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2017-09-18 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Regular Meeting - Aug 21, 2017 7:30 PM B. Village Board - Special Meeting - Aug 29, 2017 5:00 PM C. Village Board - Special Meeting - Sep 5, 2017 9:00 AM 3. Approval of Warrant A. Approval of Warrant #1280 (Trustee Johnson) (Staff Contact: Scott Anderson) 4. Village President's Report A. Trustee Vacancy Appointment (President Sussman) (Staff Contact: Dane Bragg) B. Appointment of Frank Cesario as the Chairman of the Planning and Zoning Commission (President Sussman) (Staff Contact: Dane Bragg) C. Proclamation Commending Elaine Nekritz for Her Dedicated Service to the Citizens of Buffalo Grove (President Sussman) (Staff Contact: Dane Bragg) D. District 102 PSA Presentation (President Sussman) (Staff Contact: Dane Bragg) 5. Village Manager's Report 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Domestic Violence Awareness Month (President Sussman) (Staff Contact: Dane Bragg) SUMMARY: Proclamation recognizing Domestic Violence Awareness month. B. Award of Bid - Roof Replacement Project Fire Station 25 (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with DCG Roofing Solutions, Inc., in an amount not to exceed $149,300.00 for a flat roof replacement project at Fire Station 25, as further detailed in the attached memo. C. Award of Bid - Roof Replacement Project Metra Station (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with the low bidder Master Project Inc., in an amount not to exceed $26,600.00 for a roof replacement project at the Buffalo Grove Metra Station, as further detailed in the attached memo. D. Award of Bid - Roof Replacement Golf Maintenance Building (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with Sealtight Exteriors Inc., in an amount not to exceed $35,650.00 for a roof replacement project at the Golf Maintenance building at 454 Old Checker Rd., as further detailed in the attached memo. E. Authorization to Purchase Replacement Ambulance (Trustee Johnson) (Staff Contact: Brett Robinson) SUMMARY: Staff requests the Village Board accept third party bids and authorize the Village Manager to purchase a 2017 Freightliner Chassis with a custom Horton Ambulance Body, from Foster Coach Sales in an amount not to exceed $272,820.00, in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) and as further detailed in the attached memo. F. Authorization to Purchase Replacement Vehicles through the Suburban Purchasing Cooperative (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Manager be authorized to purchase two 2017 Ford Fusions, from Roesch Ford through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $40,294.00. This purchase will be funded through the vehicle reserve. G. An Intergovernmental Agreement Between the Village of Buffalo Grove and PACE (Trustee Johnson) (Staff Contact: Andrew Brown) SUMMARY: The Village of Buffalo Grove is nearing the expiration of a land agreement with PACE for the use of ninety parking spaces attached to the bus turnaround on Commerce Court. Attached is the proposed intergovernmental agreement. H. R-2017-25 A Resolution Adopting the 2017 Lake County All Natural Hazards Mitigation Plan (Trustee Stein) (Staff Contact: Dane Bragg) SUMMARY: Michael Reynolds is hereby appointed as the Village's representative on the Lake County Hazards Mitigation Planning Committee and he will keep the Village appraised of the mitigation action items undertaken by or reported to the Lake County Hazard Mitigation Planning Committee. 0-2017-40 Amendment to Ordinance 97-80 for Modifications to an Existing Communications Tower at 351 Hastings (Trustee Stein) (Staff Contact: Chris Stilling) SUMMARY: The petitioner is requesting an amendment to Ordinance 97-80 to allow the installation of an additional antenna and ground equipment to the existing communications tower located at 351 Hastings. The proposed new antenna will not increase the size or height of the existing tower. 9. Ordinances and Resolutions A. 0-2017-41 An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal Code (Trustee Berman) (Staff Contact: Darren Monico) B. R-2017-26 Consideration for Trustees to Approve an Agreement with the Wisconsin Central Rail Road and Lake County (Trustee Berman) (Staff Contact: Darren Monico) 10. Unfinished Business 11. New Business A. Certificate of Initial Acceptance and Approval: MJK Development (Trustee Stein) (Staff Contact: Darren Monico) B. Waiver of Bids - Roof Repair Project Village Hall (Trustee Stein) (Staff Contact: Brett Robinson) C. Authorization to Negotiate Printing Services (Trustee Berman) (Staff Contact: Brett Robinson) D. Award of Bid Public Service Center 2017 HVAC Upgrades (Trustee Stein) (Staff Contact: Brett Robinson) E. Pre -Application Discussion- Proposed New Shell Gas Station at 185 N Milwaukee Ave (Trustee Ottenheimer) (Staff Contact: Chris Stilling) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff Contact: Dane Bragg) B. Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. (President Sussman) (Staff Contact: Dane Bragg) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, AUGUST 21, 2017 CALL TO ORDER President Sussman called the meeting to order at 7:29 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld and Johnson. y d Also resent were: Dane Bra Village Manager; Kevin Kearney, Assistant Village Attorney; Jennifer p Bragg, g g y� g 3 Maltas, Deputy Village Manager; Scott Anderson, Director of Finance; Andrew Brown, Deputy Director of Finance; Art Malinowski, Director of Human Resources; Brett Robinson, Director of Purchasing; Evan 0 Michel, Management Analyst; Christopher Stilling, Director of Community Development; Brian Sheehan, > Building Commissioner; Mike Reynolds, Director of Public Works; Darren Monico, Village Engineer; a Geoff Tollefson, Director of Golf Operations; Fire Chief Baker and Police Chief Casstevens. C APPROVAL OF MINUTES Moved by Weidenfeld, seconded by Ottenheimer, to approve the minutes of the July 17, 2017 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. Moved by Johnson, seconded by Ottenheimer, to approve the minutes of the August 7, 2017 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. WARRANT #1279 Mr. Anderson read Warrant #1279. Moved by Weidenfeld, seconded by Johnson, to approve Warrant #1279 in the amount of $5,474,205.99, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman presented a Special Recognition to David Posner, who reported a car fire before it could spread, thereby preventing damage to life and property. President Sussman recognized Brenda Field for receiving the James A. Tidwell Award for Journalism Education Excellence from the Illinois Journalism Education Association. This award is given annually to a high school journalism educator for the work they do advising and teaching scholastic media. Packet Pg. 5 2.A President Sussman read a Proclamation Recognizing the Buffalo Grove Park District's BG Singers' 25th Anniversary, after which the BG Singers performed a musical selection. Linda Rosen, Director of the BG Singers thanked the Village, the Park District, the Singers and the residents for their support over the past 25 years. VILLAGE MANAGER'S REPORT Mr. Bragg commented on issues with the agenda download, and noted that the agenda may be accessed through the website. REPORTS FROM TRUSTEES Trustee Johnson noted that Buffalo Grove Days is next week; she reviewed some of the activities that will be offered and thanked the Buffalo Grove Days Committee for all of the hard work that they have put in y over the past year to ensure a fun weekend for all of our residents 3 c CONSENT AGENDA 0 President Sussman explained the Consent Agenda, stating that any member of the audience or the Board > could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each 0 of the items on the Consent Agenda. Q Proclamation — Payroll Week Motion to approve Proclamation recognizing Payroll Week, giving additional support to the efforts of the people who work in Buffalo Grove and the payroll profession. Request for Qualifications — Enllineering Services Motion to authorize staff to Request Qualifications (RFQ) to procure professional engineering services from a group of qualified and approved engineers to help design, specify, and provide documentation for the bidding of projects related to utility, drainage, and roadway projects Ordinance No. 2017-29 — Municipal Code Motion to pass Ordinance No 2017-29, amending Chapter 10 of the Village of Buffalo Grove Municipal Code, codifying recently installed yield signs into the Village Code. Ordinance No. 2017-30 — Liquor Controls Motion to pass Ordinance No. 2017-30, amending Chapter 5.20, Liquor Controls. Ordinance No. 2017-31— Title 12 Motion to pass Ordinance No. 2017-31, updating Title 12 — Streets, Sidewalks, and Other Public Places. Ordinance No. 2017-32 — Chapter 5.20 — Liquor Controls Motion to pass Ordinance No. 2017-32, amending Chapter 5.20 — Liquor Controls. Ordinance No. 2017-33 — 330 University Drive Motion to pass Ordinance No. 2017-33, approving a Special Use for a Child Day Care Home at 330 University Drive. Ordinance No. 2017-34 — Sign Code Packet Pg. 6 2.A Motion to pass Ordinance No. 2017-34, approving variations to the Sign Code for the Four Points by Sheraton at 900 West Lake Cook Road. Ordinance No. 2017-35 — Aptakisic School Motion to pass Ordinance No. 2017-35, approving a Special Use and Variation for Aptakisic School at 1231 Weiland Road. Ordinance No. 2017-36 — Fines Motion to pass Ordinance No. 2017-36, amending Table of Offenses and Fines for Solicitation Violations. Resolution No. 2017 — 23 — Closed Session Minutes d 3 Motion to pass Resolution No. 2017-23, relating to the Semi -Annual Review of Closed Session Minutes Trustee Berman requested that Item 8. E., Ordinance No. 2017-31, and Item 8. G., Ordinance No. 2017-33, 0 be removed from the Consent Agenda. > 0 L Moved by Weidenfeld, seconded by Ottenheimer, to approve the Consent Agenda, minus Item 8.E. and C 8.G. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. RESOLUTION NO. 2017-24 — INTERGOVERNMENTAL AGREEMENT Moved by Weidenfeld, seconded by Ottenheimer, to pass Resolution No. 2017-24, approving an Amended and Restated Intergovernmental Agreement between the Villages of Long Grove and Buffalo Grove concerning Administrative Adjudication and Other Matters, in accordance with materials contained in Board packets. Ms. Maltas reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. ORDINANCE NO.2017-37 — 200 TIMBER HILL Moved by Ottenheimer, seconded by Stein, to pass Ordinance No. 2017-37, approving a Special Use for a Child Day Care Home at 200 Timber Hill Road, in accordance with the recommendations of the Plan Commission and the conditions and information provided to the Board Mr. Stilling reviewed the proposal, details of which are contained in his memo to the Board of August 17, 2017, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Packet Pg. 7 2.A Motion declared carried. ORDINANCE NO.2017-38 — 201 N. MILWAUKEE Moved by Stein, seconded by Berman, to pass Ordinance No. 2017-38, an Amendment to Ordinance No. 2013-70 for the replacement of a Sign Panel at 201 N. Milwaukee Avenue. in accordance with the recommendation from the Plan Commission and information contained in Board packets. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of August 17, 2017. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson y d NAYS: 0 — None 3 Motion declared carried. c ORDINANCE NO. 2017-39 - TOBACCO O �a Moved by Weidenfeld, seconded by Johnson, to pass Ordinance No. 2017-39, amending Chapter 5.32, a Tobacco, of the Buffalo Grove Municipal Code, to increase the minimum age for the sale and purchase of C tobacco products and e-cigarettes from 18 to 21 years old Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of August 17, 2017, noting that the Health Commission recommended against the proposed ordinance by a 4-0 vote. Several members of the Catalyst group from Stevenson High School made presentations with regard to the national impact that tobacco use has on our country, noting that there is an increase in the number of youth becoming tobacco users, and urging the Board to pass the proposed ordinance. Several parents and educators also urged the Board to pass this legislation. Lengthy discussion took place with regard to the pros and cons of the proposed ordinance and whether or not it would actually have an effect on curbing smoking among the younger population, as well at its effect on the Village. The Board thanked all those who attended to urge the Board to pass the proposed ordinance, particularly commending the members of the Catalyst group for their passion and dedication to avoidance of substance abuse of any kind The question was called for a vote. While the vote was in progress, Mr. Stilling raised a concern regarding the effective date of the ordinance. In response, Trustees Weidenfeld and Johnson amended the motion to specify that implementation of the ordinance was to be deferred for a period of 120 days. The amended question was then called and Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. COPIER LEASE & MAINTENANCE Moved by Weidenfeld, seconded by Johnson, that the Village enter into the copier and maintenance agreements as proposed in the documents previously provided to the Board Packet Pg. 8 2.A Mr. Robinson reviewed the proposed agreements, details of which are contained in his memo to Mr. Bragg of August 17, 2017, after which he answered questions from the Board. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. 16051 DEERFIELD PARKWAY Mr. Stilling reviewed the proposed development, details of which are contained in his memo to the Board of August 17, 2017. N G1 Moved by Stein, seconded by Weidenfeld, to refer the proposed townhome development at 16051 3 Deerfield Parkway to the Planning & Zoning Commission for review. C 2 Dave Cummin of Pulte Homes presented further details on the concept being proposed by Pulte Homes, 0 after which he answered questions from the Board. > 0 L Concern was noted with regard to the large three-story products, and the petitioner was asked to work very C closely with the Planning & Zoning Commission to incorporate those structures. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. ORDINANCE NO. 2017-31— TITLE 12 Moved by Stein, seconded by Weidenfeld, to pass Ordinance No. 2017-31, updating Title 12 — Streets, Sidewalks, and Other Public Places, in accordance with materials contained in Board packets. Trustee Berman explained why he asked that this item be removed from the Consent Agenda, noting that he has a concern with requiring a homeowner to have a diseased tree removed from private property in a relatively short period of time when it is not impacting public safety, and he does not believe the ordinance should be passed as it is proposed. Mr. Reynolds proceeded to answer questions from the Board regarding the proposed ordinance. Moved by Berman, seconded by Ottenheimer, to defer this item to give staff time to make adjustments to the proposed ordinance. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. ORDINANCE NO.2017-33 — 330 UNIVERSITY DRIVE Moved by Ottenheimer, seconded by Berman, to pass Ordinance No. 2017-33, approving a Special Use for a Child Day Care Home at 330 University Drive, in accordance with the conditions and recommendations from the Planning & Zoning Commission as well as information provided to the Board. Packet Pg. 9 2.A Trustee Berman stated that he asked that this be removed from the Consent Agenda because there were two Day Care homes on tonight's agenda, with one being on the Consent Agenda and the other not being on the Consent Agenda, and he does not believe they should be treated differently Mr. Stilling responded to Trustee Berman's questions, details of which are contained in his memo to the Board of August 17, 2017. Trustees Ottenheimer and Berman amended the motion to be sure that the proposed ordinance reflects that there will be no more than eight (8) children cared for in the home. Upon roll call, Trustees voted as follows on the amended motion: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None y d Motion declared carried. 3 c QUESTIONS FROM THE AUDIENCE 0 President Sussman reviewed the parameters to be followed by speakers, and asked if there were any > questions from the audience on items not on tonight's agenda; there were no such questions. a a ADJOURNMENT Q 2 Moved by Weidenfeld, seconded by Johnson, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:42 P.M. M ti 0 N Janet M. Siiabian, Village Clerk N APPROVED BY ME THIS 18th DAY OF September 2017 Village President Packet Pg. 10 2.B MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON TUESDAY, AUGUST 29, 2017 CALL TO ORDER President Sussman called the meeting to order at 5:02 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, -� Weidenfeld, and Johnson. 3 C QUESTIONS FROM THE AUDIENCE 0 President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda; there were no such questions. o L Q. EXECUTIVE SESSION °- Q Moved by Johnson, seconded by Weidenfeld, to move to Executive Session for the purpose of discussing Appointment of Public Officers, Section 2 (c)(3) of the Illinois Open Meetings Act. Upon roll call, G Trustees voted as follows: R AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried The Board moved to Executive Session from until 5:02 P.M. until 6:28 P.M. EXECUTIVE SESSION Moved by Berman, seconded by Weidenfeld, to move to Executive Session for the purpose of discussing Appointment of Public Officers, Section 2 (c)(3) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried The Board moved to Executive Session from until 7:10 P.M. until 9:40 P.M. ADJOURNMENT Moved by Weidenfeld, seconded by Stein, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:45 P.M. Janet M. Siiabian, Village Clerk Packet Pg. 11 2.B APPROVED BY ME THIS 18t" DAY OF September , 2017 Village President 2 Packet Pg. 12 2.0 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON TUESDAY, SEPTEMBER 5, 2017 CALL TO ORDER President Sussman called the meeting to order at 9:00 A.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Ottenheimer, Weidenfeld, and Johnson. Trustee Stein was absent. y m 3 QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers, and asked if there were any G questions from the audience on items not on today's agenda; there were no such questions. > 0 L CL EXECUTIVE SESSION a Q Moved by Weidenfeld, seconded by Berman, to move to Executive Session for the purpose of discussing g Appointment of Public Officers, Section 2 (c)(3) of the Illinois Open Meetings Act. Upon roll call, Q Trustees voted as follows: o AYES: 4 — Berman, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None ABSENT: 1— Stein Motion declared carried The Board moved to Executive Session from 9:01 A.M. until 9:15 A.M. ADJOURNMENT Moved by Ottenheimer, seconded by Berman, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:16 A.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 181" DAY OF September , 2017 Village President Packet Pg. 13 3.A Action Item : Approval of Warrant #1280 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Staff recommends approval of Warrant #1280 which totals $3,287,889.31. ATTACHMENTS: • W#1280 SUMMARY (PDF) Trustee Liaison Johnson Monday, September 18, 2017 Staff Contact Scott Anderson, Finance Updated: 9/12/2017 4:31 PM Page 1 Packet Pg. 14 3.A.a VILLAGE OF BUFFALO GROVE WARRANT #1280 18-Sep-17 General Fund: 585,841.12 Parking Lot Fund: 125,882.28 Motor Fuel Tax Fund: 0.00 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects -Facilities: 15,729.36 Capital Projects -Streets: 67,396.47 Health Insurance Fund: 0.00 0 00 N Facilities Development Debt Service Fund: 0.00 c ca L Retiree Health Savings (RHS): 23,494.26 L Water Fund: 129,904.69 M c N Buffalo Grove Golf Fund: 133,252.09 Q Arboretum Golf Fund: 86,597.02 Refuse Service Fund: 58,634.71 co Information Technology Internal Service Fund: 98,060.23 Central Garage Internal Service Fund: 65,144.04 E Building Maintenance Internal Service Fund: 43,374.41 1,433,310.68 a PAYROLL PERIOD ENDING 08/24/17 932,454.69 PAYROLL PERIOD ENDING 09/07/17 922,123.94 1,854,578.63 TOTAL WARRANT #1280 3,287,889.31 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Packet Pg. 15 4.A Action Item : Trustee Vacancy Appointment ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. The Village Board interviewed applicants for the position of Trustee to fill an unexpired term ending April 30, 2017. Candidates possessed skills and experience in community affairs, business administration, organizational leadership and community development. In accordance with Illinois Compiled Statues (65 ILCS 5/3.1-10-5), any person appointed to the position of Trustee shall be a qualified elector of the Village of Buffalo Grove and have resided within the corporate limits at least one year next preceding the date of appointment. President Sussman will recommend the appointment of Eric Smith with the advice and consent of the Village Board. Trustee Liaison Sussman Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/14/2017 2:54 PM Page 1 Packet Pg. 16 4.B Information Item : Appointment of Frank Cesario as the Chairman of the Planning and Zoning Commission ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action N/A Appointment of Frank Cesario as the Chairman of the Planning and Zoning Commission Trustee Liaison Sussman Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/11/2017 4:32 PM Page 1 Packet Pg. 17 4.0 Information Item : Proclamation Commending Elaine Nekritz for Her Dedicated Service to the Citizens of Buffalo Grove ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action N/A The Village of Buffalo Grove commends Elaine Nekritz on her many years of service not only to the community of Buffalo Grove, but to the State of Illinois during which time she fostered an environment of sustainable growth, free speech, and long-term financial responsibility. ATTACHMENTS: • Nekritz proc (DOCX) Trustee Liaison Sussman Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/11/2017 4:30 PM Page 1 Packet Pg. 18 4.C.a r Vol 'h t , .', Village of Buffalo Grove COMMENDING ELAINE NEKRITZ FOR HER DEDICATED SERVICE TO THE CITIZENS OF THE VILLAGE OF BUFFALO GROVE WHEREAS, Elaine Nekritz was born the youngest of four girls in Wichita, Kansas. She went on to earn a B.A. from Trinity University and a J.D. from the University of Michigan. Her professional experience includes working as a real estate attorney, later becoming partner, with the law firm of Altheimer and Gray; and Z 0 i WHEREAS, Elaine Nekritz's passion for public service began in 1995 by volunteering with her local N Democratic precinct. She was later appointed chairperson of the Village of Northbrook's Y Community Relations Commission from 1997 to 2002. She put her ideals into action while working as Z an legislative aide for, then State Representative, Jeffrey Schoenberg; and WHEREAS, Elaine Nekritz hit the campaign trail and was elected to the Illinois House of L.U. Representatives' 57th District in 2003; and N 0 N WHEREAS, Elaine Nekritz served eight terms as the 57th District's Representative. The 57th District u encompasses portions of several of Chicago's north and northwest suburbs including Buffalo Grove. Q. During her time in office she became famous for not only her tireless dedication to improving the lives for the citizens she representative, but a tradition of cartwheeling through Fourth of July parades; and Z c WHEREAS, Elaine Nekritz has served with distinction as the Assistant Majority Leader in the 99th 0 General Assembly, where she chaired the Judiciary -Civil Committee and sat on the Appropriations - Public Safety, Public Utilities, and Special Needs Services Committees. She likewise serves as the Chair of the Midwest Interstate Passenger Rail Commission and advocates building numerous high- a speed rail lines in Illinois, including one from Chicago to Detroit; and WHEREAS, Elaine Nekritz announced her retirement from the Illinois General Assembly on June 16, 2017; NOW THEREFORE, BE IT RESOLVED that I, Beverly Sussman, President of the Village of Buffalo Grove, in concurrence with the Board of Trustees do hereby commend Elaine Nekritz on her many years of service not only to the community of Buffalo Grove, but to the State of Illinois during which time she fostered an environment of sustainable growth, free speech, and long-term financial responsibility and, further, extend my sincere well wishes to Elaine and her family for the future. Proclaimed this 18th day of September, 2017. Beverly Sussman Village President Packet Pg. 19 4.D Information Item : District 102 PSA Presentation ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action N/A Aptakisic-Tripp CCSD 102 held its annual screening of the B.A.S.I.C. Public Service Announcements at the Buffalo Grove Theater. B.A.S.I.C. Awareness is a District 102 program that addresses challenges that face our children on a daily basis. Specifically, it addresses the areas of Bullying, Alcohol and drug education, Social networking, Internet safety, and Cell phone and text usage. Trustee Liaison Sussman Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/13/2017 11:13 AM Page 1 Packet Pg. 20 8.A Information Item : Domestic Violence Awareness Month ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends proclamation. SUMMARY: Proclamation recognizing Domestic Violence Awareness month. ATTACHMENTS: • DVM Proc (DOC) Trustee Liaison Sussman Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/13/2017 9:31 AM Page 1 Packet Pg. 21 8.A.a r 11 .0 n�f";°��Iteit�aa� 611° "I �� l,y� , . " � DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, violence against women and children continues to become a more prevalent problem in the Northwest Suburbs; and WHEREAS, the problems of domestic violence affects all citizens of Illinois and are not confined to any group of people, but cross all economic, gender, racial and societal barriers and are supported by societal indifference; and o WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security and Ul humanity through the systematic use of physical, emotional, sexual, psychological and economic L control and/or abuse; and 3 a WHEREAS, the impact of domestic violence is wide-ranging, directly affecting families, children and c°1i society as a whole; and a 0 WHEREAS, 1 in 3 women and 1 in 4 men have been victims of physical violence by an intimate 2 partner within their lifetime. E WHEREAS, Over 30,000 orders of protections are written in Cook County a year; and o WHEREAS, We ask residents to learn more about the National Coalition Against Domestic co o Violence's Domestic Violence campaign to "Take a Stand Against Domestic Violence" or the Chicago V Says No More Campaign at ending violence; and o a WHEREAS, Local educational information and resources are available by visiting the www.endallabuse.org Web site; and WHEREAS, it is fitting to set aside a special time to bring this issue to the attention of all residents c of the Village of Buffalo Grove so they can become better informed and involved in local programs to end the cycle of violence; and a NOW, THEREFORE I Beverly Sussman, President of the Village of Village of Buffalo Grove do hereby proclaim the month of October 2017 as DOMESTIC VIOLENCE AWARENESS MONTH in the Village of Buffalo Grove and encourage our residents to join forces with the Northwest Suburban Alliance on Domestic Violence, law enforcement, social service organizations and concerned citizens across the country to raise the public awareness of domestic violence issues. Village President ATTEST: Village Clerk Packet Pg. 22 8.B Action Item : Award of Bid - Roof Replacement Project Fire Station 25 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with DCG Roofing Solutions, Inc., in an amount not to exceed $149,300.00 for a flat roof replacement project at Fire Station 25, as further detailed in the attached memo. ATTACHMENTS: • Memo - Fire 25 Roof (DOCX) • Fire 25 Roof Bid Tab rev (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/13/2017 11:05 AM Page 1 Packet Pg. 23 8.B.a I L ), E OF MEMORANDUM DATE: September 13, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Mike Skibbe, Deputy Public Works Director SUBJECT: Roof Replacement Project — Fire Station 25 Background The Capital Improvement plan identified several roof replacement projects for 2017. The flat roof at Fire Station (#25) located at 505 Dundee Rd., was among several of the facilities rated as most in need of a replacement roof. Staff used the roofing consultant Industrial Roofing Services (IRS) to draw up plans and specifications and sought bids for this work. Staff received eight bids, those bids were reviewed by staff and IRS. Based upon the review and comments provided, staff recommends an award of bid to the lowest responsive and responsible bidder DCG Roofing Solutions, Inc., as shown in the attached bid tabulation. Recommendation Staff recommends that the Village Board authorize the Village Manager to execute a contract with DCG Roofing Solutions, Inc., in an amount not to exceed $149,300.00 for a flat roof replacement project at Fire Station 25. Packet Pg. 24 m CO (SZ uoi;e;g aa1=1 ;oafoad juawaoeldeM loon - pi8 jo piemV : 890Z) ^aj qel p18 3ooM 9Z eji=l quawLjoe;;d N O OJill '.. 0 0 0 0 0 0 0 0 0 '.. C)o LO O O 0 0 0 0 0 0 0 0 0 00 XOr- O (fl Ef3 1�0 ffl fH EA E9 EF3 Ln N W CN Go 669 o N � EFT U) O o O 0 O 0 0 0 0 0 0 o 0 n 0 o 0 n 0 o 0 0 0 0 0 0 0 0 o I- Ci � ro�oiui o�o�o 0 or O In m C)U3 o co 6,T Efl EF3 Efl 69 Efl Efl O co M Y M O N o 0 EFT W 69 co co 3 KT EFT CO W O O C'+, O W O O O LO M O C,O o O O t_t 0 7 N O) V I-- N O C. 0 0 1- o) (o (o 11 n co w m o) r .N-� (p � CD O h. 0 1- V EFT w w EFT EH EH 69 69 M N E m E m M N EFT N co � O 0 EFT #FT '.. O O O O (f) O O m m O O O C'o cm O O C!O N Lq O7 N I- M M 0 O o C ''.... O O O ''... LO M M V (O I�- m N O - ''... O O O N r CO CO EFT Eflfl E r LO O LL) co of co O O a0 CO O2 69 co M O EG fFT aS '.. O O 0 0 0 0 0 0 0 0 0 o 0 '.. ''... CD O O I ''.... O (o O 0 Ln of LO Ln LO (p LO r 0 o) 0 0 '.. C7 ''... 0 m 0 N m O O LO W EFT 69 Efl EA _O CDLC) � i '.... 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Recommendation of Action Staff Recommends approval. SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with the low bidder Master Project Inc., in an amount not to exceed $26,600.00 for a roof replacement project at the Buffalo Grove Metra Station, as further detailed in the attached memo. ATTACHMENTS: • Memo - Metra Roof (DOCX) • BID TAB Metra Roof (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/13/2017 9:30 AM Page 1 Packet Pg. 26 8.C.a I L ), E OF MEMORANDUM DATE: September 13, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Mike Skibbe, Deputy Public Works Director SUBJECT: Roof Replacement Project — Metra Train Station Background The Capital Improvement plan identified several roof replacement projects for 2017. The Buffalo Grove Metra Station at 825 Commerce Ct. was among several of the facilities rated as most in need of a replacement roof. Staff used the roofing consultant Industrial Roofing Services (IRS) to draw up plans and specifications and sought bids for this work. Staff received six bids, those bids were reviewed by staff and IRS. Based upon the review and comments provided, staff recommends an award of bid to the lowest responsive and responsible bidder Master Project Inc., as shown in the attached bid tabulation. Recommendation Staff recommends that the Village Board authorize the Village Manager to execute a contract with Master Project Inc., in an amount not to exceed $26,600.00 for a roof replacement project at the Buffalo Grove Metra Station. Packet Pg. 27 U 06 (uoi;e;g eilew parwd lueme3eldeM loon - pi810 paeMV : 650Z) Joob WIGIN 8dl a18 :;uauayoellV I L O O O O O O 0 0 0 0 0 0 O o O O O O O O O 0 0 0 0 0 0 O (n '� 0 0 0 0 0 0 00N (D CD X O M O O O M ',. Cl W O O C. W ',, (D H3 ER ER ER EA W M � ',, � Lo LO O V 7 U1 �j O O O O (D(D(D 0 0 0 O o C '.. O O '.. 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(n J 00 m m a C N N _N � U c a U) C Q1 D C 0 � O 'y o d 0 � � LL 00 lij W U Q z a w o a a O O N O O O O O Q Q Q _ _ L _ (0 (a N (0 (0 O N N W N N N C C X C C C N N C C C a a O O O O YC C C C C C Y Yj U U U O O 0 0 0 L L j, j -0, p 'O 'O 'O O O 0 p 0 0 0 0 0 o C C 0 3 3 3 _�' -�' oU) Y Y Z o- - - o�!�r `o `o o v CO 00 o_ } Z X X X X X .d m y W Z y V Q N N N N N EM E O O a m m m m m m a.M w E a 0 E O L ~ a a a a a£ E = E E a Z 0 o 0 0 0 0 0 ._ ._ U o o 00 N a a� a 8.D Action Item : Award of Bid - Roof Replacement Golf Maintenance Building ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with Sealtight Exteriors Inc., in an amount not to exceed $35,650.00 for a roof replacement project at the Golf Maintenance building at 454 Old Checker Rd., as further detailed in the attached memo. ATTACHMENTS: • Memo - Golf Roof (DOCX) • BID TAB Golf Roof (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/14/2017 2:47 PM Page 1 Packet Pg. 29 8.D.a I L ), E OF MEMORANDUM DATE: September 13, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Mike Skibbe, Deputy Public Works Director SUBJECT: Roof Replacement Project — Golf Maintenance Building Background The Capital Improvement plan identified several roof replacement projects for 2017. The Golf Maintenance building at 454 Old Checker Rd. was among several of the facilities rated as most in need of a replacement roof. Staff used the roofing consultant Industrial Roofing Services (IRS) to draw up plans and specifications and sought bids for this work. Staff received seven bids, those bids were reviewed by staff and IRS. Based upon the review and comments provided, staff recommends an award of bid to the lowest responsive and responsible bidder Sealtight Exteriors Inc., as shown in the attached bid tabulation. Recommendation Staff recommends that the Village Board authorize the Village Manager to execute a contract with Sealtight Exteriors Inc., in an amount not to exceed $35,650.00 for a roof replacement project at The Golf Maintenance building at 454 Old Checker Rd. Packet Pg. 30 cc aoueua}uleW 1100138f0ad }uauaaaeldeN looU - p18 jo piemV : 09OZ) loot lioJ 8b'1 a18 :;uaLuLloejjV rn o 0 000000 00 0 0 0 000000 o Ln 'N ',,, C> C) ',, O O N V u) (O O O (O ,ER L; Ef3 EA Z4 M In Cl L 6 6�1 co U) }} ci o O '0 000000 0 0 C '.. O O O O O O O O O O U C. O 10 E A N N 7 N O O co O � SD � � ER ER ER ER V O d e�l y) N fn L6 ''...'... O O O ''... O O Ln Lo 0 0 ''... O o O O O O W N I- Lq Lq 0 0 C. O Cl ,. Lo V (O I� a1 N ',,. " '.... Ln O un ''., co Ef! EH (q E9 fA of co clj C. O o O � (A L � co co U L6 '..'. O O 0 0 0 0 0 0 O o O O 0 O , O (O Lq Lo Lq co Lo f�1 O c O 0 0 O O LO (A Ls Ls Ls Ln i O n O N (V� ER V 7 m N (A N J O '..'. O O O 0 0 0 0 0 0 O O O O O LO Lo L ''..... Lo 00 Lo Gs (A Gs EA ER ER C t (A -It UfA fA N O O LL o o a o00000 00 rn O CO O O fX} (O E9 E9 EA ER N ER N m N » 0 0 �i m � a`s � co co C C N O� 0 O O O O I: r r V 0 0 C U O O cD 0 co oo m ItLO en (n (D of l (A EA O co O (O co MElj N fA O Lo Ln e-It Q N E N N U d O Li � W V U a U � d m W w z w m O m m a N 0 0 0 0 0 N O O O — u c0 N (9 5 9 N N 00 N N N C C XX CO N a a o a 0 C C C C C C Y Y Yj U U U 0 0 N O O O -0 Z Z Z a a m p 'O 'O 'O O O 0 0 0 0 0 0 0 0 C 0 3 3 3 _�' -�' 00 3 Y Y Z 0_ _ _ O� 16 L O O O V c0 00 � o_ } Z x x x x x .d, (O y w Z In V 0. N N N N N � O ac0i c0i chi chi chi c0i a s .5 0 0 o r m m m m m m a,0 w E a m 0 E m= E E ayo Z o 0 0 0 0 0 ._ ._ U o 0 7��� Of� Of H H 2E N U U m 8.E Action Item : Authorization to Purchase Replacement Ambulance ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff requests the Village Board accept third party bids and authorize the Village Manager to purchase a 2017 Freightliner Chassis with a custom Horton Ambulance Body, from Foster Coach Sales in an amount not to exceed $272,820.00, in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) and as further detailed in the attached memo. ATTACHMENTS: • Memo - Ambulance (DOCX) • SPC_Foster_Coach_Contract_-133-6-22-17 (PDF) Trustee Liaison Johnson Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/13/2017 9:30 AM Page 1 Packet Pg. 32 8.E.a I L ), E OF MEMORANDUM DATE: September 12, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Mike Baker, Fire Chief SUBJECT: Ambulance Purchase Background It is recommended that the Village Board accept third party bids for 2017 Freightliner Chassis with a custom Horton Ambulance Body and purchase using a joint procurement agency bid through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) This purchase is planned, budgeted, and will be paid from reserve funds. This unit will be a joint purchase in conjunction with the Suburban Purchasing Cooperative/Northwest Municipal Conference contract #133 (attached) with an award to Foster Coach Sales in an amount not to exceed $272,820.00. Recommendation LO 0 Staff requests the Village Manager be authorized to purchase a 2017 Freightliner Chassis with a custom Horton Ambulance Body, from Foster Coach Sales in an amount not to exceed $272,820.00 Packet Pg. 33 A join t Furchasing Frogiwm SUBURBAN PURCHASING I I I I i 'or Local 6overnmentAgen June 21, 2017 Mr. Steve Foster President Foster Coach Sales, Inc. PO Box 700, 903 Prosperity Drive Sterling, IL 61081 Dear Mr. Foster, This letter is to inform you that the Governing Board of the Suburban Purchasing Cooperative is requesting a short teen contract extension SPC 2017 Type I Additional Duty Ambulance Contract #133 from October 2, 2017 through December 31, 2017 when the current agreement expires on October 1, 2017, The SPC has assembled a Fire Core Cost Containment Committee (FCCCC) to write specifications to award Type I and Type III Ambulance contracts and they have determined that it will not be feasible to complete the RFP in time to issue a new contract to take effect October 1. The committee had hoped that the mechanical specifications from Contract #133 would only need moderate modifications, but they realized that the specifications will require a complete overhaul and update. With acceptance of this contract extension, Foster Coach, Sterling, IL agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded. Foster Coach Sales Inc., Sterling, IL will handle all billing. Each ambulance will be assessed an administrative fee of $600.00 per ambulance for members and $850.00 per ambulance for non-members, which shall be paid directly by the vendor to the SPC on a quarterly basis. The SPC looks forward to a productive experience working with Foster Coach Sales, Inc., Sterling for the duration of Contract #133. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. Sincerely, Ellen Dayan, CPPB Purchasing Director Northwest Municipal Conference 06/21/17 Ellen Dayan, NWMC Date 'OSteve Ffster, President Date Foster Coach Sales, Inc. DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Slizelle Qllilllell Phone: (630) 571-0480 Fax: (630) 571-0484 Northwest Aluiticipal Conference 1000 East Golt'RJ, Suite 0700 Des Plaines, IL 60016 Ellen Dayan Pho;ie, (847) 296-9200 Fax: (84 7) 2 96- 920 7 South Suburban Mayors And Managers Association 1904 Wes/ 174'1' Street Easl. Hazel Crest, IL 60429 Ed Paesel Phoiie. (708) 206-1155 Fax: (708) 206-1133 Will County Goi,ermitental League 3180 Theodore Street, Sidle 10/ Joliet, 11- 60435 Cherie Beloin Phoiie. (815) 729-3535 Fay: (81-5) 729-3536 I Packet Pg. 34 1 8.F Action Item : Authorization to Purchase Replacement Vehicles through the Suburban Purchasing Cooperative ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends that the Village Manager be authorized to purchase two 2017 Ford Fusions, from Roesch Ford through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $40,294.00. This purchase will be funded through the vehicle reserve. ATTACHMENTS: • Memo - CD Vehicle (DOCX) • SPC_2017_Ford_Fusion-164-Award-Roesch-Signed-11-15 (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/14/2017 2:48 PM Page 1 Packet Pg. 35 8.F.a A1, L AGE )F MEMORANDUM DATE: September 14, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Christopher Stilling, Director of Community Development SUBJECT: Ambulance Purchase Background Upon recommendation by Robert Whalen, Fleet Manager and pursuant to the fleet replacement outlook for 2017 staff seeks to replace two vehicles in the Community Development Department. These two replacements will be sedan vehicles to replace units 4 and 5. The existing units are both 2005 Ford Taurus models. Unit 4 has 35,314 miles showing on the odometer, the low miles on this unit are not an indication of condition, and the unit is no longer in a condition that makes it suitable for its assignment. Unit 5 has 62,574 miles showing on the odometer and suffers from the same length of service issues as unit 4 does and also is not suitable for continued fleet service. Replacements requested will be 2017 Ford Fusions, acquired through the, North West Suburban Purchasing Cooperative contract #164. using a joint procurement agency bid in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) Existing Units 4 and 5 will be declared surplus and sold at auction for asset recovery. Recommendation Staff requests the Village Board accept third party bids and authorize the Village Manager to purchase two 2017 Ford Fusions, from Roesch Ford in a total amount not to exceed $40,294.00, in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) Packet Pg. 36 SPC goo VE ------- Noven,i ber i 52016 Mr. Brian Kilduff [Aect 'Mallager Roesch Ford 333 WGrand Aventle Bensenville, H, 601(.6 p )e a r N1 r, K i I d u IT - lj�j j�l This le I Uer is to inform YOU 01,11, the SLA)urbaaI I)MC : S g COOP.'FatiVc's Govcrning Board has approvQd the award 0 I'S K ' ' Contract 0 164 f6r ifie 2017 Ford FUSiOn Sj� SE & fjyh�d M iUS Pack'agcs and Other Options to Roescl, F,()I-(I, Bensenville, 11, based 011 )OLIY response being the Jo,%rest resp(Msjhle, responsive bid and in compli<jjjce �vjtjj �Ijl bid simcif-mation reqUi]-CMCHts, With acceptalce ofthis Contrlt. Jz()esCl" 13e�'Iscllvie, IL awws to all rs nd conclitions set forth in the specificalionslContained �VifllirleHIC RI,,LlUeSI �'(Iff I'l-oposalsllto which you respownded,ma IL Will, lian& ull b -Cl,I veh �L: e ,,�A I � I'LO illill'-Fa— i I Chil I n i s t ra I i v e 1'� yg t'�f C I A --- ..- — I . .... . .... .. e lict,direc ly bj.q)L Q 4 �L o1l w, S I C on a,�p�, I e_jg_g_,) !_ __ _ — - --- - gla The SIT looks forward to another prodLictiN,Q yell,. working witil ROC�sdl Ford, Bensenville, IL, Please sign and date this ctg'-Wllent bdow, retaining Coj)iCS I'(W YOUr itles and rvwrnlng the (gigi,411 tck lily attention, The duration of' the conlract is Noverliber 15, 20 16 through Noveniber 1 4, 017. The Sl"(.' reserves the right tcb extcll(j 11,lis COIIVaICI f0t' L111 to (3) three additional tel'IIIS Up011 11ILCUll IgNCllIenI oI" time b(All time vendor and (lie SlIC on a negolimed basis. Sincerely, ldlcll [hymn, ('I)f)i3 I)ro,graai Mamigel, Nordmest Mtaljcjp,,,,jj ,,Ice I/ � 5/2016 Name: ["Hen Dayall date Northwest MUnicipal Conf-erence Name: Man Kilduff Date Roesch Ford Dul"dige Ala.yory S, Northwest Muilic,iperl Sowh Suburban MuTors Wil/ (ountl, Alanagers, Confi�rence Con ference And Manqgery Associatio): Governneental Leeigue 1,120 �.)aA Bvouk Mmd 1600 /,'aNi (;�)J/ /&J, 4W Shv,q VO4 I � 7 3MO yywodoreSlrvel. Suil(", ?01 Oak Bruo4, 11 , 60523 Now'es, IL 650016 Ha.:C/ Crsl, IL 6W).'N Joliei, fl. 6043J Sic-twe Quiwell f"flen A�Iva",CIIPB Ed Mmsel Cherie Belwu Phone, (630/ 57'/,O�JSO Phfmc, (S47) -296, 9200 Phone. ( 70� 20(�, I /J,5 Phone W82,5j 729-35,35 '(815) '121) 3536 I Packet Pg. 37 1 8.G Action Item : An Intergovernmental Agreement Between the Village of Buffalo Grove and PACE ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: The Village of Buffalo Grove is nearing the expiration of a land agreement with PACE for the use of ninety parking spaces attached to the bus turnaround on Commerce Court. Attached is the proposed intergovernmental agreement. ATTACHMENTS: • PACE IGA (PDF) • Pace IGA Memo (DOCX) Trustee Liaison Johnson Monday, September 18, 2017 Staff Contact Andrew Brown, Finance Updated: 9/14/2017 4:33 PM Page 1 Packet Pg. 38 8.G.a INTERGOVERNMENTAL AGREEMENT (PACE PARK-N-RIDE FACILITY) BUFFALO GROVE, ILLINOIS This Intergovernmental Agreement ("Agreement") is entered and made effective this day of September, 2017, by and between the PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY, ("Pace") and the VILLAGE OF BUFFALO GROVE (the "Village"). Pace and the Village are individually referred to herein as a "Party" and collectively as the "Parties." WITNESSETH: WHEREAS, the Village and Pace had heretofore entered into an Intergovernmental Agreement dated June 8, 1989 concerning Pace's Park-n-Ride facility located in the Corporate Grove Subdivision in the Village; and WHEREAS, pursuant to the terms of said Intergovernmental Agreement the Village and Pace entered into a Maintenance Agreement on April 16, 1990, with respect to the maintenance of a bus turnaround and Park-n-Ride facility on part of Lot 49 in Covington Corporate Center in Buffalo Grove, Illinois; and 0 U t0 WHEREAS, the aforesaid April 16, 1990 Maintenance Agreement was superseded by an ° Intergovernmental Agreement made by and between Pace and the Village on the 2$1h day of o April, 1997; and v' WHEREAS, the April 28, 1997 Intergovernmental Agreement shall expire on April 28, 2017; 0 w and v a WHEREAS, the Parties hereto wish to enter into a new Intergovernmental Agreement setting forth the terms and responsibilities of the Parties as it relates to the Park-n-Ride facility. E U t0 NOW, THEREFORE, in consideration of the aforementioned Recitals and the mutual covenants contained herein, the Parties hereto do mutually agree as follows: Attached hereto and made a part hereof as Exhibit "A" is a colored depiction of„ (a) the Pace Park-n-Ride Facility located on a part of Lot 49 in Covington Corporate Center in the Village (hereinafter sometimes referred to as the "Premises"); and (b) the Village improvements adjacent to the Premises (hereinafter sometimes referred to as "Village Improvements"). 2. The Village shall maintain the Premises, including the improvements and facilities on the Premises, in a manner consistent with its maintenance of Village facilities and properties. The Village's responsibility shall include, but is not limited to, cutting the grass, general landscape maintenance, snow removal, trash removal, replacement of burned out or broken lights. The Village shall pay for all electricity and natural gas expenses for the Premises. The Village shall maintain the drivers' washroom facility including necessary janitorial services. Packet Pg. 39 8.G.a 3. Pace shall be responsible for providing replacement bus shelter panels to be installed by the Village as requested. The Village shall be responsible for notifying Pace within forty-eight (48) hours after a replacement panel is needed. Pace shall be responsible for the cost of repairing of gutters, pavement, bus shelters, curbing and all other repairs as it pertains to the Premises. The Village will notify Pace of improvements needed and the cost to make the repairs. Pace can authorize the Village to make the improvements for which Pace will be responsible to reimburse the Village or Pace can elect to have the repairs done by Pace or a provider of Pace's choosing. The third party hired by Pace must comply with all state and local provisions that govern the work being performed. 4. The Village agrees to indemnify and hold harmless Pace and the Regional Transportation Authority (RTA) from any and all liability for loss or damage to property whatsoever and all injury to or death of persons whomsoever while on the Premises whenever such loss or damage to property or injury or death is caused by the sole negligence of the Village. Pace agrees to indemnify and hold harmless the Village from any and all liability for loss or damage to property whatsoever and all injury to or death of persons whomsoever while on the Premises whenever such loss or damage to property or injury or death is caused by the sole negligence of Pace. When used in this Paragraph the terms Village, RTA and Pace shall include their respective officers, directors, employees, or agents. Any independent contractors retained by the Village or Pace to perform work shall be required to provide insurance protection for Pace, RTA, and the Village by naming all parties as additional insureds on their liability policies. 5. The Village shall tow and ticket all non -bus vehicles parked in the designated bus only lanes on the Premises and all vehicles parked overnight in the Park-n-Ride facility in accordance with the Village's towing and ticketing ordinances. The Village will provide general security surveillance with the same diligence as the Village performs at Village facilities. All services required in this paragraph shall be performed at no cost to Pace. The Village will not otherwise restrict parking in the Park-n-Ride. 6. The term of this Agreement shall be twenty (20) years from the date of this Agreement. 7. The Village shall not in any way restrict use of the Premises as a bus turnaround and bus passenger Park-n-Ride facility. 8. This Agreement replaces in full and supersedes the Intergovernmental Agreement dated April 28, 1997 between the Parties hereto. 2 Packet Pg. 40 8.G.a IN WITNESS WHEREOF, the Parties have caused this Intergovernmental Agreement to be executed by their duly authorized officials on the dates stated below. VILLAGE OF BUFFALO GROVE, Title: Village President Date: PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY, By: _... _.._._.. .. _ .. gc-,3 Thomas J. Ross Title: Executive Director Date: _wwwww..w.._._..... ....._.......... Q Packet Pg. 41 EXHIBIT A M., I Packet Pg. 42 1 8.G.b A1, L AGE )F MEMORANDUM DATE: September 14, 2017 TO: Dane Bragg, Village Manager Michael Reynolds, Director of Public Works FROM: Andrew Brown, Deputy Director of Finance SUBJECT: Intergovernmental Agreement with PACE The Village of Buffalo Grove and PACE had an intergovernmental agreement for the use and maintenance of the PACE's parcel at the Village Commuter Rail Station facility located at 825 Commerce Court. PACE's parcel includes the PACE bus facility, bus driveway roundabout, and 80 parking spaces. a Under the expired agreement the Village incurred costs to PACE for the use of the parking spaces, utility LO expenses, and provided maintenance services. Under the attached agreement the Village will no longer N be responsible for any capital costs or improvements to the PACE parcel, the Village will no longer pay PACE a prorated share of parking revenue for the use of parking spaces. r- Metra commuters utilize PACE's parking spaces as they are adjacent to the northwest platform. In an effort to continue use of those spaces the Village will continue to maintain the parcel's greenspaces in the summer months, plow the drive and parking area's in the winter months and provide custodial services to the site. These services are being provided next door at the Metra site which the Village operates and does not require the Village to make additional arrangements for PACE's parcel. The Village will continue to pay the utility fee's for PACE's parcel as well. The result of this agreement allows the Village to continue use of the spaces with less cost to the Village and no capital improvement or replacement exposure on the parcel. Packet Pg. 43 8.H Resolution No. R-2017-25 : A Resolution Adopting the 2017 Lake County All Natural Hazards Mitigation Plan ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Michael Reynolds is hereby appointed as the Village's representative on the Lake County Hazards Mitigation Planning Committee and he will keep the Village appraised of the mitigation action items undertaken by or reported to the Lake County Hazard Mitigation Planning Committee. ATTACHMENTS: • ANHMPAdoptionResolution_2017final (DOCX) • ANHMP Exec. Summary (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/14/2017 2:49 PM Page 1 Packet Pg. 44 AGENDA# 8.H.a RESOLUTION ADOPTION OF THE 2017 LAKE COUNTY ALL NATURAL HAZARDS MITIGATION PLAN WHEREAS, Lake County is subject to flooding, tornadoes, severe summer and winter storms, and other natural hazards that can damage property, close businesses, disrupt traffic, and present a public health and safety hazard; and WHEREAS, the Lake County Hazard Mitigation Planning Committee has prepared and recommended the 2017 update of Lake County All Natural Hazards Mitigation Plan that reviews the County's options to protect people and reduce damage from hazards; and Whereas, the Lake County and Lake County municipalities prepared and adopted the 2012 Lake County All Natural Hazards Mitigation Plan and the 2017 Lake County All Natural Hazards Mitigation Plan is an update required by the Federal Emergency Management Agency; and WHEREAS, the 2017 Lake County All Natural Hazards Mitigation Plan was developed as a multi -jurisdictional plan and has been submitted and approved by Illinois Emergency Management Agency and the Federal Emergency Management Agency; and WHEREAS, the recommended 2017 Lake County All Natural Hazards Mitigation Plan has been widely circulated for review by residents and federal, state, and regional agencies and has been supported by those reviewers; and WHEREAS, the preparation and adoption of a community mitigation plan is a requirement of the Federal Emergency Management Agency in order for Lake County to be eligible for federal mitigation funds under Section 104 of the Disaster Mitigation Act of 2000 (42 USC 5165), and under 44 CFR (Code of Federal Regulations) Part 201. NOW, THEREFORE BE IT RESOLVED, that the 2017 Lake County All Natural Hazards Mitigation Plan, is hereby adopted as an official plan of the [Village of Buffalo Grove and; BE IT FURTHER RESOLVED, that Michael Reynolds is hereby appointed as the Village's representative on the Lake County Hazard Mitigation Planning Committee and he will keep the Village appraised of the mitigation action items undertaken by or reported to the Lake County Hazard Mitigation Planning Committee, and And; BE IT FURTHER RESOLVED, that the Village Clerk is hereby requested to distribute a certified copy of this Resolution to the Lake County Stormwater Management Commission. Packet Pg. 45 AGENDA# 8.H.a ADOPTED this the day of , APPROVED this the day of Clerk Village President Packet Pg. 46 Lake County All Natural Hazards Mitigation Plan 8.H.b This ANHMP meets all FEMA planning requirements including those of the FEMA National Flood Insurance Program's (NFIP) Community Rating System (CRS). The ANHMP allows Lake County and the participating communities to receive Hazard Mitigation Assistance Program (HMA) grant funding from FEMA to fund mitigation projects. More can be learned about these programs at: http://www.fema.gov/hazard- miti� atq ion rq ant -program. CRS allows participating communities to earn credit towards discounts in flood insurance premiums. "Hazard mitigation is defined as any sustained action taken to reduce or eliminate long-term risk to life and property from a hazard event." While this ANHMP meets federal planning requirements, it has also been prepared to protect life, health and safety, and to reduce damage to property and infrastructure from natural hazards. This ANHMP assesses the natural hazards that affect Lake County, sets mitigation goals, considers mitigation efforts currently being implemented, evaluates additional mitigation strategies, and recommends mitigation actions to be implemented over the next five years. The mitigation actions are designed to protect the people and assets of Lake County, and designed to be undertaken by both the public and the private sectors. ANHMP Development The ANHMP update was conducted with the input of the Lake County Hazard Mitigation Planning Committee (HMPC), which includes Lake County departments and agencies, Lake County municipalities and other stakeholders. The HMPC has been in place since the development of the 2006 ANHMP and has been meeting annually. The efforts of the HMPC were coordinated by the Lake County Stormwater Management Commission (SMC) and Lake County Emergency Management Agency (LCEMA). Executive Summary ES-1 August 2017 Packet Pg. 47 8.H.b Lake County All Natural Hazards Mitigation Plan Lake County, Illinois, is subject to natural hazards that threaten the life, health, and safety of residents and visitors. Natural hazards have caused extensive property damage throughout the County and can be expected to cause more damage in the future. In recent years: • Major flood events struck the County in 1979, 1982, 1986, 1993, 1996, 2000, 2004, 2008 and 2013; • Sixteen tornadoes have touched down since 1957; • Severe thunderstorm, high winds, hail and rain impacted the County in 1996, 1998, 2002, 2007 and 2011; • Severe winter storms impacted the residents in 1999, 2000, 2008; • Wildfires burned acreage in 2003 and 2005; and • Extreme heat impacted the young and the elderly in 1999. The update of the ANHMP was based on discussion and data provided by the participating municipalities as they followed the recommended 10-step planning process. An ANHMP introduction and a description of the planning process are presented in Chapters 1 and 2. Natural hazards that can impact Lake County have been assessed in Chapter 3. Goals and guidelines established by the HMPC are presented in Chapter 4. Six mitigation strategies and a capabilities assessment of Lake County are examined in Chapter 5. The ANHMP action plan is detailed in Chapter 6, and procedures for monitoring and maintaining this ANHMP are included in Chapter 7. Chapter Summary Introduction Lake County is the most northeastern County in Illinois. The County Seat is Waukegan, Illinois. The County is composed of 53 individual communities and 18 townships. The total area of Lake County is approximately 1,368 square miles with a land area of approximately 448 square miles and the rest water. Land in the county generally slopes to the southeast. Lake County is approximately 23.5 miles from north to south. At its widest point, the southern county border, Lake County is approximately 22.6 miles from east to west. Elevations in the county range from 957 feet above sea level to 580 feet above sea level. There are four major watersheds in Lake County: Des Plaines River, Fox River, North Branch of the Chicago River, and Lake Michigan. Lake County has a population of 703,462 and a population density of 1,572 people per square mile, according to the 2010 U.S. Census. Approximately 260,310 housing units exist within the County. Lake County is the third most populated county in Illinois behind Cook County and DuPage County. The Lake County population makes up approximately 5.5% of the total population in the State of Illinois. Executive Summary ES-2 August 2017 Packet Pg. 48 Lake County All Natural Hazards Mitigation Plan 8.H.b The Planning Process step Organize 1 stm_z ---j Involve the Public (this step continues throughout the entire process) Step 3 Coordinate with Agencies & Organizations (this step continues throughout the entire process) i Step 4 Assess the hazard l stet, s Evaluate the Problem s 1 Set Goals step 7 Review Mitigation Strategies 1 step-8 Draft Action Plan 1 Step 4 Adopt the Plan Step i as — Implement, Evaluate, Revise Planning Process The HMPC followed a 10-step planning process to update the ANHMP. The HMPC met three times from June to October 2016. The HMPC reviewed the hazards and their effects on people and property, considered a variety of ways to reduce and prevent damage, and recommended the most appropriate and feasible measures for implementation. Existing plans and programs were reviewed during the planning process. It should be underscored that this ANHMP does not replace other planning efforts, such as community comprehensive plans, or the Lake County Comprehensive Stormwater Management Plan. This ANHMP complements those efforts. The public was invited to participate through several concurrent means, including the HMPC meetings, online surveys, paper surveys, press releases, newsletter articles, and the Lake County website. A public meeting was held on October 21, 2016 at the Lake County Administration Building in Waukegan, Illinois. The public comment period extended from October 21 to November 21, 2016. Natural Hazard Risk Assessment The HMPC reviewed all potential natural hazards that could impact Lake County, and evaluated them based on their causes, their likelihood of occurring, and their impact on people, property, critical facilities, and the local economy. The information was based on available technical studies and reports by the participating agencies and communities and on their past experiences. The table below shows the natural hazards that are the focus of this ANHMP and provides a summary of the hazards' potential impact on Lake County's health and safety, total assets, and economy from the risk assessment. Executive Summary ES-3 August 2017 Packet Pg. 49 8.H.b Lake County All Natural Hazards Mitigation Plan Summary of Impact on Natural Hazards Hazard Impact on Health and Safety Buildings Critical Facilities Economy Floods (1 % chance any year) Moderate High Moderate High Floods (10% chance any year) Moderate Moderate Moderate Moderate Tornado (Countywide) High High Moderate Moderate Tornado (Community) High High Moderate Moderate Severe Summer Storms Moderate Moderate Moderate Low Severe Winter Storms Moderate Moderate Moderate Low Drought High Moderate Low Moderate Earthquake Low Low Moderate Low Dam Failure -- -- -- -- Extreme Temperatures Low Low Low Low Erosion Moderate Low Low Moderate Power Outage High Low Low Low All exhibits included in Chapters 3 and 5 will be available on the SMC website. Exhibits can be downloaded at: Ih .p.:.�/v�r ��v_:.��_Vc���z_�u.ir�.�.. iill. oar -369 AVl-IN tuiral-iE-lazairds-IV�iitii anon -Nan Hazard Mitigation Goals and Guidelines The goals of the ANHMP were reviewed and reaffirmed by the HMPC. The ANHMP goals are: Goal 1. Protect the lives, health, and safety of the people of Lake County from the impact and effects of natural hazards. Goal 2. Protect public services, utilities and critical facilities from potential damage from natural hazard events. Goal 3: Mitigate existing buildings to protect against damage from natural hazard events. Goal 4. Ensure that new developments do not create new exposures of people and property to damage from natural hazards. Goal 5. Mitigate to protect against economic and transportation losses due to natural hazards. Chapter 4 presents guidelines developed by the HMPC for the purpose of achieving the above goals and to facilitate the development of hazard mitigation action items. Hazard Mitigation Strategies E The HMPC then considered mitigation strategies for the natural hazards shown on page o ES-4. The HMPC reviewed current preventive mitigation measures being implemented Q by the County and municipalities. Preventive measures include activities such as building codes and the enforcement of the Lake County Watershed Development Ordinance. Lake Executive Summary ES-4 August 2017 Packet Pg. 50 8.H.b Lake County All Natural Hazards Mitigation Plan County is very strong in preventive measures through floodplain regulations and sustainable projects. Property protection mitigation measures are used to modify buildings or property subject to existing damage. The HMPC agreed that special attention should be given to floodplain areas and designated repetitively flooded areas. SMC should continue with their voluntary floodplain acquisition program. Many measures can be implemented by the property owners, such as dry and wet floodproofing. Appropriate government activities include public information, technical assistance and financial support. Emphasis has also been placed on critical facilities; understanding their vulnerability to wind and severe storm hazards. Natural resource protection activities are aimed at preserving (or in some cases restoring) natural areas. They include preserving wetlands, control of erosion and sedimentation, stream restoration, and urban forestry. Urban forestry programs are encouraged to protect utility lines during wind and ice storms. The HMPC called for a better understanding of flood and other hazards to improve emergency management — preparedness, response and recovery. Structural mitigation projects, such as the regional detention basins are still important within the County's comprehensive watershed management program. Additional watershed studies are still needed. The HMPC also recommended that each community establish a formal and regular program of drainage system maintenance and examine drainage improvements. The HMPC identified numerous subject areas that would benefit from a coordinated public information program to focus on residents and property owners obtaining proper insurance and ways for people to protect themselves and their property from natural hazards. Case Study: Lake County's Flood Hazard Mitigation Program The Lake County Stormwater Management Commission began purchasing repetitively damaged homes and properties in 1998 utilizing funds from FEMA's Pre -Disaster Mitigation, Hazard Mitigation Grant, and Severe Repetitive Loss Grant programs. Grant funding received to date amounts to over $9 million for the purchase of 198 structures and properties in the Village of Gurnee, the Village of Round Lake Heights, unincorporated Wauconda Township and other areas throughout the county. A mix of local cost -share funding has included Lake County's Capital Improvement Program, local municipalities and SMC. Executive Summary ES-5 August 2017 Packet Pg. 51 8.H.b Lake County All Natural Hazards Mitigation Plan Mitigation Action Plan The action plan outlines the recommended activities and initiatives to be implemented over the next five years. It is understood that implementation is contingent on the availability of resources (staff and funding). The action plan identifies those responsible for implementing the action items, and when they are to be completed. Mitigation actions are not limited to those listed in the action plan. Other recommendations in this ANHMP (Chapter 5) should be implemented as opportunities arise. There are 33 action items included in this ANHMP update. The first two action items are administrative. The first action item calls for the formal adoption of this ANHMP. Formal adoption is a requirement for recognition of the ANHMP by mitigation funding programs. The HMPC will provide the mechanism and a vehicle for the ANHMP to be implemented, monitored, evaluated and updated, and for continued public involvement. The HMPC will report to the County Board and municipal councils and boards, annually, and participate in the next five-year update. The other action items are mitigation program items. Many are ongoing activities of stormwater management and emergency management offices and agencies. The action items were prioritized by the HMPC based on action that they felt should be implemented countywide and which each municipality should undertake. Below is a list summarizing the action items included in Chapter 6. Action items are also presented as community - specific action items in Chapter 6. 2017 ANHMP Action Items - for All Agencies and All Communities 1. Adoption 2. Monitor & Maintain 3. Incorporate ANHMP in Other Plans 4. Implement WDO & NFIP 5. Public Information 6. Alternate Power Sources 7. Mitigation of Critical Facilities 8. Capacity of Drainage Systems 9. Maintain Drainage Systems 10. Property Protection Projects 11. Reduce Inflow and Infiltration 12. Wind Mitigation & Safe Rooms 13. Tree City USA 14. NIMS Compliance 15. Improve Building Codes 16. Seek Grant Funding 17. Storm Ready 18. CRS Participation 19. Continue to Map Natural Hazard Impacts & Continue Vulnerability Assessments 20. SMC Flood Mitigation Projects 21. Development of Flood Stage Maps 22. Snow Removal Plan 23. Utility Tree Trimming 24. Sump Pump Disconnects 25. Local Drainage Studies 26. Increase Detention 27. SMC Flood Mitigation Projects 28. Development of Flood Stage Maps 29. Snow Removal Plan 30. Investigate Countywide Warning System 31. Investigate Future Conditions & the Impact on Depth and Frequency of Flooding 32. Lincolnshire Creek Improvements 33. Mitigate Septic Discharge; Leaching into Waterways 34. Emergency Response 35. Implement the FFRMS Executive Summary ES-6 August 2017 Packet Pg. 52 8.H.b Lake County All Natural Hazards Mitigation Plan Plan Adoption This ANHMP serves to recommend mitigation measures for Lake County. Adoption is also a requirement for recognition of the ANHMP by FEMA for mitigation funding programs. The adoption of this Lake County All Natural Hazards Mitigation Plan will be done by resolution of the County Board, the city councils, and boards of trustees of each participating municipality. The municipal resolutions will adopt each action item that is pertinent to the community and a person responsible for it will be assigned. With adoption, the County and each municipality are individually eligible to apply for FEMA mitigation grant funding. Summary This 2017 update to the ANHMP was developed by the Lake County HMPC as a multi - jurisdictional ANHMP to meet federal mitigation planning requirements. This ANHMP updated the examination of natural hazards facing Lake County, establishes mitigation goals, evaluates and highlights the existing mitigation activities underway in Lake County, and recommends a mitigation action plan for the County and municipalities to undertake in the next five years. The mitigation efforts included in this ANHMP are for protecting people, property and other assets of Lake County. Some action items are ongoing efforts; others are new. Implementation of all action items is contingent on the availability of staff and funding. This ANHMP will be adopted by resolution by the County and each participating municipality. This ANHMP will be implemented and maintained through both countywide and individual initiatives, as funding and resources become available. Executive Summary ES-2 August 2017 Packet Pg. 53 8.1 Ordinance No. 0-2017-40 : Amendment to Ordinance 97-80 for Modifications to an Existing Communications Tower at 351 Hastings ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action The Planning & Zoning Commission recommended approval (8-0) of the amendment. Staff concurs with this recommendation. SUMMARY: The petitioner is requesting an amendment to Ordinance 97-80 to allow the installation of an additional antenna and ground equipment to the existing communications tower located at 351 Hastings. The proposed new antenna will not increase the size or height of the existing tower. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOC) • Project Plans (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Chris Stilling, Community Development Updated: 9/13/2017 9:29 AM Page 1 Packet Pg. 54 VILL,AGE OF BUFFALO G110"VE DATE: TO: FROM: SUBJECT: September 13, 2017 President Beverly Sussman and Trustees Christopher Stilling, Director of Community Development Amendment to Ordinance 97-80 to allow modifications to an existing communications tower at 351 Hastings BACKGROUND On October 20, 1997, the Village of Buffalo Grove Village Board approved Ordinance 97-80, which allowed an existing communications monopole to remain on the property as part of the annexation. Subsequently, Ordinance 97-80 was amended by Ordinances 2000-54 and 2008-60, which allowed the co -location of additional antenna's and ground equipment on the monopole and property respectively. The petitioner is requesting an amendment to allow the installation of an additional antenna and ground equipment to the existing communications tower located on the subject property. Therefore, an amendment to the Ordinance is required. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The Planning & Zoning Commission recommended approval (8-0) of the amendment. Staff concurs with this recommendation. PUBLIC HEARING COMMENTS There were no residents who testified at the meeting. PLANNING & ZONING ANALYSIS The following is an analysis of their request: • The existing 148' high monopole was previously approved by the Village Board in 1997 as part of an annexation agreement. • Pursuant to the conditions of Ordinance 97-80, any additional equipment on the tower requires Village approval. • In 2000 and 2008, the Village approved amendments to the Ordinance allowing for 2 additional antennas. • The petitioner is proposing a new antenna on the monopole tower. The antenna will be smaller than the other antennas as shown on the attached plans. • There will also be some ancillary ground equipment within the existing enclosure currently on the site. • Overall, staff finds that the proposed new antenna is consistent with the existing equipment and therefore supports the request. RECOMMENDATION Staff recommends that the Village Board approve an Ordinance granting the amendment. Page 1 of 1 Packet Pg. 55 9/7/2017 ORDINANCE NO.2017 — THIRD AMENDMENT TO ORDINANCE NO. 1997-80 CONCERNING THE SPECIAL USE IN THE INDUSTRIAL DISTRICT FOR THE CELLULAR COMMUNICATIONS TOWER FACILITY AT 351 HASTINGS DRIVE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in Exhibit A ("Property") attached hereto is zoned in the Industrial District pursuant to the "Missner Development Corporation" annexation agreement dated October 20, 1997 approved by Ordinance 1997-80 and, WHEREAS, said annexation agreement for the property allowed the communications tower (monopole with a height of 148 feet) as an existing use at the time of said annexation; and, WHEREAS, Section 27.1 of said annexation agreement stipulates that the existing tower may not be expanded or modified unless approved by the Village; and, WHEREAS, the Village approved Ordinance No. 2000 - 54 as the first amendment to Ordinance No. 1997-80 allowing Metricom to install a wireless communications facility on said existing tower; and, WHEREAS, the Village approved Ordinance No.2008-60 as the second amendment to Ordinance No. 1997-80 to allow T-Mobile to install an antenna on said existing tower and to construct an equipment cabinet on the ground adjacent to the tower; and, WHEREAS, Comcast Cable Communications Management, LLC is requesting approval to allow the installation of an additional antenna and ground equipment to the existing communications tower and existing equipment shelter located on the subject property; and, WHEREAS, the Industrial District allows a communications tower as a Special Use; and, WHEREAS, Comcast Cable Communications Management, LLC has requested the Village amend the Special Use to allow the installation of said antenna and ground equipment pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Comcast machineQ Plans Dated 5/17/2017 Packet Pg. 56 2 WHEREAS, the Corporate Authorities of the Village have determined that the proposed collocation of the Comcast antenna on the existing tower and ground equipment, in accordance with the exhibits hereto, is an appropriate modification of the existing communications facility and will not have adverse impacts on the adjacent properties, and said additional antenna is consistent with the Village's policy to encourage collocation of communication antennas on towers. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby approve the third amendment to Ordinance No. 1997-80 to allow installation of the Comcast antenna and ground equipment as depicted on the exhibits hereto. Section 3. All other provisions and conditions set forth in Ordinance No. 1997-80, Ordinance No. 2000-54 and Ordinance No. 2008-60 remain in full force and effect unless specifically modified by this Ordinance. Section 4. This Ordinance shall be in full force and effect upon submittal of the Acceptance and Agreement as set forth in Exhibit B of this Ordinance. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Beverly Sussman, Village President Packet Pg. 57 3 EXHIBIT A Legal Description 351 Hastings Lane SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 2 in Missner/Hastings Subdivision, being a Subdivision of part of the north 1/ of the southwest'/4 of Section 34, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded March 31, 1998 as Document 4110071, in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 351 Hastings Drive, Buffalo Grove, IL 60089 PIN 15-34-315-031-0000 Packet Pg. 58 EXHIBIT B Proposed Plans 351 Hastings Lane E Q Packet Pg. 59 bsc de jamol suoileo!unmmoo Buils!x3 ue oi suopeOMPOW JOI 09-L6 DOueu!PJO 01 luOmPuDmV 04-LOZ-0) sueld IoOfOJd luOmtJoel V — - ----- - - -1 r 6900911 'BAMM 0 iviinal 3NVI SE)NIiSVH *N �GC WWI Vd'AHd'SMN4dfGAl8)W WL� A Mimolsvorm :i 6605-11-sn z w a. -Z 00000-N-Vi-ll-IHO �3) (.1 (4,0, 2 U z3NVI SONUM *N NE ui V91-ZZ00000-N-IN-11-IHO j J a uj z < Pig U) (D z F- U) r U*) 0) cn co 0 4 UJ 0 CD CD co co< Z C� C� CN 0 cq 0 cc > 00 Z 0 00 U) < 0 L9 < Z U- U- U -r w T- U.) D 0 --1 cn m T z 0 IL U U) uj 0 tu- zJ Fi U) z Nib Ch F < zj� Cj g j V m !, 0 Ha W! HH'. 0. 1 I X-H z ., Ign - , < .- I j - 5 CAI z. U H -j z5" ul CL f ry wow ww z, HMN y 3 a 31 . . . ........ 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D i 3 L 3NVI SE)NI.LSVH *N M US 091-ZZ00000-N-N-11-1HO N i 85 2 S Et s 0 H UV zs of so t Z CL 0 z D z m 0 w 0 u w x u U) 9.A Ordinance No. 0-2017-41 : An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal Code ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Vernon Township has requested additional turning restrictions from Prairie Road onto Brockman Avenue. ATTACHMENTS: • VT Ord update memo 17-0907 (DOCX) • VT signs traffic Ordinance 17-0907 (DOCX) • Vernon Township request letter 17-0811 (PDF) Trustee Liaison Staff Contact Berman Darren Monico, Public Works Monday, September 18, 2017 Updated: 9/14/2017 3:03 PM Page 1 Packet Pg. 69 9.A.a BUFFALO GROVE TO: Dane C. Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: Vernon Township Traffic Sign Ordinance Amendment DATE: 9/13/2017 CC: Mike Reynolds, Director of Public Works Is In September of 2016, the Village codified several signs that were in areas previously annexed to Buffalo Grove in Vernon Township. These included two, 6 am to 9 am turning restrictions on Prairie Road at Brockman Avenue. With the attached letter, the Township is asking that the Village add additional turning restrictions for the northbound Prairie Road to Brockman Avenue and the southbound Prairie Road to Brockman Avenue turning movements. Currently turns are restricted from 6 am to 9 am only. The Township has asked that the Village add 4 pm to 7 pm as additional turning restrictions. Staff recommends approving these additional restrictions but staff is concerned about the enforcement expectation of the unincorporated areas. The Village Police Department has already communicated to the Township that the Village will not be able to provide an officer to monitor these restrictions on a regular basis and that if the Township still desires additional enforcement that they will need to contact the State Police for assistance. Packet Pg. 70 9.A.b ORDINANCE NO. 2017 - AN ORDINANCE AMENDING CHAPTER 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the quality of life is enhanced by a high quality arterial street transportation system which operates efficiently and which does not experience extreme congestion so as to induce motorists to "cut through" neighborhood streets in order to reduce travel times; and, WHEREAS, Vernon Township has asked the Village of Buffalo Grove to add additional turning restrictions on Prairie Road for entry into the Krisview Acres subdivision in unincorporated Vernon Township. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS: Section l: Chapter 10, Section BG-I I of the Village of Buffalo Grove Municipal Code is hereby amended by adding the bolded text in the following sections to now read: BG-11-208(Y) Turning restriction — Prairie Road and Brockman Avenue. No vehicle or combination of vehicles shall turn right from northbound Prairie Road onto eastbound Brockman Avenue, or shall turn left, from southbound Prairie Road onto eastbound Brockman Avenue between the hours of 6:00 am to 9:00 am and between the hours of 4:00 pm to 7:00 pm, Weekdays, except buses. Section 2: Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. 1 Packet Pg. 71 9.A.b Section 3: This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAPES: ABSENT: PASSED: , 2017 APPROVED: , 2017 ATTEST: Village Clerk APPROVED: Village President 2 Packet Pg. 72 9.A.c T 1'*Te 1: =ALO GROVE, ILLINOIS 60089 (847) 634-4600 • FAX (847) 634-- Supervisor: August 11, 2017 Daniel C. Didech Village of Buffalo Grove Clerk: 50 Raupp Blvd Barbara Barnabee Buffalo Grove, IL 60089 Assessor: Dear Village of Buffalo Grove, Gary P. Raupp (847) 634-4602 For quite sometime now Krisview Acres subdivision in unincorporated Vernon Township has had a serious problem with cut through traffic. Vehicles are cutting Highway Commissioner., through the subdivision from Prairie Road to Route 22. Currently there are signs posted Michael H. Lofstrom on Prairie Road limiting access to Brockman Avenue during the morning hours. The signs state "No Left turn 6:OOAM - 9:OOAM Weekdays Except Buses" and "No Right Turn Trustees: 6:00AM - 9:OOAM Weekdays Except Buses". We are respectfully requesting additional Roger N. Addelson hours on these signs for the afternoon and evening hours, such as 4:OOPM - 7:OOPM. We Jonathan M. Altenberg believe that adding these additional times will minimize the traffic and make Krisview Adam R. Broad Acres a safer subdivision for everyone. Philip A. Hirsh Thank you for your consideration in this matter. Best regards AAJ Zihm;i lofstr Vernon Township Highway Commissioner Q TFanslation: Settlers and Indian chief brothers with glad hearts. Friendship in a land of green grass and running water. A community with much grain and game. The Great Spirit is all around. This Is the history of Vernon Township in signs used by plains and north woods Indians. The signs represent well being In an area of friendship. Vernon is a favorable fertile community for good residential, commercial and Industrial development. Packet Pg, 73 9.B Resolution No. R-2017-26 : Consideration for Trustees to Approve an Agreement with the Wisconsin Central Rail Road and Lake County ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action Staff recommends approval. Lake County DOT is proposing a pedestrian crossing with pedestrian gates on Aptakisic Road at the CN/Wis Central Railroad tracks with grant funding. This is a tri-party agreement with the Village, Lake County Department of Transportation and the Rail Road. ATTACHMENTS: • RR agreement Memo 17-0907 (DOCX) • CHICAGO1-_686288-v1-Ordinance_Approving_License_For_A_Pathway (DOCX) • 3 23 17 license for a pathway 8-18-17 (DOCX) • Exhibit A (PDF) Trustee Liaison Berman Monday, September 18, 2017 Staff Contact Darren Monico, Public Works Updated: 9/14/2017 3:07 PM Page 1 Packet Pg. 74 9.B.a BUFFALO GRON/E, TO: Dane C. Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: Aptakisic Road Railroad Crossing Sidewalk Agreement DATE: September 7, 2017 CC: Mike Reynolds, Director of Public Works Is Since 2012 the Village of Buffalo Grove has been working with the Lake County Department of Transportation (LCDOT) on a project to install a sidewalk crossing the Wisconsin Central Railroad to be located within the south side of the Aptakisic Road Right -of -Way which is within the jurisdiction of LCDOT. The crossing will include pedestrian gates and be constructed with a Highway Safety Grant at no cost to the Village. Per this agreement the Railroad is responsible for the normal maintenance of the railroad crossing gates and the Village is responsible for replacement of the gates if they are destroyed or damaged by such things as a car accident. This was last discussed at the May Committee of the Whole and the direction from the Board was to continue with the negotiations with the RR and with Lake County. Staff and the Village attorney believe that this agreement is the best language in favor of the village that can be achieved. For clarification purposes, the Village Ordinance references "Exhibit A" as the "License For A Pathway." Then in turn the "License For A Pathway" references "Exhibit A" as the attached construction plans. Staff recommends approval of the Ordinance and the License For A Pathway Agreement. Packet Pg. 75 08/17/2017 9.B.b ORDINANCE NO. 2017 - AN ORDINANCE APPROVING A LICENSE FOR A PATHWAY AGREEMENT WITH WISCONSIN CENTRAL LTD. AND LAKE COUNTY WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Lake County initiated negotiations with Wisconsin Central Ltd. for a shared -use path pedestrian Crossing at Aptakisic Road and the railroad right of way; and WHEREAS, Wisconsin Central Ltd. provided to Lake County and the Village a draft License For A Pathway agreement ("Agreement") for the Crossing which is attached hereto as Exhibit A; and WHEREAS, Lake County and the Village of Buffalo Grove have filed a Petition with the Illinois Commerce Commission ("ICC") naming as Respondent the Wisconsin Central Ltd. seeking authority to construct a new pedestrian -rail grade crossing for a multi -use pedestrian path on the south side of the existing Aptakisic Road railroad milepost 33.21 located in unincorporated Lake County, Illinois near the Village of Buffalo Grove ("Petition"); and WHEREAS, paragraph 10 of the Petition to the ICC states that the terms of the Agreement are subject to approval by the Lake County Board and are subject to approval by the Corporate Authorities of the Village. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The foregoing recitals are hereby adopted and incorporated into and made a part of this Ordinance as if fully set forth herein. Section 2. The Corporate Authorities of the Village of Buffalo Grove hereby authorize the Village Manager to negotiate and execute an acceptable License For A Pathway agreement. AYES: NAYES: ABSENT: El Packet Pg. 76 9.B.b PASSED: APPROVED: ATTEST: Janet Sirabian, Village Clerk #686289 2017 2017 APPROVED: Beverly Sussman, Village President Packet Pg. 77 9.B.b EXHIBIT A License For A Pathway El Packet Pg. 78 9.B.c Updated 8/17/17 SAO Comments LICENSE FOR A PATHWAY THIS AGREEMENT, made and entered into as of the day of , 201_, by and among the WISCONSIN CENTRAL LTD. (hereinafter referred to as "Railroad") whose mailing address is 17641 S. Ashland Avenue, Homewood, Illinois 60430-1345, the County of Lake, Illinois, an Illinois body politic and corporate, acting by and through its Chair and County Board ("County") whose mailing address is 600 W. Winchester Road, Libertyville, IL 60048, and the Village of Buffalo Grove, an Illinois municipal corporation, acting by and through its Village President and Board of Trustees ("Village") whose mailing address is 50 Raupp Boulevard, Buffalo Grove, IL 60089. WITNESSETH: IN CONSIDERATION of the mutual covenants and agreements herein set forth, Railroad, insofar as it lawfully may, does hereby grant unto the County and the Village a right or license to construct, maintain and use a Pathway Crossing approximately 8 feet in width, upon, over and across the property or right-of-way of Railroad (including the track located thereon) at milepost Approximately MP 33.21 on Waukesha Subdivision as shown on the Exhibit A attached hereto and made a part hereof, UPON AND SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS: 1 1. DEFINITIONS. (a) Railroad's Property. "Railroad's Property" shall mean the property shown on the attached Exhibit A, to the extent owned by Railroad, whether owned in full ownership or as a servitude, easement, or right-of-way, including Railroad's track, the land on which the track is situated, and any adjacent land of Railroad on either side of the track. (b) License. "License" shall mean the right granted by Railroad to the County to construct, and the Village to maintain and use a Pathway, under the terms and conditions set forth hereinafter. (c) License Area. "License Area" shall mean that portion of Railroad's Property over and across which the License is granted. The License Area extends from one edge of the Railroad's Property across the track to the opposite edge of the Railroad's Property and measures a distance of approximately 100 Packet Pg. 79 9.B.c 2 feet in width on either side of the center line of the Pathway, all as more fully shown on the attached Exhibit A. (d) Pathway. "Pathway" shall mean the pathway approaches on either side of the Crossing Proper within the License Area including that portion between tracks where multiple tracks exist. (e) Crossing Proper. "Crossing Proper" shall mean that portion of the License Area encompassing an area from end -of -tie to end -of -tie. (f) County's Property. "County's Property" shall mean the property of the County to and from which the License provides ingress and egress for the County's and the Village's benefit and use. (g) Cost. "Cost" shall mean the actual cost of labor, equipment and materials plus Railroad's then current customary additives for overhead and other indirect costs. 2. USE. (a) The License shall only affect and burden the License Area and no other portion of Railroad's Property, and the Pathway and Crossing Proper shall be constructed, located, and maintained entirely within the License Area. The County and the Village shall have no right to use or cross any other portion of Railroad's Property or to use the Pathway and Crossing Proper for any purposes other than as expressly permitted herein, and the County and the Village, as a further consideration, cause, and condition without which this License would not have been granted, agree to restrict its and the public's use to those purposes and then only to said location and no other for crossing the Railroad's Property, including the track. (b) During the construction of the Pathway, the County shall not do or permit to be done any act which will in any manner interfere with, limit, restrict, obstruct, damage, interrupt, or endanger Railroad's operations or facilities, except as reasonably necessary for the construction of the Pathway and with the consent of the Railroad. After construction, the Village shall not do or permit to be done any act which will in any manner interfere with, limit, restrict, obstruct, damage, interrupt, or endanger Railroad's operations or facilities. . (c) The Village shall use it's best efforts to take all steps necessary as ordered by the Illinois Commerce Commission ("ICC") to ensure that all persons using the Pathway and Crossing Proper come to a complete stop, look carefully Packet Pg. 80 9.B.c 3 for approaching trains before fouling or crossing Railroad's tracks, and yield to any approaching train. (d) The Pathway and Crossing Proper shall not be used by motorized vehicles. 3. TERM. (a) This License shall become effective as of the date first written above and shall continue in effect thereafter until terminated in one of the manners set forth below: (i) Any party may at any time give the other parties written notice of termination specifying the date on which termination shall be effective, provided that such notice shall be delivered at least sixty (60) days in advance of the proposed date of termination. It is hereby agreed and understood that Railroad will not exercise its right herein to terminate this Agreement in the absence of any failure by the Village to comply with the terms and conditions of this Agreement. In the event that the Village fails or refuses to comply with any of the terms or conditions of this Agreement, Railroad shall notify Village in writing of the default and the Village shall have sixty (60) days to correct said default. If after the said sixty (60) days the Village still fails or refuses to cure said default, Railroad shall then have the right to terminate this Agreement at once; (ii) Railroad shall have the right to terminate this Agreement immediately upon written notice to the County and the Village if the County and/or the Village at any time breaches or fails to perform any of the terms and conditions hereof, subject to the notification requirements of sub- paragraph 3(a)(i) set forth above; (iii) This License shall terminate through non- use or in any other manner provided by law. (b) Unless the parties mutually agree in writing to leave the Pathway and Crossing Proper in place after termination, the termination of this Agreement shall not be effective until all removal and restoration is complete. Termination of this Agreement shall not release the County and/or the Village from any liability or responsibility and duty which accrued prior to such termination, removal and restoration. Packet Pg. 81 9.B.c I! 4. CONSTRUCTION. The construction of the Pathway, including the portion between multilple tracks where multiple tracks exist, including the necessary grading, culverts and drainage on each side of the Railroad's track, shall be performed by the County at its own risk and expense, and to the satisfaction of the Railroad's authorized representative. Railroad will install the Crossing Proper over its track(s), from end -of -tie to end -of -tie, and install crossing surface extensions. The Railroad will also install flashing signals and lights and pedestrian gates, if ordered by the Illinois Commerce Commision and make all adjustments required in Railroad facilities, if any, at County's sole expense. 5. NOTIFICATION OF OTHER PARTY. (a) At least ten (10) days prior to entering upon the Pathway for the purpose of performing any construction or maintenance work hereunder, the County or the Village shall notify Railroad's Senior Engineering Manager in writing of the type of work to be performed and the date such work will commence. The notice shall be sent to the following address: Senior Engineering Manager Wisconsin Central Ltd. 17641 South Ashland Avenue Homewood, IL 60430 (b) After the orginal pathway and associated crossing are installed the Railroad shall provide notice to the Village if maintenance or construction work on the Crossing Proper or Pathway will remove the Crossing Proper or Sidewalk from use by the public for a period in excess of two (2) hours sending notice to Village at the following address: Village of Buffalo Grove c/o Village Manager 50 Raupp Boulevard Buffalo Grove, IL. 60089 6. SIGHTING AT CROSSING. THE VILLAGE SHALL USE ITS BEST EFFORTS TO KEEP EACH QUADRANT OF THE INTERSECTION OF THE PATHWAY WITH RAILROAD'S TRACK FREE OF BUSHES, TREES, WEEDS, VEGETATION, AND ALL OTHER OBSTRUCTIONS OF ANY KIND THAT COULD INTERFERE WITH A PERSON SIGHTING AN APPROACHING TRAIN. Packet Pg. 82 9.B.c 5 7. RAISING WIRE LINES. If it should be necessary during construction to raise any wires on Railroad's property not belonging to Railroad to provide safe clearance for vehicles, the County shall make all arrangements therefor at its own sole risk and expense. 8. MAINTENANCE. The Village shall, at its own risk and expense, maintain said Pathway in good and safe condition commensurate with its intended use. The Railroad shall, at the sole risk and expense of the Village, maintain the Crossing Proper, however, Railroad shall have the right, but not the duty, to perform at Village's sole risk and expense, any repair or maintenance on the Pathway that Railroad considers reasonably necessary and the Village shall pay the cost thereof upon receipt of a bill whether made at the Village's request or otherwise. 9. CROSSING TO BE KEPT FREE OF DEBRIS. The Village shall, to the extent reasonably possible, at all times during the term of this Agreement, keep the Railroad's track at the location of the Pathway and Crossing Proper free of dirt, rocks or other debris or obstructions of any kind, and will not permit any condition which might interfere with the safe and efficient operation of trains over the Crossing Proper, or which might damage equipment or facilities belonging to Railroad or others, or which might constitute a safety hazard of any kind. If at any time the Village shall fail to do so, Railroad may, at its option, remove any dirt, rocks, debris or obstructions, and the Village will reimburse Railroad the cost thereof pursuant to those terms and conditions set forth in Paragraph 18 hereof. If the continued or repeated presence of dirt, rocks, debris or obstructions should, in the opinion of Railroad, create an operating hazard, Railroad may keep a flagman on duty at the Village's expense until such condition is corrected in a manner reasonably satisfactory to Railroad, or at its option may immediately terminate this Agreement. 10. UNAUTHORIZED USE. It shall be the Village's responsibility and duty, to the extent reasonably possible, to prevent all unauthorized persons from using the License Area and nothing herein shall be construed to relieve the Village of this responsibility and duty. 11. TEMPORARY GATES AND FLAGGING. (a) During construction: The County shall, at its own risk and expense, install and maintain any temporary gate or other barrier which Railroad indicates is reasonably necessary and shall keep the gates closed until the Pathway is open for public use. Railroad shall, at the County's risk and expense, provide whatever flag protection Railroad shall indicate is necessary, and the County shall pay the cost thereof upon receipt of a bill. It is further understood and acknowledged by the County that Railroad has no obligation or duty to determine the need for any gate or other barrier or the need for flag protection. (b) After construction: The Village shall, at its own risk Packet Pg. 83 9.B.c rt and expense, install and maintain any temporary gate or other barrier which Railroad indicates is reasonably necessary and shall keep the gates closed when the License Area is not in actual use. Railroad shall, at the Village's risk and expense, provide whatever flag protection Railroad shall indicate is necessary, and the Village shall reimburse the Railroad the cost thereof pursuant to those terms and conditions set forth in Paragraph 18 hereof. It is further understood and acknowledged by the Village that Railroad has no obligation or duty to determine the need for any gate or other barrier or the need for flag protection. 12. SIGNS, SIGNALS AND WARNING DEVICES. (a)The County and the Village acknowledge that Railroad has no obligation or duty to give audible warning of the approach of a train, nor erect whistle posts, nor reduce the speed of its trains, nor alter its operations in any manner, owing to the presence or existence of the Pathway and crossing proper or other use or exercise of the right or license granted herein. The Village will use its best efforts to determine if any signs, signals or other warning devices are necessary or appropriate for the safety of persons using the License Area and specifically acknowledges that Railroad has no obligation or duty whatever to make any such determination. If the installation of any signs, signals or warning devices on the License Area is presently or hereafter required by law or by competent public authority, or is otherwise requested by the Village, same shall conform to any then currently applicable practices of the Railroad for such devices as to design, material and workmanship and all costs incurred by the Railroad related to the installation, operation, maintenance, renewal, alteration and upgrading thereof shall be solely borne by the Village. (b) The Crossing Proper and the Pathway shall be subject to the terms and conditions set forth in that certain Agreed Order, based upon the draft License Agreement, and prepared by the Illinois Commerce Commission relative to case number T16-0054, marked Group Exhibit B, and such additional orders as may be entered by the Illinois Commerce Commission relative to this Project, and understood by the parties to be part of this Agreement. 13. INDEMNITY. As a further consideration for the License herein granted, and as a condition without which the License would not have been granted, (a) the County agrees to defend, indemnify and save harmless Railroad and its officers, employees and agents, from and against any and all claims, demands, actions and causes of action, and to assume all risk, responsibility and liability (including all liability for expenses, attorney's fees and costs incurred or sustained by Railroad, whether in defense of any such claims, demands, actions and causes of action or in the enforcement of the indemnification rights hereby conferred), for death of or injury to any and all persons, including but not limited Packet Pg. 84 9.B.c f7 to the officers, employees, agents, patrons, invitees and licensees of the parties hereto, and for any and all loss, damage or injury to any property whatsoever, including but not limited to that belonging to or in the custody and control of the parties hereto, to the extent attributable to the County's negligence in its construction of the Pathway. (b) the Village agrees to defend, indemnify and save harmless Railroad and its officers, employees and agents, from and against any and all claims, demands, actions and causes of action, and to assume all risk, responsibility and liability (including all liability for expenses, attorney's fees and costs incurred or sustained by Railroad, whether in defense of any such claims, demands, actions and causes of action or in the enforcement of the indemnification rights hereby conferred), for death of or injury to any and all persons, including but not limited to the officers, employees, agents, patrons, invitees and licensees of the parties hereto, and for any and all loss, damage or injury to any property whatsoever, including but not limited to that belonging to or in the custody and control of the parties hereto, to the extent attributable to the Village's negligence in its maintenance of the Pathway. 14. INSURANCE. Before commencing work and during construction of the Pathway, unless this License shall be terminated, the County shall provide and maintain the following insurance in form and amount with companies satisfactory to and as approved by Railroad Company and the Village shall provide and maintain the following insurance in form and amount with companies satisfactory to and as approved by Railroad Company. a. Statutory Workers Compensation and Employer's Liability insurance. b. Automobile Liability in an amount not less than $1,000,000 dollars combined single limit. c. The County agrees to provide Commercial General Liability (occurrence form) in an amount not less than $1,000,000 dollars per occurrence, with an excess policy with limits of $10,000,000 dollars. The Village agrees to provide Commercial General Liability (occurrence form) in an amount of $5,000,000 dollars per occurrence, with an aggregate limit of $10,000,000 dollars. The Policy must name Railroad Company and its Parents as additional insureds in the following form: Wisconsin Central Ltd. name and its Parents Attn: Paul Chojenski 17641 South Ashland Avenue Homewood, IL 60430 708.332.3557 (office) paul.chojenski@cn.ca If the commercial general liability policy required herein contains any exclusions related to doing business or undertaking construction or demolition on, near, or Packet Pg. 85 9.B.c adjacent to railroad facilities; such exclusion must be removed through issuance of endorsement CG 24 17, or a similar endorsement approved by Railroad Company in its sole discretion prior to the commencement of work hereunder. Before commencing work, the County and the Village shall deliver to Railroad Company a certificate of insurance evidencing the foregoing coverage, and upon request, The County and the Village shall deliver a certified, true and complete copy of the policy or policies at their sole cost and expense. The policies shall provide for not less than thirty (30) days prior written notice to Railroad Company of cancellation of or any material change in, the policies, and shall contain the waiver of right of subrogation. It is understood and agreed that the foregoing insurance coverage is not intended to, and shall not, relieve the County or the Village from or serve to limit County's or the Village's liability under the indemnity provisions of this License or any applicable agreement. It is further understood and agreed that, so long as this License shall remain in force or until the Village shall have vacated the Railroad Company's property (whichever shall be later), Railroad Company shall have the right, from time to time, to revise the amount or form of insurance coverage provided as circumstances or changing economic conditions may require. Railroad Company shall give the Village written notice of any such requested change at least thirty (30) days prior to the date of expiration of the then existing policy or policies; and the Village agree to, and shall, thereupon provide Railroad Company with certificates reflecting such revised policy or policies thereof. If a contractor is to be employed by the County or the Village, then, before any work is commenced hereunder, the County or the Village shall establish, to the reasonable satisfaction of Railroad Company, that either (i) the contractor has in place insurance policies covering its own work that comply with the required insurance coverages, limits and terms applicable to the County or the Village, or (ii) the contractor is fully covered under the County's or the Village's insurance policies. 15. REMOVAL OF Pathway AND CROSSING PROPER. Prior to termination of this Agreement, the Village shall remove its Pathway from Railroad's Property (except for the Crossing Proper located between the ends of ties) and restore the Railroad's Property, as near as may be, to its former condition insofar as such restoration may in the opinion of Railroad's duly authorized representative be practical, all at Village's sole risk and expense. If the Village fails to so remove and restore, Railroad shall have the right, but not the obligation, to do so at the Village's sole risk and expense. Upon termination, Railroad shall have the right, but not the duty, to remove the Pathway and Crossing Proper and to restore the Railroad's Property, all at the Village's sole risk and expense. The Village shall pay the cost of any work performed by Railroad upon presentation of a bill. Railroad shall have the right to require the Village to deposit the estimated cost of any or all removal or restoration work involving the Pathway and/or Crossing Proper or to furnish an acceptable Packet Pg. 86 9.B.c performance bond in such amount upon execution of this Agreement or at any time thereafter to assure complete performance under this Section. 16. ASSIGNMENT. The County and the Village shall not have the right to assign this Agreement without first obtaining the consent in writing of the Railroad, which consent will not be unreasonably withheld. 17. TAXES. Pursuant to those terms and conditions set forth in Paragraph 18 hereof, the Village shall pay all taxes, general and special, license fees or other charges which may become due or which may be assessed against that portion of the premises of the Railroad identified herein as the License Area because of the construction, existence, operation or use of said Pathway and Crossing Proper, , and shall reimburse the Railroad for any such taxes, license fees or other charges which may otherwise be the responsibility of the Railroad to pay. 18. BILLS. For all bills submitted by the Railroad to the County or the Village pursuant to the terms of this Agreement, the County and Village will comply with the Illinois Local Government Prompt Payment Act. 19. ENFORCEABILITY. In the event that any parts, sections or other portions of this Agreement are found unenforceable under the applicable law of any courts having jurisdiction over this Agreement, the remaining parts, sections or other portions thereof and the enforcement of same shall not be affected and shall otherwise remain in full effect and enforceable. 20. This Agreement will be governed by the laws of the State of Illinois and venue shall be in Lake County, Illinois. Any future change or modification of this Agreement must be in writing and signed by the parties hereto except for the County if it has no further obligations under this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate as of the date first above written. WISCONSIN CENTRAL LTD. By Tom Bourgonje Regional Chief Engineer I Packet Pg. 87 9.B.c ATTEST: County Clerk 10 RECOMMENDED FOR EXECUTION Director of Transportation / County Engineer Lake County COUNTY OF LAKE By: Chairman Lake County Board Date: Village of Buffalo Grove By Title: Packet Pg. 88 9.B.c Insert EXHIBIT A il Packet Pg. 89 hiiawaa�6tl6iilssa�J Peoa Ilea Ml.p,s Peaty ......)tl x.uawP N — �M1 a m v = er Wo U ui wo ;fie {i N+ 0 �I / J � �Y� a� L.L 7� �^ vJ w /�W//�� VJ Z �CYO7i Z 00 . J LL 0. V) O � a J O � w n z� LL N C z 2 z Q O` O � W a 1 � W Z LL 7 L W � O VJ Q O a a O Z U Q O U w � w NEU N U U) �a� a x �x o �a e n II vW'i n � 3 m� a a a�sz�z mtiu10�� J �03pwxx 3UtitJlvW F W z W M O W F a Q W c oz oc �3yW 'a Ilia WN =N p0 II II W'�W N Q ao 2 2 0 Z J cn a Z ���oo ' y x �3 Q IIQ'Z F- nW�o min o W y W�a -- Es a oc3x�LL� w a LL Wa�3 a CEO W oWa�Q Z W e Q (j� W W �i O 'Y ca,z — >j axua W' 2 W qzz 2 �z Fgg 2 F�muza2 2O VJ H Z H `a'ya LL �(� LL ZO o f W c�a��aca ca C7 i�gg 2 N 2 W —cF v,��-• N �y,� Yyym oo zJ J �O O Z O G r 0 1 N y N _W�o " z LL c O W II''U 0 0 0 ,5' o G - � Q � LL c � _ w huawaa46tl 6u esa�J Peoa "ml.p,sea ...... tl194x3 waw �wltl -n O u-, O O — L w�� Him W Q d 5 galP O 1 OS o O z 4 � I a � q 4 z i a � - I� �� ae•se9 y I�� L XG '�99 NOII ;h313 J l ` � I i LL'9H9 0 0 101 O LEO 111 o f � � mod'✓ 11'£89 � G - r w a +o11 Y' ~ -n ao���waad HUT w r Q m in � ��p i � 90'SH9 0 oe'ces I I a Q o z�M� - � _ RR R Fla �o z ��� 0 ��� w w mmmm , - 0--, - za'm89 SZ'b B9 a O r -mmm n o° z0000 0 M m m 0 0 a� n m a 0 o r -� -� a zoQ�-Q oo- o o e T m 3 r U 13003 1390,5 j9l) NOD d37i Nqt VA113. NIN tlAg73. M't,, M30I5 dd M3aIs x3 �t1 X V 9.B.d Route F.A.U. 2665 (Weiland Road) Section: 14-00158-11-WR County : Lake Job No.: R-55-001-97 Parcel 0069P.E. Sta. 112+91.35 To Sta. 114+41.76 Index No. 15-21-400-025-8900(pt) 15-28-200-069-8900(pt) That part of the Southeast Quarter of the Southeast Quarter of Section 21 and that part of the Northeast Quarter of the Northeast Quarter of Section 28, Township 43 North, Range 11 East of the Third Principal Meridian, in Lake County, Illinois, described as follows: Commencing at the southeast corner of the Southeast Quarter of 0- said Section 21; thence on an Illinois Coordinate System NAD v 83(2007) East Zone bearing of South 89 degrees 51 minutes 23 0 seconds West along the south line of the Southeast Quarter of said Section 21, a distance of 507.36 feet to the northeasterly line of the Wisconsin Central Limited Railroad right of way and the point of beginning; thence South 21 degrees 21 minutes 44 seconds East along the said northeasterly line of the Wisconsin Central Limited Railroad right of way, a distance of 41.20 feet to a point 60.00 feet normally distant South of the center line of Aptakisic Road N recorded August 28, 1946 as document number 598702, being also the 0 northwest corner of Lot 1 in U-Stor-It Buffalo Grove Subdivision recorded October 27, 2000 as document number 4601729; thence North .y 89 degrees 22 minutes 34 seconds West along a line 60.00 feet normally distant South of and parallel with the said center line a of Aptakisic Road, a distance of 84.43 feet to an angle point; a thence South 89 degrees 14 minutes 06 seconds West along a line <o 60.00 feet normally distant South of and parallel with the said ti center line of Aptakisic Road, a distance of 23.19 feet to the c southwesterly line of the Wisconsin Central Limited Railroad right of way; thence North 21 degrees 21 minutes 44 seconds West along the said southwesterly line of the Wisconsin Central Limited Q Railroad right of way, a distance of 117.51 feet to a point 50.00 feet normally distant North of the said center line of Aptakisic Road; thence North 89 degrees 14 minutes 06 seconds East along a w line 50.00 feet normally distant North of and parallel with the said center line of Aptakisic Road, a distance of 65.87 feet to an °1 angle point; thence South 89 degrees 22 minutes 34 seconds East along a line 50.00 feet normally distant North of and parallel with the said center line of Aptakisic Road, a distance of 41.35 Q feet to the northeasterly line of the Wisconsin Central Limited Railroad right of way, being also the southwest corner of Lot 2 in Tucker Group Re -Subdivision recorded September 11, 1997 as document number 4018069; thence South 21 degrees 21 minutes 44 seconds East along the said northeasterly line of the Wisconsin Central Limited Railroad right of way, a distance of 77.43 feet to (Continued) acket Pg. 93 EX P 9.B.d Route F.A.U. 2665 (Weiland Road) Section: 14-00158-11-WR County : Lake Job No.: R-55-001-97 Parcel 0069P.E. Sta. 112+91.35 To Sta. 114+41.76 Index No. 15-21-400-025-8900(pt) 15-28-200-069-8900(pt) the point of beginning. Said permanent easement containing 0.271 acre, more or less. Said permanent easement to be used for highway purposes. Packet Pg. 94 r- w x w Action Item : Certificate of Initial Acceptance and Approval: MJK Development ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval to begin the one year maintenance period with acceptance and approval of the cross access easement. SUMMARY: Attached is the Certificate of Initial Acceptance for the MJK development, by MJR/Buffalo Grove Real Estate Holding Company, located at 800-808 Milwaukee Avenue. Staff recommends approval to begin the one year maintenance period with acceptance and approval of the cross access easement. ATTACHMENTS: • CIA memo MJK 17-0908 (DOCX) • MJK Cert Initial Acceptance (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Darren Monico, Public Works Updated: 9/12/2017 1:39 PM Page 1 Packet Pg. 96 11.A.a VILIAGE OF BUkTALO GROVE TO: Dane C. Bragg, Village Manager FROM: Darren Monico, Village Engineer SUBJECT: MJK Retail Development Certificate of Initial Acceptance DATE: September 8, 2017 CC: Mike Reynolds, Director of Public Works Is The MJK Retail Development has been completed and the developer is requesting to move to the one year maintenance period. This action requires the Village Board to review and approve the "Certificate of Initial Acceptance" which is included in the agenda item. The one item that still remains to be completed is the cross access agreement between the MJK property owner and the Shorewood Development property owner to the north. This agreement could not be finalized until both Shorewood closed on the property, which occurred in late July. Currently both parties and the Village are still finalizing the terms of the cross access agreement. Staff recommends approving the acceptance of this project upon the condition of receiving an approved cross access agreement. Once an acceptable cross access easement is provided, the Village will move the project to the maintenance period and will consider the start date to begin on September 16th, 2017 and be completed on September 16th, 2018. However, until the agreement is provided, the project will not be officially accepted. Packet Pg. 97 SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS -BUILT" PLANS. ALL INFORMATION MUST BE TYPED. SUBDVISdON 8,,75 Busch F."arkway DEVELOPER MJR/Buffalo Grove Real Estate Holding Co., LLC. ............ t-IN-0`1 NU NIP, LOCATION Q:12 MiWku etAvenueL Dedicated Public Right of Way (if any): NIA__ mm "I'll 11 11 I'll, 11 1 ........ .... 0 1 1 1 @ .g :Ij�L Description of Private Improvements: q@W Lkll CL 1I-Lt M­L E;�in knit 5e and One -Year Maintenance Guarantee: Letter of Credit DESIGN ENGINEER'S CERTIFICATION To the best of my knowledge and belief, the construction of the improvements described above have been completed in accordance with the approved plans and specifications, and items indicated 0 Final Punch List dated which was �,W 1141P&\k\jkj the Village of Buffalo Grove have been completed, "jNy 14t, WIN It. & Seal OWNER'S/DEVELOPER'S CERTIFICATION 062-0) PROF�*1,5-3'i N&L ENCI 5R All improvements have been completed and are hereby presented for initial Acceptance and Conv4YAM". tllqlli)OLC', to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein. The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing fisted public improvements and does hereby covenant that said improjernepts are free of all encumbrances and does hereby warrant and will defend the s �4 asns�e cl _s and demands of all persons, =LAW#AA ,I/ - Owner's Signature Owner's Namd L1110aLL1dt9_ Company Name 'M VA(20. UC Page I of 2 I Packet Pg. 98 1 11.A.b MUNICIPAL INSPECTOR'S CERTIFICATION I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described Subdivision during the progress of construction and to the best of my/our knowledge; the work has been completed in conformance with the approved plans and specifications. bateMiins` al Ins e for 'Cate Municipal Inspector VILLAGE ENGINEER'S CERTIFICATION 1 hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the above describedeSubdivision and find them in conformance the a@ Village ordinances, codes, and agreements. Date age ngineer PUBLIC WORKS CERTIFICATION I hereby certify that the Department of Public Works has inspected all public improvements described above and find them in proper condition for acceptance for marntena ' y this De rtm 4 ent, Date L ireclor of Publ" Works VILLAGE MANAGER'S CERTIFICATION I hereby certify that all applicable Village ordinances, codes, and speci l agreements have been complied with by the Owner of the above described Subdivision. D..'at"_..��....� e ► are � ate �..,.,..�....w._ ..............._.�.�..����..... _ Village ge_.._.._.."....._.-..w.-.w._.,.�.�.___..___�,_..� ACCEPTANCE OF PUBLIC IMPROVEMENTS The Village of Buffalo Grove does hereby approve and accept for ownership the above described public improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship, and maintenance. Village Board of Trustees Action Date Page No. D2te Village President Page 2 of 2 6/22/14 Packet Pg. 99 Action Item : Waiver of Bids - Roof Repair Project Village Hall ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff Recommends approval Staff recommends waiving bids and authorizing the Village Manager to execute an agreement with National International Roofing Inc., at a price not to exceed $26,650.00, for roof repairs at Village Hall, pending review and approval of the agreement by the Village Attorney. ATTACHMENTS: • Memo - VH Roof (DOCX) • VH Roof Propsal (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/12/2017 8:57 AM Page 1 Packet Pg. 100 11.B.a VILLACE OF MEMORANDUM DATE: September 13, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Mike Skibbe, Deputy Public Works Director SUBJECT: Roof Repair Project — Village Hall Background The Capital Improvement plan identified several roof replacement projects for 2017. The Roof at Village Hall has long been identified as being in very poor condition, however due to the large number of rooftop HVAC units, cabling, and communication antennas on a small flat roof area, replacement projects are very cost prohibitive. In an effort to prolong the life of the existing roof, staff has requested a newer type of roof treatment. The silicone roof coating described in the attached proposal provided by National International Roofing (NIR) should provide the Village with another five years of life and may stretch the lifespan of the roof an additional ten years. When staff last sought bids for a roof replacement in 2014, very few bids were received, due to the large amount of labor required to move the existing antennas and associated cabling, as well as the liability incurred from moving the cables that have been in place for quite some time and may now be prone to breaking. It should also be noted that the two bids that were received for this small flat roof area were slightly under $300,000.00. Given current cost constraints, staff believes that the most reasonable and economical solution is the silicone roof coating proposed by NIR. Recommendation Staff recommends authorizing the Village Manager to execute an agreement with National International Roofing Inc., at a price not to exceed $26,650.00, for roof repairs at Village Hall, pending review and approval of the agreement by the Village Attorney. Packet Pg. 101 NHR [Roof Care F1 � a n 11 roposa� BILL TO: WORK AT: CUSTOMER NAME: Village of Buffalo Grove SITE NAME: Village Hall of Buffalo Grove 50 Raupp Boulevard 50 Raupp Blvd ADDRESS: Buffalo Grove, IL 60089-2139 ADDRESS: Buffalo Grove, IL 60089-2139 BILLING PHONE: CONTACT: Nick Smith FAX: SITE PHONE: (847) 459-2545 P.O. # EMAIL: nsmith@vbg.org Approx. Square Footage: 15400 Overall Condition Grade: D - 2-4 years of life expectancy Roof Care Plan or Upgrade Needed: (If -True, see attached proposal.) SYSTEM TYPE: Modified 0 ri- DECK TYPE: Wood N I IR IRoof Caire, line. 71271971 IRegeincy Parkway, Huntley, IL 60,142 (80101)221-IROOF (7663) (847)669-3173 f I Packet Pg. 22 01 REPORTED LEAK not inspected 10 SOIL STACK not inspected 20 COPING not inspected 02 WALL CONSTRUCTION not inspected 11 FLUE PIPE not inspected 21 DRAIN not inspec 03 WALL FLASHING not inspected 12 PIPE BOOTS not inspected 22 SCUPPER not inspec 04 BASE FLASHING not inspected 13 OTHER not inspected 23 GUTTER not inspec 05 COUNTER FLASHING not inspected 15 PITCH PAN not inspected 24 DRIP EDGE not inspected 06 FIELD MEMBRANE not inspected 16 SKYLIGHT not inspected 25 PREVIOUS PATCH not inspec 07 DEBRIS ON ROOF not inspected 17 EXPANSION JOINT not inspected 26 PORTAL not inspec 08 ROOF TOP UNIT not inspected 18 GRAVEL STOP not inspected 27 ROOF HATCH not inspec 09 FAN/ VENT not inspected 19 TERMINATION BAR not inspected NIIR IRuuf Caere, Iinc. 12191 IRegency Parkway, Huntley, IL 60,142 (80101)227 IROOIF (7663) (847)669 3173 f Packet Pg. 23 N I R to provide labor and material for following scope of work. 1. Remove all debris and power wash main modified roof section. 2. Seal any open field seams, unit flashings and scuppers with Henry Pro Grade Elite 923 trowel grade Silicone sealant. 3. Apply Henry Pro Grade Elite 294 sealer and primer to field membrane and roof flashings. 4. Apply Henry Pro Grade Elite 988HS Silicone roof coating to field membrane and roof flashings. 5. Remove and dispose of all job related debris. Rooftop hvac units may need to be shutdown during application to prevent fumes from entering ventilation system. NIR will raise existing walkways over cables on roof and also stands holding antennas where ever possible to seal underneath. CURRENT SERVICE INTERVAL: CURRENT SERVICE LEVEL: Your Roof was serviced by: Gregg Shamhart CERTIFIED ROOF CARE SPECIALIST® Date work was completed: 2017-03-21 "Your Roof's Care is our Concern®" Payment Terms: Current Customer Proposals in excess of $3,000 require a 50% down payment. All New Customer Proposal: require a 50% down payment. All balances are NET 10 days. WORK -ORDER #: RC945372 RCP# DISPATCH NO: 03-71889 Licenses: IL- 104.001836/ 105.002312, NM-389437 Please call 800-221-7663 for additional information or for other state numbers. NIIR IRuuf Caere, line. 71271971 IRegency Parkway, Huntley, IL 60,142 (80101)227 IROO F (7663) (847)669 3 173 f Packet Pg. 104 .. ... ..... NH �oof Care � I�ansm Flhotos N I IR IRoof Caere, line. 71271971 Regency Pairlkway, Huntley, IL 60,142 (80101)221-IROOF (7663) (847)669-3173 f I Packet Pg. 105 � N I IR IRoof Caere, I inc. 12191 Regency Pairlkway, Huntley, IL 60,142 (80101)221-IROOF (7663) (847)669-3173 f I Packet Pg. 26 C' " )V i at u re [�)resented To: By checking the box(s) below, I am accepting/agreeing to the following proposal(s). Roof Care Repair Proposal Accepted By-. �r'uted r,L'Irne Mt( E' N I IR IRoof Caere, line. 71271971 IRegeincy Parkway, Huntley, IL 60,142 (80101)221-IROOF (7663) (847)669-3173 f I Packet Pg. 27 Action Item : Authorization to Negotiate Printing Services ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Staff recommends that the Village Board reject all bids, waive bids, and authorize staff to negotiate for newsletter printing services. Any negotiated agreement will then be brought back before the Village Board for approval, as further detailed in the attached memo. ATTACHMENTS: • Memo - Printing Services (DOCX) • Printing BIDTAB (PDF) Trustee Liaison Berman Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/13/2017 9:17 AM Page 1 Packet Pg. 108 11.C.a I L ), E OF MEMORANDUM DATE: September 13, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager SUBJECT: Printing Services 2017 Background Staff sought bids for printing services (village newsletters) as the performance of the current vendor had slipped to unsatisfactory levels. Bids were published on July 26t" and three bids were received and opened on August 22nd. As noted on the attached bid tabulation, bids were received from three vendors, John S. Swift, Presstech, and Trend Graphics. Two of the three bids contained significant omissions or errors. As noted on the attached bid tabulation the omissions and errors ranged from not completing the Schedule of Prices to not using the Schedule at all and proposing a completely separate pricing structure. In order to promote fair competition and receive comparative pricing staff believes rejecting the bids and negotiating with vendors should provide the Village with the opportunity to obtain the best value for price for this service. Recommendation In an effort to obtain the best price for this service and avoid any issues that may arise due to the irregularities in the bids received, staff recommends that the Village Board reject all bids, waive bids, and authorize staff to negotiate for newsletter printing services. Any negotiated agreement will then be brought back before the Village Board for approval. Packet Pg. 109 (SODIAJag 6ui;ui.ad 550Z) GVICII8 Gui;uiad :;uau LIDBIId^ 0 0 U r r 0 0 0 0 0 0 0 0 U Q U 0 cM) v 0 M v 0 M a N J d U N N N O 0 co N M E9 O 0 iri �i O 0 o s3 O 0 I� N O O O O O 0 0 0 0 0 co co co co cfl N N N N N M M M M M H3 EA V3 H3 V} O 0 o t7 tp f9 d � CO N c fA CO N N to ap a CO CO N O �IJ I� 6l N Q) O O O N EA E9 V3 E9 EPr O �O N O m c U lq N S N N O M N a O c O a N � O E m c oo d7 y N o a N 61 (o O 6 �. c p m a w a o = � m 76 c O o C o @ r T T T W F m m m O 0 F ¢ ¢ Action Item : Award of Bid Public Service Center 2017 HVAC Upgrades ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval Staff recommends an award of bid to Pro -Temp of Illinois, Inc., as further detailed in the attached memos, in an amount not to exceed $193,000.00. ATTACHMENTS: • Memo - PSC HVAC (DOCX) • 090717 Wold_Recommendation Ltr (PDF) Trustee Liaison Stein Monday, September 18, 2017 Staff Contact Brett Robinson, Finance Updated: 9/13/2017 9:13 AM Page 1 Packet Pg. 111 11.D.a A1, L AGE 0F MEMORANDUM DATE: September 14, 2017 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Mike Skibbe, Deputy Public Works Director SUBJECT: Public Service Center HVAC Upgrades Background The Capital Improvement Plan identified several heating ventilation and air conditioning (HVAC) replacement projects for 2017. The Public Service Center (Public Works) is the single largest unit in need of replacement. This unit has suffered significant regular failures. The unit is currently running at 50% due the need for parts replacement. Staff used the architectural and mechanical engineering firm of Wold Ruck Pate to draw up plans and specifications and sought bids for this work. Staff received eight bids, those bids were reviewed by staff and Wold. Based upon the review and comments provided, staff recommends an award of bid to the lowest responsive and responsible bidder Pro -Temp of Illinois, Inc., as shown in the attached bid tabulation. Recommendation a Staff recommends that the Village Board authorize the Village Manager to execute a contract with Pro- c Temp of Illinois, Inc., in an amount not to exceed $193,000.00 for a HVAC replacement project at the Public Service Center. Packet Pg. 112 11.D.b September 7, 2017 RUCK Brett Robinson, Purchasing Manager �PATE Buffalo Grove Finance Department 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Re: Village of Buffalo Grove Public Service Center — 2017 HVAC Upgrades Commission No. 173029 Dear Brett: We recommend the following be presented to the Village Board. On Wednesday, September 6, 2017, at 9:30 a.m., bids were received from eight (8) contractors for the 2017 HVAC Upgrades project at the Public Service Center. A bid tabulation is enclosed for your review. Pro -Temp of Illinois, Inc. from Burr Ridge, Illinois submitted the lowest bid in the amount of $193,000,00. We contacted several of the references provided with their bid and received favorable responses. We recommend awarding the contract to Pro -Temp of Illinois, Inc. in the total contract amount of $193,000.00. Sincerely, Wold I Ruck Pate Q rn LO 0 N .w.mma�rar.�u.raarn-•=;.w=r�c+^�;�, L J Matt Verdun I PE, LEED AP c Associate a Enclosure cc: Mike Skibbe, VBGPW Nick Smith, VBGPW Matt Bickel, Wold CM/Projects/ILNillage of Buffalo Grove/173029/crsp/septW Wold � Ruck Pate 110 North Brockway Strut, Suite 220 Palatine, IL 60067 woldae.com 1 8472416,100 IIIC H III rEC III [E' I1` IIU N I[E IE IIII, Packet Pg. 113 OVAH LM JOWOO aalAaag 011gnd - PI81O PaemV : L50Z) JIB uOl}epuQwwOaaU PION L6L060 :;uauayaePV Z O ti LO O N 'co, O CDCD J U 00 = v ~ o in 0 m — U O O CD on L � 0 N z O 00 ao N is L CL Q Z) U Q 2 � O O N L L O � U � 0 m U w O O .V O co E z O C: z 0 d 0 E a` E 0 U �a • O N C9 O N �C C a) Q 0 2 a) � E H a) c 0 U) Y E 0 0 0 CD 0 0 0 CD 0 0 pp 0 CD 0 V) 0 0 0 0 O C 0) (0 O C C O (v O 7 c0 In V O N LO 0) O N � Ln Cl) O m Ef} Eq Go (H 69 Eq EA Eq lllanaag pl8 0 Cl 0 Cl 0 O 0 O 0 O 0 O 0 O 0 O saagwnN wnpuapp`d U O i 0 o U O U C to O U 6 O U O) O LO U C d C U C U o U> C Q O N O U a) (a _ co N O m U CO O _C = CO U a) Ci N O Q U d 7 W O 0 O J> CO X J Q to a) = a) Q 0jf � c0 C C) O O N .> p a o cO O O (0 a) a) C O O U N of O 'O 06 a) O) > (D LO C Q N V > .N O O O �p N C, O U— O a1 .N (fl O M O N O N "6 O Ln a) a) M O O 'p U) 'o C a) 'p LO O I� La U (D O a3O CO a5 =_ C V U .O M C =_ V N O O O -0 O .0 O E L =_ U a) C V O a) c cD O =_ C C N — L L O rL a) >= N - O C 7 Lo N M cl)U — [6 7 i..) _ O p J M U) O O C LO L.. 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(fl U M E O `--' co> d LL_cN.IZ d 2 LLo Ud �(�o� [L ��� d �00r L L 00 d Action Item : Pre -Application Discussion- Proposed New Shell Gas Station at 185 N Milwaukee Ave ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion and referral to the Planning & Zoning Commission. True North Energy, LLC (True North) currently has a contract to purchase the Wooil Restaurant at 185 N Milwaukee. True North would like to demolish the existing restaurant and construct a new Shell gas station and convenience store with beer/wine sales on the 0.9 acre site. The project will require an amendment to the existing B3 Planned Business Center Ordinance. Prior to starting the formal application process, True North is seeking comments from the Village Board along with a referral to the Planning & Zoning Commission. ATTACHMENTS: • BOT Memo (DOCX) • Plan Set (PDF) • 2004-32 (PDF) 2006-007 (PDF) Trustee Liaison Ottenheimer Monday, September 18, 2017 Staff Contact Chris Stilling, Community Development Updated: 9/11/2017 11:45 AM Page 1 Packet Pg. 115 11.E.a NILIA.GE OF BUFFALO CROVE MEMORANDUM DATE: September 13, 2017 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development Is SUBJECT: Pre -Application Discussion - Proposed Shell Gas Station at 185 N. Milwaukee Background True North Energy, LLC (True North) currently has a contract to purchase the Wooil Restaurant at 185 N Milwaukee. True North would like to demolish the existing restaurant and construct a new Shell gas station and convenience store with beer/wine sales on the 0.9 acre site. The project will require an amendment to the existing B3 Planned Business Center Ordinance. Prior to starting the formal application process, True North is seeking comments from the Village Board along with a referral to the Planning & Zoning Commission. The following memorandum provides a brief summary of their project. Zoning History The subject property was involuntarily annexed into the Village in 2004. In 2006, the Village Board granted the property a rezoning to B3 Planned Business Center (Ordinance 2006-7) with the primary use to be dedicated to a sales tax generating business. The Ordinance also allowed for the existing 3 cell towers to remain. The proposed project would require an amendment to the Ordinance. Proposed Plan The following is a general summary of the proposed plan: • True North is seeking to demolish the existing restaurant space and construct a new Shell gas station with a 3,500 square foot convenience store. • The proposed gas station will include a covered canopy to accommodate up to 12 pumps (6 dispensing units). • The property will also include 10 parking spaces in front of the convenience store. Page 1 of 2 Packet Pg. 116 11.E.a • Access will be provided by an existing curb cut onto Milwaukee Avenue and another curb cut that extends out to Riverwalk Drive. • As noted, the site currently has multiple cell towers that are subject to long term leases. Ordinance 2006-7 granted approval for the towers to remain as non -conforming structures, provided that the leases were not extended. As part of the public hearing process, staff will review the current leases to ensure that this provision was adhered to by the current property owner. • Overall, the proposed use is permitted within the B3 zoning district. Given the size (less than 1 acre) and configuration of the lot, staff believes the development is suitable for the location. • It is likely that the site plan will require some setback variations; however, staff finds that the plan will still be an improvement from existing conditions and bring the property into closer compliance to Village Code. Action Requested The Developer is seeking comments from the Village Board related to the proposed plan. Should the Board conceptually support the plan; the item can be referred to the Planning and Zoning Commission to discuss more specific details concerning parking, setbacks, landscaping and other bulk regulations. Page 2 of 2 Packet Pg. 117 BUFFAI-0 GROVE DEVELOI_IMU,�"r truenorth was founded in iggg, when the family owned Lyden company formed an equityjoint venture with Shell Oil Company. The Lyden Company, now known as True North Holdings, has been in the business for 98 years, with both the 3rd and 4th generations' leading growth and development. Through its company operations, truenorth provides fuel and convenience retailing to customers at -:Lio locations, while providing fuel to another ­200 independent dealers. Through all of the knowledgeable, hardworking and dedicated employees, they offer each customer Fast, Friendly, and Clean stores. truenorth has specifically selected Buffalo Grove to be the home of their next Chicagoland GasoiIIirie arid Convenience iocatk)n (We to the con,irnunity at,traactJveir�ess aiiiid strong stirateg0c fit with its brands, The truenorth and Shell brands are positioned as prerniurn brands, which both aspire to achieve quality through all they deliver .... the materials Used to construct the fadk6es, overaH appearar'V(__E' k'iside and out, fuel and convenVence proclucts provided arid great staff delivering Fast, Friendly and Clean service -to each Customer. The Southeast corner of Milwaukee and Riverwalk is a Currently operated as Wooil Restaurant. The property cannot be expanded due to Cell Tower Leases entered by former owners of the property. The proposal will require building setback variations. The project will meet the a. parking code when taking into consideration, over half of those entering the convenience store M will leave there car parked at the gasoline dispensers. truenorth will purchase and intends to hold the property in fee. truenorth will construct a 3500 square foot convenience store building primarily composed of natural materials, brick and a. limestone, with a pitched shingle roof. The fueling forecourt will include 6 gasoline dispensing units with ability to fuel 12 vehicles simultaneously, covered with a canopy displaying Shell's E clean globally recognized image. Clean LED lighting is utilized on both the interior and exterior of the facility. All Surfaces will be composed of concrete, with no asphalt used on the site. 101"W6 IIcck,>OH�, Ncmd hr(( Ohio 1111 h,L P1071))A)00 877 ')45.9,35"36 F,ix 440�71)2 d-120 1 Packet Pg. 118 1 This project would create accretive tax revenue for the Village of Buffalo Grove. Based on Buffalo Grove's share of the Lake County Sales Tax and the home rule tax, Buffalo Grove's estimated revenue will he between $z50-22w1<annually when mature (after 36nnonths)/largely dependent on the extremely volatile price of fuel, For safety, cleanliness, competitive and economic reasons, the site operating hours would be twenty-four (24) hours a day and seven (7) days a week. The project would require the ability to sell beer and wine to compete with other Buffalo Grove and surrounding [DD1r0UDitVconvenience store offerings. True North holds over zDObeer and wine licenses currently and under -stands the extreme responsibility which comes with this privilege. As it relates to any age restricted item, our approach starts with training/ but we also enDplOy strict zero tolerance policies and even employ self -initiated third party prQgr8nl5tO 103468uad Ohjo44141 TcL440792�4200 8772459336 Pex440-792-4120 J , wow. quo••tl+woM w..re .`.umy k4 Ntlld ONIAtld ONtl ItlN OISN3WI0 3115 AHtlNl WIl3kld r o I, III s K cSIONIIII'3AOUD Oltlddfl8 d039VllIA pD4UDjj 1N3WdOl3A30 HllION 3flFil 03SOd02id Ro / Ua FS 688. ��39 o8<s�g ©®o ®3 amp a 021 0 0 /I II �I 1 ; �I N W y a i — 0>,�� �o nw a00 Ilsc I I Ov SlUor Z �Qo 2� BB •, Eg f 1 IRI Z Z LWIF > U II i 11 Q � I LWI CO) I I Q ?3a Nwu~i w rn< I c� ATMAO IVIE13V NVId 311S o it iii I iiii n s, SIONIIII'3AOUD oiv=i=ine =10 3E)V-nlA PJDLIUID,, lN9WdO-l9A9C] HiElON gn8i OBSOdOEld 95— d. 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The proposed project consists of a re -development containing a gas station with a ±3,500 square foot convenience store, parking spaces and 6 fuel pumps under a canopy on a ::L0.90 acre site. The stormwater design will be completed in accordance with the Lake County Stormwater Management Commission (LCSMC) Watershed Development Ordinance (WDO) and the Village of Buffalo Grove requirements. EXISTING CONDITIONS OVERVIEW The existing site consists of a single -story restaurant building and paved parking lot with minimal green space and landscaping. Based on historical aerial photography, the existing building and parking lot existed prior to 1992 and, therefore the existing impervious area pre -dates the current Watershed Development Ordinance. In addition to the building and parking lot, a total of 3 existing cell phone towers with respective fence enclosures are located along the south portion of the property and an access easement exists which is proposed to remain for the cell phone towers. There is an existing Right- in/Right-out access to Milwaukee Avenue and a 2nd full access to Riverwalk Drive. The existing site is relatively flat with parking lot drainage being directed into existing storm manholes located on site within the pavement. The water is conveyed via storm storm sewer into the existing public storm sewer in Riverwalk Drive. The underlying soils, per the geotechnical investigation performed by ECS Midwest, LLC., consists of silty clay and fill soils to depths of about 5.5 feet below the existing surface grades, and the soil beneath the fill soils typically consists of loose to dense sand with gravel to depths of about 10 to 20 feet below ground (i.e. termination depths of the borings). The geotechnical report can be provided by request. ONSITE WETLANDS Based on online mapping and site observation, no wetlands are anticipated on site. PRELTMTNARY STORMWATER MANAGEMENT NARRATIVE PROPOSED TRUE NORTH RE -DEVELOPMENT Pa e 1 of 3 VTLLAGE OF BUFFALO GROVE, ILLTNOTS Packet Pg. 124 11.E.b in co1u4 mum'T° 1iac . PROPOSED CONDITIONS STORMWATER MANAGEMENT The proposed True North Gas Station improvements will result in an overall reduction of impervious area from 0.99 acres to +0.70 acres. Since the existing impervious area existed pre-1992 and the proposed improvements will result in a net reduction of impervious area, the WDO does not require stormwater detention for developments with less than 1 acre of new impervious area. The proposed drainage design will mimic the existing drainage and utilize storm structures and storm sewer to convey on -site stormwater from the site into the existing public storm sewer system. Proposed on -site storm sewers will be designed to convey the 10-year storm with the 100-year storms being designed to drain overland. Storm sewer design and calculations will be provided at the time of final engineering. RUNOFF VOLUME REDUCTION (RvR) AND BEST MANAGEMENT PRACTICES The Lake County WDO requires Runoff Volume Reduction to be provided for all new impervious area. Since the proposed site is providing a reduction in impervious area, the RVR will not be required on this site. By reducing the impervious area, it will provide a decrease in both runoff release rates and volumes in the proposed condition. The proposed site will include catch basins which are capable of hydrocarbon removal due to the potential for spilled gasoline and vehicles in the parking lot. The details of these catch basins will be determined and included as part of the final engineering design. EROSION CONTROL As part of the final design an erosion control plan will be implemented during construction. This plan will meet the erosion control requirements of the WDO to eliminate sediment and pollutants from leaving the site during construction. Erosion Control measures such as silt fence, construction exits, concrete washouts, erosion eels, inlet protection and other appropriate measures will be used and incorporated into the erosion control plan. CONCLUSION A watershed development permit from the Village of Buffalo Grove will be required prior to construction of the proposed development. This will require submittal of final engineering plans and stormwater PRELTMTNARY STORMWATER MANAGEMENT NARRATTVE PROPOSED TRUE NORTH RE -DEVELOPMENT Pa e 2 of 3 VTLLAGE OF BUFFALO GROVE, ILLTNOTS Packet Pg. 125 11.E.b in co1u4 m U m..°TINC . calculations in accordance with the Lake County SMC Watershed Development Ordinance and subject to Buffalo Grove's review and permit issuance. Sincerely, MANHARD CONSULTING, LTD Ryan Solum, P.E. 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ZIN 11.E.c COPY 02/11/04 A 5517816 LAKE COUNTY IL RECORDER 03/16/2004 ORDINANCE NO.2004 -32 AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the unincorporated territory legally described in Exhibit A attached hereto containing less than 60 acres is wholly bounded by the Village of Buffalo Grove and a creek which is located in a county with a population of more than 400,000; and, WHEREAS, notice of the proposed annexation of said territory has been published pursuant to Section 5/7-1-13 of the Illinois Municipal Code (65 ILCS 5/7-1-13); and, WHEREAS, notice of the proposed annexation of said territory has been given to the appropriate authorities pursuant to Section 5/7-1-1 of the Illinois Municipal Code (65 ILCS 5/7-1-1). NOW, THEREFORE, BE IT ORDAINED BY THE pRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing WHEREAS clauses are hereby restated and incorporated N M herein. 0 0 N described in Exhibit A attached hereto be and Section 2. That the real property legally hereby is annexed to the Village of Buffalo Grove. A true and correct map of said real property is s U a attached hereto and made a part hereof as Exhibit B. a Section 3. That attached hereto and made a part hereof as Exhibit C is a Location Map Packet Pg. 139 11.E.c 2 that indicates the annexed property and the surrounding area. Section 4. The Village Clerk of the Village of Buffalo Grove is hereby directed to cause to be filed in the Office of the Recorder of Deeds of Lake County a copy of this Ordinance with an accurate map of the territory annexed. Section 5. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: ATTEST: 5 Braiman, Glover Berman Johnson Trilling - 0 - None 1 - Kahn March 15 5-2004 . &4zio +w Village Jerk This document prepared by: William G. Raysa, Village Attorney Raysa & Zimmermann, Ltd. 22 South Washington Avenue Park Ridge, IL 60068 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 APPROVED: Marsh 15 12004 APPROVED: AELLIO TSTEIN, Village President N M 0 0 N aD E M U �a zo Packet Pg. 140 11.E.c EXHIBIT A LEGAL DESCRIPTION THAT PART OF THE SOUTH 1/2 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE a SOUTHEAST CORNER OF LOT 2 IN BLOCK 5 OF UNIT NO. ONE OF COLUMBIAN GARDENS, BEING A SUBDIVISION OF PART OF THE SOUTH 1/2 OF SECTION 35, TOWNSHIP 43 NORTH, 3 RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT 3 THEREOF RECORDED MAY 5, 1926 AS DOCUMENT 278278; THENCE NORTH 21 DEGREES 59 MINUTES 43 SECONDS WEST ALONG THE EAST LINE OF SAID LOT 2 AND THE Z NORTHWESTERLY EXTENSION THEREOF, 398.52 FEET TO AN INTERSECTION WITH THE U) WESTERLY EXTENSION OF THE NORTHERLY LINE OF LOT 24 IN BLOCK 3 OF SAID UNIT NO. ONE OF COLUMBIAN GARDENS; THENCE NORTH 67 DEGREES 59 MINUTES 51 c SECONDS EAST ALONG SAID NORTHERLY LINE AND THE EASTERLY AND WESTERLY 0 EXTENSIONS THEREOF, 249.59 FEET TO THE WESTERLY LINE OF BLOCK 7 OF UNIT m NUMBER TWO OF COLUMBIAN GARDENS, BEING A SUBDIVISION OF PART OF SECTION w 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 10, 1926 AS DOCUMENT 282352; (THE FOLLOWING 6 COURSES ARE ALONG THE WEST, SOUTH, EAST AND NORTH LINES OF SAID BLOCK 7) THENCE SOUTH 22 DEGREES 00 MINUTES 09 SECONDS EAST, 321.80CD 3 FEET; THENCE SOUTH 88 DEGREES 00 MINUTES 00 SECONDS EAST, 25.81 FEET; THENCE z NORTH 67 DEGREES 59 MINUTES 51 SECONDS EAST, 116.42 FEET TO A POINT OF CURVATURE WITH A CURVED LINE CONCAVE NORTHWEST AND HAVING A RADIUS OF 0 0 143.80 FEET; THENCE NORTHEASTERLY ALONG SAID CURVED LINE, AN ARC DISTANCE o OF 209.76 FEET (THE CHORD TO SAID ARC BEARS NORTH 26 DEGREES 12 MINUTES 34 a SECONDS EAST, 191.65 FEET) TO A POINT ON A NON TANGENT CURVED LINE CONCAVE c SOUTHWEST AND HAVING A RADIUS OF 27.7.40 FEET; THENCE NORTHWESTERLY ALONG SAID CURVED LINE, AN ARC DISTANCE OF 118.31 FEET (THE CHORD TO SAID ARC BEARS NORTH 26 DEGREES 50 MINUTES 33 SECONDS WEST, 117.42 FEET) TO A POINT ON A NON v, TANGENT CURVED LINE CONCAVE SOUTH AND HAVING A RADIUS OF 162.40 FEET; THENCE WESTERLY ALONG SAID CURVED LINE, AN ARC DISTANCE OF 170.15 FEET (THE c CHORD TO SAID ARC BEARS NORTH 69 DEGREES 21 MINUTES 36 SECONDS WEST, 162.48 FEET); THENCE SOUTH 79 DEGREES 29 MINUTES 51 SECONDS WEST ALONG THE NORTH LINE OF SAID BLOCK 7 AND THE WESTERLY EXTENSION THEREOF, 268.79 FEET TO AN a INTERSECTION WITH THE SOUTHERLY EXTENSION OF THE EASTERLY LINE OF BLOCK 2 L OF UNIT NO. ONE OF COLUMBIAN GARDENS AFORESAID; THENCE NORTH 21 DEGREES 59 a MINUTES 43 SECONDS WEST ALONG SAID EAST LINE AND THE SOUTHERLY EXTENSION THEREOF, 175.40 FEET TO THE SOUTHEAST CORNER OF LOT 14 IN SAID BLOCK 2; THENCE N SOUTH 68 DEGREES 00 MINUTES 17 SECONDS WEST ALONG SAID SOUTH LINE AND THE N WESTERLY EXTENSION THEREOF, 130.00 FEET TO AN INTERSECTION WITH THE CENTER T LINE OF AN ALLEY LYING EAST OF AND ADJACENT TO LOT 10 IN BLOCK 2 OF SAID UNIT c NO. ONE OF COLUMBIAN GARDENS; THENCE SOUTH 21 DEGREES 59 MINUTES 43 N SECONDS EAST ALONG SAID CENTER LINE AND THE SOUTHERLY EXTENSION THEREOF, 149.09 FEET TO THE SOUTH LINE OF COLUMBUS PARKWAY IN SAID UNIT NO. ONE OF E COLUMBIAN GARDENS; THENCE SOUTH 79 DEGREES 30 MINUTES 17 SECONDS WEST s ALONG SAID SOUTH LINE, 166.66 FEET TO AN INTERSECTION WITH THE SOUTHERLY EXTENSION OF THE WEST LINE OF LOT 9 IN BLOCK 2 OF SAID UNIT NO. ONE OF a COLUMBIAN GARDENS; THENCE NORTH 10 DEGREES 22 MINUTES 10 SECONDS WEST ALONG SAID WEST LINE AND THE SOUTHERLY EXTENSION THEREOF, 184.65 FEET TO Packet Pg. 141 11.E.c THE SOUTHEAST CORNER OF LOT 4 IN SAID BLOCK 2; THENCE SOUTH 68 DEGREES 00 MINUTES 17 SECONDS WEST ALONG THE SOUTH LINE THEREOF, 71.40 FEET TO THE SOUTHWEST CORNER OF SAID LOT 4; THENCE NORTH 22 DEGREES 28 MINUTES 21 SECONDS WEST ALONG THE WEST LINE OF SAID LOT 4 AND THE NORTHERLY EXTENSION THEREOF, 146.84 FEET TO AN INTERSECTION WITH THE NORTH LINE OF PRAGUE AVENUE IN SAID UNIT NO. ONE OF COLUMBIAN GARDENS, BEING A NON TANGENT CURVED LINE CONCAVE SOUTHEAST AND HAVING A RADIUS OF 545.56 FEET; a as THENCE NORTHEASTERLY ALONG SAID NORTH LINE, AN ARC DISTANCE OF 42.38 FEET 0 (THE CHORD TO SAID ARC BEARS NORTH 60 DEGREES 07 MINUTES 19 SECONDS EAST, 3 42.37 FEET) TO A POINT ON A NON TANGENT CURVED LINE CONCAVE SOUTHEAST AND HAVING A RADIUS OF 1506.96 FEET; THENCE CONTINUING NORTHEASTERLY ALONG SAID NORTH LINE, AN ARC DISTANCE OF 146.93 FEET (THE CHORD TO SAID ARC BEARS U) NORTH 65 DEGREES 08 MINUTES 10 SECONDS EAST, 146.87 FEET); THENCE NORTH 68 co DEGREES 00 MINUTES 17 SECONDS EAST ALONG SAID NORTH LINE OF PRAGUE AVENUE m AND THE EASTERLY EXTENSION THEREOF, 259.23 FEET TO AN INTERSECTION WITH THE c EAST LINE OF PARCEL OAS 0022 IN CIRCUIT COURT CASE NO. 92 ED 80 FINAL JUDGMENT m ORDER FILED OCTOBER 25, 1993; THENCE SOUTH 21 DEGREES 58 MINUTES 59 SECONDScn can EAST ALONG SAID EAST LINE, 115.24 FEET TO AN INTERSECTION WITH THE NORTHERLY m LINE OF LOT 14 IN BLOCK 3 OF COLUMBIAN GARDENS UNIT NUMBER TWO AFORESAID; _ THENCE NORTH 67 DEGREES 59 MINUTES 51 SECONDS EAST ALONG SAID NORTH LINE s AND THE EASTERLY EXTENSION THEREOF, 120.74 FEET TO THE CENTER LINE OF AN ALLEY IN BLOCK 3 AFORESAID; THENCE NORTH 22 DEGREES 00 MINUTES 09 SECONDS CD z WEST ALONG SAID CENTER LINE, 77.31 FEET TO AN INTERSECTION WITH THE WESTERLY z EXTENSION OF THE SOUTHERLY LINE OF LOT 27 IN SAID BLOCK 3; THENCE NORTH 67 y DEGREES 59 MINUTES 51 SECONDS EAST ALONG THE SOUTH LINE OF SAID LOT 27 AND a THE WESTERLY EXTENSION THEREOF, 134.35 FEET TO A POINT ON THE EAST LINE OF a SAID BLOCK 3, BEING A NON TANGENT CURVED LINE CONCAVE NORTHEAST AND . HAVING A RADIUS OF 1943.10 FEET; THENCE NORTHWESTERLY ALONG SAID EAST LINE, c AN ARC DISTANCE OF 195.84 FEET TO THE SOUTHEAST CORNER OF LOT 30 IN SAID BLOCK 3 (THE CHORD TO SAID ARC BEARS NORTH 25 DEGREES 17 MINUTES 23 SECONDS y WEST, 195.76 FEET); THENCE SOUTH 67 DEGREES 45 MINUTES 59 SECONDS WEST ALONG o THE SOUTH LINE OF SAID LOT 30 AND THE WESTERLY EXTENSION THEREOF, 123.13 FEET c TO AN INTERSECTION WITH THE CENTER LINE OF THE LAST DESCRIBED ALLEY; THENCE m NORTH 22 DEGREES 00 MINUTES 09 SECONDS WEST ALONG SAID CENTER LINE, 27.64 u FEET TO AN INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTH LINE OF a LOT 1 IN SAID BLOCK 3; THENCE SOUTH 68 DEGREES 00 MINUTES 08 SECONDS WEST a� ALONG SAID SOUTH LINE AND THE EASTERLY AND WESTERLY EXTENSIONS THEREOF, a 242.86 FEET TO AN INTERSECTION WITH THE WEST LINE OF PARCEL NO. OAS 0027 PER COUNTY CIRCUIT COURT CASE NO. 92 ED 68 FINAL JUDGMENT ORDER FILED APRIL 28, c 1993; THENCE NORTH 19 DEGREES 56 MINUTES 53 SECONDS WEST ALONG SAID WEST LINE, 28.20 FEET TO A BEND POINT THEREIN; THENCE NORTH 47 DEGREES 32 MINUTES 36 CN,, SECONDS WEST ALONG SAID WEST LINE, 21.99 FEET TO THE NORTHWEST CORNER c THEREOF; THENCE NORTH 53 DEGREES 25 MINUTES 44 SECONDS WEST, 39.16 FEET TO N THE SOUTHWEST CORNER OF PARCEL NO. OAS 0028 PER LAKE COUNTY CIRCUIT COURT CASE NO. 92 ED 73 AGREED FINAL JUDGMENT ORDER FILED MAY 27, 1993; THENCE E NORTH 27 DEGREES 33 MINUTES 51 SECONDS EAST ALONG THE WEST LINE THEREOF, THE WEST LINE OF PARCEL NO. OAS 0029 PER LAKE COUNTY CIRCUIT COURT CASE NO. 92 ED 71 AGREED FINAL JUDGMENT ORDER FILED MAY 27, 1993 AND THE WEST LINE OF a PROPERTY CONVEYED TO THE STATE OF ILLINOIS PER WARRANTY DEED RECORDED AUGUST 12, 1992 AS DOCUMENT 3198115, IN LAKE COUNTY, 41.74 FEET TO A BEND POINT IN THE LAST DESCRIBED WEST LINE; THENCE NORTH 23 DEGREES 00 MINUTES 38 2 Packet Pg. 142 11.E.c SECONDS WEST ALONG SAID WEST LINE, 466.96 FEET TO THE SOUTH LINE OF LINCOLN CLUB SUBDIVISION, BEING A SUBDIVISION IN PART OF THE SOUTHWEST 1/4 AND THE SOUTHEAST 1/4 OF SECTION 34, AND PART OF THE SOUTHWEST 1/4 OF SECTION 35, ALL IN TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, LAKE COUNTY, ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2538297; THENCE SOUTH 87 DEGREES 49 MINUTES 10 SECONDS WEST ALONG SAID SOUTH LINE, 656.62 FEET TO THE NORTHEAST CORNER OF THE PROPERTY CONVEYED TO THE a VILLAGE OF BUFFALO GROVE PER WARRANTY DEED RECORDED JULY 25, 1988 AS 0 DOCUMENT 2704362, IN LAKE COUNTY; (THE FOLLOWING 5 COURSE ARE ALONG THE EAST, SOUTH AND WEST LINES THEREOF) THENCE SOUTH 02 DEGREES 10 MINUTES 50 3 SECONDS EAST, 68.35 FEET; THENCE SOUTH 29 DEGREES 28 MINUTES 56 SECONDS WEST, 76.20 FEET; THENCE SOUTH 02 DEGREES 10 MINUTES. 50 SECONDS EAST, 36.79 FEET; z THENCE SOUTH 87 DEGREES 49 MINUTES 10 SECONDS WEST, 75.00 FEET; THENCE NORTH co 02 DEGREES 10 MINUTES 50 SECONDS WEST, 170.00 FEET TO THE SOUTH LINE OF LINCOLN CLUB SUBDIVISION AFORESAID; THENCE SOUTH 87 DEGREES 49 MINUTES 10 c SECONDS WEST ALONG SAID SOUTH LINE, 361.31 FEET TO AN INTERSECTION WITH THE m THALWEG LINE OF A CREEK AS FIELD SURVEYED ON MAY 21, 2003; THENCE SOUTH 34 can DEGREES 01 MINUTE 34 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 6.78 cn FEET; THENCE SOUTH 23 DEGREES 40 MINUTES 34 SECONDS EAST CONTINUING ALONG SAID T1 ALWEG LINE, 42.76 FEET; THENCE SOUTH 22 DEGREES 45 MINUTES 55 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 34.73 FEET; THENCE SOUTH 03 DEGREES 37 MINUTES 12 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 39.18 FEET; THENCE SOUTH 03 DEGREES 26 MINUTES 15 SECONDS WEST CONTINUING z ALONG SAID THALWEG LINE, 30.00 FEET; THENCE SOUTH 02 DEGREES 51 MINUTES 50 y SECONDS EAST CONTINUING ALONG SAID THALWEG LINE, 17.51 FEET; THENCE SOUTH a 01 DEGREE 09 MINUTES 26 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, a 53.42 FEET; THENCE SOUTH 03 DEGREES 03 MINUTES 24 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 49.90 FEET; THENCE SOUTH 09 DEGREES 36 MINUTES 12 0 SECONDS EAST CONTINUING ALONG SAID THALWEG LINE, 19.09 FEET; THENCE SOUTH y 18 DEGREES 21 MINUTES 26 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, y 45.06 FEET; THENCE SOUTH 18 DEGREES 23 MINUTES 04 SECONDS EAST CONTINUING o ALONG SAID THALWEG LINE, 40.79 FEET; THENCE SOUTH 20 DEGREES 00 MINUTES 24 c SECONDS EAST, 154.59 FEET; THENCE SOUTH 53 DEGREES 01 MINUTE 07 SECONDS WEST, 139.07 FEET; THENCE SOUTH 00 DEGREES 38 MINUTES 56 SECONDS EAST, 197.76 FEET; THENCE SOUTH 58 DEGREES 29 MINUTES 32 SECONDS EAST, 79.95 FEET; THENCE SOUTH n 18 DEGREES 13 MINUTES 17 SECONDS EAST, 190.06 FEET; THENCE SOUTH 24 DEGREES 31 a MINUTES 29 SECONDS WEST, 201.49 FEET; THENCE SOUTH 02 DEGREES 15 MINUTES 19 a SECONDS WEST ALONG THE THALWEG LINE OF THE AFOREMENTIONED CREEK, 35.73 FEET; THENCE SOUTH 00 DEGREES 23 MINUTES 14 SECONDS EAST CONTINUING ALONG c co SAID THALWEG LINE, 35.82 FEET; THENCE SOUTH 00 DEGREES 44 MINUTES 15 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 44.67 FEET; THENCE SOUTH 10 M DEGREES 11 MINUTES 38 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, c 35.02 FEET; THENCE SOUTH 02 DEGREES 13 MINUTES 35 SECONDS WEST CONTINUING N ALONG SAID THALWEG LINE, 43.47 FEET; THENCE SOUTH 08 DEGREES 40 MINUTES 48 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 23.16 FEET; THENCE SOUTH a 07 DEGREES 52 MUTES 30 SECONDS EAST CONTINUING ALONG SAID THALWEG LINE, s IN 46.78 FEET; THENCE SOUTH 04 DEGREES 29 MINUTES 56 SECONDS EAST CONTINUING u ALONG SAID THALWEG LINE, 38.51 FEET; THENCE SOUTH 01 DEGREE 17 MINUTES 05 a SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 39.16 FEET; THENCE SOUTH 03 DEGREES 25 MINUTES 14 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 36.29 FEET; THENCE SOUTH 01 DEGREE 38 MINUTES 12 SECONDS EAST CONTINUING 3 Packet Pg. 143 11.E.c ALONG SAID THALWEG LINE, 31.93 FEET; THENCE SOUTH 26 DEGREES 56 MINUTES 41 SECONDS WEST CONTINUING ALONG SAID THALWEG LINE, 5.06 FEET; THENCE SOUTH 00 DEGREES 38 MINUTES 30 SECONDS EAST CONTINUING ALONG SAID THALWEG LINE, 51.52 FEET; THENCE SOUTH 09 DEGREES 57 MINUTES 39 SECONDS WEST, 69.34 FEET TO AN INTERSECTION WITH THE NORTH LINE OF LINDEN AVENUE PER UNIT NO. 3 OF COLUMBIAN GARDENS, BEING A SUBDIVISION OF PART OF THE SOUTHEAST 1/4 OF SECTION 34 AFORESAID AND PART OF THE SOUTHWEST 1/4 OF SECTION 35 AFORESAID, ACCORDING TO THE PLAT THEREOF RECORDED MAY 22, 1929 AS DOCUMENT 337110, IN LAKE COUNTY; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG SAID NORTH LINE AND THE EASTERLY EXTENSION THEREOF, BEING ALSO THE NORTH LINE OF LINDEN AVENUE AND THE WESTERLY EXTENSION THEREOF AS SHOWN ON THE PLAT OF UNIT NO. ONE OF COLUMBIAN GARDENS AFORESAID, 1055.61 FEET TO THE SOUTHWEST CORNER OF LOT 17 IN BLOCK 5 OF UNIT NO. ONE OF COLUM 3 AN GARDENS AFORESAID; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG THE WEST LINE OF SAID LOT, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT, 65.00 FEET; THENCE SOUTH 02 DEGREES 58 MINUTES 33 SECONDS EAST ALONG THE EAST LINE OF SAID LOT, 124.00 FEET TO THE SOUTHEAST CORNER OF SAID LOT 17; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE SOUTH LINE OF BLOCK 5 AFORESAID, 65.00 FEET TO THE SOUTHWEST CORNER OF LOT 19 THEREIN; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG THE WEST LINE OF SAID LOT, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT, 65.00 FEET; THENCE SOUTH 02 DEGREES 58 MINUTES 33 SECONDS EAST ALONG THE EAST LINE OF SAID LOT, 124.00 FEET TO THE SOUTHEAST CORNER OF SAID LOT 19; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE SOUTH LINE OF BLOCK 5 AFORESAID, 260.00 FEET TO THE SOUTHWEST CORNER OF LOT 24 THEREIN; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG THE WEST LINE OF SAID LOT, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT AND THE NORTH LINE OF LOT 25 IN BLOCK 5 AFORESAID, 75.00 FEET TO THE EAST LINE OF THE WEST 10.00 FEET OF LOT 25 AFORESAID; THENCE SOUTH 02 DEGREES 58 MINUTES 33 SECONDS EAST ALONG SAID EAST LINE, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE SOUTH LINE OF BLOCK 5 AFORESAID, 15.00 FEET TO THE EAST LINE OF THE WEST 25.00 FEET OF LOT 25 AFORESAID; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG SAID EAST LINE, 124.00 FEET TO THE NORTH LINE OF SAID LOT 24; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF LOTS 25 AND 26 IN BLOCK 5 AFORESAID, 67.76 FEET TO THE POINT OF BEGINNING, ALL IN LAKE COUNTY, ILLINOIS 4 N M O O N C G1 E s u �a il Packet Pg. 144 11.E.c OF PART OF THE SOUTHEAST 1/4 OF SECTION 34 AFORESAID AND PART OF THE SOUTHWEST 1/4 OF SECTION 35 AFORESAID, ACCORDING TO THE PLAT THEREOF RECORDED MAY 22, 1929 AS DOCUMENT 337110, IN LAKE COUNTY; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG SAID NORTH LINE AND THE EASTERLY EXTENSION THEREOF, BEING ALSO THE NORTH LINE OF LINDEN AVENUE AND THE WESTERLY EXTENSION THEREOF AS SHOWN ON THE PLAT OF UNIT NO. ONE OF COLUMBIAN GARDENS AFORESAID, 1055.61 FEET TO THE SOUTHWEST CORNER OF LOT 17 IN BLOCK 5 OF UNIT NO. ONE OF COLUMBIAN GARDENS AFORESAID; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG THE WEST LINE OF SAID LOT, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT, 65.00 FEET; THENCE SOUTH 02 DEGREES 58 MINUTES 33 SECONDS EAST ALONG THE EAST LINE OF SAID LOT, 124.00 FEET TO THE SOUTHEAST CORNER OF SAID LOT 17; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE SOUTH LINE OF BLOCK 5 AFORESAID, 65.00 FEET TO THE SOUTHWEST CORNER OF LOT 19 THEREIN; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG THE WEST LINE OF SAID LOT, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT, 65.00 FEET; THENCE SOUTH 02 DEGREES 58 M[INUTES 33 SECONDS EAST ALONG THE EAST LINE OF SAID LOT, 124.00 FEET TO THE SOUTHEAST CORNER OF SAID LOT 19; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE SOUTH LINE OF BLOCK 5 AFORESAID, 260.00 FEET TO THE SOUTHWEST CORNER OF LOT 24 THEREIN; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG THE WEST LINE OF SAID LOT, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT AND THE NORTH LINE OF LOT 25 IN BLOCK 5 AFORESAID, 75.00 FEET TO THE EAST LINE OF THE WEST 10.00 FEET OF LOT 25 AFORESAID; THENCE SOUTH 02 DEGREES 58 MINUTES 33 SECONDS EAST ALONG SAID EAST LINE, 124.00 FEET; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE SOUTH LINE OF BLOCK 5 AFORESAID, 15.00 FEET TO THE EAST LINE OF THE WEST 25.00 FEET OF LOT 25 AFORESAID; THENCE NORTH 02 DEGREES 58 MINUTES 33 SECONDS WEST ALONG SAID EAST LINE, 124.00 FEET TO THE NORTH LINE OF SAID LOT 24; THENCE NORTH 87 DEGREES 01 MINUTE 27 SECONDS EAST ALONG THE NORTH LINE OF LOTS 25 AND 26_IN BLOCK 5 AFORESAID, 67.76 FEET TO THE POINT OF BEGINNING, ALL IN LAKE COUNTY, ILLINOIS Dated this 1" day of March, 2004. N M JANET M. SIRABIAN, Village Clerk o Village of Buiffilo Grove, Illinois N a� E s u �a Q 5 Packet Pg. 145 11.E.d After recording mail to: Village Clerk Village of Buffalo Grove Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 2/1/2006 ORDINANCE 2006 - 7 AN ORDINANCE APPROVING REZONING TO THE B-3 PLANNED BUSINESS CENTER VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS 185 Milwaukee Avenue (Southeast corner of Milwaukee Avenue/Riverwalk Drive) WITNESSETH: WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and, WHEREAS, the subject site commonly known as 185 Milwaukee Avenue and hereinafter referred to as the "Property", is legally described in EXHIBIT A attached hereto; and, WHEREAS, the Property is an 0.89-acre tract zoned in the Residential Estate District pursuant to Village Ordinance No. 2004-32; WHEREAS, LaSalle Bank National Association, successor Trustee under Trust Agreement dated March 29, 1993 and known as Trust No. 4328 (Daniel P. Casale being the sole beneficiary thereof) , is the owner of the Property [hereinafter referred to as the "Owner"]; and, WHEREAS, the Property is currently occupied by a commercial building (formerly used for ti 0 9 to 0 0 N c s a Packet Pg. 146 11.E.d 2 restaurant facilities), and three communications towers with antenna facilities and ground level equipment shelters serving said antennas; and, WHEREAS, development of the Property, including construction of the commercial building, parking areas, communication towers and antennas and equipment shelters occurred under the zoning authority of the County of Lake, Illinois; and, WHEREAS, the Owner has petitioned to the Village for rezoning of the Property to the B-3 Planned Business Center District with the intention of securing a tenant for the vacant commercial building and to maintain the use of the current communications towers; and, WHEREAS, the Property is not in compliance with certain standards of the Village's B-3 zoning district, including the building setback and landscaped yard along Milwaukee Avenue and the landscaped yard along Riverwalk Drive; and, WHEREAS, the existing communications towers are not in compliance with the Village's zoning regulations as set forth in Title 17 — Zoning Ordinance of the Village's Municipal Code; and, WHEREAS, the Village's 1998 Comprehensive Plan designates the Property for commercial use; and, WHEREAS, the Village supports continued commercial use of the Property, including redevelopment for uses that generate retail sales tax, and the Village intends to cooperate with the Owner and users of the commercial building to establish and maintain viable retail -sales producing businesses on the Property; and, WHEREAS, pursuant to due notice and advertisement, the Village President and Board of Trustees (sometimes hereafter referred to as the "Corporate Authorities") held a public hearing and made its findings and recommendation pursuant to the requested rezoning to the B-3 District; and, Packet Pg. 147 11.E.d 3 WHEREAS, The President and Board of Trustees of the Village find that rezoning of the Property to the B-3 District is consistent with the Village's planning for the area and is compatible with the use and zoning of adjacent properties; and, WHEREAS, the President and Board of Trustees of the Village after due and careful consideration have determined that use of Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: 1. Mlicable Law. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. 2. Enactment of Zoning Ordinance. The Corporate Authorities hereby rezone the Property to the B-3 Planned Business Center District, subject to the conditions contained herein and in compliance with all applicable ordinances of the Village as amended from time to time. 3. Compliance with Applicable Ordinances. Owner shall comply with all ordinances of the Village as amended from time to time in the use and development of the Property, provided that o N all new ordinances, amendments, rules and regulations relating to zoning, building and subdivision 4 of land adopted by the Village after the date of this Ordinance shall not be arbitrarily or N c discriminatorily applied to the Property but shall be equally applicable to all property similarly s zoned and situated to the extent possible. a 4. Exhibits. The following Exhibits, some of which were presented in testimony Packet Pg. 148 4 given by the Owner or the witnesses during the hearing held before the Corporate Authorities prior to the execution of this Ordinance, are hereby incorporated by reference herein, made a part hereof and designated as shown below. EXHIBIT A Legal Description EXHIBIT B Plat of Survey dated August 31, 2005 by Howard Surveying Company, Inc. EXHIBIT C Owner Acceptance and Agreement GROUP EXHIBIT D Leases concerning communications towers 5. Enforceability of the Ordinance. This Ordinance shall be enforceable in any court of competent jurisdiction by any of the parties or by an appropriate action at law or in equity to secure the performance of the covenants herein- described. If any provision of this Ordinance is held invalid, such provisions shall be deemed to be excised herefrom and the invalidity thereof shall not affect any of the other provisions contained herein. 6. Binding Effect of Ordinance. This Ordinance shall be binding upon the Property, the parties hereto and their respective grantees, successors and assigns. 7. Corporate Capacities. The parties acknowledge and agree that the individuals that are members of the group constituting the Corporate Authorities are enacting this Ordinance in their CP official capacities as members of such group and shall have no personal liability in their individual ti 0 capacities. 9 0 0 N C 8. Notices. Any notice required pursuant to the provisions of this Ordinance shall be in writing and be sent by certified mail to the following addresses until notice of change of address is a given and shall be deemed received on the fifth business day following deposit in the U.S. Mail. Packet Pg. 149 11.E.d 5 If to Owner: Daniel P. Casale 215 Miller Road North Barrington, IL 60010 Copy to: Larry M. Clark, Esq. Attorney at Law 700 North Lake Street, Suite 200 Mundelein, IL 60060 If to Village: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Copy to: William G. Raysa, Esq. Raysa & Zimmermann, LLC 22 South Washington Avenue Park Ridge, IL 60068 9. dial Conditions The following special conditions shall be 4Mlicable to the Property. A. Occupancy of the commercial building is limited to businesses wherein the primary business generates retail sales tax. Any other use of the commercial building is subject to approval by the Village in its sole discretion. B. Any modifications to the commercial building, parking areas, landscaping and signs on the Property are subject to approval by the Village in its sole discretion. C. The communications towers and related antennas and equipment shelters on the Property shall not be modified or expanded unless approved by the CD Village. The Village hereby acknowledges its intent to allow reasonable and o necessary maintenance of the existing facilities to ensure proper technical 9 performance and safety. In the event that a tower, antenna or equipment g shelter sustains damage that is less than 50 percent of the value of said `14! facility, said facility may be re -constructed to its size and composition prior to the damage, except that exterior materials for the equipment shelters shall s be brick or a similar masonry construction approved by the Village. o Landscaping shall be provided around the exterior of the equipment shelters a if the Village determines that said landscaping would enhance the property without endangering public safety. If a tower is damaged to 50 percent or Packet Pg. 150 11.E.d J greater of the cost of reconstruction, said tower shall be removed from the Property pursuant to the regulations of the Village Zoning Ordinance pertaining to non -conforming uses. Any costs incurred by the Village, including but not limited to attorneys' fees, to determine the valuation of the tower and other facilities and the amount of damage that has occurred shall be reimbursed to the Village by the Owner. D. Owner shall not extend the current leases as set forth in Group Exhibit D attached hereto nor enter into new leases concerning the communications facilities on the Property. In the event that the use of any tower, antenna or equipment shelter is discontinued said equipment shall be removed from the Property as soon as possible but not more than six months after the use ceases. If the use of any tower, antenna or equipment shelter is discontinued for a period of one year, said use shall be considered abandoned pursuant to the regulations of the Village Zoning Ordinance pertaining to non- conforming uses. E. It is acknowledged that a future commercial use on the Property may benefit from signage that exceeds the standards of the Village's Sign Code. The Village will entertain a petition for variation of the Sign Code for future signage on the Property. 10. Effect. This Ordinance shall be in full force and effect from and after it passage and approval, subject to the Owner's execution of the Acceptance and Agreement attached hereto as Exhibit C , incorporated herein and made a part hereof, and the filing of said executed Acceptance and Agreement form with the Village. This Ordinance shall not be codified. AYES: 5- Braiman, Berman, Kahn, Trilling, Rubin NAYS: 0 — None ABSENT: 1 - Glover PASSED: February 6, 2006 APPROVED: February 6, 2006 Packet Pg. 151 11.E.d i ATTEST: APPROVED: ViHific Clerk ELLIOTT HARTSTEIN, Village President Tbb docwmm wu prapered by: Man to: ViHW Gkrk VdiW of BuffMo Grove Wimp of BOW Grove so Raw Boulevard Bufelo Grove, IL 6m Packet Pg. 152 11.E.d 8 EXHIBIT A Legal Description 185 Milwaukee Avenue, Buffalo Grove, Illinois Lots 1, 2, 3, 4, 5 and 6 and the north 12.36 feet of Lot 7 and Lots 16 and 17, in Block 7 in Unit No. 2 in Columbian Gardens, being a subdivision of part of Section 35, Township 43 North, Range 11 East of the Third Principal Meridian, according to the plat thereof recorded July 10, 1926 as Document No. 282352, in Book "P" of Plats, Page 92, together with that part of the vacated alley lying east of Lots 1 through 7 and west of Lots 16 and 17 and lying north of the easterly prolongation of the south line of the north 12.36 feet of Lot 7 as recorded on June 8, 2001 as Document 4705803 (excepting therefrom that part taken in eminent domain cases 92ED75 and 92ED79), in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: The approximately 0.89-acre tract on the southeast corner of Milwaukee Avenue [IL Route 21 ] and Riverwalk Drive, also known as 185 Milwaukee Avenue, Buffalo Grove, IL. PINS: 15-35-402-127 15-35-402-128 15-35-402-129 15-35-402-130 15-35-402-131 15-35-402-132 15-35-402-133 15-35-402-134 15-35-402-135 Packet Pg. 153 l PL.4T OF SURVXY Lob R 4 4 4 a 4 ar ft a ►ix w N Mat 7 wd Lab If aw 17 i ik 7 Nor ma2 i W CUIME CCUAW a "r S""m N art N $Wam A JbwMj IJ AW/t RAW of Fwt N ar W" /Ibepl NW*W amsil . b a• pbl MM••[ nw•Yd iiy' /4 ►lilt w 0•uwut 2�f7at A artr ?' N A04k 1nD• >A< t•yw�r WO aN pat of wmw •►Y7 a" Eol N Left 1 anriu 7 aw Ow N LN• to ••d /7 am yid tLra N 1h Loirty I . - M d ar S••a M N i4• Aba J2.ir Lmt N LN 7 s �reniiw w .iw 4 XW w Llsawwf d7MM (agLbr aarlon aN pat tAm b anbwt dm sb con JM)5 art llM7l) i LOW gawX /roi -�•-- .— war rw rr nr•awww wmr•rwmra•ws --- ww<awmw a • an•ar ww• rww - lit ww •af •w O rwwi•w • • wrm sp aw •ww nw ••.w� • nwr •ar wnr rww fsr nwr rr /af •aw rrr w•c w� ae nmfr re w. •rnw no* war arinrr fs w aw ••a dmlw COLUMBLIS PAJRKW-4y sr a fuw � lu anasu•! •rrrrra.f••a� •c rr� r rrrr)w w •Y w•r••ar •r a fw•r •r+— ar rrrl r rY •ra• �� r•• r� Y •f�lrtr rwr rrr� t o fr•r Y rrfw rrfr Y rrr araa waft arw.r frr ` • 14 wLL nfa arwrra wwr rr•• rr r•• frwrrw..r.rrr I�litl $rol li Molls JWr M-WMJAaQiAM- af• r •nrr aLMiKAM ••rr frog a rw v'a 11.E.d ti 0 4 to 0 0 N C 1v t V t6 ram+ Q Packet Pg. 154 Feb 03 06 M 56p 847-4m9-7944 p.13 11.E.d EXHIBIT C retitwacr accepunacc and agreement concerning rezoning to the 8.3 Planned Business Center District 185 Mflwauket Avenue goutbeast corner of Milwaukee Avenuc (IL Route 211 and Rivcrwulk Or'" �CHICAGO TITLE LAND TRUST COMPANY AS SUCCESSOR TRUSTEE TO NL y_ 41 _ C ti C C AN 0>(n OL dated Nch 29,1993 ow r-m� f LaSalle 13=k National. Association, successor Trusteeunder Trust A y thoreof do hereby V_ a Q and known as Trust No. 432rand Daniel P. Casale being the ft benefI4�udlirnitatioas set forth a :� Z accept and sec to abide by and be bound by cac:h of the terms, dal sod and approved by the Village of Buffalo Grove, Illinois h > 9 E e No. 200E-_ y�District- rezoningm= w y in Ordinaa to �, R-3 Planned Busin�em Center a W - the Property described in sdd Or nartae o a W � N07 PERSONA they have read and undersuur d all of the terms and provisions of H W E 0 The undersigned acknowledge that and do hereby ackttowlbcigv 4uld cons= to each and all 2 w d 0 = o (}:+rive Ordiname No. 2006-- said Buffalo � {Y$%JsWd Ordiaan�ce. `° 9 coons, AD "~ of the lxvvisi - `" ��t�ss t �OayN�� t:liGt! TITLE LkNU i I U�i`I e AS SUCCESSOR TRUSTEE TO E W 11 O 9 � tlp U ty0 LaSalle Bank National Association, successor Trustee under Trust Agreement dated March w a y �a Y 3: -0 c 43 and Trust No. 4328� *°i►ND NOT PERSONALLY A n S ao'� aCL a9,19.. -yy D O C d C y ZA1(A SKI T1'tist Officer st Officer JAN x a xW=�,m E« v�i ms a `=cola`�oa Daniel P. Casale, as sale b 1e of W alle Bat*National Association, successor Ttustec_ m a d� ,1 d as Trust No. 4328 N y under Trust Agmcmco td / /. i �� = w c F-�.t=ww_y Ce) W O N ti O 4 O O O N C O t V t6 r� r� Q Packet Pg. 155 10 EXHIBIT D Cell Tower Leases for 185 Milwaukee Avenue (Daniel Casale) 1. Nextel Site Lease dated April 4, 2000. 2. Sprintcom, Inc. Lease executed by SprintCom, Inc. on June 23, 1998 and by Owner on August 1, 1998. 3. Voicestream Gsm I (T-Mobile) site Lease with Option executed by Voicestream on July 30, 2002 and Landlord on July 15, 2002. 4. Ameritech Lease executed by Tenant on June 2,1993 and by Landlord on June 7, 1993. ti 0 4 0 0 0 N C CD t V t6 r� r� Q Packet Pg. 156 13.A Information Item : Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action N/A Executive Session - Section 2(C)(1) of the Illinois Open Meetings Act: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Liaison Sussman Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/14/2017 11:01 AM Page 1 Packet Pg. 157 13.B Information Item : Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives, or Deliberations Concerning Salary Schedules for One or More Classes of Employees. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action N/A Executive Session- Section 2(C)(2) of the Illinois Open Meetings Act: Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Trustee Liaison Sussman Monday, September 18, 2017 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/14/2017 11:12 AM Page 1 Packet Pg. 158