2017-08-07 - Village Board Committee of the Whole - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Special Business
A. 2017 Audit Management Letter (Trustee Johnson) (Staff Contact: Andrew Brown)
B. Recommended Fee and Fine Changes for FY 2018 (Trustee Johnson) (Staff Contact:
Scott Anderson)
C. Review of Sunset Provision on Home Rule and Utility Use Taxes (Trustee Johnson)
(Staff Contact: Scott Anderson)
D. FY 2017 Six Month Budget Performance Report (Trustee Johnson) (Staff Contact:
Andrew Brown)
E. Preliminary 2017 Tax Levy Discussion (Trustee Johnson) (Staff Contact: Scott
Anderson)
F. Review of 2018 Capital Improvement Plan Requests (Trustee Stein) (Staff Contact:
Michael Skibbe)
G. Wage Pool Recommendation (Trustee Berman) (Staff Contact: Arthur Malinowski)
H. Program Based Budget Update (Trustee Johnson) (Staff Contact: Scott Anderson)
I. Recreational Vehicle (RV) Parking in Residential Districts (Trustee Ottenheimer) (Staff
Contact: Chris Stilling)
J. Lake Cook Corridor Market Study and Plan Update (Trustee Weidenfeld, Trustee
Berman) (Staff Contact: Nicole Woods)
K. Future Comprehensive Plan Project (Trustee Berman) (Staff Contact: Nicole Woods)
L. Draft Board Priorities (President Sussman) (Staff Contact: Dane Bragg)
I Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
Information Item : 2017 Audit Management Letter
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends discussion.
Staff recommends the discussion of the findings of the 2017 annual audit of the Village of Buffalo Grove
and the Finance Department's responses. The management letter, from Baker Tilly Virchow Krause to
those charged with governance of the Village, is included in its entirety.
The Management letter with responses are available at:
- FY 2016 CAFR - <http://www.vbg.org/DocumentCenter/View/3253>
- FY 2016 Management Letter - Will be provided on the dais
- FY 2016 PAFR -<http://www.vbg.org/DocumentCenterNiew/3256>
The Village's Auditor, Baker Tilly, will be on site to present to the board.
Trustee Liaison
Johnson
Monday, August 7, 2017
Staff Contact
Andrew Brown, Finance
Updated: 7/27/2017 4:31 PM
Page 1
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2.B
Information Item : Recommended Fee and Fine Changes for FY
2018
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
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Discussion of fee and fine changes for the FY 2018 Budget.
As part of the annual budget development process, department directors submit recommendations to
update current fees and/or fines that will impact the budget (FY 2018). The recommendations are
consolidated and proposed at the same time to provide efficiency and continuity in the process.
There are several reasons why fees and/or fines are changed including; existing rate does not adequately
cover the cost of service, no fee/fine existed previously, the fine is no longer a deterrent to non-
compliance, the fee is lower than other municipal comparables for similar services.
Recommended changes are listed below. Please refer to the attached documents for the justification and
support for the proposed new fee/fine;
1) Addition of an annual parking pass for Metra Parking.
2) Addition of a service fee for processing exempt real estate transfer tax stamps.
3) Minor changes on page 23 and 24 of the fee schedule increasing 15.04.020 - Building permit fee for
decks, sheds, gazebos and patios from a $50 base fee to $55. The other change is a clarification that
15.04.020 - Amendment Form plan review fee is $50 for each review required.
4) Increases to 12 fines and recommended in the attached memorandum.
If the proposals are met favorably by the Village Board, staff will prepare an edited copy of the Village
comprehensive fee schedule with the proposals incorporated for approval.
ATTACHMENTS:
• Fee and Fine summary (DOCX)
• Fines and Fees - police 2017 (DOCX)
• Update Fee schd FY 2018 (DOCX)
Trustee Liaison
Johnson
Monday, August 7, 2017
Staff Contact
Scott Anderson, Finance
Updated: 7/27/2017 4:33 PM
Page 1
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2.B.a
A1, L AGE )F
MEMORANDUM
DATE: July 27, 2017
TO: Buffalo Grove Village Board
FROM: Scott Anderson, Finance Director
SUBJECT: Recommended Fee and Fine Changes for FY 2018
Overview
As part of the annual budget development process, department directors submit recommendations to
update current fees and/or fines that will impact the budget (FY 2018). The recommendations are
consolidated and proposed at the same time to provide efficiency and continuity in the process.
There are several reasons why fees and/or fines are changed including; existing rate does not adequately
cover the cost of service, no fee/fine existed previously, the fine is no longer a deterrent to non-
compliance, the fee is lower than other municipal comparables for similar services.
Staff has been requested to evaluate the current fees and fines associated with handicapped parking
violations. Staff will be surveying surrounding communities regarding their structures and will make a
recommendation at a future date.
Recommended changes are listed below. Please refer to the attached documents for the justification and
support for the proposed new fee/fine. Below is a summary table of the recommend fee and fine
changes:
Fee or Fine
Current Amount
Recommended Amount
Annual Metra Parking Pass
N/A $450.00
Service Fee for Exempt Transactions
N/A
$25.00
Building permit fee for decks, sheds, gazebos
$50.00 base fee plus
$55.00 base fee plus fifteen
and patio
fifteen cents per sq. ft.
cents per sq. ft.
Amendment Form plan review fee
$50.00
$50.00 for each review
required
Sale/delivery of tobacco to a minor
$75
$100
Underage possession/consumption of alcohol
$75
$100
Social hosting responsibility
$150
$250
Possession of tobacco products by a minor
$50
$75
Trespass
$75
$100
Damage to village property
$75
$100
Discharge of air rifle/bb gun
$75
$100
Soliciting without a permit
$50
$100
Soliciting where posted No Soliciting
$50
$100
Soliciting — failure to leave when requested
$50
$100
Soliciting in violation of hours/days
$50
$100
Possession of cannabis under 10 grams
$200
$250
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2.B.b
VILLACE, OF
BUFFALO GROVE
MEMORANDUM
DATE: July 27, 2017
TO: Dane Bragg, Village Manager
CC: Jennifer Maltas, Deputy Village Manager
FROM: Steven Casstevens, Chief of Police
SUBJECT: Fines and Fees — Suggested Changes
As requested, a review was conducted of the various fines associated with police enforcement of village ordinances. An
analysis of the fines of comparable municipalities was conducted for the violations in which we are proposing adjustment.
Fees for fingerprinting were also research and determined to be comparable to other agencies.
Damage to village property
$120
$0-$250
$100
$200
$120
$25
$120
Discharge of air rifle/bbgun
$120
$0-$250
$100
$200
$120
$25
$120
Possession of cannabis under 10 grams
$120
$0-$250
$500
$200
$120
$120
$120
Possession of tobacco products by a minor
$120
$0-$250
$100
$200
$120
$25
$120
Sale/delivery of tobacco to a minor
$120
$500
$100
$200
$120
$25
$120
Social hosting responsibility
$120
$0-$250
$100
$200
$120
$250
$120
Soliciting — failure to leave when requested
$120
$75
$100
$200
$120
$50
$120
Soliciting in violation of hours/days
$120
$75
$100
$200
$120
$50
$120
Soliciting where posted No Soliciting
$120
$75
$100
$200
$120
$50
$120
Soliciting without a permit
$120
$75
$100
$200
$120
$50
$120
Trespass
$120
$0-$250
$100
$200
$120
$25
$120
Underageposs/consumption of alcohol
$120
$0-$250
$200
$200
$120
$50
$120
Rolling
Rolling
Park City
NOTES:
Meadows
Adjudication
Adjudication
Adjudication
Meadows
Adjudication
Court
Court
Court
The following is a list of suggested changes to fines, all of which are part of the Administrative Adjudication process
Code
Title
Current Fine
Suggested Fine
5.32.090
Sale/delivery of tobacco to a minor
$75
$100
5.20.190a
Underage possession/consumption of alcohol
$75
$100
5.20.192
Social hosting responsibility
$150
$250
5.32.105
Possession of tobacco products by a minor
$50
$75
9.48.020
Trespass
$75
$100
9.48.030a
Damage to village property
$75
$100
9.80.010
Discharge of air rifle/bb gun
$75
$100
5.24.020
Soliciting without a permit
$50
$100
5.24.090
Soliciting where posted No Soliciting
$50
$100
5.24.080
Soliciting — failure to leave when requested
$50
$100
5.24.100
Soliciting in violation of hours/days
$50
$100
9.16.020
Possession of cannabis under 10 grams
$200
$250
Packet Pg. 6
2.B.c
VILLAGE OF
BUFFALO GRONAE,
MEMORANDUM
DATE: July 27, 2017
TO: Dane Bragg, Village Manager
Scott Anderson, Director of Finance and General Services
FROM: Andrew Brown, Deputy Director of Finance and General Services
SUBJECT: Proposed Fee and Fine Updates for FY 2018
Below are recommendations for the Village of Buffalo Grove Fee schedule to be implemented for fiscal
year 2018:
Metra Parking Pass — Annual Pass
The Village currently offers a daily and bi-monthly option for Metra commuters to purchase parking
permits. The Village would like to expand this to include an annual pass option. Adding an annual pass
option would increase efficiencies for the Village staff having to process those passes once a year versus
six. Commuters would also benefit from only having to make a single purchase per year. In addition to
the time saving, staff recommends the pass be sold for $450.00, this is a $30.00 savings over purchasing
six, $80.00 bi-monthly passes, annually ($480.00) and $50.00 over daily ($2.00) passes ($500.00).
Real Estate Transfer Tax — Service Fee for Exempt Transactions
In 2016 the Village processed approximately 1,124 real estate transfer tax forms, of that 395 were
exempt. Exempt transfer tax transactions require the same review process as do common transactions,
which requires staff to ensure debts owed the Village are collected, and all information is updated
appropriately across departments and databases. Staff spends approximately thirty minutes with each
transfer form depending on what information is found, changed, or updated across the Village databases.
The time commitment increases if multiple departments are involved with the transfer stamp based on the
transaction or property type. Exempt transfer stamp transactions accounted for 35.14 percent of all
transfer stamps processed in 2016, the other 64.86 percent of transactions generated $1.12 million in
revenue.
Many other communities charge exempt processing fee in place. The range in administrative fees are
from $10.00 to $100.00, the average charge is $31.67 and the most frequent are $25.00 (8), $50.00 (7),
and $10.00 (7). At this time staff recommends a $25.00 processing fee be assessed to exempt real
estate transfer tax transactions. Based on staff's recommendation a $25.00 fee would have generated an
additional $9,875.00 in fiscal year 2016, and a $50.00 fee would have accumulated an additional
$19,750.00 for the same year.
Attached is a listing of 50 communities compiled from data made available from the Northwest Municipal
Conference, Ill inoisrealator.org, and Stewart.com.
Packet Pg. 7
Community
Exempt Charge
Aurora
No
Barrington
No
Bartlett
No
Bedford Park
No
Berkley
No
Broadview
No
Burnharn
No
Elgin
No
E.::vergreen Park
No
Forest Park
No
Franklin Park
No
Glen Ellyn
No
Highland Park
No
Highwood
No
I. ake Zurich
No
Lincolnshire
No
Naperville
No
North Chicago
No
West Chicago
No
Willmette
No
Bellwood
Yes
Des Plaines
Yes
i::.:'Ik Grove
Yes
Hanover Park
Yes
Hoffrnan E.::states
Yes
Schaurnberg
Yes
Strearnwood
Yes
Alsip
Yes
Calumet Park
Yes
Mt Prospect
Yes
Rolling Meadows
Yes
Carol Stream
Yes
Glendale Heights
Yes
Morton Grove
Yes
Niles
Yes
Park Ridge
Yes
Skokie
Yes
Woodridge
Yes
Wheaton
Yes
Oak Park
Yes
Elmwood Park
Yes
Addison
Yes
10.00
10.00
10.00
10.00
10.00
10.00
10.00
15.00
15.00
15.00
20.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
30.00
35.00
50.00
2 1 a g e!
I Packet Pg. 8 1
113olingbrook
Yes
50.00
Calumet City
Yes
50.00
Cicero
Yes
50.00
Country Club Hills
Yes
50.00
Countryside
Yes
50.00
Lake Forest
Yes
50.00
113enuyn
Yes
100.00
Evanston
Yes
100.00
I Packet Pg. 9 1
2.0
Information Item : Review of Sunset Provision on Home Rule and
Utility Use Taxes
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
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Staff recommends discussion.
In 2004, the Village Board adopted Ordinance No. 2004-16 amending Chapter 3.40 of the Municipal Code
to increase the Home Rule Sales Tax by .5 percent to 1.0 percent effective July 1, 2004. Within the
recitals of the ordinance was a requirement that by January 2006 and each January thereafter, a review is
to be undertaken to determine if the rate should remain at the current level. The .5 percent increase
accounts for $1.9 million in the FY 2017 Budget.
In 2010 (effective 2011), the Village Board adopted ordinances for the collection of Utility Use Taxes on
electricity and natural gas. Within the recitals of the ordinances were requirements that a review is to be
undertaken to determine if the rate should remain at the current level. The combined revenue of both
utility use taxes is $2.7 million in the FY 2017 Budget.
A total of $4.6 million or 11 percent of the General Fund revenue budget is subject to sunset provisions.
Given the continued service levels and no new sources of revenue, staff recommends no changes to
Home Rule, Electricity or Natural Gas Use Taxes.
Trustee Liaison Staff Contact
Johnson Scott Anderson, Finance
Monday, August 7, 2017
Updated: 7/27/2017 4:34 PM Page 1
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2.D
Information Item : FY 2017 Six Month Budget Performance Report
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................11
Discussion of mid -year budget performance.
June 30, 2017 marked the mid -point of the fiscal year. This report provides an overview of current year
performance measured against the approved Budget and makes a comparison against the previous
year's totals. While department directors review expenditures on a monthly basis, the six month report is
an important analysis as there is time to make significant adjustments in spending and/or service delivery
to respond to an unanticipated drop in revenues or an unforeseen expenditure. If a drop in revenue is
short term, the appropriate response may be to defer capital spending and reserve transfers. If the trend
is long term then corresponding adjustment will need to be incorporated into the next year's budget.
The Village moved to the Budget Act in FY 2016 and, consistent with last year, any excess spending over
the adopted FY 2017 departmental/fund budget will require an amendment.
ATTACHMENTS:
• Six Month Report FY 2017 rev (DOCX)
Trustee Liaison
Johnson
Monday, August 7, 2017
Staff Contact
Andrew Brown, Finance
Updated: 7/27/2017 2:30 PM
Page 1
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2.D.a
FROM: Andrew Brown, Deputy Director of Finance
DATE: July 14, 2017
RE: FY 2017 BUDGET —SIX MONTH STATUS UPDATE
June 30, 2017 marked the mid -point of the fiscal year. This report provides an overview of current year
performance measured against the approved Budget and makes a comparison against the previous
year's totals. While department directors review expenditures on a monthly basis, the six month report
is an important analysis as there is time to make significant adjustments in spending and/or service
delivery to respond to an unanticipated drop in revenues or an unforeseen expenditure. If a drop in
revenue is short term, the appropriate response may be to defer capital spending and reserve transfers.
If the trend is long term then corresponding adjustment will need to be incorporated into the next
year's budget.
The total Budget for the entire village is $75,120,613 offset by revenue expectations of $79,600,891. As
a reminder, the approximately $4.4 million dollar surplus is comprised almost entirely of additional c
pension revenue that is used to address actuarially determined future pension liabilities.
Based upon a review of revenue and expenditure/expense trends the Village's overall fiscal operations
appear to be, in most line items, consistent with budget assumptions made during development of the
current budget. The Village moved to the Budget Act in FY 2016 and, consistent with last year, any
excess spending over the adopted FY 2017 departmental/fund budget will require an amendment.
Intuitively, one would expect that at the mid -point of the fiscal year both revenues and expenses would
be at the 50 percent mark. Revenues typically hover near or above the 50 percent mark while expenses
traditionally slightly lag the 50 percent mark due to the timing of invoices and payroll, December debt
service payments, and the phasing of construction and contractual payments.
General Fund Re,ve,nue Highlights
Almost 80 percent of the General Fund's revenue is comprised of five sources including property tax,
sales tax, use tax, income tax and excise tax. There was one new source of revenue in enacted FY 2016,
Storm Water Management Fees. Provided below is a chart of total General Fund Revenue collected to
date and a description of the major revenues.
Page 1 of 9
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2.D.a
Property Taxes
14,504,881
7,370,725
50.82%
7,193,699
49.44%
2.46%
177,026
Base Sales Tax
5,796,000
2,836,290
48 94%
2,911,304
51 39%0
2 58%
75 014
Home Rule Sales Taxes
3,860,000
1,959,185
50.76%
1,954,540
52.14%
0.24%
4,645
Income Taxes
4,317,278
1,866,325
43 23%
2,355,574
50 90%
20 77%
489 249
Use Taxes - Electricity
1,663,005
744,243
44.75%
840,119
50.92%
-11.41%
-95,876
Use Taxes Natural Gas
1,020,000
768,339
75 33%
736,474
72 20%0
4 33%
31,865
Telecomm/Excise Taxes
1,640,000
735,564
44.85%
840,119
51.25%
-12.45%
-104,555
Fines and Fees
1,672,778
862,988
51 59%
886,132
54 71%
2 61%
23 144
Real Estate Transfer Tax
952,235
690,468
72.51%
498,862
60.72%
38.41%
191,606
Food and Beverage Tax
700,000
378,042
54 01%
403,222
54 00%
6 24%
25 180
Hotel/Motel Tax
128,000
41,517
32.43%
49,271
34.17%
-15.74%
-7,754
Development Fees & Permits
920,200
524,498
57 00%
482,080
68 28%
8 80%
42,418
Business & Liquor Licensing
279,575
196,655
70.34%
182,827
65.81%
7.56%
13,828
Interest Income
65,800
53,634
81 51%
45,891
91 87%
16 87%
7,743
Operating Transfers
901,000
450,500
50.00%
432,000
50.00%
4.28%
18,500
All Other Revenue
3,589,477
2,115,864
58.95%
2,514,660
70 17%
15 86%
398 796
Total
42,010,229
21,594,837
51.40%
22,326,774
53.52%
-3.28%
-731,937
General Fund revenues are trending at 51.40 percent, behind last year by 2.12 percent in collections and
3.28 percent, or $731,937. The following is a review of all major sources of revenue.
• Property Taxes - 50.82%
Revenue to date represents the first installments of the 2016 levy extensions for both Lake and
Cook Counties. Historically, 99.8 percent of taxes levied are collected so it is anticipated that
budget estimates will be realized by year-end. Property taxes extended in Cook County trend
higher in the first installment as five percent is added to the previous year's extension. The
second installment trues -up the levy request for the current year.
Combined Sales Taxes (Sales/Home Rule) — 49.66%
Base Sales Tax net receipts total $2,836,290 million which represents a decrease from FY 2016
of $75,014. Home -Rule Sales Tax receipts total $1,959,185 compared to $1,954,540 last year.
These receipts account for all taxable customer spending through March 2017. The largest
generators of sales tax are in manufacturing/lumber and grocery/food sales. There are two
sales tax incentives that are paid on an annual basis -one is remitted monthly and the other is
distributed in the second half of the year. It is expected that the combined revenue will meet
budget.
0 Income Tax - 43.23%
Income taxes are performing below budgeted expectations. The tax grows through strong
Page 2 of 9
Packet Pg. 13
2.D.a
employment numbers and corporate earnings. The majority of 2016 actual individual tax
returns came in below original estimates. Income taxes declined 5.9 percent in the first quarter
of 2017. State corporate income taxes decreased every quarter in 2016 and the first quarter of
2017 marking six straight quarters of decline. This revenue is distributed on a per capita basis.
The highest collection month is always in the first half of the fiscal year (May) due to income
taxes being filed. The recently passed state budget will also reduce the Village's payments for
the second half of the fiscal year by 10 percent, or about $180,000. The legislative reduction,
coupled with the additional under performance of the revenue stream of an additional 5 to 6
percent ($216,000 to $259,000), could equal an estimated $400,000 reduction to this revenue,
or worse.
• Utility Use Tax (Electricity/Natural Gas) — 44.75% / 75.33%
Electricity Use Tax is at the benchmark with higher usage in summer months in the second half
of the year. Natural gas use tax is skewed due to higher usage months falling in the first half of
the fiscal year. Assuming no major deviation in seasonal temperatures the remainder of the
year, it is anticipated that both revenues sources will be at 100 percent of budget.
• Real Estate Transfer Tax - 72.51%
Receipts from the Real Estate Transfer Tax total $690,468 as compared to $498,862 in FY 2016.
The real estate market has improved significantly over the last four years. The Village continues
to benefit from the high turnover rate of the current market, which shows no sign of slowing
down. Realtor.com has Buffalo Grove housing stock turnover in 2017 at an average of 41 days
through May. The US average is about 60 days (Realtor.com as of June 2017).
• Telecommunications Tax - 44.85%
Receipts from the Telecommunications Excise Tax levied at a rate of 6 percent totaled $735,564.
The revenue is down $104,555 from the previous year and has been declining since 2009 with
the increase in popularity of bundle packages and internet phone options.
• Prepared Food and Beverage Tax - 54.01%
Revenue to date generated from the Village's 1 percent Prepared Food and Beverage Tax is
$378,042 or ($25,180) less than the previous year. The drop of roughly 6.2 percent can be
directly attributed to the loss of a major Food and Beverage Tax generator, which was
accounted for in the 2017 Budget.. The loss is less than the forgone contributions from that
purveyor. Under the circumstances the budgeted revenue is on target for FY 2017.
• Development Fees/ Permits — 57.00%
Construction and development related fees and licenses are generated in both the General and
Water Funds. This amount is skewed higher in the first half of the year due to the collection of
rental inspection fees.
• Storm Water Management Fees — 51.19%
The fees charged cover the operating expenditures of the Drainage Department and builds
reserves for future capital improvements. Similar to water billing, the benchmark should be
under the 50 percent mark due to the timing of billing accruals. Revenue reported is higher
than due to amounts paid from FY 2016 from delinquencies and billing corrections.
Page 3 of 9
Packet Pg. 14
2.D.a
Waterw Fund Revenue Highlights
The following chart is the distribution of Water & Sewer Fund revenue and performance to date:
Sales of Water/ Debt Service - 41.55%
Revenue earned at mid -year, as anticipated, trails the benchmark due to the timing and accrual
of water sales and sanitary sewer treatment fees to be received in the second half of the fiscal
period. While revenue reflects mid -year performance, what is not reflected is June, 2017 Cook
County residential, along with the May -June, 2017 Lake County revenue for residential and
commercial user/consumer rates and fees to be billed as of June 30, 2017. Absent those
revenues, to be collected in the second half of the year, the revenue is 41.55 percent of its
target and in line with historical budget performance. The village wide water consumption
average in 2017 is 99.9 million gallons per month. The five year average is 92.8 million gallons,
an increase of 6.39 percent.
Golf Enterprise Revenue Highlights
Buffalo Grove Golf Club:
Through June 30, 2017, a total of $435,113 in operating and non -operating revenue has been realized
against a budget of $1,201,385 amounting to 36.22 percent of budget. This compares to June 30, 2016
revenue of $448,628 or 35.93 percent of budget. Revenues and expenditures for golf are directly
related to weather patterns and significant weather events.
Page 4 of 9
Packet Pg. 15
2.D.a
Revenues at the golf course tend to be less than the 50 percent benchmark as the strong play months
are July and August. Through the mid -point of the year 14,092 rounds have been played vs. 14,550 a
year ago, a decrease of 3.15 percent.
Arboretum Golf Club:
Arboretum Golf Club operating revenue, exclusive of equity transfers, totaled $504,434 or 34.43 percent
of budget compared to the previous year's revenue of $558,230 (39.20 percent of budget).
Most of the difference in the percentage of budget attained is to the timing of the operating transfer. >_
This transfer is not made until the full year is accounted for and reviewed. To date, 11,178 rounds have
been played. At the same point last year 12,707 rounds were played (12.03 percent decrease). c
N
All Other Village Fund Revenue
The remaining funds revenues are listed below:
Page 5 of 9
Packet Pg. 16
2.D.a
The largest variances year over year are:
• Police and Fire Pension Fund increases are market based and investments are performing above
projections. These amounts do fluctuate in the same manner as the market.
• Capital Projects are funded through operating transfers and at this point half of those funds
have been allocated to Facilities and Streets.
Certain revenue, such as Inter -Fund Transfers, generally are not posted until the second half of the
period and then only based on the need of the receiving fund. All revenue categories will be monitored
closely and all efforts maximized to enhance revenue.
General Fund Experidift,tre Review
Expenditures to date total $20,193,504 or 48.08 percent of the approved budget. This compares to
$20,432,287 or 49.03 percent in FY 2016. The performance of the entire fund is on track with budgeted
expectations. The following chart depicts expenditure performance:
�ifVi
i�ls�III
w ��,u
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2113MEOM
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Personal Services
19,978,826
9,435,800
47.23%
9,327,695
48.43%
1.16%
108,105
Personal Benefits
10,032,849
4,936,850
49 21%
4,894,119
47 09%0
0 87%
42,731
Operating Expenses
2,824,073
1,175,136
41.61%
1,422,601
51.04%
-17.40%
-247,465
Insurance
818,758
600,709
73 37%
621,634
78 22%
3 37%
20 9255
Legal Services
509,850
171,848
33.71%
138,674
37.07%
23.92%
33,174
Committees & Commissions
112,700
28,656
25 43%
34,978
31 29%0
18 07%
6 322
Commodities
363,590
202,653
55.74%
275,336
62.76%
-26.40%
-72,683
Maintenance & Repair Facilities
1,384,356
729,125
52 67%
724,644
51 17%
0 62%
4,481
Maintenance & Repair - Other
53,200
8,866
16.67%
-26,960
-47.54%
-132.89%
35,826
Maintenance & Repair Vehicle
1,531,616
766,000
50 00%
807,046
49 90%
5 09%
41 046
Capital Improvement - Facilities
303,500
336,778
110.96%
233,384
69.98%
44.30%
103,394
Capital Equipment
895,561
407,467
45 50%0
563,980
51 66%0
27 75%
156 513
Operating Transfer
2,524,956
1,262,478
50.00%
974,588
46.85%
29.54%
287,890
All Other Expenses
668,560
131,138
19 61%
440,569
48 19%
70 23%
309 431
Total
42,002,395
20,193,504
48.08/
20,432,287
°
49.03/
1 17%
238 783
Personal Services / Personal Benefits — 47.23% / 49.21%
Personal Services is the single largest expense account category budgeted by the Village. In terms of
total budget, Personal Services and Benefits account for 71.45 percent of expenditures. Salary typically
trends just below the 50 percent benchmark due to the timing of payrolls and the accrual of the first
payroll of the year back to the previous year.
Page 6 of 9
Packet Pg. 17
2.D.a
There are no specific expenditure areas of concern. Capital Equipment represents, in part, transfers
made to the capital reserve for vehicles, buildings and technology. Insurance is skewed higher as the
annual general liability/worker comp premium is paid every January.
Water & Sewer Fend Expense Review m m
As of June 30, 2017, the Water and Sewer fund has expended 34.30 percent of its budget.
The largest notable variance is in Capital Projects -Water. The water meter replacement program was
completed in the prior fiscal year (2016).
Golf "es': Expense Review"
Page 7 of 9
Packet Pg. 18
2.D.a
Operating Transfer
0
0
0.00%
0
0.00%
0.00%
0
All Other Expenses
500
414
82 80%
233
23 35%
77 68%
181
Total
1,719,385
1,268,769
73.79%
493,156
39.68%
157.28%
775,613
Personal Services
168,400
61,305
36.40%
69,901
40.97%
-12.30%
-8,596
Personal Benefits
46,590
10,239
21 98%
11,513
20 93%-11.07%
1 274
Operating Expenses
868,724
363,282
41.82%
279,747
33.33%
29.86%
83,535
Insurance
4277
19999
46759%
4977
5953%
30182%15022
Commodities
53,000
22,604
42.65%
12,096
18.61%
86.87%
10,508
Maintenance & Repair Facilities
212,737
111,297
52 32%
99,101
49 54%
12 31%
12,196
Maintenance & Repair - Other
0
0
0.00%
0
0.00%
0.00%
0
Maintenance & Repair Vehicle
0
0
0.00%
0
0.00%
0.00%
0
Capital Project - Facilities
55,000
3524
6.41%
0
0.00%
0.00%
3,524
Capital Equipment
55,500
27,750
50 00%
27,700
49 91%
0 18%
50
Operating Transfer
0
0
0.00%
0
0.00%
0.00%
0
All Other Expenses
1,000
1,023
102 30%
534
53 35%
91 57%
489
Total
1,465,228
621,022
42.38%
505,568
35.73%
22 84%
115,454
Capital Projects -Facilities account for the remodeling expenses for the Buffalo Grove course restaurant.
All Other Village Fund ExpenditUreslExpenses
• Almost 75 percent of expenses in the Parking Lot Fund are for the ComEd right of way land
lease. That payment is made in the second half of the year.
• The timing of construction impacts the recognition of the Capital Project Fund's expenditures.
These budgets are planned and spent in full.
Page 8 of 9
Packet Pg. 19
2.D.a
• MFT expenditures are charged to Public Works departments throughout the year and a true up
is completed in late fall to account for the qualifying expenditures which then are reclassed into
the MFT Fund.
The following charts provide the snapshot of budget performance to date for all Village Funds:
O
a
General
21,594,837
20,193,504
1,401,333
d
Water & Sewer
4,743,830
4,377,148
366,682
d
U
C
BGGC
435,113
1,268,769
833 656
c0
AGC
504,434
621,022
116 588
L
`0
Parking Lot
104,318
21,707
82,611
a)
a
Motor Fuel Tax
540,282
94,209
446,074
d
Capital Projects
p 1
1 220 152
220 394
999 758
7
1
m
Capital Projects Streets
768,975
350,000
418,975
C
Debt Service
511 106
200,847
310,259
O
Police Pension
5,358,368
1,822,199
3,536,169
Fire Pension
3,871,855
1,067,006
2,804,849
ti
O
Refuse
440,900
412,220
28,680
N
.
., .
>-
Tota 1
40,094,170
30,649,023
023
9,445,147
LL
I, -
CD
Department directors will continue to monitor spending on a monthly basis.
Staff will present a series of
N
budget amendments in tandem with the development of the
FY 2018 budget. One known amendment
>
will be to account for the BGGC Renovation.
L
Page 9 of 9
Packet Pg. 20
2.E
Information Item : Preliminary 2017 Tax Levy Discussion
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................11
Discussion of the preliminary 2017 (collected in 2018) tax levy
The purpose of this preliminary report is to present the levy including the full debt service amount
(principal and interest) prior to discussion about tax abatement. The final levy will be reduced dependent
upon budget capacity for the transfer of recurring revenues to lower the tax extension amount.
ATTACHMENTS:
• 2017 Preliminary Levy (DOCX)
Trustee Liaison
Johnson
Monday, August 7, 2017
Staff Contact
Scott Anderson, Finance
Updated: 7/21/2017 12:25 PM
Page 1
Packet Pg. 21
2.E.a
A1, L AGE 0F
MEMORANDUM
DATE:
July 27, 2017
TO:
Dane Bragg, Village Manager
FROM:
Scott Anderson, Finance Director
SUBJECT:
Preliminary 2017 Tax Levy
In conjunction with the development of the FY 2018 Village Budget, staff is currently working on a
recommendation for the FY 2017 Property Tax Levy to be extended and collected in 2018.
The current year's initial levy proposal (2016 Tax Levy) was $16,248,473 resulting in a preliminary
increase of 4.8 percent from the 2015 levy request. The components of the change were:
The initial levy request (prior to abatement consideration) is $16,730,074 or a 3.0 percent increase. The
components of the change are:
The purpose of this preliminary report is to present the levy including the full debt service amount
(principal and interest) prior to discussion about tax abatement. The final levy will be reduced dependent
upon budget capacity for the transfer of recurring revenues to lower the tax extension amount. For the
FY 2018 Budget the following levy requests are presented.
Corporate evy
The amount requested for the Corporate Levy is used to support public safety operations. The increase
in the amount is due primarily to inflation. Property taxes only fund a third of the cost of providing police
and fire services. The initial request is $8,904,843 or a 3 percent increase.
Page 11
Packet Pg. 22
2.E.a
111)ellbt Service
Last year's debt service requirement was $1,669,894. Next year's debt service is $1,682,694. The
components of the debt payments are as follows:
The existing line of credit was extended to November 19t", 2018. The extended credit for the Emerald
Ash Borer tree replacement program and other public works projects will need to be paid off or refinanced
by the due date. The following is a summary of the Village's debt position through FY 2031.
As shown in the chart above, debt service levies decrease significantly in FY 2021 with the expiration of
the Series 2010A Bonds. These projections do not factor for the refinancing of the line of credit.
IlRein ii Ilan
Both the Police and Fire Pension Fund's annual required contributions are being calculated by the
Village's independent actuary. The Illinois Municipal Retirement Fund (IMRF) reports that the employer
portion of the pension will increase .2 percent in 2018. The current year's levy for IMRF and employer
FICA and Medicare cost was $1,540,529. The request for FY 2018 will be approximately $1,571,339, an
increase of 2 percent or $30,811.
The Firefighter Pension Levy is proposed for FY 2018 to be $1,897,942 an increase of 1.9 percent. The
estimate for the Police Pension Levy will be 5.8 percent growth, resulting in a levy amount of $2,673,256.
The total additional required amount for all pension levies is estimated to be $213,687, an increase of 3.6
percent.
Although the equalized assessed values of the Village remain 14.6 percent less than the prerecession
peak in FY 2009, the last three years have posted positive growth including a 9.4 percent increase for the
FY 2017 tax levy. The total property value in Buffalo Grove is $1.61 billion. The growth between the two
counties was disproportionate as Lake County grew by 6.7 percent and Cook County was 20.9 percent.
Cook County recently completed a triennial reassessment. Regardless of the actual property tax
increase, Cook County residents will be paying a greater proportion of the tax levy than the previous year
and staff complaints about property tax bills that could increase by double digits.
Page 12
Packet Pg. 23
2.E.a
Below is a graph depicting the growth, and decline, of EAV over the last ten years,
2,000,000,000
1,800,000,000
1,600,000,000
1,400,000,000
1,200,000,000
1,000,000,000
800,000,000
600,000,000
400,000,000
200,000,000
0
2008
Equalized Assessed Valuation
2009 2010 2011 2012 2013 2014 2015 2016 2017
Cook County OTotalEAV uLakeCouty
111impact
The result of the increases noted above would result in
a tentative levy of $16,730,074
or 3 percent
growth. At this point in the process this would be the gross
levy:
Estimated Distribution of 2016 Property Tax - Before
Cook
CLe�y
Lake County
Total 2017
Total 2016 Levy
Abatement
Levy
Levy
County Tax Burden
24.44%
75.56%
100.00%
100.00%
Tax Levies:
on ...................................................
PolicePr......
83......
..... .
...........2_ .....................
..............3,299,265.
Fire Protection
........................................
1,345,813
....2,176,344.........6,728,500..............8904,843................8,645,479.
4,160,787
5,506,600
5,346,214
Sub
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
-Total:.. Corporate Levy
IMRF/Social Security
384,035
1,187,304
1,571,339
1,540,529
Corp. Purpose Bonds Facilities (2010A)
98,982
306,018
405,000
400,350
.....
Corp. Purpose Bonds Facilities (2010B)
.�.._.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�
66,462
�.�.�.�.�.�.�.�.�.� �.
205,476
�.�.�.�.�.�.�.�.�.�.�.�_� ........................... �.
271,938
�.�.�.�.�.�.�.�.�.�.�.�._� �.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�..
273,438
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Corp.PurposeBondsRoads(2012)
5$051
179,474
237,525
137,525�
Corp. Purpose Bonds Roads (2016)
199,573
663,258
768,231
862,831
Police Pension
653,344
2,019,912
2,673,256
2,525,647
..Total
Fire Pension
...........................................................................
463,857
.... .........12,
1,434,085
............16,
1,897,942
................16,
1,862,674
.
4,100, 648
724, 027
730, 074
328, 983
AJl ateirneint Considerations
As noted previously, the gross levy inclusive of debt service in this report represents a 3 increase over the
levy proposed at the same time last year prior to abatements. Last year's levy included abatements of
$654,250. If the same amount is abated this year the proposed tax levy increase will remain unchanged
at 3 percent growth.
Page 13
Packet Pg. 24
2.E.a
The following is the impact on tax levy growth by percentage increase given the various abatement
scenarios:
$16,730,074 $1,135,851 $15,594,223 0.00%
Given the level of capital requests for FY 2018, a 10 percent reduction in Income Tax, and a 2 percent
service fee charged on Home Rule Sale Tax distributions, staff does not anticipate any surplus will be
readily available for abatement purposes. Any diversion of revenue will have an impact on services
and/or the amounts available to fund reserves for capital replacement.
Page 14
Packet Pg. 25
2.F
Information Item : Review of 2018 Capital Improvement Plan
Requests
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
For discussion only.
Attached is the 2018 Budget Cycle Preliminary Requests for the 2018-2022 Capital Improvement Plan.
Deputy Director of Public Works, Mike Skibbe will provide an overview of the requests that were received
leading into the 2018 budget cycle.
ATTACHMENTS:
• 2018 CIP Requests (FINAL) (DOCX)
Trustee Liaison
Stein
Monday, August 7, 2017
Staff Contact
Michael K Skibbe, Public Works
Updated: 7/21/2017 11:24 AM
Page 1
Packet Pg. 26
7/27/17 Final Draft
2.F.a
2018-2022 Capital Improvement Plan
�r U uV ra rm pui M
...........................
WQQ=
��%ram/i l�� ��� ��%� iih!li�l i�'�iiiiili�RJ liw ,mu0„(,rir����9��N �;iPIIP',� .......................................................
2018 Budget Cycle
Preliminary Requests
N 14 weCh *012 -Ul MA 11•Zel 061V 9
Public Works Department
Mike Skibbe, Deputy Director
Village of Buffalo Grove 1 2018-2022 CIP Planning Document
Packet Pg. 27
2.F.a
Table of Contents
Tableof Contents..........................................................................................................................................2
Capital Improvement Request Summary......................................................................................................4
2018-2022 Capital Project Request Summary Table................................................................................5
Buildings & Grounds Improvements.............................................................................................................6
BuildingReplacement — CAFT...................................................................................................................7
Flooring Capital Replacement Projects.....................................................................................................8
Fire Sprinkler System — Fire Station 27.....................................................................................................9
HVACUnit Replacements........................................................................................................................10
Municipal Parking Facility Maintenance.................................................................................................11
Roof Capital Replacement Projects.........................................................................................................12
Fire Station Sign Replacement — Fire Station 25, 26, 27.........................................................................13
Village Campus Long Range Planning.....................................................................................................14
Village Gateway Feature (Milwaukee Ave/Deerfield Ave).....................................................................15
GolfCourse Improvements.........................................................................................................................16
GolfCourse Improvements.....................................................................................................................17
Golf Course Irrigation Repairs.................................................................................................................18
Golf Course Parking Lot Maintenance....................................................................................................19
Street, Sidewalk & Bikepath Maintenance.................................................................................................20
AnnualStreet Maintenance....................................................................................................................21
Collector Route Maintenance and Rehabilitation Program....................................................................22
Dundee Road Median Improvements.....................................................................................................23
Dundee Road and Buffalo Grove Road Intersection...............................................................................24
Lake Cook Road Improvement................................................................................................................25
Annual Sidewalk/Bike Path Maintenance...............................................................................................26
Weiland Road/Prairie Road Improvement.............................................................................................27
StormSewer System...................................................................................................................................28
Storm Water System Upgrades and Repairs...........................................................................................29
Technology..................................................................................................................................................
30
SCADAImprovements.............................................................................................................................31
Water Main & Sanitary Sewer Systems......................................................................................................32
Capacity Management Operations & Maintenance (CMOM)................................................................33
Lift Station Repair & Rehabilitation Program.........................................................................................34
Village of Buffalo Grove 2 2018-2022 CIP Planning Document
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Pump House & Security Improvements ..................
Villagewide Sanitary Sewer Replacement Program
Villagewide Water Main Replacement Program ....
35
36
37
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Packet Pg. 29
2.F.a
Capital Improvement Request Summary
The Capital Improvement Plan (CIP) is intended to be a decision -making tool for the Village Board and staff. The
operational need for capital expenditures must be weighed against the ability of the Village to finance these
projects. Capital improvement projects represent the equipment and infrastructure resources that all
municipalities need to provide resident and business services and generally provide future benefits with long
service life. A capital expenditure is incurred when the Village spends money to buy fixed assets or add value to an
existing fixed asset.
The Village Board's ultimate approval of the CIP does not authorize spending on the included projects. Each
project must still be accepted for the current year's budget. Projects must then go through the procurement
process including Board authorization to bid and Board award of bid. This insures that the project remains
consistent with the budget and that identified funding is available at the time of award.
Staff continues to review and evaluate each project as we lead into the 2018 budget cycle. Ongoing projects are
revisited yearly and changes in priority are made as current conditions warrant. This document represents the
formal requests that were received from all Village departments for inclusion in the 2018-2022 CIP, but this year,
as in past years, not all projects presented here will ultimately receive funding within the proposed 2018 budget.
Projects identified for FY 2018 total $11,508,763 and fall under six categories. The following chart illustrates each
category's percentage as it relates to funding the capital program for FY 2018.
2018 Capital Project Request by Category
2% 2%
Village of Buffalo Grove 4 2018-2022 CIP Planning Document
Packet Pg. 30
2.F.a
2018-2022 Capital Project Request Summary Table
2018 2019 2020 2021
Buildings and Grounds Improvements
Building Replacement - CAFT
Flooring Capital Replacement Projects
Fire Sprinkler System - Fire Station 27
HVAC Unit Replacements
Municipal Parking Facility Maintenance
Roof Capital Replacement Projects
Fire Station Sign Replacement
Village Campus Long Range Planning
Village Gateway Feature
Subtotal
$1,065,195
-$188,000
-$188,000
-$188,000
$82,768
$98,154
-
-
-
$100,000
-
$250,000
$120,000
$120,000
$120,000
$314,000
$202,000
$213,000
$125,000
$429,800
-
-
$79,100
$28,000
$28,000
$28,000
-
$80,000
-
-
$25,000
$50,000
$25,000
-
$2,274,763
$310,154
$298,000
$136,100
Golf Course Improvements
Golf Course Improvements
$200,000 $400,000
$125,000
Golf Course Irrigation Improvements
$33,000 $25,000
$55,000
Golf Course Parking Lot Maintenance
$24,000 -
$15,000
Subtotal
$257,000 $425,000
$195,000 $0
Street, Sidewalk & Bikepath Maintenance
Annual Street Maintenance
Collector Route Maintenance and Rehabilitation Program
Dundee Road Median Improvements
Dundee Road and Buffalo Grove Road Intersection
Lake Cook Road Improvement
Annual Sidewalk/Bike Path Maintenance
Weiland Road/Prairie Road Improvements
Subtotal
Storm Water Management
Storm Water System Upgrades and Repairs
Subtotal
$4,000,000 $4,000,000
$300,000 $190,000
$40,000 $40,000
$20,000 -
- $210,000
$325,000 $325,000
$300,000 $500,000
$4,985,000 $5,265,000
$883,000 $470,000
$883,000 $470,000
Technology
SCADA Improvements $200,000 $110,000
Subtotal $200,000 $110,000
Water Main & Sanitary Sewer Systems
Capacity Management Operations & Maintenance
$64,000
$42,000
Lift Station Repair & Rehabilitation
$440,000
$620,000
Pump House Repairs & Security Improvements
$480,000
$640,000
Villagewide Sanitary Sewer Replacement
$735,000
$485,000
Villagewide Water Main Replacement
$1,190,000
$1,540,000
Subtotal
$2,909,000
$3,327,000
Total
Grand Total 2018-2022
Village of Buffalo Grove
$4,000,000 $4,000,000
$2,235,000 $2,205,000
$40,000 $40,000
$210,000 $210,000
$325,000 $325,000
$6,810,000 $6,780,000
$420,000 $420,000
$420,000 $420,000
$20,000 $20,000
$20,000 $20,000
$19,000 $39,000
$320,000 $320,000
$340,000 $220,000
$435,000 $435,000
$1,500,000 $1,000,000
$2,614,000 $2,014,000
$120,000
$150,000
$270,000
$0
$4,000,000
$40,000
$40,000
$325,000
$4,405,000
$400,000
$400,000
$20,000
$20,000
$50,000
$320,000
$220,000
$400,000
$1,000,000
$1,990,000
$11,508,763 $9,907,154 $10,357,000 $9,370,100 $7,085,000
$48,228,017
5 2018-2022 CIP Planning Document
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2.F.a
Buildings & Grounds Improvements
The Village is responsible for maintaining 23 structures within its corporate boundaries. Village buildings
and grounds must be maintained regularly to remain functional. Village facilities must also periodically
be upgraded to ensure efficient operations. Expenditures in this category historically include projects
that:
• Maintain the safety and appearance of Village owned property
• Maximize the life of facilities
• Maintain value of facilities through preventative maintenance before they become more
expensive to repair.
• Insure that any issues affecting health and safety of building occupants are promptly
addressed.
The Village's facilities include:
• Village Hall
• Public Service Center & Salt Dome
• Police Department
• Fire Station Admin, Stations 25, 26, & 27, Fire Training Facility and Classroom Trailer
• Pump Stations 1, 2, 6, & 7
• BGGC & Arboretum Clubhouses, Halfway Houses, and Maintenance Buildings
• Train Station and Warming Shelters
• Youth Center
Village of Buffalo Grove 6 2018-2022 CIP Planning Document
Packet Pg. 32
2.F.a
Building Replacement — CAFT
Category: Facilities Maintenance
Fund: Capital Projects - Facilities
Account Number: 150.75.560.30
Initial Proposal Date: 2017
Project Coordinator: Fire
Summary: This proposal will fund the replacement of the CAFT training classroom which had an
animal infestation. Once a health analysis was completed, it was also determined
that the windows had been leaking for a number of years and there was a health
hazard associated with the mold growth. The building, which was constructed in
2000, was actually three donated mobile offices connected together with a wood
shell and pitched roof applied. Due to the construction of the classroom, the
classroom was never intended to be a permanent structure and had an estimated life
span of 5 to 10 years. The building was demolished in July 2016 with the intent of
building a permanent structure. Building estimates have been gathered from
architects and pre -fabricated building manufacturers which resulted in a building and
contents estimate of $850,000. This cost would be divided by the four (4) CAFT fire
departments with each being responsible for their cost of $190,000. The initial cost
could be provided by the Village with an agreement that the other fire departments
would pay their share over a defined period (3-5 years).
Budget Impact: This project would be funded through the General Fund's operating revenues.
Estimated
FY 2013 FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0 $ 0
$ 0
$ 0
$850,000
$850,000
Actual Expenditures $ 0 $ 0
$ 0
$ 0
$ 45,000
$ 45,000
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$ 52,040
-
-
-
-
$ 52,040
Construction
$ 921,155
-
-
-
$ 921,155
Equipment
$ 52,000
-
-
-
$ 52,000
Contingency
$ 40,000
($188,000)
($188,000)
($188,000)
-
($ 524,000)
Sub -Total
$1,065,195
($188,000)
($188,000)
($188,000)
$ 0
$ 501,195
Village of Buffalo Grove 7 2018-2022 CIP Planning Document
Packet Pg. 33
2.F.a
Flooring Capital Replacement Projects
Category: Buildings & Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.30
Initial Proposal Date: 2015
Project Coordinator: Public Works
Summary: This category covers planned flooring, both carpet and tile, replacements within
Village facilities. On average the carpet to be replaced will be 4 — 6 years past the
date it was scheduled to be replaced. 2018 flooring projects include the second floor
of the Public Service Center and the youth investigations area at Police HQ.
Prior to 2017, this CIP item was specifically for carpeting, but several tile flooring
issues arose in FY 2016 and a decision was made to include all types of flooring in this
replacement schedule.
Budget Impact: This project is funded through the General Fund's operating revenues.
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2016
TOTAL
$ 0
$ 0
$ 32,452
$ 166,595
$159,033
$358,080
Actual Expenditures
$ 0
$ 0
$ 32,452
$ 44,932
$159,033
$236,417
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Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
Construction
$ 82,768
$ 98,154
-
-
-
$180,922.00
Equipment
Contingency
Sub -Total
$ 82,768
$ 98,154
-
-
-
$180,922.00
Village of Buffalo Grove 8 2018-2022 CIP Planning Document
Packet Pg. 34
2.F.a
Fire Sprinkler System — Fire Station 27
Category: Buildings & Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.30
Initial Proposal Date: 2016
Project Coordinator: Fire
Summary: This proposal will address the need for the first floor of Fire Station 27 to have a fire
sprinkler system installed. The basement area of the fire station has been retrofitted
with a fire sprinkler system and this project will complete the retrofit for the entire
fire station.
Budget Impact: This project would be funded through the General Fund's operating revenues.
Estimated
FY 2013 FY 2014 FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0 $ 0 $ 0
$ 0
$ 0
$ 0
Actual Expenditures $ 0 $ 0 $ 0
$ 0
$ 0
$ 0
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
-
-
$
1,000
-
-
$ 1,000
Construction
-
-
$
59,000
-
-
$ 59,000
Equipment
-
-
$
40,000
-
-
$ 40,000
Contingency
Sub -Total
$ 0
$ 0
$
100,000
$ 0
$ 0
$ 100,000
Village of Buffalo Grove 9 2018-2022 CIP Planning Document
Packet Pg. 35
2.F.a
HVAC Unit Replacements
Category: Buildings & Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.30
Initial Proposal Date: 2015
Project Coordinator: Public Works
Summary: This project will provide for HVAC unit replacements at various Village facilities. The
Village maintains 61 HVAC units in total, and more than half are currently exceeding
their 18 year life expectancy. Specific replacements identified for 2018 include
Village Hall (2 units), Youth Center (1 unit) and Police (2 units). Units are prioritized
based on their ongoing repair history and difficulty in acquiring replacements parts,
not strictly on age.
Budget Impact: This project would be funded through the General Fund's operating revenues.
Mi
Estimated
FY 2013
FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0
$ 0
$ 0
$ 120,000
$ 550,000
$ 670,000
Actual Expenditures
$ 0
$ 0
$ 0
$ 92,237
$ 550,000
$ 642,237
Expense Category
FY 2018
FY 2019
FY 2020 FY 2021 FY 2022 TOTAL
Land
Design Services
Construction
$ 250,000
$ 120,000
$ 120,000
$ 120,000
$ 120,000
$ 730,000
Equipment
Contingency
Sub -Total
$ 250,000
$ 120,000
$ 120,000
$ 120,000
$ 120,000
$ 730,000
Village of Buffalo Grove 10 2018-2022 CIP Planning Document
Packet Pg. 36
2.F.a
Municipal Parking Facility Maintenance
Category: Buildings & Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.40
Initial Proposal Date: Ongoing
Project Coordinator: PW-Engineering
Summary: This program provides for the routine sealing, restriping, and reconstruction of
municipal lots. The 2018 planned improvements includes lots at the Metra train
station ($140k), the Public Service Center ($161k), Fire Stations #25, #26, #27 and
CAFT ($11k total), and Village Reservoirs #1, #2, and #6 ($2k).
Budget Impact: This project is funded through the General Fund's operating revenues.
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
TOTAL
$ 74,100
$110,000
$170,000
$125,000
$254,000
$733,100
Actual Expenditures
$ 67,000
$110,000
$116,828
$ 99,787
$125,000
$518,615
Expense Category
FY 2018
FY 2019
MENEM
FY 2020 FY 2021 FY 2022 TOTAL
Land
Design Services
Construction
$314,000
$202,000
$213,000
$125,000
$150,000
$1,004,000
Equipment
Contingency
Sub -Total
1 $314,000
1 $202,000
1 $213,000
1 $125,000
1 $150,000
1 $1,004,000
Village of Buffalo Grove 11 2018-2022 CIP Planning Document
Packet Pg. 37
2.F.a
Roof Capital Replacement Projects
Category: Buildings & Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.40
Initial Proposal Date: 2014
Project Coordinator: Building Maintenance
Summary: This category covers full roof replacements on Village owned buildings. For 2018,
work is planned to include Police HQ and the Public Service Center.
Prior to 2014 these projects were not programmed in the CIP. Maintenance and
repair work remains in the Building Maintenance operating budget within
Public Works, and is separate from these replacements. Replacement
projects were identified during the 2017 roof inspection reports prepared by
Industrial Roofing Services.
Budget Impact: This project is funded through the General Fund's operating revenues.
Estimated
FY 2013 FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0 $225,000
$ 0
$ 286,825
$ 276,850
$ 788,675
Actual Expenditures $ 0 $ 0
$197,766
$ 72,000
$ 276,850
$ 546,616
Expense Category
FY 2018
FY 2019 FY 2020
FY 2021 FY 2022 TOTAL
Land
Design Services
Construction
$ 429,800
-
$ 79,100
-
$ 508,900
Equipment
Contingency
Sub -Total
$ 429,800
-
-
$ 79,100
-
$ 508,900
Village of Buffalo Grove 12 2018-2022 CIP Planning Document
Packet Pg. 38
2.F.a
Fire Station Sign Replacement — Fire Station 25, 26, 27
Category: Buildings and Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.30
Initial Proposal Date: 2016
Project Coordinator: Fire
Summary: This proposal will address the current condition of the exterior landscaping at all
three fire stations. A comprehensive landscaping plan that takes into consideration
ongoing maintenance and screening needs from the nearby residents along with the
replacement of the current fire station signs will need to be completed. The current
signs are made of wood, in general poor condition and are placed parallel to the
street which makes it difficult for passing motorists to identify the fire station
location until they are past the fire station entrance. This proposal provides for the
replacement of all three fire station signs with masonry signs oriented perpendicular
to the street.
Budget Impact: This project is funded through the General Fund's operating revenues.
Estimated
FY 2013
FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0
$ 0
$ 0
$ 0
$ 28,000
$ 28,000
Actual Expenditures
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
$ 10,000
$ 10,000
$ 10,000
-
-
$30,000
Design Services
$ 5,000
$ 5,000
$ 5,000
-
-
$15,000
Construction
$ 13,000
$ 13,000
$ 13,000
-
-
$39,000
Equipment
Contingency
Sub -Total
$ 28,000
$ 28,000
$ 28,000
$ 0
$ 0
$84,000
Village of Buffalo Grove 13 2018-2022 CIP Planning Document
Packet Pg. 39
2.F.a
Village Campus Long Range Planning
Category: Buildings and Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.30
Initial Proposal Date: 2017
Project Coordinator: OVM
Summary: Several buildings on the Village Campus are nearing the end of their useful life,
where major renovations and mechanical system replacements begin to reach a
significant percentage of the estimated replacement cost of the facilities. When
factoring in the current space needs and business formats that have changed since
the buildings were built, it is prudent to begin analyzing the cost -benefit for extensive
rehabilitation versus new construction. For example, 40 years is the higher end of
the life spectrum for the occupancy load of Village Hall (Originally built in 1970) or
the industrial load of Public Works (Originally built in 1976). This item is requested in
order to begin long term planning of the Village Campus as an asset.
In 2017, an initial space needs analysis was completed and 2018 will bring further
evaluation of options for renovating or building new facilities as part of a
comprehensive plan.
Budget Impact: This project is funded through the General Fund's operating revenues.
Estimated
FY 2013
FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0
$ 0
$ 0
$ 0
$100,000
$100,000
Actual Expenditures
$ 0
$ 0
$ 0
$ 0
$ 20,000
$ 20,000
'k4. % °d III V8. Flu iiiii o ilu Nlu ilu °d d
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$ 80,000
-
-
-
-
$ 80,000
Construction
Equipment
Contingency
Sub -Total
$ 80,000
$ 0
$ 0
$ 0
$ 0
$ 80,000
Village of Buffalo Grove 14 2018-2022 CIP Planning Document
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2.F.a
Village Gateway Feature (Milwaukee Ave/Deerfield Ave)
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Category: Buildings & Grounds Improvements
Fund: Capital Projects - Facilities
Account Number: 150.75.560.30
Initial Proposal Date: 2017
Project Coordinator: Community Development
Summary: As part of the Woodman's project located at the northwest corner of Deerfield
Parkway and Milwaukee Avenue, staff is proposing to replace the existing Village
entrance sign with a new "Gateway' feature which may include a new sign,
landscaping and pedestrian amenities. While Woodman's will own the parcel, the
Village will obtain an easement to allow the construction and maintenance of the
new feature. Staff is proposing to complete a design in 2018 (landscaping design and
engineering) and begin construction in 2019.
Budget Impact: This project is funded through the General Fund's operating revenues.
Estimated
FY 2013
FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0
$ 0
$ 0
$ 0
$ 25,000
$ 25,000
Actual
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
Expenditures
Expense Category
FY 2018
FY 2019 FY 2020
FY 2021 FY 2022 TOTAL
Land
Design Services
$ 25,000
-
-
-
-
$ 25,000
Construction
-
$ 50,000
$ 25,000
-
-
$ 75,000
Equipment
Contingency
Sub -Total
$ 25,000
$ 50,000
$ 25,000
$ 0
$ 0
$ 100,000
Village of Buffalo Grove 15 2018-2022 CIP Planning Document
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2.F.a
Golf Course Improvements
The Village operates and contracts out the maintenance of two golf courses, the Buffalo Grove Golf
Course and the Arboretum Club. The Village is responsible for capital improvements for both golf
course grounds, Buffalo Grove Golf Club, which was built in 1967, and the Arboretum Club, which was
built in 1989.
Beyond the courses themselves, each facility includes a clubhouse with restaurant space, pro shop
space, a maintenance facility and associated irrigation, cart path, and parking lot infrastructure. The
Village owned golf course facilities, along with the grounds, must be maintained regularly to remain
functional and must be periodically upgraded to ensure efficient operations.
Village of Buffalo Grove 16 2018-2022 CIP Planning Document
Packet Pg. 42
2.F.a
Golf Course Improvements
Category: Buildings & Grounds Improvements
Fund: Golf Reserves
Account Number:
Initial Proposal Date: 2016
Project Coordinator: Golf
Summary: This project will include reconstruction and restoration efforts on the golf courses
themselves. In 2018, the 5t" tee box at Arboretum requires reconstruction ($25k). In
2019 through 2021, a three year project to restore all 69 sand traps at Arboretum is
being programed ($75k each year). Proposed for 2018 is the design for the removal
of sediment from the pond at the 15t" hole at Arboretum ($50k) with construction
planned for 2019 ($250k). Also proposed for is limited erosion control at various
places throughout Arboretum. ($50k in each of the next three years)
Budget Impact: This project would be funded through the Golf reserve for equipment.
Estimated
FY 2013
FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0
$ 0
$ 0
$ 0
$ 25,000
$ 25,000
Actual Expenditures
1 $ 0
$ 0
$ 0
$ 0
$ 0
$ 0
Expense Category
FY 2018
FY 2019 FY 2020
FY 2021 FY 2022 TOTAL
Land
Design Services
$ 50,000
$ 25,000
-
-
-
$ 75,000
Construction
$ 150,000
$375,000
$125,000
-
-
$650,000
Equipment
Contingency
Sub -Total
$200,000
$400,000
$125,000
$ 0
$ 0
$725,000
Village of Buffalo Grove 17 2018-2022 CIP Planning Document
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2.F.a
Golf Course Irrigation Repairs
Category: Buildings & Grounds Improvements
Fund: Golf Reserves
Account Number:
Initial Proposal Date: 2016
Project Coordinator: Golf
Summary: This project will support irrigations repairs and piping replacements at both golf
course facilities. For 2018, a section of irrigation pipe crossing the creek and feeding
the back nine at BGGC is programed for replacement ($25,000). In addition, a
variable frequency drive (VFD) is needed for Arboretum golf course ($8,000).
Additional work to irrigation pumps and control systems is being programmed
through 2020.
Budget Impact: This project would be funded through the Golf reserve for equipment.
Estimated
FY 2013
FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0
$ 0
$ 0
$ 0
$ 33,000
$ 33,000
Actual Expenditures
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
Construction
$ 25,000
-
-
-
-
$ 25,000
Equipment
$ 8,000
$ 25,000
$ 55,000
-
-
$ 88,000
Contingency
Sub -Total
$ 33,000
$ 25,000
$ 55,000
$ 0
$ 0
$113,000
Village of Buffalo Grove 18 2018-2022 CIP Planning Document
Packet Pg. 44
2.F.a
Golf Course Parking Lot Maintenance
Category: Buildings & Grounds Improvements
Fund: Golf Reserves
Account Number:
Initial Proposal Date: 2018
Project Coordinator: PW-Engineering
Summary: This program provides for the routine sealing, restriping, and reconstruction of golf
course parking lots. The 2018 planned improvements include the Buffalo Grove Golf
Course main lot maintenance ($8k) and Arboretum Golf Course parking lot
maintenance ($16k).
This work is being separated from Municipal Parking Facility Maintenance in 2018.
Budget Impact: This project is funded through the General Fund's operating revenues.
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Estimated
FY 2013 FY 2014 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0 $ 0 $ 0
$ 0
$ 0
$ 0
Actual Expenditures
$ 0 $ 0 $ 0
$ 0
$ 0
$ 0
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021 FY 2022 TOTAL
Land
Design Services
Construction
$24,000
-
$15,000
-
-
$39,000
Equipment
Contingency
Sub -Total
$24,000
$ 0
$15,000
$ 0
$ 0
$39,000
Village of Buffalo Grove 19 2018-2022 CIP Planning Document
Packet Pg. 45
2.F.a
Street, Sidewalk & Bikepath Maintenance
The Village roadway network is comprised of state, county, and municipal roadways. Each roadway
carries with it a function such as arterial, collector or local streets. The break -down is as follows:
Municipal Roadways 118.26 miles
State Roadways 8.95 miles
Cook County Roadways 7.25 miles
Lake County Roadways 10.82 miles
Total 145.28 miles
Municipal Roadways are evaluated every year and recommendations for the next several years of street
projects are developed. The projects involve traditional maintenance and rehabilitation of local streets
based upon a defined service life. The defined service life is designed to maintain quality surface
conditions and avoid more costly roadway rebuilds. Due to funding issues, since 2008 not all streets
identified for maintenance have been repaired. Cuts in the program were necessary given the current
economic climate and funding limitation both internally, and from the State of Illinois. Bonds were
recently issued in both 2012 and 2016 in an effort to maintain pace with current road life cycles. The
majority of work to be performed during the 2018 construction season will be for the rehabilitation of
street surface and curb/gutter along various identified local streets as well as a patching, crack sealing,
and pavement rejuvenation program designed to extend the life of various streets.
The following streets were identified from the results of the pavement inspection program and are
scheduled for repair in 2018 depending upon funding availability:
Anderson Lane
0.17
Green Knolls Drive
0.50
Bristol Lane
0.38
Fairfax Lane
0.25
Caren Court
0.07
Farnsworth Lane
0.07
Caren Drive
0.51
Franklin Lane
0.21
Checker Drive
0.04
Fremont Way
0.54
Gail Court
0.05
Ronnie Drive
0.36
Gail Drive
0.6
TOTAL
3.7
The Village of Buffalo Grove recognizes the need to have a network of pedestrian and mixed -use paths
throughout the community. The Village currently maintains 224 miles of concrete sidewalks and
bikeways. The Village actively pursues grant funding to expand or improve the current system as
available.
Village of Buffalo Grove 20 2018-2022 CIP Planning Document
Packet Pg. 46
2.F.a
Annual Street Maintenance
Category: Street, Sidewalk & Bike Path Maintenance
Fund: Capital Projects - Streets
Account Number: 160.75.560.20
Initial Proposal Date: Ongoing
Project Coordinator: PW-Engineering
Summary: The annual street maintenance and rehabilitation program is covered in each year's
CIP. The Village streets are reviewed annually and evaluated for all types of
maintenance or improvement.
Budget Impact: This project is funded through an internal transfer from the General Fund's operating
revenues, bond proceeds, and a portion of home rule sales tax fund.
Estimated
Budgeted Amount FY 2013 FY 2014 FY 2015
FY 2016
FY 2017
TOTAL
$5,950,000 $2,250,000 $1,800,000
$8,000,000
$1,200,000
$19,200,000
Actual Expenditures $5,684,477 $2,014,665 $1,688,228
$7,011,616
$1,200,000
$17,598,986
Expense Category
FY 2018
„.
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$ 450,000
$ 450,000
$ 450,000
$ 450,000
$ 450,000
$ 2,250,000
Construction
$3,550,000
$3,550,000
$3,550,000
$3,550,000
$3,550,000
$17,750,000
Equipment
Contingency
Sub -Total
$4,000,000
$4,000,000
$4,000,000
$4,000,000
$4,000,000
$20,000,000
Village of Buffalo Grove 21 2018-2022 CIP Planning Document
Packet Pg. 47
2.F.a
Collector Route Maintenance and Rehabilitation Program
Category: Street, Sidewalk & Bike Path Maintenance
Fund: Capital Projects - Streets
Account Number: 160.75.560.20
Initial Proposal Date: 2017
Project Coordinator: PW-Engineering
Summary: The Collector Route Maintenance and Rehabilitation Program is being proposed in
the 2017 CIP in order to separate collector street maintenance from the Annual
Street Maintenance Program. These Village streets have been identified by the
Illinois Department of Transportation as Collector Routes due to their width and
amount of traffic. Federal Funding is available at up to 80% reimbursement for
design and construction as part of the Federal process. Currently Brandywyn Lane
and Thompson Boulevard are in design for anticipated 2020 and 2021 construction.
Bernard Drive is proposed to begin the Phase I process in 2018.
Budget Impact: These projects are funded through an internal transfer from the General Fund's
operating revenues, bond proceeds, and a portion of home rule sales tax fund.
Estimated
FY 2013 FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$0 $0
$0
$0
$300,000
$300,000
Actual Expenditures $0 $0
$0
$0
$300,000
$300,000
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$500,000
$350,000
$ 1,050,000
$ 950,000
$ 200,000
$ 3,050,000
Construction
$10,000,000
$10,000,000
$20,000,000
Equipment
Contingency
($200,000)
($160,000)
($8,815,000)
($8,745,000)
($160,000)
($18,080,000)
Sub -Total 1
$ 300,000
$ 190,000
$2,235,000
$2,205,000
$ 40,000
$4,970,000
Village of Buffalo Grove 22 2018-2022 CIP Planning Document
Packet Pg. 48
2.F.a
Dundee Road Median Improvements
Category: Street, Sidewalk & Bike Path Maintenance
Fund: Capital Projects - Streets
Account Number: 160.75.560.20
Initial Proposal Date: 2013
Project Coordinator: PW-Engineering
Summary: This project would continue improvements to the street scape along the Dundee
Road corridor through the addition of landscaped medians.
Budget Impact: This project is funded through an internal transfer from the General Fund's operating
revenues.
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
Construction
$40,000
$40,000
$40,000
$40,000
$40,000
$200,000
Equipment
Contingency
Sub -Total
$40,000
$40,000
$40,000
$40,000
$40,000
$200,000
Village of Buffalo Grove 23 2018-2022 CIP Planning Document
Packet Pg. 49
2.F.a
Dundee Road and Buffalo Grove Road Intersection
Category: Street, Sidewalk & Bike Path Maintenance
Fund: Capital Projects - Streets
Account Number: 160.75.560.20
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Initial Proposal Date: 2015
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Project Coordinator: PW-Engineering
Summary: The Illinois Department of Transportation is planning to add right turning lanes on
the northwest and northeast corners of the intersection in 2017 to improve the
intersection performance. The Village is required to pay for the local improvements
such as moving or replacing the Village owned utilities and street lights.
Budget Impact: This project is funded through an internal transfer from the General Fund's operating
revenues.
Estimated
FY 2013 FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$0 $0
$0
$150,000
$80,000
$230,000
Actual Expenditures $0 $0
$0
$0
$60,000
$60,000
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Expense Category
FY 2018
Land
Design Services
Construction
$20,000
-
-
-
-
$20,000
Equipment
Contingency
Sub -Total
$20,000
-
-
-
-
$20,000
Village of Buffalo Grove 24 2018-2022 CIP Planning Document
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2.F.a
Lake Cook Road Improvement
Category: Street, Sidewalk & Bike Path Maintenance
Fund: Capital Projects - Streets
Account Number: 160.75.560.20
Initial Proposal Date: 2008
Project Coordinator: PW-Engineering
Summary: The Cook County Highway and Transportation Department is planning on improving
Lake Cook Road from Lexington Drive to Raupp Boulevard. The design is anticipated
to be completed in late 2017 with construction expected to begin in 2019. The Village
is responsible for a local share of the cost for such items as pedestrian facilities,
street lights, and utility relocations. The local share is $2.130 million however the
Village received a $1.5 million Surface Transportation Grant which reduces the local
share to $630,000 total to be spread out over three years.
Budget Impact: This project is funded through an internal transfer from the General Fund's operating
revenues
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
TOTAL
$ 0
$113,000
$113,000
$ 50,000
$ 50,000
$326,000
Actual Expenditures
$ 0
$ 63,000
1 $ 5,000
$112,556
$ 35,000
$215,556
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2021
TOTAL
Land
Design Services
Construction
$ 0
$ 710,000
$ 710,000
$ 710,000
$ 0
$2,130,000
Equipment
Contingency
1
($ 500,000)
($ 500,000)
($ 500,000)
($1,500,000)
Sub -Total
1 $ 0
$ 210,000
$ 210,000
1 $ 210,000
$ 0
$ 630,000
Village of Buffalo Grove 25 2018-2022 CIP Planning Document
Packet Pg. 51
Annual Sidewalk/Bike Path Maintenance
2.F.a
Category: Street, Sidewalk & Bike Path Maintenance
Fund: General Fund
Account Number: 100.55.10.535.05
Initial Proposal Date: Ongoing
Project Coordinator: PW- Engineering
Summary: Annual sidewalk and bike path maintenance and rehabilitation program. In FY 2018
new pedestrian facility improvements include repairing sidewalk in the
southern section of the Village.
Budget Impact: This project is funded through an internal transfer from the General Fund's operating
revenues.
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
TOTAL
$325,000
$100,000
$325,000
$325,000
$325,000
$1,400,000.00
Actual Expenditures
$214,500
$93,936
$422,421
$308,300
$250,000
$1,289,157.00
Expense Category
FY 2018
FY 2019 FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
Construction
$325,000
$325,000
$325,000
$325,000
$325,000
$1,625,000
Equipment
Contingency
Sub -Total
$325,000
$325,000
$325,000
$325,000
$325,000
$1,625,000
Village of Buffalo Grove 26 2018-2022 CIP Planning Document
Packet Pg. 52
Weiland Road/Prairie Road Improvement
2.F.a
Category: Street, Sidewalk & Bike Path Maintenance
Fund: Capital Projects - Streets
Account Number: 160.75.560.20
Initial Proposal Date: 2008
Project Coordinator: PW-Engineering
Summary: The Lake County Department of Transportation is planning on improving Weiland
Road and Prairie Road from Route 22 to Lake Cook Road. The design is anticipated to
be completed in 2017 with construction expected to begin in 2018. The Village is
responsible for a local share of the cost for such items as pedestrian facilities, street
lights, and utility relocations.
Budget Impact: This project is funded through an internal transfer from the General Fund's operating
revenues.
Estimated
FY 2013 FY 2014 FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$100,000 $0 $0
$0
$50,000
$150,000
Actual Expenditures 1 $100,452 1 $0 $0
$0
1 $0
1 $100,452
Expense Category
FY 2018
„. .
FY 2019 FY 2020
FY 2021
FY 2021
TOTAL
Land
Design Services
Construction
$300,000
$500,000
-
-
-
$800,000
Equipment
Contingency
Sub -Total
$300,000
$500,000
$0
$0
$0
$800,000
Village of Buffalo Grove 27 2018-2022 CIP Planning Document
Packet Pg. 53
2.F.a
Storm Sewer System
The Village of Buffalo Grove maintains a piped network of 180 miles of storm sewer, one storm water lift
station at Jackson Drive, and several miles of creeks and streams. While most periodic maintenance and
cleaning efforts are included in the Public Works Drainage Section operating budget, system repairs are
being included in the CIP due to the size and scope of necessary repairs.
Repair locations are identified through the annual Storm Sewer Televising program. The program allows
a televised inspection of 10% of the Village's storm sewers each year. Tapes are then reviewed by
engineering staff and repair recommendations are grouped by point repair, sewer lining, or pipe
replacement.
In the past, most Storm Sewer repairs have been handled by in-house Public Works staff or in
conjunction with scheduled street maintenance. But, as infrastructure ages, the list of identified repairs
has increased. A contractual repair contract will be necessary and repairs will be addressed in order of
priority.
Beginning in 2016, a Storm Water Utility Fee was established in order to provide a separate utility
funding source for storm water work. Previously, work was charged to the General Fund.
It is anticipated that the storm sewer system repair program will be an ongoing need.
Village of Buffalo Grove 28 2018-2022 CIP Planning Document
Packet Pg. 54
2.F.a
Storm Water System Upgrades and Repairs
Category: Storm Sewer
Fund: Storm Water Utility Fund
Account Number: 100.55.25.560.40
Initial Proposal Date: 2013
Project Coordinator: PW-Engineering
Summary: This program provides for storm sewer lining, point repairs, or replacements at
priority locations within the Village's storm sewer network as identified through the
Annual Storm Sewer Televising Inspection Program. The identified 2018 projects
include streambank stabilization within the Buffalo Creek Nature Preserve in
conjunction with a $170k 319 Grant ($263k), Navajo Trail storm sewer and rear yard
storm sewer repairs ($100k), and Gail Drive and Green Knolls Drive sewer
rehabilitation in conjunction with the road program ($200k). In addition, funding is
set aside to complete GPS inventory of all pipes, catch basins, streams, detention
basins and related infrastructure ($10k). Funding is also being requested to install 4
level sensors at various locations throughout the village with real time data
capability. ($100k)
Finally, for major road improvements by other jurisdictions, the Village is responsible
for the cost of the Village's storm sewer relocation costs. The estimated cost for Lake
Cook Road is $20k in 2019, 2020 and 2021. The estimated cost for Weiland Road is
estimated to be $50k in 2018 and 2019.
Budget Impact: This project is funded through the Village's Storm Water Utility Fee.
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
TOTAL
$200,000
$200,000
$200,000
$330,000
$778,000
$1,708,000
Actual Expenditures
$133,084
$200,000
$250,000
$307,639
$300,000
$1,190,723
Expense Category
FY 2018
FY 2019 FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
Construction
$ 1,053,000
$ 470,000
$ 420,000
$ 420,000
$ 400,000
$2,763,000
Equipment
Contingency
($ 170,000)
-
-
-
-
($ 170,000)
Sub -Total
$ 883,000
$470,000
$420,000
$420,000
$400,000
$2,593,000
Village of Buffalo Grove 29 2018-2022 CIP Planning Document
Packet Pg. 55
2.F.a
Technology
The Village of Buffalo Grove's Information Technology (IT) group is responsible for maintenance of local
and wide area networks that facilitate effective interdepartmental communication among Village offices
and facilities. The Village made a strategic move to join the Government Information Technology
Consortium (GovITC) in 2014. The employees of the Consortium who work in Buffalo Grove report to
the Deputy Village Manager and currently maintain the entire Village network including:
0 50 Virtual Servers
0 230+ Desktop and Mobile Workstations
0 Approximately 100 Printers and Specialty Devices
The backbone of the Village's data systems is a redundant wide area network comprised of fiber optic
cable and secure wireless transmission. This network links the data systems of three fire stations, two
golf courses, Police headquarters, Public Works, and Village Hall.
Technology is a key part of the Village's vision and mission and that is reflected in this year's CIP
requests.
Village of Buffalo Grove 30 2018-2022 CIP Planning Document
Packet Pg. 56
2.F.a
SCADA Improvements
Category: Technology
Fund: Water & Sewer
Account Number: 170.55.35.560.60
Initial Proposal Date: 2012
Project Coordinator: Public Works
Summary: Implement recommended improvements as detailed in the SCADA System Master
Plan. The main goal for 2018 is to maintain reliable radio communications to the lift
station sites for control and telemetry purposes. This work was deferred in 2018 due
to budget constraints and is being requested again in 2018. Work also continues to
update software and hardware within the SCADA system in order to update security
and alarming functionality, and replace key components which are no longer
serviceable due to manufacturer obsolescence.
Budget Impact: This program is funded by the Water & Sewer Fund Reserves.
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
TOTAL
$77,000
$85,800
$200,000
$200,000
$ 0
$562,800
Actual Expenditures
$ 0
$129,042
$25,000
$180,000
$ 0
$334,042
Expense Category
FY 2018
FY 2019 FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$ 20,000
$ 10,000
-
-
-
$30,000
Construction
Equipment
$180,000
$100,000
$20,000
$20,000
$20,000
$340,000
Contingency
Sub -Total
$200,000
$110,000
$20,000
$20,000
$20,000
$370,000
Village of Buffalo Grove 31 2018-2022 CIP Planning Document
Packet Pg. 57
2.F.a
Water Main & Sanitary Sewer Systems
The Village of Buffalo Grove's oldest water main was constructed in 1929 with the majority,
approximately 50%, of water main put into place between 1983 and 1996. Currently, the water main
system has 181 linear miles of water main and has a replacement value of approximately $773 million.
Other water system features include:
• 2,475 Hydrants
• 1,900 Valves
• 4 Pump Houses with storage reservoirs and back-up deep wells
Due to the relatively young age of the water system, between 1993 and 2010 the only major capital
expense was $229,527 for the St. Mary's Pkwy water main replacement. In the most recent five year
period between 2013 and 2017, there was $3,095,253 in capital expenses related to water system
replacements and improvements.
The Village of Buffalo Grove's sanitary sewer system is a combination of gravity lines, force mains, and
lift stations. There are 134.20 miles of gravity sewer and 5.07 miles of force main. Currently, there are
12 sanitary sewer lift stations in operation (6 in Cook County and 6 in Lake County).
All municipal waste is conveyed through Village owned and maintained sanitary sewer mains. The
wastewater is then routed to either Lake County Public Works or Metropolitan Water Reclamation
District (Cook County).
Expenditures in this category historically include repairs and reliability enhancements to the water and
wastewater systems.
Village of Buffalo Grove 32 2018-2022 CIP Planning Document
Packet Pg. 58
2.F.a
Capacity Management Operations & Maintenance (CMOM)
Category: Water Main & Sanitary Sewer
Fund: Water & Sewer Fund
Account Number: 170.55.36.560.70
Initial Proposal Date: 2017
Project Coordinator: Public Works
Summary: On July 10, 2014, MWRD adopted Article 8 of the Watershed Management Ordinance
(WMO) that outlines the requirements of the new Inflow/Infiltration Control Program
(IICP) that applies to all separate sanitary sewer systems tributary to MWRD. These
requirements are essentially a revision and update of the MWRD's Operation and
Maintenance Requirements as released in 1989 as part of the Sanitary Sewer Evaluation
Survey (SSES). Per the MWRD guidance document, the primary purpose of the IICP is to
reduce sanitary sewer overflows (SSOs) and basement backups (BBs). There is a minimum
level of requirements for all communities with additional requirements where SSOs and
BBs occur. The IICP is split into two program requirements; a Short Term Program and a
Long Term Program. The requirements of the Short Term Program are to be met by the
end of 2019. The Long Program then starts in 2020 and continues in perpetuity or until
MWRD develops a program to replace it.
Budget Impact: This program is funded by the Water Fund Reserves.
Estimated
FY 2013
FY 2014
FY 2015
FY 2016
TOTAL
Budgeted Amount
FY 2017
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
Actual Expenditures
$ 0
$ 0
$ 9,600
$ 5,700
$54,000
$69,300
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$ 64,000
$ 42,000
$ 19,000
$ 39,000
$ 50,000
$214,000
Construction
Equipment
Contingency
$ 64,000
$ 42,000
$ 19,000
$ 39,000
$ 50,000
$214,000
Village of Buffalo Grove 33 2018-2022 CIP Planning Document
Packet Pg. 59
2.F.a
Lift Station Repair & Rehabilitation Program
Category: Water Main & Sanitary Sewer
Fund: Water & Sewer Fund
Account Number: 170.55.36.560.70
Initial Proposal Date: 2001
Project Coordinator: Public Works
Summary: This program continues the replacement of the Golfview Lift Station and other
required work identified at the Village's 12 lift stations sites, such as condition
evaluations, pump repairs, cathodic protection system renovations, maintenance lift
repairs, and contractual painting. In 2018, design for rehabilitation of Chatham Lift
Station is planned.
Budget Impact: This program is funded by the Water & Sewer Fund Reserves.
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
TOTAL
$780,000
$530,000
$560,000
$560,000
$900,000
$3,330,000
Actual Expenditures
$976
$530,000
$363,432
$220,000
$780,000
$1,894,408
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Expense Category
FY 2018
Land
Design Services
$ 40,000
$ 30,000
$ 30,000
$ 30,000
$ 30,000
$ 180,000
Construction
$ 380,000
$ 570,000
$ 270,000
$ 270,000
$ 270,000
$1,760,000
Equipment
$ 20,000
$ 20,000
$ 20,000
$ 20,000
$ 20,000
$ 100,000
Contingency
Sub -Total
$ 440,000
$ 620,000
$ 320,000
$ 320,000
$ 320,000
$2,020,000
Village of Buffalo Grove 34 2018-2022 CIP Planning Document
Packet Pg. 60
2.F.a
Pump House & Security Improvements
Category: Water Main & Sanitary Sewer
Fund: Water & Sewer Fund
Account Number: 170.55.35.560.60
Initial Proposal Date: 2010
Project Coordinator: PW-Engineering
Summary: This program incorporates pump house repair projects identified in the 2008
Comprehensive Water Study Update and improvements identified in the federally
mandated vulnerability study.
In 2018, brick fascia repairs and access hatch security improvements, along with
other minor pump house site improvements, will continue. In addition, design work
will commence in 2018 for parts and material storage at Pump Station #2 and a
weather enclosure over the well head at Pump Station #7 with construction
proposed for 2019. Well maintenance at sites 1 & 2 are being programmed at this
time for completion in future years 2019 and 2020.
Budget Impact: This program is funded by the Water & Sewer Fund Reserves.
Estimated
FY 2013 FY 2014 FY 2015
Budgeted Amount
FY 2016
FY 2017
TOTAL
$610,318 $550,000 $550,000
$550,000
$300,000
$2,560,318
Actual Expenditures 1 $17,209 1 $300,000 $400,000
$350,000
1 $300,000
$1,367,209
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$ 80,000
$ 40,000
$ 20,000
$ 20,000
20,000
$180,000
Construction
$400,000
$600,000
$300,000
$200,000
200,000
$1,700,000
Equipment
Contingency
Sub -Total
$480,000
$640,000
$320,000
$220,000
$220,000
$1,880,000
Village of Buffalo Grove 35 2018-2022 CIP Planning Document
Packet Pg. 61
2.F.a
Villagewide Sanitary Sewer Replacement Program
Category: Water Main & Sanitary Sewer
Fund: Water & Sewer Fund
Account Number: 170.55.36.560.70
Initial Proposal Date: 2012
Project Coordinator: PW-Engineering
Summary: This program provides for sanitary sewer lining, point repairs, or replacements at
priority locations. The locations are identified through the Annual Sanitary Sewer
Televising Inspection Program and from reviewing maintenance and flushing reports.
The remaining portions of the major sewer interceptor and the associated manholes
on Old Arlington Heights Road are planned to be lined ($400k) as well as other
sanitary manholes in Cook County are planned to be lined ($100k). The annual sewer
televising program is planned to review approximately 10% of the total Village's
sanitary sewer system ($100k) and smoke testing is planned for 2018 ($50k).
For major road improvements by other jurisdictions, the Village is responsible for the
cost of the Village's sanitary sewer relocation costs. The estimated cost for Lake
Cook Road is $35k in 2019, 2020 and 2021. The estimated cost for Weiland Road is
$50k in 2018 and 2019.
Budget Impact: This program is funded by the Water & Sewer Fund Reserves.
Estimated
Budgeted Amount
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
TOTAL
$0
$ 700,000
$ 850,000
$1,175,000
$1,210,000
$3,935,000
Actual Expenditures
$0
$ 505,031
$ 652,934
$ 517,346
$1,210,000
$2,885,311
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
Construction
$735,000
$485,000
$435,000
$435,000
$400,000
$2,490,000
Equipment
Contingency
Sub -Total
$735,000
$485,000
$435,000
$435,000
$400,000
$2,490,000
Village of Buffalo Grove 36 2018-2022 CIP Planning Document
Packet Pg. 62
2.F.a
Villagewide Water Main Replacement Program
Category: Water Main & Sanitary Sewer
Fund: Water & Sewer Fund
Account Number: 170.55.35.560.60
Initial Proposal Date: 2012
Project Coordinator: PW-Engineering
Summary: This program provides for water main replacements at priority locations in the Village
as identified through the Water Service Interruption Reports. Projects have been
identified at various locations within the Village and are proposed for repair in future
years ($1 million each year). Example projects are adding a second water main feed
near Aptakisic Road and Prairie Road, a second feed near Lucinda Lane and the Mike
Rylko Park, Water main replacement along South Buffalo Grove Road, and
replacement in a portion of the Cambridge neighborhood. This includes design and
construction management as needed. For major road improvements by other
jurisdictions, the Village is responsible for the cost of the Village's water main
relocation costs. The estimated cost for water main relocation within Lake Cook
Road is $500k in 2019, 2020 and 2021. The estimated cost for relocation within
Weiland Road is $75k in 2018 and $40k in 2019. An additional $40k is proposed for
water main leak detection in 2018. A full water model is proposed for 2018 ($75k)
Budget Impact: This program is funded by the Water & Sewer Fund Reserves.
Estimated
FY 2013 FY 2014
Budgeted Amount
FY 2015
FY 2016
FY 2017
TOTAL
$160,000 $1,376,000
$850,000
$500,000
$1,070,000
$3,956,000
Actual Expenditures $153,150 $1,566,560
$154,779
$620,764
$600,000
$3,095,253
Expense Category
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
TOTAL
Land
Design Services
$ 175,000
$ 100,000
$ 100,000
$ 75,000
$ 75,000
$ 525,000
Construction
$1,015,000
$1,440,000
$1,400,000
$ 925,000
$ 925,000
$5,705,000
Equipment
Contingency
Sub -Total
$1,190,000
$1,540,000
$1,500,000
$1,000,000
$1,000,000
$6,230,000
Village of Buffalo Grove 37 2018-2022 CIP Planning Document
Packet Pg. 63
2.G
Information Item : Wage Pool Recommendation
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends discussion.
Based on internal and external factors, including but not limited to external economic conditions and
internal equity considerations, staff is proposing the following 2018 compensation pool and allocations for
base wages, compensatory time payouts, overtime, step/range movement and pay for performance
items. With Board concurrence, staff anticipates incorporating the information contained herein into the
2018 budget which will be discussed with the Board on several occasions in the coming months.
ATTACHMENTS:
• Salary Recommendation 2018 revised (PDF)
Trustee Liaison
Berman
Monday, August 7, 2017
Staff Contact
Arthur a Malinowski, Human Resources
Updated: 7/21/2017 11:35 AM
Page 1
Packet Pg. 64
2.G.a
VlJlli'"^,', 'm"'ul' VVVVI'"i
VILLAGE OF R, a
BUFFALO GROVE
MEMORANDUM
DATE: July 18, 2017
TO: Dane Bragg, Village Manager
FROM: Arthur A. Malinowski, Jr., Director of Human Resources
Peter M. Cahill, Management Analyst
SUBJECT: Recommendation - 2018 Wage Pool for Employees
Compensation Pool
Based on internal and external factors, including but not limited to external economic conditions and
internal equity considerations, staff is proposing the following 2018 compensation pool and allocations
for base wages, compensatory time payouts, overtime, step/range movement and pay for performance
items. Established on recent salary data received from our comparable communities, staff is
recommending that the 2018 general wage increase, for non -represented employees be set at 2.25%
percent (See attached GWI analysis for more information). Based on the following amounts, the proposed
total compensation pool is expected to increase 1.66% percent year -over -year due to the proposed 2.25%
increase, a slight increase in public safety overtime and more public safety employees going through the
step program. A comparison of 2018 (proposed) and 2017 (budgeted) amounts for each category are
shown below:
Represented 2017 (Budget) 2018 (Proposed oho Change % of Total
Budget)
Base Wage
$9,151,484
$9,221,912
0.77%
41.04%
OT
$1,100,000
$1,150,000
4.50%
3.80%
Step
$123,389.76
$183,417.12
48.65%
0.49%
Total
$10,374,873
$10,555,329
1.74%
45.32%
Non -
Represented
Base Wage
$11,294,834
$11,471,225
1.56%
52.49%
OT
$243,000
$248,468
2.25%
1.16%
Range
Movement
$154,000
$173,250
12.50%
0.72%
PFP
$66,000
$51,750
-21.59%
0.31%
Total
$11,757,834
$11,944,693
1.59%
54.67%
Grand Total
$22,132,708
$22,500,022
1 1.66%
100%
Page 1 of 2
0
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Packet Pg. 65
2.G.a
The pie chart below shows the allocation of the various compensation types by category for 2018,
aggregated for represented and non -represented employees:
...........................................................................................................................................................................................................................................................
Allocation of Funds By Category- 2018 Compensation
Pay For Performance °1
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ca
Based on the results of the annual evaluation, employees received a rating of 1("Unacceptable"), 2
("Needs Improvement"), 3 ("Fully Meets Expectations"), 4 ("Exceeds Expectations"), and 5
("Outstanding"). Employees that score at 3, 4 and 5 will be eligible for an increase. Employees that rated N
a 1 or 2 did not receive an increase and were put on a formal performance improvement plan. _0
d
The current evaluation cycle is still ongoing, however, we anticipate that about 19 employees will be able
to reach "exceeds expectations" and "outstanding" scores, whereas the majority of employees (62) will co
qualify for range movement increases under the "fully meets expectations" criteria. Due to the 2017 N
adjustment in salary ranges and an influx of new employees because of retirements, the number of people =
eligible for a merit increase has increased. Therefore, staff requests an increase to $225,000 for the merit pay
budget allocation. This total still represents less than one percent of the total compensation expenditures
proposed for 2018.
E
E
The estimate for merit increases does not take into account any benefit that may be extended for high 0
performers currently at the top of pay range. This concept is not scheduled for consideration by the
Board at this time, nor is an amount earmarked within the compensation pool.
ca
Future Actions
With Board concurrence, staff anticipates incorporating the information contained herein into the 2018 E
budget which will be discussed with the Board on several occasions in the coming months.
Page 2 of 2
Packet Pg. 66
2.G.a
GWI Survey
Village Fiscal Yr? 2017 GWI 2018 GWI
Elk Grove
May- April
2.00%
2.50%
Gurnee
May- April
2.00%
2.25%
Mundlein
May- April
2.50%
2.50%
Niles
May- April
2.50%
2.00%
Northbrook
May- April
2.50%
2.50%
Park Ridge
May- April
2.50%
2.50%
Glenview
Calendar
2.00%
2.00%
Highland Park
Calendar
2.00%
2.00%
Hoffman Estates
Calendar
2.50%
2.25%
Morton Grove
Calendar
2.00%
2.00%
Mount Prospect
Calendar
2.00%
2.00%
Rolling Meadows
Calendar
1 3.00%
3.00%
Wheeling
Calendar
1 2.25%1
2.25%
Wilmette
Calendar
1 2.50%1
2.25%
Average
1 2.30%1
2.29%
CO
0
N
O
M
c
a�
E
E
0
U
a)
W
0
0
a
a�
a�
ca
0
N
a)
N
a)
L
CO
r
0
N
_
O
O
_
d
E
E
O
c.�
cC
cC
CO
r-�
_
d
E
t
V
O
Q
Packet Pg. 67
2.H
Information Item : Program Based Budget Update
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends discussion.
Staff will provide the Village Board with a preview of the FY 2018 Program Based Budget. Attached is the
Public Works Department Street Division's budget organized using the new program based format. This
format will be utilized for every major village service. For additional context, attached is staff's previous
memorandum outlining the Program Based Budget conversion process.
ATTACHMENTS:
• Public Works Department COW Template Draft (DOCX)
• Program Based Budgeting Memo Context - Copy (DOCX)
Trustee Liaison Staff Contact
Johnson Scott Anderson, Finance
Monday, August 7, 2017
Updated: 7/27/2017 4:57 PM Page 1
Packet Pg. 68
2.H.a
W0 li S A R � �'"':" �, 'iI JJi
The Village of Buffalo Grove Public Works Department is divided into three functional areas of
responsibility: Administration, Engineering, and Operations. The major services provided by the
Department are Administration, Street, Forestry & Grounds, Drainage, Central Garage, Building
Maintenance, Engineering, Water, and Sewer.
MAOl"1111 f']R C)(,.I-'.AN4'')
Streets............................................................................................................................. XXX
Public Works Administration...............................................................................................XXX
Forestry and Grounds........................................................................................................XXX
Drainage.........................................................................................................................XXX
Engineering.....................................................................................................................XXX
N
O
N
Packet Pg. 69
2.H.a
201 I'I llI4,l(- vt 0J,l0I)I I'C ,"TM M S`l I,,LJC"] L,R],
Packet Pg. 70
2.H.a
2(H P JB'I. I ( .' VA,/() ),,I<', £"; I / I I�,`1C.X �, )MN/1 \ 4,)1
The current approved staffing level for the department
is 59.
Again
In 2018,
one
approved
Maintenance Worker position is on hold as part of the
water
meter upgrade program.
Public Works/Engineering
FY 2015.....................................FY
2016.........................................FY..2.01..7...................
FT
PT
FT
' PT,,, ,
FT
,,, , PT ....
Automotive Mechanic 11
3
0
3
0
1
0
Automotive Mechanic III
1
0
1
0
,...................,....,...................;
3
0
..................................................................................................................................................................................
Automotive Shop Assistant
0
1
........
0
1
0
1
Building Maintenance Supervisor
1
0
0
0,,,,,
0,,,.,
0
..........................................
Building Maintenance Manager
0
0
1
0
1
0
Building Maintenance Worker
2
0
�.0.....
2
0
2
0 .
Build.i.n.�.,...Maintena�nce�Worker..1.1..._..C�................................
g
�.
1....
0.....
1....
Civil Engineer I
1
0
1
„ ,
. 0
0
0
Civil Engineer 11
1
....
0
... .. ........
1
0
2
0
Clerk 11
0
0
..
0
:..1......
0
0
0,.,
...Deputy Director.of..P.U.b.LLc..Works...........................................
1. ..
....0 ....
0....
1...
o........
...............................................................
..Works
Director .of.. Public
1
0
1
0
1.
0„
................................................................................
Engineering Aide
0 ..
......1 ....
0.....
1.....
0...
........1.......
Engineering Technician
1
0
1
..
0
1
0
Facility Coordinator
0
0
0
0
0
0
...Fleet Manager..................................................................................... ...
.... l
0
1,
0
1.
,.,, 0. ,
Fore.s.f.ry.a.n.d..Grounds Superviso.r.....................................................................0.........::...0.....:......0....,......0...,...........o......;
..&..Grounds Mana.ge.r..................................................
Forestry
0
0
1
.0
1
0
............................................................................ ......0
Laborer .._..Seasonal
..
....6.....
.. 0......
6.....
0.
6
Maintenance Worker..1...................................................................
8
0
6
0
7
0
..................................................................
Maintenance Worker 11
13
.L......0 ....
.. 14......
0......
1..4...
0........
Maintenance Worker 11- CL
6
0
6
.,
0
,
5
0
Maintenance Worker IIL................................
0
0
0
0
0
0
Management Analyst
0
0
0
0
1
0
Metra Station Attendant.............................................................
0
0
0
0
0
0
Operations Mgr -Streets, Drainage, Sanitary Sewer
0
0
0
0
0
0
Superintendent of Maintenance
1
0
1
0
1
0
Seasonal Snow Plow Driver .......................................................
0
1
0
1
0
1
ry
S e c r e t a ��,.,
2
1
2
1
1
1
...................................................................................................................
Sewer & Drainage Manager
1
0
1
0
1
0
.. .:.......,.
Streets Manager
........:
1
.......
0
........
1
......
0
1
0
Superintendent of Water Operations ...............................
0
0
0
0
0
0
Superintendent of Utilities
.................................................................................
.Village
1
0
1
0 ..
1 ...,..
0 ,
..
Engineer
1
.....................................
0
1
... ,
0
...............................................
1
,..
0
Water Manager
1
0
1
0
1
0
....................................................
Total
S0
10
49
..... 1.0.....
4.9...
1.0.......
Full & Part -Time Total
60
.............
59
................................
59
Packet Pg. 71
2.H.a
2018 �R I A I: I I I .I`2 l 15 Y I U NI (, I I ( ) law I A � �,` I /`t.
Functional Area (# of Employees)
Percentage of Resource Allocation Spent Per
Functional Area
Administrative Division (7.0)
12.3%
,
...(5...0).........................................................................
Engineering ..Division
......... 7.0%
Street Section (8.0)
..
14.0"
..&..Grounds Section ...(.1.3.0)...........................
Forestry
22.8%
Drainage Section (2.5)
4.4%
Water Sectio.n...(9.0)..............................................................
1.5.8%
Sewer Sectio.n...(3.5.).................................................
6.1 %
...(4...0) ...................................
Building Maintenance Section
7.0%
Central Garage Section (6.0.).......................
10.5%
N
O
N
Packet Pg. 72
2.H.a
Packet Pg. 73
20'1J"� P(,J1)1,K P 1111 0G, I'll" A M
Management uJ Street and Curb Tree Services Storm Sewer Asset
and Oversight Maintenance Maintenance Management
Services to
Snow and Ice
Parkway and
Open Channel
Development
External
Control
Property
Maintenance
I
Review and
Agencies
Maintenance
Management
..................... ................ .......... .......... .
.........................................................................
Planning and
Roadway,
Services to
Servicest f
Project
B ti
ge ng
Signage, and
Striping
External
Agencies
E ernalnc
ie
Management
Services to
Administration Administration Administration External
L� Agencies
Annual Projects Administration
and Services
I Packet Pg. 74 1
2.H.a
2(}1.ri i'iail,i I(' WV ,Y s u!'SI H1HDQ...IFI ',;L,JVVIMAI ,',11
Public Works 2015 2016 2017 2017 Est. 2018 /o Change
Actual Actual Bud et Actual Budget FY17-FY18
Public Works 475,041 356,241 453,,178 407,860 498,496 10.0C
Administration
Streets
2,376,319
1,974,425
2,434,393
2,190,954
2,677,832
Forestryand Grounds
1,951,555
1,714,532
2,027,761
1,824,985
1,784,430
Drainage ................................
818,939
782,351
1,018,150
916,335"
1,1 19,965
Engineering
688,976
732,182
800154
720,139
704,136
Total
6,310,830
5,559,731
6,733,636
6,060,272
6,748,858
EnginAArinri
Drainage
17%
Grounds
26%
Program Budget Summary
Public Works
ition
treets
40%
owe
0.76
Packet Pg. 75
201 'LYRH', I(" VV(Y, S Y'E S UM JV A
Public Works
2015
2016
2017
2017 Est.
2018
% Change
Actual
Actual
Bud et
Actual
Budget �
FY17-FY18
Wades
2,460,961
2,234,554
2,602,612
...10,504 ------ -- -....
2,546,877
.... ... -- ------ -....
2,648,752
.... -- --'...'- ---... ...
......... 1.77% .....
-5- -.-
-6 ...
Benefits
988,352
. . .. ... . .. ... . .. ... . . . . . .
.. .............. . .. .. . .......... . ...... .. ... ... ... ... .. ... ... ... ... ... .
1,1 I
.. . . . ... ... ... ... ... .. . . . ... ... ... . . ... ... ... ... ... . . . .................
16,833
. . ... ... ... ... ... ... ... . . . . . ... ... ... ... ... .. .", . . . ........... . .. . ..
1,284,358 I
. .. ... ... ... ... . .......... . . ... ... . . .. ... ... . . . ..
6--
1 %
......................... . ........ . .. ...
Operating Expenses
107,547
146,119
361,424
278,296
244,901
-32.24%
Commodities
213,327
.........................
195,122
................................
330,110
.11,111,111,111,1111,'ll''"I'llI
248,308
..............
218,511
-33.81%
Repairs and Maint
462,154
. ..............
211,855
540,150
204,956
.............. .. .. .. .. .. .. .. .. .
225,452
-...................
-58.26%
Capital Outlay
1,113,349
..........................
623,677
................................
314,400
............................... ....
...... 935,51
i 6 395
271.94%
Reserve Transfers
186,811
546,821
436,821
436,821
436,821
0.007
Contractual Services
187,909
. . .. ... . .. ... . .. ... . .. ... ... ... ."-, . . . ... ... -"" . . ... ........
. ... ... ... ..
298,000
442
1,971
-111,'ll""I'll'.11,111.11ll-l-
-5.38%
"I'l""I'll""I'll'll""I'll""II-111,.11,�'ll""I'l-1-111,1111,111.1I
Internal Services
683,392
. ................ I.I.I.I.I.I.I.I.I.I.I.1.1.1."",',
895,801
I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I
971,130
II.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I
971,130
......... .. .. .. .. .. .
1,087,666
.. .. .. .. .. . . .. .. .. .. .. .............. .........
12,00%
..............................................
Total
6,403,803
6,106,471
6,965,151
7,015,179
, 9 i826
9.08%
Cost Type Summary
Internal S(,rvirp-
Fun(
8%
Operating
Expenses
0%
Commod
0%
Contractu
Services
10%
Ps=Cs=rvp TrnnCfi=rC
Wages and
Benefits
81%
I Packet Pg. 76 1
2.H.a
This Section provides for the maintenance of
120.70 centerline miles of street and
approximately 241.40 miles of curb and
gutter to insure that they are clean, safe,
and structurally sound for vehicle and
pedestrian use. Major tasks of this Section
include snow & ice control, street sweeping,
concrete and asphalt repairs, regulatory
street sign inventory and maintenance,
banner production and installation and
street striping.
Street and Curb Maintenance...........................................................................................XXX
Snowand Ice Control........................................................................................................XXX N
Roadway, Signage, and Striping........................................................................................XXX N
Services to Other Agencies................................................................................................XXX
Administration...................................................................................................................XXX a
L
Annual Projects and Services.............................................................................................XXX o
fit: A \/l f'.l [A4 ',,J OP f,,l(Y[ F
None
Packet Pg. 77
2.H.a
Roadway, Signage, Striping
Street Signs replaced annually
Striping
..Annually ..................................................
Services to Other Agencies
S.ig.,.na.,ge,.,sold ...,.to,.. other ...,governmental
units
Streets Plowed in other communities
Administration
Sexual OSHASafetY Harassment Training Annually SeminarssAdminste Administered
............ ............. ............. ............. .......................
Banners Printed Annually
BG Days Bathrooms Maintained
2017
Benchmark
2015
2016
Estimated
2018
Actual
Actual
Estimate
Actual
12 mi
12
24
8
16
..............................
.........
.�2016
2017..................2018............
2015.
Benchmark
Estimated
Actual
Actual
Estimate
Actual
1 ton
28,000
20,000
18,000
16,000
............................................................
...................................................
2017
Benchmark
2015
2016
Estimated
2018
Actual
Actual
Estimate
Actual
1,200
450
1,600'
1,400
1,200
80 mi
120
55
160
100
2017
Benchmark
2015
2016
Estimated
2018
Actual
Actual
Estimate
Actual
12 mi ...................�
�.....................���......................��...�
�........�.�.�.�.�.�.�.�.�.�.�.�.�16
2017
2015
2016
2018
Benchmark
Estimated
Actual
Actual
Estimate
Actual
Packet Pg. 78
2.H.a
This major service provides for the maintenance of 120.70 centerline miles of street and
approximately 241.40 miles of curb and gutter to insure that they are clean, safe, and structurally
sound for vehicle and pedestrian use.
Account
2015
2016
2017
2017 Est.
2018
% Change
Actual
Budget
Budget
Act.
Bud et
FY17-FY18
Fund:
XX General Fund
XX
- Personnel Wages
181...,..081 759
1 19 426
186438
167794
205
XX
- Personnel enefits
BExpenses
bb
8
79
86 286
10 00%
XX
Operating
5022
13 386
10 285
256
1313
.., 10,.,00%
XX
- Commodities
52 902
47 322
78 915
71 024
86
10
XX
- Repairs 8 maintenance
p
103,522 o�
21,290
,o m
105 163
..
94 646
.. ,o
1 15 679
u , m 679
00%
10 00%
XX
7 C9021.0u1ay---
81,242
58,904
1.50
1.35
165
.0%
10 0
XX
- Capital Reserve
Transfers
19,842
19,842
19,842
17,858
21,826
10,00%
XX
- Contractual Services
19,546
(5 211)
25 000
22 500
27 500
10 00%
XX
- Internal Service Transfers
. ..........................
60,036
139,830
104,365
93,929
114,802
10.00%
Total Street...& Curb
Maintenance
594,080
493,606
608,598
547,732
669,458
10 00%
Contrac
Servic
4%
Capit<
Resery
Transfe
3%
Capital
Outlay
0%
Repairs
Maintenar
17%
2018 Street and Curb Maintenance
Internal
Service
Commodities Expenses
13% 2%
Wages and
Benefits
44%
Packet Pg. 79
This Section provides for snow and ice control of 120 miles of street as well as parking lots and
priority sidewalk locations. The program includes costs for snow and ice control commodities
such as salt and anti -icing liquids.
Account
Fund: XX General Fund
XX
- Personnel Waqes
XX
- Personnel Benefits
XX
- Operatinq Expenses
XX
- Commodities
XX
-Repairs& maintenance
XX
-Capital Outlay
XX
- Capital Reserve
Transfers
XX
- Contractual Services
XX
- Internal Service Transfers
Total Snow and Ice Control
Internal Service
Contractu
Services
4%
Capital Reserve
Transfers
3%
Capital Ou
0%
Repairs 8
maintenan
17%
2015
2016
2017
2017 Est.
2018
% Change
Actual
Budget
Budget
Act.
Budget
FY17-FY18
181,759
.....................
?611.861,143,811.11,11,11,16,17,,1179,41,111,11111.112,0151,110181
....................
........................
111
........................
68,709 78,818 78,442 70,598
86,286 10.00%
6,522
13,386
10,285
9,256
11,313
10.00%
M
...........................
52,902 47,322 78,915 71,024
.......... .......................... ....................... ..........
86,807 10.00%
103,522
21,290
105,163 94,646
115,679 10.00%
81,242
58,904
150
135
165
10.00%
E
19,842
19,842
19,842
17,858
21,826
10.00%
0)
25,000 22,500
27,500 10,00%
0LM
a.
60,036
139,830
104,365 93,929
1141802 10.00%
594,080
493,606
608,598
547 738
669 458
10 OOl
C*4
2018 Snow and Ice Control
Commodities Expenses
13% 2%
Wages and
Benefits
44%
I Packet Pg. 80 1
This Section provides for the maintenance and repair of asphalt and concrete road surfaces, pot
hole patching, regulatory signage, informational signage, and pavement
striping activities. Full
reconstruction and resurfacing
projects
are separated in the Engineering
budget while this
section accounts for maintenance
between major projects, extending the life of the pavement
surfaces.
Account
2015
201"6 .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 2"'0" 1"'7" .........
....2017''... ... .... Est. s't".' ...........2018
... ...''........... % Change
Actual
Budget Budget
Act.
Budget FY17-FY18
0
Fund: XX General Fund
Q.
XX - Personnel Wages
87,244
........................
57,324 89,490 80,541
98 439 10.00%
XX - Personnel Benefits
32,980
........... .. ................ ...............
37,833 37,652
................... ............ ..................
33,887
41,417 10.00%
XX - Operatinq Expenses
6,425 4,937 4,443
5,430 10.00%
............
XX - Commodities
25,393
22,715 37,879
......................... ...........
34,091
............. ........... ........................ ..........
41,667 10.00%
XX -Repairs& maintenance
49,691,
...... I ... 0,219 ... ''... ... 50,478 45 430
55 526 10.00%
U)
28,274 72
65
79 10.00%
XX - Capital Reserve
"""
"0"477
E
Transfers
2
9,54
24 9,4
9,552
8572
,
1,10.0 0%
0)
1 11 1 11 1 11 1 1 1 11 1 1 1 11 1 "1 11 1 1 1 1 1 1.11 - "I I I I I I I I I'll .111, 1 1 1 1 1 .11 11 1 1 1 "1 11 1 11 1 1 1 1 I'll I I I I I I I I I I I'll 11 1 1 11 1 1 1 1 1
XX - Contractual Services 9,382 (2,501")"_ 12,000 10,800 13,200 10,00%
............................
0
L-
a.
XX - Internal Service Transfers
28,817
67,118 50,095
0.00%
55,105''
Total Roadway, Signage,
�
I
C) C*4
and Striping
2
236,931 292,127
262,914
321,340 10
PIL
C
Capital
Reserve
Transfers
3%
R
ma
2018 Street and Curb Maintenance
Internal Service
Commodities Expenses
13% 2%
Wages and
Benefits
44%
I Packet Pg. 81 1
This Section provides for Street Section service to other departments within Public Works and/or
service to agencies outside of the Village. An example would be the Street Section assisting
Forestry with branch collection.
Account
Fund: XX General Fund
XX
- Personnel Waqes
.............................................
XX
- Personnel Benefits
XX
- Oper tinq Expenses
XX
- Commodities
irs& maintenance
2! ........................
XX
- Capital Reserve
Transfers
XX
- Contractual Services
XX
- Internal Service Transfers
Total Street & Curb
Maintenance
Internal Service
Transfers
8%
Capital ResE
Transfers
0%
Capital Outlay
17%
Repairs &
maintenan(
19%
2015
2016
2017
2017 Est.
Actual
Budget . .....
Bud t. . ... ... ..
. ... ... ... ... ... ..
-- ............ 58,163
38,216
5 ... ... ... . . .
.. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...
21,9�87-
--,694
---2�5L2�2�2-
2,087
4,283
---25�,101--
3,291
---2�2�,5�9-1-
2,962
-1A,929- --15,1-43-
33,127
6,813
--25,253-
33,652
---22,728
30,287
6�,34�9���� 6,349 6,3? 4 5,714
,
L --- �967200
19,211 44,746 33,397 30,057
2018 Service to Other Agenices
Commodities Expenses
9% 0%
2018
65,626
3,620
27,778
37,017
% Change
FY17-FY18
10.00%
10.00%
10.00%
10.00%
10.00%
6,111 10.
I 0
36,736 10.
Wages and
Benefits
43%
I Packet Pg. 82 1
This Section provides for the overhead and administration activities of the section including
purchase orders and invoicing, personnel management, training, and
Account
Fund: XXGeneral Fund
XX
Waqes
XX
Personnel Benefits
XX
Operatinq Expenses
XX
Commodities
XX
Re irs& maintenance
XX
-Copitm| Reserve
Transfers
XX
Contractual Services
XX
Internal Service Transfers
Total Administration
|nterno|Sem�e
'--
Tro/
l
Contra'
Servic
4%
Capital Reserve
Transfers
Capital Out
O%
Repairs
mointeno
17%
Actual
Budget
Budget
Act.
Budget
FY17-FY18
a.
'
2018 Administration
Commodities Expenses
Wages and
Benefits
This Section provides for the smaller projects and maintenance programs undertaken by the
section, such as outside agency sign shop requests, banner program, and festival support.
Account
Fund: XX General Fund
XX
- Personnel Waqes
XX
- Personnel Benefits
XX
- Operatinq Expenses
XX
- Commodities
XX
-Repairs& maintenance
XX
-Capital Outlay
XX
- Capital Reserve
Transfers
XX
- Contractual Services
XX
- Internal Service Transfers
Total Annual Projects and
Services
M
Capital
Reserve
Transfers
3%
Rel
main
2015
2016
2017
2017 Est.
2018
% Change
Actual
Budget
Budget
Act.
Budget
FY17-FY18
----
145,407
...... .
95,541
149,150
134,235
........ ........................
54,967
63,054
62,753
56,478
69,029
10.00%
5,218
10,709
8,228
7,405
.......................... .........
9,050
............ ..............
10.00%
..................... ...........
42,321
37,858
63,132
56,819
69,445
10,00%
82 818
17 032
84 130
75 717
92 543
10.00%
64,994
47,123
120
108
132
10.00%
15,874
15,874
15,874
14,286
4 6 1
10.00%
I 5163�6
J4,1 6 9) ..
20,000
.. .. .. .. .. ..
18,000 ............
22,000
.. .... ...
.......... 10,00%
.. .......
48,029
111,8641
83,,4-9-275,,14,3
91.841
10.00%
2018 Annual Projects and Services
Internal Service
Commodities Expenses
13% 2%
Wages and
Benefits
44%
I Packet Pg. 84 1
2.H.b
TO: DANE C. BRAGG
FROM: SCOTT D. ANDERSON
JENNIFER I. MALTAS
SUBJECT: PROGRAM BASED BUDGETING
DATE: 7/27/2017
d
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Background Q.
One of the strategic goals for FY 2018 is to shift the Village's budget from a departmental object of
expenditure (line item) budget to a program based budget. Over the last several years, staff has
m
make incremental modifications to the budget to allow stakeholders better access to the true cost of y
M
providing services. Those changes include shifting pension costs into the proper departments and 00
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developing internal service funds for technology, building and fleet maintenance.
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Program budgets are structured to organize the budget into service areas, rather than just
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departments with a grouping of related line items. A budget that is prioritized around programs will
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be more meaningful to the Village Board and the public because programs are how the public 0
consumes services. The stakeholders in the community can relate to police patrols, snow plowing,
a�
and EMS services, they do not relate to salary, benefit, commodity and contractual service line items.
One of the reasons for the change is the desire for the budget to be more transparent. A program
based budget shows exactly what services the Village provides and measures how much it costs to
provide those services. A program based budget also provides for a better narrative as to what the
service priorities are.
The chart below provides an overview of the major differences between line -item and program
based budgeting.
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Prior Actions
The first step in restructuring the budget was to develop an inventory of all programs in order to
catalogue what the Village "does". This activity was done previously as a part of the core services
exercise completed in 2013. The inventory allowed for subsequent, and more meaningful, discussion
about how services should be prioritized and how the budget is constructed to pay for essential
programs.
Next Steps
The next step in the process is to deconstruct each department into the core services that are
provided.
Some things that should be considered when trying to define programs include:
• Do you "advertise' a service provided? If the Village's media indicates we do something, we
should consider it a program and measure it.
• Must a program be provided? This would include legislative mandates.
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2.H.b
• Is someone willing to pay a fee or are external grants available for the service? If the end
user of a service, or granting agency, is willing to cover all or a portion of the costs to provide
a program, then the service should be established as a "stand alone" program.
• Are we offering the service to a particular group or demographic? Another consideration for
a "stand alone" program if the service benefits a specific constituency.
• Where, and to what, is the service being offered? This would be the consideration for
services that would support specific assets and/or where the activity takes place (i.e. water
quality).
• What type of service is being provided? Is the service preventative or proactive vs
responsive or reactive? That will determine the program.
• Is there a public agency or private sector business that does something similar? This would
help to structure services that may lend themselves to partnerships, shared services,
outsourcing or privatization.
Example
In order to demonstrate the difference between the Village's current budget structure and a
program budget, staff took the 2016 Community Development line -item budget (attached) and
transformed it into a program based budget (attached).
The Community Development Department is split up in the following major programs:
1. Building Inspections & Services (all activities related to permitting).
2. Planning & Economic Development (all activities related to the development process or
current planning, business attraction & retention, and future planning).
3. Code Administration (all activities related to the implementation of codes including property
maintenance and the rental licensing program).
4. Health Services (all activities related to having an in-house Health Department).
5. Department Support & Administration (all activities related to the basic administration of the
department such as managing staff, budgets, strategic planning, etc.).
Staff then evaluated each position in the department and assigned the percentage of time those
employees spend on the programs listed above. Based on the time that each staff person spent on
each program, the breakdown in time is as follows:
1. Building Inspections & Services - 52%
2. Planning & Economic Development - 14%
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2.H.b
3. Code Administration - 18%
4. Health Services - 10%
5. Department Support & Administration - 7%
In order to develop the program budget, expenses related to a specific program were assigned to
that program. For example, the costs budgeted for the Lake Cook Road Corridor study were assigned
specifically to the Planning & Economic Development Program. Expenses such as reserves or the
internal service programs were assigned to each program based on the percentage of time the
department spends on each program.
This process results in the following program budget for the Community Development Department
below:
With the program budget there are less details, for example in the line item budget (attached) there
are 12 different line items under the account for operating expenses. In the program budgeting
model, the operating expenses are placed into one line item under each department. In the Village's
current line item budget, the consumer is not able to determine how much money is spent on each
program or service the Village provides. There is simply one line item for salaries and one does not
know how the salaries are allocated. As noted above, a program budget allows for the consumer to
truly understand the cost of providing services.
Moving Forward
The Strategic Plan calls for the implementation of program based budgeting for FY 2018. If the
Village Board concurs with this model and wishes to move forward with program based budgeting,
staff will be working over the next year to develop out the programs for Departments Village -wide
such that program based budgeting is ready for implementation in FY 2018.
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2.1
Information Item : Recreational Vehicle (RV) Parking in Residential
Districts
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends discussion.
Currently, the Village's Zoning Ordinance provides for regulations associated with the parking and storage
of RVs in residential zoning districts. Recently, staff has received a few complaints from residents
concerned that the Village's parking regulations for RVs are too permissive. The residents have
requested that the Village consider amending its Ordinance to provide for greater restrictions to minimize
the visual impact of RVs in a residential district. As a result, staff is seeking the Village Board's input on
possible future amendments to our regulations. Additional information can be found in the attached staff
memorandum.
ATTACHMENTS:
• BOT Memo (DOCX)
• Current Village Code (PDF)
Trustee Liaison
Ottenheimer
Monday, August 7, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 7/27/2017 4:58 PM
Page 1
Packet Pg. 89
V1111diNGE OF
BUFFALO ME
MEMORANDUM
DATE: July 27, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Recreational Vehicle (RV) Parking in Residential Districts
IN
Background
Currently, the Village's Zoning Ordinance provides for regulations associated with the parking and
storage of RV's in residential zoning districts. Recently, staff has received a few complaints from
residents concerned that the Village's parking regulations for RV's are too permissive. The residents
have requested that the Village consider amending its Ordinance to provide for greater restrictions
to minimize the visual impact of RV's in a residential district. As a result, staff is seeking the Village
Board's input on possible future amendments to our regulations. The purpose of this
memorandum is to provide the Village Board with the following information:
• Summary of Current Regulations
• Comparison to Nearby Communities
• Identify Next Steps
Current Regulations
The Village's Zoning Ordinance defines RV's as any vehicle or boat originally designed or
permanently converted and primarily used for living quarters, recreation, or for human habitation
and not used as a commercial vehicle to include, but not by way of limitation, the following:
• Boats and trailers
• Campers
• Travel trailers
• Truck camper
• Mobile Home or Van
Section 17.36.030H.2 of the Zoning Ordinance (attached) regulates the storage and placement of
RV's in residential zoning districts. To summarize, the Village allows for the year round parking and
storage of up to 2 RV's on a single family lot. This includes the ability to park an RV in the front
driveway, side and/or rear yard. The RV shall not exceed thirty-five feet (35') in length, ten feet
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(10') in height and eight feet (8') in width. The Ordinance also prohibits RV's to be used as sleeping
quarters.
From an enforcement perspective, staff has not had many issues with our regulations. While staff is
unaware of the total number of RV's stored in Buffalo Grove, staff does have some concerns about
developing more restrictive regulations. Specifically, staff is concerned that stricter regulations
could create a financial impact on existing residents who have conformed to the current code.
Comparison to Nearby Communities
As noted above, staff has received complaints from a few residents concerned that the current
Code is too permissive by allowing for the year round storage of a RV in the front driveway.
Therefore, staff conducted a survey through the Northwest Municipal Conference (NWMC) to see
how RV's are regulated in other communities. Staff also researched additional communities outside
the NWMC service area. Unfortunately, the findings showed a very wide range of regulations
addressing size, location and duration. Furthermore, some communities have no regulations, while
others have a total prohibition. While the overall results varied amongst the respondents, there
were some common themes, including:
• Long term storage only allowed in rear and interior side yards on a paved surface with
adequate landscaping and screening;
• Time limits for storage in a front yard driveway (up to 72 hours) with a cap on the number of
times per year or month;
• RV's may be allowed in the front yard driveway only during certain months (April -October);
and
• Greater restrictions on the overall length of the RV (average range was 22'-25' long).
IUFXT CTFPC
Should the Village Board wish to explore additional regulations, staff recommends that the item be
referred to the Planning and Zoning Commission (PZC) for further review. Specifically, staff and PZC
can look into the issues and possibly develop a balanced approach of minimizing the visual impacts
while still considering the financial implications to current residents with RV's. This includes
exploring additional regulations to address screening, size, placement and the amount of time a RV
can be kept in the front driveway.
ACTION REQUESTED
Staff is seeking the input from the Village Board concerning the matter. Should the Village Board
wish to explore additional regulations, staff recommends that the item be referred to the Planning
and Zoning Commission (PZC) for further review and recommendation.
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Excerpt from The Village of Buffalo Grove Zoning Ordinance
Chapter 17.36 Section 17.36.030 Additional Regulations — Parking.
2. Parking mrstorage ofrecreational vehicles.
o. Standards:
(i) At no time shall a parked or stored recreational vehicle be used for living, sleeping or housekeeping
purposes. No recreational vehicle shall be connected to gas, water or sanitary sewer service. Temporary
electrical hookup shall bepermitted.
(ii) Recreational vehicles shall not be used as accessory structures in any district.
(iii) Recreational vehicles shall not have their wheels removed orbe affixed tmthe ground spagtV
prevent ready removal ofthe vehicle.
(iv) Recreational vehicles shall not beparked orstored insuch away oahocreate adangerous orunsafe
condition.
(v) No recreational vehicle including attachments and appurtenances shall be parked or stored within one
foot ofa public sidewalk.
/vi\ The ground under and surrounding where any such recreational vehicle isparked mrstored must be
free nfnoxious weeds mrover-growth ordebris.
b. Parking and storage restrictions.
(i) Not more than two recreational vehicles conforming to the size restrictions stated below may be
parked nrstored inthe open on n lot ina residential district, except asset forth in Section 17.36.030.H.3.b
hereof. Recreational vehicles exceeding the size restrictions below shall not be stored or parked in any
residential district.
(ii) Recreational vehicles may be parked or stored in the side yards, rear yard and required front yard on
the driveway, subject to the standards set forth in Section 17.36.030.H.2.a, but no more than one of the
side yards of any residential lot may be used for parking or storage of recreational vehicles.
n. Size restrictions. No recreational vehicle parked in m naoidanUa| district shall exceed thirty-five feet in
length, ten feet in height (excluding mast and measured at the top of roof from ground level) and eight
feet inwidth.
2.J
Information Item : Lake Cook Corridor Market Study and Plan
Update
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff will provide the Village Board with an update on the status of the Lake Cook Corridor Market Study
and Plan.
The Lake Cook Corridor Market Study and Plan is currently in the Future Land Use and Development
Stage. During this stage, the project's steering committee, the Corridor Planning Group (CPG),
collaborated with the project team and arrived at three alternative frameworks for the Corridor which were
recently shared with the public. Staff will be providing the Village Board with an update on the status and
progress of the project.
ATTACHMENTS:
• LCC Board Update COW Aug 7
Trustee Liaison
Weidenfeld, Berman
Monday, August 7, 2017
(DOCX)
Staff Contact
Nicole Woods, Community Development
Updated: 7/27/2017 5:00 PM
Page 1
Packet Pg. 93
2.J.a
V1111diNGE OF
BUFFALO ME
MEMORANDUM
DATE: August 7, 2017
TO: President Beverly Sussman and Trustees
FROM: Nicole Woods, Village Planner
SUBJECT: Lake Cook Corridor Market Study and Plan Update
N1
BACKGROUND
The Lake Cook Corridor Market Study and Plan is currently in the Future Land Use and Development
Stage. During this stage, the project's steering committee, the Corridor Planning Group (CPG),
collaborated with the project team and arrived at three alternative frameworks for the Corridor
over the spring and summer months. The three frameworks were reviewed and refined by the
market, development, transportation, stormwater, and land use experts on the project team to
ensure their feasibility.
The three alternative frameworks were built upon the 10 Guiding Principles. These guiding
principles emerged through the project's early community outreach efforts and information
gathering stages. The 10 Guiding Principles state that plans for the Corridor should:
1. Be developed to be sustainable (environmentally, socially, and fiscally)
2. Mitigate traffic congestion
3. Be multi -modal, incorporating vehicles, pedestrians, and bicycles
4. Feature concepts that are embraced by the broad community
5. Guided by a unified and cohesive master plan
6. Incorporate recreational and cultural amenities and open space
7. Provide a welcoming gateway to the Village
8. Provide broadly accessible open space(s)
9. Provide a diverse mix of uses
10. Be a destination / central gathering space in the community
In addition to the 10 Guiding Principles, Four Core Elements (Existing Assets, Connectivity, Natural
Resources, and Land Use and Development) and Strategies were identified. All three alternative
frameworks build upon the 10 Guiding Principles and implement the Four Core Elements and
Strategies.
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2.J.a
SECOND PUBLIC MEETING — OPEN HOUSE
The second public meeting for the Lake Cook Corridor Market Study and Plan was held on Tuesday,
July 17th at Buffalo Grove Community Arts Center. Over 1S0 people attended the meeting. The
meeting was an open house format, meaning that attendees could drop in anytime between
6:00pm and 8:30pm to view the materials and provide feedback.
Attendees were first led into the presentation room where they watched a 10 minute movie, which
played on a continuous loop. The movie reviewed the project background and objective, explained
the 10 Guiding Principles and the Four Core Elements and Strategies, and then provided an
overview of the three framework alternatives. After the movie ended, the attendees entered into
the main hall where they could view poster boards which provided more detail on the principles,
elements and strategies, as well as the framework alternatives. The project team was present to
address all questions.
Attendees were then asked to provide feedback on the alternatives via a form, which could be
dropped in a comment box, emailed to Village Staff, or mailed to Village Hall. Attendees were
asked to not necessarily chose an alternative, but to provide feedback on any and all aspects of
each of the three alternatives.
For those who were unable to attend the meeting, the movie, posters, and survey was available on
the project's website (www.vbg.org/Icc) to view and collect feedback.
IUFXT CTFPC
The project team is currently collecting and synthesizing information from the Open House and the
online poll. Once they have finished accumulating and analyzing this information, they will present
the collective feedback to the CPG. During that meeting, the CPG and the project team will then
begin to work on a draft vision which will incorporate: the 10 Guiding Principles, 4 Elements and
Strategies, and feedback from public meeting. This meeting is tentatively scheduled for early to
mid -August.
Once a draft vision has been developed, the project team will work to create more detailed plans
and renderings. This draft vision will then be showcased to the public for further feedback. This
meeting has not been scheduled, but is tentatively planned for late summer/early fall.
The final stage will be for the project team to turn the draft vision into a final plan. The plan will
present the vision as well as strategies and recommendations as to how this vision can be achieved.
The final stage is anticipated for late fall/early winter 2017.
HYPERLINK ATTACHMENTS
1. Movie Presentation (From Public Open House)
2. Poster Boards (From Public Open House)
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Packet Pg. 95
2.K
Information Item : Future Comprehensive Plan Project
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends discussion.
The Village's current Comprehensive Plan (2009) has served the community for several years, however,
it has reached the end of its shelf -life and does not sufficiently reflect the current challenges, complexities,
and opportunities facing the Village.
An updated comprehensive plan will also build off and tie together many of the community's past and
current initiatives such as the 2016 Economic Development Strategic Plan, the Lake Cook Corridor
Project Plan and the Annexation Strategy into a cohesive vision and plan for the community. Updating
the Comprehensive Plan is a recommended action step of the 2016 Economic Development Strategic
Plan and was discussed in the 2016 and 2017 Strategic Planning and Initiatives section of the 2017
Village of Buffalo Grove Budget.
Village staff is seeking feedback from the board regarding the project's goals and objectives, process and
scope, timeframe, and RFP process.
ATTACHMENTS:
• 8.7.17 COW Project Overview (DOCX)
Trustee Liaison
Berman
Monday, August 7, 2017
Staff Contact
Nicole Woods, Community Development
Updated: 7/27/2017 5:06 PM
Page 1
Packet Pg. 96
2.K.a
V1111diNGE OF
BUFFALO ME
MEMORANDUM
DATE: July 27, 2017
TO: President Beverly Sussman and Trustees
FROM: Nicole Woods, Village Planner
SUBJECT: Future Comprehensive Plan Project
COMPREHENSIVE PLAN OVERVIEW
N1
What is a comprehensive plan?
A comprehensive plan outlines the long-term (15-20 year) vision of a community's desired physical
environment as well as the process that will allow it to realize that vision. In doing so, a
comprehensive plan explores community trends, identifies emerging challenges, and promotes new
opportunities.
Although the plan should be viewed as a long-term document, it should also be thought of as a tool
to be used daily by the community to assist in land use, transportation, housing, economic
development, and other policy and planning decisions. The comprehensive plan must be flexible
and able to adapt with change. At any time the municipality can update its comprehensive plan to
address local needs, interests, or opportunities. It is typically recommended that a municipality
review its comprehensive plan every three to five years to keep the plan as current as possible.
Why does Buffalo Grove need to update its comprehensive plan?
The Village's current Comprehensive Plan (2009) has served the community for several years,
however, it has reached the end of its shelf -life and does not sufficiently reflect the current
challenges, complexities, and opportunities facing the Village.
Having an up to date plan that clearly articulates the desired vision of our community will help the
Village in its decision -making process. More specifically, it will serve as a guide for elected officials,
municipal staff, residents, property owners, businesses, and developers and allow them to make
informed policy, planning, building, investment, and development decisions that will be in
accordance with the community's long-term goals and vision.
An updated comprehensive plan will also build off and tie together many of the community's past
and current initiatives such as 2016 Economic Development Strategic Plan, the Lake Cook Corridor
Plan and the Annexation Strategy into a cohesive vision and plan for the community.
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2.K.a
Updating the Comprehensive Plan is a recommended action step of the 2016 Economic
Development Strategic Plan and was discussed in the "2016 and 2017 Strategic Planning and
Initiatives" section of the 2017 Village of Buffalo Grove Budget.
PROJECT OBJECTIVES
The project's proposed objectives are described below as well as its process from kick-off to
completion.
Objective 1: Establish "Buffalo Grove 2040"
The project's first objective is to help Buffalo Grove establish a long-term vision for the
community. What do we want Buffalo Grove to look like in 2040? More specifically, what
do we want the community's housing, transportation network, commercial and office
development, open space to look like in 20 years? What will make the community unique
and special? What do we want the community to be?
Once that vision is established, the comprehensive plan should provide a roadmap which
details how that vision can be achieved. The roadmap should include recommendations
and action steps that are mainly within the Village's purview, but can also include strategies
that require the participation of local and regional partners.
Objective 2. Robust Community Engagement and Public Communication
The second project objective is to include a high-level of community engagement activities.
These activities will ensure a diverse array of residential, business, and other stakeholder
voices are heard and incorporated. The activities will be educational as well as interactive.
They can include, but are not limited to the following public engagement strategies:
• Key stakeholder interviews
• Interactive websites
• Community visioning forums utilizing visual preference surveys/key pad
polling
• Design charrettes
• Public meetings
• Attendance at community group meetings
• Open Houses
A related objective will be general communication about the process with the public. The
project will have a communication strategy and plan to help increase clarity, confidence,
and participation in the process by all members of the community who wish to be involved.
Objective 3. Feasibility and Sustainably
Third, the project should formulate a vision and strategies that are feasible and obtainable.
Buffalo Grove will rely on the expertise of the consultant team to ensure that concepts,
ideas, and strategies are achievable and realistic. In addition, the vision and strategies must
be economically, environmentally, and socially sustainable for our community.
Consequently, the consultant team should have experience and a working knowledge of the
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2.K.a
dynamics affecting land use, development, real estate, economic development,
transportation, natural resources, housing, and urban design.
Objective 4. Education and Exploration
The fourth and final objective is that the project should be an educational and exploratory
process. This project should challenge our community to look beyond our typical notions of
land use, development, natural resources, transportation, housing, and open space. The
consultant team should guide the Village in thinking outside the box, educate us on
innovative solutions, and help us explore new concepts and strategies to enhance our
community for future generations.
COMPREHENSIVE PLAN PROCESS AND SCOPE
The process to develop a comprehensive plan update for the Village would take approximately 24
months. The process could be distilled into three main stages:
1. Establishing existing conditions;
2. Outlining a vision and establishing priorities; and
3. Drafting a plan that lays out policies, plans, and recommendations to
achieve this vision.
The Comprehensive Plan will cover several elements that may stand-alone, be combined, or
become incorporated under concepts or themes that run throughout the plan. Staff recommends
that the new Comprehensive Plan would contain the elements shown below. The list also includes
a description of subtopics that can be addressed within these elements.
Elements
• Land Use — existing and future land use, buildings, development, and
zoning.
• Natural Resources — parks, open space, environmental sustainability and
sensitivities, and infrastructure.
• Transportation and Circulation — roads, public transportation (rail and
bus), bicycle, and pedestrian connectivity, as well as freight trucks and
rail.
• Housing and Neighborhoods — housing trends, preservation, and
diversity.
• Urban Design and Community Character — architecture, community
identity, place -making, and wayfinding.
• Economic Development — commercial development, workforce, fiscal
health and impacts (note section will mainly look to integrate the
findings and recommendations from the 2016 Economic Development
Strategic Plan).
• Subarea Plans — detailed plans regarding land use, circulation,
development alternatives, and plans for Prairie View Subarea, Dundee
Road Corridor, and Milwaukee Avenue Corridor.
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• Plan Implementation — a matrix detailing when and how goals under the
various elements will be achieve.
CONSUTLANT TEAM
Request for Proposals Process
The Village will be seeking a qualified and dynamic consultant team to guide the Buffalo Grove in
developing a Comprehensive Plan. With the approval from the Village Board, staff will post a
nationwide request for proposals (RFP) for a consultant team. As with the Lake Cook Corridor
Market Study and Plan, staff will reach out to national and international planning, design,
engineering, and architecture associations and media outlets to advertise the RFP. The RFP will be
posted in early 2018.
A Comprehensive Plan Consultant Evaluation Committee will be established in early 2018 to review,
interview, and ultimately select a consultant team. The Committee will be made up of
representatives from staff, trustees, and the Planning and Zoning Commission. The Committee will
select the consultant team by late winter/early spring 2018. The project is anticipated to kickoff in
mid-2018 and scheduled for completion in late 2019 or early 2020.
PRELIMINARY PROJECT SCHEDULE
A proposed preliminary project schedule is shown below.
Q3/Q4 2017
Board Discussion Comprehensive Plan Project and
Process/Approval to Release RFP.
Q1 2018
Release of RFP.
Comprehensive Plan Consultant Evaluation
Q1 2018
Committee review, interview, and select consultant
team.
Q1/Q2 2018
Consultant Team Selected.
Q2/Q3 2018
Project Kickoff.
2020
Project Completion.
NEXT STEPS
Village staff is seeking feedback from the board regarding the project's goals and objectives,
process and scope, timeframe, and RFP process. With the Board's approval, staff will begin the
development of a request for proposals.
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Information Item : Draft Board Priorities
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
N/A.
As part of the Strategic Plan refresh, the Village engaged Peter Burchard to work with the Village Board to
develop the Board's priorities. Begun in 2016, the attached document highlights the identified focus areas
of finance, economic development and leadership/communications. President Sussman will review the
items with the Village Board.
Once complete, the Board Priorities will be incorporated into the new Strategic Plan. Staff is currently
developing the Strategic Plan for adoption before end -of -year 2017. Trustees Ottenheimer and Johnson
serve as liaisons to the strategic planning process.
ATTACHMENTS:
Draft Strategic Planning Goals 05-04-17 (DOCX)
Trustee Liaison Staff Contact
Sussman Dane Bragg, Office of the Village Manager
Monday, August 7, 2017
Updated: 7/18/2017 3:41 PM Page 1
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Draft Board Priorities
Financial
Goal: The Village will allocate state shared revenues to fund Tier II and Tier III services
within five years.
Policy Implication: State shared revenues will be allocated to one-time and non -essential services
based upon the availability of funds.
Prior Actions: The Village Board previously allocated its non -debt service levy to public safety
expenditures, ensuring a stable revenue source for this program area.
Capital reserve transfers are made at the end of each calendar year, providing
maximum flexibility to the Village in allocating resources for programs.
Services have been assigned priority by Tier I, II and III, and further used as a
guide to develop resource allocations.
Staff developed a comprehensive fee and fine survey and rate analysis, which is
used to compare rates to comparable service providers.
Specific Actions: Generate revenue allocation profile by service. As part of the program based
budget, each service will show its corresponding revenue source(s).
The Village Board will assess and provide direction on any identified local
revenue sources that can be enhanced or implemented.
The Village will continue to pursue entrepreneurial arrangements to sell
external services to other units of local government, where a net benefit can be
realized.
The Village will continue to provide services based on core competencies,
seeking alternate service delivery models where practical and beneficial.
Economic Development
Goal: The Village will encourage and foster economic development as a means to
provide resources for operational and capital needs as well as to improve the
quality of life of the community.
Policy Implication: Economic development requires systemic reinvestment in existing and new
commercial areas. The Village Board will explore and adopt financial
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mechanisms that allow needed reinvestment to occur — in the planning and
development phases of redevelopment.
Prior Actions: The Village has previously approved revenue sharing agreements for sales tax
producing entities (Hines Lumber, Connexion, auto dealers).
The Village considered a proposal to redevelop the Buffalo Grove Golf Course
property for a downtown project.
The Lake Cook Road Corridor Study is under development.
Tax increment financing was used to develop the Town Center property.
Specific Actions: The Village Board will assess successful projects in other communities to gain an
understanding of financial, legal, land use and other aspects necessary to
develop successful local projects.
The Village will explore establishing a commercial brokerage relationship to seek
and vet potential projects.
For obsolescent, underutilized, environmentally challenged and/or vacant
commercial properties, the Village will identify and make available development
finance mechanisms for the redevelopment of the property, dependent upon
specific site/trade characteristics.
The Village will implement the goals adopted in the Economic Development
Strategic Plan.
Goal: The Village Board communicates effectively and works cooperatively to achieve
common goals. The Board's leadership and communications protocol supports
one another, respects disagreement and the Village achieves its priorities. The
Village President works well with the Village Board within the supportive
environment.
Policy Implication: Effective leadership and communication is essential to the success of the
organization and the achievement of identified goals.
Prior Actions: N/A.
Specific Actions: Village President/Trustee Communications: In order to improve communication
that leads to decision -making, the Village President will encourage
communications with trustees when possible. Based on trustee availability and
desired level of interaction, the Village President will make him/herself available
to individual trustees, as needed.
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Trustee/Trustee Communications: The trustees will represent the Village in a
positive light and encourage others to not disrupt the decision -making process.
The Village Board will periodically review the Code of Conduct for sufficiency
and as a guide for Board activities.
Trustee liaisons will provide updates of committee/board/commission activities
to the Village Board. Example: Trustee Berman's status updates to the Board
on the Deerfield Road Study Group meetings.
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