2018-03-05 - Village Board Committee of the Whole - Agenda Packet19
Meeting of the Village of Buffalo Grove
Village Board
Committee of the Whole
March 5, 2018 at 7:30 PM
Call to Order
A. Pledge of Allegiance
Fifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
2. Special Business
A. Communications Policy Revisions (Trustee Johnson) (Staff Contact: Jenny Maltas)
B. Infrastructure and Long Term Liabilities Report Card (Trustee Stein, Trustee Johnson)
(Staff Contact: Scott Anderson)
C. Presentation- Draft Lake Cook Corridor Market Study and Plan (Trustee Weidenfeld,
Trustee Berman) (Staff Contact: Chris Stilling)
3. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Executive Session
A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff
Contact: Dane Bragg)
5. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : Communications Policy Revisions
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Recommendation of Action pp
ll
Staff recommends discussion.
One of the goals listed in the Strategic Plan for 2018 is the development of a communications strategy.
Prior to working on the strategy, staff felt it was important to update the Communications Policy as a
starting point. The previous policy was approved in March 2015. The attached memo outlines the
material changes to the Communications Policy.
ATTACHMENTS:
• Communications Policy Memo (DOCX)
• Revised Communications Policy (DOC)
Trustee Liaison Staff Contact
Johnson Jenny Maltas, Office of the Village Manager
Monday, March 5, 2018
Updated: 3/1/2018 3:52 PM Page 1
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A1, L AGE 0F
MEMORANDUM
DATE:
March 1, 2018
TO:
Village President & Board of Trustees
FROM:
Jennifer I. Maltas, Deputy Village Manager
SUBJECT:
Update to the Communications Policy
Introduction
One of the goals listed in the Strategic Plan for 2018 is the development of a communications strategy.
Prior to working on the strategy, staff felt it was important to update the Communications Policy as a
starting point. The previous policy was approved in March 2015. The following memo outlines the
material changes to the Communications Policy.
Discussion
The previous policy was approved when the Village was considering whether to use social media and set
the parameters around how social media was used. The updated policy has been modified to reflect
current practice regarding social media. As an example the document indicated that the Village may use
Facebook and we are now using Facebook. Additionally, each section was reviewed to make sure that
the communication modalities that the Village uses reflect current practice. No material changes were
made to any of these sections and they reflect current practice.
The only material change to the policy is the addition of a section regarding media communications on
page three of the document highlighted in yellow. The policy states that communication with the media
shall come from Senior Staff (Village Manager, Deputy Manager, and Department Directors). Other
members of the staff may speak to the media as well, with consent from their Department Director. Often
subject matter experts on a certain topic may not be a member of Senior Staff or the Department Director
may be out of town.
The policy also addresses Committee/Commission members. The policy states that if an appointed
official is contacted by the media, the official should contact their staff liaison to discuss the request. The
staff liaison shall notify their Department Director of the request and determine whether it is appropriate
for the staff liaison or the appointed official to respond to the request.
All communications with the media shall be reported to the Village Manager and Deputy Village Manager
via email. Additionally, any requests for broadcast interviews or publication/interview in a national forum
shall be approved by the Village Manager or Deputy Village Manager prior to the
interview/communication.
Finally, all press releases are to be reviewed by the Communications Director, or designee, unless in an
emergency situation.
The goal of all of these provisions is to ensure that the Village has consistent and accurate information
released to the press and the public.
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The section regarding media communications only applies to staff and appointed officials and does not
apply to elected officials. If the Village Board wishes to adopt a communications policy for itself, staff is
happy to assist in that discussion.
Conclusion
Staff is seeking feedback on the Communications Policy. Should the Village Board concur with the
Communications Policy, staff will prepare a resolution at the next Village Board meeting for adoption.
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Village of Buffalo Grove
Communication Policy
March 2015
Updated January 2018
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Village of Buffalo Grove Communication Policy
I. INTRODUCTION
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The Village of Buffalo Grove is committed to delivering information to the public that
is clear, timely, and that promotes two-way communication opportunities between
Village officials, residents, business owners and stakeholder groups. The fundamental
purpose of the Village's print and electronic publications, including the village
newsletter, website, electronic newsletter, social media pages/social networking,
cable access channel, news releases, signage, bill inserts, and others, is to
communicate public information pertaining to municipal services, policies, and
activities, and to enhance engagement between the Village and the community's
stakeholders.
It is the policy of the Village to ensure that certain standards are met when
disseminating information through these communication modalities. The
administration guidelines outlined below apply to content that is created for all
communication channels.
The purpose of this Communication Policy (also referred to as "Policy") is to provide
the Village of Buffalo Grove staff with guidelines and direction for dissemination of
information, through various outlets, to the residents and to the public at -large. This
Policy is designed to be a fluid document and will be modified from time to time to
conform to changes in law, technology and actual practice.
The Village Manager will appoint a Communications Director to oversee
communications and this policy. The Village Manager, or a designee, shall be the final
authority with regards to enforcement of any of the provisions of this Policy. Failure
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Village of Buffalo Grove Communication Policy
to follow the procedures outlined in this Policy may lead to disciplinary action in
accordance with the provisions of the Village of Buffalo Grove Employee Manual.
This Policy is not intended to provide third parties with any specific rights when
communicating with, or receiving communications from, the Village of Buffalo Grove.
All policies and procedures provided are subject to modification by the appropriate
Village employees and, therefore, third parties shall not be entitled to rely on the
contents of this Policy.
II. ADMINISTRATION
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A. Objectives
1. Through balanced informative content, communication modalities will be
used to help residents learn more about Village programs, services, and
about important issues relating to the Buffalo Grove area.
2. To serve as an information center (but not an emergency notification
medium) relating to weather, public works and police/fire related
incidents. The Village will provide access to this information through a
variety of mediums, including the Village website, social media updates and
E-News. Additionally, residents will be directed to alternative agencies such
as the National Weather Service for real-time weather information, and
utility providers such as ComEd, Nicor and others to receive real-time
updates on news and information deemed important for the safety and
welfare of Buffalo Grove residents.
B. Content Posting Policy
1. The Communications Director, or a designee, has the right to review all
messages, proposed and/or completed, to determine compliance with this
Policy. Any message under consideration may be accepted as presented,
denied, or given conditional approval. The Communications Director or a
designee reserves the right to edit, modify, condense, prioritize or clarify
any and all content.
2. Content should be timely, of general interest to the public and reflect
Village sponsored programs, services, initiatives and/or areas of
responsibility. The Village's sponsored activities will be the priority for
content in all communications modalities.
3. Content will be approved by the Communications Director, or a designee,
prior to posting.
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4. Content should be a resource to the public on information about the
community and provide useful information to current and potential
residents, businesses and visitors.
5. Village departments will be responsible for ensuring the accuracy and
timeliness of all content provided for posting.
6. All content will comply with all American with Disabilities Act (ADA)
requirements.
C. Media Communications
1. Communications with the media shall come from the Village Manager,
Deputy Village Manager, or Department Directors. Other members of staff
may speak with the media regarding topics of which they are the subject
matter expert or if they are the Acting Department Director. In these
cases, staff should receive consent from their Department Director or the
Village Manager/Deputy Manager.
2. If Committee/Commission members are approached by the media, the
appointed official shall reach out to their staff liaison to discuss the media
request and the staff liaison shall notify their Department Director. If
deemed appropriate by the Department Head, the appointed official or the
staff liaison may speak to the media about the topic.
3. All communications with the media shall be reported via email to the
Village Manager and Deputy Village Manager as soon as practically possible.
4. All requests for interviews by broadcast media or national forums shall be
approved by either the Deputy Village Manager or Village Manager.
5. When possible, and unless in an emergency, all press releases are to be
reviewed by the Communications Director or designee prior to distributing
to the media.
D. Inappropriate content includes:
1. That which directly or indirectly endorses any person, business or
organization not directly associated with the Village of Buffalo Grove.
2. Commentary or personal opinions.
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3. Language or material that is profane, offensive or obscene in context and
depicts or describes, in terms patently offensive, sexual or excretory organs
or activities.
4. Photographs, music, video or graphics not having the written permission of
the copyright holder or proof of being royalty -free.
5. Content in support of, or opposition to, political campaigns or ballot
measures.
6. Content that promotes, fosters, or perpetuates discrimination on the basis
of race, creed, color, age, religion, gender, marital status, status with
regard to public assistance, national origin, physical or mental disability,
sexual orientation, or any protected class by either the State of Illinois or
the Federal Government.
7. Information that may tend to compromise the safety or security of the
public or public systems.
8. Content that violates a legal ownership interest of any other party.
E. Consistency
1. To allow viewers to navigate easily through content on any Village
communication modality, authors must follow the established page layouts,
navigation link placement, use of graphics, font styles, etc., as may be
prescribed by the Communications Director, or a designee, from time to
time.
2. Employees and volunteers granted permission to use Village communication
modalities are responsible for complying with applicable federal, state,
county and Village laws, ordinances, regulations, and policies. This includes
adherence to established laws and policies regarding copyright or
plagiarism, records retention, the Illinois Freedom of Information Act, the
Illinois Open Meetings Act, the First Amendment of the United States
Constitution, and privacy and information security policies and protocols
established by the Village.
F. Outside Groups
1. The first priority of all communication modalities owned and operated by
the Village is the dissemination of Village news and information.
2. Partnership with organizations within the community may be permitted at
the sole discretion of the Village Manager, or a designee, and content may
only be allowed if the partner entity meets one or more of the following
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criteria. The Communications Director, or a designee, reserves the right to
edit content to fall within the Village's established communication priorities
and guidelines.
a. Having a charter or other official recognition by a parent state or
national organization that designates it a Village of Buffalo Grove
chapter.
b. An organization(s) that serves Village of Buffalo Grove businesses or
residents; or a regional/local event that benefits Buffalo Grove
businesses or residents.
c. Official committees of the Village of Buffalo Grove.
d. A governmental partner; quasi -governmental agency or entity serving
Village residents.
e. An organization of Village of Buffalo Grove businesses whose purpose is
to support and encourage business within the Village.
3. Non -municipal news from established non-profit organizations that serve
the Village of Buffalo Grove may also be included in the Village's
publications to further foster community interest and involvement.
Information regarding non -municipal community news shall only be
published if one of the following criteria is met and upon receiving approval
from the Communications Director.
a. The Village is a co-sponsor of the program or event, or the
organization sponsoring the program or event receives direct
financial support from the Village; Examples: The Buffalo Grove
Symphonic Band, Relay For Life, Special Olympics Events, etc.
b. The information is intended to inform residents of services and
programs of other governmental agencies or utilities serving the
greater Buffalo Grove community; Examples:
o Lake/Cook County
o Waste Management/ComEd/Comcast/ATEtT
o School Districts
o Park Districts
o Library Districts
G. Emergency Procedures
1. Emergency programming for all communication modalities is to be
originated by the Office of the Village Manager, Police, Fire, Public Services
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or other emergency personnel and authorized only by the Village Manager,
or a designee.
2. Only trained personnel are allowed access to broadcast an authorized
emergency bulletin. Under no circumstances will access to any
communication modality for emergency communication be granted to
anyone who does not have the proper authority to initiate procedures.
3. During an Emergency Operations Center (EOC) activation, the Village
Manager or a designee may need to define levels of emergency to include
the communications plan, and communications will be handled based on the
type of incident and level of threat or circumstances.
H. For general emergency public information, the Deputy Village Manager, or a
designee in the Office of the Village Manager, will operate as the Village's
Public Information Officer (PIO), and is responsible for the development of
media releases during time of emergency, as well as coordinating the
development of the Emergency Public Information annex. The EMA Director,
Fire Chief, Police Chief, Public Works Director, and Health Director support the
Deputy Village Manager in this effort. The primary purpose of the emergency
public information system is to provide up-to-date warning and advisory
information to the public. Public information during pre -emergency periods
utilizes all available media outlets including print/newspaper and digital,
radio, commercial television and cable television stations. In the case of loss of
power, emergency public information would be attempted to be communicated
through the Emergency Management Agency's Mobile Communications van.
Following implementation of this plan, a Joint Information Center (JIC) will be
established to provide consolidated information from the Village of Buffalo
Grove to the media. The JIC will be located at Village Hall in the Council
Chambers at 50 Raupp Boulevard, unless otherwise determined by the Deputy
Village Manager or designee. All emergency media releases should be cleared
through the Village Manager, or designee, prior to their release. During large-
scale situations, involving multiple municipalities or the counties, media
releases will be coordinated with all affected jurisdictions to ensure the
release of actual and timely information. The Village of Buffalo Grove may also
participate in staffing a Joint Information Center, staffed with representatives
of other affected municipalities, Lake and/or Cook County, and involved state
and federal agencies. Detailed information regarding the Emergency Public
Information system can be found in the Village's Emergency Operations Plan
established by the Emergency Management Director (Fire Chief).
Restrictions
The Village of Buffalo Grove will not allow any programming on any
communications channel containing the following:
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Village of Buffalo Grove Communication Policy
1. Paid advertising material in which commercial appeals for funds are made. Paid
advertising material includes, but is not limited to, advertising by or on behalf
of a candidate for public office or program material made available without
charge by persons, corporations, or institutions, which have a commercial
interest in the subject matter. Grants for programming purposes shall not be
considered as advertising. This provision shall not prevent the identification of
persons or institutions providing grants or contributions to underwrite the cost
of programs unrelated to the commercial interests of the donor.
2. Copyrighted material, unless clearances for use has been obtained, and
written proof of such clearance can be presented.
3. Programming which is prohibited by applicable federal, state or local laws.
III. VILLAGE WEBSITE
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The Village's website is, and will remain, the primary communications tool for the
Village of Buffalo Grove. No department, division, committee, or official entity
governed by the Village of Buffalo Grove can establish a site on the Internet that is
independent from the Village's primary website without the express written
permission of the Village Manager.
Only pages maintained by the Village are official. The Village is not responsible for
the information contained on linked pages. The Village will take precautions to ensure
linked pages are from reputable sources and if deemed not reputable, that said links
will be removed. Additionally, the Village reserves the right to delete any links that
initially are deemed reputable, but are determined to not fall within the Village's
established communication standards, as determined by the Village Manager, or a
designee.
IV. SOCIAL MEDIA
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As authorized by the Village Manager, social media websites will be used to further
allow the Village to provide information to the public.
Only social media accounts maintained and controlled by the Village are official. The
Village is not responsible for the information contained on linked pages or other pages
or sites that are not controlled by the Village's staff.
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Village of Buffalo Grove Communication Policy
Consistent with the requirements of this Policy, the following statements will be
included within the terms of use for social media accounts directly or indirectly
sponsored by the Village when possible:
"The Village of Buffalo Grove monitors the content posted on social media websites.
We request that individuals be courteous and use discretion when commenting on the
page. Do not post: 1) someone else's image or content without their express
permission; and 2) professional photographs, unless you are the photographer.
Copyrighted and other proprietary material may not be posted or submitted in any
form unless permission to do so is clearly indicated. In posting his or her own
comments or other work, a commenter grants the Village and anyone viewing the
Village's Facebook pages irrevocable permission to copy, distribute, make derivatives,
display or perform the commenter's work publicly free of charge. The views expressed
in comments reflect those of the author and do not reflect the official views of the
Village of Buffalo Grove."
"The Village of Buffalo Grove reserves the right to remove any post in violation of this
Policy or any applicable law. Users of this site are also subject to all terms and
conditions of this site's use Policy, without limitation."
"The Village of Buffalo Grove assumes no liability for any damages or loss of any kind
that might arise from the use of, misuse of or the inability to use this Village of
Buffalo Grove page and/or the materials contained on the page. Village of Buffalo
Grove also assumes no liability for improper or incorrect use of materials or
information contained on the page. All materials that appear on the Village of Buffalo
Grove page are distributed and transmitted "as is," without warranties of any kind,
either expressed or implied, and subject to the terms and conditions stated in this
disclaimer."
A. Standards
1. To provide a high level of quality, consistency, usability and value to our
social media communications, the following standards must be followed:
a. The Village of Buffalo Grove's website (www.vbg.org) will remain the
Village's primary and predominant Internet presence.
b. All comments or posts made by Village staff on behalf of the Village
must be approved by the Communications Director, or a designee, prior
to their dissemination.
c. Content posted to social media websites should contain links directing
users back to the Village's official website for in-depth information,
a
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forms, documents or online services necessary to conduct business with
the Village of Buffalo Grove.
d. On any Village social media website, a disclaimer will be placed that
indicates that the Village of Buffalo Grove's official website is the
Village's primary and predominant Internet presence.
2. Appropriate uses of social media tools fall generally into categories:
a. As additional channels for disseminating time -sensitive information as
quickly and efficiently as possible (example: emergency information).
b. As channels for information dissemination relating to Village business.
c. Other information and news, including events that are deemed
important and relevant to Buffalo Grove residents by the
Communications Director, or a designee.
3. Social Media Websites shall be used by the Village Staff in the following
manner:
a. Of those social media websites selected for use, the Village will use a
single account, displaying the Village logo.
• The Village Manager may authorize additional accounts.
b. The Communications Director, or a designee, will monitor social media
use and must review and approve all content prior to posting. Content
will be reviewed for appropriateness, quality, consistency with overall
Village message and branding, priority, goals, and compliance with this
policy, etc.
c. No public comments shall be removed from any website except as
authorized by the Communications Director, or a designee. The Village
of Buffalo Grove reserves the right to remove any post in violation of this
Policy or any applicable law.
d. Employees granted permission to use these outlets are responsible for
complying with applicable federal, state, county and local laws,
ordinances, regulations, and policies. This includes adherence to
established laws and policies regarding copyright or plagiarism, records
retention, the Illinois Freedom of Information Act, the Illinois Open
Meetings Act, the First Amendment of the United States Constitution,
and privacy and information security policies and protocols established
by the Village.
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e. Employees representing the Village via social media outlets must
conduct themselves always as representatives of the Village of Buffalo
G rove.
f. Content posted to social media sites shall not include any of the
following:
i. Content in support of or opposition to political campaigns or ballot
measures.
ii. Content that promotes, fosters, or perpetuates discrimination on the
basis of race, creed, color, age, religion, gender, marital status,
status with regard to public assistance, national origin, physical or
mental disability, sexual orientation, or any protected class by either
the State of Illinois or the Federal Government.
iii. Content that is offensive, profane or obscene.
iv. Conduct or encouragement of illegal activity.
V. Information that may compromise the safety or security of the public
or public systems.
vi. Content that promotes or discourages the use of any private business or
entity. Exceptions would include mention of a business receiving a
Village -sponsored award, or one that is involved in either an economic
development partnership, sponsorship, in -kind donation or any other
official relationship that benefits the Village, its economic development
efforts or Village -sponsored events.
vii. Defamatory content.
viii. Content that violates a legal ownership interest of any other party.
h. Similar/identical content should be posted on all social media pages to
reach the largest number of residents.
4. Users and visitors to social media sites shall be notified that the intended
purpose of the site is to serve as a mechanism for dissemination of useful,
factual information regarding public information and events.
V.Village E-News Service
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Village of Buffalo Grove Communication Policy
The Village e-news service is sent to subscribers weekly on Thursdays at 2:00 p.m. and
is designed for the express purpose of providing timely and important information to
its subscribers
Municipal news from the Village of Buffalo Grove shall always take first priority. The
Village of Buffalo Grove reserves the right to choose not to publish, or to edit any
messages submitted for publication by other organizations.
VI. Village Newsletter
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The Village's print publications shall be used to provide objective information to the
public concerning municipal services, priorities, policies, and programs to achieve the
overall goal of providing clear and timely information to all stakeholder groups. The
Village newsletter is mailed to all residents of Buffalo Grove on a bi-monthly basis for
six editions per year; January/February, March/April, May/June, July/August,
September/October and November/December.
VI 1. BGTV
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A. Access Policy
BGTV is a Government Access Channel, as outlined in the Federal Cable
Communications Act of 1984, created for the dissemination of government -
related information to the viewing public. Access to the channel is limited to
local, regional, state and federal taxing bodies only. Other requesting parties
will be referred to the local public access channel.
B. BGTV Bulletin Board Procedures
1. All Village departments may submit public service messages to be displayed
on BGTV during non -programming hours. All messages must be submitted in
writing, and must be submitted at least five working days prior to the
requested start date. Messages submitted by a Village department must be
approved by the Communications Director or a designee.
2. Messages are inputted by information technology staff and appear on the TV
screen a "page" at a time. Messages should be concise, and should contain
basic information concerning what, when, where, and how. Messages should
be limited to approximately eight brief lines. If necessary, staff will edit
the message to improve readability, to make it fit on one page, or to ensure
the message is grammatically correct.
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3. All submitted messages must be accompanied by the name and phone
number of a contact person, and whether or not that information is to
appear in the message. Submissions should include desired start and end
dates.
4. No classified ads or commercial messages will be allowed.
5. Submission of a public service message request does not in any way
guarantee its appearance on BGTV. Suitability for this channel and
compliance with this Policy will be determined by the Communications
Director or designee. The date of input and the length of run of any
message will be determined by staff availability and channel capacity.
6. In the case that channel capacity is at a peak, messages will be carried a
maximum of three days each, and on a first -come, first -served basis, with
the following priorities:
a. Public service notification messages, originated by Police, Fire, Public
Works or the Office of the Village Manager;
b. Announcements ordered by the Corporate Authorities;
c. Announcements ordered by the Village Manager;
d. Announcements submitted by Village Department Directors;
e. Announcements submitted by Village Commissions, Committees or
Boards.
C. Event Coverage Procedure
1. To request taped coverage of an event for replay on BGTV, the applicant
must contact the Communications Director. Because the Village does not
employ production staff, nor own production materials, the Village will
contact the preferred videographer. It shall be the applicant's responsibility
to pay videography and production costs incurred, including, but not limited
to, all admittance fees, artwork and graphics, union or other professional
association fees, clearance fees, royalties and permission fees.
2. A request to cover a special event originating from any Village department
must be approved by the Communications Director or a designee.
3. All video tapes and slides that are Village Public Records shall be
maintained and disposed of pursuant to the Local Records Act (50 ILCS
205/1 et. seq.).
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4. For all non -Village Public Records, the Village reserves the right to retain
for up to one calendar week after which said non -Village Public Records
may be recycled and all original content erased. If there is a request for
longer retention, a written request should be made one week prior to the
event and submitted to the Deputy Village Clerk.
D. Village Hall, Council Chambers/Control Room Usage Procedures
1. Video equipment in Village Hall Council Chambers/Control Room may only
be used by trained personnel, with the permission of Communications
Director or a designee.
E. Programming Priority:
1. Emergency. May consist of taped or bulletin board programming, shown at
any time, as emergency dictates. The purpose of this programming will be
to inform residents of emergencies, and to instruct viewers in evacuation,
detour, notification and escape procedures. In the case of an emergency,
regularly scheduled programming may be interrupted or canceled. The
content and scheduling of any emergency programming shall be approved by
the Village Manager, Incident Commander, EMA Director, or designee.
2. Broadcast of Village of Buffalo Grove Board Meetings. Taped coverage of
Board meetings of the Village of Buffalo Grove Corporate Authorities is
replayed on BGTV. Meetings take place on a biweekly basis, or as otherwise
necessary. Meetings are aired gavel -to -gavel without editing or editorial
comment, and may be rebroadcast.
3. Broadcast of Meetings of Village of Buffalo Grove Commissions,
Committees and Boards. Taped coverage of meetings of Village
Commissions, Committees and Boards may be aired periodically based on
staff and equipment availability. Meetings are aired gavel -to -gavel without
editing or editorial comment and may be rebroadcast.
4. Village of Buffalo Grove Programming. Includes programs and series
produced or obtained by the Village of Buffalo Grove. Programs will be
directly related to Village issues or Village government sponsored programs
and services. Programs will be informative in nature. The Communications
Director or a designee will review program topics, budget and scheduling
before production of programming for BGTV.
5. Buffalo Grove Taxing Bodies and Quasi -Governmental Entities
Programming. Includes programs and series produced or obtained by taxing
bodies located in Buffalo Grove and Buffalo Grove quasi -governmental
entities including nonprofit educational institutions. Programs will be
directly related to Village issues or local taxing bodies or quasi-
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Village of Buffalo Grove Communication Policy
governmental sponsored programs and services. Programs will be
informative in nature. Examples of Buffalo Grove taxing bodies are Buffalo
Grove School Districts, Buffalo Grove Park District, Wheeling and Vernon
Township governments. Examples of quasi -governmental entities are Solid
Waste Agency of Northern Cook County, Northwest Central Dispatch, and
the Northwest Water Commission.
6. County, Regional, State and National Governmental Programming.
Includes programs and series produced or obtained by county, regional,
state and national governments. Programs will be directly related to Village
of Buffalo Grove issues or governmentally sponsored programs and services
available to Buffalo Grove residents. Programs will be informative in
nature.
7. Other Government Related Programming. Other government related
programming from outside sources may be telecast on BGTV. Such
programming will be screened for compliance with this Policy, and is
subject to approval by the Village Manager or a designee for scheduling on
BGTV. Programs will be directly related to Village issues or governmental
sponsored programs and services. Programming developed by any individual
or entity not an official branch of the Village of Buffalo Grove may be
allowed if the event or program to be taped or shown is co -sponsored by the
Village of Buffalo Grove or other Buffalo Grove governmental bodies.
Examples of additional eligible sources of other government programming
include International City/County Management Association, National Fire
Prevention Association, and the Regional Transit Agency.
8. BGTV Bulletin Board. Alpha -numeric is a bulletin board style service used
to display Village government related messages and images to the public.
Message content and decisions on message suitability will be governed by
this Policy and is subject to approval by the Communications Director or a
designee.
F. Political Broadcasts. Broadcasts for political purposes or those broadcasts with
a political message are not authorized programming.
VI I I. Village Identity
Stag°i�ijai°A!! Official Seal
..�00000000000000000000000000000000000000000000000�Village Loo00000000000000000000000000g00000000000000000000g000000�00000000000000000000Insignia Et Og00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000,
Consistent use of the Village logo, insignia and official seal is important because it
shapes the institutional image of the organization. Uniform use of the logo helps to
create a strong visual identity for the Village of Buffalo Grove. A strong visual identity
helps to generate greater public awareness and recognition of the Village of Buffalo
Grove and our services. Generating name recognition happens through the consistent,
14
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2.A.b
Village of Buffalo Grove Communication Policy
frequent, and repeated use of the logo over time. For this reason, despite the various
preferences of Village staff, it is critical that all employees use the Village graphic
identity uniformly and consistently as defined by the Communications Director. If a
Department has their own patch/logo, both the Village and the Department logos
must be used.
IX. Village Photos
Standards j Village Photos
A. Permission to use Village of Buffalo Grove photographs is granted for the
following limited uses:
1. Photos may be printed from a web browser for personal, non-commercial
uses.
2. Photos may be downloaded/copied electronically from a web browser for
personal, non-commercial uses, with the following limitations:
a. Photos may not be altered in any way, including resizing or cropping.
b. Photos cannot be posted on the Internet on personal, commercial, or
other sites, without explicit permission from the Village of Buffalo
G rove.
3. Photos may not be sold or used in any way for profit or commercial
purposes, including use in commercial or professional websites or printed
materials. Photos may not be used to suggest endorsement by the Village
of Buffalo Grove for a product or service.
4. Requests for alternate formats or additional uses/rights should be sent to
the Communications Director.
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2.B
Information Item : Infrastructure and Long Term Liabilities Report
Card
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends discussion.
Staff will be reviewing the attached report on the financial condition of the Village's fixed assets and
pension liabilities.
ATTACHMENTS:
• INFRASTRUCTURE REPORT CARD- INTRO (DOCX)
Trustee Liaison
Stein, Johnson
Monday, March 5, 2018
Staff Contact
Scott Anderson, Finance
Updated: 2/28/2018 12:18 PM
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2.B.a
VULIAGIE OF
TO: DANE C. BRAGG
FROM: SCOTT D. ANDERSON
SUBJECT: INFRASTRUCTURE REPORT CARD - INTRODUCTION
DATE: 3/1/2018
Il llf ; llf)II "'III"' 11PU III lll3O, III:.";
.......................................................................................................................................
The Village of Buffalo Grove's infrastructure supports a multitude of essential community services
and is relied upon by residents, commuters and visitors. The care and maintenance of this
infrastructure is vital for public safety and health, economic development, and quality of life. This
report is intended to provide a detailed look at the funding needs of each identified asset category
The chart below summarizes the current ability of the Village to fund future infrastructure and long-
term obligations. Based on assumptions in this report, the Village is only funding 37.5 percent of the
amount required to be reserved on an annual basis to address infrastructure repair and asset
replacement.
Infrastructure Budget/ Replacement Cost (Annual)
InfrastructureFleet
Buildings
Pensions
10 Annual Budget Allocation (FY 2018) 111111111111 Annual Replacement Cost Based Upon Useful Life
Included within this report are long term pension obligations for the two locally administered
pension funds (Police and Fire) as well as the Village's obligation to the multiple employer pension
Illinois Municipal Retirement Fund. Pensions are included in this analysis a comparable asset class
requiring long-term funding of future obligations.
This report is the first in a series of reports that will be provided to the Village Board that will
continue to focus upon how the Village currently supports its assets, what the appropriate funding
levels should be, and how to achieve the desired funding outcomes. The level of service of all asset
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2.B.a
classes will ultimately be based on a variety of measurable performance standards. The methodology
will include capacity, condition, funding, age, future need and operation and maintenance.
It should be noted that this iteration of the Infrastructure Report Card is more academic in its
application and makes certain assumptions that will be refined in future reports. The first assumption
is that all assets must be funded at 100 percent by the end of the asset's useful life (defined later in
report). Intuitively staff understands that trying to attain those funding levels on assets that have
many years or decades of inadequate funding is not reasonable nor is the 100 percent target
appropriate for all asset classes. The report also assumes a pay-as-you-go approach to financing asset
replacement with no assumptions about the use of debt.
There are two goals of this report. One is to familiarize the Village Board with all assets, their
respective values and the corresponding funds on hand to support future improvements. The second
is to facilitate dialogue about how future asset acquisitions need to be funded at inception and on a
recurring annual basis to ensure adequate funding in the future.
EVE IIIIII
...................................................................................
This report divides assets into three main groups; Infrastructure, Fleet, Buildings and Pensions.
Infrastructure includes:
Water infrastructure (pump stations, water main and meters);
• Surface infrastructure (roads, streetlights, traffic signals, trees, bridges, sidewalks and bike
paths);
• Drainage infrastructure (storm sewers, detention and channels);
• Sewer infrastructure (lift stations and sewer main)
Fleet incorporates all vehicles and mobile assets. Buildings include Village -owned facilities and the
golf course. Pensions include the Police and Fire Pension and IMRF.
Seven categories are included within the analysis. Those categories include:
Asset Value (Current Dollars) — this represents how much it would cost in today's dollars to replace
that asset. This amount would need to be indexed for inflation for future construction.
Fund Balance (in excess of 25%) — This is the amount of cash in reserve that exceeds the Village's
minimum fund balance threshold. The threshold cap ensures adequate funds are in reserve to meet
day-to-day operational costs in the event of a financial hardship. All cash in excess of the threshold is
deemed to be available for investment in assets for this analysis.
Useful Life (Years) — The amount of years an asset is projected to be serviceable. At the end of the
useful life an asset is assumed to be replaced, rebuilt or demolished.
Annual Replacement Cost Based Upon Useful Life — This amount represents a straight-line
depreciation cost for one year. For instance, if an asset is valued at $100,000 with a 10 year useful
life the annual replacement cost based upon useful life is $10,000 ($100,000/10).
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Annual Budget Allocation (FY 2018) — This is the amount programmed in the FY 2018 Annual Budget
to support the respective asset class.
Annual Variance —This represents the difference between the annual replacement cost based upon
useful life and the annual budget allocation (FY 2018). Using the example presented above, if
$10,000 represented the annual replacement cost based upon useful life but the annual budget
allocation (FY 2018) was $2,000 then the annual variance is $8,000 ($10,000 - $2,000).
Annual Coverage —The annual coverage is expressed as a percentage of the annual budget allocation
divided by the annual replacement cost based upon useful life. Again using the same example above,
the annual variance is $2,000 / $10,000 = 20 percent.
ID III: IRIII:: 111 TIII N II:::UNIl)IlNG
II
The best method for ensuring appropriate reserves for future infrastructure investment is to fund
annual depreciation. Funding for depreciation necessitates setting aside an amount that is equal to
one year of depreciation costs. At the end of the asset's useful life there would be enough funds
available to replace the asset.
During a period of high development (1980-1990) a significant amount of infrastructure was built and
subsequently donated to the Village. The Village then assumed all maintenance responsibilities
including eventual replacement. No reserves were set aside during those years nor were any user
fees structured with an infrastructure component designed to build reserves for future system
needs. By way of example, had the water rate been adjusted annually for inflation, beginning in
1980, the water enterprise would have generated an additional $46 million for system improvements
and resulting in a water rate within $.30/1000 gallons of what it is presently.
That pocket of development that occurred thirty to forty years ago will result in a significant bubble
of infrastructure reinvestment that will occur at the same time.
II E IP II I CIII°IAIILIlJl:....INGES
Of all the variables that comprise the valuation charts presented later in the report, the appropriate
depreciation amount is the most challenging to calculate. Again for the purposes of this report,
depreciation is straight-line. The focus of future reports will better address a more realistic
assessment of depreciation for system ratings and funding strategies. Three examples of how
depreciation is different for separate asset classes are explained below.
Roads — the pavement useful life is set at twenty -years. At the end of twenty -years it is assumed that
enough cash would be in reserve to rebuild or repave the street. But in reality, a street can be
resurfaced four or five times before a rebuild is necessary. That would assume an aggressive
maintenance schedule is maintained.
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Sanitary and Storm Sewers — is expected to last seventy to eighty years. These systems are not
pressurized and may potentially last much longer. Also new technologies such as pipe lining help to
extend the service life at a lower price point.
Buildings — this asset class is expected to last forty years. The Village has several buildings that are
approaching thirty years. Depreciation in buildings needs to also factor for operating and
maintenance costs. Buildings can last much longer than forty years so the annual cost should be a
blend of depreciation and maintenance.
Fleet — this asset class is the easiest to calculate and one where the Village has been very successful
in funding depreciation. Vehicles generally do not exceed their useful life estimates.
Staff will review these assets classes within future reports to determine if a lower funding target is
appropriate. The charts below provide an analysis of each asset account group using the assumptions
noted above.
.............................................................................................................................................................................................................................................................
The chart below summarizes the infrastructure group.
INFRASTRUCTURE ASSET GROUP
...........................
...............................
....................... ...........
Water main
$
355,404,125
62
$
5,732,325
1,374,000
4,358,325
24.0%
Water Meters
$
6,050,000
20
$
302,500
302,500
-
100.0%
Sanitary Sewer
$
191,669,100
75
$
2,555,588
735,000
1,820,588
28.8%
Storm Sewer
$
250,078,002
80
$
3,125,975
600,000
2,525,975
19.2%
Roads
$
95,040,000
20
$
4,752,000
1,000,000
3,752,000
21.0%
Traffic Signals
$
600,000
20
$
30,000
30,000
0%
Street Lights
$
20,519,604
40
$
512,990
512,990
0%
Asphalt Bike Paths
$
1,110,774
40
$
27,769
27,769
-
100%
Concrete Sidewalks
$
25,802,503
80
$
322,531
222,231
100,300
68.9%
Bridges
Pedestrian
$
600,000
50
$
12,000
12,000
0.0%
Rt. 83 Bike Path
$
1,000,000
50
$
20,000
20,000
0.0%
Roadway
$
1,700,000
100
$
17,000
17,000
0.0%
Trees
$
5,250,000
75
$
70,000
40,000
30,000
57.1%
Total Infrastructure
$
954,824,108
$
17,480,678
$ 4,301,500
$ 13,179,178
24.6%
Reserve Funds
$ 6,371,150
The value of all Village owned infrastructure is $954,824,108. Based on the depreciation
assumptions, the amount of funds that should be set aside on an annual basis is $17,480,678. The
actual amount in the FY 2018 Budget allocated to support infrastructure is $4,301,500. That amount
represents 24.6 percent of the annual depreciation amount.
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2.B.a
The amount in reserve that can be used for future infrastructure improvement is $6,371,150. That
amount represents the undesignated fund balance that exceeds the policy threshold of 25 percent.
lf.........E...,.r ...... ..II
.. . .......
I
m��ll�llll III �� I� il� .
.m
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIII
IIIII
II
FLEET ASSET GROUP
Police
$
639,400
6
$
106,567
100,000
6,567
93.8%
Fire
$
5,223,500
15
$
348,233
125,000
223,233
35.9%...
EMA
$
330,000
10
$
33,000
10,000
23,000
30.3%
Engineering
155,737
10
$
15,574
3,750
11,824
24.1%
Building Maint.
$
334,005
10
$
33,401
14,207
19,194
42.5%__.
Streets
$
2,024,072
10
$
202,407
72,998
129,409
36.1%
Forestry & Grounds
$
1,222,139
10
$
122,214
60,000
62,214
49.1%
Water
$
1,036,942
10
$
103,694
54,000
49,694
52.1%
Sewer
$
1,183,254
10
$
118,325
26,044
92,281
22.0%
Central Garage
$
288,088
10
$
28,809
30,000
(1,191)
104.1%
Drainage
$
452,985
12
$
37,749
18,301
19,448
48.5%
Com. Development
$
113,605
8
$
14,201
4,000
10,201
28.2%
Administration
.......................................................
$
14,300
6,,,,,
$,,,,,,
2,383
2,383
.................................................44.4%.....
0.0%,,,,
Total Fleet
$
13,018,027
$
1,166,556
$
518,300
$
641,690
Reserve Funds
$
7,491,479
The value of Village owned fleet is $13,018,027. Based on the depreciation assumptions the amount
of funds that should be set aside on an annual basis is $1,166,556. The actual amount in the FY 2018
Budget allocated to support infrastructure is $518,300. That amount represents 44.4 percent of the
annual depreciation amount.
The amount in reserve that can be used for future fleet acquisition is $7,491,479. Those funds are in
the designated fund balance for capital acquisition.
The funding of depreciation for this asset class has been a resounding success. Every vehicle
purchase over the last twenty years, that did not expand the fleet, has been paid from reserved
funds. The balance will drop significantly after the FY 2017 audit is complete. The decline in the
capital reserve balance was anticipated. There was deferral in asset purchases over the last few years
primarily through effective fleet management. Those deferrals were replaced in FY 2017 and FY
2018.
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2.B.a
........................................................................................................................................................................................
I
BUILDING ASSET GROUP
Police
$
20,000,000
40
$
500,000
68,915
431,085
13.8%
Fire HQ
$
8,532,100
40
$
213,303
18,016
195,286
8.4%
Fire Sta. 25
$
4,457,930
40
$
111,448
18,016
93,432
16.2%
Fire Sta. 27
$
5,469,400
40
$
136,735
18,016
118,719
13.2%
PW
$
22,000,000
40
$
550,000
40,000
510,000
7.3%
Salt Dome
$
296,000
40_
$__
7,400
3,165
4,235
42.8% .
Village Hall
$
8,000,000
40
$
200,000
20,000
180,000
10.0%
Youth Center
$
433,500
40_
$__
10,838
1,840
8,998
_17.0%_.
Golf - BG
$
2,804,000
40
$
70,100
10,000
60,100
14.3%
Irrigation
$
750,000
20
$
37,500
37,500
0.0%
Re -Construction
$
1,000,000
20
$
50,000
50,000
0.0%
Bridges
$
600,000
50
$
12,000
12,000
0.0%
Halfway House
$
56,000
40_
$
1,400
1,400
0.0%
Maintenance
$
862,500
40
$
21,563
-
21,563
0.0%
Golf - AGC
$
7,587,000
40
$
189,675
10,000
179,675
5.3%
Irrigation
$
750,000
20
$
37,500
-
37,500
0.0%
Re -Construction
$
1,000,000
20
$
50,000
50,000
0.0%
Bridges
$
400,000
50
$
8,000
8,000
0.0%
Maintenance
$
2,700,000
30_
$
90,000
90,000
0.0%
Total Buildings
$
87,698,430
$
2,297,461
$
207,969
$ 2,089,492
9.1%
Reserve Funds
$
486,046
The value of all Village owned buildings is $87,698,430. Based on the depreciation assumptions the
amount of funds that should be set aside on an annual basis is $2,297,461. The actual amount in the
FY 2018 Budget allocated to support infrastructure is $207,969. That amount represents 9.1 percent
of the annual depreciation amount.
The amount in reserve that can be used for future fleet acquisition is $486,046. Those funds are in
the designated fund balance for capital acquisition. The capital reserve for building was established
three years ago.
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PENSION P
................................................................................................................................
The total liability for all three pension systems is $224,346,998. That amount represents employee
and employer contributions and investment earnings assumed to be collected over the amortization
period. The annual requirement (plus tread water adjustment) is $6.4 million. The tread water
adjustment is the amount the bond rating agencies deem to be necessary for the unfunded liability
to not grow year over year. That amount is added to the actuarial calculations for the property tax
levy.
All ASSIII:....TS AINIDIREINSIONS
I
The total asset and pension obligations for the Village are $1,279,887,563. The annual funding based
upon the assumptions of this report would be $27,934,696. That amount would equal 37.5 percent
of the FY 2018 Budget. Currently, $10,627,769 is committed annually, representing 14 percent of the
budget.
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This chart depicts the annual variance in what the annual depreciation funding is versus what is
programmed in the annual budget.
MOVIIIINGIIf= III
.......................................................................................................................................................
The intent of this report is to identify all assets and pension obligations the Village is responsible for
funding. Staff will be working to refine the depreciation amount for future analysis. That being said,
there are significant funding issues particularly within the Infrastructure and Building asset classes.
Staff will be presenting funding strategies to help reduce the annual variance. As part of any funding
strategy, policies regarding the use of debt as a bridge to supplement available reserves will need to
be considered.
Infrastructure funding is a significant problem facing all levels of government including, national,
state and local entities. Although the Village shares many of the same problems, the combined
efforts of the Board and staff to recognize problems through recurring public discussions, and from
an operations perspective, continuing to institute effective asset management and maintenance has
allowed for more time to formulate strategies that can help mitigate the wave of asset spending that
will occur over the next two decades.
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2.0
Information Item : Presentation- Draft Lake Cook Corridor Market
Study and Plan
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends discussion.
At the Monday, March 5, 2018 Committee of the Whole Meeting, the project team for the Lake Cook
Corridor Market Study and Plan will be presenting the draft Plan to the Village Board. The draft Plan is the
result of an almost two-year intense community outreach and planning process. All aspects of the draft
Plan -its scope, direction, vision, and approach was shaped by the ideas and perspectives of the Buffalo
Grove Community. Additional information can be found in the attached staff memorandum.
ATTACHMENTS:
• BOT Memo (DOCX)
• Draft Plan Link (DOCX)
• Implementation Infographic (PDF)
Trustee Liaison
Weidenfeld, Berman
Monday, March 5, 2018
Staff Contact
Chris Stilling, Community Development
Updated: 3/1/2018 3:35 PM
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"II'Le GE OF
BUFFL � OV I
MEMORANDUM
DATE: March 5, 2018
TO: President Beverly Sussman and Trustees
Is
FROM: Christopher Stilling, Community Development Director and Nicole Woods,
Principal Planner
SUBJECT: Presentation of DRAFT Lake Cook Corridor Market Study and Plan
RArvr.Rni nun
At the Monday, March 5, 2018 Committee of the Whole Meeting, the project team for the Lake
Cook Corridor Market Study and Plan will present the draft Plan to the Village Board. The draft
Plan is the result of an intense community outreach and planning process which began in 2016.
All aspects of the draft Plan -its scope, direction, vision, and approach was shaped by the ideas
and perspectives of the Buffalo Grove Community. A link to the draft Plan can be found here.
During the meeting, staff will present an overview of the draft Plan, which will include a new
marketing video. Staff will also outline the next steps for public engagement prior to the Village
Board's adoption of the draft Plan at the April 16, 2018 meeting.
SUMMARY OF THE DRAFT PLAN
The underlying goal of the draft Plan is to examine how the Village can best reposition the area
to improve the Village's identity, vitality, and fiscal sustainability. The Plan looks to achieve this
goal by identifying opportunities for commercial activity, housing, enhanced accessibility and
open space. An overview of the draft Plan by its chapters is presented below:
Introduction
The Introduction provides an overview of the Corridor as well as the plan's objective, process,
and relationship to other local and regional plans and initiatives.
Part 1: Project Background
This chapter features a summary of the public engagement conducted over the course of the
project. It provides the key takeaways from the outreach activities that shaped the direction of
the draft Plan. It also includes a full summary of the Market Assessment and Existing Conditions
Report that was drafted in April, 2017. The findings from this report helped lay the groundwork
for the vision and Plan.
Part 2: Core Principles and Goals
The project team distilled and translated the main outreach findings into meaningful guidelines
that steered the development of the Plan. This chapter highlights the core principles and goals
that led the development of the vision.
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Part 3: The Vision
This chapter provides an overview of the vision, which was presented to the public on November
16, 2017 and summarized with the Village Board at the January 8, 2018 Committee of the Whole
meeting. It provides an overview of the staged development approach and each stage's general
vision and fiscal impact.
Part 4: Implementation
The Implementation Chapter provides a series of recommendations, and action steps for the
Village to undertake to achieve the vision and goals of the Plan. These recommendations and
action steps are grouped under four main categories:
1. Village Commitment
The Village of Buffalo Grove should provide its commitment and support to the Plan by
undertaking regulatory, communication, and planning initiatives. Moreover, the Village
should anticipate and support infrastructure improvements that create an enhanced
multi -modal network throughout the Corridor.
2. Market Opportunities
The Village of Buffalo Grove should leverage market opportunities to spur
development/redevelopment within the Corridor that aligns with the Plan.
3. Corridor Identity and Brand
The Village of Buffalo Grove should create a Corridor identity and brand that reflects the
uses and environment in the Corridor. The fresh identity and brand would signal a new
chapter for the Corridor.
4. Sustainability and Quality of Life
The Village of Buffalo Grove should enhance sustainability and quality of life in the
Corridor. These efforts focus on the Corridor's natural resources and environment along
with the health, happiness and well-being of current and future Buffalo Grove residents.
A detailed list of action steps associated with each of these categories is provided in the attached
draft Plan. For ease of reference, staff has provided the attached infographic which highlights
the key action steps.
NEXT STEPS
Following the March 5t" Committee of the Whole meeting, the project team will be initiating the
final steps for the Plan. Staff recommends that the final Plan be presented to the Village Board
for adoption as an Amendment to the 2009 Comprehensive Plan. The project team has proposed
the following schedule:
Public Comment Period (March 5th- April 6th)
The public comment period will stretch from March 5t" to April 6t". Within this period there are
four opportunities for the public to participate in viewing and providing feedback on the Plan:
• Presentation to the Village Board and Feedback. The presentation of the draft Plan and
video to the Village Board on March 5t" kicks off the public comment period. Staff will be
looking for the Board's feedback on the Plan at the meeting and anytime thereafter
during the public comment period.
Page 2 of 3
Packet Pg. 32
2.C.a
Online Viewing and Feedback. During the public comment period, the public will be
invited to view the draft plan and provide comments online via the project webpage.
• Draft Plan Open House Sessions. The public is also invited to view the plan, ask
questions, and provide any feedback in -person with Village staff during scheduled Open
House Sessions as well as by appointment. Visual aids as well as copies of the draft Plan
will be available during these sessions. All Open House Sessions and other meetings will
occur at Village Hall. Staff is proposing the following Open House Sessions at Village Hall:
Monday, March 12t" 4:30 pm — 6:30 pm
Friday, March 22" d 7:00 am — 9:00 am
Monday, March 26t" 4:30 pm — 6:30 pm
Tuesday, April 2nd 7:00 am — 9:00 am
• Public Hearing. A public hearing will be held by the Planning & Zoning Commission to
consider adopting the Lake Cook Corridor Market Study and Plan as a component and
update to the Village's 2009 Comprehensive Plan. The public hearing will be at 7:30 PM
on March 21, 2018 at Village Hall. The public will be invited to provide comments on the
plan during this forum.
To communicate this process, information will be sent out via the Village's communication
channels (e-news, Lake Cook Corridor project subscription list, BGTV and Social Media) at the
beginning and throughout the timeframe. The Village will also utilize its partners'
communication channels (Chamber, Park District, and School District) to help notify the public.
Finally, Village staff will also be distributing the plan to local and regional partners for review and
feedback. These partners include but not exclusive to Lake County, Cook County, Pace, RTA, Park
District, Library Districts, and School Districts.
Refinement Period (April 9th- April 12th)
After the Public Comment Period, the project team will look to review and incorporate the
feedback into the plan. This refinement period will stretch from April 9t" until April 12tn
Plan Approval and Amendment to the Village's Comprehensive Plan (April 16th)
Staff is proposing that final Lake Cook Corridor Market Study and Plan will be presented to the
Village Board at their meeting on April 16, 2018. This action will include an Ordinance adopting
the Lake Cook Corridor Market Study and Plan as a component and update to the Village's 2009
Comprehensive Plan.
ACTION REQUESTED
The project team is looking for the Board to provide any questions, comments, or feedback on
the Draft Plan as well as proposed final phases of the project. Further questions and comments
can also be provided anytime during the open comment period.
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Packet Pg. 33
2.C.b
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CLICKING BELOW:
Draft Lake Cook Corridor Market Study and Plan
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4.A
Information Item : Executive Session - Section 2(C)(1) of the Illinois
Open Meetings Act: the Appointment, Employment, Compensation,
Discipline, Performance, or Dismissal of Specific Employees of the
Public Body or Legal Counsel for the Public Body, Including
Hearing Testimony on a Complaint Lodged Against an Employee of
the Public Body or Against Legal Counsel for the Public Body to
Determine Its Validity.
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action pp
ll
N/A
Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or legal
counsel for the public body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its validity.
Trustee Liaison
Sussman
Monday, March 5, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 2/28/2018 12:06 PM
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