2016-05-16 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Apr 18, 2016 7:30 PM
B. Village Board - Special Meeting - May 2, 2016 7:15 PM
C. Village Board - Committee of the Whole - May 2, 2016 7:30 PM
3. Approval of Warrant
A. Warrant #1263 (Trustee Johnson)
4. Village President's Report
A. Buffalo Grove Relay for Life Proclamation (Trustee Berman)
B. National Public Works Week (Trustee Stein)
C. A Proclamation Proclaiming May 15 to May 21 National Police Week (Trustee Trilling)
5. Village Manager's Report
A. Announcement of the 2016 Police Department's Coloring Contest Winners (Dane Bragg)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Proclamation Recognizing May as National Bike Month (Trustee Trilling)
SUMMARY: The Village recognizes May as National Bike Month, including May 4th as
Bike to School Day as well as May 16th to 20th as Bike to Work Week and May 20th as
Bike to Work Day.
B. Proclamation Recognizing National Emergency Medical Services Week (Trustee Trilling)
SUMMARY: A proclamation recognizing May 15th through May 21st, 2016 as National
Emergency Medical Services Week.
C. Approve Change Order Chadwick Contracting Company (Trustee Stein)
SUMMARY: On April 4th, the Board authorized $83,737 in Metra Parking Lot
Improvements to Chadwick Contracting Company. The Village previously received a
$100,000 DCEO grant and has a cost sharing agreement with Pace for the shared
access drive in an amount of $7,944.25. The change order amount will be covered by
these two items at no cost to the Village. Staff recommends approval of a change order
increase of up to $24,207 in additional patching quantities up to the amount of
$107,944.25 as shown on the attached spreadsheet.
D. Authorization to Execute an Agreement with Gewalt Hamilton Associates, Inc. for the
2017 Street Improvement Project Design (Trustee Stein)
SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt
Hamilton Associates, Inc. for design services in an amount not to exceed $46,700.00.
E. Authorization to Purchase Road Salt for the 2016-2017 Winter Season (Trustee Stein)
SUMMARY: Staff requests authorization to purchase not more than 1,440 tons of bulk
rock salt from Morton Salt at $58.57 per ton at a total price not to exceed $84,341 and not
more than 1,320 tons of bulk rock salt from Cargill Incorporated Salt Division at $71.90
per ton at a total price not to exceed $94,908 in accordance with the Illinois
Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.)
F. 0-2016-26 Ordinance Concerning the Village of Buffalo Grove Administrative Hearing
System (Trustee Berman)
SUMMARY: The attached ordinance allows mobile telephone violations and other code
violations to go through the adjudication process.
G. 0-2016-27 An Ordinance Amending Chapter 5.20 Liquor Controls (President Sussman)
SUMMARY: Hakuya Sushi, Inc at 161 W. Dundee Road has amended their liquor license
renewal application from a Class B license to a Class E License.
H. 0-2016-28 An Ordinance Amending Chapter 5.20 Liquor Controls (President Sussman)
SUMMARY: The Class G7 license, authorizing the dispensing free of charge of beer and
wine for consumption on the premises owned or leased and occupied by the licensee, will
permit no more than 3 prearranged events per month at which beer and wine are offered
for consumption on the premises in conjunction with an art gallery showing of art work,
for a private function where attendance is by invitation only and not open to the public.
Also expands categories for the G_ license to include alcoholic liquor.
0-2016-29 An Ordinance Concerning Prevailing Wages (Trustee Berman)
SUMMARY: The ordinance establishes the effective prevailing wages for both Cook and
Lake counties for the year beginning June 1, 2016 and ending May 31, 2017. It should be
noted that the attached prevailing wage rates(July 2015) are the most recent version
published by the State of Illinois. Staff will update this information once it has been
provided by the State.
J. 0-2016-30 An Ordinance Amending Chapter 5.20 Liquor Controls (President Sussman)
SUMMARY: The Class J liquor license for Roundy's Illinois, LLC d/b/a Mariano's Fresh
Market at 450 Half Day Road is being changed to Roundy's Illinois, LLC d/b/a Mariano's
at 450 Half Day Road. The underlying ownership will remain the same.
9. Ordinances and Resolutions
A. 0-2016-31 Ordinance Establishing the Annual Salary of the Village Manager (President
Sussman)
B. 0-2016-32 An Ordinance Approving the First Amendment to the First Amended and
Restated Economic Incentive Agreement with Connexion Located at 1700 Leider Lane
(Trustee Ottenheimer)
C. 0-2016-33 An Ordinance Amending Chapter 3.36 Emergency Medical Service and
Transportation Fee (Trustee Trilling)
D. R-2016-16 Resolution Approving an Intergovernmental Agreement with the Buffalo
Grove Park District for Buffalo Grove Days (Trustee Stein)
10. Unfinished Business
11. New Business
A. Award of Bid for 2016 Street Improvement Project - Phase 2 (Trustee Stein)
B. Authorization to Purchase Fire Apparatus (Trustee Trilling)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
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MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON MONDAY, APRIL 18, 2016
CALL TO ORDER
President Sussman called the meeting to order at 7:33 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein,
Ottenheimer, Weidenfeld, and Johnson.
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Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jeff Stein, Assistant
Village Attorney; Scott Anderson, Director of Finance; Andrew Brown, Deputy Finance Director; 5
Christopher Stilling, Director of Community Development; Nicole Woods, Village Planner; Evan Michel,
Management Analyst; Brett Robinson, Director of Purchasing; Brian Sheehan, Building Commissioner; G
Mike Reynolds, Director of Public Works; Darren Monico, Village Engineer; Police Chief Casstevens; Fire >
Chief Baker. o
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APPROVAL OF MINUTES Q
Moved by Ottenheimer, seconded by Berman, to approve the minutes of the March 21, 2016 Regular
Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
Moved by Johnson, seconded by Ottenheimer, to approve the minutes of the March 28, 2016 Special
Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
Moved by Weidenfeld, seconded by Stein, to approve the minutes of the April 4, 2016 Committee of the
Whole Meeting. Upon roll call, Trustees voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
WARRANT #1262
Mr. Anderson read Warrant #1262. Moved by Johnson, seconded by Berman, to approve Warrant #1262 in
the amount of $4,654,466.67, authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
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President Sussman made appointments to the Village's Board, Commissions and Committees for the
2016-2017 year.
Moved by Berman, seconded by Johnson, to concur with President Sussman's Board, Commission and
Committee appointments. Upon roll call, Trustees voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
President Sussman recognized Samantha Hartman-Stackhouse for winning the High School Girls
Championship in Archery, which qualifies her for the National Championship in Louisville, KY.
Samantha was congratulated by the audience and the Board.
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Trustee Trilling read a Proclamation designating April, 2016 as Distracted Driving Prevention Month in
the Village of Buffalo Grove and urged all citizens to promote awareness of the distracted driving problem. 5
President Sussman read a Proclamation recognizing the week of May 1, 2016 as Municipal Clerks Week G
in the Village of Buffalo Grove, and extending appreciation to all Municipal Clerks for the vital services >
they perform and their exemplary dedication to the communities they represent. a
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Trustee Johnson read a Proclamation designating the month of May, 2016 as Building Safety Month in the Q
Village of Buffalo Grove and encouraged our citizens to learn and heed safe and green building practices. 2
The Vice President of AMI Deployment at ComEd made a presentation updating the status of ComEd's
Smart Meter Deployment in Buffalo Grove, as well as reviewing the benefits of the new Smart Meters
over the current meters.
VILLAGE MANAGER'S REPORT
Fire & Police Commission Chairman Bruce Kahn reviewed the career of the candidate and administered
the Oath of Office to the Police Department's new Police Officer Brian Tijerina. Officer Tijerina was
congratulated by the audience and the Board as his wife pinned on his badge.
Lieutenant Mike Rodriguez provided a brief synopsis of the Police Department's efforts in the area of
Traffic Enforcement and Education on the roadways and in the high crash locations during all of 2015
and during the first quarter of 2016. The outcomes presented are linked to the Department's strategic goals
of providing high -quality patrol, investigation and records management services to residents and
businesses.
TRUSTEE REPORTS
Trustee Johnson reported on the opening of the Prairie Crafts Brewery, a new business in Buffalo Grove,
and urged residents to welcome this new business into the Village.
Trustee Johnson reported on several activities that the Arts Commission will be presenting in the near
future.
Trustee Stein reported that the Farmer's Market will begin the 2016 season on June 12, 2016.
Trustee Stein reported that the Stand Strong Coalition, which is dedicated to keeping our youth drug and
alcohol free, will be hosting a prescription drug turn -in program to be held on April 30, 2016.
CONSENT AGENDA
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President Sussman explained the Consent Agenda, stating that any member of the audience or the Board
could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each
of the items on the Consent Agenda.
850 Asbury Drive
Motion to approve a Letter Agreement with USRLP Asbury Drive, LLC regarding the existing Declaration
of Protective Covenants for the property at 850 Asbury Drive.
2017 Roadway Survev
Motion to authorize execution of an agreement with Gewalt Hamilton Associates, Inc. for surveying
services in an amount not to exceed $51,000.00.
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Amendment #1
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Motion to approve Local Public Agency Amendment #1 for Federal Participation and Construction
Engineering Services Agreement for Federal Participation — SUPPLEMENT #1. G
2016 Sidewalk Project o
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Motion to award bid for 2016 Sidewalk Project. Q
Motion to award bid for 2016 Sewer Lining — Phase 1.
2016 Sewer Lining — Phase 1
Arboretum Golf Club
Motion to authorize staff to award bid for Arboretum Golf Club carpeting replacement.
Sidewalk Cutting
Motion to award bid for Sidewalk Cutting.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors.
Ordinance No. 2016-25 — Liquor Controls
Motion to pass Ordinance No. 2016-25, amending Chapter 5.20 Liquor Controls.
Ordinance No. 2016-20 — Culver's
Motion to pass Ordinance No. 2016-20, approving a variation to the Sign Code for Culver's Restaurant
located at 450 McHenry Road.
Ordinance No. 2016-21— Buffalo Grove FF/PM
Motion to pass Ordinance No. 2016-21, approving a Letter of Agreement between the Village of Buffalo
Grove and the Buffalo Grove Professional Firefighter/Paramedic Association.
Ordinance No. 2016-22 — Municipal Code
Motion to pass Ordinance No. 2016-22, modifications to Chapter 13 of the Municipal Code.
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Resolution No. 2016-11— Thompson & Brandyyn
Motion to pass Resolution No. 2016-11, authorizing Thompson & Brandywyn Phase 1 Design.
Resolution No. 2016-12 — Revenue Collection
Motion to pass Resolution No. 2016-12, adopting a Revenue Collection Policy.
Resolution No. 2016-13 — Tax -Exempt Bonds
Motion to pass Resolution No. 2016-13, adopting Post -Issuance Procedures Manual for Tax -Exempt Bonds
issued by the Village of Buffalo Grove.
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Resolution No. 2016-14 — Policy and Practice Relative to Debt 3
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Motion to pass Resolution No. 2016-14, adopting the Village of Buffalo Grove Policy and Practice Relative
to Debt.
Resolution No. 2016-15 — Investment Policy o
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Motion to pass Resolution No. 2016-15, adopting the Village of Buffalo Grove Investment Policy. Q
Trustee Trilling disclosed that, with regard to the award of bid for Arboretum Golf Club carpeting, Vortex
Commercial Flooring is a vendor that works with Trustee Trilling's company.
Moved by Berman, seconded by Ottenheimer, to approve the Consent Agenda. Upon roll call, Trustees
voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO. 2016-23 — VIDEO GAMING
Moved by Weidenfeld, seconded by Ottenheimer, to pass Ordinance No. 2016-23, permitting video
gaming.
Mr. Stilling reviewed the proposed ordinance, details of which are contained in Ms. Maltas' memo to the
Board of April 18, 2016, after which he answered questions from the Board.
After Board discussion, Trustees voted as follows on the motion:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
ORDINANCE NO.2016-24 — GENERAL OBLIGATION BONDS
Moved by Johnson, seconded by Ottenheimer, to pass Ordinance No. 2016-24, providing for the issuance
of $6,280,000* General Obligation Bonds, Series 2016, of the Village of Buffalo Grove, Lake and Cook
Counties, Illinois, for the purpose of financing street improvements and related infrastructure
improvements, providing for the levy and collection of a Direct Annual Tax Sufficient to pay the principal
of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof (*Preliminary
Amount, subject to change), in accordance with materials provided in Board packets.
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At the request of his employer, Trustee Stein recused himself from participation on this item.
Mr. Anderson reviewed the successful auction of $6,125,000 of General Obligation bonds.
Kevin McCenna, President at Speer Financial, elaborated on the auction and the net results to the Village,
after which he answered questions from the Board.
Upon roll call, Trustees voted as follows on the motion:
AYES: 5 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
RECUSE: 1— Stein
Motion declared carried.
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16802 E. APTAKISIC/LINK FARM
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Mr. Stilling introduced the proposed development.
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James Truesdell, K. Hovnanian Homes, reviewed the history and qualifications of the developer, >
referencing several of their developments. Mr. Truesdell also reviewed the product they are proposing, 0
details of which are contained in Mr. Stilling's memo to the Board of April 14, 2016. a
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Mark Korinski, land planner, presented a brief overview of how they got to this concept plan. 2
The developer then answered questions from the Board,.
Ellen Ross, President of School District 102, commented on the impact of the proposed development to the
school district.
The developer noted that they will work with the Village and the school districts to create a product that is
acceptable to everyone.
Moved by Ottenheimer, seconded by Weidenfeld, to refer the proposed residential development at 16802
W. Aptakisic Road/Link Farm to the Planning & Zoning Commission for review. Upon roll call, Trustees
voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any
questions from the audience on items not on tonight's agenda.
Rhonda Peary, 1160 Courtland Drive, noted that there are three cars in her family and she does not have
room in her garage for a car and is not allowed to park on the street, and she would like help in solving this
problem. Mr. Bragg stated that Chief Casstevens would be in contact with her to try and find a solution.
EXECUTIVE MEETING
Moved by Trilling, seconded by Stein, to move to Executive Session for the purpose of discussion on
Personnel, Section 2(c)(1) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows:
AYES: 6 — Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 — None
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Motion declared carried.
The Board moved to Executive Session from 10:05 to 10:50 P.M.
ADJOURNMENT
Moved by Stein, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 10:51 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 16th DAY OF May 12016
Village President
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MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS ON MONDAY, MAY 2, 2016
CALL TO ORDER
President Sussman called the meeting to order at 7:17 P.M.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein,
Weidenfeld, and Johnson. Trustee Ottenheimer was absent. _
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Also resent were: Dane Bra Village Manager; William Ra sa, Village Attorney; Jennifer Maltas,
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Deputy Village Manager; Scott Anderson, Director of Finance; Andrew Brown, Deputy Finance Director;
Art Malinowski, Director of Human Resources; Stilling, Director of Community Development; Evan
Michel, Management Analyst; Brett Robinson, Director of Purchasing; Mike Reynolds, Director of Public G
Works; Darren Monico, Village Engineer; Geoff Tollefson, Director of Golf Operations; Police Chief
Casstevens; Fire Chief Baker. o
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BIKE PATH & PARKING LOT PROJECT Q
Mr. Robinson reviewed the proposed action, details of which are contained in his memo to Mr. Bragg of
April 11, 2016.
Moved by Stein, seconded by Johnson, to approve award bid for Bike Path and Parking Lot Project to the
lowest responsive and responsible bidder, Chadwick Contracting, in an amount not to exceed $105,969.00,
and in accordance with materials contained in Board packets. Upon roll call, Trustees voted as follows:
AYES: 5 — Berman, Trilling, Stein, Weidenfeld, Johnson
NAYS: 0 — None
ABSENT: 1 - Ottenheimer
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any
questions from the audience on items not on tonight's agenda.
ADJOURNMENT
Moved by Stein, seconded by Berman, to adjourn the meeting. Upon voice vote, the motion was
unanimously declared carried. The meeting was adjourned at 7:19 P.M.
Janet M. Sirabian, Village Clerk
APPROVED BY ME THIS 16th DAY OF May 2016
Village President
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MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, MAY 2, 2016
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein, Weidenfeld and _
Johnson. Trustee Ottenheimer was absent. N
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Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy
Village Manager; Scott Anderson, Director of Finance; Andrew Brown, Deputy Finance Director; Art
Malinowski, Director of Human Resources; Stilling, Director of Community Development; Evan Michel, _o
Management Analyst; Brett Robinson, Director of Purchasing; Mike Reynolds, Director of Public Works;
Darren Monico, Village Engineer; Geoff Tollefson, Director of Golf Operations; Police Chief Casstevens; Fire o
Chief Baker. Q-
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The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues. s
ADMINISTRATIVE ADJUDICATION
Chief Casstevens presented a one-year synopsis of the Administrative Adjudication program, details of which
are contained in his memo to Mr. Bragg of April 18, 2016.
COMMUNITY FOUNDATION
Ms. Maltas reviewed the potential to establish a community foundation for community enrichment activities.
Mr. Michel provided further detail on the proposal, details of which are contained in his memo to Mr. Bragg of
April 20, 2016.
EVERBRIDGE
Chief Baker reviewed the capabilities of the Everbridge notification system and provided recommendations for a
potential use policy, details of which are contained in his memo to the Board of May 2, 2016.
Susan Cooper, Operations Manager at Northwest Central Dispatch, reviewed the way the system works in
communities where it is currently in use.
Nick Fleming, also with NWCDS, further reviewed the potential uses for the system.
COMBINED AREA FIRE TRAINING FACILITY
Chief Baker reviewed the future needs for the Combined Area Fire Training Facility, details of which are
contained in his memo to the Board of May 2, 2016.
BUILDING SUSTAINABILITY PLAN
Mr. Reynolds provided an update on the concept of the Building Sustainability Plan, details of which are
contained in his memo to Mr. Bragg of April 28, 2016.
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QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions
from the audience on items not on tonight's agenda; there were no such questions.
EXECUTIVE MEETING
Moved by Berman, seconded by Stein, to move to Executive Session for the purpose of discussion on Personnel,
Section 2(c)(1) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows:
AYES: 5 — Berman, Trilling, Stein, Weidenfeld, Johnson
NAYS: 0 — None
ABSENT: 1— Ottenheimer N
Motion declared carried.
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The Board moved to Executive Session from 8:57 P.M. to 9:35 P.M.
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ADJOURNMENT
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Moved by Berman, seconded by Weidenfeld, to adjourn the meeting. Upon voice vote, the motion was a
unanimously declared carried. The meeting was adjourned at 9:36 P.M. Q
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APPROVED BY ME THIS 16`" DAY OF May 2016
Village President
Janet M. Siiabian, Village Clerk N
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Action Item : Warrant #1263
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Recommendation of Action pp
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Staff recommends approval.
Staff recommends approval of Warrant #1263 which totals $5,611,084.34.
ATTACHMENTS:
• W#1263 Summary (PDF)
Trustee Liaison
Johnson
Monday, May 16, 2016
Staff Contact
Scott Anderson, Finance
Updated: 5/12/2016 2:38 PM
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VILLAGE OF BUFFALO GROVE WARRANT #1263
16-May-16
General Fund: 755,402.59
Parking Lot Fund:
4,408.08
Motor Fuel Tax Fund:
337,800.15
Debt Service Fund:
800.00
School & Park Donations
112,301.38
Capital Projects -Facilities:
18,568.49
Capital Projects -Streets:
81,537.02
Health Insurance Fund:
0.00
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Facilities Development Debt Service Fund:
0.00
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Retiree Health Savings (RHS):
28,682.75
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Water Fund:
2,202,261.84
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Buffalo Grove Golf Fund:
49,391.66
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Arboretum Golf Fund:
81,459.46
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Refuse Service Fund:
56,623.09
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Information Technology Internal Service Fund:
75,944.50
Central Garage Internal Service Fund:
69,715.78
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Building Maintenance Internal Service Fund:
13,950.44
3,888,847.23
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PAYROLL PERIOD ENDING 04/21/16 866,892.74
PAYROLL PERIOD ENDING 05/05/16 855,344.37
1,722,237.11
TOTAL WARRANT #1263 5,611,084.34
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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Information Item : Proclamation Declaring June 10 & 11 as Relay for
Life Days in Buffalo Grove
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Recommendation of Action pp
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Staff recommends approval.
Representatives of the American Cancer Society's Relay For Life of Buffalo Grove/Stevenson will be
present to accept the proclamation, talk about the event, and present the Village Board with a Certificate
of Appreciation.
ATTACHMENTS:
• RELAY FOR LIFE DAYS 2016 (DOCX)
Trustee Liaison
Berman
Monday, May 16, 2016
Staff Contact
Jenny Maltas, Office of the Village Manager
Updated: 5/12/2016 3:01 PM
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Village of Buffalo Grove
A PROCLAMATION DECLARING DUNE 10 & 1 I, 2016 AS
RELAY FOR LIFE DAYS
WHEREAS, Relay For Life is the signature activity of the American Cancer Society and celebrates
cancer survivors (anyone who has ever been diagnosed with cancer) and caregivers, and remembers those
lost to the disease; and empowers individuals and communities to fight back against cancer; and
WHEREAS, money raised during the American Cancer Society Relay For Life of Buffalo
Grove/Stevenson High School helps support research, education, advocacy, and patient services and this
year's individual event goal is $100,000; and
WHEREAS, Relay For Life helps fund more than $100 million in cancer research each year and is the
largest funder of cancer research outside of the Federal Government; and
WHEREAS, Relay For Life of Buffalo Grove/Stevenson is planned by high school students from both
Buffalo Grove and Stevenson High Schools and will take place at Stevenson High School on June 10
starting at 7:00 PM; and
NOW, THEREFORE, BE IT RESOLVED, that I, Beverly Sussman, Village President, do hereby
proclaim June 10 & 11 , 2016 as,
"RELAY FOR LIFE DAYS"
in the Village of Buffalo Grove and encourage citizens to participate in the Relay For Life of Buffalo
Grove/Stevenson High School on June 10 & 11, 2016
Proclaimed this 16'h day of May, 2016.
Beverly Sussman
Village President
Packet Pg. 16
4.B
Action Item : National Public Works Week
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends approval.
SUMMARY: A proclamation recognizing May 15th through May 21st 2016 as National Public Works
Week.
ATTACHMENTS:
• PublicWorksWeekProc16 (DOC)
• 16NPWW_PSTR 7x10.5 (JPG)
Trustee Liaison
Stein
Monday, May 16, 2016
Staff Contact
Michael Reynolds, Public Works
Updated: 5/12/2016 4:03 PM
Page 1
Packet Pg. 17
4.B.a
Proclamation Recognizing May 15-21, 2016 as National Public Works Week
WHEREAS, public works services provided in our community are an integral part of our
residents' everyday lives; and,
WHEREAS, the support of an informed and understanding citizenry is vital to the
efficient operation of public works systems, and programs such as water, sewer, streets, public
buildings, and snow removal; and,
WHEREAS, the health, safety and comfort of this community greatly depends on these
facilities and services, and,
WHEREAS, the quality and effectiveness of these facilities, as well as their planning,
design, and construction are vitally dependent upon the efforts and skills of public works
personnel; and,
WHEREAS, the efficiency of the qualified and dedicated personnel who staff public
works departments is materially influenced by the peoples attitude and understanding of the
importance of the work they perform;
NOW, THEREFORE, the Village President and Board of Trustees of the Village of
Buffalo Grove recognize the week of May 15th through the 21 st, 2016 as NATIONAL
PUBLIC WORKS WEEK in the Village of Buffalo Grove, and call upon all residents and civic
organizations to acquaint themselves with the issues involved in providing our public works
services and to recognize the contributions which public works personnel make everyday to
insure our health, safety, comfort and quality of life.
Dated this 161h Day of May, 2016.
Village President
Packet Pg. 18
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Packet Pg. 19
4.0
Information Item : A Proclamation Proclaiming May 15 to May 21
National Police Week
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: A proclamation recognizing the week of May 15th to May 21st, 2016 as National Police
Week.
ATTACHMENTS:
• National Police Week-2016 (DOCX)
Trustee Liaison
Trilling
Monday, May 16, 2016
Staff Contact
Steven Casstevens, Police
Updated: 5/12/2016 1:30 PM
Page 1
Packet Pg. 20
4.C.a
'�";�'z.., f(�ID1WWWWWIW/IDDNNN9YPIA119WJIi11fli�YN1&11fNNNFWu£IJ:VmW�4!✓�WiWIl9MMNIMMI�I�I�I�fff�fN.
NATIONAL POLICE WEEK 2016
WHEREAS, the Congress and President of the United States have designated May 15 as
Peace Officers Memorial Day, and the week in which it falls as Police Week; and
WHEREAS, the members of the Buffalo Grove Police Department play an essential
role in safeguarding the rights and freedoms of the citizens of Buffalo Grove; and
WHEREAS, it is important that all citizens know and understand the duties and
responsibilities of their police department, and that the members of our police department
recognize their duty to serve the people by safeguarding life and property, by protecting them
against violence or disorder, and by protecting the innocent against deception and the weak
against oppression or intimidation; and
WHEREAS, over 20,700 law enforcement officers have been killed in the line of duty,
and their names are permanently engraved in granite at the National Law Enforcement Officers
Memorial in Washington, D.C.
AND WHEREAS, the men and women of the Buffalo Grove Police Department
unceasingly provide a vital public service; and
NOW, THEREFORE, the Village President and Board of Trustees of the Village of
Buffalo Grove, call upon all citizens of Buffalo Grove and upon all patriotic, civil and
educational organizations to observe the week of May 151h to May 21" , 2016, as Police Week
with appropriate ceremonies in which all people may join in commemorating police officers, past
and present who, by their faithful and loyal devotion to their responsibilities, have rendered a
dedicated service to their communities and, in doing so, have established for themselves an
enviable and enduring reputation for preserving the rights and security of all citizens.
Proclaimed this 161h day of May, 2016.
Village President
Packet Pg. 21
5.A
Information Item : Announcement of the 2016 Police Department's
Coloring Contest Winners
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends recognition.
Announcement of the 2016 Police Department's coloring contest winners.
Trustee Liaison
Village Manager Bragg
Monday, May 16, 2016
Staff Contact
Steven Casstevens, Police
Updated: 5/12/2016 9:04 AM
Page 1
Packet Pg. 22
8.A
Information Item : Proclamation Recognizing May as National Bike
Month
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: The Village recognizes May as National Bike Month, including May 4th as Bike to School
Day as well as May 16th to 20th as Bike to Work Week and May 20th as Bike to Work Day.
ATTACHMENTS:
• Bicycle Month Proclamation 2016 (DOCX)
Trustee Liaison Staff Contact
Trilling Darren Monico, Public Works
Monday, May 16, 2016
Updated: 5/12/2016 10:43 AM A Page 1
Packet Pg. 23
8.A.a
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III.
National Bike Month 2016
WHEREAS, May is National Bike Month in the United States, including the
designation of May 16-20 as Bike to Work Week; and
WHEREAS, millions of Americans will experience the joys of bicycling during
the month of May through educational programs, races, commuting events, trail work
days, helmet promotion, charity events, or just getting out and going for a ride; and
WHEREAS, the League of American Bicyclists, bicycle clubs, schools, parks
and recreation departments, police departments, hospitals, companies and civic groups
throughout the nation will be promoting bicycling as an environmentally -friendly
alternative to motor vehicles as well as an enjoyable leisure activity; and,
WHEREAS, creating bicycle -friendly communities has been shown to enhance
overall quality of life and boost community spirit, to improve traffic safety, and to reduce
pollution and congestion, and,
WHEREAS, the Village of Buffalo Grove has an excellent bike path and
sidewalk system which is continually enhanced based on suggestions by bicyclists and
pedestrians in the community; and,
WHEREAS, the Village is committed to planning and implementing further
improvements and enhancements to encourage the safe use of the bike path system and to
improve connections to trails and paths in adjacent communities.
NOW THEREFORE, the Village President and Board of Trustees of the
Village of Buffalo Grove recognize the month of May 2016 as National Bike Month.
Proclaimed this 16th day of May, 2016.
Village President
Packet Pg. 24
8.B
Information Item : Proclamation Recognizing National Emergency
Medical Services Week
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends proclamation.
SUMMARY: A proclamation recognizing May 15th through May 21st, 2016 as National Emergency
Medical Services Week.
ATTACHMENTS:
• EMS_Week_Proc_05-16 (DOCX)
Trustee Liaison
Trilling
Monday, May 16, 2016
Staff Contact
Mike Baker, Fire
Updated: 5/11/2016 4:04 PM
Page 1
Packet Pg. 25
8.B.a
IN
NATIONAL EMERGENCY MEDICAL SERVICES WEEK
May 151h through May 21't, 2016
as
WHEREAS, Emergency Medical Service is a vital public service; and,
WHEREAS, the members of the Buffalo Grove Fire Department provide lifesaving care to w
those in need 24 hours a day, 7 days a week; and,
Ln
WHEREAS, access to quality emergency care dramatically improves the survival and
recovery rate of those who experience sudden illness or injury; and,
WHEREAS, the emergency medical service system consists of emergency physicians,
emergency nurses, emergency medical technicians, paramedics, firefighters, educators,
administrators and others; and,
WHEREAS, the members of the Buffalo Grove Fire Department engage in thousands of
hours of specialized training and continuing education to enhance their lifesaving skills; and,
WHEREAS, it is appropriate to recognize the value and the accomplishments of
emergency medical services providers by designating an Emergency Medical Services Week.
NOW, THEREFORE, the Village President and Board of Trustees of the Village of
Buffalo Grove recognize the week of May 15th through the 21st, 2016 as EMERGENCY
MEDICAL SERVICES WEEK in the Village of Buffalo Grove.
Proclaimed this 16th day of May, 2016.
Village President
Packet Pg. 26
8.0
Action Item : Approve Change Order Chadwick Contracting
Company
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends a change order to provide up to $107,944.25 for additional patching quantities at the
Metra Parking Lot.
SUMMARY: On April 4th, the Board authorized $83,737 in Metra Parking Lot Improvements to Chadwick
Contracting Company. The Village previously received a $100,000 DCEO grant and has a cost sharing
agreement with Pace for the shared access drive in an amount of $7,944.25. The change order amount
will be covered by these two items at no cost to the Village. Staff recommends approval of a change
order increase of up to $24,207 in additional patching quantities up to the amount of $107,944.25 as
shown on the attached spreadsheet.
ATTACHMENTS:
• Chadwick Metra Proposed Change Order Quantities (PDF)
Trustee Liaison
Stein
Monday, May 16, 2016
Staff Contact
Darren Monico, Public Works
Updated: 5/12/2016 4:24 PM
Page 1
Packet Pg. 27
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8.D
Action Item : Authorization to Execute an Agreement with Gewalt
Hamilton Associates, Inc. for the 2017 Street Improvement Project
Design
Recommendation of Action pp
,,,,,,,,,,,,...,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Siaff recommends approval.
SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt Hamilton
Associates, Inc. for design services in an amount not to exceed $46,700.00.
ATTACHMENTS:
• Board Memo - 2017 Design (DOCX)
• 2016.M023 Buffalo Grove Gail & Green Knolls Design (PDF)
Trustee Liaison
Stein
Monday, May 16, 2016
Staff Contact
Kyle Johnson, Engineering
Updated: 5/12/2016 4:26 PM
Page 1
Packet Pg. 29
8.D.a
VILIAGE OF
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
2017 ROADWAY IMPROVEMENT PROJECT DESIGN
DATE:
APRIL 5, 2016
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
The Engineering Division is proposing to improve the roadway on the following Village Streets in
2017 and/or 2018:
Roadway Reconstruction and/or Rehabilitation
1. The full length of Gail Drive (including cul-de-sacs), from Green Knolls Drive to Green Knolls
Drive
2. The full length of Green Knolls Drive (including cul-de-sacs), from Thompson Boulevard to
Deerfield Parkway
Gewalt Hamilton Associates, Inc. (GHA) has submitted a Professional Services design Contract for
design work to be performed in 2016. Staff will then bid the construction projects with the Board's
approval during the 2017 and/or 2018 construction seasons. The size, scope and timeframe of these
projects will be determined by funding and design. All roadway sections to be designed are in need
of repair and designing them will be the next step toward improvement, allowing for the next steps
to be developed around the budget constraints. These projects do not include any MFT dollars.
Staff recommends approval of the GHA contract.
Packet Pg. 30
April 22, 2016
Mr. Kyle E. Johnson, P.E.
Civil Engineer 11
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, IL 60089
Re: Professional Engineering Services
Gail Drive & Green Knolls Drive Improvement Project
Buffalo Grove, Illinois
GHA Proposal No. 2016.M023
Dear Mr. Johnson:
CONSULTING ENGINEERS
625 Forest Edge Drive, Vernon Hills, IL 60061
TEL 847.478.9700 0 FAx 847,478.9701
www.gha-eiigincers.com
Thank you for considering Gewalt Hamilton Associates, Inc. (GHA) for the design engineering services and
preparation of plans and specifications for the above referenced roadway improvement project.
If you should have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
Gewa4 Hamilton Associates, Inc.
/I
Leo X. Morand, P.E.
Associate/Senior Engineer
Imoranda.gha-engineers.com
Encl.: GHA Proposal No. 2016.M023
3600 1-70 Drive SH, Suite E, Columbia, MO 65201 a Ttiu, 573397.6900 a FAx 573.397.690 1 1 Packet Pg. 31 1
8.D.b
FA I f I GEWAET HAM
I in ASSOCIATES, INC.
Professional Engineering Services CONSULTING ENGINEERS
Gail Drive & Green Knolls Drive Improvement Project 625 Forest Edge Drive, Vernon Hills, 11. 60061
Village of Buffalo Grove TEL 847.478.9700 0 FAx 847.478.9701
GHA Proposal No. 2016.M023 www.gha-engineers.com .N
0
d
Village of Buffalo Grove (Client), 51 Raupp Boulevard, Buffalo Grove, IL 6008, and Gewalt Hamilton
a.
Associates, Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows:
as
I. Project Understanding c
L
The Village of Buffalo Grove wishes to begin preparation of road improvements plans for Gail Drive and E
Green Knolls Drive. It is anticipated that new curbs and underdrains will be installed along the entire length.
of each roadway. It is also anticipated that the existing base (left in place) will be used for the project. The
roadway segments included in the project are:
• The full length of Gail Drive (including cul-de-sacs), from Green Knolls Drive to Green Knolls Drive; N
and =
• The full length of Green Knolls Drive (including cul-de-sacs), from Thompson Boulevard to
Deerfield Parkway. LO
T
II. Scope of Services r
N
The scope of services is based upon our knowledge of the Village, our review of the information furnished o
to us, and our extensive experience in preparing contract documents for infrastructure improvement A
projects. We understand that no Motor Fuel Tax funds will be used with these projects.
A. Final Engineering Design
1. Meet with Village Staff to discuss pavement strategies and other infrastructure improvements
that may be necessary. We anticipate up to four (4) meetings with Village staff throughout the
design process. We have based our level of compensation on this number of meetings. If the
Village requests additional meetings, they would be provided as an additional service in
accordance with Section V. Compensation for Services.
Based upon information provided by Village staff, GHA shall note the locations of any sewer
spot repairs.
Preparation of final engineering plans to include a Title Sheet, Plans, and Details for
construction.
4. Preparation of project notes and contract specific directions for road improvements, including
traffic control, working conditions, material specifications, coordination with public inspection
agencies, and other coordination and construction information. If available, we will use front-
end documentation provided by the Village.
We do not anticipate any permits being required for the proposed work. However, if the
improvements become a full reconstruction project, we will need to submit for an IEPA NPDES
3600 1-70 Drive SH, Suite 'E , Columbia, MO 65201 a Ti" u, 373.397.6900 . F Ax 573,.397.6901 Packet Pg. 32
8.D.b
permit and Lake County Stormwater Management Commission (LCSMC) Watershed
Development Permit (WDP). These permits are not included in our scope of work or fee.
Preparation of an engineer's opinion of probable cost based on the completed final engineering
plans and specifications.
Preparation of complete bid packages for distribution to contractors and Village (25 maximum).
Respond to bidding questions and issue addendum as necessary.
Attend the bid opening, prepare a summary of the received bids, and make a recommendation
for award of the contract.
B. Deliverables
The following will be delivered to the Village of Buffalo Grove upon completion of the project.
Two (2) copies of all engineering plan sets.
Bid specifications.
III. Additional Services and Services Not Included
We would be pleased to provide additional assistance beyond the scope described. These services may be
provided at the request of the Village of Buffalo Grove as an additional service:
Meetings with public officials, Village staff, agencies, homeowners, or consultants beyond
those noted in the scope. Attendance at public hearings.
Performing surveying and topographic work.
Illinois Department of Natural Resources and US Army Corps of Engineers Permits.
4. NPDES — Construction Site Activities Permit.
Clean Construction or Demolition Debris (CCDD) testing, analysis, and certification.
6. Preparing construction plans and specifications for utility improvements or coordination of
utilities relocation.
7. Construction staking or any construction phase services.
Preparation of multiple bid set plans or phased plans.
9. Permit fees, review fees, or utility locate fees.
IV. Engineering Staff and Proposed Schedule
Mr. Leo X. Morand, P.E. will function as the Project Manager. Additional professional and technical staff will
provide support as needed.
GHA is prepared to commence work upon receipt of authorization to proceed. We will make every
reasonable effort to ensure that project milestones and deadlines are met.
April 22, 2016 GHA Proposal No. 2016.M023 P Packet Pg. 33
8.D.b
V. Compensation for Services
Based on the scope of services outlined above, we propose billing on a time -and -materials (T&M) basis a
not -to -exceed (NTE) fee, as follows.
Service NTE Fee
Final Engineering Design $45,400.00
Estimated Reimbursable Expenses $1,300.00
T&M NTE + Reimbursables $46,700.00
For any additional services beyond those outlined in Section /I: Scope of Services, the Client shall pay GHA
in accordance with the following hourly rates:
GHA 2016 Hourly Billina Rates
Principal Engineer
$196/hr
Senior Engineer
$166/hr
Senior Environmental Consultant
$166/hr
Professional Engineer
$138/hr
Registered Land Surveyor
$120/hr
GIS Professional
$120/hr
Staff Engineer
$116/hr
Senior Engineering Technician
$114/hr
Environmental Consultant
$112/hr
Engineering Technician II
$98/hr
Engineering Technician I
$72/hr
Clerical
$60/hr
Reimbursable expenses, including items such as printing, messenger service, mileage etc., will be billed to
the Client without markup.
Invoices will be submitted on a monthly basis by phase, and will detail services performed. This permits the
Client to review the status of the work in progress and the charges made.
VI. General Conditions
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be
performed as reasonably required in accordance with the generally accepted standards for civil engineering
and surveying services as reflected in the contract for this project at the time when and the place where the
services are performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor
of a third party against either the Client or GHA. GHA's services under this Agreement are being performed
solely for the Client's benefit, and no other party or entity shall have any claim against GHA because of this
April 22, 2016 GHA Proposal No. 2016.M023 P Packet Pg. 34
8.D.b
Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable
for any loss of profit or any consequential damages.
The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the
Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree
otherwise.
This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein
as the General Provisions of this Agreement, constitute the entire integrated agreement between the
parties which may not be modified without all parties consenting thereto in writing.
By signing below you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc.
��
Leo X. Morand, P.E.
Associate/Senior Engineer
Encl.: Attachment A
Village of Buffalo Grove
Name:
Title:
Date:
April 22, 2016 GHA Proposal No. 2016.M023 P Packet Pg. 35
ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC.
PROFESSIONAL SERVICES AGREEMENT
1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonal
performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and 1
place where the services are provided.
2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the d;
indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The ft
and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall c
subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to I
requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreemf
as provided for herein. ..
3. Client Information. Client shall provide GHA will all project criteria and full information for its Scope of Basic Services. Gf aa)
may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultan o
contractors and subcontractors, without independently verifying that information. a
4. Payment. The Client shall make payments pursuant to the Illinois Local Government Prompt Payment Act (50 ILCS 50511 et se y
5. Instruments of Service. The Client acknowledges GHA's plans and specifications, including field data, notes, calculations, and
documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments c
service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, errc a
or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA's Basic Services. Failure E
provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made any modifications to the instruments
service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification
the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and lit in
GHA harmless from any liability, damage, or cost, including attorneys' fees, arising from the unauthorized reuse or modification of 1
instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identified in this Agreemt N
are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from the Q
reduced and/or eliminated services. If GHA's Scope of Basic Services does not include construction administration phase services, Clip
assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA for a
act, omission or event connected thereto. Unless included in GHA's Scope of Basic Services, GHA shall not be liable for coordination with
the services of Client's other design professionals. r
6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the print C
instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electrol
files, the signed / sealed instruments of service shall control. GHA's electronic files shall be prepared in the current software GHA uses a
will follow GHA's standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty tl
its software will be compatible with other systems or software. —
7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possil c
contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client's project will comply with interpretatic
of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for add
project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulatic
applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completi 06
of GHA's instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply w r
such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes t
project scope after GHA's completes its instruments of service.
8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilit o
or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained frt 0
visible surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nati
of these utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnish :
by third parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is soli pp
responsible for utility locations, their markings in the field and their placement on the plans based on information they provided. Client agrt N
GHA is not liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforesc 01
conditions, including but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contrac
to provide test holes and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon it. If t c
included in the Scope of Basic Services, such work will be compensated as additional services.
9. Opinion of Probable Construction Costs. GHA's Scope of Basic Services may include the preparation of an opinion of probal
construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contracto
methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis v
experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client (1
accuracy and completeness of which GHA may rely upon), and represent GHA's reasonable judgment. Client accepts that GHA does 1 Q
guarantee or warrant that proposals, bids, or the actual construction costs will not vary from opinions of probable cost prepared for the Clie
GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA's opinion of probable construction costs. Cliff
agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction cost
10. Contractor's Work. Client agrees that GHA does not have control or charge of and is not responsible for construction mea
methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State a —
local safety requirements, in connection with construction work performed by the Client or the Client's construction contractors. GHA is not
Attachment A — Buffalo Grove, April, 2016 Page 1 of 2 1 Packet Pg. 36
responsible for the supervision and coordination of Client's construction contractors, subcontractors, materialmen, fabricato 8•D.b
operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, construction
equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not dire'
or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client's construction contracto
subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the work, or for fait
of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsil
for jobsite and worker safety, and warrants that this intent shall be included in the Client's agreement with all prime contractors. The Clip
agrees that GHA and GHA's personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted agai
GHA which arise out of the Contractor's or its subcontractors' negligence, errors or omissions in the performance of their work, and shall a] c
be named as an additional insured on the Contractor's and subcontractors' general liability insurance policy. Client warrants that this into •0
shall be included in the Client's agreement with all prime contractors. If the responsible prime contractor's agreement fails to comply with I
Client's intent, then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor's
subcontractors' negligence, errors or omissions in the performance of their work. a)
11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that conc( o
CL
GHA's scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are genera
consistent with the GHA's Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliar y
with the Instruments of Service. Owner agrees that GHA's review and action in relation to the submissions does not constitute the provision
means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA's consideration o- c
component does not constitute acceptance of an assembled item. a
12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contamina E
or pollutants.
d
13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverif
information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts tl
GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawir
due to incorrect or incomplete information furnished by others to GHA. N
14. Disputes. All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, I Q
dispute shall be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Chi
and GHA mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation
unsuccessful, litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. T
controlling law shall be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreem( r
shall be deemed to have accrued and all statutory limitations periods shall commence no later than the date of GHA's services being substantia C
completed. Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not agai_ M
GHA's owners, officers, directors, shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim.
15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by givi
the other art ten 10 calendar days prior written notice. The Client shall within thirty 30 calendar days of termination a GHA for
party )' Y p Y( )' Y pay
services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Clio a
shall not assign this Agreement without GHA's prior written consent. There are no third -party beneficiaries to this Agreement.
Attachment A — Buffalo Grove, April, 2016 Page 2 of 2 1 Packet Pg. 37
8.E
Action Item : Authorization to Purchase Road Salt for the 2016-2017
Winter Season
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: Staff requests authorization to purchase not more than 1,440 tons of bulk rock salt from
Morton Salt at $58.57 per ton at a total price not to exceed $84,341 and not more than 1,320 tons of bulk
rock salt from Cargill Incorporated Salt Division at $71.90 per ton at a total price not to exceed $94,908 in
accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.)
ATTACHMENTS:
• Award of Contract Road Salt 2016 (DOCX)
• Bid —Tab Lake Co Salt 2016 (PDF)
• SALT Requisition 16-17 (PDF)
Trustee Liaison
Stein
Monday, May 16, 2016
Staff Contact
Brett Robinson, Finance
Updated: 5/12/2016 3:02 PM
Page 1
Packet Pg. 38
8.E.a
1,1 F
�13UFFALO GROVE
DATE: April 26, 2016
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
SUBJECT: Road Salt
Is
Staff recommends that the Village Board authorize the purchase of up to 2,760 tons of salt for the winter
season of 2016-2017 from Morton Salt.
During the 2015-2016 winter season staff purchased 2,309.55 tons of salt to meet the minimum requirements
of each contract. Staff was able to fill the new salt shed and it currently contains an estimated 4,636 tons of
salt. In an effort to mitigate cost increases caused by uncertain demand throughout the region and provide
supply chain security, staff has continued to multi -source suppliers.
Staff has communicated to the State of Illinois that Buffalo Grove will extend the current contract at the
maximum amount allowable for purchase (1,320 tons) for the 2016-2017 season. The 1,320 tons of salt has
pricing that will be extended from 2015 prices with a cost increase of no more than five percent for an
estimated cost of $71.90 per ton.
Staff has worked with Lake County on a joint bid venture for a further 1,440 tons of salt, and received pricing
below expected levels. Both contracts allow for a minimum order of 80% and a maximum of 120% of the
estimated tonnage, as such, the Village can achieve savings by blending the orders to take advantage of the
lower prices from Morton Salt. Combining the purchases, the blended rate per ton for rock salt for the 2016-
2017 winter season is $64.97, a decrease of 7 percent over the previous year.
Staff requests authorization to purchase not more than 1,440 tons of bulk rock salt from Morton Salt at $58.57
per ton at a total price not to exceed $84,341 and not more than 1,320 tons of bulk rock salt from Cargill
Incorporated Salt Division at $71.90 per ton at a total price not to exceed $94,908 in accordance with the
Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.)
Page 1 of 1
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8.E.c
TO: Local Governmental Units Authorized to Participate in Joint Purchasing
FROM: Wayne Ilsley, CPPB
Bureau Of Strategic Sourcing, Commodities & Equipment
DATE: March 01, 2016
SUBJECT: Deadline for Submission of Bulk: Rock Salt Sodium Chloride
Re uirements for the 2016 - 2017 Winter Season
Action Required!
The State of Illinois, Bureau of Strategic Sourcing is planning to solicit bids for highway ice control ( bulk rock salt ) in
May or June of 2016 for the 2016-2017 winter season.
Additionally, existing contracts ( PSD 4018143, 4018144, 4018145, and 4018146 ) contain a renewal option at the
sole option of the State. Therefore, if you are a participant within one of these contracts and if your community's
intention is to renew, then this must be identified.
If your unit of government desires to be included in this year's contract re -procurement solicitation, or wishes to
renew one of the existing contracts with a renewal option, you are required to complete the copy of the attached
Joint Purchasing Requisition Form and return it to the Bureau Of Strategic Sourcing no later than 5:00 P.M. April
01, 2016. Your choice is to "SOLICIT BIDS" or "RENEW" or "not be an active participant" in the State's procurement
efforts for the 2016 - 2017 Season. Note: Timeframe for submission is firm, and will not be extended.
The "RENEW" Renewal Process - Utilize Table B
If your governmental entity is a participant under one of the following contracts - ( PSD 4018143, 4018144, 4018145„
and 4018146 ) - and upon receipt of your stated desire to Renew with your updated tonnage quantity requirements,
the State will work to finalize renewal on behalf of your governmental entity, Should you choose to renew, all terms
and conditions shall remain the same as in the present contract, and you will be able to re -state desired quantities
( with cap on quantity increase not to exceed 20.% more than your past year's quantity ). Complete Table B ( only )
to indicate your intent to renew and state your desired quantity requirements.
Note that a renewal option is not available under current contracts ( PSD 4017724, 4017725, and 4017726 ) and
you should complete Table A (only) to indicate your intent to participant, and state your quantity requirements for re-
establishment of competitively bid new contract(s) for the 2016 - 2017 Season.
801 Stratton Office Building, 401 South Spring Street, Springfield, IL 62706 Packet Pg. 46
Printed on Recycled Paper
8.E.c
The "SOLICIT BIDS" ReBid Procurement Process - Utilize Table A
Should a renewal option not exist, or should you wish to participate in the State's bid process for the 2016-2017
Season, complete Table A (only) to indicate your intent to participate in the bid process, your minimum purchase
requirement, and your desired bid quantities as 100.% of your contract commitment.
The State seeks to combine the needs of hundreds of governmental entities across Illinois into a single bid document
in an effort to consolidate buying power, and to make it easier for vendors to respond to the individual needs of those
hundreds of communities through a single bid response. Award is to the lowest responsible bidder meeting the terms
and conditions of the bid solicitation. A single contract is completed for each vendor for all locations awarded through
the competitive process. Thereafter, each governmental unit places its own orders with their vendor in compliance
with the contract terms and conditions, and is responsible for direct payment to their contract vendor.
CMS does not set pricing, nor does CMS buy salt for resale. Vendors offer pricing under a competitive bid process,
in accordance with the Illinois Procurement Code and Rules and the Illinois Joint Purchasing Act. CMS strives to
utilize a consistent approach, to the greatest degree possible, in seeking to achieve a highly competitive bid process
Anticipated Terms — for the 2016 - 2017 Solicitation
This section applies to those units of government participating in the joint purchase of rock salt contract solicitation.
Renewing entities will be governed under the existing contract(s). All participants will be required to abide by the
respective contract terms and conditions. The major terms for the upcoming season are expected to be as follows:
1. Rock salt specification shall be in accordance with AASHTO Specification M143, Sodium Chloride Type 1,
Grade 1, or an acceptable approved alternate.
2. Quantities shown in the invitation for bid are estimates only. The total ton quantity submitted shall be considered
sufficient to service the seasonal needs of the local governmental unit, and may be adjusted as stated herein.
3. The purchase percentage agreement is consistent with last season's bid. We are asking local government to
identify their purchase percentage commitment ( choose one ) on the Requisition Form, ( Table -A Option )
3.a, When submitting rock salt estimated usage for next winter, local governmental unit shall agree to purchase
at least 80.% of the amount; and the vendor shall agree to furnish not less than 120.% of the awarded tonnage
amount. ( Please make selection on Requisition Form )
OR
3.b. When submitting rock salt estimated usage for next winter, local governmental unit shall agree to purchase
at least 100.% of the amount; and the vendor shall agree to furnish not less than 120,% of the awarded tonnage
amount. ( Please make selection on Requisition Form )
3.c. Each governmental unit is responsible for ensuring that the guaranteed purchase requirement is met before
the end of the season ( June 30, 2017 ).
4. Each governmental unit shall be responsible for issuing their own purchase orders against the resulting contract.
4.a. Governmental units are strongly encouraged to order early and to store as much salt_ as possible in
order to help prevent potential salt shortages. Governmental units need to make every effort to place orders in
full truckload quantity of ( 22 - 25 tons ).'Requests for a quantity of less than a truckload will not be accepted.
2 Packet Pg. 47
8.E.c
4.b. Local governmental units reserve the right to purchase up to 50.% of the total award requirements prior to
November 30, 2015 and the vendor shall notify each delivery point in advance of when shipment is to begin.
4.c. Vendors shall accept orders at any time during the period from the date of contract issue through the last
day of the contract, or as mutually agreed upon by the vendor and contract participant.
5. Deliveries shall be accepted only on regular work days ( Monday through Friday and excluding all State holidays )
during regular work hours ( 7:30 a.m. to 4:00 p.m.), except when special arrangements have been made in
advance with an appropriate agency or governmental representative at the delivery site.
All truck loads shall be covered with an approved weatherproof material, and all deliveries shall be Pre -Paid
F.O.B. Destination as stated in the order document.
Truckloads containing foreign material such as mud, rocks, etc., may be rejected at the delivery site, and a
replacement shipment scheduled by the contract vendor.
The State and Local Governmental Units reserve the right to require that some trucks occasionally be directed to
a scale in the vicinity of the delivery point as a check on delivered truckloads.
Deliveries are to be made as soon as possible after receipt of an order, maximum time from receipt of an order
placed by local governmental units after December 1.st shall not exceed seven working days, or as modified by
Contract Order Guidelines.
Each governmental unit shall be responsible for the processing of vendor invoices in a timely manner to ensure
prompt payment is made directly to the vendor.
CMS intends to continue to include a liquidated damages clause similar to the following:
From December 1, 2016 thru April 1, 2017; if the vendor is unable to make delivery within the required working
days, governmental units shall have the right to assess and retain a specified amount per ton per calendar day
as liquidated damages on the undelivered portion of the order. If after seven days of liquidated damages, the
vendor has still failed to deliver as required, governmental units shall reserve the right to take action to remedy
the failure of vendor performance in accordance with the contract.
7. For contract performance protection, the State will secure a performance bond from the contracted vendor,
valued at 20.% of the total of the contract award dollar value.
8. In December 2016 the contract vendor(s) shall be required to have stockpile(s) in place located in or near Illinois
covering 100.% of the total tonnage awarded for the northern regions of the State, and in January of 2017 the
stockpile(s) located in or near Illinois covering 100.% of the tonnage awarded for all other regions of the State.
9. The contract price shall remain firm for the entire contract period up to the maximum 120.% guaranteed limit.
Local governmental unit requirements over the maximum 120.% purchase threshold will be supplied by the
vendor upon mutual agreement of the parties.
In the case of an emergency, efforts shall be made to have the vendor ship enough salt to aid affected local
governmental units through the emergency situation.
3 1 Packet Pg. 48
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2014.2015 Season Retrospective
Many challenges were experienced in the 2014-2015 season due to a variety of factors affecting the road
salt market across the Midwestern Region. The season salt re -procurement for Illinois State Agencies and
participating Local Governmental Units proved to be a difficult task, and did result in some non -fulfilled
requirements. These challenges were not unique to Illinois, but the scope of the Illinois procurement and
high participation level of local governmental participation did mean more communities were impacted.
2015 - 2016 Season Retrospective
A competitive bid process, essentially unchanged from previous years, was used in the solicitation to meet
statewide requirements for over 850 individual participants, This season salt re -procurement did not incur
the challenges experienced in the 2014-2015 season and all requirements were fulfilled at bid prices much
lower than the weighted average in the prior season.
This is an Opt -in Process
Participation in the State's procurement process for rock salt is voluntary, an opt -in process. CMS has no method
to ensure vendor participation, nor control pricing that vendor's offer in the competitive bid process.
Local Communities are not inhibited nor restricted from seeking bids independently should they choose to do so.
However, by indicating through this requisition process your desire to either "RENEW" or to "SOLICIT BIDS" in
the upcoming bid process, you are committing your entity's participation. The State will act in accordance with
your submitted requisition.
We ask that you give immediate attention to this matter and allow reasonable mailing time or fax response submittal
to ensure that we receive your salt request prior to the deadline. Return your Joint Purchasing Requisition via Mail
or Fax or Email (or more than one method ) as stated below no later than 5:00 p.m. April 01, 2016. Note that this
deadline is firm, and will not be extended.
We thank you for your consideration and welcome your participation in the upcoming bid. Any questions you have in
completing the form or concerning the rock salt bid/contract can be directed to the following:
Wayne Ilsley, CPPB, Buyer
Department of Central Management Services
Bureau Of Strategic Sourcing — Commodities & Equipment
Room 801 William G. Stratton Office Building
401 South Spring Street, Springfield, IL 62706
Phone: (217) 782-8091 Fax: (217) 782-5187
Email Address for submission:
CMS.BOSS. EC(a-)illinois.gov
4 1 Packet Pg. 49
NOI ILLIS
JOINT PURCHASING REQUISITION
CY' 16-' 17 New Purchase Commitment
PLEASE RETURN TO:
Illinois Department of
Central Management Services
801 Wm. G. Stratton Building
401 S. Spring Street
Springfield, IL 62706
Fax: (217) 782-5187
Email Address for submission:
CINIS.13!( SS.W(ii illinols.aov
_ _ No Thank You, Opt -Out-> Our unit does not want to participate in the CY' 2016-2017 Contract Procurement.
But keep on mailing list. Notice:-> Please complete and return the Contact information below to remain on the mailing list.
Joint Purchasing #: L- �J Date: 3 / / 2016
Government Unit: `JtL_LQQ -
Mailing Address: QP LV b .
City / State / Zip:
County: K
Contact Person: 7- -Ti 1&t t•► ct� te1
Telephone Number: 4'7 ^ 4 5-► -
Fax Number: Li 1 _ 4 S - _ 1(°
Contact Email: 'F 1 W^ N C- \) • O RGi
Deliver Point
______._._ ____. �_...__�_____ ....._._ .........
( Provide Delivery Details To Contract)
( Vendor At Time Of Order Placement)
<- Please provide Email Address
* * * * * * * * * * * * * Participant, Complete Only One - Either "Table -A" or "Table-B" Below * * * * * * * * * * * * *
Table A: Complete this table to have the State "SOLICIT BIDS" for your governmental entity
ITEM DESCRIPTIONw w_ w BID QUANTITY ......m.
UNIT MEASURE
A S,l [ � O T 1143 Road Salt or,.. r jvt1le t, ( Total Tonnage ( 22 - 25 Ton / Truck )
Rock Salt, Bulk
Tons
Please note your Purchase Commitment Percentage for Total Tonnage Quantity as stated above (choose one)
OPTION 1 80.%. minimum purchase requirement/120% maximum purchase requirement
OPTION 2 100% minimum purchase requirement/120% maximum purchase requirement
***********
lete Only One - Either "Table -A" Above or "Table-B" Below * * * * * * * * * * *
Table B: Complete this table to have the State "RENEW" Requirements for your governmental entity
__._......e ITEM DESCRIPTION QUANTITY UNIT MEASURE-
, / SH'170,NI143 load Sah or ]Equivalent (( Total Tonnage ( 22 - 25 Ton / Truck)
Rock Salt, Bulk
Tans
Note: Renewal is available ONLY under Contracts PSD 4018143, 4018144, 4018145, and 4018146 for CY' 2015-2016.
Your quantity may not exceed more than a 20% increase of last season's quantity, and price cannot increase more than 10.% of
last season's price. Other Terms & Conditions of Contract will remain the same as last year. Please Check Contract # Below:
Note Current CMS Contract: PSD 4018143 ( ) -or- PSD 4018144 ( )< ) -or- PSD 4018145 ( ) -or- PSD 4018146 (
I certify that funds are available for the purchase of the items on this Requisition and that such items are for the sole use of this
governmental unit, and not for personal use of any official or individual or re -sale.
In addition, I agree to
SIGNATURE
Joint Purchasing Procedure established by the Department of Central Management Services.
UTHORIZED OFFICIAL OR AGENT
Printed on Recycled Paper
Vtu-.P.C%T_ r-6."j Pal.CQ.
TITLE
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Ordinance No. 0-2016-26 : Ordinance Concerning the Village of
Buffalo Grove Administrative Hearing System
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: The attached ordinance allows mobile telephone violations and other code violations to go
through the adjudication process.
ATTACHMENTS:
• CHICAGO1-#663477-v1-Ordiance_for Adminstrative_Adjudication (DOC)
Trustee Liaison
Berman
Monday, May 16, 2016
Staff Contact
Steven Casstevens, Police
Updated: 5/12/2016 4:27 PM A
Page 1
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Underlined = addition
c*,.� = deletion
04/ 14/2016
#663477
ORDINANCE NO. 2016 -
AN ORDINANCE AMENDING CHAPTER 2.62, VILLAGE ADMINISTRATIVE
HEARING SYSTEM
AND
ADDING SECTION BG-12-610.2, USE OF A MOBILE TELEPHONE WHILE DRIVING
TO THE BUFFALO GROVE MUNICIPAL CODE.
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, Village desires to increase the jurisdiction of the Village Administrative
Hearing System; and
WHEREAS, the driving of a motor vehicle while using a mobile telephone is a
distraction and may cause a motor vehicle accident.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The foregoing recitals are hereby adopted and incorporated into and made a
part of this Ordinance as if fully set forth herein.
Section 2. Section 2.62.015, Village Code Hearing Jurisdiction, of the Buffalo Grove
Municipal Code, is hereby amended to read as follows:
2.62.015 Village Code Hearing Jurisdiction.
A. An administrative adjudication proceeding pursuant to this Chapter may be initiated for
any alleged violation ofthes .,,,,.* of the Buffalo Grove Municipal Code, the International
Building Code ("IBC"), the International Property Maintenance Code ("IPMC"), the
International Residential Code One -and Two -Family Dwellings (IRC), and the Illinois Vehicle
Code ("IVC")(Illinois Compiled Statutes, Chapter 625), as ale 2.62.0 5 1, except
for:
1. An offense that is a traffic regulation governing the movement of vehicles,
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2. Any reportable offenses under Section 6-204 of the Illinois Vehicle Code, and
3. Any matters under the jurisdiction of Chapter 2.63, Village Traffic Administrative
Hearing System.
B. Any violation prosecuted under administrative adjudication which is not listed in Table
2.62.015-1 of this Chapter is subject to the general penalty provisions of Chapter 1.08 of this
Code.
&C. Any offense listed in Table 2.62.015-1 of this Chapter The via is desefibea if the
Viol do N tiee may be settled, compromised and paid in the respective amounts and within the
respective time frames set forth in the Table ofOff rses aii Eros i Table 2.62.015-1, Table of
Offenses and Fines, of this Chapter except as set forth is Subsection D.42, hereof.
D. C—. A violation of any of the offenses, except for offenses in Chapter 10.16 of the Buffalo
Grove Municipal Code, set forth in Table 2.62.015-1 of this Chap by a minor require the
minor to appear at the administrative adjudication hearing and are not subject to the pre -pay
option as set forth in said Table..
Section 3. Subsection E, Authority and Powers, of Section 2.62.040, Hearing Officer, of
the Buffalo Grove Municipal Code is hereby amended to read as follows:
2.62.040. Hearing Officer.
E. Authority and Powers. Hearing Officers shall have all powers necessary to conduct fair and
impartial hearings including, but not -limited to, the power to:
1. Hold conferences for the settlement or simplification of the issues;
2. Administer oaths and affirmations;
3. Hear testimony and accept evidence that is relevant to the allegation of a Violation;
4. Issue subpoenas directing witnesses to appear and give relevant testimony at the
Hearing, upon the request of the parties or their representatives;
5. Preserve and authenticate the record of the Hearing, including all exhibits and
evidence introduced at the Hearing;
6. Issue a determination, based on the evidence presented at the Hearing, on whether a
Violation occurred or exists. The Hearing Officer's determination shall be in
writing and shall include a written finding of fact, decision, and order, including
the fine, penalty, or other action with which the defendant must comply; and
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7. Impose penalties consistent with applicable Code provisions, order the defendant to
obtain a compliance bond, require the defendant to take corrective action to cure
the violation and assess costs upon fording a defendant liable for the charged
Violation. Assessment of costs of $25 to $50 shall be based upon the complexity
of the matter heard.
8. Impose a term of community service in addition to or in lieu of any applicable
fine.
9. Impose, if applicable, a late payment penalty pursuant to Section 3.48.060 of
this rode.
Section 4. Chapter BG-12, Seat Safety Belts, of the Buffalo Grove Municipal Code is
hereby amended by changing the Title from SEAT SAFETY BELTS to MISCELLANEOUS
REQUIREMENTS.
Section 5. Chapter BG-12, MISCELLANEOUS REQUIREMENTS, of the Buffalo
Grove Municipal Code is hereby amended by adding thereto the following Section BG-12-610.2,
Use of Mobile Telephones, as follows:
BG-12-610.2 Use of Mobile Telephones.
A. General Provisions. Except as provided by Subsection B of this Section, no person shall
drive a motor vehicle while using a mobile, cellular, analogy wireless or digital telephone
B. Exceptions. The provisions of this Section shall not apply to:
1. Any public safety officers and operators of emergency vehicles while they are on duty
and acting in their official capacities;
2. Persons using a telephone with a "hands -free" device that allows the driver to talk into
and listen to the other party without the use of the driver's hands,
3. Persons usingphone to call 9-1-1 or other emergency telephone numbers to contact
public safety forces; and
4. Persons using a telephone while maintaining a motor vehicle in a stationary, parked
position, while the vehicle is not in gear.
C. Any person found guilty of violating the provisions of this Section shall be punished
accordingto o the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 6. Table 2.62.015-1, Table of Offenses and Fines, of the Buffalo Grove
Municipal Code is hereby amended by adding thereto the following:
Chapter/Section
Title/Offenses
Minimum
Maximum
Minimum
Fine/Fine
Fine*
Fine
Paid Before
Must
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Hearing
Appear
At Hearin
5/12-610.2
Use of Mobile
$50
Telephones
Section 7. If any section, paragraph, clause or provision of this Ordinance shall be held
invalid, the invalidity thereof shall not affect any other provision of this Ordinance.
Section 8. Any person violating any portion of this Ordinance shall be punished
according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.
Section 9. This Ordinance shall be in full force and effect from and after its passage,
approval and publication. This Ordinance may be published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: .2016
APPROVED: 2016
PUBLISHED: , 2016
ATTEST:
Janet Sirabian, Village Clerk
Cl
APPROVED:
Beverly Sussman, Village President
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8.G
Ordinance No. 0-2016-27 : An Ordinance Amending Chapter 5.20
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: Hakuya Sushi, Inc at 161 W. Dundee Road has amended their liquor license renewal
application from a Class B license to a Class E License.
ATTACHMENTS:
• Class B - Hakuya Sushi - change to Class E 4-26-16 (DOCX)
Trustee Liaison
Sussman
Monday, May 16, 2016
Staff Contact
Julie Kamka, Community Development
Updated: 5/12/2016 11:27 AM
Page 1
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04/26/2016
ORDINANCE NO. 2016 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS, as follows:
Section 1. Subsection B. of Section 5.20.072 of the Village of Buffalo Grove
Municipal Code is hereby amended with deletions in tri'-� and additions in underline text so
that Subsection B. of Section 5.20.072 shall provide as follows:
B. Class B.
Licensee and d/b/a Address
1. Jing, Jing, Inc. d/b/a Yen -Yen Restaurant 360 Half Day Rd.
2. Spirit Cafe, Inc. d/b/a Versailles Restaurant 100 McHenry Rd.
3. Taste of Tokyo, Inc. 159 McHenry Rd.
4. Nino's Pizzeria, Inc. 960 Buffalo Grove Rd.
5. Chanprung, LLC d/b/a Fuji Thai 1000 Weiland Rd.
6. JPJK, Inc. d/b/a Wooil Restaurant 185 N. Milwaukee Ave
7. Hak�,a Sushi, ine 164 W. P ,wide€ Rid.
S7. Continental Restaurant, Inc. 782 S. Buffalo Grove Rd.
84. Buffalo Grove Restaurant, LLC
d/b/a Buffalo Restaurant
1180 Lake Cook Rd.
Section 2.
A. The Class B liquor license for Hakuya Sushi, Inc. at 161 W. Dundee Road
is hereby withdrawn. Hakuya Sushi, Inc. has requested a Class E. liquor license.
B. This Section shall not be codified.
Section 3. Subsection E. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is
hereby amended with deletions in Viand additions in underline text so that Subsection E.
of Section 5.20.072 shall provide as follows:
E. Class E.
Licensee and d/b/a Address
1
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1. Hanabi, Inc. d/b/a Hanabi Japanese Restaurant
2. Continental Restaurant, Inc.
3. Best in Town, Inc d/b/a
Giordano's of Buffalo Grove
4. Grande Jakes Fresh Mexican Grill in BG, Inc
5. The Noodle Shop, Co. — Colorado, Inc. d/b/a
Noodles & Co.
6. Grill on the Rock, Inc.
7. Coffee House Holdings, hie. d/b/a
Starbucks Coffee 417730
8. Hakuya Sushi, Inc.
734 S. Buffalo Grove Rd.
c
782 S. Buffalo Grove Rd.
O_
J
270 N. McHenry Road
3
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205 Dundee Road
W
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1205 Dundee Road
ca
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301 Milwaukee Avenue
1205 W. Dundee Road tin
3
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161 W. Dundee Road Formatted: List Paragraph, Numbered 7 el
1 + Numbering Style: 1, 2, 3, ... + Start Y +
Alignment: Left + Aligned at: 0.5" + In t0 it:
Section 4. 0.75" _
ti
A. A Class E liquor license is hereby issued to Hakuya Sushi, Inc. at 161 W. Dundee Road. Formatted: Font: Times New Roman,C�
Hakuya Sushi, Inc. previously held a Class B liquor license. o
0
B. This Section shall not be codified. N
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Section 5. This Ordinance shall be in full force and in effect from and after its passage and approval.
N
AYES: le
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NAYS: y
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ABSENT: V
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PASSED: 2016 d
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APPROVED: 12016 v
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Beverly Sussman, Village President
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ATTEST:
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Janet M. Sirabian, Village Clerk V
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Ordinance No. 0-2016-28 : An Ordinance Amending Chapter 5.20
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: The Class G7 license, authorizing the dispensing free of charge of beer and wine for
consumption on the premises owned or leased and occupied by the licensee, will permit no more than 3
prearranged events per month at which beer and wine are offered for consumption on the premises in
conjunction with an art gallery showing of art work, for a private function where attendance is by invitation
only and not open to the public. Also expands categories for the G_ license to include alcoholic liquor.
ATTACHMENTS:
• Class G7 and amending G5 5-12-16 (DOC)
Trustee Liaison
Sussman
Monday, May 16, 2016
Staff Contact
Julie Kamka, Community Development
Updated: 5/12/2016 4:06 PM
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Underlined = addition
ct fikeet = deletion
05/12/2016
#664064
ORDINANCE NO. 2016 -
AN ORDINANCE AMENDING CHAPTER 5.20, LIQUOR CONTROLS, OF THE
BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, a request has been made to the Village to allow the service of beer and
wine to invited guests to art showings. A new Village Class G7 liquor license would need to be
created to allow address the foregoing request; and
WHEREAS, the Class G5 liquor license needs to be changed to from the sale of beer and
wine to the sale of alcoholic liquor.
NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, as follows:
Section 1. The foregoing recitals are hereby adopted and incorporated into and made a
part of this Ordinance as if fully set forth herein.
Section 2. Subsection G.7. is hereby added to Section 5.20.070, Licenses -
Classifications -Fees, of the Buffalo Grove Municipal Code to read as follows:
5.20.070 License -Classifications -Fees
G. Class G licenses are divided into the following classes:
7. Class G7 license, authorizing the dispensing free of charge of beer and wine for
consumption on the premises owned or leased and occupied by the licensee. Class G7 licenses
shall be subject to the following conditions and limitations:
a. Dram Shop liability insurance shall be provided and the Village of Buffalo shall be
named as an additional insured,
b. The dispensing of beer and wine shall only be permitted between the hours of one
o'clock (1:00) P.M. and nine o'clock P.M. Monday through Saturday,
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c. The annual fee for a G7 license shall be one hundred dollars,
d. No more than three (3) prearranged events per month at which beer and wine are
offered for consumption on the premises in conjunction with an art gallery showing of art work,
for a private function where attendance is by invitation only and not open to the public,
e. Holder of a Class G7 license shall be required to obtain the necessary State of Illinois
Liquor License,
f. The showing at which beer and wine is served shall be attended by and supervised by a
person who is BASSET certified,
g. Written notification shall be given to the Village no later than thirty (30) days in
advance of each event,
h. No more than two 12 ounce servings of beer or wine may be provided to an individual
during an event,
i. Beer and wine must be served in an
removed from the premises,
container not intended or allowed to be
j. A Village liquor license shall only be issued to an art ag llea whose principal business
is the showing of art work.
Section 3. Subsection G.5. of Section 5.20.070, Licenses -Classifications -Fees, of the Buffalo
Grove Municipal Code is hereby amended to read as follows:
5.20.070 License -Classifications -Fees
G. Class G licenses are divided into the following classes:
5. G5 licenses, authorizing retail sale-s of alcoholic liquors beef and wi for
consumption on the premises used by a governmental organization. Class G5 licenses
shall be subject to the following conditions and limitations:
a. Prearranged events sponsored by governmental organizations must include the service of
food,
b. A representative of the governmental organization must be present throughout every
such event,
c. No event shall be longer than one continuous three-day period.
d. The fee for each special event license shall be twenty-five dollars.
e. Alcohol liquor Bee-F and wi o consumption shall only be allowed in a designated area as
approved by the Local Liquor Control Commissioner.
0)
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Section 4. If any section, paragraph, clause or provision of this Ordinance shall be held
invalid, the invalidity thereof shall not affect any other provision of this Ordinance.
Section 5. Any person violating any portion of this Ordinance shall be punished
according to the provisions of Section 5.20.260 of the Buffalo Grove Municipal Code.
Section 6. This Ordinance shall be in full force and effect from and after its passage,
approval and publication. This Ordinance may be published in pamphlet form.
AYES:
NAPES:
ABSENT:
PASSED:
2016
APPROVED: , 2016
PUBLISHED: , 2016
ATTEST:
Janet Sirabian, Village Cleric
#664064
C
APPROVED:
Beverly Sussman, Village President
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Ordinance No. 0-2016-29 : An Ordinance Concerning Prevailing
Wages
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: The ordinance establishes the effective prevailing wages for both Cook and Lake counties
for the year beginning June 1, 2016 and ending May 31, 2017. It should be noted that the attached
prevailing wage rates(July 2015) are the most recent version published by the State of Illinois. Staff will
update this information once it has been provided by the State.
ATTACHMENTS:
• 2016 Prevailing Wage Ordinance (DOCX)
• Prevailing Wage for July 2015 (PDF)
Trustee Liaison
Berman
Monday, May 16, 2016
Staff Contact
Brett Robinson, Finance
Updated: 5/12/2016 10:40 AM
Page 1
Packet Pg. 64
ORDINANCE NO. 2016 -
AN ORDINANCE CONCERNING PREVAILING WAGES
WHEREAS, the General Assembly of the State of Illinois has enacted the Prevailing
Wage Act, 820 ILCS 130/1 et seq. ("Act") and
WHEREAS, the Act requires that all Illinois governmental entities, including home rule
units of local government, either accept the prevailing wages determined by the Illinois
Department of Labor or investigate and ascertain the prevailing rate of wages as defined in the
Act for workers employed to perform work on public works construction projects in the locality
in which the work is performed,
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE:
SECTION ONE: To the extent required by the Prevailing Wage Act, the general
prevailing rate of wages in this locality for laborers, mechanics and other workers engaged in
construction of public works coming under the jurisdiction of the Village is hereby ascertained to
be, except as provided in Section Two herein, the same as the prevailing rate of wages for
construction work in the Cook County and Lake County areas as determined by the Department
of Labor of the State of Illinois as of June, 2015, a copy of that determination being attached
hereto and incorporated herein by reference. As required by the Act, any and all revisions of the
prevailing rate of wages by the Department of Labor of the State of Illinois shall supersede the
Department's June determination and apply to any and all public works construction undertaken
by the Village of Buffalo Grove ("Village"). The definition of any terms appearing in this
Ordinance which are also used in the Act shall be the same as in the Act.
SECTION TWO: The definition of landscape laborer, landscape foremen, landscape
driver, and landscape operator for purposes of this Ordinance shall be one who performs work in
connection with the general maintenance of lawns and landscape such as lawn mowing and grass
cutting, tree and shrub pruning, the planting of annuals, the replacement of pre-existing shrubs
and trees, grass seeding and fertilizing and herbicide application, laying sod, and the planting of
trees and shrubs. The aforementioned work shall be considered landscape maintenance work.
The landscape maintenance work covered by this Ordinance shall not include landscape
construction work.
SECTION THREE: Landscape construction work is any and all work performed by a
landscape laborer, landscape foreman, landscape driver, and landscape operator in connection
with contracts for: (1) the original installation of any landscaping materials on any new
construction projects; (2) landscaping done in connection with any road, boulevard, street,
highway, bridge, park, sewer or underground utility construction project; (3) lawn and landscape
restoration where there has been new utility construction or installation involving trenches and
manholes, pipes, cables, and conduits; (4) the preparation and landscaping of approaches
associated with construction involving shafts, tunnels, subways, and sewers; (5) the landscaping
of the old and new site where underpinning, lagging, bracing, propping, and shoring has
occurred; and (6) landscaping associated with construction involving general excavation and
1
Packet Pg. 65
grading and the general landscaping of wrecked structures. Landscape construction work is
covered by the prevailing wage schedule promulgated by the Illinois Department of Labor,
attached to this Ordinance. Landscaping work of all types performed by Village employees is
excluded from coverage.
SECTION FOUR: Nothing contained in this Ordinance shall be construed to apply the
general prevailing rate of wages to any work or employment except public works construction of
the Village to the extent required by the Act.
SECTION FIVE: The Village Clerk shall publicly post or keep available for inspection,
by any interested party in the main office of the Village, this determination or any revisions of
such prevailing rate of wage. A copy of this determination or of the current revised
determination of prevailing rate of wages then in effect shall be attached to or referenced in all
contract specifications .
SECTION SIX: The Village Clerk shall mail a copy of this determination to any
employer, and to any association of employers and to any person or association of employees
who have filed their names and addresses, requesting copies of any determination stating the
particular rates and the particular class of workers whose wages will be affected by such rates.
SECTION SEVEN: The Village Clerk shall promptly file a certified copy of this
Ordinance with the Department of Labor of the State of Illinois.
SECTION EIGHT: The Village Clerk shall cause to be published in a newspaper of
general circulation within the area, a copy of this Ordinance, and such publication shall
constitute notice that the determination is effective and that this is the determination of the
Village.
AYES:
NAYS:
ABSENT:
PASSED: , 2016.
APPROVED: 2016.
ATTEST:
Village Clerk
Village President
2
Packet Pg. 66
4/19/2016 Cook County Prevailing Wage for July 2015 $ b
Cook County Prevailing Wage for July 2015
(See explanation of column headings at bottom of wages)
Trade Name
--------------------
RG TYP
-- ---
C
-
Base
------
FRMAN M-F>8
------ -----
OSA
---
OSH
---
H/W
-----
Pensn
-----
Vac
-----
Trng
-----
--------------------
ASBESTOS ABT-GEN
-- ---
ALL
-
------
39.400
------
39.950
-----
1.5
---
1.5
---
2.0
-----
13.98
-----
10.72
-----
0.000
-----
0.500
ASBESTOS ABT-MEC
BLD
36.340
38.840
1.5
1.5
2.0
11.47
10.96
0.000
0.720
BOILERMAKER
BLD
47.070
51.300
2.0
2.0
2.0
6.970
18.13
0.000
0.400
BRICK MASON
BLD
43.780
48.160
1.5
1.5
2.0
10.05
14.43
0.000
1.030
CARPENTER
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
CEMENT MASON
ALL
43.750
45.750
2.0
1.5
2.0
13.05
14.45
0.000
0.480
CERAMIC TILE FNSHER
BLD
36.810
0.000
1.5
1.5
2.0
10.55
9.230
0.000
0.770
0
U
COMM. ELECT.
BLD
40.000
42.800
1.5
1.5
2.0
8.670
12.57
1.100
0.750
ca
ELECTRIC PWR EQMT OP
ALL
46.100
51.100
1.5
1.5
2.0
10.76
14.87
0.000
0.460
ELECTRIC PWR GRNDMAN
ALL
37.050
52.500
1.5
2.0
2.0
8.630
12.28
0.000
0.370
ELECTRIC PWR LINEMAN
ALL
47.500
52.500
1.5
2.0
1.5
11.06
15.75
0.000
0.480
O
ELECTRICIAN
ALL
45.000
48.000
1.5
1.5
2.0
13.83
15.27
0.000
1.000
m
ELEVATOR CONSTRUCTOR
BLD
50.800
57.150
2.0
2.0
2.0
13.57
14.21
4.060
0.600
FENCE ERECTOR
ALL
37.340
39.340
1.5
1.5
2.0
13.05
12.06
0.000
0.300
GLAZIER
BLD
40.500
42.000
1.5
2.0
2.0
13.14
16.99
0.000
0.940
HT/FROST INSULATOR
BLD
48.450
50.950
1.5
1.5
2.0
11.47
12.16
0.000
0.720
>
IRON WORKER
ALL
44.200
46.200
2.0
2.0
2.0
13.65
21.14
0.000
0.350
L
LABORER
ALL
39.200
39.950
1.5
1.5
2.0
13.98
10.72
0.000
0.500
a
LATHER
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
rn
MACHINIST
BLD
45.350
47.850
1.5
1.5
2.0
7.260
8.950
1.850
0.000
N
MARBLE FINISHERS
ALL
32.400
34.320
1.5
1.5
2.0
10.05
13.75
0.000
0.620
c
MARBLE MASON
BLD
43.030
47.330
1.5
1.5
2.0
10.05
14.10
0.000
0.780
N
MATERIAL TESTER I
ALL
29.200
0.000
1.5
1.5
2.0
13.98
10.72
0.000
0.500
0
MATERIALS TESTER II
ALL
34.200
0.000
1.5
1.5
2.0
13.98
10.72
0.000
0.500
uO
MILLWRIGHT
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
N
OPERATING ENGINEER
BLD
1
48.100
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
>,
OPERATING ENGINEER
BLD
2
46.800
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
3
44.250
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
L
OPERATING ENGINEER
BLD
4
42.500
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
'O
OPERATING ENGINEER
BLD
5
51.850
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
6
49.100
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
7
51.100
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
FLT
1
53.600
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
OPERATING ENGINEER
FLT
2
52.100
53.600
1.5
1.5
2.0
17.10
11.05
1.900
1.250
OPERATING ENGINEER
FLT
3
46.400
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
OPERATING ENGINEER
FLT
4
38.550
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
a
OPERATING ENGINEER
FLT
5
55.100
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
=
OPERATING ENGINEER
FLT
6
35.000
35.000
1.5
1.5
2.0
16.60
11.05
1.900
1.250
E
OPERATING ENGINEER
HWY
1
46.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
2
45.750
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
3
43.700
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
Q
OPERATING ENGINEER
HWY
4
42.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
5
41.100
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
6
49.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
7
47.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
ORNAMNTL IRON WORKER
ALL
45.000
47.500
2.0
2.0
2.0
13.55
17.94
0.000
0.650
PAINTER
ALL
41.750
46.500
1.5
1.5
1.5
11.50
11.10
0.000
0.770
PAINTER SIGNS
BLD
33.920
38.090
1.5
1.5
1.5
2.600
2.710
0.000
0.000
PILEDRIVER
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
PIPEFITTER
BLD
46.000
49.000
1.5
1.5
2.0
9.000
15.85
0.000
1.780
PLASTERER
BLD
43.430
46.040
1.5
1.5
2.0
13.05
14.43
0.000
1.020
PLUMBER
BLD
46.650
48.650
1.5
1.5
2.0
13.18
11.46
0.000
0.880
ROOFER
BLD
41.000
44.000
1.5
1.5
2.0
8.280
10.54
0.000
0.530
SHEETMETAL WORKER
BLD
42.230
45.610
1.5
1.5
2.0
10.53
20.68
0.000
0.720
SIGN HANGER
BLD
31.310
33.810
1.5
1.5
2.0
4.850
3.280
0.000
0.000
Packet Pg. 67
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/COOK9999.htm
4/19/2016 Cook County Prevailing Wage for July 2015 $ I b
SPRINKLER FITTER
BLD
49.200
51.200
1.5
1.5
2.0
11.75
9.650
0.000
0.550
STEEL ERECTOR
ALL
42.070
44.070
2.0
2.0
2.0
13.45
19.59
0.000
0.350
STONE MASON
BLD
43.780
48.160
1.5
1.5
2.0
10.05
14.43
0.000
1.030
SURVEY WORKER
->NOT
IN
EFFECT
ALL
37.000
37.750 1.5
1.5
2.0 12.97 9.930 0.000 0.500
TERRAZZO FINISHER
BLD
38.040
0.000
1.5
1.5
2.0
10.55
11.22
0.000
0.720
TERRAZZO MASON
BLD
41.880
44.880
1.5
1.5
2.0
10.55
12.51
0.000
0.940
TILE MASON
BLD
43.840
47.840
1.5
1.5
2.0
10.55
11.40
0.000
0.990
TRAFFIC SAFETY WRKR
HWY
32.750
34.350
1.5
1.5
2.0
6.550
6.450
0.000
0.500
TRUCK DRIVER
E
ALL
1
35.480
35.680
1.5
1.5
2.0
8.350
10.50
0.000
0.150
TRUCK DRIVER
E
ALL
2
34.100
34.500
1.5
1.5
2.0
8.150
8.500
0.000
0.150
TRUCK DRIVER
E
ALL
3
34.300
34.500
1.5
1.5
2.0
8.150
8.500
0.000
0.150
TRUCK DRIVER
E
ALL
4
34.500
34.500
1.5
1.5
2.0
8.150
8.500
0.000
0.150
TRUCK DRIVER
W
ALL
1
35.600
35.800
1.5
1.5
1.5
8.250
9.140
0.000
0.150
TRUCK DRIVER
W
ALL
2
32.700
33.100
1.5
1.5
2.0
6.500
4.350
0.000
0.000
TRUCK DRIVER
W
ALL
3
32.900
33.100
1.5
1.5
2.0
6.500
4.350
0.000
0.000
TRUCK DRIVER
W
ALL
4
33.100
33.100
1.5
1.5
2.0
6.500
4.350
0.000
0.000
TUCKPOINTER
BLD
43.800
44.800
1.5
1.5
2.0
8.280
13.49
0.000
0.670
Legend: RG (Region)
TYP (Trade Type - All,Highway,Building,Floating,Oil & Chip,Rivers)
C (Class)
Base (Base Wage Rate)
FRMAN (Foreman Rate)
M-F>8 (OT required for any hour greater than 8 worked each day, Mon through Fri.
OSA (Overtime (OT) is required for every hour worked on Saturday)
OSH (Overtime is required for every hour worked on Sunday and Holidays)
H/W (Health & Welfare Insurance)
Pensn (Pension)
Vac (Vacation)
Trng (Training)
Explanations
COOK COUNTY
The following list is considered as those days for which holiday rates
of wages for work performed apply: New Years Day, Memorial Day,
Fourth of July, Labor Day, Thanksgiving Day, Christmas Day and
Veterans Day in some classifications/counties. Generally, any of
these holidays which fall on a Sunday is celebrated on the following
Monday. This then makes work performed on that Monday payable at the
appropriate overtime rate for holiday pay. Common practice in a given
local may alter certain days of celebration. If in doubt, please
check with IDOL.
TRUCK DRIVERS (WEST) - That part of the county West of Barrington
Road.
EXPLANATION OF CLASSES
ASBESTOS - GENERAL - removal of asbestos material/mold and hazardous
materials from any place in a building, including mechanical systems
where those mechanical systems are to be removed. This includes the
removal of asbestos materials/mold and hazardous materials from
ductwork or pipes in a building when the building is to be demolished
at the time or at some close future date.
ASBESTOS - MECHANICAL - removal of asbestos material from mechanical
systems, such as pipes, ducts, and boilers, where the mechanical
systems are to remain.
CERAMIC TILE FINISHER
The grouting, cleaning, and polishing of all classes of tile, whether
for interior or exterior purposes, all burned, glazed or unglazed
products; all composition materials, granite tiles, warning detectable
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/COOK9999.htm Packet Pg. 68
4/19/2016 Cook County Prevailing Wage for July 2015
$ I b
tiles, cement tiles, epoxy composite materials, pavers, glass,
mosaics, fiberglass, and all substitute materials, for tile made in
tile -like units; all mixtures in tile like form of cement, metals, and
other materials that are for and intended for use as a finished floor
surface, stair treads, promenade roofs, walks, walls, ceilings,
swimming pools, and all other places where tile is to form a finished
interior or exterior. The mixing of all setting mortars including but
not limited to thin -set mortars, epoxies, wall mud, and any other
sand and cement mixtures or adhesives when used in the preparation,
installation, repair, or maintenance of tile and/or similar materials.
The handling and unloading of all sand, cement, lime, tile,
fixtures, equipment, adhesives, or any other materials to be used in
the preparation, installation, repair, or maintenance of tile and/or
similar materials. Ceramic Tile Finishers shall fill all joints and
voids regardless of method on all tile work, particularly and
especially after installation of said tile work. Application of any
and all protective coverings to all types of tile installations
including, but not be limited to, all soap compounds, paper products,
c
tapes, and all polyethylene coverings, plywood, masonite, cardboard,
and any new type of products that may be used to protect tile
O
installations, Blastrac equipment, and all floor scarifying equipment
used in preparing floors to receive tile. The clean up and removal of
all waste and materials. All demolition of existing tile floors and
walls to be re -tiled.
COMMUNICATIONS ELECTRICIAN
Installation, operation, inspection, maintenance, repair and service
of radio, television, recording, voice sound vision production and
reproduction, telephone and telephone interconnect, facsimile, data
apparatus, coaxial, fibre optic and wireless equipment, appliances and
systems used for the transmission and reception of signals of any
nature, business, domestic, commercial, education, entertainment, and
residential purposes, including but not limited to, communication and
telephone, electronic and sound equipment, fibre optic and data
communication systems, and the performance of any task directly
related to such installation or service whether at new or existing
sites, such tasks to include the placing of wire and cable and
electrical power conduit or other raceway work within the equipment
room and pulling wire and/or cable through conduit and the
installation of any incidental conduit, such that the employees
covered hereby can complete any job in full.
5/_ N.14=24Lim W:I:1C1
Loading and unloading trucks, distribution of all materials (all
stone, sand, etc.), stocking of floors with material, performing all
rigging for heavy work, the handling of all material that may be
t
needed for the installation of such materials, building of
U
scaffolding, polishing if needed, patching, waxing of material if
<
Q
damaged, pointing up, caulking, grouting and cleaning of marble,
holding water on diamond or Carborundum blade or saw for setters
cutting, use of tub saw or any other saw needed for preparation of
material, drilling of holes for wires that anchor material set by
setters, mixing up of molding plaster for installation of material,
mixing up thin set for the installation of material, mixing up of sand
to cement for the installation of material and such other work as may
be required in helping a Marble Setter in the handling of all
material in the erection or installation of interior marble, slate,
travertine, art marble, serpentine, alberene stone, blue stone,
granite and other stones (meaning as to stone any foreign or domestic
materials as are specified and used in building interiors and
exteriors and customarily known as stone in the trade), carrara,
sanionyx, vitrolite and similar opaque glass and the laying of all
Packet Pg. 69
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/COOK9999.htm
4/19/2016 Cook County Prevailing Wage for July 2015 $ b
marble tile, terrazzo tile, slate tile and precast tile, steps, risers
treads, base, or any other materials that may be used as substitutes
for any of the aforementioned materials and which are used on interior
and exterior which are installed in a similar manner.
MATERIAL TESTER I: Hand coring and drilling for testing of materials,
field inspection of uncured concrete and asphalt.
MATERIAL TESTER II: Field inspection of welds, structural steel,
fireproofing, masonry, soil, facade, reinforcing steel, formwork,
cured concrete, and concrete and asphalt batch plants; adjusting
proportions of bituminous mixtures.
OPERATING ENGINEER - BUILDING
Class 1. Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with
Caisson Attachment; Batch Plant; Benoto (requires Two Engineers);
Boiler and Throttle Valve; Caisson Rigs; Central Redi-Mix Plant;
Combination Back Hoe Front End -loader Machine; Compressor and Throttle
Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete
Conveyor (Truck Mounted); Concrete Paver Over 27E cu. ft; Concrete
Paver 27E cu. ft. and Under: Concrete Placer; Concrete Placing Boom;
Concrete Pump (Truck Mounted); Concrete Tower; Cranes, All; Cranes,
Hammerhead; Cranes, (GCI and similar Type); Creter Crane; Spider
Crane; Crusher, Stone, etc.; Derricks, All; Derricks, Traveling;
Formless Curb and Gutter Machine; Grader, Elevating; Grouting
Machines; Heavy Duty Self -Propelled Transporter or Prime Mover;
Highlift Shovels or Front Endloader 2-1/4 yd. and over; Hoists,
Elevators, outside type rack and pinion and similar machines; Hoists,
One, Two and Three Drum; Hoists, Two Tugger One Floor; Hydraulic
Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment);
Locomotives, All; Motor Patrol; Lubrication Technician; Manipulators;
Pile Drivers and Skid Rig; Post Hole Digger; Pre -Stress Machine; Pump
Cretes Dual Ram; Pump Cretes: Squeeze Cretes-Screw Type Pumps; Gypsum
Bulker and Pump; Raised and Blind Hole Drill; Roto Mill Grinder;
Scoops - Tractor Drawn; Slip -Form Paver; Straddle Buggies; Operation
of Tie Back Machine; Tournapull; Tractor with Boom and Side Boom;
Trenching Machines.
Class 2. Boilers; Broom, All Power Propelled; Bulldozers; Concrete
Mixer (Two Bag and Over); Conveyor, Portable; Forklift Trucks;
Highlift Shovels or Front Endloaders under 2-1/4 yd.; Hoists,
Automatic; Hoists, Inside Elevators; Hoists, Sewer Dragging Machine;
Hoists, Tugger Single Drum; Laser Screed; Rock Drill (Self -Propelled);
Rock Drill (Truck Mounted); Rollers, All; Steam Generators; Tractors,
All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame.
Class 3. Air Compressor; Combination Small Equipment Operator;
Generators; Heaters, Mechanical; Hoists, Inside Elevators (remodeling
or renovation work); Hydraulic Power Units (Pile Driving, Extracting,
and Drilling); Pumps, over 3" (1 to 3 not to exceed a total of 300
ft.); Low Boys; Pumps, Well Points; Welding Machines (2 through 5);
Winches, 4 Small Electric Drill Winches.
Class 4. Bobcats and/or other Skid Steer Loaders; Oilers; and Brick
Forklift.
Class 5. Assistant Craft Foreman.
Class 6. Gradall.
Class 7. Mechanics; Welders.
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/COOK9999.htm Packet Pg. 70
4/19/2016 Cook County Prevailing Wage for July 2015 $ b
OPERATING ENGINEERS - HIGHWAY CONSTRUCTION
Class 1. Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt
Heater Scarfire; Asphalt Spreader; Autograder/GOMACO or other similar
type machines: ABG Paver; Backhoes with Caisson Attachment; Ballast
Regulator; Belt Loader; Caisson Rigs; Car Dumper; Central Redi-Mix
Plant; Combination Backhoe Front Endloader Machine, (1 cu. yd. Backhoe
Bucket or over or with attachments); Concrete Breaker (Truck
Mounted); Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete
Placer; Concrete Tube Float; Cranes, all attachments; Cranes, Tower
Cranes of all types: Creter Crane: Spider Crane; Crusher, Stone, etc.;
Derricks, All; Derrick Boats; Derricks, Traveling; Dredges;
Elevators, Outside type Rack & Pinion and Similar Machines; Formless
Curb and Gutter Machine; Grader, Elevating; Grader, Motor Grader,
Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard
Rail Post Driver Truck Mounted; Hoists, One, Two and Three Drum; Heavy
Duty Self -Propelled Transporter or Prime Mover; Hydraulic Backhoes;
Backhoes with shear attachments up to 40' of boom reach; Lubrication
Technician; Manipulators; Mucking Machine; Pile Drivers and Skid Rig;
Pre -Stress Machine; Pump Cretes Dual Ram; Rock Drill - Crawler or Skid
Rig; Rock Drill - Truck Mounted; Rock/Track Tamper; Roto Mill
Grinder; Slip -Form Paver; Snow Melters; Soil Test Drill Rig (Truck
Mounted); Straddle Buggies; Hydraulic Telescoping Form (Tunnel);
Operation of Tieback Machine; Tractor Drawn Belt Loader; Tractor
Drawn Belt Loader (with attached pusher - two engineers); Tractor with
Boom; Tractaire with Attachments; Traffic Barrier Transfer Machine;
Trenching; Truck Mounted Concrete Pump with Boom; Raised or Blind Hole
Drills (Tunnel Shaft); Underground Boring and/or Mining Machines 5
ft. in diameter and over tunnel, etc; Underground Boring and/or Mining
Machines under 5 ft. in diameter; Wheel Excavator; Widener (APSCO).
Class 2. Batch Plant; Bituminous Mixer; Boiler and Throttle Valve;
Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe Front
Endloader Machine (Less than 1 cu. yd. Backhoe Bucket or over or with
attachments); Compressor and Throttle Valve; Compressor, Common
Receiver (3); Concrete Breaker or Hydro Hammer; Concrete Grinding
Machine; Concrete Mixer or Paver 7S Series to and including 27 cu.
ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine,
Belting Machine and Sealing Machine; Concrete Wheel Saw; Conveyor Muck
Cars (Haglund or Similar Type); Drills, All; Finishing Machine -
Concrete; Highlift Shovels or Front Endloader; Hoist - Sewer Dragging
Machine; Hydraulic Boom Trucks (All Attachments); Hydro -Blaster; Hydro
Excavating (excluding hose work); Laser Screed; All Locomotives,
Dinky; Off -Road Hauling Units (including articulating) Non
Self -Loading Ejection Dump; Pump Cretes: Squeeze Cretes - Screw Type
Pumps, Gypsum Bulker and Pump; Roller, Asphalt; Rotary Snow Plows;
Rototiller, Seaman, etc., self-propelled; Self -Propelled Compactor;
Spreader - Chip - Stone, etc.; Scraper - Single/Twin Engine/Push and
Pull; Scraper - Prime Mover in Tandem (Regardless of Size); Tractors
pulling attachments, Sheeps Foot, Disc, Compactor, etc.; Tug Boats.
Class 3. Boilers; Brooms, All Power Propelled; Cement Supply Tender;
Compressor, Common Receiver (2); Concrete Mixer (Two Bag and Over);
Conveyor, Portable; Farm -Type Tractors Used for Mowing, Seeding, etc.;
Forklift Trucks; Grouting Machine; Hoists, Automatic; Hoists, All
Elevators; Hoists, Tugger Single Drum; jeep Diggers; Low Boys; Pipe
Jacking Machines; Post -Hole Digger; Power Saw, Concrete Power Driven;
Pug Mills; Rollers, other than Asphalt; Seed and Straw Blower; Steam
Generators; Stump Machine; Winch Trucks with "A" Frame; Work Boats;
Tamper -Form -Motor Driven.
Class 4. Air Compressor; Combination - Small Equipment Operator;
Directional Boring Machine; Generators; Heaters, Mechanical; Hydraulic
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/COOK9999.htm Packet Pg. 71
4/19/2016 Cook County Prevailing Wage for July 2015 $ b
Power Unit (Pile Driving, Extracting, or Drilling); Light Plants, All
(1 through 5); Pumps, over 3" (1 to 3 not to exceed a total of 300
ft.); Pumps, Well Points; Vacuum Trucks (excluding hose work); Welding
Machines (2 through 5); Winches, 4 Small Electric Drill Winches.
Class 5. SkidSteer Loader (all); Brick Forklifts; Oilers.
Class 6. Field Mechanics and Field Welders
Class 7. Dowell Machine with Air Compressor; Gradall and machines of
like nature.
OPERATING ENGINEER - FLOATING
Class 1. Craft Foreman; Master Mechanic; Diver/Wet Tender; Engineer;
Engineer (Hydraulic Dredge).
Class 2. Crane/Backhoe Operator; Boat Operator with towing
endorsement; Mechanic/Welder; Assistant Engineer (Hydraulic Dredge);
Leverman (Hydraulic Dredge); Diver Tender.
Class 3. Deck Equipment Operator, Machineryman, Maintenance of Crane
(over 50 ton capacity) or Backhoe (115,000 lbs. or more); Tug/Launch
Operator; Loader/Dozer and like equipment on Barge, Breakwater Wall,
Slip/Dock, or Scow, Deck Machinery, etc.
Class 4. Deck Equipment Operator, Machineryman/Fireman (4 Equipment
Units or More); Off Road Trucks; Deck Hand, Tug Engineer, Crane
Maintenance (50 Ton Capacity and Under) or Backhoe Weighing (115,000
pounds or less); Assistant Tug Operator.
Class 5. Friction or Lattice Boom Cranes.
Class 6. ROV Pilot, ROV Tender
SURVEY WORKER - Operated survey equipment including data collectors,
G.P.S. and robotic instruments, as well as conventional levels and
transits.
TERRAZZO FINISHER
The handling of sand, cement, marble chips, and all other materials
that may be used by the Mosaic Terrazzo Mechanic, and the mixing,
grinding, grouting, cleaning and sealing of all Marble, Mosaic, and
Terrazzo work, floors, base, stairs, and wainscoting by hand or
machine, and in addition, assisting and aiding Marble, Masonic, and
Terrazzo Mechanics.
TRAFFIC SAFETY
Work associated with barricades, horses and drums used to reduce lane
usage on highway work, the installation and removal of temporary lane
markings, and the installation and removal of temporary road signs.
TRUCK DRIVER - BUILDING, HEAVY AND HIGHWAY CONSTRUCTION - EAST & WEST
Class 1. Two or three Axle Trucks. A -frame Truck when used for
transportation purposes; Air Compressors and Welding Machines,
including those pulled by cars, pick-up trucks and tractors;
Ambulances; Batch Gate Lockers; Batch Hopperman; Car and Truck
Washers; Carry-alls; Fork Lifts and Hoisters; Helpers; Mechanics
Helpers and Greasers; Oil Distributors 2-man operation; Pavement
Breakers; Pole Trailer, up to 40 feet; Power Mower Tractors;
Self-propelled Chip Spreader; Skipman; Slurry Trucks, 2-man operation;
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/COOK9999.htm Packet Pg. 72
4/19/2016 Cook County Prevailing Wage for July 2015 $ b
Slurry Truck Conveyor Operation, 2 or 3 man; Teamsters; Unskilled
Dumpman; and Truck Drivers hauling warning lights, barricades, and
portable toilets on the job site.
Class 2. Four axle trucks; Dump Crets and Adgetors under 7 yards;
Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnapulls or
Turnatrailers when pulling other than self -loading equipment or
similar equipment under 16 cubic yards; Mixer Trucks under 7 yards;
Ready -mix Plant Hopper Operator, and Winch Trucks, 2 Axles.
Class 3. Five axle trucks; Dump Crets and Adgetors 7 yards and over;
Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnatrailers or
turnapulls when pulling other than self -loading equipment or similar
equipment over 16 cubic yards; Explosives and/or Fission Material
Trucks; Mixer Trucks 7 yards or over; Mobile Cranes while in transit;
Oil Distributors, 1-man operation; Pole Trailer, over 40 feet; Pole
and Expandable Trailers hauling material over 50 feet long; Slurry
trucks, 1-man operation; Winch trucks, 3 axles or more;
Mechanic --Truck Welder and Truck Painter.
Class 4. Six axle trucks; Dual-purpose vehicles, such as mounted
crane trucks with hoist and accessories; Foreman; Master Mechanic;
Self -loading equipment like P.B. and trucks with scoops on the front.
Other Classifications of Work:
For definitions of classifications not otherwise set out, the
Department generally has on file such definitions which are
available. If a task to be performed is not subject to one of the
classifications of pay set out, the Department will upon being
contacted state which neighboring county has such a classification and
provide such rate, such rate being deemed to exist by reference in
this document. If no neighboring county rate applies to the task,
the Department shall undertake a special determination, such special
determination being then deemed to have existed under this
determination. If a project requires these, or any classification not
listed, please contact IDOL at 217-782-1710 for wage rates or
clarifications.
LANDSCAPING
Landscaping work falls under the existing classifications for laborer,
operating engineer and truck driver. The work performed by
landscape plantsman and landscape laborer is covered by the existing
classification of laborer. The work performed by landscape operators
(regardless of equipment used or its size) is covered by the
classifications of operating engineer. The work performed by
landscape truck drivers (regardless of size of truck driven) is
covered by the classifications of truck driver.
MATERIAL TESTER & MATERIAL TESTER/INSPECTOR I AND II
Notwithstanding the difference in the classification title, the
classification entitled "Material Tester I" involves the same job
duties as the classification entitled "Material Tester/Inspector I"
Likewise, the classification entitled "Material Tester II" involves
the same job duties as the classification entitled "Material
Tester/Inspector II".
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/COOK9999.htm Packet Pg. 73
4/19/2016 Lake County Prevailing Wage for July 2015 $ b
Lake County Prevailing Wage for July 2015
(See explanation of column headings at bottom of wages)
Trade Name RG
-------------------- --
TYP
---
C
-
Base
------
FRMAN
------
M-F>8
-----
OSA
---
OSH
---
H/W
-----
Pensn
-----
Vac
-----
Trng
-----
-------------------- --
ASBESTOS ABT-GEN
---
ALL
-
------
39.400
------
39.950
-----
1.5
---
1.5
---
2.0
-----
13.98
-----
10.72
-----
0.000
-----
0.500
ASBESTOS ABT-MEC
BLD
36.340
38.840
1.5
1.5
2.0
11.47
10.96
0.000
0.720
BOILERMAKER
BLD
47.070
51.300
2.0
2.0
2.0
6.970
18.13
0.000
0.400
BRICK MASON
BLD
43.780
48.160
1.5
1.5
2.0
10.05
14.43
0.000
1.030
CARPENTER
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
CEMENT MASON
ALL
42.050
44.050
2.0
1.5
2.0
10.00
19.24
0.000
0.500
CERAMIC TILE FNSHER
BLD
36.810
0.000
1.5
1.5
2.0
10.55
9.230
0.000
0.770
0
U
COMMUNICATION TECH
BLD
35.130
37.230
1.5
1.5
2.0
11.07
11.77
0.000
0.530
ca
ELECTRIC PWR EQMT OP
ALL
0.000
0.000
0.0
0.0
0.0
0.000
0.000
0.000
0.000
ELECTRIC PWR EQMT OP
HWY
39.220
53.290
1.5
1.5
2.0
5.000
12.17
0.000
0.390
O
ELECTRIC PWR GRNDMAN
ALL
30.330
53.290
1.5
1.5
2.0
5.000
9.400
0.000
0.300
ELECTRIC PWR GRNDMAN
HWY
30.330
53.290
1.5
1.5
2.0
5.000
9.400
0.000
0.300
m
ELECTRIC PWR LINEMAN
ALL
45.360
51.480
1.5
1.5
2.0
5.000
14.06
0.000
0.450
ELECTRIC PWR LINEMAN
HWY
46.950
53.290
1.5
1.5
2.0
5.000
14.56
0.000
0.470
s�
ELECTRIC PWR TRK DRV
ALL
30.340
51.480
1.5
1.5
2.0
5.000
9.400
0.000
0.300
ELECTRIC PWR TRK DRV
HWY
31.400
53.290
1.5
1.5
2.0
5.000
9.730
0.000
0.310
>
ELECTRICIAN
BLD
39.400
43.340
1.5
1.5
2.0
13.59
15.71
0.000
0.640
L
ELEVATOR CONSTRUCTOR
BLD
50.800
57.150
2.0
2.0
2.0
13.57
14.21
4.060
0.600
a
FENCE ERECTOR
ALL
37.340
39.340
1.5
1.5
2.0
13.05
12.06
0.000
0.300
rn
GLAZIER
BLD
40.500
42.000
1.5
2.0
2.0
13.14
16.99
0.000
0.940
N
HT/FROST INSULATOR
BLD
48.450
50.950
1.5
1.5
2.0
11.47
12.16
0.000
0.720
c
IRON WORKER
ALL
44.200
46.200
2.0
2.0
2.0
13.65
21.14
0.000
0.350
N
LABORER
ALL
39.200
39.950
1.5
1.5
2.0
13.98
10.72
0.000
0.500
0
LATHER
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
uO
MACHINIST
BLD
45.350
47.850
1.5
1.5
2.0
7.260
8.950
1.850
0.000
N
MARBLE FINISHERS
ALL
32.400
34.320
1.5
1.5
2.0
10.05
13.75
0.000
0.620
>,
MARBLE MASON
BLD
43.030
47.330
1.5
1.5
2.0
10.05
14.10
0.000
0.780
MATERIAL TESTER I
ALL
29.200
0.000
1.5
1.5
2.0
13.98
10.72
0.000
0.500
L
MATERIALS TESTER II
ALL
34.200
0.000
1.5
1.5
2.0
13.98
10.72
0.000
0.500
'O
MILLWRIGHT
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
OPERATING ENGINEER
BLD
1
48.100
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
2
46.800
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
3
44.250
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
4
42.500
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
5
51.850
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
BLD
6
49.100
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
a
OPERATING ENGINEER
BLD
7
51.100
52.100
2.0
2.0
2.0
17.55
12.65
1.900
1.250
=
OPERATING ENGINEER
FLT
1
53.600
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
E
OPERATING ENGINEER
FLT
2
52.100
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
OPERATING ENGINEER
FLT
3
46.400
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
OPERATING ENGINEER
FLT
4
38.550
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
Q
OPERATING ENGINEER
FLT
5
55.100
53.600
1.5
1.5
2.0
17.10
11.80
1.900
1.250
OPERATING ENGINEER
FLT
6
35.000
35.000
1.5
1.5
2.0
16.60
11.05
1.900
1.250
OPERATING ENGINEER
HWY
1
46.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
2
45.750
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
3
43.700
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
4
42.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
5
41.100
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
6
49.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
OPERATING ENGINEER
HWY
7
47.300
50.300
1.5
1.5
2.0
17.55
12.65
1.900
1.250
ORNAMNTL IRON WORKER
ALL
45.000
47.500
2.0
2.0
2.0
13.55
17.94
0.000
0.650
PAINTER
ALL
41.750
46.500
1.5
1.5
1.5
11.50
11.10
0.000
0.770
PAINTER SIGNS
BLD
33.920
38.090
1.5
1.5
1.5
2.600
2.710
0.000
0.000
PILEDRIVER
ALL
44.350
46.350
1.5
1.5
2.0
11.79
16.39
0.000
0.630
PIPEFITTER
BLD
46.000
49.000
1.5
1.5
2.0
9.000
15.85
0.000
1.780
Packet Pg. 74
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/LAKE9999.htm
4/19/2016 Lake County Prevailing Wage for July 2015 $ I b
PLASTERER
BLD
43.430
46.040
1.5
1.5
2.0
13.05
14.43
0.000
1.020
PLUMBER
BLD
46.650
48.650
1.5
1.5
2.0
13.18
11.46
0.000
0.880
ROOFER
BLD
41.000
44.000
1.5
1.5
2.0
8.280
10.54
0.000
0.530
SHEETMETAL WORKER
BLD
42.230
45.610
1.5
1.5
2.0
10.53
20.68
0.000
0.720
SIGN HANGER
BLD
31.310
33.810
1.5
1.5
2.0
4.850
3.280
0.000
0.000
SPRINKLER FITTER
BLD
49.200
51.200
1.5
1.5
2.0
11.75
9.650
0.000
0.550
STEEL ERECTOR
ALL
42.070
44.070
2.0
2.0
2.0
13.45
19.59
0.000
0.350
STONE MASON
BLD
43.780
48.160
1.5
1.5
2.0
10.05
14.43
0.000
1.030
SURVE*-' 4KER
->NOT IN
EFFECT
ALL
37.000
37.750 1.5
1.5
2.0 12.97 9.930 0.000 0.500
TERRAZZO FINISHER
BLD
38.040
0.000
1.5
1.5
2.0
10.55
11.22
0.000
0.720
TERRAZZO MASON
BLD
41.880
44.880
1.5
1.5
2.0
10.55
12.51
0.000
0.940
TILE MASON
BLD
43.840
47.840
1.5
1.5
2.0
10.55
11.40
0.000
0.990
TRAFFIC SAFETY WRKR
HWY
32.750
34.350
1.5
1.5
2.0
6.550
6.450
0.000
0.500
TRUCK DRIVER
ALL 1
36.560
36.760
1.5
1.5
2.0
9.070
7.050
0.000
0.000
TRUCK DRIVER
ALL 2
36.000
36.400
1.5
1.5
2.0
7.200
6.000
0.000
0.150
TRUCK DRIVER
ALL 3
36.200
36.400
1.5
1.5
2.0
7.200
6.000
0.000
0.150
TRUCK DRIVER
ALL 4
36.400
36.400
1.5
1.5
2.0
7.200
6.000
0.000
0.150
TUCKPOINTER
BLD
43.800
44.800
1.5
1.5
2.0
8.280
13.49
0.000
0.670
Legend: RG (Region)
TYP (Trade Type - All,Highway,Building,Floating,oil & Chip,Rivers)
C (Class)
Base (Base Wage Rate)
FRMAN (Foreman Rate)
M-F>8 (OT required for any hour greater than 8 worked each day, Mon through Fri.
OSA (Overtime (OT) is required for every hour worked on Saturday)
OSH (Overtime is required for every hour worked on Sunday and Holidays)
H/W (Health & Welfare Insurance)
Pensn (Pension)
Vac (Vacation)
Trng (Training)
Explanations
LAKE COUNTY
The following list is considered as those days for which holiday rates
of wages for work performed apply: New Years Day, Memorial Day,
Fourth of July, Labor Day, Thanksgiving Day, Christmas Day and
Veterans Day in some classifications/counties. Generally, any of
these holidays which fall on a Sunday is celebrated on the following
Monday. This then makes work performed on that Monday payable at the
appropriate overtime rate for holiday pay. Common practice in a given
local may alter certain days of celebration. If in doubt, please
check with IDOL.
EXPLANATION OF CLASSES
ASBESTOS - GENERAL - removal of asbestos material/mold and hazardous
materials from any place in a building, including mechanical systems
where those mechanical systems are to be removed. This includes the
removal of asbestos materials/mold and hazardous materials from
ductwork or pipes in a building when the building is to be demolished
at the time or at some close future date.
ASBESTOS - MECHANICAL - removal of asbestos material from mechanical
systems, such as pipes, ducts, and boilers, where the mechanical
systems are to remain.
CERAMIC TILE FINISHER
The grouting, cleaning, and polishing of all classes of tile, whether
for interior or exterior purposes, all burned, glazed or unglazed
products; all composition materials, granite tiles, warning detectable
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$ b
tiles, cement tiles, epoxy composite materials, pavers, glass,
mosaics, fiberglass, and all substitute materials, for tile made in
tile -like units; all mixtures in tile like form of cement, metals, and
other materials that are for and intended for use as a finished floor
surface, stair treads, promenade roofs, walks, walls, ceilings,
swimming pools, and all other places where tile is to form a finished
interior or exterior. The mixing of all setting mortars including but
not limited to thin -set mortars, epoxies, wall mud, and any other
sand and cement mixtures or adhesives when used in the preparation,
installation, repair, or maintenance of tile and/or similar materials.
The handling and unloading of all sand, cement, lime, tile,
fixtures, equipment, adhesives, or any other materials to be used in
the preparation, installation, repair, or maintenance of tile and/or
similar materials. Ceramic Tile Finishers shall fill all joints and
voids regardless of method on all tile work, particularly and
especially after installation of said tile work. Application of any
and all protective coverings to all types of tile installations
including, but not be limited to, all soap compounds, paper products,
c
tapes, and all polyethylene coverings, plywood, masonite, cardboard,
and any new type of products that may be used to protect tile
0
installations, Blastrac equipment, and all floor scarifying equipment
used in preparing floors to receive tile. The clean up and removal of
all waste and materials. All demolition of existing tile floors and
walls to be re -tiled.
COMMUNICATION TECHNICIAN
Low voltage construction, installation, maintenance and removal of
telecommunication facilities (voice, sound, data and video) including
outside plant, telephone, security systems and data inside wire,
interconnect, terminal equipment, central offices, PABX, fiber optic
cable and equipment, micro waves, V-SAT, bypass, CATV, WAN (wide area
network), LAN (local area networks), and ISDN (integrated system
digital network), pulling of wire in raceways, but not the
installation of raceways.
MARBLE FINISHER
Loading and unloading trucks, distribution of all materials (all
stone, sand, etc.), stocking of floors with material, performing all
rigging for heavy work, the handling of all material that may be
needed for the installation of such materials, building of
scaffolding, polishing if needed, patching, waxing of material if
damaged, pointing up, caulking, grouting and cleaning of marble,
holding water on diamond or Carborundum blade or saw for setters
cutting, use of tub saw or any other saw needed for preparation of
material, drilling of holes for wires that anchor material set by
setters, mixing up of molding plaster for installation of material,
mixing up thin set for the installation of material, mixing up of sand
to cement for the installation of material and such other work as may
be required in helping a Marble Setter in the handling of all
material in the erection or installation of interior marble, slate,
travertine, art marble, serpentine, alberene stone, blue stone,
granite and other stones (meaning as to stone any foreign or domestic
materials as are specified and used in building interiors and
exteriors and customarily known as stone in the trade), carrara,
sanionyx, vitrolite and similar opaque glass and the laying of all
marble tile, terrazzo tile, slate tile and precast tile, steps, risers
treads, base, or any other materials that may be used as substitutes
for any of the aforementioned materials and which are used on interior
and exterior which are installed in a similar manner.
MATERIAL TESTER I: Hand coring and drilling for testing of materials. -
field inspection of uncured concrete and asphalt.
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MATERIAL TESTER II: Field inspection of welds, structural steel,
fireproofing, masonry, soil, facade, reinforcing steel, formwork,
cured concrete, and concrete and asphalt batch plants; adjusting
proportions of bituminous mixtures.
OPERATING ENGINEER - BUILDING
Class 1. Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with
Caisson Attachment; Batch Plant; Benoto (requires Two Engineers);
Boiler and Throttle Valve; Caisson Rigs; Central Redi-Mix Plant;
Combination Back Hoe Front End -loader Machine; Compressor and Throttle
Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete
Conveyor (Truck Mounted); Concrete Paver Over 27E cu. ft; Concrete
Paver 27E cu. ft. and Under: Concrete Placer; Concrete Placing Boom;
Concrete Pump (Truck Mounted); Concrete Tower; Cranes, All; Cranes,
Hammerhead; Cranes, (GCI and similar Type); Creter Crane; Spider
Crane; Crusher, Stone, etc.; Derricks, All; Derricks, Traveling;
Formless Curb and Gutter Machine; Grader, Elevating; Grouting
Machines; Heavy Duty Self -Propelled Transporter or Prime Mover;
Highlift Shovels or Front Endloader 2-1/4 yd. and over; Hoists,
Elevators, outside type rack and pinion and similar machines; Hoists,
One, Two and Three Drum; Hoists, Two Tugger One Floor; Hydraulic
Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment);
Locomotives, All; Motor Patrol; Lubrication Technician; Manipulators;
Pile Drivers and Skid Rig; Post Hole Digger; Pre -Stress Machine; Pump
Cretes Dual Ram; Pump Cretes: Squeeze Cretes-Screw Type Pumps; Gypsum
Bulker and Pump; Raised and Blind Hole Drill; Roto Mill Grinder;
Scoops - Tractor Drawn; Slip -Form Paver; Straddle Buggies; Operation
of Tie Back Machine; Tournapull; Tractor with Boom and Side Boom;
Trenching Machines.
Class 2. Boilers; Broom, All Power Propelled; Bulldozers; Concrete
Mixer (Two Bag and Over); Conveyor, Portable; Forklift Trucks;
Highlift Shovels or Front Endloaders under 2-1/4 yd.; Hoists,
Automatic; Hoists, Inside Elevators; Hoists, Sewer Dragging Machine;
Hoists, Tugger Single Drum; Laser Screed; Rock Drill (Self -Propelled);
Rock Drill (Truck Mounted); Rollers, All; Steam Generators; Tractors,
All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame.
Class 3. Air Compressor; Combination Small Equipment Operator;
Generators; Heaters, Mechanical; Hoists, Inside Elevators (remodeling
or renovation work); Hydraulic Power Units (Pile Driving, Extracting,
and Drilling); Pumps, over 3" (1 to 3 not to exceed a total of 300
ft.); Low Boys; Pumps, Well Points; Welding Machines (2 through 5);
Winches, 4 Small Electric Drill Winches.
Class 4. Bobcats and/or other Skid Steer Loaders; Oilers; and Brick
Forklift.
Class 5. Assistant Craft Foreman.
Class 6. Gradall.
Class 7. Mechanics; Welders.
OPERATING ENGINEERS - HIGHWAY CONSTRUCTION
Class 1. Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt
Heater Scarfire; Asphalt Spreader; Autograder/GOMACO or other similar
type machines: ABG Paver; Backhoes with Caisson Attachment; Ballast
Regulator; Belt Loader; Caisson Rigs; Car Dumper; Central Redi-Mix
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/LAKE9999.htm Packet Pg. 77
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$ b
Plant; Combination Backhoe Front Endloader Machine, (1 cu. yd. Backhoe
Bucket or over or with attachments); Concrete Breaker (Truck
Mounted); Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete
Placer; Concrete Tube Float; Cranes, all attachments; Cranes, Tower
Cranes of all types: Creter Crane: Spider Crane; Crusher, Stone, etc.;
Derricks, All; Derrick Boats; Derricks, Traveling; Dredges;
Elevators, Outside type Rack & Pinion and Similar Machines; Formless
Curb and Gutter Machine; Grader, Elevating; Grader, Motor Grader,
Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard
Rail Post Driver Truck Mounted; Hoists, One, Two and Three Drum; Heavy
Duty Self -Propelled Transporter or Prime Mover; Hydraulic Backhoes;
Backhoes with shear attachments up to 40' of boom reach; Lubrication
Technician; Manipulators; Mucking Machine; Pile Drivers and Skid Rig;
Pre -Stress Machine; Pump Cretes Dual Ram; Rock Drill - Crawler or Skid
Rig; Rock Drill - Truck Mounted; Rock/Track Tamper; Roto Mill
Grinder; Slip -Form Paver; Snow Melters; Soil Test Drill Rig (Truck
Mounted); Straddle Buggies; Hydraulic Telescoping Form (Tunnel);
Operation of Tieback Machine; Tractor Drawn Belt Loader; Tractor
c
Drawn Belt Loader (with attached pusher - two engineers); Tractor with
Boom; Tractaire with Attachments; Traffic Barrier Transfer Machine;
0
Trenching; Truck Mounted Concrete Pump with Boom; Raised or Blind Hole
Drills (Tunnel Shaft); Underground Boring and/or Mining Machines 5
ft. in diameter and over tunnel, etc; Underground Boring and/or Mining
Machines under 5 ft. in diameter; Wheel Excavator; Widener (APSCO).
Class 2. Batch Plant; Bituminous Mixer; Boiler and Throttle Valve;
Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe Front
Endloader Machine (Less than 1 cu. yd. Backhoe Bucket or over or with
attachments); Compressor and Throttle Valve; Compressor, Common
Receiver (3); Concrete Breaker or Hydro Hammer; Concrete Grinding
Machine; Concrete Mixer or Paver 7S Series to and including 27 cu.
ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine,
Belting Machine and Sealing Machine; Concrete Wheel Saw; Conveyor Muck
Cars (Haglund or Similar Type); Drills, All; Finishing Machine -
Concrete; Highlift Shovels or Front Endloader; Hoist - Sewer Dragging
Machine; Hydraulic Boom Trucks (All Attachments); Hydro -Blaster; Hydro
Excavating (excluding hose work); Laser Screed; All Locomotives,
Dinky; Off -Road Hauling Units (including articulating) Non
Self -Loading Ejection Dump; Pump Cretes: Squeeze Cretes - Screw Type
Pumps, Gypsum Bulker and Pump; Roller, Asphalt; Rotary Snow Plows;
Rototiller, Seaman, etc., self-propelled; Self -Propelled Compactor;
Spreader - Chip - Stone, etc.; Scraper - Single/Twin Engine/Push and
Pull; Scraper - Prime Mover in Tandem (Regardless of Size); Tractors
pulling attachments, Sheeps Foot, Disc, Compactor, etc.; Tug Boats.
Class 3. Boilers; Brooms, All Power Propelled; Cement Supply Tender;
Compressor, Common Receiver (2); Concrete Mixer (Two Bag and Over);
Conveyor, Portable; Farm -Type Tractors Used for Mowing, Seeding, etc.;
Forklift Trucks; Grouting Machine; Hoists, Automatic; Hoists, All
Elevators; Hoists, Tugger Single Drum; Jeep Diggers; Low Boys; Pipe
Jacking Machines; Post -Hole Digger; Power Saw, Concrete Power Driven;
Pug Mills; Rollers, other than Asphalt; Seed and Straw Blower; Steam
Generators; Stump Machine; Winch Trucks with "A" Frame; Work Boats;
Tamper -Form -Motor Driven.
Class 4. Air Compressor; Combination - Small Equipment Operator;
Directional Boring Machine; Generators; Heaters, Mechanical; Hydraulic
Power Unit (Pile Driving, Extracting, or Drilling); Light Plants, All
(1 through 5); Pumps, over 3" (1 to 3 not to exceed a total of 300
ft.); Pumps, Well Points; Vacuum Trucks (excluding hose work); Welding
Machines (2 through 5); Winches, 4 Small Electric Drill Winches.
Class 5. SkidSteer Loader (all); Brick Forklifts; Oilers.
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/LAKE9999.htm Packet Pg. 78
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Class 6. Field Mechanics and Field Welders
Class 7. Dowell Machine with Air Compressor; Gradall and machines of
like nature.
OPERATING ENGINEER - FLOATING
Class 1. Craft Foreman; Master Mechanic; Diver/Wet Tender; Engineer;
Engineer (Hydraulic Dredge).
Class 2. Crane/Backhoe Operator; Boat Operator with towing
endorsement; Mechanic/Welder; Assistant Engineer (Hydraulic Dredge);
Leverman (Hydraulic Dredge); Diver Tender.
Class 3. Deck Equipment Operator, Machineryman, Maintenance of Crane
(over 50 ton capacity) or Backhoe (115,000 lbs. or more); Tug/Launch
Operator; Loader/Dozer and like equipment on Barge, Breakwater Wall,
Slip/Dock, or Scow, Deck Machinery, etc.
Class 4. Deck Equipment Operator, Machineryman/Fireman (4 Equipment
Units or More); Off Road Trucks; Deck Hand, Tug Engineer, Crane
Maintenance (50 Ton Capacity and Under) or Backhoe Weighing (115,000
pounds or less); Assistant Tug Operator.
Class 5. Friction or Lattice Boom Cranes.
Class 6. ROV Pilot, ROV Tender
SURVEY WORKER - Operated survey equipment including data collectors,
G.P.S. and robotic instruments, as well as conventional levels and
transits.
TRAFFIC SAFETY - work associated with barricades, horses and drums
used to reduce lane usage on highway work, the installation and
removal of temporary lane markings, and the installation and removal
of temporary road signs.
TRUCK DRIVER - BUILDING, HEAVY AND HIGHWAY CONSTRUCTION
Class 1. Two or three Axle Trucks. A -frame Truck when used for
transportation purposes; Air Compressors and Welding Machines,
including those pulled by cars, pick-up trucks and tractors;
Ambulances; Batch Gate Lockers; Batch Hopperman; Car and Truck
Washers; Carry-alls; Fork Lifts and Hoisters; Helpers; Mechanics
Helpers and Greasers; Oil Distributors 2-man operation; Pavement
Breakers; Pole Trailer, up to 40 feet; Power Mower Tractors;
Self-propelled Chip Spreader; Skipman; Slurry Trucks, 2-man
operation; Slurry Truck Conveyor Operation, 2 or 3 man; Teamsters;
Unskilled Dumpman; and Truck Drivers hauling warning lights,
barricades, and portable toilets on the job site.
Class 2. Four axle trucks; Dump Crets and Adgetors under 7 yards;
Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnapulls or
Turnatrailers when pulling other than self -loading equipment or
similar equipment under 16 cubic yards; Mixer Trucks under 7 yards;
Ready -mix Plant Hopper Operator, and Winch Trucks, 2 Axles.
Class 3. Five axle trucks; Dump Crets and Adgetors 7 yards and over;
Dumpsters, Track Trucks, Euclids, Hug Bottom Dump Turnatrailers or
turnapulls when pulling other than self -loading equipment or similar
equipment over 16 cubic yards; Explosives and/or Fission Material
Trucks; Mixer Trucks 7 yards or over; Mobile Cranes while in transit;
Oil Distributors, 1-man operation; Pole Trailer, over 40 feet; Pole
and Expandable Trailers hauling material over 50 feet long; Slurry
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trucks, 1-man operation; Winch trucks, 3 axles or more;
Mechanic --Truck Welder and Truck Painter.
Class 4. Six axle trucks; Dual-purpose vehicles, such as mounted
crane trucks with hoist and accessories; Foreman; Master Mechanic;
Self -loading equipment like P.B. and trucks with scoops on the front.
TERRAZZO FINISHER
The handling of sand, cement, marble chips, and all other materials
that may be used by the Mosaic Terrazzo Mechanic, and the mixing,
grinding, grouting, cleaning and sealing of all Marble, Mosaic, and
Terrazzo work, floors, base, stairs, and wainscoting by hand or
machine, and in addition, assisting and aiding Marble, Masonic, and
Terrazzo Mechanics.
Other Classifications of Work:
For definitions of classifications not otherwise set out, the
Department generally has on file such definitions which are available.
If a task to be performed is not subject to one of the
classifications of pay set out, the Department will upon being
contacted state which neighboring county has such a classification and
provide such rate, such rate being deemed to exist by reference in
this document. If no neighboring county rate applies to the task,
the Department shall undertake a special determination, such special
determination being then deemed to have existed under this
determination. If a project requires these, or any classification not
listed, please contact IDOL at 217-782-1710 for wage rates or
clarifications.
LANDSCAPING
Landscaping work falls under the existing classifications for laborer,
operating engineer and truck driver. The work performed by landscape
plantsman and landscape laborer is covered by the existing
classification of laborer. The work performed by landscape operators
(regardless of equipment used or its size) is covered by the
classifications of operating engineer. The work performed by
landscape truck drivers (regardless of size of truck driven) is
covered by the classifications of truck driver.
MATERIAL TESTER & MATERIAL TESTER/INSPECTOR I AND II
Notwithstanding the difference in the classification title, the
classification entitled "Material Tester I" involves the same job
duties as the classification entitled "Material Tester/Inspector I".
Likewise, the classification entitled "Material Tester II" involves
the same job duties as the classification entitled "Material
Tester/Inspector II".
https://www.illinois.gov/idol/Laws-Rules/CONMED/Rates/2015/July/LAKE9999.htm Packet Pg. 80
8.J
Ordinance No. 0-2016-30 : An Ordinance Amending Chapter 5.20
Liquor Controls
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
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Staff recommends approval.
SUMMARY: The Class J liquor license for Roundy's Illinois, LLC d/b/a Mariano's Fresh Market at 450 Half
Day Road is being changed to Roundy's Illinois, LLC d/b/a Mariano's at 450 Half Day Road. The
underlying ownership will remain the same.
ATTACHMENTS:
• Class J - Roundy's Illinions LLC dba Mariano's, 450 Half Day Rd 4-22-16 (DOCX)
Trustee Liaison
Sussman
Monday, May 16, 2016
Staff Contact
Julie Kamka, Community Development
Updated: 5/11/2016 9:27 AM
Page 1
Packet Pg. 81
8.J.a
04/22/2016
ORDINANCE NO.2016 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS as follows:
Section 1. Subsection A. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby
amended with deletions in stfikethfaugh and additions in underline text so that Subsection A. of Section
5.20.072 shall provide as follows:
5.20.072 Licenses authorized.
J. Class J.
Licensee and d/b/a
Address
1. Roundy's Illinois, LLC d/b/a Mariano'sk 450 Half Day Road
Market
Section 2.
A. The Class J liquor license for Roundy's Illinois, LLC d/b/a Mariano's Fresh Market at 450
Half Day Road is being changed to Roundy's Illinois, LLC d/b/a Mariano's at 450 Half Day
Road. The assumed name has been filed with and approved by the Illinois Secretary of State.
B. This Section 2 shall not be codified.
Section 3.
This Ordinance shall be in full force and in effect from and after its passage and approval.
AYES:
NAYS:
ABSENT:
PASSED: .2016
APPROVED: 2016
Packet Pg. 82
8.J.a
APPROVED:
Beverly Sussman, Village President
ATTEST:
Janet M. Sirabian, Village Clerk
Packet Pg. 83
9.A
Ordinance No. 0-2016-31 : Ordinance Establishing the Annual
Salary of the Village Manager
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
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Staff recommends approval.
Staff recommends approval of the attached ordinance establishing the annual salary of the Village
Manager, effective January 1, 2015 and in accordance with Board direction. Proper notice has been
given in accordance with 5 ILCS 120/7.3, having been published and available on the Village's web site
on May 9, 2016.
ATTACHMENTS:
• Ordinance Establishing Annual Salary 2016 (DOC)
Trustee Liaison
Sussman
Monday, May 16, 2016
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 5/12/2016 10:38 AM
Page 1
Packet Pg. 84
5/16/2016
9.A.a
ORDINANCE NO. 2016-
AN ORDINANCE ESTABLISHING THE ANNUAL SALARY
FOR THE VILLAGE MANAGER
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove by
Ordinance No. 2014-36 approved an Employment Agreement dated April 21, 2014
between the Village of Buffalo Grove and Dane C. Bragg; and
WHEREAS, said Employment Agreement provided for annual adjustments to
the salary of Village Manager Dane C. Bragg.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE and COOK COUNTIES, ILLINOIS,
as follows:
Section 1. The foregoing recitals are hereby adopted and incorporated into and
made a part of this Ordinance as if fully set forth herein.
Section 2. The annual salary for Dane C. Bragg, as Village Manager of the Village
of Buffalo Grove, shall be $192,500.00 for the year beginning January 1, 2016.
Section 3. The Village Board awards additional compensation to Dane C. Bragg,
as Village Manager of the Village of Buffalo Grove, in the amount of $22,250.00, payable
upon passage of this Ordinance.
Section 4. This ordinance shall be effective upon its passage and approval. This
ordinance shall not be codified.
AYES:
NAYES:
ABSENT:
PASSED: , 2016.
APPROVED: 2016.
ATTEST:
Village Clerk
APPROVED:
Village President
Packet Pg. 85
9.B
Ordinance No. 0-2016-32 : An Ordinance Approving the First
Amendment to the First Amended and Restated Economic Incentive
Agreement with Connexion Located at 1700 Leider Lane
Recommendation of Action pp
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Siaff recommends approval
In December 2015, the Village Board approved an Economic Incentive Agreement (EIA) with Connexion
at 1700 Leider Lane to assist with their expansion efforts. Per the terms of the agreement, Connexion
was required to extend their lease to December 31, 2022. Connexion has come to terms with their
Landlord resulting in a lease that is 18 months longer than they had originally projected. As a result of a
longer lease term, Connexion is seeking an amendment to the EIA for an additional 18 months of revenue
sharing along with an increase of the incentive cap. Additional information can be found in the attached
memorandum.
ATTACHMENTS:
• BOT Referral Memo- Connexion EIA Amendment (DOCX)
• Connexion Ord 5.10.16 (DOCX)
• First Amendment to EIA 5.10.16 (DOCX)
• Approved 2015 EIA with Connexion (PDF)
Trustee Liaison
Ottenheimer
Monday, May 16, 2016
Staff Contact
Chris Stilling, Community Development
Updated: 5/12/2016 3:58 PM
Page 1
Packet Pg. 86
9.B.a
DATE: May 16, 2016
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: First Amendment to the First Amended and Restated Economic Incentive Agreement
for Connexion at 1700 Leider Lane
BACKGROUND
Connexion is an electrical equipment supplier located in a 60,000 square foot warehouse at 1700
Leider Lane in Buffalo Grove. In December 2015, the Village Board approved an Economic Incentive
Agreement (EIA) with Connexion. The agreement, which was approved to assist with Connexion's
expansion efforts, allowed for Connexion to receive up to $2.25 million over a seven (7) year period.
The EIA also ensured that Connexion remained in Buffalo Grove for an additional seven (7) years. Per
the terms of the agreement, Connexion was required to extend their lease to December 31, 2022,
which would coincide with the payment provisions outlined in the EIA.
The owners for Connexion have recently approached the Village concerning the status of the lease
indicating that they have come to terms with the Landlord. The new lease has a term that runs
through June 30, 2024 or 18 months longer than they had originally projected (December 31, 2022)
in the 2015 EIA. As a result of a longer lease term, Connexion is seeking an amendment to the EIA for
an additional 18 months of revenue sharing along with an increase of the cap from $2.25 million over
a seven (7) year period to $2.6 million over an eight and one-half (8.5) year period.
PROPOSED AMENDMENT
As proposed, Connexion is seeking to add an additional 18 months to the agreement along with a
$350,000 increase to the incentive cap (up to $2.6 million). All other terms of the agreement would
remain including repayment provisions should Connexion cease operations or relocate during the
terms of the agreement. Repayment provisions are as follows:
o During Years 1-5: 100% Repayment
o After Year 6: $750,000
o After Year 7: $375,000
o After Year 8: $187,500
RECOMMENDATION
Staff recommends that the Village Board approve the First Amendment to the First Amended and
Restated Economic Incentive Agreement with Connexion located at 1700 Leider Lane. The additional
18 months is beneficial to the Village as it ensures that Connexion remains in Buffalo Grove for a
longer period of time. Based on Connexion's estimated sales growth, the additional 18 months would
generate significant sales tax revenue to the Village.
Page 1 of 1
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9.B.b
5/10/16
Ordinance No. 2016 -
An Ordinance Approving a First Amendment to the First Amended and
Restated Economic Incentive Agreement By and Between the Village of
Buffalo Grove and LAB Development, LLC.
(d.b.a. Connexion, Distributor of Electrical Equipment and Supplies and Connexion
Energy Services)
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois
Constitution of 1970; and,
WHEREAS, Connexion currently conducts its business at the property commonly known
as 1700 Leider Lane, Buffalo Grove, Illinois; and
WHEREAS, the Village and Connexion entered into an "Economic Incentive Agreement
By and Between the Village of Buffalo Grove and LAB Development, LLC," dated March 21, 2011
(the "Original Agreement"), which Original Agreement set forth the terms of the rebate of the
sales tax revenues; and
WHEREAS, subsequent to execution of the Original Agreement, the Village and
Connexion agreed to modify the structure and terms of the Original Agreement and enter into
the First Amended and Restated Economic Incentive Agreement (the "Restated Agreement") as
approved by Village Ordinance No. 2015-71, in consideration of their expansion of operations
into additional space at 1700 Leider Lane in Buffalo Grove, Illinois hereinafter referred to as the
"Premises"; and
WHEREAS, Connexion has finalized a lease on the Premises for a term to run through
June 30, 2024 or 18 months longer than they had originally projected (December 31, 2022) in
the Restated Agreement; and
WHEREAS, Connexion has requested an amendment to the Restated Agreement for
eighteen (18) months of additional revenue sharing along with an increase of the maximum
incentive amount from two -million two -hundred fifty -thousand dollars ($2,250,000.00) ove Packet Pg. 88
9.B.b
seven (7) year period to two -million six -hundred thousand dollars ($2,600,000.00) over an eight
and one-half (8.5) year period from the Commencement Date of January 1, 2016 as outlined in
the Restated Agreement; and
WHEREAS, the Village and Connexion now desire to amend the Restated Agreement in
order to align their respective responsibilities with the modified terms; and
WHEREAS, the Village has determined it is in the public interest to amend the Restated
Agreement increasing the maximum incentive amount to two -million six -hundred thousand
dollars ($2,600,000.00) over an eight and one-half (8.5) year period from the Commencement
Date of January 1, 2016, as outlined in the Restated Agreement, whichever comes first,
pursuant to the terms and conditions contained in the First Amendment to the First Amended
and Restated Agreement ("Amended Agreement") attached as Exhibit A.
NOW THEREFORE BE IT ORDAINED BYTHE PRESIDENTAND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. The foregoing Whereas clauses are hereby incorporated herein.
Section 2. The Village President and Village Clerk are hereby authorized to execute the
First Amendment to the First Amended and Restated Economic Incentive Agreement between
the Village of Buffalo Grove and LAB Development, LLC. (d.b.a. Connexion, Distributor of
Electrical Equipment and Supplies and Connexion Energy Services), a copy of which is attached
hereto as Exhibit "A".
Section 3. This Ordinance shall be in full force and effect from and after its passage,
approval and publication.
Packet Pg. 89
9.B.b
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Village Clerk
APPROVED:
Beverly Sussman Village President
Packet Pg. 90
9.B.b
EXHIBIT A
First Amendment to the First Amended and Restated Economic Incentive Agreement By and
Between the Village of Buffalo Grove and LAB Development, LLC.
(d.b.a. Connexion, Distributor of Electrical Equipment and Supplies and Connexion Energy
Services)
Packet Pg. 91
9.B.c
5110116
FIRST AMENDMENT TO THE FIRST AMENDED AND RESTATED ECONOMIC INCENTIVE AGREEMENT
BY AND BETWEEN
THE VILLAGE OF BUFFALO GROVE
AND
LAB DEVELOPMENT, LLC.
(d.b.a. Connexion, Distributor of Electrical Equipment and Supplies and
Connexion Energy Services)
This First Amendment to the First Amended and Restated Economic Incentive Agreement is
made and entered into as of the day of May, 2016, by and between the Village of Buffalo Grove,
an Illinois home rule municipal corporation ("Village") and LAB Development, LLC, a Illinois limited
liability company, d.b.a. Connexion, Distributor of Electrical Equipment and Supplies and Connexion
Energy Services ("Connexion").
WHEREAS, the Village and Connexion entered into an "Economic Incentive Agreement By and
Between the Village of Buffalo Grove and LAB Development, LLC," dated March 21, 2011 (the "Original
Agreement"), which Original Agreement set forth the terms of the rebate of the sales tax revenues; and
WHEREAS, subsequent to execution of the Original Agreement, the Village and Connexion
agreed to modify the structure and terms of the Original Agreement and enter into the First Amended
and Restated Economic Incentive Agreement (the "Restated Agreement") as approved by Village
Ordinance No. 2015-71, in consideration of their expansion of operations into additional space at 1700
Leider Lane in Buffalo Grove, Illinois hereinafter referred to as the "Premises"; and
WHEREAS, Connexion has finalized a lease on the Premises for a term to run through June 30,
2024 or 18 months longer than they had originally projected (December 31, 2022) in the Restated
Agreement; and
WHEREAS, Connexion has requested an amendment to the Restated Agreement for eighteen
(18) months of additional revenue sharing along with an increase of the maximum incentive amount
from two -million two -hundred fifty -thousand dollars ($2,250,000.00) over a seven (7) year period to
two -million six -hundred thousand dollars ($2,600,000.00) over an eight and one-half (8.5) year period
from the Commencement Date of January 1, 2016 as outlined in the Restated Agreement; and
WHEREAS, the Village and Connexion now desire to amend the Restated Agreement in order to
align their respective responsibilities with the modified terms; and
WHEREAS, the Village has determined it is in the public interest to amend the Restated
Agreement increasing the maximum incentive amount to two -million six -hundred thousand dollars
($2,600,000.00) over an eight and one-half (8.5) year period from the Commencement Date of January
1, 2016, as outlined in the Restated Agreement, whichever comes first, pursuant to the terms and
conditions contained in this First Amendment to the First Amended and Restated Agreement
("Amended Agreement").
NOW THEREFORE, in consideration of the promises and mutual covenants contained herein, and
pursuant to the Village's home rule powers under Section 6, Article VII of the 1970 Constitution of the
Packet Pg. 92
9.B.c
State of Illinois, the Village and Developer hereby agree to amend the Restated Agreement by replacing
the appropriate sections as set forth below:
SECTION 1. INCORPORATION OF RECITALS
The above recitals and the defined terms contained therein are an integral part of the Restated
Agreement and this Amended Agreement and are incorporated by reference into this Amended
Agreement. This Amended Agreement shall be interpreted in light of such recitals.
SECTION 2. AMENDMENTS TO THE RESTATED AGREEMENT
The Village and Connexion hereby agree to amend the Restated Agreement by replacing the appropriate
sections as set forth below:
Section 2, Rules of Construction and Definitions, Subsection B. 16, Sales Tax Year, of the
Restated Agreement is hereby amended to read as follows:
16. Sales Tax Year. The period of time commencing on the Commencement
Date of January 1, 2016 and ending on the date that is one year after the
Commencement Date and each of the eight and one-half (8.5) succeeding one year
periods thereafter ending June 30, 2024.
II. Section 3, Connexion's Obligations, Subsections A and B, Lease Extension and Lease Expansion,
of the Restated Agreement are hereby amended to read as follows:
A. Lease Extension. Connexion shall extend their current lease for their
existing space of sixty-one thousand four -hundred sixteen (61,416) square feet on the
Premises for a term of not less than eight and one-half (8.5) years (June 30, 2024) from
the Commencement Date of January 1, 2016.
B. Lease Expansion. Connexion shall enter into a lease for up to an
additional sixty-three thousand one -hundred eighty-nine (63,189) square feet on the
Premises for a term of not less than eight and one-half (8.5) years (June 30, 2024) from
the Commencement Date of January 1, 2016 as outlined in the Restated Agreement.
The combined leasable area for Connexion on the Premises shall be a minimum of
seventy-five thousand (75,000) square feet during the term of this Amended
Agreement.
III. Section 4, Municipal Sales Tax Payment, of the Restated Agreement is hereby amended in its
entirety to read as follows:
A. The Village shall pay Connexion the Municipal Sales Tax Payment on or
before the Payment Date an amount equal to the following formulas:
1. For the first Sales Tax Year (January 1, 2016 through December
31 2016), eighty percent (80%) of that year's Incremental Municipal Sales Tax
above the base Municipal Sales Tax to the Village of $162,207.00.
Packet Pg. 93
9.B.c
2. For the second Sales Tax Year (January 1, 2017 through
December 31 2017), seventy percent (70%) of that year's Incremental Municipal
Sales Tax above the base Municipal Sales Tax to the Village of $162,207.00.
3. For the third Sales Tax Year (January 1, 2018 through December
31 2018), sixty percent (60%) of that year's Incremental Municipal Sales Tax
above the base Municipal Sales Tax to the Village of $162,207.00.
4. For the fourth Sales Tax Year (January 1, 2019 through
December 31 2019), fifty percent (50%) of that year's Incremental Municipal
Sales Tax above the base Municipal Sales Tax to the Village of $162,207.00.
5. For the fifth Sales Tax Year (January 1, 2020 through December
31 2020), fifty percent (50%) of that year's Incremental Municipal Sales Tax
above the base Municipal Sales Tax to the Village of $162,207.00.
6. For the sixth Sales Tax Year (January 1, 2021 through December
31 2021), fifty percent (50%) of that year's Incremental Municipal Sales Tax
above the base Municipal Sales Tax to the Village of $162,207.00.
7. For the seventh Sales Tax Year (January 1, 2022 through
December 31 2022), fifty percent (50%) of that year's Incremental Municipal
Sales Tax above the base Municipal Sales Tax to the Village of $162,207.00.
8. For the eighth Sales Tax Year (January 1, 2023 through
December 31 2023), fifty percent (50%) of that year's Incremental Municipal
Sales Tax above the base Municipal Sales Tax to the Village of $162,207.00.
9. For the ninth Sales Tax Year (January 1, 2024 through June 30,
2024), fifty percent (50%) of that year's portion of the Incremental Municipal
Sales Tax (received from January 1, 2024 through June 30, 2024), above the
base Municipal Sales Tax to the Village of $81,103.50.
B. The amount due pursuant to this Amended Agreement shall not be a
general obligation of the Village. The Village shall not have an obligation to pay any
amounts to Connexion except an amount equal to the Village's Municipal Sales Tax
share actually received from Illinois Department of Revenue on account of the Business
and not exceeding the Sales Tax rates as set forth in this Amended Agreement.
C. The Village shall continue the Municipal Sales Tax Payments for eight
and one-half (8.5) years (June 30, 2024) through the term of this Amended Agreement
or for an incentive of two -million six -hundred thousand dollars ($2,600,000.00),
whichever comes first.
D. In the event that any Sales Tax returns that have been submitted to the
Village are amended, Connexion shall promptly forward a photocopy of such amended
sales tax returns to the Village, clearly identifying them as an amendment of a Sales Tax
return previously submitted to the Village.
Packet Pg. 94
9.B.c
E. Should Connexion relocate or cease its Business on the Premises within
five (5) years of the Commencement Date of January 1, 2016, then Connexion shall
reimburse to the Village 100% of the Municipal Sales Tax Payments received pursuant to
this Amended Agreement. Said reimbursement to the Village shall be made within
ninety (90) days of relocation or cessation of the Business on the Premises.
F. Should Connection relocate or cease operations after five (5) years of
the Commencement Date of January 1, 2016, then Connexion shall reimburse to the
Village seven hundred fifty thousand dollars ($750,000.00). Said reimbursement to the
Village shall be made within ninety (90) days of relocation or cessation of the Business
on the Premises.
G. Should Connection relocate or cease operations after six (6) years of the
Commencement Date of January 1, 2016, then Connexion shall reimburse to the Village
three hundred seventy-five thousand dollars ($375,000.00). Said reimbursement to the
Village shall be made within ninety (90) days of relocation or cessation of the Business
on the Premises.
H. Should Connection relocate or cease operations after seven (7) years of
the Commencement Date of January 1, 2016, then Connexion shall reimburse to the
Village one hundred eighty-seven thousand five hundred dollars ($187,500.00). Said
reimbursement to the Village shall be made within ninety (90) days of relocation or
cessation of the Business on the Premises.
I. In the event Connexion conducts less than thirty million dollars
($30,000,000.00) of taxable sales at the Premises in any Sales Tax Year identified in
Section 4. A, then Connexion shall not receive more than fifty percent (50%) of that
year's Incremental Municipal Sales Tax.
J. Connexion shall provide, upon request by the Village, certified copies of
all expenses relating to and in conjunction with the expansion at 1700 Leider Lane in
Buffalo Grove, Illinois prior to any Municipal Sales Tax Payment.
K. Prior to the terms of the Restated Agreement and the Amended
Agreement being satisfied, Connexion shall work with the Village on providing sufficient
notice of its future intentions to either renew their lease at their current location or
relocate to another facility. Connexion shall not be responsible for a penalty outlined in
Sections 4. E., F., G., and H. outlined in the Restated Agreement, should they relocate to
another larger facility within the corporate limits of the Village of Buffalo Grove
IV. Section 7, Term, of the Restated Agreement is hereby amended in its entirety to read as follows
This Amended Agreement shall be in full force and effect from and after the date of its
execution until the date that is the earlier to occur of (a) the date that is eight and one-
half (8.5) years after the Commencement Date (June 30, 2024) or (b) until a total of two -
Packet Pg. 95
9.B.c
million six -hundred thousand dollars ($2,600,000.00), is paid to Connexion pursuant to
this Amended Agreement.
SECTION 3. RESTATED AGREEMENT
In all other respects, other than modified herein, the terms of the Restated Agreement shall remain the
same and in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized representatives as of the date first above written.
VILLAGE OF BUFFALO GROVE
By:
ATTEST:
Village Clerk
Village President
LAB DEVELOPMENT, LLC.
By all its Class A Members
By:
David Rosenstein
Its: Class A Member and Manager
ATTEST:
Its:
By:
Steve Abrams
Its: Class A Member
ATTEST:
Its:
Packet Pg. 96
9.B.c
ACKNOWLEDGEMENT
STATE OF ILLINOIS
SS
COUNTY OF LAKE
This instrument was acknowledged before me on , 2015 by Beverly
Sussman, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal
corporation, and by Janet Sirabian, the Village Clerk of said municipal corporation.
Signature of Notary
SEAL:
My Commission expi
Packet Pg. 97
9.B.c
ACKNOWLEDGEMENT
STATE OF ILLINOIS
SS
COUNTY OF LAKE
This instrument was acknowledged before me on , 2015 by David
Rosenstein and Steve Abrams, all of the Class A Members of LAB DEVELOPMENT, LLC., an Illinois limited
liability company.
Signature of Notary
SEAL:
My Commission expires:
Packet Pg. 98
9.B,d
11.30.15 CS
Ordinance No. 2015 - 71
An Ordinance Approving a First Amended and Restated
Economic Incentive Agreement By and Between the Village of
Buffalo Grove and
LAB Development, LLC.
(d.b.a. Connexion, Distributor of Electrical Equipment and Supplies and
Connexion Energy Services)
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the
Illinois Constitution of 1970; and,
WHEREAS, LAB Development, LLC d.b.a. Connexion, Distributor of Electrical
Equipment and Supplies and Connexion Energy Services ("Connexion") currently conducts
its business at the property commonly known as 1700 Leider Lane, Buffalo Grove, Illinois;
and
WHEREAS, Connexion desires to expand its business in the Village of Buffalo
Grove, at 1700 Leider Lane in Buffalo Grove, Illinois, to operate its distribution of electrical
equipment and supply; and
WHEREAS, The Village and Connexion entered into an "Economic Incentive
Agreement By and Between the Village of Buffalo Grove and LAB Development, LLC,"
dated March 21, 2011 (the "Original Agreement"), which Original Agreement set forth the o
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terms of the rebate of the sales tax revenues; and °
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WHEREAS, Subsequent to execution of the Original Agreement, the Village and a
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Connexion agree to modify the structure and terms of the Original Agreement and enter into
a First Amended and Restated Economic Incentive Agreement (the "Agreement"), in W
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consideration of their expansion of operations into additional space at 1700 Leider Lane in N
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Buffalo Grove, Illinois. a
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NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF c
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TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
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Packet Pg. 99
9.B,d
ILLINOIS:
Section 1. The foregoing Whereas clauses are hereby incorporated herein.
Section 2. The Village President and Village Clerk are hereby authorized to execute
the First Amended and Restated Economic Incentive Agreement between the Village of
Buffalo Grove and LAB Development, LLC. (d.b.a. Connexion, Distributor of Electrical
Equipment and Supplies and Connexion Energy Services), a copy of which is attached hereto
as Exhibit "A".
Section 3. This Ordinance shall be in full force and effect from and after its
passage, approval and publication. This Ordinance may be published in pamphlet form
This Ordinance shall not be codified.
NAYS: 0 - None
ABSENT: 0 - None
PASSED:. December 7 2015.
APPROVED: December 7 2015.
ATTEST:
JanfN. Sirabian, Village Clerk
2
APPROVED:
:^ .g- President
Q
Packet Pg. 100
9.B,d
EXHIBIT A
First Amended and Restated Economic Incentive Agreement By
and Between the Village of Buffalo Grove and LAB Development, LLC.
(d.b.a. Connexion, Distributor of Electrical Equipment and Supplies and Connexion
Energy Services)
3
Packet Pg. 101
9.B,d
Revised 12.3.15
FIRST AMENDED AND RESTATED ECONOMIC INCENTIVE AGREEMENT
BY AND BETWEEN
THE VILLAGE OF BUFFALO GROVE
AND
LAB DEVELOPMENT, LLC.
(d.b.a. Connexion, Distributor of Electrical Equipment and Supplies and
Connexion Energy Services)
This First Amended and Restated Economic Incentive Agreement (the "Agreement") is
made and entered into as of the 7th day of December, 2015, by and between the Village of
Buffalo Grove , an Illinois home rule municipal corporation (hereinafter defined as the "Village")
and LAB Development, LLC, a Illinois limited liability company, d.b.a. Connexion, Distributor of
Electrical Equipment and Supplies and Connexion Energy Services (hereinafter defined as
"Connexion").
In consideration of the recitals and mutual covenants and agreements set forth herein,
the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
SECTION 1. RECITALS.
A. Connexion operates it business under the assumed names of "Connexion
Energy Services" and "Connexion, Distributor of Electrical Equipment and Supplies".
B. Connexion currently conducts its business at the property commonly known as
1700 Leider Lane, Buffalo Grove, Illinois.
C. Connexion desires to expand its business in the Village of Buffalo Grove, at 1700
Leider Lane in Buffalo Grove, hereinafter referred to as the "Premises", to operate its distribution
of electrical equipment and supply.
D. The single order acceptance point for Connexion's Business is conducted from
the Premises.
E. In order to encourage Connexion to maintain its business operation in the
Village, and to assist with their expansion plans in the Village, the Village agrees, pursuant to
the terms of this Agreement, to share sales tax received by the Village using a formula which
corresponds to new sales tax revenue generated by the Business over a finite period of time.
F. As of the date of this Agreement, the total sales tax rate within Lake County,
Illinois applicable on the sale of certain tangible personal property is eight percent (8%); the
State of Illinois portion which is six and one -quarter percent (6.25%), Village's Home Rule
portion of which is one percent (1%) and the Regional Transportation Authority portion which is
three-quarters of one percent (0.75%).
G. The Village has the power and authority to enter into this Agreement pursuant to,
but without limitation, the home rule powers of the Village under Section 6, Article VII of the
1970 Constitution of the State of Illinois.
Packet Pg. 102
9.B,d
H. The management and control of the conduct of the operation of Connexion and
its business is vested in its Class A Members who are David Rosenstein and Steve Abrams.
I. The Village and Connexion entered into an "Economic Incentive Agreement By
and Between the Village of Buffalo Grove and LAB Development, LLC," dated March 21, 2011
(the "Original Agreement"), which Original Agreement set forth the terms of the rebate of the
sales tax revenues.
J. Subsequent to execution of the Original Agreement, the Village and Connexion
agreed to modify the structure and terms of the Original Agreement in consideration of their
expansion of operations into additional space at the Premises.
K, The Village and Connexion determined to enter into this First Amended and
Restated Economic Incentive Agreement, which Agreement is intended to incorporate the terms
of the Original Agreement, except to the extent the terms of the Original Agreement have been
revised to reflect the new structure and terms of the sales tax rebate, and this Agreement
supersedes the terms of the Original Agreement.
SECTION 2. RULES OF CONSTRUCTION AND DEFINITIONS.
A. The language in this Agreement shall be interpreted in accordance with the
following rules of construction: (a) The word "may" is permissive and the word "shall" is
mandatory; and (b) except where the context reveals the contrary: The singular includes the
plural and the plural includes the singular, and the masculine gender includes the feminine and
neutral.
B. Whenever used in the upper case in this Agreement, the following words shall
have the following meanings:
Agreement. This First Amended and Restated Economic Incentive
Agreement.
2. Audit. Undertaken at the sole cost and expense of the Village, a review
of the books and records of the Business by the Financial Consultant for the purpose of
making a determination of the amount of Municipal Sales Tax the Village should have
received under the terms of this Agreement and for the purpose of verifying Connexion's
compliance with the terms of this Agreement.
3. Business. All of the sales operations of Connexion that occur on the
Premises, including but not limited to, the distribution and sales of electrical equipment
and supplies.
4. Commencement Date. The Commencement Date shall be January 1,
2016.
5. Effective Date. The Effective Date of this Agreement shall be the date
upon which Connexion has entered into a minimum seven (7) year lease with the
Property Owner for the operation of the Business on the Premises, but no later than April
30, 2016.
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9.B,d
6. Financial Consultant. The person, firm or corporation and agents
thereof authorized by the Village to conduct an Audit, at the sole cost and expense of
the Village, of the Business regarding all transactions occurring during any given Sales
Tax Year following the date of this Agreement.
7. Gross Receipts. The term "Gross Receipts" shall have the same
meaning as that which is ascribed to it in the Retailers' Occupation Tax Act.
8. Home Rule Sales Tax. The one percent (1%) sales tax imposed in the
Village pursuant to Village's Home Rule Sales Tax Ordinance No. 2004-16 enacted in
accordance with the Home Rule Municipal Retailers' Occupation Tax Act (65 ILCS 5/8-
11-1) and the Home Rule Municipal Service Occupation Tax Act (65 ILCS 5/8-11-5).
Pursuant to the Home Rule Municipal Retailers' Occupation Tax Act, said tax shall not
be imposed upon an item of tangible personal property titled or registered with an
agency of the State of Illinois.
9. Incremental Municipal Sales Tax. The additional Municipal Sales Tax
generated by Connexion from the expansion in excess of the base Municipal Sales Tax
to the Village of $162,207.00.
10. Munici al Sales Tax. That portion or component of the Village's Home
Rule Sales Tax (1%) generated on the Premises that the Village receives from the State
of Illinois, not including the Village's share of the Retailer's Occupation Tax.
11. Municipal Sales Tax Payment. The payment to Connexion of a portion
of the Municipal Sales Tax that the Village is required to make pursuant to Section 4 of
this Agreement.
12. Pa ment Date. Within ninety (90) days after the end of each Sales Tax
Year.
13. Premises. A suite within the structure located at the commonly known
address of 1700 Leider Lane, Lake County, Buffalo Grove, Illinois. The combined
leasable area for Connexion on the Premises shall be a minimum of seventy-five
thousand (75,000) square feet during the terms of this agreement.
14. Retailer's Occupation Tax Act. The Illinois Retailers' Occupation Tax
Act, 35 ILCS 120/1 et seq., as the same has been, and may, from time to time hereafter
be, amended.
15. Sales Tax es . Any and all taxes imposed and collected by the State of
Illinois pursuant to the Home Rule Sales Tax, the Retailer's Occupation Tax Act, the
Service Occupation Tax Act, the Service Use Tax Act, or the Use Tax Act.
16. Sales Tax Year. The period of time commencing on the Commencement
Date of January 1, 2016 and ending on the date that is one year after the
Commencement Date, and each of the six (6) succeeding one year periods thereafter,
ending December 31, 2022.
Packet Pg. 104
9.B,d
17. Service Occupation Tax Act. The Illinois Service Occupation Tax Act,
35 ILCS 115/1 et seq., as the same has been, and may, from time to time hereafter be,
amended.
18. Service Use Tax Act. The Illinois Service Use Tax Act, 35 ILCS 110/1 et
seq., as the same has been, and may, from time to time hereafter be, amended.
19. Use Tax Act. The Illinois Use Tax Act, 35 ILCS 105/1 et seq., as the
same has been, and may, from time to time hereafter be amended.
20. Village or Village of Buffalo Grove. The Village of Buffalo Grove, an
Illinois municipal corporation and home rule unit as described in the Illinois Constitution.
SECTION 3. CONNEION'S OBLIGATIONS
A. Lease Extension. Connexion shall extend their current lease for their existing
space of sixty-one thousand four -hundred sixteen (61,416) square feet on the Premises for a
term of not less than seven (7) years from the Commencement Date of this Agreement.
B. Lease Expansion. Connexion shall enter into a lease for up to an additional
sixty-three thousand one -hundred eighty-nine (63,189) square feet on the Premises for a term
of not less than seven (7) years from the Commencement Date of this Agreement. The
combined leasable area for Connexion on the Premises shall be a minimum of seventy-five
thousand (75,000) square feet, during the term of this Agreement.
C. Failure to Extend and Expand. In the event Connexion is unable to extend their
current lease or not lease the additional space on the Premises by May 1, 2016, the Village
shall have no obligation whatsoever to perform any of the Municipal Sales Tax Payments set
forth in Section 4 of this Agreement. Upon a written request by Connexion, this provision may
be extended by the Village Manager to July 1, 2016.
SECTION 4. MUNICIPAL SALES TAX PAYMENT.
A. The Village shall pay Connexion the Municipal Sales Tax Payment on or before
the Payment Date an amount equal to the following formulas:
1. For the first Sales Tax Year (January 1, 2016 through December 31
2016), eighty percent (80%) of that year's Incremental Municipal Sales Tax above the
base Municipal Sales Tax to the Village of $162,207.00.
2. For the second Sales Tax Year (January 1, 2017 through December 31
2017), seventy percent (70%) of that year's Incremental Municipal Sales Tax above the
base Municipal Sales Tax to the Village of $162,207.00.
3. For the third Sales Tax Year (January 1, 2018 through December 31
2018), sixty percent (60%) of that year's Incremental Municipal Sales Tax above the
base Municipal Sales Tax to the Village of $162,207.00.
4. For the fourth Sales Tax Year (January 1, 2019 through December 31
2019), fifty percent (50%) of that year's Incremental Municipal Sales Tax above the base
Municipal Sales Tax to the Village of $162,207.00.
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9.B,d
5. For the fifth Sales Tax Year (January 1, 2020 through December 31
2020), fifty percent (50%) of that year's Incremental Municipal Sales Tax above the base
Municipal Sales Tax to the Village of $162,207.00.
6. For the sixth Sales Tax Year (January 1, 2021 through December 31
2021), fifty percent (50%) of that year's Incremental Municipal Sales Tax above the base
Municipal Sales Tax to the Village of $162,207.00.
7. For the seventh Sales Tax Year (January 1, 2022 through December 31
2022), fifty percent (50%) of that year's Incremental Municipal Sales Tax above the base
Municipal Sales Tax to the Village of $162,207.00.
B. The amount due pursuant to this Agreement shall not be a general obligation of
the Village. The Village shall not have an obligation to pay any amounts to Connexion except
an amount equal to the Village's Municipal Sales Tax share actually received from Illinois
Department of Revenue on account of the Business and not exceeding the Sales Tax rates as
set forth in this Agreement.
C. The Village shall continue the Municipal Sales Tax Payments for seven (7) years
through the term of this Agreement or for an incentive of two -million two -hundred fifty -thousand
dollars ($2,250,000.00), whichever comes first.
D. In the event that any Sales Tax returns that have been submitted to the Village
are amended, Connexion shall promptly forward a photocopy of such amended sales tax
returns to the Village, clearly identifying them as an amendment of a Sales Tax return previously
submitted to the Village.
E. Should Connexion relocate or cease its Business on the Premises within five (5)
years of the Commencement Date of this Agreement, then Connexion shall reimburse to the
Village 100% of the Municipal Sales Tax Payments received pursuant to this Agreement. Said
reimbursement to the Village shall be made within ninety (90) days of relocation or cessation of
the Business on the Premises.
F. Should Connection relocate or cease operations after five (5) years of the
Commencement Date of this Agreement then Connexion shall reimburse to the Village seven
hundred fifty thousand dollars ($750,000.00). Said reimbursement to the Village shall be made
within ninety (90) days of relocation or cessation of the Business on the Premises.
G. Should Connection relocate or cease operations after six (6) years of the
Commencement Date of this Agreement then Connexion shall reimburse to the Village three
hundred seventy-five thousand dollars ($375,000.00). Said reimbursement to the Village shall
be made within ninety (90) days of relocation or cessation of the Business on the Premises.
H. In the event Connexion conducts less than thirty million dollars ($30,000,000.00)
of taxable sales at the Premises in any Sales Tax Year identified in Section 4A, then Connexion
shall not receive more than fifty percent (50%) of that year's Incremental Municipal Sales Tax.
rz
Packet Pg. 106
9.B,d
I. Connexion shall provide, upon request by the Village, certified copies of all
expenses relating to and in conjunction with the expansion at 1700 Leider Lane in Buffalo
Grove, Illinois prior to any Municipal Sales Tax Payment.
J. Prior to the terms of the Agreement being satisfied, Connexion shall work with
the Village on providing sufficient notice of its future intentions to either renew their lease at their
current location or relocate to another facility. Connexion shall not be responsible for a penalty
outlined in Sections 4. E., F., and G., should they relocate to another larger facility within the
corporate limits of the Village of Buffalo Grove
SECTION 5. LITIGATION AND DEFENSE OF AGREEMENT,
A. Litigation. If, during the term of this Agreement, any lawsuits or proceedings are
filed or initiated against either party before any court, commission, board, bureau, agency, unit
of government or sub -unit thereof, arbitrator, or other instrumentality, that may materially affect
or inhibit the ability of either party to perform its obligations under, or otherwise to comply with,
this Agreement ("Litigation"), the party against which the Litigation is filed or initiated shall
promptly deliver a copy of the complaint or charge related thereto to the other party and shall
thereafter keep the other party fully informed concerning all aspects of the Litigation.
B. Defense. The Village and Connexion each agree to use their respective best
efforts to defend the validity of this Agreement, and all ordinances and resolutions adopted and
agreements executed pursuant to this Agreement, including every portion thereof and every
approval given, and every action taken, pursuant thereto.
SECTION 6. REMEDIES.
A. Remedies. In the event of a breach or an alleged breach of this Agreement by
either party, either party may, by suit, action, mandamus, or any other proceeding, in law or in
equity, including specific performance, enforce or compel the performance of this Agreement.
Any claim or suit related to this Agreement shall be filed in the Circuit Court of Lake County.
The prevailing party shall be entitled to recovery of its attorney's fees and costs.
B. Notice and Cure. Neither party may exercise the right to bring any suit, action,
mandamus or any other proceeding pursuant to Subsection A of this Section without first giving
written notice to the other party of the breach or alleged breach and allowing 15 days to cure the
breach or alleged breach; provided, however, that if the party accused of the breach or alleged
breach cannot cure the condition within 15 days after the notice, notwithstanding the party's
diligent and continuous effort, promptly commenced and diligently continued upon receipt of the
notice, then the period to cure the violation or failure shall be extended for the time necessary to
cure the violation with diligence and continuity, but in no event longer than 180 days unless
extended in writing by the non -breaching party.
SECTION 7. TERM.
This Agreement shall be in full force and effect from and after the date of its execution
until the date that is the earlier to occur of (a) the date that is seven (7) years after the
Commencement Date (December 31, 2022) or (b) until a total of two -million two -hundred fifty -
thousand dollars ($2,250,000.00), is paid to Connexion pursuant to this Agreement.
Packet Pg. 107
9.B,d
SECTION 8, RELEASE OF INFORMATION,
A. Prior to any payments by the Village of any sums as provided for in this
Agreement, Connexion shall cause to be delivered to the Village, on a quarterly basis, the
Illinois Retailers' Occupation Tax, Use Tax and Service Occupation Tax returns and/or other
documentation submitted by Connexion to the Illinois Department of Revenue, which detail the
amount of Sales Tax that Connexion paid to Illinois Department of Revenue with respect to
Connexion's Business. If necessary, Connexion shall provide the Village with a limited power of
attorney, addressed to and in a form satisfactory to the Illinois Department of Revenue,
authorizing the Illinois Department of Revenue to release to the Village all gross revenue and
Sales Tax information submitted by Connexion to the Illinois Department of Revenue.
Additionally, in the event that the Illinois Department of Revenue does not make available to the
Village said documentation, Connexion shall provide alternative documentation that details the
amount of Sales Taxes that Connexion paid to the Illinois Department of Revenue.
SECTION 9. GENERAL PROVISIONS,
A. Complete Agreement; Supersedence. This Agreement constitutes the
complete agreement of the parties regarding the payment of Municipal Sales Tax to Connexion
and shall supersede and nullify all prior drafts and agreements concerning the payment of
Municipal Sales Tax to Connexion.
B. Amendments. No amendment to, or modification of, this Agreement shall be
effective unless and until it is in writing and is approved by the authorized representative of
Connexion and by the Village of Buffalo Grove corporate authorities by Ordinance duly adopted,
and executed and delivered by the authorized representatives of each party.
C. Notices. Any notice or other communication required or permitted to be given
under this Agreement shall be in writing, and shall be deemed delivered to and received by the
addressee thereof when delivered in person at the address set forth below, or three business
days after deposit thereof in any main or branch United States Post Office, certified or
registered mail, return receipt requested, postage prepaid, properly addressed to the parties,
respectively, as follows:
For notices and communications to the Village:
with a copy to:
For notices and communications to Connexion
with a copy to:
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, Illinois 60089
Attention: Director of Finance
William G. Raysa, Esq.
Tressler LLP,
233 S Wacker Drive, 22"d Floor
Chicago, IL. 60606
Mr. Steve Abrams
LAB Development LLC
1700 Leider Lane
Buffalo Grove, Illinois 60089
David Pogrund
Packet Pg. 108
9.B,d
Stone, Pogrund & Korey
1 East Wacker Drive, Suite 2610
Chicago, Illinois 60601
By notice complying with the foregoing requirements of this paragraph, each party shall have
the right to change the address or addressee or both for all future notices and communications
to such party, but no notice of change of address shall be effective until actually received.
D. Indemnity. Connexion shall and hereby agrees to defend, hold harmless and indemnify
the Village, its President, Trustees, officers, employees, agents and attorneys from and against
any and all claims, demands, suits, damages, liabilities, losses, expenses, and judgments which
may specifically arise out of the subject matter of this Agreement regarding sales tax refunds.
The obligation of Connexion in this regard shall include but shall not be limited to all costs and
expenses, including reasonable attorneys' fees, incurred by the Village in responding to,
defending against, or settling any such claims, demands, suits, damages, liabilities, losses,
expenses or judgments specifically and only arising from the subject matter referred to in this
Agreement concerning sales tax refunds. Connexion covenants that it will reimburse the
Village, or pay over to the Village, all sums of money the Village pays, or becomes liable to pay,
by reason of any of the foregoing, and will make payment to the Village as soon as the Village
becomes liable therefore. In any suit or proceeding brought hereunder, the Village shall have
the right to appoint counsel of its own choosing to represent it. Notwithstanding the foregoing to
the contrary, Connexion shall not be liable to defend, indemnify, release and/or hold harmless
the Village as defined in Paragraph D above unless Connexion is in breach of this agreement
and such breach has not been cured within 30 days of the date that the Village notifies
Connexion.
E. Governing Law. This Agreement and the rights of the parties hereunder shall
be governed by, and construed, interpreted, and enforced in accordance with, the internal laws,
and not the conflict of law rules of the State of Illinois.
F. Interpretation. This Agreement has been negotiated by all parties and shall not
be interpreted or construed against the party drafting the Agreement.
G. Change in Laws. Unless otherwise explicitly provided in this Agreement, any
reference to laws, ordinances, rules, or regulations of any kind shall include such laws,
ordinances, rules, or regulations of any kind as they may be amended or modified from time to
time hereafter.
H. Headings. The headings of the sections, paragraphs, and other parts of this
Agreement are for convenience and reference only and in no way define, extend, limit, or
describe the meaning, scope, or intent of this Agreement, or the meaning, scope, or intent of
any provision hereof.
I. Time of Essence. Time is of the essence in the performance of all terms and
provisions of this Agreement.
J. Severability. It is the express intent of the parties hereto that should any
provision, covenant, agreement, or portion of this Agreement or its application to any person,
entity, or property be held void, invalid, or unenforceable by a court of competent jurisdiction,
Packet Pg. 109
9.B,d
such action shall not effect the remainder of this Agreement, which shall continue in full force
and effect.
K. No Third Party Beneficiaries. Nothing in this Agreement shall create, or be
construed to create, any third party beneficiary rights in any person or entity not a signatory to
this Agreement.
L. Counterparts. This Agreement may be executed in any number of multiple
identical counterparts and all of said counterparts shall, individually and taken together
constitute the Agreement.
M. Assignment. Connexion may not assign this Agreement or the amounts, in
whole or part, to be paid hereunder without the Village's prior written consent. The Village
acknowledges that this Agreement is an obligation which runs to Connexion and is not a
covenant running with the land. Notwithstanding the foregoing, in the event that Connexion
sells all of its assets, or the principals of Connexion sells all or substantially all of their stock,
and following the sale, the operations of the Business remain substantially the same and in
conformance with all obligations of the Agreement, this Agreement will remain in full force and
affect and Village will grant its approval of the Assignment of the Agreement. The assignee is
bound by all of the terms and conditions of the Agreement.
O. Audit. Upon prior written notice to Connexion, and at a place and time that is
mutually beneficial to both parties, the Village shall have the right to conduct an Audit of
Connexion to inspect and review those books and records which are directly related to
establishing Gross Receipts for any Sales Tax Year, Base Year, or any portion thereof.
P. No Village Obligation. The parties acknowledge and agree that none of the
terms, conditions or provisions of this Agreement shall be construed, deemed, or interpreted as
(i) a restriction or prohibition on the Village from eliminating or amending it Home Rule Sales
Tax, or (ii) a requirement to impose a sales or other tax for the purpose of providing a source of
funds for the Municipal Sales Tax Payment.
Q. Loss of Authority. In the event that the Village's authority to enter into this
Agreement or to pay the Municipal Sales Tax Payment to Connexion pursuant to this
Agreement are repealed, become unexercisable, null and void or otherwise become invalid then
the Village's obligations hereunder shall cease and no further obligations shall be required of
the Village.
R. Certifications. Each party hereto certifies hereby that it is not barred from
entering into this Agreement as a result of violations of either Sections 33E-3 or 33E-4 of the
Illinois Criminal Code (720 ILCS 5/33 —E-3, 5/33-E-4), that it has a written policy against sexual
harassment in place in full compliance with 775 ILCS 5/2-105(A)(4), and it is in compliance with
the Illinois Drug Free Workplace Act (30 ILCS 580/2).
S. Prevailing Wage. Connexion shall comply with the Illinois Prevailing Wage Act
(820 ILCS 130/0.01) during the term of this agreement.
Packet Pg. 110
9.B,d
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly authorized representatives as of the date first above written.
ATTEST:
Village erk
ATTEST:
d
its;
VILLAGE OF BUFFALO GROVE
LAB DEVELOPMENT, LLC.
By all its Class A Members
By:
David Rosenstein
Its: Class A Member and Mana er
By: ..�.
Steve Abrams
Its: Class A Member
ATTEST;
Its:
Packet Pg. 111
1 1
Packet Pg. 112
ACKNOWLEDGEMENT
STATE OF ILLINOIS
SS
COUNTY OF LAKE
This instrument was acknowledged before me on 2015 by
Beverly Sussman, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois
home rule municipal corporation, and by Janet Sirabian, the Village Clerk of said municipal
corporation.
LJulie Kamka
Notary Public - State of Illinois
My Cwmfission Expires
04/W2019 SighatU of Notary
SEAL:
My Commission expires: tr
10
Packet Pg. 113
9.B,d
ACKNOWLEDGEMENT
STATE OF ILLINOIS
SS
COUNTY OF LAKE
2015 b
This instrument was acknowledged before me onIq y
David Rosenstein and Steve Abrams, the Class A Members of LAB DEVELOPMENT, LLC., an
Illinois limits, �' " " �9 I
ENZA SPROVIERO
OFFICIAL SEAL
Notary Public, State of Illinois
My Commission Expires $` mature o"f N'tar'
January 15, 2020 y
SEAL: /
My Commission expires: a� - c)-
Packet Pg. 114
9.0
Ordinance No. 0-2016-33 : An Ordinance Amending Chapter 3.36
Emergency Medical Service and Transportation Fee
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
The requested fee increases are intended to bring the Village of Buffalo Grove closer to the average
charged by the other 100 fire and EMS agencies surveyed. It is recommended that the fees be increased
annually by five (5) percent. The ordinance will be sent to the Village Board on Friday under separate
cover.
ATTACHMENTS:
• 5-16-16 Board Memo -Ambulance Billing Fee Request (PDF)
• Copy of Ambulance Fee Survey 2014 by pop excel 97-2003 version (PDF)
Trustee Liaison
Trilling
Monday, May 16, 2016
Staff Contact
Mike Baker, Fire
Updated: 5/12/2016 4:31 PM
Page 1
Packet Pg. 115
9.C.a
BUFFALO GROVE
DATE:
TO:
FROM:
SUBJECT
May 16, 2016
President Beverly Sussman and Trustees
Mike Baker, Fire Chief
Proposed Ordinance Revision - Chapter 3.36 Emergency Medical Service and
Transportation Fee
BACKGROUND
On June 13, 2013, the Village Board approved a fee increase for charges associated with the provision
of Emergency Medical Services (EMS) by the Buffalo Grove Fire Department. Recently, staff reviewed
the Village's billing structure for emergency medical service and transportation fees of 101 area fire and
EMS departments in order to determine if the fees are still reflective of a cost recovery approach for
such services. Based upon that review, it is recommended that fees for service be adjusted as set forth
in the proposed Ordinance. Following is a breakdown of the proposed increases based on 2015 activity.
Total
BLS-R
ALS 1-11
ALS 2-11
BLS-NR
ALS 1-NR
ALS 2-NR
Mileage-
Mileage-
Project
R
NR
Reveni
Increa.
MIN
$300.00
$400.00
$450.00
$400.00
$550.00
$650.00
$6.86
$7.00
MAX
$1,600.00
$1,925.00
$2,100.00
$1,600.00
$1,925.00
$2,100.00
$55.00
$65.00
Range
$1,300.00
$1,525.00
$1,650.00
$1,200.00
$1,375.00
$1,450.00
$48.14
$58.00
Average
$654.41
$820.33
$968.30
$831.37
$1,032.29
$1,199.46
$13.36
$14.56
Median
$600.00
$737.50
$900.00
$800.00
$950.00
$1,127.65
$12.25
$15.00
Mode
$500.00
$700.00
$900.00
$800.00
$900.00
$1,200.00
$15.00
$15.00
Buffalo
Grove
$475.00
$550.00
$700.00
$650.00
$750.00
$925.00
$8.50
$8.50
6/13/13
Proposed
$600.00
$700.00
$900.00
$800.00
$950.00
$1,100.00
$13.50
$13.50
Fee
Mileage
Changes
Change
$111,687.45
$83,568.00
$195,25!
As has been the Village's past practice, it is important to affirm that balance billing of residents is not
included in this ordinance. If the resident's insurance policy will only reimbursement a predetermined
amount per a schedule of benefits, all that is collected by the Village is what their insurance carrier
reimburses and the resident will not be required to pay any remaining balance. Nonresidents will be
balance billed for any amount that is not provided by their insurance carrier, again consistent with past
practice.
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9.C.a
RECOMMENDATION
In addition to the requested fee increase to bring the Village of Buffalo Grove closer to the median
charged by the other 100 fire and EMS agencies surveyed, it is recommended that the fees be increased
annually by five (5) percent until a subsequent analysis and fee recommendation is made to the Village
Board.
ATTACHMENTS
Naperville Fire Department 2015 Fee Survey
Packet Pg. 117
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9.D
Resolution No. R-2016-16 : Resolution Approving an
Intergovernmental Agreement with the Buffalo Grove Park District
for Buffalo Grove Days
Recommendation of Action pp
,,,,,,,,,,,,...,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Siaff recommends approval of the Buffalo Grove Days Intergovernmental Agreement (IGA) between the
Village and the Buffalo Grove Park District and authorize the Village Manager to execute same.
With the permanent relocation of the Buffalo Grove Days event to Mike Ryllko Park, an IGA was created
between the Village and the Park District.
ATTACHMENTS:
• IGA- Buffalo Grove Days (PDF)
• BG Days IGA Final (PDF)
Trustee Liaison
Stein
Monday, May 16, 2016
Staff Contact
Michael Reynolds, Public Works
Updated: 5/12/2016 4:29 PM
Page 1
Packet Pg. 122
9.D,a
04/20/2016A - WGR
#663737
INTERGOVERMENTAL AGREEMENT
FOR THE OPERATION OF THE BUFFALO GROVE DAYS FESTIVAL
THIS INTERGOVERNMENTAL AGREEMENT ("Agreement") is entered into this � of
r I , 2016 by and between the Village of Buffalo Grove ("Buffalo Grove" and/or "Village")
an the Buffalo Grove Park District ("Park District") and jointly referred to as "Parties".
WHEREAS, Buffalo Grove is a home rule municipality pursuant to Article VII, Section 6 of the
1970 Illinois Constitution, and as such, may exercise any power and perform any function related to its
government and affairs not otherwise precluded by state law or Constitutional provision; and
WHEREAS, the Buffalo Grove Park District is a unit of local government organized under the Park
District Code (70 ILCS 1205 et seq.) and, as such, may exercise any power and perform any function
related to its government and affairs; and
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 authorizes units of local
government to enter into agreements to exercise, combine or transfer any power or function not
prohibited to them by law or ordinance; and
WHEREAS, the Intergovernmental Agreement Cooperation Act, 5 ILCS 220/1 et sec. ("Act"),
authorizes units of local government to exercise jointly with any public agency of the State, including
other units of local government, any power, privilege or authority which may be exercised by a unit of
local government individually, and to enter into agreements for the performance of governmental
services, activities or undertakings; and
WHEREAS, the Village annually hosts a summer festival entitled "Buffalo Grove Days" (the
"Festival"), constituting six days beginning the Wednesday before Labor Day and concluding upon Labor
Day; and
WHEREAS, the Village and Park District have had ongoing discussions pertaining to establishing
Mike Rylko Park as the location ("Festival Site") for Buffalo Grove Days; and
WHEREAS, the Village and the Park District wish to promote a spirit of cooperation to provide
for a contiguous parcel upon which Buffalo Grove Days may be held; and
WHEREAS, this Agreement is not intended to create or imply a joint function, joint venture, or
joint enterprise between the Village and Park District; and
WHEREAS, the Village and the Park District agree that it is in their community's best interests to
enter into this Intergovernmental Agreement.
NOW THEREFORE, in consideration of the foregoing premises, the mutual covenants and
promises herein contained, and for other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the parties hereby agree as follows:
Section 1. Incorporation of Recitals
The Recitals of this Agreement are hereby incorporated by reference into this Agreement as if
fully set forth herein.
Packet Pg. 123
9.D,a
Section 2. Festival Site
Mike Rylko Park, 1000 North Buffalo Grove Road, shall be made available for the hosting of the
Buffalo Grove Days festival, generally consistent with the site plan hereto attached and marked "Exhibit
A. Festival Site" The parties may, from time to time, amend the site layout plan, upon concurrence by
the Village Manager and the Executive Director of the respective agencies.
Section 3. Setup and Teardown
A. The Village shall be responsible for all setup and teardown activities pertaining to its
sponsorship of the Buffalo Grove Days Festival and as a result of the use of the Festival Site.
B. The Park District shall permit Village crews (including but not limited to Police, Fire,
Emergency Management Agency, Public Works, Community Development), vendors serving the Festival
(including but not limited to carnival, tents, portable restrooms, signage, utility services and others) and
Buffalo Grove Days volunteers to setup Festival accommodations not less than one week prior to the
beginning of Buffalo Grove Days.
C. The Park District shall be responsible for setup and teardown activities pertaining to its
sponsorship of Park District programs and events on the Festival Site. The Village will be responsible for
managing restrictions pertaining to exclusive use of the Buffalo Grove Fitness Center.
D. Each year preceding Buffalo Grove Days, it shall be the responsibility of the Village
Public Works Director or designee to meet and confer with designated Park Dlstrlct personnel to review
the location and placement of all temporary structures, utility services, wires, communication and
surveillance equipment, blockades, traffic control signage and other appurtenances.
E. The Park District shall appoint a staff person to serve as a liaison to the Village and
Buffalo Grove Days Committee. Said representative shall have the authority to provide guidance and
direction to the Village on matters pertaining to the Festival Site.
F. The Village shall be responsible for the restoration, repair and replacement of any Park
District facilities due to damage caused by its negligence or any damage done to Park District facilities
during the hours of Buffalo Grove Days Festival by individuals attending the Festival, vendors, and
Affiliates (as defined below) beyond normal wear and tear. The Village shall fully and promptly
reimburse the Park District for all costs and expenses incurred by the Park District in repairing and/or
remedying said damage. Notwithstanding the provisions of Exhibit B, paragraph E, the Village shall not
be responsible for or bear liability for damage to facilities or equipment beyond the Village's control,
caused by acts of nature, acts of terrorism or acts of a criminal nature caused by other parties.
G. The Village shall complete all teardown activities within one week of the closure of the
Buffalo Grove Days, including the removal of any equipment, stockpiles or materials. The Village will
make its best efforts not to delay other Park District scheduled programs or events in completing
teardown activities, provided that the delay is within the direct control of the Village.
H. In the event of circumstances beyond the Village's control that prevent completion of
specified duties within the designated time frames set forth in this Agreement the Village shall be
allowed extra time to complete said duties.
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Section 4. Festival Management and Operation
A. The Village shall be responsible for the orderly operation, supervision and management
of Buffalo Grove Days at all times and shall appoint a "Festival Manager" who shall serve as the primary
point of contact for the Park District.
B. The Village and its Police Department, in addition to volunteers assisting the Police
Department, shall be responsible for the orderly flow of traffic to and from the Mike Rylko Park
entrances located along Illinois Route 83 during the event. Should additional traffic control be
considered warranted by the Police Chief, or designee, the Village shall arrange for such traffic control to
be provided at its sole expense, except as enumerated in Section 4.0 of this Agreement.
C. The Park District shall issue necessary approvals to permit the sale and consumption of
alcoholic liquor on the Festival Site during the event, which are subject to restrictions governing the sale
and consumption of liquor as required in the Village's municipal code.
D. Buffalo Grove Days shall generally run from 9:00 AM to 2:00 AM daily. The Park District
may extend hours of operation upon reasonable request.
E. The Festival Manager shall be responsible for compliance with all local regulations
concerning noise, vibration, light trespass and nuisance during the Festival.
F. The Village shall provide security for overnight hours as deemed appropriate by the
Police Chief and the Festival Manager. The Park District grants authority to security personnel to occupy
the Festival Site before, during and after the event for the purpose of providing general security.
G. The Park District shall permit the Village to operate permanent freestanding and
building mounted exterior lighting units during the event, as well as to allow additional temporary
lighting as needed.
H. The parties acknowledge that Buffalo Grove Days requires the provision of staging, light
and audio equipment to facilitate live performances. The parties covenant to work cooperatively to site
and operate the concert stage(s).
I. The Village desires to provide temporary sewer and water connections for restroom
facilities during Buffalo Grove Days for improved sanitation and visitor comfort. The Park District shall
accommodate the Village's reasonable requests to make such connections, at the Village's sole expense.
J. Certain facilities including tents and other temporary structures will require tethering or
anchoring to provide adequate weather protection and safety. The Parties agree to work cooperatively
to locate and repair any tether/anchor areas on the Festival site.
K. The Park District shall make all reasonable efforts to repair areas of the Festival Site
damaged by normal wear and tear and as a direct result of the Buffalo Grove Days Festival, to include re-
seeding turf areas where sufficient grass cover no longer exists. At the completion of the Festival,
Village and Park District Staff will review the site and come to an agreed upon scope of restoration work
to be completed. The Village will reimburse the Park District for labor & materials associated with the
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restoration. The Village shall not be held responsible to maintain or mitigate soil compaction as a result
of the use of the Festival Site.
L. The Park District will make available to the Village certain facilities suitable for the
possible evacuation of the Festival Site during an emergency, in cooperation with the Emergency
Management Director. Facilities shall include the Buffalo Grove Fitness Center, Spray `n Play building
and the Golf & Sports Center permanent building. The Village shall establish a written emergency
evacuation plan for the Festival in case of inclement weather. The Village shall provide copies of said
plan to all persons associated with the operation of the Festival. The Village is responsible for
compliance with the emergency evacuation plan, monitoring weather conditions and determining
whether the Festival should be suspended or cancelled due to inclement weather or other cause.
M. The Park District acknowledges that the Village and its Affiliates (including but not
limited to the Buffalo Grove Lincolnshire Chamber of Commerce, Rotary Club of Buffalo Grove and
certain not -for -profit organizations, et al.)(Affiliates) sell sponsorship and advertising from time to time
to offset Buffalo Grove Days costs. The Park District permits the Village and its affiliates to erect signage
recognizing corporate event and program sponsors during Buffalo Grove Days and within the Festival
Site. All signage will be reviewed with the Park District to ensure proper placement and to minimize
interference with existing site/facility signage.
N. The Village shall be entitled to operate a carnival upon the Festival Site, to be located
within the paved parking areas, by a carnival operator having a legal business entity, liability insurance
and reasonable coverage deemed sufficient by the Park District. The Village shall not bear liability for
damages caused by acts of negligence by the carnival operator.
0. The Village is responsible for determining whether the grounds are safe, suitable, and
apprupriate for any of its intended Festival activities. Once set-up begins, the Village certifies that it has
inspected the grounds and further certifies that the grounds are safe for conducting the Festival. The
Village shall take all reasonable measures to protect volunteers, staff, participants, spectators, visitors,
guests, officials, etc., from known safety hazards or potential risks. The Village shall promptly advise the
Park District of any known safety hazards or potential dangerous conditions and shall work together to
remediate said hazards.
P. The Village shall have the sole responsibility and authority for contracting with the
Festival vendors and exhibitors, and shall determine the fees to be charged to the Festival vendors and
exhibitors. Park District reserves the right to inspect (but shall not be required to conduct any
inspections), the operations of any and all Festival vendors and/or exhibitors prior to and during the
Festival with respect to their compliance with this Agreement
Q. The Village shall require all Festival vendors and exhibitors of the Festival to have the
appropriate licenses/permits.
R. The Village recognizes that the event will be operating on Park District grounds which is
a no smoking campus under Park District Ordinance 05-7-1.
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Section S. Term
A. This Agreement shall be in full force and effect for a period of three (3) years upon its
passage by the Parties, for the years 2016, 2017 and 2018.
The parties may extend this agreement upon mutual agreement.
Section 6. Mutual Indemnification
A. The Village shall provide to the Park District a Certificate of Insurance conforming to the
requirements contained in Exhibit B.
B. All entities, either commercial, governmental or not -for -profit, licensed to operate
amusements, entertainment, games, food and/or beverage service, sanitation services,
utility services, housekeeping services or other services during Buffalo Grove Days, are
required to have on file with the Village a Certificate of Insurance with the insurance
requirements provided in Exhibit B below and shall also name the Village of Buffalo
Grove and the Buffalo Grove Park District as an additional insured thereon. At the
Village's discretion, the Village may determine that some or all of the requirements
imposed upon not -for -profit entities in this subsection are not required. If the Village
makes such a determination, the Village's insurance coverage of the Buffalo Grove Park
District shall remain in effect.
C. To the maximum extent permitted by law, the Village and Park District shall indemnify
and hold each other harmless from any and all actions, costs, expenses, damages and
liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or
damage to tangible physical property of the other, to the extent arising out of or
resulting from the negligent or wrongful acts or omissions of their respective employees
or other authorized agents in connection with this agreement. However, neither party
shall indemnify the other against actions, costs, expenses, damages and liabilities to the
extent attributable to the negligent or wrongful acts or omissions of the other party. If
the parties are both at fault hereunder, then any obligation to indemnify shall be
proportional to their relative fault.
Nothing set forth in this Agreement shall be deemed a waiver by the Village or Park District of
any defenses or immunities relating to any person or entity or their property, that are or would
be otherwise available to the Village and Park District or its appointed and elected officers and
officials, agents, volunteers and/or employees under the provisions of the Illinois Local
Government and Governmental Employees Tort Immunity Act, or that are otherwise available to
local governments and their corporate authorities, officers, employees, agents and volunteers
under the common law of the State of Illinois or the United States of America
Section Z Cooperation
The Parties agree to work in good faith to achieve the objectives of this Agreement and to
mutually resolve any disputes occurring or arising out of or during the terms of this Agreement. The
parties agree to do all things reasonably necessary or appropriate to carry out the terms, provisions and
objectives of this Agreement.
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9.D,a
Section 8. Waiver
The waiver by any party of any breach or violation of any provision of this Agreement shall not
be deemed to be a waiver or a continuing waiver of any subsequent breach or violation of the same or
any other provision of this Agreement.
Section 9. Default/Breach and Remedy
A. The failure or refusal by either party to comply with any of its obligations shall
constitute a default under this Agreement.
B. If a party defaults or breaches in the performance of any of its obligations under this
Agreement, the other party shall give written notice of such default/breach, and if the breaching party
does not cure the default/breach within 24 hours after the giving of such notice, (or if such default is of
such nature that it cannot be completely cured within such period, if the breaching party does not
commence such curing within 24 hours and thereafter proceed with reasonable diligence and in good
faith to cure such default/breach), then the other party may terminate this Agreement. Upon
termination of this Agreement, the parties may pursue all available legal rights and remedies in court to
assert or protect their rights.
C. Should any dispute arising out of this Agreement lead to litigation, the prevailing party
shall not be entitled to recover its costs of suit or attorney's fees.
Section 10. Notices.
All notices, demands or other writings in connection to this Agreement shall be in writing and
shall be deemed given (a) upon delivery, if personally delivered or if sent by e-mail or facsimile
transmission, to the party to be given such notice or other communication; (b) on the third business day
following the date of deposit in the United Stated mail, if such notice or other communication is sent by
certified or registered mail with return receipt requested and postage thereon fully prepaid; or (c) on
the business day following the day such notice or other communication is sent by reputable overnight
courier, to the following:
If to the Village: Village Manager
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
If to the Park District: Executive Director
Buffalo Grove Park District
530 Bernard Drive
Buffalo Grove, IL 60089
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9.D,a
Section 11. General
A. This Agreement shall be binding on each party and its respective successors, including
successors in office.
In the event of a conflict in custom or practice, the terms of this Agreement shall prevail.
C. This Agreement creates no rights, title or interest in any person or entity whatsoever
other than the Parties. Nothing in this Agreement shall be construed as an express and/or implied
waiver of any common law and/or statutory immunities and/or privileges of the parties, and /or any of
their respective officials, officers and/or employees.
Section 12. Amendments/Entire Agreement
No amendments, changes, modifications, alterations, or waivers of any term, provision or
condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and
adopted by both Parties hereto as required by law. The provisions set forth herein, constitute the entire
agreement of the parties regarding the matters addressed in the Agreement, and supersede any prior
agreements or representations.
Section 13. Assignment
This Agreement shall not be assigned by either party without the express written consent of the
other party.
Section 14. Severability
The terms, conditions, and provisions of this Agreement shall be severable, and if any term,
condition, or provision is found to be invalid or unenforceable for any reason whatsoever, the remaining
sections, subsections, terms, conditions, and provisions shall remain in full force and effect, and shall
not be affected by such determination, unless the Agreement can no longer be performed by either
party.
Section 15. Effective Date
The Effective Date of this Agreement shall be upon execution by the Parties.
Section 16. Termination
This Agreement shall terminate upon the expiration of the term set forth in Section 5 above, or
upon mutual agreement, of the parties. Either party may withdraw from this Agreement, at any time,
upon at least 270 days prior written notice to the other party of its intent to withdraw from this
Agreement. Such notice will terminate the rights, duties and obligations of the withdrawing party,
effective on the withdrawal date specified in the notice or on the thirtieth day after receipt of the notice
by the other party, whichever is later. If the withdrawing party is in default under the Agreement at the
time it issues the notice, then its right to participate and receive the benefits contained in the
Agreement shall immediately terminate and the withdrawing party shall still be obligated to cure the
default.
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Section 17. Choice of Law.
This Agreement shall be governed by the laws of the State of Illinois. The Circuit Court of Cook
County, Illinois, shall have jurisdiction over any disputes arising under this Agreement, and each of the
Parties hereby consents to such Court's exercise of jurisdiction.
Section 18. Authority to Execute.
The parties represent and warrant to each other that this Agreement has been adopted and
approved by ordinance or resolution, and they have the authority to enter into this Agreement and
perform their obligations hereunder.
Section 19. Titles
The headings and titles of this Agreement are for convenience and shall not influence the
construction or interpretation of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates as set
forth below.
BY: Date:
Village Manager
Village of Buffalo Grove
ATTEST:
Village Clerk
BY: "`�? .._ _ _ Date; C
Executive Director
Buffalo Grove Park Districtw
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9.D,a
EXH I BIT A —Festiva I Site
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9.D,a
EXHIBIT B — Park District Insurance Requirements
Insurance and Indemnification
Village shall obtain and keep in full force for the term of the Agreement insurance of the types and in
the amounts listed below.
A. Commercial General Liability Insurance
Village shall maintain commercial general liability (CGL) with contractual liability coverage with a
limit of $1,000,000 combined single limit per occurrence for bodily injury and property damage
and $1,000, 000 per occurrence for personal injury. The general aggregate shall be twice the
required occurrence limit.
The Park District shall be included as an additional insured under the Village's liability coverage,
subject to the terms, obligations and conditions thereof, as respects liability arising out of the use
of the Festival Site as provided under this Agreement.
B. Business Auto Liability Insurance
If applicable, Village shall maintain business auto liability with a limit of not less than $1,000,000
combined single limit per accident for bodily injury and property damages.
C. Workers' Compensation Insurance
The Village employees providing services by or on behalf of the Village shall be covered by the
Village's Workers' Compensation coverage with statutory limits and Employers Liability coverage
with limits of $500,000 per accident.
D. General Insurance Provisions
a. Acceptability of Insurers
The Park District hereby acknowledges that the Village has liability coverage through the
Intergovernmental Risk Management Agency ("IRMA"). The Park District agrees that the
liability coverage provided by IRMA is acceptable for the purposes of this Agreement.
The Village retains the right to have an alternate insurance carrier subject to the consent
of the Park District, which consent shall not be unreasonably withheld.
b. Evidence of Insurance
Prior to using any Park District facility, Village shall furnish Park District with a
certificate(s) of coverage executed by a duly authorized representative of IRMA, showing
compliance with the insurance requirements set forth above..
Should the Village terminate its participation in IRMA prior to the termination of this
Agreement, written notice thereof will be sent by first class mail to the Park District at the
address indicated in Section 10 above. However, failure to mail such notice shall impose no
obligation or liability upon the Village or IRMA.
Failure of Park District to demand such certificate, endorsement or other evidence of full
compliance with these insurance requirements or failure of Park District to identify a
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9.D,a
deficiency from evidence that is provided shall not be construed as a waiver of Village's
obligation to maintain such insurance.
Park District shall have the right, but not the obligation, to prohibit the Village from
occupying the Festival Site until such certificates or other evidence that insurance has
been placed in complete compliance with these requirements is received and approved
by Park District.
Failure to maintain the required insurance may result in termination of this Agreement at
Park District's option.
c. Deductibles and Self -Insured Retentions
Any deductibles or self -insured retentions are the responsibility of the Village.
E. Additional Insured
Park District shall be included as an additional insured under the CGL, using ISO additional
insured endorsement CG 20 26 or a substitute providing equivalent coverage from an
intergovernmental risk pool, and under the commercial umbrella, if any. This insurance shall
apply as primary insurance with respect to any other insurance or self-insurance afforded to
Park District.
F. Vendors
All Festival vendors shall be subject to all the insurance requirements stated herein. Village
agrees that it shall maintain, and it shall cause each of its vendors who will be participating in
the Festival to maintain commercial general liability insurance, naming the Park District and
the Village as additional insured pursuant to the terms and conditions set forth in Section 6.13.
of the Agreement. The Vendors insurance shall be primary insurance with respect to any
other insurance or self-insurance afforded to the Park District or Village. Any insurance or
self-insurance maintained by the Park District or Village shall be in excess of the Vendor's
insurance and shall not contribute with it.
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9.D.a
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9.D.b
04/20/2016A - WGR
#663737
INTERGOVERMENTAL AGREEMENT
FOR THE OPERATION OF THE BUFFALO GROVE DAYS FESTIVAL
THIS INTERGOVERNMENTAL AGREEMENT ("Agreement") is entered into this of
, 2016 by and between the Village of Buffalo Grove ("Buffalo Grove" and/or "Village")
and the Buffalo Grove Park District ("Park District") and jointly referred to as "Parties".
WHEREAS, Buffalo Grove is a home rule municipality pursuant to Article VII, Section 6 of the
1970 Illinois Constitution, and as such, may exercise any power and perform any function related to its
government and affairs not otherwise precluded by state law or Constitutional provision; and
WHEREAS, the Buffalo Grove Park District is a unit of local government organized under the Park
District Code (70 ILCS 1205 et seq.) and, as such, may exercise any power and perform any function
related to its government and affairs; and
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 authorizes units of local
government to enter into agreements to exercise, combine or transfer any power or function not
prohibited to them by law or ordinance; and
WHEREAS, the Intergovernmental Agreement Cooperation Act, 5 ILCS 220/1 et seq. ("Act"),
authorizes units of local government to exercise jointly with any public agency of the State, including
other units of local government, any power, privilege or authority which may be exercised by a unit of
local government individually, and to enter into agreements for the performance of governmental
services, activities or undertakings; and
WHEREAS, the Village annually hosts a summer festival entitled "Buffalo Grove Days" (the
"Festival"), constituting six days beginning the Wednesday before Labor Day and concluding upon Labor
Day; and
WHEREAS, the Village and Park District have had ongoing discussions pertaining to establishing
Mike Rylko Park as the location ("Festival Site") for Buffalo Grove Days; and
WHEREAS, the Village and the Park District wish to promote a spirit of cooperation to provide
for a contiguous parcel upon which Buffalo Grove Days may be held; and
WHEREAS, this Agreement is not intended to create or imply a joint function, joint venture, or
joint enterprise between the Village and Park District; and
WHEREAS, the Village and the Park District agree that it is in their community's best interests to
enter into this Intergovernmental Agreement.
NOW THEREFORE, in consideration of the foregoing premises, the mutual covenants and
promises herein contained, and for other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the parties hereby agree as follows:
Section 1. Incorporation of Recitals
The Recitals of this Agreement are hereby incorporated by reference into this Agreement as if
fully set forth herein.
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Section 2. Festival Site
Mike Rylko Park, 1000 North Buffalo Grove Road, shall be made available for the hosting of the
Buffalo Grove Days festival, generally consistent with the site plan hereto attached and marked "Exhibit
A. Festival Site" The parties may, from time to time, amend the site layout plan, upon concurrence by
the Village Manager and the Executive Director of the respective agencies.
Section 3. Setup and Teardown
A. The Village shall be responsible for all setup and teardown activities pertaining to its
sponsorship of the Buffalo Grove Days Festival and as a result of the use of the Festival Site.
B. The Park District shall permit Village crews (including but not limited to Police, Fire,
Emergency Management Agency, Public Works, Community Development), vendors serving the Festival
(including but not limited to carnival, tents, portable restrooms, signage, utility services and others) and
Buffalo Grove Days volunteers to setup Festival accommodations not less than one week prior to the
beginning of Buffalo Grove Days.
C. The Park District shall be responsible for setup and teardown activities pertaining to its
sponsorship of Park District programs and events on the Festival Site. The Village will be responsible for
managing restrictions pertaining to exclusive use of the Buffalo Grove Fitness Center.
D. Each year preceding Buffalo Grove Days, it shall be the responsibility of the Village
Public Works Director or designee to meet and confer with designated Park District personnel to review
the location and placement of all temporary structures, utility services, wires, communication and
surveillance equipment, blockades, traffic control signage and other appurtenances.
E. The Park District shall appoint a staff person to serve as a liaison to the Village and
Buffalo Grove Days Committee. Said representative shall have the authority to provide guidance and
direction to the Village on matters pertaining to the Festival Site.
F. The Village shall be responsible for the restoration, repair and replacement of any Park
District facilities due to damage caused by its negligence or any damage done to Park District facilities
during the hours of Buffalo Grove Days Festival by individuals attending the Festival, vendors, and
Affiliates (as defined below) beyond normal wear and tear. The Village shall fully and promptly
reimburse the Park District for all costs and expenses incurred by the Park District in repairing and/or
remedying said damage. Notwithstanding the provisions of Exhibit B, paragraph E, the Village shall not
be responsible for or bear liability for damage to facilities or equipment beyond the Village's control,
caused by acts of nature, acts of terrorism or acts of a criminal nature caused by other parties.
G. The Village shall complete all teardown activities within one week of the closure of the
Buffalo Grove Days, including the removal of any equipment, stockpiles or materials. The Village will
make its best efforts not to delay other Park District scheduled programs or events in completing
teardown activities, provided that the delay is within the direct control of the Village.
H. In the event of circumstances beyond the Village's control that prevent completion of
specified duties within the designated time frames set forth in this Agreement the Village shall be
allowed extra time to complete said duties.
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9.D.b
Section 4. Festival Management and Operation
A. The Village shall be responsible for the orderly operation, supervision and management
of Buffalo Grove Days at all times and shall appoint a "Festival Manager" who shall serve as the primary
point of contact for the Park District.
B. The Village and its Police Department, in addition to volunteers assisting the Police
Department, shall be responsible for the orderly flow of traffic to and from the Mike Rylko Park
entrances located along Illinois Route 83 during the event. Should additional traffic control be
considered warranted by the Police Chief, or designee, the Village shall arrange for such traffic control to
be provided at its sole expense, except as enumerated in Section 4.0 of this Agreement.
C. The Park District shall issue necessary approvals to permit the sale and consumption of
alcoholic liquor on the Festival Site during the event, which are subject to restrictions governing the sale
and consumption of liquor as required in the Village's municipal code.
D. Buffalo Grove Days shall generally run from 9:00 AM to 2:00 AM daily. The Park District
may extend hours of operation upon reasonable request.
E. The Festival Manager shall be responsible for compliance with all local regulations
concerning noise, vibration, light trespass and nuisance during the Festival.
F. The Village shall provide security for overnight hours as deemed appropriate by the
Police Chief and the Festival Manager. The Park District grants authority to security personnel to occupy
the Festival Site before, during and after the event for the purpose of providing general security.
G. The Park District shall permit the Village to operate permanent freestanding and
building mounted exterior lighting units during the event, as well as to allow additional temporary
lighting as needed.
H. The parties acknowledge that Buffalo Grove Days requires the provision of staging, light
and audio equipment to facilitate live performances. The parties covenant to work cooperatively to site
and operate the concert stage(s).
I. The Village desires to provide temporary sewer and water connections for restroom
facilities during Buffalo Grove Days for improved sanitation and visitor comfort. The Park District shall
accommodate the Village's reasonable requests to make such connections, at the Village's sole expense.
J. Certain facilities including tents and other temporary structures will require tethering or
anchoring to provide adequate weather protection and safety. The Parties agree to work cooperatively
to locate and repair any tether/anchor areas on the Festival site.
K. The Park District shall make all reasonable efforts to repair areas of the Festival Site
damaged by normal wear and tear and as a direct result of the Buffalo Grove Days Festival, to include re-
seeding turf areas where sufficient grass cover no longer exists. At the completion of the Festival,
Village and Park District Staff will review the site and come to an agreed upon scope of restoration work
to be completed. The Village will reimburse the Park District for labor & materials associated with the
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9.D.b
restoration. The Village shall not be held responsible to maintain or mitigate soil compaction as a result
of the use of the Festival Site.
L. The Park District will make available to the Village certain facilities suitable for the
possible evacuation of the Festival Site during an emergency, in cooperation with the Emergency
Management Director. Facilities shall include the Buffalo Grove Fitness Center, Spray `n Play building
and the Golf & Sports Center permanent building. The Village shall establish a written emergency
evacuation plan for the Festival in case of inclement weather. The Village shall provide copies of said
plan to all persons associated with the operation of the Festival. The Village is responsible for
compliance with the emergency evacuation plan, monitoring weather conditions and determining
whether the Festival should be suspended or cancelled due to inclement weather or other cause.
M. The Park District acknowledges that the Village and its Affiliates (including but not
limited to the Buffalo Grove Lincolnshire Chamber of Commerce, Rotary Club of Buffalo Grove and
certain not -for -profit organizations, et al.)(Affiliates) sell sponsorship and advertising from time to time
to offset Buffalo Grove Days costs. The Park District permits the Village and its affiliates to erect signage
recognizing corporate event and program sponsors during Buffalo Grove Days and within the Festival
Site. All signage will be reviewed with the Park District to ensure proper placement and to minimize
interference with existing site/facility signage.
N. The Village shall be entitled to operate a carnival upon the Festival Site, to be located
within the paved parking areas, by a carnival operator having a legal business entity, liability insurance
and reasonable coverage deemed sufficient by the Park District. The Village shall not bear liability for
damages caused by acts of negligence by the carnival operator.
O. The Village is responsible for determining whether the grounds are safe, suitable, and
appropriate for any of its intended Festival activities. Once set-up begins, the Village certifies that it has
inspected the grounds and further certifies that the grounds are safe for conducting the Festival. The
Village shall take all reasonable measures to protect volunteers, staff, participants, spectators, visitors,
guests, officials, etc., from known safety hazards or potential risks. The Village shall promptly advise the
Park District of any known safety hazards or potential dangerous conditions and shall work together to
remediate said hazards.
P. The Village shall have the sole responsibility and authority for contracting with the
Festival vendors and exhibitors, and shall determine the fees to be charged to the Festival vendors and
exhibitors. Park District reserves the right to inspect (but shall not be required to conduct any
inspections), the operations of any and all Festival vendors and/or exhibitors prior to and during the
Festival with respect to their compliance with this Agreement
Q. The Village shall require all Festival vendors and exhibitors of the Festival to have the
appropriate licenses/permits.
R. The Village recognizes that the event will be operating on Park District grounds which is
a no smoking campus under Park District Ordinance 05-7-1.
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Section 5. Term
A. This Agreement shall be in full force and effect for a period of three (3) years upon its
passage by the Parties, for the years 2016, 2017 and 2018.
B. The parties may extend this agreement upon mutual agreement.
Section 6. Mutual Indemnification
A. The Village shall provide to the Park District a Certificate of Insurance conforming to the
requirements contained in Exhibit B.
B. All entities, either commercial, governmental or not -for -profit, licensed to operate
amusements, entertainment, games, food and/or beverage service, sanitation services,
utility services, housekeeping services or other services during Buffalo Grove Days, are
required to have on file with the Village a Certificate of Insurance with the insurance
requirements provided in Exhibit B below and shall also name the Village of Buffalo
Grove and the Buffalo Grove Park District as an additional insured thereon. At the
Village's discretion, the Village may determine that some or all of the requirements
imposed upon not -for -profit entities in this subsection are not required. If the Village
makes such a determination, the Village's insurance coverage of the Buffalo Grove Park
District shall remain in effect.
C. To the maximum extent permitted by law, the Village and Park District shall indemnify
and hold each other harmless from any and all actions, costs, expenses, damages and
liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or
damage to tangible physical property of the other, to the extent arising out of or
resulting from the negligent or wrongful acts or omissions of their respective employees
or other authorized agents in connection with this agreement. However, neither party
shall indemnify the other against actions, costs, expenses, damages and liabilities to the
extent attributable to the negligent or wrongful acts or omissions of the other party. If
the parties are both at fault hereunder, then any obligation to indemnify shall be
proportional to their relative fault.
Nothing set forth in this Agreement shall be deemed a waiver by the Village or Park District of
any defenses or immunities relating to any person or entity or their property, that are or would
be otherwise available to the Village and Park District or its appointed and elected officers and
officials, agents, volunteers and/or employees under the provisions of the Illinois Local
Government and Governmental Employees Tort Immunity Act, or that are otherwise available to
local governments and their corporate authorities, officers, employees, agents and volunteers
under the common law of the State of Illinois or the United States of America
Section 7. Cooperation
The Parties agree to work in good faith to achieve the objectives of this Agreement and to
mutually resolve any disputes occurring or arising out of or during the terms of this Agreement. The
parties agree to do all things reasonably necessary or appropriate to carry out the terms, provisions and
objectives of this Agreement.
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Section 8. Waiver
The waiver by any party of any breach or violation of any provision of this Agreement shall not
be deemed to be a waiver or a continuing waiver of any subsequent breach or violation of the same or
any other provision of this Agreement.
Section 9. Default/Breach and Remedy
A. The failure or refusal by either party to comply with any of its obligations shall
constitute a default under this Agreement.
B. If a party defaults or breaches in the performance of any of its obligations under this
Agreement, the other party shall give written notice of such default/breach, and if the breaching party
does not cure the default/breach within 24 hours after the giving of such notice, (or if such default is of
such nature that it cannot be completely cured within such period, if the breaching party does not
commence such curing within 24 hours and thereafter proceed with reasonable diligence and in good
faith to cure such default/breach), then the other party may terminate this Agreement. Upon
termination of this Agreement, the parties may pursue all available legal rights and remedies in court to
assert or protect their rights.
C. Should any dispute arising out of this Agreement lead to litigation, the prevailing party
shall not be entitled to recover its costs of suit or attorney's fees.
Section 10. Notices.
All notices, demands or other writings in connection to this Agreement shall be in writing and
shall be deemed given (a) upon delivery, if personally delivered or if sent by e-mail or facsimile
transmission, to the party to be given such notice or other communication; (b) on the third business day
following the date of deposit in the United Stated mail, if such notice or other communication is sent by
certified or registered mail with return receipt requested and postage thereon fully prepaid; or (c) on
the business day following the day such notice or other communication is sent by reputable overnight
courier, to the following:
If to the Village: Village Manager
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
If to the Park District: Executive Director
Buffalo Grove Park District
530 Bernard Drive
Buffalo Grove, IL 60089
A
Packet Pg. 140
9.D.b
Section 11. General
A. This Agreement shall be binding on each party and its respective successors, including
successors in office.
B. In the event of a conflict in custom or practice, the terms of this Agreement shall prevail.
C. This Agreement creates no rights, title or interest in any person or entity whatsoever
other than the Parties. Nothing in this Agreement shall be construed as an express and/or implied
waiver of any common law and/or statutory immunities and/or privileges of the parties, and /or any of
their respective officials, officers and/or employees.
Section 12. Amendments/Entire Agreement
No amendments, changes, modifications, alterations, or waivers of any term, provision or
condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and
adopted by both Parties hereto as required by law. The provisions set forth herein, constitute the entire
agreement of the parties regarding the matters addressed in the Agreement, and supersede any prior
agreements or representations.
Section 13. Assignment
This Agreement shall not be assigned by either party without the express written consent of the
other party.
Section 14. Severability
The terms, conditions, and provisions of this Agreement shall be severable, and if any term,
condition, or provision is found to be invalid or unenforceable for any reason whatsoever, the remaining
sections, subsections, terms, conditions, and provisions shall remain in full force and effect, and shall
not be affected by such determination, unless the Agreement can no longer be performed by either
party.
Section 15. Effective Date
The Effective Date of this Agreement shall be upon execution by the Parties.
Section 16. Termination
This Agreement shall terminate upon the expiration of the term set forth in Section 5 above, or
upon mutual agreement, of the parties. Either party may withdraw from this Agreement, at any time,
upon at least 270 days prior written notice to the other party of its intent to withdraw from this
Agreement. Such notice will terminate the rights, duties and obligations of the withdrawing party,
effective on the withdrawal date specified in the notice or on the thirtieth day after receipt of the notice
by the other party, whichever is later. If the withdrawing party is in default under the Agreement at the
time it issues the notice, then its right to participate and receive the benefits contained in the
Agreement shall immediately terminate and the withdrawing party shall still be obligated to cure the
default.
7
Packet Pg. 141
9.D.b
Section 17. Choice of Law.
This Agreement shall be governed by the laws of the State of Illinois. The Circuit Court of Cook
County, Illinois, shall have jurisdiction over any disputes arising under this Agreement, and each of the
Parties hereby consents to such Court's exercise of jurisdiction.
Section 18. Authority to Execute.
The parties represent and warrant to each other that this Agreement has been adopted and
approved by ordinance or resolution, and they have the authority to enter into this Agreement and
perform their obligations hereunder.
Section 19. Titles
The headings and titles of this Agreement are for convenience and shall not influence the
construction or interpretation of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates as set
forth below.
BY:
LIM
Village Manager
Village of Buffalo Grove
Executive Director
Buffalo Grove Park District
Date:
ATTEST:
Date:
ATTEST:
Village Clerk
Secretary
N.
Packet Pg. 142
9.D.b
EXHIBIT A —Festiva I Site
Q
C�
Packet Pg. 143
9.D.b
EXHIBIT B — Park District Insurance Requirements
Insurance and Indemnification
Village shall obtain and keep in full force for the term of the Agreement insurance of the types and in
the amounts listed below.
A. Commercial General Liability Insurance
Village shall maintain commercial general liability (CGL) with contractual liability coverage with a
limit of $1,000,000 combined single limit per occurrence for bodily injury and property damage
and $1,000, 000 per occurrence for personal injury. The general aggregate shall be twice the
required occurrence limit.
The Park District shall be included as an additional insured under the Village's liability coverage,
subject to the terms, obligations and conditions thereof, as respects liability arising out of the use
of the Festival Site as provided under this Agreement.
B. Business Auto Liability Insurance
If applicable, Village shall maintain business auto liability with a limit of not less than $1,000,000
combined single limit per accident for bodily injury and property damages.
C. Workers' Compensation Insurance
The Village employees providing services by or on behalf of the Village shall be covered by the
Village's Workers' Compensation coverage with statutory limits and Employers Liability coverage
with limits of $500,000 per accident.
D. General Insurance Provisions
a. Acceptability of Insurers
The Park District hereby acknowledges that the Village has liability coverage through the
Intergovernmental Risk Management Agency ("IRMA"). The Park District agrees that the
liability coverage provided by IRMA is acceptable for the purposes of this Agreement.
The Village retains the right to have an alternate insurance carrier subject to the consent
of the Park District, which consent shall not be unreasonably withheld.
b. Evidence of Insurance
Prior to using any Park District facility, Village shall furnish Park District with a
certificate(s) of coverage executed by a duly authorized representative of IRMA, showing
compliance with the insurance requirements set forth above.
Should the Village terminate its participation in IRMA prior to the termination of this
Agreement, written notice thereof will be sent by first class mail to the Park District at the
address indicated in Section 10 above. However, failure to mail such notice shall impose no
obligation or liability upon the Village or IRMA.
Failure of Park District to demand such certificate, endorsement or other evidence of full
compliance with these insurance requirements or failure of Park District to identify a
10
Packet Pg. 144
9.D.b
deficiency from evidence that is provided shall not be construed as a waiver of Village's
obligation to maintain such insurance.
Park District shall have the right, but not the obligation, to prohibit the Village from
occupying the Festival Site until such certificates or other evidence that insurance has
been placed in complete compliance with these requirements is received and approved
by Park District.
Failure to maintain the required insurance may result in termination of this Agreement at
Park District's option.
c. Deductibles and Self -Insured Retentions
Any deductibles or self -insured retentions are the responsibility of the Village.
E. Additional Insured
Park District shall be included as an additional insured under the CGL, using ISO additional
insured endorsement CG 20 26 or a substitute providing equivalent coverage from an
intergovernmental risk pool, and under the commercial umbrella, if any. This insurance shall
apply as primary insurance with respect to any other insurance or self-insurance afforded to
Park District.
F. Vendors
All Festival vendors shall be subject to all the insurance requirements stated herein. Village
agrees that it shall maintain, and it shall cause each of its vendors who will be participating in
the Festival to maintain commercial general liability insurance, naming the Park District and
the Village as additional insured pursuant to the terms and conditions set forth in Section 6.13.
of the Agreement. The Vendors insurance shall be primary insurance with respect to any
other insurance or self-insurance afforded to the Park District or Village. Any insurance or
self-insurance maintained by the Park District or Village shall be in excess of the Vendor's
insurance and shall not contribute with it.
11
Packet Pg. 145
Action Item : Award of Bid for 2016 Street Improvement Project -
Phase 2
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
The 2016 Street Improvement Project - Phase 2 was bid on April 28th, 2016 and the lowest, qualified bid
was Chicagoland Paving. Staff recommends approval of the contract to Chicagoland Paving in the
amount of $1,817,958.26.
ATTACHMENTS:
• Memo 2016 phase 2 (DOCX)
• 4798.009 Bid Tabulation_4-28-16 (PDF)
• 4798.009 Bid Recommendation 5-2-16(PDF)
Trustee Liaison
Stein
Monday, May 16, 2016
Staff Contact
Kyle Johnson, Engineering
Updated: 5/12/2016 10:53 AM
Page 1
Packet Pg. 146
11.A.a
VILIAGE OF
TO: DANE C. BRAGG, VILLAGE MANAGER
FROM: DARREN MONICO, VILLAGE ENGINEER
SUBJECT: 2016 STREET PROGRAM — PHASE 2 CONTRACT APPROVAL
DATE: MAY 2, 2016
CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
The 2016 Street Improvement Project — Phase 2 was advertised for bids and opened on April 281n
2016. The lowest, qualified bid was in the amount of $1,799,958.67 from Chicagoland Paving, Inc.
The project includes road improvement and storm sewer repairs on:
• Golfview Terrace from Dundee Road to Covington Terrace
• Covington Terrace from Golfview Terrace to Parkview Terrace
• Parkview Terrace from Golfview Terrace to cul-de-sac
• Brentwood Circle from Parkview Terrace to cul-de-sac
• Plum Grove Circle from Arlington Heights Road to Country Lane
• W Dundee Pkwy from Golfview Terrace to dead end
• E Dundee Pkwy from Golfview Terrace to dead end
• Golfview Terrace from Dundee Road to 170' north of Dundee Road
Attached is a copy of the Tabulation of Bids for the program indicating the lowest, qualified bid of
$1,799,958.67 by Chicagoland Paving, Inc. Staff concurs with the review and recommendation by
Gewalt Hamilton Associates, Inc., and further recommends that the Village Board award the contract
to Chicagoland Paving, Inc. because the firm is the lowest qualified bidder for the work proposed.
Due to the size and scope of the project, staff recommends a contingency fund be created and
controlled by the Village in the amount of $17,999.59 (1.0% of the project cost). As bids came in
below the engineers estimate Engineering staff will consult with the Village Manager prior to
exceeding the low bid price of $1,799,958.67 due to the economic climate of the State of Illinois.
Packet Pg. 147
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May 2, 2016
Mr. Darren Monico, PE
Village Engineer
Village of Buffalo Grove
51 Raupp Blvd
Buffalo Grove, IL 60089
Re: 2016 Street Improvement Project— Phase 2
Bid Recommendation
Dear Mr. Monico:
� A f
CONSULTING ENGINEERS
625 Forest Edge Drive, Vernon. Hills, IL 60061
TEI, 847.478.9700 K FAx 847.478.9701
www.gha-engineers.corn
On Thursday April 28, 2016, five bids were received for the 2016 Street Improvement Project — Phase 2.
The bids ranged from $1,799,958.67 to $2,271,055.44. The apparent low bidder was Chicagoland Paving
Contractors, Inc. of Lake Zurich, IL with a bid of $1,799,958.67. The Engineers Opinion of Probable
Cost for the project was $2,594,341.60. Enclosed for your use is a bid summary of the bidders along with
the engineer's opinion of probable cost.
We have reviewed the bid proposal from Chicagoland Paving Contractors, Inc. and find it satisfactory.
We therefore recommend that Chicagoland Paving Contractors, Inc. be awarded the 2016 Street
Improvement Project — Phase 2. Please note that two items that will have an impact on the cost of the
project were not included at the time of bidding. Those two items are the cost of the IDOT Bond for work
within the Dundee Road Right of Way and the cost of insurance for village resident's parking at
Kingswood United Methodist Church during construction.
Thank you for the opportunity to work with the Village. If we can be of further assistance please do not
hesitate to contact us.
Sincerely,
GEWALT HAMILTON ASSOCIATES, INC.
Leo X. Morand, P.E.
Associate / Senior Engineer
Encl.: Bid Summary
4798.009 Bid Recommendation 5-2-16
36001-70 Drive SE, Suite E, Columbia, MO 65201 a TM, 573,397,6900 8 FAX 573.397.6901
The Monadnock Building, 53 W. Jackson Blvd., Suite 924, Chicago,11, 60604 0 TE1, 312.329.0577 It FAx 312.E
Packet Pg. 150
Action Item : Authorization to Purchase Fire Apparatus
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends authorization.
Staff recommends that the replacement fire apparatus be acquired through the Houston Galveston Area
Cooperative purchasing program from Emergency One in accordance with the Illinois Governmental
Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $1,465,318.00.
ATTACHMENTS:
• 5-16-16 Board Memo - Apparatus Replacement Request (DOCX)
• Buffalo Grove FD Aerial Ladder HGAC Proposal (PDF)
• Buffalo Grove FD Engine HGAC Proposal (PDF)
Trustee Liaison Staff Contact
Trilling Mike Baker, Fire
Monday, May 16, 2016
Updated: 5/12/2016 11:00 AM Page 1
Packet Pg. 151
11.B.a
VILLAGE OF
BUFFALO (11101j,"T
DATE: May 16, 2016
TO: President Beverly Sussman and Trustees
FROM: Mike Baker, Fire Chief
SUBJECT: Fire Apparatus Purchasing
BACKGROUND
is
At the July 20, 2015 Village Board meeting, Fire Chief Baker provided an update about the
current status of the fire department vehicle fleet and the future replacement needs. Fire
suppression vehicles are planned for a 15 year service life and a 5 year reserve life span. As time
has progressed, the apparatus that were identified for replacement have become more
problematic.
Unit 213 (Engine 213) a pumper, purchased January 7, 1997, has a total of 107,744 miles
showing on the odometer. This unit has served the residents of Buffalo Grove with great value; it
is approaching 19 years of age. Most of the major components, engine, transmission, firefighting
pump and attachments have gone out of production. This makes sourcing replacement parts
extremely difficult and time consuming. This lack of spare parts is contributing to increased time
where the unit is not available to provide protection for the Village. This also increases the cost
of maintaining this unit. Along with the major components minor parts, door handles, window
mechanisms, emergency lighting are also difficult to source replacements.
Unit 236 (Tower 236) is a 100 Foot Platform Tower Truck, purchased in 1996 with 121,621
miles on the chassis. Nearing 20 years of age, this unit has had a somewhat troubled service
history; it was discovered to have a cracked frame in 2005 and the unit was returned for warranty
repair and was out of service for nearly one year. Unit 236 is currently on its third replacement
engine which is in need of significant mechanical repair.
Fire Department personnel reviewed submissions from various fire apparatus manufacturers that
participate in the Houston Galveston Area Cooperative, of which the Village of Buffalo Grove is
a member. Based on the responses received from the manufacturers and adherence to Buffalo
Grove Fire Department requests and specifications, Emergency One was selected to be the most
responsive vendor to manufacture a pumper and aerial ladder to Buffalo Grove Fire Department
specifications.
Emergency One currently has one pumper and one aerial ladder currently in production that can
be modified to meet the fire department's operational needs. This opportunity would shorten the
production time by approximately three months with an anticipated delivery of October 2016.
The two vehicles requested for replacement are being assessed for trade in value or outright sale,
whichever will provide the best value for the Village of Buffalo Grove.
Packet Pg. 152
11.B.a
RECOMMENDATION
The Finance Director completed an analysis comparing purchase and leasing options. At the
current finance rates, outright purchase of the vehicles proved to be the best course of action for
the Village. It is recommended that the replacement fire apparatus be acquired through the
Houston Galveston Area Cooperative purchasing program from Emergency One in accordance
with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total,
inclusive of the purchase price and five (5) percent contingency, not to exceed amount of
$1,465,318.00.
ATTACHMENTS
Emergency One Pricing Submission
Packet Pg. 153
11.B.b
Apparatus iC
�•mra►omit I
St. John, Indiana 46373
Email: greg6c fireserviceinc.com
Website: www.fireserviceinc.com
May 10, 2016
Village of Buffalo Grove Fire Department
Chief Mike Baker
Lieutenant Wendill Bills
50 Raupp Blvd.
Buffalo Grove, IL. 60089
Re: H-GAC Pricing for an E-ONE 78' Custom Quint Aerial
(630) 918-8514
(800) 578-4281
Fax # (219) 365-8572
Thank you for your continued interest in E-ONE Emergency Response Apparatus.
appreciate the opportunity to submit for your consideration the following revised
confidential proposal for the purchase of an E-ONE Cyclone 78' Custom Quint Aerial
purchased thru the Houston -Galveston Area Council
Recently I have had the privilege to participate in meetings to discuss your apparatus
requirements. These meetings have resulted in the successful design of a custom
E-ONE 78' Quint Aerial for the Village of Buffalo Grove Fire Department.
We hereby propose to furnish to you, subject to proper execution of a purchase
agreement by the Village of Buffalo Grove and an officer of Fire Service Inc. of St. John,
Indiana the specified apparatus and equipment to be built in accordance with the
provided specifications:
One (1) E-ONE 2016 Cyclone 78' Quint Aerial
Purchase Price, excluding all Federal and State taxes, Eight Hundred Twenty -Seven
Thousand Five Hundred Ninety -Six Dollars ($ 827,596.00).
Delivery will be F.O.B. Buffalo Grove, IL. and will be made approximately
170-200 calendar days after proper execution of a Fire Service, Inc. Purchase
Agreement by both parties.
Note: the aforementioned delivery timeline is contingent on Fire Service, Inc. receiving a
Purchase Order from the Village of Buffalo Grove no later than May 19, 2016 and only
minor changes being made to the apparatus at the Pre -Build Conference at E-ONE.
Any variations of these conditions may result in a delivery delay.
Packet Pg. 154
11.B.b
Terms of payment are cash upon delivery unless otherwise stated.
The above pricing information does not include any loose equipment for the apparatus
except loose equipment described in the specifications. Associated delivery charges,
Pre -Delivery Inspection at the Fire Service, Inc. facility, a Pre -Build Conference at E-
ONE, an In -Process Inspection Trip at E-ONE, and a Final Inspection at E-ONE of the
apparatus are included in the above pricing information.
It should be noted that the final purchasing price of the apparatus may change based
upon any changes that may be requested to the design of the apparatus. The Village of
Buffalo Grove Fire Department shall be advised of any such changes and will be
required to approve those changes.
Thank you in advance for your consideration and E-ONE looks forward to working with
you on this upcoming apparatus purchase.
Note: the above pricing shall be valid until May 18, 2016.
A Performance Bond is included as a part of this proposal for the above described
apparatus.
Prepayment at Contract Award
Prepayments are not required of Illinois municipalities or fire protection districts by E-ONE,
Inc. However, should the purchasing authority elect to make a prepayment, there is a pre-
payment discount available.
100% Pre -Payment
Prepayments at contract award are accepted for 100% of the contract value. Your
prepayment must be received within 30 calendar days of the date of your purchase
order or acceptance of a purchase contract for the apparatus.
Partial Pre -Payments
Simple interest will be figured at an annual rate of 3.0% from the day the funds are
received at E-ONE until the unit is ready for pick-up from the factory. This rate is paid
for whatever amount paid down. The interest earned will be credited to the final invoice
Interest cannot be offered as a discount.
Thank you in advance for your consideration and Fire Service, Inc along with E-ONE
looks forward to working with you on this upcoming apparatus purchase.
Sincerely,
Greg Yfansen
Greg Hansen
Apparatus Sales Representative
Fire Service, Inc.
Packet Pg. 155
11.B.c
Apparatus is
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St. John, Indiana 46373
Email: greg6c fireserviceinc.com
Website: www.fireserviceinc.com
May 10, 2016
Village of Buffalo Grove Fire Department
Chief Mike Baker
Lieutenant Wendill Bills
50 Raupp Blvd.
Buffalo Grove, IL. 60089
Re: H-GAC Pricing for an E-ONE Custom Pumper
(630) 918-8514
(800) 578-4281
Fax # (219) 365-8572
Thank you for your continued interest in E-ONE Emergency Response Apparatus
appreciate the opportunity to submit for your consideration the following revised
confidential proposal for the purchase of an E-ONE Typhoon 2000 GPM Rescue
Pumper purchased thru the Houston -Galveston Area Council
Recently I have had the privilege to participate in meetings to discuss your apparatus
requirements. These meetings have resulted in the successful design of a custom
E-ONE Typhoon Rescue Pumper for the Village of Buffalo Grove Fire Department.
We hereby propose to furnish to you, subject to proper execution of a purchase
agreement by the Village of Buffalo Grove and an officer of Fire Service Inc. of St. John,
Indiana the specified apparatus and equipment to be built in accordance with the
provided specifications:
One (1) E-ONE 2016 Typhoon 2000 GPM Rescue Pumper
Purchase Price, excluding all Federal and State taxes, Five Hundred Sixty -Seven
Thousand Nine Hundred Forty -Five Dollars ($ 567,945.00).
Delivery will be F.O.B. Buffalo Grove, IL. and will be made approximately
170-200 calendar days after proper execution of a Fire Service, Inc. Purchase
Agreement by both parties.
Note: the aforementioned delivery timeline is contingent on Fire Service, Inc. receiving a
Purchase Order from the Village of Buffalo Grove no later than May 19, 2016 and only
minor changes being made to the apparatus at the Pre -Build Conference at E-ONE.
Any variations of these conditions may result in a delivery delay.
Packet Pg. 156
11.B.c
Terms of payment are cash upon delivery unless otherwise stated.
The above pricing information does not include any loose equipment for the apparatus
except loose equipment described in the specifications. Associated delivery charges,
Pre -Delivery Inspection at the Fire Service, Inc. facility, a Pre -Build Conference at E-
ONE, an In -Process Inspection Trip at E-ONE, and a Final Inspection at E-ONE of the
apparatus are included in the above pricing information.
It should be noted that the final purchasing price of the apparatus may change based
upon any changes that may be requested to the design of the apparatus. The Village of
Buffalo Grove Fire Department shall be advised of any such changes and will be
required to approve those changes.
Thank you in advance for your consideration and E-ONE looks forward to working with
you on this upcoming apparatus purchase.
Note: the above pricing shall be valid until May 18, 2016.
A Performance Bond is included as a part of this proposal for the above described
apparatus.
Prepayment at Contract Award
Prepayments are not required of Illinois municipalities or fire protection districts by E-ONE,
Inc. However, should the purchasing authority elect to make a prepayment, there is a pre-
payment discount available.
100% Pre -Payment
Prepayments at contract award are accepted for 100% of the contract value. Your
prepayment must be received within 30 calendar days of the date of your purchase
order or acceptance of a purchase contract for the apparatus.
Partial Pre -Payments
Simple interest will be figured at an annual rate of 3.0% from the day the funds are
received at E-ONE until the unit is ready for pick-up from the factory. This rate is paid
for whatever amount paid down. The interest earned will be credited to the final invoice
Interest cannot be offered as a discount.
Thank you in advance for your consideration and Fire Service, Inc along with E-ONE
looks forward to working with you on this upcoming apparatus purchase.
Sincerely,
Greg Yfansen
Greg Hansen
Apparatus Sales Representative
Fire Service, Inc.
Packet Pg. 157