2017-02-06 - Village Board Committee of the Whole - Agenda Packet2. Special Business
1. Fire Department Lieutenant Promotion (Trustee Trilling) (Staff Contact: Mike Baker)
2. Local Ethics/Economic Interest Filing Ordinance (President Sussman) (Staff Contact:
Dane Bragg)
3. Discuss Collector Road Options (Trustee Trilling) (Staff Contact: Darren Monico)
4. Bicycle Committee Recommendation (Trustee Trilling) (Staff Contact: Darren Monico)
5. Massage Establishment Regulation (Trustee Ottenheimer) (Staff Contact: Dane Bragg)
6. Citizen Engagement Strategies (Trustee Ottenheimer) (Staff Contact: Dane Bragg)
7. Discuss Annexation Strategies Report and Action Plan (Trustee Ottenheimer) (Staff
Contact: Chris Stilling)
3. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
4. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.1
Information Item : Fire Department Lieutenant Promotion
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends presentation.
Fire Lieutenant promotion and oath of office for Mark Anderson.
Trustee Liaison
Trilling
Monday, February 6, 2017
Staff Contact
Mike Baker, Fire
Updated: 1/27/2017 2:34 PM
Page 1
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2.2
Information Item : Local Ethics/Economic Interest Filing Ordinance
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion of the necessity of Sections 2.48.020, Economic Disclosure Statement and
2.48.030, Conflict of Interest Disclaimer, of the Buffalo Grove Municipal Code. Changes to state law
concerning the disclosure of certain conflicts and the filing of required ethics statements have made the
annual filing process duplicative.
The Village Board adopted Sections 2.48.020 and 2.48.030 of the Municipal Code in 1979, requiring
disclosure of economic interests and potential conflicts, before state law required disclosure by public
officials and employees. In 2003, the State of Illinois enacted the State Officials and Employees Ethics
Act, which prohibits certain conflicts and requires disclosure of economic interested by public officials.
The Village adopted the Act by incorporating its provisions into Section 2.49.010 of the Municipal Code in
2009.
There are certain distinctions between the local and state filing requirements/disclosures, as shown in the
attached comparison tables. Table 1 shows the requirements for who must file in accordance with 5 ILCS
420/4A-101, while Table 2 shows a comparison of statements/questions between village ordinance and
state statute (5 ILCS 420/4A-102). Staff has included an opinion concerning the local requirement from
William Raysa, Village Attorney, as well as his original opinion provided to the Village Board when the
requirement was adopted in 1979.
The policy question before the Village Board is therefore, "Does the requirement for certain public officials
to file both local and state -required ethics and conflict of interest statements still meet the desired
outcome, given expanded disclosure requirements enacted since the local ordinance?"
ATTACHMENTS:
• Comparison S4A-101 (DOCX)
• Comparison S4A-102 (DOCX)
• CHICAGO1-#680456-v1-Local_Ethics Filing_Opinoin (DOCX)
• Ethics Filing Opinion Raysa 1979
Trustee Liaison
Sussman
Monday, February 6, 2017
(PDF)
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 2/2/2017 3:11 PM
Page 1
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2.2.a
VILLAGE VS. STATE - REQUIRED TO FILE
S 4A-101
The Village requires all committee/board/commission appointees to file the local forms
whereas the State only requires the mentioned categories of persons to file
VILLAGE
STATE
Persons who are elected to
Yes
Yes
office in a unit of local
government and candidates for
nomination or election to that
office
Persons appointed to the zoning
Yes
Yes
board, or zoning board of
appeals, or a municipal plan
commission, and person
appointed to a board or
commission of a unit of local
government who have authority
to authorize the expenditure of
public funds.
Persons who are employed by a
Yes
Yes
unit of local government and are
compensated for services as
employees and not as
independent contractors and
who: are, or function as, the
head of a department, division,
bureau, authority or other
administrative unit within the
unit of local government, or who
exercise similar authority within
the unit of local government.
Persons who are employed by a
Yes
Yes
unit of local government and are
compensated for services as
employees and not as
independent contractors and
who: have direct supervisory
authority over, or direct
responsibility for the
formulation, negotiation,
issuance or execution of
contracts entered into by the
unit of local government in the
amount of $1,000 or greater.
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2.2.a
VILLAGE VS. STATE - REQUIRED TO FILE
S 4A-101
The Village requires all committee/board/commission appointees to file the local forms
whereas the State only requires the mentioned categories of persons to file
Persons who are employed by a
Yes
Yes
unit of local government and are
compensated for services as
employees and not as
independent contractors and
who: have authority to approve
licenses and permits by the unit
of local government; this item
does not include employees who
function in a ministerial capacity.
Persons who are employed by a
Yes
Yes
unit of local government and are
compensated for services as
employees and not as
independent contractors and
who: adjudicate, arbitrate, or
decide and judicial or
administrative proceeding, or
review the adjudication,
arbitration or decision of any
judicial or administrative
proceeding within the unit of
local government.
Persons who are employed by a
Yes
Yes
unit of local government and are
compensated for services as
employees and not as
independent contractors and
who: have authority to issue or
promulgate rules and regulations
within areas under the authority
of the unit of local government.
Persons who are employed by a
Yes
Yes
unit of local government and are
compensated for services as
employees and not as
independent contractors and
who: have supervisory
responsibility for 20 or more
employees of the unit of local
government.
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2.2.a
VILLAGE VS. STATE - REQUIRED TO FILE
S 4A-101
The Village requires all committee/board/commission appointees to file the local forms
whereas the State only requires the mentioned categories of persons to file
Members of the board of any
Yes
Yes
retirement system or investment
board established under the
Illinois Pension Code, if not
required to file under any other
provision of this Section.
Members of the board of any
Yes
Yes
pension fund established under
the Illinois Pension Code, if not
required to file under any other
provision of this Section.
Packet Pg. 6
2.2.b
STATEMENT OF ECONOMIC INTEREST
S 4A-102
VILLAGE
STATE
I have no interest, nor do members of my
The name, address and type of practice of any
immediate family have any interest,
professional organization or individual professional
direct or indirect, in my or their own name or in
practice in which the person making the statement
the name of any other person, association, trust,
was an officer, director, associate, partner or
or corporation doing business with the Village in
proprietor, or served in any advisory capacity,
which I or they have an ownership interest
from which income in excess of $1,200
exceeding 5%, in any contract of a value in excess
was derived during the preceding calendar year
of $500.00 or in the performance of any work of a
value in excess of $500.00 for the Village of Buffalo
Grove in the making or letting of which I may be
called upon to act or vote and if so, shall disclose
same prior to acting or voting on same
I will not during my term of office (or period of
The nature of professional services (other than
appointment or employment) receive income for
services rendered to the unit or units of
services rendered from persons having an interest
government in relation to which the person is
in real property which such services are rendered
required to file) and the nature of the entity to
on behalf of a plan, project or development for
which they were rendered if fees exceeding $5,000
which approval or a favorable recommendation is
were received during the preceding calendar year
requested of any Board, committee,
from the entity for professional services rendered
subcommittee, commission or Department of the
by the person making the statement
Village of Buffalo Grove unless same shall be
disclosed prior to such approval or
recommendation
The identity (including the address or legal
description of real estate) of any capital asset from
which a capital gain of $5,000 or more was
realized in the preceding calendar year
(To only be completed by the President,
Treasurer and members of the Board of Trustees
or candidates for those offices.) I do not own
stock in any bank or other financial institution
authorized to accept deposits of the Village funds
or, I own the following shares of stock in
The name of any unit of government which has
employed the person making the statement during
the preceding calendar year other than the unit or
units of government in relation to which the
person is required to file
I have read and acknowledge the requirements
The name of any entity from which a gift or gifts,
in 5 Illinois Compiled Statues
or honorarium or honoraria, valued singly or in the
430/10-10, et seq., as amended, which is the
aggregate in excess of $500, was received
Illinois Gift Ban statue (a copy of which is available
during the preceding calendar year
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2.2.b
STATEMENT OF ECONOMIC INTEREST
S 4A-102
in the Village Clerk's office upon request). I
understand that I must abide by its terms
FOR THOSE LISTED IN S 4A-101(n) - Members of
the board of any retirement system or
investment board established under the Illinois
Pension Code, if not required to file under any
other provision of this Section
The name and instrument of ownership in any
entity doing business in the State of Illinois, in
which an ownership interest held by the person
at the date of filing is in excess of $5,000 fair
market value or from which dividends of in excess
of $1,200 were derived during the preceding
calendar year. (In the case of real estate, location
thereof shall be listed by street address, or if none,
then by legal description.) No time or demand
deposit in a financial institution, nor any debt
instrument need be listed
Except for professional service entities, the name
of any entity and any position held therein from
which income of in excess of $1,200 was
derived during the preceding calendar year, if the
entity does business in the State of Illinois. No time
or demand deposit in a financial institution, nor
any debt instrument need be listed
The identity of any compensated lobbyist with
whom the person making the statement maintains
a close economic association, including the name
of the lobbyist and specifying the legislative matter
or matters which are the object of the lobbying
activity, and describing the general type of
economic activity of the client or principal on
whose behalf that person is lobbying
FOR ALL OTHERS
The name and instrument of ownership in any
entity doing business with a unit of local
government in relation to which the person is
required to file if the ownership interest of the
person filing is greater than $5,000 fair market
value as of the date of filing or if dividends in
excess of $1,200 were received from the entity
during the preceding calendar year. (In the
case of real estate, location thereof shall be listed
by street address, or if none, then by legal
description.) No time or demand deposit in a
financial institution, nor any debt instrument need
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2.2.b
STATEMENT OF ECONOMIC INTEREST
S 4A-102
be listed
Except for professional service entities, the name
of any entity and any position held therein from
which income in excess of $1,200 was derived
during the preceding calendar year if the entity
does business with a unit of local government in
relation to which the person is required to file. No
time or demand deposit in a financial institution,
nor any debt instrument need be listed
The name of any entity and the nature of the
governmental action requested by any entity
which has applied to a unit of local government in
relation to which the person must file for any
license, franchise or permit for annexation, zoning
or rezoning of real estate during the preceding
calendar year if the ownership interest of the
Person filing is in excess of $5,000 fair market
value at the time of filing or if income or dividends
in excess of $1,200 were received by the person
filing from the entity during the preceding
calendar year
Other than your principal residence, do you or any
members of your immediate family own any
interest in real property located within the Village
Do you or members of your immediate family own
an interest in any business entity doing business
with the Village
Other than a debt to secure a mortgage upon your
principal residence or business loan, are you or
members of your immediate family indebted to
any person or business entity doing business with
the Village in an amount which exceeds the
greater of $10,000 or fifty percent of your or their
total yearly income as reported on the last Federal
income tax return you or they filed
If you or members of your immediate family have
given any gifts within the last year ended May 31,
of a market value in excess of $100.00 to any
person or business entity doing business with the
Village, list the name of the donee of each such
gift, the donee's address, the market value of the
gift, and the date on which it was made
If you believe that you or members of your
immediate family have received any gifts within
the last year ended May 31, from any person or
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2.2.b
STATEMENT OF ECONOMIC INTEREST
S 4A-102
business doing business with the Village that may
be in violation of the Village's Gift Ban ordinance,
Chapter 2.49 of the Village's Municipal Code, and
list the name and address of the donor of each
such gift, the date on which it was received and its
approximate market value
If you or members of your immediate family have
been released from any indebtedness from any
person or business entity doing business with the
Village exceeding in its principal amount of
$200.00 within the last year ending May 31
without repaying the total balance due on such
indebtedness, list the name of the creditor
providing the release, the nature and the amount
of the indebtedness, and describe the
circumstances surrounding the release
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2.2.c
TressierILLP
MEMORANDUM
To: Dane Bragg, Village Manager
From: William Raysa, Village Attorney
Date: January 31, 2017
Re: Section 2.48.020, Economic Disclosure Statement and
Section 2.48.030, Conflict of Interest Disclaimer of the
Buffalo Grove Municipal Code
HISTORY
At a Village Board meeting on December 18, 1978 Trustee Marienthal presented a draft of an
ordinance that required the filing with the Village Clerk of an Economic Disclosure Statement
and a Conflict of Interest Disclaimer. At the Board meeting several changes were suggested to
the draft ordinance. In addition, the Village Board directed that the Village Attorney, William
Raysa, review and comment on the draft ordinance. The matter was continued for further
input and comments to the Village Board meeting of January 8, 1979.
Pursuant to the Village Board direction, a January 8, 1979 Village Attorney opinion letter was
sent to the President and Board of Trustees with a copy to the Village Manager, William Balling.
(A copy of the January 8, 1979 opinion letter is attached hereto). The opinion letter stated that
neither the proposed Economic Disclosure Statement or the proposed Conflict of Interest
Disclaimer were required by State statutes.
At the Village Board meeting on January 8, 1979 the Board made several changes to the draft
ordinance. In addition the Board reviewed the Village Attorney's letter of January 8, 1979 in
which he questioned the authority of the Village to enact the Ordinance absent home -rule
powers. The motion to enact the revised Ethics ordinance (Ordinance No. 79-2) was passed by
a vote of 5 to 0 with one Trustee absent.
ILLINOIS STATE OFFICIALS AND EMPLOYEES ETHICS ACT (5 ILCS 430)
Illinois Public Act 93-615 which created the State Officials and Employees Ethics Act was
effective November 19, 2003. Numerous amendments to the Act have been made since the
Act was originally enacted.
Packet Pg. 11
2.2.c
The Village on December 14, 2009 by Ordinance No. 2009-84 enacted Section 2.49.010 of the
Buffalo Grove Municipal Code which adopted the various applicable Sections of the Act, as
follows:
2.49.010 - Adoption of Act.
A. The regulations of Sections 5-15 (5 ILCS 430/5-15) and Article 10 (5 ILCS 430/10-10 through 10-40) of the State
Officials and Employees Ethics Act, 5 ILCS 430/1-1 et seq., (hereinafter referred to as the "Act" in this section) are
hereby adopted by reference and made applicable to the officers and employees of the Village to the extent
required by 5 ILCS 430/70-5.
B. The solicitation or acceptance of gifts prohibited to be solicited or accepted under the Act, by any officer or any
employee of the Village, is hereby prohibited.
C. The offering or making of gifts prohibited to be offered or made to an officer or employee of the Village under
the Act is hereby prohibited.
D. The participation in political activities prohibited under the Act, by any officer or employee of the Village, is
hereby prohibited.
E. For purposes of this Chapter, the term "officer" is defined as an elected or appointed official of the Village;
regardless of whether the official is compensated and shall include, but not by way of limitation, members of
Village commissions, committees and boards appointed by the Village President by and with the advice and
consent of the Board of Trustees.
F. For purposes of this Chapter, the term "employee" is defined as a full-time, part-time, or contractual employee
of the Village.
(Ord. No. 2009-84, § 2, 12-14-2009)
ILLINOIS GOVERNMENT ETHICS ACT (95 ILCS 420/1-101 ET SEQ.)
The Illinois Government Ethics Act provides in Article 4.A. for Disclosure of Economic Interests,
sets forth the "Statement of Economic Interest" form that needs to be completed, and the
persons associated with the Village who are required to file the verified Statement of Economic
Interest.
CONCLUSION
Neither the Village's Economic Disclosure Statement (Section 2.48.020) nor the Village's
Conflict of Interest Disclaimer (Section 2.28.030) are required by State statute and therefore
these Sections can be repealed.
By enactment of Village Ordinance No. 2009-84, the Village has complied with the
requirements of the State Officials and Employees Ethics Act.
The Village Clerk's Office complies with the yearly requirements of the Illinois Government
Ethics Act.
1/08/2017
DM# 680456
2
Packet Pg. 12
January. 8, 1979
0
President and Board of Trustees
N
Village of Buffalo Grove
L
50 North Raupp Boulevard
Buf f alo- Grove." IL s 60090
E
RE: Ethics/Ordinance
_
Gentlemen. Mrs. Rech
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- You have asked me for my opinion on the propos_ed'ethics
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ordinance. Said Ordinance requires the .following two die -
closures s _;,
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q 1. An Econdmic.Disclosure Statement
LO
2. A Conflict of `interest Disclosure and
Go
. Disola tmeer
..
Chapter 127, :Section 604A-101, ,stole. of, the Illinois IW '
vi:sed Statutes currently . require the filing of a specific
y
"Statement of Econom c"Interest" bys 1, persons - elected to
an office in a unit of local government. And candidiates for.
_
nomination or election to such office +rnd, 2 .: persons appoints
` ,'
ed, to a zoning board, zoning board of appeals or'a municipal
o
plan com�nissiont 5a1d sections also sp�ecificallq set far�th ;
times, for filing. , By our proposed ordinance , we . are, requiring
a disclosure 4tatementIin addition to, the one required by the
state and one with additional disclosures -that are not required_:
by,the .state.-
s
eg slative- ,ecm .
. Abs,ent ; home rule pow6re and absent specific _stating`
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thorny "Dillon's. Rule e►pplies. Ai11on * Rube that :a
- .municipality: can only legislate in areas -wheere 'tho . atatee ha+s
- spas i ically delegated its powler There is also a -question.'.of
statepreemption present."
a
On Januarq'16, 1978 in a letter to the President .and Board
;of, Trustees,, I set forth the current - Illinois . conflict -of .in-
te�rest requirements, The state statutes do not - call for A- die-,.. '
clsimer..Also , r there is ,a difference between. the Village re-:
quirements of 5% ownership interest or $5Q0.0.0 f and the, -state' '
requirements of .7-1/27. -and a graduated' scale of `$250.04 to, -
Packet Pg. 13
2.3
Information Item : Discuss Collector Road Options
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
...........................
Recommendation of Action
................................................................................................................................................................................................................................................................................................................................................................................................................................�
Staff Recommends further discussion.
Discussion of Collector Route options for future improvements on Brandywyn Lane and Thompson
Boulevard regarding street width.
ATTACHMENTS:
• Collector Road Options Memo 17-0130 (DOCX)
• Collector Road Options Memo 16-1230 (DOCX)
Trustee Liaison Staff Contact
Trilling Darren Monico, Public Works
Monday, February 6, 2017
Updated: 2/2/2017 3:09 PM Page 1
Packet Pg. 15
2.3.a
11
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
COLLECTOR ROAD OPTION MEMO
DATE:
JANUARY 30, 2017
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
Overview
Staff discussed the collector street options at the January 9t" Committee of the Whole meeting and
staff was asked to poll the residents of Brandywyn Lane and Thompson Boulevard as to whether they
prefer widening the streets one foot on each side with some tree removal or to restrict parking on
one side of the street.
Options
Staff is able to proceed with this direction however staff has determined that several issues could be
raised by the residents and wanted to bring these concerns back to the Board for additional
discussion. These issues are:
1. It is anticipated that residents will expect an exact answer as to whether or not their tree
would be removed. Without the Phase 2 design completed this cannot be answered and
staff is concerned about the reaction to not having the proper information available for
delivery to the residents
2. If a public meeting is held with the pretense of gathering the residents choice without the
exact information as explained above staff is concerned this could generate the same
concerns for the resident.
It is likely in either of these two scenarios that residents will bring these concerns back to the Village
Board and staff is concerned about moving forward without this vital information.
Packet Pg. 16
2.3.b
VILIAGE OF
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
COLLECTOR ROAD OPTION MEMO
DATE:
DECEMBER 30, 2016
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
Overview
The Village has several streets that are classified as Collector Routes by the Illinois Department of
Transportation (IDOT). These streets are eligible for Federal funding for road improvement projects.
In 2016 the Village began a Phase 1 Study for Brandywyn Lane and Thompson Boulevard with Ciorba
Group. By utilizing the Federal process, the Village is eligible to receive 80% of both the Phase 2
Design costs and Phase 3 Construction costs. This could provide approximately $5.7 million of
funding for the project. If the Village was to improve these roads on its own, the project would cost
approximately $7.6 million. At the April 25, 2016 Committee of the Whole meeting, staff reviewed
the benefits and the affects of receiving federal funding. The Phase 1 Study is at the point where the
Village must decide which direction would be best for these two roads.
Options
To utilize Federal funding, collector roads are required to have a minimum width of 36'. Currently
Brandywyn Lane and Thompson Boulevard are approximately 34' wide. There are two ways to meet
this requirement. The roads can be widened to 36' or parking can be restricted on one side while
maintaining the current width.
The benefit of widening the roads to 36' is that parking can be maintained on both sides; however,
the drawback would be the removal of limited parkway trees to allow the wider road. The study
revealed that an estimated 30% of the existing trees would be removed by widening the roads. It is
important to note that it is not possible to determine exactly which trees will be removed as the road
layout has not been designed yet. Further design will determine the exact location of the road. The
highest concentration of tree removal would be the several blocks around the intersection of
Brandywyn and Thompson. The other areas could be as low as 5% removal. It is possible that the
number of trees lost will go up or down. The Village Forester can review each tree and if he feels the
tree can survive the encroachment then that tree may be saved. Also if he feels the tree is nearing
the end of its life cycle, it may be replaced with a new tree during this process as well.
The benefit of restricting parking on one side is that the existing width can be retained and far fewer
parkway trees will be affected. The downside is that parking will need to be restricted by a new
Village Ordinance for one side of the street. This is traditionally not a popular option as the
restriction prevents guests of the homeowners to park on one side of the street. The Village has not
traditionally allowed for restricted parking to allow for roadway improvements. Restricted parking is
generally in locations where there is a parking issue (such as roads near Stevenson High School).
Even in those instances where the residents want the restricted parking, there are issues with
enforcement and guests of the residents.
Packet Pg. 17
2.3.b
Recommendation and Next Steps
Staff recommends that the Village move forward with the widening of the road without restricting
parking. Though taking down trees is not ideal, it is a better long-term solution than restricted
parking. That said, the goal of the design will be to preserve as many trees as possible, revitalize the
tree system and create a complete project approach in the best interest of the village and residents.
As part of the Federal Process, a public meeting is required to inform residents of the project. Staff
expects to host the public hearing in March or April. Staff will keep the residents informed as the
process moves forward — specifically with those residents where trees near their property will be
impacted.
Packet Pg. 18
2.4
Information Item : Bicycle Committee Recommendation
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
.............................................................................................................................................................................................................................................................................................................�
Staff Recommends discussion of the Bike Committee Options
On April 21, 2014 the Village Board approved the Village of Buffalo Grove Bicycle Plan which was created
by an ad -hoc Bicycle Committee, the League of Illinois Bicyclists, and Village staff members. Since then,
the Plan has been used by various staff for review and planning for village projects. The Plan
recommended the creation of a Bicycle and Pedestrian Advisor Committee (BPAC) to be appointed by
the Village Board and reporting to the Planning Commission or to the Village Manager's Office.
ATTACHMENTS:
• bike committee options memo 18-1030(DOCX)
Trustee Liaison
Trilling
Monday, February 6, 2017
Staff Contact
Darren Monico, Public Works
Updated: 2/2/2017 3:09 PM
Page 1
Packet Pg. 19
2.4.a
VILIAGE OF
BUkTALO GROVE
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
BICYCLE COMMITTEE OPTION
DATE:
JANUARY 30, 2017
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
Overview
On April 21, 2014 the Village Board approved the Village of Buffalo Grove Bicycle Plan which was
created by an ad -hoc Bicycle Committee, the League of Illinois Bicyclists, and Village staff members.
Since then, the Plan has been used by various staff for review and planning for village projects. The
Plan recommended the creation of a Bicycle and Pedestrian Advisor Committee (BPAC) to be
appointed by the Village Board and reporting to the Planning Commission or to the Village Manager's
Office.
Bicycle Plan, State and Federal Regulations
Currently, the State of Illinois Public Act 095-0665, requires "bicycle and pedestrian ways shall be
given full consideration in the planning and development of transportation facilities, including the
incorporation of such ways into State plans and programs." This has led various state, county and
local agencies to adopt "complete streets" policies or requirements. In addition, the Federal
Americans with Disabilities Act (ADA) makes very strict requirements for pedestrian accessibility. The
Village of Buffalo Grove has been at the forefront of these requirements and the Development
Ordinance has long required adequate bicycle and pedestrian ways in our developments. During the
last few years staff has included pedestrian and bicycle facilities in our Capital Improvement Projects.
In addition, staff has worked with State and County agencies to ensure adequate facilities in their
projects as well as with the developers of current and future proposed Village developments to
ensure compliance with these State and Federal policies and requirements. These facilities and
projects include:
1. Every Village road repaving project is required by Federal law to meet accessibility guidelines
for pedestrians. This includes accessible crosswalks and truncated domes at street crossings.
With each project the existing signage is reviewed and replaced where missing and mid -block
crossings are reviewed for possible improvements for safety.
2. Every year the Village has a sidewalk repair program where approximately $300,000 is
budgeted in the Capital Improvement Program for replacement and repairing areas
throughout the Village.
3. Every year staff inspects the Village's high traffic areas in accordance with the Village's
transition plan to meet Federal Accessibility requirements. Defects are assigned a work
order for repair or replacement which is separate from the above program.
4. In the Village's Raupp Boulevard reconstruction, shared biking and parking striping was
added to the street in accordance with the Bike Plan's Collector Street Options.
5. The Bike Plan Collector Route Options are being reviewed during the Phase 1 Study for
Brandywyn Lane and Thompson Boulevard.
6. Public Works crews have been diligently working to resurrect the bike path west of Bordeaux
Court by improving the downstream drainage. This is listed as a Bike Plan recommendation.
Packet Pg. 20
2.4.a
7. A sidewalk and crossing was added on Deerfield Road at Green Knolls to reach Mike Rylko
Park in 2015 and was a Bike Plan Recommendation. This was accomplished by working with
Lake County Department of Transportation (LCDOT) as the road is their jurisdiction.
8. A sidewalk crossing was reviewed at Fremont Way and Arlington Heights Road in accordance
with the Bike Plan recommendation but was rejected by Lake County due to the traffic speed
and volume.
9. With a Federal grant the entire length of the sidewalk on the north side of Dundee Road was
widened to an 8' wide shared use path from one side of the Village in Arlington Heights all
the way to the Village of Wheeling. This was a Bike Plan recommendation.
10. In the Weiland Road, Prairie Road, Buffalo Grove Road, and Aptakisic Road improvement
projects by LCDOT, a shared use path and sidewalk is proposed for all projects. These
projects also include 3' wide on -street bike friendly shoulders. This covers several
recommendations in the Bike Plan.
11. The Weiland Road LCDOT project is also proposing 3 flashing beacons along Weiland Road
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which are Bike Plan recommendations.
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12. Staff is currently working with LCDOT and the CN Railroad for a sidewalk crossing the RR at
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Aptakisic Road east of Weiland Road in accordance with the Bike Plan recommendation.
13. The Cook County Highway and Transportation Department is proposing to add shared use
paths and sidewalks in areas where none exists now with the Lake Cook Road widening
project in accordance with the Bike Plan recommendations.
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14. Pulte Homes continued the 10' wide shared use path along Prairie Lane with their housing
v
development in accordance with the Village Development Ordinance/Bike Plan.
15. David Weekly Homes added sidewalk along Easton Avenue with their housing development
in accordance with the Village Development Ordinance/Bike Plan.
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16.800-808 Milwaukee Avenue provided funding to extend the sidewalk along their
cr,
development frontage to be built with the Milwaukee Road and Deerfield Road intersection
00
improvements in accordance with the Village Development Ordinance/Bike Plan.
17. Shorewood Development and Woodman's will be maintaining and providing shared used
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paths and sidewalks for the Milwaukee Road and Deerfield Road intersection improvements
in accordance with the Village Development Ordinance/Bike Plan as well as State and County
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complete streets policies.
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18. Staff keeps a list of possible or future bike paths and reviews them every time a grant
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opportunity is received or a future development is proposed in accordance with the Village
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Development Ordinance/Bike Plan.
19. At every Village Board or Village Planning and Zoning Commission, the Village Board, the
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Commissioners, village staff and the public are presented with projects and are all given the
opportunity to speak about any pedestrian or bicycle improvement that will be reviewed and
if possible added to the projects.
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In addition, the Village's Development Ordinance already requires any development to be in
compliance with the Village's Comprehensive Plan, which includes Map 11 with existing and planned
bicycle paths.
Recommendation
The Bike Plan recommended the creation of a Bicycle and Pedestrian Committee. The primary
function of this committee would be to encourage the Village to promote bicycle and pedestrian
friendly accommodations in all of the Village projects. The committee could have two sub -options:
a. Be a stand alone committee.
b. Be a sub -committee of the Planning and Zoning Commission
Over the last 4 years, the Village Board has approved a number of recommendations from staff to
streamline the development review process. For that reason, staff does not recommend creating
another commission or committee that would require additional review. As noted above, staff has
been working through the requirements of the Bike Plan and has been able to handle this in house
Packet Pg. 21
2.4.a
with the assistance of the Planning & Zoning Commission. Staff recommends that implementation of
the Bike Plan be overseen by the Village Engineer with the cooperation of the Planning & Zoning
Commission.
Packet Pg. 22
2.5
Information Item : Massage Establishment Regulation
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion as a follow-up to the January 9 presentation regarding massage
establishment regulations. Three proposals have been submitted for further discussion: 1) to require
massage establishments to be affiliated with a healthcare entity, 2) to require a bond or insurance for
certain violations and 3) to establish a 24-month restriction on re-establishment on premises where the
establishment's massage license has been revoked.
In recent years, the Village has experienced an increase in the number of criminal prostitution charges
and subsequent convictions for massage establishments. Since 2011, three prostitution convictions have
occurred, along with other charges that were reduced to criminal trespass. Staff seeks Village Board
direction on the establishment of an ordinance restricting the establishment of a massage establishment
for a period of 24 months at a premises where a massage license has been revoked.
ATTACHMENTS:
• 01-03-17 Regulation of Massage Establishment (DOCX)
• CHICAG01-#678851-v2-Massage_location_moratorium_regulation_memo.DOCX (PDF)
Trustee Liaison
Ottenheimer
Monday, February 6, 2017
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 2/2/2017 3:16 PM
Page 1
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2.5.a
rI 1, 1, ACII: : F
MEMORANDUM
DATE: February 2, 2017
TO: President Beverly Sussman and Trustees
FROM: Dane Bragg, Village Managcrr ,t,,
SUBJECT: Massage Establishment Location Restriction Ordinance
Is
In recent years, the Village has experienced an increase in the number of criminal prostitution
charges and subsequent convictions for massage establishments. Since 2011, three
prostitution convictions have occurred, along with other charges that were reduced to criminal
trespass.
As a result of this activity, staff asked legal counsel to research restrictions on re-
establishment of massage licenses on premises where a prior conviction has occurred, for a
24-month period. Counsel has drafted the attached opinion providing background on the
matter, as well as examples of other communities that have adopted similar measures.
Staff seeks Village Board direction on the establishment of an ordinance restricting the re-
establishment of a massage establishment where a license has been revoked for a period of 24
months from the date of revocation. Village counsel believes there is a legitimate, objective
concern for which regulation may be warranted.
Page 1 of 1
Packet Pg. 24
2.5.b
DM #678851
12/8/2016
Tressier,LLP
MEMORANDUM
To: Dane Bragg, Village Manager
cc: Jennifer Maltas, Deputy Village Manager
Steven Casstevens, Chief of Police
Julie Kamka, Deputy Village Clerk
From: William G. Raysa and Luke Glisan
Date: December 8, 2016
Re: Massage Establishment Location Restriction Ordinance
You asked whether it would be legally permissible to amend the Village Code and
impose a two year ban on operating massage establishments at any location where a massage
license is revoked. Our research reveals that home -rule municipalities have broad authority to
regulate massage establishments, and the history of recurring problems at massage
establishments in the Village only provides further support for strict regulations. While there is
no law in Illinois, either statutory or judicial, that directly answers the question of whether a
location moratorium is legally enforceable, based on all available guidance we believe the
Village has the authority to enact such a restriction.
I. REGULATORY AUTHORITY
The Illinois Constitution provides:
Except as limited by this Section, a home rule unit may exercise any power and
perform any function pertaining to its government and affairs including, but not
limited to, the power to regulate for the protection of the public health, safety,
morals and welfare; to license; to tax; and to incur debt. III. Const. Art. VII, § 6(a)
(emphasis added).
Packet Pg. 25
2.5.b
The power to license is specifically included as a home -rule power to help ensure
compliance with local regulations through the threat of licensing revocation. IICLE
Municipal Law Section 5.21. The power to license also serves as an important means of
producing revenue to support local programs. Id. Further, the Illinois Municipal Code
grants the Village the broad authority to "fix the amount, terms, and manner of issuing
and revoking licenses." 65 ILCS 5/11-60-1.
Examining the authority of municipalities to specifically regulate massage
establishments, the Illinois Massage Licensing Act provides, "[t]he practice of massage therapy a,
is hereby declared to affect the public health, safety, and welfare and to be subject to y
regulation in the public interest." 225 ILCS 57/5. Further, Illinois courts have identified aspects
unique to the industry that justify broad regulatory authority. Specifically, courts have N
00
commented that "the occurrence of acts of prostitution in a massage establishment is
inherently difficult to regulate and prevent" and that "[g]iven the private setting in which v
massage services are provided, prostitution in a massage establishment could be uncovered o
only by using [covert police operations.]" King's Health Spa, Inc. v. Village of Downers Grove, 11 E
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N.E.2d 489, 501 (2d Dist. 2014). For these reasons, the Appellate Court of Illinois, Second Ei
District, found that "[t]he private nature of the provision of massage services highlights the c
need for strict regulation." Id.
This is not to say that the authority to regulate massage establishments is unlimited.
The Illinois Supreme Court has explained:
It is a fundamental and well -established rule, both in the United States courts
and in the courts of this State, as a firmly settled constitutional principle, that
every citizen is guaranteed the right to engage in any lawful, useful and harmless
business or trade, and it is not within the constitutional authority of the State
legislature, in the exercise of police power, to interfere with the rights of the
individual to carry on a legitimate business, where no interest of the public
safety, welfare or morals is damaged or threatened. People v. Thillens, 400 III.
224, 232 (1948).
If an ordinance is enacted as an exercise of a municipality's police power, "the
court must be able to see that it tends, in some degree, toward the prevention of
offenses or the preservation of the public health, morals, safety or welfare." Id. at 235.
Applied to massage establishments, "[c]ourts have repeatedly recognized that a city
may regulate massage establishments in the exercise of its police power" "[d]ue to the
close physical contact inherent in the massage business" and to "prevent unlawful
conduct" such as "nudity and touching of sexual and genital areas." Wes Ward
Enterprises, Ltd. V. Andrews, 42 III.App.3d 458, 465-66 (3d Dist. 1976).
Packet Pg. 26
2.5.b
In Wes Ward, the City of Peoria enacted an ordinance that imposed a number of
requirements on massage establishments, including that all massage establishments meet
certain facilities requirements and undergo a pre -license inspection by the fire department and
health department. Local massage establishment operators challenged the ordinance as an
unconstitutional use of police power and as being broader than required to serve its purpose.
Peoria argued that the ordinance was a valid means to protect public health by preventing
spread of disease and to regulate obscenity (exhibition of one's body for gain). Id. at 466. The
court upheld the ordinance, finding that it was "a reasonable means of carrying out the
purposes sought to be accomplished." Id.
In addition to showing that a regulation inhibiting the operations of massage
establishment furthers a legitimate public purpose, a municipality must stay within the legal N
00
boundaries of the First Amendment. A regulation placing a two-year moratorium on operating
a massage establishment at the same location where a previous ordinance violation resulted in v
revocation could be challenged as unconstitutional. By preventing the operation of a massage o
business, the ordinance would also prevent the massage business from advertising to potential E
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customers, and thereby act as a restriction on commercial speech. E.
Commercial speech "receives a limited form of First Amendment protection so long as it
concerns a lawful activity and is not misleading or fraudulent." Posadas de Puerto Rico
Associates v. Tourism Co of Puerto Rico, 478 U.S. 328, 340 (1986).1 The Supreme Court of the
United States developed a four-part test to examine the constitutionality of government
regulation on commercial speech in Central Hudson Gas & Electric Corp. v. Public Service
Comm'n of New York, 447 U.S. 557, 566 (1980). The test examines (1) whether the speech
concerns a lawful activity and is not misleading or fraudulent; (2) the strength of the
government's interest in restricting the speech; (3) whether the restriction "directly
advance[s]" the government's asserted interest; and (4) whether the restriction is no more
extensive than necessary to serve the government's interest. Id. For our purposes, the
ordinance must be drafted to serve the Village's legitimate interest without unnecessarily
infringing on would be business owners.
The issues discussed above provide context, but they are peripheral to a proposed
location moratorium. However, they appear to be as close as we are going to get because our
research did not reveal any cases in which a court considered the validity of a regulation barring
a massage license from being issued at the same location where a business was found to have
violated a local massage ordinance.
c
1 Posadas and other cases discussing how the First Amendment interacts with regulation of commercial speech are E
thoroughly discussed in Constitutional Realism: Legislative Bans on Tobacco Advertisements and the First M
Amendment, 1986 U. III. L. Rev. 1193 (Berman, 1986). 2
Packet Pg. 27
2.5.b
II. OTHER MUNICIPAL REGULATIONS
At least
three other Illinois municipalities have
engaged in
the analysis we are
currently
undertaking and
found that they have the authority
to enforce a
location restriction
following
revocation of a
massage establishment license. Each
ordinance is
worded differently,
but these
examples are consistent with what the Village wants to accomplish:
1. City of Chicago § 4-92-060. "When any license shall have been revoked for any cause, no license
shall be granted to any person for the period of two years thereafter for the conduct of a
massage establishment in the premises described in such revoked license."
2. Park Ridge § 5-15-22. "Upon revocation of a massage therapy establishment license, that
premises shall be ineligible to be licensed for the purpose of performing massages of any nature
for twenty-four (24) months from the date of revocation."
3. Mount Prospect § 11.3908(B). "If a license has been revoked for any cause, no license shall be
granted to any person for the conduct of the business of a massage establishment at that
location for a period of twenty four (24) months."
We are not aware of any challenges being brought contesting these municipalities' authority to
enact the location restrictions.
III. ANALYSIS
The Village's history with massage establishments is instructive. Currently there are
eight massage establishments licensed in the Village, and three pending applications. The
Village believes that the majority are legitimate, and do not violate the law. However, in recent
years the Village has had serious issues with two establishments. First, in 2011 and again in
2012, massage therapists at Sun Spa were convicted of criminal prostitution. Following the
second conviction, the Village entered into an agreed order revoking Sun Spa's business license.
Second, in 2016 a massage therapist at YDSA Enterprises, Inc. d/b/a Yedam Spa was found
guilty of criminal prostitution, and a separate massage therapist was convicted of not having
the required massage therapist license. Following these convictions, the Village entered into an
agreed order revoking Yedam's business license and massage establishment license. Further, as
Commander Tom Reed shared at a recent preparation meeting for the Yedam Spa
administrative hearing, the Police Department regularly received calls and emails from the
community expressing concern about Yedam's operations.
This history establishes a repeat problem of unlawful sex acts, and a general disregard
for Village ordinances, occurring in the private areas at Village massage establishments. Each
case required a substantial investment of police time and effort to investigate and eventually
prove that unlawful conduct occurred. It is a logical outgrowth of these incidents for the Village
to take measures to prevent future unlawful operations. One way to guard against future
unlawful acts is to prevent the turnover of massage establishments from one operator to
another after a violation is discovered. By preventing an immediate reopening of a facility that
E1
Packet Pg. 28
2.5.b
was found to have violated Village ordinance, the Village can reduce the need for focused
police operations at that location.
Additionally, to have a new massage establishment open in the same location as an
establishment that was publicly found to have violated the Village's ordinances could harm the
Village's reputation, and its potential attractiveness to future residents and business -owners.
As demonstrated by Sun Spa, where one prostitution act occurs, more might follow. And as
shown by Yedam Spa, establishments often advertise illicit acts on certain websites trafficked
by consumers who are actively seeking out prostitution. In this niche market, an establishment
can quickly develop a reputation for unlawful sex acts. By not only closing the violating
establishment, but also preventing other massage establishments from operating at the same
location for two years, the Village could act to extinguish any reputation for unlawful sex acts
occurring within its boundaries.
IV. RECOMMENDATION
In sum, the Village's history establishes a legitimate, objective concern, which we
believe provides adequate justification to enact an ordinance prohibiting any massage
establishment from operating for two years in the same location following revocation of a
massage license .Z Please contact us with any questions after you have had a chance to review
this Memorandum.
z We recommend that if the Village adopts a location restriction ordinance, it only apply going forward. Because
Apple 74, Enterprise, LLC, the company seeking to open a massage establishment in the same location as Yedam
Spa, filed their application before the ordinance can be adopted, the ordinance would not prevent Apple 74 from
opening.
5
Packet Pg. 29
2.6
Information Item : Citizen Engagement Strategies
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
The Village Board requested that staff research citizen engagement options as part of the strategic
planning process. Staff will review the citizen engagement outline document (attached) and discuss
options for future citizen engagement opportunities. The Lake Cook Road Corridor Study serves as a
current example of an engagement strategy, embodying a number of the strategies contained in the
outline.
ATTACHMENTS:
• Citizen Engagement Strategy Outline (DOCX)
Trustee Liaison Staff Contact
Ottenheimer Dane Bragg, Office of the Village Manager
Monday, February 6, 2017
Updated: 2/1/2017 1:53 PM Page 1
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2.6.a
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Citizen Engagement Strategy Outline ml2.6.an
ExecutiveSummary
Citizen engagement is often defined as "the ability and incentive for ordinary people to come
together, deliberate and take action on problems or issues that they themselves have defined as
important." At its core, citizen engagement includes three actions:
• Exchanging information, dialogue and data pertinent to an issue facing a defined
community;
• The development of problem -solving approaches to issues perceived to be important to
a defined community; and
• A decision making framework that incorporates the data points gleaned from the
exchange of information.
Citizen engagement may occur either directly or indirectly, however, more recent approaches
favor direct interaction. A key foundation of citizen engagement is moving from the exchange
activities (those that simply provide information and increase transparency) to the engagement
activities (those that involve a higher level of interaction in the problem -solving process).
There are a number of factors to consider in developing a citizen engagement strategy,
including:
• Who are we trying to engage?
• What resources are available to engage the community?
• What possible channels could be developed to increase resident interaction?
• Is the organization ready (both elected officials and staff) for a cultural shift to
facilitative leadership, community collaboration and ownership of results?
• Is the community prepared to actively participate in facilitative leadership, community
collaboration and ownership of results?
• What level of investment in human and financial capital is required to achieve the
desired engagement strategy?
• What is the desired timeline to achieve milestones, and how will we know when we
have arrived?
For purposes of this analysis, staff assumed that a "citizen" may be a resident, business owner,
or member of a community organization. This report provides a snapshot of possible
engagement strategy components collected from other municipal governments and academic
research developed through the International City/County Management Association. The
purpose of this report is to educate the Village Board on the components and mission of civic
engagement, as well as challenges to implementation that could be expected. Ultimately, if the
Village Board chooses to pursue a citizen engagement strategy, a number of items would need
to be prioritized before developing and adopting a preferred plan.
December, 2016
Packet Pg. 32
Citizen Engagement Strategy Outline uj2.6.an
Citizen Engagement in Buffalo Grove
The Village of Buffalo Grove has been comprised of an involved populace since its establishment
in 1958. Originally having a fairly homogenous demographic profile, many of the community's
social interactions revolved around civic life (provision of infrastructure and basic services) and
family/religious life. The longstanding presence of St. Mary's Catholic Church in the original
community of Buffalo Grove affected the background of families that settled here, as well as the
ensuing social network that developed. Over the last 50 years, the Village has become one of
the most diverse communities in the Chicago metropolitan area, hosting dozens of native
languages and dialects, ethnicities and religions. The community is generally well educated and
successful.
As the Lake County part of the Village developed, home styles, income levels and customer
preferences changed, creating a dichotomous community — the established, post-war homes of
Cook County and "Old Lake County" against the backdrop of larger footprint suburban homes.
The change in housing styles and preferences had the positive impact of increasing home values
in the area, while members of the established portion of Buffalo Grove felt that the community
was changing in a way inconsistent with its original design.
While this development trend was occurring, the Village's status as a center for the highest
quality public education evolved. As a result, many of the networking opportunities provided to
residents (particularly those with school -age children) focused on public schools and related
activities such as youth sports, parent -teacher organizations and scholastic programs. To
further complicate the issue, the Village is served by six independent school districts, with no
overlap between the Cook County and Lake County portions of the Village.
As a result of these and other factors, the Village's population is often segmented by a number
of characteristics, including:
• Ethnic/cultural background;
• Cook County/Lake County residency;
• Subdivision; and
• Socioeconomic (income, education).
Past Practice
The Village's historical approach to citizen engagement activities has been primarily project- or
planning -oriented endeavors. Modifications or additions to the Comprehensive Plan, as well as
special area plans, have generally used the highest level of overall engagement activities with
respect to exchanging data, developing problem -solving approaches and mapping out a
decision -making framework. While these efforts have been inclusive of a number of ideas
presented by the larger community, the typical interactions are limited to those willing to take
time to attend open houses or public meetings and to express comment. With a project -driven
engagement strategy, the engagement period is finite, limited generally to the timeline of the
project itself.
December, 2016
Packet Pg. 33
Citizen Engagement Strategy Outline
2.6.a
The Village has also used the open house format for a number of infrastructure projects over
the years, including several roadway expansion projects in Lake County, such as the widening of
Lake Cook Road.
The most recent engagement process involved the development of the Economic Development
Strategic Plan, which included a steering committee (task force) with representatives from the
business community, education system, local government and citizen representatives. This
process was generally regarded as positive, although there were limited interactions with the
broader community due to the volume of data to be reviewed and deliberated. To date, the
plan's recommendations have been widely adopted and continue to be developed.
The Village has developed social media tools (Facebook, Linkedln) to reach a wider audience of
potential participants in the aforementioned activities, as well as to solicit volunteers,
encourage attendance at public events and to provide general news and information about the
Village and the community. The launch of social media presence has been well received, and
many residents have expressed gratitude to the Village for making information publicly
available. Currently, the Village's Facebook page has 1,911 "likes." The Village also launched its
transparency portal and mapping applications on its website in 2014. These applications
provide robust search capabilities and a significant volume of public records available instantly.
The information provided through these channels is not "real time."
The Village has maintained an email newsletter for a number of years, compiled by staff and
transmitted each Thursday. The newsletter includes articles of general interest, events
occurring in the community, safety reminders and the like. Currently, there are 2,789
subscribers to the E-News.
The Village has maintained a local access cable channel, available to AT&T and Comcast
subscribers, for several years. Village Board meetings are aired the day after the meeting, as
well as slides with general information. There has been no specific programming schedule for
the channel for a number of years. The information on the channel is generally not timely and
does not change frequently.
As part of the Lake Cook Road Corridor Plan and Market Study, the staff team worked with HOK
Group and its sub -consultants to develop a number of citizen engagement tools, including an
online input and dialog platform and audience participation tools. This will be the first time
these methods have been used to reach a broader segment of the community than the
traditionally civic -involved residents. The citizen engagement portion of this project is
scheduled to substantially occur in 2017.
Quasi -Village EIingag rneint
The community has a number of organizations that are generally issue -specific in their nature,
and focused on solving identified problems or challenges within their defined community. A few
examples of those organizations include:
December, 2016
Packet Pg. 34
Citizen Engagement Strategy Outline �
• Environmental Action Team, focused on water quality, waste stream reduction, energy
efficiency;
• Blood Donor Committee, encourages and administers blood donations for public health;
• Rotary Club of Buffalo Grove, provides local grants for education, literacy, public safety,
assistance to needy families;
• Buffalo Grove Lincolnshire Chamber of Commerce, a business networking and support
entity primarily focused on independent businesses; and
• Lions Club, provides services for elderly individuals, community service projects.
Each of these organizations (and many others) have built a social network of individuals with like
interests/values and pursuits. While each group tends to have its own focus, they represent
established citizen networks that can be leveraged to encourage engagement and meaningful
dialogue about community issues.
A recent addition to the social media network in the area is the NextDoor app, which segments
subscribers by their geographic location or neighborhood. Several subdivisions in Buffalo Grove
have established "neighborhoods" in this app environment. Further, the platform allows cross -
posting of information for residents to learn and deliberate issues that may be of interest to a
larger audience. To date, the Village has not established a presence in the NextDoor
environment.
Figure 1— NextDoor Communities in or near Buffalo Grove
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Citizen Engagement Strategy Outline ° l; 2.6.a
What Can Citizen Engagement ?
Citizen engagement is a process designed to harness the "civic intelligence" of a local population
to achieve certain ends. Generally, civic engagement can accomplish one or more of the
following:
• Dis-intermediate. This term refers to removing the middleman from the decision -
making process. In this case, a unit of local government would be the identified
middleman. Using the power of available information via the internet and open data
sources, dis-intermediation brings a group of individuals together to research, debate
and develop solutions, policies or demands regarding a specific topic. The advantage of
disintermediation is "direct democracy," where ideas are not filtered but delivered to
the policy body in a more raw state. The disadvantage of disintermediation is it may
encourage louder voices to prevail on issues deemed important to a specific
constituency. Dis-intermediation has been most widely seen in larger, national settings,
by groups like Occupy Wall Street and Black Lives Matter. While these activities have
not necessarily been applied at the local level, they have indirect effects on
governmental activities such as community policing and transparency.
• Fill a gap. Citizen platforms can be used to collect data, analyze, deliberate and marshal
resources to solve an identified problem or issue. Issues can be as simple as identifying
sources for disposal of specialized recyclable materials to complex systems to organize
during times of emergency or crisis. The advantage of this approach is the ability to
harness volunteer efforts and intelligence to solve a problem, while a disadvantage can
be mixed messages if information is not properly vetted and managed. An example
could include the clean water initiatives undertaken by the Buffalo Grove Environmental
Action Team. At the local level, these activities may harness intellectual capital and
financial resources that may not be within reach of local government.
• Right a wrong. A citizen group may initiate a platform to fight corruption or correct
what is considered a violation of government's commitment to its people. Notable
efforts in this realm on the state and national level have included the development of
applications/platforms that improve access to public records. Also, environmental
advocates may utilize this channel to support or oppose certain initiatives.
In reviewing the potential for citizen engagement by the Village, it appears that the dis-
intermediation and gap -filling opportunities present the greatest potential. There hasn't been a
significant effort toward the third objective since the Land & Lakes/water challenge during
2009-2010, where the actions of a single citizen did significantly change and adversely impact
the dynamic of public involvement with local government.
ectrtuuirn of Citizen Ecm m girrient
The International Association for Public Participation has developed a table showing the
spectrum of citizen participation activities, organized by level of involvement, as shown below:
December, 2016
Packet Pg. 36
Citizen Engagement Strategy Outlined 2.6.a
Figure 2 — IAP2 Public Participation Spectrum
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In the table above, the rows describe the intended outcome of each type of exchange or
engagement, while the columns show the level of engagement from lowest to highest. It is
important to manage the expectations for each group of stakeholders when designing an
engagement strategy, as each participant will choose to engage at his or her desired level.
Potential tentiialII RltfaIIIIIIIs
Potential pitfalls or gaps that are common to any engagement strategy include the lack of
measures to determine effectiveness, not enough electronic channels for engagement, a
deficiency in embedding engagement across service units or projects (creating unpredictability
and reducing trust in the process), and the inability to connect with and engage a diverse cross
section of the defined community. In addition, there are significant challenges in competing for
others' time to commit to engagement.
Managing expectations of the level of involvement and impact any one person or group of
people will have on the outcome of a specific issue requires skill and tact.
December, 2016
Packet Pg. 37
Citizen Engagement Strategy Outline mi2.6.an
Outline for Citizen Engagement
The outline below depicts a progression of decisions to be made in pursuing an engagement
strategy. There are a number of alternate scenarios in developing an actual plan, based on
Village Board and public preference. Thus, the outline is presented at the conceptual level.
1. Determine readiness for citizen engagement
a.
Survey elected officials
b.
Survey staff
c.
Survey boards/commissions/committees
d.
Baseline of how effective we are today
e.
Understand the receptiveness of various groups (internal/external) to
community -driven engagement
2. Develop
mission (below are ideas)
a.
Educate
b.
Participate
c.
Connect
d.
Dialogue
e.
Trust
f.
Decision -making
3. Define
levels of desired citizen engagement (from inform to empower) by type of issue
a.
Ongoing/general topics
b.
Specific (Village) projects
c.
Community projects/initiatives
d.
Regional issues
4. Define
audience
a.
Who is participating now?
b.
Who are we trying to reach?
c.
What are they looking for?
d.
Are there identified leaders in this area already?
5. Define
desired platforms for engagement
a.
Current structure
b.
Expansion/development of current platforms
c.
New platforms needed or wanted
d.
Use of existing social networks in the community
e.
Implementation milestones
6. Define
resource allocations
a.
Staff development/training needed
b.
Elected/appointed official training
c.
Engagement platforms and costs
i. Face-to-face
ii. Electronic
7. Prioritize
topics for engagement
a.
Community dialogue
December, 2016
Packet Pg. 38
Citizen Engagement Strategy Outline M2.6.an
b. Citizen survey questions?
c. What information is currently available?
d. What information should be made available?
8. Develop tailored strategies for each project/issue (examples below)
a. Face-to-face
i. Focus group/task force
ii. Innovation teams
iii. Citizen academy
iv. Pop-up village hall
v. Citizen science
vi. Civic hacking
b. Electronic
i. Usability testing
ii. Civic upsell
iii. Open data
iv. Next Generation 911
v. Design -centered web services
vi. Crowdsourcing
vii. Public data dashboard
9. Develop Success Measures
a. Are we reaching the intended population?
b. Are we encouraging dialogue and debate?
c. Is the process adding value to decision -making?
December, 2016
Packet Pg. 39
Citizen Engagement Strategy Outline m2.6.a
Summary
This report provides a small snapshot of the factors to consider in developing a citizen
engagement strategy. Fundamentally, adopting a citizen engagement approach creates a
paradigm shift in the way in which we interact with our constituents, with a major emphasis on
expanding outreach and dialogue opportunities well in advance of the policymaking function.
Staff anticipates that the adoption and buildout of a full citizen engagement strategy will require
a 3-5 year commitment to realize its full potential. If the Village Board wishes to explore this
concept further, a budget will also be prepared for review before making any long-term
commitments to the process.
December, 2016
Packet Pg. 40
Citizen Engagement Strategy Outline ml2.6.an
Additional Reading:
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Fgdh, y \Mckc.ed 3r-'JdPll�' nj,ag&,'ric,rfl' PM Magazine, August 2013
December, 2016
L Packet Pg. 41
77-
2.7
Information Item : Discuss Annexation Strategies Report and Action
Plan
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff Recommends Discussion
In 2016, staff presented the Village Board an Annexation Strategies Report that identified the several
hundred acres of unincorporated land dispersed in various locations within and adjacent to the Village. A
key recommendation of the report was the development of an annual action plan focusing on priority
areas and strategies staff will be undertaking. Attached is a memorandum providing additional details on
several of the action steps staff will be completing in 2017.
ATTACHMENTS:
• BOT Memo 2.6.17 (DOCX)
Trustee Liaison
Ottenheimer
Monday, February 6, 2017
Staff Contact
Chris Stilling, Community Development
Updated: 2/3/2017 9:11 AM
Page 1
Packet Pg. 42
2.7.a
DATE: February 6, 2017
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: Annexation Strategies Plan for 2017
BACKGROUND
In 2016, staff presented the Village Board an ,in,In,exat,io n,,St,ira, e. ices III (Report). The purpose
of that Report was to identify and catalog the several hundred acres of unincorporated land that
is dispersed in various locations within and
adjacent to the Village. The Report also presented
the basic methods of annexation as well as
identifying fourteen annexation areas with
recommended actions.
A key recommendation of the Report was the
development of an annual action plan focusing on
priority areas and strategies staff will be
undertaking for the upcoming year. Based on the
priorities established in the Report, staff has
identified the following key areas of focus for 2017:
1. Prairie View Area (Area 1)
2. Aptakisic Road Properties (Areas 3 and
Area 4)
3. Milwaukee Avenue Properties (Area 7 and
Area 13)
Village of Buffalo Grove Annexation Areas Mapp
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SUMMARY OF ACTIONS FOR 2017
For 2017, Village staff will complete the following strategies:
Page 1 of 2
Packet Pg. 43
2.7.a
Develop a framework/outline for the completion of a
Q4, 2017
comprehensive plan update for the Prairie View area. The
proposed update will begin to explore future land use
Prairie View
designations, densities, market analysis and tools to assist with
implementation. This should also include discussions with
Metra to better understand the constraints associated with
expanding daily and weekend passenger rail service.
Finalize annexation agreements with interested properties
Q1-Q4, 2017
Aptakisic Road
along Prairie Road.
Continue to pursue the annexation and development of the
Q2, 2017
50-acre parcel north of the Didier Farm (Link Farm).
Finalize Annexation Agreements with the interested properties
Q1-Q4, 2017
along the Milwaukee Ave corridor
Prepare an analysis to show the limits of the
Q4, 2017
Milwaukee Ave.
floodplains/floodway and its impacts on the future
redevelopment for the entire Milwaukee Ave. corridor
Work with the Village of Lincolnshire on issues related to
Q4, 2017
shared access and floodplain/stormwater for the northern
Milwaukee Avenue area
RECOMMENDATION
Staff is seeking comments from the Board regarding its strategies for 2017. Staff will be
providing the Village Board with a brief presentation at the Committee of the Whole meeting.
00
Page 2 of 2
Packet Pg. 44