2018-02-05 - Village Board Committee of the Whole - Agenda Packet2. Special Business
A. Presentation and Discussion Concerning the Proposed Prairie View Metra Station
Planning Study (Trustee Smith) (Staff Contact: Chris Stilling)
B. Buffalo Grove Resident Survey Next Steps Workshop Report (President Sussman) (Staff
Contact: Evan Michel)
C. ISO Classification Presentation (Trustee Johnson) (Staff Contact: Mike Baker)
D. Discussion of Village Board Priorities (President Sussman) (Staff Contact: Dane Bragg)
3. Questions from the Auidence
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : Presentation and Discussion Concerning the
Proposed Prairie View Metra Station Planning Study
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Recommendation of Action
Staff recommends discussion and concurrence from the Village Board to engage the services of Ratio to
complete the Prairie View Metra Station Planning Study. Should the Trustees concur with staff, the Village
Manager has the authority to execute the professional services agreement as described in Section
2.08.40 of the Buffalo Grove Municipal Code, subject to the final review and approval by the Village
Attorney.
Staff recently solicited proposals from multiple planning and design firms to complete a sub -area plan for
the Prairie View Metra Station area. An evaluation committee consisting of Village staff and Trustee Eric
Smith completed interviews with the consultants and has recommended that the Village engage the
services of Ratio. At the February 5, 2018 Committee of the Whole meeting, Ratio will be providing the
Trustees an overview of their proposal.
ATTACHMENTS:
• BOT Memo (DOCX)
• Final Proposal from Ratio (PDF)
Trustee Liaison
Smith
Monday, February 5, 2018
Staff Contact
Chris Stilling, Community Development
Updated: 2/1/2018 10:54 AM
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VILLAGEF
Rjw'° F LOB GROVE
DATE: January 31, 2018
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Prairie View Metra Station Plan
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BACKGROUND
In December 2017, the Village provided an RFP for the Prairie View Metra Station Plan to a select
number of planning and design firms. Project submittals were due in January 2018 and the Village
received a total of three (3) submittals from:
• Ratio
• Houseal Lavigne
• Teska Associates
In mid -January, an evaluation committee consisting of Village staff and Trustee Eric Smith
completed consultant interviews. Following the interviews, the evaluation committee agreed that
Ratio provided the best response. Ratio's proposal and presentation was well -organized and their
scope was very thorough. Ratio also provided the most competitively priced proposal.
At the February 5, 2018 Committee of the Whole meeting, members of the project team from Ratio
will provide the Trustees with an overview of their proposal. The following memorandum provides
additional background on the project scope.
KEY HIGHLIGHTS OF THE PROPOSAL
Ratio's proposal and project approach (attached) focuses on making Prairie Grove Metra Station an
authentic destination in Buffalo Grove. Their goal is to begin defining the critical elements to
support the area and help create a cohesive environment that attracts investors and developers.
Ratio's proposal also includes the formation and the utilization of a steering committee to guide its
process and development. They also identified both digital and virtual engagement strategies which
includes a project website, surveys, and possibly, integration of Facebook live during workshops.
Key aspects of the project approach are highlighted in the 4 stages below.
Stage 1: Project Initiation and Kickoff Meeting
During this stage, the final scope of work will be refined including a defined community
engagement plan which will include a project website and visualization tools to assist the public.
Ratio also recommends the creation of a steering committee to help guide the project.
Stage 2: Data Collection and Existing Conditions Analysis
In Stage 2, Ratio will look to review existing plans and reports and conduct land use, regulatory,
market, utility and transportation analyses. In addition, they will examine the fiscal impacts of
potential development scenarios, place -making possibilities, and site development viability. To
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conclude this stage, Ratio will prepare an existing conditions report and analysis. They will also
facilitate the first community workshop to begin identifying key issues and generate ideas based on
their initial findings.
Stage 3: Draft Station Area Plan
The Ratio team will build off of the information collected during earlier stages and develop a draft
vision and provide recommendations that include best practices and input from stakeholders. The
vision will include a market financial feasibility analysis and fiscal analysis to determine the
potential supportive residential and commercial development. During this stage, Ratio will facilitate
the second public workshop to gain consensus around preferred development concepts. It is at this
second public workshop that Ratio will incorporate their Live Design approach with the public. Live
Design allows meeting participants to provide input into design alternatives that can be developed
in real-time to gain a better feeling of bulk, density and character of development options.
Following the completion of the draft plan, Ratio is offering to facilitate another workshop with the
Village, likely at a Committee of the Whole meeting, as a check -in with both staff and the Village
Board.
Stage 4: Final Plan
During Stage 4, Ratio will illustrate the refined project vision, development goals,
transportation/utility, market analysis, as well as an implementation strategy into a final plan. The
final plan will be highly visual and will include multiple renderings and designs for the project. The
renderings will include, at minimum, a bird's eye view, a street level view, and a site specific
rendering. The final document will also include a plan for the implementation of recommendations
made in the Prairie View Station Area Plan. Short, medium, and long- term implementation
strategies will be created and mainly focused on land use and market dynamics.
Timeframe/Cost
Ratio proposes that the project would be a seven -month process showing a kick off in February,
2018 and a project wrap-up in the Summer 2018. The overall project cost is $49,500. The budget for
this project was included in the adopted 2018 Budget and has been identified as a Village wide
Strategic Plan goal.
Next StepsWO
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Staff recommends discussion and concurrence from the Village Board to engage the services of a
Ratio to complete the Prairie View Metra Station Planning Study. Should the Trustees concur with c
staff, the Village Manager has the authority to execute the professional services agreement as N
described in Section 2.08.40 of the Buffalo Grove Municipal Code, subject to the final review and o
approval by the Village Attorney.
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A planning study for the Prairie View Metra Station will provide insight into how to best leverage the Station
Area's assets to achieve the Village's vision and redevelopment goals. The Station Area Plan will encourage
appropriate development and will create a vibrant destination within the Village. We believe that the Prairie
Avenue Metra Station has the potential to offer unique business attraction and branding opportunities that
will leverage it into a destination for area families and visitors to use and enjoy. The RATIO team presents the
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diversity of talent and depth necessary to lead this design -based planning process for Buffalo Grove. We will
explore synergies in the Station Area to create recommendations that have the greatest positive impact on the -
Village as a whole.
A Customized and Interactive Approach
RATIO employs a collaborative approach to planning that features digital modeling of design concepts, highly
graphic user friendly documents, interactive work sessions, and creative methods of public input. We dig
deep to understand what makes Buffalo Grove stand out from its peers. We will actively listen to understand
your goals, values, and vision before forming a distinctive set of solutions that are tailored to Buffalo Grove.
The Village is facing unique challenges of a mature community in responding to the current economic
environment, leveraging redevelopment opportunities and connecting economic development to regulatory
and land use elements. The RATIO team is adept at asking the right questions at the right time. Our team
excels at educating, translating, and designing the processes, policies, and priorities to successfully manage
transformational community change.
The Right Experience
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RATIO will bring a variety of perspectives together to enrich our collaborative and engaging design -based
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planning process. Our team structure will create a highly customized Station Area Plan that includes o
incorporation and coordination with current studies, proposed redevelopment projects, and strategies for
long-term economic growth of the Station Area. Our recommendations and strategies will be coordinated L
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with the governing strategic plans and reports to ensure market viability and implementation. Team members'
local, national and international experience has exposed us to best practices, which we will share and apply to N
Buffalo Grove. In addition, we have teamed with Kimley-Horn and Associates, Inc. to provide transportation and
infrastructure planning expertise.
Enclosed you will find the remaining requirements of the Request for Proposal.Thank you for considering the
RATIO team for this most important and innovative project to reinvigorate the Prairie View Metra Station Area
We look forward to further refining your understanding of our credentials during an interview.
Sincerely,
Lesley Roth, AIA, AICP
Associate Principal I Project Director
LRoth@RATIOdesign.com 1312.645.2359
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I. Project Approach & Experience
Project
Capacity
Experience & References
II. Forms
Village of Buffalo Grove Public Contract Statements
Schedule of Prices
Profile & Qualifications Form
III. Professional Services Agreement
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The RATIO team's collaborative Design -Based
Planning philosophy will produce a framework
for the enhancement of Prairie View Metra
Station Area. The Station Area is primarily made
up of residential, retail, and institutional uses.
There are underutilized parcels and unannexed
land that have untapped potential. A diversity of
tenancies ranging from scrap metal to banquet,
from school and church facilities to an active
retail center to populate the Station Area.
The immediate station area is surrounded by
residential development made up of primarily
single family homes with adjacent local small
businesses. Connectivity between the Prairie
View Metra Station and businesses along Half
Day Road, the adjacent residential properties
and commercial businesses that make up the
Station Area could be improved to attract more
investment. The planning process will focus on
making an authentic destination in Buffalo Grove
by defining the critical elements that make
up the Station Area and creating a cohesive
and legible environment that is attractive to
investors and developers. By leveraging the
strengths of the Station Area — close proximity
to regional transportation and roadway systems,
connectivity to regional trail systems, access
to natural resource amenities such as the
nearby Forest Preserve District lands, and a
variety of retail, civic, commercial, religious
and institutional businesses —the Prairie View
Station Area can fulfill its potential.
RATIO routinely works with municipalities
to engage stakeholders to improve their
communities and create vibrant places that
respond to resident need. Our team embraces
the challenge of bringing together citizens
with diverse backgrounds and interests
to build consensus on what will create an
activated destination within the community,
with a balance of appropriate land uses, and
supportive regulatory framework that meets
multigenerational aspirations.
Our approach is to blend both science and art to
create a special place that is both economically
successful and reflects community objectives.
The science includes an analysis of economic
and market conditions, transportation system
functionality, pedestrian and bike facilities,
and infrastructure capacity, land uses, and
the natural resources. The art of urban design
respects the local history and culture of the
community and enhances everyone's quality of
life. Our process will answer the questions:
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• What role should the Prairie View Metra
Station Area serve in the community?
• How can this area fit in the larger
community and subregion?
• How can the existing and future land use,
development, and transportation assets
and opportunities best be optimized and
integrated in the subarea to create a
cohesive environment?
We believe that the Station Area Plan must go
beyond a basic future land use map and multi -
modal transportation plan to include a vision
for the Village of Buffalo Grove founded on
achievable short-, intermediate-, and long-term
implementation strategies. The implementation
roadmap will identify catalyst projects that
can be used to gain momentum for continued
development in the Station Area.
What Makes Our Approach Different?
We will utilize a objective -based approach
organized over six (6) months, to complete
the Prairie View Metra Station Area Plan. This
approach ensures that the most important
issues facing the Village will be incorporated
into each stage of the project and will guide the
planning process. We will utilize an integrated
planning process that is seen through the lens
of the four objectives described below. We
believe the Prairie View Metra Station must
unlock the Village's full potential as both a
community resource and a regional destination.
Our team will explore the market, physical
framework, and will cultivate community
support for an improved Station Area by
accomplishing the objectives identified in the
RFP:
Objective 1: Identify land use and
development typologies and character
The power of a Plan is to identify, manage, and
create change in a manner that reflects the
community's aspirations. This means identifying
the steps (big and small, short-term and long-
term), policies, and partners to achieve the
desired change. The goal is to artfully balance
what is special about the Station Area with
needed improvements including business
attraction and retention strategies. Ultimately,
the Station Area should be inviting for shoppers,
business owners, families, the elderly, youth
and visitors. Our team will assist the Village with
creating a supportive framework for business
and development to ensure the fiscal health
and economic sustainability of the Village and
local businesses within the Station Area. For
this to happen, the Station Area Plan must be
actionable and responsive to the Buffalo Grove
community and market conditions.
Objective 2: Implement and build off of
previous plans
To create a community destination, the Prairie
View Station Area Plan will set forth a defined
vision. Our team believes the vision should be
directly tied to creating an atmosphere of action.
It is our desire that Station Area Plan capture
more of residents' time, attention, and money.
We will explore ways to thematically and literally
connect the Area. We will consider how to
improve getting to the Prairie View station, how
to best utilize its assets, and how to learn from
past experience and plans to create a desirable
place. Our intent for the Prairie View Station
Area is that it become a destination with a
robust commercial and retail environment.
Objective 3: Compact time -frame
We understand that the Plan is to be completed
within a six month time frame. To do this, Study
must be balanced with a focused approach as
well as a process to address resident needs
and create a supportive business environment
by prioritizing public/private investment,
attracting and retaining desirable businesses,
and providing a framework for development
within the Station Area. This should be done
with respect to Buffalo Grove's unique character
and identity. We will identify ways to activate
the Station Area and connect to existing activity
hubs that have synergies including — the
Woodland Commons with its Mariano's grocery
anchor along Half Day Road. We are committed
to incorporating Buffalo Grove's values into a
Study that will have a meaningful and visible
impact on people's lives. The Plan will be an
expression of the Village's aspirations.
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Objective 4:Targeted outreach process
In order to improve the experience in and
around the Prairie View Metra Station and
enhance the quality of life of those who live,
work and go to school in the Station Area, we
will engage with citizens in a variety of ways so
that their voices have the chance to be heard
and their contributions make a positive and
meaningful impact on the Station Area Plan.
Our team believes the resulting, shared vision
should create an atmosphere of action. We
will explore ways to thematically and directly
connect the Station Area to issues that matter
to citizens through facilitated and productive
dialogue - both virtual and in -person. Through
these conversations with the community, we
will consider how improvements could lead to
positive change in the Station Area.
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At the onset of the project, our team will
coordinate a kickoff meeting with selected
Steering Committee to:
• Review overall project goals and objectives
• Refine the work program and scope of
services for the project
• Establish a schedule and milestones for the
project
• Establish a communication protocol
• Discuss key stakeholders to participate in
the targeted public engagement process
• Identify data sources and their availability
• Identify critical issues affecting the project
• Finalize key elements of the public
engagement program
• Identify opportunities for assistance from
the Village of Buffalo Grove
• Define the roles and responsibilities of
Steering Committee
We recommend that selection of the Steering
Committee include a diversity of community
leadership, organizational stakeholders, business
community representatives, residents, and
Village of Buffalo Grove staff.
Public Engagement Plan
In order for the Prairie View Station Area Plan to
be effective, residents, the business community,
and property owners must feel that the Plan
will positively impact their everyday lives. This is
possible with a thoughtful public engagement
plan that goes beyond the "Tuesday night
workshop" where attendance is typically low.
Through online and face-to-face events, our
approach depends upon real community input
through creative and meaningful engagement.
A public engagement plan will be drafted for
Steering Committee review to ensure the
most participation and process transparency.
For example, we will propose outreach
communication methods but will rely upon
staff's input to refine our methods.
Community Meetings (up to 2)
Our team will organize and facilitate community
workshops at specific milestones during
the project, for the purpose of collectively
identifying key issues, generating ideas, and
evaluating both program and design alternatives.
Our team will facilitate two (2) community
meetings during the course of the project. Our
goal is to gain consensus on the Plan while
providing a variety of ways for the community
to have their voice heard during the process.
The first community meeting with focus on
the development of a Community Vision. This
meeting will take place at the beginning of
the project after completion of the Existing
Conditions Report. The second workshop will
focus on gaining consensus towards a preferred
Prairie View Station Area Plan. It will take place
after development of the Draft Station Area Plan.
A Live Design station will be included in the
second workshop. Live Design will be used to
work through concept design alternatives in a
collaborative environment. Live Design allows
meeting participants to provide input into design
alternatives that can be developed in real-time.
This meeting will focus on gaining consensus
around a preferred concept alternative which will
then be refined in the Final Station Area Plan.
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Digital and Virtual Engagement
Our team will develop and maintain a project
website that will communicate the planning
process, house documents and timelines
including the project schedule. This website
will be used to disseminate public information
and collect input throughout the course of the
project. By inviting community members unable
to attend community meetings, to participate in
the planning process, the Village of Buffalo Grove
is illustrating its commitment to incorporate
public input from online participants into the
official planning process. The website is also
a venue for team facilitated public discussion
and will incorporate the posting of meeting
announcements, periodic project updates,
surveys, and community workshop meeting
results. Available on full browsers, tablets and
phones, this website interface will include a
method of receiving, compiling, summarizing and
incorporating feedback in an electronic format
which will inform the Station Area Plan.
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Working with the Steering Committee and Village
of Buffalo Grove staff, RATIO will assess and
evaluate physical conditions of the Prairie View
Metra Station Area context. Specifically, RATIO
will examine land use and zoning, current and on-
going planning activities, open space, key urban
design features, utilities, strategic properties, area
assets, and environmental considerations as well
as vehicular, bicycle, and pedestrian systems,
and traffic patterns. Our approach will integrate
strategies with land use/zoning and components
that support economic development and help
to enhance quality of life in this important asset
of Buffalo Grove as well considerations for
connectivity to adjacent neighborhoods.
Review of Existing Plans and Reports
Previous plans, reports and studies in the Prairie
View Metra Station study area will be collected
to understand the potential for development and
redevelopment activity, supportive of the goals
of the project. Previous plans and reports will
also be reviewed for relevancy, including but not
limited to:
• Economic Development Strategic Plan
(2016)
• Annexation Strategy and Plan and (2017)
• Lake Cook Corridor Market Study and Plan
(Forthcoming, 2018)
• Buffalo Grove 2018-2023 Strategic Plan
(2017)
• Buffalo Grove and Lincolnshire Boundary
Agreement
• Comprehensive Plan (2009)
• Transit Station Area Study (2007)
Land Use Analysis
Our team will collect information on planned
and programmed activities within or impacting
the Prairie View Metra Station. This analysis
will include evaluation of existing land uses,
development opportunities, policies and current
physical conditions of the Station Area. The
impact of the existing regulatory environment
has an impact on future development.
Specifically, we will review key land use drivers p
such as integration of older, unincorporated
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mix, institutional users, and how these land
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uses impact the overall community. Through
discussions with private land owners, we will
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work with the Steering Committee, community,
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Plan that would support implementation of the
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Annexation Plan and 2018-2023 Strategic Plan. G
Regulatory Analysis
Our team will collect information on planned
and programmed activities within or impacting
the Prairie View Metra Station. This analysis will
include evaluation of the existing regulatory
environment. Our analysis will include
recommendations for potential modifications of
existing zoning documents, as necessary, and
creation of a policy framework that supports
desired development.
PRAIRIE VIEW METRA STATIO
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Market and Economic Assessment
The market analysis will include challenges
and opportunities that the Village faces with
consideration for additional density in the Prairie
View Station Area, opportunities for additional
tax revenue, increasing retail purchasing power,
and improving the Village's ability to attract
development to currently unannexed portions
of the Station Area. Our team will investigate
opportunities to leverage the Station Area's
existing position within the private sector and
suburban sub -markets as well.
Research and analysis will be conducted
for the core market segments that may
influence how the community can leverage
the market to achieve business development
and redevelopment goals with the Village. This
research will identify underserved demand
within the marketplace, determine key
competitors and competitive centers in the
regional market, and provide basic estimates
for market absorption that will influence
eventual development. This analysis will focus
on a detailed review of residential, retail/
commercial, mixed use, institutional, and
industrial opportunities within the Station Area.
The market assessment process will begin
with demographic (population, age, and income
characteristics) and economic analyses including
employment trends. We will coordinate our
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process and findings with the neighboring
community of Lincolnshire. Our sources will
include Esri Business Analyst,as well as local,
state, and federal government sources.
Our analysis will begin with a comprehensive
look at what exists in the Station Area today and
in competing commercial corridors throughout
the Lake -Cook submarket. Our analyses will
offer conclusions on supportable square feet
of commercial space as well as potential new
residential units by type and price points.
Residential Market
The residential market analysis will include
in-depth analyses of the existing rental- and
for -sale housing stock, including price points,
velocity of sales, and permit activity. We will
pay particular attention to the post -recession
recovery and newly constructed rental and
for sale product in the market area and in
comparable areas in the Village. We will
interview residential brokers and developers
active in the area to get their insights on specific
properties and market trends. Working with
the planning team, we will identify the most
appropriate site or sites near the Prairie View
Metra Station for residential and/or mixed use
development. We will make recommendations
on the product type and scale that can be
supported over the short- and longer -term.
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These market findings will inform the Station
Area Plan that will be completed in Stage 3 of
the Plan.
Retail Market
The retail market analysis will commence with
an updated, comprehensive inventory of the
existing retailers and throughout the Station
Area and along major commercial corridors
organized by standard retail categories. We
will also analyze the locations of national chain
retailers as well as locally -owned businesses,
and will note trends in vacancies. Interviews
with property owners, developers, retailers,
and brokers will help us to identify the Primary
Trade Areas that support the business corridors
in and around the Station Area, perceived
opportunities, and trends in net rents and
pass-throughs. We will then conduct one or
more leakage analysis to provide additional
information on household expenditures and
future retail opportunities.
Fiscal Impact
Our team will support the future land use
recommendations by grounding the outcomes
in market data. The fiscal impact analysis will
review development and land use scenarios
based on the market analysis. It will include
the anticipated projected absorption rates for
office, commercial and retail development.
The anticipated development will generate
private investment impacting construction and
permanent employment growth. This will in turn
create further impact on retail sales, property
values, and long term income growth for
residents and employees of the development.
This will create a fiscal impact that will increase
proceeds for retail sales, property, income
taxes and related revenue sources from the
development. The economic and fiscal impact will
reflect 10 and 20 year development horizons.
Placemaking
Important to the success of the Prairie
View Metra Station Area is the creation of
recommendations that identify spaces for
gathering and community. In today's world,
where people and businesses are more mobile
than ever, it is important to understand that truly
great places are the result of many proactive
decisions by the communities to which they
belong. The reality is that places don't just
become great — great places are made. This
feat is accomplished through interventions
in the public (and sometimes private) realm.
Once local capacity and desire for change is
established, the quality of a place — its design,
its governance, its programming — can drive a
business response many times its initial public
investment, as it draws together people and the
private investment that follows.
By facilitating understanding between the public
and private sectors and developing a framework
for investment to occur, we help communities
move beyond visioning and planning to
implementation — an approach to placemaking
that delivers economic benefits.
Development Planning & Site Viability
Site development viability includes the analysis
of several factors to determine a site's probable
performance in attracting desired development.
The Site Viability Evaluation is a summary of
elements which include organizational fitness
and capacity, economic indicators, physical, and
development -related criteria. A score sheet can
be completed for each site under consideration
for development to better understand the
present condition of the property with an
outline of the steps to accomplish towards
development readiness. The most highly rated
sites, in terms of development readiness, will
then be reviewed for implementation.
Transportation Analysis
Data will be collected from various sources to
understand the existing conditions for all forms
of transportation in and around the Prairie View
Metra Station including transit, pedestrian,
bicycle, automobiles, and trucks. Our team will
reach out to various agencies including Metra,
Pace, and IDOT to collect current data (as
available) as follows:
• Transit — data to be collected from Metra
and Pace includes number of buses and
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trains serving the station and Station Area,
locations of bus stops, ridership data for
both the rail and bus systems, on -off counts,
and transfer data
Roadway — traffic counts will be collected
from the Village and IDOT to understand
traffic capacity and circulation patterns
on the local and arterial roadway network
including Half Day Road, Buffalo Grove
Road, Port Clinton Road, and North Main St;
field observations will also enhance the data
collection efforts to review and document
the transportation infrastructure; previous
reports including the Lake Cook Corridor
Plan and 2007 Transit Station Area Study will
be reviewed.
Bikeway — information on -street bike lanes
and off-street bike paths within or proximate
to the station will be collected through field
visits, windshield surveys, and the Buffalo
Grove Bike Path and Trail Map.
Pedestrian — field observations and
review of aerial maps will allow for an
understanding of existence and capacity
of the sidewalk network as well as the
presence of crosswalks, pedestrian signals,
pedestrian refuge islands and connections
to the Metra station and other activity
centers.
Parking — data on parking lots and utilization
will be collected from Metra and the Village
as available; field observations and aerial
maps will also help the consulting team
understand the current parking capacity and
utilization in the Station Area.
Infrastructure/Utilities -The Station Area
Plan will outline public infrastructure
improvements to support existing and future
land use activities and development. We
will also incorporate review of infrastructure
and utility elements in the Station Area that
contribute to transportation, stormwater,
underground and overhead utilities, public
safety, streetscape enhancements, and site
redevelopment potential.
Steering Committee Meeting
At the completion of Stage 2, our team will
meet with the Steering Committee and Village
staff to review the Draft Existing Conditions
Report.
)ehiiiiierable^
Draft Existing Conditions Report (including
SWOT analysis), meeting minutes
Stage! 3 Static)Iri AreaIIII'°'�IIIII IIII
The RATIO team will develop specific
recommendations and strategies for the Prairie
View Metra Station, incorporating best practices
for transit supportive development including
mixed use, increased densities, and balanced
parking requirements to create an economical
and vibrant environment. We will a concept -level
Station Area Plan that illustrates:
• Road right-of-way
• Public realm improvements
• Infrastructure and utilities
• Land use patterns and compatible uses
• Zoning and code recommendations
• Multi -modal transportation strategies
• Architectural massing, height and bulk
• Access improvements
• Streetscape design
• Implementation strategies and action items
The Draft Plan will "test" the proposed location
of recommended development sites identified
in the market assessment with the vision
and character goals of Buffalo Grove. We will
incorporate information gathered from the public
workshop.
Market Analysis and Financial Feasibility
The market assessment will be incorporated
into the Draft Area Plan to determine potential
supportive residential and commercial
development based on existing and future
market conditions. The commercial analysis will
also include support retail for the residential
market in Buffalo Grove.
Packet Pg. 18
2.A.b
Transportation Strategies &
Recommendations
Our team has developed a detailed approach
to address the transportation needs of the
Prairie View Metra Station Station Area. Our
understanding and approach will identify the
best level of transportation service to fit the
desired land use pattern for the Station Area
as well as achieve the common vision of the
stakeholders including the residents, business
owners, and transit agencies. Objectives may
include:
• Provide for growth in travel demand through
and within the Station Area
• Reduce peak period traffic demand on the
major arterials in the Station Area
• Provide mobility and transportation
options for residents and visitors, including
enhancing pedestrian and bicycle options
• Provide solutions for existing conflict
between types of users
• Address any environmental concerns
• Understand the need for additional parking,
either surface parking or structured parking
• Identify access management strategies to
determine how best to provide access to
existing and future land uses.
In order to identify transportation issues and
opportunities, it is important to understand the
transportation needs for future development.
The Institute of Traffic Engineers (ITE)Trip
Generation Manual will be used as a resource
to estimate the potential for additional traffic in
the Station Area. Once estimated, future trips
will be assigned to the existing street network.
A determination will be made on whether there
will be future capacity issues or operational
problems. A list of recommended improvements
will be generated as part of this task in the
conceptual plans. An understanding of the
short term and long term parking needs for the
Station Area will also be identified.
The results of the transportation analysis and
the goals that have been defined in the public
meeting process will provide a framework
for determining reasonable transportation
alternatives. Conceptual plans that are
integrated with the various land use alternatives
developed as part of Stage 3 will identify both
short - and long-range improvements necessary
The transportation strategies will:
• Determine types of roadway improvements
needed for each major route in the Station
Area including additional lanes, signalization,
signage, and intersection improvements
• Identify the best approach to enhance
access to the transit system, and in
particular, to the Prairie View Metra Station
• Accommodate necessary bicycle and
pedestrian travel
• Consider shared parking options for
businesses and Metra parking lots while
coordinating with developer proposals and
parking demand.
• Prioritize parking challenges and create a
future -focused plan to address them.
Innovative Station Area Opportunities
The Prairie View Metra Station Area presents
a variety of private investment opportunities
for the Village of Buffalo Grove to leverage.
Many of these opportunities may be smaller
private investment driven projects such as small
entrepreneurial retail or office businesses. These
will likely be smaller projects that will require
little effort, other than encouragement, from the
Village. Other development opportunities may
have much greater catalytic effectives on future
economic development by generating significant
positive fiscal impacts for the Village. These
larger scale mixed -use commercial/residential
projects can be complicated, and often, these
may require a public -private partnership (P3)
approach that uses public investments and/
or incentives to leverage the optimal private
investments to achieve the Village's long-term
economic development goals for the Prairie
View Metra Station Area. These innovative P3
approaches may include gap financing and/or
public investments improving the public space
in and around the Prairie View Metra Station.
Other innovative P3 project deal structures
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may include a "Lease -back" or "Master lease"
partnership structure that will achieve long-
term private investment, employment, and tax
revenue goals for the Village of Buffalo Grove.
Transit Agency Meeting
A meeting will be coordinated with Metra
for review prior to review by the Steering
Committee. Our team will present the Draft
Concept Plans for discussion.
Staff Workshop (OPTIONAL)
At the completiton of Stage 3, an internal
workshop to discuss the Draft Prairie View
Station Area Plan will be facilitated by the
consultant team. This workshop may utilize Live
Design and will be focused on integrating and
refining input from the public workshop.
Steering Committee Meeting
Our team will meet with the project Steering
Committee at the completion of Stage 3 to
discuss the Draft Station Area Plan and input of
the Transit Agency Meeting.
lug^lhdienlbles
Draft Station Area Plan incorporating all previous
work.
Stag() View Wletria
Sta6kcni Area
The Final Plan will illustrate the refinement
of the project vision, development goals,
transportation, market analysis, and
implementation. The information gathered in
Stages 1-3 will be compiled and used to prepare
the Final Prairie View Station Area Plan. The Plan
will be provided in hard copy and standard digital
formats.
Visualizations
Based on the agreed upon vision and goals
for the Prairie View Metra Station Area Plan,
graphics and maps will be produced that assist
with visualizing the development opportunities
and projects within the Station Area. Our
documents are graphically rich and user friendly.
For Buffalo Grove, we anticipate visualizations
and renderings that capture the character and
desired outcomes of the Plan. Our team will
prepare up to three (3) visualizations/renderings
for the project. The renderings will include, at
minimum a bird's eye view, a street level view,
and a site specific rendering. Supplemental
to the renderings will be analogy images,
diagrams, plans, and roadway sections that
support the conceptual design of the Prairie
View Station Area.
Implementation Strategies
Our team will develop a plan for the
implementation of recommendations made
in the Prairie View Station Area Plan. Short-,
medium-, and long- term implementation
strategies will be created. The implementation
plan will include an anticipated implementation
schedule based on market conditions and
our team's understanding of successful
similar projects. The implementation plan
will be coordinated with the Village's capital
improvement budget, will assign priorities for
order of development, and identify areas of
the project area that are development ready.
Information collected from Stages 1-3 will be
incorporated into the implementation plan and
will coordinate land use and market analysis
recommendations.
Steering Committee Meeting
At the completion of Stage 4, our team
will coordinate a meeting with the Steering
Committee to discuss the project's
implementation strategy and timeline.
Presentations
RATIO will make a formal presentation of the
Prairie View Metra Station Area Plan to the
Village of Buffalo Grove Board for adoption.
Final Prairie View Metra Station Area Plan,
meeting minutes
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Packet Pg. 21
2.A.b
IIIIIG seed Sdl IIIIII
MONTH 1
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Kick -Off Meeting
Public Engagement Plan
Community Meetings (up to 2)
Virtual and Digital Engagement
Deliverables: I,Ilroject C' mre'ieim,
Pubfie III nua enlent IIan
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Review of Existing Plans and Reports
Future Land Use
Regulatory Analysis/InfrastructureAssessment
Market Assessment and Economic Opportunities
Placemaking Economics
Development Planning and Site Viability
Transportation and Parking Analysis
Steering Committee Meeting
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Draft Station Area Plan
Market Analysis and Financial Feasibility
Transit Agency Meeting
Transportation Recommendations
Steering Committee Meeting/Staff Workshop
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Implementation Plan
Steering Committee Meeting
Presentations
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Packet Pg. 22
2.A.b
MONTH 3 • MONTH 5 • MONTH 7
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Please click on the images below to view documents. Also see flashdrive for files.
Town Center Master Plan
South Holland, IL
Streetscape & Wayfinding
Highland Park, IL
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f o i i a �C i c e
IIIIII° llizes
South Holland, Illinois
Scope: Master Plan
Contract: $79,000
Contact: John Watson, Director of Economic Development
oo
p: 708.485.1445
e: J'watson@southholland.org
Village of Brookfield, Illinois
Scope: Comprehensive Plan Contract: $104,500
Contact: Emily Egan, Village Planner
p. 708-485.7344
e. eegan@brookfieldil.gov
Indianapolis Metropolitan Planning Organization
Scope: North -South Corridor Study for a Bus Rapid Transit Line
Contract: $107,000
Contact: Anna Gremling, Executive Director
p:3173275487
e: anna.gremling@indympo.org
I
PRAIRIE VIEW METRA STATI01 Packet Pg.
2.A.b
Good people mean good design.
The RATIO team brings diverse
individuals together whose
design capabilities add to our
collaborative environment and
contribute to our distinctive
solutions. Our team members
combine purpose with creative
thinking to design projects that
reflect our client's character,
values and mission.
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2.A.b
RELEVANT EXPERIENCE
Neil Street Corridor
Champaign, IL
US-30 & 1-65 Corridor Study
Portage, IN
Streetscape Master Plan
Highland Park, IL
Downtown Streetscape Master
Plan & Implementation
Branson, MO
Intersections
Improvement Project
Champaign, IL
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PRINCIPAL-IN-CHARGE
JOHN JACKSON
' r PLA, LEED AP
PROJECT LEADERSHIP
As a principal and the discipline leader for the landscape architecture
and urban design discipline, John oversees the design process and
management of the project team. An industry expert, John understands
the significant impact that a compelling and engaging urban design can
have on its community, recognizing that enhancing urban quality and
character can be a key factor in retaining and growing new companies
and talent.
An advocate of place making, John oversees his team through
comprehensive planning and design phases that emphasize combining
art and design to produce quality, user-friendly spaces. Recognizing the
complex challenges and multi -tiered objectives that emerge during the
urban design process, John works to design spaces that are unique,
comfortable and memorable.
EDUCATION & REGISTRATION
— Univ. of Illinois / Urbana -Champaign, IL / Bachelor of
Landscape Architecture
— Lacy Leadership Association / Leadership Education and Development
— Registered Landscape Architect, States of IN / NC / KY / IL
— How to Turn a Place Around: A Training Course on Creating Successful
Public Spaces / New York
—The Ecology of Urban Soils: Designing and Managing Soils for the
Living Landscape/American Phytopathological Society/ Minnesota
— Place Making II: Developing Town Centers, Transit Villages & Main
Streets Conference / Urban Land Institute / California
— LEED Accredited Professional
COMMUNITY LEADERSHIP & PROFESSIONAL AFFILIATIONS
— Member, American Society of Landscape Architects (ASLA)
—Board Chair, The Indianapolis Parks Foundation
— Member, Project for Public Spaces
— Member, National Trust for Historic Preservation
PRESENTATIONS & PUBLICATIONS
— Moving Historic Streetscapes Into the Future, 2017 Illinois APA
Annual Conference, Presenter
—The Invisible Playground, Author, Parks and Recreation Business
Magazine, November 2016 Issue
— Preserving The Past For The Future: Noblesville's West Side Park,
Author, Parks and Recreation Business Magazine, July 2014Issue
—Community Branding Workshop: Putting Your Town to Work, Guest
Speaker, Raleigh Center for Architecture 2013
— Placemaking and Design -Based Planning, Guest Speaker, Indiana
Municipal Management Association, 2013
S TAT I O
Packet Pg. 27
PRAIRIE VIEW METRA
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RELEVANT EXPERIENCE
Town Center Master Plan
South Holland, IL
TOD Vision Plan
Barrington, IL*
Chicago Southland TOD/COD
Various Locations, IL*
Neil Street Corridor
Champaign, IL
US-30 & 1-65 Corridor Study
Portage, IN
Bowman Avenue Study
Danville, IL
Streetscape and Wayfinding
Highland Park, IL
* Experience prior to joining RATIO
PROJECT DIRECTOR
�
LESLEY ROTH
AIA, AICP
PROJECT LEADERSHIP
In her 20 year career, Lesley has been responsible for project
management, project design and direction, client contact and public
process facilitation on a variety of architecture and planning projects.
She has experience in a full range of architecture and planning
project types and scales. Her professional training and practice
include both domestic and international experience with an emphasis
on public engagement, liveable communities and sustainable design.
Lesley is an active member of the Congress for New Urbanism and
has shared her industry -leading knowledge as an adjunct professor at
the Illinois Institute of Technology's Department of Architecture.
EDUCATION & REGISTRATION
— University of Illinois at Chicago / Master of Planning and Policy
— University of Oregon / Bachelor of Architecture
— Registered Architect, State of IL
— NCARB Certified
— LEED Accredited Professional
—American Institute of Certified Planners
COMMUNITY LEADERSHIP & PROFESSIONAL AFFILIATIONS
— Member, American Institute of Architects
— Member, American Planning Association
— National Organization of Minority Architects
— Lambda Alpha International
— Past President, Congress for the New Urbanism, Illinois Chapter
— University of Illinois at Chicago College of Urban Planning and
Policy Alumni Association
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RELEVANT EXPERIENCE
Neil Street Corridor
Champaign, IL
Commercial Corridor
Master Plan*
Peoria Heights, IL
Broadway Street Corridor
Framework Plan*
Bradley, IL
Olive Boulevard Subarea Plan*
University City, MO
Bowman Avenue
Danville, IL
Comprehensive Plan
Brookfield, IL
* Experience prior to joining RATIO
i'
o`"F URBAN PLANNER
Q.C. DANIEL TSE
PROJECT LEADERSHIP
An Urban Planning Graduate, Daniel has produced a variety of
planning initiatives in communities across the United States and
internationally, including comprehensive plans, commercial corridor
frameworks, and bicycle master plans.
Having worked in both the public and private sectors, Daniel
brings a unique perspective to RATIO's urban planning team. He is
experienced with directing community outreach, drafting policies and
recommendations, producing planning graphics, visualizations, and
documentation, and managing GIS datasets and analysis.
Daniel grew up in Taiwan and is fluent in English, Mandarin, and
Cantonese.
EDUCATION & REGISTRATION
— University of Illinois at Urbana -Champaign / Master of Urban
Planning
— University of Illinois at Urbana -Champaign / Bachelor of Arts in
Urban Planning
COMMUNITY LEADERSHIP & PROFESSIONAL AFFILIATIONS
— Member, American Planning Association (APA�
PRAIRIE VIEW METRA STATIO
Packet Pg. 29
2.A.b
RELEVANT EXPERIENCE
Transit Center
Valparaiso, IN
Town Center Master Plan
South Holland, IL
STEAM Center
DeKalb, IL
Bowman Ave Corridor Study
Danville, IL
Housing Study
Bloomington, IL
Waukegan Master Plan*
Waukegan, IL
Revitalization Plan
Huntingburg, IN
* Experience prior to joining RATIO
PROJECT LEADERSHIP
As RATIO's Senior Development Specialist, Matt works with a variety
of internal disciplines to provide economic development expertise on a
diverse array of project types.
Experienced in residential, commercial and industrial projects, his work
focuses on economic and market studies, project feasibility analysis,
public fiscal impact statements, brownfield redevelopment, Tax
Increment Finance plans, and related redevelopment project financial
planning and management.
Matt also offers expertise in project management, and has led
negotiations with state and federal regulatory and financial assistance
agencies to secure "win -win" solutions on behalf of local governments,
not -for -profits, and businesses.
EDUCATION & REGISTRATION
—Indiana University -Purdue University/ Indianapolis, IN /
Master of Public Administration
— University of Notre Dame / Notre Dame, IN / Graduate Study,
School of Business
—Grinnell College / Grinnell, IA / Bachelor of Arts in Political Science
—Certified Economic Development Finance Professional (CEDF)
—Certified Project Manager
COMMUNITY LEADERSHIP & PROFESSIONAL AFFILIATIONS
—Member, International Economic Development Council
—Member, Indiana Economic Development Association
— Member, Indiana Association of Cities and Towns
— Member, Indiana Association of Counties
— Member, Indiana Association of Regional Planning Councils
— Board Member, Westside Community Development Corporation
— Board Member, Westminster Neighborhood Ministers Board Member
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RELEVANT EXPERIENCE
Transit Center
Valparaiso, IN
Northlight Theater - Evanston
Arts Center
Evanston, IL
STEAM Learning Center
DeKalb, IL
AJCP Retail Outpost
Nashville, TN
Graduate Hotel Bloomington
Bloomington, IN
Monon & Main Mixed Use
Development
Carmel, IN
PROJECT LEADERSHIP
An award -winning architectural designer, Cody brings a deep
understanding of design for a wide variety of project types to the
RATIO team.
Prior to joining RATIO's Chicago studio in 2015, Cody served as
designer for more than 50 projects of varying scales in markets
such as higher education, K-12, commercial, civic, and recreation/
wellness.
Often involved from the beginning of the project lifecycle, Cody is
experienced in maintaining client relationships and managing the
design process. He enjoys working directly with clients to develop
solutions that are innovative, yet cost-effective, with an emphasis
on enhancing user experiences and maximizing the potential of
available resources.
Cody has also taught classes on architectural technology and written
on the subjects of design and the architecture profession.
EDUCATION & REGISTRATION
— University of Illinois Urbana -Champaign / Urbana -Champaign, IL /
Bachelor of Architectural Studies
— University of Illinois Urbana -Champaign / Urbana -Champaign, IL /
Master of Architecture
— Licensed Architect, State of IL
— LEED accredited Professional
— NCABB Certified
COMMUNITY LEADERSHIP & PROFESSIONAL AFFILIATIONS
—American Institute of Architects (AIA)
—National Council of Architecture Registration Boards
—Young Professionals of Greater Peoria
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Peter has 19 years of experience managing
and conducting numerous multimodal
transportation engineering, mobility planning,
parking analysis, data collection,
access/circulation, and subarea planning
studies. With a breadth of project experience
integrating transportation with other land use
planning, economic development, and design
disciplines, he demonstrates a fundamental
understanding of key issues to balance a wide
range of project considerations. With his
significant focus on the urban context, Peter's multimodal sensibilities
are geared to safely balance needs of autos, pedestrians, bicycles,
and transit. Peter regularly presents to both technical and
nontechnical audiences while collaborating with stakeholders in
various formats to solicit input and gain broad support on plans that
factor various perspectives and viewpoints.
Relevant Experience
■ Main Street District TOD Transportation and Parking Plan -
Orland Park, IL
Project Engineer
■ Union Station Master Plan Redevelopment - Chicago, IL
Project Manager
■ Rand Road Multimodal Corridor Plan - Mount Prospect, IL
Project Manager
■ Brookfield Comprehensive Plan - Brookfield, IL
Transportation Planner
■ Community -Wide Pedestrian Safety Studies - Wilmette, IL
Project Manager
■ Metra Station Commuter Access Plan - Naperville, IL*
Project Manager
■ Prairie Grove TOD Station Area Plan — Prairie Grove, IL*
Transportation Planner
■ Park-N-Ride and Future Station Area Plan — Montgomery, IL*
Transportation Planner
■ Navy Pier Master Plan and Implementation - Chicago, IL
Project Manager
* Work experience completed prior to joining Kimley-Horn
Special Qualifications
■ Knowledge of local
transportation characteristics
with nearly 20 years of
experience focused in the
City of Chicago and
surrounding metropolitan
region
• Strong focus on urban project
locations with multimodal
transportation considerations
for balancing needs for autos,
transit, pedestrians, and
bicyclists
■ Recognizes opportunities to
leverage transportation for
achieving broader community
objectives
■ Bachelor of Science,
Civil Engineering,
Purdue University, 1998
Professional
Organization
Cngmeers
• League of Illinois Bicyclists
■ Lambda Aloha Internatione
Packet Pg. 32
2.A.b
Rory brings 14 years of experience in current
and long-range land use and transportation
planning projects. Her experience includes
traffic impact studies, parking studies,
transportation demand management plans,
entitlement and permit processing, and grant
proposal writing. Her long-range planning
experience includes comprehensive plans,
transportation plans, corridor studies, and
transit -oriented development station area
plans. With a background working in both the public and private sectors
of the planning profession, Rory provides a unique perspective on
working with stakeholders and developing public input strategies. Prior
to joining Kimley-Horn, Rory worked for the City of Naperville as a
transportation project manager, where she participated in numerous
community transportation and land use planning efforts.
Relevant Experience
■ Rand Road Multimodal Corridor Plan - Mount Prospect, IL
Project Planner
■ Brookfield Comprehensive Plan - Brookfield, IL
Project Planner
■ Metra Station Commuter Access Plan - Naperville, IL*
Municipal Project Manager
■ St" Avenue Station Area Study - Naperville, IL*
Municipal Project Manager
■ Southeast Area Study - Wake County, NC
Project Planner
■ Milton Comprehensive Transportation Plan Update- Milton, GA
Project Planner
■ US 21 Corridor Study - Troutman, NC
Project Planner
■ Red Rock Corridor Implementation Plan (BRT) - Washington
County, MN
Project Planner
* Work experience completed prior to joining Kimley-Horn
Special Qualifications
Proven
manage complex
multidisciplinary ..-
■ Has demonstrated success
coordinating projects and
garnering broad support
with large stakeholder
groups
• Principal areas of practice
include multimodal
transportation planning
and comprehensive land
use planning
■ Has experience with
studies examining future
land use and
redevelopment
opportunities, traffic
impacts, vehicle access,
parking, and circulation
Education
Southern California, 2003
■ Bachelor of Science, Urba
Planning, University of
Southern California, 2002
Professional
Organizations'
• American Insti
Certified Planr
■ American Plr
■ Institute of Transportation
Enaineers.,
PRAIRIE VIEW METRA STATIO
Packet Pg. 33
M5 I
Valparaiso Transit Center
Valparaiso Redevelopment Commission I Valparaiso, IN
With a growing population of Chicago commuters choosing to reside in North-
west Indiana and increasingly interested in options for public transportation, the
city of Valparaiso sought to construct a new multimodal Transit Center. Located
on dormant industrial property just southwest of the downtown core, the Transit
Center is envisioned as a catalyst for further redevelopment of the area.
To better position the site and existing structures for redevelopment, RATIO craft-
ed a strategy to activate the campus with necessary infrastructure improvements
that will appeal to private investors. Careful cultivation of retail offerings will
support daily ridership with essential services, while creating a new and unique
destination that complements Valparaiso's vibrant and growing downtown.
`ArchRectuure I Landscape Archhectaure I Urban Design + Planning I Graphic Design
Year
2018
Owner Contact Information
Stu Summers 1219.462.1161
Packet Pg. 34
2.A.b
IIIIII IIIIIII IIIIIII°°It'mIIIIIII°°°� IIIIIII° IIIIIII°° IIIIIII
ripated strong economic growth -Valparaiso and Porter County
with coupled with the strong existing retail and residential markets
e downtown area suggests multiple reuse opportunities for the
site.
'AIL: 10-mile Market radius room for custom furniture & home
shings, drinking places, and restaurants, create physical link to Arts
ict and Downtown
IDENTIAL: Monthly Rents from $1.50 - $2.00 per SF, generate 74 - 93
ae market rate loft style apartments
CE: Rents may generate between $15 - $25 per SF, possible office a
s which could be linked to business needs of DASH commuters I --
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PRAIRIE VIEW METRA STATIO
Packet Pg. 35
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Village of Brookfield I Brookfield, IL
Comprehensive Plan
Since the Village of Brookfield's previous comprehensive planning process in
2004, the community has undergone significant change and faces a variety of
new challenges, including recovery from the economic downturn, maintenance
and strengthening of the Village's character and identity, and implementation of
planning policies.
Brookfield and CMAP engaged RATIO to develop a new Comprehensive Plan
reflective of these challenges and the community's future opportunities, focused
on the following areas:
• Economic Development
• Housing
• Transportation
• Natural Environment
• Implementation
The Plan will serve as the Village's official policy guide and will assist in making
informed decisions related to land use and development that best serve the
community over the next 15 to 20 years.
Urban Resign + Manning
Year
2017
Owner Contact Information
Emily Egan 170B.4B5.1445
Packet Pg. 36
2.A.b
MasterSouth Holland Town Center
Village of South Holland I South Holland, IL
Through this Master Plan, South Holland residents, business owners, and
community leaders envisioned a new Town Center for this village of 22,000
southwest of Chicago.
As the authentic heart of the community, the Town Center aims to centralize
development and increase density in the Village core, create a vibrant cultural
destination, support existing retail and commercial activity, and attract new
residents, visitors, and investment.
The Master Plan is designed to be flexible and can be implemented in phases,
and prioritizes development that provides the greatest value and return for the
Village and its residents.
Urban Design + Manning
Year
2017
Owner Contact Information
John Watson 1708.485.1445
PRAIRIE VIEW METRA STATIO
Packet Pg. 37
W5 I
Corridor
Northwestern Indiana Regional Planning Commission I Portage, IN
RATIO is leading a process to analyze and provide recommendations for
enhancing the corridor surrounding the interchange of US 30 and 165 in
northern Indiana. The goals of the study include determining what can be done
to enhance safety, connectivity, aesthetics, wayfinding, and the character of
this highly urbanized area with a daily vehicle traffic count of over 55,000.
Once the route of the scenic Lincoln Highway, the corridor suffers today from
a nearly complete lack of visual appeal, and pedestrian scale or facilities.
Vast expanses of parking occur within the corridor and a lack of development
standards has resulted in what the Northern Indiana Regional Planning
Commission calls "broken urbanism." The plan will determine how to bring
some sense of scale and multi -modal functionality to the corridor. Urban design
guidelines and a new land plan will inform future development and create
enhanced gateways into the cities of Hobart and Merrillville. The entire process
will be informed by a robust public engagement process that will include
stakeholder interviews, workshops and open houses.
Urban Resign + Manning
Year
2016
Owner Contact Information
Eman Ibrahim 1219.763.6060
Packet Pg. 38
2.A.b
Multimodal Regional Transportationr Plan Year
City of Joliet I Joliet, IL 2012
The City of Joliet selected the Knight/RATIO team to provide architecture design
services for its Multimodal Regional Transportation Center (MRTC). Throughout
the project's Iifecycle, multiple phases will reconfigure, relocate and consolidate
the main commuter parking lots, provide for an off -road bus terminal, realign
existing railroad tracks, provide new passenger boarding platforms and
amenities, and construct a new transportation center.
The intermodal aspect of the new facility will integrate all facets of the
transportation network including high speed passenger rail, conventional
intercity rail, commuter rail, suburban, charter and intercity bus systems,
automobiles, taxis, limousines and bicycles. In addition, the MRTC will be
constructed adjacent to Joliet's existing Union Station, which currently serves
both Metra (suburban rail) and Amtrak (intercity rail) passengers.
`Architectuure I Urban Design + Manning
Owner Contact Information
Kendall Jackson 1815.724.4040
PRAIRIE VIEW METRA STATIO
Packet Pg. 39
W5 I
Uptown Area Plan
Town of Normal I Normal, IL
Like many mid -sized Midwestern cities, Normal has undergone a rejuvenation of
its historic city center, which lies next to Illinois State University. The Town's
Downtown Renewal Plan designated key parcels of land within its core that
would help define the city's economic and cultural success for the next century.
Proposals for Uptown, as the district is now called, included new office and
retail space, a hotel and conference center, a new Children's Discovery Museum
and an overarching commitment to "green" building.
RATIO worked with both private developers and the Town to create an
implementation plan for the central area of Uptown, including new mixed -use
buildings and a multimodal transportation center which houses the Town of
Normal municipal offices. These projects help to create a vibrant, town center
where people can live, work and play.
`Architectuure I Urban Design +Manning
Year
2013
Owner Contact Information
Mark Peterson 1 309.454.9777
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Neil Street Corridor
City of Champaign ( Champaign, IL
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As the primary entryway into the City of Champaign, the Neil Street corridor
hosts welcomes thousands of visitors and residents each day. With a diverse
and vibrant mix of uses, the corridor is a significant economic driver for the
community.
To capitalize on Neil Street's potential and plan for future growth, the City
embarked on a robust public engagement process to create a Corridor
Improvement Plan that will result in a beautiful and inviting user experience.
In addition to analyzing potential infrastructure improvements, the plan will
address six themes related to the area's design, character, and functionality:
Corridor Identity, Beautification, Multi -Modal Function and Safety, Wayfinding
and Accessibility, Entry Node/Gateway Design, and Sustainability.
1110 urban Design + Penning
Year
2017
Owner Contact Information
Jeff Marino 1217.403.8800
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PRAIRIE VIEW METRA STATIO
Packet Pg. 41
2.A.b
As part of a multidisciplinary consultant team, Kimley-Horn worked with the Village
of Mount Prospect, the Regional Transportation Authority (RITA), Pace Suburban
Bus (Pace), and the Illinois Department of Transportation (IDOT) to enhance the
Rand Road (US Route 12) corridor, including opportunities to improve access
and connectively, as well as to encourage redevelopment at key sites. Near -term
improvements focus on immediate needs, while long-term strategies are more
integrated and balanced with land use planning and market analysis efforts. As part
of these strategies, Kimley-Horn identified key improvements within IDOT right-
of-way to enhance mobility and accessibility along the corridor. The Rand Road
Multimodal Corridor Plan was completed with financial support from a Community
Planning program grant. The Community Planning program is funded by the RTA
and Federal Unified Work Program, as well as other state and federal grants.
IKiiimlley III has worrked 'p'oil inflly with the 11:11'A and Face to sr,uccessfuulllly identify
short and II(.:)ing teirim strategies to iiir npirove a irrnu.ullfiiirm:rdM c�.:biriridor-.
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2.A.b
TransportationW Main Street District TOD and
Kimley-Horn worked with the Village of Orland Park to evaluate various
development scenarios for the 15-acre TOD Main Street District, which is adjacent
to one of the village's three Metra commuter rail stations at 142nd Street and
LaGrange Road. With an objective of "designing for people, not cars" in this
generally suburban location, Kimley-Horn coordinated with village staff and a
commercial real estate broker to evaluate potential traffic and parking needs related
to various development proposals. Kimley-Horn's proprietary Park+ software was
used to create a dynamic parking supply and demand model to test a variety of
peak hour scenarios and to maximize shared parking among the commuters and
the planned uses in the district. The recommended plan blended an interconnected
multimodal street network to ensure a walkable downtown district; conceptual
parking facility layouts; and a collection of public spaces including the Metra
station, Crescent Park, and opportunities for new plazas and gathering areas
integrated with new development parcels.
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saupplly and demand irrrnodO to test a vairuety or peak II sceirnairiios and to
maximize slhnaired Iparking amorng the coirmnirnrnuteir parking and the Ipllanned uses on
site.
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VoBG-2018-08
The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts.
The following Public Contract Statements shall be executed and notarized.
PUBLIC CONTRACT STATEMENTS
CERTIFICATION OF CONTRACTOR/CONSULTANT
In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq., the Village of Buffalo Grove requires the following certification be
acknowledged:
The below -signed Consultant/contractor hereby certifies that it is not barred from Bidding or supplying any goods, services
or construction let by the Village of Buffalo Grove with or without Bid, due to any violation of either Section 5/33 E-3 or 5/33
E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes, as amended. This act relates to
interference with public contracting, Bid rigging and rotating, kickbacks, and Biding.
CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1
In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1, the Village of BuffaloGrove requires the following certification:
The undersigned does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the
Illinois Department of Revenue unless it is contesting, in accordance with the procedures established by the appropriate
revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false
statement herein: (1) is a Class A Misdemeanor, and (2) voids the contract and allows the Village to recover all amounts
paid to it under the contract.
CONFLICT OF INTEREST
The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general
ethics requirements of the Village:
The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of
acceptance of this (Proposal or purchase order) that none of the following Village Officials is either an officer or director of
supplier or owns five percent (5%) or more of the Supplier: the Village President, the members of the Village Board of
Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission,
the Village Manager and his Assistant or Assistants, or the heads of the various departments within the Village.
If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director
of your business entity or owns five percent (5%) or more thereof: ff
(Official)
John Jackson, PLA LEED AP
Subscribed and Sworn to before me this
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PRAIRIE VIEW METRA STATIOI Packet Pg. 47
2.A.b
Vo BG-2018-08
SCHEDULE OF PRICES
Prairie View Metra Station Area Plan
TO: THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FULL NAME OF CONSULTANT: RATIO Architects, Inc.
MAIN BUSINESS ADDRESS: 30 West Monroe Street, Suite 500
Chicago, IL 60603
PLACE OF BUSINESS: Chicago, IL
The undersigned, declares that it has carefully examined the proposed work and all other documents
referred to or mentioned and it proposes and agrees, if this Proposal is accepted, that it will contract with
the Village, in the form of the Professional Services Agreement attached, to complete the Work titled
"Prairie View Metra Station Area Plan", and that it will take in full payment therefore the sums set forth in
the following Schedule of Prices.
SCHEDULE OF PRICES
1
Stage 1: Project Award and Kick-off
Name:
Percentage of work to be completed
RATIO Architects
85 %
Kimley Horn
15 %
A
Cost $ 4,500
100%
2
Stage 2: Existing Conditions/Market Assessment/Visioning
Name:
Percentage of work to be completed
RATIO Architects
74 %
Kimley Horn
26 %
%
%
B
Cost $ $23 600
100%
Packet Pg. 48
2.A.b
VoBG-2018-08
SCHEDULE OF PRICES
3
Stage 3: Draft Recommendations
Name:
Percentage of work to be completed
RATIO Architects
82 %
Kimley Horn
18 %
D
I Cost $ 15,000
100%
4
Stage 4: Final Plan
Name:
Percentage of work to be completed
RATIO Architects
70 %
Kimley Horn
30 %
E
Cost $ 6,400
100%
Total Cost, Add Items A+B+C+D+E $ 49, 500
Written amount of Total Cost Forty Nine Thousand Nine Hundred Eighty Eight Dollars
January 3, 2018
Date
VoBG-2018-08 Schedule of Prices for Village of Buffalo Grove, Illinois
Prairie View Metra Station Area Plan
Signature
John Jackson, PLA, LEED AP
Printed Name
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Packet Pg. 49
VoBG-2018-08
2.A.b
PROFILE AND QUALIFICATIONS FORM
Each Consultant is required to fully answer all questions in each category listed below
All questions must be addressed by the Consultant in order for this application form to be properly
completed. Failure to answer any question, or comply with any directive contained in this form may be
used by the Village as grounds to find the Consultant ineligible. If a question or directive does not pertain
to your firm in any way, please indicate with the symbol N/A.
1. Firm Name RATIO Architects, Inc.
Business Address 30 West Monroe Street, Suite 500
Citv Chicago
County
Cook
2. Names and Titles of Two Contact People
A) Lesley Roth, Project Director
B) John Jackson, Principal
State IL
Zip Code 60603
Phone ( 312 ) 888.3339
Phone (_ 317 ) 275.6946
3. Submittal is for: Prairie View Metra Station Area Plan /Village of Buffalo Grove
Parent Company (List any Division or Branch Offices to be involved in this project)
RATIO Architect's Inc. is headquartered in Indianapolis, IN. Personnel
from this location will support the project as needed.
Division (attach separate list if more than one is to be included)
N/A
Subsidiary
=1
Branch Office
The RATIO Chicago Studio will lead this project.
Name of Entity: RATIO Architects, Inc_
Address: 30 West Monroe Street, Suite 500
Chicago, IL 60603
Packet Pg. 50
VoBG-2018-08
2.A.b
4. Type of Firm:
X Corporation
o Partnership
o Sole Ownership
o Joint Venture
o Other
5. Federal Employer Identification Number 35-1496308
6. Year Firm was established 1982
RATIO Architects, Inc.
7. Name and Address of Parent Company: (if applicable) 101 S. Pennsylvania Street, Indianapolis, IN 46204
8. Acknowledgement of receipt of Addenda(s) NSA (list each addendum
number)
Attach each signed addendum, if any, to the Proposal Packet as part of your submittal.
Date
(Sign here) By
(Print Name)
Title
E-mail
January 3, 2018
John Jackson, PLA, LEED AP
Principal I Director of Landscape Architecture and Urban Design + Planning
JJackson@RATIOdesign.com
PRAIRIE VIEW METRA STATIO
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The Village intends to use the Professional Service Agreement as attached as
Appendix E. Any exceptions to the scope of services or Professional Service
Agreement must be provided via separate cover with the submittal.
RATIO would request the word "defend" be deleted from the indemnification clause
in 6.B. Our coverage kicks in once a claim has been executed.
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RATIO®
Architecture
Preservation
Interior Design
Landscape Architecture
Urban Design + Planning
Graphic Design
Indianapolis, Indiana
Champaign, Illinois
Raleigh, North Carolina
Chicago, Illinois
RATI Odesign.com
1, p.,t.-hip with -dp, LLC
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2.B
Information Item : Buffalo Grove Resident Survey Next Steps
Workshop Report
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
Staff, elected officials, and representatives from the National Research Center will present the results of
the Next Steps Workshop. The workshop will take place the afternoon of February 5, 2018. Village staff
and Trustees Weidenfeld and Johnson will discuss with the experts from the National Research Center
the results of the survey and strategies to improve results. These strategies will be presented to the
Village Board for input at the COW meeting.
Trustee Liaison
Sussman
Monday, February 5, 2018
Staff Contact
Evan C Michel, Office of the Village Manager
Updated: 2/1/2018 1:35 PM
Page 1
Packet Pg. 57
2.0
Information Item : ISO Classification Presentation
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
A presentation outlining the 2017 ISO classification components and subsequent Class 2 rating of the
Buffalo Grove Fire Department.
ATTACHMENTS:
• 020518 COW ISO Information (DOCK
Trustee Liaison
Johnson
Monday, February 5, 2018
Staff Contact
Mike Baker, Fire
Updated: 2/1/2018 1:37 PM
Page 1
Packet Pg. 58
2.C.a
NA 1, L AGE 0F
MEMORANDUM
DATE:
January 31, 2018
TO:
Dane Bragg, Village Manager
FROM:
Mike Baker, Fire Chief
SUBJECT:
2017 ISO Classification
On March 9, 2017, the Buffalo Grove Fire Department was evaluated by the Insurance Services
Organization (ISO) for an updated Public Protection Classification (PPC). The Buffalo Grove Fire
Department, along with the Water Department of Public Works, provided information for the
computation of the ISO PPC. Attached is a synopsis of the ISO evaluation and the computation
of the PPC "2" which the Buffalo Grove Fire Department has maintained since 1993.
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Buffalo Grove Fire Department
2.C.a
Insurance Services Organization Classification
On March 9, 2017, the Buffalo Grove Fire Department was evaluated by the Insurance
Services Organization (ISO) for an updated Public Protection Classification (PPC). The ISO is a
leading source of information about property/casualty insurance risk for a broad spectrum of
commercial and personal lines of insurance. ISO evaluates municipal fire protection efforts in
communities throughout the United States. A community's investment in fire mitigation is a
proven and reliable predictor of future fire losses. Insurance companies use PPC information to
help establish fair premiums for fire insurance, generally offering lower premiums in
communities with better protection.
ISO uses the Fire Suppression Rating Schedule (FSRS) which contains the evaluation
criteria used in reviewing the fire prevention and fire suppression capabilities of individual
communities or fire protection areas. The schedule measures the major elements of a
community's fire protection system and develops a numerical grading for the PPC
The FSRS evaluates three major categories of fire suppression: fire department,
emergency communications, and water supply. In addition, the PPC now includes a Community
Risk Reduction section that recognizes community efforts to reduce losses through fire
prevention, public fire safety education, and fire investigation.
The FSRS uses nationally accepted standards developed by such organizations as the
National Fire Protection Association (NFPA), the American Water Works Association (AWWA),
and the Association of Public -Safety Communications Officials (APCO) International. When
those organizations update their standards, the ISO evaluation changes as well.
Following are the four categories evaluated by ISO and the fire department's
subsequent scoring:
Emergency Communications/9.7
A maximum of 10 points and evaluation of:
• The emergency reporting system
• The communications center, including the number of telecommunicators computer -
aided dispatch (CAD) facilities
• Dispatch circuits and how the center notifies firefighters
Fire Department/38.64
A maximum of 50 points and evaluation of:
• Distribution of fire companies throughout the area
• Fire Department pump testing regularly
• Inventories of each engine and ladder company's equipment according to NFPA 1901
• Fire company record review of:
o type and extent of training provided to fire company personnel
o number of people who participate in training
o firefighter response to emergencies
o maintenance and testing of the fire department's equipment
Packet Pg. 60
Water Supply/38.42
2.C.a
A maximum of 40 points and evaluation of:
• Sufficient water supply for fire suppression beyond daily maximum consumption
• All components of the water supply system
• Fire hydrant inspections and frequency of flow testing
• The number of fire hydrants that are no more than 1,000 feet from the representative
locations.
Community Risk Reduction/4.10
The Community Risk Reduction section of the FSRS offers a maximum of 5.5 points, resulting in
105.5 total points available in the FSRS. The inclusion of this section for "extra points" above
the evaluated 100 points, allows recognition for those communities that employ effective fire
prevention practices, without unduly affecting those who have not yet adopted such measures.
The areas of community risk reduction evaluated in this section include:
• Fire prevention
• Fire safety education
• Fire investigation
Divergence/-3.75
The Divergence factor mathematically reduces the score based upon the relative
difference between the fire department and water supply scores. The factor is introduced
in the final equation.
Final Score = 87.11 Public Protection Classification = 2
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Class Class Class Class Class Class Class Class Class Class Class
1 2 3 4 5 6 7 8 8D 8 10
Packet Pg. 61
2.D
Information Item : Discussion of Village Board Priorities
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
N/A
The 2018-2023 Strategic Plan is a document that lays out the operational and financial goals that are
staff -oriented, under the Village Board's guidance. In 2016, Peter Burchard was engaged to assist the
Village Board with identifying the three main priorities of the Village Board. The three priorities identified
were financial, economic development and leadership/communications. President Sussman will present
on the leadership/communications piece. When these priorities are approved by the Village Board they
will be incorporated into an updated strategic plan.
ATTACHMENTS:
• DRAFT BOARD PRIORITIES 2-5-18 (DOCX)
Trustee Liaison
Sussman
Monday, February 5, 2018
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 2/1/2018 1:40 PM
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2.D.a
Draft Board Priorities
Financial
Goal: The Village will allocate state shared revenues to fund Tier II and Tier III services
within five years.
Policy Implication: State shared revenues will be allocated to one-time and non -essential services
based upon the availability of funds.
Prior Actions: The Village Board previously allocated its non -debt service levy to public safety
expenditures, ensuring a stable revenue source for this program area.
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Capital reserve transfers are made at the end of each calendar year, providing
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maximum flexibility to the Village in allocating resources for programs.
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Services have been assigned priority by Tier I, II and III, and further used as a
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guide to develop resource allocations.
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Staff developed a comprehensive fee and fine survey and rate analysis, which is
used to compare rates to comparable service providers.
Specific Actions: Generate revenue allocation profile by service. As part of the program based
budget, each service will show its corresponding revenue source(s)
The Village Board will assess and provide direction on any identified local
revenue sources that can be enhanced or implemented.
The Village will continue to pursue entrepreneurial arrangements to sell
external services to other units of local government, where a net benefit can be
realized.
The Village will continue to provide services based on core competencies,
seeking alternate service delivery models where practical and beneficial.
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2.D.a
Economic Development
Goal: The Village will encourage and foster economic development as a means to
provide resources for operational and capital needs as well as to improve the
quality of life of the community.
Policy Implication: Economic development requires systemic reinvestment in existing and new
commercial areas. The Village Board will explore and adopt financial
mechanisms that allow needed reinvestment to occur — in the planning and
development phases of redevelopment.
Prior Actions: The Village has previously approved revenue sharing agreements for sales tax
producing entities (Hines Lumber, Connexion, auto dealers).
The Village considered a proposal to redevelop the Buffalo Grove Golf Course
property for a downtown project.
The Lake Cook Road Corridor Study is under development.
Tax increment financing was used to develop the Town Center property.
Specific Actions: The Village Board will assess successful projects in other communities to gain an
understanding of financial, legal, land use and other aspects necessary to
develop successful local projects.
The Village will explore establishing a commercial brokerage relationship to seek
and vet potential projects.
For obsolescent, underutilized, environmentally challenged and/or vacant
commercial properties, the Village will identify and make available development
finance mechanisms for the redevelopment of the property, dependent upon
specific site/trade characteristics.
The Village will implement the goals adopted in the Economic Development
Strategic Plan.
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2.D.a
Goal: The Village Board will strive to communicate effectively and work cooperatively
to achieve common goals. The Board will respect and accept differences of
opinions and will work together in a constructive manner that is both essential
and necessary to achieve its goals for the residents of the Village of Buffalo
Grove. The Village President will take every opportunity to share information
regarding the President's activities and communicate matters of important
substance to the Village Board, including summaries of meetings attended.
Policy Implication: Effective cooperation is essential for the success of the Village Board and the
achievement of identified goals and to accomplish what is in the 2018-2023
Strategic Plan.
Leadership: The Village President will reach out to the members of the Village Board to
provide information on various agenda items. The Village President will listen to
Trustees and work collaboratively with them to build a shared vision.
Prior Actions: N/A.
Specific Actions: Village President/Trustee Communications: In order to improve
communication, the Village President will make every effort to communicate
with Trustees. The Village President will share information with Trustees on an
ongoing and continuous basis. To build relationships and mutual support,
interaction with Trustees will be a number one priority. The Village President
will always be available to Trustees. Communication can take place through
telephone calls, emails, one-on-one meetings and any additional ways to
achieve the goal of successful communication. Trustees will contact the Village
President with questions that might arise.
Trustee/Trustee Communications: Trustees will work well together by
respecting and accepting differences of opinions to enhance the decision -
making process. Trustee liaisons will provide updates of
committee/board/commission activities to the Village Board that they feel are
important to share at Village Board Meetings on an ongoing basis.
The Village Board will periodically review the Code of Conduct as a guide for
Board activities.
The Village Board will promote the Village of Buffalo Grove and inform the
public of its actions through the Village News, ENews, FACEBOOK Page,
Community Development Information, etc.
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