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2016-06-20 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 A. Pledge of Allegiance 2. Approval of Minutes A. Village Board - Regular Meeting - May 16, 2016 7:30 PM B. Village Board - Committee of the Whole - Jun 6, 2016 7:30 PM C. Village Board - Special Meeting - Jun 13, 2016 2:00 PM 3. Approval of Warrant A. Approval of Warrant #1264 (Trustee Johnson) 4. Village President's Report A. B.A.S.I.C. Public Service Announcements Presentation (President Sussman) B. Proclamation Supporting the Redefining Ready Campaign (President Sussman) C. Proclamation Recognizing Roman Mazur (President Sussman) D. Proclamation Recognizing June as Alzheimer's and Brain Awareness Month (President Sussman) E. Appointment to the Planning and Zoning Commission (President Sussman) 5. Village Manager's Report A. R-2016-17 Resolution Recognizing Dr. Theresa Dunkin (Dane Bragg) B. Introduction of New Police Department K-9 (Trustee Ottenheimer) C. Proposed Flight Departure Changes at Chicago Executive Airport (Trustee Berman) 6. Special Business A. Public Hearing Regarding the Annexation Agreement for 20914 & 20926 N. Milwaukee Avenue (Trustee Weidenfeld) 7. Reports from Trustees A. Textile Arts Winners (Trustee Weidenfeld, Trustee Johnson) 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Authorization to Seek Proposals for Harassment Awareness Training (Trustee Berman) SUMMARY: Staff recommends the Village Board authorize staff to seek competitive proposals for Harassment Awareness Training. B. Waiver of Bids for Sole Source Pavement Rejuvenation Services (Trustee Stein) SUMMARY: Staff recommends the Village Board waive bids and authorize staff to execute agreements with Corrective Asphalt Materials and American Road Maintenance for sole source pavement rejuvenation services at a combined total not to exceed amount of $160, 000. C. Authorization to Waive Bids and Negotiate with Adjudication Software Vendors (Trustee Weidenfeld) SUMMARY: Staff recommends the Village Board waive the bidding process and authorize staff to negotiate with adjudication software providers. Staff will come back to the Village Board for authorization to execute a contract with the selected software provider. D. Award of Bid Tile Flooring Replacements (Trustee Stein) SUMMARY: Staff recommends the Village Board award the bid for Tile Flooring Replacement to the lowest responsive and responsible bidder Tiles in Style in an amount not to exceed $90,000. E. Authorization to Execute a Contract for Ambulance and Fire Billing (Trustee Trilling) SUMMARY: Staff recommends the Village Board authorize the Village Manager to execute a contract for Ambulance and Fire Billing Services with Paramedic Billing Services, Inc., pending final review and approval of the contract by the Village Attorney. F. Award of Bid for Landscaping (Trustee Stein) SUMMARY: Staff recommends the Village Board award a contract for Landscaping Services to the lowest bidder On the Green Solutions in an amount not to exceed $80,259.76. G. R-2016-18 Resolution Supporting the Buffalo Creek Watershed -Based Plan (Trustee Weidenfeld) SUMMARY: Staff recommends the approval of the resolution supporting the Buffalo Creek Watershed -Based Plan. This resolution is a result of the Buffalo Creek Clean Water Partnership's presentation at the June 6, 2016 Committee of the Whole Meeting. 9. Ordinances and Resolutions A. 0-2016-34 Ordinance Approving an Annexation Agreement for 20914 & 20926 N. Milwaukee Avenue (Trustee Weidenfeld) B. 0-2016-35 Ordinance Annexing 20914 & 20926 N. Milwaukee Avenue (Trustee Weidenfeld) C. 0-2016-36 Ordinance Approving a Rezoning to B3 for the Property at 20914 & 20926 N. Milwaukee Avenue (Trustee Weidenfeld) D. 0-2016-37 Ordinance Approving a Development Agreement with Woodman's Food Markets, Inc. (Trustee Ottenheimer) 10. Unfinished Business 11. New Business A. Pre -Application Discussion- Proposed Woodman's Development on the Berenesa Plaza Property (Trustee Berman) B. 20914 - 20926 N. Milwaukee Development Improvement Agreement (Trustee Stein) C. Award of Bid for 2016 Street Improvement Project - Phase 3 (Trustee Stein) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, MAY 16, 2016 CALL TO ORDER President Sussman called the meeting to order at 7:32 P.M. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein, Ottenheimer, Weidenfeld, and Johnson. .-. d Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jeff Stein, Assistant 3 Village Attorney; Deputy Village Manager Jennifer Maltas; Scott Anderson, Director of Finance; Andrew Brown, Deputy Finance Director; Art Malinowski, Human Resource Director; Christopher Stilling, Director of Community Development; Nicole Woods, Village Planner; Evan Michel, Management Analyst; 0 Brett Robinson, Director of Purchasing; Brian Sheehan, Building Commissioner; Mike Reynolds, Director > of Public Works; Mike Skibbe, Deputy Director of Public Works; Darren Monico, Village Engineer; Geoff P Tollefson, Director of Golf Operations; Police Chief Casstevens; Deputy Chief Szos; Fire Chief Baker. C APPROVAL OF MINUTES Moved by Ottenheimer, seconded by Berman, to approve the minutes of the April 18, 2016 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. Moved by Weidenfeld, seconded by Stein, to approve the minutes of the May 2, 2016 Special Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Trilling, Stein, Weidenfeld, Johnson NAYS: 0 — None ABSTAIN: 1 — Ottenheimer Motion declared carried. Moved by Johnson, seconded by Berman, to approve the minutes of the May 2, 2016 Committee of the Whole Meeting. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Trilling, Stein, Weidenfeld, Johnson NAYS: 0 — None ABSTAIN: 1 — Ottenheimer Motion declared carried. WARRANT #1263 Mr. Anderson read Warrant #1263. Moved by Weidenfeld, seconded by Ottenheimer, to approve Warrant 41263 in the amount of $5,611,084.34, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 5 — Berman, Trilling, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None ABSTAIN: 1 — Stein Motion declared carried. Packet Pg. 4 2.A VILLAGE PRESIDENT'S REPORT Trustee Berman read a Proclamation declaring June 10-11, 2016 as Relay for Life Days in the Village of Buffalo Grove and encouraged citizens to participate in the Relay for Life Buffalo Grove/Stevenson High School on June 10-11, 2016. President Sussman presented the Proclamation to the representative in charge of all of the Relays for Life on the North Shore. Trustee Stein read a Proclamation declaring the week of May 15-21, 2016 as National Public Works Week in the Village of Buffalo Grove and called upon all businesses and residents involved to acquaint themselves with the issues involved in providing our public works services and to recognize the contributions which public works personnel make every day to insure our health, safety, welfare and quality of life. Trustee Stein then presented the Proclamation to Mr. Reynolds. .-. d Trustee Trilling read a Proclamation declaring the week of May 15-21, 2016 as Police Week in the Village 3 of Buffalo Grove, and urged all citizens to join in commemorating police officers for rendering a dedicated service to their communities and for preserving the rights and security of all citizens. President Sussman presented the Proclamation to Deputy Chief Szos. 0 �a President Sussman noted that the annual Bike Rodeo & Safety Clinic was presented by the Buffalo Grove a Police Department this past weekend. The Public Works Department also hosted an Open House Touch A C Truck event at the Public Service Center. VILLAGE MANAGER'S REPORT Sergeant Goldstein announced the winners of the 2016 Police Department Coloring Contest, and he presented certificates and gift cards to them as they were congratulated by the audience and the Board, Mr. Bragg presented an update on the ongoing discussions with the Village of Long Grove concerning the opportunity to sell water to them as a commercial customer. TRUSTEE REPORTS Trustee Stein reported that the Farmer's Market will begin the 2016 season on June 12, 2016. Trustee Stein reported that the BGRA Black Ten Beareats baseball team finished 2rd place in the tournament held this weekend in Waukegan. Trustee Stein reported that the Northwest Suburban Interfaith Council will be sponsoring a 5K Family Event to help feed the community's hungry on June 26, 2016. Trustee Stein congratulated two student journalists from Stevenson High School who won 1st places during the 1 lth annual IHSA State Journalism Tournament. Stan Zoller, a former journalism teacher, reviewed the background and history of this event. The Village Clerk announced the Memorial Day Ceremony to be held on Monday, May 30, 2016 at the Knopf Cemetery and urged residents to attend. CONSENT AGENDA President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation — National Bike Month Packet Pg. 5 2.A Motion to approve a Proclamation recognizing May as National Bike Month. Proclamation — National Emergency Medical Services Week Motion to approve a Proclamation recognizing National Emergency Medical Services Week. Motion to approve a Change Order for Chadwick Contracting Company. Chadwick Contracting Company Gewalt Hamilton Associates Motion to authorize execution of an Agreement with Gewalt Hamilton Associates, Inc. for the 2017 Street Improvement Project. y 3 Road Salt Motion to authorize purchase of Road Salt for the 2016-2017 winter season. O �a Ordinance No. 2016-26 — Administrative Hearing System a a Motion to pass Ordinance No. 2016-26 concerning the Village of Buffalo Grove Administrative Hearing Q System. Ordinance No. 2016-27 — Liquor Controls Motion to pass Ordinance No. 2016-27 amending Chapter 5.20 Liquor Controls. Ordinance No. 2016-28- Liquor Controls Motion to pass Ordinance No. 2016-28 amending Chapter 5.20 Liquor Controls. Ordinance No. 2016-29 — Prevailing Wages Motion to pass Ordinance No. 2016-29, concerning Prevailing Wages. Ordinance No. 2016-30 — Liquor Controls Motion to pass Ordinance No. 2016-30 amending Chapter 5.20 Liquor Controls. Mr. Bragg noted that staff requests that the Village Board's motion to approve the change order as outlined in Agenda Item 8-C reflect that the Village Manager is authorized to make the determination that the change order is in the best interest of the Village of Buffalo Grove. Trustee Berman clarified that the grant amount referred to regarding Chadwick Contract Company is $100,000 which explains why there will be no cost to the Village for the Change Order. Moved by Ottenheimer, seconded by Weidenfeld, to approve the Consent Agenda. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. ORDINANCE NO.2016-31 — VILLAGE MANAGER SALARY Packet Pg. 6 2.A Moved by Berman, seconded by Ottenheimer, to pass Ordinance No. 2016-31, establishing the annual salary of the Village Manager. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. ORDINANCE NO. 2016-32 — CONNEXION Moved by Ottenheimer, seconded by Weidenfeld, to pass Ordinance No. 2016-32, approving the First Amendment to the First Amended and Restated Economic Incentive Agreement with Connexion, located at 1700 Leader Lane, in accordance with information contained in Board packets. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of y May 22, 2016. 3 c Upon roll call, Trustees voted as follows on the motion: 0 AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson > NAYS: 0 — None o Motion declared carried. a Q ORDINANCE NO.2016-33 — EMERGENCY MEDICAL SERVICE & TRANSPORTATION FEE Moved by Trilling, seconded by Berman, to pass Ordinance No. 2016-33, amending Chapter 3.36 Emergency Medical Service and Transportation Fee. Chief Baker reviewed the proposed ordinance, details of which are contained in his memo to the Board of May 16, 2016. Chief Baker confirmed that Buffalo Grove residents will be charged only what their insurance will cover and they will not be charged for anything above that. Upon roll call, Trustees voted as follows AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. RESOLUTION NO. 2016-16 — BUFFALO GROVE DAYS Moved by Stein, seconded by Weidenfeld, to pass Resolution No. 2016-16, approving an Intergovernmental Agreement with the Buffalo Grove Park District for Buffalo Grove Days, in accordance with information contained in Board packets. Mr. Reynolds reviewed the proposed resolution, details of which are contained in the Agreement contained in Board packets. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. 2016 STREET IMPROVEMENT PROJECT — PHASE 2 Packet Pg. 7 2.A Moved by Stein, seconded by Berman, to approve award of bid for 2016 Street Improvement Project — Phase 2 to Chicagoland Paving, the lowest responsive and responsible bidder, in an amount not to exceed $1,817,958.26 in accordance with information contained in Board packets. Mr. Bragg reviewed the proposal. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. FIRE APPARATUS PURCHASING Chief Baker reviewed the proposed purchases, details of which are contained in his memo to the Board of May 16, 2016. These purchases are planned and budgeted and will be paid from Capital Reserve Funds. Moved by Trilling, seconded by Berman, to authorize purchase of Fire Apparatus consistent with Chief Baker's memo of May 16, 2016 for an amount not to exceed $1,465,318.00 from Emergency One. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 — None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda; there were no such questions. ADJOURNMENT Moved by Trilling, seconded by Berman, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:20 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 20th DAY OF June 12016 Village President Q Packet Pg. 8 2.B MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, JUNE 6, 2016 CALL TO ORDER President Sussman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein, Ottenheimer, Weidenfeld and Johnson. y d 3 Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Director of Finance; Andrew Brown, Deputy Finance Director; Art Malinowski, Director of Human Resources; Christopher Stilling, Director of Community Development; Brian o Sheehan, Building Commissioner; Evan Michel, Management Analyst; Brett Robinson, Director of Purchasing; Darren Monico, Village Engineer; Police Chief Casstevens. o a a The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues. Q INTERNATIONAL CODE COUNCIL Mr. Sheehan reviewed the process that the Community Development Department is beginning to update the Village's Building Codes to the 2015 International Code Council (ICC) family of Codes, details of which are contained in the memo to the Board of June 2, 2016 from him and Mr. Stilling. HOME RULE UTILITY USE TAXES Mr. Anderson reviewed the Sunset Provision on Home Rule and Utility Use Taxes, details of which are contained in the Village Board Meeting Agenda Item that he prepared. IT FUNDING STRATEGY Ms. Maltas reviewed the internal service fund for Information Technology (IT) to keep track of expenses and charge departments for their use of the IT infrastructure, details of which are contained in her memo to the Board of June 6, 2016. BUFFALO CREEK WATERSHED Jeff Weiss and Marcy Knysz from the Buffalo Creek Clean Water Partnership presented a brief overview of their Buffalo Creek Draft Watershed -Based Plan, details of which are contained in the staff memo to the Board of May 31, 2016 as well as the Buffalo Creek Watershed -Based Plan Executive Summary. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda. A resident raised a question with regard to payments that she is due from subcontractors with whom she is working. Staff noted that this is a private matter between the two parties over which the Village has no authority. ADJOURNMENT Packet Pg. 9 2.B Moved by Berman, seconded by Ottenheimer, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:35 P.M. Janet M. Siiabian, Village Clerk APPROVED BY ME THIS 20th DAY OF June 2016 Village President Q Packet Pg. 10 2.0 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD AT WOODMAN'S MARKETS, KENOSHA, WISCONSIN ON MONDAY, JUNE 13, 2016 CALL TO ORDER President Sussman called the meeting to order at 2:00 P.M. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Trilling, Stein, Ottenheimer, Weidenfeld, and Johnson. Trustee Berman was absent. d Also present were: Dane Bragg, Village Manager; Jennifer Maltas, Deputy Village Manager; Christopher Stilling, Director of Community Development; Nicole Woods, Village Planner; Julie Kamka, Deputy Village Clerk. 0 WOODMAN'S MARKETS j 0 L Representatives from Woodman's Markets conducted a tour of their facility in Kenosha, Wisconsin. a Q Trustee Stein left at 3:15 P.M. s QUESTIONS FROM THE AUDIENCE President Sussman asked if there were any questions from the audience on items not on the agenda; there were no such questions. ADJOURNMENT Moved by Trilling, seconded by Ottenheimer, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 3:28 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 20th DAY OF June 12016 Village President Packet Pg. 11 3.A Action Item : Approval of Warrant #1264 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. TOTAL WARRANT #1264: $4,410,011.07 ATTACHMENTS: • W#1264 Summary (PDF) Trustee Liaison Johnson Monday, June 20, 2016 Staff Contact Scott Anderson, Finance Updated: 6/16/2016 1:45 PM Page 1 Packet Pg. 12 3.A.a VILLAGE OF BUFFALO GROVE WARRANT #1264 20-Jun-16 General Fund: 468,214.56 Parking Lot Fund: 351.21 Motor Fuel Tax Fund: 175,352.19 Debt Service Fund: 141,031.25 School & Park Donations 0.00 Capital Projects -Facilities: 150,468.58 Capital Projects -Streets: 128,034.57 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 250,485.28 Buffalo Grove Golf Fund: 63,609.68 Arboretum Golf Fund: 97,752.23 Refuse Service Fund: 56,623.09 Information Technology Internal Service Fund: 76,654.56 Central Garage Internal Service Fund: 60,274.74 Building Maintenance Internal Service Fund: 26,215.17 1,695,067.11 PAYROLL PERIOD ENDING 05/19/16 937,394.61 PAYROLL PERIOD ENDING 06/02/16 884,660.91 PAYROLL PERIOD ENDING 06/16/16 892,888.44 2,714,943.96 TOTAL WARRANT #1264 4,410,011.07 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President v m N *k r� c ca i i c� 0 �a 0 a a Q 00 0 E E 0 co N c m E z ca Q Packet Pg. 13 4.A Information Item : B.A.S.I.C. Public Service Announcements Presentation ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends presentation. Aptakisic-Tripp CCSD 102 held its ninth annual screening of the B.A.S.I.C. Public Service Announcements at the Buffalo Grove Theater on May 21, 2016. The B.A.S.I.C. PSA Contest is sponsored by the District 102 PTO and hosted at the Buffalo Grove Theater. B.A.S.I.C. Awareness is a District 102 program that addresses challenges that face our children on a daily basis. Specifically, it addresses the areas of bullying, alcohol and drug education, social networking, internet safety, and cell phone and text usage. This year's event had a record 70 student participants submitting 36 videos designed to inform others on these topics. Village President Beverly Sussman joined this year's screenings and presented awards to finalists in each category (elementary, middle and junior high school). D102's Assistant Superintendent for Educational Innovation, Dr. Robert Hudson and Mrs. Charlene Chausis, Creativity and Innovation Specialist, will share some history and highlights from this annual event. Trustee Liaison Sussman Monday, June 20, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 6/16/2016 3:41 PM Page 1 Packet Pg. 14 4.B Information Item : Proclamation Supporting the Redefining Ready Campaign ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends proclamation. The Village of Buffalo Grove supports the framework of multiple readiness indicators proposed in the Redefining Ready campaign to more accurately assess students readiness to succeed in college, career and life. ATTACHMENTS: • D214 Proc (DOCX) Trustee Liaison Sussman Monday, June 20, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 6/16/2016 9:53 PM Page 1 Packet Pg. 15 4.B.a rt�, , V. PROCLAMATION SUPPORTING THE REDEFINING READY CAMPAIGN WHEREAS the globalization of our economy requires a skilled workforce that is ready to meet the demands of the 21 st century; and WHEREAS the U. S. Chamber of Commerce estimates that by 2018, two-thirds of alljobs will require some type of post -secondary training; and WHEREAS America's schools have aprofound responsibility to ensure that our nation's 50 million students are college ready, career ready and life ready; and WHEREAS standardized test scores, which have traditionally been used as the sole indicator of college and career readiness, fail to portray a comprehensive picture of student potential; and WHEREAS the existing one -score -fits -all approach is unfair to 21st century students; and WHEREAS AAS A— the School Superintendents Association launched a national campaign called Redefining Ready whichproposes new research -based metrics and indicators to more authentically and appropriately assess and demonstrate high school graduates' readiness to survive and thrive in their futures; and WHEREAS these readiness indicators will help promote a skilled workforce — high school graduates who will add to our local economy, not drain from it. c L a THEREFORE, The Village of Buffalo Grove supports the framework of multiple readiness r indicators proposed in the Redefining Ready campaign to more accurately assess students' readiness to p succeed in college, career and life. m E s Proclaimed this 20th day of June 2016. a Beverly Sussman Village President Packet Pg. 16 4.0 Information Item : Proclamation Recognizing Roman Mazur ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends proclamation. A proclamation recognizing Roman Mazur's contributions to the cultural enrichment of Buffalo Grove. ATTACHMENTS: • Mazur Proc (DOC) Trustee Liaison Sussman Monday, June 20, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 6/16/2016 3:44 PM Page 1 Packet Pg. 17 4.C.a �r '4 l,y r ftit !t (, .i )"Itl Village of Buffalo Grove COMMENDING ROMAN MAZUR FOR YEARS OF DEDICATED SERVICE TO THE PROMOTION OF THE ARTS IN BUFFALO GROVE WHEREAS, Roman Mazur is a choreographer and dance director best known in the Village of Buffalo Grove for his passion and dedication to teaching people the art of dance through his direction and colorful, unforgettable performances; and WHEREAS, Roman Mazur's unique style of direction incorporates music history with visual images by means of modern stage technology, which are interpreted through multicultural, ethnic folk dancing; and WHEREAS, Roman Mazur served for 32 years as Artistic Director and Main Choreographer for the world -known Kiev -based folk dance troupe "Poliot", which included over 600 dancers and a 24 person orchestra The troupe traveled to over 28 countries participating in international dance competitions and festivals; and WHEREAS, Roman Mazur founded and served as the Artistic Director of the Mazurdance Community Dance school, which is dedicated to the of teaching dace to people of all ages. Roman Mazur's school was chosen to represent the United States of America in the cultural program of the 2000 Olympic Games in Sydney, Australia; and WHEREAS, in 2016, Mazurdance staged an dance festival for the Chicago North Shore community in Buffalo Grove. This festival was entitled "Melodies From My Grandmother's Chest: Music from the 1930s and `40s." Mazurdance performers' ranged in ages from 15 to over 70 years old. These performers volunteered their time, hard work, and creativity that brought the show to life; and NOW THEREFORE, BE IT RESOLVED that I, Beverly Sussman, President of the Board of Trustees of the Village of Buffalo Grove commend Roman Mazur for his years of dedicated service the arts and to the cultural enrichment of the Village of Buffalo Grove. Proclaimed this 20th day of June 2016. Beverly Sussman, Village President U 0 a N c �a 0 ti 00 Ln U 0 a L N aD U a Packet Pg. 18 4.D Information Item : Proclamation Recognizing June as Alzheimer's and Brain Awareness Month ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends proclamation. The Village of Buffalo Grove recognizes June as Alzheimer's and Brain Awareness Month as an opportunity to raise awareness and to make Alzheimer's disease a priority public health issue in the State of Illinois. ATTACHMENTS: • PROCLAMATION RECOGNIZING ALZHEIMER'S MONTH (DOCX) Trustee Liaison Staff Contact Sussman Dane Bragg, Office of the Village Manager Monday, June 20, 2016 Updated: 6/16/2016 2:02 PM Page 1 Packet Pg. 19 4.D.a 7 x yfy � 441c, 4 ill PROCLAMATION RECOGNIZING JUNE AS ALZHEIMER'S AND BRAIN AWARENESS MONTH WHEREAS, Someone develops Alzheimer's disease every 66 seconds; and WHEREAS, Alzheimer's disease is on the rise with 5.4 million American currently living with the disease and an estimated 16 million Americans projected to be diagnosed with the disease by 2050; and WHEREAS, Currently, 220,000 people in Illinois live with the disease; there will be an 18% increase in 10 years; and WHEREAS, Alzheimer's disease is the 6th leading cause of death and an unrelenting, progressive condition that destroys brain cells, and currently no cure or even a way to slow the progression of the disease exists; and WHEREAS, Alzheimer's places significant financial burdens on families and businesses, with businesses losing billions a year in lost productivity and replacement expenses for employees who miss work or quit to care for a relative; and WHEREAS, In Illinois in 2015, there were 590,000 Illinois family members and friends who provided over 671 million hours of unpaid care, valued at $8.2 billion, to their loved ones with Alzheimer's and other dementias; and WHEREAS, The impact of Alzheimer's and other dementias on Illinois families, the health care system, and society as a whole is of great importance; the need for home and community -based services for those with Alzheimer's is on the rise and caregiver stress is at an all-time high; and WHEREAS, Alzheimer's disease is a looming public health crisis and we call upon all policymakers to join in the efforts to raise awareness and to serve the hundreds of thousands of persons with Alzheimer's and other dementias in Illinois, their families, and caregivers; and NOW THEREFORE, the Village of Buffalo Grove recognizes June as Alzheimer's and Brain Awareness Month as an opportunity to raise concern and awareness, speak up for the needs and rights of people with Alzheimer's and their families and ask the government to make Alzheimer's disease a priority public health issue in the State of Illinois; Proclaimed this 20th day of June 2016. Village President Packet Pg. 20 4.E Information Item : Appointment to the Planning and Zoning Commission ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends review of appointments. President Sussman will present the appointment of Amy M. Au, Esq. to the Planning and Zoning Commission. Trustee Liaison Sussman Monday, June 20, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 6/16/2016 1:58 PM Page 1 Packet Pg. 21 5.A Resolution No. R-2016-17 : Resolution Recognizing Dr. Theresa Dunkin ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. A resolution congratulating Dr. Dunkin on her retirement as well as her years of service to the community. ATTACHMENTS: • Dunkin Res (DOC) Trustee Liaison Village Manager Bragg Monday, June 20, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 6/16/2016 3:11 PM Page 1 Packet Pg. 22 S.A.a RESOLUTION NO. 2016- A RESOLUTION CONGRATULATING DR. THERESA DUNKIN ON HER RETIREMENT AS SUPERINTENDENT OF DISTRICT 102 WHEREAS, Dr. Theresa Dunkin is the Superintendent of District 102 and plans to retire at the end of the 2015-16 school year; and WHEREAS, Dr. Theresa Dunkin received her undergraduate degree from Augustana College, her master's from Northeastern University, and her doctorate from Northern Illinois University; and WHEREAS, Dr. Theresa Dunkin has been an educator for over 30 years as a math and reading teacher in Lake Villa; elementary and junior high principal; and Assistant Superintendent of Curriculum and Instruction prior to becoming District 102's Superintendent in 2009; and WHEREAS, Dr. Theresa Dunkin's accomplishments have spanned all areas including enhancing personalized learning and academic rigor for all student populations; putting the district on the cutting edge of technology and 21 st century learning; cultivating a culture of trust and collaboration; making students and staff safer; and involving the community in creating a five-year Learning Vision into Action Plan; and WHEREAS, Dr. Theresa Dunkin has received numerous accolades during her tenure as Superintendent of District 102 including being awarded Best Community for Music Education for 2015- 2016; being recognized as an Apple Distinguished Program for 2014-2016; being nominated for National Blue Ribbon of Excellence for Pritchett and Tripp Elementary Schools in 2015, serving as the Executive Board President of the Special Education of Lake County Cooperative 2013 and as Board Member since 2010; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS that the Village of Buffalo Grove thanks Dr. Theresa Dunkin on her retirement, her years of dedicated service to children of District 102, as well as her commitment to improving the educational opportunities in the Village of Buffalo Grove. AYES: NAYES: ABSENT: PASSED: , 2016 APPROVED: 2016 ATTEST: Village Clerk APPROVED: Village President c Packet Pg. 23 5.B Information Item : Introduction of New Police Department K-9 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends presentation. Chief Steven Casstevens will introduce the K-9 officer, Hogyn. Trustee Liaison Ottenheimer Monday, June 20, 2016 Staff Contact Steven Casstevens, Police Updated: 6/16/2016 2:02 PM Page 1 Packet Pg. 24 5.0 Information Item : Proposed Flight Departure Changes at Chicago Executive Airport ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. On June 10, 2016, an article appeared in the Daily Herald concerning proposed changes to flight takeoff procedures at Chicago Executive Airport in Wheeling for northbound departures from Runway 34. A link to the article is provided here: http://www.dailyherald.com/article/20160610/news/160619920/ On June 13, the Village President and Village Manager received a letter from Jamie Abbott, Executive Director of the airport, providing limited background on the proposed departure procedure. Subsequently, Village Engineer Darren Monico has had discussions with airport staff to understand the nature and timing of the proposed change, potential impacts, etc. The earliest implementation date for the proposed departure procedure trial date is September, 2016, and could be delayed to spring 2017, depending on when the Federal Aviation Administration grants authority to the airport. Staff is scheduled to meet with representatives from Chicago Executive Airport the week of June 20 to seek answers to questions about the potential impact of noise on the Buffalo Grove community as a result of the proposed change. Additional information will be provided to the Village Board as it becomes available. ATTACHMENTS: • Ltr to BG (PDF) Trustee Liaison Berman Monday, June 20, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 6/16/2016 2:42 PM Page 1 Packet Pg. 25 W'?O S&d/1) Pi-iid Nxu/ 60000 8411)37,,11;80 Ptwno 84 7, 11S3 / 8 1 6�'), F S/1, r a / /6, 1000=4NM June 13, 2016 Ms. Beverly Sussman, President Village of Buffalo Grove Mr. Dane Bragg, Village Manager, Village of Buffalo Grove 50 Raupp Blvd. Ar Buffalo Grove, 11, 60089 (;oop,(Xa,o,-V U?e C'l(Yof /1"os"m", 1 a� uf Mo Vd/ag(,' �,d V , Dear President Sussman and Mr. Bragg: Over the weekend my communications director, Rob Mark, brought to my Mernberships� attention a conversation he had at the airport with Buffalo Grove resident Rob Wheeling `Iwspect Height', Sherman about the test of a noise abatement procedure we're considering Chwrlbei of Con'rneIce implementing in the near future for aircraft departing our north -facing runway. [,,Iatioral Busine,� Based upon that conversation, a story that appeared on our website, and an AwMion AswrJahon additional story in last week's Daily Herald, I think it's important that I address Mmoi's luhhc some of Mr. Sherman's questions, concerns and confusion that is swirling around Airpoils Association the noise issue. Cwvel nnli11k t 111anco I've attached a graphic below, which is also on our website. It is our way to lhnuis hnance Officers visually outline the procedure. On first glance, the graphic makes it seem as if Assuualkm we've suddenly decided to send all of our departures (mostly jet traffic) your Hh[lois iUahui I way. Let me assure you this is not the intention, nor is it entirely true. The jet I �ados Associal on traffic departing our airport today often already fly a northwest heading of 310 Chicago Area hns,,., Av�qtion Associahon s�n degrees, so this departure is not new. Also, aircraft at that point are likely over a thousand feet over Buffalo Grove, so the impact should be fairly negligible. Nafional Air ranspoOation Asmwiafion The goal of this new procedure is more focused on the neighborhoods close to the Auraft Owners and airport in the Village of Wheeling, which is most sensitive to noise. The Pikks AssocJahon immediate turn to the west on the 310 heading will steer aircraft into a more industrialized section of the Village, while they are still relatively low to the ground, and create the most noise. Along with this procedure, there will be a formal means by which the residents of all surrounding communities can submit their input on how, good or bad, this new procedure has affected their neighborhood. I do apologize for not bringing this proposed departure procedure test to your attention beforehand. To help make sure everyone in Buffalo Grove understands the proposed departure procedure, Rob Mark and I would be very happy to attend next week's village board meeting to explain the details of our plan and field any questions that might be raised. ZI I Packet Pg. 26 1 S.C.a Of course, if you would like to speak by phone before next week's meeting, please do ring me at 847-537-2580, Ext 2. Sincerely, Jamie Abbott Executive Director Chicago Executive Airport r Note: dFR Aircraft routing dependent upon Air Traffic Con B�aas�igwet e Cook Road Ap N IPotential Noise Abatement Propedure I? zo Packet Pg. 27 6.A Action Item : Public Hearing Regarding the Annexation Agreement for 20914 & 20926 N. Milwaukee Avenue ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action The Village Board should open the public hearing and take testimony concerning the annexation agreement. Once all testimony has been received and the Village Board has discussed the terms of the annexation agreement, the pubic hearing can be continued until the zoning matters have been discussed. Staff recommends that the Village Board approve the attached annexation agreement. MJR/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner/developer of the unincorporated 1.5 acre property currently improved with the existing PJ's Restaurant and the former McDonalds (recently demolished). They are proposing to construct a new 10,700 square foot retail development, with a drive -through restaurant. The Planning and Zoning Commission recommended approval, subject to conditions. Further information can be found in the attached memorandum. ATTACHMENTS: • BOT Memo (DOCX) • Draft Annexation Agreement 6.15.16 (DOCX) • Exhibit B Plat of Annexation (PDF) • Exhibit C Preliminary Plan (PDF) • Exhibit D Engineering Plans (PDF) • Exhibit E Landscape Plan (PDF) • Exhibit F Architecture and Signage (PDF) • Exhibit G Development Imp. Agreement (PDF) • Exhibit H Cross Access Area (PDF) Trustee Liaison Weidenfeld Monday, June 20, 2016 Staff Contact Chris Stilling, Community Development Updated: 6/16/2016 8:37 AM Page 1 Packet Pg. 28 6.A.a VILL,AGE OF BUFFALO G110"VE DATE: TO: FROM: SUBJECT: RArier.Rnl uun June 17, 2016 President Beverly Sussman and Trustees Christopher Stilling, Director of Community Development Public Hearing Regarding Annexation Agreement for 20914 & 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner of the unincorporated 1.5 acre property. The site consists of the existing PJ's Restaurant and a former McDonalds (recently demolished). MJR is proposing to demolish the existing PJ's and construct a new 10,700 retail development with a drive -through. As proposed, the project requires annexation with a rezoning to B3 Planned Business Center District with a special use for a Planned Unit Development and approval of a Preliminary Plan with the following special use and variations: 1. A special use for a drive -through restaurant; and 2. A Variation to Section 17.28.050 & Section 17.16.060 of the Buffalo Grove Zoning Ordinance decreasing the minimum lot area in the B3 Planned Business Center District; and 3. A Variation to Section 17.36.030 of the Zoning Ordinance regarding the dimensional requirements for parking lot design as depicted on the Preliminary Plan; and 4. A Variation to Section 14.16 of the Buffalo Grove Sign Code to allow a ground sign to exceed the maximum height allowed; and 5. A Variation to Section 14.16 of the Sign Code to allow wall signs on the north and south elevations of the building. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The PZC recommended approval (7-1) subject to the following conditions: 1. The Final Engineering Plans and Landscape Plan shall be revised to reflect the most recent Preliminary Plan dated June 15, 2016. 2. In the event the existing cross access to the south is eliminated, the Owner of the subject property shall provide a turnaround in a manner acceptable the Village. This may be achieved by prohibiting parking in the southernmost parking space located just to the north and east of the existing cross access connection. 3. Cash in lieu of an 8' wide sidewalk along Milwaukee Avenue shall be submitted prior to the issuance of a building permit, in an amount acceptable to the Village Engineer. 4. A revised truck turning diagram utilizing a WB 40 truck template shall be submitted and approved by the Village prior to the approval of final engineering. The truck turning diagram shall be revised to depict no conflicts with the parking spaces. All future truck deliveries shall be restricted to a truck size no larger than a WB 40 truck. This shall be reflected in all future leases. 5. A minimum of 75 parking spaces shall be maintained on the property at all times. Page 1 of 3 Packet Pg. 29 6.A.a 6. Final engineering shall be reviewed and approved by the Village Engineer prior to the issuance of a building permit. 7. Prior to the issuance of a Certificate of Occupancy, the Owner shall grant the necessary easements to allow for future shared cross access to the property immediately to the south in a form acceptable to the Village and to the Owner. 8. The total gross square footage of all restaurant space, as depicted on the Preliminary Plan dated June 15, 2016 as "Quick Service Restaurants" shall not exceed a combined square footage of 4,900 square feet. 9. The proposed freestanding sign shall be no greater than 25' in height. The final location of the freestanding sign shall be approved by the Village to insure that there are no line of sight issues. 10. The additional wall signage on the north and south elevations shall each not exceed 50 square feet in area. 11. Prior to the issuance of any Certificate of Occupancy for the Property, MJR/Buffalo Grove Real Estate Holding Company, LLC shall provide compensatory storage in a manner acceptable to the Village Engineer and the Lake County Stormwater Management Commission. The Letter of Credit, as required by Section 12 of the Annexation Agreement, shall include the required off -site compensatory storage improvements in an amount acceptable to the Village Engineer. As noted above in condition #9, the PZC recommended that the petitioner be allowed to have a freestanding sign that is 25' high (maximum allowed is 15'). Staff recommends that the Village Board allow a sign no more than 18' high as this will set the trend for the rest of the Milwaukee Avenue corridor. Therefore, staff recommends the following revised condition #9: "The proposed freestanding sign shall be no greater than 18' in height. The final location of the freestanding sign shall be subject to the approval by the Village to insure that there are no line of sight issues. Any future request by the Owner to modify the freestanding sign, including an increase in the height above 18.. shall be subject to the approval by the Village Board. Said approval shall be at the sole discretion of the Village Board and shall not require an amendment to this Agreement" The attached annexation agreement has been updated to include the revised condition. The developer has tentatively agreed to this condition. PLANNING & ZONING ANALYSIS Site Plan/Zoning • The overall site is approximately 1.5 acres in area and is located just to the south of the vacant land commonly referred to as Berenesa Plaza. • As shown, the developer is proposing to a 10,700 square foot retail building with a drive - through. To accommodate the development, the appropriate zoning for the property is B3 Planned Business Center District with a special use for a Planned Unit Development. Parking/Drive-Through • As proposed, the petitioner is requesting a drive -through to accommodate their proposed restaurant tenant (Potbelly) on the south side of the building. The proposed drive -through lane can accommodate vehicle stacking for up to 10 cars. • The developer is proposing 78 parking spaces for the shopping center. Pursuant to Village Code, a total of 49 spaces are required (1 space per 220 square feet). Page 2 of 3 Packet Pg. 30 6.A.a • The petitioner is seeking a variation to the Village's parking lot dimensions to allow for 18' deep stalls. Village Code requires 18.5 feet. Staff believes the 18' is sufficient and will be seeking a future text amendment to Village Code to codify the change. Cross Access • As the Board is aware, the Berenesa Plaza property to the north is subject to future redevelopment which will result in the widening of the Milwaukee Avenue. As a result of the future widening, the petitioner's full access onto Milwaukee Avenue will be restricted to a right in/out due to a non -mountable median in the center of Milwaukee Avenue. • As part of the petitioner's request, they are seeking future rights to a cross connection to the north to allow for cross access to the future Berenesa Plaza development. This cross connection is consistent with the recommendations in the Village's 2009 Comprehensive Plan. The development would also have cross access to the existing unincorporated office building to the south, which will allow for full access to Milwaukee Avenue. Signage • MJR was originally seeking a variation to allow for one (1) multi -tenant sign to be twenty-five feet (25') high along Milwaukee Avenue. Village Code currently allows a maximum height of fifteen feet (15'). As proposed, the sign would be 80 square feet in area, meeting the maximum allowed by Code. The proposed new sign would replace the existing PJ's sign and the former McDonalds sign which were approximately thirty-five feet (35') high. Staff is recommending that the sign be no more than 18' high. The developer has tentatively agreed to this condition. • The petitioner is also seeking a variation for additional wall signs on both the north and south elevation of the building. This additional signage would only apply to tenants that occupy the end cap units. As part of the petitioner's plans, they have included a uniform sign package. Engineering • The development is proposing less impervious area than previously existed with the PJ's and McDonalds. As a result, additional stormwater detention is not required. • As with much of the area along Milwaukee Avenue, the site does contain floodplain. To accommodate the proposed buildings, the developer is seeking to fill a small portion of the floodplain. Rather than provide the required compensatory storage onsite in an underground vault, the Village and Lake County's Stormwater Management Commission (SMC) requested that the developer complete a regional floodplain study for the area. Following the results of the study, the developer will be required to provide compensatory storage within the drainage area. This may include providing storage in an existing detention pond to the north or in the Lake County Public Works pond located to the west of Pekara. This approach was seen as the best solution as it will benefit multiple properties impacted by the existing floodplain. ACTION REQUESTED The Village Board should open the public hearing and take testimony concerning the annexation agreement. Once all testimony has been received and the Village Board has discussed the terms of the annexation agreement, the public hearing can be closed. The annexation agreement is attached for consideration for final approval by the Village Board and includes the recommended conditions as well as additional requirements pertaining to cross access and reimbursement for a potential deceleration lane along Milwaukee Avenue. Staff recommends that the Village Board approve the attached annexation agreement. Page 3 of 3 Packet Pg. 31 6.A.b 6.15.16 #667969 I ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC This agreement (hereinafter referred to as the "Agreement") made and entered into this day of , 2016, by and between the VILLAGE OF BUFFALO GROVE (hereinafter referred to as "Village"), an Illinois Home Rule Municipality by and through the President and Board of Trustees of the Village (hereinafter collectively referred to as the "Corporate Authorities") and MJR/Buffalo Grove Real Estate Holding Company, LLC (hereinafter referred to as "Owner") and Illinois limited liability company. W ITN ESSETH: WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and, WHEREAS, Owner is the owner of a certain tract of property (hereinafter referred to as the "Property") comprising approximately 1.53 acres legally described and identified in the Legal Description, attached hereto as EXHIBIT A and made a part hereof, and which real estate is contiguous to the corporate limits of the Village; and, WHEREAS, a Plat of Annexation, including certain street right-of-way adjacent to the Property, is attached hereto as EXHIBIT B, which depicts a total area of 1.97 acres to be annexed; and, WHEREAS, Owner desires and proposes pursuant to the provisions and regulations applicable to the B3 District of the Village Zoning Ordinance to develop the Property in accordance with and pursuant to a certain Preliminary Plan prepared by SOOS & Associates, Inc. last revised June 13, 2016, and also a certain Preliminary Engineering Plan prepared by Smithson & Associates, Inc. last revised June 15, 2016, (hereinafter jointly referred to as "Preliminary Plan") a copy of which Preliminary Plan is attached hereto as EXHIBIT C and Packet Pg. 32 6.A.b 2 EXHIBIT D and incorporated herein, and subject to all other exhibits attached hereto or incorporated by reference herein. Said development of the Property shall consist of approximately 10,708 square feet of single story commercial with related parking spaces. WHEREAS, pursuant to the provisions of Section 5/11-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5/11-15.1-1 et seq.) and as the same may have been modified by the Village's Home Rule powers, a proposed Annexation Agreement was submitted to the Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by Statute; and, WHEREAS, pursuant to due notice and advertisement, the Planning & Zoning Commission of the Village has held a public hearing and made its recommendations with respect to the requested special use for a Planned Unit Development, a zoning classification in the B3 Planned Business District, special use for a drive -through restaurant and variations of the Village Sign Ordinance, and Zoning Ordinance as identified in the Preliminary Plan attached hereto as EXHIBIT C and EXHIBIT D and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the annexation of the Property to the Village and its zoning and development on the terms and conditions herein set forth would further enable the Village to control the development of the area and would serve the best interests of the Village. NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements herein set forth, the parties hereto agree as follows: 1. Applicable Law. This Agreement is made pursuant to and in accordance with the provisions of Section 5/11-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5/11-15.1-1 et seq.) and as the same may have been modified by the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Agreement. 2. Agreement: Compliance and Validity. The Owner has filed with the Village Clerk of the Village a proper petition pursuant to and in accordance with the provisions of Section 5/7-1- 8 of the Illinois Municipal Code (65 ILCS 5/7-1-8) and as the same may have been modified by the Village's Home Rule powers, conditioned on the execution of this Agreement and the Packet Pg. 33 6.A.b 3 compliance with the terms and provisions contained herein, to annex the Property to the Village. It is understood and agreed that this Agreement in its entirety, together with the aforesaid petition for annexation, shall be null, void and of no force and effect unless the Property is validly annexed to the Village and is validly zoned and classified in the B3 Planned Business District, all as contemplated in this Agreement. No portion of the Property shall be disconnected from the Village without the prior written consent of its Corporate Authorities. 3. Enactment of Annexation Ordinance. The Corporate Authorities, within twenty-one (21) days of the execution of this Agreement by the Village, will enact an ordinance (hereinafter referred to as the "Annexation Ordinance") annexing the Property to the Village. Said Annexation Ordinance shall be recorded at the Lake County Recorder's Office along with the Plat of Annexation (attached hereto as EXHIBIT B). 4. Enactment of Zoning Ordinance. Within twenty-one (21) days after the passage of the Annexation Ordinance, the Corporate Authorities shall enact an ordinance granting a special use for a Planned Development and zoning the Property in the B3 Planned Business District subject to the restrictions further contained herein and all applicable ordinances of the Village of Buffalo Grove as amended from time to time. Said zoning shall be further conditioned on the development of the Property in accordance with the Preliminary Plan (EXHIBIT C and EXHIBIT D) and other exhibits attached hereto or incorporated by reference herein. 5. Approval of Plans. The Corporate Authorities hereby approve the Preliminary Plan (EXHIBIT C and EXHIBIT D) pursuant to the provisions of the Development Ordinance. The Corporate Authorities agree to approve a Development Plan (including a plat of subdivision) based on final versions of the plans and drawings of the development of the Property as submitted by the Owner provided that the Development Plan shall: a) conform to the approved Preliminary Plan, and b) conform to the terms of this Agreement and all applicable Village Ordinances as amended from time to time; and Packet Pg. 34 6.A.b E c) conform to the approved Development Improvement Agreement as amended from time to time. 6. Compliance with Applicable Ordinances. The Owner agrees to comply with all ordinances of the Village of Buffalo Grove as amended from time to time in the development of the Property, provided that all new ordinances, amendments, rules and regulations relating to zoning, building and subdivision of land adopted after the date of this Agreement shall not be arbitrarily or discriminatorily applied to the Property but shall be equally applicable to all property similarly zoned and situated to the extent possible. Owner, in the development of the Property, shall comply with the standards set forth in the Village of Buffalo Grove Development Ordinance as amended from time to time. Notwithstanding the foregoing, the Village shall not apply new ordinances or regulations to the Property to the extent that the ordinances or regulations would prevent development of the Preliminary Plan approved herein. 7. Amendment of Plan. If the Owner desires to make changes to the Preliminary Plan, as herein approved, the parties agree that such changes to the Preliminary Plan will require, if the Village so determines, the submission of amended plats or plans, together with proper supporting documentation, to the Plan Commission and/or the Corporate Authorities to consider such changes to the Preliminary Plan. The Corporate Authorities may, in their sole discretion, require additional public hearings and may review the commitments of record contained in this Agreement, including, but not limited to fees, prior to final consideration of any change to the Preliminary Plan. The Village Manager is hereby authorized to approve such minor changes as he deems appropriate, provided that no such changes: a) increases by more than two percent (2%) the floor area proposed for nonresidential use b) increases by more than two percent (2%) the total ground area covered by buildings 8. Building Permit Fees. The building permit fees may be increased from time to time so long as said permit fees are applied consistently to all other developments in the Village to the Packet Pg. 35 6.A.b 5 extent possible. In the event a conflict arises between the Owner and the Village on any engineering and technical matters subject to this Agreement, the Village reserves the right to pass along any and all additional expenses incurred by the use of consultants in the review and inspection of the development from time to time. Owner shall pay any non- discriminatory new or additional fees hereinafter charged by the Village to owners and developers of properties within the Village. 9. Water Provision. The Owner shall be permitted and agrees to tap on to the Village water system at points recommended by the Village Engineer which points to the extent shown on the Preliminary Engineering Plan attached hereto as EXHIBIT D are hereby approved by the Village. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. The Owner further agrees to pay to the Village such fees in accordance with the applicable Village Ordinances at the time of the issuance of the water and sewer permits. The Owner agrees to accept any increase in water rates and tap on fees provided such rates and fees apply consistently to all other similar users in the Village to the extent possible. Following such tap on, the Village agrees to provide to the best of its ability and in a non-discriminatory manner water service to all users on the Property in accordance with the Preliminary Plan. Watermains, if any, serving the Property and those approved as part of the development shall be installed by the Owner and, except for service connections to the buildings shall, upon installation and acceptance by the Village through formal acceptance action by the Corporate Authorities, be dedicated to the Village and become a part of the Village water system maintained by the Village. 10. Storm and Sanitary Sewer Provisions. a) The Corporate Authorities agree to cooperate with the Owner and to use their best efforts to aid Owner in obtaining such permits from governmental agencies having jurisdiction as may be necessary to authorize connection from the proposed development to the existing Lake County Department of Public Works sanitary sewer main located in Ash Street to the west for the collection of sewage, in accordance with the Preliminary Engineering Plan attached hereto as Packet Pg. 36 6.A.b G EXHIBIT D. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. The Village shall have no maintenance responsibility of the sanitary sewer main located in Ash Street and the Owner shall be responsible for the sanitary sewer service connections. b) The Owner shall also construct any storm sewers which may be necessary to service the Property, in accordance with EXHIBIT D. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. The Owner agrees to operate and maintain that portion of the storm sewer system located on the subject Property and not dedicated. 11. Drainage Provisions. The Owner shall fully comply with any request of the Village Engineer related to the placement of buildings on lots, to preserve drainage standards. The Owner shall install any storm sewers and/or inlets which are required to eliminate standing water or conditions of excess sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. Security for Public and Private Site Improvements. Security for public and private site improvements shall be provided in accordance with the Development Ordinance, and the Development Improvement Agreement (EXHIBIT G) as amended from time to time. Any letter of credit issued for such improvements shall be drawn on a financial institution of net worth reasonably satisfactory to the Village Attorney. The issuer may have an equitable or lending interest in the Property provided that the letter of credit, either by its own terms or by separate written assurances of the issuer, shall be honored irrespective of that interest. The Village shall have the right to draw up to the full amount of the letter of credit in order to complete, and have formal acceptance of, all improvements secured by the letter of credit. 13. Milwaukee Avenue Right of Way Dedication and Improvements. The Owner acknowledges that it is the intention of the Village, and other involved agencies, that at some time in the future, Milwaukee Avenue will be widened. The Owner shall dedicate, prior to the issuance Packet Pg. 37 6.A.b 7 of a building permit, ten feet (10') along the eastern frontage of the Property for additional right-of-way for Milwaukee Avenue to the Illinois Department of Transportation (hereinafter referred to as "IDOT"). The Owner acknowledges that as part of their IDOT permit, IDOT may require a deceleration lane along Milwaukee Avenue for the sole benefit of the Property. The Owner shall be solely responsible for all costs associated with the deceleration lane into the Property. Furthermore, the Owner and any subsequent Owners to the Property shall cooperate with the Village and IDOT on the future widening of Milwaukee Avenue associated with the project to the north commonly referred to as the Berenesa Plaza Development (hereinafter referred to as "Berenesa Plaza"), and shall reserve additional frontage and/or easements, if necessary, for future improvements including but not limited to the deceleration lane and an eight foot (8') bike path. Should IDOT require that a deceleration lane be required for the sole benefit of the Property as part of the intersection improvements to accommodate the Berenesa Plaza Development, the Owner of the Property shall be responsible for the reimbursement to the Village for all actual costs associated with the deceleration lane in an amount and manner acceptable to the Village. 14. Exhibits. The following EXHIBITS, some of which were presented in testimony given by the Owner or the witnesses during the hearings held before the Plan Commission and the Corporate Authorities prior to the execution of this Agreement, are hereby incorporated by reference herein, made a part hereof and designated as shown below. EXHIBITA Legal Description EXHIBIT B Plat of Annexation EXHIBIT C Preliminary Plan EXHIBIT D Preliminary Engineering Plan EXHIBIT E Landscaping Plan EXHIBIT F Architectural Rendering and Uniform Sign Package EXHIBIT G Development Improvement Agreement EXHIBIT H Cross Access Area Packet Pg. 38 6.A.b 15. Annexation Fee. If residential units are built on the property, an annexation fee of $2,000 per dwelling unit shall be paid to the Village. 16. Building, Landscaping and Aesthetics Plans. Owner will submit building and landscaping plans (which landscaping plans shall conform to the requirements of Village Ordinances) for approval by the Village before commencing construction of buildings. Lighting and signage shall be compatible with surrounding areas as approved by the Village. Phases not under construction or completed shall be maintained in a neat and orderly fashion as determined by the Village Manager. 17. Park District Annexation and Donations; School District and Library District Donations. a) Following the annexation of the Property to the Village, at the request of the Buffalo Grove Park District ("Park District"), Owner shall annex any or all of the Property to the Park District. Said annexation shall be completed within sixty (60) days of the request of the Park District. b) No donations to the Park District, any school districts or any library districts shall be required for any commercial development on the Property. If the Village approves any residential development on the Property, Owner shall comply with the provisions of Title 19 of the Village Municipal Code, as amended from time to time, regarding park, school and library donations, and, in furtherance thereof, shall make cash contributions to the Village for payment to the Park District, applicable school districts and the Vernon Area Public Library District to fulfill Owner's obligations concerning park, school and library donations according to the criteria of Title 19 in full and complete satisfaction of Owner's obligations thereunder. 18. Facilitation of Development. Time is of the essence of this Agreement, and all parties will make every reasonable effort to expedite the subject matters hereof. It is further understood and agreed that the successful consummation of this Agreement and the development of the Property is in the best interests of all the parties and requires their continued cooperation. The Owner does hereby evidence its intention to fully comply with Packet Pg. 39 6.A.b all Village requirements, its willingness to discuss any matters of mutual interest that may arise, and its willingness to assist the Village to the fullest extent possible. The Village does hereby evidence its intent to cooperate in the resolution of mutual problems and its willingness to facilitate the development of the Property, as contemplated by the provisions of this Agreement. 19. Enforceability of the Agreement. This Agreement shall be enforceable in any court of competent jurisdiction by any of the parties or by an appropriate action at law or in equity to secure the performance of the covenants herein described. If any provision of this Agreement is held invalid, such provision shall be deemed to be excised herefrom and the invalidity thereof shall not affect any of the other provisions contained herein. 20. Term of Agreement. This Agreement is binding upon the Property, the parties hereto and their respective grantees, successors and assigns for a term of twenty (20) years from the date of this Agreement. This Agreement shall not be assigned without prior written consent of the Village. This Agreement may be amended by the Village and the owner of record of a portion of the Property as to the provisions applying thereto, without the consent of the owners of other portions of the Property. 21. Corporate Capacities. The parties acknowledge and agree that the individuals that are members of the group constituting the Corporate Authorities are entering into this Agreement in their official capacities as members of such group and shall have no personal liability in their individual capacities. 22. Notices. Any notice required pursuant to the provisions of this Agreement shall be in writing and be sent by certified mail to the following addresses until notice of change of address is given and shall be deemed received on the fifth business day following deposit in the U.S. Mail. If to Owner: MJR/Buffalo Grove Real Estate Holding Company, LLC c/o Jeffrey Silverman 790 Estate Drive, Suite 100 Packet Pg. 40 6.A.b 10 Deerfield, Illinois 60015 Copy to: Steven M. Elrod, esq Holland & Knight 131 South Dearborn Street, 30t" Floor Chicago, IL 60603 If to Village: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Copy to: William G. Raysa, Esq. Tressler LLP 233 S Wacker Drive, 22nd Floor Chicago, IL 60606 23. Default. a) In the event Owner defaults in performance of its obligations set forth in this Agreement, then the Village may, upon notice to Owner, allow Owner sixty (60) days to cure default or provide evidence to the Village that such default will be cured in a timely manner if it cannot be cured during said period. If Owner fails to cure such default or provide such evidence as provided above, then, with notice to Owner, the Village may begin proceedings to disconnect from the Village any portion of the Property upon which obligations or development have not been completed or at the option of the Village, to rezone such Property to the Residential Estate District. In such event, this Agreement shall be considered to be the petition of the Owner to disconnect such portion of the Property, or at Packet Pg. 41 6.A.b 11 the option of the Village, to rezone such Property to the Residential Estate District 24. Litigation. a) The Owner, at its cost, shall be responsible for any litigation which may arise relating to the annexation, zoning and development of the Property. Owner shall cooperate with the Village in said litigation but Owner's counsel will have principal responsibility for such litigation. b) The Owner shall reimburse the Village for reasonable attorneys' fees, expenses and costs incurred by the Village resulting from litigation relating to the annexation, zoning and development of the Property or in the enforcement of any of the terms of this Annexation Agreement upon a default by the Owner. c) Owner hereby indemnifies and holds the Village harmless from any actions or causes of action which may arise as a result of development activities for which the Owner is responsible. 25.Indemnification Concerning Recapture. The Owner shall indemnify, defend and save harmless the Village, its officers, agents and employees, from any and all actions, claims or demands arising out of the existence, terms, administration, enforcement or attempted enforcement of any provision concerning recapture in this Agreement. The Owner shall prosecute or defend any action, proceeding or cause, legal or otherwise, that may arise out of the existence, terms, administration, enforcement or attempted enforcement of any provisions concerning recapture in this Agreement. The Owner will hold the village, its officers, agents, and employees, free and harmless from any costs, fees (including attorney's fees and expenses) or judgments which the Village, its officers, agents or employees may incur or become liable for pursuant to any such action, claim or cause. The Village shall endeavor in good faith to enforce the provision of the recapture provisions hereof and to collect the recapture as established herein. However, the parties recognize the possibility of omissions or errors, and it is agreed that the Village shall not be liable in any way in the event that it shall fail, for any reason whatsoever, to collect or enforce the Packet Pg. 42 6.A.b 12 payment of said recapture as established herein. The Village's obligation is limited to the amount or amounts actually collected pursuant to the provisions of this Agreement. 26. Special Conditions. a) It is understood and agreed that the Village of Buffalo Grove levies a real estate transfer tax on all conveyances of real property in the Village. From the adoption of the ordinance approving this Agreement, any transfer of the Property shall be subject to the payment of such real estate transfer tax or an equivalent cash payment to the Village. b) It is understood and agreed that upon annexation the Village may issue new street address(es) for building(s) on the Property to ensure proper identification for provision of services, and Owner shall use said Village address(es) in place of current address(es) assigned by Lake County. Owner is may be required to contact the Buffalo Grove Post Office and submit a change of address(es) requesting use of the address(es) as assigned by the Village. c) Owner represents and warrants that the only mortgagee, lien holder or holder of any security interest affecting title to the Property or any part thereof is Associated Bank, National Association, which Bank, by its written approval of this Agreement, acknowledges that this Agreement is superior to its security interest in the Property. d) Owner shall pay a fire equipment impact fee of $0.75 per gross square foot of building area for any new building (non—residential) constructed on the Property. Said fee shall be paid at the time of issuance of building permits. e) Owner shall deposit with the Village the amount necessary to reimburse the Village for any real estate tax payments made by the Village to the Lincolnshire - Riverwoods Fire Protection District concerning the Property pursuant to Section 705/20 of the Illinois Fire Protection Act (70 ILCS 705/20). Said deposit, as determined by the Village, shall be made by the Owner within sixty (60) days of the date of this Agreement and prior to the issuance of any building permits. Packet Pg. 43 6.A.b 13 f) All water wells and septic sewer facilities on the Property shall be properly sealed or pumped and filled as required by the Illinois Department of Public Health and as approved by the Village Health Officer. Any underground tanks shall be removed as permitted and approved by the Illinois State Fire Marshal. Said sealing and removing of wells, septic facilities and underground tanks shall be completed on a schedule as directed by the Village. g) The Final Engineering Plans and Landscape Plan shall be revised to reflect the most recent Preliminary Plan dated June 15, 2016, attached hereto as EXHIBIT C h) In the event the existing cross access to the south is eliminated, the Owner of the subject property shall provide a turnaround in a manner acceptable the Village. This may be achieved by prohibiting parking in the southernmost parking space located just to the north and east of the existing cross access connection. i) Cash in lieu of an 8' wide sidewalk along Milwaukee Avenue shall be submitted prior to the issuance of a building permit, in an amount acceptable to the Village Engineer. j) A revised truck turning diagram utilizing a WB 40 truck template shall be submitted and approved by the Village prior to the approval of final engineering. The truck turning diagram shall be revised to depict no conflicts with the parking spaces. All future truck deliveries shall be restricted to a truck size no larger than a WB 40 truck. This shall be reflected in all future leases. k) A minimum of 75 parking spaces shall be maintained on the property at all times. 1) Final engineering shall be reviewed and approved by the Village Engineer prior to the issuance of a building permit. m) Prior to the issuance of a Certificate of Occupancy, the Owner shall grant the necessary easements to allow for future shared cross access to the property immediately to the south in a form acceptable to the Village and to the Owner. n) The total gross square footage of all restaurant space, as depicted on the Preliminary Plan dated June 15, 2016 as "Quick Service Restaurants" attached Packet Pg. 44 6.A.b 14 hereto as EXHIBIT C shall not exceed a combined square footage of 4,900 square feet. o) The proposed freestanding sign shall be no greater than 18' in height. The final location of the freestanding sign shall be subject to the approval by the Village to insure that there are no line of sight issues. Any future request by the Owner to modify the freestanding sign, including an increase in the height above 18', shall be subject to the approval by the Village Board. Said approval shall be at the sole discretion of the Village Board and shall not require an amendment to this Agreement. p) The additional wall signage on the north and south elevations shall each not exceed 50 square feet in area. q) Prior to the issuance of any Certificate of Occupancy for the Property, the Owner shall provide compensatory storage in a manner acceptable to the Village Engineer and the Lake County Stormwater Management Commission. The Letter of Credit, as required by Section 12 of this Agreement, shall include the required off -site compensatory storage improvements in an amount acceptable to the Village Engineer. 27. Rezoning and Special Uses a) The Village hereby grants a rezoning of the Property to the B3 Planned Business Center District with a special use for a Planned Development; and b) The Village hereby grants a Special Use on the Property for a drive -through restaurant; and c) Future permitted and special uses on the Property shall comply with the B3 Planned Business District. 28. Variations a) The following variations to the Village's Zoning Ordinance shall be granted: i. Variation to Section 17.28.050 & Section 17.60.060 of the Zoning Ordinance decreasing the minimum lot area in the B3 Planned Business Center District; Packet Pg. 45 6.A.b 15 and ii. A Variation to Section 17.36.030 of the Zoning Ordinance regarding the dimensional requirements for parking lot design. b) The following variations to the Village's Sign Ordinance shall be granted: i. Variation to Section 14.16 of the Sign Code to allow a ground sign to exceed the maximum height allowed; and ii. A Variation to Section 14.16 of the Sign Code to allow wall signs on the north and south elevations of the building 29. Cross Access. The Village desires that the Property be developed with shared cross access to Berenesa Plaza to the north. As part of the Preliminary Plan and prior to the issuance of a Certificate of Occupancy for the Property, the Owner shall provide the necessary easements, agreements and accommodations, in a manner acceptable to the Village, for future shared cross access to Berenesa Plaza as identified on the Preliminary Plan attached hereto as EXHIBIT C and EXHIBIT D. Furthermore and as part of a future request for an amendment to the existing Annexation Agreement for Berenesa Plaza as approved by Village of Buffalo Grove Ordinance No. 2007-55, the Village shall make every reasonable effort to require, as a condition of approval, that any future redevelopment at Berenesa Plaza for the area depicted on Exhibit H provide for shared cross access to the Property. The documentation for the shared cross access shall provide that no truck traffic to or from either property shall be allowed to use the cross access. The cross access easement delivered by the Owner pursuant to this Section 29 shall not be effective unless and until a cross access easement in a form acceptable to the Village and to the Owner is executed and recorded by the owner of the Berenesa Plaza property. IN WITNESS WHEREOF, the Corporate Authorities, Owner have caused this instrument to be executed by their respective proper officials duly authorized to execute the same on the day and the year first above written. Packet Pg. 46 6.A.b VILLAGE OF BUFFALO GROVE Beverly Sussman, Village President ATTEST: 0 VILLAGE CLERK OWNER: MJR/Buffalo Grove Real Estate Holding Company, LLC M Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Packet Pg. 47 6.A.b 17 EXHIBIT A To ANNEXATION AGREEMENT 20914 - 20926 N Milwaukee MJR/BUFFALO GROVE REAL ESTATE HOLDING COMPANY, LLC Legal Description: PARCEL 1: THE SOUTH 150 FEET OF THE NORTH 300 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO.1, BEING A SUBDIVISION OF PART OF THE NORTHEAST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, INLAKE COUNTY, ILLINOIS. PARCEL 2: THE NORTH 150 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO. 1, BEING A SUBDIVISION OF PART OF THE NORTHEST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, IN LAKE COUNTY, ILLINOIS. PARCEL INDEX NUMBERS: PINs: 15-35-103-022 and 15-35-103-023 SUBJECT PROPERTY COMMON ADDRESS: 20914 - 20926 N Milwaukee, Buffalo Grove, IL Packet Pg. 48 6.A.b IN EXHIBIT B To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC PLAT OF ANNEXATION Packet Pg. 49 6.A.b 19 EXHIBIT C To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC PRELIMINARY PLAN Packet Pg. 50 6.A.b Rol EXHIBIT D To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC PRELIMINARY ENGINEERING PLAN Packet Pg. 51 6.A.b 21 EXHIBIT E To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC LANDSCAPING PLAN Packet Pg. 52 6.A.b 22 EXHIBIT F To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC ARCHITECTURAL RENDERING AND UNIFORM SIGN PACKAGE Packet Pg. 53 6.A.b 23 EXHIBIT G To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC DEVELOPMENT IMPROVEMENT AGREEMENT Packet Pg. 54 6.A.b V EXHIBIT H To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC CROSS ACCESS AREA Packet Pg. 55 5812 G. „IGGINS AVENUE MM SURVEYING CO., INC. PHONE: (773)252-590D C„ICA OIS 60630 PROFESSIONAL DESIGN FIRM NO.184-003233 (773) 282-9424 m msurvey1265 C1sbc9l—l—t NORTH PLAT OF ANNEXATION ,vssuMm TO THE VILLAGE OF BUFFALO GROVE oil, srtio 11A of ry °y��or'�o�`A "EaEOERSA"E" nv. oF�I orv�`;�rvo Pia;oF;�E��rvon,���ELv. oF��s:R�o°" "ELET vA�r,EAs"aE"AEo�,E T'E EAs,Ea Ar,""Es,EaIN N HE sr/oE SErnory Ea a:o aaaT aE Tn EErva�ni�EST Y<oEPssrnorv3eoT iN'NyHUP ��iri.�ovin rc IN EE nvE., eiFFnio�:wr., u�vo�s 1-1',°`En of Eo,�n' "P xnw'E"nu�r�s�o�,:,rv���:o. nE�u6+�Vuo�v�s[o:�oE Ill(T F,nE� TALIS'Y -TIC INI AIEA - s6,6Ea ll.rt.s11.11 zoes)� �N Es Ya I "'T"''�5.10 /INIHII 43 rvoarn, uAucE vv, EAEr of THE rrv[eo va'NnaAE n7"I'lP NI THE PT `On �S Q ® LOT I S,Ow A' NO \\ f(1_ Mir' xw¢ ar asrxn cro�.x\ S B610.31E \ mlc%'v y. Itn `Ouu.'E or �vnwms J 228.453 i /—"E R. oo .ems ----------- I---- 1 I Ji'Nl/AEfffl OS I 1 I \ 1 1 PAR( EL ' ` Part of LOT tit �S 5�� 1 1 �w�xiwrt�o inox)- 1 w pao 1 LOT ? 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WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the (Annexation Agreement or PUD Ordinance or Agreement) dated , Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A", attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat; and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in c d d d L a E c d E CL O d d s X W c a� E t U Q Packet Pg. 76 6.A.h writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared by f who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Letter of Credit acceptable to and in a form and substance approved by the Village as further described in Paragraph 9 herein. The Letter of Credit shall originally be in the amount of $ 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection Fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering their employees in such amounts and coverage as is acceptable to the Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but 2 Packet Pg. 77 6.A.h not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub -contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub- contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub -contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality Mylar reproducible copies thereof to the Village to become the 3 Packet Pg. 78 6.A.h Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit as further described in Paragraph 9 hereof. 8. It is agreed that no building permit shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit in favor of the Village in a form acceptable to the Village. The Letter of Credit shall be made subject to this Agreement. The Developer hereby waives its option pursuant to 30 ILCS 550/3 and 65 ILCS 5/11-39-3 to utilize any type of security other than a Letter of Credit. c d d d L a E c d E Q O d d s X LU c a� E t U Q 4 Packet Pg. 79 6.A.h B. In addition to the terms, conditions, and covenants of the Letter of Credit, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of , or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit shall during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and water mains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are subject to a minimum fifteen (150) percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15°) percent of the total amount of the Letter of Credit, or an amount equal to fifteen (150) percent of the cost estimate of the individual improvement(s) shall be retained in the Letter of Credit for a period of one-year beyond formal acceptance by the Village of the improvement(s). E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Thousand Dollars ($0,000.00). 5 Packet Pg. 80 6.A.h If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Thousand Dollars ($0,000.00). If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of Thousand Dollars ($0,000.00) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement are not met by the Developer within five (5) days after receipt of a written notice of noncompliance with the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village, in which case, the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one-year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, the Developer hereby agrees that no reduction shall 6 Packet Pg. 81 6.A.h occur in the outstanding liability of the issuer there under, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit to expire, either by its terms, or by return of such Letter of Credit to the Developer, upon the expiration of one-(1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, permit the Village to draw funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit to the extent that funds are disbursed. 10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty-(30) days and forty-five (45) days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or conditions of excessive sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is responsible for providing snow and ice control along any streets within the Development, which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half (1/2) mile. It is the Developer's responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of 7 Packet Pg. 82 6.A.h notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9E. 14. The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the development's improvements are accepted by the Village in writing in accordance with the provisions of this Agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the cash deposit described in Paragraph 9E. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the (Annexation Agreement or PUD Ordinance) dated , and the obligations contained therein. 17. Paragraph(s) are attached hereto and made a part hereof. c d E d d L a E c d E Q O G1 d s X W c a� E t U Q 8 Packet Pg. 83 6.A.h IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By DEVELOPER - By c d d d L a E E CL 0 a� a� 0 s x w c a� E s U a 9 Packet Pg. 84 6.A.h (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A The Plat of Subdivision prepared by entitled consisting of sheet(s) last revised 10 Packet Pg. 85 6.A.h (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, water main, drainage and storm detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. c d E d d L a E E CL 0 a� CD 0 s x w c a� E s U a 11 Packet Pg. 86 6.A.h (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Plans prepared by entitled consisting of sheet(s) last revised (Specifications on plans). Lighting plan prepared by dated entitled 12 Packet Pg. 87 6.A.h (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT D Landscaping Plan prepared by entitled consisting of sheet(s) last revised G:\ENGINEER\FORMS\DIA.DOC 13 Packet Pg. 88 6.A.h ALTERNATE PARAGRAPH 8 8. It is agreed that no framing authorization shall be granted by any official for the construction of any structure until required utility facilities (to include but not by way of limitation; water mains, sanitary and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (or temporary roadways) providing access to the subject lot or lots have been constructed, or are in the course of construction, and are suitable for emergency vehicular traffic as determined by the Village Building Commissioner. It is understood and agreed that framing authorization may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadway access is suitable as determined by the Building Commissioner, for emergency vehicular traffic, notwithstanding the fact that all improvements within the Development may not be completed. It is understood that a building permit authorizing the construction of foundations and supporting subsystems will be issued by the Village upon recording of final plan and completion of proper building permit application including complete payment of all building permit fees and compliance with applicable ordinances and requirements. The type of temporary road proposed and anticipated method of maintenance are described on Exhibit "F", "Temporary Road Construction and Maintenance Specifications". G:\ENGINEER\FORMS\DIA.DOC 14 Packet Pg. 89 CD a� a m m a 7.A Information Item : Textile Arts Winners ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommend presentation. Trustee Johnson will announce and recognize the winners of the Arts Commission Textile Arts Contest. ATTACHMENTS: • Textile Memo (DOCX) Trustee Liaison Weidenfeld, Johnson Monday, June 20, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 6/16/2016 2:07 PM Page 1 Packet Pg. 91 7.A.a TO: President Beverly Sussman and Trustees FROM: Evan Michel, Art's Commission Liaison SUBJECT: Sew Beautiful- Textile Arts Contest Winners BACKGROUND Below are the winners of the Textile Arts Competition. Their entries will be posted on the Art's 2 Commission's page on the Village website and will be sent out via social media. All winners will be c invited to the June 20th Village Board Meeting for special recognition. N Q d x H Packet Pg. 92 7.A.a Wearable Category Lacy Stole Packet Pg. 93 7.A.a Functional Category Large Tote -bag made from men's ties Packet Pg. 94 7.A.a Decor Category Hooked rug with flowers Packet Pg. 95 7.A.a People's Choice Award Capital Quilt Anne O'Donnell Packet Pg. 96 8.A Action Item : Authorization to Seek Proposals for Harassment Awareness Training ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the Village Board authorize staff to seek competitive proposals for Harassment Awareness Training. ATTACHMENTS: • Board Memo - HR (DOCX) Trustee Liaison Berman Monday, June 20, 2016 Staff Contact Arthur a Malinowski, Human Resources Updated: 6/15/2016 10:10 AM Page 1 Packet Pg. 97 8.A.a VILLAGE OF BUFFALO 101j," DATE: June 3, 2016 TO: Dane Bragg FROM: Brett Robinson, Purchasing Manager SUBJECT: Harassment Awareness Training BACKGROUND is The Human Resources Department is seeking to be part of a joint procurement with the Villages of Arlington Heights, Palatine, and Wheeling for harassment awareness training. Buffalo Grove will be the lead agency in a request for proposal process. The goal is to secure a consultant to provide high quality harassment awareness training, using economies of scale, to obtain the best value for all communities involved. RECOMMENDATION Staff recommends the Village Board authorize staff to seek competitive proposals for Harassment Awareness Training. Packet Pg. 98 8.B Action Item : Waiver of Bids for Sole Source Pavement Rejuvenation Services ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the Village Board waive bids and authorize staff to execute agreements with Corrective Asphalt Materials and American Road Maintenance for sole source pavement rejuvenation services at a combined total not to exceed amount of $160,000. ATTACHMENTS: • Board Memo - Pavement Rejuvenation(DOCX) • ARM Letter for IL 060316 (DOCX) • Buffalo Grove 2016 Quote GSB88 (PDF) • Sole Source Letter 5-25-2016 Village of Buffalo Grove (PDF) • Buffalo Grove 2016 Quote Revised (PDF) Trustee Liaison Staff Contact Stein Darren Monico, Public Works Monday, June 20, 2016 Updated: 6/16/2016 2:13 PM Page 1 Packet Pg. 99 8.B.a VILLAGE OF BUFFALO 101j," DATE: June 7, 2016 TO: Dane Bragg FROM: Brett Robinson, Purchasing Manager Kyle Johnson, Engineer SUBJECT: Pavement Rejuvenation (sole source) BACKGROUND is As the Village faces the challenge of maintaining our current inventory of roadways staff has sought out new types of materials and methods of application to prolong the life of existing roads. After investigating several different manufactures of restorative sealing materials the Engineering Division was able to narrow the field to two different products that appear to be both effective in prolonging the life of roadways and not overly cost prohibitive. Staff has previously had both materials applied in small patches to roadway areas and both products performed well. Staff now seeks to scale up the work area in an effort to determine if one of the two products performs better or if the application process of the product is less disruptive to residents living in the area of application. The goal of this procurement is to determine if one of the products will provide a better value to the Village than the other. While the end result is an extended lifetime of the treated pavement, the materials and application methods are unique enough to make it extremely difficult to write a single set of specifications that would apply to both of the two materials. In addition the proprietary nature of each of the two materials and the differing application methods result in a single company for each of the two products that is authorized to apply the materials. A sole source letter for each of the products is attached to this memo. RECOMMENDATION Staff recommends the Village Board waive bids and authorize staff to execute agreements with Corrective Asphalt Materials, LLC and American Road Maintenance at a combined total not to exceed amount of S160,000 Packet Pg. 100 8.B.b A"iPHAkV PRF SE RVA7KIN MAIkRlhd.S June 1, 2016 Kyle E. Johnson, P.E. I Civil Engineer II VILLAGE OF BUFFALO GROVE 51 Raupp Blvd, Buffalo Grove IL 60089 Reference: American Road Maintenance Dear Kyle, This letter is written to you at the request of Joe Coghill with American Road Maintenance. It is meant to substantiate that they (American Road Maintenance) are our only experienced GSB-88 applicator within the state of Illinois, doing business out of Itasca, IL. If there is any further information needed, please feel free to give me a call or send an email. Sincerely, Brad R. Grose Asphalt Systems, Inc. Packet Pg. 101 8.B.c 1485 E. Thorndale Itasca, I L 60143 630.417.0227 630.729.3033 Fax Village of Buffalo Grove Re: Various Streets 51 Raupp Blvd Buffalo Grove, IL Buffalo Grove, IL 60089 847.459.2523 Attn: Kyle E. Johnson We propose to furnish labor and materials to complete the items listed below: TREATMENT: GSB-88 Asphaltic Rejuvenator Clean specified area free of foreign matter such as dirt and gravel. Scrape and broom oil and grease spots. Apply the appropriate amount of GSB-88 Rejuvenator based on pre -test results. GSB-88 is a pavement rejuvenator designed to protect and restore plasticity, retard aging, and prevent loss of durability in bituminous pavement. GSB-88 protects and preserves bituminous pavement by sealing, penetrating and rebinding the asphaltic mix together. This penetrating action plasticizes the binder of the asphalt. Specification: Pre -test pavement to determine proper application rate based on existing pavement conditions. GSB-88 Rejuvenator shall be applied at appropriate rates based on pre -test results. 68,139 Square Yards of Surface Treatment @ $1.150 $78,359.85 Includes: 1 Resident notification. See attached example of typical notification that is handed out to residents prior to application. 2 All traffic control including signs and traffic cones to allow resident egress and ingress during operations. 3 Pre-sweeping/blowing as needed 4 We will require garbage pickup schedules so as to not interfere with residential pickup to residents. RESTRICTIONS: 1 Above prices will be held through the 2016 season. 2 . Price does not include permits, bonds or material testing Thank you for the opportunity to bid this project with your organization. Sincerely, Skip Coghill If you wish to accept this proposal, please date, sign, and return one copy to above address: Date Signature Page 1 of 1 May 17, 2016 Packet Pg. 102 YOUR STREET Will Be Treated With Sl3m88 Asphalt Road Preservation Product r w 1 r POINTS TO REMEMBER: 8.B.c 1) Your road will NOT be closed. You will have access in and out all day. We recommend not returning into your driveway (unless necessary) until the product is dry, usually 1-2 hours after it is applied to your street. 2) Please remove any parked vehicles on or near the pavement between the hours of 7:30 a.m. and 5 p.m. 3) If you have a special event or situation (garage sale, reception/ party, appointment, etc) call Phil Martinez at 630-514-2889 to see if other arrangements can be made. 4) Rain or equipment problems may delay the work until the following few business days. 5) When you see cones on street, one side of street is still wet. DO NOT DRIVE ACROSS WET treatment into your driveway as you will track wet product onto your driveway. Wait until cones are picked up and you will not cause yourself clean-up issues on your driveway. Thank you for your cooperation. WHY IS THIS NEEDED? Preventative maintenance dollars spent now will reflect in our roads lasting longer over the next several years. This treatment can be compared in concept to staining a wood deck to prevent it against sun and water damage. Asphalt requires these same protective precautions to extend the life of the pavement. 0 > E > a N O LO T Go 00 m 0 3 CY O N as 0 /L^ V 0 w 3 m E 0 a Packet Pg. 103 8.B.d R 0 REFINING, LLC Producers of GOLDEN BEAR PRESERVATION PRODUCTS T IC R 1134 Manor St. • Oildale, CA 93308 / P.O. Box 5877 • Bakersfield, CA 93388 Phone 661.337.9979 - Email: jimb@tricorrefining.com May 25, 2016 Kyle E. Johnson, P.E. Village of Buffalo Grove 51 Raupp Blvd., Buffalo Grove, IL 6089 Dear Kyle, Sole Source Applicator for CRF® Restorative Seal and Reclamite® Preservative Seal 2016/2017 Corrective Asphalt Materials P.O. Box 87129 South Roxana, IL 62087 This letter confirms that TRICOR Refining, LLC has appointed Corrective Asphalt Materials, South Roxana, Illinois to market and apply CRF® Restorative Seal and Reclamite® Preservative Seal as the sole source supplier/applicator in the States of Illinois, Missouri, Arkansas, Iowa, and Alabama Corrective Asphalt Materials has the necessary equipment and product familiarity to provide a successful application. Corrective Asphalt Materials has a very successful track record in the covered states with Restorative Seal/ Rejuvenating applications. TRICOR Refining, LLC — Preservative Seals are the only maltene based asphalt rejuvenator marketed nationally with a 50 plus year history of product use. Please feel free to contact me if you have any questions. Yours truly, Jim Brownridge Marketing Manager TRICOR Refining, LLC Producers of Golden Bear Preservation Products Cellular: 661.337.9979 Email: jimb@tricorrefining.com Packet Pg. 104 I 8.B.e I rrective sphalt 11aterials, LLC May 24, 2016 Kyle Johnson Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Office: (847)459-2523 Fax: (847)537-5845 Email: kjohnson@vbg.org Dear Mr. Johnson, Asphalt Solutions and Industrial Dust Control Airports • Roadways • Utilities • Parking Areas Corrective Asphalt Materials, LLC, (CAM) thanks you for the opportunity to bid the Village of Buffalo Grove's asphalt maintenance. Please accept the following as our formal proposal to apply CRF Maltene Based Restorative Seal. • Apply CRF to approximately 67,722 SY of asphalt pavement • CAM's Responsibilities: o Furnish and apply CRF o Furnish and apply lime screenings o All Traffic control and signs related to project o Handle any complaints or issues that may arise from application o Resident Notification and no parking signs o Pre street sweeping if field conditions require o Post street sweeping • Unit Price $1.19 SY • Total Price $80,589.18 Jack Holleran, Area Supervisor will be contacting you to schedule the project. Info: holleran(acammidwest.com , Cell: 630-853-0832 Billing Information (please fill out upon acceptance) Name Phone Number: Address: Again, thank you for the opportunity. We look forward to providing our professional services. Sincerely, Rachel Lang Business Development Anthony J. Witte, Jr. (Jack) President Corrective Asphalt Materials, LLC APPROVED BY Date 43W630 Wheeler Road • Sugar Grove, IL 60554 (800) 374-5560 • (630)631-2854 • www.cammidwest.com Packet Pg. 105 1 8.0 Action Item : Authorization to Waive Bids and Negotiate with Adjudication Software Vendors ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the Village Board waive the bidding process and authorize staff to negotiate with adjudication software providers. Staff will come back to the Village Board for authorization to execute a contract with the selected software provider. ATTACHMENTS: • Board Memo - Adjudication Software (DOCX) Trustee Liaison Weidenfeld Monday, June 20, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 6/16/2016 2:18 PM Page 1 Packet Pg. 106 8.C.a VILLAGE OF BUFFALO 101j," DATE: June 3, 2016 TO: Dane Bragg FROM: Brett Robinson, Purchasing Manager SUBJECT: Adjudication Software BACKGROUND is The Office of the Village Manager, is seeking to enter into negotiations with software firms to replace our current adjudication software provider. The current provider has been unable to provide an adequate solution as the Village looks to expand our adjudication services to neighboring communities. Staff believes the most efficient way to procure this specific type of software would be to enter into negotiations with the very limited number of firms that provide a quality solution. RECOMMENDATION Staff recommends the Village Board waive the bidding process and authorize staff to negotiate with adjudication software providers. Staff will come back to the Village Board for authorization to execute a contract with the selected software provider. Packet Pg. 107 8.D Action Item : Award of Bid Tile Flooring Replacements ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the Village Board award the bid for Tile Flooring Replacement to the lowest responsive and responsible bidder Tiles in Style in an amount not to exceed $90,000. ATTACHMENTS: • Board Memo - Tile (DOCX) • BIDTAB Tile Floor (PDF) Trustee Liaison Stein Monday, June 20, 2016 Staff Contact Brett Robinson, Finance Updated: 6/16/2016 2:19 PM Page 1 Packet Pg. 108 8.D.a VILLAGE F BUFFALO 101j," DATE: June 10, 2016 TO: Dane Bragg FROM: Brett Robinson, Purchasing Manager SUBJECT: Tile Flooring Replacements BACKGROUND is In the past couple of months a significant number of vinyl floor tiles at the Police Department and Public Works facilities began to crack and come loose creating tripping hazards. Building Maintenance staff started replacing tiles, however it became quickly apparent that patching areas would not solve the overall issue, as the problem continued to grow. Staff sought competitive bids for the replacement of tile flooring at the Police Department and Public Works facilities. The cost of this project will be drawn from the Capital Improvement funds set aside for carpet replacement. As the pricing received was better than anticipated staff is requesting the not to exceed amount be set at $90,000 which will allow staff to address other areas that were installed at the same time and with the same type of tile as is currently failing. RECOMMENDATION While monies have been budgeted for the purpose of flooring replacement, due to the nature of the State Budget any expenditure over the bid amount of $46,290 up to budgeted amount of $90,000 will require the Public Works Director to seek the Village Manager's approval prior to work being authorized and funds being expended. Staff recommends the Village Board award the bid for Tile Flooring Replacement to the lowest responsive and responsible bidder Tiles in Style in an amount not to exceed $90,000. Packet Pg. 109 (s}uauaaoeldab 6upool=1 olll p!8 jo piemV : oo9�) aool=l olll 8d1a18 0 0 tR 0 N O , 0 0 O U Q N V O N N - � o - C- O D m o n o 0 o M o m o 0 0 00 �o ^'o moo 0 0 t0 N N � M H3 EPr fPr fG 7 J � J to t9 3 oo � LLl a F } } } o Z 0 0 0 0 o n a o 0 0 0 o �� �Qi �o Mari N M m of tO O ¢ � � EA fA ER fp 0 o a U � 3 v' To } 10 Z o -�o Mo mo ^'goo 0 � r in r m �sr rn E rn - oS oS M M is �sr �sr v in wN E N N N N - - v 10 N N N � O ro � o f E U o m U) D '6 m d O 0' J C ii R a F m a m m in m O i N S ) (q LL O F ;uamloelIv T Im a r a� Y V 10 a 8.E Action Item : Authorization to Execute a Contract for Ambulance and Fire Billing ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the Village Board authorize the Village Manager to execute a contract for Ambulance and Fire Billing Services with Paramedic Billing Services, Inc., pending final review and approval of the contract by the Village Attorney. ATTACHMENTS: • 06202016 Board memo AFB (DOCX) • AFB Scoring (PDF) Trustee Liaison Trilling Monday, June 20, 2016 Staff Contact Brett Robinson, Finance Updated: 6/15/2016 9:59 AM Page 1 Packet Pg. 111 8.E.a VILLAGE OF BUFFALO (11101j,"T DATE: June 14, 2016 TO: Dane Bragg FROM: Brett Robinson, Purchasing Manager SUBJECT: Ambulance and Fire Billing BACKGROUND is Staff sought proposals for an outside billing service to collect monies for Ambulance and Fire services rendered by the Buffalo Grove Fire Department for Advanced Life Support ("ALS") and Basic Life Support ("BLS") calls and fire / rescue related calls. The provider of these services accepts a small portion of the collected funds as payment for services rendered. Of the six proposals submitted five were forwarded on to the Fire Department for review. One proposal did not contain signed contract statements and as such could not be accepted. Fire Staff then reviewed five proposals and after review of the RFP documents by committee, reference checks, and interview process, staff has recommend that the Village continue to use Paramedic Billing Services, Inc. (PBS) as the provider of Ambulance and Fire Billing services. PBS proposed a rate of 5% for Ambulance Billing and 5% for Fire Billing. These rates remain at the levels proposed in 2013 and remain flat throughout the term of the contract. Paramedic Billing Services, Inc. will be responsible for reviewing, preparing, and mailing invoices based upon Buffalo Grove ambulance and fire report data. Paramedic Billing Services, Inc. will also be responsible for electronically submitting Medicare, Medicaid and insurance claim information, as well as resubmitting or resolving denied claims. Please find attached a scoring matrix that was used to help guide staff through the decision making process. RECOMMENDATION Staff recommends the Village Board authorize the Village Manager to execute a contract for Ambulance and Fire Billing Services with Paramedic Billing Services, Inc., pending final review and approval of the contract by the Village Attorney. This contract is a two year contract with three possible one year extensions. Packet Pg. 112 8.E.b Ambulance and Fire Billing RFP Response Evaluation. RFP Evaluation 1-5 Reviewer 1 Reviewer 2 Average Avg Combined Score Possible Total Percent of Total Percent of EB Total Points PBS 1. Overall Exp. 3 4 3.5 Experience 15.25 20 0.76 0.1525 15.25 2. Work Experience 5 4 4.5 10.5 15 0.70 0.1505 15 3. Fire Billing 1 4 2.5 ,� 13.5 15 0.90 0.135 13.5 4. EMS Billing 5 4.5 4.75 Project Understand 12.5 15 0.83 0.125 12.5 5. Understanding 4 4 4 Interview Selection Based upon RFP Evaluation- Subtotal 6. Staffing & Subs 5 4 4.5 References 15 15 1.00 0.15 15 7. Consortium 4 4 4 Cost 20 20 1.00 0.2 20 4 4.5 4.25 EMS -5% Grand Total 3 4.5 3.75 Fire -5% 3 4.5 3.75 5 4 4.5 - � 5 4 4. 5 4 4.51 Total 52 54 RFP Evaluation 1-5 Reviewed Reviewer Average Avg Combined Score Possible Total Percent of Total Percent of EB Total Points Andres 1. Overall Exp. 4 3 3.5 Experience 16 20 0.80 0.16 16 2. Work Experience 5 4 4.5 10.5 15 0.70 0A05 10 3. Fire Billing 3 4 3.5 1 o 12.5 15 0.83 0A25 12.5 4. EMS Billing 5 4 4.5 Project Understand 12.25 15 0.816666667 0.1225 1225 S. Understanding 5 4 4.5 Interview Selection Based upon RFP Evaluation -Subtotal 50.75 6. Staffing & Subs 4 3.5 3.75 References 15 15 1 0.15 15 7. Consortium 4 4 4 Cost 10 20 0.5 0.1 10 fflll4 3 3.5 EMS -4.5% IGrand Total 4 3 3.5 Fire - 20% 3 4 3.5 5 4 4.5 5 3.5 4.25 ii 4 3.5 3.75 Total 55 47.5 RFP Evaluation 1-5 Reviewer 1 Reviewer 2 Average Life Quest 1. Overall Exp. 5 4 4.5 Avg Combined Score Possible Total Percent of Total Percent of EB Total Points 2. Work Experience 4 4 4 Experience 15.5 20 0.78 0.155 15.5 3. Fire Billing 3 3 3 9.75 15 0.65 0.0975 9.75 4. EMS Billing 4 4 4 ,��� 12.75 15 0.85 0.1275 12.75 S. Understanding 5 4 4.5 Project Understand 12.5 15 0.83 0.125 12.5 6. Staffing & Subs 5 4 4.5 Interview Selection Based upon RFP Evaluation - Subtotal 50.5 7. Consortium 4 3 3.5 References 10 15 0.67 0.1 10 3 3 3 Cost 20 20 1.00 0.2 20 3 3 3 EMS -4.5% 1 Grand Total 1 80.5 4 3.5 3.75 Fire - 7.5% 5 4 4.5 5 4 4.5 � 4 3.5 3.7.75 Total 54 47 RFP Evaluation 1-5 Reviewer 1 Reviewer 2 Average PST 1. Overall Exp. 4 3 3.5 2. Work Experience 2 4 3 Avg Combined Score Possible Total Percent of Total Percent of EB Total Points 3. Fire Billing 1 3 2 Experience 12.5 20 0.63 0.125 12.5 4. EMS Billing 4 4 4 ��� 11 15 0.73 0.11 11 5. Understanding 5 3.5 4.25 �r97JJJ� i 12 15 0.80 0.12 12 6. Staffing & Subs 4 4 4 Project Understand 11.25 15 0.75 0.1125 11.25 7. Consortium 3 3 3 Interview Selection Based upon RFP Evaluation Subtotal 46,75 4 4 4 References NA 15 NA NA NA 5 4 4.5 Cost 15 20 NA NA NA 2 3 2.5 EMS -5.99% 1 Grand Total 1 46.75 5 4 4.5 Fire -$12 5 3 4 � 4 3 3.5 Total 48 45.5 RFP Evaluation 1-5 Reviewer 1 Reviewer 2 Average EMS/MC 1. Overall Exp. 3 3 3 2. Work Experience 3 4 3.5 3. Fire Billing 1 1 1 Avg Combined Score Possible Total Percent of Total Percent of EB Total Points 4. EMS Billing 5 4 4.5 Experience 12 20 0.60 0.12 12 5. Understanding 2 2 2 8.5 15 0.57 0.085 8.5 6.Staffing&Subs 2 4 3 „Mrs, 12 15 0.80 0.12 12 7. Consortium 4 3 3.5 Project Understand 8.5 15 0.566666667 0.085Np\\\\\\ 8.5l 4 3 3.5 Interview Selection Based upon RFP Evaluation - Subtotal 3 3 3 References NA 15 NA NA NA 1 3 2 Cost 10 20 NA NA NA 4 4 4 EMS -3.75% Grand Total 41 5 4 4.5 Fire - N/A 4 3 3.5 Total 41 41 m LL i V E Q O LO LO r C O U U) m LL Q y-i cd E s V Q Packet Pg. 113 8.F Action Item : Award of Bid for Landscaping ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the Village Board award a contract for Landscaping Services to the lowest bidder On the Green Solutions in an amount not to exceed $80,259.76. ATTACHMENTS: • Board Memo - Landscaping (DOCX) • BidTab Landscape 2016 (PDF) Trustee Liaison Stein Monday, June 20, 2016 Staff Contact Brett Robinson, Finance Updated: 6/16/2016 2:29 PM Page 1 Packet Pg. 114 8.F.a VILLAGE OF BUFFALO 101j," DATE: June 9, 2016 TO: Dane Bragg FROM: Brett Robinson, Purchasing Manager SUBJECT: Landscaping Services BACKGROUND is As part of a review of services provided by the Public Works department, staff initiated a bid process for landscaping services. The services entail the trimming and mowing of 150 acres of medians, right of ways, and detention basins. Public Works Staff will continue to maintain the Village Campus and Rotary Village Green Park. As is shown on the attached bid tabulation, it is clearly more efficient to outsource this work. This shift in responsibility would allow Public Works Forestry Staff to be better positioned to work on highly skilled tasks such as tree trimming. A limited amount of tree trimming is currently performed under contract at a cost of $100,000 per year. By shifting staff from landscape maintenance to tree trimming, the Village can provide a higher level of customer service to residents while reducing overall operational costs. Most municipalities outsource their landscaping responsibilities and the Park District has followed an outsourced landscape maintenance model for a number of years with good success. The Village has begun talks with the Park District about the possibility of jointly bidding this service once their current contract is up. In an effort to make a transition to an effective joint procurement process the bid specifications used for this project are largely similar to those currently used by the Park District. As the On the Green Solutions bid price was considerably less than then next lowest bidder, staff engaged their services for a period of 4 weeks on a trial basis. While the first couple of weeks were a bit challenging, largely due to learning the locations and nuances of the areas to be maintained, the contractor made adjustments to their work plan and staffing model and was then able to satisfy Public Works staff that they were capable of meeting the specifications in the contract. Packet Pg. 115 8.F.a RECOMMENDATIONS As this is a service that has not been historically contracted out, staff does not recommend selling existing landscape maintenance equipment at this time. After a full season of service by the contractor and a review of tree trimming operations, Public Works staff will revisit the possibility of an equipment inventory reduction. 6 Staff recommends the Village Board award a contract for Landscaping Services to the lowest = bidder On the Green Solutions in an amount not to exceed $80,259.76 c �a J M m 3 a uO LO Packet Pg. 116 (Buideaspue-I pi8;o piemtl: L99L) gpZ adeospue-I gelp!g :;uamgoe;;y r 8.G Resolution No. R-2016-18 : Resolution Supporting the Buffalo Creek Watershed -Based Plan ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the approval of the resolution supporting the Buffalo Creek Watershed - Based Plan. This resolution is a result of the Buffalo Creek Clean Water Partnership's presentation at the June 6, 2016 Committee of the Whole Meeting. ATTACHMENTS: • Resolution Supporting Buffalo Creek Wshed Plan (DOC) Trustee Liaison Staff Contact Weidenfeld Brett Robinson, Finance Monday, June 20, 2016 Updated: 6/16/2016 2:38 PM Page 1 Packet Pg. 118 8.G.a RESOLUTION NO.2016- A RESOLUTION SUPPORTING THE BUFFALO CREEK WATERSHED -BASED PLAN WHEREAS, the Buffalo Creek Clean Water Partnership and Buffalo Creek Watershed stakeholders have been working since 2012 to prepare a comprehensive watershed -based plan for the Buffalo Creek Watershed (Buffalo Creek Watershed Plan) in Lake and Cook Counties, Illinois; and WHEREAS, the Buffalo Creek Watershed Plan was developed through a series of thirteen planning meetings with the cooperative effort of more than one hundred and twenty persons representing forty different watershed entities, ranging from individual homeowners & homeowner associations, consulting companies, businesses, large landowners and non- profit environmental organizations to local government, county, state and federal agencies that attended meetings during the planning process; and WHEREAS, the purpose of the Buffalo Creek Watershed Plan is to identify opportunities for watershed communities to integrate multi -objective watershed management in land use and development activities; and WHEREAS, a second purpose of the Buffalo Creek Watershed Plan is to improve degraded conditions in the watershed by improving water quality, reducing flood damage, and protecting and enhancing natural resources by implementing best management practices and programs to retrofit existing problem areas and prevent future problems from occurring; and WHEREAS, the Buffalo Creek Watershed Plan can guide the successful implementation of a series of individual site -specific projects and watershed -wide programmatic actions to: improve water quality, reduce flood damage potential, protect and enhance natural resources including the watershed's lakes, streams and wetlands; and in addition, can provide watershed education and recreation opportunities and improve community cooperation and participation in watershed improvement activities; and WHEREAS, all public hearing and meeting requirements have been met in the preparation of the Buffalo Creek Watershed Plan including the required 60-day comment period; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that the Village of Buffalo Grove supports the Buffalo Creek Watershed -based Plan as a guide for Lake and Cook Counties, Illinois. AYES: NAPES: ABSENT: Packet Pg. 119 8.G.a PASSED: APPROVED: ATTEST: Village Clerk APPROVED: Village President m Packet Pg. 120 9.A Ordinance No. 0-2016-34 : Ordinance Approving an Annexation Agreement for 20914 & 20926 N. Milwaukee Avenue ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. MJR/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner/developer of the unincorporated 1.5 acre property currently improved with the existing PJ's Restaurant and the former McDonalds (recently demolished). They are proposing to construct a new 10,700 square foot retail development, with a drive -through restaurant. The Planning and Zoning Commission recommended approval, subject to conditions. ATTACHMENTS: • BOT Memo (DOCX) • Annex Agreement Ordinance (DOCX) • Annexation Agreement 6.15.16 (DOCX) • Exhibit B Plat of Annexation (PDF) • Exhibit C Preliminary Plan (PDF) • Exhibit D Engineering Plans (PDF) • Exhibit E Landscape Plan (PDF) • Exhibit F Architecture and Signage (PDF) • Exhibit G Development Imp. Agreement (PDF) • Exhibit H Cross Access Area (PDF) Trustee Liaison Weidenfeld Monday, June 20, 2016 Staff Contact Chris Stilling, Community Development Updated: 6/16/2016 2:14 PM Page 1 Packet Pg. 121 9.A.a VILL,AGE OF BUFFALO G110"VE DATE: June 17, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: Annexation Agreement for 20914 & 20926 N. Milwaukee Avenue BACKGROUND MJK/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner of the unincorporated 1.5 acre property. The site consists of the existing PJ's Restaurant and a former McDonalds (recently demolished). MJR is proposing to demolish the existing PJ's and construct a new 10,700 retail development with a drive -through. As proposed, the project requires annexation with a rezoning to B3 Planned Business Center District with a special use for a Planned Unit Development and approval of a Preliminary Plan with the following special use and variations: 1. A special use for a drive -through restaurant; and 2. A Variation to Section 17.28.050 & Section 17.16.060 of the Buffalo Grove Zoning Ordinance decreasing the minimum lot area in the B3 Planned Business Center District; and 3. A Variation to Section 17.36.030 of the Zoning Ordinance regarding the dimensional requirements for parking lot design as depicted on the Preliminary Plan; and 4. A Variation to Section 14.16 of the Buffalo Grove Sign Code to allow a ground sign to exceed the maximum height allowed; and 5. A Variation to Section 14.16 of the Sign Code to allow wall signs on the north and south elevations of both commercial building. ACTION REQUESTED Staff recommends that the Village Board approve the attached annexation for the proposed development at 20914 & 20926 N. Milwaukee Avenue. The attached annexation agreement includes the conditions recommended by the PZC, as revised by staff and the additional requirements pertaining to cross access and reimbursement for a potential deceleration lane along Milwaukee Avenue. Page 1 of 1 Packet Pg. 122 9.A.b ORDINANCE NO. 2016 - AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT 20914 & 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, there has heretofore been submitted to the Corporate Authorities of the Village of Buffalo Grove a petition to annex the property legally described in Exhibit A hereto; and, WHEREAS, there has been submitted to the Corporate Authorities of the Village of Buffalo Grove an Annexation Agreement; and, WHEREAS, proper and due notice of the public hearing on June 20, 2016 concerning said Annexation Agreement and zoning have been given and the public hearing was held; and, WHEREAS, it is determined to be in the best interest of the Village of Buffalo Grove to approve said Annexation Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The Annexation Agreement, a copy of which is attached hereto and made a part hereof as Exhibit A, is approved. Section 2. The President and Clerk of the Village are hereby authorized to execute said Agreement on behalf of the Village of Buffalo Grove. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. Packet Pg. 123 9.A.b 2 AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk This document was prepared by: Christopher Stilling Director of Community Development Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Beverly Sussman, Village President Packet Pg. 124 9.A.b 3 f::I:II:311 ref Annexation Agreement 20914 & 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC Packet Pg. 125 9.A.c 6.15.16 #667969 I ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC This agreement (hereinafter referred to as the "Agreement") made and entered into this day of , 2016, by and between the VILLAGE OF BUFFALO GROVE (hereinafter referred to as "Village"), an Illinois Home Rule Municipality by and through the President and Board of Trustees of the Village (hereinafter collectively referred to as the "Corporate Authorities") and MJR/Buffalo Grove Real Estate Holding Company, LLC (hereinafter referred to as "Owner") and Illinois limited liability company. W ITN ESSETH: WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and, WHEREAS, Owner is the owner of a certain tract of property (hereinafter referred to as the "Property") comprising approximately 1.53 acres legally described and identified in the Legal Description, attached hereto as EXHIBIT A and made a part hereof, and which real estate is contiguous to the corporate limits of the Village; and, WHEREAS, a Plat of Annexation, including certain street right-of-way adjacent to the Property, is attached hereto as EXHIBIT B, which depicts a total area of 1.97 acres to be annexed; and, WHEREAS, Owner desires and proposes pursuant to the provisions and regulations applicable to the B3 District of the Village Zoning Ordinance to develop the Property in accordance with and pursuant to a certain Preliminary Plan prepared by SOOS & Associates, Inc. last revised June 15, 2016, and also a certain Preliminary Engineering Plan prepared by Smithson & Associates, Inc. last revised June 13, 2016, (hereinafter jointly referred to as "Preliminary Plan") a copy of which Preliminary Plan is attached hereto as EXHIBIT C and Packet Pg. 126 9.A.c 2 EXHIBIT D and incorporated herein, and subject to all other exhibits attached hereto or incorporated by reference herein. Said development of the Property shall consist of approximately 10,708 square feet of single story commercial with related parking spaces. WHEREAS, pursuant to the provisions of Section 5/11-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5/11-15.1-1 et seq.) and as the same may have been modified by the Village's Home Rule powers, a proposed Annexation Agreement was submitted to the Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by Statute; and, WHEREAS, pursuant to due notice and advertisement, the Planning & Zoning Commission of the Village has held a public hearing and made its recommendations with respect to the requested special use for a Planned Unit Development, a zoning classification in the B3 Planned Business District, special use for a drive -through restaurant and variations of the Village Sign Ordinance, and Zoning Ordinance as identified in the Preliminary Plan attached hereto as EXHIBIT C and EXHIBIT D and, WHEREAS, the President and Board of Trustees after due and careful consideration have concluded that the annexation of the Property to the Village and its zoning and development on the terms and conditions herein set forth would further enable the Village to control the development of the area and would serve the best interests of the Village. NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements herein set forth, the parties hereto agree as follows: 1. Applicable Law. This Agreement is made pursuant to and in accordance with the provisions of Section 5/11-15.1-1 et seq., of the Illinois Municipal Code (65 ILCS 5/11-15.1-1 et seq.) and as the same may have been modified by the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Agreement. 2. Agreement: Compliance and Validity. The Owner has filed with the Village Clerk of the Village a proper petition pursuant to and in accordance with the provisions of Section 5/7-1- 8 of the Illinois Municipal Code (65 ILCS 5/7-1-8) and as the same may have been modified by the Village's Home Rule powers, conditioned on the execution of this Agreement and the Packet Pg. 127 9.A.c 3 compliance with the terms and provisions contained herein, to annex the Property to the Village. It is understood and agreed that this Agreement in its entirety, together with the aforesaid petition for annexation, shall be null, void and of no force and effect unless the Property is validly annexed to the Village and is validly zoned and classified in the B3 Planned Business District, all as contemplated in this Agreement. No portion of the Property shall be disconnected from the Village without the prior written consent of its Corporate Authorities. 3. Enactment of Annexation Ordinance. The Corporate Authorities, within twenty-one (21) days of the execution of this Agreement by the Village, will enact an ordinance (hereinafter referred to as the "Annexation Ordinance") annexing the Property to the Village. Said Annexation Ordinance shall be recorded at the Lake County Recorder's Office along with the Plat of Annexation (attached hereto as EXHIBIT B). 4. Enactment of Zoning Ordinance. Within twenty-one (21) days after the passage of the Annexation Ordinance, the Corporate Authorities shall enact an ordinance granting a special use for a Planned Development and zoning the Property in the B3 Planned Business District subject to the restrictions further contained herein and all applicable ordinances of the Village of Buffalo Grove as amended from time to time. Said zoning shall be further conditioned on the development of the Property in accordance with the Preliminary Plan (EXHIBIT C and EXHIBIT D) and other exhibits attached hereto or incorporated by reference herein. 5. Approval of Plans. The Corporate Authorities hereby approve the Preliminary Plan (EXHIBIT C and EXHIBIT D) pursuant to the provisions of the Development Ordinance. The Corporate Authorities agree to approve a Development Plan (including a plat of subdivision) based on final versions of the plans and drawings of the development of the Property as submitted by the Owner provided that the Development Plan shall: a) conform to the approved Preliminary Plan, and b) conform to the terms of this Agreement and all applicable Village Ordinances as amended from time to time; and Packet Pg. 128 9.A.c E c) conform to the approved Development Improvement Agreement as amended from time to time. 6. Compliance with Applicable Ordinances. The Owner agrees to comply with all ordinances of the Village of Buffalo Grove as amended from time to time in the development of the Property, provided that all new ordinances, amendments, rules and regulations relating to zoning, building and subdivision of land adopted after the date of this Agreement shall not be arbitrarily or discriminatorily applied to the Property but shall be equally applicable to all property similarly zoned and situated to the extent possible. Owner, in the development of the Property, shall comply with the standards set forth in the Village of Buffalo Grove Development Ordinance as amended from time to time. Notwithstanding the foregoing, the Village shall not apply new ordinances or regulations to the Property to the extent that the ordinances or regulations would prevent development of the Preliminary Plan approved herein. 7. Amendment of Plan. If the Owner desires to make changes to the Preliminary Plan, as herein approved, the parties agree that such changes to the Preliminary Plan will require, if the Village so determines, the submission of amended plats or plans, together with proper supporting documentation, to the Plan Commission and/or the Corporate Authorities to consider such changes to the Preliminary Plan. The Corporate Authorities may, in their sole discretion, require additional public hearings and may review the commitments of record contained in this Agreement, including, but not limited to fees, prior to final consideration of any change to the Preliminary Plan. The Village Manager is hereby authorized to approve such minor changes as he deems appropriate, provided that no such changes: a) increases by more than two percent (2%) the floor area proposed for nonresidential use b) increases by more than two percent (2%) the total ground area covered by buildings 8. Building Permit Fees. The building permit fees may be increased from time to time so long as said permit fees are applied consistently to all other developments in the Village to the Packet Pg. 129 9.A.c 5 extent possible. In the event a conflict arises between the Owner and the Village on any engineering and technical matters subject to this Agreement, the Village reserves the right to pass along any and all additional expenses incurred by the use of consultants in the review and inspection of the development from time to time. Owner shall pay any non- discriminatory new or additional fees hereinafter charged by the Village to owners and developers of properties within the Village. 9. Water Provision. The Owner shall be permitted and agrees to tap on to the Village water system at points recommended by the Village Engineer which points to the extent shown on the Preliminary Engineering Plan attached hereto as EXHIBIT D are hereby approved by the Village. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. The Owner further agrees to pay to the Village such fees in accordance with the applicable Village Ordinances at the time of the issuance of the water and sewer permits. The Owner agrees to accept any increase in water rates and tap on fees provided such rates and fees apply consistently to all other similar users in the Village to the extent possible. Following such tap on, the Village agrees to provide to the best of its ability and in a non-discriminatory manner water service to all users on the Property in accordance with the Preliminary Plan. Watermains, if any, serving the Property and those approved as part of the development shall be installed by the Owner and, except for service connections to the buildings shall, upon installation and acceptance by the Village through formal acceptance action by the Corporate Authorities, be dedicated to the Village and become a part of the Village water system maintained by the Village. 10. Storm and Sanitary Sewer Provisions. a) The Corporate Authorities agree to cooperate with the Owner and to use their best efforts to aid Owner in obtaining such permits from governmental agencies having jurisdiction as may be necessary to authorize connection from the proposed development to the existing Lake County Department of Public Works sanitary sewer main located in Ash Street to the west for the collection of sewage, in accordance with the Preliminary Engineering Plan attached hereto as Packet Pg. 130 9.A.c G EXHIBIT D. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. The Village shall have no maintenance responsibility of the sanitary sewer main located in Ash Street and the Owner shall be responsible for the sanitary sewer service connections. b) The Owner shall also construct any storm sewers which may be necessary to service the Property, in accordance with EXHIBIT D. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of Final Engineering. The Owner agrees to operate and maintain that portion of the storm sewer system located on the subject Property and not dedicated. 11. Drainage Provisions. The Owner shall fully comply with any request of the Village Engineer related to the placement of buildings on lots, to preserve drainage standards. The Owner shall install any storm sewers and/or inlets which are required to eliminate standing water or conditions of excess sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. Security for Public and Private Site Improvements. Security for public and private site improvements shall be provided in accordance with the Development Ordinance, and the Development Improvement Agreement (EXHIBIT G) as amended from time to time. Any letter of credit issued for such improvements shall be drawn on a financial institution of net worth reasonably satisfactory to the Village Attorney. The issuer may have an equitable or lending interest in the Property provided that the letter of credit, either by its own terms or by separate written assurances of the issuer, shall be honored irrespective of that interest. The Village shall have the right to draw up to the full amount of the letter of credit in order to complete, and have formal acceptance of, all improvements secured by the letter of credit. 13. Milwaukee Avenue Right of Way Dedication and Improvements. The Owner acknowledges that it is the intention of the Village, and other involved agencies, that at some time in the future, Milwaukee Avenue will be widened. The Owner shall dedicate, prior to the issuance Packet Pg. 131 9.A.c 7 of a building permit, ten feet (10') along the eastern frontage of the Property for additional right-of-way for Milwaukee Avenue to the Illinois Department of Transportation (hereinafter referred to as "IDOT"). The Owner acknowledges that as part of their IDOT permit, IDOT may require a deceleration lane along Milwaukee Avenue for the sole benefit of the Property. The Owner shall be solely responsible for all costs associated with the deceleration lane into the Property. Furthermore, the Owner and any subsequent Owners to the Property shall cooperate with the Village and IDOT on the future widening of Milwaukee Avenue associated with the project to the north commonly referred to as the Berenesa Plaza Development (hereinafter referred to as "Berenesa Plaza"), and shall reserve additional frontage and/or easements, if necessary, for future improvements including but not limited to the deceleration lane and an eight foot (8') bike path. Should IDOT require that a deceleration lane be required for the sole benefit of the Property as part of the intersection improvements to accommodate the Berenesa Plaza Development, the Owner of the Property shall be responsible for the reimbursement to the Village for all actual costs associated with the deceleration lane in an amount and manner acceptable to the Village. 14. Exhibits. The following EXHIBITS, some of which were presented in testimony given by the Owner or the witnesses during the hearings held before the Plan Commission and the Corporate Authorities prior to the execution of this Agreement, are hereby incorporated by reference herein, made a part hereof and designated as shown below. EXHIBITA Legal Description EXHIBIT B Plat of Annexation EXHIBIT C Preliminary Plan EXHIBIT D Preliminary Engineering Plan EXHIBIT E Landscaping Plan EXHIBIT F Architectural Rendering and Uniform Sign Package EXHIBIT G Development Improvement Agreement EXHIBIT H Cross Access Area Packet Pg. 132 9.A.c 15. Annexation Fee. If residential units are built on the property, an annexation fee of $2,000 per dwelling unit shall be paid to the Village. 16. Building, Landscaping and Aesthetics Plans. Owner will submit building and landscaping plans (which landscaping plans shall conform to the requirements of Village Ordinances) for approval by the Village before commencing construction of buildings. Lighting and signage shall be compatible with surrounding areas as approved by the Village. Phases not under construction or completed shall be maintained in a neat and orderly fashion as determined by the Village Manager. 17. Park District Annexation and Donations; School District and Library District Donations. a) Following the annexation of the Property to the Village, at the request of the Buffalo Grove Park District ("Park District"), Owner shall annex any or all of the Property to the Park District. Said annexation shall be completed within sixty (60) days of the request of the Park District. b) No donations to the Park District, any school districts or any library districts shall be required for any commercial development on the Property. If the Village approves any residential development on the Property, Owner shall comply with the provisions of Title 19 of the Village Municipal Code, as amended from time to time, regarding park, school and library donations, and, in furtherance thereof, shall make cash contributions to the Village for payment to the Park District, applicable school districts and the Vernon Area Public Library District to fulfill Owner's obligations concerning park, school and library donations according to the criteria of Title 19 in full and complete satisfaction of Owner's obligations thereunder. 18. Facilitation of Development. Time is of the essence of this Agreement, and all parties will make every reasonable effort to expedite the subject matters hereof. It is further understood and agreed that the successful consummation of this Agreement and the development of the Property is in the best interests of all the parties and requires their continued cooperation. The Owner does hereby evidence its intention to fully comply with Packet Pg. 133 9.A.c all Village requirements, its willingness to discuss any matters of mutual interest that may arise, and its willingness to assist the Village to the fullest extent possible. The Village does hereby evidence its intent to cooperate in the resolution of mutual problems and its willingness to facilitate the development of the Property, as contemplated by the provisions of this Agreement. 19. Enforceability of the Agreement. This Agreement shall be enforceable in any court of competent jurisdiction by any of the parties or by an appropriate action at law or in equity to secure the performance of the covenants herein described. If any provision of this Agreement is held invalid, such provision shall be deemed to be excised herefrom and the invalidity thereof shall not affect any of the other provisions contained herein. 20. Term of Agreement. This Agreement is binding upon the Property, the parties hereto and their respective grantees, successors and assigns for a term of twenty (20) years from the date of this Agreement. This Agreement shall not be assigned without prior written consent of the Village. This Agreement may be amended by the Village and the owner of record of a portion of the Property as to the provisions applying thereto, without the consent of the owners of other portions of the Property. 21. Corporate Capacities. The parties acknowledge and agree that the individuals that are members of the group constituting the Corporate Authorities are entering into this Agreement in their official capacities as members of such group and shall have no personal liability in their individual capacities. 22. Notices. Any notice required pursuant to the provisions of this Agreement shall be in writing and be sent by certified mail to the following addresses until notice of change of address is given and shall be deemed received on the fifth business day following deposit in the U.S. Mail. If to Owner: MJR/Buffalo Grove Real Estate Holding Company, LLC c/o Jeffrey Silverman 790 Estate Drive, Suite 100 Packet Pg. 134 9.A.c 10 Deerfield, Illinois 60015 Copy to: Steven M. Elrod, esq Holland & Knight 131 South Dearborn Street, 30t" Floor Chicago, IL 60603 If to Village: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Copy to: William G. Raysa, Esq. Tressler LLP 233 S Wacker Drive, 22nd Floor Chicago, IL 60606 23. Default. a) In the event Owner defaults in performance of its obligations set forth in this Agreement, then the Village may, upon notice to Owner, allow Owner sixty (60) days to cure default or provide evidence to the Village that such default will be cured in a timely manner if it cannot be cured during said period. If Owner fails to cure such default or provide such evidence as provided above, then, with notice to Owner, the Village may begin proceedings to disconnect from the Village any portion of the Property upon which obligations or development have not been completed or at the option of the Village, to rezone such Property to the Residential Estate District. In such event, this Agreement shall be considered to be the petition of the Owner to disconnect such portion of the Property, or at Packet Pg. 135 9.A.c 11 the option of the Village, to rezone such Property to the Residential Estate District 24. Litigation. a) The Owner, at its cost, shall be responsible for any litigation which may arise relating to the annexation, zoning and development of the Property. Owner shall cooperate with the Village in said litigation but Owner's counsel will have principal responsibility for such litigation. b) The Owner shall reimburse the Village for reasonable attorneys' fees, expenses and costs incurred by the Village resulting from litigation relating to the annexation, zoning and development of the Property or in the enforcement of any of the terms of this Annexation Agreement upon a default by the Owner. c) Owner hereby indemnifies and holds the Village harmless from any actions or causes of action which may arise as a result of development activities for which the Owner is responsible. 25.Indemnification Concerning Recapture. The Owner shall indemnify, defend and save harmless the Village, its officers, agents and employees, from any and all actions, claims or demands arising out of the existence, terms, administration, enforcement or attempted enforcement of any provision concerning recapture in this Agreement. The Owner shall prosecute or defend any action, proceeding or cause, legal or otherwise, that may arise out of the existence, terms, administration, enforcement or attempted enforcement of any provisions concerning recapture in this Agreement. The Owner will hold the village, its officers, agents, and employees, free and harmless from any costs, fees (including attorney's fees and expenses) or judgments which the Village, its officers, agents or employees may incur or become liable for pursuant to any such action, claim or cause. The Village shall endeavor in good faith to enforce the provision of the recapture provisions hereof and to collect the recapture as established herein. However, the parties recognize the possibility of omissions or errors, and it is agreed that the Village shall not be liable in any way in the event that it shall fail, for any reason whatsoever, to collect or enforce the Packet Pg. 136 9.A.c 12 payment of said recapture as established herein. The Village's obligation is limited to the amount or amounts actually collected pursuant to the provisions of this Agreement. 26. Special Conditions. a) It is understood and agreed that the Village of Buffalo Grove levies a real estate transfer tax on all conveyances of real property in the Village. From the adoption of the ordinance approving this Agreement, any transfer of the Property shall be subject to the payment of such real estate transfer tax or an equivalent cash payment to the Village. b) It is understood and agreed that upon annexation the Village may issue new street address(es) for building(s) on the Property to ensure proper identification for provision of services, and Owner shall use said Village address(es) in place of current address(es) assigned by Lake County. Owner is may be required to contact the Buffalo Grove Post Office and submit a change of address(es) requesting use of the address(es) as assigned by the Village. c) Owner represents and warrants that the only mortgagee, lien holder or holder of any security interest affecting title to the Property or any part thereof is Associated Bank, National Association, which Bank, by its written approval of this Agreement, acknowledges that this Agreement is superior to its security interest in the Property. d) Owner shall pay a fire equipment impact fee of $0.75 per gross square foot of building area for any new building (non—residential) constructed on the Property. Said fee shall be paid at the time of issuance of building permits. e) Owner shall deposit with the Village the amount necessary to reimburse the Village for any real estate tax payments made by the Village to the Lincolnshire - Riverwoods Fire Protection District concerning the Property pursuant to Section 705/20 of the Illinois Fire Protection Act (70 ILCS 705/20). Said deposit, as determined by the Village, shall be made by the Owner within sixty (60) days of the date of this Agreement and prior to the issuance of any building permits. Packet Pg. 137 9.A.c 13 f) All water wells and septic sewer facilities on the Property shall be properly sealed or pumped and filled as required by the Illinois Department of Public Health and as approved by the Village Health Officer. Any underground tanks shall be removed as permitted and approved by the Illinois State Fire Marshal. Said sealing and removing of wells, septic facilities and underground tanks shall be completed on a schedule as directed by the Village. g) The Final Engineering Plans and Landscape Plan shall be revised to reflect the most recent Preliminary Plan dated June 15, 2016, attached hereto as EXHIBIT C h) In the event the existing cross access to the south is eliminated, the Owner of the subject property shall provide a turnaround in a manner acceptable the Village. This may be achieved by prohibiting parking in the southernmost parking space located just to the north and east of the existing cross access connection. i) Cash in lieu of an 8' wide sidewalk along Milwaukee Avenue shall be submitted prior to the issuance of a building permit, in an amount acceptable to the Village Engineer. j) A revised truck turning diagram utilizing a WB 40 truck template shall be submitted and approved by the Village prior to the approval of final engineering. The truck turning diagram shall be revised to depict no conflicts with the parking spaces. All future truck deliveries shall be restricted to a truck size no larger than a WB 40 truck. This shall be reflected in all future leases. k) A minimum of 75 parking spaces shall be maintained on the property at all times. 1) Final engineering shall be reviewed and approved by the Village Engineer prior to the issuance of a building permit. m) Prior to the issuance of a Certificate of Occupancy, the Owner shall grant the necessary easements to allow for future shared cross access to the property immediately to the south in a form acceptable to the Village and to the Owner. n) The total gross square footage of all restaurant space, as depicted on the Preliminary Plan dated June 15, 2016 as "Quick Service Restaurants" attached Packet Pg. 138 9.A.c 14 hereto as EXHIBIT C shall not exceed a combined square footage of 4,900 square feet. o) The proposed freestanding sign shall be no greater than 18' in height. The final location of the freestanding sign shall be subject to the approval by the Village to insure that there are no line of sight issues. Any future request by the Owner to modify the freestanding sign, including an increase in the height above 18', shall be subject to the approval by the Village Board. Said approval shall be at the sole discretion of the Village Board and shall not require an amendment to this Agreement. p) The additional wall signage on the north and south elevations shall each not exceed 50 square feet in area. q) Prior to the issuance of any Certificate of Occupancy for the Property, the Owner shall provide compensatory storage in a manner acceptable to the Village Engineer and the Lake County Stormwater Management Commission. The Letter of Credit, as required by Section 12 of this Agreement, shall include the required off -site compensatory storage improvements in an amount acceptable to the Village Engineer. 27. Rezoning and Special Uses a) The Village hereby grants a rezoning of the Property to the B3 Planned Business Center District with a special use for a Planned Development; and b) The Village hereby grants a Special Use on the Property for a drive -through restaurant; and c) Future permitted and special uses on the Property shall comply with the B3 Planned Business District. 28. Variations a) The following variations to the Village's Zoning Ordinance shall be granted: i. Variation to Section 17.28.050 & Section 17.60.060 of the Zoning Ordinance decreasing the minimum lot area in the B3 Planned Business Center District; Packet Pg. 139 9.A.c 15 and ii. A Variation to Section 17.36.030 of the Zoning Ordinance regarding the dimensional requirements for parking lot design. b) The following variations to the Village's Sign Ordinance shall be granted: i. Variation to Section 14.16 of the Sign Code to allow a ground sign to exceed the maximum height allowed; and ii. A Variation to Section 14.16 of the Sign Code to allow wall signs on the north and south elevations of the building 29. Cross Access. The Village desires that the Property be developed with shared cross access to Berenesa Plaza to the north. As part of the Preliminary Plan and prior to the issuance of a Certificate of Occupancy for the Property, the Owner shall provide the necessary easements, agreements and accommodations, in a manner acceptable to the Village, for future shared cross access to Berenesa Plaza as identified on the Preliminary Plan attached hereto as EXHIBIT C and EXHIBIT D. Furthermore and as part of a future request for an amendment to the existing Annexation Agreement for Berenesa Plaza as approved by Village of Buffalo Grove Ordinance No. 2007-55, the Village shall make every reasonable effort to require, as a condition of approval, that any future redevelopment at Berenesa Plaza for the area depicted on Exhibit H provide for shared cross access to the Property. The documentation for the shared cross access shall provide that no truck traffic to or from either property shall be allowed to use the cross access. The cross access easement delivered by the Owner pursuant to this Section 29 shall not be effective unless and until a cross access easement in a form acceptable to the Village and to the Owner is executed and recorded by the owner of the Berenesa Plaza property. IN WITNESS WHEREOF, the Corporate Authorities, Owner have caused this instrument to be executed by their respective proper officials duly authorized to execute the same on the day and the year first above written. Packet Pg. 140 9.A.c VILLAGE OF BUFFALO GROVE Beverly Sussman, Village President ATTEST: 0 VILLAGE CLERK OWNER: MJR/Buffalo Grove Real Estate Holding Company, LLC M Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Packet Pg. 141 9.A.c 17 EXHIBIT A To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/BUFFALO GROVE REAL ESTATE HOLDING COMPANY, LLC Legal Description: PARCEL 1: THE SOUTH 150 FEET OF THE NORTH 300 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO.1, BEING A SUBDIVISION OF PART OF THE NORTHEAST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, INLAKE COUNTY, ILLINOIS. PARCEL 2: THE NORTH 150 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO. 1, BEING A SUBDIVISION OF PART OF THE NORTHEST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, IN LAKE COUNTY, ILLINOIS. PARCEL INDEX NUMBERS: PINs: 15-35-103-022 and 15-35-103-023 SUBJECT PROPERTY COMMON ADDRESS: 20914 - 20926 N Milwaukee, Buffalo Grove, IL Packet Pg. 142 9.A.c IN EXHIBIT B To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC PLAT OF ANNEXATION Packet Pg. 143 9.A.c 19 EXHIBIT C To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC PRELIMINARY PLAN Packet Pg. 144 9.A.c Rol EXHIBIT D To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC PRELIMINARY ENGINEERING PLAN Packet Pg. 145 9.A.c 21 EXHIBIT E To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC LANDSCAPING PLAN Packet Pg. 146 9.A.c 22 EXHIBIT F To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC ARCHITECTURAL RENDERING AND UNIFORM SIGN PACKAGE Packet Pg. 147 9.A.c 23 EXHIBIT G To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC DEVELOPMENT IMPROVEMENT AGREEMENT Packet Pg. 148 9.A.c V EXHIBIT H To ANNEXATION AGREEMENT 20914 - 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC CROSS ACCESS AREA Packet Pg. 149 5812 G. „IGGINS AVENUE MM SURVEYING CO., INC. PHONE: (773)252-590D C„ICA OIS 60630 PROFESSIONAL DESIGN FIRM NO.184-003233 (773) 282-9424 m msurvey1265 C1sbc9l—l—t NORTH PLAT OF ANNEXATION ,vssuMm TO THE VILLAGE OF BUFFALO GROVE oil, srtio 11A of ry °y��or'�o�`A "EaEOERSA"E" nv. oF�I orv�`;�rvo Pia;oF;�E��rvon,���ELv. oF��s:R�o°" "ELET vA�r,EAs"aE"AEo�,E T'E EAs,Ea Ar,""Es,EaIN N HE sr/oE SErnory Ea a:o aaaT aE Tn EErva�ni�EST Y<oEPssrnorv3eoT iN'NyHUP ��iri.�ovin rc IN EE nvE., eiFFnio�:wr., u�vo�s 1-1',°`En of Eo,�n' "P xnw'E"nu�r�s�o�,:,rv���:o. nE�u6+�Vuo�v�s[o:�oE Ill(T F,nE� TALIS'Y -TIC INI AIEA - s6,6Ea ll.rt.s11.11 zoes)� �N Es Ya I "'T"''�5.10 /INIHII 43 rvoarn, uAucE vv, EAEr of THE rrv[eo va'NnaAE n7"I'lP NI THE PT `On �S Q ® LOT I S,Ow A' NO \\ f(1_ Mir' xw¢ ar asrxn cro�.x\ S B610.31E \ mlc%'v y. Itn `Ouu.'E or �vnwms J 228.453 i /—"E R. oo .ems ----------- I---- 1 I Ji'Nl/AEfffl OS I 1 I \ 1 1 PAR( EL ' ` Part of LOT tit �S 5�� 1 1 �w�xiwrt�o inox)- 1 w pao 1 LOT ? 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WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the (Annexation Agreement or PUD Ordinance or Agreement) dated , Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A", attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat; and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in Packet Pg. 170 writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared by f who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Letter of Credit acceptable to and in a form and substance approved by the Village as further described in Paragraph 9 herein. The Letter of Credit shall originally be in the amount of $ 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection Fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering their employees in such amounts and coverage as is acceptable to the Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but 2 Packet Pg. 171 not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub -contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub- contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub -contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality Mylar reproducible copies thereof to the Village to become the 3 Packet Pg. 172 Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit as further described in Paragraph 9 hereof. 8. It is agreed that no building permit shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit in favor of the Village in a form acceptable to the Village. The Letter of Credit shall be made subject to this Agreement. The Developer hereby waives its option pursuant to 30 ILCS 550/3 and 65 ILCS 5/11-39-3 to utilize any type of security other than a Letter of Credit. 4 Packet Pg. 173 B. In addition to the terms, conditions, and covenants of the Letter of Credit, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of , or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit shall during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and water mains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are subject to a minimum fifteen (150) percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15°) percent of the total amount of the Letter of Credit, or an amount equal to fifteen (150) percent of the cost estimate of the individual improvement(s) shall be retained in the Letter of Credit for a period of one-year beyond formal acceptance by the Village of the improvement(s). E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Thousand Dollars ($0,000.00). 5 Packet Pg. 174 If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Thousand Dollars ($0,000.00). If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of Thousand Dollars ($0,000.00) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement are not met by the Developer within five (5) days after receipt of a written notice of noncompliance with the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village, in which case, the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one-year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, the Developer hereby agrees that no reduction shall 6 Packet Pg. 175 occur in the outstanding liability of the issuer there under, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit to expire, either by its terms, or by return of such Letter of Credit to the Developer, upon the expiration of one-(1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, permit the Village to draw funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit to the extent that funds are disbursed. 10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty-(30) days and forty-five (45) days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or conditions of excessive sogginess which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is responsible for providing snow and ice control along any streets within the Development, which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half (1/2) mile. It is the Developer's responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of 7 Packet Pg. 176 notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9E. 14. The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the development's improvements are accepted by the Village in writing in accordance with the provisions of this Agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the cash deposit described in Paragraph 9E. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the (Annexation Agreement or PUD Ordinance) dated , and the obligations contained therein. 17. Paragraph(s) are attached hereto and made a part hereof. 8 Packet Pg. 177 IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By DEVELOPER - By 9 Packet Pg. 178 (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A The Plat of Subdivision prepared by entitled consisting of sheet(s) last revised 10 Packet Pg. 179 (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, water main, drainage and storm detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. 11 Packet Pg. 180 (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Plans prepared by entitled consisting of sheet(s) last revised (Specifications on plans). Lighting plan prepared by dated entitled 12 Packet Pg. 181 (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT D Landscaping Plan prepared by entitled consisting of sheet(s) last revised G:\ENGINEER\FORMS\DIA.DOC 13 Packet Pg. 182 ALTERNATE PARAGRAPH 8 8. It is agreed that no framing authorization shall be granted by any official for the construction of any structure until required utility facilities (to include but not by way of limitation; water mains, sanitary and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (or temporary roadways) providing access to the subject lot or lots have been constructed, or are in the course of construction, and are suitable for emergency vehicular traffic as determined by the Village Building Commissioner. It is understood and agreed that framing authorization may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadway access is suitable as determined by the Building Commissioner, for emergency vehicular traffic, notwithstanding the fact that all improvements within the Development may not be completed. It is understood that a building permit authorizing the construction of foundations and supporting subsystems will be issued by the Village upon recording of final plan and completion of proper building permit application including complete payment of all building permit fees and compliance with applicable ordinances and requirements. The type of temporary road proposed and anticipated method of maintenance are described on Exhibit "F", "Temporary Road Construction and Maintenance Specifications". G:\ENGINEER\FORMS\DIA.DOC 14 Packet Pg. 183 V 00 T a aD a 9.B Ordinance No. 0-2016-35 : Ordinance Annexing 20914 & 20926 N. Milwaukee Avenue ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff Recommends Approval MJR/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner/developer of the unincorporated 1.5 acre property currently improved with the existing PJ's Restaurant and the former McDonalds (recently demolished). They are proposing to construct a new 10,700 square foot retail development, with a drive -through restaurant. The Planning and Zoning Commission recommended approval, subject to conditions. ATTACHMENTS: • BOT Memo (DOCX) • Ordinance (DOCX) • Plat of Annexation (PDF) Trustee Liaison Weidenfeld Monday, June 20, 2016 Staff Contact Chris Stilling, Community Development Updated: 6/16/2016 8:31 AM Page 1 Packet Pg. 185 9.B.a VILL,AGE OF BUFFALO G110"VE DATE: June 16, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: Ordinance Annexing 20914 & 20926 N. Milwaukee Avenue BACKGROUND MJR/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner of the unincorporated 1.5 acre property. The site consists of the existing PJ's Restaurant and a former McDonalds (recently demolished). MJR is proposing to demolish the existing PJ's and construct a new 10,700 retail development with a drive -through. As proposed, the project requires annexation with a rezoning to B3 Planned Business Center District with a special use for a Planned Unit Development and approval of a Preliminary Plan with the following special use and variations: 1. A special use for a drive -through restaurant; and 2. A Variation to Section 17.28.050 & Section 17.16.060 of the Buffalo Grove Zoning Ordinance decreasing the minimum lot area in the B3 Planned Business Center District; and 3. A Variation to Section 17.36.030 of the Zoning Ordinance regarding the dimensional requirements for parking lot design as depicted on the Preliminary Plan; and 4. A Variation to Section 14.16 of the Buffalo Grove Sign Code to allow a ground sign to exceed the maximum height allowed; and 5. A Variation to Section 14.16 of the Sign Code to allow wall signs on the north and south elevations of the building. ACTION REQUESTED The PZC voted 7-1 recommending approval of the project subject to conditions. Staff recommends that the Village Board approve an Ordinance annexing the property at 20914 & 20926 N. Milwaukee Avenue. Page 1 of 1 Packet Pg. 186 9.B.b ORDINANCE NO. 2016 - AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS 20914 & 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, a written petition signed by all of the owners of record of the land and all the electors in the territory hereinafter described, requesting the annexation of such territory to the Village of Buffalo Grove, has been filed with the Village Clerk of the Village of Buffalo Grove; and, WHEREAS, said territory is not within the corporate limits of any municipality, but is contiguous to the Village of Buffalo Grove; and, WHEREAS, notice of the proposed annexation of such territory has been given to the appropriate authorities; and, WHEREAS, it is in the best interests of the Village of Buffalo Grove that such territory be annexed to the Village of Buffalo Grove. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. That the real property legally described in Exhibit A attached hereto be and hereby is annexed to the Village of Buffalo Grove. A true and correct map of said real property is attached hereto and made a part hereof as Exhibit B. Packet Pg. 187 9.B.b 2 Section 2. The Village Clerk of the Village of Buffalo Grove is hereby directed to cause to be filed in the Office of the Recorder of Deeds of Lake County a copy of this Ordinance with an accurate map of the territory annexed. Section 3. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk This document was prepared by: Christopher Stilling Director of Community Development Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 APPROVED: Beverly Sussman, Village President Packet Pg. 188 9.B.b 3 EXHIBIT A Legal Description 20914 & 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC Legal Description: PARCEL 1: THE SOUTH 150 FEET OF THE NORTH 300 FEET (AS MEASURED ALONG THE EASTERLY AND Z WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO. 1, BEING A SUBDIVISION OF to PART OF THE NORTHEAST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION CN rn 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING N TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK Od 1278 OF RECORDS, PAGE 597, IN LAKE COUNTY, ILLINOIS. r rn 0 PARCEL 2: N THE NORTH 150 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT A IN PEKARA SUBDIVISION UNIT NO. 1, BEING A SUBDIVISION OF PART OF THE NORTHEAST x 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 c NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT Q THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF d RECORDS, PAGE 597, IN LAKE COUNTY, ILLINOIS, c COMMONLY KNOWN AS: 20914-20929 N. MILWAUKEE AVE., BUFFALO GROVE, ILLINOIS 60089 PIN #15-35-103-022-0000, #15-35-103-023-0000 O TOTAL LAND AREA = 66,678 sq.ft. (1.53 acres) LO M ALSO THAT PART OF RIGHT-OF-WAY OF MILWAUKEE AVENUE DESCRIBED AS FOLLOWS: BEGINNING AT THE POINT OF INTERSECTION OF WESTERLY RIGHT-OF-WAY LINE OF o N MILWAUKEE AVENUE AND THE SOUTH LINE OF THE NORTH 300 FEET (AS MEASURED ALONG p THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO, 1, BEING A SUBDIVISION OF PART OF THE NORTHEAST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, IN LAKE COUNTY, ILLINOIS; 0 THENCE EASTERLY ALONG THE SAID SOUTH LINE EXTENDED EAST TO ITS INTERSECTION WITH THE EASTERLY RIGHT-OF-WAY LINE OF SAID MILWAUKEE AVENUE; THENCE NORTHERLY CD ALONG SAID EASTERLY RIGHT-OF-WAY LINE OF MILWAUKEE AVENUE, A DISTANCE OF 23.46 E FEET TO THE SOUTHERLY LINE OF EXISTING CORPORATE LIMITS OF VILLAGE OF v RIVERWOODS; THENCE WESTERLY ALONG A LINE OF EXISTING CORPORATE LIMITS OF 2 VILLAGE OF RIVERWOODS, TO A POINT IN THE WESTERLY RIGHT-OF-WAY LINE OF Q MILWAUKEE AVENUE; THENCE SOUTHEASTERLY ALONG SAID WESTERLY RIGHT-OF-WAY LINE OF MILWAUKEE AVENUE, A DISTANCE OF 23.46 FEET, TO THE POINT OF BEGINNING. ALSO THAT PART OF RIGHT-OF-WAY OF ASH STREET LYING NORTH OF THE SOUTH LINE OF THE NORTH 300 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO. 1, BEING A SUBDIVISION OF PART OF THE NORTHEAST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT Packet Pg. 189 M 9.B.b THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, IN LAKE COUNTY, ILLINOIS, EXTENDED WEST TO ITS INTERSECTION WITH THE WESTERLY RIGHT-OF-WAY OF SAID ASH STREET, AND LYING WEST OF AND ADJACENT TO LOT "A" IN SAID PEKARA SUBDIVISION UNIT 1. AND TO THE FAR SIDE OF ANY ADJACENTRIGHT OF WAY THAT IS LOCATED IN UNINCORPORATED LAKE COUNTY. PARCEL INDEX NUMBER: SUBJECT PROPERTY COMMON ADDRESS: 15-35-103-022 and 15-35-103-023 20914 & 20926 N. Milwaukee, Buffalo Grove, IL Packet Pg. 190 9.B.b 5 EXHIBIT B Plat of Annexation 20914 & 20929 N Milwaukee MJK Real Estate Holding Company, Packet Pg. 191 5812 G. „IGGINS AVENUE MM SURVEYING CO., INC. PHONE: (773)252-590D C„ICA OIS 60630 PROFESSIONAL DESIGN FIRM NO.184-003233 (773) 282-9424 m msurvey1265 C1sbc9l—l—t NORTH PLAT OF ANNEXATION ,vssuMm TO THE VILLAGE OF BUFFALO GROVE oil, srtio 11A of ry °y��or'�o�`A "EaEOERSA"E" nv. oF�I orv�`;�rvo Pia;oF;�E��rvon,���ELv. oF��s:R�o°" "ELET vA�r,EAs"aE"AEo�,E T'E EAs,Ea Ar,""Es,EaIN N HE sr/oE SErnory Ea a:o aaaT aE Tn EErva�ni�EST Y<oEPssrnorv3eoT iN'NyHUP ��iri.�ovin rc IN EE nvE., eiFFnio�:wr., u�vo�s 1-1',°`En of Eo,�n' "P xnw'E"nu�r�s�o�,:,rv���:o. nE�u6+�Vuo�v�s[o:�oE Ill(T F,nE� TALIS'Y -TIC INI AIEA - s6,6Ea ll.rt.s11.11 zoes)� �N Es Ya I "'T"''�5.10 /INIHII 43 rvoarn, uAucE vv, EAEr of THE rrv[eo va'NnaAE n7"I'lP NI THE PT `On �S Q ® LOT I S,Ow A' NO \\ f(1_ Mir' xw¢ ar asrxn cro�.x\ S B610.31E \ mlc%'v y. Itn `Ouu.'E or �vnwms J 228.453 i /—"E R. oo .ems ----------- I---- 1 I Ji'Nl/AEfffl OS I 1 I \ 1 1 PAR( EL ' ` Part of LOT tit �S 5�� 1 1 �w�xiwrt�o inox)- 1 w pao 1 LOT ? 'A .Z•`�F,o� 01 I*n LOT 3 \\ tee` 71 7, m.R spai 1 T ? GRAPHIC SCALE 86470 / /�� I';f /2C'N 1. / Part of LOT "All 1 \1 1 1 1 1 1 1 \ \ L?1 \O \I wnum -. L-'21 L 4t a I `I o ices smxurt ra ooc f +emus 1 ------ Pail of LOI "A" --------------- "flE aF �. •,• a. v�� wR ,) . N � \ \ N 1 1 1 1 1 1 1 1 � \ ��. "`oE nC01P0ima"""mom"' \ 1 \ — 1 nil, ada 1 sxiinn \ y \ C ` 1 1 \ \� _________— umr1uE a mr uw m uWD rvn w\or A. pw�i � sincs� 1 ,E 1 � elm. x nnom OF I M.µ„wo.wop "flI.: "fly �wflo� 9.0 Ordinance No. 0-2016-36 : Ordinance Approving a Rezoning to B3 for the Property at 20914 & 20926 N. Milwaukee Avenue ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff Recommends Approval MJR/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner/developer of the unincorporated 1.5 acre property currently improved with the existing PJ's Restaurant and the former McDonalds (recently demolished). They are proposing to construct a new 10,700 square foot retail development, with a drive -through restaurant. The Planning and Zoning Commission recommended approval, subject to conditions. ATTACHMENTS: • BOT Memo Regarding Rezoning • Rezoning Ordinance (DOCX) Trustee Liaison Weidenfeld Monday, June 20, 2016 (DOCX) Staff Contact Chris Stilling, Community Development Updated: 6/16/2016 8:28 AM Page 1 Packet Pg. 193 9.C.a VILL,AGE OF BUFFALO G110"VE DATE: TO: FROM: SUBJECT: RArier.Rnl uun June 17, 2016 President Beverly Sussman and Trustees Christopher Stilling, Director of Community Development Ordinance Approving a Rezoning and Development at 20914 & 20926 N. Milwaukee MJR/Buffalo Grove Real Estate Holding Company, LLC (MJR) is the owner of the unincorporated 1.5 acre property. The site consists of the existing PJ's Restaurant and a former McDonalds (recently demolished). MJR is proposing to demolish the existing PJ's and construct a new 10,700 retail development with a drive -through. As proposed, the project requires annexation with a rezoning to B3 Planned Business Center District with a special use for a Planned Unit Development and approval of a Preliminary Plan with the following special use and variations: 1. A special use for a drive -through restaurant; and 2. A Variation to Section 17.28.050 & Section 17.16.060 of the Buffalo Grove Zoning Ordinance decreasing the minimum lot area in the B3 Planned Business Center District; and 3. A Variation to Section 17.36.030 of the Zoning Ordinance regarding the dimensional requirements for parking lot design as depicted on the Preliminary Plan; and 4. A Variation to Section 14.16 of the Buffalo Grove Sign Code to allow a ground sign to exceed the maximum height allowed; and 5. A Variation to Section 14.16 of the Sign Code to allow wall signs on the north and south elevations of both commercial building. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The PZC recommended approval (7-1) subject to the following conditions: 1. The Final Engineering Plans and Landscape Plan shall be revised to reflect the most recent Preliminary Plan dated June 15, 2016. 2. In the event the existing cross access to the south is eliminated, the Owner of the subject property shall provide a turnaround in a manner acceptable the Village. This may be achieved by prohibiting parking in the southernmost parking space located just to the north and east of the existing cross access connection. 3. Cash in lieu of an 8' wide sidewalk along Milwaukee Avenue shall be submitted prior to the issuance of a building permit, in an amount acceptable to the Village Engineer. 4. A revised truck turning diagram utilizing a WB 40 truck template shall be submitted and approved by the Village prior to the approval of final engineering. The truck turning diagram shall be revised to depict no conflicts with the parking spaces. All future truck deliveries shall be restricted to a truck size no larger than a WB 40 truck. This shall be reflected in all future leases. 5. A minimum of 75 parking spaces shall be maintained on the property at all times. Page 1 of 4 Packet Pg. 194 9.C.a 6. Final engineering shall be reviewed and approved by the Village Engineer prior to the issuance of a building permit. 7. Prior to the issuance of a Certificate of Occupancy, the Owner shall grant the necessary easements to allow for future shared cross access to the property immediately to the south in a form acceptable to the Village and to the Owner. 8. The total gross square footage of all restaurant space, as depicted on the Preliminary Plan dated June 15, 2016 as "Quick Service Restaurants" shall not exceed a combined square footage of 4,900 square feet. 9. The proposed freestanding sign shall be no greater than 25' in height. The final location of the freestanding sign shall be approved by the Village to insure that there are no line of sight issues. 10. The additional wall signage on the north and south elevations shall each not exceed 50 square feet in area. 11. Prior to the issuance of any Certificate of Occupancy for the Property, MJR/Buffalo Grove Real Estate Holding Company, LLC shall provide compensatory storage in a manner acceptable to the Village Engineer and the Lake County Stormwater Management Commission. The Letter of Credit, as required by Section 12 of the Annexation Agreement, shall include the required off -site compensatory storage improvements in an amount acceptable to the Village Engineer. As noted above in condition #9, the PZC recommended that the petitioner be allowed to have a freestanding sign that is 25' high (maximum allowed is 15'). Staff recommends that the Village Board allow a sign no more than 18' high as this will set the trend for the rest of the Milwaukee Avenue corridor. Therefore, staff recommends the following revised condition #9: "The proposed freestanding sign shall be no greater than 18' in height. The final location of the freestanding sign shall be subject to the approval by the Village to insure that there are no line of sight issues. Any future request by the Owner to modify the freestanding sign, including an increase in the height above 18.. shall be subject to the approval by the Village Board. Said approval shall be at the sole discretion of the Village Board and shall not require an amendment to this Agreement" The annexation agreement has been updated to include the revised condition. The developer has tentatively agreed to this condition. PUBLIC HEARING COMMENTS Several neighbors living in the Pekara Subdivision to the west spoke at the public hearing expressing concerns about drainage and traffic. Additional testimony was provided by representatives for the Berenesa Plaza project to the north. Their concerns were related to cross access however; they felt their items have been addressed as part of the conditions. PLANNING & ZONING ANALYSIS The following is a summary of the proposed project: Site Plan/Zoning • The overall site is approximately 1.5 acres in area and is located just to the south of the vacant land commonly referred to as Berenesa Plaza. Page 2 of 4 Packet Pg. 195 9.C.a • As shown, the developer is proposing to a 10,700 square foot retail building with a drive - through. To accommodate the development, the appropriate zoning for the property is B3 Planned Business Center District with a special use for a Planned Unit Development. Parking/Drive-Through • As proposed, the petitioner is requesting a drive -through to accommodate their proposed restaurant tenant (Potbelly) on the south side of the building. The proposed drive -through lane can accommodate vehicle stacking for up to 10 cars. • The developer is proposing 78 parking spaces for the shopping center. Pursuant to Village Code, a total of 49 spaces are required (1 space per 220 square feet). • The petitioner is seeking a variation to the Village's parking lot dimensions to allow for 18' deep stalls. Village Code requires 18.5 feet. Staff believes the 18' is sufficient and will be seeking a future text amendment to Village Code to codify the change. Cross Access • As the Board is aware, the Berenesa Plaza property to the north is subject to future redevelopment which will result in the widening of the Milwaukee Avenue. As a result of the future widening, the petitioner's full access onto Milwaukee Avenue will be restricted to a right in/out due to a non -mountable median in the center of Milwaukee Avenue. • As part of the petitioner's request, they are seeking future rights to a cross connection to the north to allow for cross access to the future Berenesa Plaza development. This cross connection is consistent with the recommendations in the Village's 2009 Comprehensive Plan. The development would also have cross access to the existing unincorporated office building to the south, which will allow for full access to Milwaukee Avenue. Signage • MJR was originally seeking a variation to allow for one (1) multi -tenant sign to be twenty-five feet (25') high along Milwaukee Avenue. Village Code currently allows a maximum height of fifteen feet (15'). As proposed, the sign would be 80 square feet in area, meeting the maximum allowed by Code. The proposed new sign would replace the existing PJ's sign and the former McDonalds sign which were approximately thirty-five feet (35') high. Staff is recommending that the sign be no more than 18' high. The developer has tentatively agreed to this condition. • The petitioner is also seeking a variation for additional wall signs on both the north and south elevation of the building. This additional signage would only apply to tenants that occupy the end cap units. Engineering • The development is proposing less impervious area than previously existed with the PJ's and McDonalds. As a result, additional stormwater detention is not required. • As with much of the area along Milwaukee Avenue, the site does contain floodplain. To accommodate the proposed buildings, the developer is seeking to fill a small portion of the floodplain. Rather than provide the required compensatory storage onsite in an underground vault, the Village and Lake County's Stormwater Management Commission (SMC) requested that the developer complete a regional floodplain study for the area. Following the results of the study, the developer will be required to provide compensatory storage within the drainage area. This may include providing storage in an existing detention pond to the north or in the Lake County Public Works pond located to the west of Pekara. This approach was Page 3 of 4 Packet Pg. 196 9.C.a seen as the best solution as it will benefit multiple properties impacted by the existing floodplain. ACTION REQUESTED Staff recommends that the Village Board approve an ordinance granting approval of the development at 20914 & 20926 N. Milwaukee Avenue. Page 4 of 4 Packet Pg. 197 9.C.b ORDINANCE NO. 2016 - AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS 20914 & 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and WHEREAS, the property legally described in Exhibit A hereto was annexed to the Village of Buffalo Grove by Ordinance No. 2016 - _ pursuant to a written Annexation Agreement dated June 20, 2016 and approved by the Village by Ordinance No. 2016 - _ ("Annexation Agreement"); and WHEREAS, MJR/Buffalo Grove Real Estate Holding Company, LLC ("Applicant") applied for a zoning map amendment and a special use for a planned unit development; and WHEREAS, notice of public hearing for a map amendment and a special use for a planned unit development has been given and a public hearing was held on May 18, 2016 and June 1, 2016 before the Village of Buffalo Grove Planning & Zoning Commission that voted to recommend approval of the Applicant's request with certain conditions. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1: Map Amendment and Special Use. A zoning map amendment from R-E One - Family Residential District to the B3 Planned Business District is granted for the property described in Exhibit A ("Property"). The Comprehensive Zoning Ordinance of the Village of Buffalo Grove, Cook and Lake Counties, Illinois as amended and the Village's Official Zoning Map is hereby further amended to reflect the zoning district for the Property. A special use for 1 Packet Pg. 198 9.C.b a planned unit development is granted for the Property. The special use shall run with the use and not with the land. Section 2: General Conditions. Development and use of the Property shall be in compliance with the Annexation Agreement. Unless otherwise expressly provided for in the Annexation Agreement, or otherwise expressly approved by the Village Board, the Property shall be subject to and maintained in accordance with Buffalo Grove Municipal Code. Section 3: Specific Conditions. The special use for a planned unit development shall have the same conditions agreed to in Section 26 of the Annexation Agreement which shall survive the expiration of the Annexation Agreement and remain in effect unless modified by agreement or by law. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval according to law. This Ordinance shall not be codified. REMAINDER OF DOCUMENT INTENTIONALLY LEFT BLANK 2 Packet Pg. 199 9.C.b AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk This document was prepared by: Christopher Stilling Director of Community Development Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 APPROVED: Beverly Sussman, Village President 3 Packet Pg. 200 9.C.b EXHIBIT A Legal Description 20914 & 20926 N. Milwaukee Avenue MJR/Buffalo Grove Real Estate Holding Company, LLC Legal Description: PARCEL 1: THE SOUTH 150 FEET OF THE NORTH 300 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO.1, BEING A SUBDIVISION OF PART OF THE NORTHEAST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, INLAKE COUNTY, ILLINOIS. PARCEL 2: THE NORTH 150 FEET (AS MEASURED ALONG THE EASTERLY AND WESTERLY LINES) OF LOT "A" IN PEKARA SUBDIVISION UNIT NO. 1, BEING A SUBDIVISION OF PART OF THE NORTHEST 1/4 OF SECTION 34 AND PART OF THE NORTHWEST 1/4 OF SECTION 35, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 24, 1954 AS DOCUMENT 838267, IN BOOK 1278 OF RECORDS, PAGE 597, IN LAKE COUNTY, ILLINOIS. PARCEL INDEX NUMBER: 15-35-103-022 and 15-35-103-023 SUBJECT PROPERTY COMMON ADDRESS: 20914 & 20926 N. Milwaukee, Buffalo Grove, IL E Packet Pg. 201 9.D Ordinance No. 0-2016-37 : Ordinance Approving a Development Agreement with Woodman's Food Markets, Inc. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval, subject to the review and approval by the Village Attorney. Woodman's Food Markets Inc. (Woodman's) is proposing to develop a new 241,000 square foot Woodman's grocery store at the northwest corner of Milwaukee Avenue and Deerfield Parkway commonly referred to as the Berenesa Plaza Property. Woodman's also plans to develop a fuel center, convenience store, quick lube and carwash on the south side of Deerfield Parkway. In order to proceed with the development, Woodman's has requested a Development Agreement to assist with the project in an amount not to exceed $7 million over a 20 year period. Additional information can be found in the attached staff memorandum. ATTACHMENTS: • BOT Referral Memo Woodman's Development Agreement (DOCX) • Development Agreement Ordinance 6.16.16 (DOCX) • Draft Development Agreement 6.17.16 (DOCX) Trustee Liaison Ottenheimer Monday, June 20, 2016 Staff Contact Chris Stilling, Community Development Updated: 6/16/2016 4:18 PM Page 1 Packet Pg. 202 9.D.a DATE: June 16, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development IN SUBJECT: Proposed Development Agreement with Woodman's Food Market, Inc RnrIMRnl mn Woodman's Food Markets Inc. (Woodman's) is proposing to develop a new 241,000 square foot Woodman's grocery store at the northwest corner of Milwaukee Avenue and Deerfield Parkway commonly referred to as the Berenesa Plaza Property. Woodman's also plans to develop a fuel center, convenience store, quick lube and carwash on the south side of Deerfield Parkway. Additional commercial and retail space would occupy the remaining 5.5 acres at the southwest corner of the intersection, which would be developed by Shorewood Development Group (SDG). The goal is to have the project completed by Summer, 2018. In order to proceed with the development, Woodman's has requested a Development Agreement (Agreement) to assist with the project in an amount not to exceed $7 million over a 20 year period. PROPOSED TERMS The following are some of the key terms of the proposed Agreement: Woodman's Obligations • Woodman's must first acquire and develop approximately twenty (20) acres of the property located at the northwest corner (Parcel 1) and southwest corner (Parcel 2) of Deerfield Parkway and Milwaukee Avenue. • Woodman's will construct a 241,000 square foot grocery store with related parking and loading spaces on Parcel 1. Woodman's will construct a fuel center, convenience store, quick lube and carwash on the western portion of Parcel 2. The remaining balance of Parcel 2 will be developed by Shorewood Development Group for commercial/retail purposes. The entire project is subject to the Village's entitlement process including zoning approvals and appearance review. • Upon Woodman's acquisition of the property and development of the project, Woodman's shall be financially responsible for constructing all necessary offsite roadway and intersection improvements along Deerfield Parkway and Milwaukee Avenue, as required by the Village, the Lake County Department of Transportation and the Illinois Department of Transportation. Said offsite roadway and intersection improvements are estimated at $4 million. • Woodman's shall open a store no later than October 1, 2020. Page 1 of 2 Packet Pg. 203 9.D.a Proposed Terms for Development Agreement In order to promote Woodman's to develop the project in the Village, the Village agrees, pursuant to the terms of the draft Agreement, to share certain sales tax received by the Village that corresponds to new sales tax revenue generated from the retail sales associated with the Woodman's. The following are the key terms of the proposed Development Agreement: • The Village will rebate an incremental portion of its sales tax revenue collected from Woodman's from taxable sales associated with only grocery, general merchandise and products. Local sales tax rates include the Village's Retailer's Occupation Tax of one percent (1%), the Village's Home Rule sales tax of one percent (1%) and the Village's Food and Beverage sales tax of one percent (1%). • The Village will rebate up to, but not to exceed, $4 million of its incremental sales tax revenue to cover the actual offsite roadway and intersection improvements along Deerfield Parkway and Milwaukee Avenue as required by the Village, Lake County Department of Transportation and the Illinois Department of Transportation. If the actual costs are less than the projected $4 million, the Village's obligation shall be reduced accordingly. • The Village will also provide an incentive of $3 million of incremental sales tax revenue generated to Woodman's. The total combined incentive, including up to $4 million for actual offsite roadway and intersection improvements shall not exceed $7 million. • Woodman's would be eligible to receive up to a cap of $7 million over a 20 year period, whichever occurs first. The sales tax would be shared at the following ratio: o Years 1-5: The Village shall retain the first $250,000.00 of sales tax received, the next $250,000.00 of sales tax received will go to Woodman's and the remaining sales tax received shall be split equally (50/50) between the Village and Woodman's. o Years 6-10: The Village shall retain the first $300,000.00 of sales tax received, the next $300,000.00 of sales tax received will go to Woodman's and the remaining sales tax received shall be split equally (50/50) between the Village and Woodman's. o Years 11-15: The Village shall retain the first $350,000.00 of sales tax received, the next $350,000.00 of sales tax received will go to Woodman's and the remaining sales tax received shall be split equally (50/50) between the Village and Woodman's. o Years 16-20: The Village shall retain the first $400,000.00 of sales tax received, the next $400,000.00 of sales tax received will go to Woodman's and the remaining sales tax received shall be split equally (50/50) between the Village and Woodman's. • Sales tax revenue received by the Village from Woodman's motor fuel sales at their fuel center and other sales tax revenue generated by SDG's commercial/retail development on the balance of Parcel 2 shall not be included in the sales tax sharing. • Over the 20 year period, the entire development project is projected to generate $25 million dollars of new revenue for the Village. RECOMMENDATION Staff recommends that the Village Board approve an Ordinance entering into the attached Development Agreement with Woodman's Food Market, Inc. Page 2 of 2 Packet Pg. 204 9.D.b 6.16.16 Ordinance No. 2016 - AN ORDINANCE APPROVING A DEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND WOODMAN'S FOOD MARKET, INC. WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and WHEREAS, Woodman's — an employee owned company that currently operates numerous grocery stores in Wisconsin and Illinois — desires to construct and operate an approximately 241,000 square foot grocery store along with a fuel center, convenience store, quick lube and carwash at the northwest and southwest corner of Deerfield Parkway M and Milwaukee Avenue in the Village (the "Project"); and 0 N O WHEREAS, the northwest and southwest corner of Deerfield Parkway and ca ca Milwaukee Avenue in the Village is currently undeveloped land; and as U WHEREAS, as a condition of receiving any economic incentive by the Village to i Woodman's, Woodman's must construct offsite roadway and intersection improvements 0 as along Deerfield Parkway and Milwaukee Ave, which costs will be reimbursed to Woodman's a� through a sales tax sharing agreement; and a c a� E WHEREAS, in order to encourage renovation and redevelopment of area near c a) Deerfield Parkway and Milwaukee Ave, the Village agrees to share sales tax revenue o _ a� generated by Woodman's located on the property over a finite period of time, as provided for s in the attached agreement; and Q Packet Pg. 205 9.D.b WHEREAS, the Village has the power and authority to enter into the Economic Incentive Agreement pursuant to, but not by way of limitation, the home rule powers of the Village under Section 6, Article VII of the 1970 Constitution of the State of Illinois. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing Whereas clauses are hereby incorporated herein. Section 2. The Village President and Village Clerk are hereby authorized to execute the Development Agreement By and Between the Village of Buffalo Grove and Woodman's Food Market Inc., a copy of which is attached hereto as Exhibit "A". Section 3. This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk APPROVED: Beverly Sussman Village President Packet Pg. 206 9.D.b EXHIBIT A DEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND WOODMAN'S FOOD MARKET, INC. ,u Packet Pg. 207 9.D.c 6/17/2016 — JMS DRAFT (Includes changes from JPS). DEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND WOODMAN'S FOOD MARKET, INC. This Agreement is made and entered into as of the day of June, 2016, ("Agreement"), by and between the Village of Buffalo Grove, an Illinois home rule municipal corporation (hereinafter defined as the "Village") and Woodman's Food Market, Inc., a Wisconsin corporation authorized to do business in Illinois, (hereinafter defined as "Woodman's"). In consideration of the recitals and mutual covenants and agreements set forth herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: SECTION 1. RECITALS. A. Woodman's desires to construct an approximately 241,000 square foot grocery store along with a fuel center, convenience store, quick lube and carwash at the northwest and southwest corner of Deerfield Parkway and Milwaukee Avenue in the Village (hereinafter collectively defined as the "Project"). B. Woodman's must first acquire and develop approximately twenty (20) acres of the property located at the northwest corner (Parcel 1) and southwest corner (Parcel 2) of Deerfield c Parkway and Milwaukee Avenue (hereinafter collectively defined as the "Premises"), which is graphically depicted in Exhibit "A" attached hereto. 0 M C. Woodman's must then construct the Project on the Premises. In order to receive any �o economic incentive from the Village, Woodman's must construct a grocery store with related N parking and loading spaces necessary on Parcel 1; and Woodman's must also construct a p fuel center, convenience store, quick lube and carwash on the western 1.7 acres of Parcel W 2. The remaining balance of Parcel 2 is proposed to be developed by Shorewood Development Group (SDG) for commercial, retail and office purposes which is not subject to this Agreement. D. Upon Woodman's acquisition of the Premises and development of the Project, and in order to receive any economic incentive from the Village, Woodman's agrees that it shall be financially responsible for constructing all necessary offsite roadway and intersection improvements along Deerfield Parkway and Milwaukee Ave, as required by the Village, the Lake County Department of Transportation and the Illinois Department of Transportation. Said offsite roadway and intersection improvements are estimated at $4,000,000.00. E. Woodman's is seeking reimbursement for the offsite roadway and intersection improvement costs, in an amount not to exceed $4,000,000.00, plus an additional payment of $3,000,000.00 for a combined request of $7,000,000.00. F. In order to promote Woodman's to develop the Project in the Village, and to assist them with the Project, the Village agrees, pursuant to the terms of this Agreement, to share certain Packet Pg. 208 9.D.c sales tax received by the Village that corresponds to new sales tax revenue generated from the retail sales associated with the Project. G. The Village will rebate an incremental portion of its sales tax revenue collected from Woodman's from taxable sales associated with only grocery, general merchandise and products. H. Sales tax revenue received by the Village from Woodman's motor fuel sales at their fuel center and other sales tax revenue generated by SDG's commercial/retail development on the balance of Parcel 2 shall not be included in the sales tax sharing. I. The Village has the power and authority to enter into this Agreement pursuant to, but without limitation, the home rule powers of the Village under Section 6, Article VII of the 1970 Constitution of the State of Illinois. J. The single order acceptance point for the Business is conducted from the Premises. K. Woodman's has projected an opening date of late summer or early fall of 2018. SECTION 2. RULES OF CONSTRUCTION AND DEFINITIONS. A. The language in this Agreement shall be interpreted in accordance with the following rules of construction: (a) The word "may" is permissive and the word "shall" is mandatory; and (b) except where the context reveals the contrary: The singular includes the plural and the plural includes the singular, and the masculine gender includes the feminine and neutral. B. Whenever used in the upper case in this Agreement, the following words shall have the following meanings: a. Audit. A review of the books and records of the Business by the Financial Consultant for the purpose of making a determination of the amount of Municipal N Sales Tax Revenue the Village should have received under the terms of this 0 Agreement and for the purpose of verifying Woodman's compliance with the terms of this Agreement. b. Business. All of the sales operations of Woodman's that occur on the Premises, excluding sales of gasoline which is subject to the Illinois Motor Fuel Tax. c. Commencement Date. The first day of the first calendar month following the date upon which Woodman's is issued a Village Certificate of Occupancy for the operation of the Business on the Premises but not later than October 1, 2020. d. Financial Consultant. The person, firm or corporation and agents thereof authorized by the Village to conduct an Audit of the Business, at the sole cost and expense of the Village, regarding all transactions occurring during any given Sales Tax Year following the date of this Agreement. e. Gross Receipts. The term "Gross Receipts" shall have the same meaning as that which is ascribed to it in the Retailers' Occupation Tax Act. 2 1 Packet Pg. 209 9.D.c Incentive Cap. The sum of $3,000,000.00 plus the Offsite Improvements Cost which shall not exceed $4,000,000.00 for a total amount not to exceed $7,000,000.00. g. Incentive Payment. The payment to Woodman's of a portion of the Municipal Sales Tax Revenue that the Village is required to make pursuant to Section 4 of this Agreement. h. Municipal Sales Tax Revenue. That portion or component of the Village's Home Rule Sales Tax of one percent (1%); Village's Retailer's Occupation Tax of one percent (1 %); and the Village's Food and Beverage sales tax of one percent (1 %) generated from the Business on the Premises that are collected by the Illinois Department of Revenue and paid to the Village. If the authorized taxes enumerated above cease to exist or their titles change, Municipal Sales Tax Revenue shall include any tax replacing the taxes enumerated above that are based in retail sales taxes generated from the Business on the Premises and collected by the Illinois Department of Revenue. For purposes of this Agreement, the Municipal Sales Tax Revenue shall not include sales tax revenue received by the Village from Illinois Motor Fuel Tax generated from the Business on the Premises. For purposes of this Agreement, Municipal Sales Tax Revenue shall not include any sales tax revenue or other revenue not generated by the Business. Such an exclusion shall include, but not be limited to, any revenue received by the Village from sales tax generated by third -party commercial, retail and office development and operations. Offsite Improvements. All necessary improvements to roads, intersections, drainage facilities, or other improvements in public rights -of -way along Deerfield Parkway and Milwaukee Avenue, or otherwise on private property but for the benefit of the public, as it relates to the road construction that are required by the N Village, the Lake County Department of Transportation, or the Illinois Department 0- of Transportation to be constructed by Woodman's in connection with the Project. to Offsite Improvements Cost. All hard costs (such as labor and materials) and soft costs (such as permit and license fees, and the reasonable fees of architects, engineers, and other construction professionals) incurred and paid by Woodman's for the Offsite Improvements. Reimbursement for the Offsite Improvement Costs, as provided for in this Agreement, shall not exceed $4,000,000.00. k. Payment Date. Within ninety (90) days after the end of each Sales Tax Year I. Sales Tax Year. The period of time commencing on the Commencement Date and ending on the date that is one year after the Commencement Date, and each of the nineteen (19) succeeding one-year periods thereafter. The Sales Tax Year shall not extend to any date beyond October 1, 2040. 3 1 Packet Pg. 210 9.D.c SECTION 3. WOODMAN'S OBLIGATIONS A. Obligation Prerequisites. Woodman's obligations listed below and rights to receive the Incentive Payment are contingent upon Woodman's a. first acquiring or otherwise being authorized to use the Premises; and b. construction of the Project and operation of the Business; c. construction of the Offsite Improvements. B. New Construction. Prior to the receipt of any Incentive Payment from the Village, Woodman's shall construct a minimum 241,000 square foot grocery store with related parking and necessary loading spaces on Parcel 1. Woodman's shall construct a fuel center, convenience store, quick lube and carwash on the western 1.7 acres of Parcel 2. It is understood and agreed that the final plans including but not limited to a site plan, engineering plans, signage plans, building plans, exterior elevations and landscape plans are subject to future public hearings and the final review and approval by the Village. The Village agrees to expeditiously review and process said plans, which shall substantially conform to Exhibit A. C. Roadway and Intersection Improvements. Prior to the receipt of any Incentive Payment from the Village and as part of the Project, Woodman's shall be financially responsible for constructing the Offsite Improvements which are estimated to be a cost of $4,000,000.00. D. Failure to Construct. In the event Woodman's is unable or unwilling to construct the Project on the Premises and the Offsite Improvements by October 1, 2020 this Agreement shall become null and void. The Village's sole remedy for Woodman's failure to construct shall be the Village's right to unilaterally terminate this Agreement and declare the Agreement null and void. E. Failure to Conduct Customary Business Operations. In the event Woodman's fails to conduct its customary business operations on the Premises, the Village shall be under no obligation to make any payments authorized by this Agreement. The Village shall have no N obligation to make any Incentive Payment or perform any obligation of this Agreement 0 should Woodman's not be the entity engaged in the customary business operation, except if an assignment has been completed pursuant to Section 9(M) below. Failure to conduct customary business operations does not include temporary closures of the Business that are less than 12 months or when business operations cease due to an act of God. Should Woodman's reinstate customary business operations on the Premises after 12 months, the Village's obligations shall be reinstated with the exception for the period in which E Woodman's customary business operations had ceased. The Village's sole remedy for Woodman's failure to conduct customary business operations shall be the Village's a termination of any Incentive Payments while the Business is not in operation. SECTION 4. MUNICIPAL SALES TAX PAYMENT. Q. A. The Village shall pay Woodman's an economic incentive, from the Municipal Sales Tax Revenue on or before the Payment Date that share of the amount equal to the following formulas, but only up to the Incentive Cap: a. For the first through the fifth Sales Tax Years the Village shall: i. retain the first $250,000.00 of Municipal Sales Tax Revenue, 4 1 Packet Pg. 211 9.D.c ii. shall pay the next $250,000.00 of Municipal Sales Tax Revenue to Woodman's iii. and the Village shall retain 50% and pay Woodman's 50% the Municipal Sales Tax Revenue collected after the payment in subsection ii. above has been made. b. For the sixth through the tenth Sales Tax Years the Village shall: i. retain the first $300,000.00 of Municipal Sales Tax Revenue, ii. shall pay the next $300,000.00 of Municipal Sales Tax Revenue to Woodman's iii. and the Village shall retain 50% and pay Woodman's 50% the Municipal Sales Tax Revenue collected after the payment in subsection ii. above has been made. c. For the eleventh through the fifteenth Sales Tax Years the Village shall: i. retain the first $350,000.00 of Municipal Sales Tax Revenue, ii. shall pay the next $350,000.00 of Municipal Sales Tax Revenue to Woodman's iii. and the Village shall retain 50% and pay Woodman's 50% the Municipal Sales Tax Revenue collected after the payment in subsection ii. above has been made. For the sixteenth through the twentieth Sales Tax Years the Village shall: i. retain the first $400,000.00 of Municipal Sales Tax Revenue, ii. shall pay the next $400,000.00 of Municipal Sales Tax Revenue to Woodman's iii. and the Village shall retain 50% and pay Woodman's 50% the Municipal Sales Tax Revenue collected after the payment in subsection ii. above hase been made. B. The Incentive Payment shall not be a general obligation of the Village. The Village shall have no obligation to pay the Incentive Payment or any other amounts to Woodman's except an amount equal to the Municipal Sales Tax Revenue share generated from the Business on the Premises actually received from Illinois Department of Revenue. C. The Incentive Payment shall first apply to the Offsite Improvement Costs. If the Offsite Improvement Costs are less than $4,000,000.00 then the Village's obligation under this Agreement shall be reduced accordingly. Woodman's shall provide, upon request by the Village, certified copies of all actual expenses relating to and in conjunction with the construction of all necessary offsite roadway and intersection improvements along Deerfield Parkway and Milwaukee Avenue as required by the Village, Lake County Department of Transportation and the Illinois Department of Transportation prior to any Incentive Payment. Once the Offsite Improvement Costs have been fully reimbursed, then the remaining $3,000,000.00 of the Incentive Payment shall begin to be remitted to Woodman's as provided for in this Agreement. D. The Village is obligated to make the Incentive Payment until the Offsite Improvement Costs are reimbursed and $3,000,000.00 has been remitted to Woodman's. However, the Village shall not be obligated to make any payments, regardless of how much has been remitted to Woodman's after twenty (20) years from the Commencement Date. �u 5 1 Packet Pg. 212 9.D.c E. In the event that any sales tax returns that have been submitted to the Village are amended, Woodman's shall promptly provide amended sales tax returns to the Village, clearly identifying them as an amendment of a sales tax return previously submitted to the Village. SECTION 5. LITIGATION AND DEFENSE OF AGREEMENT. A. Litigation. If, during the term of this Agreement, any lawsuits or proceedings are filed or initiated against either party before any court, commission, board, bureau, agency, unit of government or sub -unit thereof, arbitrator, or other instrumentality, that may materially affect or inhibit the ability of either party to perform its obligations under, or otherwise to comply with, this Agreement ("Litigation"), the party against which the Litigation is filed or initiated shall promptly deliver a copy of the complaint or charge related thereto to the other party and shall thereafter keep the other party fully informed concerning all aspects of the Litigation. SECTION 6. REMEDIES. A. Remedies. In the event of a breach or an alleged breach of this Agreement by either party, either party may, by suit, action, mandamus, or any other proceeding, in law or in equity, including specific performance, enforce or compel the performance of this Agreement. Any claim or suit related to this Agreement shall be filed in the Circuit Court of Lake County. The substantially prevailing party shall be entitled to recovery of its attorney's fees and costs. B. Notice and Cure. Neither party may exercise the right to bring any suit, action, mandamus or any other proceeding pursuant to Subsection A of this Section without first giving written notice to the other party of the breach or alleged breach and allowing 15 calendar days to c cure the breach or alleged breach; provided, however, that if the party accused of the breach or alleged breach cannot cure the condition within 15 calendar days after the notice, 0 notwithstanding the party's diligent and continuous effort, promptly commenced and M diligently continued upon receipt of the notice, then the period to cure the violation or failure �o shall be extended for the time necessary to cure the violation with diligence and continuity, N but in no event longer than 180 calendar days unless extended in writing by the non- p breaching party. SECTION 7. TERM. The term of this Agreement shall be the earlier to occur: 1. Payment of Incentive Payment has been completed; 2. The twentieth (20t") anniversary of the Commencement Date has been reached; SECTION 8. RELEASE OF INFORMATION. A. Prior to any payments by the Village of any sums as provided for in this Agreement, Woodman's shall cause to be delivered to the Village, on a quarterly basis, the Illinois Retailers' Occupation Tax, Use Tax and Service Occupation Tax returns and/or other documentation submitted by Woodman's to the Illinois Department of Revenue, which detail the amount of Sales Tax that Woodman's paid to Illinois Department of Revenue with respect to Woodman's Business. If necessary, Woodman's shall provide the Village with a limited power of attorney, addressed to and in a form satisfactory to the Illinois Department 6 1 Packet Pg. 213 9.D.c of Revenue, authorizing the Illinois Department of Revenue to release to the Village all gross revenue and sales tax information submitted by Woodman's to the Illinois Department of Revenue. Additionally, in the event that the Illinois Department of Revenue does not make available to the Village said documentation, Woodman's shall provide alternative documentation that details the amount of sales taxes that Woodman's paid to the Illinois Department of Revenue. SECTION 9. GENERAL PROVISIONS. A. Complete Agreement; Supersedence. This Agreement constitutes the complete agreement of the parties regarding the payment of Municipal Sales Tax Revenue to Woodman's and shall supersede and nullify all prior drafts and agreements concerning the payment of Municipal Sales Tax Revenue to Woodman's. B. Amendments. No amendment to, or modification of, this Agreement shall be effective unless and until it is in writing and is approved by the authorized representative of Woodman's and by the Village of Buffalo Grove's corporate authorities by Ordinance duly adopted, and executed and delivered by the authorized representatives of each party. C. Notices. Any notice or other communication required or permitted to be given under this Agreement shall be in writing, and shall be deemed delivered to and received by the addressee thereof when delivered in person at the address set forth below, or three business days after deposit thereof in any main or branch United States Post Office, certified or registered mail, return receipt requested, postage prepaid, properly addressed to the parties, respectively, as follows: For notices and communications to the Village With a copy to: For notices Woodman's: With a copy to: and communications to the Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois 60089 Attention: Director of Finance William G. Raysa, Esq. Tressler LLP, 233 S Wacker Drive, 22nd Floor Chicago, IL. 60606 Woodman's Food Market, Inc. 2631 Liberty Lane Janesville, WI 53545 Attention: Clint Woodman Boardman & Clark LLP P. O. Box 927 Madison, WI 53701-0927 Attention: John Starkweather By notice complying with the foregoing requirements of this paragraph, each party shall have the right to change the address or addressee or both for all future notices and communications to such party, but no notice of change of address shall be effective until actually received. �u Packet Pg. 214 9.D.c D. Indemnity. In the event that any governmental department or agency institutes any administrative or legal proceedings relating to the enforcement of any Federal, state or local laws against the Village, which relate to this Agreement including, but not limited to any administrative or other legal action relating to this Agreement or the Prevailing Wage Act 820 ILCS 130/.01 et seq. (the "Act") (hereinafter "Governmental Action"), then Woodman's shall indemnify and hold harmless the Village from any and all Governmental Action including any and all loss, liability, damages, fines and expenses including attorneys' fees and court costs resulting from Governmental Action. Further, Woodman's, upon receiving notice from the Village of such Governmental Action, shall assume, fully and vigorously, the entire defense of such lawsuit or proceedings and any and all costs and expenses of whatever nature relating thereto; provided, however, that Woodman's may not at any time settle or compromise such proceedings without the Village's consent and even then only so long as such settlement or compromise does not involve an admission of wrongdoing on the part of the Village, nor any liability on the part of the Village, monetary or otherwise. If the Village, in its sole discretion, determines that there is, or may be, a conflict of interest between the Village and Woodman's on an issue of material importance to the Village, or that such issue or conflict may have a substantial adverse effect on the Village, then the Village shall have the option of being represented by its own legal counsel. In the event that the Village exercises such option, then Woodman's shall reimburse the Village from time to time on written demand from the Village and notice of the amount due for any and all reasonable out-of-pocket costs and expenses, including but not limited to court costs, reasonable attorney's fees, witnesses' fees and/or other litigation expenses incurred by the Village in connection therewith. Woodman's shall not be liable to defend, indemnify, release and/or hold harmless the E Village as defined in this Paragraph D unless Woodman's is in breach of this agreement and such breach has not been cured within 30 calendar days of the date that the Village notifies Woodman's. M E. Governing Law. This Agreement and the rights of the parties hereunder shall be governed by, and construed, interpreted, and enforced in accordance with, the internal laws, and not N the conflict of law rules of the State of Illinois. o F. Interpretation. This Agreement has been negotiated by all parties and shall not be interpreted or construed against the party drafting the Agreement. G. Change in Laws. Unless otherwise explicitly provided in this Agreement, any reference to laws, ordinances, rules, or regulations of any kind shall include such laws, ordinances, rules, or regulations of any kind as they may be amended or modified from time to time hereafter. H. Headings. The headings of the sections, paragraphs, and other parts of this Agreement are for convenience and reference only and in no way define, extend, limit, or describe the meaning, scope, or intent of this Agreement, or the meaning, scope, or intent of any provision hereof. I. Time of Essence. Time is of the essence in the performance of all terms and provisions of this Agreement. J. Severability. It is the express intent of the parties hereto that should any provision, covenant, agreement, or portion of this Agreement or its application to any person, entity, or property be held void, invalid, or unenforceable by a court of competent jurisdiction, such 8 1 Packet Pg. 215 9.D.c action shall not affect the remainder of this Agreement, which shall continue in full force and effect. K. No Third Party Beneficiaries. Nothing in this Agreement shall create, or be construed to create, any third party beneficiary rights in any person or entity not a signatory to this Agreement. L. Counterparts. This Agreement may be executed in any number of multiple identical counterparts and all of said counterparts shall, individually and taken together constitute the Agreement. M. Assignment. Woodman's may not assign this Agreement or the amounts, in whole or part, to be paid hereunder without the Village's prior written consent. The Village acknowledges that this Agreement is an obligation which runs to Woodman's and is not a covenant running with the land. Notwithstanding the foregoing, in the event that Woodman's sells all of its assets, or the principals of Woodman's sells all or substantially all of their stock, and following the sale, the operations of the Business remain substantially the same and in conformance with all obligations of the Agreement, this Agreement will remain in full force and affect subject to the Village granting its approval of the Assignment of the Agreement, which may not be unreasonably withheld. The assignee shall be bound by all of the terms and conditions of the Agreement. N. Audit. Upon prior written notice to Woodman's, and at a place and time that is mutually beneficial to both parties, the Village shall have the right to conduct an Audit, at the Village's sole cost and expense, of Woodman's to inspect and review those books and records which are directly related to establishing Gross Receipts for any Sales Tax Year, or any portion thereof. O. No Village Obligation. The parties acknowledge and agree that none of the terms, M conditions or provisions of this Agreement shall be construed, deemed, or interpreted as (i) a restriction or prohibition on the Village from eliminating or amending its Home Rule Sales N Tax, or (ii) a requirement to impose a sales or other tax for the purpose of providing a source o of funds for the Incentive Payment. W P. Certifications. Each party hereto certifies hereby that it is not barred from entering into this Agreement as a result of violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code (720 ILCS 5/33 —E-3, 5/33-E-4), that it has a written policy against sexual harassment in place in full compliance with 775 ILCS 5/2-105(A)(4), and it is in compliance with the Illinois Drug Free Workplace Act (30 ILCS 580/2). Q. Prevailing Wage. Woodman's is hereby notified by the Village that work contemplated by this Agreement may be subject to the Prevailing Wage Act 820 ILCS 130/1 et seq during the term of this agreement. Woodman's agrees to comply with all applicable provisions of the Illinois Prevailing Wage Act as administered by the Illinois Department of Labor ("IDOL"). Woodman's further agrees to contact IDOL for a determination of applicability of the Prevailing Wage Act to the projects contemplated by this Agreement. If required by IDOL, Woodman's agrees to pay the prevailing wage rates and to require that all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform construction work on the Project contemplated by this Agreement. Woodman's recognizes and agrees that it is solely responsible for compliance with the Prevailing Wage Act and 9 1 Packet Pg. 216 9.D.c agrees to fully indemnify, defend and hold harmless the Village pursuant to Section 9. D above with regard to any actions or proceedings instituted regarding such compliance. R. Independent Business Relationship. Nothing contained in this Agreement nor any act of the Village shall be deemed or construed by any of the parties, or by third -parties, to create any relationship of third -party beneficiary, or of principal or agent, or of limited or general partnership, or of joint venture, or of any association or relationship involving the Village and Woodman's beyond the terms stated herein. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. VILLAGE OF BUFFALO GROVE 0 ATTEST: Janet Sirabian, Village Clerk Beverly Sussman, Village President WOODMAN'S FOOD MARKET, INC. go Clint Woodman Its: Vice President ATTEST: Its: ru Packet Pg. 217 9.D.c ACKNOWLEDGEMENT STATE OF ILLINOIS SS COUNTY OF LAKE This instrument was acknowledged before Beverly Sussman, the Village President of the VILLAGE home rule municipal corporation, and by Janet Sirabian, corporation. SEAL: My Commission expires: me on , 2016 by OF BUFFALO GROVE, an Illinois the Village Clerk of said municipal Signature of Notary ru 11 Packet Pg. 218 9.D.c ACKNOWLEDGEMENT STATE OF ILLINOIS SS COUNTY OF LAKE This instrument was acknowledged before me on , 2016 by Clint Woodman, Vice President of Woodman's Food Market, Inc. a Wisconsin Corporation. SEAL: My Commission expires: Signature of Notary ru 12 1 Packet Pg. 219 9.D.c EXHIBIT A TO DEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF BUFFALO GROVE AND WOODMAN'S FOOD MARKET, INC. (Graphic Depiction of the Premises) fr =WeislUrl�o,,, ., Dk nib �zr(wur„�,1;; Pu tlG n M N O tD tD C E G1 i Q C O E Q O d O w c0 L 0 E t u Q 13 Packet Pg. 220 Information Item : Pre -Application Discussion- Proposed Woodman's Development on the Berenesa Plaza Property ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff Recommends Discussion Woodman's Food Market and Shorewood Development Group (SDG) are the contract purchasers of the approximately 25 acre property located at northwest corner and southwest corner of Milwaukee Avenue and Deerfield Parkway. Both Woodman's and SDG are finalizing their plans for a retail development anchored by a 241,000 square foot Woodman's Grocery Store and they are seeking comments from the Village Board related to the overall plan prior to completing their full application to the Planning and Zoning Commission for a public hearing. The developers will provide the Village Board with a brief presentation of their concept plan at the June 20, 2016 Village Board meeting. The attached memorandum provides a brief summary of their project. ATTACHMENTS: • Woodmans Staff Memo 6.15.16 (DOCX) • Woodman's Plan Set 6.15.16 (PDF) • SDG Plans (PDF) Trustee Liaison Berman Monday, June 20, 2016 Staff Contact Chris Stilling, Community Development Updated: 6/17/2016 10:18 AM Page 1 Packet Pg. 221 11.A.a MEMORANDUM II DATE: June 17, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: Pre Application Discussion — Proposed Woodman's Development on the Berenesa Plaza Property BACKGROUND Woodman's Food Markets and Shorewood Development Group (SDG) are the contract purchasers of the 25 acre property located at the northwest corner and the southwest corner of Milwaukee Avenue and Deerfield Parkway commonly referred to as the Berenesa Plaza Property. The development will be anchored by a 241,000 square foot Woodman's Food Market located on the northwest corner of the intersection. Woodman's also plans to develop a fuel center, convenience store, quick lube and carwash on the south side of Deerfield Parkway. Additional commercial and retail would occupy the remaining 5.5 acres at the southwest corner of the intersection, which would be developed by SDG. The goal is to have the project completed by Summer, 2018. PROPOSED PLAN Woodman's Site Plan/Parking • The proposed plan includes a 241,000 square foot Woodman's Food Market, unattended fuel pumps with a canopy, and associated parking on the 18 acre parcel on the north side of Deerfield Parkway. • The Woodman's Food Market will be one-story and face Deerfield Parkway. Approximately 140,000-150,000 square feet of Woodman's will be dedicated to the grocery store while the balance will be utilized for storage of their products being sold. • The store will be accessible via five access points. Two access points will be along Milwaukee Avenue and include a right -in and right -out as well as a right -in only. Three access points will be along Deerfield Parkway and include two right -in and right -out points and a new signalized intersection. • The plan proposes 620 parking spaces for Woodman's grocery store. Based on staff's initial analysis, this quantity would meet the minimum parking requirements. According to Woodman's, the proposed parking count is consistent with their other locations. • On the south side of Deerfield Parkway, Woodman's is proposing a fuel center and canopy, convenience store, quick lube and carwash on the western 1.6 acres. • As the Board is aware, the Village maintains an existing Village entryway sign at the corner of Deerfield Parkway and Milwaukee Avenue. Staff will be seeking a permanent easement from Woodman's to allow for new Village sign. As this is a gateway into the Village, staff will be seeking other enhancements to this area including extensive landscaping and pedestrian amenities. SDG's Development • On the remaining 5.5 acres of the southern parcel, SDG is proposing 30,000-40,000 square feet of commercial space for multiple quick service restaurants, a few of which may include a drive -through. Page 1 of 2 Packet Pg. 222 11.A.a • SDG's development concept also includes a possible bank at the new signalized intersection along Deerfield Parkway. • While the plans for SDG's development are still conceptual, they are also proposing up to 10,000 square feet of 2nd story office space. • Parking appears to be sufficient for the proposed development. Access points include a right - in and right -out drive on the north side of the development along with a cross access point to the south of the development. • As part of the entitlement process, staff will be working with SDG on the final site plans as it may change based on market demands. Overall, staff will be requesting that cross access be provided to the south. Preliminary Building Elevations/Signage • The proposed Woodman's architectural design will be consistent with their most recent stores in Altoona, WI and Sun Prairie, WI. • The building will be constructed of predominately concrete panels with various brick accents along the south, east and west elevations. The proposed building will be beige with red canopies and light fixtures. • As part of the entitlement process, staff will continue to work with Woodman's on the final building elevations as well as ensuring that sufficient landscaping is being provided. • At its highest point, Woodman's would be 51 feet in height. • The proposed gas station will be constructed with brick and stone with additional architectural elements. • Large building signage, consistent with other Woodman's locations would be placed on the grocery store building. Two freestanding signs would be provided for both gas stations. Deerfield Parkway and Milwaukee Avenue Improvements • Improving the intersection at Deerfield and Milwaukee is currently a long-term IDOT and Lake County Department of Transportation project. However, in order for the development to proceed, Woodman's will be required to make necessary intersection improvements concurrently with their development. • The improvements to Milwaukee Avenue and Deerfield Parkway include roadway widening, additional turning lanes and a center median. • The plans for the intersection still need to be reviewed and approved by both IDOT and Lake County Department of Transportation. PRnrFc,C The property is currently zoned B3, with a small portion of the southern parcel zoned Office and Research (O&R). The property is subject to an existing annexation agreement originally dated September 10, 1990 and amended by Ordinance 2007-55 approved by the Village Board on September 25, 2007. Based on the proposed plans, the project would require a comprehensive amendment to the annexation agreement as a well as preliminary plan approval with potential variations, special uses and rezoning. Should the Board conceptually support the project; the item can be referred to the Planning and Zoning Commission to discuss more specific details. ACTION REQUESTED Both staff and the developers are seeking the Board's thoughts and comments concerning the plan. Should the Board conceptually support the project; the item can be referred to the Planning and Zoning Commission for the necessary workshops and public hearings. 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J W = LU LU in � a 3 3 rA G Action Item : 20914 - 20926 N. Milwaukee Development Improvement Agreement ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends approval of the 20914 - 20926 N. Milwaukee Development Improvement Agreement, subject to Village Attorney approval. ATTACHMENTS: • DIA - MJK Real Estate 16-0616 (PDF) Trustee Liaison Staff Contact Stein Darren Monico, Public Works Monday, June 20, 2016 Updated: 6/16/2016 7:09 AM Page 1 Packet Pg. 241 11.B.a DEVELOPMENT IMPROVEMENT AGREEMENT FOR 20914 - 20926 N MILWAUKEE AVENUE THIS AGREEMENT, made and entered into as of this 201" day of June, 2016, by and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called "Village"), and MJR/Buffalo Grove Real Estate Holding Company, LLC. (hereinafter called "Developer") \A/ITKIFCCFTI-I- WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the Village's Zoning Ordinance, Developer has submitted to the Village "Plans" dated June 13, 2016 designated as Exhibit "C", attached hereto, and, Developer desires to improve the real property described in Exhibit "A" as 20914 - 20926 N Milwaukee Avenue; and, WHEREAS, the Village is willing to approve said Plans, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated June 13, 2016, shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared Packet Pg. 242 11.B.a by Smithson Associates, Inc., who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the issuance of Village Permits, the Developer shall deposit a Letter of Credit acceptable to and in a form and substance approved by the Village as further described in Paragraph 9 herein. The Letter of Credit shall originally be in the amount of $458,920. 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection Fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering their employees in such amounts and coverage as is acceptable to the Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the 2 Packet Pg. 243 11.B.a employees or officers or independent contractors or sub -contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub -contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub -contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the date of this agreement, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C", which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality Mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements by the President and Board of Trustees 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance 3 Packet Pg. 244 11.B.a repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit as further described in Paragraph 9 hereof. 8. It is agreed that no certificate of occupancy permit shall be granted by any official for any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit in favor of the Village in a form acceptable to the Village. The Letter of Credit shall be made subject to this Agreement. The Developer hereby waives its option pursuant to 30 ILCS 550/3 and 65 ILCS 5/11-39-3 to utilize any type of security other than a Letter of Credit. B. In addition to the terms, conditions, and covenants of the Letter of Credit, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of 20914 - 20926 N Milwaukee 4 Packet Pg. 245 11.B.a Avenue, or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit shall during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and water mains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are subject to a minimum fifteen (15%) percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, or an amount equal to fifteen (15%) percent of the cost estimate of the individual improvement(s) shall be retained in the Letter of Credit for a period of one-year beyond formal acceptance by the Village of the improvement(s). E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Five Thousand Dollars ($5,000.00). If roads or access roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice 5 Packet Pg. 246 11.B.a of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Five Thousand Dollars ($5,000.00). If the Developer has not made the additional deposit required to maintain the total cash deposit in this amount within three (3) calendar days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement are not met by the Developer within five (5) calendar days after receipt of a written notice of noncompliance with the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village, in which case, the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one-year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) calendar days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, the Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer there under, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit to expire, either by its terms, or by return of such Letter of Credit to the Developer, upon the expiration of one (1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 6 Packet Pg. 247 11.B.a 9 herein, and of the Letter of Credit, permit the Village to draw funds under such Letter of Credit, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit to the extent that funds are disbursed. 10. Any Letter of Credit shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty-(30) calendar days and forty-five (45) calendar days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or areas of excessive soil saturation which may, in the opinion of the Village Engineer, be detrimental to the growth and maintenance of lawn grasses 12. No occupancy permit shall be issued until an exterior lighting plan is submitted and approved by the Village of Buffalo Grove, and such plan is installed and operational. 13. The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the development's improvements are accepted by the Village in writing in accordance with the provisions of this Agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) calendar days after the Developer is provided this notice, the Village may perform the 7 Packet Pg. 248 11.B.a maintenance and deduct the costs of the maintenance from the cash deposit described in Paragraph 9E. 14. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 15. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the Annexation Ordinance NO. 2016- , dated June 20t", 2016, and the obligations contained therein. IN WITNESS WHEREOF, the Village has caused this Agreement to be executed, as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By MJR/Buffalo Grove Real Estate Holdine Companv. LLC. By 8 Packet Pg. 249 11.B.a 20914 - 20926 N Milwaukee Avenue (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A The Plat of Annexation prepared by MM Surveying Company, Inc. Entitled Plat of Annexation. Consisting of 1 sheet(s) last revised June 14, 2016 Packet Pg. 250 5812 G. „IGGINS AVENUE MM SURVEYING CO., INC. PHONE: (773)252-590D C„ICA OIS 60630 PROFESSIONAL DESIGN FIRM NO.184-003233 (773) 282-9424 m msurvey1265 C1sbc9l—l—t NORTH PLAT OF ANNEXATION ,vssuMm TO THE VILLAGE OF BUFFALO GROVE oil, srtio 11A of ry °y��or'�o�`A "EaEOERSA"E" nv. oF�I orv�`;�rvo Pia;oF;�E��rvon,���ELv. oF��s:R�o°" "ELET vA�r,EAs"aE"AEo�,E T'E EAs,Ea Ar,""Es,EaIN N HE sr/oE SErnory Ea a:o aaaT aE Tn EErva�ni�EST Y<oEPssrnorv3eoT iN'NyHUP ��iri.�ovin rc IN EE nvE., eiFFnio�:wr., u�vo�s 1-1',°`En of Eo,�n' "P xnw'E"nu�r�s�o�,:,rv���:o. nE�u6+�Vuo�v�s[o:�oE Ill(T F,nE� TALIS'Y -TIC INI AIEA - s6,6Ea ll.rt.s11.11 zoes)� �N Es Ya I "'T"''�5.10 /INIHII 43 rvoarn, uAucE vv, EAEr of THE rrv[eo va'NnaAE n7"I'lP NI THE PT `On �S Q ® LOT I S,Ow A' NO \\ f(1_ Mir' xw¢ ar asrxn cro�.x\ S B610.31E \ mlc%'v y. Itn `Ouu.'E or �vnwms J 228.453 i /—"E R. oo .ems ----------- I---- 1 I Ji'Nl/AEfffl OS I 1 I \ 1 1 PAR( EL ' ` Part of LOT tit �S 5�� 1 1 �w�xiwrt�o inox)- 1 w pao 1 LOT ? 'A .Z•`�F,o� 01 I*n LOT 3 \\ tee` 71 7, m.R spai 1 T ? GRAPHIC SCALE 86470 / /�� I';f /2C'N 1. / Part of LOT "All 1 \1 1 1 1 1 1 1 \ \ L?1 \O \I wnum -. L-'21 L 4t a I `I o ices smxurt ra ooc f +emus 1 ------ Pail of LOI "A" --------------- "flE aF �. •,• a. v�� wR ,) . N � \ \ N 1 1 1 1 1 1 1 1 � \ ��. "`oE nC01P0ima"""mom"' \ 1 \ — 1 nil, ada 1 sxiinn \ y \ C ` 1 1 \ \� _________— umr1uE a mr uw m uWD rvn w\or A. pw�i � sincs� 1 ,E 1 � elm. x nnom OF I M.µ„wo.wop "flI.: "fly �wflo� 11.B.a 20914 - 20926 N Milwaukee Avenue (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, water main, drainage and storm detention and onsite or offsite compensatory storage facilities, site grading, street lighting, utility lines, landscaping, survey monuments and benchmarks. 10 Packet Pg. 252 11.B.a 20914 - 20926 N Milwaukee Avenue (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Plans prepared by Smithson Associates, Inc. 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Couture, ASLA Entitled: Landscaoine Plan 20914 - 20926 N Milwaukee Avenue Consisting of 1 sheet(s) last revised June 12, 2016. 12 Packet Pg. 263 d P 7 1 ) mm •d i1V7�Jp�}b110� Jl�UJS})llU� nunznon 'mlN � li)lG70� a�ay 0ll")If �)") flu,mj71Or — .n inn M nr ----- c�Nc�Nc� Z o ® v o d�oc�oc ins � � � min YuoY— �r r� sn s.nm ro sNu v- oo o o o v o o o vo o w5 0 7 Q x F ¢ W c 0 o w mo o h = a Qo a� T Ft Q O Q 11.B.a 20914 — 20926 N Milwaukee Avenue (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT E Engineer's Opinion of Probable Cost 13 Packet Pg. 265 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST FOR MJK BUFFALO GROVE RETAIL DEVELOPMENT 20914-20926 N. MILWAUKEE AVE 11.B.a JUNE 15, 2016 ESTIMATED ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION 1. TRAFFIC CONTROL 1 LS $5,000.00 $5,000 2. EROSION/SEDIMENT CONTROL AND RESTORATION 1 LS $5,000.00 $5,000 3. SITE DEMOLITION 1 LS $8,000.00 $8,000 4. CA-6 AGGREGATE BASE 584 TON $20.00 $11,680 5. CONC. CURB AND GUTTER 1,342 LF $30.00 $40,260 6. HMA BINDER COURSE, IL-19.0, N50 513 TON $50.00 $25,650 7. HMA SURFACE COURSE, MIX "C", N50 308 TON $60.00 $18,480 8. PC CONCRETE PAVEMENT 244 SY $40.00 $9,760 9. PC CONCRETE SIDEWALK 413 SY $5.00 $2,065 10. 4" PAVEMENT STRIPING 1,710 LF $0.25 $428 11. 6" PAVEMENT STRIPING 228 LF $0.50 $114 12. PAVEMENT MARKINGS, LETTERS & SYMBOLS 1 LS $2,000.00 $2,000 13. PRESSURE CONNECTION, VALVE AND VAULT (12X12X6) 1 EA $8,000.00 $8,000 14. 6" DIP WATERMAIN 280 LF $50.00 $14,000 15. FIRE/DOMESTIC SPLIT FITTINGS, ETC. 1 LS $2,500.00 $2,500 16. 6" PVC SANITARY SEWER 445 LF $50.00 $22,250 17. 1000 GALLON GREASE TRAP 1 LS $7,500.00 $7,500 18. 15" STORM SEWER, RCP 122 LF $55.00 $6,710 19. 12" STORM SEWER, RCP 161 LF $45.00 $7,245 20. 8" STORM SEWER, PVC 31 LF $35.00 $1,085 21. STORM SEWER CATCH BASINS 5 EA $3,000.00 $15,000 22. EARTH EXCAVATION 1,500 CY $20.00 $30,000 23. BORROW MATERIAL 1,000 CY $50.00 $50,000 24. 6' CEDAR PRIVACY FENCE 300 LF $30.00 $9,000 25. RETAINING WALL, AVG 24" HEIGHT 115 LF $40.00 $4,600 26. LANDSCAPING 1 LS $20,000.00 $20,000 27. EXTERIOR LIGHTING 1 LS $20,000.00 $20,000 28. OFF -SITE COMP STORAGE 1 LS $20,000.00 $20,000 29. DECELERATION LANE 1 LS $48,000.00 $48,000 30. MULTI -USE PATH MILWAUKEE AVE. 1 LS $10,600.00 $10,600 TOTAL PROBABLE OPINION OF CONSTRUCTION COST $424,927 NOTES: 1. BASED ON JUNE 15, 2016 PLAN REVISIONS AS PREPARED BY SMITHSON ASSOCIATES, INC. 2. THIS ESTIMATE IS PREPARED AS A GUIDE ONLY. SMITHSON ASSOCIATES MAKES NO WARRANTY THAT ACTUAL COSTS WILL NOT VARY FROM AMOUNTS INDICATED, AND ASSUMES NO LIABILITY FOR SUCH VARIANCE. 3. ACTUAL CONSTRUCTION COSTS WILL VARY. HISTORICAL UNIT COSTS HAVE BEEN USED. 4. COST OPINION DOES NOT INCLUDE COST OF PERMITS, ENGINEERING FEES, INSPECTION FEES OR OTHER RIGHTS OF ACCESS. t n d d 3 to Z to N 0) 0 N rn 0 N 0 to to 0 d to N W d Y a 0 t V Q Page 1 MJK BUFF GROVE Cost Opi Packet Pg. 266 Action Item : Award of Bid for 2016 Street Improvement Project - Phase 3 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. The 2016 Street Improvement Project - Phase 3 was bid on May 19th, 2016 and the lowest, qualified bid was Arrow Road Construction Company. Staff recommends approval of the contract to Arrow Road Construction Company in the amount of $4,467,582.29. ATTACHMENTS: • Memo 2016 phase 3 (DOCX) • 4798#1_Bid Unit Prices —For Contract (PDF) • 4798.010 Bid Recommendation 5-27-16 (PDF) • 4798.010 Bid Tab (PDF) Trustee Liaison Stein Monday, June 20, 2016 Staff Contact Kyle Johnson, Engineering Updated: 6/14/2016 4:58 PM Page 1 Packet Pg. 267 11.C.a 11 TO: DANE C. BRAGG, VILLAGE MANAGER FROM: DARREN MONICO, VILLAGE ENGINEER SUBJECT: 2016 STREET PROGRAM — PHASE 3 CONTRACT APPROVAL DATE: MAY 26, 2016 CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS The 2016 Street Improvement Project — Phase 3 was advertised for bids and opened on May 19tn 2016. The lowest, qualified bid was in the amount of $4,859,221.25 from Arrow Road Construction Company. The project includes road improvement on: • Avalon Ct-North from Avalon Dr to dead end • Avalon Ct-South from Avalon Dr to dead end • Avalon Dr from Edenvale Dr to 2302 Avalon Dr • Avalon Dr from Miramar Ln to Avalon Dr at Avalon Ct N • Avalon Dr from Miramar Ln to dead end • Banbury Ln from Devonshire Rd to Brandywyn Ln • Beechwood CT -EAST from Beechwood Rd to dead end • Beechwood Ct-West from Beechwood Rd to dead end • Beechwood Rd from Arlington Heights Rd to Weidner Rd • Beechwood Rd from Weidner Rd to Estate Dr • Belaire Ct from Belaire Dr to dead end • Belaire Dr from Weidner Rd to St Marys Pkwy • Bentley PI from Weiland Rd to dead end • Blue Ash Dr from Dunstan Ln to dead end • Butternut Dr from Buffalo Grove Rd to Kingston Dr • Butternut Dr from Buffalo Grove Rd to Daulton Dr • Carlyle Ct from Carlyle Ln to dead end • Carlyle Ln from Brandywyn Ln to Brandywyn Ln • Chatham Cir from Beechwood Rd to Estate Dr • Cherrywood Rd from Bernard Dr to St Marys Pkwy • Crestview Terrace from St Mary's Pkwy to St Mary's Pkwy • Dannet Ct from Dannet Rd to dead end • Dannet Rd from Devonshire Rd to Dayton Rd • Daulton Ct from Daulton Dr to dead end • Daulton Dr from Foxford Dr to Butternut Dr • Dayton Ct from Dayton Rd to dead end • Dayton Rd from Devonshire Rd to Devonshire Rd • Devlin Rd from IL Rte 83 to Devonshire Rd • Devonshire Rd from Devlin Rd to Devlin Rd Packet Pg. 268 11.C.a • Diane Dr from Bernard Dr to Mohawk Tr • Dunstan Ln from Buffalo Grove Rd to Blue Ash Dr • Edenvale Dr from Prairie Rd to Avalon Dr • Estate Dr from Chatham Cir to Bernard Dr • Forestway Dr from Beechwood Rd to Regent Dr • Foxford Dr from Buffalo Grove Rd to Daulton Dr • Foxford Dr from Buffalo Grove Rd to Daulton Dr • Hickory Dr from Cottonwood Rd to Cherrywood Rd • Indian Hill Dr from Bernard Dr to Plum Grove Cir • Katherine Ct from Forestway Dr to dead end • Kingston Dr from Dunstan Ln to Blue Ash Dr • Longwood Ct from Longwood Dr to dead end • Longwood Dr from Weidner Rd to Regent Dr • Lucinda Ct from IL Rte 83 to IL Rte 83 • Maple Dr from Cottonwood Rd to Cherrywood Rd • Marvins Way from Weiland Rd to dead end • Miramar Ct from Miramar Ln to dead end • Miramar Ln from Prairie Rd to Avalon Dr • Regent Ct-East from Regent Dr to dead end • Regent Ct-West from Regent Dr to dead end • Regent Dr from Weidner Rd to Bernard Dr Attached is a copy of the Tabulation of Bids for the program, which includes the lowest, qualified bid of $4,859,221.25 by Arrow Road Construction Company. After review of the bid prices, the project scope was adjusted to conform to budgetary requirements. The revised scope results in a cost of $4,423,348.80, which includes the roads listed above. Staff concurs with the review and recommendation by Gewalt Hamilton Associates, Inc. Staff further recommends that the Village Board award the contract to the lowest qualified bidder, Arrow Road Construction Company. Staff also recommends a contingency fund be created and controlled by the Village in the amount of 1.0% of the project cost, which totals $44,233.49. Project bids came in below the engineers estimate. Therefore, engineering staff will consult with the Village Manager prior to exceeding the low bid price of $4,423,348.80 because of the economic climate of the State of Illinois. The full award amount will be $4,467,582.29. Packet Pg. 269 � ' m� ����� ENGINEER'S OPINION OF PROBABLE COST� U�� AMENDED F,ARJ ������ ASSOCIATES, INC 2016 ROAD MAINTENANCE PROGRAM PHASE 3 [0NSULT|NG ENG|NEER VILLAGE OFBUFFALO GROVE VILLAGE 0FBUFFALO GROVE, |L 60089 o25Forest I'dgeC*ive,\enioo[liUv I1,000 GHA#4798.0l0 zsz847.47*.*700 a B^z047.478.97( =�`^gbu'���oucr��m Prepared by: oiUn|rwin Date: xxav2*' 2016 Checked by: Leo morand'p.c. Date: xxavz*' znzo AMENDED 2016 ROAD MAINTENANCE PROGRAM - PHASE 3 WITH 0|0 UNIT PRICES ' Pay Item Description Quantity Unit Unit Price Val � 20201200 Removal and Disposal ofUnsuitable Material 504.0 [v $32.50 $16,380.00 zszoozoo Supplemental Watering saa.o um $0.10 $53s0 30300001 Aggregate subQradeImprovement 504.0 cv $32.45 $16,354.80 35101400 Aggregate Base Course, Type e 16,254o TN $27.85 $452'673y0 CL 35800100 Preparation of Base 88,989.0 J/ $Ozs $22'247z5 G _ 40600290 Bituminous Materials (Tack Coat) 64,842o Le $0.75 $48,631.50 Leveling Binder (Machine Method) 4,069.0 TN $60.60 $246,581.40 2 � not'xxix*opha|t Binder Course 13'143.0 TN $ssao $730,750.80 Hot -Mix Asphalt Surface Course 17'024.0 TN $8.50 $995'904.00 ^p 42300200 Portland Cement Concrete Driveway Pavement, s" szsu sv $48.00 $zs'znnuo 42400200 Portland Cement Concrete Sidewalk s^ 31'500.0 Sp $4.50 $141'750.00 00 Detectable Warnings s'oxs.o sp $aaoo g85'470.00 �m Pavement Removal 88'989.0 Sv $.95 $351'506.55 44000166 Hot -Mix Asphalt Surface Removal, z 3/4^ 55'046o sv $zss $85'321.30 44000200 Driveway Pavement Removal 630.0 Sv $12.00 $7'560.00 � 44000600 Sidewalk Removal 31'500o sp $zso g47'250o0 44201713 Class oPatches, Type 1'6" � 588.0 Sv $21.00 $12'348.00 u, | 44201717 Class oPatches, Type n's^ suuo sv $21.00 g12'348o0 44201721 Class oPatches, Type 111'6^ 1'742.0 Sv $21.00 g36,582.00 44201723 Class oPatches, Type |v's^ z'oyzo sv $21.00 g60'711.00 u' � 6u00100 Mobilization zo |S $16�OOO.00 $z6�nnn.0O c � 78000100 Thermoplastic Pavement Marking Letters &Symbols oo sp $4.00 $0.00 � 78000200 Thermoplastic Pavement xxv,kino Line 4^ oo FT $0.80 $0.00 x� | 78000300 Thermoplastic Pavement Marking Unes^ 0.0 FT $1.00 $ouo 78000400 Thermoplastic Pavement Marking Line 6^ 0.0 FT $1.20 $0.00 00 78000600 Thermoplastic Pavement Marking une1z^ oo FT $2.40 $nuo 78000650 Thermoplastic Pavement Marking unrz4^ 0.0 FT $6.00 $0.00 z0017400 Drainage & Utility Structures ToaeAdjusted 275.0 EA $320.00 g88,000.00 z0017700 Drainage & Utility Structures TuaeReconstructed 11.0 EA $1'000.00 $11'000.00 F&p''cnsTsx''External Chimney Seal 28.0 EA $400o0 gzz'zoo.on41 J� x7010216 Traffic Control and Protection 1.0 |S $41'444.00 $41'444.00 < z0004510 not -mix Asphalt Driveway Pavement, o^ 550.0 sv $56.50 $31'075.00 z0030850 Temporary Information Signing 1'100.0 Sp $lOO $3'300.00 Comb Concrete Curb QGutter n&nw/pccFill 10,476o FT $zsoo $240'948o0 Comb Concrete Curb & Gutter n&nw*ut/pCCFill 15,554.0 FT $21.00 $326,634.00 47nu.o10aupczu1o*-5_Auuenuum#1_auUnit Prices -For contrxct.x/m AMENDED ENGINEER'S OPINION OF PROBABLE COST I F, T HA 11.C.b .ARIGEWALASSOCIATES, INC 2016 ROAD MAINTENANCE PROGRAM - PHASE 3 C (J N S U LT I N G E N G I N E E R VILLAGE OF BUFFALO GROVE VILLAGE OF BUFFALO GROVE, IL 60089 625 forest I'Age. [)rive, Vernon. Hilts, 11, 600( GHA # 4798.010 TPt. 847,478.9700 a FAx 847.478.97( Prepared by: Bill Klewin www.gha-eanginecrs.coi Date: May 25, 2016 Checked by: Leo Morand, P.E. M Date: May 25, 2016 t a AMENDED 2016 ROAD MAINTENANCE PROGRAM - PHASE 3 WITH BID UNIT PRICES U d Pay Item Description Quantity Unit Unit Price Valu 'p L a Construction: $4,423,348.80 = a� Contingency (1%): $44,233.49 E Total: $4,467,582.29 0 Q E Detailed Description: +, The scope of work includes pavement maintenance and sidewalk repairs FY2016. $D L r N *Since Gewalt-Hamilton Associates Inc. Has No Control Over the Cost of Labor, Materials, or Equipment, or Over the Contractor's Methods of Determining Prices, or Over Competitive Bidding of T11 Market Conditions, Opinions of Probable Costs, as Provided for Herein, Are to be Made on the Basis of Experience and Qualifications and Represent the Best Judgement as a Design Professional 00 Familiar with the Construction Industry. Gewalt-Hamilton Associates, Inc., Cannot and Does Not Guarantee That Proposals, Bids, or The Construction Costs Will Not Vary From Opinions of Probable T— Cost Prepared for the Owner. V L _ 0 U L 0 ILL 0 U �L a M m 00 rn r` Nt E s �a El 4798.010 EOPC 2016-5-5—Addendum #1_Bid Unit Prices —For Contract.xlsx Packet Pg. 271 May 27, 2016 Mr. Darren Monico, PE Village Engineer Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Re: 2016 Street Improvement Project— Phase 3 Bid Recommendation Dear Mr. Monico: � A f CONSULTING ENGINEERS 625 Forest Edge Drive, Vernon. Hills, IL 60061 TEI, 847.478.9700 K FAx 847.478.9701 www.gha-engineers.corn On Thursday May 18, 2016, four bids were received for the 2016 Street Improvement Project — Phase 3. The bids ranged from $4,859,221.25 to $6,457,474.30. The apparent low bidder was Arrow Road Construction of Mount Prospect, IL with a bid of $4,859,221.25. The Engineers Opinion of Probable Cost for the project was $6,199,616.65. Enclosed for your use is a bid summary of the bidders along with the engineer's opinion of probable cost. We have reviewed the bid proposal from Arrow Road Construction and find it satisfactory. We therefore recommend that Arrow Road Construction be awarded the 2016 Street Improvement Project — Phase 3. We understand the Village would like to reduce the scope of work due to budgetary constraints as outlined in a memo dated May 25, 2016. We concur with the values outlined is the subject memo. Thank you for the opportunity to work with the Village. If we can be of further assistance please do not hesitate to contact us. Sincerely, GEWALT HAMILTON ASSOCIATES, INC. Leo X. Morand, P.E. Associate / Senior Engineer Encl.: Bid Summary 4798.010 Bid Recommendation 5-27-16 Packet Pg. 272 N a a o = a2 (g aseyd - laafoad luaManoadw! laaalS 960Z : 6996) gel p!8 060'8614 :luawyoell'V F � Q j o q o E t �y F c6 o v. . c. o S v o O Q z co v v m 0 no - �m m _ J F m a rn c o. as a U ro v N W d Q �a w a Y Z Y Z Y m Z Z Z Y LL LL Y Y Y LL Y Y Y Y m LL F F F F F¢¢¢ m Y LL F F Y j U�UFmJFFFmrnmmrn mrn mrnmmJmLL Jm�LL LLm Q E - _ n E ' a 'o z a m 3 3 mW m E m m o 12' o > S Y Y Fm Y m ~ ~ E ro 'c 'c 'c `c 'c E c E 2 0� m co w g U U - c_ .t .. c- ti ti ti ti E E m m E E m m E E m m e a N a` UE UU�c m 2- E aatEE R E. E. E E E E E E UE Jc E [ o¢ 3 ° ° a o o U �ocaatia ar tioc U (7 Z o E N — n N N X N N