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2017-11-06 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Regular Meeting - Oct 16, 2017 7:30 PM B. Village Board - Special Meeting - Oct 23, 2017 7:30 PM 3. Approval of Warrant A. Approval of Warrant #1282 (Trustee Johnson) (Staff Contact: Scott Anderson) 4. Village President's Report A. Appointment of Shari Ginsberg to the Commission for Residents with Disabilities (President Sussman) (Staff Contact: Dane Bragg) B. Recognizing Samantha Hartman-Stackhouse's Achievement in Archery (President Sussman) (Staff Contact: Dane Bragg) 5. Village Manager's Report A. Announcement of the 2018 Draft Budget (Dane Bragg) (Staff Contact: Dane Bragg) B. Presentation of the Buffalo Grove Days Financial Report (Trustee Stein, Trustee Johnson) (Staff Contact: Scott Anderson) 6. Special Business A. Truth -In -Taxation Determination (Trustee Johnson) (Staff Contact: Scott Anderson) 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2017-28 Third Amendment to the Lake Cook Road Agreement (Trustee Berman) (Staff Contact: Darren Monico) SUMMARY: Due to an increase in the project design cost for the Lake Cook Road Widening Project, Civiltech Engineering, Inc., has asked for additional funding from the Cook County Department of Transportation and Highways. There is no cost increase to the Village of Buffalo Grove. As a party to the agreement, originally approved by Resolution 2013-26 the Village must agree to amend the agreement by Resolution. B. R-2017-29 Consideration for Trustees to Sign an Agreement with Lake County Stormwater Management (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY: In order to maintain the status of a Certified Community for the purpose of administering the Lake County Watershed Development Ordinance, the Village must reapply every 5 years. The attached Resolution authorizes the Village President to apply for certification. C. TIPS - Joint Purchasing Contract (Trustee Johnson) (Staff Contact: Brett Robinson) SUMMARY: Staff requests that the Village Manager be authorized to execute the attached TIPS Interlocal Contract for Cooperative Purchasing pending final review and approval by the Village Attorney. 9. Ordinances and Resolutions A. 0-2017-45 Ordinance Approving an Economic Incentive Agreement with BITS, Inc. at 850 Asbury Drive (Trustee Ottenheimer) (Staff Contact: Chris Stilling) B. 0-2017-46 Ordinance Approving a Special Use for an Amusement Establishment at 1144 Lake Cook Road (Trustee Stein) (Staff Contact: Chris Stilling) C. 0-2017-47 Amendment to Ordinance 0-71-33 and a Plat of Subdivision with Variations for Plaza Verde West Located at 1315-1515 W Dundee Road (Trustee Ottenheimer) (Staff Contact: Chris Stilling) 10. Unfinished Business 11. New Business A. Authorization to Purchase Road Salt for the 2017-2018 Winter Season (Trustee Stein) (Staff Contact: Brett Robinson) B. Authorization to Purchase Replacement Police & Public Works Vehicles through the Suburban Purchasing Cooperative (Trustee Smith) (Staff Contact: Brett Robinson) C. Award of Bid Police Station Detention Security Upgrade (Trustee Smith) (Staff Contact: Brett Robinson) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, OCTOBER 16, 2017 CALL TO ORDER President Sussman called the meeting to order at 7:29 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld, Johnson and Smith. 3 Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jemiifer Maltas, Deputy Village Manager; Scott Anderson, Finance Director; Andrew Brown, Deputy Finance Director; Art Malinowski, Director of Human Resources; Brett Robinson, Director of Purchasing; Evan Michel, G Management Analyst; Christopher Stilling, Director of Community Development; Mike Reynolds, Director > of Public Works; Darren Monico, Village Engineer; Geoff Tollefson, Director of Golf Operations; Fire o Chief Baker and Deputy Police Chief Szos. a Q APPROVAL OF MINUTES 2 Moved by Ottenheimer, seconded by Berman, to approve the minutes of the September 18, 2017 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None ABSTAIN: 1— Stein Motion declared carried. Moved by Johnson, seconded by Stein, to approve the minutes of the October 2, 2017 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. WARRANT #1281 Mr. Anderson read Warrant #1281. Moved by Weidenfeld, seconded by Ottenheimer, to approve Warrant 41281 in the amount of $3,599,693.73, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman read a Proclamation recognizing October 31, 2017 from 2:00 P.M. to 8:00 P.M. as Trick or Treat Day in the Village of Buffalo Grove, and encouraged the cooperation of all citizens, young and old, in making this a happy and safe occasion for children. Packet Pg. 4 2.A President Sussman asked Bev Hansen to come forward as she read a Proclamation on behalf of the citizens of Buffalo Grove commending her on her retirement as Steward at Buffalo Grove Prairie and for her service as the leader of the Buffalo Grove Prairie Guardians, after which she was congratulated by the audience and the Board. Mrs. Hansen thanked all of the volunteers with whom she has worked for their dedication to the preservation of these prairies. VILLAGE MANAGER'S REPORT Brian Rubin, Chairman of the Fire & Police Commission, and Fire Chief Baker presented Larry Lezon to be promoted to the position of Fire Lieutenant. Chairman Rubin reviewed his accomplishments, and administered the oath of office to Fire Lieutenant Larry Lezon, after which Lieutenant Lezon was congratulated by the audience and the Board. Dr. Aaron Appell, a past president of the Rotary Club of Buffalo Grove, reviewed the criteria for the 2017 Bill Reid Community Service Award as well as the accomplishments of the recipient as he presented the award to former Buffalo Grove Police Chief Steve Balinski. Chief Balinski was congratulated by the audience and the Board, and he noted that he is honored to receive this award and thanked everyone for the opportunity to serve. G Mr. Bragg, past president of the Rotary Club of Buffalo Grove, noted that October 24, 2017 is World Polio 0 Day, and presented a video by Rotary International that depicts how polio worldwide has been reduced by a over 99% and how Global Polio Eradication Initiative is committed to eradicating the disease completely. Q REPORTS FROM TRUSTEES The Village Clerk reported on the 2017 Civics Forum which will take place on October 23, 2017. Each of the student participants came forward and introduced themselves to the audience and the Board. CONSENT AGENDA President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation — Canavan Disease Awareness Motion to approve Proclamation recognizing October as Canavan Disease Awareness Month. Proclamation — Native American Heritage Month Motion to approve Proclamation declaring November as Native American Heritage Month. E-Ticket Contract Motion to approve the Quicket Solutions e-ticket contract to purchase printers and software. Motion to award bid of Exterior Masonry Improvements at Fire Stations 25 and 26. Motion to approve Change Order for Golfview Lift Station Reconstruction. Fire Stations 25 and 26 Golfview Lift Station Contract Extensions Packet Pg. 5 2.A Motion to execute Contract Extensions with multiple vendors: • A fifth and final contract option with Elevator Inspection Services Company, Inc. (EIS) for elevator inspection services • A third year contract option with Clarke Environmental for Mosquito Abatement Services • A fifth and final contract option with Interdev, LLC for Information Technology Services • A fifth and final contract option with Melrose Pyrotechnics for firework displays • A fifth and final contract option with Indestructo rental company for tent and equipment rental services • A second year contract option with Service Sanitation for portable restroom rental and services • A second year contract option with Gen Power Inc. for portable power and lighting • A fourth year contract option with Magic Dreams Productions for video services • A fourth year contract option with Municipal GIS Partners, inc. for geographical information services • A third and final contract option with Denler Inc. for crack sealing services • A third and final contract option with Hydro Vision Inc. for sewer televising services • A second year contract option with Perfect Cleaning Services for custodial services • A second year contract option with Wold Ruck Pate for architectural services • A second year contract option with Reliable Property Services for landscaping services • A third year contract option with Ultrastrobe Inc. for emergency vehicle lighting installation services • Fourth and fifth year contract options with Reliable Property Services for golf course maintenance services at both the Buffalo Grove and Arboretum Golf Courses Ordinance No. 2017-42 — Fee and Fine Ordinance Motion to pass Ordinance No. 2017-42, updating the Fee and Fine Ordinance . Mr. Bragg asked that the Village Manager be authorized to sign the contract for Item 8.C. Quicket Solutions E-Ticket Contract; and Item 8.G. Fee and Fine Ordinance, does not include service fees for fire transactions. Moved by Ottenheimer, seconded by Berman, to approve the Consent Agenda as amended. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. ORDINANCE NO. 2017-43 — 315 GARDENIA DRIVE Moved by Ottenheimer, seconded by Weidenfeld, to pass Ordinance No. 2017-43, approving a Special Use for a Child Day Care Home at 315 Gardenia Drive, in accordance with the information provided in Board packets and in accordance with the testimony and exhibits presented at the Planning & Zoning Commission. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of October 12, 2017, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. m 3 c 0 0 a a R Packet Pg. 6 2.A ORDINANCE NO.2017-44 —1610 BARCLAY BOULEVARD Moved by Stein, seconded by Johnson, to pass Ordinance No. 2017-44, approving a Special Use for a Recreational Facility at 1610 Barclay Boulevard, in accordance with information contained in Board packets. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his October 12, 2017 memo to the Board, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. 3 RESOLUTION NO.2017-27 — CANADIAN NATIONAL Moved by Stein, seconded by Berman, to pass Resolution No. 2017-27, approving an Intergovernmental G Agreement recertifying the Canadian National Railroad Corridor Quiet Zone, in accordance with > information contained in Board packets. o a a Mr. Reynolds reviewed the proposed agreement, details of which are contained in his memo to Ms. Maltas Q of October 4, 2017. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. COLLECTIVE BARGAINING AGREEMENT Moved by Smith, seconded by Berman, to authorize the Village Manager to enter into a Collective Bargaining Agreement with the International Association of Firefighters, Local 3177. Mr. Malinowski reviewed the proposed agreement, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared, as well as the Summary of Changes contained in Board packets. Trustee Berman commended the management team and the union representatives for all of the effort and the creativity that was brought to the table to achieve a resolution. Mr. Bragg added his appreciation to the executive negotiating team as well as the union negotiating team for working together very cooperatively to bring this agreement to fruition. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. 2017 CARPETING PROJECT Moved by Stein, seconded by Ottenheimer, to reject all bids and rebid the 2017 Carpeting Project. Packet Pg. 7 2.A Mr. Robinson reviewed the proposal, details of which are contained in the memo that he and Mr. Skibbe sent to Mr. Bragg of October 12, 2017, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith NAYS: 0 — None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda; there were no such questions. ADJOURNMENT Moved by Berman, seconded by Johnson, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:15 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 6"' DAY OF November 2017 Village President R Packet Pg. 8 2.B MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, OCTOBER 23, 2017 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Ottenheimer, Weidenfeld, Johnson and Smith. Trustees Stein was absent. Also present were: Christopher Stilling, Acting Village Manager; Scott Anderson, Finance Director; Andrew 3 Brown, Deputy Finance Director; Evan Michel, Management Analyst; Bryan Beitzel, Public Works; Deputy c Police Chief Szos; and Deputy Fire Chief Wagner. 0 CIVICS FORUM 0 L The Village Clerk reviewed the purpose and goal of the Civics Forum and summarized what the students have Q- a done to date to prepare for this meeting. Q Buffalo Grove and Stevenson High Schools are represented this evening. The students were teamed up with department heads and elected officials. They were presented with proposal requests from five different departments. Each student department head presented their request before the student board. The student board discussed each of the requests, and ultimately voted to purchase a digital sign that will be placed at Village Hall in the lobby near the front counter. Information provided by the new signage will decrease counter wait time, alleviate a portion of Village employees' time spent at the counter assisting residents and visitors, and most importantly offer a variety of information to make Buffalo Grove residents' visits to Village Hall more convenient. The students were presented with Certificates and thanked by the Board for their participation and another outstanding program. ADJOURNMENT Moved by Berman, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was declared carried, and the meeting was adjourned at 832 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 6t" DAY OF November, 2017 Village President Packet Pg. 9 3.A Action Item : Approval of Warrant #1282 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Staff recommends approval of Warrant #1282 which totals $3,192,821.27. ATTACHMENTS: • W#1282 SUMAMRY (PDF) Trustee Liaison Johnson Monday, November 6, 2017 Staff Contact Scott Anderson, Finance Updated: 11/2/2017 4:40 PM Page 1 Packet P9. 10 3.A.a VILLAGE OF BUFFALO GROVE WARRANT #1282 6-Nov-17 General Fund: 484,856.93 Parking Lot Fund: 910.81 Motor Fuel Tax Fund: 0.00 Debt Service Fund: 713.75 School & Park Donations 0.00 Capital Projects -Facilities: 48,401.12 Capital Projects -Streets: 71,471.39 Health Insurance Fund: 0.00 N 00 N Facilities Development Debt Service Fund: 0.00 c ca L Retiree Health Savings (RHS): 0.00 L Water Fund: 383,180.93 N N Buffalo Grove Golf Fund: 102,186.18 Arboretum Golf Fund: 868.18 a Refuse Service Fund: 58,634.71 co Information Technology Internal Service Fund: 52,504.87 Central Garage Internal Service Fund: 32,190.00 E Building Maintenance Internal Service Fund: 80,879.31 1,316,798.18 a PAYROLL PERIOD ENDING 10/19/17 987,515.05 PAYROLL PERIOD ENDING 11/02/17 888,508.04 1,876,023.09 TOTAL WARRANT #1282 3,192,821.27 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Packet Pg. 11 4.A Information Item : Appointment of Shari Ginsberg to the Commission for Residents with Disabilities ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action N/A The Village President will appoint Shari Ginsberg to the Commission for Residents with Disabilities. Trustee Liaison Sussman Monday, November 6, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 11/2/2017 10:01 AM Page 1 Packet Pg. 12 4.B Information Item : Recognizing Samantha Hartman-Stackhouse's Achievement in Archery ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action N/A Recognizing Samantha Hartman-Stackhouse's second place finish in the National Archery in the Schools World Tournament in Orlando, Florida. Trustee Liaison Sussman Monday, November 6, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 11/1/2017 1:25 PM Page 1 Packet Pg. 13 5.A Information Item : Announcement of the 2018 Draft Budget ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action N/A The 2018 Village of Buffalo Grove Draft Budget is now available for public inspection on the village website at: http://www.vbg.org/530/Budget. Trustee Liaison Village Manager Bragg Monday, November 6, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 11/2/2017 11:38 AM Page 1 Packet Pg. 14 5.B Information Item : Presentation of the Buffalo Grove Days Financial Report ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends presentation. Village staff and Buffalo Grove Days Co -Chairs will present their formal 2017 Buffalo Grove Days Financial Report. ATTACHMENTS: • BG Fin report Memo 2017 (DOCX) Trustee Liaison Stein, Johnson Monday, November 6, 2017 Staff Contact Scott Anderson, Finance Updated: 11/2/2017 10:20 AM Page 1 Packet Pg. 15 S.B.a FROM: Andrew Brown, Deputy Director of Finance Franceska Fabyan, Accountant DATE: 10/04/2017 RE: Buffalo Grove Days Financial Report This report summarizes the financial performance of the 2017 Buffalo Grove (BG) Days event. All 2017 revenues and expenses can be found on pages two through four of this report. A comparative analysis of 2016 versus 2017 is provided on page five. This table provides additional amounts for 2016 that were submitted after the compilation of the 2016 BG Days Financial Report. All departmental costs incurred by the village to support this event are excluded from this report and absorbed in each department's budget. The Village does not charge back staff costs (regular time & over time), facilities, insurance, materials, banners, and other indirect event expenditures. This financial report captures the direct costs associated with the event — specifically rentals and BG Days contracts. It is important to note that the revenues and expenditures reported here should be considered final. Any submissions made after the date of this report will be reflected in the 2018 BG Days Financial Report. The Village maintains procedural controls throughout the duration of the festival. The BG Days Committee is responsible for maintaining and approving expenditures that are less than $500 per instance. Expenditures exceeding $500 must get authorization from the Finance Department, including the staff liaisons to the BG Days committee. In addition to those responsibilities, the Finance Department also audits the carnival tickets sold. The ticket numbers to be sold are reviewed and approved four weeks prior to the festival. The Finance staff spot checks the carnival ticket booths throughout each day of the festival in order to confirm the tickets sold are from the approved serial number listing. Total revenue reported for 2017 is $116,369, down $11,112 from 2016. The 8.72 percent revenue decrease is mostly due to Carnival Sales decreasing by $17,012 from 2016, a 19.21 percent decrease. The heavy rainstorms during the festival impacted ticket sales. The 2017 revenue increase from Event Donations, Buffalo Grove Chamber Revenue Share, and Craft Show Fees alleviated the impact of reduced Carnival Ticket Sales on total revenue. Expenditures reported for 2017 are $164,745, a decrease of $1,079 from 2016. Equipment cost increased by $13,475 from 2016 due to first time purchases of Elkay coolers, gateway ramps, and an increased quantity of rented portable restrooms. A drop in Entertainment fees of $7,252 from 2016 and an elimination of site preparation fees that cost the Village $8,401 in 2016 offset the significant increase in equipment cost. The net cost for the 2017 Buffalo Grove Days fest was $48,375, which is an increase $10,033 from 2016. 1 Packet Pg. 16 S.B.a Village of Buffalo Grove Buffalo Grove Days Treasury Report - 2017 Revenue......... Donation Revenue Source Amount Category Donations: American Enterprise 2,500.00 Entertainment Belmont Village 500.00 Entertainment Buffalo Grove Bank and Trust 500.00 Entertainment Christopher Burke Engineering 500.00 Entertainment Civiltech 5,000.00 Entertainment Connexion 500.00 Entertainment Dorflers 500.00 BBQ Challenge Family Aligned 250.00 Entertainment o a Family Benefit Solutions 100.00 Entertainment a) First American Bank *250.00 Entertainment N Friends of Carol Sente .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 630.00 Entertainment Indeck Energy Services > 2,500.00 Entertainment 0 Karen Danenberg Inc. 100.00 Entertainment 0 Mulch Center 500.00 Car Show M Napa Auto Parts 500.00 Car Show Prairie Krafts INC *1,600.00 Entertainment m Reynolds 500.00 Car Show US Bank 1,000.00 Entertainment Veterinary Specialty Center 500.00 Entertainment Vivid Seats 500.00 Entertainment N O Sub -total 18,930.00 m Other Revenue Sources: Non -Profit Vendor Fees 1,062.50 O a Parade Fees 1,700.00 L Chamber Revenue Sharing 15,724.80 ii Ice Sales 359.00 Craft Show Fees 6,675.00 m Carnival Sales 71,566.06 a� Misc Revenue 352.00 E s Sub total 97,439.36 u c� Total Revenue 116,369.36 Q *The Village is awaiting receivable of committed funds. The Chamber is working to procure those pledged funds Expenditures American English 7,000.00 Entertainment Andrew Blendermann 475.00 Entertainment Arts Warrior 1,000.00 Entertainment Barefoot Hawaiians, Inc. 395.00 Entertainment ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Bass/Schuler Entertainment 400.00 Entertainment Bob Hirsch 800.00____ Entertainment 2 Packet Pg. 17 S.B.a Chicago Bears 550.00 Entertainment Clowning Around 1,929.00 Entertainment Dave_DiNaso 300.00 Entertainment Flora Ann McIntyre Ent, LLC 825.00 Entertainment Frank Olivera III 800.00 Entertainment The Gingers 900.00 Entertainment HiFi Events, Inc. 3,600.00 Entertainment Jason Kollum 700.00____ Entertainment Jamac Enterprise Inc. DBA School of Rock 275.00 Entertainment Jamie Martin 450.00____ Entertainment Jennifer Weeks 400.00 Entertainment Karyn Gordon 200.00 Entertainment Kathleen Wolf 4,300.00 Entertainment 0 Kevin E. Conner 3,500.00 Entertainment Libby Green 375.00 Entertainment U, Margaret Ann Kanter 1,600.00 Entertainment Michael F. Bullock 275.00 Entertainment d Michael A. Terson 450.00 Entertainment OL Minerva Solano 300.00 Entertainment One Night Entertainment Inc. 900.00 Entertainment 0 w Personalities, Inc. 650.00 Entertainment Pete Kovacevich 500.00 Entertainment m Phillip L. Jacobson 2,000.00 Entertainment PPP Chicago 1,970.00 Entertainment Randall Bernstein 1,100.00 Entertainment F- RC Juggles LLC 1,100.00 Entertainment c N Renee Stahl 300.00 Entertainment 0 E Richard A. Colen 800.00____ Entertainment Robbie Gold Music 350.00 Entertainment Shawn Hutchings 1,500.00 Entertainment 0 a Tom C. Zender 900.00 Entertainment L Wolves Charities 275.00 Entertainment ii Worldwin Media 250.00 Entertainment Sub Total - Entertainment 44,394.00 m American Mobile Staging Inc. 8,570.00 Equipment a� Banner Plumbing Supply Co., Inc. 4,266.13 Equipment E s Gen Power, Inc. 8,245.00 Equipment U c� Harris Golf Carts 9,640.00 Equipment Q Indestructo Rental Company 18,709.63 Equipment Lang Home Medical Equipment Inc. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 3,069.00 Equipment Pac-Van Inc. 4,770.00 Equipment Service Sanitation 15,164.00____ Equipment Sound Works Productions, Inc. 10,995.00 Equipment Sub Total - Equipment 83,428.76 Paddock 944.50 Advertising Presstech ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 3,720.00 Advertising Vicarious Productions, Inc. 375.00 Advertising Sub Total - Advertising 5,039.50 3 Packet Pg. 18 S.B.a First Student 12,988.80 Transportation Warren Oil 905.92 Transportation Sub Total - Transportation 13,894.72 Banner Plumbing Supply Co., Inc. 1,311.90 Misc Expense - Plumbing Brothers Ribs 150.00 Misc Expense - Food Coupons Crown Trophy 160.00 Misc Expense - BG Days Awards Dorfler's Meat Market Inc 375.00 Misc Expense - Food Coupons The Home City Ice Company 1,282.30 Misc Expense -Ice Jane Primack 76.73 Misc Expense J.V. Springman 54.00 Misc Expense Len's Ace Hardware 281.97 Misc Expense -Supplies Lion's Club 12.00 Misc Expense - Food Coupons Mango Leaf Indian Restaurant & Banquet 75.00 Misc Expense - Food Coupons 0 Mara Sabath 758.52 Misc Expense -BG Days Buddy Baseball T-Shirts Menards 156.69 Misc Expense -Supplies Michael's Catering 325.00 Misc Expense - Food Coupons Paulette Greenberg Misc Expenses Supplies Perfect Cleaning Service Inc. _67.54____ 3,200.00 Misc Expense - Custodial Cleaning o Richard Kahen 28.07 Misc Expense Rodney Odelson 102.09 Misc Expense -Parade Supplies 0 w Sign -a -Rama 495.00 Misc Expense - Banners Sign Outlet Store 159.13 Misc Expense - Sign Stakes DO Village of Buffalo Grove Petty Cash 39.85 Misc Expense- Petty Cash M Wapaghetti's INC. 60.00 Misc Expense - Food Coupons Wintrust Card 1,216.76 Misc Expense F Sub Total - Miscellaneous Expenses 10,387.55 c N Aaron Henning 225.00 Parade 0 E Buffalo Grove High School 600.00___ Parade Chain-O-Lakes Model A. Club .. 200.00 Parade Dupage Shrine Club Cruzin Coolers 350.00 Parade 0 a Johnny Gabor Band 400.00 Parade L FLAT43 BMX 325.00 Parade C ii Medinah Black Horse Troop 600.00 Parade Medinah Car Club 325.00 Parade m Medinah Clowns 500.00 Parade Medinah Flying Carpets 400.00 Parade a� s Medinah Highlanders 600.00 Parade M Medinah Shriners Fire Unit 325.00 Parade Q Medinah Shriners Mini Choppers 400.00 Parade Medinah Shriners Patrol ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. 300.00 Parade Stevenson HS Marching Patriots 600.00 Parade St. Mary School Band 300.00 Parade Tebala Motor Patrol 250.00 Parade Those Funny Little People 500.00 Parade West Suburban Shrine Club Roaring 57's 400.00 Parade Sub Total - Parade 7,600.00 Total Expenditures 164,744.53 Net Income/(Loss) (48.375.17) 4 Packet Pg. 19 S.B.a Buffalo Grove Days - Event Comparison 2017-2016 Revenue/Expenditure Comparison Dollar PERCENTAGE Revenue 2017 2016 Change CHANGE Event Donations 18,930 16,025 2,905 18.13% Non -Profit Vendor Fees 1,063 875 188 21.43% BG Chamber Revenue Share 15,725 13,725 2,000 14.57% Parade Fees 1,700 2,075 (375) -18.07% Craft Show Fees 6,675 4,550 2,125 46.70% Ice Sales 359 648 (289) -44.60% Carnival Sales 71,566 88,578 (17,012) -19.21% Cubs Raffle 0 440 (440) 100.00% All Other Revenue 352 565 (213) -37.70% Total Revenue 116,369 127,481 (11,112) -8.72% Expenditures Entertainment 44,394 51,646 (7,252) -14.04% Parade Expenses 7,600 7,875 (275) -3.49% Transportation Expenses 13,895 10,451 3,444 32.95% Advertising 5,040_ 4,960 80 1.61% Equipment 83,429 69,954 13,475 19.26% Site Preparations 0 8,401 (8,401) 100.00% All Other Expenditures 10,388 12,537 (2,149) -17.14% Total Expenditures 164,745 165,823 (1,079) -0.65% Net Income/ (Loss) (48,375) (38,342) (10,033) 26.17% Packet Pg. 20 6.A Information Item : Truth -In -Taxation Determination ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends presentation and acceptance by the Village Board that the determination was made and a public hearing is not required to present the tax levy on 12/4/2017. The Truth in Taxation Act, (the "Act") Chapter 35, ILCS, Section 200/18-55 through 200/18-100 requires the Corporate Authorities to make a determination of the amounts necessary to be raised by taxation for the given levy year (tax year 2017) upon the taxable property within the Village. If a proposed levy is more than 105% of the amount extended, or estimated to be extended plus any amount abated prior to extension, from the prior tax year, (i.e. 2017 levies versus 2016 extension, plus abatement) the Village shall give notice and conduct a public hearing. The requirements apply if the proposed Corporate, Special Purpose, and Pension levies exceed, or are estimated to exceed, the 105% threshold. Levies for debt service are exempt from the calculation but are required to be disclosed in the public notice. The first requirement of the Act is that the corporate authorities determine the amount of proposed levy for tax year 2017. That determination must be made not less than 20 days prior to the adoption of the aggregate levy. The proposed levies, the prior year's final or estimated extension(s) and percentage change are to be noted and entered into the public record. ATTACHMENTS: • Truth in Tax 2017 (DOCX) Trustee Liaison Johnson Monday, November 6, 2017 Staff Contact Scott Anderson, Finance Updated: 11/2/2017 11:26 AM Page 1 Packet Pg. 21 6.A.a VULLAGE OF 1 (,"F, `IOVE TO: Dane C. Bragg FROM: Scott D. Anderson SUBJECT: truth in taxation determination DATE: 11/1/2017 Is The Truth in Taxation Act, (the "Act") Chapter 35, ILCS, Section 200/18-55 through 200/18-100 requires the Corporate Authorities to make a determination of the amounts necessary to be raised by taxation for the given levy year (tax year 2017) upon the taxable property within the Village. If a proposed levy is more than 105% of the amount extended, or estimated to be extended plus any amount abated prior to extension, from the prior tax year, (i.e. 2017 levies versus 2016 extension, plus abatement) the Village shall give notice and conduct a public hearing. The requirements apply if the proposed Corporate, Special Purpose, and Pension levies exceed, or are estimated to exceed, the 105% threshold. Levies for debt service are exempt from the calculation but are required to be disclosed in the public notice. The first requirement of the Act is that the corporate authorities determine the amount of proposed levy for tax year 2017. That determination must be made not less than 20 days prior to the adoption of the aggregate levy. The proposed levies, the prior year's final or estimated extension(s) and percentage change are to be noted and entered into the public record. Notice is being provided at this time to the President and Board of Trustees that a tax levy ordinance for 2017 will be submitted for their review and consideration, for extension and collection in calendar 2018 with estimated Corporate, Special Purpose and Pension Levies as follows: Proposed 2017 Tax Levy (all levies other than debt service) $15,047,380 Final 2016 Tax Levy Extension Including Abatements $14,571,329 Rate of Change 3.27% By motion, acceptance should occur in order for the appropriate notation to appear within the minutes of a Meeting of the President and Board of Trustees. Based on the above calculation, it will not be necessary to publish for and hold a public hearing as required by the Truth In Taxation Act. A notice certifying that the Village has complied with all of the requirements of the Act shall be provided at the time the Tax Levy is filed in both Cook and Lake Counties. It is anticipated that the levy will be presented for hearing and adoption on December 4, 2017. The preliminary tax levy will be discussed in its entirety at the November 13, 2007 Village Board Meeting during the public hearing for the FY 2018 Village Budget discussion. The 2017 Corporate Tax Levy will increase three percent. The three Special Purpose Pension Levies for IMRF/FICA, Police, and Firefighters increase by two percent, increase by 5.24 percent, and increase by 2.6 percent respectively. Page 1 of 3 Packet Pg. 22 6.A.a Below is an historic Truth -in -Taxation review since tax year 2008 with the percentage change of levy over extension for each individual levy. Corporate Levy Growth by Year 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Special Purpose/Pension Levy Growth 20.00% 15.00% 10.00% 5.00% 0.00% -5.00% The following chart provides a review of the components of the tax levy (net of debt service) over the last ten years. The average growth of the levy over the last ten years, less the amount required for debt service, is 2.57 percent. The amount levied for public safety (Corporate Levy) represents 59.2 percent of the totallevy. Page 2 of 3 Packet Pg. 23 6.A.a $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Components of Tax Levy - Truth in Taxation Net of Debt Service 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fire Pension Ld Police Pension IMRF/FICA Corporate As reported for Truth in Taxation purposes, the Village's 2017 Property Tax Levy will increase by 3.27 percent over the 2016 tax extension. The entire 2017 Property Tax Levy, including debt service, will be presented to the Village Board on December 4, 2017. It is anticipated that the full levy will be an increase of 3.1 percent. Page 3 of 3 Packet Pg. 24 8.A Resolution No. R-2017-28 : Third Amendment to the Lake Cook Road Agreement ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Due to an increase in the project design cost for the Lake Cook Road Widening Project, Civiltech Engineering, Inc., has asked for additional funding from the Cook County Department of Transportation and Highways. There is no cost increase to the Village of Buffalo Grove. As a party to the agreement, originally approved by Resolution 2013-26 the Village must agree to amend the agreement by Resolution. ATTACHMENTS: • RESOLUTION Lake Cook Design Agreement 3rd amendment 17-1031 (DOCX) • A5015-02-EG Buffalo Grove —Ph II_Amend3 (DOC) • Supplement No 3 (PDF) Trustee Liaison Berman Monday, November 6, 2017 Staff Contact Darren Monico, Public Works Updated: 11/2/2017 11:34 AM Page 1 Packet Pg. 25 8.A.a RESOLUTION NO. 2017 - A RESOLUTION APPROVING THE THIRD AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY RELATED TO PHASE II ENGINEERING DESIGN FOR LAKE COOK ROAD BETWEEN HASTINGS LANE AND RAUPP BOULEVARD WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the quality of life is enhanced by a high quality arterial street transportation system which operates efficiently and which does not experience extreme congestion so as to induce motorists to "cut through" neighborhood streets in order to reduce travel times; and, WHEREAS, the Village Board previously approved Resolution No. 2013-26 (A Resolution Approving an Intergovernmental Agreement with Cook County Highway Department Related to Lake Cook Road), Resolution No. 2015-25 (A Resolution Approving the First Amendment to an Intergovernmental Agreement with Cook County Highway Department Related to Lake Cook Road), and Resolution No. 2016-27 (A Resolution Approving the Second Amendment to an Intergovernmental Agreement with Cook County Highway Department Related to Lake Cook Road), which indicated the Village's agreement to implement the Phase II Design of Lake Cook Road in the area between Hastings Lane and Raupp Boulevard; and, WHEREAS, the Village has previously paid $112,556.00 for the Phase 11 Engineering Design of Lake Cook Road in the area between Raupp Boulevard and Hastings Lane and this Third Amendment involves no additional cost to the Village for 1 Packet Pg. 26 8.A.a the Phase II Design Engineering for the Revised Scope of Project as stated in Exhibit A to the Third Amendment. NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows: Section 1: Third Amendment to the Agreement entitled "Intergovernmental Agreement" between County of Cook and the Village of Buffalo Grove related to the Lake Cook Road (Raupp Boulevard to Hastings Lane) Phase II Engineering Design Study, is hereby approved ("Third Amendment'). The foregoing WHEREAS clauses are hereby incorporated. Section 2: The Village President and Village Clerk are authorized and directed to execute the Third Amendment. A copy of said Third Amendment is attached hereto and made a part hereof. AYES: NAPES: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk 2017 2017 APPROVED: Village President 2 Packet Pg. 27 8.A.b THIRD AMENDMENT TO AGREEMENT THE COUNTY OF COOK LAKE COOK ROAD Raupp Boulevard to Hastings Lane VILLAGE OF BUFFALO GROVE Section: 13-A5015-02-EG This THIRD AMENDMENT to Agreement, is made and entered into by and between the COUNTY OF COOK (the "COUNTY"), a body politic and corporate of the State of Illinois, and the VILLAGE OF BUFFALO GROVE (the "VILLAGE"), a municipal corporation in the State of Illinois. The COUNTY and the VILLAGE are sometimes individually referred to as "Party' and collectively referred to as the "Parties". WITNESSETH Whereas, the VILLAGE executed an Agreement for Phase II design engineering services for improvements along Lake Cook Road from Raupp Boulevard to Hastings Lane (hereinafter called "PROJECT") on June 17, 2013, First Amendment to said Agreement on August 11, 2015 and Second Amendment to said Agreement on November 7, 2016 and which the COUNTY executed same on July 17, 2013, September 9, 2015 and January 18, 2017, respectively, hereinafter collectively referred to as "AGREEMENT"; Whereas, the AGREEMENT specified the costs and obligations for Phase II design engineering co services for the improvements, wherein the estimated cost to the COUNTY was amended as Three ti Million Eight Hundred Forty -Four Thousand Eight Hundred Seventy -Four Dollars ($3,844,874.00); and o N Whereas, the COUNTY has requested additional design engineering services related to the PROJECT ., which are not included in the original AGREEMENT. The additional engineering services shall include, but are not limited to: extension of temporary easements, additional title insurance fees, revisions to Weiland Road plans and additional utility coordination; and Q Whereas, the VILLAGE intends to expand the scope of work in the consultant engineering agreement to include said additional Phase II design engineering services; and Whereas, the VILLAGE and COUNTY desire to amend the AGREEMENT to modifythe cost estimate to account for the additional Phase II design engineering costs; and Whereas, the COUNTY's share of additional Phase II design engineering services shall be One Hundred Thirty -Nine Thousand Three Hundred Three Dollars ($139,303.00); and Whereas, the total estimated cost to the COUNTY under the AGREEMENT for the PROJECT is now Three Million Nine Hundred Eighty -Four Thousand One Hundred Seventy Seven Dollars ($3,984,177.00); and Whereas, the COUNTY previously issued payments to the VILLAGE under the AGREEMENT and these additional payments shall reduce the COUNTY'S total payment obligation. Now, Therefore, in consideration of the promises and mutual undertakings herein set forth, the parties agree to amend the AGREEMENT as follows: Packet Pg. 28 8.A.b THIRD AMENDMENT TO AGREEMENT Lake Cook Road Raupp Boulevard to Hastings Lane Section: 13-A5015-02-EG It is mutually agreed that the above Recitals are incorporated herein and made part hereof. MODIFICATIONS TO AGREEMENT The followinq modification is made to SECTION 3. PROJECT FUNDS Subsection 3.1 is amended to read as follows: 3.1 County's Share of the PROJECT. The Countyshall payforone hundred (100%) percent of the costs of the PROJECT, including Village of Wheeling and Lake County design elements, less the costs for the Village Work as described in AGREEMENT Section 5.8. The County's total estimated cost for the PROJECT is Three Million Nine Hundred Eighty -Four Thousand One Hundred Seventy Seven Dollars ($3,984,177.00). The followinq exhibit provision is added to the AGREEMENT as follows: A Funding Breakdown is incorporated into this Amendment and attached hereto as Exhibit A. The Funding Breakdown is only an estimate and does not limit the financial obligations of the Parties as described herein. II. EFFECT OF THIRD AMENDMENT This Third Amendment forms a part of and supplements the requirements of the AGREEMENT. All co other provisions of the AGREEMENT not specifically addressed in this Third Amendment shall remain in effect and unaltered. This Third Amendment is subject to all terms and conditions applicable to the N AGREEMENT except as expressly provided in this Third Amendment. The COUNTY and VILLAGE W agree that their respective successors and assigns shall be bound by the terms of this Third Amendment. III. EFFECTIVE DATES OF AMENDMENT This Amendment shall be effective upon proper execution by authorized signatories of the Parties and shall continue in effect until the AGREEMENT expires or is terminated by Parties in writing. The Fundinq Breakdown incorporated herein as Exhibit A is modified as follows: The Funding Breakdown incorporated herein as Exhibit A is amended to reflect the work items, respective cost shares and amended total costs as described herein. THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK Page 2 of 4 Packet Pg. 29 8.A.b THIRD AMENDMENT TO AGREEMENT Lake Cook Road Raupp Boulevard to Hastings Lane Section: 13-A5015-02-EG EXHIBIT A Funding Breakdown ITEM TOTAL VILLAGE COUNTY COST COST COST Original Phase II Design Engineering Agreement (7-17-13), $3,957,430.00 $112,556.00 $3,844.874.00 First Amendment (9-9-15) and Second Amendment (1-18-17) Phase II Design Engineering for Revised Scope of $139,303.00 $0 $139,303.00 Project (10-17-17) TOTAL $4,096,733.00 $112,556.00 $3,984,177.00 Page 3 of 4 co N ti O N W Packet Pg. 30 8.A.b THIRD AMENDMENT TO AGREEMENT Lake Cook Road Raupp Boulevard to Hastings Lane Section: 13-A5015-02-EG IN WITNESS WHEREOF, the COUNTY and VILLAGE have caused this Amendment to be executed by their respective officials on the dates as shown. EXECUTED BY VILLAGE OF BUFFALO GROVE: Beverly Sussman Village President This day of A.D. 2017. ATTEST: Village Clerk (SEAL) EXECUTED BY COUNTY: Toni Preckwinkle President Cook County Board of Commissioners This day of A.D. 2017. ATTEST: County Clerk (SEAL) RECOMMENDED BY: John Yonan, P.E. Superintendent County of Cook Department of Transportation and Highways APPROVED AS TO FORM: Kimberly M. Foxx, State's Attorney By: Assistant State's Attorney H:\Transportation & Planning\Planning\AGREEMENTS\4-INTGOVT-REIMB-LOA\A5015-02-EG Buffalo Grove —Ph II_Amend1doc Page 4 of 4 co N ti 0 N W Packet Pg. 31 I 8.A.c I Local Agency Village of Buffalo Grove L JV Ilfinois Department p C of Transportation C O County Cook and Lake A L N S Section 13-A5015-02-EG A Preliminary Engineering U L Project No. G Services Agreement T Job No. E N For Federal Participation A N Contact Name/Phone/E-mail Address Darren T. Monico, P.E. C T 847.459.2523 Y Consultant Civiltech Engineering, Inc. Address 2 Pierce Place, Suite 1400 City Itasca State IL Zip Code 60143 Contact Name/Phone/E-mail Address Jonathan R. Vana, P.E. 630.735.3382 THIS AGREEMENT is made and entered into this day of , between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description Name Lake Cook Road Improvements Route Termini Raupp Boulevard to Hastings Lane Length 7,156 ft Structure No. 016-3111 016-3204 Description Phase II engineering services for the Lake Cook Road Improvements. This supplemental agreement includes additional engineering services required for extension of temporary easements, additional title insurance fees, revisions to Weiland Road, and additional utility company coordination. Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of engineering services for the LA for the proposed improvement herein described. 2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LA or STATE. 3. To complete the services herein described within 550 calendar days from the date of the Notice to Proceed from the LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man- hours shown in EXHIBIT A. If higher -salaried personnel of the firm, including the Principal Engineer, perform services that are indicated in Exhibit A to be performed by lesser -salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. 6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEE and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local Roads and Streets manual published by the STATE. 8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. rn 0 Z c cu E cu C. a c cu E U co Q Page 1 of 8 Printed on 10/30/2017 3:41:08 PM BLR 05610 (Rev. 11/21/13) Packet Pg. 32 9. The undersigned certifies neither the ENGINEER nor I have: a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT, b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out th AGREEMENT. d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, +, f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local; d terminated for cause or default. a 10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. c�a 0 W 11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Y Amendment or Supplement. 0 0 v 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). a) 13. Scope of Services to be provided by the ENGINEER: co J m t ❑ Make such detailed surveys as are necessary for the planning and design of the PROJECT. p ❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and y flood flow histories. E c ❑ Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water d Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification. Q ❑ Design and/or approve cofferdams and superstructure shop drawings. t H ❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge c 00 culvert types and high water effects on roadway overflows and bridge approaches). N ti ❑ Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class N Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary � environmental clearances. " M ❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient c 0 for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid d Procedures for Local Highway Improvements or any other applicable requirements of the STATE. ❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation. a C ❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainag a(i structures, and compliance with applicable design requirements and policies. E U ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficiE data for the design of the proposed improvement. Q ® Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordar with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate c cost shall be furnished in quadruplicate. ❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borr< pit and channel change agreements including prints of the corresponding plats and staking as required. Page 2 of 8 Printed on 10/30/2017 3:41:08 PM BLR 05610 (Rev. 11/21/13) Packet Pg. 33 II. THE LA AGREES, 8.A.c 1. To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee Specific Rate Lump Sum ® CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or ❑ CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or ❑ CPFF = 14.5%[(2.3 + R)DL + IHDC] Where: DL = Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor ❑ (Pay per element) 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ❑ With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal ti 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ® Without Retainage a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the valu( of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEEF 4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assistec contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/c the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). III. IT IS MUTALLY AGREED, 1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed. 2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE, without restriction or limitation as to their use. c m d d a� a ca 0 W Y 0 0 v d Y co J m t 0 c a� E c d E Q t H 0 N ti 0 N Cl) 0 z c d E m a a 0 c d E s �a Q Page 3 of 8 BLR 05610 (Rev. 11/21/13) Printed on 10/30/2017 3:41:08 PM Packet Pg. 34 3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the curre 8•A.0 Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. 5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA, the STATE, and their officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known pos office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will b responsible for reimbursement of all eligible expenses to date of the written notice of termination. 9. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract c grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years. For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (� days after such conviction. b. Establishing a drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy of maintaining a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract c grant and to post the statement in a prominent place in the workplace. d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Ac Page 4 of 8 Printed on 10/30/2017 3:41:08 PM BLR 05610 (Rev. 11/21/13) Packet Pg. 35 10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performanc 8•A.0 AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LA deems appropriate. Agreement Summary Prime Consultant: TIN Number Agreement Amount Civiltech Engineering, Inc. $69,303.00 Sub -Consultants: TIN Number Agreement Amount Santacruz Land Acquisitions $70,000.00 Sub -Consultant Total: $70,000.00 Prime Consultant Total: $69,303.00 Total for all Work: $139,303.00 Executed by the LA: Village of Buffalo Grove (Munid pality/Township/County) ATTEST By: By: Clerk Title: (SEAL) Executed by the ENGINEER: ATTEST: By: Title: Civiltech Engineering, Inc. By: Title: c m d d L a� a O W Y 0 0 V d Y tD J d t O C aD E C W Q t H 0 N ti 0 N W Cl) O Z C d E m CL CL 0 c d E s �a Q Page 5 of 8 Printed on 10/30/2017 3:41:08 PM BLR 05610 (Rev. 11/21/13) Packet Pg. 36 (uemaaV Pe IJ31000a em m empuem¥p m1:R-LM-M)EON lugwelddns quawtpelIv m / / g = 6 \/ �\ ff cc /\ k7 �� y O¥ %R fm eCU 06 g% \< 7= =2f E =ec [ @ E /m /// 0\ II + + O « — + + + + + $ ƒ C)cl� 8 / / / © R m m ƒ El El El El/ E $ / § ® A m \ $ $ $ = CL L ± ± = s s ƒ k ƒ $ $ _ _U E E E $ \ •• ) § § Df = \/ 0 2EEE/� Z = S t _ k///U)2 7 7 in a) E ƒ\ /2\ / � a k2) o ■ M in 7�oA � = m k� 3 cn � 0 � E \ k � . � k � \ � \ 0 / a0 0 o U k E — . LU �a / ILJ U ( � \ �I d m.2 // 7a\ I 2 Q \ k % k § ■ w � 2 R � � ■ Exhibit B r, .. •of Transportation Prime Consultant Name Address Telephone TIN Number Project Information Local Agency Section Number Project Number Job Number Engineering Payment Repo This form is to verify the amount paid to the Sub -consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub -consultant for the amount listed below Signature and title of Prime Consultant Page 7 of 8 Printed on 10/30/2017 3:41:08 PM Date BLR 05610 (Rev. 11/21/13) BLR 05610 (Rev. 5/06) Packet Pg. 38 Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish th purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deeme 8.A.c concurrinq with the payment amount specified above. For information about IDOTs collection and use of confidential information review the department's Identity Protection Policy. Page 8 of 8 Printed on 10/30/2017 3:41:08 PM BLR 05610 (Rev. 11/21/13) BLR 05610 (Rev. 5/06) Packet Pg. 39 8.A.c EXHIBIT A-1 PHASE II SCOPE OF ENGINEERING SERVICES Lake Cook Road Improvements Supplement No. 3 Cook County Department of Transportation and Highways Village of Buffalo Grove October 17, 2017 This supplement covers revisions pertaining to the following out -of -scope work that was not included in the original Phase II Engineering agreement: • Extension of temporary easements that will expire prior to the end of construction • Additional title commitment fees • Revisions to Weiland Road • Additional Utility Company Coordination Additional details regarding each of these items follows below. SCOPE OF SERVICIES 1. Extension of Temporary Easements The project involves land acquisition from 48 parcels. The temporary easements obtained were for a duration of 5 years. With the delay of the project to a fall 2018 letting and the length of the construction project exceeding 2 years, the temporary easements that were acquired early in the project (25 parcels) will expire before the end of construction. To ensure that work within the temporary easements can be completed, the duration of the temporary easements will need to be extended. The duration of the extension will be determined based on when the easement was originally acquired and when construction is scheduled to be completed. Based on discussions with IDOT and CCDOTH, this will be accomplished by the negotiator making offers to extend the easements based on the amount previously paid to the property owners. Therefore, new appraisals and review appraisals will not be required. We have included a small fee per parcel for the appraiser to review the previous settlement amount in order to make a recommendation on the amount that should be offered for the extension. One exception is Parcel OKR0039 which is under new ownership, therefore a new appraisal, review appraisal, and offer will need to be made. Manhours have been included in this item for coordination with the negotiator, Santacruz Land Acquisitions. 2. Additional Title Insurance Fees The original proposal from Santacruz Land Acquisitions included a direct cost for each parcel related to ordering title insurance. The cost of the title insurance is based on the Packet Pg. 40 8.A.c amount paid for the acquisition. Based on the amount paid for the acquisitions to date, the estimated amount in the original proposal needs to be increased. We have included an estimated cost for the purchase of the remaining title insurance based on coordination with Steve Santacruz. 3. Revisions to Weiland Road The construction of Weiland Road, north of Lake Cook Road, was originally planned to be completed prior to the start of Lake County's project on Weiland Road. The plans were developed showing full reconstruction of the pavement to the north of Woodstone Drive, to the point where Lake County would continue the construction of the five lane section. The plans showed tapering back to the existing two lane section with widening and resurfacing. Based on the status of the right-of-way acquisition, the Lake Cook Road project is now targeting a summer 2018 letting with construction to begin in late 2018. Lake County's project is scheduled for a March 2018 letting with a majority of that construction to be completed in 2018. Therefore, the Lake Cook Road plans will need to be updated to show tying into the newly constructed Weiland Road pavement. The plan revisions will affect the following sections of the Lake Cook Road plans: • Maintenance of Traffic Typical Sections (4 sheets) • Maintenance of Traffic Plans (5 sheets) • Existing Typical Sections (2 sheets) • Proposed Typical Sections (2 sheets) • Removal Plans (1 sheet) • Plan and Profile (1 sheet) • Cross Sections (10 sheets) • Driveway Details (1 sheet) • Pavement Marring Plan (1 sheet) • Existing Signing Plan (1 sheet) • Proposed Signing Plan (1 sheet) • Drainage Removal Plan (1 sheet) • Drainage Plan (1 sheet) • Utility Plan (1 sheet) • Soil Erosion and Sediment Control Plan (2 sheets) • Landscaping Plan (1 sheet) • Temporary Lighting Plan (2 sheets) • Lighting Plan (2 sheets) Revisions will also be required to the quantity calculations. 4. Additional Utility Company Coordination The original contract included manhours for coordination with the utility companies. Based on the most recent utility coordination meeting, Civiltech will be preparing a CAD drawing depicting all of existing and proposed utility locations. This approach has become critical due to the extensive relocation work required within the constrained space available. This file will be used by Civiltech and the utility companies to determine conflicts between the utility companies. Packet Pg. 41 8.A.c The manhours being requested are for the preparation of the CAD drawing and additional coordination time required to review and approve the utility company submittals. Packet Pg. 42 Ouawa8AV pe0b M00O ales ay; 03 auawpuawy paiyl : 8Z-L W-M) Z ON auawaiddng :;uawyaejjy v m N R L IL U ❑ Ouawa8AV pe0b M000 ales ay; 03 auawpuawy paiyl : 8Z-L W-M) Z ON auawaiddng :;uawyaejjy 8.A.c Direct Cost and Sub Consultant Calculation Professional Engineering Services Proposal Supplement No. 3 Lake Cook Road Improvements Village of Buffalo Grove DIRECT COSTS ITEM 1 - Extension of Temporary Easements Negotiations (Santacruz Land Acquisitions) $45,000.00 Appraisals 24 parcels x $300 1 parcel x $2,900 $7,200.00 $2,900.00 Review Appraisals 1 parcel x $1,100 $1,100.00 Total Item 1 $56,200.00 ITEM 2 - Additional Title Insurance Fees Santacruz Land Acquisitions Total Item 2 Exhibit A-4 Page 1 of 1 Packet Pg. 45 c m a� d L a 0 w Y 0 0 v a� Y m J O s r0+ C G1 E C Q E Q L s Co N ti O N w Cl) O Z C d d Q. Q 7 cn C d s ca Q Packet Pg. 46 8.A.c „r' 2, Packet Pg. 47 Santacruz Land Acquisitions has provided a proposal (the "Proposal) for the benefit of Cook County Department of Transportation and Highways, the Local Public Agency ("LPA"), for land acquisition services necessary to complete the reconstruction of Lake Cook Road from Raupp Boulevard to Hastings Lane (the "Project"). The Proposal was provided to Civiltech Engineering Inc., Engineer for the LPA, ("Consultant"). Since the original proposal was provided, it has been determined that extensions of the temporary construction easements ("TCE") are necessary for the completion of the Project. It has been determined that twenty-five (25) parcels will need to have the TCE extended for a period of time. At least one of the parcels will need to be renegotiated due to a change of ownership, while the balance will require an extension. COMPENSATION Santacruz Land Acquisitions shall be entitled to the compensation as follows: RENEGOTIATIONS: EXTENSIONS: $2,400.00 $1,200.00 - $1,500.00 As directed, Santacruz Land Acquisitions shall invoice the LPA or Consultant for any fees and charges related to the acquisitions including, without limitation, (i) the cost of the later date title commitments, (ii) the cost of title insurance policies obtained on the parcels to be acquired, (iii) the cost of recording any necessary documents to complete the conveyance and obtain clear title, (iv) lender's fees related to the processing of any partial releases needed to provide clear title, and (v) land trustee processing fees. Santacruz Land Acquisitions shall include $300.00 per parcel for these charges. Santacruz Land Acquisitions shall pay any such fees and charges in excess of the $300.00 per parcel allowance for which Santacruz Land Acquisitions shall be entitled to additional compensation in the amount of any such payments pursuant to a separate work order issued. Based on the above, the revised land acquisition negotiation services provided herein are offered a cost not to exceed of $45,000.00 as follows: Land Acquisition Services $37,500.00 Direct Billable Expenses $7,500.00 SUPPLEMENTAL PROPOSAL FOR LAND ACQUISITON SERVICES Santacruo Land 1 Packet Pg. 48 8.B Resolution No. R-2017-29 : Consideration for Trustees to Sign an Agreement with Lake County Stormwater Management ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: In order to maintain the status of a Certified Community for the purpose of administering the Lake County Watershed Development Ordinance, the Village must reapply every 5 years. The attached Resolution authorizes the Village President to apply for certification. ATTACHMENTS: • LCSMCre-certification resolution 17-1016 (DOCX) • Board packet for recertification 2017 (PDF) Trustee Liaison Stein Monday, November 6, 2017 Staff Contact Darren Monico, Public Works Updated: 11/2/2017 11:39 AM Page 1 Packet Pg. 49 8.B.a RESOLUTION NO. 2017- A RESOLUTION APPROVING A PETITION FOR SMC CERTIFICATION WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE o VILLAGE OF BUFFALO GROVE desire to remain a Certified Community for the a� purpose of administering the Lake County Watershed Development Ordinance. NOW, THEREFORE, BE IT RESOLVED by the President and Board of c 3 Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the E E 0 U President and Clerk be, and they are hereby authorized and directed to execute the w "Petition for SMC Certification." A copy of said petition is attached hereto and made U a part hereof. N 0 N AYES: w 0 NAYES: c ABSENT: PASSED: , 2017 APPROVED: , 2017 APPROVED: Village President ATTEST: Village Clerk Packet Pg. 50 PETITION FOR SMC CERTIFICATION Oil this day of 4 C, . . . . ...... . . ...... the -.-VAL A - 'R- (Yew) (City, Vill"V 4C- of ---- iok-Aao- 6 -elo V 1 - - — - - ---------- —, a coninitinity participating in the regular phase of the National Flood Insurance Program, adopted all amended ordinance ("ORDINANCE") which includes the provisions of the Lake County Watershed Development Ordinance amended October 13, 20 t 5 ("WD0") and is oil file with the Lake County Stormwater Management Commission ("SMC"). According to the provisions of the ORDINANCE and WI O we agree to: I Forward appropriate portions of the Regulatory Floodway Development applications to SMC for transmittal to the Illinois, Department of Natural Resources/Office of Water Resources (-'IDNR/OWR") or its designee for concurrent review and approval, 1 Maintain records and provide SMC' with certain portions of these records as described below: a. Maintain records of every Watershed Development Permit application, permit variance, hydrologic and hydraulic data, and enforcement action and sliall allow periodic inspections, of the records by SMC, FEMA, or IDNR./OWR personnel. b. Maintain an Elevation Certificate and flood -proofing certificate file to certify the elevation of the lowest floor (including basement) of a residential or non-residential building or the elevation to which a non-residential building has been flood-l)roofed, for all buildings constructed in the Regulatory Floodplain, C. Maintain for public inspection and provide copies upon request of, base flood data and neaps, variance documentation, Conditional Letters of Map Revision, Letters of Map Revision, ]letters of Map Artlendirient, elevation and floodproofing certificates, other watershed development permit related materials, available "as -built" elevation and floodproofing records for all buildings constructed subject to the provisions of this ordinance, 3. Require all engineering information and plans prepared by a registered professional engineer, to be reviewed under the Supervision Of a registered professional engineer tinder the employ or contract of the community for conformance with the OR: prior to permit issuance. 4. Provide SMC with the names, addresses and telephone numbers of the Community Official designated as the Enforcement Officer, the registered professional engineer performing permit reviews, and cornniunity legal counsel. Notify SMC should any changes in these positions occur. Tile Enforcement Officer shall be responsible for the administration and enforcement of the ORDINANCE and duties as specified in Appendix E of the WINO, I Packet Pg. 51 1 Community Recertification a. Certified Communities shall petition for recertification every five (5) years. b. Within the five (5) year certification period, the SMC Director shall periodically review the community's ordinance enforcement records and performance and make remedial recommendations to the community, if necessary. Review findings will be used in the assessment of petitions for recertification from Certified Communities. 6. C0111111ILinity Decertification a, The SMC shall after following the con-anunity notification procedure and holding a public hearing presided by SMC, have the authority to rescind time community's certification, b, 'rhe SMC shall rescind a conimimity's certification for the following reasons: The community is no longer a participant in the National Flood Insurance Program ii, The community amends the OR-DINANCE so that it is less restrictive than the WDO. c. The SMC may rescind or place conditions oil a community's certification if the certified community recurringly 'Issues permits not in accordance with, or fails to adequately enforce, the ORDINANCE, If the community issues a regulatory floodway development permit not in accordance with §703 of the WDO, SMC` shall rescind the community's authority toadillinister tile LDWOWR regulatory floodway permit program for appropriate uses. We agree to the provisions and responsibilities herein and therefore respectively petition SMC; for Certification and tile resulting authority to issue all permits and variances required by the ORDINANCE, (Community Chief Bected Official) XMIM; (Clerk) M I Packet Pg. 52 1 1) Name of Community Village of Buffalo Grove 2) Name and address of Community Official to be designated as Enforcement Officer & CO - Enforcement Officer, if applicable (if using a consultant, please attach a copy of the contract) Darren Monuco, P E,, V01age Engineer, 51 Rau pp Bou I evard, Surffalo Grove, 1 L60'089 Mark Bjederwolf, P,E- CMI Engineer ll, 51 Raupp Boulevard, Buffalo Grave, IL 60089 3) Name and address of professional engineer responsible for permit reviews (if using a consultant, please attach a copy of the contract) Darren Monloo, P.E., Village Engineer, 51 Raupp Boulevard, Buffalo Grove, IL 6�00,89, Mark Biedervialf, P.E,, U01 Engineer 11, 51 Raupp Boulevard, Buffalo Grove, ll. 6gN9 4) Name and address of Certified Wettand Specialist responsible for isolated wetland reviews (if Using a consultant, please attach a copy of the contract) NIA 5) Name and address of the municipal attorney WlIlarn Rays a. Tressler UP, 232 S0091 Fmnklin Drive, 22rid Floor, Chicago, IL 6,0606 I Packet Pg. 53 1 LAKE COUNTY STORMWATER MANAGEMENT COMMISSION SELF—ALIDIT CHECKLIST FOR RE -CERTIFICATION ADOPTED MARCH 6, 200i8 111 1 1 111.11� 0 11 1 FiroURN•AN I 'M IN, NO- go- , I B. COPIES OF T'HE'FOLLOWIN'G ARE INCLUDED FOR RE-CEVA` TIFICATIOiN: Fully executed copy of the Petition for Standard Certification Fully executed copy of the Petition for Isolated Wetland Certification Community Certification Information Form Ordinance adopting, at a minimum, most recent WDO provisions Contract document for outside EO services or appropriate community authorization Contract document for outside CWS services or appropriate community authorizatior C. ENFORCEMENT OFFICER INFORMATION Nanne Darren Monico, RE. nX Passed EO examination nX Attended EO training El Completed continuing education requirements D. CO -ENFORCEMENT OFFICER INFORMATION �!f applicable) Name Mark Biederwolf, P.E. Passed ECG examination Attended EO training Completed continuing education requirements E. CERTIFIED WETLAND SPECIALIST (for Isolated Wetland Certification) Name LC CWS number El Attended CWS training El Completed continuing education requirements F. PROFESSIONAL ENGINEER Name Darren Monico, P.E. PE license number 062.056296 Expires JJ12_QLJ 9 G. NUMBER OF ADDITIONAL STAFF REVIEWING/INSPECTING PERMITS Standard reviewers 3 Isolated wetland reviewers 0 Field inspectors / DECIs 3 2 Certified Floodplain Managers 1 U:\Regulatory Prograrn\Certffication\2017 Recerfification\hI of Process\2017 Re -certification checklist docx Page lof 4 I Packet Pg. 54 1 LAKE COUNrT,` S,TORMWAT'ER MANAGEMENT COWMISSIOiIJ SELF -AUDIT CHECKLIST'FOR RE-CERTIFICATIOISI ADOPTED MARCH 6, 2008 84 Aas an IDNR Community Assess mient Visit (C�AV) been performed in the community? Pleas provide a copy of the community's response letter addressed to the IDNR regarding the CA Please enclose documentation of all follow-up action taken to resolve CAV issues, [I Yes X1 No Date of last CAV 12/21/05 Number of potential violations cited in the CAV Number of potential violations resolved as noted in the CAV 9. Has the community administered all CLORs and LOMIRs appropriately? Yes No Aave the revisions been: submitted to SIVIC, IWIRIOITMR, and Fr=iTAA for acceptance,, as. appropriate? Number of sites with submitted GLOMRs -0 Number of sites with submitted LOMRs 10. Has the community followed the WDO provisions when issuing permits for Regulatory Floodplain? Z1 Yes El No Number of permits issued with Regulatory Floodplain I Number of elevation certificates obtained as part of a permitting process 0 Number of flood -proofing certificates obtained 0 Number of sites permitted withil Regulatory Floodway appropriate uses 0 Number of permits issued with! riverine floodplain areas >640 tributary acres 0 Number of permits issued with riverine, flood -prone areas 1 OiO-640 tributary acres 2 Number of permits issued with depressional floodplain areas >20 tributary acres 0 Number of permits issued with depressional floodplain areas <20 tributary acres 0 11. Has the community required all applicable local, state and" fecteral permits and approvals? Yes No Number of sites with USACE permi�trequired 1 permittedlapproved I Number of sites with, IEPA N01 requirements: required _j 1 permittmow' lapproved 11 12. Have all applicable storm water components (wetlands, buffers, mitigation areas, detention basins, overland flow paths, emergency spillways, etc.) been placed in deed/plat restricted areas and recorded? Yes No Number of sites with deed/plat-restricted wetlands, buffers, and mitigation areas that have been inspected for encroachments and development -related vioiations, 4 Number of developments with recorded maintenance plans that have been assessed for Compliance 4 13. Have as -built plans, and calculations been approved as applicable for all completed permitted projects? N Yes E3 No U:\Reguiatory Prograni\Certification\2017 Recerfification\1nitiation of Process\2017 Re -certification checklist docx Page 3cif 4 I Packet Pg. 56 1 LAKE COUNTY STORMWATER MANAGEMENT COMMISSION SELF -AUDIT CHECKLIST FOR RE -CERTIFICATION ADOPTED MARCH 6, 2008 14. FOR IWLC COMMUNITIES ONLY: Have copies of all applicable wetland reports, maintenance plans, deed/plat, restrictions, etc. been kept for each development approved for wetland provisions? El Yes F-1 No FX_1 NI/A Number of Isolated Wetland Provisions applications approved Acreage of wetlands impacted (isolated) Acreage of wetland mitigation, (isolated) Acreage of wetlands mitigated on -site Acreage of wetland credits purchased in banks Acreage of wetland credits purchased through the SMG WRF - ------- -------- MR:11"•Fil plil 11 11111 ill". .- 0 N Signature Printed name Darren T. Monico, P.E. Date 10/25/2017 FOR ALL ANSWERS MARKED "NO", COMMUNITY SHOULD ATTACH A SEPARATE SHEET TO FUlk"TWE-r. 16. Have all development -related SIVIC Citizen Inquiry Responses (CIRS) been documented and responded to? Please provide each CURS form received by community throughout re -certification period. [:] Yes El No El None Received Number of GIPS received by community Number of GIPS responded to 17. Have all SIVIC Community Notification Procedure (CNP) Issues been documented and resolved? Please provide each GNP form received by community throughoult re -certification period., El Yes F� No NI/A Number of GNPs received by community Number of GNPs resolved Number of GRIP points assessed U\Regulatory Program\Cerfificaflon\2017 Recertificationiii,initiation of Process\20:17 Recertification checklist docx Page 4of 4 I Packet Pg. 57 1 8.0 Action Item : TIPS - Joint Purchasing Contract ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff requests that the Village Manager be authorized to execute the attached TIPS Interlocal Contract for Cooperative Purchasing pending final review and approval by the Village Attorney. ATTACHMENTS: • Memo TIPS (DOCX) • Illinois Authority (PDF) • III inois_Interlocal_Agreement (PDF) Trustee Liaison Johnson Monday, November 6, 2017 Staff Contact Brett Robinson, Finance Updated: 10/27/2017 3:05 PM Page 1 Packet Pg. 58 8.C.a A1, L AGE 0F MEMORANDUM DATE: November 2, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Darren Monico, Village Engineer SUBJECT: TIPS Joint Purchasing Cooperative Background Approval of an Interlocal Agreement is required in order for the Village to participate in the The Interlocal Purchasing System (TIPS) joint purchasing cooperative. The TIPS is one of several purchasing cooperatives Staff has recommended the Village join in order to obtain competitive pricing on a variety of goods and services. The TIPS Interlocal Contract for Cooperative Purchasing will allow the Village to obtain competitively bid pricing for Public Works, Fire Rescue and Public Safety equipment among other items. Purchases will be made in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a similar fashion to those purchases made in cooperation with the Northwest a Municipal Conference, the National Joint Powers Alliance, GSA Advantage, and Admin Minnesota. P: 0 E m Recommendation c Staff recommends that the Village Manager be authorized to execute the TIPS Interlocal Agreement for Cooperative Purchasing pending final review and approval by the Village Attorney. a Packet Pg. 59 8.C.b Illinois Authority State of Illinois Statutes Chapter 5 General Provisions Act 220 Intergovernmental Cooperation Act 5 I LCS 220/2 Sec. 2. Definitions. For the purpose of this Act: (1) The term "public agency" shall mean any unit of local government as defined in the Illinois Constitution of 1970, any school district, any public community college district, any public building commission, the State of Illinois, any agency of the State government or of the United States, or of any other State, any political subdivision of another State, and any combination of the above pursuant to an intergovernmental agreement which includes provisions for a governing body of the agency created by the agreement. For the purposes of this Act, "public agency" includes the Mid -America Intermodal Authority Port District created under the Mid -America Intermodal Authority Port District Act. (2) The term "state" shall mean a state of the United States. 5 1 LCS 220/3 Sec, 3, Intergovernmental cooperation Any power or powers, privileges, functions, or authority exercised or which may be exercised by a public agency of this State may be exercised, combined, transferred, and enjoyed jointly with any other public agency of this State and jointly with any public agency of any other state or of the United States to the extent that laws of such other state or of the United States do not prohibit joint exercise or enjoyment and except where specifically and expressly prohibited by law, This includes, but is not limited to,(i) arrangements between the Illinois Student Assistance Commission and agencies in other states which issue professional licenses and (ii) agreements between the Illinois Department of Public Aid and public agencies for the establishment and enforcement of child support orders and for the exchange of information that may be necessary for the enforcement of those child support orders. The link to the full statute can be found here: http://www.iIga.gov/legislation/iIcs/iIcs3.asp?ActlD=92&ChapterlD=2 Packet Pg. 60 8.C.c INTERLOCAL AGREEMENT Region VIII Education Service Center ILLINOIS PUBLIC AGENCY (School, College, University, State, City or County Office) ILLINOIS EDUCATIONAL OR GOVERNMENT ENTITY and Region VIII Education Service Center Pittsburg, Texas Control Number (TIPS will Assign) Schools enter County -District Number a 225 - 950 F_ Region 8 County -District Number The Texas Education Code §8.002 permits Regional Education Service Centers, at the direction of the Commissioner of Education, to provide services to assist school districts, colleges and universities in improving student performance and increasing the efficiency and effectiveness of school, college and university financial operations. Government Authority: The Illinois Intergovernmental Cooperation Act grants authority for public agencies, such as school districts, to exercise any powers, privileges, or authority jointly with any other public agency of Illinois, or any other state, which has the same powers, privileges or authority. 5 III. COMP STAT. 220/2-(1). The definition of "public agency" includes any political subdivision of any other state 5 ILL. COMP. STAT. 220/2-(1). A Texas regional service center is a political subdivision of Texas. Tex. Educ. Code §8.001, et seq. Therefore, Illinois public school districts, or other local governments, have statutory authority to contract or agree with a Texas regional education service center for the joint exercise of the same powers, privileges and authority that each entity may exercise independently. Vision: TIPS will become the premier purchasing cooperative in North America through developing partnerships with quality vendors, school districts, universities, colleges, all governmental entities, and public and private industry. Mission: Our mission is to provide a proven purchasing process through quality customer service including timely response, legal support and effective recruitment by providing sufficient resources to include personnel. Purpose: The purpose of the TIPS program shall be to continue providing substantial savings and best value for participating educational entities or public agencies through cooperative purchasing. Effective: This Interlocal Agreement (hereinafter referred and shall be automatically sixty (60) days prior written notice of non -renewal. cause by either party upon (60) days prior written nc to as the "Agreement) is effective renewed annually unless either party gives This Agreement may be terminated without tice, or may also be determined for cause at Packet Pg. 61 8.C.c anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty (30) day period to cure any breach. Statement of Services to be Performed: Region VIII Education Service Center, by this Agreement, agrees to provide competitively bid cooperative purchasing services to the above -named public entity through a Program known as The Interlocal Purchasing System (TIPS) Program. Role of the TIPS Purchasing Cooperative: 1. Provide organizational and administrative structure of the TIPS Program. N 2. Provide Administrative and Support Staff necessary for efficient operation of the TIPS a ~ Program. 3. Provide marketing of the TIPS program to expand membership, awarded contracts and commodity categories. 4. Initiate and implement activities required for competitive bidding and vendor award process ° U including posting, advertising, collecting proposals, scoring proposals, and awarding of vendor = contracts. .y 5. Provide members with current awarded vendor contracts, instructions for obtaining quotes and s ordering procedures. 6. Maintain filing system for all competitive bidding procedure requirements. a. 7. Provide Reports as requested. 8. Maintain active membership database for awarded vendors. 9. Provide TIPS training to members and vendors upon request. Role of the Education or Government Entity: 1. Commit to participate in the TIPS Program. 2. Designate a Primary and Technology Contact for the entity to be responsible for promoting TIPS within the organization. 3. Commit to purchase products and services from TIPS Vendor Awarded Contracts when in the best interest of the entity. PURCHASE ORDER MUST ALWAYS BE MARKED TIPS and EMAILED to TIPSPO(cD-TIPS-USA.COM for processing. 4. Accept shipments of products ordered from Awarded Vendors in accordance with standard purchasing procedures. 6. Pay Awarded Vendors in a timely manner for all goods and services received. 7. Report any vendor issues that may arise to the TIPS Cooperative Coordinator. General Provisions: Both Parties agree to comply fully with all applicable federal, state, and local statutes, ordinances, rules, and regulations in connection with the programs contemplated under this Agreement. This Agreement is subject to all applicable present and future valid laws governing such programs. This Agreement shall be governed by the laws of the State of Texas and venue shall be in the county in which the administrative offices of RESC VIII are located which is Camp County,Texas. It is the responsibility of the Entity purchasing from TIPS to insure that the respective State purchasing laws are being followed. This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered by its terms, and it may not be modified in any manner without the express written consent of the Parties. Packet Pg. 62 8.C.c If any term(s) or provision(s) of this Agreement are held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions of this Agreement shall remain in full force and effect. Before any party may resort to litigation, any claims, disputes or other matters in question between the Parties to this Agreement shall be submitted to nonbinding mediation No Party to this Agreement waives or relinquishes any immunity or defense on behalf of themselves, their directors, officers, employees, and agents as a result of its execution of this Agreement and performance of the functions and obligations described herein. This Agreement may be negotiated and transmitted between the Parties by means of a facsimile a machine and the terms and conditions agreed to are binding upon the Parties. Authorization: Region VIII Education Service Center and The Interlocal Purchasing System (TIPS) Program have entered into an Agreement to provide competitively bid cooperative purchasing opportunities to entities as outlined above. This Interlocal Agreement process was approved by the governing boards of the respective parties at meetings that were posted and held in accordance with the respective STATE Open Meetings Act, for Texas it was Government Code Ch. 551. The individuals signing below are authorized to do so by the respective parties to this Agreement. Membership Entity - Region 8 Education Service Center By: Authorized Signature Authorized Signature Title: Title: Executive Director Region VIII ESC Date Date Packet Pg. 63 8.C.c Public Entity Contact Information Primary Purchasing Person's Name Street Address City, State Zip Telephone Number Fax Number Primary Person's Email Address Secondary Coordinator's Name Secondary Coordinator's Email Address Instructions: If your entity does not require you to have an Interlocal Agreement, please go to the TIPS website under Membership and take advantage of online registration. The states of Texas and Arizona do require all entities to have an Interlocal Agreement. Email completed Interlocal Agreement to tips@tips-usa.com. Packet Pg. 64 9.A Ordinance No. 0-2017-45 : Ordinance Approving an Economic Incentive Agreement with BITS, Inc. at 850 Asbury Drive ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval, subject to the condition that the final agreement shall be subject to the review and approval of the Village Attorney. Business IT Source (BITS) is proposing to relocate their business to Buffalo Grove from Vernon Hills. They are proposing to occupy approximately 39,000 square feet at 850 Asbury Drive. The business is a computer hardware and services company providing commercial businesses IT infrastructure. In an effort to assist with the project and encourage sales growth, both staff and BITS, Inc. are seeking approval of an Economic Incentive Agreement (EIA). Additional information can be found in the attached staff memorandum. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) Exhibit A Final EIA 10.31.17 (DOCX) Trustee Liaison Ottenheimer Monday, November 6, 2017 Staff Contact Chris Stilling, Community Development Updated: 10/31/2017 8:12 AM Page 1 Packet Pg. 65 9.A.a V1111diNGE OF BUFFALO ME MEMORANDUM DATE: November 2, 2017 TO: Dane Bragg, Village Manager FROM: Christopher Stilling, Director of Community Development IN SUBJECT: Economic Incentive Agreement with Business IT Source Inc. (BITS) at 850 Asbury Drive Background Business IT Source (BITS) is proposing to relocate their business to Buffalo Grove from Vernon Hills. They are proposing to occupy approximately 39,000 square feet at 850 Asbury Drive. The business is a computer hardware and services company providing commercial businesses IT infrastructure. In an effort to assist with the project and encourage sales growth, both staff and BITS, Inc. are seeking approval of an Economic Incentive Agreement (EIA). Proposed Incentive Agreement The following are some of the key terms of the proposed EIA: • BITS will enter in a minimum six (6) year lease for approximately 39,000 square foot of office and warehouse space at 850 Asbury Drive, Buffalo Grove, IL (Property). • The EIA would be for up to six (6) years from the time BITS receive an occupancy permit from the Village (target is April 1, 2018). • The Village would share 75% of its home rule sales tax with BITS for the first $40,000,000 in annual taxable sales it receives. For annual taxable sales greater than $40,000,000, the Village will share 100% of its home rule sales tax with BITS. • The Village will retain 100% of it Retailer's Occupation Tax it receives from the State of Illinois. 0 • In the event BITS ceases operations during the terms of the agreement, BITS would be responsible E a� to reimburse the Village certain portions of the total sales tax received at the following ratio: O ➢ After Year 1- 85% reimbursement penalty m ➢ After Year 2- 70% reimbursement penalty ➢ After Year 3- 55% reimbursement penalty E ➢ After Year 4- 40% reimbursement penalty ➢ After Year 5- 35% reimbursement penalty Q Page 1 of 2 Packet Pg. 66 9.A.a • BITS will not be responsible for a penalty should they relocate to another facility within the corporate limits of the Village of Buffalo Grove. The proposed terms are very similar to the agreements for Connexion and Thermflo. Staff believes the structure of the agreement will be an incentive for BITS by encouraging them to capture higher taxable sales. Over the term of the agreement, staff projects that the proposed project will generate a significant amount of new sales tax revenue to the Village. RECOMMENDATION Staff recommends that the Village Board approve an Ordinance entering into the attached EIA with Business IT Source Inc. at 850 Asbury Drive. 0 E CD O m c a� E z U �a Q Page 2 of 2 Packet Pg. 67 9.A.b Ordinance No. 2017 - An Ordinance Approving an Economic Incentive Agreement By and Between the Village of Buffalo Grove and Business IT Source, Inc. WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, Business IT Source, Inc. an Illinois corporation ("BITS") currently conducts its business at the property commonly known as 954 Corporate Wood Parkway, Vernon Hills, Illinois; and WHEREAS, BITS desires to relocate its business into the Village of Buffalo Grove at 850 Asbury Drive, Buffalo Grove, Illinois and operate a computer hardware sales and services company thereon; and WHEREAS, In order to encourage BITS to maintain its Business operation in the Village, and to assist with their project in the Village, the Village agrees, pursuant to the terms of the attached Economic Incentive Agreement, to share sales tax received by the Village using a formula which corresponds to new sales tax revenue generated by the Business over a finite period of time. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing Whereas clauses are hereby incorporated herein. Section 2. The Village President and Village Clerk are hereby authorized to execute the Economic Incentive Agreement between the Village of Buffalo Grove and BITS a copy of which is c M attached hereto as Exhibit "A". L 0 Section 3. This Ordinance shall be in full force and effect from and after its passage, m i= approval and publication. This Ordinance may be published in pamphlet form. This Ordinance shall s ea not be codified. Q I a g e Packet Pg. 68 9.A.b AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk 2 I a g e APPROVED: Beverly Sussman Village President Packet Pg. 69 9.A.b EXHIBIT A ECONOMIC INCENTIVE AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND BUSINESS IT SOURCE, INC. 3 I a g e Packet Pg. 70 9.A.c ECONOMIC INCENTIVE AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND BUSINESS IT SOURCE, INC. This Agreement (the "Agreement") is made and entered into as of the day of , 2017, by and between the Village of Buffalo Grove, an Illinois home rule municipal corporation (the "Village") and Business IT Source, Inc. an Illinois corporation ("BITS"). In consideration of the recitals and mutual covenants and agreements set forth herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: SECTION 1. RECITALS. A. BITS currently conducts its business at the property commonly known as 954 Corporate Wood Parkway, Vernon Hills, Illinois. B. BITS desires to relocate its business into the Village of Buffalo Grove and occupy space at 850 Asbury Drive, Buffalo Grove, Illinois, hereinafter referred to as the "Premises" (as legally described on Exhibit A hereto) and operate a computer hardware sales and services company thereon. C. The single order acceptance point for BITS is conducted from the Premises. D. In order to encourage BITS to relocate its Business operation in the Village, and to assist with their project in the Village, the Village agrees, pursuant to the terms of this Agreement, to share a portion of its Home Rule Sales Tax received by the Village using a formula which corresponds to new sales tax revenue generated by the Business over a finite period of time. E. As of the date of this Agreement, the total sales tax rate within Lake County, Illinois applicable on the sale of certain tangible personal property is eight percent (8%); the State of Illinois portion which is six and one -quarter percent (6.25%), Village's Home Rule portion of which is one percent (1%) and the Regional Transportation Authority portion which is three-quarters of one percent (0.75%). F. The Village has the power and authority to enter into this Agreement pursuant to, but ti without limitation, the home rule powers of the Village under Section 6, Article VII of the 1970 r Constitution of the State of Illinois. `i 0 G. The control and conduct of the operation of BITS and its Business is managed by Robert Frauenheim, CEO and Principal. SECTION 2. RULES OF CONSTRUCTION AND DEFINITIONS. A. The language in this Agreement shall be interpreted in accordance with the following rules of construction: The word "may" is permissive and the word "shall" is mandatory; except where the context reveals the contrary. The singular includes the plural and the plural includes the singular, and the masculine gender includes the feminine and neutral. 60751397.2 1 Packet Pg. 71 9.A.c B. Whenever used in the upper case in this Agreement, the following words shall have the following meanings: Agreement. This Economic Incentive Agreement. Annual Taxable Sales. The total amount of taxable sales in any Sales Tax Year generated by BITS and received by the State of Illinois pursuant to Illinois Retailers' Occupation Tax Act and remitted to the Village. Audit. Undertaken at the sole cost and expense of the Village, a review of all of the books and records of the Business of BITS by the financial Consultant for the purpose of making a determination of the amount of Home Rule Sales Tax the Village should have received under the terms of this Agreement and for the purpose of verifying BITS compliance with the terms of this Agreement. Business. All of the sales operations of BITS and its affiliates that occur on the Premises, including but not limited to, the distribution and sales computer hardware. Commencement Date. The first day of the first calendar month following the date upon which BITS is issued a Village Certificate of Occupancy for the operation of the Business on the Premises. 6. Consultant. The person, firm or corporation and agents thereof authorized by the Village to conduct an Audit, at the sole cost and expense of the Village, of the Business regarding all transactions occurring during any given Sales Tax Year following the date of this Agreement. Gross Receipts. The term "Gross Receipts" shall have the same meaning as that which is ascribed to it in the Illinois Retailers' Occupation Tax Act. Home Rule Sales Tax. The one percent (1%) sales tax imposed in the Village pursuant to Village's Home Rule Sales Tax Ordinance No. 2004-16 enacted in accordance with the Home Rule Municipal Retailers' Occupation Tax Act (65 ILCS 5/8-11-1) and the Home Rule Municipal Service Occupation Tax Act (65 ILCS 5/8-11-5). Pursuant to the Home Rule Municipal Retailers' Occupation Tax Act, said tax shall not be imposed upon an item of tangible personal property titled or registered with an agency of the State of Illinois. ti T Home Rule Sales Tax Payment. The payment to BITS of a portion of the Home Rule M Sales Tax that the Village is required to make pursuant to Section 4 of this Agreement. o For purposes of this Agreement, the Home Rule Sales Tax Payment shall not include the a Village's share of the Retailer's Occupation Tax. w 10. Payment Date. Within ninety (90) calendar days after the end of each Sales Tax Year 11. Premises. The real estate and any improvements located thereon at the commonly known address of 850 Asbury Drive, Lake County, Buffalo Grove, Illinois and as legally described in Exhibit A hereto. 12. Retailer's Occupation Tax Act. The Illinois Retailers' Occupation Tax Act, 35 ILCS 120/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 60751397.2 2 Packet Pg. 72 9.A.c 13. Sales Tax(es). Any and all taxes imposed and collected by the State of Illinois pursuant to the Home Rule Sales Tax, the Retailer's Occupation Tax Act, the Service Occupation Tax Act, the Service Use Tax Act, or the Use Tax Act. 14. Sales Tax Year. The period of time commencing on the Commencement Date and ending on the date that is one year after the Commencement Date, and each of the five (5) succeeding one year periods thereafter. 15. Service Occupation Tax Act. The Illinois Service Occupation Tax Act, 35 ILCS 11511 et seq., as the same has been, and may, from time to time hereafter be, amended. 16. Service Use Tax Act. The Illinois Service Use Tax Act, 35 ILCS 110/1 et seq., as the same has been, and may, from time to time hereafter be, amended. 17. Use Tax Act. The Illinois Use Tax Act, 35 ILCS 10511 et seq., as the same has been, and may, from time to time hereafter be amended. 18. Village or Villay-e of Buffalo Grove. The Village of Buffalo Grove, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution. SECTION 3. BITS OBLIGATIONS A. Lease. BITS shall enter in a lease for a term of not less than a six (6) years ("Lease") for approximately 39,000 square feet of office and warehouse space at the Premises. B. Renewal. Prior to the terms of this Agreement being satisfied, BITS shall work with the Village on providing sufficient notice of its future intentions to either renew their lease at their current location or relocate to another facility. C. Failure to Lease. In the event BITS has not entered into a lease and occupied the Premises by June 1, 2018, the Village shall have no obligation whatsoever to perform any of the Home Rule Sales Tax Payments set forth in Section 4 of this Agreement. Upon a written request by BITS, this provision may be extended by the Village Manager to August 1, 2018. SECTION 4. HOME RULE SALES TAX PAYMENT. A. The Village shall pay BITS the Home Rule Sales Tax Payment on or before the Payment O Date an amount equal to the following formulas: ti T T 1. For the first Sales Tax Year, seventy-five percent (75%) of that year's Home Rule Sales `i 0 Tax received by the Village for the first $40,000,000.00 in Annual Taxable Sales and one -hundred percent (100%) of that year's Home Rule Sales Tax for Annual Taxable Q w Sales greater than $40,000,000.00. For the second Sales Tax Year, seventy-five percent (75%) of that year's Home Rule Sales Tax received by the Village for the first $40,000,000.00 in Annual Taxable Sales and one -hundred percent (100%) of that year's Home Rule Sales Tax for Annual Taxable Sales greater than $40,000,000.00. For the third Sales Tax Year, seventy-five percent (75%) of that year's Home Rule Sales Tax received by the Village for the first S40,000,000.00 in Annual Taxable Sales and 60751397.2 3 Packet Pg. 73 9.A.c one -hundred percent (100%) of that year's Home Rule Sales Tax for Annual Taxable Sales greater than $40,000,000.00. For the fourth Sales Tax Year, seventy-five percent (75%) of that year's Home Rule Sales Tax received by the Village for the first $40,000,000.00 in Annual Taxable Sales and one -hundred percent (100%) of that year's Home Rule Sales Tax for Annual Taxable Sales greater than $40,000,000.00. For the fifth Sales Tax Year, seventy-five percent (75%) of that year's Home Rule Sales Tax received by the Village for the first $40,000,000.00 in Annual Taxable Sales and one -hundred percent (100%) of that year's Home Rule Sales Tax for Annual Taxable Sales greater than $40,000,000.00. For the sixth Sales Tax Year, seventy-five percent (75%) of that year's Home Rule Sales Tax received by the Village for the first $40,000,000.00 in Annual Taxable Sales and one -hundred percent (100%) of that year's Home Rule Sales Tax for Annual Taxable Sales greater than $40,000,000.00. B. The amount due pursuant to this Agreement shall not be a general obligation of the Village. The Village shall not have an obligation to pay any amounts to BITS except an amount equal to the Village's Home Rule Sales Tax share actually received from Illinois Department of Revenue on account of the Business and not exceeding the Sales Tax rates as set forth in this Agreement. C. The Village shall continue the Home Rule Sales Tax Payments for six (6) years through the term of this Agreement. D. In the event that any Sales Tax returns that have been submitted to the Village are amended, BITS shall promptly forward a photocopy of such amended sales tax returns to the Village, clearly identifying them as an amendment of a Sales Tax return previously submitted to the Village. E. Should BITS relocate or cease its Business on the Premises within the first two (2) years of the Commencement Date of this Agreement, then BITS shall reimburse to the Village 85% of the total Home Rule Sales Tax Payments received pursuant to this Agreement. Said reimbursement to the Village shall be made within ninety (90) calendar days of relocation or cessation of the Business on the Premises. The Village shall have the right to place a lien upon the Business to guarantee payment of the reimbursement amount. F. Should BITS relocate or cease its Business on the Premises after two (2) years of the T Commencement Date of this Agreement, then BITS shall reimburse to the Village 70% of the total Home M Rule Sales Tax Payments received pursuant to this Agreement. Said reimbursement to the Village shall o be made within ninety (90) calendar days of relocation or cessation of the Business on the Premises. The Q Village shall have the right to place a lien upon the Business to guarantee payment of the reimbursement w amount. sa G. Should BITS relocate or cease its Business on the Premises after three (3) years of the Commencement Date of this Agreement, then BITS shall reimburse to the Village 55% of the total Home Rule Sales Tax Payments received pursuant to this Agreement. Said reimbursement to the Village shall be made within ninety (90) calendar days of relocation or cessation of the Business on the Premises. The Village shall have the right to place a lien upon the Business to guarantee payment of the reimbursement amount. 60751397.2 4 Packet Pg. 74 9.A.c H. Should BITS relocate or cease its Business on the Premises after four (4) years of the Commencement Date of this Agreement, then BITS shall reimburse to the Village 40% of the total Home Rule Sales Tax Payments received pursuant to this Agreement. Said reimbursement to the Village shall be made within ninety (90) calendar days of relocation or cessation of the Business on the Premises. The Village shall have the right to place a lien upon the Business to guarantee payment of the reimbursement amount. L Should BITS relocate or cease its Business on the Premises after five (5) years of the Commencement Date of this Agreement, then BITS shall reimburse to the Village 35% of the total Home Rule Sales Tax Payments received pursuant to this Agreement. Said reimbursement to the Village shall be made within ninety (90) calendar days of relocation or cessation of the Business on the Premises. The Village shall have the right to place a lien upon the Business to guarantee payment of the reimbursement amount. J. BITS shall provide, upon request by the Village, certified copies of all expenses relating to and in conjunction with the construction and relocation of their new facility at 850 Asbury Drive, Buffalo Grove, Illinois prior to any Home Rule Sales Tax Payment. K. Prior to the expiration of this Agreement, BITS shall promptly deliver to Village copies of all written communications and notices to and received from the landlord regarding the termination, renewal, expansion or amendment of BITS' Lease of the Premises, including any and all written communications or notices regarding the intention to relocate to another facility. The parties acknowledge and agree that BITS shall not be responsible for a penalty outlined in Sections 4. E., F., G., H., and I., should they relocate to another facility and generate Sales Tax within the corporate limits of the Village of Buffalo Grove SECTION 5. LITIGATION AND DEFENSE OF AGREEMENT. A. Litigation. If, during the term of this Agreement, any lawsuits or proceedings are filed a or initiated against either art before an court commission board bureau agency, unit of government S g party Y g M or sub -unit thereof, arbitrator, or other instrumentality, that may materially affect or inhibit the ability of p either party to perform its obligations under, or otherwise to comply with, this Agreement ("Litigation"), the party against which the Litigation is filed or initiated shall promptly deliver a copy of the complaint or charge related thereto to the other party and shall thereafter promptly provide the other party with a copy c of all pleadings and written communications it receives based upon, related to or arising out of the N Litigation. 0 ti T B. Defense. The Village and BITS each agree to use their respective best efforts to defend r the validity of this Agreement, and all ordinances and resolutions adopted and agreements executed c pursuant to this Agreement, including every portion thereof and every approval given, and every action Q taken, pursuant thereto. w SECTION 6. REMEDIES. A. Remedies. In the event of a breach or an alleged breach of this Agreement by either party, either party may, by suit, action, mandamus, or any other proceeding, in law or in equity, including specific performance, enforce or compel the performance of this Agreement. Any claim or suit related to this Agreement shall be filed in the Circuit Court of Lake County. The prevailing party shall be entitled to recovery of its reasonable attorney's fees and costs. 60751397.2 5 Packet Pg. 75 9.A.c B. Notice and Cure. Neither party may exercise the right to bring any suit, action, mandamus or any other proceeding pursuant to Subsection A of this Section without first giving written notice to the other party of the breach or alleged breach and allowing 15 calendar days to cure the breach or alleged breach; provided, however, that if the party accused of the breach or alleged breach cannot cure the condition within 15 calendar days after the notice, notwithstanding the party's diligent and continuous effort, promptly commenced and diligently continued upon receipt of the notice, then the period to cure the violation or failure shall be extended for the time necessary to cure the violation with diligence and continuity, but in no event longer than 180 calendar days unless extended in writing by the non -breaching party. SECTION 7. TERM. This Agreement shall be in full force and effect from and after the date of its execution until six (6) years after the Commencement Date. SECTION 8. RELEASE OF INFORMATION. A. Prior to any payments by the Village of any sums as provided for in this Agreement, BITS shall cause to be delivered to the Village, on a quarterly basis, the Illinois Retailers' Occupation Tax, Use Tax and Service Occupation Tax returns and/or other documentation submitted by BITS to the Illinois Department of Revenue, which detail the amount of Sales Tax that BITS paid to Illinois Department of Revenue with respect to BITS Business. If necessary, BITS shall provide the Village with a limited power of attorney, addressed to and in a form satisfactory to the Illinois Department of Revenue, authorizing the Illinois Department of Revenue to release to the Village all gross revenue and Sales Tax information submitted by BITS to the Illinois Department of Revenue. Additionally, in the event that the Illinois Department of Revenue does not make available to the Village said documentation, BITS shall provide alternative documentation that details the amount of Sales Taxes that BITS paid to the Illinois Department of Revenue. SECTION 9. GENERAL PROVISIONS. A. Complete Agreement; Supersedence. This Agreement constitutes the complete agreement of the parties regarding the payment of the Home Rule Sales Tax to BITS and shall supersede and nullify all prior drafts and agreements concerning the payment of the Home Rule Sales Tax to BITS. B. Amendments. No amendment to, or modification of, this Agreement shall be effective unless and until it is in writing and is approved by the authorized representative of BITS and by the Village of Buffalo Grove corporate authorities by Ordinance duly adopted, and executed and delivered by the authorized representatives of each party. C. Notices. Any notice or other communication required or permitted to be given under this Agreement shall be in writing, and shall be deemed delivered to and received by the addressee thereof when delivered in person at the address set forth below, or three business days after deposit thereof in any main or branch United States Post Office, certified or registered mail, return receipt requested, postage prepaid, properly addressed to the parties, respectively, as follows: For notices and communications to the Village Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Attention: Director of Finance 60751397.2 6 Packet Pg. 76 9.A.c with a copy to: For notices and communications to BITS: with a copy to: William G. Raysa, Esq. Tressler LLP, 233 S Wacker Drive, 22 a Floor Chicago, IL. 60606 Robert Frauenheim, CEO and Principal 850 Asbury Drive Buffalo Grove, IL 60089 Frank Eichenlaub, Counsel Polsinelli PC 150 N Riverside Plaza, Suite 3000 Chicago, IL 60606 By notice complying with the foregoing requirements of this paragraph, each party shall have the right to change the address or addressee or both for all future notices and communications to such party, but no notice of change of address shall be effective until actually received. D. Indemnity. BITS shall and hereby agrees to defend, hold harmless and indemnify the Village, its President, Trustees, officers, employees, agents and attorneys (each an "Indemnified Party" and collectively, the "Indemnified Parties") from and against any and all claims, demands, suits, damages, liabilities, losses, expenses, and judgments which may specifically arise out of the subject matter of this Agreement. The obligation of BITS in this regard shall include but shall not be limited to all costs and expenses, including reasonable attorneys' fees, incurred by the Village in responding to, defending against, or settling any such claims, demands, suits, damages, liabilities, losses, expenses or judgments specifically and only arising from the subject matter referred to in this Agreement. BITS covenants that it will reimburse the Village, or pay over to the Village, all sums of money the Village pays, or becomes liable to pay, by reason of any of the foregoing, and will make payment to the Village as soon as the Village becomes liable therefore. In any suit or proceeding brought hereunder, the Village shall have the right to appoint counsel of its own choosing to represent it. Notwithstanding the forgoing, the obligation of BITS to indemnify the Indemnified Parties shall not apply to any claims, demands, suits, damages, liabilities, loses expenses and judgements based upon the tortious intentional misconduct or willful and wanton misconduct of the Village in contravention of its performance of this Agreement E. Governing Law. This Agreement and the rights of the parties hereunder shall be governed by, and construed, interpreted, and enforced in accordance with the internal laws and not the conflict of law rules of the State of Illinois. F. Interpretation. This Agreement has been negotiated by all parties and shall not be interpreted or construed against the party drafting the Agreement. G. Change in Laws. Unless otherwise explicitly provided in this Agreement, any reference to laws, ordinances, rules, or regulations of any kind shall include such laws, ordinances, rules, or regulations of any kind as they may be amended or modified from time to time hereafter. H. Headings. The headings of the sections, paragraphs, and other parts of this Agreement are for convenience and reference only and in no way define, extend, limit, or describe the meaning, scope, or intent of this Agreement, or the meaning, scope, or intent of any provision hereof. 60751397.2 7 Packet Pg. 77 9.A.c I. Time of Essence. Time is of the essence in the performance of all terms and provisions of this Agreement. J. Severability. It is the express intent of the parties hereto that should any provision, covenant, agreement, or portion of this Agreement or its application to any person, entity, or property be held void, invalid, or unenforceable by a court of competent jurisdiction, such action shall not effect the remainder of this Agreement, which shall continue in full force and effect. K. No Third Party Beneficiaries. Nothing in this Agreement shall create, or be construed to create, any third party beneficiary rights in any person or entity not a signatory to this Agreement. L. Counterparts. This Agreement may be executed in any number of multiple identical counterparts and all of said counterparts shall, individually and taken together constitute the Agreement. M. Assignment. BITS may not assign this Agreement or the amounts, in whole or part, to be paid hereunder without the Village's prior written consent. The Village acknowledges that this Agreement is an obligation which runs to BITS and is not a covenant running with the land. Notwithstanding the foregoing, in the event that BITS sells all of its assets, or the principals of BITS sells all or substantially all of their stock, and following the sale, the operations of the Business remain substantially the same and in conformance with all obligations of the Agreement, this Agreement will remain in full force and affect and the Village will grant its approval of the Assignment of the Agreement. The assignee is bound by all of the terms and conditions of the Agreement. O. Audit. Upon prior written notice to BITS, and at a place and time that is mutually beneficial to both parties, the Village shall have the right to conduct an Audit of BITS, at the Village's sole cost and expense, to inspect and review those books and records which are directly related to establishing Gross Receipts for any Sales Tax Year, or any portion thereof. P. No Village Obligation. The parties acknowledge and agree that none of the terms, conditions or provisions of this Agreement shall be construed, deemed, or interpreted as (1) a restriction or prohibition on the Village from eliminating or amending its Home Rule Sales Tax, or (ii) a requirement to impose a sales or other tax for the purpose of providing a source of funds for the Home Rule Sales Tax Payment. Q. Loss of Authority. In the event that the Village's authority to enter into this Agreement or to pay the Home Rule Sales Tax Payment to BITS pursuant to this Agreement are repealed, become unexercisable, null and void or otherwise become invalid then the Village's obligations hereunder shall cease and no further obligations shall be required of the Village. R. Certifications. Each party hereto certifies hereby that it is not barred from entering into this Agreement as a result of violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code (720 ILCS 5/33 —E-3, 5/33-E-4), that it has a written policy against sexual harassment in place in full compliance with 775 ILCS 5/2-105(A)(4), and it is in compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/2). S. Prevailing Wage. BITS shall comply with the Illinois Prevailing Wage Act (820 ILCS 130/0.01) during the term of this agreement. 60751397.2 8 Packet Pg. 78 9.A.c IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation Beverly Sussman Village President ATTEST: Janet Sirabian Village Clerk Business IT Source, Inc., an Illinois Corporation By: Robert Frauenheim Its: CEO/Principal ATTEST: Signature Printed Name 60751397.2 9 Packet Pg. 79 9.A.c ACKNOWLEDGEMENT STATE OF ILLINOIS SS COUNTY OF LAKE This instrument was acknowledged before me on , 2017 by Beverly Sussman, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal corporation, and by Janet Sirabian, the Village Clerk of said municipal corporation. Signature of Notary SEAL: My Commission expires: 60751397.2 10 Packet Pg. 80 9.A.c ACKNOWLEDGEMENT STATE OF ILLINOIS SS COUNTY OF LAKE This instrument was acknowledged before me on 2017 by Robert Frauenheim, CEO/Principal of Business IT Source, Inc. Signature of Notary SEAL: My Commission expires: 60751397.2 11 Packet Pg. 81 9.A.c EXHIBIT A THE PREMISES LEGAL DESCRIPTION: LOT 1 IN ASAP SUBDIVISION, BEING A RESUBDIVISION OF LOTS 1 AND 2 IN ASBURY DRIVE SECOND SUBDIVISION ALONG WITH PART OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 27, ALL IN TOWNSHIP 43 NORTH RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 14, 2005 AS DOCUMENT 5797413 IN LAKE COUNTY. SUBJECT PROPERTY COMMON DESCRIPTION PARCEL INDEX NUMBER: 850 Asbury Drive, Buffalo Grove, IL 15-27-102-021, 15-27-102-022, 15-27- 102-023 60751397.2 12 Packet Pg. 82 9.B Ordinance No. 0-2017-46 : Ordinance Approving a Special Use for an Amusement Establishment at 1144 Lake Cook Road ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance. Staff concurs with this recommendation. The Petitioner is proposing to operate an amusement establishment, K. Karaoke at 1144 Lake Cook Road within the Chase Plaza Shopping Center. Pursuant to the Zoning Ordinance, amusement establishments are a special use in the B-3 District. The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) • Petitioner Information and Response to Standards (PDF) • Draft PZC Minutes (DOC) Trustee Liaison Stein Monday, November 6, 2017 Staff Contact Chris Stilling, Community Development Updated: 10/31/2017 8:07 AM Page 1 Packet Pg. 83 9.B.a VILLAGE OF BUFFALO RO"V . DATE: TO: FROM: SUBJECT: November 1, 2017 President Beverly Sussman and Trustees Christopher Stilling, Director of Community Development 11 Special Use for an Amusement Establishment at 1144 Lake Cook Road BACKGROUND The Petitioner, Lakenya Reid, is proposing to operate an amusement establishment, K. Karaoke at 1144 Lake Cook Road within the Chase Plaza Shopping Center. This vacant space is 1,375 square feet in size and will be used a karaoke venue where individuals or groups will compete against each other and a prize is awarded to the winning performer/team. The business will host three sessions on Friday and Saturday evenings at 6:30 p.m. - 8:00 p.m.; 8:30 p.m. - 10:00 p.m. and 10:30 p.m. - 12:00 a.m. Each session will accommodate between 20 and 30 guests at a time. There will be 3 employees during operating hours. As noted within the petitioner's letter, the business will not sell any food or drink. Pursuant to the Zoning Ordinance, amusement establishments are a special use in the B-3 District. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The Planning & Zoning Commission recommended approval (6-0) of the special use, subject to the following conditions: 1. The facility shall be limited to a maximum occupancy of fifty (50) persons. 2. If required by both the International Building Code, as amended by the Village, and/or the Illinois Plumbing Code, a second accessible washroom shall be provided prior to occupancy. 3. The special use as an amusement establishment is granted to Lakenya Reid and said special use does not run with the land. 4. The special use granted to Lakenya Reid is assignable to subsequent petitioners, seeking assignment of this special use as follows: a. Upon application of a petitioner seeking assignment of this special use, the Corporate Authorities, in their sole discretion, may refer said application of assignment to the appropriate commission(s) for a public hearing or may hold a public hearing at the Village Board. b. Such assignment shall be valid only upon the adoption of a proper, valid and binding ordinance by the Corporate Authorities granting said assignment, which may be granted or denied for any reason. Page 1 of 2 Packet Pg. 84 9.B.a Staff concurs with this recommendation. PUBLIC HEARING COMMENTS There were no residents who testified at the meeting. PLANNING & ZONING ANALYSIS Proposed Use The concept is for the participants to compete against each other individually, or as a group. Each session lasts 90 minutes and reservations are not required. Hours of operation will be 6:30 p.m. - 12:00 a.m. on Friday and Saturday evenings only to start. If business picks up Sundays may be added. There will be no food or drink sold. Existing Use and Surrounding Uses The building and tenant space is located within the Chase Plaza Shopping Center. This property is zoned B-3 PUD and the existing uses are a mixture of retail and service uses. The petitioners requested use is compatible with the adjacent uses which include a physical therapy office and retail stores. The proposed use is consistent with the other currently established uses in the B-3 Zoning District. Parking Based upon the Village Zoning Ordinance, the parking requirements for an entertainment use group would be 1 parking space for every 2.5 seats. Based upon the owner's information that at any one time there will be a maximum of 33 people occupying the business (30 customers and 3 employees) the parking requirements for this use would be a total of 14 parking spaces. The Chase Plaza Shopping Center has 315 parking spaces available in both the front and rear of the shopping center as shown on the drawing above. The intended hours for this use would be at a time when the other adjacent uses would have little traffic generated. Consequently, staff feels that parking will not be problematic. DEPARTMENTAL REVIEWS Police Department The Police Department reviewed this use and had no specific issues. The facility would be required to follow Village curfew requirements. Building and Zoning The Building and Zoning Division has reviewed the proposed use and notes that the Illinois State Plumbing Code will likely require that the facility add a second washroom. The use would also have a maximum occupancy of 50 persons at any one time. RECOMMENDATION Staff recommends that the Village Board approve an Ordinance granting the special use. Page 2 of 2 Packet Pg. 85 9.B.b ORDINANCE NO. 2017 - AN ORDINANCE APPROVING A SPECIAL USE FOR AN AMUSEMENT ESTABLISHMENT IN THE B3 PLANNED BUISNESS DISTRICT, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS K. Karaoke 1144 Lake Cook Road Special Use for an amusement establishment WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the property ("Property") legally described in EXHIBIT A attached hereto is zoned in the B-3 Planned Business Center District; and, WHEREAS, Lakenya Reid ("Petitioner"), as a lessee of the Property, has petitioned the Village for approval of a special use to operate K. Karaoke, an amusement establishment, within 1144 Lake Cook Road which is in the B3 Planned Business Center District; and, WHEREAS, Lakenya Reid is the manager and sole member of K. Teen Spot, LLC, an Illinois limited liability company with an assumed name of K. Karaoke ("K. Karaoke"); and, WHEREAS, the Village Planning & Zoning Commission conducted a public hearing on October 18, 2017 concerning the petition for the special use; and, WHEREAS, the Planning & Zoning Commission determined that the petition meets the criteria of a special use set forth in Section 17.28.040 of the Buffalo Grove Zoning Ordinance; and, WHEREAS, the Planning & Zoning Commission voted 6 to 0 to recommend approval of the special use subject to the special conditions outlined in Section 2 below; and, WHEREAS, the President and Village Board of Trustees after due and careful consideration have concluded that the special use for an amusement establishment is a reasonable use of the Property and will serve the best interests of the Village. WHEREAS, K. Karaoke shall be operated in accordance with and pursuant to the following CD exhibits: c �a c EXHIBIT A Legal Description EXHIBIT B Acceptance and Agreement concerning special uses E t EXHIBIT C Petitioner's Information and response to standards U a Packet Pg. 86 9.B.b 2 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance, and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby grant the Special Use to Lakenya Reid of K. Karaoke at the Property subject to the following conditions: 1. The facility shall be limited to a maximum occupancy of fifty (50) persons 2. If required by the International Building Code, as amended by the Village, and/or the Illinois Plumbing Code, a second accessible washroom shall be provided prior to occupancy. 3. The special use of an amusement establishment is granted to Lakenya Reid and said special use does not run with the land. 4. The special use is granted to Lakenya Reid and is assignable to subsequent petitioners, seeking assignment of this special use as follows: a. Upon application of a petitioner seeking assignment of this special use, the Corporate Authorities, in their sole discretion, may refer said application of assignment to the appropriate commission(s) for a public hearing or may hold a public hearing at the Village Board. b. Such assignment shall be valid only upon the adoption of a proper, valid and binding ordinance by the Corporate Authorities granting said assignment, which may be granted or denied for any reason. Section 3. This Ordinance shall be in full force and effect upon the submittal of a signed Exhibit B (Acceptance and Agreement) hereto. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President Packet Pg. 87 9.B.b 3 EXHIBIT A LEGAL DESCRIPTION K. Karaoke 1144 Lake Cook Road Special Use for an amusement establishment Parcel 1: Lot 1 and Lot 3 in Dominick's Buffalo Grove Subdivision, being a Resubdivision of part of Lot 1 in Buffalo Grove Business Park Unit 2, being a Subdivision in the west % of the southwest X of Section 32, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded September 5, 2001 as Document Number 4757245, in Lake County, Illinois. Parcel 2: Easement for ingress and egress appurtenant to and for the benefit of Parcel 1 as created by Declarations of Easement recorded August 17, 1983 as Document 2232275 and July 9, 1984 as Document 2294887 as amended by instrument recorded October 10, 1984 as Document 2315323, in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 1144 Lake Cook Road, Buffalo Grove, IL PIN: 15-32-308-020-0000 Packet Pg. 88 9.B.b EXHIBIT B K. Karaoke 1144 Lake Cook Road Special Use for an amusement establishment Acceptance and Agreement concerning special use Lakenya Reid acknowledges that she has read and understands all of the terms and provisions of Buffalo Grove Ordinance No. 20177_ pertaining to the special use, and does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations of said Ordinance. Lakenya Reid The undersigned Owner acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2017— Property Owner By: Name (print):_ Title: Packet Pg. 89 9.B.b 5 EXHIBIT C K. Karaoke 1144 Lake Cook Road Special Use for an amusement establishment Petitioner's Information and Response to Standards Packet Pg. 90 9.B,c Concept: Karaoke is a popular phenomenon, allowing people to sing their favorite song in front of an audience. K Karaoke will add an extra layer of excitement by introducing Hot Seat Karaoke! Patrons will be ushered into their seats, where they will have 15 mins to go through a Karaoke booklet and pick a song that they would like to perform. Performers/groups will be randomly selected to perform the song of their choice Patrons will use text message polling technology to rate each Karaoke participant/group on their performance on a scale of 1-10. Once the allotted amounts of performances have been completed, the two performers with the highest score will battle it out for the winning spot! The final winning contestant will receive a prize and a picture of the wall of winners. Operation: As participants go and come to the stage for their turn at Karaoke music will play between each contestant's performances to allow time for the transition between performers. There will be 3 group sessions of Hot Seat Karaoke on Friday and Saturday of each week. The session times are listed as 6:30pm-8:00pm, 8:30pm-10:00pm, and 10:30pm-12:00pm. Each session will have 20 patrons with a maximum of 30 patrons to allow time for a good number of performances. There will be 3 employees during operating hours; 1 Cashier, 1 Karaoke DJ, 1 Host. There will be no food or drink sold. There will be no special equipment, chemicals, or compressed gases. Packet Pg. 91 Back Door 11�— I "" - -, '1 ....................... Restrom 4. ; � Ift, " 0 ff,-i c e .... ..... .... 5 Tables (Seats 4) 12'0", II Front Door "�rojor LS.cre Front Desk & Waiting Area I Packet Pg. 92 1 9.B,c 1. The special use will serve the public convenience at the location of the subject property; or the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare; The business shall serve the public convenience at the location of the subject property. The karaoke business is meant to improve moral, through team work and healthy competition. Therefore, it will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare. 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; The business location and size is such that it will not be disruptive in any way to the current flow of the area. The Karaoke business is a very nimble business in the fact that its basis is music and music is always changing and growing with society. Therefore, the business will work in harmony with all existing and new businesses. 3. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; The business will not in any way be injurious to any other property in the immediate vicinity. The business will increase property values by alleviating a long time vacant location and will bring new life to surrounding businesses by attracting new cliental. 4. The nature, location and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; The business will not negatively affect any development and or use of the advancement of adjacent land and buildings. 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided; The Karaoke business does not require any utilities other than electricity. A restroom will be available for public use and there will not be any hindrance to access roads. 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance and minimize traffic congestion in the public streets. There will be ample parking available during the peak hours of business. There will also not be high turnover of customers since the entertainment lasts an hour, which will not cause constant traffic of customers. Packet Pg. 93 9.B.d 10/18/2017 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, OCTOBER 18, 2017 Call to Order The meeting was called to order at 7:30 PM by Commissioner Zill Khan Public Hearings/Items For Consideration Consider a Special Use for an Amusement Establishment at 1144 Lake Cook Road (Trustee Stein) (Staff Contact: Chris Stilling) Ms. Lakenya Reid, 1144 Lake Cook Road, was present and sworn in. Ms. Reid explained that she moved to Illinois about three years ago. She currently attends DePaul University. She provided a brief background on the history of karaoke. Karaoke has always been a part of her life. Currently karaoke is multi -generational and is more popular with the younger crowd. K. Karaoke would be open on Friday and Saturday nights. There would be approximately twenty (20) to thirty (30) people participating in each session. There would be three (3) sessions each evening. Sessions would be an hour and a half each. There will be three (3) employees, which include herself, a DJ and a host. Participants will be selected randomly to sing. No food or drink will be allowed in the facility or sold on site. There has been a lot of excitement on websites and message boards about karaoke coming to the area. Com. Au asked if there are other karaoke establishments in the area. Ms. Reid explained there are two (2) karaoke establishments in Chicago but none in the suburbs and that do not accommodate as large of groups as she is proposing. Com. Goldspiel asked if the volume would be disturbing to other businesses in the area. Ms. Reid advised that it would be about two thousand watts (2, 000) and will not be heard until you are within ten (10) feet of the door. Com. Lesser asked Ms. Reid to walk through what a customer would experience. Ms. Reid explained that it will be marketed through social media. There will be a $10.00 per person cover charge to enter. Com. Lesser asked if customers will make reservations or could they just walk in. Ms. Reid responded that customers could make reservations but it will not be required. There will be set times for each session and a session will last an hour and a half. Com. Lesser asked why there will be tables and not just seating. Ms. Reid explained so while people are watching other people sing they have a place to put their phones or personal belongings. Com. Lesser asked if Ms. Reid will be adding a washroom. Mr. Stilling advised that he will change the language to make an approval conditional to adding another washroom required if it is required by the Plumbing Code. He wants to have the flexibility if the Plumbing Code does not require an additional washroom. Com. Moodhe asked if there will be an online component. Ms. Reid stated that sessions will not be broadcast online. There will be live scoring with the audience. Com. Moodhe asked if the sessions would be video recorded. Ms. Reid responded no. Packet Pg. 94 10/18/2017 9.B.d Com. Weinstein asked if Ms. Reid will allow customers to bring in their own food or drink. Ms. Reid stated that food and drink will not be allowed. She wants the audience to participate. Com. Weinstein asked about the target audience. Ms. Reid stated that it is open to anyone at any age. She does not want to target a specific age group. She would like to see fathers and daughters coming and singing together. Com. Weinstein would be concerned about underage drinking if food and drinks were allowed to be brought in. Acting Ch. Khan asked why Ms. Reid chose Buffalo Grove. Ms. Reid stated that she did not have a specific area in mind but she lives in Palatine and the owner of the shopping center is very nice. Acting Ch. Khan entered the Staff Report as amended as Exhibit 1. Ms. Reid appreciates the opportunity and thanked staff for their assistance. Com. Au asked if Ms. Reid anticipates having any after school hours of operation. Ms. Reid responded that she does not at this time as she works full time but may add Sundays in the future. There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. The public hearing was closed at 7.51 PM. Moved by Com. Weinstein, seconded by Com. Au, to make a positive recommendation to the Village Board to approve the Petition for a Special Use subject to the following conditions: 1. The facility shall be limited to a maximum occupancy of fifty (50) persons. 2. If required by both the International Building Code, as amended by the Village, and/or the Illinois Plumbing Code, a second accessible washroom shall be provided prior to occupancy. 3. The special use as an amusement establishment is granted to Lakenya Reid and said special use does not run with the land. 4. The special use granted to Lakenya Reid is assignable to subsequent petitioners, seeking assignment of this special use as follows: a. Upon application of a petitioner seeking assignment of this special use, the Corporate Authorities, in their sole discretion, may refer said application of assignment to the Packet Pg. 95 10/18/2017 9.B.d appropriate commission(s) for a public hearing or may hold a public hearing at the Village Board. b. Such assignment shall be valid only upon the adoption of a proper, valid and binding ordinance by the Corporate Authorities granting said assignment, which may be granted or denied for any reason. Com. Weinstein is in favor of the request. He stated that the packet includes the response to the standards. Com. Moodhe stated that it is nice to see this type of business coming to the Village. RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS] Next: 11/6/2017 7:30 PM MOVER: Mitchell Weinstein, Commissioner SECONDER: Amy Au, Commissioner AYES: Moodhe, Goldspiel, Khan, Lesser, Weinstein, Au ABSENT: Frank Cesario, Matthew Cohn Packet Pg. 96 9.0 Ordinance No. 0-2017-47 : Amendment to Ordinance 0-71-33 and a Plat of Subdivision with Variations for Plaza Verde West Located at 1315-1515 W Dundee Road ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action The Planning & Zoning Commission unanimously recommended approval, subject to the conditions in the attached Ordinance. Staff concurs with this recommendation. The Plaza Verde West Shopping Center was approved by the Village in 1971 via Ordinance 0-71-33. The petitioner recently acquired the Plaza Verde West shopping center and is seeking to make enhancements to the landscaping and signage. Furthermore, the petitioner is looking to resubdivide the parcel. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) • Plans (PDF) • Narrative (PDF) • Draft PZC Minutes (DOC) Trustee Liaison Ottenheimer Monday, November 6, 2017 Staff Contact Chris Stilling, Community Development Updated: 10/30/2017 9:22 AM Page 1 Packet Pg. 97 9.C.a VILLAGE F BUFFALO ONT DATE: November 1, 2017 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: Ordinance approving a plat of subdivision and an amendment to B3 Planned Business Center District Ordinance 0-71-33 with variations for 1315-1515 W. Dundee Road (Plaza Verde West Shopping Center) Rnrk'r.RnI Min The Plaza Verde West Shopping Center was approved by the Village in 1971 via Ordinance 0-71-33. The original Ordinance granted the approvals for the entire Plaza Verde Shopping Center (east and west) and the properties were subsequently sold to separate owners. The petitioner recently acquired the Plaza Verde West shopping center and is seeking to make enhancements to the landscaping and signage. Furthermore, the petitioner is looking to resubdivide the lot. Because the original plat of subdivision was part of the original Ordinance, the amendment is required. PLANNING P. ZONING COMMISSION (PZC) RECOMMENDATION The Planning & Zoning Commission recommended approval (6-0) of the request, subject to the following conditions: 1. The proposed development shall substantially conform to the plans attached as part of this petition. 2. The final plat of subdivision shall be revised in a manner acceptable to the Village Attorney. 3. The Declaration of Easements, Covenants, Conditions and Restrictions shall be revised in a manner acceptable to the Village Attorney. 4. Any future redevelopment of lots 1, 2 and 3 shall be subject to the review and approval by the Village. 5. The proposed freestanding sign shall be revised and located in a manner acceptable to the Village. The sign shall not create a line of sight issue. Staff concurs with this recommendation. PUBLIC HEARING COMMENTS There were no residents who testified at the meeting. Page 1 of 2 Packet Pg. 98 9.C.a PLANNING & ZONING ANALYSIS Existing Property • The existing shopping center includes 4 buildings totaling approximately 56,000 square feet. • Two of the buildings are standalone users (Bank of America and Astoria Banquets). The other 2 buildings on the west side of the lot contain multiple users including the existing Burger King restaurant. • While the overall development mostly conforms to the B3 bulk regulations, the existing property has a 10' landscaped buffer along the rear property line. B3 regulations require a 12' buffer. As a result, the variation is required. Plat of Subdivision • The petitioner is proposing to resubdivide the existing parcel into 3 lots. The petitioner has indicated that the purpose of the subdivision is to create outlots for the existing Bank of America and Burger King. • Lot 1 will include the existing Astoria banquet facility and the 2 existing multi -tenant buildings on the west side of the lot. Lot 2 will only include the existing Burger King restaurant and associated parking. Lot 3 will include the existing Bank of America. Landscape Improvements • The petitioner is proposing improvements to the existing landscaping. These improvements include new plantings in the landscape islands and new foundation plantings around the pedestrian areas of the development. The petitioner has already resurfaced the existing parking lot and replaced large amounts of concrete curb and sidewalk. Parking • The existing shopping center has 246 parking spaces. Based on the existing uses, a total of 222 parking spaces are required. The proposed site will include the required covenants and cross parking/access easements to allow for shared parking. Signage • As part of the improvements to the center, the petitioner is proposing enhancements to the existing freestanding sign located between the Burger King parking lot and Bank of America. • The proposed new sign would be 16' high and 96 square feet in area. While the proposed sign would meet Village Code as it pertains to size, it would exceed the maximum height by 1' (15' high is allowed). Staff would recommend that the proposed sign be reduced in size by 1' to meet Village Code. • In terms of location, Village Code requires that the sign be setback 25' from the front lot line. The existing sign is setback approximately 20' from the lot line. Staff recommends that the sign be moved back a few feet to ensure that there will be no line of site issues with the sign and the existing sidewalk. • The sign code requires that all freestanding signs be separated a minimum of 150' from existing freestanding signs on the same side of the street. The existing Burger King sign to the west is located approximately 60' away from the freestanding sign. Therefore, a variation is required. Staff does support this variation. RECOMMENDATION Staff recommends that the Village Board approve an Ordinance granting the requests. Page 2 of 2 Packet Pg. 99 9.C.b ORDINANCE NO. 2017 - XX GRANTING A PLAT OF SUBDIVISION AND AN AMENDMENT TO ORDINANCE 0-71-33 WITH VARIATIONS TO THE VILLAGE OF BUFFALO GROVE ZONING ORDINANCE AND SIGN CODE Plaza Verde West Shopping Center 1315-1515 W Dundee Road, Buffalo Grove, IL WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property ("Property") hereinafter legally described in Exhibit A is zoned in the B3 Planned Business Center District and is commonly known as 1315-1515 W Dundee Road, Buffalo Grove, Illinois; and, WHEREAS, the Village approved Ordinance 0-71-33 granting a Planned Development for the Property; and, WHEREAS, EP SEF III PV, LLC, ("Petitioner") proposes to make enhancements to the Property by constructing a new sign and resubdivide the Property; and, WHEREAS, said site improvements require an amendment to Ordinance 0-71-33, along with a Plat of Subdivision and a variation to Section 17.44.040 of the Buffalo Grove Zoning Ordinance and variations to Section 14.16.060 of the Sign Code; and, WHEREAS, said Exhibits attached hereto shall supersede any requirements set forth in Ordinance 0-71-33; and WHEREAS, the Village Plan Commission conducted a public hearing on October 18, 2017 concerning the petition for the amendment, Plat of Subdivision and variations; and, WHEREAS, the Plan Commission determined that the petition meets the standards for variations as set forth in the Buffalo Grove Municipal Code; and, WHEREAS, the Plan Commission voted 6 to 0 to recommend approval of the changes to Ordinance 0-71-33 allowing for a Plat of Subdivision and a variation to Section 17.44.040 of the Buffalo Grove Zoning Ordinance and variations to Section 14.16.060 of the Sign Code; and, WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the standards for variation have been met, as set forth in Section 17.52.070 of the Village of Buffalo Grove Zoning Ordinance, in that the Petitioner has shown: (1) The property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the Packet Pg. 100 9.C.b 2 regulations of the zoning district in which it is located except in the case of residential zoning districts, (2) The plight of the owner is due to unique circumstances, and (3) The proposed variation will not alter the essential character of the neighborhood; and, WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code), and that the Petitioner has shown: (1) That the proposed signage is of particularly good taste; and (2) The entire site has been particularly well landscaped; and, WHEREAS, the proposed improvements shall be constructed in accordance with and pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Preliminary Plan Set, including site plan, plat of subdivision, landscaping plan and signage plans NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and Sign Code and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby grant approval of the changes to Ordinance 0- 71-33 allowing for a Plat of Subdivision and a variation to Section 17.44.040 of the Buffalo Grove Zoning Ordinance and variations to Section 14.16.060 of the Sign Code subject to the following conditions: 1. The proposed development shall substantially conform to the plans attached as part of this petition. 2. The final plat of subdivision shall be revised in a manner acceptable to the Village Attorney 3. The Declaration of Easements, Covenants, Conditions and Restrictions shall be revised in a manner acceptable to the Village Attorney. 4. Any future redevelopment of lots 1, 2 and 3 shall be subject to the review and approval by the Village. 5. The proposed freestanding sign shall be revised and located in a manner acceptable to the Village. The sign shall not create a line of sight issue. Packet Pg. 101 9.C.b 3 Section 3. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President Packet Pg. 102 9.C.b EXHIBIT A LEGAL DESCRIPTION Plaza Verde West Shopping Center 1315-1515 W Dundee Road, Buffalo Grove, IL SUBJECT PROPERTY LEGAL DESCRIPTION: PARCEL 1: LOTS 1 AND 2 IN PLAZA VERDE UNIT TWO, A SUBDIVISION OF PART OF THE NORTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 7, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PARCEL 2: A NON-EXCLUSIVE EASEMENT FOR THE BENEFIT OF PARCEL 1 AS CREATED BY DECLARATION AND AGREEMENT OF EASEMENT RECORDED SEPTEMBER 29, 1975 AS DOCUMENT 23237771 OVER THE FOLLOWING DESCRIBED LAND: LOT 1 IN PLAZA VERDE UNIT ONE BEING A SUBDIVISION OF PART OF THE NORTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 7, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PARCEL INDEX NUMBER: 03-07-201-023, 03-07-201-024, 03-07-201- 025, 03-07-201-026, and 03-07-201-027 SUBJECT PROPERTY COMMON ADDRESS: 1315-1515 W Dundee Road, Buffalo Grove, IL Packet Pg. 103 9.C.b 5 EXHIBIT B Preliminary Plan Set, including site plan, plat of subdivision, landscaping plan and signage plans Plaza Verde West Shopping Center 1315-1515 W Dundee Road, Buffalo Grove, IL Packet Pg. 104 (ISOM OPJOA ezeld JOI SUOlIePeA qJIM UOIS!A!PqnS jo leld e Pue CC-IL-0 ODUeUIPJO 01 IUOMPUOWV: LV-LIOZ-0) Sueld :IUOM43ellV a. NV-ld 30VNEAS CINV E)NldVOS(INV-1 AbVNIIN1138d 3903 S,3A080 ZDN «\ ` ��\\\§\ � �\\��. � � ^ � � � � /� � \� \�\ z 11 UVON 33QNna (ISOM OPJOA ezeld JOI SuOlIe!JeA qJIM UOIS!A!PqnS jo leld e Pue CC-IL-0 O3ueulPJ0 01 IUOMPUOWV: L4-LI0Z-0) Sueld :IuOm43eI3V PRELININART YPLAT OF PLAZA VERDE UNIT TWO 2ND RESUBDIVISION Z'MOA� pmlwNILNy P"TNOT To as "comaEo cr� —M ..- -0MVP )T V NOTPA 11111"Z: PARTNERS, LLC 5301 W DEMPS rE STREET, SUITE s-111 11 . .... PRELIMINARY PLAT OF PLAZA ---------- W, R—, S.. ............. ....... .............. ...... . . .......... . . . . . ............. E m"", c-� LL �L-: � R--, IL K018 Al i'— I D11 UNIT TWO 2N0 RESUBDIVIS=DE ...... . . . . . . . . . . . g rxiemneuncanuzam BUFFALO GROVE, ILLII c a. 1 In 2014, The Bank of Hope took the above captioned property, commonly known as Plaza Verde West, into Receivership due to non-payment of the mortgage loan by the former owner. The property was treated as a receiver would treat such a property: collect the rents and perform minimal repairs and maintenance until someone purchases the asset. We were the only buyer interested in the purchase of this asset, which had been on the market for nearly one year. On December 30, 2016, Elmdale Partners, via its related entity, EP SEF III PV, LLC, purchased the Plaza Verde West Shopping Center, which consists of four single -story buildings and one two-story building, located on approximately 6.6 acres of land at the edge of Buffalo Grove and Arlington Heights. At the time of purchase, the property had many life -safety issues and certainly was a blight on the community. Most of the Tenants had informed us they were not going to be renewing their leases and had no desire to stay. We asked some of the other Tenants to leave. In fact, we even paid one to leave. Recently, we added State Farm Insurance as a Tenant. Another Tenant, No Escape, expanded. And we are in the process of renewing medical office Tenants (who were desperate to leave prior to our ownership). All of this will help to breathe life into the center. Since the acquisition, we have replaced over 16,000 yards of asphalt and concrete, performed major roof repairs, created two tenant build outs, cleared the rear portion of property of storage pods, storage vans and mulch, torn down dysfunctional garbage enclosures, and repaired all broken doors to tenant spaces. Our plan for revitalization first and foremost covered the life safety issues that had been plaguing this property and members of the community for years. Phase II will begin within the next quarter and those plans include, tuck pointing, more roof repairs, pressure washing the retail/medical buildings, painting the trim of the retail/medical buildings, and complete replacement of all landscaping to include the parking lot area around the space currently tenanted by Astoria to create more of an enclosure. We will be replacing air conditioners with a Packet Pg. 108 9.C.d new model as the old models have been repaired improperly. We feel for the safety of all tenants these need to be replaced. We will be rebranding the property and ceasing to use the name Plaza Verde as we have received comments from those in the community that it has a negative connotation. We are adding new signage, not only to the entrances and landscaped centers, but also to all of the tenant spaces on the exteriors above their doors. We believe a more uniform and clean look will only enhance the look of this property. The new name of this property will be "Grove's Edge" as this sits on the edge of Buffalo Grove, greeting every car heading east and west with an appealing look that invites them to come in and shop Buffalo Grove. The proposed resubdivision of Grove's Edge will provide options to fund current and future improvements. The proposed Burger King and Bank of America out lots are consistent with current development practices, whereby these types of parcels and users are typically regarded as great standalone net leased assets. We believe the proposed structure will make it more attractive to undergo future re -investment as well. Thank you for your consideration of our application. I Packet Pg. 109 1 9.C.e 10/18/2017 MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON WEDNESDAY, OCTOBER 18, 2017 Call to Order The meeting was called to order at 7:30 PM by Commissioner Zill Khan Public Hearings/Items For Consideration Consider an Amendment to Ordinance 0-71-33 with Variations and a Plat of Subdivision for the Plaza Verde West Shopping Center Located at 1315-1515 W Dundee Road (Trustee Ottenheimer) (Staff Contact: Chris Stilling) Mr. James Sayegh, Elmdale Partners, and Gerald Callaghan, Freeborn & Peters LLP, were present and sworn in. Mr. Callaghan explained that he represents the property owner, EP SEF 111 PV, LLC, for the property known as Plaza Verde West, Unit 2 as well as Elmdale Partners. The property consists of 6.6 acres and was platted back in 1977. The buildings are located on Lot 1. There is a small lot on the east, which is an access road. The property is zoned B3 and was approved as a Planned Unit Development (PUD) by Ordinance 0-71-33, which encompasses both Unit 2 and Unit 1 to the east. The property was acquired a year ago and they have begun improvements. The request to sub -divide is to allow each building to be on its own lot. In order to accomplish this, they must re -plat and amend the PUD because the Plat was an Exhibit to the PUD. Because of this, they will need a variation to the landscape buffer strip along the south and to replace the existing ground sign. Currently the buffer strip is ten (10) feet wide. Code requires it to be twelve (12) feet wide. This is an existing condition at the rear of the center. They have addressed the standards in their response, which is included in the packet materials. The existing ground sign is located less than one hundred fifty (150) feet from an existing ground sign and requires a variation. They will be replacing the existing sign and will work with staff on the exact location due to the tree in the area. Mr. Callaghan addressed the sign variation standards. Mr. Sayegh reviewed the vision of the center. They want to re -brand the center from a Plaza Verde West to Grove's Edge and turn it into a stabilized asset for the property T- owner. He reviewed the history of the center. The property was purchased by the current ti owner in December, 2015. At that time, the site was a mess. They have already spent c approximately $350,000.00 on improvements, which mostly included life -safety issues. The deficient landscape buffer issuer was unknown at the time the parking lot improvements were made. They want to make this center a nice entry center to the Village. He reviewed the signage and landscaping plans. He reviewed the existing tenants that have renewed their leases and the tenants that they are currently negotiating with. He reviewed the proposed re -subdivision plan. The proposed re -subdivision is consistent with current outlot parcel practices. The entire property is subject to leases, N including the bank and Burger King. He added that the proposed re -subdivision will set a the center up for future success. a Com. Goldspiel stated that he is glad to see them working to get the center back as a gateway to the Village. He asked about the proposed landscaping plan. Mr. Stilling advised that the landscaping plan is incorporated into the packet materials and he is Packet Pg. 110 10/18/2017 9.C.e confident that it is better than what currently exists. Com. Goldspiel asked how the landscaping appearance will change. Mr. Sayegh stated that they will plant around the Buffalo Grove sign consistent with other landscaping in the center. They are not creating any new landscaping areas and areas that were intended for landscaping are being re- planted. Mr. Callaghan added that they were unable to locate a landscaping plan exhibit to the original PUD ordinance given the original PUD ordinance is several decades old. Com. Goldspiel asked if staff has reviewed the proposed landscaping plan. Mr. Stilling advised that staff has reviewed the proposed landscaping plan and has worked with the developer to freshen up the landscaping and signage. Staff believes it will be a vast improvement. Com. Goldspiel asked if the developer has had any thoughts on changing the appearance of the buildings, specifically regarding the use of the Dryvit. Mr. Sayegh advised that it is difficult to update the buildings with existing tenants. They will look at the buildings once the tenants have been determined to be long term, specifically the Astoria Banquets building. Com. Goldspiel asked if the developer is expecting to make immediate changes. Mr. Sayegh stated that it is possible in the long term if they decide to redevelop certain parts of the center. Mr. Stilling added that the current improvements are the first phase and there may be more in the coming years. Com. Goldspiel advised that he read the staff recommendations and agrees with them. Mr. Stilling advised that he will modify condition number 5 with regards to the proposed sign and will work with the developer to locate the new sign in the same proximity of the existing sign, but the proposed sign may have to move slightly to accommodate the tree and line of sight. Com. Goldspiel asked if there has been any coordination with the center to the east. Mr. Sayegh stated that they have not coordinated with the center to the east. The owners of that center have redeveloped and made their center look different and not resemble this center. They will take the property history into account and will look at the overall aesthetics at the time of redevelopment. Com. Goldspiel stated that this center is an ideal location and wished the developer the best of luck. Com. Lesser stated that this is a long term commitment and understands that the developer and owner are trying to unlock the value and future of the center. He wants to ensure the required cross access is maintained with Plaza Verde East. It does not bother him if there is no coordination on aesthetics with Plaza Verde East. This portion is different and he encourages them to be different. He appreciates the investment they are making in the Village. Com. Moodhe agrees with Com. Lesser. He has always viewed these as two separate °1 centers. Any improvements to the look and landscaping are an improvement. He asked a why they are subdividing into only three (3) lots and not four (4). Mr. Stilling advised that at one point it was proposed to be subdivided into four (4) lots. Staff felt more comfortable having three (3) lots for future development purposes. Com. Moodhe asked where the developer sees the Astoria Banquet building in ten (10) years from now. Mr. Sayegh N stated that three (3) lots would eliminate too much ownership control of the center. They O are more concerned with making it more of a conventional center. It is also not very large. y Buildings and trends could change a lot in ten (10) years. The Astoria building may be +; redeveloped. The office buildings are different and are a good asset for the center. Com. Weinstein stated that the bank lot has no parking of its own. Mr. Stilling stated that the Zoning Ordinance regulates the parking and the bank will have parking rights within the center. Acting Ch. Khan entered the Staff Report as amended as Exhibit I. Packet Pg. 111 10/18/2017 9.C.e There were no additional questions or comments from the Commissioners. There were no questions or comments from the audience. The public hearing was closed at 8:38 PM. Moved by Com. Weinstein, seconded by Com. Lesser, to make a positive recommendation to the Village Board to approve the plat of subdivision and an amendment to B3 Planned Business Center District Ordinance 0-71-33 with variation to Section 17.44.040 of the Buffalo Grove Zoning Ordinance reducing the required rear yard buffer, and variation to Section 14.16.060 of the Buffalo Grove Sign Code to allow for the replacement of an existing freestanding sign; subject to the following conditions: 1. The proposed development shall substantially conform to the plans attached as part of this petition. 2. The final plat of subdivision shall be revised in a manner acceptable to the Village Attorney. 3. The Declaration of Easements, Covenants, Conditions and Restrictions shall be revised in a manner acceptable to the Village Attorney. 4. Any future redevelopment of lots 1, 2 and 3 shall be subject to the review and approval by the Village. 5. The proposed freestanding sign shall be revised and located in a manner acceptable to the Village. The sign shall not create a line of sight issue. RESULT: RECOMMENDATION TO APPROVE [UNANIMOUS] MOVER: Mitchell Weinstein, Commissioner SECONDER: Scott Lesser, Commissioner AYES: Moodhe, Goldspiel, Khan, Lesser, Weinstein, Au ABSENT: Frank Cesario, Matthew Cohn ru Packet Pg. 112 Action Item : Authorization to Purchase Road Salt for the 2017-2018 Winter Season ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff requests authorization to purchase not more than 2,400 tons of bulk rock salt from Morton Salt at a total price not to exceed $129,696 in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) ATTACHMENTS: • Memo - Salt 17-18 (DOCX) • Morton Award FY18 (PDF) Trustee Liaison Stein Monday, November 6, 2017 Staff Contact Brett Robinson, Finance Updated: 11/2/2017 2:52 PM Page 1 Packet Pg. 113 11.A.a A1, L AGE )F MEMORANDUM DATE: November 2, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: Road Salt 2017-2018 Background During the 2017-2018 winter season staff purchased 2,065 tons of salt to meet the requirements of each contract. Staff was able to fill the new salt shed and it currently contains an estimated 4,275 tons of salt. In an effort to mitigate cost increases caused by uncertain demand throughout the region and provide supply chain security, staff has continued to multi -source suppliers. Staff has once again requisitioned through the State of Illinois on a joint bid contract for minimum of 800 and maximum of 1,200 tons for the 2017-2018 snow season. The salt contract was awarded to Morton and is priced at $49.51 per ton. This contract has an optional extension for 2018-2019 Lake County extended their joint bid contract for another year for minimum of 800 and maximum of 1,200 tons for the 2017-2018 snow season. The salt contract was awarded to Morton and is priced at $58.57 per ton. This contract does not have an extension and will need to be re -bid in 2018. Both contracts allow for a minimum order of 80% and a maximum of 120% of the estimated tonnage (1,000 tons), as such, the Village can achieve savings by blending the orders to take advantage of the lower prices from the newer contract. Combining the purchases, the blended rate per ton for rock salt for the 2017-2018 winter season is $54.04, a decrease of 15 percent over the previous year. Recommendation Staff requests authorization to purchase not more than 2,400 tons of bulk rock salt from Morton Salt at a total price not to exceed $129,696 in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) Packet Pg. 114 PLEASE RETURN TO: -Mir -VW1 J`4 Illinois Department of IL, Central Management Services ILLIN�011;!) 801 Wm. G. Stratton Building 401 S. Spring Street JOINT PURCHASING REQUISITION Springfield, IL 62706 NCY'l 7-'18 New Purchase CorntTdtment Email Address for submission-. ,QMS.BOSS.EC gililinols.zov No Thank You, Opt -Out-> Our unit does not want to participate in the CY' 2017-2018 Contract Procurement. dwie�ep on mailing list. Notice-> Please complete and return the Contact inrormation below to remain on the mailing hsc Joint Purchasing #: t--05n Government Unit: qE Mailing Address- P-,j P P -1�, L.\/ D. City / State I Zip; County: Contact Persow -Sm-r-T Telephone Number-. —Lnz�� Fax Number., 6 t4 I - 19 Ve <- Please provide Email Address .............. ........................................................ . Table A: Complete this table to have the State "SOLICIT BIDS" for your g overnmental entity ------- ITEM DESCRIP-71ION UNIT MEASURE Rock Salt, Bulk 1 1000 1 T o a s Plmsc note your Purchase Commitment Percentage for Total Tonnage Quantity as stated above (choose one), OPTION 1 80.%. minimum purchase requirement/ 120% maximum purchase requirement OPTION 2 100% minimum purchase tequircment/1 20% maximum purchase requirement ............. $,41VOne - 1%, up Table B: Complete this table to have the State "RENEW" Requirements for your goN��N��N��N��N�� IIII II tll vernmental entity AASFITOMI43Roa Salt or E(givalent Rock Salt, Bulk T o n s MIT VDI wKwo unwAr, "Elzut,104WM mage I fi**1tW—R14, t tal Irram,fuln I certify that funds are available for the purchase of the items on this Requisition and that such items are for the sole use of this governmental unit, and not for personal use of any official or individual or re -sale. In addit the Department of Central Management Smices, TITLE Printed on Recycled Paper I Packet Pg. 11S I 11.A.b Subject: 2017 - 2018 Rock Salt, Bulk Contract Information In completing the 2017 _. 2018 Rock Salt season contract re -procurement, the State of Illinois did not encounter the types of supply -related issues experienced in the previous seasons. We have made every effort to secure Road Salt at the best available price for participants in our contract solicitation and gladly report the State was able to obtain an offer for your location requirements through the State's procurement efforts. We again recommend that participating agencies and governmental entities examine their application rates and roadway priorities in order to minimize next season's maintenance program cost while also ensuring the safety of the public. Enclosed is a copy of the requisition you submitted to us for the purchase of rock salt. The information from the requisition, including purchase commitment, can be used to submit your requirements to this year's contract vendor: Contract: PSD 4018455 Term: October 2017 — September 2018 Morton Salt Inc. FEIN Number: 27-3146174 444 West Lake Street, #3000 Chicago, IL 60606 Order Phone 855-665-4540 Phone 800-433-7258 x2900 Contact: Government Services Your unit is Contract Line No: _32— / Price per ton F.O.B. destination, is $ 4 9 .5 1 . Emergency pickup of salt from vendor's warehouse is not made available in this contract. The additional price per ton to have rock salt delivered in trucks equipped with coal/grain chute openings in the tailgate to permit controlled off-loading of rock salt onto conveyors is $ 7.50 per ton. Contact vendor for availability in your area and scheduling deliveries. You are responsible for issuing your own purchase order document to the vendor. Orders may be placed with the vendor via telephone, with a written or fax confirmation to follow immediately. You are strongly encouraged to order and store as much salt as possible in order to help prevent potential salt shortages this winter. Also, you must place orders in full truckload ( typically 22-25 tons ) delivery quantities or multiples of such. Page 1 of 3 801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706 Primed on Recycled Paper Packet Pg. 116 Your governmental unit is responsible for ensuring that the 80 or 100 percent minimum guaranteed purchase commitment ( as noted on your Requisition ) is met before the end of the winter season, June 30, 2018. The vendor is required to furnish not less than 120 percent ( if needed ) of the contract quantity by March 1, 2018. Your governmental unit is responsible for processing vendor invoices in a timely manner. I De MMZM soon as poss-1- er December 1, 2017 through April 1, 2018 shall not exceed seven working days, unless as modified in the Order Guidelines herein.. 110 rove7i if I I , . iI n Il I Iloilo make delivery within the order timeline, local governmental units shall have the right to retain as liquidated damages, not as a penalty, 5.% per working -day on the undelivered portion of the order, but not to exceed 50.%. For orders placed prior to 9:00 a.m. on a given day, that day to be considered as the first calendar day of the seven-day delivery period. For an order placed after 9:00 a.m. on a given day, the following day shall be considered as the first calendar day of the seven day delivery period. CMS reserves the right to mitigate application of liquidated damages imposed against a vendor, in the event of orders exceeding the maximum percentages outlined below., An agency may order up to 20.% of their awarded contract tonnage in any given week and vendor shall deliver within 7 working -days after receipt of order. Quantity ordered above the 20.% threshold shall have an extended deliver time of one -working -day for each one -percentage -point above the 20.% guideline. For example, if an agency orders 25.% of tfieir awarded total 100 ton, delivery of the first 20 ton ( 20.% ) shall be within 4WIF working -days after receipt of order. If after seven working -days of liquidated damages assessment, the vendor has still failed to deliver, local governmental unit shall have the right to terminate an order and purchase road salt or abrasives from another source, or take action consistent with public safety as needed to continue daily business. Any and all additional costs incurred may be collected from the original vendor, in addition to liquidated damages, by participant's legal action. All deliveries shall be covered with approved weatherproof materials. The vendor shall ensure that delivery person inspects the inside of the trailer and that all salt is removed from the trailer before leaving a delivery point. The vendor will ensure all weights and measures shown on delivery tickets are correct. Local governmental units reserve the right to require that delivery trucks occasionally be directed to a scale in the vicinity of the delivery point as a check on delivered truckloads. Page 2 of 3 801 Stratton Of Building, 401 South Spring Street, Springfield, IL 62706 Primed on Recvded Paper I Packet Pg. 117 I L L I N 0 1 S Bruce Rauner, Governor .......... — "'' '," , " , , � _ DEPARTMENT OF CENTRAL MANAGEMENT SERVICES CMS Michael M. Hoffman, Acting Director Deliveries of rock salt containing any foreign material such as mud, rocks, grader teeth, wood, tarpaulins, etc., may be rejected at the delivery site. In the event that any foreign material is discovered in dumped deliveries, the salt and foreign matter may be reloaded onto the cartage hauler's truck by the local governmental unit and returned for credit, or the vendor shall immediately ship a specification compliant load of replacement salt, or issue a refund to the governmental unit consistent with the contract price. In December 2017, the contract vendor shall have in place stockpile(s) located in or near Illinois covering the tonnage awarded for the northern regions of the State, and in January of 2018 the contract vendor shall have in place stockpile(s) in or near to Illinois covering the total tonnage awarded for all regions of the State. At our discretion, we will inspect the stockpiles to ensure that these stockpiles are in sufficient quantities, and that vendor commitments to the stockpiles are with the users of this contract. Enhanced Rock Salt 2017 - 2018 season availability: The Department of Central Management Services surveyed vendors for availability of an enhanced rock salt option in the invitation for bid, and availability was not provided for by this vendor in this season's procurement process. It is hoped that this information will be beneficial to you in the utilization of this contract. If you have any further questions concerning the rock salt contract, please feel free to contact me at (217) 782-809 1. c.prWo M* Sincerely, Wayne Ilsley, CPPB, Buyer Bureau of Strategic Sourcing Page 3 of 3 801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706 Printed on Reercled Paper I Packet Pg. 118 Action Item : Authorization to Purchase Replacement Police & Public Works Vehicles through the Suburban Purchasing Cooperative ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action Staff recommends approval. Staff recommends that the replacement vehicles be acquired through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $245,771.00. All vehicles will be funded through the vehicle reserve. ATTACHMENTS: • Fleet Fall 2017 (DOCX) • SPC_2018_F350PickUp_OrderForm_-Contract-143 722 (PDF) • SPC_2018_Ford_Pick-Up_Trucks_Contracts-142,-143,-1 (PDF) • Buffalo Grove Unit 450-460-461 (PDF) • SPC_2018_Ford_Utility_Police_Contract-152 (PDF) • SPC_2018_Ford_Police_Utility_OrderForm-152 Buffalo Grove 718 (PDF) • SPC_2018_Ford_Police_Utility_OrderForm-152 Buffalo Grove 712 720 (PDF) Trustee Liaison Smith Monday, November 6, 2017 Staff Contact Brett Robinson, Finance Updated: 10/24/2017 1:27 PM Page 1 Packet Pg. 119 11.B.a fl,,, G IEES OF BUFFALO GROVE DATE: October 24, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Robert Whalen, Fleet Manager RE: Vehicle Purchases Background Information IN Staff requests authorization to purchase seven 2017 Ford Utility Interceptor vehicles, these units are scheduled replacements for Fiscal Year 2017. These units will be procured through a joint purchase in conjunction with the Suburban Purchasing Cooperative/Northwest Municipal Conference contract. All units are fully funded in the capital reserve. The units scheduled for replacement: Police 722. The current unit is a 2008 Ford F-250 Crew Cab with 97,676 miles on the odometer. Unit 722 is used to enforce roadway weight restrictions and carries an extremely heavy load of equipment. Staff is recommending a 2018 Ford F-350 Super Cab pick up truck, equipped and optioned for its assignment and up -fitted for truck enforcement service. The existing Unit 722 will be sold for asset recovery. The expenditure for this vehicle, including installation of a truck bed cab, will not exceed $36,454.00. 718. The current unit is a 2011 Ford Crown Victoria Police Interceptor, equipped with canine handling equipment with 85,459 miles on the odometer. Staff is recommending a 2018 Ford Utility Police Interceptor AWD, Northwest Municipal Conference Suburban Joint Purchasing contract #152, equipped and optioned for its assignment and up -fitted for the safe handling of the canine officer. The current unit will be sold at auction with markings and communications gear removed. Canine equipment will remain intact as we feel there will be a better capital recovery selling the unit equipped, and the equipment can not be reused in the Utility body style for the proposed replacement. Page 1 of 2 Packet Pg. 120 11.B.a Police (cont.) The expenditure for this vehicle, as optioned, will not exceed $29,654.00. 712 and 720. These two units have reached the end of their useful Patrol lives. Units 712 and 720 may be repurposed dependent on a review of all Village Department needs. If the existing units are retained an equal number of units will be declared surplus and sold to maintain overall fleet balance. The two replacements proposed will be 2018 Ford Utility Police Interceptors, Northwest Municipal Conference Suburban Joint Purchasing contract #152. Both units with available factory options will not exceed $57,182.00. Public Works 450. A 2002 Ford F-350, 51,268 currently shows on the odometer. This unit is due to be replaced as it is no longer in a condition that makes it wise to continue its service with the Public Works Department. The unit will be sold for asset recovery. 460 and 461. The current units are 2008 Ford F-350 pick up trucks, 460 is now showing 51,876 miles on the odometer and 461 is showing 50,530 miles. These two units will be reassigned to replace a 1995 GMC pick up and 2000 Chevrolet pick-up. The two older trucks have a combined mileage of 175,000 miles in snow removal operations and maintenance assignments. These two older units will be sold to maintain fleet balance. The replacements proposed will be 2018 Ford F-350 Super Cab pick up trucks, Northwest Municipal Conference Suburban Joint Purchasing contract #143. All units with available factory options will not exceed $122,481.00. Funding of this purchase will be through the vehicle reserve. Recommendation It is recommended that the above mentioned replacement vehicles be acquired through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $245,771.00 Page 2 of 2 Packet Pg. 121 SPC COOPERATIVE ALL NEW 2018 FORD F-350 XL 4X2 PICK UP Contract# 143 Currie Motors Fleet "Nice People To Do Business With" Your Full -Line Municipal Dealer www.CurrieFleet.com GOOD THRU MARCH 17 2018 find us on YOUGM f o "rf D 1:71, in Famblook Contract # 143 I Packet Pg. 122 1 11.B.b SPIC COOPERATIVE Currie Motors Frankfort SPC Contract Winner 2017 FORD F-350 XL 4x2 PICK UP Standard a a ® $22,023 Warranty 3 Years 36, 000 miles Bumper to Bumper/ 5 Years 60,000 Power train 6.2L 2 Valve Gasoline SOHC V-8 (Flex Fuel) 6-Speed Automatic w/ Select Shift 4-Wheel Disc Brakes Front/Rear Black Painted Bumpers Solar Tint Glass Tailgate -Removable w/ Key Lock 3-Blink Lane Change Signal Front Tow Hooks Trailer Tow Package Trailer Sway Control 17" Argent Steel Wheels 5 - LT245/75Rxl7EBSW Tires 8' Bed Pickup Box Lamp 157 Amp Heavy Duty Alternator 650 CCA 72AH Battery Contract # 143 Oil minder System Twin I -Beam Front Axle w. coil spring suspension H.D. Gas Shock Absorbers Front Stabilizer Bar Air Conditioner — Manual Dome Lamp AM/FM/Clock Manual Door Locks & Windows Intermittent Windshield Wiper Advance Trac with Roll Stability Control Driver and Passenger Front & Side Airbag/Curtain Passenger Side Deactivation Switch Free delivery within 50 miles of dealership Rearview Camera Displays on Rearview Mirror Packet Pg. 123 11.B.b SPC COOPERATIVE Options — Body Style ✓ I Super Cab with 6 3/4' Bed 2370.00 Crew Cab with 6 3/4' Bed 3440.00 8' Bed Up Grade (Supercab/Crewcab Only) 262.00 66D Pick Up Box Delete (Spare Tire Optional) -500.00 ❑ Dual Rear Wheels (Requires 8' Bed) 1511.00 Options — Engine, Transmission, Powertrain ✓ I 6.2L V8 with 6-speed Automatic N/C 6.7L OHV Power Stroke Diesel 8276.00 P-1 4x4- Includes Electronic Shift on the Fly 3033.00 Limited Sli Axle 359.00 4962R 8FGaseous Pre (does not include Conversion) 289.00 PTO Provision 257.00 21M Manual Locking Front Hubs-4x4 Only N/C 41H Engine Block Heater 83.00 ❑ Engine Idle Shut Down (N/A with reverse sensing) Duration 231.00 6713 Dual Extra Duty Alternators (requires Diesel Motor 105.00 67E Extra Heavy Duty Alternator 79.00 ❑98R Operator Command Regeneration (requires Diesel Motor) 231.00 ✓ Powertrain Care 3 Year 100,000 Warranty 4x2 Gasoline Motor 1105.00 ❑ Powertrain Care 3 Year 100,000 Warranty 4x4 Gasoline Motor with Snow Plow Prep 1,940.00 Options — Wheels/Tires TBK LT245/75Rx17E BSW A/S (4x2) STD ✓ TD8 LT245/75Rx17E BSW A/S Plus (4x4) STD TBM LT245/75Rxl7E BSW A/T 152.00 TDX LT275/70Rx18E BSW A/T Plus (Requires 17S STX Appearance Pk) 152.00 512 Full Size Spare with Box Delete 272.00 51X Spare Tire Delete with Pickup -73.00 Options - Functional 41P Skid Plates Not Available with 66D Box Delete 92.00 Q874 Ultimate Trailer Tow Camera System 653.00 ■ Rear View Camera ■ Rear CHMSL Camera ■ 360' Camera System ■ Reverse Guidance Requires Power Equipment Group, XL Value Group, & SYNC 3 ✓ 592 LED Roof Marker Lights 88.00 Contract # 143 Packet Pg. 124 11.B.b SPC COOPERATIVE 85G Tailgate Step -NA with 66D Box Delete 345.00 ✓ 85S Tough Bed Spray -In Liner -NA with 66D Box Delete 456.00 ✓ 43B Rear Defroster (requires Privacy glass and Power Group) 56.00 ❑✓ 924 Privacy Glass 27.00 52B Trailer Brake Controller 249.00 Options - Groups/Packages ❑96V XL Value Package -NA with STX Appearance Group 663.00 ■ Cruise Control ■ AM/FM/CD/Clock ❑17S STX Appearance Package 1555.00 ■ Bright Chrome Grille ■ Chrome Front / Rear Bumpers ■ STX Vent Badge ■ 18" Sparkle Cast Aluminum Wheels (SRW Only) ■ LT275/65Rx18E BSW Tires ■ Cruise Control ❑✓ 90L Power Equipment Group Ej Regular Cab: 841.00 ■ Heated power mirrors with integrated ❑Crew/Super: 1035.00 clearance lamps/turn signals ■ Perimeter Alarm ■ Accessory Delay ■ Power Windows/Locks/Tailgate Lock ■ Remote Keyless ■ Upgraded door trim ❑17X Fx4 Off Road Package 368.00 ■ Hill Descent Control ■ Rancho Branded Shocks ■ Transfer Case & Fuel Tank Skid Plates N/A with Pickup Box Delete Requires 4x4, All Terrain Tires and locking differential 473 Snow Plow Prep Package (Requires 4x4) 171.00 ■ Upgraded Front Springs ■ Extra Heavy -Duty Alternator ❑✓ 47B Snow Plow/Camper Package (N/A with Box Delete) 225.00 ■ Upgraded front springs for snow plow ■ Extra Heavy Duty Alternator ■ Rear Auxiliary Springs ■ Rear Stabilizer Bar (SRW Only) ■ Slide -In Camper Certification Contract # 143 ti 0 N U- N d fA s U L a d 's U a Cn uO N N N ti Packet Pg. 125 11.B.b SPC COOPERATIVE Options — Interior U43C I 110V/400W Outlet 69.00 ❑41A Rapid Heat Supplemental Cab Heater (requires Diesel Motor) 231.00 18A Up fitter Interface Module for PTO Programming 272.00 ❑66B Box Link — 4 Premium Locking Cleats (N/A with Box Delete) 69.00 ❑76Z Advanced Security Pack 56.00 ■ Securilock ■ Passive Anti -Theft ■ Inclination/Intrusion Sensors ❑66L I LED Box Lighting Not Available with CHMSL Rear Camera 56.00 ❑53W 5"' Wheel Gooseneck Prep 460.00 U18B Platform Running Boards U Regular Cab 1295.00 0 Super / Crew Cab 1409.00 Ontions — Exterior ❑873 Rear CHMSL Camera -Displays in Center Stack (Requires XL Value Package or 585 AM -FM CD Radio 184.00 076S Remote Start (Requires Power Equipment Group) 231.00 ❑✓ 76R Reverse Sensing System Not Available with Box Delete 225.00 66S Upfitter Switches 152.00 ❑91M SYNC System (Requires AM/FM/CD) 336.00 ❑✓ 913 SYNC3 (Requires Ultimate Tow Camera) 415.00 Options — Fleet 17F XL Decor Group -Includes Chrome Front and Rear Bumpers 203.00 ✓ 525 Cruise Control 216.00 942 Daytime Running Lights 41.00 ❑556 Driver Passenger Side Airbags/Curtain Delete N/A 10,000 LBS or Less GVWR-NA with 557 -180.00 ❑557 Front Passenger & Side Airbags/Curtains delete N/A 10,000 LBS or Less GVWR-NA with 556 -180.00 ❑585 AM/FM/CD (Required with SYNC) 253.00 Options — Accessories ❑52R Stow / Load Ramps -NA with 66D Box Delete 640.00 91S LED Warning Strobes Not Available with LED Box Light 603.00 ❑85L Drop -In Bed Liner -NA with 66D Box Delete 323.00 ❑61M Wheel Well Liner -NA with 66D Box Delete 165.00 ❑85M Bed Mat -NA with 66D Box Delete 139.00 Contract # 143 Packet Pg. 126 11.B.b SPC COOPERATIVE ❑✓ 61 S Front/Rear Splash Guards -NA with 66D Box Delete 119.00 76C Back Up Alarm 128.00 ✓ Rustbroofin2 & Undercoating 395.00 ❑ 14 Corner Amber Strobes (Requires Upfitter Switches) 795.00 ❑ 8' Steel Service Body — White Finish 5,895.00 U 8' Western Snow Plow 4,995.00 ❑ 8' Boss Snow Plow 4,995.00 ❑ Hand Held Controller (Requires Plow) 90.00 Snow Deflector 295.00 ❑ Detailed CD Rom Shop Manual 325.00 0 Delivery More than 50 Miles 185.00 LVJ License &Title M Plates (Shipped) 203.00 Exterior ❑ Blue Jeans Metallic ❑ Race Red Shadow Black Magnetic ❑ Ingot Silver Metallic ✓ Oxford White Special Paint (minimum 5 units. No minimum for School Bus Yellow) 715.00 Interior ❑ Steel 40/20/40 Vinyl STD ❑✓ Steel 40/20/40 Cloth 85.00 EF—Steel 40/Console/40 Vinyl -No Armrest Included (Regular Cab Only) 303.00 ❑ Steel 40/Console/40 Cloth- No Armrest Included 438.00 Contract # 143 Packet Pg. 127 11.B.b SPC COOPERATIVE Please enter the following: Titling Information: Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove IL. 60089 Contact Name Bob Whalen Phone Number 847.366.8029 Purchase Order Number Fleet Identification Number QD649 Tax Exempt Number E9998-1165-07 Total Dollar Amount $33,751.00 Total Number of Units 1 Delivery Address 51 Raupp Blvd Buffalo Grove IL 60089 *Orders Require Signed Original Purchase Order and Tax Exempt Letter Currie Motors Fleet 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (815)464-9200 Tom Sullivan Currieflee0lemail.com Kristen De La Riva Fleetcurrie(&einail. com *Fleet Status is accessible by registering at www.fleet. ford. com. Please provide FIN Code at time of order Contract # 143 Packet Pg. 128 SPC COOPERAiIYE . ..... ..... Septe,triber 20, 2017 ("Art-rie Motors Mr. Tom Sullivan 9423 West Lincoln Highway Fran1dort, It 60423 Dear Mr. SLllIjVMl: This letter is to confirm that the Suburban Purchasing Cooperative (Sfl(,--:) Governing Roard has approve(tile price increases oil the 2018 model year rollovers frorn Ford Motor Cornpany on the hallowing Sl)(,' Ford Super Lity TrUCk Contnacts, through tile end of"our Current Contract that expires ort March 17, 2018. l Conti -act 4142 Ford F250 Super Duty flick Up 8 14 3 Ford F350 Super Duty Nck Up 4 145 Ford 1450 XL (Arassis Cah # 146 ll°ord F550 XL, Chassis 2017S 2018S 111cf-ease S 20,198A $20,596.00 $ 398,00 $21,625.00 $22,023.00 S 398.00 $28,921.00 $29,407.00 S 4W00 $ 29,87&00 S,30364.00 S486,00 The previously optional rear camera option priced at $34 1,00 ()it 2017 Super Duty contracts U 142 and # 1, 3 is now standard oil 2018 models. f With acceptance of' these 1-flodel year rollovers, C'Url'iC Motors, FronlJort, IL_ agrccs to alI tcrrns art(] conditio s set 1,61.111 it) the Spocifications Contained within the; RCClUeSt for I)t_Oj,')OSaIS to Willett YOU responded. I C.�-,Lli,,-.r-tc,..M.oto.rs.,._Fraft] orl IL will handle � tl,.I)illi aqh veh le.1 urchased will he assessed a, S1 2Q.Q0.aqtq nistrative �_L . . ......... ........ _.......... � - - I - _ ) __ ...... . ...... __ - _ - � - _1_1 _ ) ""'I" - _ shall be p.4,3tet.di -e it b the vendor to the S1.. orl a qgarl, ly s ...... ... The Sl-'(" looks forward to a productive year working with Currie Motors, Frankfort, [L. Please sign all( (late this apreernept below, retaining copies for your files and rCtUrning tire original to my attention. Sincerely, NWM(-" I'lurchasing Director 09.2C).17 ' ' ' Nalne: F-I'llen Dayan Date Northwest Murricip(al Conficronce Mil"age "I'laYors & melly'(r,gers Collfi!rence 1220 Oak Brook Road Oal, Brook 11, 60.523 Sus ':ctic (�Wmcfl Mimic (().30) 571--o'Is0 1, u( 63 0) '5 71 -0 /S I 0 1114'. Naine: Tom Sullivan CUlTiC M0101-S North west Alu niciPal Cfmfi,rence 1600 A'elvl GOI/ RJ, Suite 0700 Des Phlbu'' IL 60010 ["'I/cIl Al � all, (TP13 Phom, (S47) 296-9_?OQ F(a, (84 71) 296 .9207 Date Smah 5riburbem MaYors Will COmnly And Aa'Sociadfllf Governmen(, I Leaque 1904 West Streel 3180 Theodore SY/ cel, SuiXc 10/ Loyl Ha. -el Ov't' //, 00 L19 Joliel' If, 043.i 1"d Puc.w/ 4mul Ru Igo r P1j(pj(,., (170,Y) 206- / 1,5.5 Phone. (815�, Fu v ( "ON) Z 00 1133 Fat. (815) 71?2-052S I Packet Pg. 129 1 11.B.d Currie Motors Frankfort Inc 9423 W Lincoln Hwy, Frankfort, Illinois, 604231388 / Office: 708-479-1100 Prepared for: Prepared by: THOMAS SULLIVAN Village Of Buffalo Grove Office: 708-479-1100 Date: 10/18/2017 Vehicle:2018 F-350 XL 4x4 SD Super Cab 6.75' box 148" WB SRW Packet Pg. 130 V) O L � _O Y � LL l�V LL 3 L 7 O C m CCO U t, cJ0 ti iM U C N )mo Ei Ft Ln 2 (L OZ Iled SOSE 0o Z - Z 7 N U t rn c s Ch 69- c w U vJ LL w O_ U C W a0 ® � 0 ir- -0 N 4) Z C/) U) o LL X N LL 00 Q Z LL w U _ O U) 0 CV J N co ai C C w Eao.md alol4an OdS : MZ) wiv-09-p-05ti }lug ano.EE) ole}ln8 :;uoLugoejjV 7 ) "U6 "0 H H H O Z O O O 0 "U0 0 0 0 3 J 7 J 7 UJ (n Cn C7 Ltd O O O 7 7 7 0 U U U U 6j LLO N � U U U U c c c E» t& Ef} EFJ r c C: c 0- 0 U) c O s 75 C m 2 0 c O U a) Y m a) m c0 Y U co co J X O U L C U o O U CLn ( c Co U) -0 U 0- O >, o (� 0U) Q A ) (Z) o CD c co C: 00 CV) — N r-_ 0 �/ ++ U) Q L _ Q CD W C ZT := E 0)c a) E L L U co S L E � s=co ` m o �_ i c Y U .U. 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LL Transmission: T'orgShift 6-Speed Automatic (6R140) u1 Includes SelectShift. as GVWR: 10,400lb Payload Package cyo Tires: LT245175Rxl7E BSW A/S (4) Wheels: 17"Argent Painted Steel i Includes painted hub covers/center ormarnents. IL HD Vinyl 40120140 Split Bench Seat Includes center armrest, cupholder, storage and driver's side manual lumbar. v o ertri 996 Engine: 6.2L 2-Valve SOHC EFI NA Included iL V8 Flex -Fuel Flex -Fuel badge on fleet orders only. Ln 44P Transmission: TorgShift 6-Speed Included Automatic (6R140) Includes SelectShift. ME Electronic -Locking w/3.73 Axle Ratio $390.00 S STDGV GVWR: 10,400 lb Payload Package Included LO TD8 Tires: LT245/75Rx17E BSW A/S (4) Included 64A Wheels: 17" Argent Painted Steel Included - Includes painted hub covers/center ornaments. L Seats & Seat Trim A HD Vinyl 40/20/40 Split Bench Seat Included Includes center armrest, cupholder, storage and drivers side manual lumbar. Other Options 148WB 148" Wheelbase STC 96V XL Value Package $720.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Village Of Buffalo Grove By: THOMAS SULLIVAN Date: 10/18/2017 Packet Pg. 134 Currie Motors Frankfort Inc 4wo 9423 W Lincoln Hwy, Frankfort, Illinois, 604231388 Office: 708-479-1100 90L 47B 21 M 52B 18B 873 592 85S PAINT 66S SEE= i 2018 F-350, SD Su�� 4x4 SD Super Cab 6.75'box 148" WB SRW XL(X3E' Price Level: 81 Includes: 4.2" Center -Stack Screen Radio: AM/FM Stereo/Single.-CDAWP3 Player Includes 6-speakers. Bright Chrome Hub Covers & Center Ornaments Chrome Front Bumper Chrome Rear Step Bumper Steering Wheel -Mounted Cruise Control Power Equipment Group 2_= $915.00 Deletes passenger -side lock cylinder. Includes upgraded door trim panel. Includes: Accessory Delay Trailer Tow Mirrors wlPower Heated Glass Includes manual telescoping, heated convex spotter mirror and integrated clearance lamps/turn signals. Perimeter Alarm Power Locks Power Tailgate Lock Power Front & Rear Seat Windows Includes 1-touch up/down driverlpassenger window. Rernote Keyless Entry Snow Plow/Camper Package $245-OC REQUIRES Extra Extra Heavy -Duty Alternator (67E) when ordered with Upfittel Switches (66S) and 11 OV/40OW Outlet (43C). Includes computer selected springs for snowplow application and heavy service front springs (I up upgrade above the spring computer selected as a consequence of options chosen. Not included if maximum springs have been computer selected as standard equipment) and slide -in camper certification. NOTE: Salesperson's Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer towing or camper limits and corresponding required equipment, axle ratios and model availability. Restrictions apply; see Supplemental Reference or Body Builders Layout Book for details. Includes: Rear Stabilizer Bar Extra Heavy -Duty 200 Amp Alternator Manual Shift On Stop Deletes electronic shift on the fly functionality. Trailer Brake Controller N/C $270.00 Verified to be compatible with select electric over hydraulic brakes. Includes smart trailer tow connector. Platform Running Boards Rear CHMSL Camera $445.00 $200.00 Display in center stack screen. Includes LED Center High -Mounted Stop Lamp (CHMSL) with carg light. LED Roof Clearance Lights $95.00 Tough Bed Spray -in Bedliner $540.00 Includes tailgate -guard, black box bed tie -down hooks and black bed attachment bolts. Monotone Paint Application STC Upfitter Switches (6) $165.00 REQUIRES Extra Extra Heavy -Duty Alternator (67E) when ordered with 11 OV/40OW Outlet (43C) and Snow Plow Pkg. (473) or Snow Plow/Camper Pkg. (47B). Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Village Of Buffalo Grove By: THOMAS SULLIVAN Date:10118/2017 Packet Pg. 135 Currie Motors Frankfort Inc 2018 F-350, SD Su 11.B.d 9423 W Lincoln Hwy, Frankfort, Illinois, 604231388 4x4 SD Super Cab 6.75'box 148" WB SRW Office: 708-479-1100 XL(X3E' Price Level: 81 Selected Options (cont'd) Code Description IVISRF Located in overhead console. Includes: - Extra Heavy -Duty 200 Amp Alternator 585 Radio: AM/FM Stereo/Single- Includes' CD/MP3 Player Includes 6-speakers. 61S Front Splash Guards/Mud Flaps (Pre- $130.00 Installed) Custom accessory. C*4 62S Rear Splash Guards/Mud Flaps (Pre- N/C Installed) LL(a Custom accessory. En Emissions a. 425 50-State Emissions System STC o Interior Colors AS 04 Medium Earth Gray N/C Cn fit Options Ln SB-001 Special Paint $715.01 School Bus Yellow O CO R-1 119 Equipment $6,856.01 c; SUBTOTAL Destination Charge PARTIAL WES IERN ULIRAMOUNTPI OW - NO BLADE - BUFFALO GROVE UNIT#460 Customer already has Ultra mount blade Includes mounting kit, (3) PLUG ??? wiring & handheld control, blade receivers included. 4 comer LED strobes Back Rack cab guard Federal JLX2106-HD Mini Jet Solaris, 12 ember, LED. Installed on Back Rack cab guard. Tommy Gate G2-601342EA38 1300# capacity liftgate. 55" X 38" + 6'2 piece extruded aluminum platform $1,295.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Village Of Buffalo Grove By: THOMAS SULLIVAN Date:10118/2017 Packet Pg. 136 Currie Motors Frankfort Inc 4o 9423 W Lincoln Hwy, Frankfort, Illinois, 604231388 Office: 708-479-1100 Warranty Basic Distance 36000 miles We I r Distance 60000 miles Corrosion Perforation Distance Unlimited miles Roadside Assistance Distance 60000 miles i 1.B.d 18 - 4x4 SD Super Cab 6.75' box 148" WB SRW XL(X3E' Price Level: 81 Months 36 month Months 60 month Months 60 month a N M Months 60 month u- d N t V L 7 a. m s d U a Ln N Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Village Of Buffalo Grove By: THOMAS SULLIVAN Date: 10/18/2017 Packet Pg. 137 11.B.d Currie Motors Frankfort Inc 2018 F-350, 9423 W Lincoln Hwy, Frankfort, Illinois, 604231388 Office: 708-479-1100 4x4 SD Super Cab 6.75' box 148" WB SRW XL(X3E Price Level: 81 Pricing - Single Vehicle MSRI Vehicle Pricing Base Vehicle Price $39,200.0 Options & Colors $4,115.0 Upfitting $7,571.0 Destination Charge $1,295.0 ti Discount Adjustments N Discount -$11,690.0 d Total Add 91 M Sync Basic Total Customer Signature $40 491.01 L 7 $336.00 a. $40,827.00 s a� U a Acceptance Date LO N Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Village Of Buffalo Grove By: THOMAS SULLIVAN Date: 10/18/2017 Packet Pg. 138 SPC COOPERIIiIYE August 10, 2017 Currie Motors Mr. Tom Sullivan 9423 West Lincoln Highway Frankf'ort, 1160423 Dear Mr. Sullivin: This letter is to request a rollover fi-orn I-ord 'Motor ('ornpany on the 2018 Ford Interceptor t..Jtlljty SP( Contract //152 with Currie Motors, Frankfort, IL along with the sccond of" three (3) possible one-year contract c xtensions frorn November 9, 20 17 through Noven-ther 8, 2018. T'hc SPC reserves the right to extend the contra t for one rriore year upon nititual agreement ofthe both the venclor and the SI)C on a negotiated basis. With acccptancc of the 2018 ITIOdel year roll over and contract extension, Currie Motors, Frankfort ' -ecs to , " all terms and conditions set f'ortli in the specifications contained within the Request for Proposals to il"d) you responded. 1�"rankfort. 11. will handle all billi m asses The SI)C' looks forward to a pro(ILICOVC year working with Currie Motors, Frankfort, It.. Nease sign agi-CC111crit below, retaining copies Im Your files and returning the original to iiiy attention, Sincerely, FlIen Dayan Purchasing Dircetor Northwest Municipal Confiererice 08/10/----- 17 ----- Northwest Municipal Conference Dul"age ma.vo" & vorthwest'llufficipell 41ane;gers Conference Colifi'rence 1220 OuA Brook Road 1000 Feast GollRd- Suite 0700 Ouh Rrook, 11. 60523 A"s Plailics, 11, 00016 So.--em' Q111111t('11 h"Hen Oo I'emCITH Phone' (030) 571 04SO Pholle (5-17) 290-9200 Fay: (630) 571-0484 F(iy: (847) 290-9207 7 NSnic: Tom Sullivan Date Currie Motors Mate this South Suhurban WaYors Will Col (Ittv AndAtimagers AS.Sociation Governmentz / League 1904 lfcv 17P�' Street 3MO lywodore 5'1 eet, Suitc 101 IL 00129 Joliet, 11, L043- Fd Pae.s o I Chorie 8 �Iom Phonc(708) 200-1155 Phone: ( 15) 729 .3535 1,41,v - (708) 206- 1133 Fax (,Q5) V-3,536 I Packet Pg. 139 1 11.B.f 2018 Ford Utility Police Interceptor AWD Contract # 152 Currie Motors Fleet "Nice People To Do Business With" Your Full -Line Municipal Dealer www.CuirieFleet.com ORDER CUTOFF: TBD �.i[aw� find a orm �i � l i � U�4 , ,/v B ., C,)R 1,Facebook Packet Pg. 140 11.B.f SPC COOPERATIVE 2018 Ford Utility Police Interceptor AWD Contract # 152 $26,456.00 3.7 TI-VCT V6 FFV 6-Speed Automatic Rear recovery hooks Independent front/rear suspension Engine Oil Cooler 18.6 gallon fuel tank Engine Hour Meter 220 Amp Alternator 78 Amp Hour Battery Lower black body side cladding Dual Exhaust Black spoiler Electric Power Assist Steering Acoustic laminated windshield 18" Tires and Wheels Fixed glass lift gate Full Size Spare AM/FM/CD Roll curtain airbag Safety Canopy W/Roll Over Sensor Anti -Lock Brakes With Advanced Trac and traction control LED tail lamps 2nd/3rd Row Privacy Glass My Ford police cluster Black Grill Headlamps -LED Low Beam Halogen Hi Beam Lift Gate Release Switch - 45 Second Time out Rearview Camera with Washer All -Wheel Drive Manual folding power mirror Fold flat 60/40 rear vinyl bench Single Zone Manual Climate Control Power Windows - 1 Touch Up/Down Power Locks Cruise Control/Tilt Wheel Calibrated Speedometer Column Shift Work Task Light red/white Simple fleet key Power Adjustable Pedals Two -Way Radio Pre -Wire Particulate air filter Power Pig tail Delivery within 30 Miles Locking Glove Box Standard Warranty: Basic: 3 Years/ 36,000 Miles Drivetrain: 5 Years/100,000 Miles Corrosion: 5 Years/ Unlimited Miles Emissions: 8 Years/80,000 Miles Roadside Assistance: 5 Years/60,000 Miles Order Cutoff: TBD Packet Pg. 141 11.B.f SPC COOPERATIVE ❑ 99T 3.5L V-6 Ecoboost® Engine (131 MPH top speed) $3130.00 n41H Engine block heater $86.00 LJ 86L Auto Head Lamp Required With Silent Mode $109.00 ✓ 143D Dark car feature - Courtesy Lights Ino $19.00 43L Silent Mode - Requires Day time Running Lights /Auto Lamp $19.00 ❑ 942 Daytime Running Lights $42.00 ✓ I 17T Dome lamp red/white cargo area $49.00 ✓ 51Y Sot Light Drivers Side Only - Incandescent $204.00 S1Z Dual Spot Lights (Driver/Passenger) Incandescent $334.00 51R Spot Light Drivers Side LED Bulb - Unity $375.00 51T Sot Light Drivers Side LED Bulb - Whelen $399.00 51 S Sot Light Dual LED Bulbs - Unity $589.00 51 V Sot Light Dual LED Bulbs - Whelen $632.00 ❑ 51P Spot Lamp Prep Kit; Driver side does not include housing and bulb) $132.00 51 W Spot Lamp Prep Kit; Dual Side does not include housing and bulbs) $266.00 21L Front Auxiliary Light Red/Blue - requires option 60A $524.00 ❑ 21 W Forward Indicator - Red/Blue Pocket Warning Light - requires option 60A(Located in Headlamp) $607.00 FV_j 60A Pre -wiring grill lamp, siren, speaker $49.00 63B Side Marker LED - Red/Blue - Requires 60A $276.00 63L Rear Quarter Glass Side Marker Lights - Red/Blue $546.00 2G Glass -Solar Tint 2nd Row/Rear Quarter/Liftgate Window Deletes Privacy Glass $114.00 ET2R Glass -Solar Tint 2nd Row Only, Privacy Glass on Rear Quarter and Lift ate Window $81.00 Lj 68Z Roof rack side rails $148.00 76D Deflector Plate (Eco Boost Only) $292.00 Q 87R Rear View Camera - Includes Electrochromic Rear View Mirror (replaces standard camera in center stack area) N/C Lvj 5 3 M Sync® Basic - includes USB port and aux input jack $280.00 61R Rema able 4 switches on steering wheel less Sync) $148.00 61S Rema able (4) switches on steering wheel with Sync) $148.00 ✓ l 8W Rear window power delete $24.00 ❑ 68L Rear -Door Handles Inoperable / Locks Operable $33.00 Lj 68G Rear -Door Handles Inoperable / Locks Inoperable $33.00 52H Hidden Door -Lock Plunger w/Rear-door Handles O $132.00 52P Hidden Door -Lock Plunger w/Read-door Handles Inop $153.00 Lj 16C Ist & 2nd Row Carpet Floor Covering (includes mats) $119.00 P-1 18D Global Lock/Unlock (Disables Auto Lock on Rear Hatch) 24.00 87P Power Passenger Seat 6-way) w/ manual recline/lumbar $309.00 85D Front Console Plate -Delete /A w/ 67G, 67H, 67U, 85R N/C 85R Rear Console Plate (N/A with 65U, 85D) $30.00 Packet Pg. 142 11.B.f SPC COOPERATIVE Lj 90D Ballistic Door Panels - Level III Driver Front Only $1506.00 90E Ballistic Door Panels - Level III Driver/Passenger Front $3012.00 LJ 90F Ballistic Door Panels - Level IV Driver Front Only $2294.00 90G Ballistic Door Panels - Level IV Driver/Passenger Front $4588.00 96W Visor Light (requires rear console mounting plate N/A with interior Upgrade Package) $1159.00 D6T Rear Spoiler Traffic Light (requires 85R Rear Console Plate) 1330.00 Q 5 5 B BLIS® Blind spot monitoring (includes manual heated mirrors) $517.00 19L Lockable Gas Ca $17.00 549 Mirrors - Heated Sideview $58.00 593 Perimeter Anti -Theft Alarm - Requires keyFob (595) $114.00 55F Ke less-4 Fobs (N/A with keyed alike) $322.00 ✓ 76R Reverse Sensing $261.00 ❑✓ Keyed Alike Code Specify Current Key Alike Code $49.00 65L 18" 5-spoke full face wheel covers w/ metal clips $58.00 64E I8" painted aluminum wheels $451.00 FV-1 17A Aux Air Conditioning /A with 63V $579.00 Fj 16D Badge Delete N/C ❑63V Cargo Storage Vault - includes lockable door/compartment light N/A with 17A $232.00 55D Scuff Guards $67.00 Lj 60R Noise Suppression Bonds (Ground Straps) $95.00 -ET18X 100 Watt Siren/Speaker (includes bracket and pigtail) $285.00 43S My Speed Fleet Management - allows admire to lower max vehicle speed and max audio volume / allows VMAX s eed to be set in 5m h increments $58.00 52B Enhanced PTU Cooler - requires EcoBoost® Engine $2779.00 ✓ I Rustproof & Undercoating $395.00 47A Engine Idle Control $385.00 4 Corner LED Strobes aftermarket using 86P $895.00 CD -Rom service manual $325.00 ✓ License and title fees M MP (Includes Shipping) $203.00 ✓ Delivery greater than 50 miles of dealership $150.00 Optional Maintenance & Warranty Coverage: ESP Extended Warranty Extra Care 5-Year 60,000 miles $1,620.00 ESP Extended Warranty Base Care -3 ear/100,000 miles $1,215.00 Ej ESP Extended Warranty Powertrain -6 year/ I 00,000miles $1075.00 ❑ ESP Extended Warranty Base Care - 6 year/ I 00,000miles $1255.00 ti 0 N u_ 0 0 0 �a s a d U a Cn Packet Pg. 143 11.B.f SPC COOPERATIVE Equipment Groups ❑✓ Police Wire Harness Connector Kit — Front $100.00 47C For connectivity to Ford PI Package solutions includes: • (2) Male 4-pin connectors for siren • (5) Female 4-pin connectors for lighting/siren/speaker • (1) 4-pin IP connector for speakers • (1) 4-pin IP connector for siren controller connectivity • (1) 8-pin sealed connector • (1) 14-pin IP connector ❑✓ Police Wire Harness connector Kit— Rear $123.00 21 P For connectivity to Ford PT Package solutions includes: • (1) 2-pin connector for rear lighting • (1) 2-pin connector • (6) Female 4-pin connectors • (6) Male 4-pin connectors • 1) 10- in connector ❑ Police Interior Upgrade Package $371.00 65U Includes: 1 st & 2nd Row Carpet Floor Covering, Rear Cloth Seats, Center Floor Console less shifter- includes console Deletes the standard console mounting plate Note: Not available with options 67G, 6711, 67U ❑ Front Headlamp Lighting Solution $809.00 66A Includes: Base LED low beam/halogen high -beam with wig- wag function, 2-white LED side warning lights, wiring, LED lights included, controller NOT included. Note: Not available with 67H; recommend using 67G or 67U ❑✓ Front Headlamp Housing Only $119.00 86P Pre -drilled side marker holes (does not include lights) Pre -molded side warning holes with twist lock capability (does not include lights) Tail Lamp Lighting Solution $404.00 66B Includes: Base LED lights plus 2-rear integrated white LED side warning lights, wiring, controller NOT included, N/A with 67H Rear Lighting Solution $433.00 66C Includes two backlit flashing LED lights (mounted to inside lift gate glass), two lift gate flashing LED lights (not available with Police Interceptor package 67H) ✓ Tail Lamp Housing Only $53.00 86T Pre-existing holes with standard twist lock -sealed capability, does NOT include LED lights. N/A w/66B and 67H ❑ Ultimate Wiring Package (n/a with Interior Upgrade $524.00 67U Package) Includes the following: • Rear console mounting plate (85R)-contours through 2" d row; channel for wiring 0 N U_ 0 0 0 �a s a d d U a Cn Packet Pg. 144 11.B.f SPC COOPERATIVE • Pre -wiring for grille LED lights, siren and speaker (60A) • Wiring harness I/P to rear (overlay) • (2) light cables -supports up to (6) LED lights (engine compartment/grille) • (2) 50-amp battery and ground circuits in RH rear - quarter • (1) 10-amp siren/speaker circuit engine cargo area • Rear hatch/cargo area wiring -supports up to (6) rear LED lights N/A with 65U, 67G, 67H Cargo Wiring Upfit Package (n/a) with Interior Upgrade $1,272.00 67G Package • Rear Console Mounting Plate • Wiring overlay harness w/lighting & siren interface connections • Vehicle engine harness: 2-light connectors, 2-grill light connectors, 2-50 amp battery ground circuits in power junction box, 2-10 amp sire/speaker circuit • Whelen lighting PCCBR control head • Whelen PCCBR Light Relay Center • Whelen specific cable connects PCCBR to control head • Pre -wiring for grill lights siren and speaker not available with 65U 67H and 67U Ready for the Road Package -not available with Interior $3,244.00 67H Upgrade Package All -in Complete Package -Includes Police Interceptor Packages 66A 66B 66C plus • Whelen Cencom light controller • Whelen Cencom relay center/siren amp with traffic advisor • Light controller/relay Cencom wiring • Grille LED Lights • 100 Watt Siren/Speaker • (9)1/0 digital Serial Cable (console to cargo) • Hidden door lock plunger & rear door handles inop • Rear console mounting plate not available with 66A 66B 66C 67G 67U 65U Vinvl Options U Two -Tone Vinyl Wrap - Package #1 $797.00 91A Roof & Right/left, front/rear doors vinyl -white only Not available with: 91 C, 91 D, 91 E, 91 F, 91 G, 91 H, 91 J Packet Pg. 145 11.B.f SPC COOPERATIVE Two -Tone Vinyl Wrap - Package #3 $665.00 91 C Roof & Right/left front doors only vinyl - white only Not available with: 91 A, 911), 91 E, 91 F, 91G, 91 H, 91J) ❑ Two -Tone Vinyl — Roof white only $466.00 91 H (Not available with: 91 A, 91 C) Two -Tone Vinyl — LH/RH Front Doors white only $290.00 91J of available with: 91A, 91C, 91D, 91E, 91F, 9 1 G) ❑ Vinyl Word Wrap - POLICE (Non -Reflective) $755.00 91D White (YZ) lettering located on LH/RH sides of vehicle Not available with: 91 A, 91 C, 91 E, 91 F, 91 G, 91 J ❑ Vinyl Word Wrap - POLICE (Reflective) $755.00 91E Black lettering located on LH/RH sides of vehicle Not available with: 91 A, 91 C, 91D, 91 F, 91G, 91J ❑ Vinyl Word Wrap - POLICE (Reflective) $755.00 91 F White lettering located on LH/RH sides of vehicle Not available with: 91A, 91C, 91D, 91E, 91G, 91J ❑ Vinyl Word Wrap - SHERIFF (Non -Reflective) $755.00 91G White lettering located on LH/RH sides of vehicle Not available with: 91 A, 91 C, 91 D, 91 E, 91 F, 91 J Options — Exterior Lj BU Medium Brown Metallic E3 Arizona Beige Metallic Clearcoat G1 Shadow Black ❑ HG Smokestone Metallic ❑J1 Kodiak Brown Metallic ❑ JL Dark Toreador Red Metallic Lj KR Norsea Blue Metallic ❑ LK Dark Blue ❑ LM Royal Blue ❑ LN Light Blue Metallic MM Ultra Blue Metallic FT Blue Metallic ❑ TN Silver Grey Metallic ❑UJ Sterling Grey Metallic ❑UX Ingot Silver Metallic ❑ YG Medium Titanium Metallic ❑✓ YZ Oxford White ❑E4 Vermillion Red Options — Interior LVj I Charcoal Black w/vin 1 rear N/C Charcoal Black w/cloth rear $51.00 Packet Pg. 146 11.B.f SPC COOPERATIVE Please enter the following: Title Information : Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove II. 60089 Contact Name Robert Whalers Phone Number 847.366.8029 Purchase Order Number Fleet Identification Number QD649 Tax Exempt Number E9998-1165-07 Total Dollar Amount $297654.00 Total Number of Units 1 Delivery Address 51 Raupp Blvd. Buffalo Grove IL. 60089 *Orders Require Signed Original Purchase Order and Tax Exempt Letter Currie Motors Fleet 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (8I5)464-9200 Tom Sullivan Curriefleet(azmail.com Kristen De La Riva Fleetcurrie(azmail.com *Fleet Status is accessible by registering at www.fleet.ford.com. Please provide FIN Code at time of order Packet Pg. 147 11.B.g 2018 Ford Utility Police Interceptor AWD Contract # 152 Currie Motors Fleet "Nice People To Do Business With" Your Full -Line Municipal Dealer www.CuirieFleet.com ORDER CUTOFF: TBD �.i[aw� find a orm �i � l i � U�4 , ,/v B ., C,)R 1,Facebook Packet Pg. 148 11.B.g SPC COOPERATIVE 2018 Ford Utility Police Interceptor AWD Contract # 152 $26,456.00 3.7 TI-VCT V6 FFV 6-Speed Automatic Rear recovery hooks Independent front/rear suspension Engine Oil Cooler 18.6 gallon fuel tank Engine Hour Meter 220 Amp Alternator 78 Amp Hour Battery Lower black body side cladding Dual Exhaust Black spoiler Electric Power Assist Steering Acoustic laminated windshield 18" Tires and Wheels Fixed glass lift gate Full Size Spare AM/FM/CD Roll curtain airbag Safety Canopy W/Roll Over Sensor Anti -Lock Brakes With Advanced Trac and traction control LED tail lamps 2nd/3rd Row Privacy Glass My Ford police cluster Black Grill Headlamps -LED Low Beam Halogen Hi Beam Lift Gate Release Switch - 45 Second Time out Rearview Camera with Washer All -Wheel Drive Manual folding power mirror Fold flat 60/40 rear vinyl bench Single Zone Manual Climate Control Power Windows - 1 Touch Up/Down Power Locks Cruise Control/Tilt Wheel Calibrated Speedometer Column Shift Work Task Light red/white Simple fleet key Power Adjustable Pedals Two -Way Radio Pre -Wire Particulate air filter Power Pig tail Delivery within 30 Miles Locking Glove Box Standard Warranty: Basic: 3 Years/ 36,000 Miles Drivetrain: 5 Years/100,000 Miles Corrosion: 5 Years/ Unlimited Miles Emissions: 8 Years/80,000 Miles Roadside Assistance: 5 Years/60,000 Miles Order Cutoff: TBD Packet Pg. 149 11.B.g SPC COOPERATIVE ❑ 99T 3.5L V-6 Ecoboost® Engine (131 MPH top speed) $3130.00 n41H Engine block heater $86.00 LJ 86L Auto Head Lamp Required With Silent Mode $109.00 ✓ 143D Dark car feature - Courtesy Lights Ino $19.00 43L Silent Mode - Requires Day time Running Lights /Auto Lamp $19.00 ❑ 942 Daytime Running Lights $42.00 ✓ I 17T Dome lamp red/white cargo area $49.00 ✓ 51Y Sot Light Drivers Side Only - Incandescent $204.00 S1Z Dual Spot Lights (Driver/Passenger) Incandescent $334.00 51R Spot Light Drivers Side LED Bulb - Unity $375.00 51T Sot Light Drivers Side LED Bulb - Whelen $399.00 51 S Sot Light Dual LED Bulbs - Unity $589.00 51 V Sot Light Dual LED Bulbs - Whelen $632.00 ❑ 51P Spot Lamp Prep Kit; Driver side does not include housing and bulb) $132.00 51 W Spot Lamp Prep Kit; Dual Side does not include housing and bulbs) $266.00 21L Front Auxiliary Light Red/Blue - requires option 60A $524.00 ❑ 21 W Forward Indicator - Red/Blue Pocket Warning Light - re uires o tion 60A(Located in Headlamp) $607.00 FV_j 60A Pre -wiring grill lamp, siren, speaker $49.00 63B Side Marker LED - Red/Blue - Requires 60A $276.00 63L Rear Quarter Glass Side Marker Lights - Red/Blue $546.00 2G Glass -Solar Tint 2nd Row/Rear Quarter/Liftgate Window Deletes Privacy Glass $114.00 ET2R Glass -Solar Tint 2nd Row Only, Privacy Glass on Rear Quarter and Lift ate Window $81.00 Lj 68Z Roof rack side rails $148.00 76D Deflector Plate (Eco Boost Only) $292.00 Q 87R Rear View Camera - Includes Electrochromic Rear View Mirror (replaces standard camera in center stack area) N/C Lvj 5 3 M Sync® Basic - includes USB port and aux input jack $280.00 61R Rema able 4 switches on steering wheel less Sync) $148.00 61S Rema able (4) switches on steering wheel with Sync) $148.00 ✓ l 8W Rear window power delete $24.00 ❑ 68L Rear -Door Handles Inoperable / Locks Operable $33.00 Lvj 6 8 G Rear -Door Handles Inoperable / Locks Inoperable $33.00 52H Hidden Door -Lock Plunger w/Rear-door Handles O $132.00 52P Hidden Door -Lock Plunger w/Read-door Handles Inop $153.00 Lj 16C 1st & 2nd Row Carpet Floor Covering (includes mats) $119.00 P-1 18D Global Lock/Unlock (Disables Auto Lock on Rear Hatch) 24.00 87P Power Passenger Seat 6-way) w/ manual recline/lumbar $309.00 85D Front Console Plate -Delete /A w/ 67G, 67H, 67U, 85R N/C 85R Rear Console Plate (N/A with 65U, 85D) $30.00 uo N 0 N ti N m 0 CD 0 m Packet Pg. 150 11.B.g SPC COOPERATIVE Lj 90D Ballistic Door Panels — Level III Driver Front Only $1506.00 90E Ballistic Door Panels — Level III Driver/Passenger Front $3012.00 LJ 90F Ballistic Door Panels — Level IV Driver Front Only $2294.00 90G Ballistic Door Panels — Level IV Driver/Passenger Front $4588.00 96W Visor Light (requires rear console mounting plate N/A with interior Upgrade Package) $1159.00 D6T Rear Spoiler Traffic Light (requires 85R Rear Console Plate) 1330.00 ❑ 55B BLIS® Blind spot monitoring (includes manual heated mirrors) $517.00 19L Lockable Gas Ca $17.00 549 Mirrors — Heated Sideview $58.00 593 Perimeter Anti -Theft Alarm — Requires key Fob (595) $114.00 55F Keyless-4 Fobs (N/A with keyed alike) $322.00 Ls/j 76R Reverse Sensing $261.00 ❑✓ Keyed Alike Code Specify Current Key Alike Code $49.00 65L 18" 5-spoke full face wheel covers w/ metal clips $58.00 64E I8" painted aluminum wheels $451.00 17A Aux Air Conditioning /A with 63V $579.00 16D Badge Delete N/C ❑63V Cargo Storage Vault - includes lockable door/compartment light N/A with 17A $232.00 55D Scuff Guards $67.00 Lj 60R Noise Suppression Bonds (Ground Straps) $95.00 18X 100 Watt Siren/Speaker (includes bracket and pigtail) $285.00 43S My Speed Fleet Management - allows admire to lower max vehicle speed and max audio volume / allows VMAX s eed to be set in 5m h increments $58.00 52B Enhanced PTU Cooler — requires EcoBoost® Engine $2779.00 Fy-1 Rustproof & Undercoating $395.00 47A Engine Idle Control $385.00 4 Corner LED Strobes aftermarket using 86P $895.00 CD -Rom service manual $325.00 ✓ License and title fees M MP (Includes Shipping) $203.00 ✓ Delivery greater than 50 miles of dealership $150.00 Optional Maintenance & Warranty Coverage: ESP Extended Warranty Extra Care 5-Year 60,000 miles $1,620.00 ESP Extended Warranty Base Care -3 ear/100,000 miles $1,215.00 Ej ESP Extended Warranty Powertrain —6 year/ I 00,000miles $1075.00 ❑ ESP Extended Warranty Base Care — 6 year/ I 00,000miles $1255.00 ti 0 N M u_ N d ca z L a m z c.� (L Cn ul) N 0 N ti N m 0 CD 0 m Packet Pg. 151 11.B.g SPC COOPERATIVE Equipment Groups ❑✓ Police Wire Harness Connector Kit — Front $100.00 47C For connectivity to Ford PI Package solutions includes: • (2) Male 4-pin connectors for siren • (5) Female 4-pin connectors for lighting/siren/speaker • (1) 4-pin IP connector for speakers • (1) 4-pin IP connector for siren controller connectivity • (1) 8-pin sealed connector • (1) 14-pin IP connector ❑✓ Police Wire Harness connector Kit— Rear $123.00 21 P For connectivity to Ford PT Package solutions includes: • (1) 2-pin connector for rear lighting • (1) 2-pin connector • (6) Female 4-pin connectors • (6) Male 4-pin connectors • 1) 10- in connector ❑ Police Interior Upgrade Package $371.00 65U Includes: 1 st & 2nd Row Carpet Floor Covering, Rear Cloth Seats, Center Floor Console less shifter- includes console Deletes the standard console mounting plate Note: Not available with options 67G, 6711, 67U ❑ Front Headlamp Lighting Solution $809.00 66A Includes: Base LED low beam/halogen high -beam with wig- wag function, 2-white LED side warning lights, wiring, LED lights included, controller NOT included. Note: Not available with 67H; recommend using 67G or 67U ❑✓ Front Headlamp Housing Only $119.00 86P Pre -drilled side marker holes (does not include lights) Pre -molded side warning holes with twist lock capability (does not include lights) Tail Lamp Lighting Solution $404.00 66B Includes: Base LED lights plus 2-rear integrated white LED side warning lights, wiring, controller NOT included, N/A with 67H Rear Lighting Solution $433.00 66C Includes two backlit flashing LED lights (mounted to inside lift gate glass), two lift gate flashing LED lights (not available with Police Interceptor package 67H) ✓ Tail Lamp Housing Only $53.00 86T Pre-existing holes with standard twist lock -sealed capability, does NOT include LED lights. N/A w/66B and 67H ❑ Ultimate Wiring Package (n/a with Interior Upgrade $524.00 67U Package) Includes the following: • Rear console mounting plate (85R)-contours through 2" d row; channel for wiring ti 0 N M U_ N d N ca z a m z m t� (L Cn m Packet Pg. 152 11.B.g SPC COOPERATIVE • Pre -wiring for grille LED lights, siren and speaker (60A) • Wiring harness I/P to rear (overlay) • (2) light cables -supports up to (6) LED lights (engine compartment/grille) • (2) 50-amp battery and ground circuits in RH rear - quarter • (1) 10-amp siren/speaker circuit engine cargo area • Rear hatch/cargo area wiring -supports up to (6) rear LED lights N/A with 65U, 67G, 67H Cargo Wiring Upfit Package (n/a) with Interior Upgrade $1,272.00 67G Package • Rear Console Mounting Plate • Wiring overlay harness w/lighting & siren interface connections • Vehicle engine harness: 2-light connectors, 2-grill light connectors, 2-50 amp battery ground circuits in power junction box, 2-10 amp sire/speaker circuit • Whelen lighting PCCBR control head • Whelen PCCBR Light Relay Center • Whelen specific cable connects PCCBR to control head • Pre -wiring for grill lights siren and speaker not available with 65U 67H and 67U Ready for the Road Package -not available with Interior $3,244.00 67H Upgrade Package All -in Complete Package -Includes Police Interceptor Packages 66A 66B 66C plus • Whelen Cencom light controller • Whelen Cencom relay center/siren amp with traffic advisor • Light controller/relay Cencom wiring • Grille LED Lights • 100 Watt Siren/Speaker • (9)1/0 digital Serial Cable (console to cargo) • Hidden door lock plunger & rear door handles inop • Rear console mounting plate not available with 66A 66B 66C 67G 67U 65U Vinvl Options U Two -Tone Vinyl Wrap - Package #1 $797.00 91A Roof & Right/left, front/rear doors vinyl -white only Not available with: 91 C, 91 D, 91 E, 91 F, 91 G, 91 H, 91 J Packet Pg. 153 11.B.g SPC COOPERATIVE Two -Tone Vinyl Wrap - Package #3 $665.00 91 C Roof & Right/left front doors only vinyl - white only Not available with: 91 A, 911), 91 E, 91 F, 91G, 91 H, 91J) ❑ Two -Tone Vinyl — Roof white only $466.00 91 H (Not available with: 91 A, 91 C) Two -Tone Vinyl — LH/RH Front Doors white only $290.00 91J of available with: 91A, 91C, 91D, 91E, 91F, 9 1 G) ❑ Vinyl Word Wrap - POLICE (Non -Reflective) $755.00 91D White (YZ) lettering located on LH/RH sides of vehicle Not available with: 91 A, 91 C, 91 E, 91 F, 91 G, 91 J ❑ Vinyl Word Wrap - POLICE (Reflective) $755.00 91E Black lettering located on LH/RH sides of vehicle Not available with: 91 A, 91 C, 91D, 91 F, 91G, 91J ❑ Vinyl Word Wrap - POLICE (Reflective) $755.00 91 F White lettering located on LH/RH sides of vehicle Not available with: 91A, 91C, 91D, 91E, 91G, 91J ❑ Vinyl Word Wrap - SHERIFF (Non -Reflective) $755.00 91G White lettering located on LH/RH sides of vehicle Not available with: 91 A, 91 C, 91 D, 91 E, 91 F, 91 J Options — Exterior Lj BU Medium Brown Metallic E3 Arizona Beige Metallic Clearcoat ✓ G1 Shadow Black ❑ HG Smokestone Metallic ❑J1 Kodiak Brown Metallic ❑ JL Dark Toreador Red Metallic KR Norsea Blue Metallic ❑ LK Dark Blue ❑ LM Royal Blue ❑ LN Light Blue Metallic MM Ultra Blue Metallic Lv'J FT Blue Metallic ❑ TN Silver Grey Metallic ❑UJ Sterling Grey Metallic ❑UX Ingot Silver Metallic ❑ YG Medium Titanium Metallic ❑ YZ Oxford White ❑E4 Vermillion Red Options — Interior LVj I Charcoal Black w/vin 1 rear N/C Charcoal Black w/cloth rear $51.00 m Packet Pg. 154 11.B.g SPC COOPERATIVE Please enter the following: Title Information : Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove II. 60089 Contact Name Robert Whalers Phone Number 847.366.8029 Purchase Order Number Fleet Identification Number QD649 Tax Exempt Number E9998-1165-07 Total Dollar Amount $577182 Total Number of Units 2 Delivery Address 51 Raupp Blvd. Buffalo Grove IL. 60089 *Orders Require Signed Original Purchase Order and Tax Exempt Letter Currie Motors Fleet 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (8I5)464-9200 Tom Sullivan Curriefleet(azmail.com Kristen De La Riva Fleetcurrie(azmail.com *Fleet Status is accessible by registering at www.fleet.ford.com. Please provide FIN Code at time of order Packet Pg. 155 Action Item : Award of Bid Police Station Detention Security Upgrade ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Staff recommends an award of bid to All Tech Energy, Inc., in an amount not to exceed $39,582.40 for Police Station detention security upgrades. ATTACHMENTS: • Memo - Police Detention Security Upgrades (DOCX) • 10.23.17 Jail Security Bid Recommendation (PDF) Trustee Liaison Smith Monday, November 6, 2017 Staff Contact Brett Robinson, Finance Updated: 10/29/2017 3:08 PM Page 1 Packet Pg. 156 11.C.a VILLAGE OF BUFFALO GRONAE, MEMORANDUM DATE: November 2, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: Police Station Detention Security Upgrades Background Staff sought bids for Police Station Detention Security Upgrades. This project consists of necessary repairs to the original existing door control interlocks at the Police Station. Due to the specialized nature of the work staff anticipated a low number of bids. The Village received two bids for the project. References were checked and as noted in Wold's memo. The contractor was interviewed to confirm their understanding of the project's scope. In addition to being the low bidder, the project schedule proposed by All Tech Energy is preferable as it only anticipates 4 days of downtime for the jail cells. Due to the age and conditions of the existing system, wiring, and door mechanisms, staff is requesting the Village Board authorize a 10% contingency ($3,598) be added to the amount bid ($35,984) for a total award amount of ($39,582.40). The contingency will be held and controlled by staff and only be expended if necessary. Recommendation Staff recommends an award of bid to All Tech Energy, Inc., in a total amount not to exceed $39,582.40, inclusive of the contingency. Packet Pg. 157 11.C.b October 23, 2017 Brett Robinson, Purchasing Manager Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Re: Village of Buffalo Grove Police Station Detention Security Upgrades Commission No. 173014 Dear Brett: We recommend the following be presented to Village Board. On Tuesday, October 17, 2017, at 9:30 AM, bids were received from two (2) bidders for Police Station Detention Security Upgrades project. Based on the size and specialized scope of work, and the specified control panel systems, we anticipated that there would be only a few contractors capable of bidding this project. A bid tabulation is attached for your review. Based on the Village's Capital Improvement Plan, the budget for this project was $99,200.00. All Tech Energy, Inc. from Schaumburg, Illinois submitted the low bid in the amount of $35,984.00. We have contacted All Tech Energy, Inc. to discuss their understanding of the project scope, and we believe they have accounted for the necessary materials, labor and general conditions to carry out the project. We have also contacted the references they provided with their bid, and we satisfied with the feedback we received relative to All Tech Energy's past performance. The targeted Substantial Completion date for the project indicated in the bid documents was January 31, 2018, with liquidated damages of $250.00 per calendar day past that date. As part of the bid, we asked the contractors to provide an anticipated schedule. Both bidders provided comparable schedules. All Tech Energy, Inc. indicated that the project would take approximately 165 days to complete from the date of Notice to Proceed. We recommend awarding the contract to All Tech Energy, Inc. in the amount of $35,984.00. Additionally, we recommend the contract be modified to reflect a Contract Time of 165 days from the date of Notice to Proceed (i.e. authorization of award of contract). Please let me know if you have any questions. Sincerely, Wold I Ruck Pate r Matt Bickel I AIA, LEED AP Partner Enclosures cc: Tom Nugent, VBG Mike Skibbe, VBG Monica McCrory, Wold L W/ONillageotBuffaloGrove/173014/crsp/oct17 Wald � Ruck late 110 North Brockway Strut, Suite 220 Palatine, IL 60067 w'oldae.com 1 847 241 6,100 F1 LA U N [El II I�R C H III E C I G IIU N [:`E II, Packet Pg. 158 Ajpnoa S uq urea ugm■S a !od:9��Z ugmPuemmo ell mg ApnoaSler / vcz-o � :4uaw438jjv LO o f \ \ \ 2¥w 0 CD 00 U)C� e \%\ƒ « E R 3 0 2 2§+G I I a Q C� ///k 2 � E = / � E _ � � (D2 § / w o\G7< 9 a2�wo 3 / � % / // \ ƒ 2 _ 3 / m § § z 'e T / E &gam eS R 8 a Oc@ &egwnN w nou000 �LU � I� e / k e f f / co / � 7 � \ \ M \ \ \/ \ § \ / r2 rG \\ /7 $_ $c =o =o 0� 0� a\ a\ // // 22 55 %% ## ## \ ( » » o 0 f kƒ\ =oo 000 ®®-i°° ____ ea-gS m& 7- �K §\/\$k\k$k %\\°\�}\ \\\{ƒk§MILL