AMOUNT ACTUALLY PAID TO CONSULTANT BY VILLAGE UNDER THE AGREEMENT APPLICABLE TO THE EVENT GIVING RISE TO SUCH ACTION DURING THE SIX (6) MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO SUCH LIABILITY. THE LIMITS ON LIABILITY IN THIS SECTION SHALL APPLY IN ALL CASES INCLUDING IF THE APPLICABLE CLAIM ARISES OUT OF BREACH OF EXPRESS OR IMPLIED WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR STRICT PRODUCT LIABILITY, AND EVEN IF THE PARTY HAS BEEN ADVISED THAT SUCH DAMAGES ARE POSSIBLE OR FORESEEABLE. M I Packet Pg. 193 1 Acknowledgement. The undersigned hereby represent and acknowledge that they have read the foregoing Agreement, 0 that they know its contents, and that in executing this Agreement they have received legal advice regarding the legal rights of the party on whose behalf they are executing this Agreement, and that they are executing this Agreement as a free and voluntary act and on behalf of the named parties. LO IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates set forth below. T" 04 ATTEST: VILLAGE OF BUFFALO GROVE 2 By: By: Village Clerk Dane Bragg, Village Manager .2 U Date: ATTEST: West Interactive Services Corporation By: By: Title: Date: Title: Im I Packet Pg. 194 1 Exhibit A. Schedule of Prices Page 1 APPENDIX A — LICENSED SOFTWARE AND FEES The Components which are the subject of the License, the Software Licenses granted to the Village and the fees payable to Consultant hereunder are as follows: 1. Licensed Software The Components of the Platform Suite which are licensed to the Village of Buffalo Grove, IL hereunder are the following: 0 SitePublish Web Content Management System. 2. Software Licenses The utilization rights of the Client are as follows: (a) Village is granted an Unlimited -User Software License; and (b) The Territory is Illinois. 3. Professional Services Fees One -Time Website Design, Development & implementation l:::ee $38,500.00 Consultant's One I irne I mplernentaflon Fee covers costs associated with designing, developing anid implementing your new mfebsite using our SalartWork Methodology. Key deliverables 1.,.)er SmartWork phase include Envisioning & Planning Phase Kick -Off Meeting Requirernents Gathering Sessions with Key Stakeholders Finalized Project Plan Flro�ect Charter - Designing Phase A Cornpletely New ResponsIve WebsIte Design for www.vbg.org with our 100% l)esign Satisfactlon Guarantee Custorn Design for Intranet Configuirring Phase Cornplete SitePublish CMS Software Configuration Integrabon of 3rd ParLy Software Configimat[on of Intranet IN, I Packet Pg. 195 1 Exhibit A. Schedule of Prices Page 2 Q "Training Phase LO TrainIng Sesslons (Onsite Kidik-Off and I raining meetings, include 4 days onsite, 2 for trainIng 1. for the T" 04 ons1te kickoff and 1. for department consultation rneetings) rl� Guidance for Content Strategy User Manuals, Videos, and Access to Online Resources 2HzMMMN= Completlon of [)esired Website Content Wgration for Main Site and Intranet Stabifizing Phase A Stable Internal Beta Launch of www.vbg.org Cornip I eted CivIclive QA and Off Ice of the Vi I I age C I erk Staff User Acceptance Period EBMWAMUM www,vbg.org Goes LIvel Finalized Project Documents Website Design, Development & Implementation $38,500 Collaborative Content Migration Included Year Four Website Redesign Plan (if desired)** Included Total Professional Services Fees: $38,500 "Provided that Client has paid the annual fee for contract year four. Payment Schedule re: Professional Services Fees 50% on Contract Signing 25% on Wireframe Sign -off or 3 months after Service Start Date, whichever is earlier. 25% on Website GoLive or 6 months after Service Start Date, whichever is earlier. 0 I Packet Pg. 196 1 Exhibit A. Schedule of Prices Page 3 Q APPENDIX B — SAAS: HOSTING. MAINTENANCE AN D SUPPORT LO T11 04 1. Software -as -a -Service (SAAS) rl� The following are included as part of the Software -as -a -Service (SAAS): a) Enterprise -grade Data Protection and Unlimited -Bandwidth Website Hosting Services b) CIVIS Software Version Upgrades & Maintenance c) Unlimited Access to Technical Support d) Unlimited -User SitePublish CMS Software License e) A Design Refresh of www vbg.org at the End of Contract Year #4 (if desired) Village will pay Consultant each year (each such term is referred to here as an "Annual Hosting, Maintenance & Support Term") an annual fee of $9,600** due to Consultant hereunder and is payable annually in advance. f) (optional) Cludo search engine If the Village elects to use the Cludo search engine, the Village will pay Consultant each year (each such term is referred to here as an "Cludo Annual Maintenance and Support Term") an annual fee of $1,250 due to Consultant hereunder and is payable annually in advance.. *The initial Annual Hosting, Maintenance & Support Term is effective as of the Service Start Date, and will remain in force for twelve (12) months ("Contract Year 1 "). There is no annual fee charged for Contract Year 1. "The annual fee for Contract Year 2 will be invoiced upon the expiry of Contract Year 1, as defined above. Mil I Packet Pg. 197 1 Exhibit A. Schedule of Prices Page APPENDIX C-- OPTIONAL ADDITIONAL SERVICES & RATES The Consultant's Civiclive solution includes a certain level of services such as design, training, content migration, and more. However, if additional work is required, the Consultant shall provide quotes for this work using the following charts that rationalize services by either hourly rates or unit costs. Hourly Rates for All Professional Services The Consultant's Design, Development & Implementation costs include many hours of professional services, the following hourly rates are presented in the event that additional work is requested after your website's launch: PROFESSIONAL SERVICES HOURLY RATE Programming $175,00 Graphic Design $140.00 Quality Assurance Analysis $150.00 Project Management $150.00 Marketing Services $125.00 Content Optimization $125.00 Usability Testing / Improvement $125.00 Technical Support Ifor no -contract clients) $115.00 Optional Additional Training Services If Village's site administrators do not believe the proposed included training services will meet it;'s needs, additional training can be provided at the following unit prices. Please note that additional training may be offered during service level negotiations: TRAINING SERVICES HOURLY RATE 1 Webinar-Based Online Training Session $500 (for up to 8 Staff Members per session) 1 Onsite Training Session* $1500 (for up to 10 staff members per session] *If on -site, travel expenses to be charged in addition and separately. I Packet Pg. 198 1 Exhibit B. Proposal Response Documents "Services" (n -0 Pg' 0 The separately provided Proposal Response Documents are hereby incorporated as Exhibit B of this Agreement. LO TI, C%4 rl� iu, I Packet Pg. 199 1 Exhibit C. Contractor's Insurance Contractor shall procure and maintain, for the duration of the Contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance: Coverage shall be at least as broad as: Insurance Services Off ice Commercial General Liability occurrence form CG 0001 with the Village of Buffalo Grove named as additional insured on a primary and non-contributory basis. This primary, non-contributory additional insured coverage shall be confirmed through the following required policy endorsements: ISO Additional Insured Endorsement CG 20 10 or CG 20 26 and CG 20 0104 13. CG 20 37 - Completed Operations. 1. Insurance Services Off ice Commercial General Liability occurrence form CG 0001 with the Village named as additional insured, on a form at least as broad as the ISO Additional Insured Endorsement CG 2010 and CG 2026 2. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any Auto." 3. Workers' Compensation as required by the Labor Code of the State of Illinois and Employers' Liability insurance. B. Minimum Limits of Insurance: Contractor shall maintain limits no less than: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000. 2. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $500,000 per accident. C. Deductibles and Self -insured Retentions Any deductibles or self -insured retentions must be declared to the Village. mil I Packet Pg. 200 1 D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: (D 1. General Liability and Automobile Liability Coverages: LO The Village, its officials, agents, employees and volunteers are to be covered as insureds as respects: T11 04 !E�� liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased or used by the Contractor; or automobiles owned, LO leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the V_ scope of protection afforded to the Village, its officials, agents, employees and volunteers. r_ 2. The Contractor's insurance coverage shall be primary and non-contributory as respects the Village, its officials, agents, employees and volunteers. Any insurance or self-insurance maintained by the Village, its officials, agents, employees and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officials, agents, employees and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Contractor shall be required to name the Village, its officials, employees, agents and volunteers as additional insureds 6. All general liability coverages shall be provided on an occurrence policy form. Claims -made general liability policies will not be accepted. E. All Coverages: 1) No Waiver. Under no circumstances shall the Village be deemed to have waived any of the insurance requirements of this Contract by any act or omission, including, but not limited to: a. Allowing work by Contractor or any subcontractor to start before receipt of Certificates of Insurance and Additional Insured Endorsements. Failure to examine, or to demand correction of any deficiency, of any Certificate of Insurance and Additional Insured Endorsement received. 2) Each insurance policy required shall have the Village expressly endorsed onto the policy as a Cancellation Notice Recipient. Should any of the policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. M I Packet Pg. 201 1 F. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and licensed to do business in the State of Illinois. G. Verification of Coverage Contractor shall furnish the Village with certificates of insurance naming the Village, its officials, agents, employees, and volunteers as additional insured's and with original endorsements, affecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Village before any work commences. The Village reserves the right to request full certified copies of the insurance policies and endorsements. H. Subcontractors Contractor shall include all subcontractors as insured's under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage's for subcontractors shall be subject to all of the requirements stated herein. 1. Workers' Compensation and Employers' Liability Coverage The insurer shall agree to waive all rights of subrogation against the Village of Buffalo Grove, its officials, employees, agents and volunteers for losses arising from work performed by Contractor for the municipality. J. Professional Liability 1. Professional liability insurance with limits not less than $1,000,000 each claim with respect to negligent acts, errors and omissions in connection with professional services to be provided under the contract. 2. If the policy is written on a claims -made form, the retroactive date must be equal to or preceding the effective date of the contract. In the event the policy is cancelled, non -renewed or switched to an occurrence form, the Contractor shall be required to purchase supplemental extending reporting period coverage for a period of not less than three (3) years. 3. Provide a certified copy of actual policy for review. 4. Recommended Required Coverage (architect, engineer, surveyor, consultant): Professional liability insurance that provides indemnification and defense for injury or damage arising out of acts, errors, or omissions in providing the following professional services, but not limited to the following: a. Preparing, approving or failure to prepare or approve maps, drawings, opinions, report, surveys, change orders, designs or specifications; M I Packet Pg. 202 1 b. Providing direction, instruction, supervision, inspection, engineering services or failing to provide them, if that is the primary cause of injury or damage. (D LO T" 04 rl� M I Packet Pg. 203 1 Exhibit D. CivicLive Service Level Agreement Pg' CIVICLIVE SERVICE LEVEL AGREEMENT This Service Level Agreement (SLA) for CivicLive's Web Hosting Service is made by CivicLive in connection with, and is part of, the Client's CivicLive Service / Licensing Agreement, the terms of which are incorporated by reference into this SLA and vice versa. CivicLive's commitment to Client is that their CivicLive-hosted website will be available for access at least 99.9% of the time, meaning that the outage percentage in any given month shall not be more than 0.1%, corresponding to a maximum of 43.20 total downtime minutes in any given month (the "Availability Commitment"). An "Outage" means that CivicLive fails to provide network access to the Client's website at the outermost point of our hosting facility's firewall (facing the public internet); provided, however, that an Outage shall not be deemed to have occurred if access or service is suspended or unavailable due to any of the exceptions noted below. If one or more Outages occur in a given month, the total duration of such Outages during such month, expressed as a percentage of the total time during such month, shall be the "Outage Percentage". If CivicLive fails to meet the Availability Commitment for a calendar month during the term of their service contract, the Client will be entitled to collect a credit from CivicLive for the following percentages of the pro-rata monthly portion of the annual fees paid by Client for the CivicLive web hosting service for the month at issue (i.e. the "Monthly Annual Fees"): Outage Percentage Credit Percentage (in a given calendar month) (of the monthly annual fees) Less than or equal to 0.1% None Greater than 0.1% and less than or equal to 3.5% 1.0% Greater than 1.0% and less than or equal to 7% 2.0% Greater than 2.0% and less than or equal to 14% 3.0% Greater than 3% 20% Greater than 5.0% and less than or equal to 30% 10.0% Greater than 10.0% and less than or equal to 50% 20.0% Greater than 20.0% 100% In order to be entitled to a credit in any instance to which a credit may be collected above, Client must inform CivicLive's Technical Support Department by email (a "Credit Request") within ten (10) days from the end of the month in which the Client believes that CivicLive did not satisfy the Availability Commitment, in each instance, and the Credit Request must include a listing of the date(s), time(s) and M I Packet Pg. 204 1 duration of the downtime experienced during the applicable month. Failure to do so, in any instance, will forfeit Client's right to seek a credit from CivicLive for the failure to achieve the Availability Commitment during the month at issue. Unless CivicLive disputes in good faith that its Availability Commitment was not met in the month at issue, in which event it shall explain to Client the basis for its disagreement and share any related documentation in this regard, CivicLive will issue the appropriate credit to Client to be used against a future invoice. In the event of a dispute regarding whether an Outage occurred, or as to the duration of an Outage, the output of the monitoring tools utilized by CivicLive shall be conclusive and controlling. Client's right to receive a credit for a failure to meet the Availability Commitment for a given month shall be Client's exclusive remedy in connection with the Outage(s) giving rise to the credit. The aggregate maximum value of credits to be issued by CivicLive to Client for any and all Outages that occur in a single month will not exceed twenty percent (20%) of the Monthly Annual Fees. As stated above, CivicLive guarantees that the system platform shall be available 99.9% of the time, excluding scheduled downtime for emergency maintenance and unscheduled emergency downtime. CivicLive will provide notice in advance of any maintenance and/or updates to the platform which may require an interruption of service and will undertake commercially reasonable efforts to schedule such downtime during off-peak hours. In the event that access or use of the Civic Live -hosted site is not available (i.e. the site is "down") due to any of the following exceptions, the associated downtime shall not be counted as or towards an Outage (i.e. the site shall be considered available in these instances), and Client shall not be entitled to any credits or other remedies as described herein: 1. Outages due to factors outside of CivicLive's control, including but not limited to natural acts of God, acts of any governmental body, unavailability of or interruption or delay in telecommunications or third party services, DOS / DDOS / virus attacks or hackers, failure of third party software or inability to obtain raw materials, supplies or power used in or equipment needed for provision of this SLA; 2. Outages caused by Client's failure to abide by the usage and licensing restrictions set forth in the Service Contract, or by other actions or inactions of the Customer; 3. Outages on a server during scheduled maintenance or during emergency maintenance events. CivicLive will provide notice in advance of any maintenance and/or updates to the platform which may require an interruption of service and will undertake commercially reasonable efforts to schedule such downtime during off-peak hours. License and Content Subject to Village's compliance with the terms and conditions of this Agreement, Consultant hereby grants Village a non-exclusive license to use the Services set forth in the Agreement. Except as specifically set forth herein, Consultant or its suppliers retain all right, title, and interest, including all intellectual property rights, relating to or embodied in the Services, including without limitation all technology, telephone numbers, web addresses, software, or systems relating to the Services. Village agrees not to reverse engineer, clecompile, disassemble, translate, or attempt to learn the source code NIN I Packet Pg. 205 1 of any software related to the Services. Other than using the Services for Client's internal business purposes, Village may not resell the Services or otherwise generate income from the Services, but this prohibition shall only to the extent that such income is derived from the provision of Consultant's Services to other parties by Client and not to income derived by Client from its business activities through the use of the Services. Village is solely responsible for the information or content submitted, posted, transmitted or made available through its use of the Services ("Content"). Village may use the Services to transmit Content or direct Consultant to make contacts via any channel (in either case "Messages") to, or with, recipients (the "Recipients"). Village is responsible for maintaining the confidentiality of its accounts and owner numbers and necessary codes, passwords and personal identification numbers used in conjunction with the Services and for all uses of the Services in association with its accounts whether or not authorized by it including unintended usage due to holidays, daylight savings, computer clock errors or similar circumstances. Village acknowledges and agrees that Consultant does not control nor monitor the Content nor guarantee the accuracy, integrity, security or quality of such Content. Use of recording or taping any use of the Services may subject Village to laws or regulations and Village is solely responsible for and obligated to provide any required notification to those being recorded or taped. Village represents and warrants that: (a) it has the legal right to use all Content and send all Messages to the Recipients (including obtaining any required consents from the Recipients) and the content, timing and purpose of all Messages, campaigns and programs are in compliance with all applicable laws, rules and regulations; (b) it is the transmitter of all Content and Messages and Consultant is merely acting at Client's direction as a technology conduit for the transmission of the Content and the Messages; (c) Consultant's use of the Content shall not violate the rights of any third party or any law, rule or regulation and (d) it will not transmit or allow to be transmitted any Content or Messages that: (i) it does not have a right to make available under any law or under contractual or fiduciary relationship; (ii) are false, inaccurate, misleading, unlawful, harmful, threatening, abusive, harassing, tortuous, defamatory, vulgar, obscene, libelous, invasive of another's privacy, hateful, or racially, ethnically, or otherwise objectionable; harmful to minors in any way; (iii) infringe any patent, trademark, trade secret, copyright, or other proprietary rights or rights of publicity or privacy of any party; (iv) utilize any unsolicited or unauthorized advertising, promotional materials, "junk mail", Uspam", or any other forms of solicitation; or (v) interfere with or disrupts the Services or servers or network operator networks. Support Service Level Agreement Consultant shall respond to Village of Buffalo Grove initiated problems in accordance with the following - Village of Buffalo Grove shall identify a problem as one of the following levels: MAJOR — The System is down or precludes the Village of Buffalo Grove from successful operation of either the total system or an application or component critical to operation, and requires immediate attention (for example, excessive abnormal terminations or data integrity problems). A critical System has significant outages and/or failures precluding its successful operation, possibly endangering the User environment. The System may operate but is severely restricted (for example, a frequently used sub -command gives an incorrect response). MINOR - A minor problem exists with the System but the majority of the functions are still usable and some circumvention may be required to provide service (for example, an infrequently used subcommand gives an incorrect response). Also includes minor problems or questions that do not affect the System's function, such as a form of non -operational System failure (for example, the text of a message is worded poorly or misspelled). Callback Procedures: Consultant shall respond to Village of Buffalo Grove's calls, whether initial or return, according to the following guidelines: NN I Packet Pg. 206 1 MAJOR - Direct connection or callback within one (1) hour. MINOR - Direct connection or callback within four (4) hours. 0 Resolution Procedures: :L1 W MAJOR - Consultant shall provide (i) a corrected version of the System, (ii) a patch for the portion of the System that is not functioning properly or (iii) a workaround for the problem within four (4) hours of the problem being reported by Village of Buffalo Grove. In the event that a temporary solution is LO T" provided by Consultant a permanent solution shall be provided to Village of Buffalo Grove within thirty 04 (30) calendar days of the event. MINOR - Consultant shall provide (i) a patch or (ii) a workaround within twenty-four (24) hours of the problem being reported. A corrected version of the System shall be provided in the next release of the LO System or within three (3) months, whichever occurs first, unless the temporary nature of any correction is not effective in solving the problem, in which case a corrected version of the System shall be provided within thirty (30) calendar days. 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I Action Item : Award of Bid for 2018 Street and Utility Improvement Project Recommendation of Action .................... § aff recommends approval. The 2018 Street and Utility Improvement Project was bid on March 1st, 2018 and the lowest responsible and responsive bid was Chicagoland Paving. Staff recommends approval of the contract to Chicagoland Paving In the amount of $2,331,444.50 ATTACHMENTS: a Chicagoland Award of Bid Memo 0 4798.028 Bid Tabulation (PDF) a 4798.028 Bid Recommendation Trustee Liaison Stein I Monday, March 19, 2018 1 (DOCX) (PDF) Staff Contact Darren Monico, Public Works Updated: 3/15/2018 2:15 PM Page 1 t Pg. 210 NA 1, L AGE () F BUFFALO Cl?,,(.)V'E MEMORANDUM DATE: March 13, 2018 TO: Dane C. Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: 2018 Street and Utility Improvement Project Award of Bid The 2018 Street and Utility Improvement Project was advertised for bids and opened on March 1, 2018. The lowest, qualified bid was in the amount of $2,209,900.00 from Chicagoland Paving. The project includes road and/or utility improvements on: Buffalo Grove Road — Bernard Dr. to Golfview Terr. Roberta Ct. — Mohawk Tr. to End Sussex Ct. — Cambridge Dr. to End Trinity Ct. — Cambridge Dr. to End Middlesex Ct. — Cambridge Dr. to End Harvard Ln. — University Dr. to End Palmgren Ct. — Harvard Ln. to End Anthony Rd. — Harvard Ln to approximately 261 Anthony Rd. Attached is a copy of the Tabulation of Bids for the program indicating the lowest, qualified bid of $2,209,900.00 by Chicagoland Paving. Staff concurs with the review and recommendation by Gewalt Hamilton Associates, Inc., and further recommends that the Village Board award the contract to Chicagoland Paving because the firm is the lowest qualified bidder for the work proposed. 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Yj LU ;ut z L, , n:5wZZ:5�Ewww 0� < < z * * - 0) CO L) L) LLI LLI C� W22mwwwwww < 0� 0� 0� 0� of of of of z cr w w w w 0 cr z L) of z < 5 a. w JMEEi�:6,, U) U) li , 'F �- 0� w w �- w w > > LL, U) 2 2 2 2 Z Z :F tz C� W W W W W W W W w w > > w w w w Z w CL �5 (D w w 0 LLI < < 0000<000 Of -i -i -j 0 0 u (D of w 0 n LLI w of (D w a� 0 of 5 Z6 I a- m 0 0 a- 0 0 L� E < < 0 0 < 0 a- Po 1' w 0 0 Fcn OR 1' NZI, C) 0 < co U) 0- 0 At 0 mmmmm m m m 'j-3-m mmmmmmmmw Irl.. March 9, 2018 Mr. Kyle Johnson, PE, CFM Civil Engineer 11 Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Re: 2018 Street and Utility Improvements Bid Results and Recommendation for Award Dear Mr. Johnson: Fil GEWALT HAM A ASSOCIATES, INC. C ON S U LT ING E N G IN E E R S 625 Forest Edge Drive, Vernon Hills, IL 60061 TM, 847,478.9700 8 FAX 847A78.9701 www.glia-engineers.com On Thursday, March 1, 2018, bid proposals for the above referenced project were received, opened, and publicly read loud. Enclosed is a detailed tabulation of the bids received along with our Engineer's Opinion of Probable Cost for this work. A total of fifteen sets of plans and specifications were distributed to contractors, and bids were received from seven contractors. The range of bids was from $2,209,900.00 to $2,693,166.56. The Engineer's Opinion of Probable Cost was $2,598,436.00. Chicagoland Paving Contractors, Inc. of Lake Zurich, IL was the low bidder. Chicagoland Paving Contractors, Inc. is IDOT prequalified and has the experience and means to perform the work in accordance with the plans and specifications. We recommend that the Village Board authorize the award of a construction contract for the 2018 Street and Utility Improvements to Chicagoland Paving Contractors, Inc. in the amount of $2,209,900.00. If you have any questions, or require additional information, please do not hesitate to contact our office. Sincerely, GEWALT HAMILTON ASSOCIATES, INC. LEAOoraed, ��PE�� Associate / Senior Engineer Encl.: Bid Summary I Packet Pg. 213 1 Information Item : Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. Recommendation of Action I ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ N/A Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Liaison Sussman I Monday, March 19, 2018 1 Staff Contact Dane Bragg, Office of the Village Manager Updated: 3/13/2018 1:26 PM Page 1 t Pg. 214 Information Item : Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) the Purchase or Lease of Real Property for the Use of the Public Body, Including Meetings Held for the Purpose of Discussing Whether a Particular Parcel Should be Acquired. Recommendation of Action I ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... aff recommends going into executive session. Executive Session - Section 2(C)(5) of the Illinois Open Meetings Act: (5) The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. Trustee Liaison Sussman I Monday, March 19, 2018 1 Staff Contact Dane Bragg, Office of the Village Manager Updated: 3/13/2018 9:28 AM Page 1 t Pg. 215