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2016-09-12 - Village Board Committee of the Whole - Agenda Packet2. Special Business 1. Cardone Restaurant Group Presentation on Buffalo Grove Golf Course Restaurant Operations (Trustee Johnson) 2. Discussion Regarding Bicycle Helmet Usage in Buffalo Grove (Trustee Johnson) 3. Possible BYOB Regulations (President Sussman) 4. Buffalo Grove Community Foundation Follow Up Discussion (Trustee Weidenfeld) 5. Recommendation for 2017 Wage Pool (Trustee Berman) 6. Stormwater Utility Update (Trustee Stein) 7. Preliminary FY 2017 Tax Levy Discussion (Trustee Johnson) 8. Review of Capital Improvement Plan (CIP) Requests for the 2017 Budget Cycle (Trustee Stein) 3. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 4. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.1 Information Item : Cardone Restaurant Group Presentation on Buffalo Grove Golf Course Restaurant Operations ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. The owners of the Cardone Restaurant Group will provide an overview of their concepts for operating the Buffalo Grove Golf Course Clubhouse restaurant space. Please note that the discussion is limited to concept plans only. The proposer will not be discussing financial terms during the presentation. ATTACHMENTS: • Proposal Cardone Restaurant Group_R (PDF) • Mambo Dinner Menu 9-13(1) (PDF) • mambo-italiano-carryout-menu-112213 (PDF) Trustee Liaison Staff Contact Johnson Brett Robinson, Finance Monday, September 12, 2016 Updated: 9/7/2016 5:23 PM Page 1 Packet Pg. 2 2.1.a Proposal for Restaurant Operations at the Buffalo Grove Golf Course Packet Pg. 3 2.1.a The owners of Mambo Italiano in Mundelein Illinois are interested in providing restaurant operations service at the Village of Buffalo Grove Golf Club Mambo Italiano has been successful run by Salvatore and Briana Cardone, who are co -owners and executive chefs, since 2004 in Mundelein, IL. Our family -friendly establishment has been serving patrons from the surrounding suburbs, Chicago and the Wisconsin area. Our restaurant serves traditional food as well as fusion specials and modern Italian to meet every palette. We offer dining in, carryout, delivery, as well as, catering for private events in and out of the restaurant. A. Qualifications 1. As noted above Salvatore and Briana Cardone, who are co -owners and executive chefs, have successfully operated Mambo Italiano since 2004. In addition we have operated the Couture Caterer a full service catering company, which offers private chefs, servers, and bartenders which caters to a variety of ethnic fare to meet the needs of any client. The Couture Caterer has also been in operation for the past 13 years. A copy of our most current financial statement is attached as Exhibit A. 3. A copy of an organization chart that Identifies proposed staff positions that would be involved in providing the restaurant operations services is attached as Exhibit B. We have also included the name and resume of an individual who would likely manage and supervise restaurant operations at this location. Salvatore grew up in Buffalo Grove and is an alumni of Buffalo Grove High School. Briana has spent most of her life in both Buffalo Grove & Long Grove and is an alumni of Stevenson High School. We are locally grown and have an amazing reputation. A list of recent of references has been has been attached as Exhibit C. It should be important to note that our company Cardone Restaurant Group is not now nor has it ever been involved in arbitration and/or litigation. Please also note that Mambo Italiano has not ever filed for reorganization or bankruptcy. Packet Pg. 4 2.1.a B. Proposed Approach to Restaurant Operations It is our understanding that the Village wishes to create a modern space to draw more patron to the establishment and to please the existing ones. With the proper overhaul of the venue we see ourselves creating a new age & more modern feel theme for the restaurant. Writing a brand new menu with a more urban flair (Gastropub comes to mind). The restaurant would serve lunch and dinner. We would like to create a menu that hits multi facets and aims to please everyone. Our intention is to attract everyone. We would offer a wide variety of fare with also a wide variety of price rang to touch every need. Whether it's a quick bite for lunch, business meeting, golf outing, girlfriend outing, family dinner, or private event we will aim to please every type of clientele. With a full service bar area and lounge that serves craft beer, local wines and top shelf liquors. We would like to discuss the possibility of video gaming as well. We would love to host golf orientated events, village associated events, showers, weddings and family orientated events. Our mission will be to create a more appealing atmosphere with an eclectic menu and delicious cocktail all with a friendly face A briefly mentioned above we feel a Gastropub style restaurant would do very well in this location, we have expanded on that concept below. a. We believe the best service arrangement would involve uniformed servers with full service restaurant. Classy sleek and modern decor. Attached as Exhibit D., find some pictures of food and events. b. We believe a detailed description of all the services, furnishings, equipment, and capital improvements would be difficult to provide at this time, and we would like to discuss our options with the Village if they are interested in moving forward with Cardone Restaurant Group as a partner. c. Please find attached as Exhibit E. an example of our proposed menu and pictures of food items we believe would work well at this location. e. We envision providing both a full service caterer on staff and a Cart girl or guy rounding the golf course with drinks and snacks. f. We understand that the Village is open to a new Service Provider modifying the indoor restaurant and outdoor seating layout/configuration again as noted in item b. we believe this would be difficult to provide at this time but if the Village is interested in partnering with us we would get professional assistance to provide proposed renovations to the existing space. g. Cardone Restaurant Group will accept all major credit cards for services provided as part of this Project. h. Cardone Restaurant Group intends to offer alcohol service on site and will comply with the licensing requirements of the village and state and we also be involved in the required basset certification training. Packet Pg. 5 2.1.a Cardone Restaurant Group believes that we can run a very successful restaurant in the existing space. Based upon our experience with our current operations and with the proper investment in the space at the Buffalo Grove Golf Course we have developed a five year operating/sales projection (attached as Exhibit F.) 4. We envision that our Restaurant will maintain fully operational during the off season (with the exception of the outdoor area having to be closed). We would like to explore the possibilities of outdoor heaters to maximize the use or the outdoor area. S. We are strongly considering offering delivery service and will likely have delivery drivers with vehicles. As noted above we may offer cart service that would require some type of small motorized vehicle. Our goal is to bring to Buffalo Grove an establishment that serves 100% homemade everything. We love the idea of locally grown and brewed and love sustainability. C. Proposed Fees We would propose the Village entertain a flat rate base rent that can be negotiated between ourselves and the village. D. Conclusion In conclusion we feel we would be a perfect fit along with the village to provide what is truly needed in this space. We feel we can touch a wide variety of clientele from the weekly golfers, attendees of tournaments, youth golfers, families, businessmen etc. We would like to express the concerns we have with the space. We would like to operate at full capacity and in order to do so we believe the Village has to make some changes. We are concerned with the exterior look of the building. We feel it is a bit outdated and needs to look more inviting and more like a food service space. We would like to see the building reconfigured on the inside as well as remolded. We feel by moving around a couple things a better flow would be created and there will be more options for the space, which in turn would please the customers and create more room. We would love to explore the option of an indoor/outdoor feel in the bar area by potentially adding some removable glass windows or sliding glass doors. We believe the patio needs to be redone to look better and function better for a quick stop for the golfers. The option of some type of outdoor tent would be nice for golf outings, private parties and events. This is just a small representation of the many wonderful possibilities we believe the course restaurant has. We see the potential of what the space could be. We would be honored to be proprietors of this establishment. We t.:hank you so much for your tirne and consideration and hope you find that: we will be the perfect fit. Sincerely, Salvatore and Briiarna Cardone Packet Pg. 6 2.1.a Exhibit A. Flnan cW Statement Provided under separate cover. u Packet Pg. 7 ExhilbrL B. Operating Owners :: Salvatore & I �riana Cardone Salvatore! & BrIana will be hands on owners involved wft day to day operations You do not have to be worried about absentee owners Managers:: Nic:o Marian[ & Dino Car -done Cooks, IBartenders, Servers, Dishwashers IBuassers willl be hired I Packet Pg. 8 1 2.1.a ExhiiNt U. Nico Mariani Summary Accomplished Restaurant Manager with over 20 years' experience in the restaurant industry and 15 years as a restaurant management. Proficient team leader and motivator with strengths in team development and sales generation. Strong project and time management skills. Highlights • Training and Development • Revenue generation • Financial administration • Analytical and critical thinker • Vendor coordination • Team leadership • Inventory Control • Sales coaching • Customer Service • Project Management • Budget oversight • Detail oriented • Strong leader Experience Coach House Bar and Grill Roselle, IL 1996 to Present • Coach, train and manage team to handle diverse responsibilities • Consistently exceed quest expectations and facility service standards • Work closely with chef and cooks to determine menu plans for special events • Maintain facility as a clean, safe and fully functional entertainment venue • Monitored restaurant during entire shift to respond quickly to needs • Negotiated vendor contracts to obtain optimal pricing and delivery options • Purchase/control inventory with attention to budget guidelines • Oversaw daily work assignments and customer service issues • Administered payroll and vendor payments • Recruited and hired new employees • Promote quest satisfaction for steady repeat business • Delegated and distributed specific tasks to staff • Counsel and discipline staff when necessary Packet Pg. 9 2.1.a Objective erience I would like to obtain a position In sales management that will utilize my experience to maintain and acquire new relationships„ increase sales and baron ote growth. Looking to expand on Ingy skills and explore new opportunities. 2009-2015 Reman Industries, Inc Elk Grove Village, IL uuaonn raj+oni l Scfllcs IIrd1 iin is-,v r Maintain current customer base with all automatic transmission needs * Built new customer base from Mexico, Puerto Rico, South America, and Europe 2000-2009 Reman Industries, Inc Elk Grove Village, IL Negotiated with all current vendors to save company money Built new relationships with all viable vendors Saved the company over $300 thousand within the first 2 years. Purchased all parts used to rebuild torque converters, day to day tooling and materials used for re -manufacturing. 1996-2000 Akoo.com Chicago, Illinois r, 1cc Il,u . ,uojeIIV �' f Il'Au so ' ,Ind f'+?a1iliu;: 0 Developed a foundation with radio station program directors from all over the world M, Built media relations team of 10 people and directed them on the developed foundation Built a database to compliment a device that can take your music from any PC up to 1000 feet wirelessly, giving the end user the ultimate internet radio experience Assisted CEO in all business ideas and was a part of all major business deals. 1994-1996 Illinois Brick Company (Division of Prairie Group) Schaumburg, Illinois • Assisted customers and contractors with picking out brick to build homes and commercial properties • Built Relationships with logistics companies to bring brick in and outbound Saved the company thousands of dollars by maintaining relationships with logistics companies Packet Pg. 10 2.1.a Other Skills References A. 1997-Current w Associate funeral director which consists of making funeral arrangements, in a families' time of Grieving for a loved one 1984-Current Disc Jockey; providing entertainment for different types of events, providing both sound and lighting. Developing customer relationships for future business Languages W, Fluent in both Italian and Spanish Available Upon Request Exhilbit C. References Torn & Anna IKous aard Proprietors Crossfit RIPIEs. Catered full service wedding in May 2015 B. Ann1 e Chr-I.s'tie C 0 Components for industry Catered full service events both business and personal, bu sInc^.s.s meetings at restaurant both small and large weekly firorn 2004-201.6 C. Rudolph Valentino If.AIornmaso 1Ma.stou Viintner/Prolplrietor Valentino Vineyards 5175 IR8.11:.D, Lora; Grove a 0 0 /L^ V rt+ c L 3 N d G1 C O a L U is N O a O L a a 0 E s U a Packet Pg. 11 2.1.a ExhilbIt D. Concelot Pc;ltuare b Dkor and Events N c 0 <a L Q. 0 L N d d N L 0 U ,0 V Q. ,0 V Q L Q 0 Q. 0 0 m L u Packet Pg. 12 Exhibit E. Menu's are sent as attaclihiment Proposed Menu and Pictures of F:ood I Packet Pg. 13 1 2.1.a Pastas Fish Lobster Calrulcpellacci- A homemade pasta noodle reaped out extremely thin, stuffed with lobster, crab meat, and maascarpone:u cheese.. I...opped in a vodka rnarinalra sauce. StuffedGnocchi- very delicate horne:arnaade potato pasta stuffed with fontinellla cheese tapped in Kauai° vodka m arina ra sauce. (Small stuffed dumplings) Four Cheese Travioh- Triangular shaped hornernaade pasta stuffed with a.s'iagaa, foritiinella, ricotta„ and rnaascaarlpeane cheese, 1 o piped in a rnaar'inaraa sauce with sprinkled Romano,. Rigatoni Ala Buarraat.:a- Fresh lli aatoni Noodle tossed with Saut6.ed Garlic, Olive Oil, Roasted hied Pepper, Sliced Sausage, .Spinach & Bu rraataa Cheese. Salmon ter"aaguastaa- 8oz F:Het seasoned and broiled'toIDI,)ed with a lobster and crab inaeat creainra sauce. Served over a Itpc:d of Spinach Fettuccine. Whitefish I13ru.uschettaa- Filet of Lake Superior whitefish, lightly seasoned and broiled 'topped With fresh tomatoes, onion, (parsley, and light garlic. Finished by baking In the oven. Served with your choice of IDa.sta or potaab:). (12 oz. Filet) Grecian Whitefish- 9oz. Whitefish filet, seasoned and broiled, finished in a garlic, olive oil, lemon,, and oregano sauce. Served with Pasta or Vesu vio Potato side. Salmon Dijon- Filet of Atlant Ic salmon lightly seasoned and broiled„ topped with h'aorTiernaade bread crumbs, Italian seasonings, and as light garlic butter. Fiinfshed by Ibaking in the riven. ,add objec.Served with Saal"s special green beans and your choice of Ipasta or potato. (6-8 oz. Filet) Salmon Siciliaam:p- Filet of Atlantic salmon lightly seasoned and broiled. Finished cooking in as garlic, olive oil„ white wine sauce with roasted red pelfplfpers and Vesuuvio potatoes. Scallops and Asparagus- 4 puarr'obo sea scallops, lightly dusted in flour, pan - sauteed in drawn butter. Served w'i't.h'fresh asparagus, all In a light lei -non butter sauce. Served wurithr your choice of pasta or potato. Seafood Risotto -A beautiful bed ofimported risotto,, tapped wf't:h mussels, claarns, caalar'nari, shrirnp, scallops, and .a lobster- tail. Served in a light: red sauce with a bit of a Ikick,, Walleye Pike 10oz, filet eta -battered, pain friied in a light olive: tail, served with creamy risotto and fresh asparagus. Packet Pg. 14 Meat Squid ink Pasta- l iomemade Black Pasta tossed with Mussels, Clarns, Calarnari, Shi-irrip, Scallops & a Lol-.)steir Ta[L Served In a light Red sauce, I ;ranzino- Whole F:Het of MedIterrainean Sea I �ass, halved & deboned, broiled with Garlic, Olive 011, &. basil. Served with I ;roccolinI & Roasted Cherry tomatoes. Stuffed Pork I enderloin- Stuffed with Roasted red peppers, spinach, basil, ForitInella, provolone cheese, prosciutto broiled until tender, topped with pest.o crearn sauce in a bed of wild rice. Y; Roasted duck- Roasted unfil golden brown & I ender. Drizzled with an Orange Apricot Glaze, served over truffled wild rice. Stuffed Peppers- Two halves of jumbo red pepper stuffed with ground beef, sausage, font[nella cheese, Romano cheese, and risotto, Simmered In our rneat sauce arid baked in the oven with rneited provolone cheese. Served with Wild Rice. 13,,racciole- Flank steak, tenderiized and pounded out extremely thin. Rolled and stuffed with spinach, pine nuts, itallan seasoning, foritinella cheese, kalarnata olives, and dried cranberries.(Bruised in the oven, and sirrinlered for over 3 hours in our hornernade rneat sauce. Se,rved with choice of pasta or Vesuvio potato. Pork Chop SicIllano Two 6 oz. Pork chops, lightly grilled, Hash brolled, finished cooking In as garlic, olive oil, white vvine sauce with roasted red peppers arid Vesuvlo potatoes. New Zealand Rack of 11 amb- Beautiful rack of Iamb encrusted with Italian seasoning, brushed WIth a light garlic burster, sprinkled bed crumbs on top, broiled until it's absolutely tender, served over Sal's special green beans. Filet Materazzi- A mixture of medallions of filet, grilled sausage, grilled chicken, sauteed in as garlic, oilve oil, cabernet wine sauce wIth roasted red and green peppers and Vesuvio potatoes, Chicken Saitirribucca- Two boneless breaded chicken breasts, baked with melted provolone cheese and prosciutto. ropped in as light lerrion butter sauce. Served with Wild Rice. I Packet Pg. 15 1 IF:. x Ih ii 1-.) i t F: Five Year Sales Projections 1, Sales Year 1: $1,000,000.00 - $1,200,000.00 Year 2� $1,200,000.00 - $1,600,000.00 Year 3: $1,600,000.00 - $1,800,000.00 Year 4: $1,800,000.00 - $2,000,000.00 Year S: $2,000,000.00 - $2,S00,000.00 a. Food sales: Approximately 65% b. Beverage sales:: Approximately 35% 2, Cost a. Food & Bleverage: 28% 30% range 3, Payroll a, Salaries:: Approximately 25% 30% of Gross Sales b, Benefits: Unknown at this time c. Payroll taxes:: ls determined by the number of ernployees, Number of employees is deteri-nined by gross sales 4, Other F.'xpenses, including but riot limited to:: a, Rent: Unknown at the rnornent b, Utilities:: Unknown until we can, determine necessary renovations c. CapItal/equipment: Unknown until we can determine necessary renovations d. Advertising: Year 1: Approximately $35,000.00 to establish the new restaurant Year 2:: Approximately $25,000.00 Year I Approximately $20,000.00 Year 4: Approximately $20,000.00 Year 5: Approximately $20,000.00 e. Insurance: ls dependent u:)n the amount of gross sales, number of employees and volume of business VA I Packet Pg. 16 1 2.1.b • RISTORANTE appetizers Vongole Ripiene................ 1/2 DOZEN 8.95 / DOZEN 14.95 Fresh Clams stuffed with seasoned bread crumbs and baked. Vongole o Cozze Stregate.................................... 12.95 Fresh Clams, Mussels, or both sauteed in garlic, olive oil and white wine (White or Red Sauce). Bruschetta......................................................... 7.95 Toasted Italian Bread topped with garlic, basil, olive oil, fresh tomatoes and onions. Calamari Fritti................................................. 12.95 Calamari dusted in seasoned flour and fried in a light olive oil. Calamari alla Griglia......................................... 13.95 Tender Calaman grilled and sauteed in garlic, olive oil and white wine with roasted red peppers. Travioli Fritti..................................................... 9.95 Our homemade Four Cheese Travioli, Lightly pan -sauteed. Topped in our marinara and vodka marinara sauce. Pane Pizzaiola.................................................... 4.50 Hotltalian Bread topped with sauce and cheese then baked. Pane Aglio a Olio "Garlic Bread" (add cheese .50c) .......... 4.00 Salsiccia con Peperoni........................................ 11.50 Grilled Italian Sausage sauteed in garlic, olive oil and white wine with roasted red andgreen peppers in a light red sauce. Antipasto Misto.................................... PER vcitsON 6.50 Pizza bread garlic bread, baked clarns, fried calamari and stuffed mushrooms - No Substitutions (minimum 2 people) Arancine........................................................... 9.95 Homemade Risotto Rice Ball stuffed with prosciutto, peas, ground beef, mozzarella, romano, breaded and lightly fried. Formaggio Fritto `Fried Mozzarella" ......................... 8.95 Fungi Ripieni..................................................... 7.95 6Wbite Cap Mushrooms stuffed with seasoned Italian bread aumbs and baked with provolone cheese. Gamberi "Shrimp Cocktail" .................................... 12.00 6 Shrimp served chilled with fresh lemon and cocktail sauce. �lwd chicken All entrees come withyour choice of soup or salad and your choice ofpasta or potatoes. Parmigiana............................................. .16.95 Boneless Chicken Breast topped withyour choice ofm.eat or marinara sauce and baked with mozzarella cheese. Vesuvio...........................................................17.95 Half Chicken or Boneless Breastsauteed in garlic, olive oil and white wine. Served with Vesuvio potatoes. Cacciatore .... .......... --.............................. 1795 Half Chicken orBoneless Breast sauteed with mushrooms, onions andgreen peppers.Served in a light red sauce. Limone .........................................................17.95 Boneless Chicken Breast sauteed in a creamy lemon butter sauce. Giambotta (spicy) ..............................................18.95 Half Chicken or Boneless Breast sauteed with roasted red peppers, sausage, garlic, olive oil and white wine. Served with Vesuvio potatoes. Marsala..........................................................18.95 Boneless Breastsauteed with portabella and white cap mushrooms in a Marsala wine sauce. 1.1 1 �14 t"i F, le NA 1? P111 UT Zl 2�2P�?2�Q�CYP soups & salads DRESSINGS Bleu Cheese, Ranch, Thousand Island, French, Creamy Garlic, Homemade Creamy Italian, Homemade Balsamic'Vinegarette Zuppa del Giorno BOWL .... '.......... ...... 5.00 Minestrone BOWL ...................' .... ,.. 4.50 Bocconcini a Prosciutto.... .. .. . 11.95 Fresh Mozzarella wrapped to prosciutto. Served over a bed of Spring Mix. Pomodori a Cipolle ..................... 8.9S Tomatoes and On marinated in balsamic vinegar and extra virgin olive oil. Served over a bed of spring mix topped with imported fontinella cheese. Insalata di Spinaci ..................... 11.50 Fresh Spinach topped with sauteed prosciutto, walnuts and dried cranberries in lightgarlic and olive oil. Insalata di Caesar ...................... 8.95 Romaine Lettuce, fresh romamr, croutons tossed with a creamy Caesar dressing (add Chicken $4.00 / add Shrimp $S 00) Insalata Speciale ....................... 9.95 Mixed Lettuce topped with chopped salami, mortadella, capicollo, prosciutto and provolone cheese. Antipasto alla Mambo .................. 11.50 Mixed Lettuce topped with salami, mortadella, capicollo, prosciutto and provolone cheese. House Salad .......................... 8.95 Spring Mix topped with fresh tomato, black olive, pepperoncini and imported fontinella cheese. Insalata di Calamari .................... 13.50 Grilled Calamari over a bed of mixed greens with imported fontinella cheese and kalamata olives. Insalata Caprese....................... 10.95 Sliced tomatoes, sliced bocconcini, served over mixed greens with drizzled olive oil and imported fontinella cheese. Cup ofSoup or Dinner Salad can be added to any meal for $4.00 Add Blue Cheese Crumbles to any of the above - $2.00 Extra veal All entrees come withyour choice ofsoup or salad andyour choice of pasta or potatoes. Parmigiana..................................................... 2 3.00 Veal* breaded and topped with our homemade meat or marinarn sauce and baked with a blend of 3 imported cheeses. Vesuvio.......................................................... 23.00 Veal* Medallions sauteed in garlic, olive oil and white wine. Served with vesuvio potatoes. Limone.......................................................... 23.00 Veal* Medallions lightly floured and egg battered pan fried in a light olive oil, sauteed in a creamy lemon butter sauce. Cotolette........................................................ 23.00 Veal* breaded in seasoned Italian bread crumbs and pan fined in a light olive oil, served with Mambogreen beans. Marsala.......................................................... 23.00 Veal * Medallions pan fried in alight olive oil, sauteed with per tabella and white cap mushroom in a marsala wine sauce. �? All of our Duck Specials are exclusively Maple Leaf Farms * We use only the finest quality Provimi Veal. Packet Pg. 17 2.1.b RISTORANTE CYW-1 U C"� steak and fish All entrees come withyour choice ofsoup or salad and your choice of pasta or potatoes. New York Strip Siciliano...................................31.95 16 oz. New York Strip Steak grilled to your liking sauteed ingarlic, olive oil, roasted red peppers and white wine. Served with vesuvio potatoes. New York Strip Marsala .................................... 31.95 16 oz. New York Strip Steak grilled to your liking and topped with portabella and white cap mushrooms in a marsala wine sauce. New York Strip Steak........................................29.9S 16 oz New York Strip Steak grilled to your liking. Served with Mambogreen beans. Pesce Bianco Marsala........................................21.95 12-14 oz- Filet of fresh Lake Superior Whitefish, sauteed with portabella. & white cap mushrooms in a marsala wine sauce. Tilapia di Capri or Marsala ................18.9S 9 oz. Fresh Tilapia seasoned and broiled, topped with a light lemon butter sauce or marsala wine sauce. Gamberi Fritti..................................................16.95 Shrimp breaded and pan sauteed in a light olive oil. Served with Mambogreen beans. Petite Filetto Marsala..........-............................31.95 Two 4 oz. cuts ofFiletMignon, cooked howeveryoit prefer, topped in a light marsala wine sauce with Mambo green beans. Ribs (so tender they fall of ftbe bone!) PULL -SLAB ONLY .......18.95 This Italian sure makes GOOD Ribs ... Just try em! 12" 14n TNGREDTENTS S¢u,age, 1?nshroon Onion, Gren Pepper; Red THIN 11.00 13.00 Pepper,, Anch""i Ham, chda-, RR2S—, Axcantini'; Frrf; Tomah, Rasrl, G.hU IlfeQIa , Pepperoni Ratan, Plnealpf; Sp -1, Sknnnp=, Each Add'1 G; aand Rae( Hot Peppers, AvxhJ,a Hearty Ingredient LSO 2.00 Uvkm" C ee»Oiu. Italian Reef, Pro-oznm,t 'Chayd. ha&k ingredient. LC�l Q'�O d U Pizza alla Margherita ...............12 "-14.00 / 14"-16.00 Thin Crust Pizza topped with a tomato basil sauce, fresh bocconczm, fontmella cheese and freshgarlic. Sal's Special Pizza ................. -12 "- 14.00 / 14"- 16.00 (NO SAUCE) Garlic Butter Crust with tomatoes, onions, garlic and spinach. Side Pasta's ...................................................... 3.00 Angel Hair, Mostaccioli, Spaghetti, Linguine, Fettuccine Whole Wheat Angel Hair, Gluten Free Spaghetti ..........4.00 Side of Vegetable ....................... 4.00 Mambo Green Beans, Spinach or Broccoli. Sauce Options for Side Dishes ............................. 2.50 Aglio e olio, Arrabiaaa, Alfredo, Vodka Marinara Cream, Marsala, Vesuvio orLimone. All pasta entrees come witb your choice of -soup orsalad and your choice of meat or marinara sauce. Mostaccioli or Spaghetti .................................... 13.50 Meatsauce or Marinara sauce (add meatballs or sausage $3.00) Gluten Free Spaghetti ...................15.95 Meatsauce orMarinara sauce Whole Wheat Angel Hair...................................14.95 Meatsauce or Marmara sauce Fettuccine Alfredo ......................15.95 Egg Noodle Pasta served in a creamy alfredo sauce (add Chicken $4.00 /add Shrimp $5.00) Linguine Aglio e Olio........................................14.95 Sauteed in freshgarlic, olive oil and parmigiano cheese (add Chicken $4.00 / add Shrimp $5.00) Melanzane Parmigiana......................................16.00 Thinly sliced Eggplant topped with choice of ineat or marinara sauce and baked with mozzarella cheese. Served withyourchoice ofpasta orpotatoes. Ravioli......... ................ ---------------------- 15-95 Meat or Cheese Ravioli with your choice of meat, niarinara or vodka marinas cream sauce. Lasagna..........................................................16.50 Layers upon layers ofhomemade pasta, ricotta, mozzarella and parmigiano cheese. Lasagna di Spinaci............................................16.95 Layers upon layers of homemade pasta, opinach, ricotta, mozzarella and parmigiano cheese withyour choice of meat or marinas sauce. Zuppa di Pesce.................................................21.95 Fresh Clams, Mussels, Calamari and Shrimp sauteed in garlic, olive oil and white wine. (White or Red Sauce) Served over linguine. Melanzane Rotolo............................................16.00 Elantstuffedwith ricotta, romano,spinach and mozzarella. Topped with a homemade meat or marinara sauce. Served witb your choice of pasta or potatoes. Mostaccioli al Forno.........................................15.95 Penne Pasta mixed with ricotta, romano and parmigiano cheeses. Topped with meat or marinara sauce and baked with mozzarella cheese_ Gamberi Scampi..............................................18.95 Linguine served with shrimp sauteed in garlic and olive oil Sauce. (White or Red Sauce) Linguine con Vongole o Cozze---------------------------- 19-95 Linguine with fresh clams, mussels or both, sauteed in a garlic, olive oil and white wine. (White or Red Sauce) Linguine con Spinaci o Broccoli .........................16.50 Fresh Linguine sauteed in garlic, olive oil and parmi-sano cheese with fresh spinach, broccoli or both. (add Chicken $4.00 / add Shrimp $5.00) Pasta Carbonara...............................................16.95 Prosciutto, peas and shallots sauteed in a creamy alfredo sauce, served over fettuccine. beverages Soda Coke, Diet Coke, Sprite, Lemonade, Orange, Iced Tea San Pellegrino Orange, Lemon, Sparkling Cappuccino • Espresso • Hot Tea • Coffee • Dbl. Shot Espresso G A T, n R I N ik L i V E MaTnbo Italiano, a family operated restaurant, strives to provide a taste of new world, yet authentic Italian cuisine. Enjoy friendly service and genuine Italian dishes. -The Cardone Family r .lee- riex acc e 9113 Packet Pg. 18 2.1.c Catering Event! Trays of chicken specialties, pasta, salads, meatballs, sausage, beef & more. We can serve 20-500 people at your place or ours. Full service at your location is available. We provide the waitstaff, bartenders & bus boys. Call today for 1 custom quote 847-281-910 748 S. BUTTERFIELD RD. MUNDELEIN 847-281-9100 (Butterfield Plaza, between 60 & Allanson) Mon -Sat 1141, Sun 4-10 www.themamboitaliano.com ��!�Iiilllt� •7 mmm W L Call us for your next catering eves L) Open For Lunch a Nightly Dinner Specials o i Homemade Pastas Fresh Fish & Steaks fA Reservations Recommended Weeken, W' DINE IN • PICKUP • DELIVER) 0 _M N O E M E 1']....I...L M. A A 2.1.c Appetizers/Antipasti Vongole Ripiene ... (1�2 Dozen)8.95 ......... (Dozen) 1595 Fresh clams stuffed with seasoned bread crumbs and baked Vongole o Cozze Stregate ...................... 12.95 Fresh clams, mussels or both sauteed in garlic, olive oil & white wine (white or red sauce) Bruschetta.................................... 7.95 Toasted Italian bread topped with garlic, basil, olive oil, fresh tomatoes & onions Calamari Fritti ............................... 12.95 Calamari dusted in seasoned flour & fried in a light olive oil Calamari alla Griglia .......................... 12.95 Tender calamari grilled and sauteed in garlic, olive oil £d white wine with roasted red peppers Pane Pizzaiola.................................4.50 Italian bread topped with sauce and cheese then baked Pane Aglio e Olio (add cheese .50) .................. 4.50 Garlic bread Salsiccia con Peperoni .......................... 9.95 Grilled Italian sausage sauteed in garlic, olive oil & white wine with roasted red and green peppers in a light red sauce Formaggio Fritto "Fried Mozzarella" ............. 6.95 Chicken Wings (BBQ Spicy or Vesuvio Style) ........... 9.95 Fungi Ripieni.................................. 6.95 6 white cap mushrooms stuffed with seasoned Italian bread crumbs and baked with provolone cheese Arancine.....................................9.95 Homemade risotto rice ball stuffed with prosciutto, peas, ground beef, mozzarella & Rmano, breaded & lightly fried Dressings: bleu cheese, ranch, thousand island, French, creamy garlic, homemade creamy Italian, homemade balsamic vinaigrette Zuppa del Giorno ..............................3 Minestrone...................................2 Bocconcini e Prosciutto ......................... Fresh mozzarella wrapped in prosciutto over sliced tomato, served on a spring n Pomodori e Cipolle ............................. E Tomatoes and onions marinated in balsamic vinegar and extra virgin olive oil, served over a bed of spring mix, topped with imported fontinella cheese Insalata di Cesare .............................. Romaine lettuce, fresh Romano, croutons, tossed with a creamy Caesar dressing Add Shrimp.................................4 Add Chicken.................................3 Insalata Speciale .............................. 1C Mixed lettuce topped with chopped meats & cheeses. ,Salami, mortadella, capicola, prosciutto & provolone cheese Antipasto alla Mambo ......................... 1C Mixed lettuce topped with rolled meats & cheeses. Salami, mortadella, capicola, prosciutto & provolone cheese Side Salads ...... (Small for 1-2) 4.50 ..... (Large for 2-3) 6 Spring mix topped with fresh tomato, black olive, pepperoncini £3 imported fontinella cheese Insalata Caprese ............................... E Sliced tomatoes, sliced bocconcini, served over mixed greens with drizzled olive oil & imported fontinella cheese Insalata di Spinaci ............................ 1C Fresh spinach topped with sauteed prosciutto, walnuts £a cranberries in a light & olive oil Insalata di Calamari........................... 13 Grilled calamari over a bed of mixed greens with imported Fontinella cheese & Kalamata olives Add blew cheese crumbles to any of the above for $1.50 Packet Pg. 20 V 11r All sandwiches are served with your choice of pasta or fries Add on sweet or hot peppers, on garlic bread or cheese for .50 each Pollo alla Griglia ............................... 8.95 6 oz. boneless grilled chicken breast topped with lettuce, tomatoes, onions & mayonnaise on fresh Italian bread Pollo Parmigiana .............................. 9.95 Breaded chicken breast served on fresh Italian bread & topped with meat or marinara sauce & melted mozzarella cheese Vitello Parmigiana ............................ 10.95 Breaded veal cutlet served on fresh Italian bread & topped with meat or marinara sauce & melted mozzarella cheese Mela nzane Parmigiana......................... 8.95 Thinly sliced eggplant served on fresh Italian bread & topped with meat or marinara sauce £a melted mozzarella cheese Beef Sandwich ................................. 7.95 Homemade sliced Italian beef in beef au jus, served on fresh Italian bread Meatball Sandwich ............................. 7.95 Homemade meatballs topped with meat sauce, served on afresh Italian bread Combo Sandwich .............................. 8.95 Beef & sausage topped with red sauce, served on fresh Italian bread Sausage Sandwich ............................. 7.95 Mild Italian sausage topped with red sauce, served on fresh Italian bread Italian Submarine Sandwich .................... 10.95 12" fresh Italian bread topped with salami, mortadella, capicola & provolone cheese Pepper & Egg.................................8.95 Toasted fresh Italian breaded lightly buttered £a stuffed with peppers, eggs & partnigiano cheese The FDA advises consuming raw or undercooked meats, poultry, seafood or eggs increases your risk of foodborne illness. Prices subject to change without notice. 2.1.c 1 _/I _/I 1. 12" 14" 16' Create your own pizza Thin .................... 10.00 .....12.00 ..... 14.0( Pan ..................... 12.00 .....15.00 ..... 17.0( Stuffed .................. 12.50 ..... 15.50 ..... 18.0( Each Ingredient............ 1.50 ...... 2.00 ...... 2.5( Ingredients: sausage, mushrooms, onion, green peppers, red peppers, anchovies, ham, chicken, bbq sauce, boeeoncini*, fresh tomato, basil, garlic, meatballs, pepperoni, bacon, pineapple, spinach, shrimp*, ground beef, hot peppers, artichoke hearts, black or green olives, Italian beef, prosciutto* *Charged as a double ingredient Baked Calzone/Fried Panzerotti ................. 8.9` Pizza puff stuffed with your choice of ingredients then baked or fried golden brown .50 for each ingredient Specialty Pizza 12" 14" 16' Mambo Special ........... 14.50 ..... 16.00 ..... 18.0( Mushrooms, green peppers, onions, sausage Pizza alla Margherita...... 14.50 ..... 16.00 ..... 18.0( Thin crust pizza topped with a tomato basil sauce, fresh bocconcini,fontinella cheese &fresh garlic Sal's Special Pizza (no sauce) . 14.50 ..... 16.00 ..... 18.0( Garlic butter crust with tomatoes, onions, garlic & spinach, or your choice of 4 vegetables Vegi Special .............. 14.50 ..... 16.00 ..... 18.0( Your choice of any 4 vegetables Hawaiian ................ 14.50 ..... 16.00 ..... 18.0( Ham, pineapple & bbq sauce White ................... 14.50 ..... 16.00 ..... 18.0( Fresh garlic, olive oil, 3 different imported cheeses (choice of 4 ingredients) _M N N 3 C d E O L i O c M O E M E c O E s U Q All entrees come with your choice of pasta or potatoes Parmigiana..................................13.95 Boneless chicken breast topped with your choice of meat or marinara sauce & baked with mozzarella cheese Vesuvio......................................14.95 Half chicken or boneless breast sauteed in garlic, olive oil £d white wine, served with vesuvio potatoes Cacciatore...................................14.95 Half chicken or boneless breast sauteed with mushrooms, onions £3 green peppers, served in a light red sauce Limon......................................14.95 Boneless chicken breast sauteed in creamy lemon butter sauce Giambotta (spicy) ............................. 14.95 Half chicken or boneless breast sauteed with roasted red peppers, sausage, garlic, olive oil £t white wine, served with vesuvio potatoes Marsala.....................................14.95 Boneless breast sauteed with portabella & white cap mushrooms in a marsala wine sauce Steak, V i/ , Vitello & Pesce All entrees come with your choice of pasta or potatoes Parmigiana.................................. 16.95 Veal breaded and topped with our homemade meat or marinara sauce & baked with a blend of 3 imported cheeses Vesuvio......................................16.95 Veal medallions sauteed in garlic, olive oil and white wine, served with vesuvio potatoes Cotolette.....................................16.95 Veal breaded in seasoned Italian bread crumbs and pan-fried in a light olive oil, served with mambo green beans Marsala.....................................16.95 Veal medallions pan fried in a light olive oil, then sauteed with portabella & white cap mushrooms in a marsala wine sauce Steak Sicilian ................................ 25.95 16 oz. Neeo York strip steak grilled to your liking, sauteed in a garlic, olive oil, white wine, with roasted red peppers & vesuvio potatoes Petite Filetto Marsala .......................... 26.95 Two 4 oz. prune filets grilled to your liking and topped in our marsala wine sauce, with portabella and white cap mushrooms, served with mambo green beans Gamberi Fritti................................ 16.95 Shrimp breaded & pan sauteed in a light olive oil, served with mambo green beans Tilapia di Capri ............................... 15.95 9 oz. fresh tilapia seasoned and broiled, topped with a light lemon butter sauce Ribs ............. (Half Slab) 12.95 ....... (Full Slab) 17.95 So tender they fall offthe bone, this Italian sure makes good ribs ... just try em! I J Side of Vegetable...............................4.00 Mambo green beans, spinach, broccoli or vegetable of the day Sauce Options For Side Dishes ................... 2.00 Aglio e olio, arrabiatta, alfredo, vodka marinara cream, marsala, vesuvio or limone The FDA advises consuming raw or undercooked meats, poultry, seafood or eggs increases your risk of foodborne illness. Prices subject to change without notice. 2.1.c Mostacciolio or Spaghetti ....................... 9.9! Meat sauce or marinara Add meatballs or sausage................................4.01 Fettuccine Alfredo ............................ 12.9.` Fettucine pasta served in a creamy alfredo sauce Add chicken.................................4.0( Add 5 shrimp ................................ 5.0( Linguine Aglio e Olio ......................... 11.9! Sauteed in fresh garlic, olive oil &parmigiano cheese Add chicken.................................4.0( Melanzane Parmigiana ........................12.5( Thinly sliced eggplant topped with choice of meat or or marinara sauce and baked with mozzarella cheese, served with your choice of spaghetti or mostaccioli Ravioli......................................11Y Meat or cheese ravioli with your choice of meat, marinara, or vodka marinara cream sauce Lasagna.....................................13.5( Layers upon layers of homemade pasta, ricotta, mozzarella & parmigiano cheese Lasagna di Spinaci ............................ 13.9` Layers upon layers of homemade pasta, spinach, ricotta, mozzarella & parmigiano cheese wills your choice of meat or marinara sauce Zuppa di Pesce ............................... 17.9! Clams, mussels, calamari & shrimp sauteed in garlic, olive oil £d white wine (white or red sauce), served over linguine Melanzane Rotolo ............................. 13.9! Eggplant stuffed with ricotta, Romano, spinach £> mozzarella, topped with a homemade meat or marinara sauce, served with your choice of spaghetti or mostaccioli Mostaccioli al Forno ........................... 12Y Penne pasta mixed with ricolta, Romano & parmigiano cheeses, topped with meat or marinara sauce & baked with mozzarella cheese Gamberi Scampi .............................. 15.9,1 Linguine served with shrimp sauteed in garlic & olive oil sauce (red or white sauce) Linguine con Vongole o Cozze .................. 16.5( Linguine with clams, mussels or both, sauteed in garlic, olive oil & white wine (white or red sauce) Linguine con Spinaci o Broccoli ................. 12Y Fresh linguine sauteed in garlic £3 olive oil with fresh spinach, broccoli or both Add chicken.................................4.0( Add shrimp .................................. 5.0( Pasta Carbonara .............................. 15.9,1 Prosciutto, peas & shallots sauteed in a creamy alfredo sauce, served over fettucine Gluten -Free Spaghetti ......................... 12.9! Meat or marinara sauce Whole Wheat Angel Hair ...................... 10.9` Meat or marinara sauce M N N 3 c d E O O C 2 E M E C 0 E t V Q 2.2 Information Item : Discussion Regarding Bicycle Helmet Usage in Buffalo Grove ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff and the Health Commission recommend that the Village continues to encourage but not mandate bicycle helmet usage amongst youth. The Village of Buffalo Grove and the State of Illinois do not currently require helmets be worn by youth bicyclists; however the question has arisen if such requirement is necessary. Consequently, Village staff consulted national studies, bicycle experts, a survey of nearby communities, and the Buffalo Grove Police Department on this issue. Following the initial research, staff also sought the input of the Health Commission on the compilation of its findings. The attached memorandum provides an analysis of both staff's and the Health Commission's findings and recommendation. ATTACHMENTS: • BOT Memo (DOCX) • NWMC Survey Results (PDF) Trustee Liaison Johnson Monday, September 12, 2016 Staff Contact Chris Stilling, Community Development Updated: 9/7/2016 5:18 PM Page 1 Packet Pg. 23 2.2.a VILLACE",, OF DATE: September 8, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development Nicole Woods, Village Planner SUBJECT: Bicycle Helmet Ordinance in Buffalo Grove BACKGROUND The Village of Buffalo Grove and the State of Illinois do not currently require helmets be worn by youth bicyclists; however the question has arisen if such requirement is necessary. Consequently, Village staff consulted national studies, bicycle experts, a survey of nearby communities, and the Buffalo Grove Police Department on this issue. Following the initial research, staff also sought the input of the Health Commission on the compilation of its findings. The following memorandum provides an analysis of both staff's and the Health Commission's findings and recommendation. Ultimately, staff and the Health Commission recommend that the Village continues to encourage, but not mandate bicycle helmet usage. STAFF ANALYSIS Staff has found that the American League of Bicyclists, the Pedestrian and Bicycle Program Manager c at the Chicago Metropolitan Agency for Planning, and other policy, safety, and bicycle experts agree v) that municipalities should encourage youth riders to wear bicycle helmets but do not support a mandatory helmet law due to their unintended consequences. 0 The greatest of these unintended consequences is the reduction in ridership as mandating helmets m can create a barrier to this activity. The reduction in ridership is a significant concern as research has found that increasing the quantity of pedestrians and cyclists is one of the most effective ways to E increase pedestrian and bicycle safety and decrease collisions with motorists. In addition, mandating bike helmets have not shown to effectively increase helmet usage, which is likely due to difficulty in enforcement. 0 m NWMC Survey a=i Requiring helmet usage amongst youth is not a common practice in the region. A survey performed by the Northwest Municipal Conference earlier this summer showed that only three communities - M (Barrington, Evanston, and Highland Park) of the 17 communities surveyed mandated helmets Q amongst only youth riders. Village of Buffalo Grove's Police Department The Village of Buffalo Grove's Police Department also advocates encouraging but not mandating bicycle helmets. The Department found that bicycle crashes accounted for only 0.67% of total traffic collisions between January 2010 and December 2015 and none of these reported collisions were fatal. Page 1 of 2 Packet Pg. 24 2.2.a Mandating helmets also puts police officers in a position to reprimand rather than educate, which is the current and preferred approach. The annual Bike Rodeo teaches bike safety skills and tips to young riders. Youngsters are properly outfitted for their helmets upon arrival at the Rodeo and then encouraged to wear these helmets during all rides. In addition to the Bike Rodeo, police officers often provide bike safety education on their own. The Department states that education has a better residual effect than punishment and enables officers to better their relationships with local youth and the community as a whole. Health Commission Meeting At the August 10, 2016 Health Commission Meeting, staff sought the recommendation of the Commissioner's regarding whether the Village should require helmets to be worn by youth bicyclists. Staff presented its findings, including the results of a survey performed by the Northwest Municipal Conference. The Health Commission unanimously (6-0) recommended against an ordinance mandating bicycle helmet usage amongst youth. RECOMMENDATION Staff and the Health Commission recommend that the Village continues to encourage but not mandate bicycle helmet usage amongst youth. 0 E m H O m m E t �a Q Page 2 of 2 Packet Pg. 25 Bicycle Helmet Ordinance Survey Attachment A. 2.2.b hts I No. under H The Bicycle and Pedestrian Advisory Commission Downtown District promotes the use of bicycle bikes are only helmets and the use of bike allowed on the street helmet's is encouraged for and not sidewalks. all bike rides. Yes. Bicycling riding The City encourages the on sidewalks is not use of helmets for roller permitted in the skating and ice skating at its central business community centers at drop - district. Bicycle riding in events and organized is prohibited on Ridge classes, such as 'Learn to Avenue from Howard Skate Hockey". The City Yes. City Code, Chapter Yes, the ordinance states that every Street to Emerson requires the use of helmets 9 - Bicycles, Section 10-9 person under the age of eighteen (18) Street (Ord. No. 112- with cages for its "Hockey Evanston 5 Equipment. years shall wear a protective helmet. 0-75). Skills" class. Yes, through community contacts and bicycle safety Glenview No. N/A. N/A. fairs. We encourage the use of a helmet by having a safety helmet coupon redemption program at a local hobby No bikes are allowed shop for $15 off certified Grayslake No. N/A. at our skate park. helmets. Bicycles cannot be operated in commercial zoning Highland Park Yes. Under 16 years of age. districts. Yes, it is encouraged. Does not require, but Hoffman Estates No. N/A. N/A. encourages. No. See Section 23-101 of Municipal Code attached. Helmets are not required by Ordinance but See Section 23-100 encouraged through of Municipal Code Libertyville bicycle education. Not applicable. attached. Encourage, not required. Lincolnshire No. N/A. No. No. Morton Grove No. N/A. No. No. Packet Pg. 26 Bicycle Helmet Ordinance Survey 2.2.b Sec. 98-357. - Riding on sidewalks Bicycles may be operated on sidewalks except when prohibited under section 98-369. Whenever any person is riding a bicycle upon a sidewalk, such person shall yield the right-of-way to any pedestrian and shall give audible signal before overtaking and passing such pedestrians. (Code 1965, § 21-116) ec. 98-363. - Duty to use bicycle paths. Whenever a usable path for bicycles has been provided adjacent to a roadway, bicycle riders shall use such path and not use the roadway. All sections of this article shall apply to the riding of bicycles on bicycle paths except where specifically excepted or Niles No. inapplicable. Code 1965, 21-122 No. The Park Ridge/Niles Elementary Bike and skateboard School District (#64) use on sidewalks in does have a helmet the central business Park Ridge policy for students. N/A. district is prohibited. N/A. Prospect Heights No. The use of helmets is always encouraged, just not Schaumburg No. N/A. No. mandated. Wheeling No. Certain Festivals. No. Wilmette No. Lake Avenue. Encouraae. Packet Pg. 27 2.3 Information Item : Possible BYOB Regulations ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion of the attached memorandum, outlining possible BYOB regulations under Section 5.20 of the Municipal Code. Staff seeks direction on the policy issue whether to permit BYOB, and under what conditions, before presenting an ordinance for Board consideration. The Village of Buffalo Grove currently prohibits BYOB at restaurants, dining rooms, lunch rooms or other public places. This prohibition has been in effect since 1995, or earlier. Staff has a number of concerns with the regulation of alcoholic liquor in unlicensed establishments, as enumerated in the attached memorandum. ATTACHMENTS: • 09-07-16 BYOB (DOCX) Trustee Liaison Sussman Monday, September 12, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 9/7/2016 4:36 PM Page 1 Packet Pg. 28 2.3.a MEMORANDUM DATE: September 8, 2016 TO: President Beverly Sussman and Trustees FROM: Dane Bragg, Village Managcrr ,t,, SUBJECT: BYOB Regulations Is On August 1, staff circulated a draft ordinance amendment for Board review concerning "bring your own bottle," or BYOB, regulations within Chapter 5.20 of the Municipal Code. This ordinance was developed based on feedback received from individual trustees concerning restaurants that may want to accommodate BYOB. After circulating the draft ordinance, several trustees questioned why the proposed ordinance would not apply to non -licensed establishments. Background on the decision -making process is provided below, as well as some options for you to consider. Background. The Municipal Code specifically prohibits BYOB in Section 5.20.105: A. No person shall serve or drink any alcoholic liquor in any restaurant, dining room, lunch room or other public place kept, maintained and held out to the public for its use, other than one where the sale of alcoholic liquor for consumption on the premises is permitted under the license. B. No person shall consume or be in possession of any alcoholic liquor on licensed premises other than that alcoholic liquor sold and dispensed by the licensee. The licensee or his/her agent shall have the authority to order the immediate removal of any alcoholic liquor carried onto licensed premises in violation of this section. Many of the communities surveyed concerning BYOB requirements simply do not regulate BYOB on licensed or non -licensed premises. Staff reviewed area regulations and developed the draft circulated on August 1, recommending that BYOB only be permitted in licensed establishments for a variety of reasons. The Police Chief believed that the process of licensing provided better safeguards against liability and training for servers through the required dram shop coverage and BASSETT program. Staff discussed offering BYOB to non -licensed premises and ultimately recommended against it, for the following reasons: Page 1 of 2 Packet Pg. 29 2.3.a 1. A non -licensed establishment has no required liability coverage for acts occurring as a result of the serving of alcoholic liquor on the premises; 2. There is no required training concerning age verification, overserving and/or handling of alcohol and containers; 3. Licensees have significant experience in the serving, handling and management of patrons consuming alcohol. A non -licensed establishment would need to obtain the required training and experience of a traditional licensee; 4. Smaller volume restaurants may be encouraged to drop their existing liquor license in favor of allowing BYOB to reduce their operating costs while providing a desired dining experience for patrons; and 5. BYOB is not recorded as a sale by the establishment and is not subject to sales or food/beverage tax, which could complicate the audit of tax receipts. Staff further discussed the general utility of BYOB for non -licensed establishments and came to the conclusion that 1) there is not a strong demand for small, boutique dining operations (who may have demand for BYOB) in the community at this time and 2) there is no artificial limit on the number of licenses (e.g. Chicago) that creates a barrier to obtaining a liquor license. Alternatives Staff developed the following alternatives to the current ordinance for your consideration: Develop BYOB License —the Village could add a license classification for otherwise non - licensed establishments to allow BYOB. The advantages of this approach include the ability to determine training and liability requirements. A disadvantage is that a subsequent state license may be required and that the operator's cost structure would be roughly the same. The Village would not collect sales or food/beverage tax on alcoholic liquor served under the BYOB license. Deregulate BYOB — the Village Board could strike portions of Section 5.20.105 of the Municipal Code to deregulate BYOB. The advantage of this approach is that operators would enjoy a reduced cost approach and the market could dictate the demand for BYOB. There are several disadvantages, as defined above, in terms of training, liability and revenue. Regulate BYOB, No License —the Village could promulgate regulations for BYOB service, but not require a specific license. This would allow for certain training and liability provisions to be required. Under this scenario, the Village's only recourse for violating the requirements would be through the administrative adjudication program as there would not be an annual licensing process to ensure compliance. Next Steps Staff proposes that this item be discussed at the COW meeting to solicit Board feedback on the policy matter before creating additional ordinance language. Page 2 of 2 Packet Pg. 30 2.4 Information Item : Buffalo Grove Community Foundation Follow Up Discussion ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. Staff will provide follow up information regarding the creation of the Buffalo Grove Community Foundation. ATTACHMENTS: • 501c3 Follow Up Memo (DOCX) Trustee Liaison Weidenfeld Monday, September 12, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 9/8/2016 1:53 PM Page 1 Packet Pg. 31 2.4.a VILLAGE C1: MEMORANDUM TO: Buffalo Grove Board of Trustees FROM: Evan Michel, Management Analyst DATE: September 2, 2016 RE: 501 c3 Follow Up Introduction As part of the April Committee of the Whole Meeting, the Buffalo Grove Village Board approved of the concept of creating a 5016 community foundation, which will support, fund, and manage many of the village's quality of life initiatives. The implementation of a Buffalo Grove community foundation will leverage new funding avenues to support and grow the programs it oversees. The Village Board directed staff to investigate the logistics of creating the foundation. The Board requested staff to provide information regarding the several key components to the formation of the 501c3, including: • Responsibilities of the Foundation Board • Characteristics of the Foundation Board • Recruitment of the Foundation Board • Immediate demands on the Foundation Board Responsibilities of the Foundation Board Under well -established best practices, a board member must meet certain standards of conduct in carrying out his or her responsibilities to the organization. These standards are usually described as the duty of care, the duty of loyalty and the duty of obedience. Duty of Care The duty of care describes the level of competence that is expected of a board member, and is commonly expressed as the duty of "care that an ordinarily prudent person would exercise in a like position and under similar circumstances." This means that a board member owes the duty to exercise reasonable care when he or she makes a decision as a steward of the organization. Duty of Loyalty The duty of loyalty is a standard of faithfulness; a board member must give undivided allegiance when making decisions affecting the organization. This means that a board member can never use information obtained as a member for personal gain, but must act in the best interests of the organization. Duty of Obedience The duty of obedience requires board members to be faithful to the organization's mission. They are not permitted to act in a way that is inconsistent with the central goals of the organization. A Packet Pg. 32 2.4.a basis for this rule lies in the public's trust that the organization will manage donated funds to fulfill the organization's mission. Characteristics of the Foundation Board The first board creates the foundation for the organization. Therefore, it is critical that the initial governing board possess the required skills and expertise. Most organizations begin with a small but committed group. These individuals are familiar with and understand the field of the organization and are committed to the group's purpose. Many foundations are dependent on outside funding early and therefore the board should include someone with an intensive background in developing fundraising plans. Most importantly, the founding board members must be able to work as a cohesive unit that is able to achieve common goals. Key personality traits: • Ability to listen, analyze, think clearly and creatively, work well with people individually and in a group. • Willing to prepare for and attend board and committee meetings, ask questions, take responsibility and follow through on a given assignment, contribute personal and financial resources in a generous way according to circumstances, open doors in the community, evaluate oneself. • Develop certain skills if not already possessed, such as to cultivate and solicit funds, cultivate and recruit board members and other volunteers, read and understand financial statements, learn more about the substantive program area of the organization. • Possess honesty, sensitivity to and tolerance of differing views, a friendly, responsive, and patient approach, community -building skills, personal integrity, a developed sense of values, concern for the foundation's development, a sense of humor Recruitment of the Foundation Board Individuals that are interested in the mission of the organization, have the time to get involved, possess the required skills and expertise, as well as the ability to provide leadership for the organization, are often difficult to identify. The objective of board recruitment is to find willing, able, and committed board members. Serious cultivation and information sharing is necessary before inviting a person to serve on the board. The following sources may provide references or actual candidates: • Professional and business contacts • Professional associations • Major corporations • Community outreach programs • Local business people • Foundations in the area • People who are featured in the news or printed media Relying on indiscriminately distributed applications is a haphazard approach to recruiting quality board members. Willing bodies do not always make good board members, but genuine interest should not be ignored. A widely distributed application form can assist in the gathering of important information regarding the interests, background, and skills of prospective board members. Application forms used to gather data on potential board members allows the Packet Pg. 33 2.4.a organization to concentrate cultivation activities in a cohesive manner. This information provides an easy method for identifying any skill gaps or areas of deficiency. The application form should collect information on the following topics: • Name, address, contact information • Special skills or expertise: fundraising, HR, finances, business, PR, technology, legal, industry or mission specific • Professional background • Level of education • Other professional affiliations • Other board service • Expected level of gift or possible in -kind donations If the Board chooses to pursue recruitment of a foundation board, staff recommends using multiple channels via other units of government, foundations with a regional presence and arts - or community -supportive entities. Immediate Demands on the First Board After the initial decision to create a foundation, board members need to participate in developing three key actions: the filing of Articles of Incorporation, the drafting of by-laws, and developing an organizational mission. Filing Articles oflncorporation The filing of Articles of Incorporation serves as the initiation for the board. Without the documentation the foundation exists only in theory, the board must file a tax -exemption application and incorporate the organization. The articles are a binding legal document which include: name of the corporation; its specific purpose; duration of its existence; location of its office; number, names and addresses of the initial board of directors; and provisions for distribution of assets when the corporation is dissolved. Once finalized, these documents are filed with the Illinois Secretary of State's Office. Drafting of By-laws One of the key duties during the startup phase is the creation of bylaws. Bylaws are used to guide the board's actions and decisions. They protect the organization from potential problems by clearly outlining rules around authority levels, rights, and expectations. By-laws are unique to an organization, but they must cover certain issues: name and location of organization; statement of purpose; election, roles, and terms of board members and officers; membership issues (categories, responsibilities); meeting guidelines (frequency, quorum); board structure (size, standing committees, if any); compensation and indemnification of board members; role of chief executive; amendment of bylaws; and dissolution of the organization. Bylaws are not static and the board must review them regularly. They should accurately reflect how the organization works and remain relevant. This requires amending the bylaws periodically. This process can also include the drafting of fund structures and financial policies. Developing an Organizational Mission Statement Every organization needs to define its fundamental purpose, philosophy, and values. The mission statement clarifies the essence of organizational existence. It describes the needs the Packet Pg. 34 2.4.a organization was created to fill and answers the basic question of why the organization exists. Without guidance, it is difficult to establish boundaries for an appropriate course of action. The mission statement provides the basis for judging the success of the organization and its programs. It helps to verify if the organization is on the correct track and making appropriate decisions. It provides direction when the organization needs to adapt to new demands. Attention to mission helps the board adhere to its primary purpose and helps during conflicts by serving as a touchstone for every decision. The mission statement can be used as a tool for resource allocation. A powerful mission statement attracts donors, volunteers, and community involvement. Staff Recommendation Staff recommends the following actions to facilitate the formation of a Buffalo Grove Community Foundation. Staff recommends the approval of the formation of a three -person task force, which will consist of one staff member, one trustee, and one community member. This task force will facilitate the Foundation Board recruitment process. The task force members will utilize their own personal and professional networks to identify qualified individuals to apply for consideration. Likewise, they will oversee the distribution of a community -wide application process. Through the utilization of the Village's current online applicant tracking program, the task force will be able to streamline the collection of information from those interested in becoming members of the Foundation Board. Upon the completion of the recruitment process, the task force will then interview the most qualified candidates, making sure to balance key personality traits. The task force will then make a formal presentation to the Village Board with its official recommendation for a five - member Foundation Board. Once the Village Board approves of the proposed Foundation Board, the newly seated board will immediately begin the filing Articles of Incorporation, drafting by-laws, and developing of an organizational mission statement. The process of filing Articles of Incorporation with the Illinois Secretary of State's Office will be supported by Village staff and counsel. Staff estimates that the process will involve less than 20 hours of work for Village Counsel for document preparation and review. Below is a proposed outline of the project timeline. This timeline corresponds to the Five -Year Implementation Matrix that was previously presented to the board. Packet Pg. 35 Iq I m C (dn moiio=i cows: 6L90 otueW do moiio=i comweLuLioew . . . . . . . . . . . lir �irr ..................... .. ........... I . . .............. � MR "M /I .... ........ FIRER . ....................... LE � . . .. . ...... va g gg/g ....................................................................................... . 2.5 Information Item : Recommendation for 2017 Wage Pool ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. Based on internal and external factors, including but not limited to external economic conditions and internal equity considerations, staff is proposing the following 2017 compensation pool and allocations for base wages, compensatory time payouts, overtime, step/range movement and pay for performance items. With Board concurrence, staff anticipates incorporating the information contained herein into the 2017 budget which will be discussed with the Board on several occasions in the coming months. ATTACHMENTS: • GWI comparable Analysis 2016 (PDF) • 2017 Draft Pay Ranges Rev (PDF) • 2017 Wage Pool Update (DOCX) Trustee Liaison Berman Monday, September 12, 2016 Staff Contact Arthur a Malinowski, Human Resources Updated: 9/8/2016 8:34 AM Page 1 Packet Pg. 37 2.5.a c 0 a c m E E 0 d a 0 0 a d rn 3 N n 0 N fA y 2, C Q G1 fC N O. E O 0 3 c� Packet Pg. 38 2.5.b 2017 Pay Ranges with Proposed General Wage Increase at 2% Position New Min Step New Max Step Pay Grade 70 Director of Finance $116,777.44 385 $174,037.76 465 Police Chief Fire Chief Director of Public Works Deputy Village Manager Director of Community Development Pay Grade 66 Deputy Fire Chief $98,562.88 351 $147,625.92 432 Director of Human Resources Deputy Police Chief Village Engineer Pay Grade 62 Police Commander $93,300.48 340 $139,050.08 420 Battalion Chief Deputy Director of Public Works Pay Grade 58 Police Lieutenant $83,605.60 318 $124,600.32 398 Deputy Finance Director Building Commissioner Head Golf Professional BG & Arbo Public Works Superintendent Pay Grade 54 Civil Engineer II $76,808.16 301 $114,470.72 381 Village Planner Police Sergeant Pay Grade 50 Fire Lieutenant/ Paramedic $103,602.72 361 $113,900.80 380 (May 1 2016-April 20, 2017) Pay Grade 46 Fire Lieutenant/ Non -Paramedic $101,556.00 357 $111,652.32 376 (May 1 2016-April 30, 2017) Pay Grade 42 Public Works Manager $70,917.60 285 1 $105,691.04 365 Purchasing Manager c 0 ca _ m E E 0 m 0 0 a aD a� Packet Pg. 39 2.5.b Civil Engineer I Pay Grade 34 Plan Reviewer $66,135.68 271 $98,562.88 351 Mechanic III Building Maintenance Crew Leader Pay Grade 2 Firefighter/Paramedic $60,457,28 253 $98,562.88 351 (May 1 2016-April 30, 2017) Pay Grade 25 Patrol Officer $65,478.40 269 $96,616.00 347 (January 12016-December 312016) Pay Grade 21 Building Inspector $59,856.16 251 $89,204.96 331 Health Inspector Electrical & Mechanical Inspector Fire Inspector Plumbing Inspector Records Supervisor Property Maintenance Inspector Mechanic II Building Maintenance Worker Accountant Associate Planner Admin. Assistant/Deputy Village Clerk Engineering Technician Technical Services Manager Management Analyst Maintenance Worker III Crew Leader Head Golf Professional Pay Grade 17 Maintenance Worker II $52,576.16 225 $78,355.68 305 Pay Grade 13 Permit Coordinator $45,951.36 198 $68,484.00 278 Administrative Assistant Utility Billing Coordinator Accounts Payable Coordinator Payroll Coordinator Maintenance Worker I Assistant Golf Professional c 0 ca _ m E E 0 m 0 0 a aD a� Packet Pg. 40 2.5.b Pay Grade 9 Community Service Officer $42,005.60 181 $62,917.92 261 Desk Officer Social Worker Evidence Custodian Clerk Pay Grade 5 Fleet Maintenance Shop Assistant $24,269.44 70 $36,167.04 150 Engineering Aide Pay Grade 1 School Crossing Guard $18,445.44 15 $27,356.16 94 Laborer Golf Course Attendant c 0 ca c m E E 0 m a 0 0 m aD a� Packet Pg. 41 2.5.c VILLAGE OF BUFFALO GROVE MEMORANDUM DATE: September 8, 2016 TO: Dane Bragg, Village Manager FROM: Arthur A. Malinowski, Jr., Director of Human Resources Peter M. Cahill, Management Analyst SUBJECT: Recommendation - 2017 Wage Pool for Employees Compensation Pool Based on internal and external factors, including but not limited to external economic conditions and internal equity considerations, staff is proposing the following 2017 compensation pool and allocations for base wages, compensatory time payouts, overtime, step/range movement and pay for performance items. Established on recent salary data received from our comparable communities, staff is recommending that the 2017 general wage increase, for non -represented employees be set at 2% percent (See attached GWI analysis for more information). Based on the following amounts, the proposed total compensation pool is expected to increase 2.95% percent year -over -year due to the proposed 2% increase and an increase in public safety overtime. A comparison of 2017 (proposed) and 2016 (budgeted) amounts for each category are shown below: Represented 2016 (Actual 2017 (Proposed % Change % of Total Budget) Budget) Base Wage $8,932,265 $9,151,484 2.45% 41.04% OT $815,000 $1,100,000 34.97% 3.80% Step $118,857 $123,389.76 3.81% 0.49% Total $9,866,122 $10,374,873 5.16% 45.32% Non - Represented Base Wage $11,170,181 $11,294,934.41 1.12% 52.49% OT $250,783 $243,000 -3.10% 1.16% Range Movement $177,000 $154,000 -12.99% 0.72% PFP j $35,000 j $66,000 j 88.57% 0.31% Total 1 $11,632,964 $11,757,834 1.07% 54.67% Grand Total $21,499,086 $22,132,708 2.95% 100% * Projected OT numbers Page 1 of 3 Packet Pg. 42 2.5.c The pie chart below shows the allocation of the various compensation types by category for 2017, aggregated for represented and non -represented employees: Salary Ranees In 2013, the Village initiated a three-year cycle to review and amend pay ranges to maintain comparability, internal equity and competitive salaries for current and future employees. The last comprehensive analysis was of all non -represented salary ranges was completed and approved in 2013/2014. The latest detailed analysis of salary ranges was completed this year with potential approval for 2017. Please see attached proposed 2017 salary ranges (including the proposed 2% general wage increase). Pay For Performance Based on the results of the 2015-16 annual evaluation cycle, employees received a rating of 1("Unacceptable"), 2 ("Needs Improvement"), 3 ("Fully Meets Expectations"), 4 ("Exceeds Expectations"), and 5 ("Outstanding"). Employees that score at 3, 4 and 5 will be eligible for an increase. Employees that rated a I or 2 did not receive an increase and were put on a formal performance improvement plan. Based on a normal distribution, as well as the recently completed 2016 pay for performance cycle, it is anticipated that about 15 employees will be able to reach "exceeds expectations" and "outstanding" scores, whereas the majority of employees (49) will qualify for range movement increases under the "fully meets expectations" criteria. The 2016 actual results of range movement for employees fully meeting expectations will total $111,271 and merit increases through pay for performance will be $69,745.52 for a total of $181,016, which is approximately $31,000 lower than originally budgeted ($212,000). Based on the current projections and modifications to salary ranges, staff requests a $220,000 merit pay budget allocation, which represents less than one percent of the total compensation expenditures proposed for 2017. The estimate for merit increases does not take into account any benefit that may be extended for high performers currently at the top of their pay ranges. This concept is not scheduled for consideration by the Board at this time, nor is an amount earmarked within the compensation pool. Page 2 of 3 Packet Pg. 43 2.5.c Future Actions With Board concurrence, staff anticipates incorporating the information contained herein into the 2017 budget which will be discussed with the Board on several occasions in the coming months. Page 3 of 3 Packet Pg. 44 2.6 Information Item : Stormwater Utility Update ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. Staff will present an update on the status of the Stormwater Fee and provide a discussion on the fund pro -forma and long-term financial implications. ATTACHMENTS: • SW U Fee Pro -Forma 9-1-16 (DOCX) Trustee Liaison Stein Monday, September 12, 2016 Staff Contact Michael Reynolds, Public Works Updated: 9/7/2016 4:02 PM A Page 1 Packet Pg. 45 2.6.a W[IAGE, OF B(JFFAL0 GEROVE TO: Dane C. Bragg, Village Manager FROM: Mike Reynolds, Director of Public Works DATE: August 17, 2016 RE: FY 2016 — Stormwater Fund 20 Year Pro Forma Annual Update 11 SYs'teii'in Status Qpdate As part of the 2012 Strategic Planning process, the Village Board directed staff to investigate the feasibility of implementing a Storm Water Utility Fee in Buffalo Grove. Presentations were made at the March 3, 2014, July 20, 2015 and September 24, 2015 Committee of the Whole meetings. The Village Board ratified staff's recommendation to enact a Storm Water Utility Fee on October 19, 2015 and the new fee became effective on January 1, 2016. Additionally, there were two ordinance modifications related to the implementation of this fee. The first is an addition chapter to Title 13 — Water and Sewers. This provides for the creation and administration of the program. The second is an addition chapter to Title 3 — Revenue and Finance. This outlines changes related to finance, billing and collections. i1ate aiii id l teveui„miiije Discussion Base Fee Calculation: Staff proposed a tiered approach based upon a base fee per parcel square footage value. Using the impervious data provided by GIS, the base fee was determined based upon the total parcel square footage of all parcels within the Village that contain impervious surface such as buildings, driveways and parking lots, and the funds required to maintain and update the stormwater system. The property parcel square footage breakdown and base fee calculation is provided below. 213,877,084.99 — Parcel Square Footage - Buffalo Grove (All Parcels Incorporated) 182,087,589.08 — Parcel Square Footage with Impervious Surface The proposed budget target for 2016 was $1,265,876. This included both an operating budget component ($484,000) and a capital budget component ($781,501 @ 25% of the scheduled replacement value). This results in a base fee of $0.006950 per square foot. Tiered Fee Structure: The fee is applied to all parcels within the village that have impervious surface using a tiered approach. The tiers are as follows: Tier 1 - Single Family Residence Attached & Detached (fixed fee) $0.006950 x Median Lot size (8,771.66 square footage) = Annual Fee ($60.96) Tier 2 - Multi -Family & Commercial / Industrial / Government/Non-Profit (calculated fee) $0.006950 x Property Square Footage = Annual Fee (varies as calculated) Page 1 of 4 Packet Pg. 46 2.6.a It is estimated that the current fiscal year will close at $1.05 million in revenues collected. Part of this shortfall is that we bill in arrears, so collections as of December 31 will be one month behind for commercial accounts and two months behind for residential accounts. This will balance out in future years since this was the first year for the fund. Other variances include re-classification of certain parcels, variances in the Lake and Cook County property data bases, delinquent accounts and accounts where the correct property owner has yet to be determined. The analysis uses a revenue estimate of $1.2 million hrough 2021 and 3% increases from 2022 through 2034. f iimii° t iim III""'tjiii IIII""'iii nain i4i On the attached financial analysis, staff has presented a twenty year estimate of revenues, operating expenses, Capital expenses and Operating Transfers. Revenues include stormwater grant funding and revenue amounts for the Stormwater fee. Operating expenses are those expenses related to the day to day activities such as labor, equipment, materials, and energy costs associated with system operations. Capital expenses are those amounts spent to repair or improve capital assets and infrastructure. Operating transfers are amounts received from, or paid to the General Fund for expenditures related to Stormwater Fund activities. We have earmarked an Operating Reserve Balance of 25% of the annual operating budget. This will provide three months of operations should the fund suffer a catastrophic occurrence. Working cash represents the amount of revenue that exceed expenses. At the end of FY 2016, working cash is anticipated to be $172,000. Those funds are intended to support an enterprise system valued at $.25 billion. A summary of those expenses is provided below. While the Stormwater Fund appears to be solid through 2022, any significant unanticipated repairs will deplete the working cash and reserve balances. The Board should consider a rate increase beginning in 2023 and beyond. Page 2 of 4 Packet Pg. 47 2.6.a r"t'II rinwali ";elir Systeii,"in Assets The stormwater system consists of 189 linear miles of stormwater pipe, 11.3 miles of ditches, streams and creeks, 39 detention/retention basins totaling 81 acres, 1 lift station and thousands of structures. The value of the stormwater infrastructure in today's dollars is approximately $250 million. The service life of the infrastructure can range from 50 years to 100 years. The replacement cost of the entire system at the end of the 20 year study, inflated at 3% per year, is $452 million. The assumption used for future Stormwater replacements is that the system will have an 80 year life and capital replacement would consist of 25% of the amortized value in any given year. The chart below illustrates this concept as evaluated over the next 20 years. 20 Year Flat 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Operations $484.000 $498.520 $513,476 $528,880 $544.746 $561.089 $577.921 $595,259 $613,117 $631,510 Capital $3,126.004 $3.219784 $3.316,377 $3.415,869 $3,518345 $3,623895 $3.732612 $3,844,590 $3.959928 $4.078.726 25%Ratio $781.501 $804:946 $829,094 $853,967 $879:586 $905:974 $933:153 $961.148 $989:982 $1.019,681 Total $1,265,501 $1,303,466 $1,342,570 $1,382,847 $1,424,332 $1,467,062 $1,511,074 $1,556,407 $1,603,099 $1,651,192 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Operations $650,456 $669,969 $690,068 $710,770 $732.093 $754,056 $776,678 $799,978 $823,978 $848,697 Capital $4,201.088 $4.327.120 $4.456,934 $4.590,642 $4,728.361 $4.870.212 $5,016.318 $5.166,808 $5.321.812 $5.481:466 25%Ratio $1.050,272 $1.081.780 $1,114,233 $1,147,660 $1,182.090 $1,217,553 $1,254,080 $1,291,702 $1.330.453 $1.370.367 Total 1700 727 1751749 1804 302 1858 431 1914184 1971609 2 030 758 2091680 2154 431 2 219 064 This cost estimate compensates for the improbability that entire sections of the system will be replaced at one time. Estimating the actual asset life at times is more abstract than qualitative. Pipe that is ensconced in stable soil and subjected to consistent stormwater impacts may have a service life that may double an engineering estimate, and conversely, weak soils, capacity limitations, development, traffic or other external factors may reduce the life by many years. Most of the storm sewer systems were installed as part of subdivision development. The following chart shows the pattern of subdivision construction in the Village since 1957. Page 3 of 4 Packet Pg. 48 2.6.a For the purpose of the pro forma, the FY 2017-2021 Capital Improvement Plan was added to the calculation. Beyond 2021, a flat amount, including 3% increases, is budgeted each year to address storm sewer system repairs. I""'t 'ttuu°°e III'Iuru°'givau°°un t„`eu°u libmii atliioins The Public Works Department continues to refine the program and inventory the stormwater system assets. Once the inventory is complete and the GIS system has been updated, we will have a much clearer picture of the system. Future program modifications provides for the inclusion of curb and gutter repairs and replacement as part of the annual street program. This would allow for more road construction annually. Additionally, staff is working with GIS to determine what parcels outside the Village benefit from our system and if the fee could possibly be applied to those parcels. to umu°urr'1wat'eir Ii1ate IIII't uu a°uir u° mtuu°n atll uu is Each year staff will review the financial condition of the fund to determine the adequacy of current rates. The rate is set by ordinance with no pre -determined increases and there are no changes recommended at this time. In the future, as the system inventory gets solidified and other projects become clearer, a rate increase may be appropriate. It appears that the fund will remain relatively stable until 2022. The Board should consider rate increases beginning in 2023 and beyond. The impact of infrastructure maintenance costs and the related challenges with the Stormwater Fund is not unique to the Village of Buffalo Grove. All communities to varying degrees are challenged on how to maintain and protect their system assets. A proper rate structure is the first step to ensuring that the fund will have the resources available to maintain the integrity of the system. Page 4 of 4 Packet Pg. 49 2.7 Information Item : Preliminary FY 2017 Tax Levy Discussion ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion of initial tax levy calculation for FY 2017. In conjunction with the development of the FY 2017 Village Budget, staff is currently working on a recommendation for the FY 2016 Property Tax Levy to be extended and collected in 2017. The purpose of this preliminary report is to present the levy in it's entirely including the full debt service amount (principal and interest) prior to tax abatement consideration. This will not be the final levy presented on December 5th. ATTACHMENTS: • 2016 Tax Levy -Preliminary (DOCX) Trustee Liaison Staff Contact Johnson Scott Anderson, Finance Monday, September 12, 2016 Updated: 9/8/2016 1:45 PM Page 1 Packet Pg. 50 2.7.a 11 TO: DANE C. BRAGG FROM: SCOTT D ANDERSON SUBJECT: FY 2017 PRELIMINARY PROPERTY TAX LEVY DATE: 9/8/2016 In conjunction with the development of the FY 2017 Village Budget, staff is currently working on a recommendation for the FY 2016 Property Tax Levy to be extended and collected in 2017. The current year's initial levy (2015 Tax Levy) was $15,400,848 and was an increase of 3.21 percent from the previous year's levy request. The components of the change were; Levy Purpose (2015) Increase/(Decrease) Corporate Levy 4.0% Special Purpose/IMRF (2.3%) Public Safety Pensions 4.1% Debt Service 0.3% The initial levy request (prior to abatement consideration) is $16,640,940 or a 8.05 percent increase. The components of the change are; Levy Purpose (2016) Increase/(Decrease) Corporate Levy 3.0% Special Purpose/IMRF 2.5% Public Safety Pensions 1.9% Debt Service 106.9% The purpose of this preliminary report is to present the levy in it's entirety including the full debt service amount (principal and interest) prior to tax abatement consideration. This will not be the final levy presented on December 5t". For the FY 2017 Budget the following levy requests are presented. Corporate Levy Historically the amounts requested to support the core functions of government are based on inflationary growth values published by American City & County as the Municipal Cost Index (MCI). This index is then added to the previous year's levy request. The MCI is a blended index that factors for the Consumer Price Index, Producer Price Index, and other relevant inflationary indices applied to how municipalities traditionally acquire goods and services. For the year ending July, 2016, the cost index is .8 percent. In order to maintain the same levels of service; staff requests an additional 2.2 percent to help balance the budget in the General Fund. In conjunction with the property tax increase, departmental budgets will be reviewed for expenditure reductions. * Series 2016 General Obligation Bonds principal and interest payment become due. 1 Packet Pg. 51 2.7.a Debt Service Last year's debt service requirement was $807,063. After the approval of a $200,000 tax abatement the net property tax supported debt service amount was $607,063. Next year's debt service is $1,674,144. The increase is due to the issuance of $6.1 million for street repairs (Series 2016 General Obligation Bonds). The existing line of credit was extended to November 19th, 2018. The extended credit for the Emerald Ash Borer tree replacement program and other public works projects will need to be paid off or refinanced by the due date. The following is a summary of the Village's debt position through FY 2031. As shown in the chart above, debt service levies will lower in FY 2021 with the expiration of the Series 2010A Bonds. Thus, abatements will be required for each of the next four years to produce level debt service payments. These projections do not factor for the refinancing of the line of credit. Pensions Both the Police and Fire Pension Fund's annual required contributions are being calculated by the Village's independent actuary. The Illinois Municipal Retirement Fund (IMRF) reports that the employer portion of the pension will increase 2.5 percent in 2017. The current year's levy for IMRF and employer FICA and Medicare cost was $1,502,955. The request for FY 2017 will be approximately $1,540,528, an increase of 2.5 percent or $37,574. The Firefighter Pension Levy will remain unchanged for FY 2017 at $2,174,632. The estimate for the Police Pension Levy will be 3.5 percent growth, resulting in a levy amount of $2,525,647. Staff should receive the final police pension actuarial study within the next several weeks. The total additional required amount for all pension levies is estimated to be $122,982, and increase of 2.01 percent. The equalized assessed values of the Village are recovering from the precipitous decline that began in 2010. The total property value in Buffalo Grove during the valuation years 2010-2013 had dropped 2 Packet Pg. 52 2.7.a 28.1 percent from $1.89 billion to $1.42 billion. Last year the values grew by 3.5 percent. Staff anticipates an increase of four percent for the FY 2016 levy. Below is a graph depicting the growth, and decline, of EAV over the last ten years; Equalized Assessed Valuation 4,000,000,000 3,500,000,000 3,000,000,000 % 2,500,000,000 i 2,000,000,000 1,500,000,000 1,000,000,000 500,000,000 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Cook County W Total EAV Ld Lake Couty Impact The result of the increases noted above would result in a tentative levy of $16,640,940 or 8.05 percent growth. As the FY 2017 Budget is under construction, staff will be structuring an abatement strategy to mitigate some of the tax levy growth. The next step in the process is the presentation of the truth in taxation report. If the Village's tax levy request exceeds the prior year's tax extension (less debt service levies) by more than 5 percent the Village must publish for, and conduct a public hearing. Using the amounts above, the increase would be 2.6 percent. The reason for the difference in the percentage increase is that the debt service levies are not part of the calculation for levy growth for truth in taxation purposes. At this point in the process this would be the gross levy; 3 Packet Pg. 53 I 2.7.a I Levy County Levy* County Levy Request Levy Request ............................................................................................................................................................................................................................................................................................................................... 23.13% Rate (1) 76.87% Rate (1) 100.00% 100.00% ............................................................................................................................................................................................................................................................................................................................... 0.00 0.0000 0.00 0.0000 0.00 0.00 0. 00. ...0.0000 .. ................ 0.00. ...0.0000...................0.00..................0.00 0.00 0.00 0.00000000.000,551,130.83 0.2236: 3,318,760.03"3,222,09719" 1251674.9711.1.��-�2,.-;�;-�-��.I.I.I.I.I.I.I.I.I.I.I. 0.4415..............4...1.59..803 49..............0 .3644...............5,411,478.46 ..4.1..1...478 46................5,253,862.58 0.00 0.0000 0.00 0.0000 0.00 0.00 2,019,304.16 ...0.7123 6,710,934.32 0.5879. ....8,736,238.48 ..... 8,475,959.69 356 324.33 0.1257 1,184,204 55 0 1037 1.540,528 88 1,502,955.00 92,612.52 ...0.0327 ........................ 07,787.48 ...0.0270 400,400.00 400,400.00 31,809.53 0.0112 105,715.47 0.0093 137,525.00 137,525.00 ......................................................................................................................................................................................................................................................................................................................... 199,572.81 0.0704 663,258.19 0.0581 862,831.00 0.00 .... ..................................................................................................................................................................................................................................................................................................................... 994,182.24 0.2061 1,941,465.13 0.1701 2,525,647.37 2,440,239.00 502...992.38 ..............0...1..774................1....67.1....639..62..............0..1.464...............2...1.74...632..00...............2.,1.74., 632.00 849,049.59. ...1.3577 ...12,791,899.1"3......1.1206. ..16,640,940.72....... "5,400,848.66 The components of the levy are distributed as follows; ......L....V........................................2.....1........V......2.....1.................................................................................................................................................................................................................Dollar e y Comparison0 6 s 0 5 .....�.�.....r......................P.....r.........n..................... o a a ce tage 2016 Request 2015 Request Change Change Corporate 8,730,238.48 8,475,959.69 254,278.79 3.00% Special Purpose -.IM.RF ..................... 1,540,528.88..........1,502,955.00 .......37,573.87...........2.50% ............................................................................................................................................................................................................................................................................................................................................................................................................................................ Pension 4,700,279.37 4,614,871.00 85,408.37 1.85% Debt Service............................................................ ......1,669,89..4.6"6 ..........807,063.00......862,831.00..........1.06.91%.. Total 16,640,940.72 15,400,848.69 1,240,092.03 8.05/0 One of the strategic goals set forth in FY 2013 was to present a tax levy that represents no more than 11 percent of the total property tax bill. That goal is attained in the current year's tax levy. Property Tax Distribution - 2016 The levy numbers are still tentative and will be further refined as the independent actuaries provide the police pension levies and the FY 2017 Budget process is completed. 4 Packet Pg. 54 c O N N 3 v N 3 d J K cC t— T N U- c a ch to c a J k M t— ta T Q N C G1 >_ L V Q 2.7.a Currently the State Legislature is contemplating a two year property tax freeze. This report reflects no legislative changes to the property tax code. At this point it is difficult to determine what the financial impact of a freeze would entail given there are a number of exemptions being contemplated. Abatement Considerations As noted previously, the gross levy inclusive of debt service in this report represents an 8.05 increase over the levy proposed for the current year. While staff will ultimately present a tax levy with much less growth, consideration should be given to the impact on diverting revenues from service programs to offset the expected growth in the levy due to debt service payments related to the street improvement program. The following is the impact on tax levy growth by percentage increase given the various abatement scenarios; $16,640,940 $100,000 $16,540,940 7.40% $16,640,940 $200,000 $16,440,940 6.75% $16,640,940 $300,000 $16,340,940 6.10% $16,640,940 $400,000 $16,240,940 5.45%' $16,640,940 $500,000 $16,140,940 4.81% $16,640,940 $600,000 $16,040,940 4.16%' $16,640,940 $700,000 $15,940,940 3.51% $16,640,940 $800,000 $15,840,940 2.86%'' $16,640,940 $900,000 $15,740,940 2.21% Given the level of capital requests for FY 2017, staff does not anticipate any surplus will be readily available for abatement purposes. Any diversion of revenue will have an impact on services and/or the amounts available to fund reserves for capital replacement. Staff will provide more refined budget numbers during the October 13t" Committee of the Whole meeting with a corresponding abatement strategy. 5 Packet Pg. 55 2.8 Information Item : Review of Capital Improvement Plan (CIP) Requests for the 2017 Budget Cycle ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. Deputy Director of Public Works Mike Skibbe will review the requests received for the 2017-2021 Capital Improvement Plan. The attached document represents a summary of the requests received, and will serve as a planning document for portions of the 2017 Village Budget. ATTACHMENTS: • 2017 CIP Requests (PDF) Trustee Liaison Staff Contact Stein Michael K Skibbe, Public Works Monday, September 12, 2016 Updated: 9/2/2016 8:38 AM Page 1 Packet Pg. 56 9/2/2016 2.8.a 2017-2021 Capital Improvement Plan 2017 Budget Cycle Preliminary Requests VILLAGE OF BUFFALO GROVE Public Works Department Mike Skibbe, Deputy Director Village of Buffalo Grove 1 2017-2021 CIP Planning Document Packet Pg. 57 2.8.a Table of Contents Tableof Contents.......................................................................................................................................... 2 Capital Improvement Request Summary......................................................................................................4 2017-2021 Capital Project Request Summary Table................................................................................5 Buildings & Grounds Improvements.............................................................................................................7 BuildingReplacement — CAFT...................................................................................................................8 Flooring Capital Replacement Projects.....................................................................................................9 Fire Sprinkler System — Fire Station 27...................................................................................................10 Buffalo Grove Golf Course Clubhouse Improvements............................................................................11 Buffalo Grove Golf Course Restaurant Improvements...........................................................................12 Golf Course Improvements.....................................................................................................................13 Golf Course Irrigation Repairs.................................................................................................................14 HVACUnit Replacements........................................................................................................................15 Increase Apparatus Door Height — Fire Station 25.................................................................................16 Municipal Parking Facility Maintenance.................................................................................................17 Repurpose Administration Area — Fire Station 26..................................................................................18 Roof Capital Replacement Projects.........................................................................................................19 Fire Station Sign Replacement — Fire Station 25, 26, 27......................................................................... 20 Fire Station 26 — Brick Fascia Repair.......................................................................................................21 Village Campus Long Range Planning.....................................................................................................22 Village Gateway Feature (Milwaukee Ave/Deerfield Ave).....................................................................23 Street, Sidewalk & Bikepath Maintenance.................................................................................................24 Annual Street Maintenance....................................................................................................................25 Collector Route Maintenance and Rehabilitation Program....................................................................26 Dundee Road Median Improvements.....................................................................................................27 Dundee Road and Buffalo Grove Road Intersection...............................................................................28 Lake Cook Road Improvement................................................................................................................29 Raupp Boulevard Bridge Reconstruction................................................................................................30 Annual Sidewalk/Bike Path Maintenance...............................................................................................31 Weiland Road/Prairie Road Improvement.............................................................................................32 StormSewer System................................................................................................................................... 33 Storm Water System Upgrades and Repairs...........................................................................................34 Technology.................................................................................................................................................. 35 Village of Buffalo Grove 2 2017-2021 CIP Planning Document Packet Pg. 58 Police Headquarters Jail Interlock Upgrade ........................................... SCADA Improvements............................................................................ Water Main & Sanitary Sewer Systems ..................................................... Capacity Management Operations & Maintenance (CMOM) ............... Lift Station Repair & Rehabilitation Program ........................................ Pump House & Security Improvements ................................................. Villagewide Sanitary Sewer Replacement Program ............................... Villagewide Water Main Replacement Program ................................... Village of Buffalo Grove 3 36 ................................................. 37 ................................................. 38 ................................................. 39 ................................................. 40 ................................................. 41 ................................................. 42 ................................................. 43 2017-2021 CIP Planning Document N N (D 3 d a_ U ti U) aD Cr 0 a v ti 0 N C d E s v cC a Packet Pg. 59 2.8.a Capital Improvement Request Summary The Capital Improvement Plan (CIP) is intended to be a decision -making tool for the Village Board and staff. The operational need for capital expenditures must be weighed against the ability of the Village to finance these projects. Capital improvement projects represent the equipment and infrastructure resources that all municipalities need to provide resident and business services and generally provide future benefits with long service life. A capital expenditure is incurred when the Village spends money to buy fixed assets or add value to an existing fixed asset. The Village Board's ultimate approval of the CIP does not authorize spending on the included projects. Each project must still be accepted for the current year's budget. Projects must then go through the procurement process including Board authorization to bid and Board award of bid. This insures that the project remains consistent with the budget and that identified funding is available at the time of award. Staff continues to review and evaluate each project as we lead into the 2016 budget cycle. Ongoing projects are revisited yearly and changes in priority are made as current conditions warrant. This document represents the formal requests that were received from all Village departments for inclusion in the 2016-2020 CIP, but this year, as in past years, not all projects presented here will ultimately receive funding within the proposed 2016 budget. Projects identified for FY 2017 total $12,694,303 and fall under six categories. The following chart illustrates each category's percentage as it relates to funding the capital program for FY 2017. 2017 Capital Project Request by Category Storm Sew( System 6% Village of Buffalo Grove 2% 4 2017-2021 CIP Planning Document Packet Pg. 60 2.8.a 2017-2021 Capital Project Request Summary Table 2017 2018 2019 2020 Buildings and Grounds Improvements Building Replacement - CAFT Flooring Capital Replacement Projects Fire Sprinkler System - Fire Station 27 Buffalo Grove Golf Course Clubhouse Improvements Buffalo Grove Golf Course Restaurant Improvements Golf Course Improvements Golf Course Irrigation Improvements HVAC Unit Replacements Increase Apparatus Door Height - Fire Station 26 Municipal Parking Facility Maintenance Repurpose Administration Area - Fire Station 26 Roof Capital Replacement Projects Fire Station Sign Replacement Fire Station 26 Brick Fascia Repair Village Campus Long Range Planning Village Gateway Feature Subtotal Street, Sidewalk & Bikepath Maintenance Annual Street Maintenance Collector Route Maintenance and Rehabilitation Program Dundee Road Median Improvements Dundee Road and Buffalo Grove Road Intersection Lake Cook Road Improvement Raupp Bridge Reconstruction Annual Sidewalk/Bike Path Maintenance Weiland Road/Lake Cook Road Improvements Subtotal $850,000 -$188,000 -$188,000 -$188,000 $159,033 $82,768 $98,154 - - $100,000 $110,000 $50,000 $50,000 $350,000 - - - $25,000 $100,000 $100,000 $75,000 $33,000 $25,000 $55,000 - $550,000 $120,000 $120,000 $120,000 $48,000 - - - $254,000 $125,000 $125,000 $125,000 $25,000 - - - $276,850 $429,800 - $28,000 $28,000 $28,000 $24,000 - - $100,000 - - $25,000 $50,000 $25,000 - $2,857,883 $822,568 $513,154 $132,000 $4,000,000 $4,000,000 $4,000,000 $4,000,000 $300,000 $180,000 $180,000 $2,250,000 $40,000 $40,000 $40,000 $40,000 $150,000 - - - $50,000 $225,000 $225,000 $225,000 $60,000 - - - $325,000 $325,000 $325,000 $325,000 $50,000 $300,000 $500,000 - $4,975,000 $5,070,000 $5,270,000 $6,840,000 Storm Water Management Storm Water System Upgrades and Repairs $778,000 $350,000 $520,000 $470,000 Subtotal $778,000 $350,000 $520,000 $470,000 Police Headquarters Jail Interlock Upgrade $99,420 - SCADA Improvements $200,000 $110,000 Subtotal $299,420 $110,000 Continued on next page. Village of Buffalo Grove 5 2021 $120,000 $125,000 $79,100 $324,100 $4,000,000 $2,250,000 $40,000 $325,000 $6,615,000 $450,000 $450,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 2017-2021 CIP Planning Document N N () a a_ U ti U) 41 U) (D Cr a) a_ V ti 0 N c d E s U cc a Packet Pg. 61 2.8.a Water Main & Sanitary Sewer Systems Capacity Management Operations & Maintenance Lift Station Repair & Rehabilitation Pump House Repairs & Security Improvements Villagewide Sanitary Sewer Replacement Villagewide Water Main Replacement Subtotal Total Grand Total 2016-2020 Village of Buffalo Grove $54,000 $64,000 $42,000 $19,000 $39,000 $900,000 $440,000 $300,000 $300,000 $300,000 $550,000 $400,000 $440,000 $220,000 $220,000 $1,210,000 $485,000 $485,000 $435,000 $400,000 $1,070,000 $1,575,000 $1,540,000 $1,500,000 $1,000,000 $3,784,000 $2,964,000 $2,807,000 $2,474,000 $1,959,000 $12,694,303 $9,316,568 $9,130,154 $9,936,000 $9,368,100 $50,445,125 6 2017-2021 CIP Planning Document N N () 3 (D a_ U ti U) 41 U) (D Cr a) a v ti 0 N C d E s v cC a Packet Pg. 62 2.8.a Buildings & Grounds Improvements The Village is responsible for maintaining 23 structures within its corporate boundaries. Village buildings and grounds must be maintained regularly to remain functional. Village facilities must also periodically be upgraded to ensure efficient operations. Expenditures in this category historically include projects that: • Maintain the safety and appearance of Village owned property • Maximize the life of facilities • Maintain value of facilities through preventative maintenance before they become more expensive to repair. • Insure that any issues affecting health and safety of building occupants are promptly addressed. The Village's facilities include: • Village Hall • Public Service Center & Salt Dome • Police Department • Fire Station Admin, Stations 25, 26, & 27, Fire Training Facility and Classroom Trailer • Pump Stations 1, 2, 6, & 7 • BGGC & Arboretum Clubhouses, Halfway Houses, and Maintenance Buildings • Train Station and Warming Shelters • Youth Center Village of Buffalo Grove 7 2017-2021 CIP Planning Document Packet Pg. 63 2.8.a Building Replacement — CAFT Category: Facilities Maintenance Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2017 Project Coordinator: Fire Summary: This proposal will fund the replacement of the CAFT training classroom which had an animal infestation. Once a health analysis was completed, it was also determined that the windows had been leaking for a number of years and there was a health hazard associated with the mold growth. The building, which was constructed in 2000, was actually three donated mobile offices connected together with a wood shell and pitched roof applied. Due to the construction of the classroom, the classroom was never intended to be a permanent structure and had an estimated life span of 5 to 10 years. The building was demolished in July 2016 with the intent of building a permanent structure. Building estimates have been gathered from architects and pre -fabricated building manufacturers which resulted in a building and contents estimate of $760,000. This cost would be divided by the four (4) CAFT fire departments with each being responsible for their cost of $188,000. Engineering is being funded at $70,000 and would also be split. The initial cost could be provided by the Village with an agreement that the other fire departments would pay their share over a defined period (3-5 years). Budget Impact: This project would be funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expense Category FY 2017 FY 2018 FY 2019 FY 20120 FY 2021 TOTAL Land Design Services $ 70,000 $ 70,000 Construction $ 660,000 - - - - $ 660,000 Equipment $ 100,000 - - - - I $ 100,000 Contingency $ 20,000 -$188,000 -$188,000 -$188,000 1 ($ 544,000) Sub -Total $ 850,000 -$188,000 -$188,000 -$188,000 $ 0 1 $ 286,000 Village of Buffalo Grove 8 2017-2021 CIP Planning Document Packet Pg. 64 2.8.a Flooring Capital Replacement Projects Category: Buildings & Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2015 Project Coordinator: Public Works Summary: This category covers planned flooring, both carpet and tile, replacements within Village facilities. On average the carpet to be replaced will be 4 — 6 years past the date it was scheduled to be replaced. 2017 flooring projects include Police HQ ($95,340), Fire Station #25 ($16,940) and Public Service Center ($48,447). The oldest carpeting is from 1995 in Police, with the Public Service Center and Fire Station #25 dating back to 2001. Prior to 2017, this CIP item was specifically for carpeting, but several tile flooring issues arose in FY 2016 and a decision was made to include all types of flooring in this replacement schedule. Budget Impact: This project is funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 32,452 $ 166,595 $199,047 Actual Expenditures $ 0 $ 0 $ 0 $ 32,452 $ 44,932 $ 77,384 Village of Buffalo Grove 9 2017-2021 CIP Planning Document Packet Pg. 65 2.8.a Fire Sprinkler System — Fire Station 27 Category: Buildings & Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2016 Project Coordinator: Fire Summary: This proposal will address the need for the first floor of Fire Station 27 to have a fire sprinkler system installed. The basement area of the fire station has been retrofitted with a fire sprinkler system and this project will complete the retrofit for the entire fire station. Budget Impact: This project would be funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures 1 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services - - - - $ 1,000 $ 1,000 Construction - - - - $ 59,000 ,000 $E40,000 Equipment - - - - $ 40,000 $ Contingency Sub -Total $ 0 $ 0 $ 0 $ 0 $ 100,000 $ 100,000 Village of Buffalo Grove 10 2017-2021 CIP Planning Document Packet Pg. 66 2.8.a Buffalo Grove Golf Course Clubhouse Improvements Category: Buildings & Grounds Improvements Fund: Golf Reserves Account Number: Initial Proposal Date: 2016 Project Coordinator: Golf Summary: This proposal will address the need for renovations within the clubhouse itself, coinciding with the restaurant improvements, but focusing on the golf specific areas including the main hall, pro shop, and locker room areas that support golf operations. The clubhouse was originally opened in 1989 and has only received cosmetic updates in the past 27 years. Budget Impact: This project would be funded through the Golf reserve for equipment. MENEM Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 10,000 - - - - $ 10,000 Construction $100,000 $ 50,000 $ 50,000 - - $200,000 Equipment - - - - - - Contingency Sub -Total $110,000 $ 50,000 $ 50,000 $ 0 $ 0 $ 210,000 Village of Buffalo Grove 11 2017-2021 CIP Planning Document Packet Pg. 67 2.8.a Buffalo Grove Golf Course Restaurant Improvements Category: Buildings & Grounds Improvements Fund: Golf Reserves Account Number: Initial Proposal Date: 2016 Project Coordinator: Golf Summary: This project will support the build out and mechanical renovation needs in order to secure a new tenant for the Village Bar and Grill restaurant space. While the tenant will renovate the soft areas, the Village needs to update building mechanicals (plumbing, wall and flooring repairs, electrical, and HVAC) before the restaurant and banquet areas are improved. Budget Impact: This project would be funded through the Golf reserve for equipment. MENEM Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 30,000 - - - - - Construction $300,000 - - - - - Equipment $ 20,000 - - - - - Contingency Sub -Total $350,000 $ 0 $ 0 $ 0 $ 0 $ 0 Village of Buffalo Grove 12 2017-2021 CIP Planning Document Packet Pg. 68 2.8.a Golf Course Improvements Category: Buildings & Grounds Improvements Fund: Golf Reserves Account Number: Initial Proposal Date: 2016 Project Coordinator: Golf Summary: This project will include reconstruction and restoration efforts on the golf courses themselves. In 2017, the 5t" tee box at Arboretum requires reconstruction ($25,000). In 2018 through 2020, a three year project to restore all 69 sand traps at Arboretum is being programed. Budget Impact: This project would be funded through the Golf reserve for equipment. EFY FY 2012 I I FY 2013 I FY 2014 I FY 2015 I I TOTAL Budgeted Amount 2016d $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expense Category I FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services - - - - - - Construction $ 25,000 $100,000 $100,000 $ 75,000 - $300,000 Equipment - - - - - - Contingency Sub -Total $ 25,000 $100,000 $100,000 $ 75,000 $ 0 $300,000 Village of Buffalo Grove 13 2017-2021 CIP Planning Document Packet Pg. 69 2.8.a Golf Course Irrigation Repairs Category: Buildings & Grounds Improvements Fund: Golf Reserves Account Number: Initial Proposal Date: 2016 Project Coordinator: Golf Summary: This project will support irrigations repairs and piping replacements at both golf course facilities. For 2017, a section of irrigation pipe crossing the creek and feeding the back nine at BGGC is programed for replacement ($25,000). In addition, a variable frequency drive (VFD) is needed for Arboretum golf course ($8,000). Additional work to irrigation pumps and control systems is being programmed through 2019. Budget Impact: This project would be funded through the Golf reserve for equipment. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 IIIIII Expense Category FY 2017 FYII11210118 FY 201i19liillll FY 2020 FY 2021 TOTAL Land Design Services Construction $ 25,000 - - - - $ 25,000 Equipment $ 8,000 $ 25,000 $ 55,000 - - - Contingency Sub -Total $ 33,000 $ 25,000 $ 55,000 $ 0 $ 0 $113,000 Village of Buffalo Grove 14 2017-2021 CIP Planning Document N N d a a_ U ti U) 41 U) a� Cr 0 a v ti 0 N C d E s U c� a Packet Pg. 70 2.8.a HVAC Unit Replacements Category: Buildings & Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2015 Project Coordinator: Public Works Summary: This project will provide for HVAC unit replacements at various Village facilities. The Village maintains 61 HVAC units in total, and more than half are currently exceeding their 18 year life expectancy. Specific replacements identified for 2017 include 3 units at Police Headquarters which are original to the building (Installed 1989 — deferred 9 years), a unit at Fire Station 27 (Installed 1991— deferred 7 years), and the unit at the Public Service Center ($350,000 - Installed 2002). In all, 7 units have been identified for priority replacement. Units are also prioritized based on their ongoing repair history and difficulty in acquiring replacements parts, not strictly on age. Budget Impact: This project would be funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 120,000 $ 120,000 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 92,237 $ 92,237 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services Construction $ 550,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $1,030,000 Equipment Contingency Sub -Total $ 550,000 $ 120,000 $ 120,000 $ 120,000 $ 120,000 $1,030,000 Village of Buffalo Grove 15 2017-2021 CIP Planning Document Packet Pg. 71 2.8.a Increase Apparatus Door Height — Fire Station 25 Category: Buildings & Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2016 Project Coordinator: Fire Summary: This proposal is to address the need for an increased apparatus door height at Fire Station 25. Currently only one bay (front and back doors) has enough clearance to allow Tower 25 to be parked inside of the apparatus bay. Should Tower 25 need to be placed in another apparatus bay for mechanical reasons, the only option is to store it at Public Works, if the space is available. Budget Impact: This project would be funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 20,000 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expense Category FY 2017 ...MENEM FY 2018 FY 2019 FY 20120 FY 2021 TOTAL Land Design Services $ 8,000 - - - - $ 8,000 Construction $ 28,000 - - - - $ 28,000 Equipment $ 12,000 - - - - $ 12,000 Contingency Sub -Total $ 48,000 $ 0 $ 0 $ 0 $ 0 $ 48,000 Village of Buffalo Grove 16 2017-2021 CIP Planning Document Packet Pg. 72 2.8.a Municipal Parking Facility Maintenance Category: Buildings & Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.40 Initial Proposal Date: Ongoing Project Coordinator: PW-Engineering Summary: This program provides for the routine sealing, restriping, and reconstruction of municipal lots. The 2017 planned improvements includes lots at the Metra train station ($60,000), the Buffalo Grove and Arboretum Golf Courses ($20,000), the Public Service Center ($155,000), and at Fire Station #26 ($19,000). Budget Impact: This project is funded through the General Fund's operating revenues. MENEM Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $65,000 $74,100 $110,000 $170,000 $125,000 $544,100 Actual Expenditures $65,000 $67,000 $110,000 $116,828 $125,000 $483,828 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services Construction $254,000 $125,000 $125,000 $125,000 $125,000 $754,000 Equipment Contingency Sub -Total $254,000 $125,000 $125,000 $125,000 $125,000 $754,000 Village of Buffalo Grove 17 2017-2021 CIP Planning Document Packet Pg. 73 2.8.a Repurpose Administration Area — Fire Station 26 Category: Facilities Maintenance Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2016 Project Coordinator: Fire Summary: With the reorganization of the Fire Prevention Bureau and assignment of the Fire Inspector to Village Hall, the area formerly occupied by the Fire Prevention Bureau is in need of being repurposed to meet the current work space and storage needs of the Fire Department. This proposal includes creating a reception area, an EMS room for walk in patients additional storage for EMS and Haz-Mat supplies and a work area for the part time Public Education Officer and painting of the entire administrative office area. Budget Impact: This project is funded through the General Fund's operating revenues. i illi •• illy l 11 �q�q i�I u�lill �uuu Estimated FY 2012 FY 2013 I FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Village of Buffalo Grove 18 2017-2021 CIP Planning Document Packet Pg. 74 2.8.a Roof Capital Replacement Projects Category: Buildings & Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.40 Initial Proposal Date: 2014 Project Coordinator: Building Maintenance Summary: This category covers full roof replacements on Village owned buildings. For 2017, work is planned to include Village Hall ($107,800), Metra Station ($21,000), Pump Station #6 ($21,000), Fire Station 25 ($42,000), BGGC Maintenance Building ($86,800), and Well House #1 ($19,250). Prior to 2014 these projects were not programmed in the CIP. Maintenance and repair work remains in the Building Maintenance operating budget within Public Works, and is separate from these replacements. Replacement projects were identified during the 2014 roof inspection reports prepared by Industrial Roofing Services. Budget Impact: This project is funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $225,000 $ 0 $ 286,825 $ 511,825 Actual Expenditures $ 0 $ 0 $ 0 $197,766 $ 72,000 $ 269,766 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services Construction $ 276,850 $ 429,800 - - $ 79,100 $ 785,750 Equipment Contingency Sub -Total $ 276,850 $ 429,800 - - $ 79,100 $ 785,750 Village of Buffalo Grove 19 2017-2021 CIP Planning Document N N d a a_ U ti U) U) a� Cr 0 a U ti 0 N c d E s U ca a Packet Pg. 75 2.8.a Fire Station Sign Replacement — Fire Station 25, 26, 27 Category: Buildings and Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2016 Project Coordinator: Fire Summary: This proposal will address the current condition of the exterior landscaping at all three fire stations. A comprehensive landscaping plan that takes into consideration ongoing maintenance and screening needs from the nearby residents along with the replacement of the current fire station signs will need to be completed. The current signs are made of wood, in general poor condition and are placed parallel to the street which makes it difficult for passing motorists to identify the fire station location until they are past the fire station entrance. This proposal provides for the replacement of all three fire station signs with masonry signs oriented perpendicular to the street. Budget Impact: This project is funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expense Category FY 2017 FY 2018 FY 2019 FY 20120 FY 2021 TOTAL Land $ 10,000 $ 10,000 $ 10,000 - - $30,000 Design Services $ 5,000 $ 5,000 $ 5,000 - - $15,000 Construction $ 13,000 $ 13,000 $ 13,000 - - $39,000 Equipment Contingency Sub -Total $ 28,000 $ 28,000 $ 28,000 $ 0 $ 0 1 $84,000 Village of Buffalo Grove 20 2017-2021 CIP Planning Document Packet Pg. 76 2.8.a Fire Station 26 — Brick Fascia Repair Category: Buildings and Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2017 Project Coordinator: Fire Summary: This project will complete repairs of the brick fascia that is separating from the block wall in the southwest corner of the apparatus bay at Fire Station 26. There are also louvers areas that are no longer used and the steel lintel above these openings has shifted due to the weight of the brick fascia above. These deficiencies were identified during the 2014 facility needs analysis completed by FGM Architects. Budget Impact: This project is funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 .. H Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 4,000 - - - - $ 4,000 Construction $ 20,000 - - - - $ 20,000 Equipment Contingency Sub -Total $ 24,000 $ 0 $ 0 $ 0 $ 0 $ 24,000 Village of Buffalo Grove 21 2017-2021 CIP Planning Document Packet Pg. 77 2.8.a Village Campus Long Range Planning Category: Buildings and Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2017 Project Coordinator: OVM Summary: Several buildings on the Village Campus are nearing the end of their useful life, where major renovations and mechanical system replacements begin to reach a significant percentage of the estimated replacement cost of the facilities. When factoring in the current space needs and business formats that have changed since the buildings were built, it is prudent to begin analyzing the cost -benefit for extensive rehabilitation versus new construction. For example, 40 years is the higher end of the life spectrum for the occupancy load of Village Hall (Originally built in 1970) or the industrial load of Public Works (Originally built in 1976). This item is requested in order to begin long term planning of the Village Campus as an asset. Budget Impact: This project is funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 07 $ 0 $ 0 $ 0 $ 0 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 100,000 - - - - $ 100,000 Construction Equipment Contingency Sub -Total $ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000 Village of Buffalo Grove 22 2017-2021 CIP Planning Document Packet Pg. 78 2.8.a Village Gateway Feature (Milwaukee Ave/Deerfield Ave) Category: Buildings & Grounds Improvements Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2017 Project Coordinator: Community Development mooh Summary: As part of the Woodman's project located at the northwest corner of Deerfield Parkway and Milwaukee Avenue, staff is proposing to replace the existing Village entrance sign with a new "Gateway' feature which may include a new sign, landscaping and pedestrian amenities. While Woodman's will own the parcel, the Village will obtain an easement to allow the construction and maintenance of the new feature. Staff is proposing to complete a design in 2017 (landscaping design and engineering) and begin construction in 2018. Budget Impact: This project is funded through the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Expenditures Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 25,000 - - - - $ 25,000 Construction - $ 50,000 $ 25,000 - - $ 75,000 Equipment Contingency Sub -Total I $ 25,000 1 $ 50,000 $ 25,000 $ 0 $ 0 $ 100,000 Village of Buffalo Grove 23 2017-2021 CIP Planning Document Packet Pg. 79 2.8.a Street, Sidewalk & Bikepath Maintenance The Village roadway network is comprised of state, county, and municipal roadways. Each roadway carries with it a function such as arterial, collector or local streets. The break -down is as follows: Municipal Roadways 117.70 miles State Roadways 8.95 miles Cook County Roadways 7.25 miles Lake County Roadways 10.82 miles Total 144.72 miles Municipal Roadways are evaluated every year and recommendations for the next several years of street projects are developed. The projects involve traditional maintenance and rehabilitation of local streets based upon a defined service life. The defined service life is designed to maintain quality surface conditions and avoid more costly roadway rebuilds. Due to funding issues, since 2008 not all streets identified for maintenance have been repaired. Cuts in the program were necessary given the current economic climate and funding limitation both internally, and from the State of Illinois. A recent bond issue allowed for a large catch-up project in 2016. The majority of work to be performed during the 2017 construction season will be for the rehabilitation of street surface and curb/gutter along various identified local streets as well as a patching, crack sealing, and pavement rejuvenation program designed to extend the life of various streets. The following streets were identified from the results of the pavement inspection program and are scheduled for repair in 2017 depending upon funding availability: The Village of Buffalo Grove recognizes the need to have a network of pedestrian and mixed -use paths throughout the community. The Village currently maintains 224 miles of concrete sidewalks and bikeways. The Village actively pursues grant funding to expand or improve the current system and has created an ad -hoc bike path committee to develop suggestions for future improvements Village of Buffalo Grove 24 2017-2021 CIP Planning Document Packet Pg. 80 2.8.a Annual Street Maintenance Category: Street, Sidewalk & Bike Path Maintenance Fund: Capital Projects - Streets Account Number: 160.75.560.20 Initial Proposal Date: Ongoing Project Coordinator: PW-Engineering Summary: The annual street maintenance and rehabilitation program is covered in each year's CIP. The Village streets are reviewed annually and evaluated for all types of maintenance or improvement. Also included is the remaining local share ($50k) for the Dundee Road Streetscape Improvement with the Illinois Department of Transportation that was recently completed. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues, bond proceeds, and a portion of home rule sales tax fund. Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $1,700,000 $5,950,000 $2,250,000 $1,800,000 $8,000,000 $19,700,000 FActual Expenditures $4,078,000 $5,684,477 $2,014,665 $1,688,228 $8,000,000 $21,465,370 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $450,000 $450,000 $450,000 $450,000 $450,000 $2,250,000 Construction $3,600,000 $3,550,000 $3,550,000 $3,550,000 $3,550,000 $17,800,000 Equipment Contingency Sub -Total $4,050,000 $4,000,000 $4,000,000 $4,000,000 $4,000,000 $20,050,000 Village of Buffalo Grove 25 2017-2021 CIP Planning Document Packet Pg. 81 2.8.a Collector Route Maintenance and Rehabilitation Program Category: Street, Sidewalk & Bike Path Maintenance Fund: Capital Projects - Streets Account Number: 160.75.560.20 Initial Proposal Date: 2017 Project Coordinator: PW-Engineering Summary: The Collector Route Maintenance and Rehabilitation Program is being proposed in the 2017 CIP in order to separate collector street maintenance from the Annual Street Maintenance Program. These Village streets have been identified by the Illinois Department of Transportation as Collector Routes due to their width and amount of traffic. Federal Funding is available at up to 80% reimbursement for design and construction as part of the Federal process. Currently Brandywyn Lane and Thompson Boulevard are in design for anticipated 2020 and 2021 construction. Budget Impact: These projects are funded through an internal transfer from the General Fund's operating revenues, bond proceeds, and a portion of home rule sales tax fund. EFY FY 2012 I I FY 2013 I FY 2014 I FY 2015 I I TOTAL Budgeted Amount 2016d $0 $0 $0 $0 $0 $0 Actual Expenditures $0 $0 $0 $0 $0 $0 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 300,000 $ 300,000 $ 300,000 $ 650,000 $ 650,000 $ 2,200,000 Construction - - - $10,000,000 $10,000,000 $20,000,000 Equipment Contingency - -$ 120,000 -$120,000 -$8,400,000 -$8,400,000 -$17,040,000 Sub -Total 1 $ 300,000 1 $ 180,000 $ 180,000 1 $2,250,000 1 $2,250,000 1 $ 5,160,000 Village of Buffalo Grove 26 2017-2021 CIP Planning Document N N d 3 a a_ U ti U) 41 U) a� Cr 0 a V ti 0 N c d E s U c� y.+ a Packet Pg. 82 2.8.a Dundee Road Median Improvements Category: Street, Sidewalk & Bike Path Maintenance Fund: Capital Projects - Streets Account Number: 160.75.560.20 Initial Proposal Date: 2013 Project Coordinator: PW-Engineering Summary: This project would continue improvements to the street scape along the Dundee Road corridor through the addition of landscaped medians. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues. Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services Construction $40,000 $40,000 $40,000 $40,000 $40,000 $200,000 Equipment Contingency Sub -Total $40,000 1 $40,000 1 $40,000 1 $40,000 1 $40,000 $200,000 Village of Buffalo Grove 27 2017-2021 CIP Planning Document N N m a a_ U ti U) 41 U) a� Cr 0 a v ti 0 N C d E s U c� a Packet Pg. 83 2.8.a Dundee Road and Buffalo Grove Road Intersection Category: Street, Sidewalk & Bike Path Maintenance Fund: Capital Projects - Streets Account Number: 160.75.560.20 Initial Proposal Date: 2015 Project Coordinator: PW-Engineering Summary: The Illinois Department of Transportation is planning to add right turning lanes on the northwest and northeast corners of the intersection in 2017 to improve the intersection performance. The Village is required to pay for the local improvements such as moving or replacing the Village owned utilities and street lights. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount I I I I I FY 2016 I $0 $0 $0 $0 $150,000 $0 Actual Expenditures $0 $0 $0 $0 $0 $0 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services Construction $80,000 - - - - $80,000 Equipment Contingency Sub -Total $80,000 - - - - $80,000 Village of Buffalo Grove 28 2017-2021 CIP Planning Document N N d 3 d a_ U ti U) U) a� Cr 0 a v ti 0 N C d E s U c� a Packet Pg. 84 2.8.a Lake Cook Road Improvement Category: Street, Sidewalk & Bike Path Maintenance Fund: Capital Projects - Streets Account Number: 160.75.560.20 Initial Proposal Date: 2008 Project Coordinator: PW-Engineering Summary: The Cook County Highway and Transportation Department is planning on improving Lake Cook Road from Lexington Drive to Raupp Boulevard. The design is anticipated to be completed in 2017 with construction expected to begin in 2018. The Village is responsible for a local share of the cost for such items as pedestrian facilities, street lights, and utility relocations. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues. Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $0 $0 $113,000 $113,000 $50,000 $276,000 Actual Expenditures $0 $0 $63,000 $5,000 $50,000 $118,000 m m m u Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 50,000 - - - - $ 50,000 Construction - $225,000 $225,000 $225,000 $0 $675,000 Equipment Contingency Sub -Total $ 50,000 $225,000 $225,000 $225,000 $0 $725,000 Village of Buffalo Grove 29 2017-2021 CIP Planning Document Packet Pg. 85 2.8.a Raupp Boulevard Bridge Reconstruction Category: Street, Sidewalk & Bike Path Maintenance Fund: Capital Projects - Facilities Account Number: 150.75.560.30 Initial Proposal Date: 2011 Project Coordinator: PW-Engineering Summary: This project covered the evaluation, design and construction of needed improvements to the Raupp Boulevard Bridge. The construction was completed in 2016 and the project paperwork involved in the Federal grant closeout process is expected to last into 2017. Significant funding (80%) was provided by the Highway Bridge Replacement and Rehabilitation Program administered by the USDOT Federal Highway Administration for the majority of the project. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues. MENEM Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $32,000 $40,000 $40,000 $392,000 $60,000 $564,000 Actual Expenditures $6,272 $40,297 $40,000 $834,431 $0 $981,000 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $60,000 - - - - $60,000 Construction Equipment Contingency Sub -Total $60,000 - - - - $60,000 Village of Buffalo Grove 30 2017-2021 CIP Planning Document Packet Pg. 86 Annual Sidewalk/Bike Path Maintenance 2.8.a Category: Street, Sidewalk & Bike Path Maintenance Fund: General Fund Account Number: 100.55.10.535.05 Initial Proposal Date: Ongoing Project Coordinator: PW- Engineering Summary: Annual sidewalk and bike path maintenance and rehabilitation program. In FY 2016 new pedestrian facility improvements include repairing sidewalk in the northeast and eastern sections of the Village. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues. Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $325,000 $100,000 $325,000 $325,000 $325,000 $1,400,000 Actual Expenditures 1 $214,500 $93,936 $422,421 $242,094 1 $250,000 $1,222,951 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services Construction $325,000 $325,000 $325,000 $325,000 $325,000 $1,625,000 Equipment Contingency Sub -Total $325,000 $325,000 $325,000 $325,000 $325,000 $1,625,000 Village of Buffalo Grove 31 2017-2021 CIP Planning Document N d 3 a a_ U ti a� Cr 0 a V ti 0 N C d E s U c� a Packet Pg. 87 Weiland Road/Prairie Road Improvement 2.8.a Category: Street, Sidewalk & Bike Path Maintenance Fund: Capital Projects - Streets Account Number: 160.75.560.20 Initial Proposal Date: 2008 Project Coordinator: PW-Engineering Summary: The Lake County Department of Transportation is planning on improving Weiland Road and Prairie Road from Route 22 to Lake Cook Road. The design is anticipated to be completed in 2017 with construction expected to begin in 2018. The Village is responsible for a local share of the cost for such items as pedestrian facilities, street lights, and utility relocations. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues. MENEM Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $235,000 $100,000 $0 $0 $0 $335,000.00 Actual Expenditures $299,012 $100,452 $0 $0 $0 $399,464.00 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 50,000 - - - - $ 50,000 Construction - $300,000 $500,000 - - $800,000 Equipment Contingency Sub -Total $ 50,000 $300,000 $500,000 $0 $0 $850,000 Village of Buffalo Grove 32 2017-2021 CIP Planning Document Packet Pg. 88 2.8.a Storm Sewer System The Village of Buffalo Grove maintains a piped network of 180 miles of storm sewer, one storm water lift station at Jackson Drive, and several miles of creeks and streams. While most periodic maintenance and cleaning efforts are included in the Public Works Drainage Section operating budget, system repairs are being included in the CIP due to the size and scope of necessary repairs. Repair locations are identified through the annual Storm Sewer Televising program. The program allows a televised inspection of 10% of the Village's storm sewers each year. Tapes are then reviewed by engineering staff and repair recommendations are grouped by point repair, sewer lining, or pipe replacement. In the past, most Storm Sewer repairs have been handled by in-house Public Works staff or in conjunction with scheduled street maintenance. But, as infrastructure ages, the list of identified repairs has increased. A contractual repair contract will be necessary and repairs will be addressed in order of priority. Beginning in 2016, a Storm Water Utility Fee was established in order to provide a separate utility N funding source for storm water work. Previously, work was charged to the General Fund. 3 a m It is anticipated that the storm sewer system repair program will be an ongoing need. a_ U Village of Buffalo Grove 33 2017-2021 CIP Planning Document Packet Pg. 89 2.8.a Storm Water System Upgrades and Repairs Category: Storm Sewer Fund: Storm Water Utility Fund Account Number: 100.55.25.560.40 Initial Proposal Date: 2013 Project Coordinator: PW-Engineering Summary: This program provides for storm sewer lining, point repairs, or replacements at priority locations within the Village's storm sewer network as identified through the Annual Storm Sewer Televising Inspection Program ($200,000). Funding is also being requested to add/repair drainage improvements to village streets in conjunction with the Annual Street Maintenance Program ($250,000). Funding is being requested for a streambank stabilization project within the Buffalo Creek Nature Preserve ($263,000). The Village is applying for a 319 Grant to cover $170,000 of the project cost. Funding is being requested to perform a GPS inventory of all pipes, catch basins, streams, detention basins, and related infrastructure for the purposes of quantifying the system and providing a long-range capital replacement program ($15K). Finally, for major road improvements by other jurisdictions, the Village is responsible for the cost of the Village's storm sewer relocation costs. The estimated cost for Lake Cook Road is $20k in 2018, 2019 and 2020. The estimated cost for Weiland Road is estimated to be $50k in 2018 and 2019. Budget Impact: This project is funded through the Village's Storm Water Utility Fee. Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $0 $200,000 $200,000 $200,000 $330,000 $930,000.00 Actual Expenditures $0 $133,084 $200,000 $250,000 $330,000 $913,084.00 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 65,000 - - - - $ 65,000 Construction $713,000 $520,000 $520,000 $470,000 $450,000 $2,673,000 Equipment Contingency - -$170,000 - - - -$170,000 Sub -Total $778,000 $350,000 $520,000 $470,000 $450,000 $2,568,000 Village of Buffalo Grove 34 2017-2021 CIP Planning Document Packet Pg. 90 2.8.a Technology The Village of Buffalo Grove's Information Technology (IT) group is responsible for maintenance of local and wide area networks that facilitate effective interdepartmental communication among Village offices and facilities. The Village made a strategic move to join the Government Information Technology Consortium (GovITC) in 2014. The employees of the Consortium who work in Buffalo Grove report to the Deputy Village Manager and currently maintain the entire Village network including: 0 50 Virtual Servers • 230+ Desktop and Mobile Workstations 0 Approximately 100 Printers and Specialty Devices The backbone of the Village's data systems is a redundant wide area network comprised of fiber optic cable and secure wireless transmission. This network links the data systems of three fire stations, two golf courses, Police headquarters, Public Works, and Village Hall. Technology is a key part of the Village's vision and mission and that is reflected in this year's CIP requests. Village of Buffalo Grove 35 2017-2021 CIP Planning Document Packet Pg. 91 2.8.a Police Headquarters Jail Interlock Upgrade Category: Technology Fund: Capital Projects - Facilities Account Number: 150.75.560.50 Initial Proposal Date: 2014 Project Coordinator: Police Summary: The door control interlock system for the jail has failed on several occasions. The system and parts have not been manufactured in more than 10 years causing extreme difficulty in obtaining repair parts. This system is governed and inspected by the Illinois Department of Corrections. Budget Impact: This project is funded through an internal transfer from the General Fund's operating revenues. I I I Estimated I FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 30,075 $ 30,075 Actual Expenditures $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Village of Buffalo Grove 36 2017-2021 CIP Planning Document Packet Pg. 92 2.8.a SCADA Improvements Category: Technology Fund: Water & Sewer Account Number: 170.55.35.560.60 Initial Proposal Date: 2012 Project Coordinator: Public Works Summary: Implement recommended improvements as detailed in the SCADA System Master Plan. The main goal for 2017 is to maintain reliable radio communications to the lift station sites for control and telemetry purposes. Work also continues to update software and hardware within the SCADA system in order to update security and alarming functionality, and replace key components which are no longer serviceable due to manufacturer obsolescence. Budget Impact: This program is funded by the Water & Sewer Fund Reserves. EstimatedY FY 2012 FY 2013 Budgeted Amount FY 2014 F2015 FY 2016 TOTAL $ 0 $77,000 $85,800 $200,000 $200,000 $562,800.00 Actual Expenditures $ 0 $ 0 $129,042 $25,000 $180,000 $334,042.00 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 20,000 $ 10,000 - - - $30,000.00 Construction Equipment $180,000 $100,000 $20,000 $20,000 $20,000 $340,000.00 Contingency Sub -Total 1 $200,000 $110,000 $20,000 $20,000 $20,000 1 $370,000.00 Village of Buffalo Grove 37 2017-2021 CIP Planning Document Packet Pg. 93 2.8.a Water Main & Sanitary Sewer Systems The Village of Buffalo Grove's oldest water main was constructed in 1929 with the majority, approximately 50%, of water main put into place between 1983 and 1996. Currently, the water main system has 181 linear miles of water main and has a replacement value of approximately $773 million. Other water system features include: • 2,475 Hydrants • 1,900 Valves • 4 Pump Houses with storage reservoirs and back-up deep wells Due to the relatively young age of the water system, between 1993 and 2010 the only major capital expense was $229,527 for the St. Mary's Pkwy water main replacement. In the most recent five year period between 2012 and 2016, there was $2,474,489 in capital expenses related to water system replacements and improvements. The Village of Buffalo Grove's sanitary sewer system is a combination of gravity lines, force mains, and lift stations. There are 134.20 miles of gravity sewer and 5.07 miles of force main. Currently, there are 12 sanitary sewer lift stations in operation (6 in Cook County and 6 in Lake County). All municipal waste is conveyed through Village owned and maintained sanitary sewer mains. The wastewater is then routed to either Lake County Public Works or Midwest Water Reclamation District (Cook County). Expenditures in this category historically include repairs and reliability enhancements to the water and wastewater systems. Village of Buffalo Grove 38 2017-2021 CIP Planning Document Packet Pg. 94 2.8.a Capacity Management Operations & Maintenance (CMOM) Category: Water Main & Sanitary Sewer Fund: Water & Sewer Fund Account Number: 170.55.36.560.70 Initial Proposal Date: 2017 Project Coordinator: Public Works Summary: On July 10, 2014, MWRD adopted Article 8 of the Watershed Management Ordinance (WMO) that outlines the requirements of the new Inflow/Infiltration Control Program (IICP) that applies to all separate sanitary sewer systems tributary to MWRD. These requirements are essentially a revision and update of the MWRD's Operation and Maintenance Requirements as released in 1989 as part of the Sanitary Sewer Evaluation Survey (SSES). Per the MWRD guidance document, the primary purpose of the IICP is to reduce sanitary sewer overflows (SSOs) and basement backups (BBs). There is a minimum level of requirements for all communities with additional requirements where SSOs and BBs occur. The IICP is split into two program requirements; a Short Term Program and a Long Term Program. The requirements of the Short Term Program are to be met by the end of 2019. The Long Program then starts in 2020 and continues in perpetuity or until MWRD develops a program to replace it. Budget Impact: This program is funded by the Water Fund Reserves. Estimated FY 2012 FY 2013 FY 2014 FY 2015 TOTAL Budgeted Amount FY 2016 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Actual Expenditures $ 0 $ 0 $ 0 $ 9,600 $ 5,700 $ 15,300 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 54,000 $ 64,000 $ 42,000 $ 19,000 $ 39,000 $218,000 Construction Equipment Contingency $ 54,000 $ 64,000 $ 42,000 $ 19,000 $ 39,000 $218,000 Village of Buffalo Grove 39 2017-2021 CIP Planning Document Packet Pg. 95 2.8.a Lift Station Repair & Rehabilitation Program Category: Water Main & Sanitary Sewer Fund: Water & Sewer Fund Account Number: 170.55.36.560.70 Initial Proposal Date: 2001 Project Coordinator: Public Works Summary: This program provides for the replacement of the Golfview Lift Station ($730,000), and other required work identified at the Village's 12 lift stations sites, such as condition evaluations, pump repairs, cathodic protection system renovations, maintenance lift repairs, and contractual painting. Budget Impact: This program is funded by the Water & Sewer Fund Reserves. Estimated FY 2012 FY 2013 Budgeted Amount FY 2014 FY 2015 FY 2016 TOTAL $300,000 $780,000 $530,000 $560,000 $560,000 $2,730,000 Actual Expenditures $48,898 $976 $530,000 $363,432 $220,000 $1,163,306 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 80,000 $ 40,000 $ 30,000 $ 30,000 $ 30,000 $ 210,000 Construction $ 800,000 $ 400,000 $ 270,000 $ 270,000 $ 270,000 $2,010,000 Equipment $ 20,000 - - - - $ 20,000 Contingency Sub -Total $ 900,000 $ 440,000 $ 300,000 $ 300,000 $ 300,000 $2,240,000 Village of Buffalo Grove 40 2017-2021 CIP Planning Document Packet Pg. 96 2.8.a Pump House & Security Improvements Category: Water Main & Sanitary Sewer Fund: Water & Sewer Fund Account Number: 170.55.35.560.60 Initial Proposal Date: 2010 Project Coordinator: PW-Engineering Summary: This program incorporates pump house repair projects identified in the 2008 Comprehensive Water Study Update and improvements identified in the federally mandated vulnerability study. In 2017, brick fascia repairs and access hatch security improvements, along with other minor pump house site improvements, are scheduled to get underway. Some expenses from the improved electrical feed to station 7 are planned to carry over. Well maintenance at sites 1 & 2 are being programmed at this time for completion in future years 2018 and 2019. Budget Impact: This program is funded by the Water & Sewer Fund Reserves. Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $600,000 $610,318 $550,000 $550,000 $550,000 $2,860,318 Actual Expenditures $ 0 $17,209 $300,000 $400,000 $350,000 $1,067,209 Expense Category FY 2017 FY 2018 FY 2019 F Y 2020 FY 2021 TOTAL Land Design Services $ 50,000 $ 40,000 $ 40,000 $ 20,000 $ 20,000 $170,000.00 Construction 1 $500,000 1 $400,000 $400,000 $200,000 $200,000 $1,700,000.00 Equipment Contingency Sub -Total $550,000 $400,000 $440,000 $220,000 $220,000 $1,830,000.00 Village of Buffalo Grove 41 2017-2021 CIP Planning Document N N d 3 a_ U ti U) 41 U) a� Cr 0 a v ti 0 c d E s U c� a Packet Pg. 97 2.8.a Villagewide Sanitary Sewer Replacement Program Category: Water Main & Sanitary Sewer Fund: Water & Sewer Fund Account Number: 170.55.36.560.70 Initial Proposal Date: 2012 Project Coordinator: PW-Engineering Summary: This program provides for sanitary sewer lining, point repairs, or replacements at priority locations. The locations are identified through the Annual Sanitary Sewer Televising Inspection Program and from reviewing maintenance and flushing reports. The major sewer interceptor and the associated manholes on Old Arlington Heights Road are planned to be lined ($600k) as well as other sanitary manholes in Cook County are planned to be lined ($100k). The Linden Avenue Force Main is planned for replacement in 2017 (450k). The annual sewer televising program is planned to review approximately 10% of the total Village's sanitary sewer system ($100k) and smoke testing is planned for 2017 ($50k). For major road improvements by other jurisdictions, the Village is responsible for the cost of the Village's sanitary sewer relocation costs. The estimated cost for Lake Cook Road is $35k in 2018, 2019 and 2020. The estimated cost for Weiland Road is estimated to be $50k in 2018 and 2019. Budget Impact: This program is funded by the Water & Sewer Fund Reserves. Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $650,000 $0 $ 700,000 $ 850,000 $1,175,000 $3,375,000 Actual Expenditures $650,000 $0 $ 505,031 $ 652,934 $ 675,000 $2,482,965 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 25,000 - - - - $ 25,000 Construction $1,185,000 $485,000 $485,000 $435,000 $400,000 $2,990,000 Equipment Contingency Sub -Total $1,210,000 $485,000 $485,000 $435,000 $400,000 $3,015,000 Village of Buffalo Grove 42 2017-2021 CIP Planning Document Packet Pg. 98 2.8.a Villagewide Water Main Replacement Program Category: Water Main & Sanitary Sewer Fund: Water & Sewer Fund Account Number: 170.55.35.560.60 Initial Proposal Date: 2012 Project Coordinator: PW-Engineering Summary: This program provides for water main replacements at priority locations in older portions of the Village as identified through the Water Service Interruption Reports. Projects have been identified at several locations within the Village. A total of approximately 3,000 feet is anticipated for replacement every year. For major road improvements by other jurisdictions, the Village is responsible for the cost of the Village's water main relocation costs. The local share for the intersection of Buffalo Grove Road and Dundee Road is $70k in 2017. The estimated cost for Lake Cook Road is $500k in 2018, 2019 and 2020. The estimated cost for Weiland Road is estimated to be $75k in 2018 and $40k in 2019. Budget Impact: This program is funded by the Water & Sewer Fund Reserves. Estimated Budgeted Amount FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 TOTAL $0 $160,000 $1,376,000 $850,000 $500,000 $2,886,000 Actual Expenditures $0 $153,150 $1,566,560 $154,779 $600,000 $2,474,489 Expense Category FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTAL Land Design Services $ 75,000 $ 100,000 $ 100,000 $ 100,000 $ 75,000 $ 450,000 Construction $ 995,000 $1,475,000 $1,440,000 $1,400,000 $ 925,000 $6,235,000 Equipment Contingency Sub -Total $1,070,000 $1,575,000 $1,540,000 $1,500,000 $1,000,000 $6,685,000 Village of Buffalo Grove 43 2017-2021 CIP Planning Document Packet Pg. 99