2017-08-21 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Jul 17, 2017 7:30 PM
B. Village Board - Committee of the Whole - Aug 7, 2017 6:30 PM
3. Approval of Warrant
A. Approval of Warrant #1279 (Trustee Johnson) (Staff Contact: Scott Anderson)
4. Village President's Report
A. Special Recognition for David Posner (President Sussman) (Staff Contact: Dane Bragg)
B. Recognizing Brenda Field for Receiving the James A. Tidwell Award for Journalism
Education (President Sussman) (Staff Contact: Dane Bragg)
C. Proclamation Recognizing the Buffalo Grove Park District's BG Singers' Twenty -Fifth
Anniversary (President Sussman) (Staff Contact: Dane Bragg)
5. Village Manager's Report
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Proclamation Recognizing Payroll Week (President Sussman) (Staff Contact: Scott
Anderson)
SUMMARY: The Village of Buffalo Grove supports the efforts of Village staff who work on
payroll by proclaiming the first full week of September Payroll Week.
B. Request for Qualifications - Engineering Services (Trustee Stein) (Staff Contact: Brett
Robinson)
SUMMARY: Staff seeks authorization to Request Qualifications (RFQ) to procure
professional engineering services from a group of qualified and approved engineers to
help design, specify, and provide documentation for the bidding of projects related to
utility, drainage, and roadway projects.
C. 0-2017-29 An Ordinance Amending Chapter 10 of the Village of Buffalo Grove
Municipal Code (Trustee Berman) (Staff Contact: Darren Monico)
SUMMARY: The attached ordinance codifies recently installed yield signs into the
Village Code.
D. 0-2017-30 An Ordinance Amending Chapter 5.20, Liquor Controls (President
Sussman) (Staff Contact: Julie Kamka)
SUMMARY: The Class D liquor license for Pardeep, Inc. as franchisee for 7-Eleven, Inc.
at 1165 Weiland Road is hereby rescinded effective September 26, 2017. Pardeep, Inc.
will no longer be the Franchisee. A Class D liquor license is reserved for Malhotra
Enterprises, Inc. as franchisee for 7-Eleven, Inc. at 1165 Weiland Road. This reservation
is subject to the applicant completing Village requirements for said license on or before
September 26, 2017.
E. 0-2017-31 An Ordinance Updating Title 12 - Streets, Sidewalks, and Other Public
Places (Trustee Stein) (Staff Contact: Darren Monico)
SUMMARY: The following statement was added to Section 12.20.070 of the Village
Code: "A dead, diseased, or dying tree over eight feet (8') in height on any property in the
Village is hereby declared a nuisance and the owner thereof shall remove the same at
ground level."
F. 0-2017-32 An Ordinance Amending Chapter 5.20 - Liquor Controls (President
Sussman) (Staff Contact: Julie Kamka)
SUMMARY: Based upon the request of the licensee, the Class E liquor license for The
Noodle Shop, Co.- Colorado Inc. d/b/a Noodles & Co. at 1209 W. Dundee Road is hereby
rescinded.
G. 0-2017-33 An Ordinance Approving a Special Use for a Child Day Care Home at 330
University Drive (Trustee Ottenheimer) (Staff Contact: Chris Stilling)
SUMMARY: The petitioners are requesting a Special Use to operate a child day care
home at 330 University Drive. The child day care home would provide care for up to 8
children ages 2 to 5 years old. The Planning & Zoning Commission recommended
unanimous approval, subject to conditions in the attached Ordinance. Staff concurs with
this recommendation.
H. 0-2017-34 An Ordinance Approving Variations to the Sign Code for the Four Points by
Sheraton on 900 West Lake Cook Road (Trustee Stein) (Staff Contact: Chris Stilling)
SUMMARY: The petitioner, Four Points by Sheraton on 900 West Lake Cook Road, is
seeking two variations related to signage. The first variation is to move its existing
ground sign off premise and the second variation is to replace the existing wall sign with
a new sign that would exceed the maximum area allowed by the code. The Planning &
Zoning Commission unanimously recommended approval of the request, subject to a
condition in the attached Ordinance.
0-2017-35 Ordinance Approving a Special Use and Variation for Aptakisic School at
1231 Weiland Road (Trustee Ottenheimer) (Staff Contact: Chris Stilling)
SUMMARY: Aptakisic-Tripp School District 102 is proposing an addition to the existing
Aptakisic School located at 1231 Weiland Road. As a result of the changes, a special
use is required. Furthermore, to accommodate the existing school, a variation for a side
yard setback reduction is also required. The Planning & Zoning Commission unanimously
recommended approval of the special use and variation.
0-2017-36 Ordinance Amending Table of Offenses and Fines for Solicitation Violations
(Trustee Berman) (Staff Contact: Jenny Maltas)
SUMMARY: Due to the increased number of solicitors soliciting without permits, largely
energy companies, the attached ordinance makes soliciting without a permit a "must
appear" violation. Additionally, the fine has been changed to $100 which is consistent
with the recommendation made at the August 7th COW meeting.
K. R-2017-23 Resolution Relating to the Semi -Annual Review of Closed Session Minutes
(Clerk Sirabian) (Staff Contact: Julie Kamka)
SUMMARY: The Corporate Authorities have determined that the following set of closed
session minutes no longer require confidential treatment and are available for public
inspection.
9. Ordinances and Resolutions
A. R-2017-24 Resolution Approving an Amended and Restated Intergovernmental
Agreement Between the Villages of Long Grove and Buffalo Grove Concerning
Administrative Adjudication and Other Matters (Trustee Weidenfeld) (Staff Contact:
Jenny Maltas)
B. 0-2017-37 Ordinance Approving a Special Use for a Child Day Care Home at 200
Timber Hill Dr. (Trustee Ottenheimer) (Staff Contact: Chris Stilling)
C. 0-2017-38 Amendment to Ordinance 2013-70 for the Replacement of a Sign Panel at
201 N Milwaukee Ave (Trustee Stein) (Staff Contact: Chris Stilling)
D. 0-2017-39 An Ordinance Amending Chapter 5.32, Tobacco, of the Buffalo Grove
Municipal Code, to Increase the Minimum Age for the Sale and Purchase of Tobacco
Products and E-Cigarettes from 18 to 21 Years Old (President Sussman) (Staff Contact:
Chris Stilling)
10. Unfinished Business
11. New Business
A. Copier Lease and Maintenance (Trustee Weidenfeld) (Staff Contact: Jenny Maltas)
B. Pre -Application Discussion- Proposed Townhome Development at 16051 Deerfield
Parkway (Trustee Stein) (Staff Contact: Chris Stilling)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON MONDAY, JULY 17, 2017
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to
the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer,
Weidenfeld and Johnson.
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Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas,
Deputy Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director of Human
Resources; Brett Robinson, Director of Purchasing; Evan Michel, Management Analyst; Christopher G
Stilling, Director of Community Development; Mike Reynolds, Director of Public Works; Darren Monico,
Village Engineer; Geoff Tollefson, Director of Golf Operations; Fire Chief Balker and Deputy Fire Chief o
Wagner. a
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APPROVAL OF MINUTES
Moved by Berman, seconded by Johnson, to approve the minutes of the June 19, 2017 Regular Meeting.
Upon roll call, Trustees voted as follows:
AYES: 4 — Berman, Stein, Ottenheimer, Johnson
NAYS: 0 — None
ABSENT: 1 — Weidenfeld
Motion declared carried.
WARRANT 91278
Mr. Anderson read Warrant #1278. Moved by Ottenheimer, seconded by Johnson, to approve Warrant
#1278 in the amount of $3,144,893.83, authorizing payment of bills listed. Upon roll call, Trustees voted
as follows:
AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Sussman thanked the staff for their excellent response to the recent severe storms that went
through the Village. Trustee Stein also thanked all the volunteers who helped.
President Sussman reported that the Village is seeking applicants to fulfill the Trustee vacancy for a term to
expire April 30, 2019, and urged interested residents to apply.
VILLAGE MANAGER'S REPORT
Board of Fire & Police Commission Vice Chair Jane Dibbern reviewed the qualifications of our two new
firefighters Cody Kruse and Gary Steadman. Vice Chair Dibbern then administered the oath of office to
Firefighter/Paramedic Code Kruse and Firefighter/Paramedic Gary Steadman, after which they were
welcomed and congratulated by the audience and the Board.
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2.A
REPORTS FROM TRUSTEES
Trustee Berman commented on the recent ComEd power outages, and requested that staff contact our
ComEd representative in an effort to obtain a meaningful explanation for the apparent failure of the ComEd
system to reasonably or efficiently recover from a summer rain event without causing substantial effects on
our residents.
CONSENT AGENDA
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board
could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each
of the items on the Consent Agenda.
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Resolution No. 2017-23 — Closed Session Minutes
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Motion to pass Resolution No. 2017-23, relating to the semi-annual review of Closed Session Minutes.
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Office Supply Contract
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Motion to award a one-year contract, with four possible one-year extensions, for office supplies with a
Logsdon Office Supply. Q
Motion to approve Tree Planting Contract Change Order.
Motion to approve ComEd Improvements Pumpstation #7 Project Change Order.
Tree Planting Contract
ComEd
Goddard School
Motion to approve Plat of Easement for the proposed Goddard School on Barclay Boulevard.
Sidewalk Replacement
Motion to approve Sidewalk Replacement Project Change Order to replace 2,700 square feet of sidewalk as
a result of a large water main break along Buffalo Grove Road.
Motion to authorize staff to seek proposals for Computer Aided Dispatch Software.
Software
Golf Cart Leasine
Motion to authorize staff to waive bids and seek proposals for Golf Cart Leasing Services
The Village Clerk requested that Item 8.A., Resolution No. 2017-23, be removed from the Consent Agenda
and be considered at the next meeting.
Moved by Ottenheimer, seconded by Johnson, to approve the Consent Agenda, minus Item B.A. Upon roll
call, Trustees voted as follows on the Consent Agenda:
AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
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2.A
Motion declared carried.
ORDINANCE NO.2017-24 — BUFFALO GROVE MUNICIPAL CODE
Moved by Berman, seconded by Weidenfeld, to pass Ordinance No. 2017-24, amending Chapter 10 of the
Village of Buffalo Grove Municipal Code in accordance with the staff memo dated July 13, 2017, and the
draft ordinance contained in Board packets.
Mr. Monico reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of
June 15, 2017.
Trustee Berman noted that he frequently travels this route and he completely agrees with the staff
recommendation.
Upon roll call, Trustees voted as follows:
AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
SURFACE SUPPLIED AIR SYSTEM
Moved by Ottenheimer, seconded by Johnson, to authorize bid waiver and purchase of a surface supplied
air system for the Fire Department Water Rescue team.
Mr. Robinson reviewed the proposal, details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
WEBSITE DESIGN/HOSTING SERVICES
Moved by Weidenfeld, seconded by Berman, to authorize staff to seek proposals for website design and
hosting services in accordance with materials contained in Board packets.
Mr. Robinson reviewed the proposal, details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared.
Trustee Weidenfeld commented that he is very much in favor of this proposal.
Upon roll call, Trustees voted as follows:
AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
CARTEGRAPH SOFTWARE AGREEMENT
Moved by Weidenfeld, seconded by Ottenheimer, to authorize a Cartegraph Software Agreement with
Cartegraph Systems Inc. for the additional licensing, continued implementation integration, and training for
Cartegraph OMS through the end of June 2019 in accordance with materials contained in Board packets.
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Mr. Robinson reviewed the agreement, details of which are contained in the memo that he and Mr. Skibbe
sent to Mr. Bragg of July 13, 2017, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 5 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any
questions from the audience on items not on tonight's agenda.
Daniel Minaghan, 1078 Shambliss, commented on the condition of the parking lot at the Crossings and
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sought assistance from the Village in rectifying the situation; staff will investigate and contact Mr.
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Minaghan.
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Adam Moodhe, 151 Mary Lu, commented on the recent ComEd power outages. Mr. Moodhe also
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commented on the outstanding job that the Public Works and Engineering Departments completed several
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years ago, noting that if it was not for that project, the flooding in his area would have been much, much
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worse, and he complimented and thanked the Village for their efforts on this project.
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ADJOURNMENT
Moved by Berman, seconded by Johnson, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 8:23 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 21st DAY OF August 2017
Village President
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2.B
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON MONDAY, AUGUST 7, 2017
CALL TO ORDER
President Sussman called the meeting to order at 6:32 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld
and Johnson.
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Also present were: Dane Bragg, Village Manager; Kevin Kearney, Assistant Village Attorney; Jennifer Maltas,
Deputy Village Manager; Brett Robinson, Director of Purchasing; Scott Anderson, Director of Finance; Andrew 2
Brown, Deputy Director of Finance; Art Malinowski, Human Resource Director; Peter Cahill, Human Resources G
Management Analyst; Evan Michel, Management Analyst; Chris Stilling, Director of Community Development; >
Nicole Woods, Village Planner; Mike Reynolds, Director of Public Works; Mike Skibbe, Deputy Director of o
Public Works; Darren Monico, Village Engineer; Brian Sheehan, Building Commissioner; Geoff Tollefson, a
Director of Golf Operations; and Fire Chief Baker. Q
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues.
2017 AUDIT MANAGEMENT LETTER
Joe Lightcap from Baker Tilly Virchow Krause was present to discuss the findings of the 2017 annual audit of
the Village of Buffalo Grove, and the Finance Department's responses.
FEE & FINE CHANGES FOR FY 2018
Mr. Anderson reviewed staff recommendations to update current fees and/or fines that will impact the FY 2018
budget, details of which are contained in his memo to the Board of July 27, 2017.
SUNSET PROVISION ON HOME RULE & UTILITY USE TAXES
Mr. Anderson reviewed the staff recommendation of no changes to Home Rule Electricity or Natural Gas use
Taxes, further details of which are contained in the Village Board Meeting Agenda Item Overview.
FY 2017 SIX MONTH BUDGET PERFORMANCE
Mr. Brown reviewed the FY 2017 Six Month Budget Performance Report, details of which are contained in his
memo to Mr. Bragg and Mr. Anderson of July 14, 2017.
PRELIMINARY 2017 TAX LEVY
Mr. Anderson presented the tax levy, including the full debt service amount, prior to discussion about tax
abatement, details of which are contained in his memo to Mr. Bragg of July 27, 2017.
2018 CAPITAL IMPROVEMENT PLAN
Mr. Skibbe provided an overview of the Capital Improvement Plan requests that were received leading into the
2018 budget cycle, details of which are contained in the 2018-2022 Capital Improvement Plan that he prepared.
WAGE POOL
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2.B
Mr. Malinowski presented staff recommendation for the 2018 wage pool for employees, details of which are
contained in the July 18, 2017 memo that he and Mr. Cahill sent to Mr. Bragg.
PROGRAM -BASED BUDGET
Mr. Anderson provided the Board with a preview of the FY 2018 Program -Based Budget, as illustrated in the
Public Works Department Street Division's budget, organized using the new program -based format.
RV PARKING IN RESIDENTIAL DISTRICTS
Mr. Sheehan reviewed recent complaints from residents concerned that the Village's parking regulations are too
permissive, details of which are contained in Mr. Stilling's memo to the Board of July 27, 2017.
LAKE COOK CORRIDOR
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Mrs. Woods provided the Board with an update on the status of the Lake Cook Corridor Market Study and Plan,
details of which are contained in her memo to the Board of August 7, 2017
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FUTURE COMPREHENSIVE PLAN >
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Mrs. Woods provided the Board with the benefits to the Village of an updated Comprehensive Plan, details of a
which are contained in her memo to the Board of July 27, 2017. Q
DRAFT BOARD PRIORITIES 2
President Sussman reviewed the Draft Board Priorities with the Village Board, after which discussion ensued.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions
from the audience on items not on tonight's agenda; there were no such questions.
Mr. Raysa introduced Kevin Kearney, a member of the legal team from Tressler. LLP as the Assistant Village
Attorney.
ADJOURNMENT
Moved by Weidenfeld, seconded by Johnson, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 9:08 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 21st DAY OF Au usg t. 2017
Village President
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3.A
Action Item : Approval of Warrant #1279
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Total of Warrant #1279 is #5,474,205.99.
ATTACHMENTS:
• W#1279 SUMMARY (PDF)
Trustee Liaison
Johnson
Monday, August 21, 2017
Staff Contact
Scott Anderson, Finance
Updated: 8/18/2017 3:17 PM
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3.A.a
VILLAGE OF BUFFALO GROVE WARRANT #1279
21-Aug-17
General Fund: 714,535.42
Parking Lot Fund: 3,249.33
Motor Fuel Tax Fund: 0.00
Debt Service Fund: 475.00
School & Park Donations 0.00
Capital Projects -Facilities:
43,102.62
Capital Projects -Streets:
87,706.52
Health Insurance Fund:
0.00
Facilities Development Debt Service Fund:
0.00
Retiree Health Savings (RHS):
0.00
Water Fund:
1,351,139.23
Buffalo Grove Golf Fund:
20,905.51
Arboretum Golf Fund:
24,463.87
Refuse Service Fund:
58,634.71
Information Technology Internal Service Fund:
103,838.48
Central Garage Internal Service Fund:
99,162.40
Building Maintenance Internal Service Fund:
192,411.51
2,699,624.60
PAYROLL PERIOD ENDING 07/13/17 933,748.04
PAYROLL PERIOD ENDING 07/27/17 944,641.22
PAYROLL PERIOD ENDING 08/10/17 896,192.13
2,774,581.39
TOTAL WARRANT #1279 5,474,205.99
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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4.A
Information Item : Special Recognition for David Posner
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Recommendation of Action
Staff recommends recognition.
A Special Recognition for David Posner who reported a car fire before it could spread to damage life and
property.
Trustee Liaison
Sussman
Monday, August 21, 2017
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 8/17/2017 9:32 AM
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4.B
Information Item : Recognizing Brenda Field for Receiving the
James A. Tidwell Award for Journalism Education
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends recognition.
Brenda Field, a Buffalo Grove resident, received the James A. Tidwell Award for Journalism Education
Excellence from the Illinois Journalism Education Association. The award is given annually to a high
school journalism educator for the work they do advising and teaching scholastic media.
Trustee Liaison
Sussman
Monday, August 21, 2017
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 8/17/2017 9:19 AM
Page 1
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4.0
Information Item : Proclamation Recognizing the Buffalo Grove Park
District's BG Singers' Twenty -Fifth Anniversary
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Recommendation of Action
N/A
The Village of Buffalo Grove recognizes the Buffalo Grove Park District's BG Singers for twenty five
amazing years of providing music for the community, and guiding light of philanthropy in Buffalo Grove.
ATTACHMENTS:
• BG Singers 25th Anniversary (DOC)
Trustee Liaison
Sussman
Monday, August 21, 2017
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 8/17/2017 9:27 AM
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4.C.a
Village of Buffalo Grove
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RECOGNIZING THE BUFFALO GROVE PARK DISTRICT'S BG SINGERS' 25TH ANNIVERSARY >
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WHEREAS, The Buffalo Grove Park District formed the Performing Arts Council 26 years ago to facilitate cultural Q
enrichment of the Village of Buffalo Grove. The council's inaugural event was entitled "Broadway Comes to Buffalo
Grove", a review of which featured many talented individuals both singing and dancing; and
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WHEREAS, The outpouring of community support for this event and the Council's desire to insure that the review would
be more than a onetime summer event, lead to the formation of the BG Singers. The group's early shows were performed y
at Libertyville High School and Buffalo Grove High School; and
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WHEREAS, The BG Singers performed at Stevenson High school for the next 20 years until, their dream of a permanent m
home came to fruition with creation of the Community Arts Center, which has served as their permanent home for the past m
3 years; and
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WHEREAS, The BG Singers have prided themselves on being the "chorus that cares" by upholding their mission of not IN
only promoting the musical enrichment of the village, but serving as a guiding light for philanthropy; and
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WHEREAS, The BG Singers have put their mission into action by filling backpacks for Vernon Township children in
need of assistance, donating a defibrillator to the Buffalo Grove Park District, sending instruments and music to New
York for Hurricane Sandy, donating musical instruments to children that lost theirs in Hurricane Katrina, donating Q
musical items to Northwest Community Hospital for their children's wing, and most recently raising over $15,000 for
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Pediatric Children's Cancer that was featured on the Today Show; and N
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WHEREAS, The BG Singers' offshoot group, "Encore" won a national competition in 2011 called "Sing" in which they
were presented with a $20,000 check which was generously donated to the Lauri S. Bauer Foundation for Sudden Loss; in
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WHEREAS, The BG Singers are hosting their first benefit, "A Night of Wishes" with all proceeds going to the Make -A -
Wish Foundation; and s
NOW THEREFORE, BE IT RESOLVED by that I, Beverly Sussman, President of the Village Buffalo Grove Q
recognize The Buffalo Grove Park District's BG Singers for 25 amazing years of providing music for the community and
serving as a guiding light of philanthropy in Buffalo Grove.
Proclaimed this 21s' day of August, 2017.
Beverly Sussman
Village President
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8.A
Information Item : Proclamation Recognizing Payroll Week
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Recommendation of Action
N/A
SUMMARY: The Village of Buffalo Grove supports the efforts of Village staff who work on payroll by
proclaiming the first full week of September Payroll Week.
ATTACHMENTS:
• Payroll proc (DOC)
Trustee Liaison
Sussman
Monday, August 21, 2017
Staff Contact
Scott Anderson, Finance
Updated: 8/17/2017 9:56 AM
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Village of Buffalo Grove
PROCLAMATION RECOGNIZING NATIONAL PAYROLL WEEK
IN THE VILLAGE OF BUFFALO GROVE
WHEREAS, the American Payroll Association and its more than 21,000 members have
launched a nationwide public awareness campaign that pays tribute to the more than 150
million people who work in the United States and the payroll professionals who support the
American system by paying wages, reporting worker earnings and withholding federal
employment taxes; and
WHEREAS, payroll professionals in Buffalo Grove, IL play a key role in maintaining the
economic health of Buffalo Grove, carrying out such diverse tasks as paying into the
unemployment insurance system, providing information for child support enforcement, and
carrying out tax withholding, reporting and depositing; and
WHEREAS, payroll departments collectively spend more than $2.2 trillion annually
complying with myriad federal and state wage and tax laws; and
WHEREAS, payroll professionals play an increasingly important role ensuring the economic
security of American families by helping to identify noncustodial parents and making sure
they comply with their child support mandates; and
WHEREAS, payroll professionals have become increasingly proactive in educating both the
business community and the public at large about the payroll tax withholding systems; and
WHEREAS, payroll professionals meet regularly with federal and state tax officials to discuss
both improving compliance with government procedures and how compliance can be
achieved at less cost to both government and businesses;
THEREFORE, I, Beverly Sussman, hereby give additional support to the efforts of the people
who work in Buffalo Grove, IL and of the payroll profession by proclaiming the first full week
of September Payroll Week in Buffalo Grove.
Beverly Sussman,
Village President
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8.B
Action Item : Request for Qualifications - Engineering Services
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Recommendation of Action
Staff recommends approval.
SUMMARY: Staff seeks authorization to Request Qualifications (RFQ) to procure professional
engineering services from a group of qualified and approved engineers to help design, specify, and
provide documentation for the bidding of projects related to utility, drainage, and roadway projects.
ATTACHMENTS:
• Memo - Authorization Engineer (DOCX)
Trustee Liaison Staff Contact
Stein Brett Robinson, Finance
Monday, August 21, 2017
Updated: 8/17/2017 9:59 AM Page 1
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8.B.a
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MEMORANDUM
DATE: August 17, 2017
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
Darren Monico, Village Engineer
SUBJECT: Professional Engineering Services
Staff seeks authorization to Request Qualifications (RFQ) to procure professional engineering services
from a group of qualified and approved engineers to help design, specify, and provide documentation for
the bidding of projects related to utility, drainage, and roadway projects ("Engineering Services"). The
services to be requested include the following:
a. Evaluations, investigations, analysis, recommendations, cost and time estimates, testing,
reports, studies, designs, preparation of documents, field inspections and investigation.
b. Professional involvement throughout all phases of a project including, but not limited to
development of programs; preparation of reports; periodic progress reports/meetings; review of invoices
for service; timely processing of project correspondence, Consultants' requests for payment, and material
and equipment submittals.
It must be noted that the selection of an engineering firm is governed by the Brooks Act, also known as
the Selection of Architects and Engineers statute which is a United States federal law passed in 1972 that
requires that the U.S. Federal Government select engineering and architecture firms based upon their
competency, qualifications and experience rather than by price. As some of the projects listed above use
federal funds a qualification based selection (QBS) must be used in this procurement process.
Packet Pg. 20
8.0
Ordinance No. 0-2017-29 : An Ordinance Amending Chapter 10 of
the Village of Buffalo Grove Municipal Code
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The attached ordinance codifies recently installed yield signs into the Village Code.
ATTACHMENTS:
• Yield sign update memo 17-0817 (DOCX)
• Yield sign update ord 17-0814 (DOCX)
Trustee Liaison
Berman
Monday, August 21, 2017
Staff Contact
Darren Monico, Public Works
Updated: 8/17/2017 10:06 AM
Page 1
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8.C.a
BUFFALO GRON't',
TO: DANE C. BRAGG, VILLAGE MANAGER
FROM: DARREN MONICO, VILLAGE ENGINEER
SUBJECT: YIELD SIGN ORDINANCE AMENDMENT
DATE: 8/17/2017
CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
Staff is updating the Village Traffic Ordinance with recently added yield signs due to new
subdivisions or due to engineering traffic management reviews at the following intersections:
A
B
Mill Creek
Greenridge Road
[Crofton Lane
Crofton Lane
Greenridge Road
Windsor Ridge
Vei�on Lane
Hawthorne Road
Hidden Lake
Fabish Drive
Hidden Lake Drive
Easthaven
Jordan Terrace
Olive Hill Drive
Wright Boulevard
Olive Hill Drive
Olive Hill Drive
Easthaven Drive/Olive Hill Drive
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8.C.b
ORDINANCE NO. 2017 -
AN ORDINANCE AMENDING CHAPTER 10 OF THE
VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the quality of life is enhanced by a high quality arterial street
transportation system which operates efficiently and which does not experience extreme
congestion so as to induce motorists to "cut through" neighborhood streets in order to
reduce travel times; and,
WHEREAS, the Village of Buffalo Grove has recently installed several yield
signs at various Village intersections and wishes to have them be codified in the Village
Ordinances.
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT
AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK
AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS:
Section 1: Section BG-11-1204c - Yield intersections, of the Village of Buffalo Grove
Municipal Code is hereby amended by adding thereto the following:
BG-11-1204c - Yield intersections.
The following streets in Buffalo Grove are "YIELD" sign intersections. All traffic
proceeding on streets listed in Column A —yield streets, shall yield before entering in or
across the intersections listed in Column Blocation.
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8.C.b
Hidden Lake
Section 2: Any person violating any portion of this Chapter shall be punished
according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 3: This Ordinance shall be in full force and effect from and after its
passage, approval, and publication as provided by law. This Ordinance may be
published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: , 2017
APPROVED: , 2017
ATTEST:
Village Clerk
APPROVED:
Village President
2
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8.D
Ordinance No. 0-2017-30 : An Ordinance Amending Chapter 5.20,
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The Class D liquor license for Pardeep, Inc. as franchisee for 7-Eleven, Inc. at 1165 Weiland
Road is hereby rescinded effective September 26, 2017. Pardeep, Inc. will no longer be the Franchisee. A
Class D liquor license is reserved for Malhotra Enterprises, Inc. as franchisee for 7-Eleven, Inc. at 1165
Weiland Road. This reservation is subject to the applicant completing Village requirements for said
license on or before September 26, 2017.
ATTACHMENTS:
• Class D - 7-Eleven, 1165 Weiland Rd 7-18-17 (DOCX)
Trustee Liaison
Sussman
Monday, August 21, 2017
Staff Contact
Julie Kamka, Community Development
Updated: 8/17/2017 10:08 AM
Page 1
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8.D.a
Underlined = addition
Str-ikethfetigh-s = deletion
07/18/2017
ORDINANCE NO. 2017 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
Section 1. Subsection D. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended as follows:
5.20.072 Licenses authorized.
D. Class D.
Licensee and d/b/a
;� V ., Aldi, Inc.
Nino's Pizzaria, Inc.
�, BRI Incorporated d/b/a The Wild Buffalo
574, Malhotra
Section 2.
Inc. d/b/a 7-Eleven
Address
1202 Dundee Road
960 S. Buffalo Grove Road
48 Raupp Boulevard
1165 Weiland Road
A. The Class D liquor license for Pardeep, Inc. as franchisee for 7-Eleven, Inc. at 1165 Weiland
Road is hereby rescinded effective September 26, 2017. Pardeep, Inc. will no longer be the
Franchisee.
B. A Class D liquor license is reserved for Malhotra Enterprises, Inc. as franchisee for 7-Eleven,
Inc. at 1165 Weiland Road. This reservation is subject to the applicant completing Village
requirements for said license on or before September 26, 2017. The Village Manager shall
have the authority to extend the September 26, 2017 date for good cause shown. If not so
extended, this reservation shall cease.
C. This Section 2 shall not be codified.
Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval.
AYES:
NAYS:
ABSENT:
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8.D.a
PASSED:
APPROVED:
ATTEST:
Janet M. Sirabian, Village Clerk
2017
2017
Beverly Sussman, Village President
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8.E
Ordinance No. 0-2017-31 : An Ordinance Updating Title 12 - Streets,
Sidewalks, and Other Public Places
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The following statement was added to Section 12.20.070 of the Village Code: "A dead,
diseased, or dying tree over eight feet (8') in height on any property in the Village is hereby declared a
nuisance and the owner thereof shall remove the same at ground level."
ATTACHMENTS:
• Tree Ordinance update memo 17-0816 (DOCX)
• CHICAGO1-#698340-v1-Ordinance_-_Dead_Tree_On_Private_Property (DOC)
Trustee Liaison
Stein
Monday, August 21, 2017
Staff Contact
Darren Monico, Public Works
Updated: 8/17/2017 11:46 AM
Page 1
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8.E.a
BUFFALO GRON't',
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
TITLE 12 - TREE ORDINANCE AMENDMENT
DATE:
8/17/2017
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
Upon the recommendations of the Village Attorney and the Village Forester in an effort to
improve the enforcement capabilities of the Village in relation to dead, diseased, or dying
trees located on private property, staff is updating Title 12 of the Village Ordinance with the
following language being added on to Section 12.20.070 which is underlined below.
12.20.070 - Maintenance —Property owner responsibility.
The owner or person in control of any lot or parcel of land in the Village upon which
any trees are growing shall trim or cause to be trimmed the branches thereof so that the same
shall not obstruct the passage of light from any street light in any street, alley or highway in
the Village to the adjacent street or sidewalk. Owners shall trim all branches of any tree now
or hereafter growing on their premises which overhang any sidewalk, street, alley or public
highway so that there shall be a clear height of twenty feet above the surface of the street,
alley or highway unobstructed by branches, and a clear height of eight feet over any sidewalk.
Such owners shall also remove from such trees all dead, decayed or broken limbs or branches
that overhang such street, alley or highway. When any of such trees are dead, such owners
shall remove the same so that they shall not fall in the street, alley or public highway.
A dead, diseased, or dye tree over eight feet (8') in height on any property in the
Village is hereby declared a nuisance and the owner thereof shall remove the same at ground
level.
Any person who fails to comply with any of the provisions of this section within ten
calendar days after notice from the Director of Public Works or designee of the particular
things to be done under this section shall be subject to the penalties provided in Section
12.20.140.
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07/ 18/2017
#698340
ORDINANCE NO. 2017 -
AN ORDINANCE AMENDING SECTION 12.20.070, MAINTENANCE -PROPERTY
OWNER RESPONSIBILITY, OF THE BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The foregoing recital is hereby adopted and incorporated into and made a
part of this Ordinance as if fully set forth herein.
Section 2. Section 12.20.070, Maintenance -Property Owner Responsibility, of the
Buffalo Grove Municipal Code is hereby amended to read as follows:
12.20.070 - Maintenance —Property owner responsibility.
The owner or person in control of any lot or parcel of land in the Village upon which any
trees are growing shall trim or cause to be trimmed the branches thereof so that the same shall
not obstruct the passage of light from any street light in any street, alley or highway in the
Village to the adjacent street or sidewalk. Owners shall trim all branches of any tree now or
hereafter growing on their premises which overhang any sidewalk, street, alley or public
highway so that there shall be a clear height of twenty feet above the surface of the street, alley
or highway unobstructed by branches, and a clear height of eight feet over any sidewalk. Such
owners shall also remove from such trees all dead, decayed or broken limbs or branches that
overhang such street, alley or highway. When any of such trees are dead, such owners shall
remove the same so that they shall not fall in the street, alley or public highway.
A dead, diseased, or dying tree over eight feet (8') in height on any property in the
Village is hereby declared a nuisance and the owner thereof shall remove the same at ground
level.
Any person who fails to comply with any of the provisions of this section within ten
calendar days after notice from the Director of Public Works or designee of the particular things
to be done under this section shall be subject to the penalties provided in Section 12.20.140.
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Section 3. If any section, paragraph, clause or provision of this Ordinance shall be held
invalid, the invalidity thereof shall not affect any other provision of this Ordinance.
Section 4. Any person violating any portion of this Ordinance shall be punished
according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 5. This Ordinance shall be in full force and effect from and after its passage,
approval and publication. This Ordinance may be published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED:
2017
APPROVED: , 2017
PUBLISHED:
ATTEST:
Janet Sirabian, Village Cleric
#698340
0)
2017
APPROVED:
Beverly Sussman, Village President
Packet Pg. 31
8.F
Ordinance No. 0-2017-32 : An Ordinance Amending Chapter 5.20 -
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Based upon the request of the licensee, the Class E liquor license for The Noodle Shop, Co. -
Colorado Inc. d/b/a Noodles & Co. at 1209 W. Dundee Road is hereby rescinded.
ATTACHMENTS:
• Noodles - Request to Rescind 7-26-17 (PDF)
• Class E - Noodles & Co, 1209 W Dundee Rd - Rescind (DOCX)
Trustee Liaison
Sussman
Monday, August 21, 2017
Staff Contact
Julie Kamka, Community Development
Updated: 8/17/2017 10:12 AM
Page 1
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M
W E- B S E E R o P 0 W E L I
P
Erica Zuniga
Licensing Manager
July 26, 2017
Beverly Sussman, Village President
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, IL 60089
Re: Noodles & Company — 1209 W Dundee Rd
Dear Village President Sussman:
As you are aware, we represent The Noodle Shop, CO -Colorado, Inc. ("Noodles"
or "Licensee") as to its licensing and regulatory compliance matters in Illinois.
At this time, the Licensee would like to cancel the Village of Buffalo Grove
Liquor License for Noodles & Company, effective 8/01/2017. If you will need the
original liquor license, please let me know. The Retail Food License should remain
active and in effect. The ILCC license is also being cancelled.
Thank you and the Village for your/its assistance in every facet of this project. It
is very much appreciated. Should you have questions or concerns, please do not hesitate
to contact me at 312-587-8800 or
Sincerely,
cr)
Erica Zuniga
EZ/sf
C: The Noodle Shop, CO -Colorado, Inc.
Enclosure
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8.F.b
Underlined = addition
Str-ikethfetigh-s = deletion
08/01/2017
ORDINANCE NO.2017 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended as follows:
5.20.72 Licenses authorized.
E. Class E.
Licensee and d/b/a
1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant
2. Continental Restaurant, Inc.
3. Best In Town, Inc.
d/b/a Giordano's of Buffalo Grove
4. Grande Jakes Fresh Mexican Grill in BG, Inc.
65. Coffee House Holdings, Inc. d/b/a
Starbucks Coffee #17730
-76. Pizza Amore, Inc.
Section 2.
Address
734 S. Buffalo Grove Road
782 S. Buffalo Grove Road
270 N. Mc Henry Road
205 Dundee Road
•
1205 W. Dundee Road
808 Milwaukee Avenue
A. The Class E liquor license for The Noodle Shop, Co.- Colorado Inc. d/b/a Noodles & Co. at
1209 W. Dundee Road is hereby rescinded at the request of the licensee.
B. This Section 2 shall not be codified.
Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval.
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AYES:
8.F.b
NAYS:
I.:`1MM
PASSED: 2017
APPROVED: .2017
ATTEST:
Janet M. Sirabian, Village Clerk
Beverly Sussman, Village President
2
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8.G
Ordinance No. 0-2017-33 : An Ordinance Approving a Special Use
for a Child Day Care Home at 330 University Drive
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
The Planning & Zoning Commission recommended unanimous approval, subject to conditions in the
attached Ordinance. Staff concurs with this recommendation.
SUMMARY: The petitioners are requesting a Special Use to operate a child day care home at 330
University Drive. The child day care home would provide care for up to 8 children ages 2 to 5 years old.
The Planning & Zoning Commission recommended unanimous approval, subject to conditions in the
attached Ordinance. Staff concurs with this recommendation.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOC)
• Aerial (PDF)
• Petitioners Letter (PDF)
• Response to Standards (PDF)
Trustee Liaison
Ottenheimer
Monday, August 21, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 8/17/2017 10:19 AM
Page 1
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8.G.a
VILL,AGE OF
BUFFALO G110"VE
DATE: August 17, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Ordinance Approving a Special Use for a Child Day Care Home at 330 University Dr
BACKGROUND
The petitioners are proposing to operate a child day care home at 330 University Drive. The child day
care home would provide care for up to 8 children ages 2 to 5 years old. Pursuant to the Zoning
Ordinance, Child Day Care Homes are allowed as a Special Use within residential districts.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC recommended approval of the special use, subject to the following conditions:
1. Petitioner shall comply with the standards set forth in Section 17.12.141, Section 17.28.040
and Section 17.28.060 of the Village Zoning Ordinance.
2. The special use shall be in effect for a period of two (2) years from the date of this Ordinance.
The Petitioner is required to apply to the Village for re -authorization of the special use
pursuant to Section 17.28.060.0 of the Village Zoning Ordinance.
3. The petitioner shall obtain a DCFS license. A copy of the DCFS license shall be provided to
the Village prior to the issuance of a business license.
4. The special use shall be automatically revoked if the Petitioner fails, for any reason, to have a
valid license issued by the Illinois Department of Children and Family Services (IL DCFS).
5. The Petitioner shall obtain a Village business license prior to operation of the child day care
home.
6. The special use does not authorize any use in violation of any covenants running with the
Property.
7. No person who has been convicted of a felony or misdemeanor involving violence against a
person shall be permitted to reside in the day care home at any time, on a temporary or
permanent basis, or otherwise be allowed to be present in the day care home at any time
when children are present. The petitioner must agree to permit the Village of Buffalo Grove
to conduct, or cause to be conducted, a criminal background check of every person residing
in the day care home.
8. Petitioner shall maintain the Property in full compliance with Village property maintenance
standards at all times, as determined by the Village in its sole discretion.
9. This special use is granted to Stefaniya Senyk and Mariya Dytso jointly. Said special use does
not run with the Property and is not granted to any business entity. Said special use is not
transferable to another person or entity, and may not be used by any other person or entity.
10. The petitioner shall comply with the 2 conditions outlined in the Fire Department Inspection
Report.
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11. The Petitioners shall provide a drop off and pick-up schedule that is acceptable to the Village.
Staff concurs with this recommendation.
PUBLIC HEARING COMMENTS
There was 1 resident who testified at the meeting. The resident was seeking information about the
request and wanted to make sure sufficient parking was being provided.
RECOMMENDATION
Staff recommends that the Village Board approve an Ordinance granting the special use, subject to
the conditions in the attached Ordinance.
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July 27, 2017
DM#698946
ORDINANCE NO. 2017 -
AN ORDINANCE APPROVING A SPECIAL USE
FOR A CHILD DAY CARE HOME IN THE R-5A RESIDENTIAL ZONING DISTRICT
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
Stefaniva Snvk and Mariva Dytso
330 University Drive
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of
1970; and,
WHEREAS, the real property ("Property") hereinafter legally described is zoned R-5A, and is
occupied by a single—family detached residence commonly known as 330 University Drive; and,
WHEREAS, Stefaniya Snyk and Mariya Dytsor are the owners of the Property; and,
WHEREAS, Stefaniya Snyk and Mariya Dytsor ("Petitioners") who reside at the Property have
petitioned to the Village for a special use to operate a child day care home at the Property; and,
WHEREAS, notice of the public hearing concerning the petition for a special use was given, and the
public hearing was held on July 19, 2017 by the Buffalo Grove Planning & Zoning Commission; and,
WHEREAS, based on the testimony and evidence presented at the public hearing, the Planning &
Zoning Commission made the following findings:
1. That the child day care use will serve the public convenience and will not be detrimental to,
nor endanger the public health, safety, morals comfort or general welfare;
2. That the child day care use will not be injurious to the use and enjoyment of other property in
the immediate vicinity, nor substantially diminish and impair other property valuations within
the neighborhood;
3. That the Petitioner presented adequate evidence that the child day care use will be properly
managed to minimize impacts on adjacent properties; and,
4. That there is adequate parking to serve the child day care use.
WHEREAS, after closing the public hearing, and then considering the testimony and other evidence
presented at the hearing, the Planning & Zoning Commission determined that the criteria and standards for a
special use as set forth in Section 17.28.040 and Section 17.28.060 of the Village's Zoning Ordinance have
been met and use of the Property as proposed would be compatible with adjacent properties; and,
Packet Pg. 39
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WHEREAS, the Planning & Zoning Commission voted 9 to 0, to recommend approval of a special use
for the proposed child day care home on the Property; and,
WHEREAS, the President and Board of Trustees after due and careful consideration have
determined that the requirements for a special use as set forth in Section 17.28.040 and Section 17.28.060 of
the Village Zoning Ordinance have been met and that the use of the Property on the terms and conditions
herein set forth would enable the Village to control development of the area and would serve the best interests
of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS:
Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance
and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this
Ordinance.
Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving a
special use for a child day care home for the following legally described property:
SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 217 in Cambridge Countryside Unit
6, being a Subdivision in the north Yz of Section 9, Township 42 north, Range 11, east of the
Third Principal Meridian, according to the plat thereof registered in the office of the Registrar
of titles of Cook Count, Illinois on August 7, 1967 as document number 2339711, Village of
Buffalo Grove, Cook County, Illinois.
Section 3. The special use is subject to the following conditions:
A. Petitioners shall comply with the standards set forth in Section 17.12.141, Section
17.28.040 and Section 17.28.060 of the Village Zoning Ordinance.
B. The special use shall be in effect for a period of two (2) years from the date of this
Ordinance. The Petitioners are required to apply to the Village for re -authorization of
the special use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance.
C. The special use shall be automatically revoked if the either of the Petitioners fail, for
any reason, to have a valid license issued by the Illinois Department of Children and
Family Services (IL DCFS).
D. The Petitioners shall provide proof of ownership of the homeowners, Stefaniya Snyk
and Mariya Dytsor.
E. The Petitioners shall obtain a Village business license prior to operation of the child
day care home. A copy of the DCFS license State Fire Marshall approval shall be
provided to the Village prior to the issuance of a business license.
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F. The special use does not authorize any use in violation of any covenants running with
the Property.
G. No person who has been convicted of a felony or misdemeanor involving violence
against a person shall be permitted to reside in the day care home at any time, on a
temporary or permanent basis, or otherwise be allowed to be present in the day care
home at any time when children are present. The petitioners must agree to permit the
Village of Buffalo Grove to conduct, or cause to be conducted, a criminal
background check of every person residing in the day care home.
H. Petitioners shall maintain the Property in full compliance with Village property
maintenance standards at all times, as determined by the Village in its sole discretion.
1. This special use is granted to Stefaniya Snyk and Mariya Dytsor as individuals. Said
special use does not run with the Property and is not granted to any business entity.
Said special use is not transferable to another person or entity, and may not be used
by any other person or entity.
The Petitioners shall provide a drop off and pick up schedule that is acceptable to the
Village.
Section 4. This Ordinance shall be in full force and effect on and after its passage and approval,
subject to the Petitioners' execution of the Acceptance and Agreement attached hereto as Exhibit A,
incorporated herein and made a part hereof, and the filing of said executed Acceptance and Agreement form
with the Village. This Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED: , 2017
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APPROVED: O
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Beverly Sussman, Village President s
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ATTEST: Q
Janet M. Sirabian, Village Clerk
DM#698946
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8.G.b
EXHIBIT A
Petitioners Acceptance and Agreement Concerning
the Special Use for a Child Day Care Home at 330 University Drive
Stefaniya Snyk and Mariya Dytsor do hereby accept and agree to abide by and be bound by each of the terms,
conditions and limitations set forth in the approved Ordinance duly passed and approved by the Village of
Buffalo Grove, Illinois authorizing the special use for the child day care home at 330 University Drive.
The undersigned acknowledge that they have read and understand all of the terms and provisions of said
Ordinance, and do hereby acknowledge and consent to each and all of the provisions, restrictions, and
conditions of said Ordinance.
Stefaniya Snyk
330 University Drive
Buffalo Grove, IL 60089
Mariya Sytsor
330 University Drive
Buffalo Grove, IL 60089
Subscribed and sworn to before me this , 2017 by Stefaniya Snyk and Mariya Dytsor
Notary Public
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Day Care Home Operation
The day care home will start accepting children at 7am and will operate until 6pm. Children will
start leaving day care home between 5:30pm and 6:OOpm. Children will be picked up and
dropped off in the driveway of the house only. There is enough parking space for 2-3 cars at a
time. The house is not located on a busy street, therefore there will be no traffic congestions.
During the time of day care operation, children will stay within the boundaries of the above
mentioned home under the supervision of 2 day care providers. Outdoor play will be only on the
backyard that is surrounded with a 5ft tall fence to provide secure play. The two child care
providers are both residents of this house (Mariya Dytso and Stefaniya Senyk) and will both be
licensed by the state of Illinois and the Village of Buffalo Grove (in progress). The number of
children is yet to be determined by Illinois DCFS, but it is usually no more than 8 children per
teacher. Children will be of various age from 2 to 5. Both childcare providers obtained training in
caring for mixed -ages of children, so will be able to provide adequate care to each and every
child.
Packet Pg. 44
8.G.e
Child Day Care Home Special Use Criteria
Please provide/confirm that the child Day care Home meets each of the following criteria.
The responses need to affirm each separate item individually and need to be submitted in
writing.
1. A special use for a child day care home shall meet the Special Use requirements of Section
17.28.040.
a. The home daycare will serve the public convenience and will not be detrimental to or endanger
the public health, safety, morals, comfort, or general welfare.
b. The location of home day care will be within the single family detached home and location of
the site with respect to the streets giving access to it is such that will not interfere with traffic
and orderly development of the district.
c. The home day care will not be injurious to the use and enjoyment of other property
neighbouring our house.
d. Adequate utilities, access roads, drainage and necessary facility has been provided.
e. Parking area is of adequate size and includes a driveway and 1-car garage. The entrance and exit
to and from a driveway is such that will prevent traffic hazards and will minimize traffic
congestion.
f. The home day care conforms to the applicable regulations of the zoning district in which it is
located.
2. Verification that the day care provider is a full-time resident of the home.
The applicants are Mariya Dytso and my mother Stefaniya Senyk. Please see attached copies of our ID
cars.
3. Verification that the home is licensed by the Illinois Department of Children and Family Services,
and that applicable requirements of the Illinois Department of Public Health will be met.
We are currently in the process of obtaining a license from Illinois DCFS.
4. Inspection by the Village Department of Building and Zoning, Health Officer and Fire Department
to determine that all life -safety, health and other applicable codes will be met.
We can readily provide health forms for all family members. Home inspection can be conducted at any
time upon request of Village of Buffalo Grove.
5. That the establishment, maintenance or operation of the special use will not be detrimental to
or endanger the public health, safety, morals, comfort or general welfare.
We confirm that establishment, maintenance and operation of day care home will comply with all
standards and will not be detrimental to or endanger the public health, safety, morals, comfort or
general welfare.
6. The following standards shall be met:
a. Provision of child care shall be limited each day to the hours of 6:00 a.m. to 8:00 p.m.
Outdoor play shall not be allowed before 8:00 a.m.
We confirm
b. Adequate space shall be provided on the driveway of the property for parking while
children are being dropped off or picked up at the home.
We confirm that adequate parking space will is available.
c. Traffic congestion or safety hazards shall not be created in the adjacent neighborhood
We confirm that our home complies with this standard.
A play area shall be provided in the rear yard of the property. Said area shall be enclosed
by a fence at least four feet in height to ensure the safety of the children. The fenced
play area shall be secured with self -closing and self -latching gate(s) as approved by the
Packet Pg. 45
8.G.e
Village. Said play area shall be screened from adjacent properties with fencing or
landscaping.
Our home complies with this standard.
The day care activities shall not create undue noise or other nuisances for adjacent
properties. There shall be no outdoor sound amplification devices which produce
distinctly and loudly audible sounds beyond the boundary of the property from which
the sound originates.
We confirm that there will be no outdoor sound amplification and amount of noise will not
interfere with lives of our neighbours.
f. Employees who are not residents of the day care home may be employed by the day
care provider, if it is determined by the Planning & Zoning Commission that this would
not be detrimental to the neighborhood. Parking shall be provided on the property for
any employee driving to the home.
The two employees are full time residents of this home, that is Mariya Dytso and Stefaniya
Senyk. If, at any time, there will be an employee who does not reside in this house, we confirm
that it will not be detrimental to the neighborhood.
g. An approved day care home shall be subject to periodic inspection by the Village in
accordance with Village procedures for inspections concerning health, life -safety and
other applicable regulations.
We confirm that such inspections can be conducted at any time Village of Buffalo Grove
considers it.
h. The Planning & Zoning Commission and Corporate Authorities may impose conditions
and restrictions as may be necessary or appropriate to comply with the foregoing
criteria and standards. The foregoing standards may be modified as deemed reasonable
in specific cases.
If any restriction or modifications are necessary, we confirm that we will comply with those
standards.
i. The Planning & Zoning Commission shall consider the number and location of other
child day care homes so as to avoid congestion and other negative impacts.
We confirm that it is up to Planning & Zoning Commission to consider number oh home day care
in the neighborhood.
SPECIAL USE CRITERIA
A. All special uses shall meet the following criteria:
1. The special use will serve the public convenience at the location of the subject property; or the
establishment, maintenance or operation of the special use will not be detrimental to or
endanger the public health, safety, morals, comfort, or general welfare;
Agree to comply
2. The location and size of the special use, the nature and intensity of the operation involved in or
conducted in connection with said special use, the size of the subject property in relation to such
special use, and the location of the site with respect to streets giving access to it shall be such
that it will be in harmony with the appropriate, orderly development of the district in which it is
located;
Agree to comply
3. The special use will not be injurious to the use and enjoyment of other property in the
immediate vicinity of the subject property for the purposes already permitted in such zoning
district, nor substantially diminish and impair other property valuations with the neighborhood;
Packet Pg. 46
8.G.e
Agree to comply
4. The nature, location and size of the buildings or structures involved with the establishment of
the special use will not impede, substantially hinder or discourage the development and use of
adjacent land and buildings in accord with the zoning district within which they lie;
Agree to comply
5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be
provided;
THis criteria has been met.
6. Parking areas shall be of adequate size for the particular special use, which areas shall be
properly located and suitably screened from adjoining residential uses, and the entrance and
exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards,
eliminate nuisance and minimize traffic congestion in the public streets.
This criteria has been met.
Packet Pg. 47
8.H
Ordinance No. 0-2017-34 : An Ordinance Approving Variations to
the Sign Code for the Four Points by Sheraton on 900 West Lake
Cook Road
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
The Planning & Zoning Commission recommended approval (9-0) of both variations subject to a
condition. Staff concurs with this recommendation.
SUMMARY: The petitioner, Four Points by Sheraton on 900 West Lake Cook Road, is seeking two
variations related to signage. The first variation is to move its existing ground sign off premise and the
second variation is to replace the existing wall sign with a new sign that would exceed the maximum area
allowed by the code. The Planning & Zoning Commission unanimously recommended approval of the
request, subject to a condition in the attached Ordinance.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOC)
• Sign Drawings(PDF)
Trustee Liaison
Stein
Monday, August 21, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 8/17/2017 10:22 AM
Page 1
Packet Pg. 48
8.H.a
VILLAGE OF
BUFFALO RO"V .
DATE:
TO:
FROM:
SUBJECT:
August 17, 2017
President Beverly Sussman and Trustees
Christopher Stilling, Director of Community Development
IN
A variation to allow an off premise ground sign and a variation to allow a wall
sign to exceed the maximum size for 900 West Lake Cook Road
BACKGROUND
The petitioner, Four Points by Sheraton on 900 West Lake Cook Road, is seeking two variations
related to signage. The first variation is to move its existing ground sign off premise to the
vacant parcel just south of their existing property. The second variation is to replace the
existing wall sign with a new sign that would exceed the maximum area allowed by the code.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The Planning & Zoning Commission recommended approval (9-0) of both variations subject to
the following condition:
1. The wall sign shall not exceeding 35% of the wall sign background.
Staff concurs with this recommendation.
PUBLIC HEARING COMMENTS
There were no residents who testified at the meeting.
PLANNING & ZONING ANALYSIS
Off -Site Ground Sign
• As shown on the site plans, the existing sign, which was recently constructed, is located
at the southwest corner of the parking lot, right on the edge of the petitioner's
property.
• Following the construction of this sign, the petitioner noted that the location does not
provide adequate visibility to Lake Cook Road, especially those traveling west on Lake
Cook.
• As a result, the petitioner is seeking to relocate the sign on a vacant outlot owned by
Hamilton Partners. Hamilton Partners has provided a letter expressing their consent to
relocate the pylon sign to their property.
Page 1 of 2
Packet Pg. 49
8.H.a
Wall Sign
• Currently the Four Points Sheraton has a temporary nylon sign on the porte cochere
facing west.
• The petitioner woud like to install a new wall sign fabricated from aluminum letters with
clear acrylic faces. It would identify the name of the business and be internally lit with
LED lighting.
• Initially, the petitioner proposed a wall sign that would cover approximately 50% of the
wall sign background. Pursuant to Village Code, a maximum of 20% coverage is allowed.
The PZC unanimously recommended that the proposed sign not exceed 35% of the wall
sign background.
RECOMMENDATION
Staff recommends that the Village Board approve an Ordinance granting the variations.
Page 2 of 2
Packet Pg. 50
8.H.b
July 27, 2017
DMH698976
ORDINANCE NO. 2017 -
GRANTING VARIATIONS FROM CERTAIN SECTIONS
OF THE BUFFALO GROVE SIGN CODE
Four Points by Sheraton
900 West Lake Cook Road
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the real property legally described in Exhibit A ("Property") attached hereto is
zoned in the B-3, Planned Business Center District; and,
WHEREAS, Amin Amdani is the owner of the entity Lake County Hospitality, LLC. , which is
the owner ("Owner") of the Property; and,
WHEREAS, Lake County Hospitality, LLC. the tenant of the property will operate on the
Property under the assumed name Four Points by Sheridan, and,
WHEREAS, request is being made by the petitioner, Four Points by Sheraton, for variation to
Sign Code, Section 14.20.100 to allow it to move their existing ground sign off -premises to the
vacant parcel just south of their existing property and, for variation to Sign Code, Section 14.16.070
to allow the replaced of the existing wall sign with a new sign that would exceed the maximum are
allowed by the Sign Code, as shown on Exhibit B (Sign Plans) and;
WHEREAS, the Planning & Zoning Commission held a public hearing on July 19, 2017 at
which it received testimony on the requested variations; and
1
Packet Pg. 51
8.H.b
WHEREAS, the Planning & Zoning Commission made certain findings of fact, made a positive
recommendation by a vote of 9 to 0, for the variations, and prepared minutes of the public hearing;
and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and
find that the requested sign variations are in harmony with the general purpose and intent of the
Sign Code (Title 14 of the Buffalo Grove Municipal Code), and that the Petitioner has shown: 1) That
the proposed signage is of particularly good taste; and 2) The entire site has been particularly well
landscaped.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE
OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and
made a part hereof.
Section 2. Variations are hereby granted to Section 14.20.100 and Section 14.16.070 of the Village
Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of allowing the existing
ground sign to be moved off -premises to the vacant parcel just south of their existing property and
to allow the replacement of the existing wall sign with a new sign that would exceed the maximum
allowed by the Sign Code, as shown on Exhibit B (Sign Plans). Not withstanding the plans attached
as Exhibit B, the wall sign shall meet the requirements of Section 3 below.
Section 3. The wall sign variation is subject to the total wall sign not exceeding 35% of the wall sign
background.
Section 4: This Ordinance shall be in full force and effect from and after its passage, and approval
This Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
2
Packet Pg. 52
8.H.b
PASSED: 2017.
APPROVED: 2017.
ATTEST:
Janet M. Sirabian, Village Clerk
DM#698976
APPROVED:
Beverly Sussman, Village President
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Packet Pg. 53
8.H.b
EXHIBIT A
LEGAL DESCRIPTION
Four Points by Sheraton
900 West Lake Cook Road
SUBJECT PROPERTY LEGAL DESCRIPTION:
Lot 1 in Buffalo Grove Business Park Crest Hill Resubdivision, being a resubdivision of part of Lot 1 in
Buffalo Grove Business Park Unit 7 of part of the northwest quarter of Section 5, Township 42 North,
Range 11 East of the Third Principal Meridian, in Cook County, Illinois and part of the southwest quarter
of Section 32, Township 43 North, Range 11 East of the Third Principal Meridian, in Lake County, Illinois,
according to the plat thereof recorded November 14, 1988 as Document No. 2740318 in Lake County,
Illinois and on January 10, 1989 as Document No. 89015785 in Cook County, Illinois.
SUBJECT PROPERTY COMMON DESCRIPTION: 900 West Lake Cook Road, Buffalo Grove, Illinois.
PIN: 03-05-100-022-0000
PIN: 03-05-100-019-0000
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8.H.b
EXHIBIT B
Sign Plans
Four Points by Sheraton
900 West Lake Cook Road
Insert Plans
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8.1
Ordinance No. 0-2017-35 : Ordinance Approving a Special Use and
Variation for Aptakisic School at 1231 Weiland Road
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
The Planning & Zoning Commission recommended approval (9-0) of the special use and variation subject
conditions. Staff concurs with this recommendation.
SUMMARY: Aptakisic-Tripp School District 102 is proposing an addition to the existing Aptakisic School
located at 1231 Weiland Road. As a result of the changes, a special use is required. Furthermore, to
accommodate the existing school, a variation for a side yard setback reduction is also required. The
Planning & Zoning Commission unanimously recommended approval of the special use and variation.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
• Engineering Plans (PDF)
• Building Elevations (PDF)
Trustee Liaison
Ottenheimer
Monday, August 21, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 8/17/2017 10:32 AM
Page 1
Packet Pg. 60
V I fl G"f E0
BUFFALO GRON/E
MEMORANDUM
DATE: August 17, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: 1231 Weiland Road — Special Use and Variation for Aptakisic School
IN
BACKGROUND
Aptakisic-Tripp School District 102 (District 102) is proposing an addition, along with other
improvements, to the existing Aptakisic School located at 1231 Weiland Road. The school property is
currently zoned RE and elementary schools are a special use. As a result of the changes, a special use is
required. Furthermore, to accommodate the existing school, a variation for a side yard setback
reduction is also required.
PLANNING & ZONING COMMISSION (PZQ RECOMMENDATION
The Planning & Zoning Commission recommended approval (9-0) of the special use and variation subject
to the following conditions:
1. The proposed development shall substantially conform to the plans attached as part of this
petition.
2. Final engineering shall be revised in a manner acceptable to the Village Engineer.
3. The petitioner shall provide a traffic study prior to the start of construction.
Staff concurs with this recommendation.
Public Hearing Comments
One (1) neighbor attended the meeting and expressed some concerns about overflow parking and the
reduction of parking spaces.
STAFF ANALYSIS
Zoning History
• To date, the Village has no record of a special use being approved for the existing school. As a
result of the proposed improvements, a new special use is required.
• Furthermore, the existing school building currently does not meet the zoning requirements for
the side yard setback to the north. The code requires a setback of 10% the lot width. Due to
the large width (+/- 618 feet), a 61.8 foot setback is required. The existing school is setback
20.93 feet.
Proposed Improvements
• The project includes a 15,000 square foot addition to the school to accommodate the addition
of 6 graders from Meridian School.
• Furthermore, the administrative offices and facilities uses will be relocated to another site.
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• District 102 is also proposing improvements to both existing parking lots to improve traffic flow
for school buses and emergency vehicles.
Parking
• The site currently has 142 parking spaces, which was necessary to accommodate the
administrative offices and facilities.
• To accommodate better traffic flow, District 102 is proposing to reduce the required number of
spaces to 92 spaces.
• Pursuant to the Zoning Ordinance, elementary schools require parking at a ratio of 1 space per
employee. Based on the information provided, the School District indicated at its maximum
capacity, there will be 87 employees. Based on this information, the required number of
parking spaces are being provided.
Drop-Off/Pick-Up
• As noted in the petitioner's information, one of the key changes as part of the project includes
improving the existing drop-off/pick-up operations.
• The petitioner is currently working with Lake County Department of Transportation as part of
the pending Weiland Road widening project to possibly relocate the existing light to the
southern entrance. As a result, District 102 is providing 2 options:
Option 1
o This option works with the existing conditions, however the bus pickup area is now on
the west side of the building.
o Parents will now pick-up/drop-off on the south side, which allows for more stacking.
o In order to prevent overflow stacking at the southern entrance from parents trying to
turn left onto Weiland Road, the school is proposing a right in/out.
o Once buses have cleared, parents could get access at the northern entrance to turn left
at the light.
Option 2
o This option would relocate the existing signal to the south.
o Parents would still pick-up/drop-off on the south side, as shown on option 1. However,
the signal will allow parents and buses to use the new light to turn left onto Weiland.
• As of right now, no decisions have been made regarding the light, however as shown with both
options, staff believes the proposed improvements will be an enhancement to overall access
and circulation.
0
Variations m
The following is a summary of the requested variation:
O
A variation to Section 17.40 of the Village of Buffalo Grove Zoning Ordinance (Table of Area, Height, Bulk m
and Placement Regulations) to allow for a side yard setback reduction for an existing building.
The existing school building currently does not meet the zoning requirements for the side yard
setback to the north. The code requires a setback of 10% the lot width. Due to the large width
618 feet), a 61.8 foot setback is required. The existing school is setback 20.93 feet. The property a
impacted by the setback encroachment is an existing industrial/office building.
ACTION REQUESTED
Staff recommends that the Village Board approve an Ordinance granting a Special Use and variation for
the Aptakisic School expansion.
Page 2 of 2
Packet Pg. 62
ORDINANCE NO. 2017 - XX
AN ORDINANCE APPROVING A SPECIAL USE AND VARIAITION
IN THE RE RESIDENTIAL DISTRICT
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
Aptakisic School
1231 Weiland Road
Special Use and Variation for an Elementary School
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution
of 1970; and,
WHEREAS, the property at 1231 Weiland Road ("Property') legally described in EXHIBIT A
attached hereto is zoned in the RE Residential District; and,
WHEREAS, Aptakisic-Tripp School District 102 ("Petitioner"), has petitioned the Village for
approval of a special use and variation to expand an existing elementary school at the Property; and,
WHEREAS, the Village Plan Commission conducted a public hearing on August 2, 2017
concerning the petition for the special use and variation; and,
WHEREAS, the Plan Commission determined that the petition meets the criteria of a special use
and variation as set forth in the Buffalo Grove Zoning Ordinance; and,
WHEREAS, the Plan Commission voted 9 to 0 to recommend approval of the special use and
variation; and,
WHEREAS, the President and Village Board of Trustees after due and careful consideration have
concluded that the proposed expansion of the elementary school is a reasonable use of the Property
and will serve the best interests of the Village.
WHEREAS, the proposed expansion of the Aptakisic School shall be operated in accordance with
and pursuant to the following exhibits:
EXHIBIT A Legal Description
EXHIBIT B Acceptance and Agreement concerning special uses
EXHIBIT C Engineering Plans and Building Elevations
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Packet Pg. 63
2
Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning
Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part
of this Ordinance.
Section 2. The Corporate Authorities hereby grant a special use and variations to Aptakisic-Tripp
School District 102 for an existing elementary school at the Property subject to the following conditions:
1. The proposed development shall substantially conform to the plans attached as part of
this petition.
2. Final engineering shall be revised in a manner acceptable to the Village Engineer.
3. The petitioner shall provide a traffic study prior to the start of construction.
Section 3. This Ordinance shall be in full force and effect upon the submittal of a signed Exhibit
B (Acceptance and Agreement) hereto. This Ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Village Clerk
APPROVED:
Beverly Sussman, Village President
Packet Pg. 64
EXHIBIT A
LEGAL DESCRIPTION
Aptakisic School
1231 Weiland Road
Special Use and Variation for an Elementary School
SUBJECT PROPERTY LEGAL DESCRIPTION:
THAT PAI~T OF THE S0LJTHEAST O(JAITER OF SECTI("M 28�., TOWNSHIP 43
NORTH:, RANGE 11, LYING, EAST OF THE THIRD PRINCIPAL MERIDIAN IN
LAKE COUNTY, ILLINOIS, BOUNDED AND DESCRIBED, AS FOLLOWS, TO, IT:
BEGINNING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER, OF
SECTION 28 AFORESAID, THENCE WEST ALONG THE NORTH LINE OF SAID
SOUTHEAST QUARTER 957,16,7 FEET TO, THE CENTER OF APTAKISIC ROAD,
THENCE SOUTHERLY ALONG THE CENTER LINE OF SAID ROAD 1618 FEET,
THENCE EAST PARALLEL TO THE NORTH LINE OF SAID SOUTHEAST
QUAI�TEF� TO THE EAST LINE (")IF SAID S'O)THEAST QUARTER. THENCE
NORTH ALONG THE EAST LINE OF SAID SOUTHEAST OUARTER 616-64
FEET TO THE IPOIINT OF BEGINNING. EXCEPT THAT PART LYING EAST AND
SOUTH OF THE CENTER THREAD OF THE CREEK RUNNING IN A
1\101!' THERLY DIRECTION THROUIGH SAID PIOPERTY,
.AND ALSO EXCEPT THAT PART PREVIOUSLY DEDICATED FOR PUBLIC ROAD
PILIRPOSES RECORDED MARCH 22. 1989 AS DOCUMENT 89244
SUBJECT PROPERTY COMMON DESCRIPTION: 1231 Weiland Road, Buffalo Grove, IL
(PIN 15-28-400-058)
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EXHIBIT B
Acceptance and Agreement Concerning Special Use
Aptakisic School
1231 Weiland Road
Special Use and Variation for an Elementary School
Aptakisic-Tripp School District 102 acknowledges that it has read and understands all of the terms and
provisions of Buffalo Grove Ordinance No. 2017—XX pertaining to the special use and variation, and does
hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations of
said Ordinance.
Aptakisic-Tripp School District 102
By:
Name (print):
Title:
Packet Pg. 66
5
EXHIBIT C
Engineering Plans and Building Elevations
Aptakisic School
1231 Weiland Road
Special Use and Variation for an Elementary School
Packet Pg. 67
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8.J
Ordinance No. 0-2017-36 : Ordinance Amending Table of Offenses
and Fines for Solicitation Violations
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Due to the increased number of solicitors soliciting without permits, largely energy
companies, the attached ordinance makes soliciting without a permit a "must appear" violation.
Additionally, the fine has been changed to $100 which is consistent with the recommendation made at the
August 7th COW meeting.
ATTACHMENTS:
• Ordinance - Solicitation (DOC)
Trustee Liaison
Berman
Monday, August 21, 2017
Staff Contact
Jenny Maltas, Office of the Village Manager
Updated: 8/14/2017 4:40 PM
Page 1
Packet Pg. 84
8.J.a
Underlined = addition
Stfikeati = deletion
08/11/2017
#699841663477
ORDINANCE NO. 2017 -
AN ORDINANCE AMENDING T ABLE OF OFFENSES AND FINES FOR
SOLICITATION VIOLATIONS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the Village desires to amend Table 2.62.015-1, Table of Offenses and
Fines, of the Buffalo Grove Municipal Code to make a solicitation violation a "Must Appear at
Hearing" requirement and to provide for an increase in the minimum fine for a solicitation
violation.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The foregoing recitals are hereby adopted and incorporated into and made a
part of this Ordinance as if fully set forth herein.
Section 2. Table 2.62.015-1, Table of Offenses and Fines, of the Buffalo Grove
Municipal Code is hereby amended by changing the following offenses of Sections 5.24.020,
5.24.080, 5.24.090 and 5.24.100 as follows:
Chapter/Section
Title/Offenses
Minimum
Maximum
Minimum
Fine/Fine
Fine*
Fine
Paid Before
Must
Hearing
Appear
At Hearin
5.24.020
Soliciting
9
S100
without a permit
5.24.080
Soliciting -Failure
W
S100
to leave when
Packet Pg. 85
8.J.a
requested
5.24.090
Soliciting where
$-5-0
S100
posted "No
Soliciting"
5.24.100
Soliciting in
9
$100
violation of
Soliciting
hours/days
Section 3. If any section, paragraph, clause or provision of this Ordinance shall be held
invalid, the invalidity thereof shall not affect any other provision of this Ordinance.
Section 4. This Ordinance shall be in full force and effect from and after its passage,
approval and publication. This Ordinance may be published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: , 2017
APPROVED:
2017
PUBLISHED: , 2017
ATTEST:
Janet Sirabian, Village Cleric
#699841
APPROVED:
Beverly Sussman, Village President
Packet Pg. 86
8.K
Resolution No. R-2017-23 : Resolution Relating to the Semi -Annual
Review of Closed Session Minutes
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The Corporate Authorities have determined that the following set of closed session minutes
no longer require confidential treatment and are available for public inspection.
ATTACHMENTS:
• RESOLUTION Closed Session 2017 (DOC)
Trustee Liaison
Ms. Sirabian
Monday, August 21, 2017
Staff Contact
Julie Kamka, Community Development
Updated: 8/15/2017 7:53 AM
Page 1
Packet Pg. 87
8.K.a
RESOLUTION No. 2017-
Resolution Relating to the Semi -Annual Review of Closed Session Minutes
BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,
pursuant to Section 2.06 of the Open Meetings Act:
SECTION ONE: The Corporate Authorities of the Village determine that the following sets of
closed session minutes of the Corporate Authorities no longer require confidential treatment and
are available for public inspection:
August 15, 2016
January 30, 2017
January 9, 2017
March 6, 2017
SECTION TWO: The Corporate Authorities of the Village determine that the need for
confidentiality still exists as to all closed session minutes not listed in Section One above or not
previously released, and the same shall not be released for public inspection.
SECTION THREE: This Resolution shall be in full force and effect from and after its passage
and approval.
AYES:
NAYS:
ABSENT:
PASSED AND APPROVED this 21St
Attest:
Village Clerk
day of August , 2017
Village President
1
Packet Pg. 88
9.A
Resolution No. R-2017-24 : Resolution Approving an Amended and
Restated Intergovernmental Agreement Between the Villages of
Long Grove and Buffalo Grove Concerning Administrative
Adjudication and Other Matters
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
Long Grove approached staff about expanding Buffalo Grove's inspection services in Long Grove.
Specifically, their Village Board is concerned about the compliance of the building/fire codes in the
downtown. The Village of Long Grove is very happy with the services Buffalo Grove currently provides to
Long Grove - which is attributed in large part to the professionalism of Property Maintenance Inspector,
Joe Arrizi.
Staff proposed an amended agreement to the current IGA with Long Grove for adjudication and
inspection services. The most important items being an increase to the hourly rate that Long Grove pays
to the Village from $58 to $65 per hour, an annual escalator of the hourly rate of 3% per year, and a
maximum of 16 hours per week (currently 8). The agreement also indicates that Long Grove provide the
Village $100 per hearing if any tickets written by the inspectors go to adjudication and should a fine or fee
be assessed to the offender in adjudication the Village will receive 50% of the revenue.
Should Long Grove take advantage of the full 16 hours - the contract equates to an increase of $30,000
in contract value which more than covers the cost of staff time associated with the service. As a part of
this agreement, Staff recommends hiring a part-time property maintenance inspector (approximate 19
hours per week - and not IMRF eligible) to assistant the Village's full-time inspector. This position would
provide additional resources to the Village for property maintenance inspections not only for Long Grove
but for the Village of Buffalo Grove. The cost of the part-time employee would not result in additional costs
to the Village based on the value of the contract.
It is important to note that the financials do not include revenue from administrative adjudication or any
fees and fines collected as it is unknown how many tickets will be written.
ATTACHMENTS:
• Redline IGA (PDF)
• Resolution (DOCX)
• Amendment to LG-Buffalo Grove IGA re Administrative Adjudication (DOCX)
Trustee Liaison
Weidenfeld
Monday, August 21, 2017
Staff Contact
Jenny Maltas, Office of the Village Manager
Updated: 8/11/2017 9:55 AM
Page 1
Packet Pg. 89
: 'j) 'r, I A INTERGOVERNMENTAL AGREEMENT
BETWEEN AND AMONG THE VILLAGES OF LONG GROVE AND BUFFALO GROVE
CONCERNING ADMINISTRATIVE ADJUDICATION
THIS I IIII IIIII''I IIIIIIIIIIIIII l hfl`, S I A I INTERGOVERNMENTAL AGREEMENT
..................................................................
("Agreement') is made and entered into as of the day of
("Execution Date"), by and between the VILLAGE OF LONG GROVE, an Illinois municipal
corporation ("Long Grove") and the VILLAGE OF BUFFALO GROVE, an Illinois municipal
corporation ("Buffalo Grove') (each a "Party' and collectively, the "Parties").
WITNESSETH:
WHEREAS, Buffalo Grove operates an administrative adjudication system ("Buffalo
Grove System") through which an administrative hearing officer ("Hearing Officer") conducts
administrative hearings to adjudicate certain violations of the Buffalo Grove Village Code pursuant
to Chapter 2.62 of the Buffalo Grove Village Code; and
WHEREAS, the operation of the Buffalo Grove System is authorized by Division 1-2.1 of
the Illinois Municipal Code, 65 ILCS 5/1-2. 1 -1 et seq. and Division 11 -31.1 of the Illinois Municipal
Code, 65 ILCS 5/11-31.1-1 et seq. (collectively, the "Requirements of LaW'); and
WHEREAS, Long Grove has 2[gyig u§�y adopted" aiic w4l ad(::�pt fffi'19F 1.0the ffeetiv:�, [:)1t
ofth�s )4ceein;eint� an ordinance ("Long Grove Ordinance') Iligsii.mint to ll )II'Vilsilloirl
65 ',S segwhich authorizes Long Grove to
administratively adjudicate violations of the of the Long Grove Property Maintenance Code, as
set forth in Title 4, Chapter 14 of the Long Grove Village Code as amended from time to time,
pursuant to the Long Grove Ordinance and the Requirements of Law" and
W�II 1I �IEAS, the ll!!!!°aijiiins g,,eyously golered ink) ain Aigreerneirl ll!!3dweein
ai,id A,noi,ii C
ell �Iag!�� �:d:: [:::01,19 : � 9 �: � 11 Qirol/lic aind ��3uffdo 1111TIVe: 8d�22�n�s�raflve Adj�::��!�cati'011,11
A,iZL22M2!2f],' �:und
.............
the ���Iairtes dii:�s�re tii�) ai,neindi:ii,id resta�e the 01,14i,4� Ag[�:�i,nei,it as sd ::oifth
I'l flNs Alm�gmgot ig 9Pg�2d �iii`ld the seinjces g,�()yjded IIoy u�:J:dii�) Girulte Deg�`!1!1u"ag g2
I 1 5 11 01 0Ct11:fl-1l(::1, L 2017� InCl�:::: �� : : :: 2 1 �ding pgjggj�ainii� le �fl:: lc(:�rt,�: in a6fifloind� 2u,Opii!:: ��ly wllNi'l �� ng
Grove and le)ipgo��elj einfOIT11911111: 11, t ami ��I(.Jii,�dcaflon of: v�dat�oiils d:: the 11D119 I�12Y2 /illIagg Qgdg
uii,ii oirdii2ir to Code ccfl,�I[)llluaincia ai,id wllflin the `,JlIagg ai,id E
U
W�I 2 a im ii:N in d h oing 01ing t)ga, 1� 2�ioll to octo[mil, 1 0171
Orii:fli,iai,i�Xai,ffliciijze �� olil,ig QE,iove tio d: 2f
2ug
I o le, as ai,rei,ided 11:� S I f t
li,�adcli,is as set: foi1h iri ��t�e g tig g! g �g!Z��agle Q d
firlaii flime t(.) flinie ain(i
WHEREAS, pursuant to the Buffalo Grove System, and in accordance with the
Requirements of Law, at the conclusion of an administrative hearing, the Hearing Officer makes
a determination and issues a written ruling on the basis of the evidence presented at the hearing
as to whether or not a code violation exists ("Final Judgment'); and
WHEREAS, Long Grove desires to adjudicate the Violations via the Buffalo Grove
System, and Buffalo Grove desires to facilitate the inspection, documentation, and adjudication
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9.A.a
of the Violations in the Buffalo Grove System by providing related services as described in this
Agreement and pursuant to the Requirements of Law ("Adjudication Services"); and
WHEREAS, to achieve these and other related objectives, the Parties desire to utilize the
powers and authority granted to them, individually and collectively, pursuant to Article VII, Section
10 of the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act, 5 ILCS 220/1
et seq.; and
WHEREAS, this Agreement sets forth the terms and conditions pursuant to which Buffalo
Grove will provide Long Grove access to and use of the Buffalo Grove System for processing
Violations through the Buffalo Grove System; and
WHEREAS, after full consideration of all planning, fiscal, and other intergovernmental
issues affecting this matter, each of the Parties has determined that it is in the best interests of its
citizens and of the general public welfare that the Parties execute and implement this Agreement;
and
WHEREAS, the Parties have each approved this Agreement by an ordinance or resolution
duly adopted by the Party's corporate authorities; and
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
herein made and other good and valuable consideration, the receipt and sufficiency of which the
Parties hereby mutually acknowledge, and pursuant to all applicable statutes and local
ordinances, specifically including, but without limitation, Article VII, Section 10 of the Illinois
Constitution of 1970, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and the
Requirements of Law, the Parties hereby agree as follows:
Section 1. Recitals. The foregoing recitals are, by this reference, incorporated into and made
a part of this Agreement.
Section 2. Purpose. This Agreement is made for the purpose of inspecting and adjudicating
the Violations in the Buffalo Grove System, through and including entry of Final Judgment on
the Violations by the Hearing Officer and collection of fees and fines imposed pursuant to such
Final Judgment, in accordance with the Requirements of Law.
Section 3. Term; Effective Date.
A. Term. The term of this Agreement is two (2) years from the effective date of this
Agreement ("Term"), provided that either Party may terminate this Agreement without cause
during the Term, or any subsequent renewals of the Term, by providing thirty (30) days' written
notice of termination to the other Party by certified mail or personal delivery. Either Party may
renew this Agreement for additional, consecutive one (1) year terms by providing written notice
to the other Party at least sixty (60) calendar days prior to the end of the Term, or any subsequent
renewal of the Term, unless the Agreement is terminated by either Party in accordance with this
Section 3.A.
B. EffectiveDate. i u fo dl uu This Agreement
Ilu�..��u�i���u��r,i��pri �:nuµn.ri u�^��i!ui���:�N p�q���usu��gU:u'� ��^���....
shall take effect upon 0 iii pll i u 1, 20 n i'°.204 ("Effective Date")....i II u2 Qp ugh i udll. Agl r ei n ^uitl��
cou,uflnii_ue liuru Il i.ullllll o rce °rind eiir:3ct u,ui nfllll flhe III :II'lle iikte II ))ate
.....................................................................................................................................................................................................................................................................................
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Section 4. General Cooperation. The Parties will cooperate with each other in furtherance
of the purposes, goals, and objectives of this Agreement. Cooperation required by this Agreement
specifically includes, but is not limited to, the mutual establishment of operating procedures and
the sharing and joint utilization by and among the Parties of information and other materials
necessary to adjudicate the Violations in the Buffalo Grove System, through and including entry
of Final Judgment on the Violations by the Hearing Officer, pursuant to the Requirements of Law.
Section 5. Inspection and Adjudication of Violations.
A. Operating Procedures. Before inspecting or adjudicating any Violations in the
Buffalo Grove System, the Parties will establish agreed operating procedures for the adjudication
of the Violations that are consistent with the terms of this Agreement and comply with the
Requirements of Law ("Operating Procedures"). The Operating Procedures shall be deemed
incorporated into this Agreement without further notice upon their approval by both the Long
Grove Village Manager and the Buffalo Grove Village Manager or their respective designees,
provided that if any conflict exists between the Operating Procedures and this Agreement, the
terms and provisions of this Agreement shall control.
B. Adjudication Services. The Adjudication Services shall consist of the inspection, S
hearing, adjudication, administration, and collection services set forth in this Section 5.13.
Inspection services shall be performed by Buffalo Grove building or property inspectors as the
authorized designees of the Long Grove Code Official. Inspections of potential Violations shall
generally be performed baaweer:ii 1..1 0 a;rru and 'u ,l0 II3 u9n on Tuesdays and Thursdays, or as
otherwise agreed by the Parties. Administrative hearings and adjudications to be processed
c'
through the Buffalo Grove System shall normally proceed at regular intervals on a date and time C
to be determined by Buffalo Grove. Buffalo Grove shall provide Long Grove at least forty five -J
(45) days notice of any change in a scheduled administrative hearing date. Such Adjudication N
Services (other than inspection activities) under this Agreement shall be held at Buffalo Grove
Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089, unless otherwise designated by Buffalo N
Grove. The Adjudication Services Buffalo Grove shall provide to Long Grove pursuant to the
Operating Procedures and this Agreement include:
Q
0
1. up to Xtili. 11::"Irl i l�e4jh O hours per week of inspection services, including:
a. inspection of potential Violations identified by Long Grove;
bm preparation of written records identifying the date, time, and location
of inspections and appropriate descriptions and documentation of s
all Violations observed; U
a
cm issuance of tickets for Violations;
d. attendance at hearings, circuit court proceedings, and meetings as
requested by Long Grove;
e. provision of weekly updates on the status of inspections scheduled
and performed and other outstanding inspection matters as
requested by Long Grove; and
travel time.
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9.A.a
2. Adjudication facilities, including a hearing room accessible to the general
public and Long Grove personnel and equipped with internet access,
screen and projector, computer monitor, and audio recording equipment
available to record the adjudication of Violations;
3. Clerical services, including:
a. provision of an annual hearing schedule for the Buffalo Grove
System, including the times and dates on which Long Grove may
schedule hearing calls for the adjudication of the Violations before
the Hearing Officer ("Hearing Calls");
b. creation of a hearing docket listing each of the Violations scheduled
by Long Grove for a specific Hearing Call that Buffalo Grove will
provide to Long Grove and the Hearing Officer in advance of the
hearings on the Violations;
C. providing copies of any continuances, findings, decisions, and
orders of the Hearing Officer as to each Violation, including mailing
such copies to defendants who are not present at the hearing;
d. preparation of a written record listing the result of each case and
the corresponding fines, if any, imposed and collected for each
case;
e. receipt and delivery of any payments made by cash or check to
Long Grove's authorized representative at the end of each hearing N
day of all fines imposed and received for the Violations during each
Hearing Call, or, if no Long Grove authorized representative is N
present at the Hearing Call, holding all such fines for the Violations
until collection by Long Grove's authorized representative; Q
c�
f. assembly and maintenance of a copy of the complete hearing
record concerning each Violation, including without limitation copies -
of the notices of the Violation, the order(s) of the Hearing Officer,
the hearing recording and any documents or other evidence;
presented during the hearing ("Administrative Hearing Record');
E
s
g. such other services as the Parties may mutually agree are U
necessary to facilitate the hearing of the violations by the Hearing a
Officer;
4. Administrative hearing services, including the provision of a Hearing Officer
who is qualified pursuant to the Requirements of Law and who will
adjudicate the Violations through and including entry of Final Judgment on
each Violation;
5. Receipt and processing of all fines and fees for Violations in accordance
with the Requirements of Law; and
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9.A.a
6. Such other services as the Parties may agree are necessary for the
inspection, documentation, and adjudication of the Violations in the Buffalo
Grove System in compliance with the Requirements of Law.
C. Long Grove Responsibilities. Notwithstanding the provisions of Subsection 5.13
of this Agreement, the Adjudication Services do not include, and Long Grove shall be solely
responsible for: (1) the decision to adjudicate any Violation, (2) the preparation and issuance of
multiple copy Violation notice forms in compliance with the Long Grove Village Code, (3) the
provision of authorized representatives, personnel, exhibits and witnesses (other than Buffalo
Grove building and property inspectors) that Long Grove deems necessary to represent Long
Grove and prosecute Long Grove's case before the Hearing Officer, and (4) the decision and duty
to prosecute or defend any appeal(s) of a Final Judgment and/or subsequent appellate judgments
on any Violation and any and all costs, fees and expenses related thereto.
D. Appeals of Violations. If Long Grove notifies Buffalo Grove that a defendant or
Long Grove has appealed a final judgment on a Violation by filing a complaint for administrative
review with the Lake County Circuit Court, Buffalo Grove will provide Long Grove with the
complete Administrative Hearing Record for the Violation no later than one week after receipt of
such notice. Upon receipt of the Administrative Hearing Record, Long Grove will pay Buffalo
Grove an Administrative Hearing Record Fee of $15.00, or such other amount as is agreed to by
the Parties to compensate Buffalo Grove for reasonable copying costs and staff time incurred in
the preparation of the Administrative Hearing Record for such Violation. Long Grove shall be
solely responsible for prosecuting and/or defending any and all appeals through administrative
review, or otherwise.
E. Proposed Changes in the Operation of the Buffalo Grove System. If the
Buffalo Grove Village Board considers any amendments to the Buffalo Grove Village Code that
concern or otherwise relate to the authorization for, or operation of, the Buffalo Grove System,
Buffalo Grove agrees to provide Long Grove with advance notice of any such proposed
amendments prior to their adoption.
Section 6. Compensation. Long Grove shall pay, no later than 30 calendar days after
invoice, the following compensation to Buffalo Grove for Adjudication Services provided on any
hearing date(s) that Violations are scheduled:
Inspections, hearing or court attendance, and off -site
p g
§ � .00 per
meetings attended by an Inspector, including travel time:
hour (with a
minimum of 1.5
hours during
any day.).:.......�...II ..!I:s
......................................................................................
01111 he
................................
the f fie ctive
...............................................................
Hearing Days, including all hearing calls conducted that
$100.00 per
day:
day, plus 50%
of fines or fees
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9.A.a
collected at the
hearing,,
Hourly fees shall be billed in six (6) minute increments. All invoices for hourly fees shall include
the date services were provided, the address or other case/project identifier for the matter on
which the services were rendered, a description of the services rendered, and the amount of time
spent providing the service. Buffalo Grove shall provide invoices for fees and charges to Long
Grove on a monthly basis. Long Grove shall be responsible for the prompt payment of fees,
charges, and costs incurred in accordance with this Agreement during the Term, including any
subsequent renewal terms.
Section 7. Insurance. Each Party shall procure and maintain throughout the Term of this
Agreement, including any subsequent renewal terms, the following minimum insurance
coverages:
A. Commercial general liability insurance with a minimum $1,000,000 combined
single limit per occurrence for bodily injury, personal injury, property damage,
and contractual liability.
B. Business automobile liability insurance for any vehicle owned, non -owned, or
rented by the Party and used in connection with the performance of this
Agreement with a minimum $1,000,000 combined single limit per accident for
bodily injury, property damage, and vehicle physical damage for property
damage to any owned vehicle.
C. Workers' compensation with not less than statutory limits and employers' liability
coverage with a minimum $1,000,000 combined single limit per occurrence.
Each Party shall provide to the other Party on an annual basis certificates of insurance reflecting
the minimum coverages and amounts required by this Section 7.
Section 8. General provisions.
A. Notices. Unless otherwise provided in this Agreement, all notices required or
permitted to be given to the Parties under this Agreement shall be given by: (i) personal delivery;
(ii) deposit in the United States mail, enclosed in a sealed envelope with first class postage
thereon; or (iii) deposit with a nationally recognized overnight delivery service, addressed as
stated in this Section 8.A. The address of any Party may be changed by written notice to the
other Parties. Any mailed notice shall be deemed to have been given and received within three
days after the same has been mailed and any notice given by overnight courier shall be deemed
to have been given and received within 24 hours after deposit.
Notices and communications to each Party shall be addressed to, and delivered at, the
following addresses:
Long Grove: Village of Long Grove Buffalo Grove: Village of Buffalo Grove
3110 Old McHenry Road 50 Raupp Blvd.
Long Grove, IL 60047 Buffalo Grove, IL 60089
Attn: Village Manager Attn: Village Manager
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9.A.a
With a copy to:
Victor P. Filippini, Jr.
Filippini Law Firm
990 Grove Street, Suite 220
Evanston, IL 60201
With a copy to:
William G. Raysa
Tressler LLP
22 S. Washington Ave.
Park Ridge, Illinois 60068
B. Entire Agreement. There are no representations, covenants, promises, or
obligations not contained in this Agreement that form any part of this Agreement or upon which
any of the Parties is relying in entering into this Agreement. This Agreement, and all covenants
and provisions herein contained shall bind and inure to the benefit of each respective local
governmental entity which is a party hereto and their respective successors and assigns.
C. Severability. If any provision of this Agreement is construed or held to be void,
invalid, or unenforceable in any respect, the remaining provisions of this Agreement shall not be
affected thereby but shall remain in full force and effect.
D. Interpretation. It is the express intent of the Parties that this Agreement shall be
construed and interpreted so as to preserve its validity and enforceability as a whole. In case of
any conflict among the provisions of this Agreement, the provision that best promotes and reflects
the intent of the Parties shall control. The Parties hereto have been represented by counsel and
have had full opportunity to discuss this Agreement prior to execution. This Agreement shall be
construed without regard to the identity of the Party who drafted the various provisions of this
Agreement. Moreover, each and every provision of this Agreement shall be construed as though
all Parties to this Agreement participated equally in the drafting thereof. As a result of the
foregoing, any rule or construction that a document is to be construed against the drafting party
shall not be applicable to this Agreement.
E. Amendments and Modifications. This Agreement shall not be modified,
changed, altered, or amended without the duly authorized and written consent of each of the
Parties by their respective corporate authorities and pursuant to ordinance(s) or resolution(s) duly
adopted and approved by the Party's corporate authorities. No amendment or modification to this
Agreement shall be effective until it is reduced to writing and approved by the corporate authorities
of each Party and properly executed in accordance with all applicable law.
F. Authority to Execute. Each Party hereby warrants and represents to each other
Party that the person executing this Agreement on its behalf has been properly authorized to do
so by the corporate authorities of the Party.
G. No Third Party Beneficiaries. Nothing in this Agreement shall create, or shall be
construed or interpreted to create, any third party beneficiary rights. This Agreement is entered
into for the benefit of each of the Parties, solely, and not for the benefit of any third party. Nothing
contained in this Agreement shall constitute a waiver of any privileges, defenses or immunities
which either Party may have under the Local Government and Governmental Employees Tort
Immunity Act with respect to any claim brought by a third party.
H. No Assignments or Transfers. No party to this Agreement shall have the right to
assign or transfer this Agreement or rights herein.
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9.A.a
I. Indemnification. Each Party (the "Indemnifying Party") hereby agrees to
indemnify, hold harmless and defend the other Party (each an "Indemnified Party') from and
against any and all losses, claims, expenses and damages (including reasonable attorneys' fees)
made against or incurred by the Indemnified Party for any actions taken or failures to act by the
Indemnifying Party in connection with the prosecution and/or adjudication of the Violations or the
use or operation of the Buffalo Grove System, to the extent that such claims were not caused by
actions, or failures to act, of the Indemnified Party.
J. Execution. This Agreement shall be executed by all of the Parties in identical
original duplicates and each of the duplicates shall, individually and taken together, constitute one
and the same Agreement.
[Signatures continues on next page.]
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9.A.a
IN WITNESS WHEREOF, the Parties have by their (,J.gw:u.11l.yduty authorized officers and
representatives set their hands and affixed their seals to III :...., ^IIfeetjve a 7...ef 111 ue....1 ftled:J e Date el:
this Agreement.
ATTEST:
By:
Village Clerk
ATTEST:
By:
Village Clerk
VILLAGE OF LONG GROVE
By:
Village Manager
VILLAGE OF BUFFALO GROVE
By:
Village Manager
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9.A.b
August 10, 2017
DM#699778
RESOLUTION NO. 2017-
A RESOLUTION APPROVING AN AMENDED AND RESTATED INTERGOVERNMENTAL
AGREEMENT BETWEEN THE VILLAGES OF LONG GROVE AND BUFFALO GROVE
CONCERNING ADMINISTRATIVE ADJUDICATION AND OTHER MATTERS
WHEREAS, the Village of Buffalo Grove ("Buffalo Grove") operates an administrative
adjudication system ("Buffalo Grove System") through which an administrative hearing officer
("Hearing Office,") conducts administrative hearings to adjudicate certain ordinance violations
pursuant to Chapter 2.62 of the Buffalo Grove Village Code; and
WHEREAS, the operation of the Buffalo Grove System is authorized by Division 1-2.1 of
the Illinois Municipal Code, 65 ILCS 5/1-2.1-1 et seq. and Division 11-31.1 of the Illinois
Municipal Code, 65 ILCS 5/11-31.1-1 et seq.; and
WHEREAS, the Village of Long Grove ("Long Grove") has established an administrative
hearing system and authorized administrative adjudication of certain violations of the Long
Grove Village Code pursuant to Division 11-31.1 of the Illinois Municipal Code, 65 ILCS 5/11-
31.1-1 et seq. and Title 1, Chapter 18 of the Long Grove Village Code; and
WHEREAS, pursuant to Resolution No. 2015-R-23, the Buffalo Grove President and
Board of Trustees of the Village approved an intergovernmental agreement with the Village of
Long Grove (the "Original IGA") to provide for administrative adjudication of violations of the
Long Grove Property Maintenance Code via the Buffalo Grove System; and
WHEREAS, the Buffalo Grove Village President and Board of Trustees have determined
that it is in the best interests of the Village and its residents to renew and extend the term of the
Original IGA and to approve an amendment thereto to expand and enhance the services
provided by Buffalo Grove including performance of certain property inspections within Long
Grove to promote Code compliance and enforcement; and
1
Packet Pg. 99
9.A.b
WHEREAS, the Buffalo Grove Village President and Board of Trustees have further
determined that it is in the best interests of the Village of Buffalo Grove and its residents to
approve: (i) renewal and extension of the Original IGA until October 1, 2017; and (ii) an
amended and restated IGA in substantially the form attached hereto as Exhibit A that will take
effect on October 1, 2017 (the "Amended IGA");
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTY,
a)
ILLINOIS, as follows:
as
SECTION ONE: Recitals. The foregoing recitals are hereby incorporated into and a
c
0
made a part of this Resolution as if fully set forth herein.
0
Cn
SECTION TWO: Approval; Execution. The Buffalo Grove Village President and W
a�
Board of Trustees hereby: (i) approve the renewal and extension of the term of the Original IGA o
0
until October 1, 2017; (ii) approve the Amended IGA with the Village of Long Grove in o
J
substantially the form attached hereto as Exhibit A, which Amended IGA shall take effect on
N
October 1, 2017 and continue in force and effect thereafter as provided in the Amended IGA; o
N
and (iii) authorize the Buffalo Grove Village President or Village Manager and Village Clerk to
c
0
execute and attest the Amended IGA, in a final form approved by the Village President or 3
0
W
Village Manager in consultation with the Village Attorney, on behalf of the Village.
SECTION THREE: Effective Date. This Resolution shall be in full force and effect a
E
s
from and after its passage and approval in the manner provided by law.
a
AYES:
NAYS:
ABSENT:
APPROVED: 2017
PASSED: .2017
E
Packet Pg. 100
9.A.b
Beverly Sussman, Village President
ATTEST:
Janet Sirabian, Village Clerk
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9.A.b
EXHIBIT A
Amended IGA
Packet Pg. 102
9.A.c
AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT
BETWEEN AND AMONG THE VILLAGES OF LONG GROVE AND BUFFALO GROVE
CONCERNING ADMINISTRATIVE ADJUDICATION
THIS AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT
("Agreement') is made and entered into as of the day of , 2017
("Execution Date'), by and between the VILLAGE OF LONG GROVE, an Illinois municipal
corporation ("Long Grove") and the VILLAGE OF BUFFALO GROVE, an Illinois municipal
corporation ("Buffalo Grove') (each a "Party' and collectively, the "Parties").
WITNESSETH:
WHEREAS, Buffalo Grove operates an administrative adjudication system ("Buffalo
Grove System") through which an administrative hearing officer ("Hearing Office'') conducts
administrative hearings to adjudicate certain violations of the Buffalo Grove Village Code
pursuant to Chapter 2.62 of the Buffalo Grove Village Code; and
WHEREAS, the operation of the Buffalo Grove System is authorized by Division 1-2.1 of
the Illinois Municipal Code, 65 ILCS 5/1-2.1-1 et seq. and Division 11-31.1 of the Illinois
Municipal Code, 65 ILCS 5/11-31.1-1 et seq. (collectively, the "Requirements of LaW'); and
WHEREAS, Long Grove has previously adopted an ordinance ("Long Grove
Ordinance") pursuant to Division 11-31.1 of the Illinois Municipal Code, 65 ILCS 5/11-31.1-1 et
seq., which authorizes Long Grove to administratively adjudicate violations of the of the Long
Grove Property Maintenance Code, as set forth in Title 4, Chapter 14 of the Long Grove Village
Code as amended from time to time, pursuant to the Long Grove Ordinance and the
Requirements of Law; and
WHEREAS, the Parties previously entered into an Intergovernmental Agreement
Between and Among the Villages of Long Grove and Buffalo Grove Concerning Administrative
Adjudication ("Original Agreement'); and
WHEREAS, the Parties desire to amend and restate the Original Agreement as set forth
in this Agreement to expand and enhance the services provided by Buffalo Grove beginning on
October 1, 2017, including performance of certain additional property inspections within Long
Grove and expanded enforcement and adjudication of violations of the Long Grove Village Code
in order to promote Code compliance and enforcement within the Village; and
WHEREAS, Long Grove has, or will prior to October 1, 2017, amend the Long Grove
Ordinance to authorize Long Grove to administratively adjudicate violations of the Village of
Long Grove's Building Regulations as set forth in Title 4 of the Long Grove Village Code, as
amended from time to time ("Violations"); and
WHEREAS, pursuant to the Buffalo Grove System, and in accordance with the
Requirements of Law, at the conclusion of an administrative hearing, the Hearing Officer makes
a determination and issues a written ruling on the basis of the evidence presented at the
hearing as to whether or not a code violation exists ("Final Judgment'); and
WHEREAS, Long Grove desires to adjudicate the Violations via the Buffalo Grove
System, and Buffalo Grove desires to facilitate the inspection, documentation, and adjudication
{00016464 21
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9.A.c
of the Violations in the Buffalo Grove System by providing related services as described in this
Agreement and pursuant to the Requirements of Law ("Adjudication Services"); and
WHEREAS, to achieve these and other related objectives, the Parties desire to utilize
the powers and authority granted to them, individually and collectively, pursuant to Article VII,
Section 10 of the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act, 5
ILCS 220/1 et seq.; and
WHEREAS, this Agreement sets forth the terms and conditions pursuant to which
Buffalo Grove will provide Long Grove access to and use of the Buffalo Grove System for
processing Violations through the Buffalo Grove System; and
WHEREAS, after full consideration of all planning, fiscal, and other intergovernmental
issues affecting this matter, each of the Parties has determined that it is in the best interests of
its citizens and of the general public welfare that the Parties execute and implement this
Agreement; and
WHEREAS, the Parties have each approved this Agreement by an ordinance or
resolution duly adopted by the Party's corporate authorities; and
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
herein made and other good and valuable consideration, the receipt and sufficiency of which the
Parties hereby mutually acknowledge, and pursuant to all applicable statutes and local
ordinances, specifically including, but without limitation, Article VII, Section 10 of the Illinois
Constitution of 1970, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and the
Requirements of Law, the Parties hereby agree as follows:
Section 1. Recitals. The foregoing recitals are, by this reference, incorporated into and
made a part of this Agreement.
Section 2. Purpose. This Agreement is made for the purpose of inspecting and adjudicating
the Violations in the Buffalo Grove System, through and including entry of Final Judgment on
the Violations by the Hearing Officer and collection of fees and fines imposed pursuant to such
Final Judgment, in accordance with the Requirements of Law.
Section 3. Term; Effective Date.
A. Term. The term of this Agreement is two (2) years from the Effective Date of this
Agreement ("Term"), provided that either Party may terminate this Agreement without cause
during the Term, or any subsequent renewals of the Term, by providing thirty (30) days' written
notice of termination to the other Party by certified mail or personal delivery. Either Party may
renew this Agreement for additional, consecutive one (1) year terms by providing written notice
to the other Party at least sixty (60) calendar days prior to the end of the Term, or any
subsequent renewal of the Term, unless the Agreement is terminated by either Party in
accordance with this Section 3.A.
B. Effective Date. The amended and restated provisions set forth in this
Agreement shall take effect upon October 1, 2017 ("Effective Date"). The Original Agreement
shall continue in full force and effect until the Effective Date.
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9.A.c
Section 4. General Cooperation. The Parties will cooperate with each other in furtherance
of the purposes, goals, and objectives of this Agreement. Cooperation required by this
Agreement specifically includes, but is not limited to, the mutual establishment of operating
procedures and the sharing and joint utilization by and among the Parties of information and
other materials necessary to adjudicate the Violations in the Buffalo Grove System, through and
including entry of Final Judgment on the Violations by the Hearing Officer, pursuant to the
Requirements of Law.
Section 5. Inspection and Adjudication of Violations.
A. Operating Procedures. Before inspecting or adjudicating any Violations in the
Buffalo Grove System, the Parties will establish agreed operating procedures for the
adjudication of the Violations that are consistent with the terms of this Agreement and comply
with the Requirements of Law ("Operating Procedures"). The Operating Procedures shall be
deemed incorporated into this Agreement without further notice upon their approval by both the
Long Grove Village Manager and the Buffalo Grove Village Manager or their respective
designees, provided that if any conflict exists between the Operating Procedures and this
Agreement, the terms and provisions of this Agreement shall control.
B. Adiudication Services. The Adjudication Services shall consist of the
inspection, hearing, adjudication, administration, and collection services set forth in this Section
5.B. Inspection services shall be performed by Buffalo Grove building or property inspectors as
the authorized designees of the Long Grove Code Official. Inspections of potential Violations
shall generally be performed on Tuesdays and Thursdays, or as otherwise agreed by the
Parties. Administrative hearings and adjudications to be processed through the Buffalo Grove
System shall normally proceed at regular intervals on a date and time to be determined by
Buffalo Grove. Buffalo Grove shall provide Long Grove at least forty-five (45) days notice of any
change in a scheduled administrative hearing date. Such Adjudication Services (other than
inspection activities) under this Agreement shall be held at Buffalo Grove Village Hall, 50 Raupp
Blvd., Buffalo Grove, IL 60089, unless otherwise designated by Buffalo Grove. The Adjudication
Services Buffalo Grove shall provide to Long Grove pursuant to the Operating Procedures and
this Agreement include:
Up to sixteen (16) hours per week of inspection services, including:
a. inspection of potential Violations identified by Long Grove;
b. preparation of written records identifying the date, time, and
location of inspections and appropriate descriptions and
documentation of all Violations observed;
C. issuance of tickets for Violations;
d. attendance at hearings, circuit court proceedings, and meetings
as requested by Long Grove;
e. provision of weekly updates on the status of inspections
scheduled and performed and other outstanding inspection
matters as requested by Long Grove; and
travel time.
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2. Adjudication facilities, including a hearing room accessible to the general
public and Long Grove personnel and equipped with internet access,
screen and projector, computer monitor, and audio recording equipment
available to record the adjudication of Violations;
3. Clerical services, including:
a. provision of an annual hearing schedule for the Buffalo Grove
System, including the times and dates on which Long Grove may
schedule hearing calls for the adjudication of the Violations before
the Hearing Officer ("Hearing Calls");
b. creation of a hearing docket listing each of the Violations
scheduled by Long Grove for a specific Hearing Call that Buffalo
Grove will provide to Long Grove and the Hearing Officer in
advance of the hearings on the Violations;
C. providing copies of any continuances, findings, decisions, and
orders of the Hearing Officer as to each Violation, including
mailing such copies to defendants who are not present at the
hearing;
d. preparation of a written record listing the result of each case and
the corresponding fines, if any, imposed and collected for each
case;
e. receipt and delivery of any payments made by cash or check to
Long Grove's authorized representative at the end of each hearing
day of all fines imposed and received for the Violations during
each Hearing Call, or, if no Long Grove authorized representative
is present at the Hearing Call, holding all such fines for the
Violations until collection by Long Grove's authorized
representative;
assembly and maintenance of a copy of the complete hearing
record concerning each Violation, including without limitation
copies of the notices of the Violation, the order(s) of the Hearing
Officer, the hearing recording and any documents or other
evidence presented during the hearing ("Administrative Hearing
Record');
g. such other services as the Parties may mutually agree are
necessary to facilitate the hearing of the violations by the Hearing
Officer;
4. Administrative hearing services, including the provision of a Hearing
Officer who is qualified pursuant to the Requirements of Law and who will
adjudicate the Violations through and including entry of Final Judgment
on each Violation;
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5. Receipt and processing of all fines and fees for Violations in accordance
with the Requirements of Law; and
6. Such other services as the Parties may agree are necessary for the
inspection, documentation, and adjudication of the Violations in the
Buffalo Grove System in compliance with the Requirements of Law.
C. Lonq Grove Responsibilities. Notwithstanding the provisions of Subsection 5.13
of this Agreement, the Adjudication Services do not include, and Long Grove shall be solely
responsible for: (1) the decision to adjudicate any Violation, (2) the preparation and issuance of
multiple copy Violation notice forms in compliance with the Long Grove Village Code, (3) the
provision of authorized representatives, personnel, exhibits and witnesses (other than Buffalo
Grove building and property inspectors) that Long Grove deems necessary to represent Long
Grove and prosecute Long Grove's case before the Hearing Officer, and (4) the decision and
duty to prosecute or defend any appeal(s) of a Final Judgment and/or subsequent appellate
judgments on any Violation and any and all costs, fees and expenses related thereto.
D. Appeals of Violations. If Long Grove notifies Buffalo Grove that a defendant or
Long Grove has appealed a final judgment on a Violation by filing a complaint for administrative
review with the Lake County Circuit Court, Buffalo Grove will provide Long Grove with the
complete Administrative Hearing Record for the Violation no later than one week after receipt of
such notice. Upon receipt of the Administrative Hearing Record, Long Grove will pay Buffalo
Grove an Administrative Hearing Record Fee of $15.00, or such other amount as is agreed to
by the Parties to compensate Buffalo Grove for reasonable copying costs and staff time incurred
in the preparation of the Administrative Hearing Record for such Violation. Long Grove shall be
solely responsible for prosecuting and/or defending any and all appeals through administrative
review, or otherwise.
E. Proposed Changes in the Operation of the Buffalo Grove System. If the
Buffalo Grove Village Board considers any amendments to the Buffalo Grove Village Code that
concern or otherwise relate to the authorization for, or operation of, the Buffalo Grove System,
Buffalo Grove agrees to provide Long Grove with advance notice of any such proposed
amendments prior to their adoption.
Section 6. Compensation. Long Grove shall pay, no later than 30 calendar days after
invoice, the following compensation to Buffalo Grove for Adjudication Services provided on any
hearing date(s) that Violations are scheduled:
Inspections, hearing or court attendance, and off -site meetings
$65.00 per hour
attended by an Inspector, including travel time:
(with a minimum
of 1.5 hours
during any day).
This rate will
increase by 3%
each year on the
anniversary of
the Effective
Date.
Hearing Days, including all hearing calls conducted that day:
$100.00 per day,
plus 50% of
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9.A.c
fines or fees
collected at the
hearing.
Hourly fees shall be billed in six (6) minute increments. All invoices for hourly fees shall include
the date services were provided, the address or other case/project identifier for the matter on
which the services were rendered, a description of the services rendered, and the amount of
time spent providing the service. Buffalo Grove shall provide invoices for fees and charges to
Long Grove on a monthly basis. Long Grove shall be responsible for the prompt payment of
fees, charges, and costs incurred in accordance with this Agreement during the Term, including
any subsequent renewal terms.
Section 7. Insurance. Each Party shall procure and maintain throughout the Term of this
Agreement, including any subsequent renewal terms, the following minimum insurance
coverages:
A. Commercial general liability insurance with a minimum $1,000,000 combined
single limit per occurrence for bodily injury, personal injury, property damage,
and contractual liability.
B. Business automobile liability insurance for any vehicle owned, non -owned, or
rented by the Party and used in connection with the performance of this
Agreement with a minimum $1,000,000 combined single limit per accident for
bodily injury, property damage, and vehicle physical damage for property
damage to any owned vehicle.
C. Workers' compensation with not less than statutory limits and employers' liability
coverage with a minimum $1,000,000 combined single limit per occurrence.
Each Party shall provide to the other Party on an annual basis certificates of insurance reflecting
the minimum coverages and amounts required by this Section 7.
Section 8. General provisions.
A. Notices. Unless otherwise provided in this Agreement, all notices required or
permitted to be given to the Parties under this Agreement shall be given by: (i) personal
delivery; (ii) deposit in the United States mail, enclosed in a sealed envelope with first class
postage thereon; or (iii) deposit with a nationally recognized overnight delivery service,
addressed as stated in this Section 8.A. The address of any Party may be changed by written
notice to the other Parties. Any mailed notice shall be deemed to have been given and received
within three days after the same has been mailed and any notice given by overnight courier
shall be deemed to have been given and received within 24 hours after deposit.
Notices and communications to each Party shall be addressed to, and delivered at, the
following addresses:
Long Grove: Village of Long Grove
3110 Old McHenry Road
Long Grove, IL 60047
Buffalo Grove: Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, IL 60089
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9.A.c
Attn: Village Manager
With a copy to:
Victor P. Filippini, Jr.
Filippini Law Firm
990 Grove Street, Suite 220
Evanston, IL 60201
Attn: Village Manager
With a copy to:
William G. Raysa
Tressler LLP
22 S. Washington Ave.
Park Ridge, Illinois 60068
B. Entire Agreement. There are no representations, covenants, promises, or
obligations not contained in this Agreement that form any part of this Agreement or upon which
any of the Parties is relying in entering into this Agreement. This Agreement, and all covenants
and provisions herein contained shall bind and inure to the benefit of each respective local
governmental entity which is a party hereto and their respective successors and assigns.
C. Severability. If any provision of this Agreement is construed or held to be void,
invalid, or unenforceable in any respect, the remaining provisions of this Agreement shall not be
affected thereby but shall remain in full force and effect.
D. Interpretation. It is the express intent of the Parties that this Agreement shall be
construed and interpreted so as to preserve its validity and enforceability as a whole. In case of
any conflict among the provisions of this Agreement, the provision that best promotes and
reflects the intent of the Parties shall control. The Parties hereto have been represented by
counsel and have had full opportunity to discuss this Agreement prior to execution. This
Agreement shall be construed without regard to the identity of the Party who drafted the various
provisions of this Agreement. Moreover, each and every provision of this Agreement shall be
construed as though all Parties to this Agreement participated equally in the drafting thereof. As
a result of the foregoing, any rule or construction that a document is to be construed against the
drafting party shall not be applicable to this Agreement.
E. Amendments and Modifications. This Agreement shall not be modified,
changed, altered, or amended without the duly authorized and written consent of each of the
Parties by their respective corporate authorities and pursuant to ordinance(s) or resolution(s)
duly adopted and approved by the Party's corporate authorities. No amendment or modification
to this Agreement shall be effective until it is reduced to writing and approved by the corporate
authorities of each Party and properly executed in accordance with all applicable law.
F. Authority to Execute. Each Party hereby warrants and represents to each
other Party that the person executing this Agreement on its behalf has been properly authorized
to do so by the corporate authorities of the Party.
G. No Third Party Beneficiaries. Nothing in this Agreement shall create, or shall
be construed or interpreted to create, any third party beneficiary rights. This Agreement is
entered into for the benefit of each of the Parties, solely, and not for the benefit of any third
party. Nothing contained in this Agreement shall constitute a waiver of any privileges, defenses
or immunities which either Party may have under the Local Government and Governmental
Employees Tort Immunity Act with respect to any claim brought by a third party.
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9.A.c
H. No Assignments or Transfers. No party to this Agreement shall have the right
to assign or transfer this Agreement or rights herein.
I. Indemnification. Each Party (the "Indemnifying Party' hereby agrees to
indemnify, hold harmless and defend the other Party (each an "Indemnified Party') from and
against any and all losses, claims, expenses and damages (including reasonable attorneys'
fees) made against or incurred by the Indemnified Party for any actions taken or failures to act
by the Indemnifying Party in connection with the prosecution and/or adjudication of the
Violations or the use or operation of the Buffalo Grove System, to the extent that such claims
were not caused by actions, or failures to act, of the Indemnified Party.
J. Execution. This Agreement shall be executed by all of the Parties in identical
original duplicates and each of the duplicates shall, individually and taken together, constitute
one and the same Agreement.
[Signatures continues on next page.]
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9.A.c
IN WITNESS WHEREOF, the Parties have by their duly authorized officers and
representatives set their hands and affixed their seals to this Agreement.
ATTEST:
VILLAGE OF LONG GROVE
By: By:
Village Clerk Village Manager
ATTEST: VILLAGE OF BUFFALO GROVE
By: By:
Village Clerk Village Manager
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9.B
Ordinance No. 0-2017-37 : Ordinance Approving a Special Use for a
Child Day Care Home at 200 Timber Hill Dr.
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
The PZC recommended approval (6-2) of the special use, subject to conditions. Staff concurs with this
recommendation.
The petitioner, Marina Furman would like to open a child day care home at 200 Timber Hill Road. The
child day care home would provide care for up to 8 children ages 18 months to 5 years old. Pursuant to
the Zoning Ordinance, Child Day Care Homes are allowed as a Special Use within residential districts.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOC)
• Aerial (PDF)
• Petitioner's Letter & Supporting Documents (PDF)
• Child Day Care Home Special Use Criteria (PDF)
• Neighbors Letter Regarding Parking (PDF)
Trustee Liaison
Ottenheimer
Monday, August 21, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 8/17/2017 10:37 AM
Page 1
Packet Pg. 112
9.B.a
VILL,AGE OF
BUFFALO G110"VE
DATE: August 17, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Ordinance Approving a Special Use for a Child Day Care Home at 200 Timber Hill Dr
BACKGROUND
The petitioner, Marina Furman would like to open a child day care home at 200 Timber Hill Road.
This is the primary residence of Marina Furman. The child day care home would provide care for up
to 8 children ages 18 months to 5 years old. Pursuant to the Zoning Ordinance, Child Day Care Homes
are allowed as a Special Use within residential districts.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC recommended approval (6-2) of the special use, subject to the following conditions:
1. Petitioner shall comply with the standards set forth in Section 17.12.141, Section 17.28.040
and Section 17.28.060 of the Village Zoning Ordinance.
2. The special use shall be in effect for a period of two (2) years from the date of this Ordinance
The Petitioner is required to apply to the Village for re -authorization of the special use
pursuant to Section 17.28.060.0 of the Village Zoning Ordinance.
3. The petitioner shall obtain a DCFS license. A copy of the DCFS license shall be provided to the
Village prior to the issuance of a business license.
4. The special use shall be automatically revoked if the Petitioner fails, for any reason, to have a
valid license issued by the Illinois Department of Children and Family Services (IL DCFS).
5. The Petitioner shall obtain a Village business license prior to operation of the child day care
home.
6. The special use does not authorize any use in violation of any covenants running with the
Property.
7. No person who has been convicted of a felony or misdemeanor involving violence against a
person shall be permitted to reside in the day care home at any time, on a temporary or
permanent basis, or otherwise be allowed to be present in the day care home at any time
when children are present. The petitioner must agree to permit the Village of Buffalo Grove
to conduct, or cause to be conducted, a criminal background check of every person residing
in the day care home.
8. Petitioner shall maintain the Property in full compliance with Village property maintenance
standards at all times, as determined by the Village in its sole discretion.
9. This special use is granted to Marina Furman. Said special use does not run with the Property
and is not granted to any business entity. Said special use is not transferable to another
person or entity, and may not be used by any other person or entity.
10. Prior to the issuance of the Village business license, the petitioner shall install a self -closing
and latching gate in a manner acceptable to the Village.
Page 1 of 2
Packet Pg. 113
9.B.a
11. At least one staff member must be present at all times during the hours of operation at the
Child Care Home who is able to effectively communicate with emergency personnel in the
event of an emergency.
Staff concurs with this recommendation.
PUBLIC HEARING COMMENTS
During the public hearing, several residents testified expressing concerns about the following:
• Parking
• Drop-off/pick-up operations
• Concern that the petitioner does not live at the residence during weekends.
It has been confirmed that Marina Furman is a full-time resident at the home. Ms. Furman did
provide evidence that she is a homeowner including proof of ownership and a copy of her driver's
license. Furthermore, staff did look at water billing history for the home and determined that the
home is using water during the weekends.
As for parking and drop-off/pick-up, Ms. Furman owns 1 vehicle which is kept in the existing 2-car
garage. At their maximum capacity, the day care home could have 2 additional staff vehicles. It was
indicated that 1 staff member would park in the garage. The other staff member would park in the
driveway. This would still allow for 2-3 vehicles in the driveway for drop-off/pick-up. The petitioner
also requires parents to sign a policy which assigns times for drop-off/pick-up for each parent.
Subsequent to the PZC public hearing, the Village received the attached correspondence from a
neighbor expressing concerns about the daycare staff and parents parking in the street. Pursuant to
the special use criteria for a day care home (attached), staff members shall not park their cars in the
street. Therefore, the staff vehicle will not be permitted in the street during operations.
Furthermore, the Village has the authority to routine reviews and inspections of each daycare home
to ensure that they are meeting the special use criteria and not creating a hazard for neighbors. As
part of this process, Village staff will work with the petitioner to minimize parking on the street by
parents.
RECOMMENDATION O
Staff recommends that the Village Board approve an Ordinance granting the special use, subject to 0
the conditions in the attached Ordinance. E
a�
O
m
Page 2 of 2
Packet Pg. 114
9.B.b
August 10, 2017
ORDINANCE NO. 2017 -
AN ORDINANCE APPROVING A SPECIAL USE
FOR A CHILD DAY CARE HOME IN THE R-5A RESIDENTIAL ZONING DISTRICT
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
Marina Furman
200 Timber Hill Road
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of
1970; and,
WHEREAS, the real property ("Property") hereinafter legally described is zoned R-5A, and is
occupied by a single—family detached residence commonly known as 200 Timber Hill Road; and,
WHEREAS, Roman Furman; Jennifer Furinan; Alexander Furman and Marina Furman are the owners
of the Property; and,
WHEREAS, Marina Furman ("Petitioner") who resides at the Property has petitioned to the Village
for a special use to operate a child day care home at the Property; and,
WHEREAS, notice of the public hearing concerning the petition for a special use was given, and the
public hearing was held on August 2, 2017 by the Buffalo Grove Planning & Zoning Commission; and,
WHEREAS, based on the testimony and evidence presented at the public hearing, the Planning &
Zoning Commission made the following findings:
That the child day care use will serve the public convenience and will not be detrimental to,
nor endanger the public health, safety, morals comfort or general welfare;
That the child day care use will not be injurious to the use and en j oyment of other property in
the immediate vicinity, nor substantially diminish and impair other property valuations within
the neighborhood;
a
L
O
That the Petitioner presented adequate evidence that the child day care use will be properly };
managed to minimize impacts on adjacent properties; and, CD
z
Based upon the adherence to the submitted Pick up and Drop off Policy, there is adequate
parking to serve the child day care use. Q
WHEREAS, after closing the public hearing, and then considering the testimony and other evidence
presented at the hearing, the Planning & Zoning Commission determined that the criteria and standards for a
special use as set forth in Section 17.28.040 and Section 17.28.060 of the Village's Zoning Ordinance have
Packet Pg. 115
9.B.b
been met and use of the Property as proposed would be compatible with adjacent properties; and,
WHEREAS, the Planning & Zoning Commission voted 6 to 2, to recommend approval of a special use
for the proposed child day care home on the Property; and,
WHEREAS, the President and Board of Trustees after due and careful consideration have
determined that the requirements for a special use as set forth in Section 17.28.040 and Section 17.28.060 of
the Village Zoning Ordinance have been met and that the use of the Property on the terms and conditions
herein set forth would enable the Village to control development of the area and would serve the best interests
of the Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS:
Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance
and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this
Ordinance.
Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving a
special use for a child day care home for the following legally described property:
SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 136 in Strathmore in Buffalo Grove
Unit 1 in Section 5 and 6, Township 42 north, Range 11, east of the Third Principal Meridian,
according to the Plat thereof recorded May 3, 1967, as Document 20125932, in Cook County,
Illinois.
Section 3. The special use is subject to the following conditions:
1. Petitioner shall comply with the standards set forth in Section 17.12.141, Section
17.28.040 and Section 17.28.060 of the Village Zoning Ordinance. c
2. The special use shall be in effect for a period of two (2) years from the date of this 0
Ordinance. The Petitioner is required to apply to the Village for re -authorization of the
special use pursuant to Section 17.28.060.0 of the Village Zoning Ordinance.
3. The petitioner shall obtain a DCFS license. A copy of the DCFS license shall be provided
to the Village prior to the issuance of a business license. a
4. The special use shall be automatically revoked if the Petitioner fails, for any reason, to p
have a valid license issued by the Illinois Department of Children and Family Services (IL
DCFS).
5. The Petitioner shall obtain a Village business license prior to operation of the child day
care home.
6. The special use does not authorize any use in violation of any covenants running with the Q
Property.
7. No person who has been convicted of a felony or misdemeanor involving violence against
a person shall be permitted to reside in the day care home at any time, on a temporary or
permanent basis, or otherwise be allowed to be present in the day care home at any time
2
Packet Pg. 116
9.B.b
when children are present. The petitioner must agree to permit the Village of Buffalo
Grove to conduct, or cause to be conducted, a criminal background check of every person
residing in the day care home.
8. Petitioner shall maintain the Property in full compliance with Village property
maintenance standards at all times, as determined by the Village in its sole discretion.
9. This special use is granted to Marina Furman. Said special use does not run with the
Property and is not granted to any business entity. Said special use is not transferable to
another person or entity, and may not be used by any other person or entity.
10. Prior to the issuance of the Village business license, the petitioner shall install a self -
closing and latching gate in a manner acceptable to the Village.
11. At least one staff member must be present at all times during the hours of operation at the
Child Care Home who is able to effectively communicate with emergency personnel in the
event of an emergency.
Section 4. This Ordinance shall be in full force and effect on and after its passage and approval,
subject to the Petitioner's execution of the Acceptance and Agreement attached hereto as Exhibit A,
incorporated herein and made a part hereof, and the filing of said executed Acceptance and Agreement form
with the Village. This Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED:
APPROVED: 2017
ATTEST:
Janet M. Sirabian, Village Clerk
3
APPROVED:
Beverly Sussman, Village President
Packet Pg. 117
9.B.b
EXHIBIT A
Petitioners Acceptance and Agreement Concerning
the Special Use for a Child Day Care Home at 200 Timber Hill Road
Marina Furman does hereby accept and agree to abide by and be bound by each of the terms, conditions and
limitations set forth in the approved Ordinance duly passed and approved by the Village of Buffalo Grove,
Illinois authorizing the special use for the child day care home at 200 Timber Hill Road.
The undersigned acknowledges that she has read and understands all of the terms and provisions of said
Ordinance, and does hereby acknowledge and consent to each and all of the provisions, restrictions, and
conditions of said Ordinance.
Marina Furman
200 Timber Hill Road
Buffalo Grove, 1L 60089
Subscribed and sworn to before me this , 2017 by Marina Furman.
Notary Public
`i
Packet Pg. 118
('ad IIIH aagujIl OOZ }e awoH OJeO Ae(3pII4o a aoj ash leloadS : L£-L 6OZ-O) lelaad :IUOWLjoeljv
06/19/17
To Whom It May Concern:
My name is Roman Furman and I and my mother, Marina Furman, are applying for a special
use permit in order to operate a home daycare at 200 Timber Hill Road, in Buffalo Grove, IL.
We moved earlier this year from our previous location in Wheeling, IL and currently we are in
the process of finalizing the transfer of our DCFS license to the current location. Our daycare
should have up to eight children, aged 18 months to 5 years. We plan on operating during the
hours of 8 am to 6 pm and the staff should include me, my mother, and two assistants. With
respect drop off and pick up, we do have a policy that is communicated to all of our clients and
this policy is specifically stating how and where everything should take place so that there will
be no traffic or hazard to the surrounding community.
With respect to the Child Day Care Home Special Use Criteria, our response is as follows:
• Our location fits the requirements of the special use criteria in section 17.28.040. The
operation should not create dangers and problems to public health, safety, morale and
comfort. The location of the daycare is not adjacent to major roads or other public objects
and the size of the property are potentially appropriate.
• The special use in our location should not have a negative impact or impairment to the
value or conditions of other properties in the area. As well, we do not believe that the
special use in our location should create problems with development and use in adjacent
buildings.
• Our location has adequate utilities, access roads, drainage, and other structures that are
required for operation and safety.
• The driveway has adequate space to fit up to two cars at one time. We have a pick up and
drop off policy that is designed to prevent traffic congestion and safety hazards. Parking
should take place on the driveway, along with pick up and drop off.
• My mother and I are the property owners of 200 timber Hill RD
• We are in the final stage of getting our DCFS license moved to our new location on 200
Timber Hill RD.
• We agree that an inspection by the Village Department of Building and Zoning, Health
Officer and Fire Department is required and we are ready to be inspected any time.
• Our operation should not be detrimental or dangerous to the surroundings and we do have
a hazard protection plan in place
• Our hours of operation will typically be 8 am to 6 pm, and outdoor play activities will
take place in the backyard only and during hours of operation only.
• The driveway has adequate space to fit up to two cars at one time.
• We have a pick up and drop off policy that is designed to prevent traffic congestion and
safety hazards
• The play area is in the back yard and it is enclosed by a metallic fence that is higher than
4 feet. There is a self closing and latching gate that secures the play area in the back.
• We do not have any sound amplification devices, and we do not need any such devices,
that can create noise or other disturbance to the adjacent properties.
• We have two additional assistants who will be employed by the daycare
• We understand the requirements of the Village and we will accept periodic safety and
health inspections.
Packet Pg. 120
9.B,d
Pick Up/Drop-Off Policy
Dear Parent,
There has been concern from the neighbors about the increased number of cars and parking
situation. In order to keep pleasant relations with them, I have set up a schedule with my other
clients so that parents will be coming and going at different times during the day. It is important
to me to respect my neighbors and I can do this by creating rules that will respect their property.
The following is my pick up and drop off traffic policy:
1. Please use the driveway only when picking up or dropping off your children. Two cars
can be in my driveway at one time. If the driveway is full, please drive around the block
until a client leaves.
2. Please turn around in my driveway only.
3. It is important not to block any neighbor's driveway with your car.
4. Your child must be walked to the door of the house for drop off and picked up inside the
house.
5. No honking of horn for pick up or any other time.
6. Park your car far enough in the driveway so that the sidewalk is clear.
Your time to drop off your child in the morning is .......... — - _ ..............-__
Your time to pick up your child in the evening is
If there are any changes in your schedule please call to let me know immediately so I can
accommodate the other parents also.
Thank you for following these policies.
I have read the above requested policies and will abide by them.
Parent signature
Date
Packet Pg. 121
9.B,d
Hazard Protection Plan
By:
Marina and Roman Furman
Traffic: The traffic on our street is slow during most of the day and it consists
from the passenger cars of our neighbors and other people who live nearby. The
only busy street that is close is Lake Cook Rd and it can be avoided if going to a
local park or playground. On both our street and around the entire neighborhood
pedestrian sidewalks are available. Therefore, traffic should not be a serious hazard
to children in our area.
Water: There are no water bodies, such as lakes or ponds, in our neighborhood.
However, we do have a water hose in our backyard. The water hose is in an area
not accessible to children. Inside the daycare, all water hoses and sources are not
accessible to children. When access to water is needed, the children are always
accompanied by an adult.
Stairwells: There are no stairs in the house since there is only one floor.
Dogs and Pets: There are no dogs or any other type of pets in the facility.
Supervision and Travel: Children are always supervised and accompanied by an
adult and an assistant and during all types of activities in the daycare. Normally,
there are no traveling activities outside the daycare. During outdoor activities, the
children are always watched by an adult and playing is allowed only in a certain
area of the backyard, which is fenced and have no items other then toys or playing
equipment.
Fireplace: The fireplace is not in use during all times. It is securely locked and not
accessible to children.
Fire and Electricity: The daycare has operable smoke and carbon monoxide
detectors in areas where children are present. There is also an operable and
annually inspected fire extinguisher.
All electrical outlets are covered at all times by safety plugs, and electrical
appliances are kept in areas inaccessible to children and are operated by adults
only.
Firearms and Chemicals: There are no firearms of any kind at the daycare. Sharp
objects are kept locked away and are not accessible to children at all times.
Packet Pg. 122
9.B,d
Evacuation Plan
Primary evacuation route from your home in case of a fire:
An adult member, provider or assistant, takes the children outside via the front door.
The outside meeting place for the children is:
The daycare entrance and the garage driveway.
List an alternative evacuation route in the event the primary one is blocked:
An adult member will take the kids to the backyard via the backyard door and will go out of the
daycare territory via the open area. The kids can also be brought to the living room and from
there they will be taken to the garage and outside to the driveway.
List area of shelter in case of a tornado:
Adult members and children will go to the corridor that is between the child play area and the
children bedroom. Contact with parents and emergency services are kept at all times until the
situation is cleared.
Description of fire escape plan:
An adult member will take the children outside via the nearest exit door and will call the fire
department. Another adult will use safety equipment to stop the fire. Cell phones or other
equipment are used to communicate between the two adults.
(Floor plan with exits and major areas is on the second page)
I understand that it is my responsibility as a day care provider to instruct and practice the
above fire drill and tornado drill with the day care children on a monthly basis and to keep
a written record of such drills for review by the Department of Children and Family
Service.
Signature: Date:
Packet Pg. 123
9.B,d
Medical Emergency Plan
1. Call 911
2. Call emergency services and Poison Control (1800-222-1222) in case of poisoning or
irritation.
3. Notify the parents. Medications are given to the child only with the permission of the
parents who brought the medications and allowed these to be given to their child in times
of need.
Tornado Plan
In the event of a severe tornado, all of the children and the adult members of the daycare are
moved to the windowless parts of the daycare, which are the corridor and the adjacent
bathroom. Necessary supplies, such as; first aid kit, drinking water, and foods are brought as
well. Radio warnings and messages are kept at all times and emergency services are notified
in case of need. Parents are contacted and notified about the status of their children. The
caregivers and the children are to stay in the corridor until the tornado is cleared.
Date:
Name of Provider:
Signature:
Packet Pg. 124
9.B.e
Child Day Care Home Special Use Criteria
Please provide/confirm that the child Day care Home meets each of the following criteria.
The responses need to affirm each separate item individually and need to be submitted in
writing.
1. A special use for a child day care home shall meet the Special Use requirements of Section
17.28.040.
2. Verification that the day care provider is a full-time resident of the home.
3. Verification that the home is licensed by the Illinois Department of Children and Family Services,
and that applicable requirements of the Illinois Department of Public Health will be met.
4. Inspection by the Village Department of Building and Zoning, Health Officer and Fire
Department to determine that all life -safety, health and other applicable codes will be met.
5. That the establishment, maintenance or operation of the special use will not be detrimental to
or endanger the public health, safety, morals, comfort or general welfare.
6. The following standards shall be met:
a. Provision of child care shall be limited each day to the hours of 6:00 a.m. to 8:00 p.m.
Outdoor play shall not be allowed before 8:00 a.m.
b. Adequate space shall be provided on the driveway of the property for parking while
children are being dropped off or picked up at the home.
c. Traffic congestion or safety hazards shall not be created in the adjacent neighborhood.
d. A play area shall be provided in the rear yard of the property. Said area shall be
enclosed by a fence at least four feet in height to ensure the safety of the children. The
fenced play area shall be secured with self -closing and self -latching gate(s) as approved
by the Village. Said play area shall be screened from adjacent properties with fencing or
landscaping.
e. The day care activities shall not create undue noise or other nuisances for adjacent
properties. There shall be no outdoor sound amplification devices which produce
distinctly and loudly audible sounds beyond the boundary of the property from which
the sound originates.
f. Employees who are not residents of the day care home may be employed by the day
care provider, if it is determined by the Planning & Zoning Commission that this would
not be detrimental to the neighborhood. Parking shall be provided on the property for
any employee driving to the home.
g. An approved day care home shall be subject to periodic inspection by the Village in
accordance with Village procedures for inspections concerning health, life -safety and
other applicable regulations.
The Planning & Zoning Commission and Corporate Authorities may impose conditions
and restrictions as may be necessary or appropriate to comply with the foregoing
criteria and standards. The foregoing standards may be modified as deemed reasonable
in specific cases.
The Planning & Zoning Commission shall consider the number and location of other
child day care homes so as to avoid congestion and other negative impacts.
SECIAL USE CRITERIA
A. All special uses shall meet the following criteria:
I
It
Packet Pg. 125
9.B.e
1. The special use will serve the public convenience at the location of the subject property; or the
establishment, maintenance or operation of the special use will not be detrimental to or
4.
5.
endanger the public health, safety, morals, comfort, or general welfare;
The location and size of the special use, the nature and intensity of the operation involved in or
conducted in connection with said special use, the size of the subject property in relation to
such special use, and the location of the site with respect to streets giving access to it shall be
such that it will be in harmony with the appropriate, orderly development of the district in
which it is located;
The special use will not be injurious to the use and enjoyment of other property in the
immediate vicinity of the subject property for the purposes already permitted in such zoning
district, nor substantially diminish and impair other property valuations with the neighborhood;
The nature, location and size of the buildings or structures involved with the establishment of
the special use will not impede, substantially hinder or discourage the development and use of
adjacent land and buildings in accord with the zoning district within which they lie;
Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be
provided;
Parking areas shall be of adequate size for the particular special use, which areas shall be
properly located and suitably screened from adjoining residential uses, and the entrance and
exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards,
eliminate nuisance and minimize traffic congestion in the public streets.
I
V
Packet Pg. 126
9.B.f
August 12, 2017
Village of Buffalo Grove
Village Board
Zoning Department
To Whom It May Concern:
This letter is in reference to the proposed zoning variance for a home day care center located at 200 Timber Hill Road,
and it should be considered prior to the August 21 Village Board meeting.
During the 6 months of operation prior to the hearing, the facility has generated quite a bit of traffic and parking activity
as they have conducted business. This has provided ample opportunity for local residents to experience what it will be
like to have a home day care facility as a neighbor. From across the street, we have found that the house and yard are
well cared for. The noise level is like that of any other home in the vicinity. In addition, one neighbor who lives adjacent
to the property has observed that the owner -in -residence seems to be a caring person who appears to handle the
children well. This neighbor is a mother, teacher, and utilized home day care for one of her children when he was
young.
My wife and I recently returned home in the midst of our family vacation in order to attend the zoning hearing for this
venture. We wanted to learn more about their operation, and also have a chance to present our concerns to the board.
Living directly across the street at 203 Timber Hill Road, we reported our observations regarding the parking of staff and
clients. We also expressed our concerns, as well as those of our neighbors, for backing into parked cars while exiting our
driveways. Since its inception, the day care home has had both staff and parents consistently park opposite our
driveways. In the 32 years we have lived at this address, several of the neighbors, and on occasion their visitors, have
had their cars backed into or have backed into other cars parked opposite of driveways. Timber Hill Road is about 24
feet wide. Minivans are about 16 feet long and about 6 feet wide. With 8 feet of clearance when backing out of a
driveway, street parked cars present a clear and present hazard. This is especially true when multiple cars are parked in
a driveway, or in the winter months when half the width of the driveway apron is obstructed by garbage and recycling
cans on trash days. Winter snows also often make the streets narrower, as snow plows work to clear the snow. These
situations will require a multipoint turn in order to clear street parked cars. This can be an even bigger challenge when
drivers are elderly or have physical issues that make it difficult to execute the tight maneuvers that are required when
there are obstacles in the way.
Here is a satellite view of the hazards when cars are parked on the street.
Page 1 of 3
Packet Pg. 127
Upon conclusion of the zoning meeting, we noticed that part of the public record includes a letter issued by the owners /
operators totheir clients regarding parking. This letter requires signature by clients in agreement with its terms. Here is
an excerpt of the letter that addresses the parking issue.
Pick0pMrop-Off Policy
There has been concern from the neighbors about the incrcmmodnumber o[cars and parking
situation. In order to keep pleasant relations with them, I have set up a schedule with my other
clients authat parents will becoming and going uidifferent times during the day. biwimportant
to me to respect my neighbors and I can do this by creating rules that will respect their property.
The following is my pick tip and drop offtraffic policy:
Z�l
Page 2 of 3
Packet Pg. 128
9.B.f
1. Please use the driveway only when picking up or dropping off your children. Two cars
can be in my driveway at one time. 1f the driveway is full, please drive around the block
until a client leaves.
2. Please turn around in my driveway only.
3. It is important not to block any neighbor's driveway with your car.
4. Your child must be walked to the door of the house for drop off and picked up inside the
#, s"—.0 . A, 1wr,i
This letter is well written, and it certainly makes it clear that both drop-off / pick-up parking safety and neighbor
relations are of major importance. I believe #3 is intended to alleviate the concern of neighbors living directly across the
street. However, it is apparently being misinterpreted. The goal is to make sure that clients do not park across the
street from neighbors' driveway aprons, thereby creating a hazard.
Since our return home from vacation after the zoning hearing, we have observed the same traffic patterns as before the
hearing at both drop-off and pick-up times. Some parents use the driveway, while others continue to use the
street ... even if space is available in the driveway. Even though client parking may only be up to 15 minutes in duration,
this activity still occurs at times of day when neighborhood traffic includes people leaving for work and school. The
increased traffic that comes with multiple people dropping off children at the same time presents its own challenge.
The parking issue adds to it.
Also, since the hearing, it has been observed that staff continues to utilize the street for parking. We appreciate the fact
that the one staff car that is there most days now uses the garage for parking in the morning. However, it has
consistently been parked across from our neighbor's and our driveways for multi -hour periods in the afternoons. At
mid -day, she departs. She returns in mid to late afternoon, and she regularly parks across from our driveways for the
remainder of the business day. On Friday, 8/11 around 3:45 pm, my wife approached the staff member who had
returned and was sitting in her car. My wife introduced herself. She explained our understanding of the parking
regulations as established at the zoning meeting. The staff member responded that she couldn't park in the driveway
because of pickup. Upon my wife's explanation again of our understanding, the staff member pulled into the driveway
and the garage door opened. My wife departed to run some errands. Upon returning within an hour, she noticed the
staff member's car was once again on the street across from our driveways. It remained there for the balance of the
business day. On that same day, upon approaching our home after work, I observed that 4 cars were parked on the
street across from our driveways. One car was in the day care driveway, and a group of parents was standing in the
driveway having a conversation.
We are glad to know that parents have the opportunity to have their children cared for in a home environment.
However, we remain concerned about the liability, challenges, and inconvenience imposed upon us by the 5 day per
week / 50+ weeks per year presence of client and staff vehicles continuing to park on the street. Having the occasional
car parked on the street is one thing. It's quite another to have up to 8 cars coming, going, and parking at various times
on the street with the current situation. We hope this issue can be addressed, and that change is made to make it a safe
situation for everyone.
Sincerely,
Mark and Pam Morris
203 Timber Hill Road
Page 3 of 3
Packet Pg. 129
9.0
Ordinance No. 0-2017-38 : Amendment to Ordinance 2013-70 for the
Replacement of a Sign Panel at 201 N Milwaukee Ave
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
The Planning & Zoning Commission recommended approval (7-2) of the amendment for a sign panel
replacement. Staff concurs with this recommendation.
Speedway, located at 201 North Milwaukee Avenue, is seeking an amendment to the existing Ordinance
2013-70 to allow for the removal of the lowest fuel panel sign and replace it with a graphic insert to read
"Beer Cave". Because the original sign was approved as a variation, an amendment to the Ordinance is
required.
ATTACHMENTS:
• BOT Memo (DOCX)
• Ordinance (DOCX)
• Speedway Sign Drawing (PDF)
Trustee Liaison
Stein
Monday, August 21, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 8/9/2017 1:06 PM
Page 1
Packet Pg. 130
9.C.a
VILL,AGE OF
BUFFALO G110"VE
DATE: August 17, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
11
SUBJECT: An amendment of Ordinance 2013-70 allowing the replacement of the third fuel
pricing panel with a graphic insert.
BACKGROUND
Speedway, located at 201 North Milwaukee Avenue, is seeking an amendment to the existing
Ordinance 2013-70 to allow for the removal of the lowest fuel panel sign and replace it with a
graphic insert to read "Beer Cave". Because the original sign was approved as a variation, an
amendment to the Ordinance is required.
PLANNING & ZONING COMMISSION (PZQ RECOMMENDATION
The Planning & Zoning Commission recommended approval (7-2) of the amendment for a sign panel
replacement. Staff concurs with this recommendation.
The two (2) Commissioners who opposed the sign expressed concern about the advertisement of
alcohol on the sign panel. It should be noted that signage regulations are intended to be content
neutral.
PUBLIC HEARING COMMENTS
There were no residents who testified at the meeting.
PLANNING & ZONING ANALYSIS
In 2013, the Village Board approved Ordinance
2013-70 granting Speedway multiple variations to
allow the current ground sign. Specifically,
condition #3 of the Ordinance restricts the panel
for "fuel pricing only". Overall, staff does not
object to the change in the tenant panel as the
overall size and height of the sign remain
unchanged.
Existing
Proposed
RECOMMENDATION,amurt-
Staff recommends that the Village Board approve an Ordinance granting the amendment.
Page 1 of 1
Packet Pg. 131
9.C.b
July 27, 2017
DM9698964
ORDINANCE NO. 2017-
AN ORDINANCE AMENDING ORDINANCE NO. 2013-70
Sbeedwav at 201 Milwaukee Avenue
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the real property ("Property") hereinafter legally described is zoned in the
B-3 Planned Business Center District and is commonly known as 201 Milwaukee Avenue,
Buffalo Grove, Illinois; and
WHEREAS, Village Ordinance No. 2013-70 approved of the installation of a new
ground sign at the Property subject to various requirements as set forth in said Ordinance; and
WHEREAS, request has been made by the Petitioner, Chris Kalischefsji, on behalf of
Speedway, LLC., to amend Ordinance No, 2013-70 to allow removal of the lowest fuel panel on
the sign and replace it with a graphic insert to read "Beer Cave"; and
WHEREAS, the Village Planning & Zoning Commission held a public hearing,
pursuant to notice, on July 19, 2017 concerning the Petitioner's request; and
WHEREAS, the Planning & Zoning Commission made certain findings of fact, made a
positive recommendation for the amendment by a vote of 7 to 2 and prepared minutes of the
public hearing; and
WHEREAS, the Corporate Authorities hereby determine and find that the requested sign
change is in harmony with the general purpose and intent of the Sign Code (Title 14 of the
Buffalo Grove Municipal Code), and that (1) the requirements of the Sign Code would cause
undue and unnecessary hardship to the sign user due to the unique or unusual conditions
pertaining to the property, (2) the granting of the requested amendment will not be materially
1
Packet Pg. 132
9.C.b
detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the
specific property do not apply generally to other properties in the Village, and (4) the granting of
the amendment will not be contrary to the general objectives of the Sign Code of moderating the
size, number and obtrusive placement of signs and the reduction of clutter.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate
Authorities and made a part hereof.
Section 2. The request to allow removal of the lowest fuel panel on the sign and replace
it with a graphic insert to read "Beer Cave" as depicted on the plans submitted to the Planning &
Zoning Commission is hereby granted for the Property located at 201 Milwaukee Avenue,
Buffalo Grove which is legally defined as follows:
Parcel I - Lots 21 and 22 in Block 3 in Unit No. 2 of Columbian Gardens, being a
Subdivision in Section 35, Township 43 north, Range 11, east of the Third Principal
Meridian, according to the Plat thereof, recorded July 10, 1926 as Document 282352, in
Book "P" of Plats, Page 92, in Lake County, Illinois.
Parcel II — The westerly 1/2 of the alley easterly and adjoining Lot 21 in Block 3, and the
easterly 1/2 of the alley westerly and adjoining Lot 22 in Block 3, all in Unit No. 2 of
Columbian Garden aforesaid, vacated by the instrument recorded April 3, 1978 as
Document 1907357 in Lake County, Illinois.
Section 3. This Ordinance shall be in full force and effect from and after its passage, and
approval. This Ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED: 12017.
APPROVED: , 2017.
2
Packet Pg. 133
9.C.b
ATTEST:
Janet Siribian, Village Clerk
Tressler\Chicago\9698964
APPROVED:
Beverly Sussman, Village President
3
Packet Pg. 134
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9.D
Ordinance No. 0-2017-39 : An Ordinance Amending Chapter 5.32,
Tobacco, of the Buffalo Grove Municipal Code, to Increase the
Minimum Age for the Sale and Purchase of Tobacco Products and
E-Cigarettes from 18 to 21 Years Old
Recommendation of Action
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
President Sussman requests discussion.
The Village regulates the retail sale and purchase of tobacco products, accessories and electronic
smoking devices to persons less than eighteen (18) years of age pursuant to Chapter 5.32, Tobacco, of
the Buffalo Grove Municipal Code.
The Health Commission was asked to review the policy of changing the sale of tobacco products from the
age of 18 to the age of 21. On August 9, 2017, the Commission unanimously voted against the change.
Additional information can be found in the attached memorandum.
ATTACHMENTS:
• BOT Memo (DOCX)
• CHICAGO1-#698037-v1-Ordinance_Increase_Age_for_Sale_or_Purchase_of_Tobacco_rev2
(PDF)
Trustee Liaison
Sussman
Monday, August 21, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 8/17/2017 2:00 PM
Page 1
Packet Pg. 136
9.D.a
VILL,AGE OF
BUFFALO G110"VE
DATE: August 17, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: An Ordinance Increasing the Minimum Age for the Sale and Purchase of Tobacco
Products and E-Cigarettes from 18 to 21 Years Old
BACKGROUND
The Village regulates the retail sale and purchase of tobacco products, accessories and electronic
smoking devices to persons less than eighteen (18) years of age pursuant to Chapter 5.32, Tobacco,
of the Buffalo Grove Municipal Code. For the Board's consideration is an Ordinance increasing the
minimum age for the sale and purchase of tobacco products and e-cigarettes from 18 to 21 years old.
If approved, this Ordinance would not apply to the possession of tobacco.
HEALTH COMMISSION RECOMMENDATION
On August 9, 2017, the Health Commission recommended against the change (4-0). Commissioners
cited the following reasons:
• Commissioners expressed concern on the impact to Buffalo Grove businesses since the
nearby communities still allow for the purchase of tobacco and other products by those
individuals that are 18 years of age or older.
• Commissioners felt that this issue should be addressed by the State rather than at the local
level.
ACTION REQUESTED
A draft Ordinance that the Health Commission reviewed is attached for the Board's consideration
Page 1 of 1
Packet Pg. 137
9.D.b
Underlined = addition
c*,.� = deletion
08/17/2017
#698037
ORDINANCE NO. 2017 -
AN ORDINANCE AMENDING CHAPTER 5.32, TOBACCO, OF THE BUFFALO
GROVE MUNICIPAL CODE, TO INCREASE THE MINIMUM AGE FOR THE SALE
AND PURCHASE OF TOBACCO PRODUCTS AND E-CIGARETTES FROM 18 TO 21
YEARS 01,D
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the Village regulates the retail sale and purchase of tobacco products,
accessories and electronic smoking devices to person under eighteen (18) years of age pursuant
to Chapter 5.32, Tobacco, of the Buffalo Grove Municipal Code; and
WHEREAS, recent studies indicate that 95 percent of all adult smokers started smoking
before they turned 21 years old; and
WHEREAS, studies also indicate that people who begin smoking at an early age are
more likely to develop a severe addiction to nicotine than those who start at a later age; and
WHEREAS, rates of tobacco and e-cigarette use have decreased significantly in
jurisdictions for which the minimum sales age for tobacco products has been increased to 21
years; and
WHEREAS, the Village Board has determined that it will serve and advance the
public's health, safety and welfare and be in the best interest of the Village and its residents, to
amend the Buffalo Grove Municipal Code to increase the minimum age for the purchase and sale
of tobacco products and electronic smoking devices to 21 years of Age.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The foregoing recitals are hereby adopted and incorporated into and made a
part of this Ordinance as if fully set forth herein.
Packet Pg. 138
9.D.b
Section 2. Section 5.32.090, Prohibited sales, delivery —Signs, Section 5.32.100, Purchase by
persons under twenty-one (21) years of age prohibited, and 5.32.110, Vending machines -
Locking devices, of the Buffalo Grove Municipal Code are hereby amended to read as follows:
5.32.090 - Prohibited sales, delivery —Signs.
A. It is unlawful for any person, including any licensee, to sell, offer for sale, give away
or deliver tobacco products to any person under twenty-one 21) years of age ref
ghte
B. Signs informing the public of the age restrictions provided for in this Chapter shall
be posted by every licensee at or near every display of tobacco products and on or upon
every vending machine which offers tobacco products for sale. Each sign shall be plainly
visible and shall state:
THE SALE OF TOBACCO PRODUCTS TO PERSONS UNDER TWENTY-ONE (21)
EIGHTEEN YEARS OF AGE IS PROHIBITED BY LAW.
The text of such signs shall be in red letters on a white background, said letters to be at
least one inch high.
5.32.100 - Purchase by persons under twenty-one (21) years of age fnifter-s prohibited.
It is unlawful for any person under twent, -one 21) years of age the age of eighteeli
to purchase tobacco products, or to misrepresent their identity or age, or to use any false or
altered identification for the purpose of purchasing tobacco products.
5.32.110 - Vending machines —Locking devices.
A. It is unlawful for any licensee to sell or offer for sale, give away, deliver or to keep
with the intention of selling, giving away or delivering tobacco products by use of a vending
machine, unless such vending machine is equipped with a manual, electric or electronic
locking device controlled by the licensee so as to prevent its operation by persons under
twenty-one (21) ears of age the age oe-ighteen ye-aiF,.
B. Any premises where access by persons under twenty-one (21) years of age the
is prohibited by law, or premises where the public is generally not
permitted and where vending machines are strictly for the use of employees of
business located at such premises, shall be exempt from the requirements of this
section.
Section 3. If any section, paragraph, clause or provision of this Ordinance shall be held
invalid, the invalidity thereof shall not affect any other provision of this Ordinance.
Section 4. Any person violating any portion of this Ordinance shall be punished
according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 5. This Ordinance shall be in full force and effect from and after its passage,
approval and publication. This Ordinance may be published in pamphlet form.
Packet Pg. 139
9.D.b
AYES:
NAYES:
ABSENT:
PASSED: , 2017
APPROVED: , 2017
PUBLISHED:
ATTEST:
Janet Sirabian, Village Clerk
#698037
2017
APPROVED:
Beverly Sussman, Village President
Packet Pg. 140
Action Item : Copier Lease and Maintenance
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Staff recommends authorizing the Village Manager to perform all actions necessary to execute a four year
equipment lease agreement and maintenance agreement with Imagetec LLP, at an estimated amount of
$122,853, pending final review and approval of the agreements by the Village Attorney. Staff would note
that the new agreement represents an estimated 60% or $45,000 per year reduction in cost over the
existing agreements.
ATTACHMENTS:
• Multi -Function Printers Lease Agreement (DOCX)
Trustee Liaison Staff Contact
Weidenfeld Jenny Maltas, Office of the Village Manager
Monday, August 21, 2017
Updated: 8/17/2017 1:42 PM A Page 1
Packet Pg. 141
11.A.a
A1, L AGE 0F
BUFFALO GRAAE
MEMORANDUM
DATE: August 17, 2017
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
SUBJECT: Multi -Function Printers Lease Agreement
ca
a�
Background
J
Staff sought proposals for multi -function printers as the current lease will terminate in November. Staff a_
received and reviewed proposals from nine different companies representing nine different Q.
manufacturers. After review of the proposals by staff, five companies were brought in to provide �j
demonstration units (Canon, Xerox, Samsung, Toshiba and Kyocera). After weeks of demonstrating the
different units in different departments within the Village, staff met to discuss the performance and c
features of each machine. With one exception staff felt that all of the machines performed well and that
there was not a considerable difference between each brand. y
Background checks on each of the providers as well as the equipment proposed all returned favorable
results.
With performance, reliability and service all appearing to be relatively equal, staff met with Imagetec
LLP(Samsung), the lowest price proposer to finalize costs.
As shown in the attached cost tabulation the estimated cost for Imagetec for the entire 4 year lease is
estimated at $122,852.18. A reduction in costs from the prior lease was to be expected based upon the
steps staff took in consolidating multi -function printers through the previous lease. The prior contract had
a total cost of $305,542.56 for a similar 4 year period. While at first this seems to be a significant savings,
it should be noted that the prior lease contained several costs associated with the original consolidation of
leases, and a block cost of prints/copies based upon prior estimated usage and not actual usage. In
addition the Village has made a concerted effort to "go paperless" and as such requires less robust
equipment and can reduce cost by moving to a cost per print/copy pricing scheme.
The costs shown for the Maintenance Plan, are based upon estimated actuals from the prior 4 year lease.
Because staff is recommending a cost per print/copy plan, the costs for the agreement can only be
estimated at this time. The Village will only be charged based upon actual prints/copies made.
While exact pricing cannot be determined at this time due to the shift to the cost per print/copy plan, it is
predicted that the new agreement would represent an estimated 60% or roughly $45,000 per year
reduction in cost over the existing agreements.
Staff has reviewed the capabilities of the management software (Paper Cut) and does not believe, at this
time, it would be advantageous to purchase this item. If advances in features provided by Paper Cut
appear to make the procurement cost effective, staff will then re-evaluate the product.
Packet Pg. 142
11.A.a
Recommendation
Staff recommends authorizing the Village Manager to perform all actions necessary to execute a
four year equipment lease agreement and maintenance agreement with Imagetec LLP, at an estimated
amount of $122,853, pending final review and approval of the agreements by the Village Attorney.
Packet Pg. 143
11.A.a
Imasetec Proposed Solution
Samsung X7600GX (Quantity: 2)
r
➢ Color/copy/print/scan/fax
OUYERSLAR
➢ Print Speed:60 ppm
➢ Scan Speed: 240 ipm
➢ Single -pass Duplex Document Feeder
➢ Booklet Finisher (w/ 2/3 Hole Punch and C-fold
capability)
➢ 10.1" LCD Display
➢ Scan to Email, scan to file, scan to LaserFiche
(with LaserFiche Import Agent)
Fax Kit
Paper handling postcard to ledger
➢ 2 x 520 Sheet Paper Trays
➢ 1 x 2000 Sheet Large Capacity Tray
Samsung X7500GX (Quantity: 7)
➢ Color/copy/print/scan/fax
➢ Print Speed:50 ppm
➢ Scan Speed: 240 ipm
➢ Single -pass Duplex Document Feeder
a
➢ Internal Finisher
�?
➢ Scan to Email, scan to file, scan to LaserFiche (with LaserFiche Import Agent)
➢ Fax Kit
➢ Wireless NFC
➢ 2 x 520 Sheet Paper Trays
➢ 2,000 Sheet Bottom Large Capacity Tray
➢ 3,000 Sheet Side Large Capacity Tray
Samsung C4062FX (Quantity: 5)
➢ Color copy/print/scan/fax
➢ Print Speed: 42 ppm
➢ 2 x 520 Sheet Paper Trays
➢ Scan to Email, scan to file, scan to LaserFiche (with LaserFiche Import Agent)
Samsung CLP-775ND (Quantity: 3)
➢ Color printer
➢ Print Speed: 35 ppm
➢ 1 x 500 Sheet Paper Tray „
➢ 4 year Extended Warranty
Samsung M402OND (Quantity: 10)
➢ B/W Printer°
➢ Print Speed: 42 ppm
➢ 1 x 500 Sheet Paper Tray
➢ 4 Year Extended Warranty ..
Packet Pg. 144
11.A.a
Cost Tabulation
Item
Canon
CoTG
Genesis
Ima etec
Impact
Interact
I Konica* ,
Marco
Toshiba
Heavy Use Multifunction Copier/Printer 2
48 Month Lease
48 Month Lease
48 Month Lease
48 Month Lease
48 Month Lease
48 Month Lease
48 iylgin6,Lease
48 Month Lease
48 Month Lease
1. Base machine as detailed in B.1.
$3,246.00
$2,556.12
$3,712.44
$1,045.98
$2,590.20
$1,976.22
$80200
$2,856.00
$1,571.76
2. Full sized keyboard (option)
$11.22
$76.86
$9.72
Inc
$8.55
$24.88
$6,75'.Inc
$19.09
3. Ke fob secure printing (option)
Inc Drive
$39.18
$36.70
extra
$60.68
$11,46
$18.00
-
4. Card swipe secure printing (option)
$288.00
Inc Drive
$39.18
$36.70
extra
$65.70
$11,46
$18.00
$28.71
5. Air or mobile printing (option)
Inc
Inc
Inc
Inc
Inc
$0.00
Inc -.Inc
Inc
Medium Use Multifunction Copier/Printer Q 7
6. Base machine as detailed in B.2.
$4,305.00
$4,500.30
$3,638.04
$2,312.03
$3,909.00
$3,228.26
: $441, 00..
$3,150.00
$3,206.42
7. Full sized keyboard (option)
$39.27
$269.01
$34.02
Inc
$29.91
$87.08
$6,75'.
Inc
$66.82
8. I(ey fob secure printing (option)
Inc Drive
$192.57
$128.45
extra
$212.38
$11,46.
$63.00-
9. Card swipe secure printing (option)
$1,008.00
Inc Drive
$192.57
$128.45extra
$229.95
$11,46..
$63.00
$100.49
10. Air or mobile printing (option)
Inc
Inc
Inc
Inc
Inc
T.00
InG
Inc
Inc
11, Facsimile expansion kit (option)
$231.00
$241.92
$171.29
$51.12
$331.24
$34,48'..
$147.00
$214.45
Item
48 Month Lease
48 Month Lease
48 Month Lease
48 Month Lease
48 Month Lease
48 Month Lease
40 Month,Lease,,
48 Month Lease
48 Month Lease
Light Use Multifunction Copier/Printer Q 5
12. Base machine as detailed in B.3.
$2,490.00
$2,295.30
$1,762.05
$504.95
$1,848.87
$1,713.65
$305,00.
$800.00
$1,521.81
13. Full sized keyboard (option)
$28.05
$192.15
$172.80
Inc
$11.43
$62.20
$6,75
$185.00
$47.73
14. Key fob secure printing (option)
Drive Print
$137.55
$91.75
extra
$151.70
$11,46'.
$45.00-
15. Card swi pe secure printing (option)
$720.00
Drive Print
$137.55
$91.75
extra
$162.25
$11,46'.
$45.00
$71.78
16. Air or mobile printing (option)
Inc
Inc
Inc
Inc
$0.00
Inc
Inc
Inc
17. Facsimile expansion kit (option)
$165.00
Inc
$172.80
Inc
$36.51
$236.60
$30,48'..
$75.00
$153.18
Work Group Printer Color 3
18. Base machine as detailed in B.4.
$144.00
$166.41
$225.00
$265.11
$199.29
$147.21
$45,72
$285.00
$t07.00
Work Group Printer Black & White 10
19. Base machi ne as deta i l ed i n B.5.
$480.00
$330.00
$189.30
$427.60
$534.57
$221.25
$1905'.
$950.00
$298.22
Total 4 year base equipment (ease
$ 57 $79,9& :
, ,$7 :464u,$(t�
$146 712.96
$125 670.08
$132,208.00
$113 165.44 -.
Total yearequipment lease
$166,178.40
$1741347 iO4
$147,511.20
$142,579.20
$139,200.00
$118,519.36 1
Maintenance Plan 1.
20, Cost Per Co /Print Color (Qty 720,000
$0.0350
$0.0390
$0.0490
$0.0390
$0.0470
$0.0450
$0.0400
$0.0349
21. Cost Per Copy/Print B&W Qt 2,800,000
$0.0033
$0.0030
$0.0049
$0.0039
$0.0080
$0.0050
$0.0043
$0.0055
IvlaGntananco Plant, (N A
22" 6si Pet Quartfit �
� $2,437,60
I ' $4,800,9�
' $2,9b0,00
' $3,255,06
'� $2,$62,00
23 Cost PetCopylPrintCololO eage
-$0,0429
$0.047
$OA45k
$0,0400
24 'Cost Per Copy/PrnrtB&W6arardgr'
;$0,004.3
$4.00$6
$0:A06C1
p,41t143
Total year estimated MFP printing costs
r"J'-„/�,7,$4$000,,04„i
$39,000.00
$46,400.00
$0.00
$40,840.00
$4Q 388.00
Sofrivare License for _
$42,718.08
$35,054.88
$19,275.52
25. Cost Per User (Qty 200)
$17,165.12
$2,240.00
26. Cost Per Machine
$27,552.00
$35,391.36
$6,006.00
$11,232.00
Software License for_ _
27, Cost Per User
$3,552.00
28, Cost Per Machine
$19,712.00
Total 4 year estimated MFP software costs
$27,552.00
mile=
7,$4,"tJa512
+ $35,391,38
$33,184.00
$19,275,52,
Ccrlal 4 year base equipment lease: Inc MI P HFax
Total 4 year equipment lease (all items)
Total 4 year estimated MFP printing costs
otal 4 year estimated MFP software, costs
Equipment+ Est. MFP Printing Cost
*Konica proposed a B&W only solution.
NNCanon Xerox Canon/HP 'Samsung
Ricoh/Kyocera Kyocera Konica
RNH1���� � $1`17,;i70,08 , `bltz�f7fyG (�j�((((�((r IN1VN'17MI�i $146,712.96 $125,670.08
$$166,178.40i, $174,347'�04i § $147,511.20 $142,579.20
,/%L�OV
,,,,iip, $39,000.00���1j1V���Y '� $46,490.00'..
$171,1,6,512 $35,391.aii
111LIMMO $202,658.401.,ri�Yi� $203,751.20 $188,979.20
Sharp/HP 'Toshiha/HP
$132,208.00 $113,165.44!.
$139,200.00 $118,519.36''
$0.00 $40,840.00 $40,388.00
$33,184.00 , 19,2/5.52,
$180,040.00 $156,0p7 3i5
Packet Pg. 145
Action Item : Pre -Application Discussion- Proposed Townhome
Development at 16051 Deerfield Parkway
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion and referral to the Planning & Zoning Commission.
Pulte Homes is the contract purchaser of the unincorporated 9.25 acre Industrial property located at
16051 Deerfield Parkway. Pulte is finalizing their plans for a new residential development on the property
and is seeking comments from the Village Board along with a referral to the Planning & Zoning
Commission. The developer will provide the Village Board with an overview of their concept plan at the
August 21, 2017 Village Board meeting.
ATTACHMENTS:
• BOT Memo (DOCX)
• Project Narrative (PDF)
• Rendered Site Plan (PDF)
• Site Plan (PDF)
• 2 Story Color Rendering (PDF)
• 2-Story Elevations (PDF)
• 3 Story Color Rendering (PDF)
• 3-Story Elevations (PDF)
Trustee Liaison
Stein
Monday, August 21, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 8/15/2017 7:59 AM
Page 1
Packet Pg. 146
11.B.a
V1111diNGE OF
BUFFALO ME
MEMORANDUM
DATE: August 17, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
MI
SUBJECT: Pre -Application Discussion - Proposed Townhome Development at
16051 Deerfield Parkway (Concrete Erectors)
Background
Pulte Homes is the contract purchaser of the
unincorporated 9.25 acre industrial property
located at 16051 Deerfield Parkway. The
existing property is improved with an older
industrial building with a mix of uses. Pulte
is finalizing their plans for a new residential
development on the property and is seeking
comments from the Village Board along with
a referral to the Planning & Zoning
Commission. The developer will provide the
Village Board with an overview of their
concept plan at the August 21, 2017 Village
Board meeting. The following
memorandum provides a brief summary of
their project.
Proposed Plan
Pulte Homes is proposing a residential development consisting of a mix of 2-story and 3-story
single-family attached housing units. The proposed development would be called "North Pointe"
and consist of a total of 75 units (8.1 units/acre) as follows:
• 43 two-story single-family attached townhomes
• 32 three-story single-family attached townhomes
Two-story product
A total of 43 two-story townhomes are proposed along the new street. These units would be
traditional front -loaded townhomes. This unit type well with the existing single family detached
lots to the south and west. The two-story units would have a rear yard setback of 45' along the
Page 1 of 3
Packet Pg. 147
11.B.a
west lot line adjacent to the existing residential and 50' from the south lot lines. Each unit would
have a 2-car garage and range in size from 1,850-2,450 square feet. Driveways would also be a
minimum of 20' deep allowing for 2 additional cars. Units would be approximately 34' high.
Three-story product
A total of 32 three-story townhomes are proposed on the northern portion of the site, furthest
away from the existing residential. Townhomes would be accessed from the rear via a private alley
and each unit would range in size from 1,900-2,500 square feet. Driveways would also be a
minimum of 20' deep allowing for 2 additional cars. Staff has expressed some concern that the site
plan for the 3-story product does not integrate well with the rest of the development. Therefore,
through the PZC process, staff will work with the developer to consider alternative layouts for the 3-
story product to provide better street frontage along the east side of the new road.
As currently proposed, the three-story product would be approximately 42' high at the peak. Staff
is concerned about the height of these units and will work with the developer's architecture and
use of materials as part of the PZC process. Furthermore, staff believes the front, side and rear
elevations should be revised to help break-up the building mass.
2009 Comprehensive Plan/Zoning
The Village's 2009 Comprehensive Plan identifies the
entire site to be multiple -family housing with a density
of 10-15 units/acre given the proximity to the existing
Metra Station. As proposed, the project would be 8.1
units/acre. The comprehensive plan also recommends
that units cater to seniors. As a result, staff will work
with Pulte Homes to ensure that some units offer a first
floor master bedroom. Overall, staff finds that the
proposed project would meet the recommendations of
the comprehensive plan.
As for zoning, the project would require a rezoning to
R9 multiple -family zoning district. This zoning
classification is currently located to the north for the
existing Windbrooke Apartments.
Transportation
The main access into the development would be from Deerfield Road. The new road would cross
through the existing ComEd right-of-way. The proposed new street would meet Village
requirements in terms of pavement width and right-of-way. The three-story townhomes would be
accessed from the rear via a private alley. This is similar to the Waterbury Development.
At the request of both the Village and ComEd, the developer is proposing an emergency access
connection to the east. This access drive would only be accessible by emergency personnel. This
access drive would connect to the existing access drive for the industrial building to the east. The
developer has a tentative agreement with the property owner concerning the access drive and feels
Page 2 of 3
Packet Pg. 148
11.B.a
confident that a final agreement can be reached. This final agreement will be required prior to final
action by the Village Board.
Existing Cell Tower
The property currently has an existing 108' monopole cell tower with 2 antennas located along the
east side of the site. According to the developer, the current property owner has 2 leases (1 for
each antenna) on the tower with the last lease expiring in the year 2023. Due to the current leases,
the developer has indicated that the tower cannot be removed as part of the development.
Therefore, the developer has designed their site around the existing tower. The nearest unit (unit
32) is greater than 60' from the base of the tower.
Staff has expressed concerns to the developer about the cell tower remaining on the property and
prefers that the cell tower be removed as part of initial site work and before permits are issued.
However, staff recognizes that the long term leases may preclude its removal. Therefore, staff
recommends that the leases not be renewed and the tower shall be removed no later than the year
2023. As part of a complete application, staff will review the lease provisions pertaining to renewal
and removal.
Action Requested
The Developer is seeking comments from the Village Board related to the concept plan. Should the
Board conceptually support the concept; the item can be referred to the Planning and Zoning
Commission to discuss more specific details concerning annexation agreement terms, parking,
setbacks, school and fiscal impacts and other bulk regulations.
Page 3 of 3
Packet Pg. 149
11.B.b
PULTE HOMES COMPANY, LLC
NORTHPOINTE (CONCRETE ERECTORS)
DESCRIPTION OF DEVELOPMENT PROPOSAL
The conceptual development plan for NorthPointe (a/k/a Concrete Erectors) identifies an approximately
9.25 acre (gross) parcel of land located south of Deerfield Parkway between Weiland Road and Commerce
Court. This property is currently zoned limited industrial (LI) and residential (R1) in unincorporated Lake
County. The Buffalo Grove Comprehensive Plan identifies the future land use as multiple family. The
current uses consist of a pre -cast concrete manufacturing facility, automotive repair facility and one
monopole telecommunications facility.
The property is held in a land trust with Concrete Erectors, Ltd. as the beneficiary and Pulte Home
Company, LLC (Pulte) the contract purchaser. Pulte proposes to develop this property as a residential
community. Pulte's development proposal consists of 75 total multifamily units resulting in a density of
8.1 dwelling units/acre. Two products types are proposed: a) forty-three 2-story front loading townhomes
and b) thirty-two 3-story rear loading townhomes with an optional habitable 4th floor attic space and
terrace. The primary access point will be to Deerfield Parkway across the Commonwealth Edison right-of-
way with secondary access through an easement with the industrial property owner to the east of the
proposed development. The primary road from Deerfield Parkway terminating in a cul-de-sac will be
public with a 60 foot right-of-way and the 20 foot access drive serving the rear loading units being owned
and maintained by a home owner's association.
Pulte is seeking Village Board feedback in anticipation that the formal Village approval process can
commence subsequent to the meeting.
Packet Pg. 150
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