2017-04-17 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Mar 20, 2017 7:30 PM
3. Approval of Warrant
A. Approval of Warrant #1275 (Trustee Johnson) (Staff Contact: Scott Anderson)
4. Village President's Report
A. Monarch Butterfly Pledge Presentation (President Sussman) (Staff Contact: Jenny
Maltas)
B. Appointment of Board, Commission, and Committee Members (President Sussman)
(Staff Contact: Dane Bragg)
5. Village Manager's Report
A. Oath of Office for Police Officer (Trustee Trilling) (Staff Contact: Steven Casstevens)
B. Discussion of Thompson Brandywyn Survey Results (Trustee Trilling) (Staff Contact:
Darren Monico)
6. Special Business
A. Public Hearing - Annexation Agreement for 22090 N Prairie Road (Trustee Berman)
(Staff Contact: Chris Stilling)
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. 0-2017-13 An Ordinance Authorizing the Disposal of Surplus Village Personal Property
(Trustee Johnson) (Staff Contact: Scott Anderson)
SUMMARY: The attached list of Village owned property was disposed of during FY 2016.
The assets were either used for trade-in or outright disposed of. All capital assets will be
removed from the Village's balance sheet.
B. 0-2017-14 An Ordinance Amending Chapter 5.20, Liquor Controls, to Rescind the Class
H Liquor License for Connoisseur Encounters Company, Inc. D/B/A the Wine Cellar
Group at 1341 Barclay Boulevard (President Sussman) (Staff Contact: Julie Kamka)
SUMMARY: Connoisseurs Encounters Co. Inc. d/b/a The Wine Cellar Group at 1341
Barclay Boulevard has submitted written notice that they no longer wish to renew their
Buffalo Grove Liquor License #1662. Therefore, the license for Connoisseurs Encounters
Co. Inc. d/b/a The Wine Cellar Group at 1341 Barclay Boulevard is hereby rescinded.
C. 0-2017-15 An Ordinance Amending Chapter 5.20, Liquor Controls (President
Sussman) (Staff Contact: Julie Kamka)
SUMMARY: A Class E liquor license is reserved for Pizza Amore, Inc. at 808 Milwaukee
Avenue. This reservation is subject to the applicant completing Village requirements for
said license on or before July 24, 2017. The Village Manager shall have the authority to
extend the July 24, 2017 date for good cause shown. If not so extended, this reservation
shall cease.
D. R-2017-13 A Resolution to Support the Welcoming and Inclusive Community Pledge
(President Sussman) (Staff Contact: Dane Bragg)
SUMMARY: A resolution supporting the Welcoming and Inclusive Community Pledge
which inspires a positive perception of all people and engages individuals to help build
a greater capacity for understanding others.
E. Award of Bid Bike Path & Parking Lot Project (Trustee Stein) (Staff Contact: Brett
Robinson)
SUMMARY: Staff recommends an award of bid to the lowest responsive and responsible
bidder, TAT Enterprises Inc., at an amount not to exceed $140,000.00, as further detailed
in the attached memo.
F. Award of Bid 2017 Sidewalk Project (Trustee Stein) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends the Village Board award the bid for 2017 Sidewalk Project
to the lowest responsive and responsible bidder, Globe Construction. In an amount not to
exceed $211,110.00.
G. GHA Construction Management (Trustee Stein) (Staff Contact: Darren Monico)
SUMMARY: Staff seeks authorization to execute an agreement with Gewalt Hamilton
Associates, Inc. for resident engineering and construction staking services in an amount
not to exceed $98,500.
H. Certificate of Initial Acceptance and Approval: Easthaven Development (Trustee Trilling)
(Staff Contact: Darren Monico)
SUMMARY: Attached is the Certificate of Initial Acceptance for the Pulte Homes
Easthaven development south of Olive Hill Drive. Staff recommends approval and to
begin the one year maintenance period.
Local Agency Agreement with IDOT (Trustee Trilling) (Staff Contact: Darren Monico)
SUMMARY: The Illinois Department of Transportation requires this agreement for the
Village to receive reimbursement for expenses relating to the Raupp Blvd Bridge Project.
J. Authorization to Purchase a Replacement Vehicle through the Suburban Purchasing
Cooperative (Trustee Ottenheimer) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends that the replacement vehicle be acquired through the
Suburban Purchasing Cooperative program in accordance with the Illinois Governmental
Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of
$23,465.00. This vehicle will be funded through the vehicle reserve.
K. Proclaiming May 7-13 as Municipal Clerks Week (Clerk Sirabian) (Staff Contact: Brett
Robinson)
SUMMARY: Communities throughout the world are celebrating May 7-13, 2017 as
Municipal Clerks Week. We recognize the accomplishments of our Village of Buffalo
Grove Clerk, Janet M. Sirabian.
L. Proclaiming May 2017 as Building Safety Month (Trustee Trilling) (Staff Contact: Julie
Kamka)
SUMMARY: Building Safety Month (BSM), founded by the ICC, is celebrated by
jurisdictions worldwide during the month of May. Building Safety Month is a public
awareness campaign to help individuals, families and businesses understand what it
takes to create safe and sustainable structures.
M. Proclamation Recognizing April 28, 2017 as Arbor Day (Trustee Stein) (Staff Contact:
Michael Reynolds)
SUMMARY: Attached is a Proclamation designating Friday, April 28, 2017 Arbor Day in
Buffalo Grove. Traditionally the last Friday in April has been designated as Arbor Day in
Illinois. The Proclamation is one of four criteria to qualify for the Tree City U.S.A. Award.
N. Proclamation Recognizing Distracted Driving Awareness Month 2017 (Trustee Trilling)
(Staff Contact: Steven Casstevens)
SUMMARY: The Village recognizes April 2017 as distracted driving awareness month.
9. Ordinances and Resolutions
A. 0-2017-16 Ordinance Approving an Annexation Agreement for 22090 N Prairie Road
(Trustee Berman) (Staff Contact: Chris Stilling)
B. 0-2017-17 Ordinance Annexing Property at 22090 N Prairie Road (Trustee Berman)
(Staff Contact: Chris Stilling)
C. 0-2017-18 Ordinance Rezoning the Property at 22090 N Prairie Road to R2 Single
Family Residential (Trustee Berman) (Staff Contact: Chris Stilling)
D. R-2017-14 Approval of an Intergovernmental Agreement with Cook County for the Lake
Cook Road Improvement Project (Trustee Berman) (Staff Contact: Darren Monico)
10. Unfinished Business
11. New Business
A. Award of Bid for 2017 Street Improvement Project (Trustee Stein) (Staff Contact: Darren
Monico)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD
OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, MARCH 20, 2017
CALL TO ORDER
President Sussman called the meeting to order at 7:31 P.M. Members of Brownie Girl Scout Troop 40709
and Daisy Girl Scout Troop 40050 presented the colors as those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein, and y
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Weidenfeld. Trustees Ottenheimer and Johnson were absent. 3
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Also present were: Dane Bragg, Village Manager; Jennifer Maltas, Deputy Village Manager; William
Raysa, Village Attorney; Luke Glisan, Assistant Village Attorney; Scott Anderson, Director of Finance; 0
Andrew Brown, Deputy Finance Director; Art Malinowski, Human Resource Director; Evan Michel, j
Management Analyst; Christopher Stilling, Director of Community Development; Brett Robinson, Director a
of Purchasing; Mike Reynolds, Director of Public Works; Darren Monico, Village Engineer; Geoff Q.
Tollefson, Director of Golf Operations; Police Chief Casstevens; Deputy Police Szos; and Fire Chief Q
Baker. s
APPROVAL OF MINUTES
Moved by Berman, seconded by Weidenfeld, to approve the minutes of the February 27, 2017 Regular
Meeting. Upon roll call, Trustees voted as follows:
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
Motion declared carried.
Moved by Stein, seconded by Berman, to approve the minutes of the March 6, 2017 Committee of the
Whole Meeting. Upon roll call, Trustees voted as follows:
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
Motion declared carried.
WARRANT #1274
Mr. Anderson read Warrant #1274. Moved by Weidenfeld, seconded by Berman, to approve Warrant
#1274 in the amount of $2,061,337.14 authorizing payment of bills listed. Upon roll call, Trustees voted as
follows:
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Packet Pg. 5
2.A
President Sussman read a Proclamation recognizing Girl Scout Week 2017 and the achievements and
leadership of our local Girl Scouts and volunteers, thank them for their valuable community service and
encourage the future success of this organization.
President Sussman appointed Roger Sosa to the Buffalo Grove Days Committee. Moved by Berman,
seconded by Trilling to concur with President Sussman's appointment. Upon roll call, Trustees voted as
follows:
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
Motion declared carried.
VILLAGE MANAGER'S REPORT
Dane Bragg, President of the Buffalo Grove Rotary Club, summarized the mission of the Rotary Club and
noted that they are tonight recognizing Officer James Harris as the Buffalo Grove Police Department
Police Officer of the Year. Mr. Bragg reviewed the accomplishments of Officer Harris and presented the 0
award to him as he was congratulated by the audience and the Board. Officer Harris asked Sergeant j
Goldstein to read a statement for him thanking his family, the Police Department, the residents and the a
Board for the support and wonderful experience that they have given to him over the years. a
Q
TRUSTEE REPORTS
The Village Clerk reported that there is a Municipal Election taking place on Tuesday, April 4, 2017 and
urged all residents to take advantage of this opportunity to have a voice in our local leaders.
CONSENT AGENDA
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board
could request that an item be removed for full discussion. The Village Cleric read a brief synopsis of each
of the items on the Consent Agenda.
Resolution No. 2017-9 — Joint Purchasing Program
Motion to pass Resolution No. 2017-9, a resolution to continue participation in the State of Illinois Joint
Purchasing Program.
Resolution No. 2017-10 — 2017 Zoning Mau
Motion to pass Resolution No. 2017-10, a resolution adopting the Village's 2017 Zoning Map.
Ordinance No. 2017-5 — Municipal Code
Motion to pass Ordinance No. 2017-5, an ordinance amending Section 2.08.040, Duties of the Buffalo
Grove Municipal Code. This item amends the section in regard to litigation or potential litigation involving
the Village of Buffalo Grove, including, but not limited to, workers compensation claims. This ordinance
gives the Village Manager settlement authority that was previously done through IRMA.
Ordinance No. 2017-6 — 2016 Budget
Motion to pass Ordinance No. 2017-6, an ordinance amending Fiscal 2016 Budget of the Village of Buffalo
Grove. This ordinance formally adopts the Village's FY 2016 Budget Amendments. The Budget
Amendments proposed modify the budget document to provide a more transparent document by amending
the original revenue and expenditure amounts budgeted at the fund level.
Packet Pg. 6
2.A
Ordinance No. 2017-7 — Liquor Licenses
Motion to pass Ordinance No. 2017-7, an ordinance amending Chapter 5.20, Liquor Controls, Hours of
Operation for the Class "A" Liquor Licenses. This ordinance will amend Section 5.20.120 — Hours of
Operation, for the Class A liquor licenses, to allow service of alcohol to begin on Sundays at 6:00 AM to
address beverage service at the golf courses.
Ordinance No. 2017-8 — Liquor Controls
Motion to pass Ordinance No. 2017-8, an ordinance amending Chapter 5.20, Liquor Controls, reserving a
Class A and a Class D Liquor License for BRI Incorporated DB/A the Wild Buffalo, 48 Raupp Boulevard.
Ordinance No. 2017-9 — No Escape
d
Motion to pass Ordinance No. 2017-9, amendment to Special Use Ordinance No. 2016-13 for No Escape,
located at 1501 W. Dundee Road. This business has outgrown their existing space and is looking to expand
into an additional 1,340 square feet, resulting in an amendment to their Special Use being required.
0
Resolution No. 2017-11— Waterline Easement >
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Motion to pass Resolution No 2017-11, a resolution approving agreements granting Waterline Easement a
and Temporary Construction Easement to Northwest Water Commission. These easements are necessary Q
to facilitate the installation of a 16" transmission water main by the Northwest Water Commission. 2
Resolution No. 2017-12 — Greenest Region
Motion to pass Resolution No. 2017-12, a resolution in support of the Greenest Region Compact 2. The
Greenest Region Compact 2 (GRC2) presents consensus goals for environmental sustainability to be
addressed by local municipalities, yet it will have coordinated, positive impacts on a much larger scale.
Approval gives the Village access to additional grant opportunities.
Motion to approve joint purchase of cellular service from Verizon.
Cellular Service
PW Vehicle Purchase
Motion to approve staff request to waive bids and to authorize negotiation for PW Vehicle Purchase. Staff
recommends that the Village Board waive bids and authorize negotiation of pricing and purchase for a
replacement aerial lift truck for Public Works at a price not to exceed $70,000.
Multiple Vendors
Motion to authorize execution of contract extensions with multiple vendors. Staff recommends that the
Village Board authorize staff to execute the following contract extensions: a third and final option with
Aldridge Electric for street light maintenance services; a third and final contract option with Hillside Auto
Body for towing services; a fourth year contract option with Fire Safety Consultants, Inc. for third party
plan review services.
LandscapinE
Motion to award bid for landscaping. Staff recommends that the Village Board award a contract for
Landscaping Services to the lowest responsive and responsible bidder, Reliable Property Services, in an
amount not to exceed $149,377.00, pending final review and approval of the contract documents by the
Village Attorney.
Packet Pg. 7
2.A
Self -Storage Development
Motion to approve Metro Self -Storage Development Improvement Agreement. Staff recommends approval
of the Development Improvement Agreement for the Metro Self -Storage building proposed at 847
Deerfield Parkway.
Earth Hour 2017
Motion to approve Proclamation recognizing Earth Hour 2017. With almost 5,000,000 supporters and a
global network in over 100 countries/territories, Earth Hour is now one of the world's largest and most
respected movements.
Moved by Weidenfeld, seconded by Stein, to approve the Consent Agenda. Upon roll call, Trustees voted
as follows: N
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AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson _0
Motion declared carried. >
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ORDINANCE NO. 2017-11— VILLAGE MANAGER Q
Moved by Weidenfeld, seconded by Trilling, to pass Ordinance No. 2017-11, providing for an Amended
Employment Agreement and Salary for the Village Manager.
Mr. Bragg clarified that the title of the proposed ordinance is "An Ordinance Providing for the 2017
Employment Agreement and Salary for the Village Manager" so the Agreement supersedes the 2014
Agreement.
Trustees Weidenfeld and Trilling amended the motion as noted by Mr. Bragg.
President Sussman noted how fortunate Buffalo Grove is to have Mr. Bragg as our Village Manager and
reviewed many of the accomplishments during his tenure with the Village.
Trustee Berman noted that there is a typo in the draft ordinance, after which he elaborated on the
accomplishments of Mr. Bragg. The proposed contract achieves the policy objectives of the Village Board
and protects the interests of the community by retaining a high -performing executive at the helm. Mr.
Bragg has done an excellent job as Village Manager and his dedication to the Village of Buffalo Grove has
been and continues to be first and foremost.
Trustee Weidenfeld agreed with Trustee Berman and he believes that Buffalo Grove is very fortunate to
have Mr. Bragg.
Mr. Bragg appreciates all of the positive comments and expressed his sincere gratitude to the Board, but
noted that this is a team effort and everyone works together to provide the best value to give to our
taxpayers and our community.
Former Village President Jeffrey Braiman also expressed his appreciation for the outstanding performance
attained by Mr. Bragg and thanked the Village Board for recognizing his value.
Upon roll call, Trustees voted as follows on the amended motion:
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
Packet Pg. 8
2.A
Motion declared carried.
ORDINANCE NO.2017-12 RE -ZONING
Moved by Weidenfeld, seconded by Berman, to pass Ordinance No. 2017-12, approving a re -zoning to the
R-9 Multiple -Family Dwelling District with a Special Use for a Residential Planned Unit Development and
approval of a Preliminary Plan with Variations, in accordance with materials contained in Board packets.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of
March 16, 2017, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
AYES: 4 — Berman, Trilling, Weidenfeld, President Sussman
NAYS: 1 - Stein
ABSENT: 2 — Ottenheimer, Johnson
Motion declared carried.
ORDINANCE NO. 2017-10 — MASSAGE ESTABLISHMENTS
Moved by Berman, seconded by Weidenfeld, to pass Ordinance No. 2017-10, amending chapter 5.44,
Massage Establishments, of the Buffalo Grove Municipal Code, in accordance with the new draft ordinance
contained in Board packets and dated 2/7/2017.
Ms. Maltas reviewed the proposed ordinance, details of which are contained in the Village Board Meeting
Agenda Item Overview that she prepared; she did clarify that Item 3. in that document should read:
Conviction of the licensee of any felony or misdemeanor when such conviction indicates an inability to
operate a safe, honest or legitimate business operation.
Mr. Raysa reviewed the reasons that he believes Item 9. should be inserted; he also reviewed the procedure
for a revocation.
There was further discussion by the Board with regard to Item 9.
Trustees Berman and Weidenfeld amended the motion to eliminate Item 9.
Mr. Bragg and Mr. Raysa clarified that the amended motion strikes Section 9. of 1.12.030.A.1. from the
Village Code.
Upon roll call, Trustees voted as follows on the amended motion:
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
Motion declared carried.
SEWER LINING
Moved by Stein, seconded by Berman, to award bid to MPI Sewer Lining to Hoerr Construction, Inc. for
up to 5,308 linear feet of sanitary sewer lining for a cost not to exceed $474,308.00 as the proposed lowest
responsive and responsible bidder and in accordance with materials contained in Board packets.
Mr. Monico reviewed the proposed project, details of which are contained in Mr. Robinson's memo to Mr.
Bragg of March 14, 2017.
Upon roll call, Trustees voted as follows:
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Packet Pg. 9
2.A
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any
questions from the audience on items not on tonight's agenda; there were no such questions.
EXECUTIVE MEETING
Moved by Weidenfeld, seconded by Berman, to move to Executive Session to discuss Section 2(C)(1) of
the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline,
Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public
Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body
or Against Legal Counsel for the Public Body to Determine its Validity. Upon roll call, Trustees voted
as follows:
AYES: 4 — Berman, Trilling, Stein, Weidenfeld
NAYS: 0 — None
ABSENT: 2 — Ottenheimer, Johnson
The Board moved Executive Session from 8:34 to 9:23 P.M.
ADJOURNMENT
Moved by Trilling, seconded by Stein, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 9:24 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THTS 17th DAY OF April 2017
Village President
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Packet Pg. 10
3.A
Action Item : Approval of Warrant #1275
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Staff recommends approval of Warrant #1275 which totals $3,271,871.92.
ATTACHMENTS:
• W#1275 SUMMARY (PDF)
Trustee Liaison
Johnson
Monday, April 17, 2017
Staff Contact
Scott Anderson, Finance
Updated: 4/13/2017 11:54 AM
Page 1
Packet Pg. 11
3.A.a
VILLAGE OF BUFFALO GROVE WARRANT #1275
17-Apr-17
General Fund:
429,776.83
Parking Lot Fund:
540.50
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
0.00
School & Park Donations
0.00
Capital Projects -Facilities:
5,607.54
Capital Projects -Streets:
31,086.57
Health Insurance Fund:
0.00
u3
ti
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Facilities Development Debt Service Fund:
0.00
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Retiree Health Savings (RHS):
16,333.84
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Water Fund:
57,098.87
N
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Buffalo Grove Golf Fund:
475,034.86
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Arboretum Golf Fund:
136,449.07
Refuse Service Fund:
58,634.71
LO
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Information Technology Internal Service Fund:
106,569.33
Central Garage Internal Service Fund:
33,443.62
E
Building Maintenance Internal Service Fund:
59,667.55
1,410,243.29
a
PAYROLL PERIOD ENDING 03/23/17 937,771.08
PAYROLL PERIOD ENDING 04/06/17 923,857.55
1,861,628.63
TOTAL WARRANT #1275 3,271,871.92
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
Packet Pg. 12
4.A
Information Item : Monarch Butterfly Pledge Presentation
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
Bruce Glickson will present the Mayor's Monarch Pledge program which is designed to help save the
Monarch Butterfly.
Trustee Liaison
Sussman
Monday, April 17, 2017
Staff Contact
Jenny Maltas, Office of the Village Manager
Updated: 4/12/2017 9:01 AM
Page 1
Packet Pg. 13
4.B
Information Item : Appointment of Board, Commission, and
Committee Members
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
President Sussman will make appointments to the Village's Board, Commissions, and Committees. Only
Commission/Committee members who have notified the Village they can no longer serve have been
removed from the list.
ATTACHMENTS:
• Committee and Commission Appointments 2017-18 (DOCX)
Trustee Liaison
Sussman
Monday, April 17, 2017
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/13/2017 4:21 PM
Page 1
Packet Pg. 14
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5.A
Information Item : Oath of Office for Police Officer
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
The Oath of Office will be delivered by Board of Fire and Police Commission's Chairman Rubin to the
Police Department's new Police Officer, Samuel Savage.
Trustee Liaison
Trilling
Monday, April 17, 2017
Staff Contact
Steven Casstevens, Police
Updated: 4/13/2017 4:22 PM
Page 1
Packet Pg. 17
5.B
Action Item : Discussion of Thompson Brandywyn Survey Results
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends to continue the design with the majority option as voted by the residents.
Discussion of Thompson Brandywyn survey results.
ATTACHMENTS:
Board Memo - resident survey (DOCX)
Trustee Liaison
Trilling
Monday, April 17, 2017
Staff Contact
Darren Monico, Public Works
Updated: 4/13/2017 4:23 PM
Page 1
Packet Pg. 18
S.B.a
11
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
THOMPSON AND BRANDYWYN RESIDENT SURVEY
DATE:
MARCH 24, 2017
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
Based on discussion and direction from the Village Board from previous Committee of the Whole
Meetings, staff sent the residents of Thompson Boulevard and Brandywyn Lane a short survey
assessing their preference between two options for the future construction of these streets. A public
meeting was held on Thursday, March 161h, were approximately 25 residents came to ask questions
and deliver their votes.
Of the 373 letters that were sent, 186 were returned with 168 (90%) of those votes favoring to
restrict parking on one side of the street versus widening the street and the associated tree removal.
Staff also received several emails from residents who did not live on these two streets, which all
encouraged the Village not to widen the streets or remove the trees.
Staff recommends concurrence with the majority of residents to move forward with restricting
parking on one side of the street and continue with the Phase 1 design process.
Packet Pg. 19
6.A
Action Item : Public Hearing - Annexation Agreement for 22090 N
Prairie Road
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
The Village Board should open the public hearing and take any additional testimony concerning the
annexation agreement. Once all testimony has been received and the Village Board has discussed the
terms of the annexation agreement, the pubic hearing can be closed. Staff recommends that the Village
Board approve the attached annexation agreement.
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story, single-
family home and detached garage. It is located within a residential zoning district in unincorporated Lake
County. The Hoffmanns would like to build a 567 square foot addition to the west side of their home as
well as new covered front porch and steps. The petitioners would also like to connect to the existing
Village sanitary sewer and water along the property's frontage. To accommodate the petitioner's request,
annexation into the Village of Buffalo Grove and a rezoning to R2 is required.
ATTACHMENTS:
• BOT Memo (DOCX)
• Aerial (PDF)
• Draft Agreement (DOCX)
• PLAT OF ANNEXATION (PDF)
• Plat of Survey (PDF)
Trustee Liaison
Berman
Monday, April 17, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 4/12/2017 9:47 AM
Page 1
Packet Pg. 20
6.A.a
VILL,AGE OF
BUFFALO G110"VE
DATE:
TO:
FROM:
SUBJECT:
nark'r.Rnl Min
April 11, 2017
President Beverly Sussman and Trustees
Christopher Stilling, Director of Community Development
Public Hearing Regarding Annexation Agreement for 22090 N Prairie Road
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story,
single-family home and detached garage. It is located within a residential zoning district in
unincorporated Lake County. The Hoffmann's would like to build a 567 square foot addition to the
west side of their home as well as new covered front porch and steps. The petitioner's would also
like to connect to the existing Village sanitary sewer and water along the property's frontage.
To accommodate the petitioner's request, annexation into the Village of Buffalo Grove and a
rezoning to R2 is required.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC unanimously recommended approval of the rezoning. Staff concurs with this
recommendation.
PLANNING & ZONING ANALYSIS
Zoning
• The subject property is requesting to be rezoned R-2 from the Village's default R-E zoning
classification (All properties retain the R-E zoning upon annexation in the Village unless
otherwise specified.) The R-2 zoning classification is appropriate for the subject property
given its use, size, building height, setbacks and other bulk standards.
• In retaining the R-2 zoning classification, the property will not need to seek any variances.
• The petitioners will be seeking a building permit for an addition to the home. As noted, the
proposed addition would meet all bulk requirements of the R2 district.
Utilities/Site Engineering
• The petitioners would like to connect to the existing Village water and sewer lines located
along the frontage of Prairie Road.
Prairie Road Dedication
• Currently, the property lines for the site go to the centerline of Prairie Road.
• As part of the future improvements to Prairie Road, the future ROW requirements are 120'
(60' from the centerline). The subject property is located south of the proposed Prairie Road
connector.
• As with other annexation request along Prairie Road, staff has requested that the property
owner dedicate the required 60' ROW.
Page 1 of 2
Packet Pg. 21
6.A.a
• The petitioner has agreed to the 60' dedication and this will be a requirement in the
annexation agreement. It should be noted that the attached site plan notes a 40' ROW
dedication.
Annexation Agreement Terms
The terms associated with the agreement are consistent with other agreements approved by the
Village. Some of the key terms include:
• Rezoning to R2
• Annexation to the Buffalo Grove Park District
• Connection to the existing Village utilities
• The petitioners are required to dedicate additional ROW along Prairie Road to accommodate
future improvements.
• The petitioners will be allowed to keep their existing well on the property for outdoor
irrigation purposes only.
ACTION REQUESTED
The Village Board should open the public hearing and take testimony concerning the annexation
agreement. Once all testimony has been received and the Village Board has discussed the terms of
the annexation agreement, the public hearing can be closed. The annexation agreement is attached
for consideration for final approval by the Village Board. Staff recommends that the Village Board
approve the attached annexation agreement.
Page 2 of 2
Packet Pg. 22
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6.A.c
4/17/17
ANNEXATION AGREEMENT
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
This agreement (hereinafter referred to as the "Agreement") is made and entered into
this day of , 2017, by and between the VILLAGE OF BUFFALO GROVE
(hereinafter referred to as "Village") by and through the President and Board of Trustees of the
Village (hereinafter collectively referred to as the "Corporate Authorities") and William M
Hoffmann and Mary Sue Hoffmann (hereinafter referred to as "Owner")
WITNESSETH:
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of
the Constitution of the State of Illinois of 1970; and,
WHEREAS, Owner is the owner of a certain tract of property (hereinafter referred to as
the "Property") comprising 0.882 acres, legally described and identified in the Legal Description,
attached hereto as EXHIBIT A and made a part hereof, and which real estate is contiguous to
the corporate limits of the Village; and,
WHEREAS, a Plat of Annexation of the territory to be annexed is attached hereto as
EXHIBIT B; and,
WHEREAS, Owner desires to annex the Property pursuant to the provisions and
regulations applicable to the R2 One -family Dwelling District of the Village Zoning Ordinance,
including the use of the single-family residence on the Property; and,
WHEREAS, pursuant to the provisions of Section 5/11-15.1-1 et seq., of the Illinois
Municipal Code (65 ILCS 5/11-15.1-1 et seq.) and as the same may have been modified by the
Village's Home Rule powers, a proposed Annexation Agreement was submitted to the
Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by
Statute; and,
WHEREAS, pursuant to due notice and advertisement, the President and Board of
Trustees of the Village held a public hearing with respect to the annexation agreement; and,
Packet Pg. 24
6.A.c
2
WHEREAS, the President and Board of Trustees after due and careful consideration have
concluded that the annexation of the Property to the Village and its zoning and development on
the terms and conditions herein set forth would further enable the Village to control the
development of the area and would serve the best interests of the Village.
NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements
herein set forth, the parties hereto agree as follows:
1. Applicable Law. This Agreement is made pursuant to and in accordance with the
provisions of Section 5/11-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5/11-15.1-1 et
seq.) and as the same may have been modified by the Village's Home Rule powers. The
preceding whereas clauses are hereby made a part of this Agreement.
2. Agreement: Compliance and Validity. The Owner has filed with the Village Clerk of
the Village a proper petition pursuant to and in accordance with the provisions of Section 5/7-
1-8 of the Illinois Municipal Code (65 ILCS 5/7-1-8) and as the same may have been modified by
the Village's Home Rule powers, conditioned on the execution of this Agreement and the
compliance with the terms and provisions contained herein, to annex the Property to the
Village. It is understood and agreed that this Agreement in its entirety, together with the
aforesaid petition for annexation, shall be null, void and of no force and effect unless the
Property is validly annexed to the Village and is validly zoned and classified in the R2 One -family
Dwelling District, all as contemplated in this Agreement. No portion of the Property shall be
disconnected from the Village without the prior written consent of its Corporate Authorities.
3. Enactment of Annexation Ordinance. The Corporate Authorities, within twenty-one
(21) days of the execution of this Agreement by the Village, will enact an ordinance (hereinafter
referred to as the "Annexation Ordinance") annexing the Property to the Village. Said
Annexation Ordinance shall be recorded at the Lake County Recorder's Office along with the
Plat of Annexation (attached hereto as EXHIBIT B).
4. Enactment of Zoning Ordinance. Within twenty-one (21) days after the passage
of the Annexation Ordinance, the Corporate Authorities shall enact an ordinance zoning the
Property in the R2 One -family Dwelling District subject to the restrictions further contained
Packet Pg. 25
6.A.c
3
herein and all applicable ordinances of the Village of Buffalo Grove as amended from time to
time.
5. Approval of Plans. It is understood and agreed that the Owner is proposing the
construction of an addition to the existing detached single-family house on the Property. The
addition shall be in accordance with the Buffalo Grove Development Ordinance and Zoning
Ordinance.
6. Compliance with Applicable Ordinances. The Owner agrees to comply with all
ordinances of the Village of Buffalo Grove as amended from time to time, provided that all new
ordinances, amendments, rules and regulations relating to zoning, building and subdivision of
land adopted after the date of this Agreement shall not be arbitrarily or discriminatorily applied
to the Property but shall be equally applicable to all property similarly zoned and situated to
the extent possible. Owner shall comply with the standards set forth in the Village of Buffalo
Grove Development Ordinance as amended from time to time. Notwithstanding the foregoing,
the Village shall not apply new ordinances or regulations to the Property to the extent that the
ordinances or regulations would prevent construction of a single-family house. The existing
home and future expansion shall be subject to Section 17.24 of the Buffalo Grove Zoning
Ordinance.
7. Building Permit Fees. The building permit fees may be increased from time to time
so long as said permit fees are applied consistently to all other developments in the Village to
the extent possible. In the event a conflict arises between the Owner and the Village on any
engineering and technical matters subject to this Agreement, the Village reserves the right to
pass along any and all additional expenses incurred by the use of consultants in the review and
inspection of the development from time to time. Owner shall pay any non-discriminatory new
or additional fees hereinafter charged by the Village to owners and developers of properties
within the Village. All building permit fees shall be in accordance to Chapter 1.16 of the Buffalo
Grove Municipal Code.
8. Water Provision. The Owner shall be permitted and agrees to tap on to the Village
water system at points recommended by the Village Engineer pursuant to a final engineering
Packet Pg. 26
6.A.c
E
plan, which is subject to approval by the Village. Said connection shall occur within twelve (12)
months from the date of this Agreement. The Owner further agrees to pay to the Village such
fees in accordance with the applicable Village Ordinances at the time of the issuance of the
water and sewer permits. The Owner agrees to accept any increase in water rates and tap on
fees provided such rates and fees apply consistently to all other similar users in the Village to
the extent possible. Following such tap on, the Village agrees to provide to the best of its ability
and in a non-discriminatory manner water service to the Property for the existing single-family
residence on the Property.
9. Storm and Sanitary Sewer Provisions.
A. Owner shall connect the existing single-family house to the Village's sanitary
sewer system at the location designated by the Village Engineer, pursuant to the final
engineering plan approved by the Village. Said connection shall occur within twelve (12)
months from the date of this Agreement. The Owner further agrees to pay to the Village such
fees in accordance with the applicable Village Ordinances at the time of the issuance of the
permit.
B. The Owner agrees to accept any increase in sewer rates and tap on fees,
provided that such fees and rates are applied consistently to all similar users in the Village to
the extent possible and in accordnance with applicable Village Ordinances.
C. For any future development, the Property shall connect to the Village's storm
sewer system to serve the Property at such time that the Village determines storm sewer
service is available to serve the Property. Said improvements shall be made pursuant to an
engineering plan approved by the Village.
10. Drainage Provisions. The Owner shall comply with applicable stormwater
regulations as determined by the Village Engineer to preserve drainage standards.
11. Security for Public and Private Site Improvements.
A. In order to install the domestic water service connection and sanitary sewer
connection, Owner shall provide a $2,000.00 right-of-way security to ensure proper restoration
of the right-of-way. Said fee may be refunded upon successful completion of the work and final
Packet Pg. 27
6.A.c
5
inspection by the Village.
B. For any future development on the Property, security for public and private site
improvements shall be provided in accordance with the Development Ordinance of the Village,
and the Development Improvement Agreement as amended from time to time. Any letter of
credit issued for such improvements shall be drawn on a financial institution of net worth
reasonably satisfactory to the Village Attorney. The issuer may have an equitable or lending
interest in the Property provided that the letter of credit, either by its own terms or by separate
written assurances of the issuer, shall be honored irrespective of that interest. The Village shall
have the right to draw up to the full amount of the letter of credit in order to complete, and
have formal acceptance of, all improvements secured by the letter of credit.
12. Right of Way Dedication. The Owner shall dedicate a total of sixty feet (60') of
additional right-of-way, from the existing centerline of Prairie Road and extending the full
frontage of the Property along Prairie Road. Said dedication shall occur within twelve (12)
months from the date of this Agreement in a manner and form acceptable to the Village
Attorney.
13. Exhibits. The following EXHIBITS, some of which were presented in testimony
given by the Owner or the witnesses during the hearing held before the Corporate Authorities
prior to the execution of this Agreement, are hereby incorporated by reference herein, made a
part hereof and designated as shown below.
EXHIBIT A Legal Description
EXHIBIT B Plat of Annexation
14. Annexation Fee.
For any new residential development on the Property, as
defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to the
existing home, Owner agrees to pay an annexation fee of $700.00 per dwelling unit, which fee
shall be payable at issuance of building permits.
15. Park District Donations. For any new residential development on the Property
as defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to
Packet Pg. 28
6.A.c
G
the existing home, Owner agrees to comply with the provisions of Title 19 of the Buffalo Grove
Municipal code as amended from time to time regarding park donations. Owner agrees to
make cash contributions to the Village for conveyance to the Buffalo Grove Park District to
fulfill the obligation of the Property concerning park donations.
16. School District Donations. For any new residential development on the Property
as defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to
the existing home, Owner agrees to comply with the provisions of Title 19 of the Buffalo Grove
Municipal Code as amended from time to time regarding school donations.
17. Library District Donations. For any new residential development on the Property
as defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to
the existing home, Owner agrees to comply with the provisions of Title 19 of the Buffalo Grove
Municipal Code as amended from time to time regarding library donations.
18. This section has been intentionally omitted.
19. Annexation to the Buffalo Grove Park District. The Owner agrees, at the request
of the Buffalo Grove Park District, to annex the Property to said Park District. Said annexation
shall be completed within sixty calendar days (60) days of the request of the Park District.
20. Enforceability of the Agreement. This Agreement shall be enforceable in any
court of competent jurisdiction by any of the parties or by an appropriate action at law or in
equity to secure the performance of the covenants herein described. If any provision of this
Agreement is held invalid, such provision shall be deemed to be excised herefrom and the
invalidity thereof shall not affect any of the other provisions contained herein.
21. Term of Agreement. This Agreement is binding upon the Property, the parties
hereto and their respective grantees, successors and assigns for a term of twenty (20) years
from the date of this Agreement. This Agreement shall not be assigned without prior written
consent of the Village. This Agreement may be amended by the Village and the owner of record
of a portion of the Property as to the provisions applying thereto, without the consent of the
owners of other portions of the Property.
22. Corporate Capacities. The parties acknowledge and agree that the individuals
Packet Pg. 29
6.A.c
7
that are members of the group constituting the Corporate Authorities are entering into this
Agreement in their official capacities as members of such group and shall have no personal
liability in their individual capacities.
23. Notices. Any notice required pursuant to the provisions of this Agreement shall
be in writing and be sent by certified mail to the following addresses until notice of change of
address is given and shall be deemed received on the fifth business day following deposit in the
U.S. Mail.
If to Owner: William M. and Mary Sue Hoffmann
22090 N. Prairie Road
Prairie View, IL 60089
If to Village: Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Copy to: William G. Raysa, Esq.
Tressler LLP
233 S Wacker Drive, 22nd Floor
Chicago, IL 60606
24. Default. In the event Owner defaults in performance of their obligations set forth
in this Agreement, then the Village may, upon notice to Owner, allow Owner sixty (60) calendar
days to cure the default or provide evidence to the Village that such default will be cured in a
timely manner if it cannot be cured during said period. If Owner fails to cure such default or
provide such evidence as provided above, then, with notice to Owner, the Village may begin
proceedings to disconnect from the Village any portion of the Property upon which obligations
or development have not been completed or at the option of the Village, to rezone such
Property to the Residential Estate District. In such event, this Agreement shall be considered to
be the petition of the Owner to disconnect such portion of the Property, or at the option of the
Village, to rezone such Property to the Residential Estate District.
Packet Pg. 30
6.A.c
25. Litigation.
A. The Owner, at their cost, shall be responsible for any litigation which may
arise relating to the annexation, zoning and development of the Property. Owner shall
cooperate with the Village in said litigation but Owner's counsel will have principal
responsibility for such litigation.
B. The Owner shall reimburse the Village for reasonable attorneys' fees,
expenses and costs incurred by the Village resulting from litigation relating to the annexation,
zoning and development of the Property or in the enforcement of any of the terms of this
Annexation Agreement upon a default by the Owner.
C. Owner hereby indemnifies and holds the Village harmless from any
actions or causes of action which may arise as a result of development activities for which the
Owner is responsible.
26. Special Conditions.
A. It is understood and agreed that the Property is a single zoning lot. Any
development of the Property shall be in accordance with the Buffalo Grove Development
Ordinance and Zoning Ordinance.
B. The Owner agrees that the Village shall have the right and authority to inspect
installation of water and sanitary service on the Property to ensure compliance with applicable
Village codes.
C. The existing septic sewer facilities shall be properly sealed or pumped and filled
as required by the Illinois Department of Public Health and as approved by the Village Health
Officer within twelve (12) months from the date of this Agreement.
D. Owner shall pay the Village the amount necessary to reimburse the Village for
any real estate tax payments made by the Village to the Long Grove Fire Protection District
concerning the Property pursuant to Public Act 91-307 (70 ILCS 705/20). Said payment shall be
made by the Owner within sixty (60) calendar days of the date of this Agreement.
E. The existing well and tank on the Property may be maintained for landscape
sprinkling and agricultural uses on the Property only. The Owner may be allowed to keep the
Packet Pg. 31
6.A.c
9
existing exterior hose spigots connected to the existing well and tank. Any underground
irrigation system is subject to review and approval by the Village. In the event that the well
becomes inoperable it shall be properly abandoned and sealed in conformance with the State
of Illinois requirements and as approved by the Village.
(The balance of this page is intentionally left blank)
Packet Pg. 32
6.A.c
10
IN WITNESS WHEREOF, the Corporate Authorities and Owner have caused this instrument to be
executed by their respective proper officials duly authorized to execute the same on the day
and the year first above written.
VILLAGE OF BUFFALO GROVE
M
Beverly Sussman, Village President
ATTEST:
0
VILLAGE CLERK
OWNER:
This Document was Prepared By:
Christopher Stilling
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Mail to:
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
William M. Hoffmann
Mary Sue Hoffmann
Packet Pg. 33
6.A.c
11
ACKNOWLEDGEMENT
STATE OF ILLINOIS
SS
COUNTY OF LAKE
This instrument was acknowledged before me on , 2017 by
Beverly Sussman, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois
home rule municipal corporation, and by Janet Sirabian, the Village Clerk of said municipal
corporation.
Signature of Notary
SEAL:
My Commission expires:
Packet Pg. 34
6.A.c
12
ACKNOWLEDGEMENT
STATE OF ILLINOIS )
SS
COUNTY OF LAKE )
This instrument was acknowledged before me on 2017 by
William M. and Mary Sue Hoffmann.
Signature of Notary
SEAL:
My Commission expires:
Packet Pg. 35
6.A.c
13
10,14:111111_1
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
The South 130 feet of the North 260 feet of the East 335.5 feet of the Southeast Quarter of the
Southeast Quarter of the Southwest Quarter of Section 21, Township 43 North, Range 11, East of the
Third Principal Meridian in Lake County, Illinois
SUBJECT PROPERTY COMMON DESCRIPTION: 22090 N. Prairie Road, Prairie View, IL
PIN: 15-21-300-017
Packet Pg. 36
6.A.c
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1C1:1.I1111
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
Plat of Annexation
Packet Pg. 37
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8.A
Ordinance No. 0-2017-13 : An Ordinance Authorizing the Disposal
of Surplus Village Personal Property
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval. The list of surplus property will be placed on the dais on Monday night.
SUMMARY: The attached list of Village owned property was disposed of during FY 2016. The assets
were either used for trade-in or outright disposed of. All capital assets will be removed from the Village's
balance sheet.
ATTACHMENTS:
• Declaration of Surplus (DOC)
• 2016 Disposals (PDF)
Trustee Liaison
Johnson
Monday, April 17, 2017
Staff Contact
Scott Anderson, Finance
Updated: 4/13/2017 4:35 PM
Page 1
Packet Pg. 41
8.A.a
ORDINANCE NO. 2017 -
AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS
VILLAGE PERSONAL PROPERTY
WHEREAS, the Village of Buffalo Grove is a Home -Rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and
procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and
WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal,
whatever appropriate.
NOW, THEREFORE BE IT ORDAINED BYTHE PRESIDENTAND BOARD OFTRUSTEES OF THEVILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. Pursuant to our Home Rule powers, the President and Board of Trustees of the Village of
Buffalo Grove find that the listed items of personal property now owned by the Village of Buffalo Grove are
no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be
served by disposal.
SECTION 2. This Ordinance shall be in full force and effect from and after its passage and approval.
This ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED: , 2017.
APPROVED: .2017.
Village President
Village Clerk
Packet Pg. 42
8.A.b
Village of Buffalo Grove Exhibit A
2016 Fixed Asset Disposals
12/31/2016
Date
Depreciation
Asset Number
Cost Basis Life (Years)
Acquired
Year
General Government
Office of Village Manger
Council Chambers Sound System 405-4397 5/22/2007 2007
14,031.00 10
Oce Copier 10-229 10/20/2010 2010
11,511.45 10
Total
25,542.45
Information Technology
Vidar Titan II Acanner 6450 5/29/2001 2001
18,250.00 8
Total
18,250.00
Seagrave Pumper
602-0214
6/1/1989
1990
170,457.46
20
E One 1250 GPM Quint
602-0240
8/1/1991
1992
389,076.15
20
Pirsch/Ford 1250 Pumper
602-2471
7/1/1985
1986
75,958.33
20
Ford Ambulance
2248
6/15/1998
1999
95,065.42
8
Ford Ambulance
2257
3/17/1997
1997
88,570.06
6
Ford Ambulance
2278
8/17/1998
1999
92,870.80
8
Generator Repairs
2370
6/7/2007
2007
12,339.91
8
Ford E-450 Ambulance - 2004
22705
3/11/2005
2005
106,503.00
8
Ford Ambulance-2007
22507
6/1/2007
2007
109,598.00
8
Ford Ambulance - 2001
24402
11/30/2001
2002
96,161.00
8
Ford E450 Ambulance
22408
11/17/2008
2009
158,019.04
8
Total
1,394,619.17
Police
Chevrolet Impala - 2004
73905
6/14/2004
2005
16,073.00
5
Ford Crown Victoria
74008
7/21/2008
2008
26,543.10
3
Ford Extended Cab Pick-up
74209
12/31/2009
2009
28,134.65
5
Ford Crown Victoria
71009
12/31/2009
2009
28,641.60
3
Ford Crown Victoria
71410
12/31/2010
2010
29,217.05
3
Ford Crown Victoria
72410
12/31/2010
2010
28,732.55
3
Ford Crown Victoria
72710
12/31/2010
2010
29,022.00
3
Ford Crown Victoria
72910
12/31/2010
2010
29,321.55
3
Total
215,685.50
Chevrolet Fleetside Pick-up
Ford LTS8000 Dump
Vac -Con Flusher System
Vibratory Roller
607-1460
8/1/1991
1992
607-4145
2/1/1995
1995
607-4332
3/1/1990
1990
607-9525
10/1 /1995
1996
19,407.98 5
95,656.29 7
115,753.00 11
12,683.10 10
v
Packet Pg. 43
8.A.b
Jacobsen Mower
Jacobsen Mower
Johnston 3000 Street Sweeper
Chevrolet4x4
Toro Groundmaster
Asphalt Roller
MO8
M09
43305
47000
48001
R02
9/1/2006
9/1/2006
10/22/2004
1/24/2000
7/24/2001
3/15/2012
2007
2007
2005
2000
2002
2012
35,310.18
35,310.18
128,000.00
29,940.00
17,840.00
12,225.00
8
8
10
7
10
10
Total
502,125.73
Water Operations
Ford F-450 Pick -Up
GMC Sierra
Chevrolet4x4
Chevrolet Cargo Van
609-1421
609-4505
45600
45601
8/1/1992
5/1/1995
1/24/2000
10/24/2001
1993
1996
2000
2002
28,346.15
24,567.99
46,840.00
17,558.00
5
5
5
6
Total
117,312.14
Sewer Operations'
Meyer Hi Velocity Flusher
Hi Velocity Sewer Flusher
High Power Sewer Flusher
610-0424
610-6231
9261
12/1/1981
3/1/1990
11/26/2001
1982
1990
2002
21,089.00
72,300.00
72,871.00
6
7
10
Total
166,260.00
Grand Total
2,439,795
Eel
Packet Pg. 44
8.B
Ordinance No. 0-2017-14 : An Ordinance Amending Chapter 5.20,
Liquor Controls, to Rescind the Class H Liquor License for
Connoisseur Encounters Company, Inc. D/B/A the Wine Cellar
Group at 1341 Barclay Boulevard
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
SUMMARY: Connoisseurs Encounters Co. Inc. d/b/a The Wine Cellar Group at 1341 Barclay Boulevard
has submitted written notice that they no longer wish to renew their Buffalo Grove Liquor License #1662.
Therefore, the license for Connoisseurs Encounters Co. Inc. d/b/a The Wine Cellar Group at 1341 Barclay
Boulevard is hereby rescinded.
ATTACHMENTS:
• Class H - The Wine Cellar - Rescind 3-24-17 (DOCX)
• Wine Cellar Group - Notice of Non -Renewal 3-22-17 (PDF)
Trustee Liaison
Sussman
Monday, April 17, 2017
Staff Contact
Julie Kamka, Community Development
Updated: 4/13/2017 4:27 PM
Page 1
Packet Pg. 45
8.B.a
Underlined = addition
Strikethfettgh-s = deletion
03/24/2017
ORDINANCE NO.2017 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
Section 1. Subsection H. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is
hereby amended as follows:
5.20.72 Licenses authorized.
H. Class H.
Licensee and d/b/a
Address
ti
0
Section 2. N
O
A. Connoisseurs Encounters Co. Inc. d/b/a The Wine Cellar Group at 1341 Barclay
Boulevard has submitted written notice that they no longer wish to renew their Buffalo
Grove Liquor License 41662. Therefore, the license for Connoisseurs Encounters Co.
Inc. d/b/a The Wine Cellar Group at 1341 Barclay Boulevard is hereby rescinded.
B. This Section 2 shall not be codified.
Section 3. This Ordinance shall be in full force and in effect from and after its passage and
approval.
AYES:
NAYS:
ABSENT:
PASSED: 2017
APPROVED: .2017
Packet Pg. 46
8.B.a
ATTEST:
Janet M. Sirabian, Village Clerk
APPROVED:
Beverly Sussman, Village President
a
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Packet Pg. 47
8.B,b
March 22, 2017
Ms. Julie Kamka
Village of Buffalo Grove
50 Raupp Blvd
Buffalo Grove IL 60089-216
Dear Ms. Kamka:
This is to inform the Village of Buffalo Grove that Connoisseur Encounters Company Inc, dba The Wine
Cellar Group does not wish to renew its Buffalo Grove Liquor License #1662, Renewal #2017-00000069.
Our current liquor license will expire on 4/30/2017.
We will continue doing business at our location of 1341 Barclay Blvd, which serves as our corporate
headquarters. However, we do not need a liquor license at this location, as any retail sales are now
handled out of our Schaumburg and Joliet stores.
Thank you for the opportunity to have a liquor license in Buffalo Grove.
Sincerely yours,
Joy Schwerman
Secretary/Treasurer
Connoisseur Encounters Company, Inc.
1341 Barclay Blvd, Buffalo Grove, IL 60089 (p) 847.604.8745 a (f) 847.604.9560
Packet Pg. 48
8.0
Ordinance No. 0-2017-15 : An Ordinance Amending Chapter 5.20,
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: A Class E liquor license is reserved for Pizza Amore, Inc. at 808 Milwaukee Avenue. This
reservation is subject to the applicant completing Village requirements for said license on or before July
24, 2017. The Village Manager shall have the authority to extend the July 24, 2017 date for good cause
shown. If not so extended, this reservation shall cease.
ATTACHMENTS:
• Class E - Pizza Amore, Inc, 808 Milwaukee Avenue (DOCX)
Trustee Liaison
Sussman
Monday, April 17, 2017
Staff Contact
Julie Kamka, Community Development
Updated: 4/11/2017 3:38 PM
Page 1
Packet Pg. 49
8.C.a
Underlined = addition
Str-ikethfetigh-s = deletion
03/31/2017
ORDINANCE NO. 2017 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
Section 1. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended as follows:
5.20.72 Licenses authorized.
E. Class E.
Licensee and d/b/a Address
1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant 734 S. Buffalo Grove Road
2. Continental Restaurant, Inc. 782 S. Buffalo Grove Road
3. Best In Town, Inc. 270 N. Me Henry Road
d/b/a Giordano's of Buffalo Grove
4. Grande Jakes Fresh Mexican Grill in BG, Inc. 205 Dundee Road
5. The Noodle Shop, Co.- Colorado Inc. 1205 Dundee Road
d/b/a Noodles & Co.
6. Coffee House Holdings, Inc. d/b/a 1205 W. Dundee Road
Starbucks Coffee #17730
7. Pizza Amore. Inc. 808 Milwaukee Avenue
Section 2.
A. A Class E liquor license is reserved for Pizza Amore, Inc. at 808 Milwaukee Avenue. This
reservation is subject to the applicant completing Village requirements for said license on or
before July 24, 2017. The Village Manager shall have the authority to extend the July 24, 2017
date for good cause shown. If not so extended, this reservation shall cease.
B. This Section 2 shall not be codified.
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Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval.
8.C.a
AYES:
NAYS:
ABSENT:
PASSED: 12017
APPROVED:
ATTEST:
Janet M. Sirabian, Village Clerk
2017
Beverly Sussman, Village President
2
Packet Pg. 51
8.D
Resolution No. R-2017-13 : A Resolution to Support the Welcoming
and Inclusive Community Pledge
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: A resolution supporting the Welcoming and Inclusive Community Pledge which inspires a
positive perception of all people and engages individuals to help build a greater capacity for
understanding others.
ATTACHMENTS:
• LC WC (DOCX)
• 03-09-17 Lake County Inclusiveness Pledge (DOCX)
• Lake County Inclusiveness Pledge 2 (PDF)
Trustee Liaison
Sussman
Monday, April 17, 2017
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 4/13/2017 4:28 PM
Page 1
Packet Pg. 52
8.D.a
Resolution No. 2017 -
A RESOLUTION TO SUPPORT
THE WELCOMING AND INCLUSIVE COMMUNITY PLEDGE
WHEREAS, the Village of Buffalo Grove Board of Trustees supports and serves all residents of the
Village of Buffalo Grove regardless of their background; and
WHEREAS, the Village Board supports the Welcoming and Inclusive Community Pledge and
commits to calling out hate and discrimination when we see it; and
WHEREAS, we commit to helping promote our core American value that no one should be targeted
because of their racial, ethnic, immigration or refugee status, religion, sexual orientation, or other social
a,
identities; and
a
a
WHEREAS, as public servants we have an even greater responsibility to speak out against
discrimination, xenophobia, and hatred because when the unacceptable becomes the noun in our society,
human rights for all are threatened; and
c
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WHEREAS, the Welcoming and Inclusive Community Pledge inspires a positive perception of all
people and engages individuals to help build a greater capacity for understanding others;
W
c
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF
ILLINOIS, publically endorses the Welcoming and Inclusive Community Pledge and agrees to support and
serve all of its citizens and families regardless of their background; and
0
FURTHER, encourages all residents of the Village of Buffalo Grove to sign the Welcoming and
Q
Inclusive Community Pledge.
AYES:
N
NAYS:
ABSENT:
U
a.:
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PASSED: , 2017
s
APPROVED: , 2017
Q
APPROVED:
Village President
ATTEST:
Village Clerk
1
Packet Pg. 53
8.D.b
MEMORANDUM
DATE: April 13, 2017
TO: President Beverly Sussman and Trustees
FROM: Dane Bragg, Village Managcrr ,t,,
SUBJECT: Lake County Inclusiveness Pledge
Is
I attended the Lake County Inclusiveness Summit on February 21, alongside several Lake
County municipalities. The Summit was sponsored by the Partnership for a Safer Lake
County and opened by Lake County Board Chairman Aaron Lawlor. I have attached a
statement from the Partnership containing their mission and values as well as partnership
members. The Partnership is funded in part by the Lake County Community Foundation.
One of the outcomes of the Summit was a request for participating agencies to pass a
resolution in support of the "welcoming and inclusive community pledge," also attached. The
resolution covers several areas of discrimination including Title VII protected classes as well
as sexual orientation, immigration status and social identity.
Page 1 of 1
Packet Pg. 54
Statement from The Partnership for a Safer Lake County
Dear Residents of Lake County,
The Partnership for a Safer Lake County upholds the values of human dignity, collective
responsibility, self-determination, diversity, education, collaboration, and compassion.
Consistent with our mission and values, we envision a county that is inclusive, respectful and
safe for all people, and are deeply committed to fostering that culture in Lake County.
The Partnership believes that it is up to each and every one of us to create this culture of
inclusivity and respect. Please lead with us by example by treating our families and neighbors
with respect, dignity, and compassion. By doing so, we will all make Lake County a warmer,
more inviting place in which to live, grow, and thrive.
Submitted by The Partnership for a Safer Lake County* 'I'lle
Jamie Kephart, Gail Weil, Co -Chairs Parlactship
December 5, 2016 r0r;r,SART
generously supported by The Lake County Community �,111'.,,?
Foundation
----------------
The Partnership for a Safer Lake County
The Partnership for a Safer Lake County is a community of organizations and individuals
committed to ending violence in Lake County. Through public awareness, coordination of
services, and advocacy, the Partnership will combat violence of all kinds including child abuse,
elder abuse, sexual assault, human trafficking, LGBTQ crimes, and domestic violence. It is
something that must be done, and cannot be done working alone.
Partnership Members
Alicen McGowan; A Safe Place; Advocate Condell Medical Center; Catholic Charities of the
Archdiocese of Chicago, Lake County Services; Charlene D. Quint, Counselor at Law, LLC; College
of Lake County; Community Youth Network; Farmworker & Landscaper Advocacy Project
(FLAP); Highland Park - Highwood Legal Aid Clinic; Illinois Fire Chiefs Association; Jamie Kephart;
Jewish Child & Family Services; Jewish Coalition Against Sex Trafficking (JCAST) Chicago; Kelly
Rose; Lake County Health Department and Community Health Center; Lake County Sheriff's
Office; Lauri Haibeck; Mano a Mano Family Resource Center; Most Blessed Trinity - Community
Social Services (CSS); Mothers on a Mission to Stop Violence (MOMSV); Mother's Trust
Foundation; National Council of Jewish Women (NCJW) Chicago North Shore Section; Nicasa
Behavioral Health Services; Noah's Rest, Inc.; Prairie State Legal Services, Inc.; SHALVA;
Stepping Stones Network; The Schmeissing Allstate Agency; United Way Lake County; Victoria
Williams; YWCA Lake County; Zacharias Sexual Abuse Center
Packet Pg. 55
8.E
Action Item : Award of Bid Bike Path & Parking Lot Project
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff recommends an award of bid to the lowest responsive and responsible bidder, TAT
Enterprises Inc., at an amount not to exceed $140,000.00, as further detailed in the attached memo.
ATTACHMENTS:
• Award Bid Bikepath 2017 (DOCX)
• BIDTAB Bikepath 2017 (PDF)
Trustee Liaison
Stein
Monday, April 17, 2017
Staff Contact
Brett Robinson, Finance
Updated: 4/11/2017 3:39 PM
Page 1
Packet Pg. 56
8.E.a
1,1 OF
�13UFFALO GROVE
DATE: April 4, 2017
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
SUBJECT: Award of Bid Bike Path Parking Lot Improvements
Is
The following project involves providing for repairs and improvements to bike paths as well
as municipal and Park District owned parking lots in the Village of Buffalo Grove.
On March 29, 2017, the bids were opened and reviewed for the 2017 Bike Path and Parking
Lot Project. The low bid was slightly less than the engineer's estimated cost for this project.
As the Village has not before engaged the services of TAT Enterprises, staff performed
reference checks and interviewed the owners of TAT Enterprises.
As the low bid came in well below the Engineers estimate, the Engineering Division is
requesting that the Village Board authorize staff to award this contract at the not to exceed
amount of $140,000. This will allow staff to complete more asphalt work during this
construction season.
After a review of the nine bids and based upon the aforementioned reference checks and
interview, staff is recommending an award of bid to the lowest responsive and responsible
bidder, TAT Enterprises Inc., at an amount not to exceed $140,000.
Page 1 of 1
Packet Pg. 57
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Action Item : Award of Bid 2017 Sidewalk Project
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff recommends the Village Board award the bid for 2017 Sidewalk Project to the lowest
responsive and responsible bidder, Globe Construction. In an amount not to exceed $211,110.00.
ATTACHMENTS:
• BIDTAB Sidewalk 2017 (PDF)
• Award Bid Sidewalk 2017 (DOCX)
Trustee Liaison
Stein
Monday, April 17, 2017
Staff Contact
Brett Robinson, Finance
Updated: 4/13/2017 4:36 PM
Page 1
Packet Pg. 59
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8.F.b
1,1 OF
�13UFFALO GROVE
DATE: April 4, 2017
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
SUBJECT: Award of Bid Sidewalk Project
Is
The sidewalk project mainly consists of the removal and replacement of sidewalk squares
due to poor condition, cracking, spalling, vertical displacement and/or tripping that cannot
be remedied through sidewalk cutting.
After a review of the five bids and reference checks, staff is recommending an award of bid
to the lowest responsive and responsible bidder, Globe Construction, in an amount not to
exceed $211,110.00.
Page 1 of 1
Packet Pg. 61
8.G
Action Item : GHA Construction Management
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff seeks authorization to execute an agreement with Gewalt Hamilton Associates, Inc. for
resident engineering and construction staking services in an amount not to exceed $98,500.
ATTACHMENTS:
• 2017 Con Management Memo (DOCX)
• 2017.CS041 Buffalo Grove 2017 Roadway Ph III (PDF)
Trustee Liaison Staff Contact
Stein Darren Monico, Public Works
Monday, April 17, 2017
Updated: 4/12/2017 10:15 AM Page 1
Packet Pg. 62
8.G.a
VILIAGE OF
Is
TO: DANE C. BRAGG, VILLAGE MANAGER
FROM: DARREN MONICO, VILLAGE ENGINEER
SUBJECT: 2017 STREET IMPROVEMENT CONSTRUCTION ENGINEERING AND STAKING
DATE: APRIL 6, 2017
CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
The Engineering Division is proposing street improvements to the following streets:
• Bedford Ct.
• Bunescu Ct.
• Bunescu Ln.
• Burgess Cir.
• Burgess Ct.
• Chase Ct.
• Cooper Ct.
• Fremont Way (Partial)
• Heritage PI.
• Lee Ct.
• Newport Ct.
• Providence Ct.
• Providence Ln.
• Saybrook Ct.
• Saybrook Ln.
• Shambliss Ct.
• Shambliss Ln.
These improvements have been bid and are on the April 17t", 2017 Village Board agenda for
construction approval. Gewalt Hamilton Associates, Inc. (GHA) has submitted a Professional Services
Contract for construction management and staking to be performed in 2017 for this project.
GHA served as the design engineer for this project and is familiar with the overall concepts and
execution of the work. Furthermore, GHA is acting as resident engineer on other projects currently
taking place for the Village; therefore, they are aware of our current policies and procedures. They
also are able to minimize administration costs across all projects due to contracting with only one
firm on all these projects.
Staff recommends approval of the GHA contract.
Packet Pg. 63
April 6, 2017
Mr. Kyle E. Johnson, P.E.
Civil Engineer II
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, IL 60089
Re: Construction Phase Services
Resident Engineering & Construction Staking
2017 Street Improvement Project
GHA Proposal No. 2017.CSO41
Dear Mr. Johnson:
CONSULTING ENGINEERS
625 Forest Edge :Drive, Vernon Hills, IL 60061
TEL 847.478.9700 0 Fax 847,478.9701
www.gha-eiigincers.com
Thank you for considering Gewalt Hamilton Associates, Inc. for the Resident Engineering and Construction
Staking services for the 2017 Street Improvement Project. Our firm is well qualified to perform this work and
is quite interested in continuing to serve the Village of Buffalo Grove.
If you should have any questions or require additional information, please do not hesitate to contact me
Sincerely,
Gewalt Hamilton Associates, Inc.
Leo X. Morand, P.E.
Associate, Senior Engineer
Imorandaa gha-engineers.com
Encl.: GHA Proposal No. 2017.CSO41
6601 Stephens Station Road, Unit 107, Columbia, MO 65202' "tt-m 573.397.6900 0 FAx 573.397.6901, Packet Pg. 64
Construction Phase Services
Resident Engineering & Construction Staking
2017 Street Improvement Project
GHA Proposal No. 2017.CSO41
fil
r�dd/! I
ASSOCIATES,
CONSULTING ENGINEERS
625 Forest Edge :Drive, Vernon Hills, IL 60061
TEL 847.478.9700 0 Fax 847,478.9701
www.gha-eiigincers.com
Village of Buffalo Grove (Client), 51 Raupp Boulevard, Buffalo Grove, IL 60089, and Gewalt Hamilton
Associates, Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows:
Project Understanding
The Village of Buffalo Grove is planning to award the 2017 Street Improvement Project that will require full-
time resident engineering and construction staking. Construction is anticipated to begin on or about May 1,
2017 and end on or about July 8, 2017.
Construction of the project will utilize Village funds. Although full IDOT documentation will not be required,
documentation of daily activities and quantities will be provided.
II. Scope of Services
The scope of services is based upon our knowledge of the Village, our familiarity with the project, and our
experience in performing resident engineering services on comparable improvement projects for area
communities.
A. Construction Staking Services
Pavement and Curbs — GHA will set stakes on a 3-foot offset with a cut/fill to final grade. Curb
points will be set at a maximum of 50-foot intervals on straight lines and at grade breaks, and
at a maximum of 25-foot intervals on curved lines. If a curved radius is less than 5', we will set
the radius point only. For curves with a radius between 6' and 25', we will set the radius point
with a minimum of two (2) points on the curve. For curves with a radius greater than 25', we
will set the beginning and end of curve and grade breaks on curve at maximum interval of 25'.
No radius point will be set on curves with a radius greater than 50'. A minimal amount of curb
staking is anticipated.
Underground Utilities — GHA will set stakes for all manholes, catch basins, inlets, valve vaults,
and valve boxes. Centerline of structure and two (2) reference stakes (15- and 25-foot offsets)
will be set at the points, one of which will contain a cut/fill, and the elevation. Structures located
in the curb line will be staked at the back of curb.
Turf Grading — If any major change in the side slopes of the roadway green space is
necessary, GHA will provide necessary stakes to grade these areas.
B. NPDES Compliance Monitoring
GHA will perform Designated Erosion Control Inspection (DECI) services on a weekly basis and
following a qualifying rain event of 0.5" or greater within a 24-hour period. The inspections will meet
Lake County Stormwater Management Commission (SMC) requirements. The RE will serve as the
DECI and will conduct weekly inspections as part of the Construction Phase Services. The RE will
inspect the relevant construction activity, document, report, and photograph the findings, and make
recommendations for improvement of any best management practices. The report will be provided
6601 Stephens Station Road, Unit 107, Columbia, MO 65202' "tt-m 573.397.6900 0 FAx 573.397.6901, Packet Pg. 65
8.G.b
weekly and will be suitable to be maintained in a log onsite as required. The Contractor shall be
responsible for implementing the necessary erosion control practices and making modifications to the
plan to reduce erosion to acceptable standards. Inspections will continue until the site is permanently
stabilized and 90% vegetation established, per Lake County requirements.
GHA will make every effort to time the weekly inspection with a qualifying rain event that may be
occurring during the period. A per -visit fee of $300.00 will be applied only to site visits conducted
following a rain event which does not coincide with the ongoing construction observation.
C. Resident Engineering and Management
Pre -Construction Meeting — GHA will attend a pre -construction meeting with the Village and
the Contractor for the project. GHA will prepare meeting minutes for distribution to the Village
and Contractor.
Shop Drawing Review — Prior to construction commencement, GHA will review the shop
drawings per the contract, plans and specifications. We will also work with the Village to
ensure the Contractor submitted drawings are in conformance with Village standards.
Utility Coordination — GHA will make observations of the utility marks provided by the JULIE
system, and address potential conflicts with the Contractor.
4. Construction Observation
a. Full-time construction observation is estimated to be 50 hours per week and is anticipated
for the duration of the project.
b. GHA will provide full-time construction observation of the construction operations and
processes in order to ensure that all materials and procedures are in conformance with the
contract, plans, and specifications.
c. We will adhere to general IDOT requirements regarding inspection rates, including, but not
limited to, depth checks, suitable sub -base, yield requirements, and quality procedures.
d. If a field change is required, whether force account or change order, GHA will notify and
advise the Village prior to making any decisions that would affect the budget.
e. The GHA team will schedule necessary field meetings for the project.
f. The GHA team will attend and coordinate weekly meetings with the Village and Contractor,
as necessary.
g. Our field personnel will maintain a photo log of the construction process.
5. Documentation
a. We will measure, record, and provide source documentation on a daily basis for all
quantities of work for which payment will be made. GHA will keep a project box on site,
including all the necessary up-to-date documentation. Our field staff will conduct daily field
verification of quantities with the Contractor to ensure a timely project closeout.
b. GHA will process all pay estimates and provide recommendations for payment to the
Village.
III. Additional Services and Services not Included
We would be pleased to provide additional assistance beyond the scope described. GHA will monitor our
estimated work hours versus Contractor progress. If we see that there is a potential issue with the
April 6, 2017 GHA Proposal No. 2017.CS041 P Packet Pg. 66
8.G.b
estimated manhours due to lack of Contractor progress, extended work weeks, etc., we will notify the
Village and discuss the situation. No additional work will be performed without prior Village authorization.
The following services may be provided at the request of the Village of Buffalo Grove as an additional
service in accordance with Section V. Compensation for Services:
Meetings with public officials, Village staff, agencies, homeowners, or consultants beyond
those identified in the scope; attendance at public hearings.
Additional surveying services beyond that noted in the scope of work, such as investigation of
underground utilities and/or physical location of them.
3. Construction staking of improvements other than those noted.
4. As -Built drawings.
5. QC/QA testing.
6. Permit fees, review fees, or utility locate fees.
7. Other services not specifically identified in Section II. Scope of Services.
IV. Proposed Engineering Staff
Mr. Leo X. Morand, P.E. will function as the Project Manager. Ms. Sarah A. Ronan, PEI will function as the
Resident Engineer. Additional professional and technical staff will provide support as needed.
V. Compensation for Services
In accordance with the contract documents and anticipated schedule, we have assumed 10 weeks of full-
time construction at an average of 50 hours per week for the RE. An additional 75 hours are included for
project start-up and close-out documentation, for a total of 575 hours for the RE. A total of 130 hours of
project management and coordination by the Project Manager and Construction Supervisor are also
included. Additional staff will assist as needed and are included in our budget.
Based on the scope of services outlined above, we propose billing on a time -and -materials (T&M) basis a
not -to -exceed (NTE) fee, as follows.
Service
Construction Staking
Resident Engineering
NTE Fee
$5,000.00
$92,500.00
Estimated Reimbursable Expenses $1,000.00
NTE Fee + Reimbursables $98,500.00
Reimbursable expenses, including items such as printing, messenger service, mileage etc., will be billed to
the Client without markup.
All services, including any additional services beyond those outlined in Section II: Scope of Services, will be
billed in accordance with the attached GHA Hourly Rates.
Invoices will be submitted on a monthly and will detail services performed. This permits the client to review
the status of the work in progress and the charges made.
April 6, 2017 GHA Proposal No. 2017.CS041 P Packet Pg. 67
8.G.b
VI. General Conditions
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be
performed as reasonably required in accordance with the generally accepted standards for civil engineering
and surveying services as reflected in the contract for this project at the time when and the place where the
services are performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor
of a third party against either the Client or GHA. GHA's services under this Agreement are being performed
solely for the Client's benefit, and no other party or entity shall have any claim against GHA because of this
Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable
for any loss of profit or any consequential damages.
GHA shall not have control of and shall not be responsible for construction means, methods, techniques,
sequences or procedures, or for job site safety measures. Such control is the sole responsibility of the
Client's contractor.
The Client, and not GHA, is responsible for ensuring that the contractor implements the Storm Water
Pollution Prevention Plan (SWPPP), including maintenance and/or repair of soil erosion and sediment
control measures for compliance with the General NPDES Permit for Storm Water Discharges from
Construction Site Activities. GHA assumes no liability for any actions by the Illinois Environmental
Protection Agency (IEPA) resulting from the contractor's failure to comply with SWPPP or the requirements
of the General Permit.
The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the
Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree
otherwise.
This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein
as the General Provisions of this Agreement, constitute the entire integrated agreement between the
parties which may not be modified without all parties consenting thereto in writing.
By signing below you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc.
��
Leo X. Morand, P.E.
Associate/Senior Engineer
Encl.: Attachment A
GHA Hourly Rates
Village of Buffalo Grove
Name:
Title:
Date:
April 6, 2017 GHA Proposal No. 2017.CSO41 P Packet Pg. 68
ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC.
PROFESSIONAL SERVICES AGREEMENT
1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonal
performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and 1
place where the services are provided.
2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the d;
indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The ft
and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall
subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to I
requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreemf
as provided for herein.
3. Client Information. Client shall provide GHA will all project criteria and full information for its Scope of Basic Services. Gf
may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultan
contractors and subcontractors, without independently verifying that information. d
4. Payment. The Client shall make payments pursuant to the Illinois Local Government Prompt Payment Act (50 ILCS 50511 et se
5. Instruments of Service. The Client acknowledges GHA's plans and specifications, including field data, notes, calculations, and MC
documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments 2
service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, errc o
or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA's Basic Services. Failure 0
provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made any modifications to the instruments L
service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification 0'
the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and lit o
GHA harmless from any liability, damage, or cost, including attorneys' fees, arising from the unauthorized reuse or modification of 1 Q
instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identified in this Agreemt Z
are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from the
reduced and/or eliminated services. If GHA's Scope of Basic Services does not include construction administration phase services, Clip i.
assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA for a e00
act, omission or event connected thereto. Unless included in GHA's Scope of Basic Services, GHA shall not be liable for coordination with
the services of Client's other design professionals.
6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the print
a.
instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electro> >,
files, the signed / sealed instruments of service shall control. GHA's electronic files shall be prepared in the current software GHA uses a 3
will follow GHA's standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty tl 0M
its software will be compatible with other systems or software. C
7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possil ti
contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client's project will comply with interpretatic c
of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for add d
project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulatic >
applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completi
of GHA's instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply w o
such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes t ,(0
project scope after GHA's completes its instruments of service. 3
8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilit m
or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained frt c
visible surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nati
of these utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnish n
by third parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is soli c
responsible for utility locations, their markings in the field and their placement on the plans based on information they provided. Client agrt N
GHA is not liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforesc r-
conditions, including but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contrac E
to provide test holes and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon it. If t
included in the Scope of Basic Services, such work will be compensated as additional services.
9. Opinion of Probable Construction Costs. GHA's Scope of Basic Services may include the preparation of an opinion of probal Q
construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contracto
methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis
experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client (1
accuracy and completeness of which GHA may rely upon), and represent GHA's reasonable judgment. Client accepts that GHA does 1
guarantee or warrant that proposals, bids, or the actual construction costs will not vary from opinions of probable cost prepared for the Clie
GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA's opinion of probable construction costs. Cliff
agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction cost
10. Contractor's Work. Client agrees that GHA does not have control or charge of and is not responsible for construction mea
methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State a —
local safety requirements, in connection with construction work performed by the Client or the Client's construction contractors. GHA is not
Attachment A — Buffalo Grove, April, 2016 Page 1 of 2 1 Packet Pg. 69
responsible for the supervision and coordination of Client's construction contractors, subcontractors, materialmen, fabricato 8•G.b
operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, construction
equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not dire'
or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client's construction contracto
subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the work, or for fait
of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsil
for jobsite and worker safety, and warrants that this intent shall be included in the Client's agreement with all prime contractors. The Clip
agrees that GHA and GHA's personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted agai
GHA which arise out of the Contractor's or its subcontractors' negligence, errors or omissions in the performance of their work, and shall a]
be named as an additional insured on the Contractor's and subcontractors' general liability insurance policy. Client warrants that this into
shall be included in the Client's agreement with all prime contractors. If the responsible prime contractor's agreement fails to comply with I
Client's intent, then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor's
subcontractors' negligence, errors or omissions in the performance of their work.
11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that conc( d
GHA's scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are genera d
consistent with the GHA's Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliar
with the Instruments of Service. Owner agrees that GHA's review and action in relation to the submissions does not constitute the provision
means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA's consideration o- a
component does not constitute acceptance of an assembled item. o
12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contaminai 0
or pollutants.
L
13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverif w
information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts tl U
GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawer Q
due to incorrect or incomplete information furnished by others to GHA. _
14. Disputes. All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, I
dispute shall be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Chi i.
and GHA mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation e00
unsuccessful, litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. 'I
controlling law shall be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreem(
shall be deemed to have accrued and all statutory limitations periods shall commence no later than the date of GHA's services being substantia
CL
completed. Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not agai_ >,
GHA's owners, officers, directors, shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim. 3
15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by givi
the other party ten (10) calendar days prior written notice. The Client shall, within thirty (30) calendar days of termination pay GHA for C
services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Clio ti
shall not assign this Agreement without GHA's prior written consent. There are no third -party beneficiaries to this Agreement. c
Attachment A — Buffalo Grove, April, 2016 Page 2 of 2 1 Packet Pg. 70
iiASSOCIATES,
a
625 Forest Edge Drive„ Vernon Hills, 11., 60061
TP',L, 847.478.9700 0 FAx 847.478.9701.
www.glia-eiigineers.com
m
Hourly Billing Rates
Gewalt Hamilton Associates, Inc.
The following rates will remain in effect until December 31, 2017, at which time they are subject to an
annual increase.
Category
Rates
Principal
$198.00
Civil Engineer VI
$172.00
Civil Engineer V
$170.00
Civil Engineer IV
$168.00
Civil Engineer III
$148.00
Civil Engineer II
$138.00
Civil Engineer I
$118.00
Land Surveyor IV
$140.00
Land Surveyor II
$116.00
Land Surveyor I
$114.00
Engineering Technician V
$168.00
Engineering Technician IV
$124.00
Engineering Technician III
$114.00
Engineering Technician II
$100.00
Engineering Technician I
$74.00
GIS Professional I
$122.00
Environmental Consultant I
$114.00
Administrative I
$62.00
Services provided under this Agreement will be billed according to the rates in effect at the time services
are rendered.
6601 Stephens Station Road, Unit 107, Columbia, MO 65202 a "'lm, 573.397.6900 a FAx 573.397.6901 Packet Pg. 71
8.H
Action Item : Certificate of Initial Acceptance and Approval:
Easthaven Development
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval. This approval does not include the detention pond Outlot A.
SUMMARY: Attached is the Certificate of Initial Acceptance for the Pulte Homes Easthaven development
south of Olive Hill Drive. Staff recommends approval and to begin the one year maintenance period.
ATTACHMENTS:
• Certificate of Initial Accept & Approval Easthaven (PDF)
Trustee Liaison Staff Contact
Trilling Darren Monico, Public Works
Monday, April 17, 2017
Updated: 4/12/2017 9:15 AM Page 1
Packet Pg. 72
$.H,a
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
SUBMIT COMPLETED FORM ALONG WITH ONE MYLAR AND TWO SETS OF "AS -BUILT" PLANS.
ALL INFORMATION MUST BE TYPED.
SUBDIVISION Easthaven DEVELOPER Py,!.tg Homes
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UNIT NO. N/A LOCATION Olive Hill Drive and Prairie Road
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Dedicated Public Right of Way (if any): Olive Hill Drive, Jordan TerraceHoffman Drive Easthaven Drive.,
A[gjt-Boulevard. - Q
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Description of Public Improvements: Water main, n t y gwer orrrm, s �k i treet IMgtrt
sidewalks streets in dedicated ri ht-of-ways listed ataovcarkvvay-trees, Outlots B and C.
Description of Private Improvements: Storm sewer servi essww ter services sanit, t sewer services. o
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One -Year Maintenance Guarantee: Letter of Credit
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To the best of my knowledge and belief, the construction of the improvements described above have to
been completed in accordance with the approved plans and specifications, and items indi cota,, the
Final Punch List dated which gp
the Village of Buffalo Grove have been completed.
R IST RFD E
PR l" is ���,•f �PAk w
Engineer's Signa r Seal (�INEER
`IWNER'S/DEVELOPER" S CERTIFICATIONS`',» µi "" , C-
All improvements have been completed and are hereby presented for initial Acceptance and Conveyance
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to the Village of Buffalo Grove. I also herewith acknowledge my responsibility to provide a one-year
Guarantee to cover workmanship, materials, and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Village of Buffalo Grove the foregoing
listed public improvements and does hereby covenant that said improvements are free of all
encumbrances and does hereby warrant and will defend the sir `the claims and demands of all
persons.
Owner's Name
Company Name
Page 1 of 2
Packet Pg. 73
MUNICIPAL INSPECTOR'S CERTIFICATION
I/we hereby certify that I/we have regularly inspected the above described unit(s) of the above described
Subdivision during the progress of construction and to the best of my/our knowledge; the work has been
completed in conformance with the approved plans and specifications10
Date Mun wpall pector°
Date Municipal Inspector
VILLAGE ENGINEER'S CERTIFICATION
I hereby certify that the Division of Engineering Services has reviewed the above described unit(s) of the
above described Subdivision and find them in conformance with the applicable V"Ilage ordinances, codes,
and agreements,.
Date ," *,engineer
PUBLIC WORK'S CERTIFICATION
I hereby certify that the Department of Public Works has inspected all public it provements described
above and find them in proper condition for acceptance for mainte nee by t Depart: tent.
Date Director of 04lic or
VILLAGE MANAGER'S CERTIFICATION
hereby certify that all applicable Village ordinances, codes, and special agreements have been complied
with by the Owner of the above described Subdivision,
N1/2 (, "7
Date Village Mana er
ACCEPTANCE OF PUBLIC IMPROVEMENTS
The Village of Buffalo Grove does hereby approve and accept for ownership the above described public
improvements subject to the one-year Guarantee by the Developer covering all materials, workmanship,
and maintenance.
Village Board of Trustees Action
Date Page No.
Date Village President
Page 2 of 2
6/22/04
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Packet Pg. 74
8.1
Action Item : Local Agency Agreement with IDOT
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval. The Illinois Department of Transportation closed out the Raupp Blvd Bridge
Project without reimbursing the Village $24,028.05. To receive the reimbursement IDOT is asking the
Village to sign an agreement re -opening the project to release these funds.
SUMMARY: The Illinois Department of Transportation requires this agreement for the Village to receive
reimbursement for expenses relating to the Raupp Blvd Bridge Project.
ATTACHMENTS:
• 2AffExtLocal(CE) (DOCX)
• 1AmendExt(CE) (DOCX)
Trustee Liaison
Trilling
Monday, April 17, 2017
Staff Contact
Darren Monico, Public Works
Updated: 4/13/2017 4:44 PM
Page 1
Packet Pg. 75
AFFIDAVIT TO EXTEND/LOCAL AGENCY 2
Local Agency: Village of Buffalo Grove
Address: 51 Raupp Blvd.
Buffalo Grove, IL 60089
Obligation: AL 13185
Job Number: C-91-387-09
Submitting Agency: Department of Transportation
Division: Bureau of Local Roads
Address: 2300 South Dirksen Parkway
Springfield, IL. 62764
I, Beverly Sussman, Village President, Village of Buffalo Grove, hereby state the following:
We concur with the request to extend the term of the subject agreement for reimbursement to the Local Agency
for costs incurred for work performed. All work performed is within the terms of the work specified in the
agreement.
The Department and the Local Agency agreed to the modification prior to the ending date of the agreement but
failed to reduce it to writing prior to the ending date because the project was closed without completing
reimbursement to the Village in the amount of $24,028.05 for construction management costs.
At the time the agreement was effective, the Local Agency anticipated that the state would extend the term of the
agreement until the work was completed since this work is required to be performed for the Department of
Transportaton on behalf of the State of Illinois.
I know and understand the contents of this Affidavit, and all statements herein are true and correct to the best of
my knowledge.
Affiant:
(Name) (Date)
Subscribed and sworn before me this 17th day of April, 2017
Notary Public
My Commission Expires:
(Seal)
N
M
Packet Pg. 76
AMENDMENT TO EXTEND #2
Local Agency: Village of Buffalo Grove
Address: 51 Raupp Blvd.
Buffalo Grove, IL 60089
Obligation: AL13185
Job Number: C-91-387-09
Submitting Agency: Department of Transportation
Division: Bureau of Local Roads
Address: 2300 South Dirksen Parkway
Springfield, IL. 62764
Whereas it is necessary to revise the estimated ending date for completion of the subject
agreement for reimbursement to the Local Agency, and thereby the obligation end date,
It is mutually agreed that the revised ending date be extended to December 31, 2018.
All remaining provisions of the original agreement or prior amendments are not altered by this
amendment.
IUN
Beverly Sussman
Name of Official (Print or Typed Name)
Village President
Title (County Board Chairperson/MayorNillage President, etc.)
Signature
Randall Blankenhorn, Secretary of Transportation
Aaron A. Weatherholt, Deputy Director of Highways
Omer Osman, Director of Highways
Date
Date
Date
Date
Packet Pg. 77
8.J
Action Item : Authorization to Purchase a Replacement Vehicle
through the Suburban Purchasing Cooperative
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff recommends that the replacement vehicle be acquired through the Suburban
Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30
ILCS 525/0.01 et seq.) in a total not to exceed amount of $23,465.00. This vehicle will be funded through
the vehicle reserve.
ATTACHMENTS:
• SPC_2017_Ford_Escape-165-Award-Currie-Signed-11-15 (PDF)
• SPC_2017_Ford_Escape-S-165-Order- Form- Price -List BG 304(PDF)
• 2017 CD Fleet Replacement Request 304 (DOCX)
Trustee Liaison Staff Contact
Ottenheimer Brett Robinson, Finance
Monday, April 17, 2017
Updated: 4/13/2017 4:47 PM Page 1
Packet Pg. 78
11 P
Novurriber 15. 2016
Currie Motors
W T110111as Sullivan
9423 W . Vincoln Hwy.
Frankfort. IL 60423
T)C.,If Mr. Sullivan,
This letter is to in form you that the Suburban Purchasing Couper;Itive-s(jolverning Board has eipproved the award
ol*,SpC #165 Our the 2017 Ford Fso:.ipo: based oil your t,cspollse being the ILwcsL responsible, responsive
bid and in complimcc with .all bid spccjfjcation rcquirements.
With acceptance of this contract. Curric Motors, Frankfort [Lagrees to all terms And conditions set lorth in the
pecications contained within the Request, for Proposals to which You responded.
sfi
Vintors _Cjjjtjc IV. ._ , qnkfott (L wjXLl han4h,--all Mile _pAirclija�t - �IWLII—bq. Ay4, Cd—LI 59211.00 ' '
Ck�q- t'
La aqgrly.baa�11-
P
The SPC looks rurward to another productive year worl<ing with Oirric Motors, Frankfort, IL. Please sign mid
titItc this agrecincrit below, retaining copies rot your riles and rctuming the original to my attention. The duration
of the contract is November ti, 2010 through NOVOIllber 14, 201T The SPC reserves the right to extend this
S ,PC'
contract for up to (3) three additional one-year terms upoll mo.krk►1a atement of the both (lie vendorand the
on .4 negotiated basis.
Sincerely.
Ellen Dayan, CPPB
Program Manager for Purch'-156118
Northwcst Municipal Coilfercrtcc
I/ i 512,Q 16
Name: FIlen Dayan Date
Northwest Municipal Conference
DuPirge HOYO-v A
1220 Oak 81TWk12OOd
OqA 80,I)CPA., /1' 605.M
Sim-11C Quipliell
y1liple,- (vO) 571-000
ra,�: 030071-04,14
,V,,#rIIjove,vr XhfnkiPal
Confi-rence
1600 East Gol(RA, Suite 0700
I.)& Plaines, it, 60016
h"Iteir I)JOYeal, ("I'M
Plimte: (-�47) 296 V1101)
Name: Thomas Sullivan
Currie motors
South Sidourbaft'vlo)'-
190.1 ;Vv.y( / 74"' SO-eet
Han'l ("rest, It. 60429
I..W pilem'I
Phrine: PON) .106 ) 155
(70AN 2()1)-113J
Date
Will rounly
(o,e)verpinjeorrat Leagioe
,4180 Therb ury Sire ei. Side 10t
Jvhvt, tl, 60435
C)Ivrir fielorn
l"One'. (815) 129-35 i5
Fox,: ($15) 739-3.536
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COOO/TOOOM SHOION 3NIOD 002LMSUT XVA KPacket Pg. 79
a.,
8.J.b
2017 Ford Escape S Front Wheel Drive
Contract# 165
Currie Motors Fleet
"Nice People To Do Business With"
Your Full -Line Municipal Dealer
www.CurrieFleet.com
Order Cut- Off : May 2017
rr You w G��')H(`JvAf' � � r zu �
� find us on
Contract# 129
Packet Pg. 80
8.J.b
Z"Si P C
COOPERATIVE
Currie Motors Frankfort
SPC Contract Winner
2017 Ford Escape S Front Wheel Drive
Contract #165
Call Tom Sullivan (815) 464-9200
Standard Package: 18,557.00
Warranty: 3 Years 36, 000 miles Bumper to Bumper/ 5 Years 60,000 Power train
Free Delivery Within 50 Miles
Air Conditioning
Advance Trac w/RSC
Power Windows Power Locks
Remote Keyless Entry
Black Mirrors w/Blind Spot Mirror
AM/FM/CD Stereo
Intermittent Speed Sensitive Wipers
Rear Defroster
Electric Power Assist Steering
Cruise Control
My Key
Personal Safety System
17" Steel Wheels
6-Way Manual Adjust Drivers Seat
Cloth Front Bucket Seats
60/40Split Rear Seats
Sync/ Sync App Link
First Row Center Console w/Armrest
Front Carpeted Floor Mats
Anti -Lock Brakes
Rear Stabilizer Bar
Halogen Headlamps
Solar Tinted Glass
Battery Saver Feature
Cargo Floor Hooks
Message Center
Sun Visors w/Dual Mirrors
Tilt and Telescoping Wheel
Emergency Brake Assist System
2.5L I-VCT 4 Cyl (1.5 Ecoboost STD on SE)
6-Speed Automatic Transmission
Body Color Rear Spoiler
SecuriLock Passive Anti -Theft
Tire Pressure Monitoring System
Power Point
Mini Spare Tire
Rear View Camera
Order Cut -Off May 2017
Contract# 129
Packet Pg. 81
8.J.b
Available Model
❑✓ I Escape SE 4x4 21,436.00
Options
❑
Fleet Cargo Management System S-Model Only
375.00
❑
Block Heater
35.00
Day Time Running Lights
42.00
✓
All Weather Mats
71.00
Privacy Glass S-Model Only
261.00
Reverse Sensing System S-Model Only
232.00
Cargo Area Protector
128.00
❑✓
Rustproofing/Sound Shield
295.00
❑
17" Sparkle Aluminum Wheels
565.00
❑
Wheel Locking Lug Nuts
71.00
❑
Cargo Net
86.00
❑
Remote Start
470.00
Splash Guards
199.00
❑
CD Rom Shop Manual
295.00
❑
3 ear/100000 Mile Powertrain Care Warranty
1195.00
❑✓
5 ear/60,000 Mile Base Care Warranty
1395.00
❑✓
Delivery >50 miles
165.00
❑✓
Municipal Plates M MP
103.00
rl
Municipal Plates Shipped
145.00
Exterior Colors
Canyon Ridge
N/C
Magnetic Metallic
N/C
✓
Oxford White
N/C
❑
Lightning Blue
N/C
Shadow Black
N/C
Ingot Silver
N/C
Ginger Ale Metallic
N/C
❑
White Gold
Ruby Red — SE Only
Interior Colors
❑✓
Charcoal Black
N/C
❑
I Medium Light Stone — SE Only
N/C
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Please enter the following:
Titling Information:
Village of Buffalo Grove
50 Raupp Bvld
Buffalo Grove
Illinois 60089
Contact Name
Robert Whalen
Phone Number
847.366.8029
Purchase Order Number
Fleet Identification Number
QD649
Tax Exempt Number
Total Dollar Amount
$237465.00
Total Number of Units
1
Delivery Address
51 Raupp Bvld.
Buffalo Grove IL
Please submit P.O. & tax exempt letter with Vehicle Order:
Currie Motors Fleet
9423 W. Lincoln Hwy
Frankfort, IL 60423
PHONE: (815)464-9200 FAX: (815) 464-7500
CurrieFleet@gmail. com
Contact Person: Tom Sullivan
PLEASE VISIT OUR WEBSITE WWW.CURRIEFLEET.COM
Packet Pg. 83
8.J.c
VILLAGEF
11
F I 0 GROVE
TO:
FROM
DATE:
RE:
MEMORANDUM
Brett Robinson, Purchasing Manager
Robert Whalen, Fleet Manager
April 11, 2017
Community Development/Code Enforcement Fleet Replacement 2017
Pursuant to the Fleet Replacement Outlook for 2017 I am requesting on behalf of the Community
Development Code Enforcement Department one of three fleet replacements for the 2017 fiscal
year.
The unit requested will be a replacement for unit 304 a 2008 Ford Ranger pickup with 94219
miles currently showing on the odometer. The Ford Ranger was an economical choice and at the
time of purchase was the correct vehicle for the assignment. The Ranger model is no longer
available and the requirements of the vehicle assignment have evolved over the past several
years.
The 2008 Ford Ranger will be sold as surplus and the funds will be returned to the capital reserve
for vehicle replacement.
The requested replacement will be a Suburban Joint Purchasing Contract # 165 for a 2017 Ford
Escape Sport Utility Vehicle. Total cost of the unit proposed as optioned for unit 304 will not
exceed $23,465.00
Please find attached the SPC contract extension, orders, and options for your review
cc. Mike Reynolds, Director of Public Works
Mike Skibbe, Deputy Director of Public Works
g:Acommon\garageAunits new
Packet Pg. 84
8.K
Information Item : Proclaiming May 7-13 as Municipal Clerks Week
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Communities throughout the world are celebrating May 7-13, 2017 as Municipal Clerks
Week. We recognize the accomplishments of our Village of Buffalo Grove Clerk, Janet M. Sirabian.
ATTACHMENTS:
• Clerks Week 2017 (DOC)
Trustee Liaison
Ms. Sirabian
Monday, April 17, 2017
Staff Contact
Brett Robinson, Finance
Updated: 4/12/2017 10:28 AM
Page 1
Packet Pg. 85
8.K.a
,
ro ("1 (4 i'l''I I 1C)"I"'I
Village of Buffalo Grove
MUNICIPAL CLERKS WEEK
MAY 7 - MAY 13, 2017
WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local
government exists throughout the world, and
WHEREAS, the Office of the Municipal Clerk is the oldest among public servants, and
WHEREAS, the Office of the Municipal Clerk provides the professional link between the
citizens, the local governing bodies and agencies of government at other levels, and
WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and
impartiality, rendering equal service to all;
WHEREAS, the Municipal Clerk serves as the information center on functions of local
government and community;
WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs
of the Office of the Municipal Clerk through participation in education programs, seminars,
workshops and the annual meetings of their state, province, county and international
professional organizations;
WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of
the Municipal Clerk,
NOW, THEREFORE, I, BEVERLY SUSSMAN, VILLAGE PRESIDENT OF THE VILLAGE
OF BUFFALO GROVE, DO PROCLAIM May 7 - May 13, 2017 as Municipal Clerks Week in
Illinois, and further extend appreciation to our Municipal Clerk, Janet M. Sirabian, and to
all Municipal Clerks for the vital services they perform and their exemplary dedication to
the communities they represent.
Dated this 17th day April 2017.
Beverly Sussman
Village President
Packet Pg. 86
8.L
Action Item : Proclaiming May 2017 as Building Safety Month
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval
SUMMARY: Building Safety Month (BSM), founded by the ICC, is celebrated by jurisdictions worldwide
during the month of May. Building Safety Month is a public awareness campaign to help individuals,
families and businesses understand what it takes to create safe and sustainable structures.
ATTACHMENTS:
• Proclamation 2017 (DOCX)
Trustee Liaison
Trilling
Monday, April 17, 2017
Staff Contact
Julie Kamka, Community Development
Updated: 4/13/2017 4:52 PM
Page 1
Packet Pg. 87
8.L.a
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imo�w�owo�o� m�"m',,,.. wwimmo�w�rwmmwimwo�w�ar�womiomremmorwu��w�uwmmmm!omnrwwwwu��u�wu�mww�w
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r uWuuu�INWN UM IOOVVUtlW9MM!'W�4Y41NOINIDIDWIOUIWmWiVMN ,p�+'°' LmrommmpWtiNUNumuiumumumM�WV!MMNMWIMVwWWmMBMmMmI�mMmU�u
BUILDING SAFETY MONTH MAY 2017
WHEREAS, Buffalo Grove's continuing efforts to address the critical issues of safety, energy
efficiency, and resilience in the built environment that affect our citizens, both in everyday life
and in times of natural disaster, give us confidence that our structures are safe and sound,
and;
WHEREAS, our confidence is achieved through the devotion of vigilant guardians— the
building safety and fire prevention officials, architects, engineers, builders, tradespeople,
laborers and others in the construction industry - who work year-round to ensure the safe
construction of buildings, and;
WHEREAS, these guardians use a governmental consensus process that brings together local,
state and federal officials with expertise in the built environment to create and implement the
highest -quality codes to protect Americans in the buildings where we live, learn, work, worship,
play, and;
WHEREAS, these modern building codes also include safeguards to protect the public from
natural disasters such as snowstorms, tornadoes, fires and earthquakes, and;
WHEREAS, Building Safety Month is sponsored by the International Code Council, to remind
the public about the critical role of our communities' largely unknown guardians of public
safety —our local code officials —who assure us of safe, efficient and livable buildings, and;
WHEREAS, "Code Officials— Partners in Community Safety and Economic Growth" the theme
for Building Safety Month 2017, encourages all Americans to raise awareness of the
importance of building safe and resilient construction and recognizes that countless lives have
been saved due to the implementation of safety codes by local and state agencies; and
WHEREAS, each year, in observance of Building Safety Month, Americans are asked to
consider projects to improve building safety and sustainability at home and in the community,
and to acknowledge the essential service provided to all of us by local and state building
departments, fire prevention bureaus and federal agencies in protecting lives and property.
NOW THEREFORE, I, BEVERLY SUSSMAN, PRESIDENT OF THE VILLAGE OF
BUFFALO GROVE, do hereby proclaim the month of May, 2017 as BUILDING SAFETY
MONTH, and encourage our citizens to learn and heed safe and green building practices.
Proclaimed this 171h day of April, 2017.
Beverly Sussman
Village President
Packet Pg. 88
8.M
Action Item : Proclamation Recognizing April 28, 2017 as Arbor Day
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Attached is a Proclamation designating Friday, April 28, 2017 Arbor Day in Buffalo Grove.
Traditionally the last Friday in April has been designated as Arbor Day in Illinois. The Proclamation is one
of four criteria to qualify for the Tree City U.S.A. Award.
ATTACHMENTS:
• Arbor 2017 (DOC)
Trustee Liaison
Stein
Monday, April 17, 2017
Staff Contact
Michael Reynolds, Public Works
Updated: 4/13/2017 4:53 PM
Page 1
Packet Pg. 89
8.M.a
'4
l,y r t ,I
Village of Buffalo Grove
PROCLAMATION RECOGNIZING April 28, 2017 AS ARBOR DAY
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that
a special day be set aside for the planting of trees, and
WHEREAS, this day, called Arbor Day, was first observed with the planting of more than
one million trees in Nebraska, and Arbor Day is now observed throughout the nation and the
world, and
WHEREAS, trees reduce the erosion of precious topsoil by wind and water, reduce heating
and cooling costs, moderate the temperature, clean the air, produce oxygen and provide
habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for
our fires and countless other wood products, and
WHEREAS, trees beautify and enhance the economic vitality of our community, and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and
WHEREAS, the Village of Buffalo Grove has been recognized as a Tree City USA by the
National Arbor Day Foundation and desires to continue the maintenance of our village urban
forest;
NOW, THEREFORE, BE IT KNOWN THAT I, THE PRESIDENT OF THE VILLAGE OF
BUFFALO GROVE ALONG WITH THE BOARD OF TRUSTEES, do hereby proclaim April
25th, 2016 Arbor Day in the Village of Buffalo Grove, and call upon all citizens and civic
organizations to support efforts to protect our trees and woodlands and to support our
Village Urban Forestry Program.
PROCLAIMED THIS 7th DAY OF APRIL 2016.
Village President
Beverly Sussman
Packet Pg. 90
8.N
Information Item : Proclamation Recognizing Distracted Driving
Awareness Month 2017
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: The Village recognizes April 2017 as distracted driving awareness month.
ATTACHMENTS:
• Distracted Driving Proclamation-2017 (DOCX)
Trustee Liaison
Trilling
Monday, April 17, 2017
Staff Contact
Steven Casstevens, Police
Updated: 4/11/2017 3:41 PM
Page 1
Packet Pg. 91
8.N.a
'�";�'z.., f(�ID1WWWWWIW/IDDNNN9YPIA119WJIi11fli�YN1&11fNNNFWu£IJ:VmW�4!✓�WiWIl9MMNIMMI�I�I�I�fff�fN.
DISTRACTED DRIVING PREVENTION MONTH - APRIL, 2017
WHEREAS, distracted driving is a serious issue on our roadways, claiming thousands
of lives and injuring thousands more each year in the United States; and
WHEREAS, The National Highway Traffic Safety Administration (NHTSA) estimates
that at any given daylight moment approximately 660,000 people across America are
using cell phones or manipulating electronic devices while driving; and
WHEREAS, According to the U.S. Department of Transportation, 3,179 people were
killed in distracted driving crashes in 2014; and
co
WHEREAS, engaging in activities such as talking on a phone, texting, checking social
media or email, selecting music, or other uses of portable devices while driving
increase the risk of getting into a crash by three times; and
WHEREAS, the improved health and well-being of Buffalo Grove's citizens are a direct
result of increased awareness about the dangers of distracted driving; and
WHEREAS, in order to reduce the number of crashes as well as improve driver safety,
Buffalo Grove motorists should commit to adopting and maintaining safe behavior
while behind the wheel; and
WHEREAS, April has been selected as the National Distracted Driving Awareness
Month by The National Safety Council
NOW, THEREFORE, I, BEVERLY SUSSMAN, PRESIDENT OF THE VILLAGE OF
BUFFALO GROVE, do hereby proclaim and pronounce April National Distracted
Driving Awareness month in Buffalo Grove and urge all citizens to promote awareness
of the distracted driving problem, and to support programs and policies to reduce the
incidence of distracted driving.
Proclaimed this 17th day of April, 2017.
Village President
Beverly Sussman
Packet Pg. 92
9.A
Ordinance No. 0-2017-16 : Ordinance Approving an Annexation
Agreement for 22090 N Prairie Road
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village Board approve the attached annexation agreement for 22090 N Prairie
Road.
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story, single-
family home and detached garage. It is located within a residential zoning district in unincorporated Lake
County. The Hoffmanns would like to build a 567 square foot addition to the west side of their home as
well as new covered front porch and steps. The petitioners would also like to connect to the existing
Village sanitary sewer and water along the property's frontage. To accommodate the petitioner's request,
annexation into the Village of Buffalo Grove and a rezoning to R2 is required.
ATTACHMENTS:
• BOT Memo (DOCX)
• Draft Agreement (DOCX)
• PLAT OF ANNEXATION (PDF)
• Ordinance Approving Agreement
Trustee Liaison
Berman
Monday, April 17, 2017
(DOCX)
Staff Contact
Chris Stilling, Community Development
Updated: 4/13/2017 4:48 PM
Page 1
Packet Pg. 93
9.A.a
VILL,AGE OF
BUFFALO G110"VE
DATE: April 11, 2017
TO
FROM
SUBJECT
President Beverly Sussman and Trustees
Christopher Stilling, Director of Community Development
Ordinance Approving an Annexation Agreement for 22090 N Prairie Road
BACKGROUND
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story,
single-family home and detached garage. It is located within a residential zoning district in
unincorporated Lake County. The Hoffmann's would like to build a 567 square foot addition to the
west side of their home as well as new covered front porch and steps. The petitioner's would also
like to connect to the existing Village sanitary sewer and water along the property's frontage.
To accommodate the petitioner's request, annexation into the Village of Buffalo Grove and a
rezoning to R2 is required.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC unanimously recommended approval of the rezoning. Staff concurs with this
recommendation.
ANNEXATION AGREEMENT TERMS
The terms associated with the agreement are consistent with other agreements approved by the
Village. Some of the key terms include:
• Rezoning to R2
• Annexation to the Buffalo Grove Park District
• Connection to the existing Village utilities
• The petitioners are required to dedicate additional ROW along Prairie Road to accommodate
future improvements.
• The petitioners will be allowed to keep their existing well on the property for outdoor
irrigation purposes only.
ACTION REQUESTED
Staff recommends that the Village Board approve the attached annexation agreement for 22090 N
Prairie Road.
Page 1 of 1
Packet Pg. 94
9.A.b
4/17/17
ANNEXATION AGREEMENT
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
This agreement (hereinafter referred to as the "Agreement") is made and entered into
this day of , 2017, by and between the VILLAGE OF BUFFALO GROVE
(hereinafter referred to as "Village") by and through the President and Board of Trustees of the
Village (hereinafter collectively referred to as the "Corporate Authorities") and William M.
Hoffmann and Mary Sue Hoffmann (hereinafter referred to as "Owner")
WITNESSETH: c
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of X
_
_
the Constitution of the State of Illinois of 1970; and, Q
_
WHEREAS, Owner is the owner of a certain tract of property (hereinafter referred to as
_
the "Property") comprising 0.882 acres, legally described and identified in the Legal Description, o
a
attached hereto as EXHIBIT A and made a part hereof, and which real estate is contiguous to a
as
the corporate limits of the Village; and,
WHEREAS, a Plat of Annexation of the territory to be annexed is attached hereto as
0
EXHIBIT B; and,
WHEREAS, Owner desires to annex the Property pursuant to the provisions and
0
N
regulations applicable to the R2 One -family Dwelling District of the Village Zoning Ordinance, 0
including the use of the single-family residence on the Property; and,
E
WHEREAS, pursuant to the provisions of Section 5/11-15.1-1 et seq., of the Illinois a)
Municipal Code (65 ILCS 5/11-15.1-1 et seq.) and as the same may have been modified by the w
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Village's Home Rule powers, a proposed Annexation Agreement was submitted to the o
Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by
_
s
Statute; and,
WHEREAS, pursuant to due notice and advertisement, the President and Board of a
Trustees of the Village held a public hearing with respect to the annexation agreement; and,
Packet Pg. 95
9.A.b
2
WHEREAS, the President and Board of Trustees after due and careful consideration have
concluded that the annexation of the Property to the Village and its zoning and development on
0
the terms and conditions herein set forth would further enable the Village to control the
as
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development of the area and would serve the best interests of the Village.
a
NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements
Z
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herein set forth, the parties hereto agree as follows:
N
1. Applicable Law. This Agreement is made pursuant to and in accordance with the
L
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provisions of Section 5/11-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5/11-15.1-1 et
c
E
seq.) and as the same may have been modified by the Village's Home Rule powers. The
m
a,
a
preceding whereas clauses are hereby made a part of this Agreement.
0
2. Agreement: Compliance and Validity. The Owner has filed with the Village Clerk of
X
_
the Village a proper petition pursuant to and in accordance with the provisions of Section 5/7-
Q
1-8 of the Illinois Municipal Code (65 ILCS 5/7-1-8) and as the same may have been modified by
_
_
the Village's Home Rule powers, conditioned on the execution of this Agreement and the
o
compliance with the terms and provisions contained herein, to annex the Property to the
a
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Village. It is understood and agreed that this Agreement in its entirety, together with the
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aforesaid petition for annexation, shall be null, void and of no force and effect unless the
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Property is validly annexed to the Village and is validly zoned and classified in the R2 One -family
Dwelling District, all as contemplated in this Agreement. No portion of the Property shall be
0
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disconnected from the Village without the prior written consent of its Corporate Authorities.
0
3. Enactment of Annexation Ordinance. The Corporate Authorities, within twenty-one
E
(21) days of the execution of this Agreement by the Village, will enact an ordinance (hereinafter
L
referred to as the "Annexation Ordinance") annexing the Property to the Village. Said
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Annexation Ordinance shall be recorded at the Lake County Recorder's Office along with the
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Plat of Annexation (attached hereto as EXHIBIT B).
4. Enactment of Zoning Ordinance. Within twenty-one (21) days after the passage
of the Annexation Ordinance, the Corporate Authorities shall enact an ordinance zoning the a
Property in the R2 One -family Dwelling District subject to the restrictions further contained
Packet Pg. 96
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3
herein and all applicable ordinances of the Village of Buffalo Grove as amended from time to
time.
5. Approval of Plans. It is understood and agreed that the Owner is proposing the
construction of an addition to the existing detached single-family house on the Property. The
addition shall be in accordance with the Buffalo Grove Development Ordinance and Zoning
Ordinance.
6. Compliance with Applicable Ordinances. The Owner agrees to comply with all
ordinances of the Village of Buffalo Grove as amended from time to time, provided that all new
ordinances, amendments, rules and regulations relating to zoning, building and subdivision of
land adopted after the date of this Agreement shall not be arbitrarily or discriminatorily applied
to the Property but shall be equally applicable to all property similarly zoned and situated to
the extent possible. Owner shall comply with the standards set forth in the Village of Buffalo
Grove Development Ordinance as amended from time to time. Notwithstanding the foregoing,
the Village shall not apply new ordinances or regulations to the Property to the extent that the
ordinances or regulations would prevent construction of a single-family house. The existing
home and future expansion shall be subject to Section 17.24 of the Buffalo Grove Zoning
Ordinance.
7. Building Permit Fees. The building permit fees may be increased from time to time
so long as said permit fees are applied consistently to all other developments in the Village to
the extent possible. In the event a conflict arises between the Owner and the Village on any
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engineering and technical matters subject to this Agreement, the Village reserves the right to
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pass along any and all additional expenses incurred by the use of consultants in the review and
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inspection of the development from time to time. Owner shall pay any non-discriminatory new
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or additional fees hereinafter charged by the Village to owners and developers of properties
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within the Village. All building permit fees shall be in accordance to Chapter 1.16 of the Buffalo
Grove Municipal Code.
8. Water Provision. The Owner shall be permitted and agrees to tap on to the Village a
water system at points recommended by the Village Engineer pursuant to a final engineering
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plan, which is subject to approval by the Village. Said connection shall occur within twelve (12)
months from the date of this Agreement. The Owner further agrees to pay to the Village such
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fees in accordance with the applicable Village Ordinances at the time of the issuance of the
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water and sewer permits. The Owner agrees to accept any increase in water rates and tap on
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fees provided such rates and fees apply consistently to all other similar users in the Village to
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the extent possible. Following such tap on, the Village agrees to provide to the best of its ability
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and in a non-discriminatory manner water service to the Property for the existing single-family
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residence on the Property.
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9. Storm and Sanitary Sewer Provisions.
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A. Owner shall connect the existing single-family house to the Village's sanitary
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sewer system at the location designated by the Village Engineer, pursuant to the final
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engineering plan approved by the Village. Said connection shall occur within twelve (12)
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months from the date of this Agreement. The Owner further agrees to pay to the Village such
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fees in accordance with the applicable Village Ordinances at the time of the issuance of the
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permit.
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B. The Owner agrees to accept any increase in sewer rates and tap on fees,
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provided that such fees and rates are applied consistently to all similar users in the Village to
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the extent possible and in accordnance with applicable Village Ordinances.
C. For any future development, the Property shall connect to the Village's storm
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sewer system to serve the Property at such time that the Village determines storm sewer
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service is available to serve the Property. Said improvements shall be made pursuant to an
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engineering plan approved by the Village.
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10. Drainage Provisions. The Owner shall comply with applicable stormwater
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regulations as determined by the Village Engineer to preserve drainage standards.
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11. Security for Public and Private Site Improvements.
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A. In order to install the domestic water service connection and sanitary sewer
connection, Owner shall provide a $2,000.00 right-of-way security to ensure proper restoration a
of the right-of-way. Said fee may be refunded upon successful completion of the work and final
Packet Pg. 98
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5
inspection by the Village.
B. For any future development on the Property, security for public and private site
improvements shall be provided in accordance with the Development Ordinance of the Village,
and the Development Improvement Agreement as amended from time to time. Any letter of
credit issued for such improvements shall be drawn on a financial institution of net worth
reasonably satisfactory to the Village Attorney. The issuer may have an equitable or lending
interest in the Property provided that the letter of credit, either by its own terms or by separate
written assurances of the issuer, shall be honored irrespective of that interest. The Village shall
have the right to draw up to the full amount of the letter of credit in order to complete, and
have formal acceptance of, all improvements secured by the letter of credit.
12. Right of Way Dedication. The Owner shall dedicate a total of sixty feet (60') of
additional right-of-way, from the existing centerline of Prairie Road and extending the full
frontage of the Property along Prairie Road. Said dedication shall occur within twelve (12)
months from the date of this Agreement in a manner and form acceptable to the Village
Attorney.
13. Exhibits. The following EXHIBITS, some of which were presented in testimony
given by the Owner or the witnesses during the hearing held before the Corporate Authorities
prior to the execution of this Agreement, are hereby incorporated by reference herein, made a
part hereof and designated as shown below.
EXHIBIT A Legal Description
EXHIBIT B Plat of Annexation
14. Annexation Fee.
For any new residential development on the Property, as
defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to the
existing home, Owner agrees to pay an annexation fee of $700.00 per dwelling unit, which fee
shall be payable at issuance of building permits.
15. Park District Donations. For any new residential development on the Property
as defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to
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9.A.b
the existing home, Owner agrees to comply with the provisions of Title 19 of the Buffalo Grove
Municipal code as amended from time to time regarding park donations. Owner agrees to
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make cash contributions to the Village for conveyance to the Buffalo Grove Park District to
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fulfill the obligation of the Property concerning park donations.
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16. School District Donations. For any new residential development on the Property
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as defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to
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the existing home, Owner agrees to comply with the provisions of Title 19 of the Buffalo Grove
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Municipal Code as amended from time to time regarding school donations.
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17. Library District Donations. For any new residential development on the Property
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as defined in Title 16 of the Buffalo Grove Municipal Code, excluding the proposed addition to
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the existing home, Owner agrees to comply with the provisions of Title 19 of the Buffalo Grove
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Municipal Code as amended from time to time regarding library donations.
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18. This section has been intentionally omitted.
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19. Annexation to the Buffalo Grove Park District. The Owner agrees, at the request
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of the Buffalo Grove Park District, to annex the Property to said Park District. Said annexation
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shall be completed within sixty calendar days (60) days of the request of the Park District.
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20. Enforceability of the Agreement. This Agreement shall be enforceable in any
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court of competent jurisdiction by any of the parties or by an appropriate action at law or in
equity to secure the performance of the covenants herein described. If any provision of this
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Agreement is held invalid, such provision shall be deemed to be excised herefrom and the
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invalidity thereof shall not affect any of the other provisions contained herein.
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21. Term of Agreement. This Agreement is binding upon the Property, the parties
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hereto and their respective grantees, successors and assigns for a term of twenty (20) years
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from the date of this Agreement. This Agreement shall not be assigned without prior written
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consent of the Village. This Agreement may be amended by the Village and the owner of record
of a portion of the Property as to the provisions applying thereto, without the consent of the
owners of other portions of the Property. a
22. Corporate Capacities. The parties acknowledge and agree that the individuals
Packet Pg. 100
9.A.b
7
that are members of the group constituting the Corporate Authorities are entering into this
Agreement in their official capacities as members of such group and shall have no personal
liability in their individual capacities.
23. Notices. Any notice required pursuant to the provisions of this Agreement shall
be in writing and be sent by certified mail to the following addresses until notice of change of
address is given and shall be deemed received on the fifth business day following deposit in the
U.S. Mail.
If to Owner: William M. and Mary Sue Hoffmann
22090 N. Prairie Road
Prairie View, IL 60089
If to Village: Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Copy to: William G. Raysa, Esq.
Tressler LLP
233 S Wacker Drive, 22nd Floor
Chicago, IL 60606
24. Default. In the event Owner defaults in performance of their obligations set forth
in this Agreement, then the Village may, upon notice to Owner, allow Owner sixty (60) calendar
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days to cure the default or provide evidence to the Village that such default will be cured in a p
timely manner if it cannot be cured during said period. If Owner fails to cure such default or
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provide such evidence as provided above, then, with notice to Owner, the Village may begin
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proceedings to disconnect from the Village any portion of the Property upon which obligations a
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or development have not been completed or at the option of the Village, to rezone such o
Property to the Residential Estate District. In such event, this Agreement shall be considered to
be the petition of the Owner to disconnect such portion of the Property, or at the option of the
Village, to rezone such Property to the Residential Estate District. a
Packet Pg. 101
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25. Litigation.
A. The Owner, at their cost, shall be responsible for any litigation which may
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arise relating to the annexation, zoning and development of the Property. Owner shall
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cooperate with the Village in said litigation but Owner's counsel will have principal
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responsibility for such litigation.
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B. The Owner shall reimburse the Village for reasonable attorneys' fees,
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expenses and costs incurred by the Village resulting from litigation relating to the annexation,
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zoning and development of the Property or in the enforcement of any of the terms of this
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Annexation Agreement upon a default by the Owner.
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C. Owner hereby indemnifies and holds the Village harmless from any
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actions or causes of action which may arise as a result of development activities for which the
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Owner is responsible.
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26. Special Conditions.
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A. It is understood and agreed that the Property is a single zoning lot. Any
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development of the Property shall be in accordance with the Buffalo Grove Development
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Ordinance and Zoning Ordinance.
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B. The Owner agrees that the Village shall have the right and authority to inspect
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installation of water and sanitary service on the Property to ensure compliance with applicable
Village codes.
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C. The existing septic sewer facilities shall be properly sealed or pumped and filled
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as required by the Illinois Department of Public Health and as approved by the Village Health
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Officer within twelve (12) months from the date of this Agreement.
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D. Owner shall pay the Village the amount necessary to reimburse the Village for
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any real estate tax payments made by the Village to the Long Grove Fire Protection District
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concerning the Property pursuant to Public Act 91-307 (70 ILCS 705/20). Said payment shall be
made by the Owner within sixty (60) calendar days of the date of this Agreement.
E. The existing well and tank on the Property may be maintained for landscape a
sprinkling and agricultural uses on the Property only. The Owner may be allowed to keep the
Packet Pg. 102
9.A.b
9
existing exterior hose spigots connected to the existing well and tank. Any underground
irrigation system is subject to review and approval by the Village. In the event that the well
becomes inoperable it shall be properly abandoned and sealed in conformance with the State
of Illinois requirements and as approved by the Village.
(The balance of this page is intentionally left blank)
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10
IN WITNESS WHEREOF, the Corporate Authorities and Owner have caused this instrument to be
executed by their respective proper officials duly authorized to execute the same on the day
and the year first above written.
ATTEST:
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VILLAGE CLERK
VILLAGE OF BUFFALO GROVE
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Beverly Sussman, Village President
OWNER:
William M. Hoffmann =_
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Mary Sue Hoffmann
This Document was Prepared By:
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Christopher Stilling
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Village of Buffalo Grove
50 Raupp Boulevard
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Buffalo Grove, IL 60089
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Mail to:
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Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
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9.A.b
11
ACKNOWLEDGEMENT
STATE OF ILLINOIS
SS
COUNTY OF LAKE
This instrument was acknowledged before me on , 2017 by
Beverly Sussman, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois
home rule municipal corporation, and by Janet Sirabian, the Village Clerk of said municipal
corporation.
Signature of Notary
SEAL:
My Commission expires:
Packet Pg. 105
9.A.b
12
ACKNOWLEDGEMENT
STATE OF ILLINOIS
SS
COUNTY OF LAKE
This instrument was acknowledged before me on 2017 by
William M. and Mary Sue Hoffmann.
Signature of Notary
SEAL:
My Commission expires:
Packet Pg. 106
9.A.b
13
10,14:111111_1
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
The South 130 feet of the North 260 feet of the East 335.5 feet of the Southeast Quarter of the
Southeast Quarter of the Southwest Quarter of Section 21, Township 43 North, Range 11, East of the
Third Principal Meridian in Lake County, Illinois
SUBJECT PROPERTY COMMON DESCRIPTION: 22090 N. Prairie Road, Prairie View, IL
PIN: 15-21-300-017
Packet Pg. 107
9.A.b
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1C1:1.I1111
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
Plat of Annexation
Packet Pg. 108
9.A.b
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9.A.d
ORDINANCE NO. 2017 -
AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution
of 1970; and,
WHEREAS, there has heretofore been submitted to the Corporate Authorities of the Village of
Buffalo Grove a petition to annex the property legally described within Exhibit A hereto; and,
WHEREAS, there has been submitted to the Corporate Authorities of the Village of Buffalo Grove
an Annexation Agreement; and,
WHEREAS, proper and due notice of the public hearing on April 17, 2017 concerning said
Annexation Agreement and zoning have been given and the public hearing was held; and,
WHEREAS, it is determined to be in the best interest of the Village of Buffalo Grove to approve
said Annexation Agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. The Annexation Agreement, a copy of which is attached hereto and made a part
hereof as Exhibit A, is approved.
Section 2. The President and Clerk of the Village are hereby authorized to execute said
Agreement on behalf of the Village of Buffalo Grove.
Section 3. This Ordinance shall be in full force and effect from and after its passage and
approval. This Ordinance shall not be codified.
Packet Pg. 111
9.A.d
2
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST: APPROVED:
Village Clerk
This document was prepared by:
Christopher Stilling
Director of Community Development
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Mail to:
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Beverly Sussman, Village President
Packet Pg. 112
9.A.d
3
EXHIBIT A
Annexation Agreement
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
Packet Pg. 113
9.B
Ordinance No. 0-2017-17 : Ordinance Annexing Property at 22090 N
Prairie Road
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village Board approve the attached ordinance annexing the property at 22090
N Prairie Road.
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story, single-
family home and detached garage. It is located within a residential zoning district in unincorporated Lake
County. The Hoffmanns would like to build a 567 square foot addition to the west side of their home as
well as new covered front porch and steps. The petitioners would also like to connect to the existing
Village sanitary sewer and water along the property's frontage. To accommodate the petitioner's request,
annexation into the Village of Buffalo Grove and a rezoning to R2 is required.
ATTACHMENTS:
• BOT Memo (DOCX)
• Annex Ordinance (DOCX)
• PLAT OF ANNEXATION (PDF)
Trustee Liaison
Berman
Monday, April 17, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 4/13/2017 4:47 PM
Page 1
Packet Pg. 114
9.B.a
VILL,AGE OF
BUFFALO G110"VE
DATE: April 11, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Ordinance Annexing 22090 N Prairie Road
BACKGROUND
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story,
single-family home and detached garage. It is located within a residential zoning district in
unincorporated Lake County. The Hoffmann's would like to build a 567 square foot addition to the
west side of their home as well as new covered front porch and steps. The petitioner's would also
like to connect to the existing Village sanitary sewer and water along the property's frontage.
To accommodate the petitioner's request, annexation into the Village of Buffalo Grove and a
rezoning to R2 is required.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC unanimously recommended approval of the rezoning. Staff concurs with this
recommendation.
ACTION REQUESTED
Staff recommends that the Village Board approve an Ordinance annexing the property at 22090
N Prairie Road.
Page 1 of 1
Packet Pg. 115
9.B.b
ORDINANCE NO. 2016 -
AN ORDINANCE ANNEXING CERTAIN TERRITORY
TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois
Constitution of 1970; and,
WHEREAS, a written petition signed by all of the owners of record of the land and
all the electors in the territory hereinafter described, requesting the annexation of such
territory to the Village of Buffalo Grove, has been filed with the Village Clerk of the Village
of Buffalo Grove; and,
WHEREAS, said territory is not within the corporate limits of any municipality, but
is contiguous to the Village of Buffalo Grove; and,
WHEREAS, notice of the proposed annexation of such territory has been given to
the appropriate authorities; and,
WHEREAS, it is in the best interests of the Village of Buffalo Grove that such
territory be annexed to the Village of Buffalo Grove.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. That the real property legally described in Exhibit A attached hereto be
and hereby is annexed to the Village of Buffalo Grove. A true and correct map of said real
property is attached hereto and made a part hereof as Exhibit B.
Section 2. The Village Clerk of the Village of Buffalo Grove is hereby directed to
cause to be filed in the Office of the Recorder of Deeds of Lake County a copy of this
Ordinance with an accurate map of the territory annexed.
Section 3. This Ordinance shall be in full force and effect on and after its passage
and approval. This Ordinance shall not be codified.
Packet Pg. 116
2
9.B.b
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST: APPROVED:
Village Clerk
This document was prepared by:
Christopher Stilling
Director of Community Development
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Mail to:
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Beverly Sussman, Village President
Packet Pg. 117
3
9.B.b
CH:II 11 r_1
Legal Description
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
Legal Description:
The South 130 feet of the North 260 feet of the East 335.5 feet of the Southeast Quarter of the
Southeast Quarter of the Southwest Quarter of Section 21, Township 43 North, Range 11, East of
the Third Principal Meridian in Lake County, Illinois
SUBJECT PROPERTY COMMON DESCRIPTION: 22090 N. Prairie Road, Prairie View, IL
PIN: 15-21-300-017
Packet Pg. 118
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9.B.b
EXHIBIT B
Plat of Annexation
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
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9.0
Ordinance No. 0-2017-18 : Ordinance Rezoning the Property at
22090 N Prairie Road to R2 Single Family Residential
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends that the Village Board approve the attached ordinance rezoning the property at 22090
N Prairie Road.
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story, single-
family home and detached garage. It is located within a residential zoning district in unincorporated Lake
County. The Hoffmanns would like to build a 567 square foot addition to the west side of their home as
well as new covered front porch and steps. The petitioners would also like to connect to the existing
Village sanitary sewer and water along the property's frontage. To accommodate the petitioner's request,
annexation into the Village of Buffalo Grove and a rezoning to R2 is required.
ATTACHMENTS:
• BOT Memo (DOCX)
• Rezoning Ordinance (DOCX)
Trustee Liaison
Berman
Monday, April 17, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 4/13/2017 4:46 PM
Page 1
Packet Pg. 121
9.C.a
VILL,AGE OF
BUFFALO G110"VE
DATE: April 11, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Ordinance Approving a Rezoning for 22090 N Prairie Road
RArk'r.Rnl Min
The petitioners William M. and Mary Sue Hoffmann are the property owners of a single-family home,
which is located at 22090 N. Prairie Road. The property is currently improved with a, one-story,
single-family home and detached garage. It is located within a residential zoning district in
unincorporated Lake County. The Hoffmann's would like to build a 567 square foot addition to the
west side of their home as well as new covered front porch and steps. The petitioner's would also
like to connect to the existing Village sanitary sewer and water along the property's frontage.
To accommodate the petitioner's request, annexation into the Village of Buffalo Grove and a
rezoning to R2 is required.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC unanimously recommended approval of the rezoning. Staff concurs with this
recommendation.
ACTION REQUESTED
Staff recommends that the Village Board approve an ordinance granting approval of a rezoning to R2
for 22090 N Prairie Road.
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9.C.b
ORDINANCE NO. 2016 -
AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois
Constitution of 1970; and
WHEREAS, the property legally described in Exhibit A hereto was annexed to the Village
of Buffalo Grove by Ordinance No. 2017 - _ pursuant to a written Annexation Agreement
dated April 17, 2017 and approved by the Village by Ordinance No. 2017 - _ ("Annexation
Agreement"); and
WHEREAS, William M. Hoffmann and Mary Sue Hoffmann ("Applicant") applied for a
zoning map amendment; and
WHEREAS, notice of public hearing for a map amendment has been given and a public
hearing was held on March 15, 2017 before the Village of Buffalo Grove Planning & Zoning
Commission that voted to recommend approval of the Applicant's request.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1: Map Amendment. A zoning map amendment from R-E One -Family
Residential District to the R2 One -family Residential District is granted for the property
described in Exhibit A ("Property"). The Comprehensive Zoning Ordinance of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois as amended and the Village's Official Zoning
Map is hereby further amended to reflect the zoning district for the Property.
Section 2: General Conditions. Development and use of the Property shall be in
1
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9.C.b
compliance with the Annexation Agreement. Unless otherwise expressly provided for in the
Annexation Agreement, or otherwise expressly approved by the Village Board, the Property
shall be subject to and maintained in accordance with Buffalo Grove Municipal Code.
Section 3. This Ordinance shall be in full force and effect on and after its passage and
approval according to law. This Ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Village Clerk
This document was prepared by:
Christopher Stilling
Director of Community Development
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Mail to:
Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
APPROVED:
Beverly Sussman, Village President
2
Packet Pg. 124
9.C.b
EXHIBIT A
Legal Description
William M. and Mary Sue Hoffmann Property
22090 N. Prairie Road
Legal Description:
The South 130 feet of the North 260 feet of the East 335.5 feet of the Southeast Quarter of the
Southeast Quarter of the Southwest Quarter of Section 21, Township 43 North, Range 11, East of the
Third Principal Meridian in Lake County, Illinois
SUBJECT PROPERTY COMMON DESCRIPTION: 22090 N. Prairie Road, Prairie View, IL
PIN: 15-21-300-017
3
Packet Pg. 125
9.D
Resolution No. R-2017-14 : Approval of an Intergovernmental
Agreement with Cook County for the Lake Cook Road Improvement
Project
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Recommendation of Action
Staff recommends approval.
Staff recommends approval of the Resolution for an IGA between Cook County and the Village of Buffalo
Grove relating to the Lake Cook Road Improvement Project.
ATTACHMENTS:
• 2017 IGA CCDOTH Memo 17-0324 (DOCX)
• RESOLUTION Lake Cook Ph III Agreement 17-1410 (DOCX)
• A5015-03-RP Lake Cook Rd -Buffalo Grove_ One Contract IGA 2-21-17 (DOC)
• Cost Estimate 2017-0410 (PDF)
Trustee Liaison
Berman
Monday, April 17, 2017
Staff Contact
Darren Monico, Public Works
Updated: 4/13/2017 4:57 PM
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9.D.a
BUFFALO GRON/E,
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
LAKE COOK ROAD IGA WITH COOK COUNTY
DATE:
MARCH 24, 2017
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
Since 2008 the Village has been working with the Cook County Department of Transportation
and Highways on the Lake Cook Road Improvement Project. As the Phase 2 Design stage is
nearing completion, the Village of Buffalo Grove and Cook County need to enter into an
Intergovernmental Agreement (IGA) to finalize the terms and costs associated with the
Project. Whenever a government agency such as Cook County or Lake County improves a
road within a municipality, there are always associated costs for Village owned and
maintained items, such as utilities, street lights, traffic signals, emergency vehicle pre-
emption, and sidewalks. Staff has worked with the Design Engineer Civiltech, Inc. and Cook
County to try and limit or reduce these costs. Initially the local share was approximately $4
million with the largest costs allocated for street lights and water main. Staff successfully
received a Surface Transportation Grant for 80% of the total cost ($1.6 million reduction) for
street lights and has reduced the local share to approximately $2.17 million. Staff was also
successful in asking Cook County to spread the cost over three years instead of two, further
reducing the burden on the Village's yearly budget. The estimated cost breakdown is as
follows:
Water Main:
$1,501,181
Storm Sewer:
$44,594
Street Lights:
$387,365
EVP:
$52,804
Noise walls:
$78,276
Median Landscaping/Electrical
$111,361
Moving forward, the Village will be responsible for the ownership and maintenance of the
sidewalk/bike path/shared use facilities, village utilities, street lights, traffic signals (on
village streets/entrances), all emergency vehicle pre-emption, and the block retaining wall at
the NW corner of Weiland Road and Lake Cook Road.
The Village will be also be responsible for the initial cost of and the maintenance of the
"staining" of the noise wall along the north side of Lake Cook Road but the construction cost,
the ownership and structural maintenance will remain the responsibility of Cook County.
Staff recommends approval of the IGA with Cook County.
Packet Pg. 127
9.D.b
RESOLUTION NO. 2016 -
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH
THE COUNTY OF COOK AND THE VILLAGE OF BUFFALO GROVE RELATED
TO THE PHASE III CONSTRUCTION OF LAKE COOK ROAD BETWEEN RAUPP
BOULEVARD AND HASTINGS LANE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the quality of life is enhanced by a high quality arterial street
transportation system which operates efficiently and which does not experience extreme
congestion so as to induce motorists to "cut through" neighborhood streets in order to
reduce travel times; and,
WHEREAS, the Village Board previously approved Resolution No. 2008-28 (A
Resolution Approving an Intergovernmental Agreement with Cook County Related to
Lake Cook Road), and Resolution 2013-26 (A Resolution Approving an
Intergovernmental Agreement with Cook County Highway Department Related to Lake
Cook Road) and which indicated the Village's agreement to implement the Phase I Study
and the Phase II Design of Lake Cook Road; and,
WHEREAS, the Village is agreeable to paying approximately $2,175,581.00 for
the Phase III Construction of Lake Cook Road in the area between Raupp Boulevard and
Hastings Lane.
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of
Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows:
Section 1: The Agreement entitled "Intergovernmental Agreement" between the
County of Cook and the Village of Buffalo Grove related to the Lake Cook Road
Packet Pg. 128
9.D.b
(Raupp Boulevard to Hastings Lane) Phase III Construction, is hereby approved.
The foregoing WHERAS clauses are hereby incorporated.
Section 2: The Village President and Village Clerk are authorized and
directed to execute the Agreement. A copy of said Agreement is attached hereto
and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: , 2017
APPROVED:
ATTEST:
Village Clerk
2017
APPROVED:
Village President
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9.D.c
INTERGOVERNMENTAL AGREEMENT
THE COUNTY OF COOK LAKE COOK ROAD
Raupp Boulevard to Hastings Lane
VILLAGE OF BUFFALO GROVE Section: 14-A5015-03-RP
and 14-A5015-04-RP
This Intergovernmental Agreement (the "Agreement") is made and entered into by and
between the County of Cook (the "County"), a body politic and corporate of the State of Illinois, and
the Village of Buffalo Grove (the "Village"), a municipal corporation of the State of Illinois. The County
and the Village are sometimes individually referred to as "Party" and collectively referred to as the
"Parties."
RECITALS
WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of
local government to contract or otherwise associate among themselves in any manner not prohibited by
law or ordinance; and
WHEREAS, the provisions of the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorize
and encourage intergovernmental cooperation; and
WHEREAS, the County by virtue of its powers as set forth in the Counties Code, 55 ILCS 511-1 et
seq., and the Illinois Highway Code, 605 ILCS 511-101 et seq., is authorized to enter into this
Agreement; and
WHEREAS, the Village by virtue of its powers as set forth in the Illinois Municipal Code, 65 ILCS
511-1-1 et seq., is authorized to enter into this Agreement; and
WHEREAS, the County and the Village are units of local government under the Illinois Constitution
and have the constitutional and statutory authority to enter into this Agreement; and
WHEREAS, in order to facilitate the free flow of traffic and ensure the safety of the motoring public, the
County and the Village wish to make improvements to Lake Cook Road from Raupp Boulevard to
Hastings Lane, and
WHEREAS, the improvements shall include Portland cement concrete pavement construction including,
but not limited to, pavement removal, concrete curb and gutter removal and replacement, storm sewer
installation, traffic signal installation, signing, traffic protection, pavement marking, landscaping and
other necessary highway appurtenances (hereinafter called "Project' and designated as Cook County
Section: 14-A5015-03-RP and 14-A5015-04-RP); and
WHEREAS, the Village has requested that the County include in its Project the installation of noise wall
staining, street lighting installation, installation of Emergency Vehicle Pre-emptive Device (EVPD)
systems, landscaping, upsizing the storm sewer system main line on Buffalo Grove Road and installation
of water main (the "Village Work"); and
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
WHEREAS, the Village has secured Federal funding for the Village Work, and without said funding the
Village Work could not be completed; and
WHEREAS, in consideration for the inclusion of the Village Work, the Village agrees to assume certain
maintenance responsibilities upon completion of the Project by the County; and
WHEREAS, the County and the Village, by this instrument, desire to memorialize their respective
obligations and responsibilities toward construction and funding of the Project, as well as future
maintenance responsibilities upon completion of the Project; and
NOW, THEREFORE, in consideration of the promises, covenants, terms and conditions set forth in this
Agreement, the Parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS
The above recitals are incorporated into this Agreement as if fully set forth herein.
SECTION 2. TERM AND TERMINATION
This Agreement between the County and the Village shall not become effective unless authorized and
executed by the Cook County Board of Commissioners and an authorized representative of the Village.
This Agreement is a legal, valid and binding agreement, enforceable against the Village and the County,
in accordance with its terms. This Agreement shall terminate upon completion of the Project.
Notwithstanding the foregoing, the Parties hereto agree that the provisions of Sections 4.8 Post -Project
Maintenance, 5.8 Post -Project Maintenance and 5.9 Payment to the County herein shall survive
termination of this Agreement, unless expressly terminated by the Parties in a writing signed by both
Parties.
SECTION 3. PROJECT FUNDS
3.1 Federal Funds. Federal Funding in the amount of Ten Million Four Hundred Twenty
Thousand Dollars ($10,420,000.00) of STP funds, and Twelve Million Two Hundred Seventy -
Two Thousand Dollars ($12,272,000.00) of CMAQ funds, totaling a maximum amount of
Twenty -Two Million Six Hundred Ninety -Two Thousand Dollars ($22,692,000.00), will be
applied toward the construction costs of the Project.
3.2 County's Share of the Project. The County's share of the Project shall be equal to the actual cost
of the Project less the Federal and Village shares of Project. The County's total cost is
estimated as Twenty -Eight Million Nine Hundred Ninety -Seven Thousand Five Hundred Four
Dollars ($28,997,504.00).
3.3 Village's Share of the Project. The Village's share of the Project shall be equal to the actual cost
of the Village Work less the Federal and County shares of funds allocated to said items. The
Village's total cost is estimated as Two Million One Hundred Seventy -Five Thousand Five
Hundred Eighty -One Dollars ($2,175,581.00).
3.4 Cost Estimates. A Funding Breakdown for the Village Work is incorporated and attached hereto
as Exhibit A. The Funding Breakdown is only an estimate and does not limit the financial
obligations of the Parties as described in Sections 3.2 and 3.3 above.
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
SECTION 4. COUNTY'S RESPONSIBILITIES
4.1 Construction. The County shall advertise and receive bids, award the contract, and cause the
Project to be built in accordance with the approved plans and specifications.
4.2 County as Lead Agent; Appropriation of Funds. The County shall finance the construction and
construction engineering and act as Lead Agent for the Project.
4.3 Coordination with the Village. The County shall allow the Village to observe all Village Work
construction, address concerns expressed by the Village regarding said construction, and allow
the Village to participate in the Final Inspection of said Village Work.
4.4 EVPD Systems.
4.4.1 The County shall install a new EVPD system on the Traffic Signal along Lake Cook
Road at Buffalo Grove Road, at the Village's sole expense.
4.4.2 The County shall install a new EVPD system on the Traffic Signal along Lake Cook
Road at IL Route 83 (McHenry Road), at the Village's sole expense.
4.4.3 The County shall install new EVPD system on the Traffic Signal along Lake Cook Road
at Weiland Road, at the Village's sole expense.
4.4.4 The County shall install new EVPD system on the Traffic Signal along Lake Cook Road
at Lexington Drive, at the Village's sole expense.
4.4.5 The County shall install new EVPD system on the Traffic Signal along IL Route 83
(McHenry Road) at Buffalo Grove Town Center, at the Village's sole expense.
4.5 Lummaire. The County shall install Luminaires on combination traffic signal mast arm, at the
County's sole expense.
4.6 Traffic Signals.
4.6.1 The County shall install a new Traffic Signal system and associated appurtenances along
Buffalo Grove Road at Weiland Road, at the County's sole expense.
4.6.2 The County shall install a new Traffic Signal system and associated appurtenances along
Lake Cook Road at Lexington Drive, at the County's sole expense.
4.6.3 The County shall install a new Traffic Signal system and associated appurtenances along
IL Route 83 (McHenry Road) at Buffalo Grove Town Center, at the County's sole
expense.
4.7 Notification of Final Inspection. The County shall provide the Village fourteen (14) working
days' advance notice of the Final Inspection.
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
4.8 Post -Project Maintenance.
4.8.1 The County shall own, operate and maintain the structural elements of noise walls.
4.8.2 The County shall monitor the operational status of the EVPD systems along Lake Cook
Road at Buffalo Grove Road, Lake Cook Road at IL Route 83 (McHenry Road), Lake
Cook Road at Weiland Road and Lake Cook Road at Lexington Drive through its
Electrical Maintenance Contractor, who will inform the Village of any equipment
requiring repair.
4.8.3 The County shall maintain the Luminaires installed on combination traffic signal mast
arms.
4.8.4 The County shall own, operate and maintain the traffic signals along Buffalo Grove Road
at Weiland Road and Lake Cook Road at Lexington Drive, cause them to be
maintained and energized, and be responsible for all settings and timings upon
completion of the traffic signal systems.
4.9 Relocation of Utilities. The County shall be responsible for one hundred percent (100%) of the
costs for relocation of the following utilities:
4.9.1 Sanitary sewer forcemain and watermain at Bank of America (southwest corner of Lake
Cook Road and IL Route 83).
4.9.2 Sanitary sewer mainline at north side of Lake Cook Road, east of Weiland Road.
SECTION 5. VILLAGE'S OBLIGATIONS
5.1 Time of the Essence. The obligations of the Village as set forth in this Section 5 shall be
performed in a timely manner such that it will not result in a delay of the Project timetable as
determined by the County.
5.2 Design Plans and Specifications. The Village shall supply the County with final design plans,
specifications and contract documents for bidding purposes. Said information shall be provided to
the County no later than sixty (60) calendar days prior to the bid date as determined by the
County.
5.3 Permits and Associated Fees. The Village shall secure any necessary regulatory permits and pay
their associated fees for the Village Work utilities installation and/or adjustments included in the
Project and Village Work.
5.4 Public Notification of Project. The Village shall coordinate and control public notification of
Project scope, timing and duration through its municipal newsletter, website, etc.
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
5.5 Village Owned Right -of -Way. The Village shall allow the County access to any Village owned
right-of-way or utility easements for the purposes of constructing the Village Work. Additionally,
the Village shall be responsible for the acquisition of any additional right-of-way or utility
easements necessary for construction of the Village Work, as shown on the Village plans and
included as part of the Project, and be responsible for all costs associated with said right-of-way
or utility easement acquisition.
5.6 Coordination with the County. The Village shall assign a representative to coordinate and monitor
the Village Work under construction and bring to the attention of the County's Resident Engineer
any matters of concern with respect to same; and, said representative shall participate in the
existing water main valve shutdown, new valve opening, water main pressure testing and
chlorination certification of water main work.
5.7 Final Inspection. The Parties shall be present and participate in the Final Inspection, and the
scheduling of such Final Inspection shall be solely at the discretion of the County. The Village
shall not cause a condition that would unreasonably delay the Final Inspection. The Village shall
submit final punch list items within seven (7) working days prior to the Final Inspection date as
determined by the County.
5.8 Post -Project Maintenance. Following acceptance of the Village Work by the Village after a Final
Inspection conducted jointly with the County, the Village shall:
5.8.1 Maintain Village aesthetics of the front and back sides of the noise walls and panels,
including wall staining and graffiti removal on the north side of Lake Cook Road.
5.8.2 Own, operate and maintain Village street lights and infrastructure that were
installed/improved as part of the Project, and be responsible for the cost of electrical
energy supply for street lighting. This shall include the street lighting systems on Weiland
Road from north of Woodstone Drive to Lake Cook Road; on Lake Cook Road from
Raupp Boulevard to Weiland Road; on the north side of Lake Cook Road from 1,400 feet
west of Lexington Drive to east of Lexington Drive, excluding the lighting controller; on
Buffalo Grove Road from approximately 400 feet north of Lake Cook Road to Lake
Cook Road; on the southwest side of Buffalo Grove Road from Lake Cook Road to
approximately 500 feet south of St. Mary's Parkway; and on the northeast side of
Buffalo Grove Road from Lake Cook Road to 500 feet south of Lake Cook Road.
5.8.3 Be responsible for future maintenance of the bikepath and sidewalk within the Village's
jurisdiction.
5.8.4 Own, operate and maintain the sanitary sewer mainline that was relocated/improved as
part of the Project.
5.8.5 Own, operate and maintain the Village storm sewer system that was installed/improved
as part of the Project.
5.8.6 Own, operate and maintain the water main that was relocated/improved as part of the
Project.
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
5.8.7 Be responsible for one hundred percent (100%) of the maintenance costs of the EVPD
systems along Lake Cook Road at Buffalo Grove Road, Lake Cook Road at IL Route 83
(McHenry Road), Lake Cook Road at Weiland Road, Lake Cook Road at Lexington
Drive, and IL Route 83 (McHenry Road) at Buffalo Grove Town Center.
5.8.8 Enter into an agreement with and use the County's Electrical Maintenance Contractor for
repair and/or replacement of parts for the EVPD systems, and pay said contractor directly
for repair/replacement costs as they occur.
5.8.9 By execution of this Agreement, the Village acknowledges that it shall not have access to
or on the County's traffic signals.
5.8.10 Maintain the landscaped medians along Weiland Road north of Lake Cook Road and on
Lake Cook Road west of Weiland Road within its municipal limits, including mowing,
watering, replacement of dead or diseased plants, removal or pruning of plants including
trees and upkeep of the medians in a sightly and litter -free condition. The Village
acknowledges that if, at some later date, they desire to enhance the medians with
additional trees, plantings, irrigation system, etc., a separate County Department of
Transportation and Highways permit will be required for said enhancement(s).
5.8.11 Own, operate and maintain electrical outlets in the landscaped medians within its
municipal limits.
5.8.12 Pay the County twenty-five percent (25%) of the maintenance charges for the traffic
signals along Buffalo Grove Road at Weiland Road and Lake Cook Road at
Lexington Drive, within thirty (30) days of the County's quarterly statement.
5.8.13 Pay twenty-five percent (25%) of the electrical charges directly to Commonwealth
Edison Company in accordance with a service contract to be entered into with that
company for the traffic signals along Buffalo Grove Road at Weiland Road and Lake
Cook Road at Lexington Drive.
5.8.14 Maintain the retaining wall at the northwest corner of Lake Cook Road at Weiland
Road.
5.9 Payment to the County. The costs that the Village are obligated to pay as described in Section 3
Project Funds shall be paid in three (3) installments as follows:
5.9.1 The first installment in the amount of Seven Hundred Twenty -Five Thousand Dollars
($725,000.00) shall be invoiced by the County within ninety (90) days following the
contract award, but not before January 1, 2018 and the Village shall pay the County
within thirty (30) days after receipt of the invoice from the County.
5.9.2 The second installment in the amount of Seven Hundred Twenty -Five Thousand Dollars
($725,000.00) shall be invoiced by the County as of January 1, 2019 and the Village shall
pay the County within thirty (30) days after receipt of the invoice from the County.
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
5.9.3 The third installment, the remaining balance of the Village's obligations, based upon
the actual quantities used and the contract unit prices as awarded, shall be invoiced upon
completion of Final Inspection, but not before January 1, 2020 and the Village shall pay
the County within thirty (30) days after receipt of the invoice from the County.
5.9.4 Payments to the County shall be by check payable to the Treasurer of Cook County, for
deposit into the County's Motor Fuel Tax Fund (600-585 Account). The check shall be
mailed to the Superintendent, Cook County Department of Transportation and
Highways.
5.10 Street Lighting Systems. The Village shall pay all the costs associated with the installation of the
Street Lighting systems on Weiland Road from north of Woodstone Drive to Lake Cook Road; on
Lake Cook Road from Raupp Boulevard to Weiland Road; on the north side of Lake Cook Road
from 1,400 feet west of Lexington Drive to east of Lexington Drive, excluding the lighting
controller; on Buffalo Grove Road from approximately 400 feet north of Lake Cook Road to
Lake Cook Road; on the southwest side of Buffalo Grove Road from Lake Cook Road to
approximately 500 feet south of St. Mary's Parkway; and on the northeast side of Buffalo Grove
Road from Lake Cook Road to 500 feet south of Lake Cook Road.
5.11 Village Infrastructure. The Village shall pay for one hundred percent (100%) of the costs for any
Village infrastructure improved/installed as part of the Project, including design engineering,
construction and construction engineering; said items include, but are not limited to, storm sewer,
sanitary sewer, water main, etc., except where specifically noted otherwise in this agreement. The
construction engineering cost associated with the Village work shall be ten percent (10%) of the
bid price, and this cost is included in the estimated costs in Exhibit A.
5.12 Relocation of Utilities. The Village shall be responsible for one hundred percent (100%) of the
cost for relocation of the following utilities:
5.12.1 Sanitary sewer forcemain service at Shell Gas Station (northwest corner of Lake Cook
Road and IL Route 83).
5.12.2 Fire hydrant and 6" main at Northwest Community Hospital (south side of Lake Cook
Road between IL Route 83 and Weiland Road).
5.12.3 Sanitary sewer forcemain service and water service at Lou Malnatis (southeast corner of
Lake Cook Road and Buffalo Grove Road).
5.13 Staining of the Noisewall. The Village shall be responsible for the cost of the staining of both
sides of the noisewall on the north side of Lake Cook Road.
5.14 Landscaped Median and Electrical Outlets. The Village shall be responsible for the cost of the
landscaped median and electrical outlets.
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
SECTION 6. GENERAL PROVISIONS
6.1 Governing Law and Venue. This Agreement shall be interpreted under, and governed by, the laws
of the State of Illinois, without regard to conflict -of -law principles. Any claim, suit, action, or
proceeding brought in connection with this Agreement shall be in the Circuit Court of Cook
County and each Party hereby irrevocably consents to the personal and subject matter jurisdiction
of such court and waives any claim that such court does not constitute a convenient and
appropriate venue for such claims, suits, actions, or proceedings.
6.2 Default. The Village shall be in default hereunder in the event of a material breach by the Village
of any term or condition of this Agreement including, but not limited to, a representation or
warranty, where the Village has failed to cure such breach within thirty (30) days after written
notice of the breach is given to Village by the County, setting forth the nature of such breach.
Failure of County to give written notice of breach to the Village shall not be deemed to be a
waiver of the County's right to assert such breach at a later time. Upon default by the Village, the
County shall be entitled to exercise all available remedies at law or in equity, including but not
limited to termination of this Agreement upon thirty (30) days' written notice to the Village.
The County shall be in default hereunder in the event of a material breach by the County of any
tern or condition of this Agreement including, but not limited to, a representation or warranty,
where the County has failed to cure such breach within thirty (30) days after written notice of the
breach is given to the County by the Village, setting forth the nature of such breach. Failure of
Village to give written notice of breach to the County shall not be deemed to be a waiver of the
Village's right to assert such breach at a later time. Upon default by the County, the Village shall
be entitled to exercise all available remedies at law or in equity, including but not limited to
termination of this Agreement upon thirty (30) days' written notice to the County.
6.3 Modification. This Agreement may not be altered, modified or amended except by a written
instrument signed by both Parties; provided, however, the Parties agree that provisions required
to be inserted in this Agreement by laws, ordinances, rules, regulations or executive orders are
deemed inserted whether or not they appear in this Agreement and that in no event will the failure
to insert such provisions prevent the enforcement of this Agreement.
6.4 Binding Successors. The Parties agree that their respective successors and assigns shall be bound
by the terms of this Agreement.
6.5 Compliance with Department of Transportation and Highways Permits. This Agreement shall
serve in lieu of a separate County permit for the noise walls, water main, sanitary sewers,
sidewalks, street lighting or any other Village infrastructure improved/installed as part of the
Project; and, by execution of this Agreement, the Village shall be bound by the General Terms for
Department of Transportation and Highways permits as they exist on the date of the execution of
this Agreement by the County.
6.6 Force Maleure. Neither the County nor the Village shall be liable for failing to fulfill any
obligation under this Agreement to the extent any such failure is caused by any event beyond
such Party's control and which event is not caused by such Parry's fault or negligence. Such
events shall include but are not limited to, acts of God, acts of war, fires, lightning, floods,
epidemics or riots.
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
6.7 Notices. Unless otherwise specified, any notice, demand or request required under this
Agreement must be given in writing at the addresses set forth below by any of the following
means: personal service, overnight courier or first class mail.
TO THE COUNTY:
Mr. John Yonan, P.E.
Superintendent
Cook County Department of Transportation and Highways
69 West Washington, 24``' Floor
Chicago, IL 60602
TO THE VILLAGE OF BUFFALO GROVE:
Mr. Dane Bragg
Village Manager
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
6.8 Entire Agreement. This Agreement constitutes the entire agreement between the County and the
Village, and merges all discussion between them and supersedes and replaces any and every other
prior or contemporaneous agreement, negotiation, understanding, commitment and writing
with respect to such subject matter hereof.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
IN WITNESS WHEREOF, the County and the Village have caused this Agreement to be executed by
their respective officials on the dates as shown.
EXECUTED BY COUNTY:
Toni Preckwinkle
President
Cook County Board of Commissioners
This day of A.D. 2017
ATTEST:
County Clerk
(SEAL)
RECOMMENDED BY:
John Yonan, P.E.
Superintendent
County of Cook
Department of Transportation and Highways
EXECUTED BY VILLAGE OF
BUFFALO GROVE:
Beverly Sussman
Village President
This day of A.D. 2017.
ATTEST:
Village Clerk
(SEAL)
-- -----------------------------------------
APPROVED AS TO FORM:
Kimberly M. Foxx, State's Attorney
Assistant State's Attorney
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9.D.c
INTERGOVERNMENTAL AGREEMENT
Lake Cook Road — Raupp Boulevard to Hastings Lane
Sections: 14-A5015-03-RP
14-A5015-04-RP
EXHIBIT A
Funding Breakdown for Village Work
ITEM
TOTAL
ESTIMATED
FEDERAL
VILLAGE
COUNTY
COST
SHARE
SHARE
SHARE
Noise wall Staining
$78,276.00.00
$0
$78,276.00
$0
Street Lighting
$1,936,826.00
$1,549,461.00
$387,365.00
$0
EVPD Systems
$52,804.00
$0
$52,804.00
$0
Landscaping
$75,227.00
$0
$75,227.00
$0
Electrical outlets in
landscaped
$36,134.00
$0
$36,134.00
$0
medians
Storm Sewer System
$44,594.00
$0
$44,594.00
$0
U sizin
Utilities (water main,
$1,501,181.00
$1,501,181.00
$0
sanitary sewer
TOTAL
$3,725,042.00
$1,549,461.00
$2,175,581.00
$0
H:\Transportation & Plan ning\Planning\AGREEMENTS\4-INTGOVT-REIMB-LOA\A5015-03-RP Lake Cook Rd -Buffalo Grove_ One
Contract IGA 2-21-17.doc
Page 11 of 11
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Action Item : Award of Bid for 2017 Street Improvement Project
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
The 2017 Street Improvement Project was bid on March 30th, 2017 and the lowest, qualified bid was
Peter Baker and Son Co. Staff recommends approval of the contract to Peter Baker and Son Co. in the
amount of $1,273,052.50.
ATTACHMENTS:
• PBS Bid Award Memo (DOCX)
• 4798.018 2017 Street Improvement Bid Tabulation (PDF)
• 4798.018 Bid Recommendation 4-6-17(PDF)
Trustee Liaison
Stein
Monday, April 17, 2017
Staff Contact
Darren Monico, Public Works
Updated: 4/13/2017 5:02 PM
Page 1
Packet Pg. 144
11.A.a
VILIAGE OF
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
2017 STREET IMPROVEMENT PROJECT AWARD OF BID
DATE:
APRIL 6, 2017
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
The 2017 Street Improvement Project was advertised for bids and opened on March 30t", 2017. The
lowest, qualified bid was in the amount of $1,273,052.50 from Peter Baker and Son Co. The project
includes road improvements on:
• Bedford Ct.
• Bunescu Ct.
• Bunescu Ln.
• Burgess Cir.
• Burgess Ct.
• Chase Ct.
• Cooper Ct.
• Fremont Way (Partial)
• Heritage PI.
• Lee Ct.
• Newport Ct.
• Providence Ct.
• Providence Ln.
• Saybrook Ct.
• Saybrook Ln.
• Shambliss Ct.
• Shambliss Ln.
Attached is a copy of the Tabulation of Bids for the program indicating the lowest, qualified bid of
$1,273,052.50 by Peter Baker and Son Co. Staff concurs with the review and recommendation by
Gewalt Hamilton Associates, Inc., and further recommends that the Village Board award the contract
to Peter Baker and Son Co. because the firm is the lowest qualified bidder for the work proposed.
Packet Pg. 145
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April 6, 2017
Mr. Darren Monico, PE
Village Engineer
Village of Buffalo Grove
51 Raupp Blvd
Buffalo Grove, IL 60089
Re: 2017 Street Improvement Project
Bid Recommendation
Dear Mr. Monico:
� A f
CONSULTING ENGINEERS
625 Forest Edge Drive, Vernon. Hills, IL 60061
TEI, 847.478.9700 K FAx 847.478.9701
www.gha-engineers.corn
On Thursday March 30, 2017, five bids were received for the 2017 Street Improvement Project. The bids
ranged from $1,273,052.50 to $1,572,625.50. The apparent low bidder was Peter Baker & Son of Lake
Bluff, IL with a bid of $1,273,052.50. The Engineer's Opinion of Probable Cost for the project was
$1,580,115.00. Enclosed for your use is a bid summary of the bidders along with the engineer's opinion
of probable cost.
We have reviewed the bid proposal from Peter Baker & Son and find it satisfactory. We therefore
recommend that Peter Baker & Son be awarded the 2017 Street Improvement Project.
Thank you for the opportunity to work with the Village. If we can be of further assistance please do not
hesitate to contact us.
Sincerely,
GEWALT HAMILTON ASSOCIATES, INC.
Leo X. Morand, P.E.
Associate / Senior Engineer
Encl.: Bid Summary
4798.018 Bid Recommendation 4-6-17
Packet Pg. 147