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2016-02-22 - Village Board Regular Meeting - Agenda Packet2. Approval of Minutes A. Village Board - Regular Meeting - Jan 4, 2016 7:30 PM B. Village Board - Committee of the Whole - Feb 1, 2016 7:30 PM 3. Approval of Warrant A. Approval of Warrant #1260 (Trustee Johnson) 4. Village President's Report A. Indian Trails Public Library Presentation (Dane Bragg) B. Arts Commission Presentation (Trustee Weidenfeld, Trustee Johnson) C. Proclamation Recognizing Ernie Karge for His Years of Service to the Village (President Sussman) D. Recognition of the Buffalo Grove High School Cheerleading Team (President Sussman) E. Recognition of the Stevenson High School Bowling Team (President Sussman) F. Appointments to Boards and Committees (President Sussman) 5. Village Manager's Report A. Recognition of Truck Drivers from the Flint, Michigan Water Collection Efforts (Dane Bragg) B. 2015 Police Officer of the Year Award and Special Commendation Award Presentation (Dane Bragg) 6. Special Business A. Public Hearing- Text Amendment to the Village of Buffalo Grove Zoning Ordinance (Trustee Weidenfeld) 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Award of Bid - Fire Department Kitchen Renovations (Trustee Trilling) SUMMARY: Staff requests the Village Board award the bid for the Fire Department Kitchen Renovations to the lowest responsive and responsible bidder Kandu Construction at a price not to exceed $59,400.00. B. Cartegraph - Contract Software Support Extension (Trustee Stein) SUMMARY: Staff requests that the Village Board approve the change order authorizing the Village Manager be authorized to modify the terms of the agreement with Cartegraph to ensure completion of the project. C. Approving an Agreement for Soil and Construction Material Testing with Soil and Material Consultants, Inc. for 2016 Street & Utility Improvement Projects (Trustee Stein) SUMMARY: Staff seeks authorization to execute the attached agreement with Soil and Material Consultants, Inc., for soil and construction material testing services for the 2016 street and utility improvement projects. D. Authorization to Waive Bids and Purchase Utility Equipment - Sole Source (Trustee Stein) SUMMARY: Staff recommends the Village Board waive bids and authorize staff to purchase one 2016 model 3650 Utility Side by Side with attachments and one 2016 model 5600 Toolcat by Bobcat at a total not to exceed amount of $92,608.00 from Atlas Bobcat. E. Salt Dome Change Order #3 (Trustee Stein) SUMMARY: The salt dome construction contract required the completion of the project and acceptance by the Village by December 15, 2015. The project was not completed and accepted until January 5, 2016. Accordingly, the contractor was assessed $10,500 in Liquidated Damages. F. Turnout Gear Joint Purchase (Trustee Trilling) SUMMARY: Staff seeks authorization to purchase Fire Turnout gear on a joint bid contract, in an amount not to exceed $48,200.00. G. Authorization to Purchase Replacement Vehicles through the SPC (Trustee Stein) SUMMARY: Staff recommends that the replacement vehicles be acquired through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $61,532.00. H. Ratification of Emergency Repairs to Fire Truck 236 (Trustee Stein) SUMMARY: Per the Village Board approved Purchasing Policy, Village Manager Bragg approved emergency repairs to fire truck 236 in excess of $20,000 due to operational needs. Staff requests that the Village Board ratify this purchase. (ID # 1469) Ordinance Approving an Intergovernmental Agreement with the Village of Palatine (Trustee Johnson) SUMMARY: As part of the water meter project staff has been working with the Village of Palatine on an agreement that allows for the sharing of the fixed tower infrastructure that performs the remote meter reading saving each municipality approximately $72,000. Authorization to Execute and Agreement with Gewalt Hamilton Associates, Inc. for the 2016 Linden Ave Force Main Improvement Project Design (Trustee Stein) SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt Hamilton Associates, Inc., for professional engineering design services for the 2016 Linden Ave Force Main Improvement Project Design. K. 0-2016-4 An Ordinance Updating Lake County Sewer Utility Sewer Fees (Trustee Stein) SUMMARY: Lake County Public Works has increased their sewer connection fees as approved by the Lake County Board. Per the current agreement, Lake County Public Works provides sanitary sewer treatment and the Village is required to charge certain pass through fees. L. 0-2016-5 An Ordinance Authorizing the Disposal of Surplus Village Personal Property (Trustee Johnson) SUMMARY: The attached list of surplus property was disposed of in fiscal year 2015. The reason for the equipment being declared surplus was due to either obsolesce, replacement, inoperable, or in the case of the golf courses, outsourcing the course maintenance function. M. 0-2016-6 Consider an Ordinance Approving an Amendment to Section 17.52 of the Buffalo Grove Zoning Ordinance (Trustee Weidenfeld) SUMMARY: Village staff is requesting an amendment to Section 17.52.090 of the Zoning Ordinance. The proposed amendment clarifies the fifteen day filing period for a written objection to any final action taken by the Planning & Zoning Commission. N. R-2016-2 A Resolution Supporting the IML and NWMC Legislative Agendas (President Sussman) SUMMARY: The attached resolution adopts and supports the Northwest Municipal Conference and the Illinois Municipal League Legislative agendas. The resolution will be sent to State legislative leaders and legislators that serve Buffalo Grove. 0. R-2016-3 A Resolution Ceding the 2015 Unused Private Activity Bond Volume Cap of the Village of Buffalo Grove to Lake County (Trustee Berman) SUMMARY: The resolution transfers the unused private activity bonds of the Village and other Lake County communities to the Lake County Partners Private Activity Bond Clearinghouse. P. 0-2016-7 An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal Code (Trustee Berman) SUMMARY: There are several signs in the Village Right -of -Way near the Prairie View Train Station that were not codified into the Village's Ordinance when the area was annexed to Buffalo Grove. Vernon Township sent a letter requesting the turning restrictions continue and be codified into the Village's Ordinance for enforcement. 9. Ordinances and Resolutions A. R-2016-4 Resolution Urging Prompt Adoption of a State Budget and Protection of Local Government Revenues (Trustee Weidenfeld, Trustee Berman) B. 0-2016-8 Ordinance Approving a Text Amendment to the Village of Buffalo Grove Zoning Ordinance (Trustee Weidenfeld) C. 0-2016-3 An Ordinance Approving a Special Use and Variation for a Tower at 2950 N Main St (Trustee Weidenfeld) D. 0-2016-9 Ordinance Granting Preliminary Plan Approval for 850 Asbury (Trustee Berman) E. R-2016-5 Resolution Approving the 2016 Village of Buffalo Grove Economic Development Strategic Plan (Trustee Ottenheimer) 10. Unfinished Business 11. New Business A. Award of Bid for 2016 Street and Utility Improvement Project (Trustee Stein) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 01 /4/2016 2.A MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, JANUARY 4, 2016 Call to Order The meeting was called to order at 7:30 PM by Village President President Sussman A. Pledge of Allegiance President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. B. Roll Call Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein, Ottenheimer, Weidenfeld and Johnson. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Director of Finance; Andrew Brown, Deputy Finance Director; ArtMalinowski, Director of Human Resources; Christopher Stilling, Director of Community Development; Nicole Woods, Village Planner; Evan Michel, Management Analyst, Brett Robinson, Director o f Purchasing; Mike Reynolds, Director of Public Works; Darren Monico, Village Engineer; Geoff Tollefson, Director of Golf Operations; Police Chief Casstevens; and Fire Chief Baker. Approval of Minutes A. Village Board - Regular Meeting - Dec 21, 2015 7:30 PM Moved by Ottenheimer, seconded by Weidenfeld, to approve the minutes of the December 21, 2015 Regular Meeting. RESULT: ACCEPTED [UNANIMOUS] MOVER: Trustee Ottenheimer SECONDER: Trustee Weidenfeld, Trustee AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer Approval of Warrant A. Warrant #1259 (Trustee Johnson) Mr. Anderson read Warrant #1259. Moved by Weidenfeld, seconded by .Johnson, to approve Warrant #1259 in the amount of $1, 732,458.11, authorizing payment of bills listed. RESULT: APPROVED [UNANIMOUS] MOVER: Trustee Weidenfeld, Trustee SECONDER: Trustee Johnson AYES: Sussman, Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer Village President's Report A. Vernon Area Public Library District Presentation (President Sussman) N d 3 C 0 To 0 a a Q Packet Pg. 5 2.A 01/4/2016 Cynthia Fuerst, Vernon Area Library Director, made a brief presentation to the Board with an update on the services offered by the district and to reaffirm the district's interest in working with the Village. B. Proclamation Recognizing Eagle Scout Matthew R Chase (President Sussman) Trustee Stein read a Proclamation commending Matthew R. Chase for achieving the rank of Eagle Scout as a member of Boy Scout Troop 401. Matthew Chase was congratulated by the audience and the Board as he was presented with the Proclamation. Village Manager's Report Mr. Bragg noted that there will not be a meeting on January 18, 2016. The next meeting will be a Committee of the Whole Meeting on February 1, 2016. N d A. Police Lieutenant Certified by Illinois Assoc. of Chiefs of Police (Trustee Trilling) 3 c Police Chief Casstevens reviewed the program entitled the Voluntary Certified Police Chief 5 Program and the criteria within this program. Only 43 non police chiefs in the State oflllinois p have received this certification. Chief Casstevens then presented Lieutenant Scott Eisenmenger with his designation as a Certified Eligible Police Chief through the Illinois Association of Chiefs p ofPolice as he was congratulated by the audience and the Board. a B. New Firefighter/Paramedic Oath of Office (Trustee Trilling) a Chairman of the Fire & Police Commissioners Bruce Kahn administered the oath of office to a Tvler Peterson as a Firefighter/Paramedic with the Buffalo Grove Fire Department effective M January 4, 2016. FF/PMPeterson was then congratulated by the audience, the Board and Fire ti Chief Baker. Special Business Reports from Trustees Trustee Stein reported that the Farmer's Market Committee will begin meeting soon, and urged any interested resident to join this committee. Consent Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Trustee Berman SECONDER: Trustee Trilling AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer A. R-2016-1 Resolution Relating to the Semi -Annual Review of Closed Session Minutes (Janet Sirabian) SUMMARY: The Corporate Authorities have determined that the following set of closed session minutes no longer require confidential treatment and are available for public inspection. B. Certificate of Initial Acceptance and Approval: 245 McHenry Road (Trustee Stein) SUMMARY: Attached is the Certificate of Initial Acceptance and Approval for the Development at 245 McHenry Road. The improvements have been completed for the development. Staff recommends approval of the improvements and beginning the one year maintenance period. Packet Pg. 6 01/4/2016 2.A Ordinances and Resolutions A. 0-2016-1 Metra Lot Daily Parking and Bi-Monthly Parking Pass Fee Increase (Trustee Johnson) Moved by Johnson, seconded by Weidenjeld, to pass Ordinance No. 2016-1, Metro Lot Daily Parking and Bi-Monthly Parking Pass Fee Increase. Mr. Brown reviewed the proposed ordinance, details of which are contained in his letter to Metra oj'October 29, 2015. Mr. Brown stated that the purpose of the increase is mainly tied to the maintenance of the lot; he also explained why passes will not be sold by the coffee station going forward; staf'will be available on site one day per week, and passes are also available by mail. RESULT: ADOPTED [UNANIMOUS] MOVER: Trustee Johnson SECONDER: Trustee Weidenfeld, Trustee AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer B. 0-2016-2 An Ordinance Amending Chapter 5.20 Liquor Controls - Coffee House Holdings, Inc. D/B/A Starbucks Coffee #17730, 1205 W. Dundee Road (President Sussman) Moved by Weidenfeld, seconded by Berman, to pass Ordinance No. 2016-2, amending Chapter 5.20 Liquor Controls -Coffee House Holdings, Inc. d1b/a Starbucks Coffee #17730, 1205 W. Dundee Road. Mr. Stilling reviewed the proposed ordinance, details of which are contained in his memo to the Board of December 31, 2015, after which he answered questions from the Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Trustee Weidenfeld, Trustee SECONDER: Trustee Berman AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer Unfinished Business New Business A. Reject Fire Department Kitchen Renovation Bids and Request Authorization to Re -Bid (Trustee Stein) Moved by Stein, seconded by Berman, to reject Fire Department kitchen renovation bids for Station #27 and request authorization to re -bid in accordance with information contained in Board packets. Mr. Robinson reviewed staff request, details of which are contained in his memo to Mr. Bragg of December 28, 2015. RESULT: APPROVED [UNANIMOUS] MOVER: Trustee Stein SECONDER: Trustee Berman AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer B. Pre -Application Discussion- Proposed Development at 20914 & 20929 N Milwaukee Avenue (Trustee Berman) Mr. Stilling introduced this proposal. N d 3 c 0 �o 0 a a a Packet Pg. 7 01/4/2016 2.A Jeff Silverman, owner of MJK Real Estate, presented a brief overview of the proposed project, details of which are contained in Mr. Stilling's memo to the Board of January 4, 2016. Orlando Vivacqua, Soos & Associates, Inc. architects, reviewed the architectural aspects of the plan. The developers then answered questions from the Board. Board members commented that Milwaukee Avenue frontage is a precious resource and they want to make sure that the corridor is developed in the highest and best possible way. A resident asked if there is any possibility of bringing the Barnes & Noble, facility that is closing further north into this property. The developer responded to the suggestion. Moved by Weidenfeld, seconded by Ottenheimer, to refer the proposed development at 20914 & 20929 N. Milwaukee Avenue to the Planning & Zoning Commission for review. Upon roll call, Trustees voted as follows: AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson NAYS: 0 - None Motion declared carried. Questions From the Audience President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda. Sarah Adler, resident, stated that she would like to know what she has to do to comply with restrictions to construct a fence so that her dogs are able to be let out and run free. Mr. Bragg suggested that Ms. Adler confer with Mr. Stilling so that he may review her property and help find a solution. Elliott Stewart, Twisted Oak, shared some comments and questions with regard to the Metra parking lot. Mr. Anderson responded to these comments and questions. Adjournment The meeting was adjourned at 8:27 PM Janet Sirabian Village Clerk Q Packet Pg. 8 01/4/2016 2.A APPROVED BY ME THIS 4th DAY OF January , 2016 President Sussman, Q Packet Pg. 9 2.B 02/1 /2016 MINUTES OF THE COMMITTEE OF THE WHOLE OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, FEBRUARY 1, 2016 Call to Order The meeting was called to order at 7:30 PM by Village President Beverly Sussman A. Pledge of Allegiance B. Roll Call Roll call indicated the following present: President Sussman; Trustees Trilling, Ottenheimer, y Weidenfeld and Johnson. Trustees Berman and Stein were absent. Trustee Stein arrived at 8: 00 d P.M c w 0 Also present was: Dane Bragg, Village Manager; William Raysa, Village Attorney; Evan Michel, Management Analyst; Scott Anderson, Director of Finance; Andrew Brown, Deputy Finance 0 Director; Art Malinowski, Human Resources Director; Brett Robinson, Director of Purchasing; Q- a Chris Stilling, Director of Communitv Development; Nicole Wood, Village Planner; Mike Q Reynolds, Director ofPublic Works; Darren Monico, Village Engineer; Police Chief Casstevens; Fire Chief Baker. a Special Business A. Buffalo Grove Days Update (Andrew Stein, Steven Trilling) Mr. Reynolds presented an update on the status of the Buffalo Grove Days relocation, details of which are contained in his memo to Mr. Bragg of January 26, 2016. Mr. Anderson commented on the financial aspects of the festival. Paulette Greenberg, co-chair of the Buffalo Grove Days Committee, reviewed the entertainment possibilities. President Sussman polled the Board: YES indicates. favor of directing the money, previously spent for fireworks toward entertainment,- NO indicates opposition: YES: Trilling, Stein.,, Ottenheimer, Weidenfeld, Johnson NO: None ABSENT: Berman President Sussman polled the Board: YES indicates favor of directing an additional $20, 000 toward entertainment; NO indicates opposition: YES: Weidenfeld, Johnson NO: Trilling, Ottenheimer Packet Pg. 10 02/1/2016 2.B UNDECIDED: Stein ABSENT- Berman B. Village Overnight Parking Ban Review (Steven Trilling) Police Chief Casstevens reviewed the history and background of the Village's current overnight parking ban ordinance. Chief Casstevens cited a recent survey that was conducted of 24 communities by the Northwest Municipal Conference, as well as the Police Department's current policy for• allowing overnight parking on a daily or annual basis, and enforcement. C. Discussion Regarding Mobile Application (David Weidenfeld) Mr. Bragg reviewed the 2012-2013 effort with other local governmental entities that share boundaries with Bu falo Grove to create a joint mobile application. The goal was to have a one stop shop where residents could report concerns and look up information. The other entities were y asked to participate in paying for the application, however, all declined. At that time, the Village decided to move forward with the app and pay the cost. Further details are contained in Ms. Maltas' memo to the Board of February 1, 2016. w D. Economic Development Strategic Plan (Lester Ottenheimer III) �a Mr. Stilling and Ms. Wood reviewed the draft plan which was approved by the Economic 0- Development Steering Committee on January 21, 2016. a E. Strategic Priorities Discussion (Beverly Sussman) Q Peter Burchard worked with the Board to develop actions/goals for the top three themes identified at the last Strategic Plan. meeting. Questions from the Audience President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda; there were no such questions. Adjournment The meeting was adjourned at 10:55 PM Janet Sirabian Village Clerk APPROVED BY ME THIS 1st DAY OF February , 2016 Beverly Sussman, Village President Packet Pg. 11 3.A Action Item : Approval of Warrant #1260 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Staff recommends approval of Warrant #1260 which totals $6,967,744.26 ATTACHMENTS: • W#1260 Summary (PDF) Trustee Liaison Johnson Monday, February 22, 2016 Staff Contact Andrew Brown, Finance Updated: 2/18/2016 12:16 PM Page 1 Packet Pg. 12 3.A.a VILLAGE OF BUFFALO GROVE WARRANT #1260 22-Feb-16 General Fund: 1,517,015.30 Parking Lot Fund: 10,462.47 Motor Fuel Tax Fund: 100,830.79 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects -Facilities: 244,468.01 Capital Projects -Streets: 193,470.49 Health Insurance Fund: 0.00 coo N Facilities Development Debt Service Fund: 0.00 *k �a L Retiree Health Savings (RHS): 0.00 L Water Fund: 1,851,132.20 v Buffalo Grove Golf Fund: 50,724.58 �a E Arboretum Golf Fund: 73,672.69 E Refuse Service Fund: 44,276.02 N Information Technology Internal Service Fund: 95,687.77 Central Garage Internal Service Fund: 86,485.44 c E s U Building Maintenance Internal Service Fund: 28,394.25 4,296,620.01 a PAYROLL PERIOD ENDING 01/14/16 949,333.32 PAYROLL PERIOD ENDING 01/28/16 895,383.12 PAYROLL PERIOD ENDING 02/11/16 826,407.81 2,671,124.25 TOTAL WARRANT #1260 6,967,744.26 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President Packet Pg. 13 4.A Information Item : Indian Trails Public Library Presentation ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. Library Director, Brian Shepard, will be give a brief presentation about the Indian Trails Public Library. Trustee Liaison Village Manager Bragg Monday, February 22, 2016 Staff Contact Dane Bragg, Office of the Village Manager Updated: 2/11/2016 1:51 PM Page 1 Packet Pg. 14 4.B Information Item : Arts Commission Presentation ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. Elliot Hartstein, Chairman of the Arts Commission, will be present to discuss the results of their recent strategic planning process. Trustee Liaison Trustee Weidenfeld, Johnson Monday, February 22, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/18/2016 10:43 AM Page 1 Packet Pg. 15 4.0 Information Item : Proclamation Recognizing Ernie Karge for His Years of Service to the Village ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends acceptance. A proclamation recognizing Ernie Karge for his years of service to the Village. ATTACHMENTS: • Karge Proc-NW (DOC) Trustee Liaison Village President Sussman Monday, February 22, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/18/2016 12:43 PM Page 1 Packet Pg. 16 4.C.a �r '4 l,y r ftit !t (, .i )"Itl Village of Buffalo Grove COMMENDING ERNIE KARGE FOR YEARS OF HUMBLE AND FAITHFUL SERVICE TO PEOPLE OF BUFFALO GROVE WHEREAS, Ernie Karge was a long time business owner and is proud to have been one of the main initiators of the Buffalo Grove Area Chamber of Commerce, even serving as its Director. He was instrumental in implementing the First Annual Golf Outing for the Buffalo Grove Area Chamber of Commerce; and WHEREAS, Ernie Karge has been an enthusiastic member of the Rotary Club of Buffalo Grove for over 35 years. He served as the Club's President from 1982-1983 and retained perfect attendance for the full term of membership. For his dedication, he was honored as Rotarian of the Decade for the 1990's; and WHEREAS, Ernie Karge has been very proud to serve as a Fire and Police Commissioner for 20 plus years, and he has helped many firefighters and police officers grow in their careers. Many in both departments have his work to be thankful for in helping to assist their careers; and WHEREAS, Ernie Karge and his wife, Joan, were asked to be the Grand Marshals of the BG Parade due to their years of providing innovative ideas and leadership to the Buffalo Grove Days event. He was instrumental in the creation of the Buffalo Grove Days Dinner and Dance, the Taste of Buffalo Grove, and the Buffalo Grove Days Pancake Breakfast; and WHEREAS, Ernie and Joan Karge were selected as recipients of the Bill Reid Community Service Award in 2013. This award carried special significance, as he and Bill were longtime friends and both believed in the power of community service; and NOW THEREFORE, BE IT RESOLVED that I, Beverly Sussman, along with the Village Board of Trustees, commend Ernie Karge for his years of humble and faithful service as well as serving as an inspiration for all of those who seek to make the Village of Buffalo Grove a strong, more vibrant community. Proclaimed this 22nd day of February 2016. Beverly Sussman, Village President Packet Pg. 17 4.D Information Item : Recognition of the Buffalo Grove High School Cheerleading Team ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. The Buffalo Grove High School Cheerleading Team will be present to be recognized for their accomplishments. Trustee Liaison Village President Sussman Monday, February 22, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/18/2016 12:45 PM Page 1 Packet Pg. 18 4.E Information Item : Recognition of the Stevenson High School Bowling Team ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. The Stevenson High School Bowling Team will be present to be recognized for their accomplishments. Trustee Liaison Village President Sussman Monday, February 22, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/18/2016 12:46 PM Page 1 Packet Pg. 19 4.F Information Item : Appointments to Boards and Committees ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends discussion. President Sussman will seek concurrence from the Village Board to appoint Jackie Beegun and Cristel Mohrman to the Buffalo Grove Days Committee, Lisa Hartman to the Board of Fire and Police Commissioners, and Liz Glazer to the Farmer's Market. All appointments will expire on April 30, 2016. Trustee Liaison Village President Sussman Monday, February 22, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/9/2016 4:59 PM Page 1 Packet Pg. 20 5.A Information Item : Recognition of Truck Drivers from the Flint, Michigan Water Collection Efforts ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action None Chief Casstevens will present a Certificate of Appreciation to the volunteer semi truck drivers that donated their time to drive over 2,500 cases of water to Flint, Michigan. The water was delivered to first responders in Flint, Michigan as part of the Buffalo Grove Police and Fire department's water collection effort. Trustee Liaison Village Manager Bragg Monday, February 22, 2016 Staff Contact Steven Casstevens, Police Updated: 2/18/2016 12:50 PM Page 1 Packet Pg. 21 5.B Information Item : 2015 Police Officer of the Year Award and Special Commendation Award Presentation ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action No action required. The Buffalo Grove Rotary Club will be presenting the 2015 Police Officer of the Year Award to Officers Anthony Turano and Ross Valstyn. Police Chief Steven R. Casstevens will present Officer Brian Hansen with a Special Commendation Award. Trustee Liaison Village Manager Bragg Monday, February 22, 2016 Staff Contact Steven Casstevens, Police Updated: 2/18/2016 12:51 PM Page 1 Packet Pg. 22 6.A Action Item : Public Hearing- Text Amendment to the Village of Buffalo Grove Zoning Ordinance ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action The Village Board should open the public hearing and take any testimony concerning the proposed text amendment. Once all testimony has been received and the Village Board has discussed the proposed amendment, the pubic hearing can be closed. Staff recommends approval of the Text Amendment. Details regarding the proposed text amendment are outlined in the attached staff memorandum. ATTACHMENTS: • Board Memo (DOCX) • Public Notice (DOCX) Trustee Liaison Trustee Weidenfeld Monday, February 22, 2016 Staff Contact Chris Stilling, Building & Zoning Updated: 2/16/2016 4:37 PM Page 1 Packet Pg. 23 6.A.a VILLAGE OF BUFFALO GRON MEMORANDUM DATE: February 18, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: Text Amendment to the Village of Buffalo Grove Zoning Ordinance N1 BACKGROUND Staff is proposing that the Village Board approve an amendment to the Village of Buffalo Grove Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code) concerning provisions related to Health Clubs, Martial Arts Studios, Yoga Establishments, Physical Culture and Health Services and other similar uses in the B 1, B2, B3, B4 and B5 Business Districts and in the I Industrial District. The proposed changes will help to clarify the uses and better define which zoning districts are most appropriate for each type of use. PROPOSED REGULATIONS The proposed amendments would create new definitions for the following uses: • Health Clubs Massage Establishments Nonacademic schools, classes and instruction, including but not limited to: o arts and crafts o business and trades o gymnastics, yoga studios, boxing and martial arts o cooking, music and dance Public Swimming Pool The newly defined uses are listed in the permitted/special use sections in the B1, B2, B3, B4 and B5 Business Districts and in the I Industrial District. Based on staff research, the proposed changes would not impact any existing business. The following table summarizes where the uses will be allowed: ZoningDistricts B1 B2 B3* B4 B5 I Massage Establishments P P P P N/A N/A Public Swimming Pools P P P P P N/A Uses Non-academic schools, classes, etc P P P P I P S Health Clubs less than IOK s.f. P P P P P S Health Clubs greater than lOK s.f. N/A N/A N/A* S S S P- Permitted Use S- Special Use N/A- Not Allowed *The B3 District is designed to facilitate a review by the Village Board of a larger scale proposed planned business center, which may incorporate specific uses not expressly listed in the more restrictive Business districts, as consideration of the entire planned business center RECOMMENDATION Staff recommends approval of an amendment to the Village of Buffalo Grove Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code) as outlined in the attached Ordinance. Page 1 of 1 Packet Pg. 24 6.A.b VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone 847-459-2525 NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a public hearing will be held by the Village President and Board of Trustees of the Village of Buffalo Grove on Monday, February 22, 2016 at 7:30 p.m. in the Jeffrey S. Braiman Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter: SUBJECT: Proposed amendments to the Village of Buffalo Grove Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code) concerning provisions related to Health Clubs, Physical Fitness Facilities, Martial Arts Studios, Physical Training Facilities, Yoga Establishments, Physical Culture and Health Services and other similar uses in the 61, B2, B3, B4 and B5 Business Districts and in the I Industrial District. PETITIONER: Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 The petition for the public hearing concerning the proposed amendments is on file with the Village Clerk and Community Development Department, 50 Raupp Boulevard, and is available for review by interested persons. Anyone with questions concerning the hearing may contact Christopher Stilling, 847-459-5530. All persons present at the public hearing will be given the opportunity to be heard. Dated this 28th day of January, 2016. Janet M. Sirabian, Village Clerk Village of Buffalo Grove Draft MIN 10-30-2014 Packet Pg. 25 8.A Action Item : Award of Bid - Fire Department Kitchen Renovations ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff requests the Village Board award the bid for the Fire Department Kitchen Renovations to the lowest responsive and responsible bidder Kandu Construction at a price not to exceed $59,400.00. ATTACHMENTS: • Fire 27 Kitchen memo (DOCX) • BIDTAB Kitchen 27 2016 (PDF) • JTS_kandu constr bid (PDF) Trustee Liaison Trilling Monday, February 22, 2016 Staff Contact Mike Baker, Fire Updated: 2/18/2016 12:57 PM Page 1 Packet Pg. 26 8.A.a 1,1 F �13UFFALO GROVE DATE: February 10, 2016 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager RE: Fire Station 27 Kitchen Remodel Background Is The Kitchen at Fire Station #27 is original to the building and Fire Department staff has requested that the kitchen undergo renovations to update the kitchen with new equipment and redesign the workflow/workstations within the kitchen itself. Staff began the original bid process in November and published the bid invitation in the usual media outlets as well as both of our online portals. Staff also e-mailed out 24 invitations to bid, directly to local businesses. Bids were received and opened on December 14, 2015 after reviewing the bids both JTS Architects and Village staff concurred that the pricing was higher than expected, with the low bid being $77,400.00. Staff worked with JTS to rewrite the bid specifications in an effort to reduce costs and the project was re -bid on January 21, 2016 Bids were received and opened on February 8, 2016. After opening the bids JTS Architects reviewed the bid submittals and vetted Kandu Construction as the lowest responsive and responsible bidder. Both the bid tabulation and letter from JTS Architects are attached to this memo. Staff also called the references provided by Kandu Construction and the responses were generally positive. Recommendation Staff requests the Village Board award the bid for the Fire Department Kitchen Renovations to the lowest responsive and responsible bidder Kandu Construction at a price not to exceed $59,400.00 Page 1 of 1 Packet Pg. 27 E � ) Cugmn ueUuaq�lN}empe aQ &|].mg jo pmm¥:-Vg#�) %OZ L U843INI )§! ƒ ƒ ƒ 0 / )/} o 2 o } \ \ \ C \} :0k �(\ \�f / j/\ §)j ƒ ƒ ƒ ) § ) - : \ o _j \ \o [ \ } \ \ \ § / lGg ]uemLI,m Fco4 a \ a 8.A.c JT A R C H I T E C T S February 11, 2016 Brett Robinson Purchasing Manager Buffalo Grove Finance Department Village of Buffalo Grove Fifty One Raupp Blvd. Buffalo Grove, IL 60089-2198 Re: Kandu Construction Inc. Bid Fire Station 27 Kitchen Remodel Buffalo Grove, IL Dear Brett: I spoke with James Kandu of Kandu Construction Inc. and as of this date he has responded affirmatively regarding the inclusion of items which include, but are not limited to, the following: - Demolition - Carpentry - Mechanical, Electrical and Plumbing - Drywall - Ceiling Rework - Cabinets (He indicated he will supply shop drawings upon receipt of job) Therefore, to the best of my knowledge, information and belief, the bid of Kandu Construction Inc., includes those items identified on the JTS Architects documents for the Fire Station 27 Kitchen Remodel dated 1/29/16, along with Addendum 1. Sincerely, JTS Architects Michael Colombo, AIA President WA2637 VoBG - Firestation 27 Kitchen Remodel\07 CORRESPONDENCE\160211 kandu constr bid .doc 450 E. Higgins Road, Suite 202, Elk Grove Village, IL 60007 ® P 847.952.9970 ® F 847.574.8075 ® www.jtsarch.com Packet Pg. 29 8.B Action Item : Cartegraph - Contract Software Support Extension ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff requests that the Village Board approve the change order authorizing the Village Manager be authorized to modify the terms of the agreement with Cartegraph to ensure completion of the project. ATTACHMENTS: • Change Cartegraph (DOCX) • Change Order Memo (DOCX) Trustee Liaison Stein Monday, February 22, 2016 Staff Contact Brett Robinson, Finance Updated: 2/18/2016 1:04 PM Page 1 Packet Pg. 30 8.B.a 1,1 F �13UFFALO GROVE DATE: January 27, 2016 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Mike Skibbe, Deputy Director of Public Works SUBJECT: Cartegraph Background Is The Village Board is requested to consider a change to the Cartegraph OMS Software contract to increase the contract duration by six months. Cartegraph has agreed to extend the renewal date for the Village of Buffalo Grove by six months to make up for support delays, missing patch fixes, and a lack of updates that began in July of 2015. While staff has been able to use the software, a significant lack of functionality that had been agreed to in the contract has been missing. Mr. Jake Schneider, CEO of Cartegraph, proposed an extension to the renewal date as a method of compensating the Village for the sub -par performance over the past six months. Staff has requested an amendment to the contract to officially accept Mr. Schneider's offer, however prior to executing any extension, and due to State law, staff is requesting the Village Manager be named as a designee per Subsection 9 of Article 33E as detailed below. Subsection 9 of Article 33E, Public Contract, of the Illinois Criminal Code (720 ILCS 5/33E-9) makes it a Class 4 felony to approve a change order for an increase or decrease in either the cost of a public contract by a total of $10,000 or more or the time of completion by a total of 30 days or more without first obtaining from the Village Board, or from a designee authorized by the Village Board, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of local government Recommendation It is requested that the Village Board's motion to approve the change, as outlined in this memo, reflect that the Village Manager is authorized to make the aforementioned determination and that the Village Manager be authorized to modify the terms of the agreement with Cartegraph to ensure completion of the project Page 1 of 1 Packet Pg. 31 8.B.b 1,1 F �13UFFALO GROVE DATE: February 9, 2016 TO: President Beverly Sussman and Trustees FROM: Dane Bragg, Village Manager SUBJECT: Cartegraph Extension Is I, Dane Bragg, Village Manager of the Village of Buffalo Grove, pursuant to being authorized as a designee by the Village Board of the Village of Buffalo Grove and after reviewing the facts presented to me by staff, as detailed in the Cartegraph memo dated January 27, 2016, do hereby determine that the change due to delays in system updates resulting in an increase in a duration of software support and maintenance for the Cartegraph work order & asset management system by six months is in the best interests of the Village of Buffalo Grove. Page 1 of 1 Packet Pg. 32 8.0 Action Item : Approving an Agreement for Soil and Construction Material Testing with Soil and Material Consultants, Inc. for 2016 Street & Utility Improvement Projects ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action Staff recommends approval. SUMMARY: Staff seeks authorization to execute the attached agreement with Soil and Material Consultants, Inc., for soil and construction material testing services for the 2016 street and utility improvement projects. ATTACHMENTS: • Memo 2016 SMC Material Testing 16-0114 (DOCX) • SMC_QA_Contract_Revised (PDF) Trustee Liaison Stein Monday, February 22, 2016 Staff Contact Darren Monico, Public Works Updated: 2/17/2016 11:50 AM Page 1 Packet Pg. 33 8.C.a 11 TO: DANE C. BRAGG, VILLAGE MANAGER FROM: DARREN MONICO, VILLAGE ENGINEER SUBJECT: 2016 SOIL AND CONSTRUCTION MATERIAL TESTING DATE: JANUARY 14, 2016 CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS The Engineering Division is proposing the following three projects on the following Village Streets in 2016: Phase 1-Roadway and Utility Improvements 1. Mohawk Court from Raupp Boulevard to Cul-de-Sac 2. Mohawk Trail from Raupp Boulevard to Roberta Court 3. Roberta Court from Mohawk Trail to Cul-de-Sac 4. Gregg Lane from Mohawk Trail to Bernard Drive 5. Lauren Lane from Mohawk Trail to Bernard Drive 6. Buffalo Grove Road approximately 150' north of Golfview Terrace Phase 2 — Roadway Reconstruction and Resurfacing 1. Golfview Terrace from Dundee Road to Covington Terrace 2. Covington Terrace from Golfview Terrace to Parkview Terrace 3. Parkview Terrace from Golfview Terrace to cul-de-sac 4. Brentwood Circle from Parkview Terrace to cul-de-sac 5. Plum Grove Circle from Arlington Heights Road to Country Lane 6. W Dundee Pkwy from Golfview Terrace to dead end 7. E Dundee Pkwy from Golfview Terrace to dead end 8. Golfview Terrace from Dundee Road to 170' north of Dundee Road Phase 3 — Roadway Resurfacing 1. Blue Ash Drive from Sandalwood Road to East End 2. Butternut Drive from Kingston Drive to Whispering Oaks 3. Daulton Court from Daulton Drive to East End 4. Daulton Drive from Butternut Drive to Foxford Drive 5. Dunstan Lane from Blue Ash Drive to Buffalo Grove Road 6. Foxford Drive from Buffalo Grove Road to Daulton Drive 7. Foxford Drive Extended from Foxford Drive to Foxford Drive 8. Kingston Drive from Blue Ash Drive to Dunstan Lane 9. Avalon Court S from Avalon Drive to West End 10. Avalon Court N from Avalon Drive to West End 11. Avalon Drive from Day Break Terrace to Avalon Court N 12. Avalon Drive from North End to Edenvale Drive 13. Avalon Extended from Avalon Drive to Avalon Drive Packet Pg. 34 8.C.a 14. Edenvale Drive from Prairie Road to Avalon Drive 15. Miramar Court from Miramar Lane to East End 16. Miramar Lane from Prairie Road to Avalon Drive 17. Carlyle Lane from Brandywyn Lane to Brandywyn Lane 18. Carlyle Court from Carlyle Lane to East End 19. Beechwood Court E from Beechwood Road to East End 20. Beechwood Court W from Beechwood Road to West End 21. Beechwood Road from Estate Drive to Arlington Heights Road 22. Chatham Circle from Beechwood Road to Estate Drive 23. Estate Drive from Bernard Drive to Chatham Circle c 24. Estate Extended from Estate Drive to East End N 25. Katherine Court from Forest Way Drive to West End m 26. Forest Way Drive from Beechwood Road to Regent Drive ca •L 27. Belaire Court from Belaire Drive to South End d a 28. Belaire Drive from Weidner Road to St. Mary's Pkwy 29. Regent Court E from Regent Drive to East End o 30. Regent Court W from Regent Drive to West End U 3 31. Regent Drive from Weidner Road to Plum Grove Circle N 32. Longwood Court from Longwood Drive to North End o 33. Longwood Drive from Regent Drive to Weidner Road v 34. Weidner Road from Beechwood Road to Lake Cook Road = ca 35. Cherrywood Road from St. Mary's Pkwy to Bernard Drive o 36. Maple Drive from Cherrywood Road to Cottonwood Road CO 37. Hickory Drive from Cottonwood Road to Cherrywood Road c 38. Banbury Lane from Devonshire Road to 130' E of Devonshire N 39. Dayton Court from Dayton Road to West End N 40. Dayton Road from Devonshire Road to Devonshire Road 41. Devlin Road from IL Rte. 83 to Devonshire Road 42. Devonshire Road from Devlin Road to Devlin Road c 43. Devonshire Extension 1 from Devonshire Road to Devonshire Road co 44. Devonshire Extension 2 from Devonshire Road to Devonshire Road as 45. Dannet Court from Dannet Road to South End = 46. Dannet Road from Devonshire Road to Dayton Road Soil and Material Consultants, Inc. (SMC) has submitted a Professional Services Contract for soil and construction material testing to be performed in 2016. Staff will then bid the three construction projects with the Board's approval during the 2016 construction season. These projects do not include any MFT dollars and Phase 3 is contingent upon the Village Board bonding additional funds for road construction in 2016. If the Village does not seek additional funds through bonding then the Phase 3 soil and construction material testing will not be performed by SMC to stay within the 2016 road improvement budget and this contract will not be fully utilized. By contracting with one company for all three projects the Village is saving the contract administration charges for three separate contracts. In addition, contracting directly with SMC in lieu of through our construction management consultant, the Village saves on the 5-10% upcharge they would place on the services for contract management. Staff recommends approval of the SMC contract. Packet Pg. 35 8.C.b '/ SOIL AdD►,. o�vsr�s, �c. Mr. Kyle Johnson, P.E. Village of Buffalo Grove 51 Raupp Blvd. Buffalo Grove, IL 60089 Dear Mr. Johnson: office: 1-847-870-0544 fax: 1 -847-870-0661 www.soilandmaterialconsuItants.com us@soilandmaterialconsultants.com January 20, 2016 Proposal No. 14,952 Revised Re: Soil and Construction Material Testing 2016 Improvements Buffalo Grove, Illinois Submitted for your consideration is our proposal to provide soil and construction material testing on a will -call basis initiated by your office or representative. We understand the testing requirements of the IDOT QC/QA program are applicable. We propose to be the QA project manager, provide QA plant testing and provide QA jobsite testing. Attached is our Schedule of Fees for anticipated services. Note that hourly rates are inclusive of mileage and equipment charges. Based on available information and our experience on similar projects, we estimate a charge of $31,980.00 may be incurred for the anticipated services. Actual billing will be on a unit price basis and you will only be billed for those services actually provided. Final billing may be less than or greater than the estimated charge. Requests for services not included within the scope of this proposal will be provided at our established unit prices. A breakdown of the work to be done in each phase is shown in the attached Exhibit A. Our certificate of insurance is also attached. Thank you for the opportunity of submitting this proposal, which includes the attached General Conditions. If acceptable, please sign and return one copy to our office. Further, please include applicable plans and specifications, if not already submitted. Proposal Accepted By: Client Street Town Phone ( ) Signature Very truly yours, SOIL AND MATERIAL CONSULTANTS, INC. Joseph A. Klawitter, P.E. Director of Engineering E-Mail Address State Zip Code Position Printed Name Date 8'WEST COLLEGE (DRIVE � ARLINGTON HEIGHTS, IL60004 SOIL BORINGS, SITE INVESTIGATIONS ff PAVEMENT INVESTIGATIONS,, GEOTECHNICAL ENGINEERING TESTING OF SOIL -ASPHALT- CONCRETE- MORTAR- STEEL Packet Pg. 36 Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois 8.C.b Page 2 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-16 AGGREGATE AND SOIL PHASE Service Estimated Units Fee Cost Field Testing Technician with Nuclear Gauge Material Pick-up Laboratory Testing Standard Proctor Engineering Senior Engineer (P.E.) - includes project administrations field/laboratory engineering, consultation and report review 24 hours $ 90.00 /hour $ 2,160.00 340.00 /day min. 2 hours $ 85.00 /hour $ 170.00 2 each $ 160.00 each $ 320.00 1 hours $ 130.00 /hour $ 130.00 Estimated Cost: $ 2,780.00 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Packet Pg. 37 8.C.b Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois Page 3 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-16 BITUMINOUS CONCRETE Service Plant Testing Technician Field Testing Technician with Nuclear Gauge Laboratory Testing Asphalt Content (ignition) Bulk Specific Gravity (gyratory) Maximum Specific Gravity Engineering Senior Engineer (P.E.) - QA Project Manager, includes project administration, field/laboratory engineering, mix design review, consultation and report review PHASE1 Estimated Units Fee Cost 2 days $ 340.00 /day $ 680.00 24 hours $ 85.00 /hour $ 2,040.00 340.00 /day min. 2 each $ 175.00 each $ 350.00 2 each $ 260.00 each $ 520.00 2 each $ 100.00 each $ 200.00 1 hours $ 130.00 /hour Estimated Cost $ 130.00 $ 3,920.00 Estimates: Contractor Item Tons Working Days Est. Days - 20% QA H MA 2730 5 3 Total: 2730 5 3 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Packet Pg. 38 8.C.b Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois Page 4 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-16 PORTLAND CEMENT CONCRETE PHASE Service Estimated Units Fee Cost Plant Testing Technician 1 days $ 600.00 /day $ 600.00 Field Testing Technician 24 hours $ 85.00 /hour $ 2,040.00 - includes temperature, slump, 340.00 /day min. air and cylinders Cylinder Pick-up 2 hours $ 85.00 /hour $ 170.00 Laboratory Testing Cylinder Compressive Strength 24 each $ 15.00 each $ 360.00 Engineering Senior Engineer (P.E.) 1 hours $ 130.00 /hour $ 130.00 - QA Project Manager. includes project administration, field/laboratory engineering, mix design review, consultation and report review Estimated Cost: $ 3,300.00 Estimates: Contractor Item Quantity CY Working Days Est. Days - 20% QA CYIs. PCC Combined C & G 7,275 ft. 405 8 3 24 Total: 7,275 405 8 3 24 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Packet Pg. 39 8.C.b Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois Page 5 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-16 BITUMINOUS CONCRETE Service Plant Testing Technician Field Testing Technician with Nuclear Gauge Laboratory Testing Asphalt Content (ignition) Bulk Specific Gravity (gyratory) Maximum Specific Gravity Engineering Senior Engineer (P.E.) - QA Project Manager, includes project administration, field/laboratory engineering, mix design review, consultation and report review PHASE II Estimated Units Fee Cost 2 days $ 340.00 /day $ 680.00 24 hours $ 85.00 /hour $ 2,040.00 340.00 /day min. 2 each $ 175.00 each $ 350.00 2 each $ 260.00 each $ 520.00 2 each $ 100.00 each $ 200.00 1 hours $ 130.00 /hour Estimated Cost $ 130.00 $ 3,920.00 Estimates: Contractor Item Tons Working Days Est. Days - 20% QA H MA 4,666 8 3 Total: 4,666 8 3 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Packet Pg. 40 8.C.b Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois Page 6 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-16 PORTLAND CEMENT CONCRETE PHASE II Service Estimated Units Fee Cost Plant Testing Technician 1 days $ 600.00 /day $ 600.00 Field Testing Technician 32 hours $ 85.00 /hour $ 2,720.00 - includes temperature, slump, 340.00 /day min. air and cylinders Cylinder Pick-up 2 hours $ 85.00 /hour $ 170.00 Laboratory Testing Cylinder Compressive Strength 32 each $ 15.00 each $ 480.00 Engineering Senior Engineer (P.E.) 1 hours $ 130.00 /hour $ 130.00 - QA Project Manager. includes project administration, field/laboratory engineering, mix design review, consultation and report review Estimated Cost: $ 4,100.00 Estimates: Contractor Item Quantity CY Working Days Est. Days - 20% QA CYIs. PCC Combined C & G 12,182 ft. 677 12 4 32 Total: 12,182 ft. 677 12 4 32 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Packet Pg. 41 8.C.b Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois Page 7 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-16 BITUMINOUS CONCRETE Service Plant Testing Technician Field Testing Technician with Nuclear Gauge Laboratory Testing Asphalt Content (ignition) Bulk Specific Gravity (gyratory) Maximum Specific Gravity Engineering Senior Engineer (P.E.) - QA Project Manager, includes project administration, field/laboratory engineering, mix design review, consultation and report review PHASE III Estimated Units Fee Cost 2 days $ 340.00 /day $ 680.00 72 hours $ 85.00 /hour $ 6,120.00 340.00 /day min. 2 each $ 175.00 each $ 350.00 2 each $ 260.00 each $ 520.00 2 each $ 100.00 each $ 200.00 2 hours $ 130.00 /hour $ 260.00 Estimated Cost: $ 8,130.00 Estimates: Contractor Item Tons Working Days Est. Days - 20% QA H MA 35,444 40 9 Total: 35,444 40 9 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Packet Pg. 42 8.C.b Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois Page 8 SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES Effective 1-1-16 PORTLAND CEMENT CONCRETE PHASE III Service Estimated Units Fee Cost Plant Testing Technician 1 days $ 600.00 /day $ 600.00 Field Testing Technician 48 hours $ 85.00 /hour $ 4,080.00 - includes temperature, slump, 340.00 /day min. air and cylinders Cylinder Pick-up 2 hours $ 85.00 /hour $ 170.00 Laboratory Testing Cylinder Compressive Strength 48 each $ 15.00 each $ 720.00 Engineering Senior Engineer (P.E.) 2 hours $ 130.00 /hour $ 260.00 - QA Project Manager. includes project administration, field/laboratory engineering, mix design review, consultation and report review Estimated Cost: $ 5,830.00 Estimates: Contractor Item Quantity CY Working Days Est. Days - 20% QA CYIs. PCC Combined C & G 20,547 ft. 1,142 21 6 48 Total: 20,547 ft. 1,142 21 6 48 Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5 Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0 Packet Pg. 43 8.C.b Proposal No. 14,952 Re: 2016 Improvements Buffalo Grove, Illinois Page 9 Soil and Material Consultants, Inc. (SMC) scope of work defined in the proposal TERMS AND CONDITIONS11 was based on information provided by the client. If incomplete, inaccurate or if unexpected site conditions are discovered, the scope of work may change. GEOTECHNICAL INVESTIGATIONS TESTING SERVICES Client will furnish SMC with right -of -access to the site. SMC will take reasonable precautions to minimize site damage due to its operations, but has not included in the fee the cost of restoration of any resulting damage. SMC shall not be liable for damage or injury due to encountering subsurface structures (pipes, tanks, utilities or others) not called to SMC's attention in writing or are not correctly shown on the drawings furnished by client or client's representative. If the client desires, SMC will restore any damage to the site and add the cost of restoration to the fee. Field work, laboratory testing and engineering analysis will be performed in accordance with generally accepted soil and foundation engineering practices. Samples are retained in our laboratory for 30 days from date of report and then destroyed unless other disposition is requested. The data reported applies only to the soils sampled and the conditions encountered at each boring location. This does not imply or guarantee that soils between borings will be identical in character. Isolated inclusions of better or poorer soils can be found on any site. SMC will not be liable for extra work or other consequences due to changed conditions encountered between borings. Any exploration, testing and analysis associated with the investigation will be performed by SMC for the client's sole use to fulfill the purpose of this Agreement. SMC is not responsible for use or interpretation of the information by others. The client recognizes that subsurface conditions may vary from those encountered in borings or explorations. Information and recommendations developed by SMC are based solely on available information and for the currently proposed improvement. Client shall furnish SMC with at least one working day's notice on any part-time (less than 8 hours/day) job when field personnel are requested. SMC shall make reasonable effort to provide field personnel in a timely manner but reserves the right to schedule field personnel as deemed appropriate. Minimum charges will be billed when work cancellations are received after field personnel have left for the project site. SMC personnel will provide a professional service based on observations and testing of the work of a contractor, subcontractor, or other service/material provider, as specifically requested. SMC field personnel will look for general conformance with project specifications, plans and/or soil report but does not accept the responsibility to control or direct the work of others. Discrepancies noted by SMC office or field personnel will be referred to client or client's representative. Testing Services furnished by SMC are defined as the taking of soil and/or material tests at various locations and the making of visual observations relating to earthwork, foundations, and/or materials as specifically requested by the client and agreed to by SMC, and will be limited to those specifically agreed services. Such services will be performed by SMC using that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of the profession practicing in this or similar localities. Observations and testing of soils and/or materials by SMC in no way implies a guarantee or warranty of the work of the contractor, subcontractor, or other service/material provider. SMC's work or failure to perform same shall in no way excuse such contractor, subcontractor or other service/material provider from liability in the event of subsequently discovered defects, omissions, errors, deficiencies or failure to perform in accordance with the project plans and specifications. SMC field personnel shall not be responsible for superintendence of the construction process nor direction of the work of the contractor, subcontractor, or other service/material provider. SMC's work shall not include determining or implementing the means, methods, techniques, sequences or procedures of construction. SMC shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. Documents including but not limited to technical reports, original boring logs, field data, field notes, laboratory test data, calculations, reports of inspection and testing, geotechnical reports, technical reports, submittals and estimates furnished to the client or its agents pursuant to this agreement are not intended or represented to be suitable for reuse by the client or others on extensions of this project or on any other project. Any reuse without SMC's written consent will be at user's sole risk and without liability or legal exposure to SMC. User shall indemnify and hold harmless SMC from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Soil and Material Consultants, Inc. is a Professional Engineering Corporation. Engineering services are often completed by extension through technical staff. The unit rates presented in this proposal do not reflect charges associated with organized labor. Future agreements, if any, with organized labor will invalidate some of the unit rates presented. Required rate adjustments will be presented to the client for acceptance prior to providing services at the adjusted rates. Services are invoiced monthly for the preceding period. Client agrees to pay each invoice pursuant to the Illinois Prompt Payment Act. Client agrees that reports furnished to the client but not paid for in full remain the sole property of SMC and will not be used for design, construction, permits, licensing, sales or other gain. Packet Pg. 44 8.C.b EXHIBIT A - BREAKDOWN OF IMPROVEMENTS Phase 1-Roadway and Utility Improvements 1. Mohawk Court from Raupp Boulevard to Cul-de-Sac 2. Mohawk Trail from Raupp Boulevard to Roberta Court 3. Roberta Court from Mohawk Trail to Cul-de-Sac 4. Gregg Lane from Mohawk Trail to Bernard Drive 5. Lauren Lane from Mohawk Trail to Bernard Drive 6. Buffalo Grove Road approximately 150' north of Golfview Terrace Phase 2 - Roadway Reconstruction and Resurfacing 1. Golfview Terrace from Dundee Road to Covington Terrace 2. Covington Terrace from Golfview Terrace to Parkview Terrace 3. Parkview Terrace from Golfview Terrace to cul-de-sac 4. Brentwood Circle from Parkview Terrace to cul-de-sac 5. Plum Grove Circle from Arlington Heights Road to Country Lane 6. W Dundee Pkwy from Golfview Terrace to dead end 7. E Dundee Pkwy from Golfview Terrace to dead end 8. Golfview Terrace from Dundee Road to 170' north of Dundee Road Phase 3 - Roadway Resurfacing 1. Blue Ash Drive from Sandalwood Road to East End 2. Butternut Drive from Kingston Drive to Whispering Oaks 3. Daulton Court from Daulton Drive to East End 4. Daulton Drive from Butternut Drive to Foxford Drive 5. Dunstan Lane from Blue Ash Drive to Buffalo Grove Road 6. Foxford Drive from Buffalo Grove Road to Daulton Drive 7. Foxford Drive Extended from Foxford Drive to Foxford Drive 8. Kingston Drive from Blue Ash Drive to Dunstan Lane 9. Avalon Court S from Avalon Drive to West End 10. Avalon Court N from Avalon Drive to West End 11. Avalon Drive from Day Break Terrace to Avalon Court N 12. Avalon Drive from North End to Edenvale Drive 13. Avalon Extended from Avalon Drive to Avalon Drive 14. Edenvale Drive from Prairie Road to Avalon Drive 15. Miramar Court from Miramar Lane to East End 16. Miramar Lane from Prairie Road to Avalon Drive 17. Carlyle Lane from Brandywyn Lane to Brandywyn Lane 18. Carlyle Court from Carlyle Lane to East End 19. Beechwood Court E from Beechwood Road to East End 20. Beechwood Court W from Beechwood Road to West End 21. Beechwood Road from Estate Drive to Arlington Heights Road 22. Chatham Circle from Beechwood Road to Estate Drive 23. Estate Drive from Bernard Drive to Chatham Circle 24. Estate Extended from Estate Drive to East End 25. Katherine Court from Forest Way Drive to West End 26. Forest Way Drive from Beechwood Road to Regent Drive 27. Belaire Court from Belaire Drive to South End 28. Belaire Drive from Weidner Road to St. Mary's Pkwy 29. Regent Court E from Regent Drive to East End 30. Regent Court W from Regent Drive to West End Packet Pg. 45 8.C.b 31. Regent Drive from Weidner Road to Plum Grove Circle 32. Longwood Court from Longwood Drive to North End 33. Longwood Drive from Regent Drive to Weidner Road 34. Weidner Road from Beechwood Road to Lake Cook Road 35. Cherrywood Road from St. Mary's Pkwy to Bernard Drive 36. Maple Drive from Cherrywood Road to Cottonwood Road 37. Hickory Drive from Cottonwood Road to Cherrywood Road 38. Banbury Lane from Devonshire Road to 130' E of Devonshire 39. Dayton Court from Dayton Road to West End 40. Dayton Road from Devonshire Road to Devonshire Road 41. Devlin Road from IL Rte. 83 to Devonshire Road 42. Devonshire Road from Devlin Road to Devlin Road 43. Devonshire Extension 1 from Devonshire Road to Devonshire Road 44. Devonshire Extension 2 from Devonshire Road to Devonshire Road 45. Dannet Court from Dannet Road to South End 46. Dannet Road from Devonshire Road to Dayton Road Packet Pg. 46 8.C.b AC"R" CERTIFICATE OF LIABILITY INSURANCE DATE( 1 /19/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI; CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE! BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE[ REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject ti the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thi certificate holder in lieu of such endorsements . PRODUCER CONTNAME: Brian MacDonald Lamb, Little & Co PHONE . 847-398-7060 FAX 847-398-7077 JAICA/C No 1101 Perimeter Drive Suite 500 Schaumburg IL 60173 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Westfield Insurance Company 24112 INSURED SOIL&-1 Soil & Material Consultants 8 West College Drive Unit C Arlington Heights IL 60004 INSURERB:Continental Casualty Company 20443 INSURER C, INSURERD: rnVFRAnFR rFRTIFIrATF NIIMRFR• 1179949311 RFVISInN NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI: CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM: EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MMIDD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CWP 3 445 239 1/1/2016 1/1/2017 EACH OCCURRENCE $1,000,000 CLAIMS -MADE X� OCCUR DAMAGE TO RENTED PREMISES Eaoccurrence $100,000 MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY ix I JECT PRO ❑ LOC PRODUCTS - COMP/OPAGG $EXCLUDED $ OTHER: A AUTOMOBILE LIABILITY CWP 3 445 239 1/1/2016 1/1/2017 COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS X NON -OWNED AUTOS X PROPERTY DAMAGE (Per accident) $ A X UMBRELLA LIAB X OCCUR CWP 3 445 239 1/1/2016 1/1/2017 EACH OCCURRENCE $3,000,000 AGGREGATE $3,000,000 EXCESS LIAB CLAIMS -MADE DED X RETENTION$0 $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? N I A 5085719887 1/1/2016 1/1/2017 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE- EA EMPLOYEE $1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Village of Buffalo Grove its officials, agents, employees and volunteers are Additional Insureds with respects to General Liabilty and Auto Liability when required in a written contract per attached forms. Waiver of Subrogation in favor of Additional Insureds with respects to Workers Compensation. Umbrella Liability follows form. Village of Buffalo Grove 51 Raupp Blvd. Buffalo Grove IL 60089 ACORD 25 (2014/01) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED II ACCORDANCE WITH THE POLICY PROVISIONS. 0 C N m H �a •L m t6 C O V 3 U) C O U C O V7 O O N N N d to d I V C O V I a CY I U C d E t v tIs a AUTHORIZED �yR+EPRESEN TIVE © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 47 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY 8.C.b WC 00 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to reoover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule wos required per written contract This endorsement changes to poky to which it is attached and is elf active on the date issued unless otherwise stated. (Th® information below is required only when thin endorsement is issued subsequent to preparation of the policy) Endorsement Effective Policy No. Endorsement No. Insured Premium $ Insurance Company Countersigned by WC 00 031 H (Ed. 4-84) Owpilght 1983 National Council on Compensation Insurance. Packet Pg. 48 8.C-b COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to include as an additional insured any person or organization for whom you are performing operations when you and such person or or- ganization have agreed in writing in a con- tract or agreement that such person or organization be added as an additional in- sured on your policy. Such person or organ- ization is an additional insured only with respect to liability for "bodily injury", "prop- erty damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf, in the performance of your ongoing oper- ations for the additional insured. However, the insurance afforded to such ad- ditional insured: 1. Only applies to the extent permitted by law: and 2. Will not be broader than that which you are required by the contract or agree- ment to provide for such additional in- sured. A person's or organization's status as an ad- ditional insured under this endorsement ends when your operations for that additional in- sured are completed. B. With respect to the insurance afforded to these additional insureds, the following addi- tional exclusions apply: This insurance does not apply to: 1. "Bodily injury., .property damage" or C "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, in- cluding: a. The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or b. Supervisory, inspection, architec tural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property dam- age", or the offense which caused the "per- sonal and advertising injury", involved the rendering of or the failure to render any pro- fessional architectural, engineering or sur- veying services. 2. "Bodily injury" or "property damage" oc curring after: a. All work, including materials, parts or equipment furnished in con- nection with such work, on the project (other than service, mainte- nance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the cov- ered operations has been com- pleted: or b. That portion of "your work" out of which the it jury or damage arises has been put to its intended use by any person or organi7atior7 ether than another contractor or subcon- tractor engaged in performing oper- ations for a principal as part of the same project. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: The most we will pay on behalf of the addi- tional insured is the amount of insurance: D Insurance Services office, Inc.. 2012 CG 20 33 04 13 Pa Packet Pg. 49 i- Required by the contract or agreement you have entered into with the additional insured; or 2- Available under the applicable Limits of Insurance shown in the Declarations: 8.C.b whichever is less. This endnrsement shall not increase the ap- plicable Limits of Insurance shown in the Declarations. CG 20 33 04 13 Pa Packet Pg. 50 8.D Action Item : Authorization to Waive Bids and Purchase Utility Equipment - Sole Source ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends the Village Board waive bids and authorize staff to purchase one 2016 model 3650 Utility Side by Side with attachments and one 2016 model 5600 Toolcat by Bobcat at a total not to exceed amount of $92,608.00 from Atlas Bobcat. ATTACHMENTS: • Equipment Purchases (DOCX) • Buffalo Grove IL - Bobcat Sole Source Letter (DOCX) • Bobcat Final (DOCX) Trustee Liaison Stein Monday, February 22, 2016 Staff Contact Michael Reynolds, Public Works Updated: 2/18/2016 2:52 PM Page 1 Packet Pg. 51 8.D.a 1,1 F �13UFFALO GROVE DATE: February 12, 2016 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Robert Whalen, Fleet Manager RE: Bid Waiver and Equipment Purchases — Sole Source Background Information Is Staff requests authorization to waive bids and purchase one 2016 model 3650 Utility Side by Side by Bobcat with attachments and one 2016 model 5600 Toolcat by Bobcat, these units are scheduled replacements for Fiscal Year 2016. These two new pieces of equipment are slated to replace three existing units resulting in a fleet reduction. As there is a sole source for these units staff negotiated for the best price and comparative pricing was performed with the NJPA. After negotiation and comparison staff believes the attached quotes for equipment represent a good value as they match the NJPA joint bid pricing. Both units are fully funded in the capital reserve. The units scheduled for replacement: E18. A 1999 John Deere, 4x2 Gator Utility Vehicle. Currently there are 2485 hours on the meter. The existing unit E18 assigned to Forestry/Grounds, utilized by Grounds for multiple activates, brush and debris clean up, material transportation, and restoration. It is also used by all Public Works Sections for various activities and special events. M06. A 2001 Toro 328-D Utility Tractor with attachments. Currently there are 1577 hours on the meter. The existing M06 Primarily used for sidewalk snow removal on campus, with multiple attachments and as a grounds mower when mowers are down for repair or when needed in spring mowing conditions. Also used by all Sections for pavement sweeping on campus. The proposed replacement for both of the above pieces of equipment will be a single 2016 model 3650 Utility Side by Side by Bobcat with attachments it will be a sole source purchase not to exceed $33,289. E01. A 2001 John Deere, 1800 Ground Utility Vehicle. Currently there are 1241 hours on the hour meter A current direct John Deere replacement is no longer produced as such an evaluation of the utilization and research into a suitable replacement vehicle was completed. The model 5600 Toolcat was the clear choice with capabilities that would allow the unit an increased role in operations. The enclosed cab with rollover protection along with wipers and road lighting will allow for year round use. Key in the decision to move to this unit was the ability of the replacement unit to accept all attachments the Village currently owns for our larger Bobcat skid steer loader thus improving its utilization. The replacement proposed will be a 2016 model 5600 Toolcat by Bobcat it will be a sole source purchase not to exceed $56,241 Page 1 of 2 Packet Pg. 52 8.D.a Recommendation It is recommended that the Village Board waive bids and authorize staff to purchase the above mentioned replacement equipment at a total not to exceed amount of $89,530.00 from Atlas Bobcat. Page 2 of 2 Packet Pg. 53 I 8.D.b I 250 East Beaton Drive West Fargo, ND 58078 February 11, 2016 Brett Robinson, CPPB Purchasing Manager Buffalo Grove Finance Department To Whom It May Concern: ATLAS BOBCAT, SCHILLER PARK, IL, 5000 NORTH RIVER ROAD, SCHILLER PARK, IL 60176-1021 is the sole source for Bobcat Compact Construction Equipment, Parts and Accessories for the territory of Buffalo Grove, IL. If you have further questions or concerns regarding this, please don't hesitate to call me at 701-241-8746 or email at randy.fusskdoosan.com or Crystal Stram at 701-241-8719 crystal. stram@doosan.com Best Regards, Randy L. Fuss Government Accounts Manager Bobcat Company Doosan Construction Equipment Cc: Todd Swartz Crystal Stram Packet Pg. 54 8.D.c Product Quotation Quotation Number: 23419DO23762 Date: 2016-02-12 12:02:38 Ship to Bobcat Dealer Bill To Village of Buffalo Grove Atlas Bobcat, Schiller Park, IL Village of Buffalo Grove Attn: Bob Whalen 5000 NORTH RIVER ROAD Attn: Bob Whalen 51 Raupp Blvd. SCHILLER PARK IL 60176-1021 51 Raupp Blvd. Buffalo Grove, IL 60089 Phone: (847) 678-3633 Buffalo Grove, IL 60089 Phone: 847.459.2545 Fax: (847) 678-3587 Phone: 847.459.2545 Fax: 847.537.1742 --------------------------- Fax: 847.537.1742 Contact: Todd Swartz Phone: 847-678-3633 Fax: 847-678-3587 Cellular: 847-529-1191 E Mail: tswartz@atlasbobcat.com Description Toolcat 5600 G-Series TC829 SINAHG812612 Adjustable Vinyl Seats All -Wheel Steer Automatically Activated Glow Plugs Auxiliary Hydraulics Variable Flow with dual direction detent Beverage Holders Bob -Tack Boom Float Cargo Box Support Cruise Control Deluxe Operator Canopy includes: Front Window, Rear Window, Front Wipers, and Electrical Power Port Lower Engine Guard Limited Slip Transaxle Engine and Hydraulic Monitor with Shutdown Front Work Lights Full-time Four -Wheel Drive Horsepower Management Roll Over Protective Structure (ROPS) . Meets Requirements of SAE-J1040 & ISO 3471 Falling Object Protective Structure (FOPS) . Meets Requirements of SAE-J1043 & IS03449, Level I Dome Light 36 Month Protection Plus (2000 Hours) Deluxe Road Package Backup Alarm Turn Signals Flashers Tail Lights Brake Lights Rear View Mirror Part No Qty Price Ea. Total M1221 1 $43,933.00 $43,933.00 Hydraulic Dump Box Instrumentation: Hourmeter, Job Hours, Speedometer, Tachometer, Fuel Guage, Engine Temperature Gauge, and Warning Lights Joystick, Manually Controlled with Lift Arm Float Lift Arm Support Parking Brake, automatic Power Steering with Tilt Steering Wheel Radiator Screen Rear Reciever Hitch Seat Belts, Shoulder Harness Spark Arrestor Muffler Suspension, 4-wheel independent Tires: 27 x 10.5-15 (8 ply), Lug Tread Toolcat Interlock Control System (TICS) Two -Speed Transmission Warranty: 1 Year, Unlimited Hours 9974413 M1221-POI-COI Side Mirrors Horn Lower Engine Guard Rear Work Lights Headlights $2,470.00 $2,470.00 $1,879.00 $1,879.00 Cab Enclosure with Heater & Air Conditioning M1221-R02-0O3 1 $3,937.00 $3,937.00 High Flow Package M1221-R03-0O2 1 $1,230.00 $1,230.00 Attachment Control M1221-RO8-CO2 1 $162.00 $162.00 Power Bob-Tach M1221-R12-0O2 1 $849.00 $849.00 Traction Control M1221-R16-0O2 1 $421.00 $421.00 Strobe Light 6815259 1 $315.00 $315.00 Packet Pg. 55 8.D.c Rear Window Guard Bobcat 5600 'Rhino Liner" Description 3650 (4X4) Diesel TC829 SINAHG812612 Engine Key Start Liquid Cooled Three Cylinder Diesel Pressurized Oiling system with Spin -on Filter Spark Arrestor Exhaust System Drive System Hydrostatic Four Wheel Drive - Lockable Rear Differential Forward Travel, Two range (H/L) CV Guard, Front & Rear Gear Selector, P-N-L-H Mechanical Parking Brakes - 4-Wheel, Hydraulic Disc with Dual -Bore Front Calipers Suspension & Steering Front - Independent, Dual A -Arm Rear- De Dion Hydraulic Rack & Pinion Power Steering Tilt Steering Operator Compartment Beverage Holder (3) Bucket Seats (2 Occupants) with under seat storage 2 Seat Belts with 3-Point Restraint Warranty, 12 months/1,000 hours 2015 3650 (4X4)D Model (FULFILL FROM DEALER STOCK) Delux Cab Package Windshield Wiper &amp; Washer Glass Windshield Rear Glass Window Both Sound Kits UTV Angle Broom, 70" AL12417 SINBI CZ00673 --- Auxiliary Relief Kit --- Debris Screen Kit UTV Snowblower, 62" AL12369 SIN B3WS00127 UTV Mower, 66" AL12490 SINAW4400528 Total of Items Quoted Quote Total - US dollars Notes: Price Structure is based on current 2016 discount. 7150926 1 $695.00 $695.00 1 $350.00 $350.00 Total for this Machine $56,241.00 Part No Qty Price Ea. Total M1311 1 $17,289.00 $17,289.00 Wheels/Tires Front, 25x10-12 tires - 12x6 orange steel rim Rear, 25x11-12 tires - 12x8 orange steel rim Electrical Headlights, High & Low Beams LED Tail & Brake Lights Instrumentation Panel Indicator Lights: Glow Plug, Seat Belt Reminder, High Beam On, Engine Oil Pressure Low, Engine Temp High, Hydraulic Oil Temp High, Hydraulic Oil Filter Plugged, and Service Engine. Digital Display: Engine Temp, Engine RPM, Voltage Low, Voltage High, Trip, Hour Meter, Tachometer, Fuel Level, Clock, Drive Mode, Odometer and Gear Selector. Analog Display: Speedometer Cargo Box and Frame Cargo Box Power Lift Quick Latch Tailgate Rear Receiver Hitch - 2 in. Skid Plates ROPS (Roller Over Protective Structure) M.A.X. (Multi -Attachment eXchange) System/PTO Front PTO Guard Joystick Operation- Tilt, Raise/Lower, Float and Tilt Lockout Feature RPM Regulator Lever PTO Engage Button M 1311-ROO-Y 15 $0.00 $0.00 M1311-RO1-0O2 1 $5,012.00 $5,012.00 Doors Premium Roof HVAC Power Lift Box 7223575 1 $3,979.00 $3,979.00 7225134 1 $230.00 $230.00 7213588 1 $119.00 $119.00 7273713 1 $3,919.00 $3,919.00 7211700 1 $2,741.00 $2,741.00 Total for this Machine $33,289.00 $89,530.00 $89,530.00 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer must exercise his purchase option within 30 days from quote date. Packet Pg. 56 Customer Acceptance: Purchase order: 8.D.c Authorized Signature: Print: Sign: Date: c d E EL a w a� M s U L a c y m O O C O N 'i O t a4 Packet Pg. 57 8.E Action Item : Salt Dome Change Order #3 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends that the Board approve Change Order #3 in the amount of $10,500. This reduces the overall contract value for the construction of the salt dome. SUMMARY: The salt dome construction contract required the completion of the project and acceptance by the Village by December 15, 2015. The project was not completed and accepted until January 5, 2016. Accordingly, the contractor was assessed $10,500 in Liquidated Damages. ATTACHMENTS: • Change Order 3 (PDF) Trustee Liaison Stein Monday, February 22, 2016 Staff Contact Michael Reynolds, Public Works Updated: 2/17/2016 9:28 AM Page 1 Packet Pg. 58 (£# aapaO 86ue110 auaoa;IeS : VEVO £ aapa0 a6ue40 3u8W43eUV N LO c' w °O a Change Order - Project Name a Change Order No.: 3 Change Order Date: 1/6/2016 Village of Buffalo Grove (the "Owner ) and Dome Corporation of North America (the "Contractor"), are parties to that certain Design -Build Construction Agreement (the "Original Contract"), dated 9/21/2015. The Contract is modified as follows: Description of Change: Liquidated Damages — 21 Days @ $500.00/Day Change Order Initiated by: Dome Corporation of America Amount of Changer Order 1 Original Contract Price $397,660.00 2 Net Change by Previous Change Orders-$74,910.00 3 Contract Price Prior to this Change Order $322,750.00 4 Increase / Decrease in Contract Price by this Change Order ($0.00 Cost plus $0.00 OH&P)-$10,500.00 5 New Contract Price after this Change Order $312,250.00 Scheduling Impact This change order will Add/ Deduct the follow number of days to the schedule 0.00 Special Terms Contractor and Owner agree that the terms and conditions of the this Change Order and the Work described in the Change Order Proposal shall be governed and controlled by the Restated Contract, dated 12/15/2015. Owner Village of Buffalo Grove 51 Raupp Blvd., Buffalo Grove, IL 60089 By Name Michael J. Reynolds Its Director of Public Works Date 1/25/2016 Contractor DOME CORP OF NORTH AMERIC , a New York corporation By Name eft Its Project Manager Date 1/25/2016 8.F Action Item : Turnout Gear Joint Purchase ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff seeks authorization to purchase Fire Turnout gear on a joint bid contract, in an amount not to exceed $48,200.00. ATTACHMENTS: • Turnout Gear Memo (DOCX) • Agreement (PDF) • MES Quote (PDF) Trustee Liaison Trilling Monday, February 22, 2016 Staff Contact Mike Baker, Fire Updated: 2/18/2016 2:57 PM Page 1 Packet Pg. 60 8.F.a 1,1 F �13UFFALO GROVE DATE: January 27, 2016 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager RE: Turnout Gear Background Information Is It is expected that for the first time annual purchases of turnout gear will exceed the bid threshold. This is largely due to a backlog of gear replacements all coming due at the same time in addition to recent hires requiring complete sets of new gear. Fire staff has been trained to use the G-Xcel Jacket and IH Ready Pant brand of safety gear. In order to remain consistent and to prevent the potential for confusion and unfamiliarity for fire personnel during high stress situations, it is recommended by the Fire Department that G-Xcel Jacket and IH Ready Pant be acquired by the Village for rescue operations. The Village of Buffalo Grove joined the National Purchasing Partners (NPP) joint purchasing cooperative in May of 2015. The NPP has sought proposals and awarded "Fire Turnouts and Related Equipment" to Municipal Emergency Services, Inc(MES). The NPP Master Purchase Agreement and price quote from MES are attached for reference. Recommendation It is recommended that the Village Board Accept 3rd Party Bids for Fire Turnouts and Related Equipment and authorize staff to purchase using a joint procurement agency bid through the National Purchasing Partners purchasing cooperative program RFP # 2013-1 in accordance with the Illinois Governmental Joint Purchasing Act (30 US 525/0.01 et seq.) in an amount not to exceed $48,200.00 pending final review and approval of the Agreement by the Village Attorney. Page 1 of 1 Packet Pg. 61 8.F.b Fire Turnouts and Fire Related E rri rrrerrt MASTER PURCHASE AGREEMENT This Master Purchase Agreement dated the last day of signature (effective date) is by and between the South Davis Metro Fire Agency ("Purchaser") and Municipal Emergency Services Inc. (MES) ("Supplier"). RECITALS WHEREAS, the Supplier is in the business of selling certain Fire Turnouts and Fire Related (�qui,pjpent and related products and services, as further described herein; and WHEREAS, the Supplier desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, the Supplier desires to extend the terms of this Master Purchase Agreement to members of National Purchasing Partners, LLC. NOW, THEREFORE, Supplier and Purchaser, intending to be legally bound, hereby agree as follows: ARTICLE I — CERTAIN DEFINITIONS 1.1 "Parties" shall mean the Purchaser and Supplier. 1.2 "Agreement" shall mean to this Master Purchase Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser's Request for Proposal RFP No. 2013-1 (herein "RFP") and Supplier's Proposal submitted in response to the RFP (herein "Supplier's Proposal") as referenced and incorporated herein as though fully set forth (sometimes referred to collectively as the "Contract Documents"). 1.3 "Applicable Law(s)" shall mean all applicable federal, state and local laws, statutes, ordinances, codes, rules, regulations, standards, orders and other govcrnmental requirements of any kind, including, but not limited to, those relating to (i) affirmative action and equal employment opportunity, (ii) nondiscrimination based on race, color, creed, religion, sex, age, ethnic origin or existence of a disability, (iii) wages and hours, (iv) workers' compensation and unemployment insurance, (v) labor and employment conditions, (vi) occupational safety and health and (vii) the environment and the use and handling and disposal of toxic and/or hazardous substances and materials. 1.4 "Employee Taxes" shall mean all taxes, assessments, charges and other amounts whatsoever payable in respect of, and measured by the wages of, the Supplier's employees (or Q Packet Pg. 62 8.F.b subcontractors), as required by the Federal Social Security Act and all amendments thereto and/or any other applicable federal, state or local law. 1.5 "Purchaser's Destination" shall mean such delivery location(s) or destinations) as Purchaser may prescribe from time to time. 1.6 "Products" shall mean the products and/or services to be sold by Supplier hereunder as identified and described on Attachment A hereto and incorporated herein, as may be updated from time to time by Supplier to reflect products and/or services offered by Supplier generally to its customers. 1.7 "Purchase Order" shall mean any authorized written, electronic, telephone or fax order sent or made by Purchaser pursuant hereto, including, but not limited to, written purchase orders, requisitions sent by fax machine, and orders in such other form and/or mode of transmission as Purchaser and Supplier may from time to time agree. Each Purchase Order will specify the following items: National Purchasing Partners contract number, specific Products requested (by id number), unit price per Product, quantity, delivery schedule, destination (with contact/recipient), and total price of the Purchase Order, Each Purchase Order issued under this Agreement shall be made part of, and be incorporated into this Agreement, and shall reference this Agreement on the face of each Purchase Order. Should any Purchase Order not conform to or satisfy the terms of this Agreement, Supplier shall have five (5) business days after receipt to reject the Purchase Order. By not rejecting the Purchase Order within five (5) business days, Supplier will have accepted the Purchase Order. Acceptance by Supplier is limited to the provisions proposed by Supplier or Purchaser shall apply. In addition, the parties agree that this Agreement and accepted Purchase Orders constitute a contract for the sale of goods and/or services and satisfy all statutory and legal formalities of a contract. 1.8 "Unemployment Insurance" shall mean the contribution required of Supplier, as c an employer, in respect of, and measured by, the wages of its employees (or subcontractors) as E required by any applicable federal, state or local unemployment insurance law or regulation. a� 1.9 "National Purchasing Partners" is a subsidiary of two nonprofit health care systems and provides group purchasing marketing and administrative support for governmental 0) entities within the membership. National Purchasing Partners' membership includes participating public entities across North America. Q 1.10 "Participating Agencies" shall mean members of National Purchasing Partners that Supplier for which Supplier has agreed to extend the terms of this Master Purchase Agreement pursuant to Article 2.5 and Attachment C herein. ARTICLE 2 -- AGREEMENT TO SELL 2.1 Supplier hereby agrees to sell to Purchaser such Products as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products ordered by 2 Packet Pg. 63 8.F.b Purchaser by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement. 2.2 All Purchase Orders issued by Purchaser to Supplier for Products during the Term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Supplier, the provisions of this Agreement shall govern. No other terms and conditions, including, but not limited to, those contained in Supplier's standard printed terms and conditions, on Supplier's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the parties. 2.3 Notwithstanding any other provision of this Agreement to the contrary, Purchaser shall have no obligation to order or purchase any Products hereunder and the placement of any Purchase Order shall be in the sole discretion of Purchaser. Without limiting the generality of the foregoing, the actual quantity of Products to be purchased hereunder shall be determined by Purchaser in its sole discretion. This Agreement is not exclusive, Supplier expressly acknowledges and agrees that Purchaser may purchase at its sole discretion, products which are identical or similar to the Products described in this Agreement from any third party. 2.4 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority: (i) This Agreement; (ii) Supplier's Proposal; and (iii) The RFP. Supplier has responded with no Exceptions to the RFP Solicitation identified in Supplier's Proposal. 2.5 Extension of contract terms to National Purchasing Partners, LLC 2.5.1 Pursuant to Section 1.0 of the RFP, Supplier agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to other government agencies and non-profit entities that are members of National Purchasing Partners, that have executed a National Purchasing Partners IGA as a Participating Agency as may be required by the government agency's local regulations, and that wish to access this Agreement in accordance with Attachment C which is attached hereto and incorporated herein by reference ("Participating Agencies"). Each Participating Agency will be exclusively responsible for and deal directly with Supplier on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products in accordance with the terms and conditions of this Agreement as if it were "Purchaser" 3 Q Packet Pg. 64 8.F.b hereunder. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them under and in accordance with the laws of the State in which the Participating Public Agency exists. Pursuant to 1.2A) and 3.2 of the RFP, South Davis Metro Fire Agency shall not incur any liability as a result of the access and utilization of this Agreement by other NPP Participating Agencies. 2.5.3 Supplier acknowledges execution of a Vendor Administration Fee Agreement with National Purchasing Partners, LLC, pursuant to Section 1.2C) of the RFP. ARTICLE 3 — TERM AND TERMINATION 3.1 The initial contract term shall be for three (3) calendar years from the date of contract award. By mutual written agreement between South Davis Metro Fire Agency and contractor, the contract may be extended for up to three consecutive additional 12-month periods, beginning immediately after expiration of the prior term. However, no contract extension exists unless and until contractor is so notified by South Davis Metro Fire Agency. 3.2 Month -to -month extensions: South Davis Metro Fire Agency reserves the right to offer month -to -month extensions if that is determined to be in the best interests of Members. 3.3 Renewal of contract: Conditions for renewal of the contract shall include, but are not limited to: contract usage, satisfactory performance of services during the preceding contract term, ability to continue to provide satisfactory services, continued adherence to the contract requirements, and continued competitive prices for the materials and services provided under the contract. i�rovided that the Lead Contracting Agency, through NPP, and/or the Proposer may opt to decline extension of the Master Purchase Agreement by providing notification in writing least thirty (30) calendar days prior to the annual automatic extension anniversary of the original Master Purchase Agreement term. 3.4 Either party may terminate this Agreement by written notice to the other party if the other party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non -breaching party. ARTICLE . PIWINC INVOICES AND PAYMENT 4.1 Purchaser shall pay Supplier for all Products ordered and delivered in compliance with the terms and conditions of this Agreement on the terms and at the price or prices specified for each such Product on Attachment A. Unless Attachment A or Supplier's Proposal expressly provides otherwise, the discount off list schedule for Products set forth on Attachment A hereto shall remained fixed for the entire term of the agreement but manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase. Unless otherwise directed by Purchaser for expedited orders, Supplier shall utilize such common carrier for the delivery of Products as Supplier may select; provided, however, that for expedited orders Supplier shall obtain delivery services hereunder at rates and terms not less favorable than those 4 Q Packet Pg. 65 8.F.b paid by Supplier for its own account or for the account of any other similarly situated customer of Supplier. 4.2 Supplier shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser's Purchase Order number, contain an itemization of amounts for Products purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement and such reasonable requirements as may be prescribed by Purchaser from time to time. Invoices shall be addressed as directed by Purchaser. 4.3 Unless Attachment A or Supplier's Proposal (Attachment D) expressly provides otherwise, the prices specified on Attachment A include (i) all taxes and duties of any kind which Supplier is required to pay with respect to the sale of Products covered by this Agreement and (ii) all charges for packing, packaging and loading. 4.4 Notwithstanding any other agreement of the parties as to the payment of cu shipping/delivery costs and subject to Attachments A and F herein, Supplier shall offer delivery E and/or shipping costs prepaid Shipments shall be F.O.B. Ship Point, with freight charges added a to the invoice. Title and risk of loss of material shall not pass to SDMFA or participating c Members until SDMFA/Member receives and inspects/accepts the material at delivery point, 0 unless otherwise provided in the contract. To see additional terms please contact the distributor. If there are handling fees, these also shall be included in the pricing. Supplier shall bear all risk of loss during transit. a c 4.5 Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Supplier in connection with the provision of the Products, including without limitation travel expenses, clerical or�� administrative personnel, long distance telephone charges, etc. ("Incidental Expenses"). To the v extent that Attachment A expressly requires Purchaser to reimburse Supplier for Incidental c Expenses, and notwithstanding anything else set forth in this Agreement, including Attachment E A, Purchaser shall not be responsible for any such reimbursement unless the expenses to be reimbursed are (i) approved, in each instance, in advance by Purchaser; and (ii) substantiated by appropriate receipts and related documentation. it is acknowledged and agreed that Purchaser may, as a condition of its approval of any such Incidental Expense reimbursement, require in each instance Supplier to utilize suppliers or service providers prescribed by Purchaser, which E may include suppliers or service providers which are affiliated with Purchaser. Q 4.6 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser. ARTICLE 5 - INSURANCE During the term of this Agreement, Supplier shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in the states where Products are to be sold hereunder. Packet Pg. 66 8.F.b A.WFICLE 6 — INDEMNIFICATION Supplier agrees that it shall indemnify, defend and hold harmless Purchaser, its respective officials, directors, employees and agents (collectively, the "Indemnities"), and National Purchasing Partners from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including without limitation reasonable attorney's fees), suffered directly or indirectly by any of the Indemnities by reason of, or arising out of, (i) any breach of any covenant, representation or warranty made by Supplier in this Agreement, (ii) any failure by Supplier to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii) the negligence or intentional misconduct of Supplier, any subcontractor of Supplier, or any of their respective employees or agents, (iv) any failure of Supplier, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Supplier under this Agreement or Supplier's performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, or (vii) any claim alleging that the Products or any part thereof infringe any third party's U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Purchaser or its officials, directors, employees, agents or contractors. In addition, Supplier shall not be liable for infringement claims related to nonstandard or special -order product, the design of which is provided to Supplier by Purchaser. The provisions of this Article shall survive the expiration or termination of this Agreement. LIMITATION OF LIABILITY: IN NO EVENT WILL EITHER PARTY BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS OR REPUTATION, l WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Q c ARTICLE 7 — WARRANTIES U All maintenance and warranty questions should be routed to Supplier at 866.288.4936. Supplier will facilitate and coordinate with the appropriate service center and contact. `t ARTICLE 8 - INSPECTION AND RE.ECTION 8.1 Purchaser shall have the right to inspect and test Products at any time prior to shipment, and within a reasonable time after delivery to the Purchaser's Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled. 6 Packet Pg. 67 8.F.b 8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order, as its exclusive remedy, Purchaser may at its option and at Supplier's sole cost and expense, elect either to (i) return any damaged, non -conforming or defective Products to Supplier for correction or replacement, or (ii) require Supplier to inspect the Products and remove or replace damaged, non -conforming or defective Products with conforming Products. If Purchaser elects option (ii) in the preceding sentence and Supplier fails promptly to make the necessary inspection, removal and replacement, Purchaser, at its option, may inspect and sort the Products and Supplier shall bear the cost thereof Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Supplier of its warranties or other obligations under this Agreement. 8.3 The provisions of this Article shall survive the expiration or termination of this Agreement. ARTICLE 9 - SUBSTITUTIONS Except as otherwise permitted hereunder, Supplier may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of Purchaser. ARTICLE 10 - COMPLIANCE WITH LAWS 10.1 Supplier agrees to comply with all Applicable Laws. Without limitation of the foregoing sentence, Supplier shall comply with all applicable equal employment opportunity, affirmative action, and all other contract clauses required by Applicable Law and shall, at Supplier's expense, secure and maintain in full force during the Term of this Agreement, any and all licenses, permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser's request, Supplier shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations, registrations and certificates. 10,2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser's execution of this Agreement or performance of its obligations hereunder, ARTICLE 11- PUBLICITY / CONFIDENTIALITY 11.1 No news releases, public announcements, advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the parties. Neither party shall in any advertising, sales materials or in any other way use any of the names or logos of the other party without the prior written approval of the other party. 7 Q Packet Pg. 68 8.F.b 11.2 Any knowledge or information which Supplier or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products covered by this Agreement shall not, unless otherwise designated by Supplier, be deemed to be confidential or proprietary information, and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement. ARTICLE 12 - RIGHT TO AUDIT Subject to Supplier's reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Supplier, during normal business hours, audit the books, records and accounts of Supplier to the extent that such books, records and accounts pertain to sale of any Products hereunder or otherwise relate to the performance of this Agreement by Supplier. Supplier shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. This Article 12 and Purchaser's rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination and Purchaser shall continue to have the right to audit during such period. ARTICLE 13 - DELIVEIIV REQUIREMENTS IREMENTS TIME IS OF THE ESSENCE WITH RESPECT TO EACH PURCHASE ORDER ISSUED HEREUNDER. If Supplier for any reason anticipates difficulty in complying with the required delivery date, or in meeting any of the other requirements hereunder or under any Purchase Order, Supplier shall promptly notify Purchaser in writing. Except as otherwise provided in Article 18 below, if Supplier does not comply with the applicable delivery schedule, in addition to any other remedies it may have, Purchaser may require delivery by fastest method available and any actual out-of-pocket charges or costs resulting from such method (including, but not limited to, premium shipping rates, etc.), if any, must be fully prepaid and/or absorbed by Supplier without additional cost to Purchaser. It is Supplier's responsibility to comply with the delivery schedule applicable to each Purchase Order accepted by Supplier. ARTICLE 14 - RISK OF LOSS AND PASSAGE OF TITLE Supplier shall have the risk of loss of or damage to any Products until passage of title to Purchaser. Purchaser shall have the risk of loss of or damage to the Products after title has passed to Purchaser. Title to Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser's Destination. ARTICLE 15 - REMEDIES Except as otherwise provided herein, any right or remedy of Supplier or Purchaser set forth in this Agreement shall not be exclusive, and, in addition thereto, Supplier and Purchaser shall have all rights and remedies under applicable law, including without limitation, equitable relief. The provisions of this Article shall survive the expiration or termination of this Agreement. Q Packet Pg. 69 8.F.b ARTICLE 16 - RELATIONSHIP OF PARTIES Supplier is an independent contractor and is not an agent, servant, employee, legal representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Supplier and Purchaser. Neither party has the power or authority to bind or commit the other. ARTICLE 17 - NOTICES All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below: If to Purchaser: South Davis Metro Fire Agency ATTN: Chief Jeff Bassett 255 South 100 West Bountiful, UT 84011 If to Supplier: David Mooney MES 3801 Fruit Valley Rd Vancouver, WA 98660 with a copy to: cu E Bruce R. Busch Senior Vice President Q National Purchasing Partners, LLC 1100 Olive Way, Suite 1020 Seattle, WA 98101 co Either party may change its notice address by giving the other party written notice of such Q change in the manner specified above. ARTICLE 18 - FORCE 1"1 AJE RE Delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or non-performance is caused by force majeure. For purposes of this Agreement, "force majeure" shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either party hereto, including without limitation, fire, flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble, accident, riot, acts of governmental authority (including, without limitation, acts based on laws or Z Packet Pg. 70 8.F.b regulations now in existence as well as those enacted in the future), acts of God, and delays or failure in obtaining raw materials, supplies or transportation. A party affected by force majeure shall promptly provide notice to the other, explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance. No delay or failure by either party to exercise any right, remedy or power herein shall impair such party's right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving party and then only to the extent expressly set forth in such writing. ARTICLE 20 - PARTIES BOUNIII; ASSIGNMENT T This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the parties hereto, but it may not be assigned in whole or in part by Supplier without the prior written consent of Purchaser which shall not be unreasonably withheld or delayed. Supplier shall not delegate its duties under this Agreement nor assign monies due or to become due to it hereunder without prior written consent of Purchaser. Purchaser may freely assign this Agreement to an instrumentality thereof or to a third party responsible for administering this Agreement on behalf of Purchaser. ARTICLE 21 - SEiIERAIIILITY To the extent possible, each provision of this Agreement and any Purchase Order shall be a� interpreted in such a manner as to be effective and valid under applicable law. If any provision of this Agreement or any Purchase Order issued in accordance with this Agreement is declared Q invalid or unenforceable, by judicial determination or otherwise, such provision shall not c invalidate or render unenforceable the entire Agreement or Purchase Order, but rather the entire E Agreement or Purchase Order shall be construed as if not containing the particular invalid or c=, unenforceable provision or provisions and the rights and obligations of the parties shall be Q construed and enforced accordingly. ARTICLE 22 - INC IRPORATION• ENTIRE AGREEMENT 22.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Supplier's Proposal, the provisions shall be interpreted, to the extent possible, as if they do not conflict. In the event that such an interpretation is not possible, the provisions set forth in the main body of this Agreement shall control. 10 Packet Pg. 71 8.F.b 22.2 This Agreenxuit (inrludir Attachments and Cnmw,( Documents nes ter) constitutes the ftntire agpeement of the: pjities relating to the subica t Matter hereof amnd supersedes any and all prior written and oral agreerr nts or understandings relating to such subject matter. ,TT.E1 23 jfl�:.A Headings used in this ,A,greememw are for convenience of reference only and shall in no way be used to construe or limit the protlisions set forth in this Agreement. T'his Agreement may be nuAifi l or amended only by a writing executed by bath parties hereto. ARTICLE ; � a - "Q f "1�!,EWN�N ' � a i" This Agreen, .nt shall be governed by and interptetcd in accordance with the laws ofthe slate in which the Purchaser exists, nvithiiut regard to its Choice of lave ptovi norm. IN Wl°t"W" I SS WHEREOF, the. p�rties have execotcol this Atp,cenwro as of the day and year first written above. PURCHASER: Dy Name: Title p etr are Do r. a Q Packet Pg. 72 W_ to Purchase Agreement by and between SIIEPIMR and EKRCHA ER. Pricing and M6uat summary kmiq offftingAt "fla Eipipuwd rtwat'sts"Oo the tft$W ti, OWW "Woo prWag In Ow fom ofMP. L)o" eikking cm Sk k will "" lbs p#,k* *Act IU %VIkabk JiwAmm 6 livW *bovt wb kon. flans Ow at 11tod pricW4 am Ww iodkav& IU qwm&hmd is vaAmd at OA boucan by plegary to simplify sewehilus. Turnouts -Ml MOGOYWA TWNWA Cimbma aft disc 00 fimvm� ofte"awe 141 "Ofoom" prke MMMONDI&M plk* C4 .0 Od awnts"Ooms Prins -Mum man &G4W"r I$ "% 0 14SRP t*WCMVA.RK1&1.DfiMWWV. YKPA)MO. N19, K& IA, MN, SD, Nfl -clam F""Mr is 23% ORMSRP (HWiU to die am obon w wnwvo) -044" Heim& a)$% WOO Ml, CA. AZ NM, CM WY. MY, W& OR, 1P. AV- NV, or LIT) -Cakvis Wokaft a* 30% off PAS" 12 I Packet Pg. 78 1 SCBA -SCOTT Safety SCBAs, facepiecm and cylinders are 25% offMSRP (trade in credits allowable when conditions Permit) -SCOTT rill stations and camprcsswrs have a discount of free freight. -SCBAs Inc equipment at 10% offMSRP Equipment -SCOTT Thermal linaging Camera has 9% off MSRP -RUT Safety Topes, harnesses, bailout systems, etc is 170/6 off MSRP -CMC Recue ropes, harnesses, bailout system etc is 15% off MSRP -Gemtor is 15% off MSRP -Genesis Rescue tools is 10% off list (limited to UT, CO, NM, AZ_ WA, OR, WY, NV, HI, MT and CA) -Holmalro Rescue Tools is 5% off list (limited to AK, and ID) -Hurst Rescue Tools is 20% off MSRP (limited to NC, SC, NJ, PA. VA, TX, ND, SIX NE, IA. PI., TN, AL, OA) -Ajax Rescue Tools is 15% off MSRP -Duo Safety is 2MA off MSR.P -Aluminum Udder Co is 20114a off MSRP -Simulalds is 8% off MSRP -Euramco (Rom Van) is 20% off MSRP -Tempest Products is 20% off MSRP -Super Vac is 10% off MSRP (Valid in Ht, CA, AZ, NM, CO, WY, MT, NV, Ur, ID, OR, WA. AK) -Cutters Edge is 15% off MSRP -Groves (Reddy Rack) is 15% off MSRP 13 I Packet Pg. 74 1 -Nupla Tools is 30% off MSRP -Leatherbead Tools is Xrlo off MSRP -Akron Tools is 30% off MSRP -Council Tools is 35% off MSRP ,911remmlight Flublights is 40•!0 off MSRP -Fox Fury Flashlights is 12% off MSRP -Koeblkr-Hright Star is 5% of MSRP -Pelican is 25% off MHRP -Crew Rosa Wildland Gear is 12% off MSRP -Petrogen Products is 108% off MSRP -Flamefighter is 25% off MSRP -Zlematic is 25% off MSRP -ESS Safety is 300A off MSRP -Benchmade Products at 300A off MSRP -Whelen is 25% off MSRP -Duractl Batteries are 40% off MSRP -Amerez Fire Extinguishers is 25% off MSRP -Firequip Hosc has a discount ol'25% off catalog pricing I -Elkhart Bran (including Master Chief and Traditional line products) is 4Wo off MSRP 14 I Packet Pg. 75 1 8.F.b -Kee hek adaptors, etc is 40% oir MSRP -Task Force Tips (TF7) brass is 30% ofrMSRP (limited to PA. VA. NJ. FL, NY, NC, 1 L, TN) -C-Force by TFT (national availability) has no discount per the manufacturer. -Action Couplings is 25% off MSRP -Harrington is 35% off MSRP -S&H Products is catalog pricing which is approximately 30°/a off MSRP Foam - Ansul Foam is 20% off MSRP -Chem Guard is 20"/0 off MSRP -CET Pumps is 101/4 off MSRP Badges/Station Wear and Uniforms -Blaekinton Badges is 25% off MSRP. -511 Tactical station wear etc is 27% off MAP -Tru Spec station wear etc is 25% off MAP -Workrite Uniforms is 15%off MSRP -VF Imagewear (Horace Small) is 20%off MSRP Cleaning, Maintenance, and Customizations -Northwest Safety Clean is fixed pricing, for tumoul cleaning and maintenance, alterations, and customizations. All Tactics] customizations are fixed pricing -Tru Spec customhoitions are fixed pricing Pricing contained in this Attachment A shall be extended to all National Purchasing Partner government members upon execution of the National Purchasing Partners Intergovernmental Cooperative Purchase Agreement Participating Agency Endorsement and Authorization 15 Q Packet Pg. 76 ATTACHMENT B to Purchase Agreement by and between SUPPLIER and PURCHASM: ADDITIONAL SELLER WARRANTIES ff-I I Packet Pg. 77 1 8.F.b ATTACHMENT C to Purchase Agreement by and between SUPPLIER and PURCHASER. PARTICIPATING AGENCIES Purchaser served as the Lead Contracting Agency in cooperation with National Purchasing Partners and on behalf of other government agencies that desire to access the Master Purchase Agreement. Supplier must deal directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders, contractual disputes, invoicing, and payment. The Purchaser is acting as "Lead Contracting Agency" for the Participating Agencies and shall not be held liable for any costs, damages, etc., incurred by any other Participating Agency. The subsequent contract shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is required to execute a National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement ("IGA"), all as set forth on the National Purchasing Partners web site, r'r�l„pp.I, under the Supplier vendor page. The IGA allows the Participating Agency to purchase products from the Supplier in accordance with each Participating Agency's legal requirements. 17 Q Packet Pg. 78 Municipal Emergency Services, Inc. 124 East First Street Deer Creek, IL 61733 (800) 322-8402 Office (309) 447-6903 Fax Quotation January 25, 2016 Ship To: Buffalo Grove Fire Department Attention: BC Brian Beck 1051 Highland Grove Drive Buffalo Grove, IL 60089 Customer # 38113 Phone # (847) 537-0995 Fax # (847) 537-7370 Salesperson T. Arendarczyk Shipping Freight -free Item Des.c iption CQty UM Price Extension D1351-J Jacket G-Xcel as follows: 1.00 ea. $1,299.47 $1,299.47 * (D) G-Xcel Jacket * (13) 7.0 oz. Gold PBI Max * (51) Glide w/PBI G2 Thermal Liner * (G) Stedair Gold Moisture Barrier * STD (DRD) Drag Rescue Device * 3" Project Fires L/Y Brillance w/Stripe Trim * 3" S/L L/Y Letters across upper back "BGFD" Row A * 3" S/L L/Y Letters "Users Name" Avg. (7) * Hanging Letter Patch * STD 8C Zipper in/Velcro out Closure * STD 2x8x8 Semi Expansion Side Pockets w/Fleece Handwarmers * Survivor Flashlight Holder Right Chest * 13PB Radio Pocket Left Chest 3x3.5x9 * Self Material Mic Strap Left Chest above radio pocket * Nomex hand & wrist guards * Dragonhide Reinforced cuffs * Dragonhide Reinforced elbows w/STD padding * STD Half Kevlar Reinforced pockets * Embroidered American Flag Right Sleeve * Custom Printed Department Patch (Gold Background) Left Sleeve Packet Pg. 79 B.F.c Quotation January 25, 2016 Page 2 Buffalo Grove Fire Department Item Descri M ion {,sty UM Price Extension H1351-J Trouser IH Ready as follows: 1.00 ea. $1,459.13 $1,459.13 * (H) IH Ready Trouser * (13) 7.0 oz. Gold PBI Max * (51) Glide w/PBI G2 Thermal Liner * (J) Stedair Gold Moisture Barrier * 3" LY Brillance w/Stripe around cuffs * Zipper in/Velcro out Closure * STD 2x1Ox10 Expansion Side Pockets * Dragonhide Reinforced knees * Silizone padded knees * Kevlar pouch in side pockets * Dragonhide Reinforced outside side pockets * 6 Pak tool pouch-Kevlar Left pocket * Dragonhide Reinforced cuffs STD Black Padded H-Back Ripcord Suspenders * Series 2 Harness w/Hook & Dee * Red CMC Caribiner GPO pricing calculation G-Xcel Jacket D1351-J $2,202.50 list x.59 41 % off list $1,299.47 IH Ready Pant H1351-J $2,473.10 list x.59 41 % off list $1,459.13 $1,299.47 G-Xcel Jacket 4 9.11 I IH Ready Pant $2,758.60 Total Total $2,758.60 Packet Pg. 80 8.G Action Item : Authorization to Purchase Replacement Vehicles through the SPC ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Staff recommends that the replacement vehicles be acquired through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $61,532.00. ATTACHMENTS: • Vehicle Purchases (DOCX) • SPC_2016_Ford_UtiIity-Police- Interceptor-152-Award (PDF) • SPC_2016_Ford_Utility_lnterceptor-Order Form Unit 734 (PDF) • SPC_Contract-156_SignedLetter 2016 Water Van (PDF) • SPC_2016_ProMaster1500PriceListandOrderFormContrac 2016 Water(PDF) Trustee Liaison Stein Monday, February 22, 2016 Staff Contact Brett Robinson, Finance Updated: 2/18/2016 3:00 PM A Page 1 Packet Pg. 81 8.G.a 1,1 F �13UFFALO GROVE DATE: February 10, 2016 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager Robert Whalen, Fleet Manager RE: Vehicle Purchases Is Background Information y d Staff requests authorization to purchase one 2016 Ford Utility Interceptor vehicle and one 2016 Ram Pro- s master 1500, these units are scheduled replacements for Fiscal Year 2016. These units will be procured through a joint purchase in conjunction with the Suburban Purchasing Cooperative/Northwest Municipal Conference a contract. All units are fully funded in the capital reserve. °1 The units scheduled for replacement: t > 734. A 2009 Chevrolet Malibu, 100,169 currently shows on the odometer. This unit is due to be replaced as it is no longer in a condition that makes it wise to continue its service with the Police Department. The unit will be sold for asset recovery. The replacement proposed will be a 2016 Ford Utility Police Interceptor, Northwest Municipal Conference Suburban Joint Purchasing contract #152. This unit as proposed with available factory options will not exceed $30,985. Funding of this purchase will be divided equally between Police Asset Forfeiture Funds, and the Capital Reserve. 452. A 2005 GMC Savana Van, 80,795 currently shows on the odometer. This unit is due to be replaced as it is no longer in a condition that makes it wise to continue its service with the Public Works Department. The unit will be sold for asset recovery. The replacement proposed will be a 2016 Ram Pro -Master 1500, Northwest Municipal Conference Suburban Joint Purchasing contract #156. This unit as proposed with available factory options will not exceed $27,322. Additionally we have asked the Contract Dealer to provide a cost to up -fit the interior of the unit with a Pro - Master Plumber Package. Details of this installation have been attached. This up -fit is outside the Suburban Joint Purchasing Contract and will be sublet by the Contract Dealer to U.S. Upfitters. This expense will be a pass through with no up charge by the Dealer. This installation will add $3,224.09 to the total expense for the replacement. Total cost of this replacement will not exceed $30,547. Recommendation It is recommended that the following replacement vehicles be acquired through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $61,352.00 Page 1 of 1 Packet Pg. 82 A join t Purchasing Pro ram BUR RAWKkRCHASING' - --------- , " 191111' W" FOrLocal Government Agencies — -------------- J October 13, 2015 Currie Motors Mr. Thomas Sullivan 9423 W. Lincoln Hwy. Frankfort, IL 60423 Dear Mr. Sullivan This letter is to inform you that the Suburban Purchasing Cooperative (SPC) Governing Board has approved the award of SPC Contract #152 for the 2016 Ford Utility Police Interceptor plus Option Packages and Other Options to Currie Motors, Frankfort IL based on your response being found to be the lowest responsive, responsible bid and in compliance with all bid specification requirements. With acceptance of this contract, Currie Motors, Frankfort, IL agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded. Currie Motors, Frankfort, IL will handle all billing. Each vehicle purchased will be assessed a S120,09 administrative fee per vehicle which shall be paid directly by the vendor to the SPCona quarterly -basis. The SPC looks forward to another productive year working with Currie Motors, Frankfort, IL. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. The duration of the contract is November 9, 2015 through November 8, 2016. The SPC reserves the right to extend this contract for up to (3) three additional one-year terms upon mutual agreement of the both the vendor and the SPC on a negotiated basis. Sincerely, k'A'0 Ellen Dayan, CPP13 Program Manager for Purchasing Northwest Municipal Conference 10/13/2015 Name: Ellen Dayan Date Northwest Municipal Conference Name: Thomas Sullivan Currie Motors Date DuPage Mayors & Northwest Municipal South Suburban Mayors Will County Managers Conference Conference And Managers Association Governmental League 1220 Oak Brook Road 1600 East Golf Rd., Suite 0700 1904 pVeSt 1741h Street 3180 Theodore Street, Suite 101 Oak Brook, IL 60523 Des Plaines, IL 60016 East Hazel Crest, IL 60429 Joliet, IL 60435 Suzette Quintell Ellen Dayan, CPPB Ed Paesel Cherie Belom Phone: (630) 5 71-0480 Phone: (847) 296-9200 Phone: (708) 206-1155 Phone: (815) 729-3535 Fax: (630) 571-0484 Fax: (847) 296-9207 Fax: (708) 206-1133 Fax: (815) 729-3536 I Packet Pg. 88 1 8.G.c 2016 Ford Utility Police Interceptor AWD Contract # 152 Currie Motors Fleet "Nice People To Do Business With" Your Full -Line Municipal Dealer www.CurrieFleet.com ORDER CUTOFF: TBD G turr gas on Facebook /v o Packet Pg. 84 8.G.c SPC COOPERATIVE 2016 Ford Utility Police Interceptor AWD Contract # 152 $25,555.00 3.7 TI-VCT V6 FFV 6-Speed Automatic Rear recovery hooks Independent front/rear suspension Engine Oil Cooler 18.6 gallon fuel tank Engine Hour Meter 220 Amp Alternator 78 Amp Hour Battery Lower black body side cladding Dual Exhaust Black spoiler Electric Power Assist Steering Acoustic laminated windshield 18" Tires and Wheels Fixed glass lift gate Full Size Spare AM/FM/CD Roll curtain airbag Safety Canopy W/Roll Over Sensor Anti -Lock Brakes With Advanced Trac and traction control LED tail lamps 2n1/3rd Row Privacy Glass My Ford police cluster Black Grill Headlamps -LED Low Beam Halogen Hi Beam Lift Gate Release Switch - 45 Second Time out Rearview Camera with Washer All -Wheel Drive Manual folding power mirror Fold flat 60/40 rear vinyl bench Single Zone Manual Climate Control Power Windows - 1 Touch Up/Down Power Locks Cruise Control/Tilt Wheel Calibrated Speedometer Column Shift Work Task Light red/white Simple fleet key Power Adjustable Pedals Two -Way Radio Pre -Wire Particulate air filter Power Pig tail Delivery within 30 Miles Locking Glove Box Standard Warranty: Basic: 3 Years/ 36,000 Miles Drivetrain: 5 Years/100,000 Miles Corrosion: 5 Years/ Unlimited Miles Emissions: 8 Years/80,000 Miles Roadside Assistance: 5Years/60,000 Mil Packet Pg. 85 8.G.c SPC COOPERATIVE ❑ 99T 3.5L V-6 Ecoboost® Engine 131 MPH top seed $3,106.00 ❑ 41H Engine block heater $79.00 86L Auto Head Lamp $99.00 ✓ 43D Dark car feature (courtesy lights inop) $17.00 942 Daytime Running Lights $39.00 ❑ 17T Dome lamp red/white cargo area $45.00 ❑ 51Y Spot Light Drivers Side Only - Incandescent $187.00 51Z Dual Spot Lights (Driver/Passenger) Incandescent $306.00 ❑ 51R Spot Light Drivers Side LED Bulb - Unity $345.00 ❑ 51T Sot Light Drivers Side LED Bulb - Whelen 5366.00 ❑ 51 S Spot Light Dual LED Bulbs - Unity $541.00 ❑ 51 V Spot Light Dual LED Bulbs - Whelen $580.00 ❑ 51P Spot Lamp Prep Kit; Driver side does not include housing and bulb $122.00 ❑ 51 W Spot Lamp Prep Kit; Dual Side does not include housing and bulbs) $245.00 21L Front Auxiliary Light Red/Blue - requires option 60A $481.00 ❑ 21 W Forward Indicator - Red/Blue Pocket Warning Light - requires options 60A $558.00 ✓ 60A Pre -wiring rill lamp, siren, speaker $45.00 ❑ 63B Side Marker LED - Red/Blue - Requires 60A $254.00 ❑ 63L Rear Quarter Glass Side Marker Lights - Red/Blue $502.00 92G Glass -Solar Tint 2nd Row/Rear Quarter/Liftgate Window (Deletes Privacy Glass) $105.00 92R Glass -Solar Tint 2nd Row Only, Privacy Glass on Rear Quarter and Lift ate Window $75.00 ✓ 68Z Roof rack side rails $136.00 ❑ 76D Deflector Plate (Standard on Ecoboost® Engine) $292.00 ❑ 87R Rear View Camera - Includes Electrochromic Rear View Mirror re laces standard camera in center stack area N/C ❑✓ 53M Sync® Basic - includes USB port and aux input jack $258.00 ❑ 61R Remappable (4) switches on steering wheel (less Sync) $136.00 ❑ 61S Rema able (4) switches on steering wheel (with Sync) $136.00 ❑ 18W Rear window power delete $22.00 ❑ 68L Rear -Door Handles Inoperable / Locks Operable $30.00 ❑ 68G Rear -Door Handles Inoperable / Locks Inoperable $30.00 ❑ 52H Hidden Door -Lock Plunger w/Rear-door Handles O $122.00 ❑ 52P Hidden Door -Lock Plunger w/Read-door Handles Ino $140.00 V1 16C 1 st & 2nd Row Cai pet Floor Covering includes mats $110.00 21 88F 2nd Row Cloth Seats $51.00 TI 87P Power Passenger Seat (6-way) w/ manual recline/lumbar $284.00 ❑ 85D I Front Console Plate -Delete (N/A w/ 67G, 67H, 67U, 85R) N/C ❑ 85R Rear Console Plate (N/A with 65U, 85D) $30.00 ❑✓ 90D Ballistic Door Panels - Driver Front Only $13 84.00 90E Ballistic Door Panels - Driver & Passenger Front $2766.00 ❑✓ 55B BLIS® Blinds of monitoring (requires 54Z $475.00 Packet Pg. 86 8.G.c SPC COOPERATIVE 19L Lockable Gas Cap $17.00 LJ 549 Mirrors — Heated Sideview $53.00 ❑ 593 Perimeter Anti -Theft Alarm — Requires key Fob 595 $105.00 Z 595 Remote Keyless Ent (N/A with keyed alike) $227.00 ❑✓ 76R Reverse Sensing $240.00 ❑ Keyed Alike — Code #: $45.00 ❑ 65L 18" 5-spoke full face wheel covers w/ metal clips $53.00 Z 64E 18" painted aluminum wheels $415.00 ❑ 17A Aux Air Conditioning (N/A with 63V) $532.00 ❑✓ 16D Badge Delete N/C 63V Cargo Storage Vault - includes lockable door/compartment light N/A with 17A $415.00 ❑ 55D Scuff Guards $79.00 ❑ 60R Noise Suppression Bonds Ground Straps) $87.00 ❑ 18X 100 Watt Siren/Speaker (includes bracket and pigtail) $262.00 ❑ 43S My Speed Fleet Management - allows admire to lower max vehicle speed and max audio volume / allows VMAX speed to be set in 5m h increments $53.00 ❑ 52B Enhanced PTU Cooler — requires EcoBoost® Engine $2553.00 ❑✓ Rustproof & Undercoating $395.00 Li Over Ride Switch $385.00 ❑ 4 Corner LED Strobes (aftermarket using 86P) $895.00 CD -Rom service manual $325.00 ❑✓ Delivery greater than 50 miles of dealership $150.00 ❑ License and Title fees - MP plates $103.00 Optional Maintenance & Warranty Covera-ae: ❑ ESP Extended Warranty Extra Care 5-Year 60,000 miles $1,620.00 ❑ ESP Extended Warranty Base Care -3year/ 100,000 miles $1,115.00 ❑ ESP Extended Warranty Powertrain —6year/ 100,000miles $975.00 ❑✓ ESP Extended Warranty Base Care— 6year/ 100,000miles $1155.00 Packet Pg. 87 8.G.c SPC COOPERATIVE Equipment Groups ❑✓ Police Wire Harness Connector Kit — Front $91.00 47C For connectivity to Ford PI Package solutions includes: • (2) Male 4-pin connectors for siren • (5) Female 4-pin connectors for lighting/siren/speaker • (1) 4-pin IP connector for speakers • (l) 4-pin IP connector for siren controller connectivity • (1) 8-pin sealed connector • (1) 14-pin IP connector ❑✓ Police Wire Harness connector Kit — Rear $114.00 21P For connectivity to Ford PI Package solutions includes: • (1) 2-pin connector for rear lighting • (1) 2-pin connector • (6) Female 4-pin connectors • (6) Male 4-pin connectors • (1) 10-pin connector LJ Police Interior Upgrade Package $341.00 65U Includes: I st & 2nd Row Carpet Floor Covering, Rear Cloth Seats, Center Floor Console less shifter- includes console Deletes the standard console mounting plate Note: Not available with options 67G, 67H, 67U ❑ Front Headlamp Lighting Solution $743.00 66A Includes: Base LED low beam/halogen high -beam with wig- wag function, 2-white LED side warning lights, wiring, LED lights included, controller NOT included. Note: Not available with 6711; recommend using 67G or 67U ❑✓ Front Headlamp Housing Only $110.00 86P Pre -drilled side marker holes (does not include lights) Pre -molded side warning holes with twist lock capability does not include lights) ❑ Tail Lamp Lighting Solution $371.00 66B Includes: Base LED lights plus 2-rear integrated white LED side warning lights, wiring, controller NOT included, N/A with 67H ❑ Rear Lighting Solution $398.00 66C Includes two backlit flashing LED lights (mounted to inside lift gate glass), two lift gate flashing LED lights (not available with Police Interceptor package 67H) ❑ Tail Lamp Housing Only $53.00 86T Pre-existing holes with standard twist lock -sealed capability, does NOT include LED lights. N/A w/66B and 67H Ultimate Wiring Package (n/a with Interior Upgrade $481.00 67U Package) Includes the following: • Rear console mounting plate (85R)-contours through 2"d row; channel for wiring Packet Pg. 88 8.G.c SPC COOPERATIVE • Pre -wiring for grille LED lights, siren and speaker (60A) • Wiring harness I/P to rear (overlay) • (2) light cables -supports up to (6) LED lights (engine compartment/grille) • (2) 50-amp battery and ground circuits in RH rear - quarter • (1) 10-amp siren/speaker circuit engine cargo area • Rear hatch/cargo area wiring -supports up to (6) rear LED lights N/A with 65U, 67G, 67H ❑ Cargo Wiring Upfit Package (n/a) with Interior Upgrade $1,169.00 67G Package • Rear Console Mounting Plate • Wiring overlay harness w/lighting & siren interface connections • Vehicle engine harness: 2-light connectors, 2-grill light connectors, 2-50 amp battery ground circuits in power junction box, 2-10 amp sire/speaker circuit • Whelen lighting PCCBR control head • Whelen PCCBR Light Relay Center • Whelen specific cable connects PCCBR to control head • Pre -wiring for grill lights siren and speaker (not available with 65U 67H and 67U) Ready for the Road Package -not available with Interior $2,979.00 67H Upgrade Package All -in Complete Package -Includes Police Interceptor Packages 66A 66B 66C plus • Whelen Cencom light controller • Whelen Cencom relay center/siren amp with traffic advisor • Light controller/relay Cencom wiring • Grille LED Lights • 100 Watt Siren/Speaker • (9) UO digital Serial Cable (console to cargo) • Hidden door lock plunger & rear door handles inop • Rear console mounting plate not available with 66A 66B 66C 67G 67U 65U Vinyl Options ❑ Two -Tone Vinyl Wrap - Package #1 $733.00 91 A Roof & Right/left, front/rear doors vinyl - white only (Not available with: 91 C, 91 D, 91 E, 91 F, 91 G, 91 H, 91 J) Two -Tone Vinyl Wrap - Package #3 $611.00 Packet Pg. 89 8.G.c SPC COOPERATIVE 91 C Roof & Right/left front doors only vinyl - white only (Not available with: 91A, 91D, 91E, 91F, 91G, 91H, 91J) ❑ Two -Tone Vinyl — Roof white only $428.00 91 H (Not available with: 91 A, 91 C) Two -Tone Vinyl — LH/RH Front Doors white only $266.00 91J (Not available with: 91 A, 91 C, 91 D, 91 E, 91 F, 91 G) ❑ Vinyl Word Wrap - POLICE (Non -Reflective) $694.00 91D White (YZ) lettering located on LH/RH sides of vehicle Not available with: 91A, 91C, 91E, 91F, 91G, 91J ❑ Vinyl Word Wrap - POLICE (Reflective) $694.00 91E Black lettering located on LH/RH sides of vehicle Not available with: 91A, 91C, 91D, 91F, 91G, 91J Vinyl Word Wrap - POLICE (Reflective) $694.00 91F White lettering located on LH/RH sides of vehicle Not available with: 91A, 91C, 91D, 91E, 91G, 91J ❑ Vinyl Word Wrap - SHERIFF (Non -Reflective) $694.00 91G White lettering located on LH/RH sides of vehicle Not available with: 91A, 91C, 911), 91E, 91F, 91J Options — Exterior ❑ BU Medium Brown Metallic Ej E3 Arizona Beige Metallic Clearcoat TI G1 Shadow Black ❑ HG Smokestone Metallic ❑✓ J1 Kodiak Brown Metallic ❑ JL Dark Toreador Red Metallic ❑ KR Norsea Blue Metallic LK Dark Blue LM Royal Blue ❑ LN Light Blue Metallic ❑ MM Ultra Blue Metallic ❑ N1 Blue Jeans Metallic TN Silver Grey Metallic ❑ UJ Sterling Grey Metallic ❑ UX Ingot Silver Metallic ❑ YG Medium Titanium Metallic ❑ YZ Oxford White Li Special Paint $873.00 Options — Interior ❑ Charcoal Black w/vinyl rear N/C ❑✓ Charcoal Black w/cloth rear $57.00 Packet Pg. 90 8.G.c Please enter the following: Agency Name & Address SPC COOPERATIVE Village of Buffalo Grove 50 Raupp Bvld. Buffalo Grove IL. 60089 Contact Name Robert Whalers Phone Number 8473668029 Purchase Order Number Fleet Identification Number QD649 Tax Exempt Number E9998-1165-07 Total Dollar Amount 307985 Total Number of Units 1 Delivery Address 51 Raupp Bvld Buffalo Grove IL. 60089 Please submit P.O. & tax exempt letter with Vehicle Order: Currie Motors 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (815)464-9200 FAX: (8I5) 464-7500 CurrieFleet@gmail. com Contact Person: Tom Sullivan IF WE HAVE MISSED AN OPTION, PLEASE CONTACT OUR OFFICE. COMPLETE UNITS IN STOCK FOR IMMEDIATE DELIVERY, CAN BE VIEWED ON OUR WEBSITE WWW.CURRIEFLEET.COM Packet Pg. 91 8.G.d a A Joint Purchasing Program SUBURBAN PURCHASING For Local Government Agencies December 9, 2016 Napleton Fleet Group Ms. Kristen N. Hrones Manager 1 E. Oak Hill Drive, Suite 100 y Westmont, IL 60559 s v Dear Ms. Hrones, 0. aT This letter is to inform you that the Suburban Purchasing Cooperative's Governing Board has approved the award of SPC Contract #156 for the 2016 Dodge Ram ProMaster 1500 Cargo Van Vehicle plus Options to > Napleton Fleet Group, Westmont, IL based on your response being found to be in compliance with all bid specification requirements. Napleton Fleet Group has been a responsive and responsible SPC vendor for the past four years. With acceptance of this contract, Napleton Fleet Group, Westmont, IL agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded. Napleton Fleet Group Westmont IL will handle all billing. Each vehicle purchased will be assessed a S120.00 administrative fee per vehicle which shall be paid directly by the vendor to the SPC on a quarterly basis. The SPC looks forward to another productive year working with Napleton Fleet Group, Westmont, IL. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. The duration of the contract is December 10, 2015 through December 9, 2016. The SPC reserves the right to extend this contract for up to (3) three additional one-year terms upon mutual agreement of the both the vendor and the SPC on a negotiated basis. Sincerely, ,C.UJII- I�✓�� f ,UyL� Ellen Dayan, CPPB Program Manager for Purchasing Northwest Municipal Conference 12/09/ l 5 & lallo `J Name: Ellen Dayan Date ame: klisten N. Hrones Dat Northwest Municipal Conference Napleton Fleet Dul'age Mayors & Managers Conference 1220 Oak Brook Rood Oak Brook. 11. 60523 Stcette Qttintell Phone: (630) 571-0480 Fax: (630) 571-0484 Northwest Municipal Conference 1600 East Go J Rd.. Suite 0700 Des Plaines, IL 60016 Ellett Daran.CPPB Phone: (847) 296-9200 Fax: (847) 296-9207 South Suburban Ma}ors And Managers Association 1904 West 174`" Street East Hozel Crert, IL 60429 Ed P(lesel !'hone: (708) 206-1155 Fax: (708) 206-1133 Will County Governmental League 3180 Theodore Street. Suite 101 Joliet. IL 60435 Cherie Belotn Phone: (815) 729-353 5 Fox: (815 Packet Pg. 92 8.G.e *>1 Mapleton Fleet Group u 2016 Ram ProMaster 1500 Cargo Van Price List and Order Form Napleton Fleet Group NWMC Suburban Purchasing Cooperative www.nwmc-cog.org Please contact Bob Barr at 630-455-2911 or rbarr(ab-napletonfleet.com prior to purchase order issuance and order placement. 2016 Ram ProMaster 1500 production began 7/13/15. Final Order Date is TBD. Please check -mark the options needed: SPC Code Description Class Contract Price VF1L11 21A Base Van $22,722 ProMaster 1500 Base Cargo Van, 118" wb, Low Roof Engine: 3.61- Gas V6 24V VVT Transmission: 6-Speed Automatic 62TE 3.16 Axle Ratio GVW R: 8,550 Ibs Includes Factory Destination Charge ❑ VF1L12 21A OPT 681 Additional Cost to Upgrade Base Van to 136" wb, Low Roof (other specifications same as Base Van above) ❑✓ VF1L13 21A OPT 1,451 Additional Cost to Upgrade Base Van to 136" wb, High Roof (other specifications same as Base Van above) ❑ VF1 L11, VF1 L12 or VF1 L13 23A OPT 5,925 Additional Cost to Upgrade Gas Engine to 3.OL 14 Diesel Engine: 3.OL 14 Eco Diesel Selective Catalytic Reduction (Urea) Transmission: 6-Speed Dual Active Drive (other specifications same as Base Van above) Wheels & Tires: TU4 Tires: 225/75R16C BSW All Season STD N/C WCS Wheels: 16" x 6.0" Steel STD N/C ❑ WH8 Wheel Center Cap Delete OPT N/C ❑ W6A 16" Wheel Covers OPT 174 ❑ WDW Wheels: 16" x 6.0" White Painted Steel OPT 89 Deletes Wheel Center Caps ❑ TBF Spare Tire Delete OPT (27) Includes (XAH) Tire Sealant & Air Compressor ❑ XAH Tire Sealant & Air Compressor OPT 45 Cl) 4) N M s U a as N le v a� �a 0 0 N c m E s v �a Q Packet Pg. 93 8.G.e Seating: A7 Cloth Bucket Seats STD N/C ❑� B7 Vinyl Bucket Seats OPT 89 ❑ CDL Driver 6-Way Adjustable Lumbar Seat OPT 89 ❑ CDU Driver/Passenger 6-Way Adjustable Lumbar Seats OPT 134 ❑ CXX Driver Suspension Seat OPT 254 ❑ CEA Driver Swivel Seat OPT 472 Requires CHR ❑ CMB Heated Driver Seat OPT 151 Requires CDL or CDU ❑ CHR Passenger Swivel Seat OPT 472 Requires CEA ❑ CMC Heated Passenger Seat OPT 151 Requires CDU and CMB ❑ CD9 Passenger Seat Delete OPT (312) Deactivate Passenger Air Bag Delete Seat Belt Mount ❑ CAA Passenger Double Seat OPT 200 Radio & Navigation: RH3 Radio: AM/FM/MP3 STD N/C ❑� RA2 Radio: Uconnect 5.0 OPT 441 4 Speakers 5.0" Touchscreen Display GPS Antenna Input Media Input Hub Integrated Voice Command w/Bluetooth Steering Wheel Mounted Audio Controls ❑ JLN GPS Navigation OPT 352 Requires RA2 radio ❑ RSD SIRIUSXM Satellite Radio OPT 174 Requires RA2 radio ❑ RA9 Radio: Wiring Prep OPT -0- 4 Speakers, Media Input Hub ❑ RA8 Radio Delete OPT (45) Cargo Area: ❑ AWF Cargo Convenience Group OPT 85 Cargo Net Side Wall Cargo Tie Down Rings ❑✓ LCP Cargo Area LED Lighting OPT 254 ❑ CWC Cargo Partition OPT 271 ❑ XJ1 Cargo Partition with Sliding Window OPT 441 ❑ HDG Rear Heater - A/C Prep Package OPT 98 Page 2 Packet Pg. 94 8.G.e Cargo Area (continued): ❑ CMG Side Wall Paneling, Lower ❑ CTE Side Wall Paneling, Upper & Lower ❑� XMF Spray -On Floor Liner Late availability ❑ CME Wood Floor Functional: APA Monotone Paint ❑ GXK Two Additional Key Fobs (for total of four) ❑ JKP 12V Rear Auxiliary Power Outlet ❑ BAJ 220 Amp Alternator For gas engine only, standard with Diesel Engine ❑ HCD Air Conditioning Delete ❑ BC1 Auxiliary Battery Prep ❑ LHL Auxiliary Switches Late availability ❑ LMK Daytime Running Headlamps ❑ ACL DOT Certified Roadside Safety Kit ❑ XC4 Electric Parking Brake Requires Diesel Engine, late availability ❑ NHK Engine Block Heater — Gas Engine ❑ NHK Engine Block Heater — Diesel Engine 0 GKB Fixed Glass in Right Sliding Cargo Door ❑� GLB Fixed Glass in Rear Cargo Doors ❑✓ GFA Rear Window Defroster Requires GLB Rear Cargo Door Glass ❑ AN Interior Convenience Group Locking Glove Box Shelf Above Roof Trim Underseat Storage Tray Windshield Document Holder ❑v MEP Mud Flaps, Front and Rear ❑ MKN Splash Guards, Front and Rear ❑ XAA ParkSense Rear Park Assist System ❑✓ XAC ParkView Rear Back -Up Camera Requires RA2 radio ❑✓ GTR Power Folding/Heated Mirrors OPT 174 OPT 174 OPT 761 OPT 352 N d N �a s v STD N/C a OPT _d 111 v t OPT d 31 > OPT N le 134 L OPT (165) OPT 85 0 0 OPT 67 N OPT 45 OPT 147 OPT 231 OPT 80 OPT 156 OPT 120 OPT 174 OPT 134 OPT 223 OPT 89 co OPT 191 m E OPT 263 v �a OPT 236 Q OPT M Page 3 Packet Pg. 95 8.G.e Functional (continued): ❑ ALU Premium Appearance Group OPT 307 Fog Lamps Silver Grille ❑ CSR Rear Assist Handles OPT 134 ❑ LSA Security Alarm OPT 441 ❑ AWS Smoker's Group OPT 53 Cigar Lighter Removeable Ash Tray ❑ NHM Speed Control OPT 200 ❑✓ AFT Trailer Tow Group OPT 521 Class V Receiver Hitch 7 & 4 Pin Wiring Harness ❑ BC3 Upfit Interface Connectors OPT 31 ❑ GTB Wide Power Heated Mirrors OPT 147 96" Extended Exterior Mirror ❑ XD6 Winter Front Grille Cover OPT 115 Requires diesel engine Interior Color: AA Gray STD N/C Exterior Color: ❑ PW7 Bright White Clearcoat OPT N/C ❑ PX8 Black Clearcoat OPT N/C ❑ PS2 Bright Silver Metallic Clearcoat OPT N/C ❑✓ P67 Broom Yellow OPT N/C ❑ PRP Deep Cherry Red Crystal Pearlcoat OPT N/C ❑ PR4 Flame Red Clearcoat OPT N/C ❑ PAU Granite Crystal Metallic Clearcoat OPT N/C ❑ PFS Sandstone Pearlcoat OPT N/C ❑ PBU True Blue Pearlcoat OPT N/C Delivery: ❑ Within 50 Miles of Dealership (zip code 60559) STD N/C ❑ Greater than 50 miles from Dealership OPT 175 License and Title: ❑ Temporary Tag provided by Dealer (customer does L&T) OPT -0- ❑✓ Municipal Plates (dealer does L&T for customer) OPT 130 ❑ Municipal Police Plates (dealer does L&T for customer) OPT 130 27,322. Total Vehicle Cost perselected options $ Page 4 c m E s v �a Q Packet Pg. 96 8.G.e Service Information (Windows operating system only, not compatible with Mac): ❑ 2016 Service Manual on CD (subject to late availability) OPT Municipality: Village of Buffalo Grove Contact Name: Robert Whalen Phone Number: 8473668029 Email: rwhalen@vbg.org Date: Fiat Chrysler Automobiles Ram 1500 SSV Factory Warranty Basic ..... 36 months/ 36,000 miles Powertrain ....60 months/60,000 miles Corrosion Perforatio n.....AlI Panels, 36 months Corrosion Perforation..... Outer Panels, 60 months Roadside Assistance.....60 months/100,000 miles Please scan and email to rbarr@napletonfleet.com or print and fax to 630-530-0562 135 c m E s a Page 5 Packet Pg. 97 8.G.e 2016 RAM ProMaster 1500 Cargo Van 118" wb, Low Roof Standard Equipment Powertrain - 3.6L V-6 DOHC SMPI 24 valve engine with variable valve control - 180 amp alternator - 700 amp 95 amp hours battery with run down protection - Engine oil cooler, transmission oil cooler - 6-speed electronic sequential shift control automatic transmission with overdrive, lock -up, driver selection - Front -wheel drive - Brake actuated limited slip differential, ABS & driveline traction control - 3.16 axle ratio - Stainless steel exhaust Steering and Suspension - Hydraulic power -assist rack and pinion steering - 4-wheel disc brakes with front and rear vented discs - Electronic stability control with anti -roll - Independent front suspension - Front strut suspension - Front anti -roll bar - Front coil springs - Gas -pressurized front shocks - Rigid rear axle - Rear leaf suspension - Rear leaf springs - Gas -pressurized rear shocks - Front and rear 16.0" x 6.00" silver steel wheels with hub covers - 225/75R16.0 BSW AS - Underbody mounted full-size steel spare wheel Safety - 4-wheel anti -lock braking system - Dual airbags, seat mounted driver and passenger side -impact airbags, curtain 1st row overhead airbag - Front height adjustable seatbelts with front pre-tensioners - Immobilizer Comfort and Convenience - Air conditioning - AM/FM stereo, seek -scan, external memory control, 4 speakers, integrated roof antenna - Power door locks with 2 stage unlock, key fob (all doors) keyless entry, tailgate/rear door lock included with power door locks - One 12V DC power outlet, driver foot rest - Analog instrumentation display includes tachometer, engine temperature gauge, in -dash clock, exterior temp, trip computer, Trip odometer - Warning indicators include oil pressure, engine temperature, battery, low oil level, low coolant, lights on, key, low fuel, Lighting malfunction, door ajar, trunk/lift gate ajar, service interval, brake fluid, tire specific low tire pressure, brake pad wear - Steering wheel with telescopic adjustment - Power front windows with light tint, driver and passenger 1-touch down - None front windshield wipers - Day -night rearview mirror - Interior lights include dome light with fade, front reading lights, illuminated entry - Glove box, front cup holder, instrument panel bin, dashboard storage covered, driver and passenger door bins - Cargo tie downs, cargo light Page 6 C d E s v to Q Packet Pg. 98 8.G.e Seating and Interior - Seating capacity of 2 - Bucket front seats with fixed head restraints - 4-way adjustable driver seat - 4-way adjustable passenger seat - Cloth faced front seats with vinyl back material - Front cloth headliner, front vinyl/rubber floor covering, urethane gear shift knob Exterior Features - Side impact beams, fully galvanized steel body material - Gray body side molding, gray fender flares - Black side window moldings - Black door handles - Gray grille - 3 doors with sliding rear passenger's side door split swing -out rear cargo door - Trailer sway control - Driver and passenger manual black convex spotter folding trailer outside mirrors with turn signal indicators - Front and rear gray bumpers, with rear step - Aero-composite halogen headlamps with multiple headlamps - Additional exterior lights include cab clearance lights - Clear coat monotone paint Dimensions and Capacities Output ....................................................... 280 hp @ 6,400 rpm Torque...................................................258 lb.-ft. @ 4,175 rpm 1 st gear ratio..................................................................... 3.900 2ndgear ratio....................................................................2.690 3rdgear ratio.....................................................................2.160 4thgear ratio.....................................................................1.370 5thgear ratio........................................................................950 6thgear ratio........................................................................650 Reverse gear ratio.............................................................3.040 Curb weight................................................................ 4,551 lbs. GV W R........................................................................ 8,550 1 bs. Front GAWR Weight .................................................. 4,630 lbs. Rear GAWR Weight ................................................... 5,004 lbs. Payload...................................................................... 3,990 1 bs. Front curb weight........................................................2,920 lbs. Rear curb weight........................................................ 1,632 lbs. Front axle capacity ..................................................... 4,600 lbs. Rear axle capacity...................................................... 5,250 lbs. Towing capacity..........................................................5,100 lbs. Frontlegroom................................................................... 38.8 „ Front shoulder room ......................................................... 74.8 " Length............................................................................ 195.4 „ Body width........................................................................ 80.7 „ Bodyheight.......................................................................88.7 „ Wheelbase..................................................................... 118.0 „ Cabto axle....................................................................... 88.7 „ Axle to end of frame..........................................................40.0 „ Fronttrack........................................................................ 71.3 „ Reartrack......................................................................... 70.5 „ Turning radius...................................................................36.3' Fueltank....................................................................... 24.0 gal Interior cargo volume................................................259.0 cu.ft. Page 7 C d E s v to Q Packet Pg. 99 8.H Action Item : Ratification of Emergency Repairs to Fire Truck 236 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Per the Village Board approved Purchasing Policy, Village Manager Bragg approved emergency repairs to fire truck 236 in excess of $20,000 due to operational needs. Staff requests that the Village Board ratify this purchase. ATTACHMENTS: • buffalogrove trk236 jan_2016 final (PDF) Trustee Liaison Staff Contact Stein Michael Reynolds, Public Works Monday, February 22, 2016 Updated: 2/18/2016 3:09 PM Page 1 Packet Pg. 100 cellcel�id 6ea ('eewes, �7c, January 29, 2016 Bob Buffalo Grove Email: whalen(avbg.org; Subject: Estimate for Trk 236 Dear Bob, Certified Fleet Services, Inc. is pleased to provide you with an estimate for repairs to your unit. We are dedicated to providing our customers with the finest service in the industry. With our ASE and EVT Certified technicians you will get fast and reliable service. We have over 39 years of experience in the repair, inspection, and service of emergency response vehicles. The estimate below includes highlighted items that have additional comments listed after the list of repairs. The price listed below does not include any items not listed. If any additional problems are found during disassembly you will be notified prior to additional charges being incurred. 1. Troubleshot wiring and circuits for high idle system at basket. Checked resistence through ladder electrical cables and performed voltage drop test. Ok........................................ 899.00 2. Troubleshot wiring and circuits for hydro -motion swivel. Checked resistence through swivel. Found when operating ladder raise and rotate swivel has an intermittent dead short .................... 786.00 3. After moving ladder chassis fast idle system had dead short Troubleshot wiring and circuits for high idle isolated chassis harness Repaired shorted wiring for high idle circuit ..................... 337.00 4. Replace Hydra -motion swivel,. , 29,089.00 5. Cleaned and checked engine oil leaks. Found excessive blowby from air box tubes...... 225.00 Total: ............. $31,336.00 Note: Item # 4 the above prices do not include any other repairs, parts or componentsif needed. You will be notified prior to additional charges being incurred, If swivel is an updated model new mounting, wiring and piping Thank you for the opportunity to serve you. Should you have any questions, please call me. Sincerely, Jeff Wilde General Manager 560 NMichigan St Elmhurst, IL 60126 Phone: 630-279-8083 Fax: 630-279-8056 Packet Pg. 101 8.1 Ordinance No. : Ordinance Approving an Intergovernmental Agreement with the Village of Palatine ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: As part of the water meter project staff has been working with the Village of Palatine on an agreement that allows for the sharing of the fixed tower infrastructure that performs the remote meter reading saving each municipality approximately $72,000. ATTACHMENTS: • Flexnet IGA Memo (DOCX) • CHICAGO1-#656916-v1-Ordinance_Approving_IGA_with_Village_of_Palatine (DOCX) • IGA With Village_of_Palatine (DOCX) Trustee Liaison Johnson Monday, February 22, 2016 Staff Contact Brett Robinson, Finance Updated: 2/23/2016 12:45 PM Page 1 Packet Pg. 102 )1,1 F �13UFFALO GROVE DATE: January 26, 2016 TO: Dane Bragg, Village Manager FROM: Brett Robinson, Purchasing Manager RE: IGA Palatine Background Information Is As part of the water meter project staff has been working with the Village of Palatine on an agreement that allows the sharing of the fixed tower infrastructure that performs the remote meter reading. The attached intergovernmental agreement (IGA) allows for Buffalo Grove to read water meters by using the FlexNet equipment installed in the Village of Palatine and Palatine will use the equipment installed on the tower located at Fire Station # 27 in Buffalo Grove. Sharing this infrastructure creates redundancies and increases coverage area without the need for a second tower to be installed in each municipality thereby saving each community an estimated $72,000. The Village Attorney has reviewed and approved the attached IGA. Recommendation Staff recommends that the Village Board adopt the attached ordinance approving an IGA with the Village of Palatine for the purposes of sharing antenna space on municipal towers. Page 1 of 1 Packet Pg. 103 ORDINANCE NO. 2016 - AN ORDINANCE APPROVING INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF PALATINE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, both the Village of Palatine and the Village of Buffalo Grove are participating in a water meter replacement program whereby transmitters located on each water meter will automatically transmit meter reading data electronically without the need for manual water meter readings pursuant to a Sensus Flex Net Data Collection System; and WHEREAS, as a result of their participation in the same water meter upgrade program, each municipality will be installing a new Sensus FlexNet FixedBase advanced meter antenna as part of its overall Advanced Metering Infrastructure; and WHEREAS, there will be one water meter transmission antenna on each Village's tower, which antenna is for use by both of the Villages; and WHEREAS, there are portions of Palatine that are best served, or in the event of a water meter data transmission issue can best be served, by the Buffalo Grove antenna; and WHEREAS, there are portions of Buffalo Grove that in the event of a water meter data transmission issue can be served, by the Palatine antenna; and WHEREAS, Palatine and Buffalo Grove deem it to be in their best interests to share electronic access to their Sensus water meter data transmission antennas to provide seamless transmission for their respective water meter replacement programs; and WHEREAS, the attached Intergovernmental Agreement between the Village of Palatine and the Village of Buffalo Grove will provide for the automatic transmission of meter reading data electronically. NOW THEREFORE BE IT ORDAINIED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. That the attached Intergovernmental Agreement between the Village of Palatine and the Village of Buffalo Grove for the Purpose of Sharing Antenna Space on Municipal Towers for the Water Meter Reading Program is hereby approved and the Village President and Village Clerk are hereby authorized to execute said Intergovernmental Agreement. Packet Pg. 104 Section 2. This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: , 2016 APPROVED: ATTEST: Janet Sirabian, Village Clerk 2016 APPROVED: Beverly Sussman, Village President Packet Pg. 105 INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF PALATINE AND THE VILLAGE OF BUFFALO GROVE FOR THE PURPOSE OF SHARING ANTENNA SPACE ON MUNICIPAL TOWERS FOR THE WATER METER READING PROGRAM This intergovernmental Agreement is made and entered into on the day of , 2016, by and between the Village of Palatine ("Palatine") and the Village of Buffalo Grove ("Buffalo Grove"). Palatine and Buffalo Grove are collectively referred to herein as "Municipalities" and individually as "Village". This Intergovernmental Agreement, hereinafter referred to as the "Agreement", is hereby approved and adopted in the manner provided by law. WHEREAS, Article VII, Section 10, of the 1970 Constitution of the State of Illinois, and 5 ILCS 220/1 et sea, of the Illinois Compiled Statutes, (1998), authorize and encourage intergovernmental cooperation; and WHEREAS, this Agreement is entered into pursuant to the Intergovernmental Cooperation provisions of Article VII, Section 10 of the 1970 Illinois Constitution and the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq.; and WHEREAS, Buffalo Grove maintains a communications tower on the roof of Fire Station 26 located at 1051 Highland Grove Drive in the Village of Buffalo Grove; and WHEREAS, Palatine maintains a communications tower on the Smith Street water tower located at 530 N. Smith Street, in the Village of Palatine; and WHEREAS, both Palatine and Buffalo Grove are participating in a water meter replacement program whereby transmitters located on each water meter will automatically transmit meter reading data electronically without the need for manual water meter readings pursuant to a Sensus Flex Net Data Collection System; and WHEREAS, as a result of their participation in the same water meter upgrade program, each municipality will be installing a new Sensus FlexNet FixedBase advanced meter antenna as part of its overall Advanced Metering Infrastructure; and WHEREAS, there will be one water meter transmission antenna on each tower, which antenna is for use by both Municipalities; and WHEREAS, an electronic propagation study was performed that determined the best locations for the Sensus antennas to provide the most efficient data transmission system for the individual water meter data transmitters; and Page 1 of 3 Packet Pg. 106 WHEREAS, there are portions of Palatine that are best served, or in the event of a water meter data transmission issue can best be served, by the Buffalo Grove antenna; and WHEREAS, there are portions of Buffalo Grove that in the event of a water meter data transmission issue can be served, by the Palatine antenna; and WHEREAS, Palatine and Buffalo Grove deem it to be in their best interests to share electronic access to their Sensus water meter data transmission antennas to provide seamless transmission for their respective water meter replacement programs. NOW THEREFORE, the Municipalities agree as follows: SECTION ONE: The purpose of this Agreement is for each municipality to allow access to the other municipality's Sensus water meter data transmission antenna to provide for seamless transmission of water meter reading data from the various water meters in the respective Municipalities to the meter billing reading software maintained by each respective Village. SECTION TWO: Each municipality agrees to allow access to its Sensus water meter reading data transmission antennas without cost to the other municipality upon reasonable notice. SECTION THREE: In the event that either Village finds it necessary to take its antenna out of service on a temporary basis, deemed to be less than 24 hours, said Village shall provide notice to the other Village's Public Works Director and Finance Director of the temporary lack of service. In the event that an antenna is anticipated to be out of service for more than 24 hours but less than 90 days then said Village shall provide written notice to the other Village's Public Works Director and Finance Director. In the event that a Village plans to permanently remove or keep the antenna out of service for more than 90 days, then said Village will provide written notice to the other Village within 7 days of the decision to remove or take the antenna out of service for more than 90 days, and also set up a meeting as soon as is reasonably practical at which both parties can discuss how best to proceed, it being the intent of the parties that each Village will provide, to the best of their ability, an antenna so located as to provide the other Village the type and extent of coverage provided by the two antenna locations contemplated by this Agreement. Notwithstanding the foregoing, this Section Three shall not be deemed to be a mandatory requirement that a Village provide continuing antenna service to the other in the event that its own corporate needs change. SECTION FOUR: Each party hereby expressly agrees to hold harmless, indemnify and defend the other party from any and all claims, demands, liability, losses, suits in law or in equity which are made in conjunction with the use of its water meter data transmission antennas. This indemnity shall include attorneys fees and costs that may arise from the use of the water meter data transmission antennas, provided, however, Page 2of3 Packet Pg. 107 that such claims made by a third party are not the result of gross negligence or willful misconduct on the part of a party to this Agreement. SECTION FIVE: This Agreement shall remain in effect for as long as both Municipalities have a Sensus Flex Net Data Collection System with Sensus USA Inc.or an antenna is out of service for more than 90 days and no agreement has been reached by the Municipalities as to its replacement. Mayor Village of Palatine ATTEST: Village Clerk President Village of Buffalo Grove ATTEST: Village Clerk Page 3 of 3 Packet Pg. 108 8.J Action Item : Authorization to Execute and Agreement with Gewalt Hamilton Associates, Inc. for the 2016 Linden Ave Force Main Improvement Project Design ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action Staff recommends approval. SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt Hamilton Associates, Inc., for professional engineering design services for the 2016 Linden Ave Force Main Improvement Project Design. ATTACHMENTS: • 2016.M001 Buffalo Grove Linden Force Main Replacement (PDF) • Memo 2016 linden ave force main GHA design 16-0205 (DOCX) Trustee Liaison Staff Contact Stein Darren Monico, Public Works Monday, February 22, 2016 Updated: 2/18/2016 3:22 PM Page 1 Packet Pg. 109 February 5, 2016 Mr. Kyle E Johnson, P.E. Engineer Village of Buffalo Grove 51 Raupp Blvd. Buffalo Grove, IL 60089 Re: Professional Engineering Services Linden Avenue Force Main Replacement Village of Buffalo Grove GHA Proposal No. 2016.M001 Dear Mr. Johnson: CONSULTING ENGINEERS 625 Forest Edge Drive, Vernon Hills, 11, 60061 TEi, 847.478.9700 N FAx 847,478.9701 www.gha-engincers.com Thank you for considering Gewalt Hamilton Associates, Inc. (GHA) for the design engineering services and preparation of plans and specifications for the above referenced utility improvement projects. Our firm is well qualified to perform this work and is eager to continue serving the Village of Buffalo Grove. If you should have any questions or require additional information, please do not hesitate to contact me Sincerely, Gewalt Hamilton Associates, Inc. Leo X. Morand, P.E. Associate / Senior Engineer Imorandagha-engineers.com Encl.: GHA Proposal No. 2016.M001 3600 1-70 Drive SE, Suite E, Columbia, MO 65201 a TEL 573,397.6900 0 FAx 573.397.6901 The Monadnock Building, 53 W. Jackson Blvd., Suite 924, Chicago, IL 60604 N TEL 312329.0577 0i FAx 312.3 1 Packet Pg. 110 Professional Engineering Services Linden Avenue Force Main Replacement G % j 0 8.J.a GEWAET HAM ASSOCIATES, INC. CONSULTING ENGINEERS 625 Forest Edge Drive, Vernon Hills, 11.60061 Village of Buffalo Grove `111, 847.478.9700 N FAx 847.478.9701 GHA Proposal No. 2016.M001 www.gha-engineers.com Village of Buffalo Grove (Client), 51 Raupp Blvd., Buffalo Grove, IL 60089, and Gewalt Hamilton Associates, Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows: Project Understanding The Village of Buffalo Grove wishes to replace approximately 800' of the existing sanitary force main commonly referred to as the "Linden Avenue Force Main", from just west of the northwest corner of Johnson Drive and Northgate Parkway east to approximately the northwest corner of the building located at 1500 E Lake Cook Road. II. Scope of Services The scope of services is based upon our knowledge of the Village, our review of the information furnished to us, and our extensive experience in preparing contract documents for water main improvement projects. A. Final Engineering Design Phase 1. Meet with Village Staff to discuss the infrastructure improvements that may be necessary. We anticipate up to four (4) meetings with Village staff throughout the design process. We have E based our level of compensation on this number of meetings. If the Village requests additional U meetings, they would be considered an additional service. o: 2. Preparation of final engineering plans to include a Title Sheet, Plans, General Notes and Details for Construction. 3. Preparation of project notes and contract specific directions for road improvements, including L traffic control, working conditions, material specifications, coordination with public inspection U- agencies, and other coordination and construction information. If available, we will use front- end documentation provided by the Village. J 4. Preparation of a submittal to the IEPA for a sanitary sewer construction permit. 0 5. Preparation of an engineer's opinion of probable cost based on the completed final engineering CD plans and specifications. 6. Preparation of complete bid packages for distribution to contractors and the Village (25 m maximum). 0 0 7. Respond to bidding questions and issue addendum as necessary. �o 8. Attend the bid opening, prepare a summary of the received bids, and make a recommendation N for award of the contract. E s U a 3600 1-70 Drive SE, Suite E, Columbia, MO 65201 a TEL 573,397.6900 0 FAx 573.397.6901 The Monadnock Building, 53 W. Jackson Blvd., Suite 924, Chicago, IL 60604 N TEL 312329.0577 0i FAx 31.2.3 Packet Pg. 111 8.J.a B. Wetlands Delineation and Permitting We propose to engage a professional wetlands consultant to assist with this project. Services will include a field investigation to delineate and assess the presence of any wetlands. A letter report will be generated once the field work is completed that identifies the location and ratings of any wetlands present. The consultant will also assist with any necessary wetlands / environmental permitting with the Illinois Environmental Protection Agency, US Army Corps of Engineers, US Fish and Wildlife Service, and Illinois Department of Natural Resources. If disturbance of a wetland is necessary as part of the project, the consultant will assist with any required mitigation. C. Deliverables The following will be delivered to the Village upon completion of the project. Digital and paper copies of work performed by GHA. 2. Two copies of all engineering plan sets. Bid specifications. III. Additional Services, and Services not Included We are prepared, and would be pleased to provide additional assistance outside the scope described. These services may be provided at the request of the Village as an additional service. Meetings with public officials, Village staff, agencies, homeowners, or consultants beyond those noted in the scope. Attendance at public hearings. Performing surveying, mapping, plat and topographic work, including investigation of underground utilities and physical location of them (being provided under separate contract) NPDES — Construction Site Activities Permit. (This is not anticipated to be required as the area of exposed soil should be less than one acre). 4. Clean Construction or Demolition Debris (CCDD) testing, analysis, and certification. 5. Coordinating relocation of non -Village owned utilities. Construction staking or any construction phase services. 7. Preparation of multiple bid set plans or phased plans. 8. Review fees or utility locate fees. IV. Engineering Staff and Proposed Schedule Mr. Leo X. Morand, P.E. will function as the Project Manager. Additional professional and technical staff will provide support as needed. A schedule has not been provided by the Village as of the date of this proposal. GHA will work with the Village to establish an acceptable timeline for the project. We will make every reasonable effort to ensure o that project milestones and deadlines are met. N E s a February 5, 2016 GHA Proposal No. 2016.M001 P Packet Pg. 112 8.J.a V. Compensation for Services GHA proposes billing on a time -and -materials (T&M) basis a not -to -exceed (NTE) fee as shown below. Service NTE Fee Final Engineering Design Plans & Specs $18,000.00 Wetlands Consulting (Allowance) $11,000.00 Estimated Reimbursable Expenses $500.00 T&M NTE + Reimbursables $29,500.00 For any additional services beyond those outlined in Section /I: Scope of Services, the Client shall pay GHA in accordance with the following hourly rates: GHA 2016 Hourly Billina Rates Principal Engineer $196/hr Senior Engineer $166/hr Senior Environmental Consultant $166/hr Professional Engineer $138/hr Registered Land Surveyor $120/hr GIS Professional $120/hr Staff Engineer $116/hr Senior Engineering Technician $114/hr Environmental Consultant $112/hr Engineering Technician II $98/hr Engineering Technician I $72/hr Clerical $60/hr Reimbursable expenses, including items such as printing, messenger service, mileage etc., will be billed to the Client without markup. Invoices will be submitted on a monthly basis by phase, and will detail services performed. This permits the client to review the status of the work in progress and the charges made. VI. General Conditions The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be performed as reasonably required in accordance with the generally accepted standards for civil engineering m and surveying services as reflected in the contract for this project at the time when and the place where the o services are performed. �o Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor N of a third party against either the Client or GHA. GHA's services under this Agreement are being performed solely for the Client's benefit, and no other party or entity shall have any claim against GHA because of this February 5, 2016 GHA Proposal No. 2016.M001 P Packet Pg. 113 8.J.a Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable for any loss of profit or any consequential damages. The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree otherwise. This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein as the General Provisions of this Agreement, constitute the entire integrated agreement between the parties which may not be modified without all parties consenting thereto in writing. By signing below you indicate your acceptance of this Agreement in its entirety. Gewalt Hamilton Associates, Inc. 0"� ..- Leo X. Morand, P.E. Associate / Senior Engineer Encl.: Attachment A Village of Buffalo Grove Name: Title: Date: February 5, 2016 GHA Proposal No. 2016.M001 P Packet Pg. 114 ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC. PROFESSIONAL SERVICES AGREEMENT 1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonal c performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and 1 y place where the services are provided. d G 2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the d; U indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The f< o and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall a subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to I requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreem4 E as provided for herein. > 3. Client Information. Client shall provide GHA will all project criteria and full information for its Scope of Basic Services. GI may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultar E contractors and subcontractors, without independently verifying that information. 4. Payment. The Village of Buffalo Grove is subject to the State of Illinois Prompt Payment Act. Failure of the Client to ma g payments when due shall, in GHA's sole discretion, be cause for suspension of services without breach or termination of this agreement. Up 0 notification by GHA of suspension of services, Client shall pay in full all outstanding invoices within 7 calendar days. Client's failure to ma o such payment to GHA shall constitute a material breach of the Agreement and shall be cause for termination by GHA. GR ^ shall he aa.:.' " am GHA shall have no liability for any claims or damages arising from either suspension or termination of this Agreemi Q due to Client's breach The Client's obligation to pay for GHA's services is in noway dependent upon the Client's ability to obtain finance rezoning, payment from a third party, approval of governmental or regulatory agencies or the Client's completion of the project. c J 5. Instruments of Service. The Client acknowledges GHA's plans and specifications, including field data, notes, calculations, and W documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments o service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, erre Q or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA's Basic Services. Failure x provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made any modifications to the instruments service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification 00 the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and h< GHA h 1 f E bl't �d t ' I d' tt ' f f- th th ' d d'f ' f arm ess rom any ra r r y, amage, or cos , me a mg a orneys ees, arrsmg IV.- e unau orze reuse or mo r rcatron o instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identified in this Agreem( are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from tht E reduced and/or eliminated services. If GHA's Scope of Basic Services does not include construction administration phase services, Chi a) assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA fora 2 act, omission or event connected thereto. Unless included in GHA's Scope of Basic Services, GHA shall not be liable for coordination with 0 the services of Client's other design professionals. 6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the print instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electroi m files, the signed / sealed instruments of service shall control. GHA's electronic files shall be prepared in the current software GHA uses a i will follow GHA's standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty t] ii its software will be compatible with other systems or software. 7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possil contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client's project will comply with interpretatic J of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for a& c project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulatic " applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completi 0 of GHA's instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply w a such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes 1 m project scope after GHA's completes its instruments of service. 8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilit c or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained from visil surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nature of th< c utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnished by th N parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is solely responsil for utility locations, their markings in the field and their placement on the plans based on information they provided. Client agrees GHA . r liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforeseen conditions, includi but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contractor to provide test ho m and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon it. If not included in the Scope Q Basic Services, such work will be compensated as additional services. Attachment A, September, 2014 Page I of 2 Packet Pg. I IS 9.Opinion of Probable Construction Costs. GHA's Scope of Basic Services may include the preparation of an opinion 8•J.a construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contractor's methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client (1 accuracy and completeness of which GHA may rely upon), and represent GHA's reasonable judgment. Client accepts that GHA does 1 a� guarantee or warrant that proposals, bids, or the actual construction costs willl not vary from opinions of probable cost prepared for the Clie GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA's opinion of probable construction costs. Cliff agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction cost 10. Contractor's Work. Client agrees that GHA does not have control or charge of and is not responsible for construction mea ;:1 methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State a local safety requirements, in connection with construction work performed by the Client or the Client's construction contractors. GHA is 1 responsible for the supervision and coordination of Client's construction contractors, subcontractors, materialmen, fabricators, erects 0 operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, constructii o equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not din a or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client's construction contracts E subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the work, or for fail of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsil M for jobsite and worker safety, and warrants that this intent shall be included in the Client's agreement with all prime contractors. The Cli( agrees that GHA and GHA's personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted agar GHA which arise out of the Contractor's or its subcontractors' negligence, errors or omissions in the performance of their work, and shall a LL be named as an additional insured on the Contractor's and subcontractors' general liability insurance policy. Client warrants that this inti > shall be included in the Client's agreement with all prime contractors. if the responsible prime contractor's agreement fails to comply with 1 Q Client's intent, then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor's subcontractors' negligence, errors or omissions in the performance of their work. 11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that conc( GHA's scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are genera c consistent with the GHA's Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliar N with the Instruments of Service. Owner agrees that GHA's review and action in relation to the submissions does not constitute the provision i means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA's consideration o 0 component does not constitute acceptance of an assembled item. 12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contamina_ or pollutants. 13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverifi 4) information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts tl y GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawir U due to incorrect or incomplete information furnished by others to GHA. d 14. Disputes. ' The parties agree to waive all claims against the other 2 any and all consequential damages, including attorneys' fees. The parties agree to waive against each other all rights and claims otherw i covered by property insurance, by builder's risk insurance or by all risk insurance, including but not limited to subrogation rights regardless Li whether the claims arise during or post -construction and regardless of final payment to GHA. d All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, the dispute sh c be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Client and GF mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation is unsuccessl litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. The controlling law sh o be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreement shall be deemed 0 have accrued and all statutory limitations periods shall commence no later than the date of GHA's services being substantially complet, 2 Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not against GHA's owns : officers, directors, shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim. a0 15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by givi c the other party ten (10) calendar days prior written notice. The Client shall, within thirty (30) calendar days of termination pay GHA for 2 services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Clip shall not assign this Agreement without GHA's prior written consent. There are no third -party beneficiaries to this Agreement. N c d E s U a Attachment A, September, 2014 Page 2 of 2 1 Packet Pg. 116 8.J.b VILIAGE OF TO: DANE C. BRAGG, VILLAGE MANAGER FROM: DARREN MONICO, VILLAGE ENGINEER SUBJECT: 2016 LINDEN AVE FORCE MAIN IMPROVEMENT PROJECT DESIGN DATE: FEBRUARY 5, 2016 CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS 11 The Engineering Division is proposing to improve the force main that travels from Linden Ave to Northgate Pkwy. Approximately the last 1000' of main is failing requiring replacement or improvement. During design the most cost effective approach will be determined for reducing maintenance on this section. Construction is intended to take place in the summer 2016 construction season. Gewalt Hamilton Associates, Inc. (GHA) has submitted a Professional Services Design Contract and this work is proposed to be completed in 2016. Staff will then bid the project with the Board's approval for the 2016 construction season. This project does not include any MFT dollars. Staff recommends approval of the GHA contract. c a� .N (D 0 0 a _ m E d 0 L a E _ d L 0 LL a) Q m J 0 N Q x C� 0 le v Packet Pg. 117 8.K Ordinance No. 0-2016-4 : An Ordinance Updating Lake County Sewer Utility Sewer Fees ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: Lake County Public Works has increased their sewer connection fees as approved by the Lake County Board. Per the current agreement, Lake County Public Works provides sanitary sewer treatment and the Village is required to charge certain pass through fees. ATTACHMENTS: • LCPW fee update Ordinance memo 16-0202 (DOCX) • LCPW fee update Ordinance 16-0202 (DOCX) • Buffalo Grove fee increase (PDF) Trustee Liaison Stein Monday, February 22, 2016 Staff Contact Darren Monico, Public Works Updated: 2/17/2016 11:27 AM Page 1 Packet Pg. 118 8.K.a BUFFALO GRON't', TO: DANE C. BRAGG, VILLAGE MANAGER FROM: DARREN MONICO, VILLAGE ENGINEER SUBJECT: LAKE COUNTY PUBLIC WORKS SEWER RATES ORDINANCE AMENDMENT DATE: 2/18/2016 CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS 11 The Lake County Board approved the sewer rate increases for Lake County Public Works Department, including the Village of Buffalo Grove, in the southeast treatment area on October 13, 2015. According to the April 18, 1972 Agreement between Lake County and the Village, the Village is required to update our Village Ordinance to reflect these pass through charges for each new connection. The single family residential connection fee and the single family residential equivalent fee for industrial, commercial and institutional is being increased from $3,400 to $5,150 for each. This is reflected in the Village Code Section 13.04.320.F. Packet Pg. 119 8.K.b ORDINANCE NO. 2016 - AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the County of Lake provides for certain sanitary and stormwater management and treatment services for all system customers within the Lake County portion of the Village of Buffalo Grove pursuant to an "agreement for Sewerage Disposal" dated April 18, 1972; and WHEREAS, said Agreement sets forth the requirements for the Village to assess and collect on behalf of the County of Lake rates and fees necessary to offset the expense of treating and disposing of sanitary system sewage generated; and WHEREAS, the County of Lake has determined that it is necessary to revise its connection fees for their operational and maintenance expenses incurred in treating and disposing of sanitary system sewage within the Southeast service region, which includes Lake County Buffalo Grove; and WHEREAS, to that effect, the Lake County Board approved, on October 13, 2015, an ordinance amending rates for all wholesale and retail water and sewer systems in the County. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS: 1 Packet Pg. 120 8.K.b 2. In addition to the charges listed in paragraph 1 of this subsection, fees paid for each connection to the Village sewer system in Lake County are as follows: Connection to Village Mains Fee Residential $5,150.00 per unit Industrial, commercial and institutional $5,150.00 per single-family residential equivalent 3. All connection fees collected in paragraph 2 of this subsection shall be remitted to the Lake County Public Works Department. Section 2: This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk 2016 2016 APPROVED: Village President 2 Packet Pg. 121 �uuuuli �oui ��� ppp��rv�n„, L poi°uuuuuii uiiiiiiiiiiiwt ity Department of Public Works October 23, 2015 Village President Beverly Sussman Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 RE: Notice of Sewer Rate and Connection Fee Modifications Dear President Sussman, Lake County has recently approved an ordinance which will increase water and sewer rates for all wholesale and retail sewer systems. The County completed a system wide Rate and Connection Fee Analysis which indicated that there is a need to increase the County's portion of water and sewer rates for the first time in nearly four years, to ensure the most efficient and reliable service possible. As a result of the study, the wholesale sewer rate for Buffalo Grove customers will remain the same at $4.00 per 1,000/gallons for the following years: January 1, 2016 $4.00 /1,000 gallons $30.00 per residential customer equivalent January 1, 2017 $4.00 /1,000 gallons $30.00 per residential customer equivalent January 1, 2018 $4.00 /1,000 gallons $30,00 per residential customer equivalent The amended sewer system connection fee in the Southeast service areas has been established as $5,150 per residential customer equivalent. In addition to these rate changes, the County has revised the summer sewer credit allowance from May 15 to Sept. 15 of each year from a cap of 110% of winter usage to a cap of 120% of winter usage to more accurately reflect what is being transported and treated. Please modify your usage adjustments accordingly. The adjustments are being made following a system wide analysis of service costs conducted by the County. While the County has kept its rates stable the past four years, these rate changes are necessary to keep up with the increasing costs of operations and maintenance, rising costs of construction to maintain and replace aging infrastructure, increased costs of capital projects, and costs associated with meeting more stringent regulatory compliance. As always we are available to meet with your staff if requested to review the Rate Analysis and Connection Fee Study. The Rate Analysis and Connection Fee studies can be found on the Lake County website at: �,o�tl�oo/w V,,l�r^�:pGar��yuN a�,yi�ut�Nuwc�trlc,ip, Please contact me if you have any questions regarding this matter. Sincerely, LAKE COUNTY PUBLIC WORKS DEPARTMENT -4 z A - Peter E. Kolb, P.E. Director C: Village Administrator- Dane Bragg Village Clerk -Janet Sirabian Packet Pg. 122 8.L Ordinance No. 0-2016-5 : An Ordinance Authorizing the Disposal of Surplus Village Personal Property ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: The attached list of surplus property was disposed of in fiscal year 2015. The reason for the equipment being declared surplus was due to either obsolesce, replacement, inoperable, or in the case of the golf courses, outsourcing the course maintenance function. ATTACHMENTS: • Declaration of Surplus (DOC) • FY 2015 Surplus Equipment (PDF) Trustee Liaison Johnson Monday, February 22, 2016 Staff Contact Scott Anderson, Finance Updated: 2/17/2016 12:00 PM Page 1 Packet Pg. 123 8.L.a ORDINANCE NO. 2016 - AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS, the Village of Buffalo Grove is a Home -Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the personal property is part of the Village's Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS, the property described will be disposed of through trade-in, sale or outright disposal, whatever appropriate. NOW, THEREFORE BE IT ORDAINED BYTHE PRESIDENTAND BOARD OFTRUSTEES OF THEVILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. Pursuant to our Home Rule powers, the President and Board of Trustees of the Village of Buffalo Grove find that the listed items of personal property now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be served by disposal. SECTION 2. This Ordinance shall be in full force and effect from and after its passage and approval. This ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: )2016. APPROVED: .2016. Village President Village Clerk Packet Pg. 124 8.L.b Equipment Declared Surplus in FY 2015 Asset Attachment Number Serial Number Date Acquired Depreciation Year Price Buffalo Grove Golf Club John Deere Greens Mower 2010 2/7/1997 1997 14,382.00 Toro Greensmaster 3100 2112 5/18/1998 1999 15,105.00 Toro Greensmaster 3100 2113 2/3/1997 1997 12,967.00 Jacobsen Fairway Mower 2133 7/6/1998 1999 23,987.00 John Deere Tractor 2382 1/21/2000 2000 15,000.00 Bobcat 7753 2777 7/1/1992 1993 17,468.80 Express Dual Reel Grinder 2999 5/4/1998 1999 18,350.00 Toro Groundmaster 22303 5/5/2003 2004 14,980.00 John Deere Progator 23034 3/10/2004 2004 14,933.00 Toro Greensmower 211103 5/5/2003 2004 17,411.71 John Deere 2653 Tee Mower 212305 8/24/2004 2005 19,256.33 John Deere Bank Mower 213306 6/1/2006 2007 21,328.86 John Deere Progater 212406 6/1/2006 2007 18,431.21 Jacobsen Fairway Mower 212206 9/1/2006 2007 30,383.77 Toro Greensmaster 230406 9/1/2006 2007 21,549.98 Toro Greensmaster 238106 9/1/2006 2007 21,549.97 John Deere 4320 Mower 238206 9/1/2006 2007 13,872.00 John Deere Aerator 237006 1/1/2006 2006 19,521.60 72" Toro Rotary Deck Mower 223112 4/27/2012 2012 19,589.10 72" Toro Rotary Deck Mower 223212 4/27/2012 2012 19,589.10 72" Toro Rotary Deck Mower 223312 4/27/2012 2012 19,589.10 Jacobsen Mower 213112 5/3/2012 2012 34,696.00 Progressive Tri-Deck Mower 274312 4/16/2012 2012 14,983.00 Toro Multi -Pro Sprayer 273103 5/5/2003 2004 18,570.45 Toro Sand Pro 275205 8/23/2004 2005 11,814.00 Irrigation Pump System 27606 4/3/2006 2006 13,625.30 Ford F350 Pick -Up 90208 4/7/2008 2008 33,093.25 AST PT Surface Loader 277709 12/31/2009 2009 29,262.00 Arboretum Golf Club Greensmaster3150 Mower 121207 5/31/2007 2007 21,897.25 Greensmaster3150 Mower 121307 5/31/2007 2007 21,897.26 Workman Utility Vehicle 1249 2/3/1997 1997 14,609.00 Utility Vehicle/Spray Tank 1262 6/15/1998 1999 16,985.00 Groundmaster 3280 Mower 123007 4/24/2007 2007 16,288.72 Groundmaster 3280 Mower 123107 4/24/2007 2007 16,288.72 ProFlex Tractor Contour Mower 123307 6/6/2007 2007 16,161.00 John Deere Bank Mower 123406 6/1/2006 2007 21,328.86 John Deere Aerator 123400 8/22/2000 2001 13,059.00 John Deere Aerator 123500 8/22/2000 2001 13,059.00 John Deere Progator 2030 124905 8/24/2004 2005 17,344.50 Toro Sand Pro 125005 8/23/2004 2005 11,814.00 Packet Pg. 125 8.L.b Toro Groundmaster 224103 4/14/2003 2003 22,916.71 Toro 3150 Greens Mower 126009 6/30/2009 2009 21,748.00 Toro 3150 Greens Mower 126009 6/30/2009 2009 21,748.00 Toro Sand Pro 127012 312000257 5/8/2012 2012 19,876.88 John Deere ProGator 2030A 126211 TC203AT050127 4/5/2011 2011 20,583.64 John Deere HD300 Sprayer 126311 TC300GX035013 4/5/2011 2011 11,969.65 Jacobsen LF3400 Mower 122011 6787911873 5/3/2011 2011 36,916.50 Jacobsen LF3400 Mower 112111 6787911875 5/3/2011 2011 36,916.50 Streets Chevrolet Pick Up 4719 1GBJK34F3YF442704 2/7/2000 2000 31,883.00 Forestry Deere 2750 Tractor W/Mower 607-0941 11/1/1985 1986 23,819.00 Jacobsen Tractor Mower 9318 10/5/1998 1999 43,525.00 Jacobsen Tractor Mower 9338 8/17/1998 1999 38,937.00 Brush Chipper 607-0919 11/1/1989 1990 14,000.00 Fire Ford Explorer-2006 29106 5/30/2006 2007 21,310.80 Police Ford Crown Victoria 72111 2FABP7BV1 BX146942 1 /18/2011 2011 24,892.45 Ford Crown Victoria 72509 12/31 /2009 2009 28,641.60 Ford Crown Victoria 71309 12/31 /2009 2009 28,951.80 Ford Crown Victoria 71711 2FABP7BVXBX146941 1 /18/2011 2011 24,602.60 Ford Crown Victoria 71211 2FABP7BV8BX146940 1/18/2011 2011 24,729.45 Ford Crown Victoria 72011 2FAB97BV5BX146944 1 /18/2011 2011 24,617.45 Engineering Chevrolet Blazer 4x4 412 2/24/1997 1997 21.799.42 c E sZ Cr W N CL L LO r 0 N LL C 0 E L V r� Q Packet Pg. 126 8.L.b Life V.- 5 5 5 5 5 5 5 5 10 5 8 8 8 8 8 8 8 10 8 8 8 8 8 10 8 10 8 15 8 8 5 5 8 8 10 8 5 5 7 8 Packet Pg. 127 8.L.b 10 Packet Pg. 128 8.M Ordinance No. 0-2016-6 : Consider an Ordinance Approving an Amendment to Section 17.52 of the Buffalo Grove Zoning Ordinance ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval of the proposed amendments. SUMMARY: Village staff is requesting an amendment to Section 17.52.090 of the Zoning Ordinance. The proposed amendment clarifies the fifteen day filing period for a written objection to any final action taken by the Planning & Zoning Commission. ATTACHMENTS: • BOT Memo (DOCX) • Draft Ordinance (DOCX) Trustee Liaison Trustee Weidenfeld Monday, February 22, 2016 HISTORY: 02/03/16 Staff Contact Chris Stilling, Building & Zoning Planning and Zoning Comission Updated: 2/18/2016 2:09 PM Page 1 Packet Pg. 129 8.M.a 111'Le GE OF BUFFL � _ VI DATE: February 18, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development Is SUBJECT: Amendment to Section 17.52 of the Buffalo Grove Zoning Ordinance Rarkr,Rni nun Village staff is requesting an amendment to Section 17.S2.090 of the Zoning Ordinance concerning Appeals to Corporate Authorities. Specifically, staff is proposing an amendment clarifying the fifteen day filing period for a written objection to any final action taken by the Planning & Zoning Commission. PLANNING & ZONING COMMISSION RECOMMENDATION On February 3, 2016, the Planning and Zoning Commission voted 9-0 recommending approval of the text amendments. Staff concurs with this recommendation. PLANNING & ZONING ANALYSIS In 2014, the Village approved a comprehensive amendment to the Zoning Ordinance combining the Zoning Board of Appeals (ZBA) and the Plan Commission into the Planning & Zoning Commission (PZC). As part of those amendments, authority was given to the PZC to approve certain variations as outlined in Section 17.52.040 Authorized variations —Zoning Board of Appeals, which were previously authorized to the ZBA. Upon review of the Zoning Ordinance, both staff and the Village Attorney noticed some discrepancies with Section 17.52.090 of the Village Code. Specifically, Section 17.52.090 outlines provisions to allow objectors to appeal any decision by the PZC. However, it is unclear if the appeals apply to recommendations and decisions by the PZC or only final decisions by the PZC, as authorized in Section 17.52.040 Authorized variations —Zoning Board of Appeals. As a result, staff is suggesting the changes outlined in the draft ordinance. The proposed amendments better clarify that any appeal is only applicable to variations granted by the PZC as established pursuant to Section 17.52.040 of the Zoning Ordinance. STAFF RECOMMENDATION Staff recommends approval of the proposed amendments. Page 1 of 1 Packet Pg. 130 8.M.b 2/11/16 ORDINANCE NO. 2016 — AN ORDINANCE AMENDING THE BUFFALO GROVE ZONING ORDINANCE TITLE 17 OF THE MUNICIPAL CODE OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Amendments to Chapter 17.52.090 — Appeals to Corporate Authorities WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village has determined that an amendment to the Village Zoning Ordinance, Title 17 of the Buffalo Grove Municipal Code, is necessary concerning Appeals to Corporate Authorities; and, WHEREAS, the Village Plan Commission conducted a public hearing concerning the proposed text amendments of the Business Districts of the Village Zoning Ordinance and voted 9 to 0 to recommend approval of said amendments; and, WHEREAS, the Village Board has determined that the proposed amendments are appropriate and hereby approve the amendment. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. Section 17.52.090, Appeals to Corporate Authorities, is hereby amended in its entirety as follows: 17.52.090 - Appeals to Corporate Authorities. If any property owner(s) notified pursuant to 17.64.030 or any other property owner(s) N residing within the Village who appeared and objected at the public hearing, including the 6 applicant, has an objection to any final action taken by the Planning & Zoning Commission, c°1, as outlined in Section 17.52.040, the property owner(s) may file a written objection petition within fifteen calendar days of final action of the Planning & Zoning Commission with the Zoning Administrator. The objections shall be set for a hearing before the Corporate 0 Authorities as it shall select, and then ten days written notice shall be given the objector. The Corporate Authorities may approve, overrule or modify the decision of the Planning & Zoning Commission. However, no final decision of the Planning & Zoning Commission may be overruled or modified unless it receives a vote of the majority of the Corporate s Authorities. a Packet Pg. 131 8.M.b 2 Section 2. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYS: ABSENT: PASSED: APPROVED: PUBLISHED: ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President Packet Pg. 132 8.N Resolution No. R-2016-2 : A Resolution Supporting the IML and NWMC Legislative Agendas ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: The attached resolution adopts and supports the Northwest Municipal Conference and the Illinois Municipal League Legislative agendas. The resolution will be sent to State legislative leaders and legislators that serve Buffalo Grove. ATTACHMENTS: • Resolution supporting 2016 NWMC and IML Legislative Agendas (DOCX) • IML Legislative Agenda (PDF) • 2016-NWMC-Legislative-Program Trustee Liaison Village President Sussman Monday, February 22, 2016 (PDF) Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/17/2016 11:10 AM Page 1 Packet Pg. 133 8.N.a RESOLUTION 2016- RESOLUTION SUPPORTING THE NORTHWEST MUNICIPAL CONFERENCE AND ILLINOIS MUNICIPAL LEAGUE 2016 LEGISLATIVE PROGRAMS WHEREAS, the Village of Buffalo Grove ("Village") a member of the Northwest Municipal Conference and the Illinois Municipal League; and WHEREAS, the Northwest Municipal Conference and the Illinois Municipal League works with its members to develop their annual Legislative Programs that serves as a comprehensive platform on legislative issues in order to protect and benefit the interests of its member municipalities, residents and businesses in our communities and the region; and WHEREAS, the Northwest Municipal Conference and Illinois Municipal League's 2016 Legislative Program focuses on issues vital to the Village of Buffalo Grove, which include: ensuring a pro -growth environment that reduces the burden on local taxpayers; ensuring local governments have sufficient revenues to provide quality public services and appropriation of funds earmarked to municipalities is automatically distributed; and, ensuring the sustainability of critical infrastructure through strategic investment; and WHEREAS, the Northwest Municipal Conference and the Illinois Municipal League will actively pursue these legislative priorities to the benefit of the Village of Buffalo Grove and all its member municipalities. NOW, THEREFORE, BE IT RESOLVED, that the Village of Buffalo Grove hereby pledges its support for the Northwest Municipal Conference and the Illinois Municipal League's 2016 Legislative Programs; and BE IT FURTHER RESOLVED, that the Village of Buffalo Grove will actively work to pursue the objectives of both legislative programs locally and in our federal and state capitols; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to all state and federal legislators representing the Village of Buffalo Grove, to the Office of the Governor, and to department heads in the Village. ATTEST: Janet Sirabian, Village Clerk Beverly Sussman, Village President Packet Pg. 134 8.N.b IML Legislative Issue Areas MUNICIPAL REVENUE AND TAXATION Illinois municipalities continue to require additional revenues. The League commends the State for the provision of revenue sharing to Illinois municipalities. This successful partnership must be continued in good faith and in recognition that most of the services that benefit Illinoisans are provided by local government. Municipal governments must also have the autonomy to address their local revenue needs. A A 164. ILIN01S P0OWN't4 .a..g.e.....2......1 Educate. Advocate. Empower. 2016 Legislative Agenda Packet Pg. 136 8.N.bThe Illinois Municipal League 2016 Legislative Agenda AUTOMATIC APPROPRIATION AUTHORITY FOR LOCAL FUNDS Annual appropriation authority is required for Motor Fuel Tax (MFT), casino gaming, video gaming, Use Tax and 9-1-1 revenues to be distributed to municipalities. As we learned during the 2015 fiscal year, an annual appropriation requirement can prevent these funds from being distributed, despite the fact that they are non - General Revenue Funds and do not affect state government budgets. EXPANSION OF HOME RULE ELIGIBILITY Municipalities of varying sizes must address similar problems and should have a broad array of powers available to meet community challenges. The Illinois Constitution automatically grants home rule status to municipalities that reach a population threshold in excess of 25,000 residents. Non -home rule communities are granted limited authority compared to home rule communities. PUBLIC SAFETY PENSION REFORMS Public safety pension costs continue to increase and threaten to divert available municipal revenues away from funding other important programs and services intended to secure the health, safety and welfare of municipal residents. 2016 Legislative Agenda Amend the Motor Fuel Tax, casino gaming, video gaming, Use Tax and 9-1-1 revenue laws to make them continuing appropriations so funds are automatically distributed (as with Local Government Distributive Fund revenue) without the need for an annual appropriation enactment by the General Assembly and Governor. Grant municipalities with populations in excess of 5,000 residents home rule status. This would provide 173 communities with additional tools that they do not presently possess to address local issues. There are currently 211 home rule communities established either by population or referendum. Non -benefit reforms remain viable options for both short-term cost management and long- term cost reduction because such reforms would not be prohibited by the Illinois Constitution. These reforms would include changing funding requirements, actuarial methodologies and pension fund consolidation. \111 N 0IS P.11 a.g.e......� Educate. Advocate. Empower. Packet Pg. 137 1'1 8.N.b PUBLIC SAFETY EMPLOYEE ARBITRATION REFORM Arbitrators are rendering decisions in labor disputes that compel local governments to offer wage and benefit awards that exceed available revenues. This results in budgetary difficulties, service reductions and layoffs to other employees. Provide additional transparency in the arbitration process and require arbitrators to base decisions primarily on actual available revenues and a municipality's current financial status. FEDERAL DEFINITION OF "CATASTROPHIC INJURY" IN PSEBA LAW The Public Safety Employee Benefits Act (PSEBA) provides taxpayer -funded, lifetime health insurance benefits to police officers and firefighters, their spouses and dependents up to the age of 26. Eligibility for PSEBA benefits occurs when an employee is "catastrophically injured" while responding to an emergency. The absence of a definition of "catastrophic injury" within the PSEBA statute means that municipalities must pay lifetime health insurance premiums to otherwise able-bodied and employable individuals. The ideal solution is to define "catastrophic injury" to mean an injury severe enough to preclude gainful employment. This would entail using the federal definition of "catastrophic injury;' which is found in the federal Public Safety Officer Benefits Act (PSOB). UTILITY DEBTS COLLECTED THROUGH PROPERTY TAXES VIA SPECIAL ASSESSMENT Municipalities, just like businesses, face the problem of collection for services rendered. Each year, water, sewer and other utility bills go unpaid, and the cost for this is unfairly imposed upon other ratepayers. Municipalities may place a lien on the property and await a transfer of ownership, but this could lead to the municipality experiencing long delays in collecting utility debts. _ 41N fill' 00 1 1 Sc ����C1PAil lEq��F z g. 4 Allow municipalities the ability to collect unpaid utility debts by filing for a special assessment to be collected as part of the property tax bill. 2016 Legislative Agenda Educate. Advocate. Empower. Packet Pg. 138 8.N.b NUISANCE LIENS APPLIED TO ALL PROPERTIES OWNED BY VIOLATOR Non -home rule municipalities have a difficult time collecting debts associated with removing specified nuisances on a property. ELIMINATE PENSION SPIKING The Illinois Pension Code is susceptible to various practices where pension payments can be increased with unused sick and vacation time, as well as end - of -career salary boosts. CORRECTING PENSION CALCULATION ERRORS The statute that allows for correcting mistakes in pension benefit awards involving public safety employees is flawed in that it allows for correcting clerical and administrative mistakes while making it difficult to correct mistakes that result from benefit miscalculations. 2016 Legislative Agenda All municipalities should have the authority to collect the costs for removing nuisances from a property by filing a pre -suit or a judgment lien against all real estate holdings owned by that property owner within the community where the nuisance exists. The correction will require both legislation and an administrative rule change. The legislative change involves making vacation and sick time distributions non -pensionable by scheduling the distribution to occur 90 to 120 days following separation of service. The rule change involves modifying the definition of "salary" for pension purposes within the administrative code. The same standard that allows for the correction of mistakes in pension benefits for state employees, legislators and judges should be applied to public safety employees. Corrections should apply to any and all benefits that were calculated improperly to the advantage or detriment of the pensioner. Additionally, interest payments should be owed to the pension fund when a mistake inflates a pension benefit in the same manner as the pension fund is obligated to pay interest to the pensioner in the case of an underpayment. IV LAI IL I N 1 1 Sc �vN�CIPAL lfq��F g, Educate. Advocate. Empower. Packet Pg. 139 ff, Mill 1 1' 8.N.b SENSIBLE CHANGE TO BIDDING MUNICIPAL SERVICES Non -home rule municipalities are prohibited from seeking up -front cost information for services provided by architects, engineers and land surveyors if those services are likely to exceed a cost of $25,000. This process is known as Qualified Based Selection (QBS). Only after a firm has been selected can a municipality and the selected individual or firm begin negotiations for fees. Using QBS may prevent the local government from finding the best value among firms that meet the necessary qualifications because the traditional bidding system is not allowed. 1 �C1PAiL lEgG z Page 6 1 Adopt the federal financial threshold for QBS, which would allow municipalities to use the Request for Qualifications (RFQ) process for projects that cost below $150,000. This process allows municipalities to use a conventional bidding process for hiring professional services. 2016 Legislative Agenda Educate. Advocate. Empower. Packet Pg. 140 8.N.b 1 1 �1 11 1! ' 2016 Legislative Agenda ABOUT THE IML Municipalities across Illinois provide critical services that citizens rely upon every day. These local municipalities are uniquely qualified to govern themselves, effectively managing their resources for the benefit of their citizens and the state. Since 1913, the Illinois Municipal League (IML) has been the collective voice of cities, villages and towns. By educating members about current legislative issues and advocating on their behalf, the IML ensures that local elected officials and their constituents are represented in the decision -making process. ILLINOIS MUNICIPAL LEAGUE CORE PRINCIPLES • Maintain Local Control • Preserve Home Rule Powers • Oppose Unfunded Mandates • Preserve the Right of Municipalities to Decide Employee Wages and Benefits • Protect State -Shared Revenues 1 �vN�CIPAL lfq��F Educate. Advocate. Empower. Packet Pg. 141 Joe McCoy, Legislative Director Illinois Municipal League 500 East Capitol Avenue Springfield, IL 62701 Office: 217.525.1220 0 8.N.c 2016 2016 NWMC Legislative Committe 8.N.c Sandra Frum, Co -Chair Harriet Rosenthal, Co -Chair President, Village of Northbrook Mayor, Village ofDeerfield Joe Farwell Gerald Turry ^ Trustee, Village of Arlington Heights Mayor, Village of Lincolnwooc M Maria Lasday Dan DiMaria Manager, Village of Bannockburn President, Village of Q Orton Grove � Karen Darch ' President, Village of Barrington Arlene Juracek N Mayor, Village of Mount Igoe Ed Ritter J President, Village of Carentersvllle Dave Strahl V Assistant Village Manager, � Matthew Bogusz Village of Mount Prospect Mayor, City of Des Plaines Z Jeff Rowitz Dan Shapiro Deputy Village Manager, � Trustee, Village of Deerfield Village of Northbrook J 2 Elizabeth Tisdahl Jane Goldenberg "Trustee, Village f Northfield N Mayor, CityEvanston to Wally Bobkiewicz Jill Brickman 'Tow N orwo e , City o Evanston Supervisor, Nort field � sl � Lawrence Levin Wendy Morgan -Adams E L President, Village, f Glencoe Clerk Cityo Prospect Height! � C L Todd Hileman Al Larson President, Village of cl�ow��w�la a Manager, Village, of Glenview > Nancy Rotering Kathleen Tempesta U) Mayor, City of Highland orl� Dl�e°cto� o Communitye�wrlca 'FM Village of Schaumburg J Bill McLeod Mayor, Village of Hoffman Estates Van C� Mayor, e ofSkokie oyor, Village Z Jim Norris Dean Argiris co Manager, Village of Hoffman ';s- President, Village of Wheeling c totes N Kathleen O'Hara Tim Frenzer Manager, Village Ill ett� President, Village of`Lake luff E Robert Kiely t Manager, City of Coke Forest. Q Packet Pg. 144 Dear Friend of the Northwest Municipal Confe g,N.c The Northwest Municipal Conference (NWMC) is pleased to present you with our 2016 Legislati% Program. Assembling this program has been unique challenging. While we have become familiar with tr N anxiety connected to the annual state budget proce! and the escalating pension burden, 2016 has brougl unprecedented uncertainty. As we deliver this year Q Legislative Program, the state continues to operas without a budget and faces an increasing deficit. Illino government operations are being held together by cou •5 orders and patchwork appropriations. Critical loc 3 revenues were withheld for nearly half the state fisc L) year. z The restoration of local revenues provides a respil Im from budget impasse; however, with the state budg( —J unresolved, our communities must operate under cloud of insecurity and instability. The state's repetiti% budget crises threaten Illinois' fragile econom c recovery, lead to under -investment in critic infrastructure and uncertainty in essential services. E The 2016 NWMC Legislative Program does not prescrik M c an ultimate solution for the problems facing Illinois. Tr a solutions we propose have been crafted to address tV stability of local governments and to enable us to gro our state and local economies. The Conference's polic 7 recommendations are a necessary component J strengthening our communities and state. t� As President of the Northwest Municipal Conference, ? extend an invitation to our legislators to woi c cooperatively with our communities to achieve solutior N that strengthen Illinois. CD Sincerely, Tom Rooney President, Northwest Municipal Conference and Mayor, City of Rolling Meadows Packet Pg. 145 Table of Contents Ensure the Stability of Local Government 3 .- Revenue and Essential Services Maintain Effective Local Governments 5 Q Federal Issues 1 a� Illinois Constitutional Officers 1 J L) Congressional Delegation 1 z State Senators 1 J State Representatives 1 2 NWMC Contact Information 2 N 0 N About the NWMC 2 W Packet Pg. 146 Ensure the Stability of Local Governi Revenue and Essential Services The fundamental role of local government is to provi( essential services to residents and businesses. Wheth N it is the public safety activities of police and fi protection or critical water and transportatic infrastructure, local governments provide the servic Q that make our communities and state attractive f > raising a family and running a business. Local and sta lawmakers share the same constituents that rely on tl stability that comes from these high quality pub -4)j services. v While the state and local governments continue Z emerge from the Great Recession, 2015 broug unprecedented challenges to communities th -J threatened the ability to provide critical public servicE N to Ir- N E Packet Pg. 147 Ensure the Stability of Local Governi Revenue and Essential Services state withheld nearly $50 million in local revenuE Strategic decisions enabled NWMC communities N weather the crisis eased by Senate Bill 2039; howev( ongoing discussions of cuts to the Local Governme Distributive Fund (LGDF) and property tax freez Q further threaten the stability of local government 45) With this background in mind, the NWMC presents tl following central tenet of the 2016 NWMC Legislati, y 'T Program. t� Make State Collected Revenues Continuing bons z � To provide consistent revenue and stable critic —i services, we urge the General Assembly to pa legislation to make all state collected local revenu N continuing appropriations. This change would I c consistent with current state appropriations from tl income tax and sales tax. �- E M Local governments are creatures of the state, and thf c ability to provide consistent quality public servic a depends in part on the stability of the state. The NWN cannot pretend to hold the solution to the statE financial situation. Nonetheless, lawmakers can tal .� action to assure the stability of local revenues. z T 0 N Packet Pg. 148 Maintain Effective Local Governme The NWMC eagerly wants to work with the Genet Assembly and the Governor to streamline pub N services, provide cost savings and invest in o communities to better serve residents and businessE a however, local governments' number one priority a� Q outlined above is to provide public safety and ba.< infrastructure. Without stability in revenues and lo( y services, our state and communities face seve challenges in meeting the needs of a modern economy i t) 2 Unfortunately, Illinois is not fostering an environme 3: for economic growth. The state forces lo( Z governments to operate in an inefficient, costly at outdated legal and regulatory environment. The statE —j repetitive budget crises are causing the state at communities to under -invest in critical infrastructu `� and preventing focus on the long-term investments th c can enhance local and state economies. `~ W In order to provide value for residents and business( L Illinois governments have aggressively modernized c provide the most efficient and cost-effective pub a services. Together, local leaders and state lawmake must pursue common-sense approaches that respe those doing the work to sustain our communities wK 2 protecting taxpayers. It is in the state's interest remove cumbersome impediments and gi, U communities the tools to provide cost-effective pub services. ? T Consolidate 1pension,funds into IMRN C State lawmakers should take immediate ar E constitutional action to consolidate the over 61 individual public safety pension funds into the Illinc 43 Municipal Retirement Fund (IMRF), the model pensic a fund in Illinois. This would increase investment retur Packet Pg. 149 Maintain Effective Local Governme Average Annual Investment Returns Derivec fTomCO3GFA Report on Financial Conditions of the Downstate Police and Downstate Fire Pension Funds inIllinois and IMRF Annual Reports. Packet Pg. 150 1 Maintain Effective Local Governme amounts to cover for lower investment returns. IMI has the expertise, economies of scale and portfolio si N necessary to produce maximum returns on taxpay dollars. a a� a Reduce Impact of PrevailingAct on > Local Taxpayers y State lawmakers should reform the Prevailing Wa3 Act (PWA). The PWA has served to increase the cost public works related projects oftentimes with no cle measurable benefit to taxpayers. Unlike a free mark Z economy, where businesses would bid in competitic for local government projects, the PWA replac —J unfettered competition by imposing an artificial floor c labor costs. While there are local government projec N where having highly skilled labor is critical and m c produce greater overall efficiencies, there are also mai projects where it is completely unnecessary and adds r �- value. For example, exempting activities such E landscaping or driving a delivery truck from the PWA \A c save taxpayers money without jeopardizing the wor a Additionally, state lawmakers should reject the furth expansion of this law through the imposition of Responsible Bidder requirement in the PWA. as i3alance the interest arbitration process J U State lawmakers should require arbitrators to take in z account economic factors such as the budgeta c constraints facing local governments and cost-of-livii N standards, when determining total compensatic packages. Local taxpayers are disadvantaged by ; � interest arbitration process that makes it difficult negotiate contracts that reflect their community's nee a or ability to pay. Additionally, lawmakers shou Packet Pg. 151 Maintain Effective Local Governme empower arbitrators to explore compromises that between the final offers put forth by the employer ai N the union. Finally, further clarification is required on tl recently adopted firefighter minimum mannii provision via Senate Bill 1246, an agreed bill, to ensure does not impose additional burdens on taxpayers. Provide sustainable transportation funding for_J roads, bridges and tran..,.;itv The state must end the boom and bust cycles Z inconsistent funding and develop a source of reveni that can keep pace with system needs. Illinois mu —J allocate funding and select projects in a cost-effecti, way to maximize economic benefits. Additionally, tl state must remove unnecessary hurdles such as tl N lengthy review of project agreements, which add cos to project delivery. E c� L While the need for investment in the statE a transportation infrastructure has never been high( funding continues to dwindle as the Illinois Jobs Nc program spending ends and traditional revenue sourc -T shrink. Roadways are congested, bridges are closed load -rated, trains are delayed, buses break down ai transit serves a smaller share of the region's populatio z Each of us faces increased individual transportati( costs, as poorly maintained roadways cause more we T N and tear on vehicles. Illinois will not experience tl benefits of a modern economy if critical infrastructure crumbling around and underneath our communities. 5 M Q Packet Pg. 152 Maintain Effective Local Governme Ddld rrum Illinub Depdr tmerrl urTidrrapur'.dUm (IDOT) 2016-2021 Hig6wdy Irnpruverrrerrl PruPrdnr Packet Pg. 153 Maintain Effective Local Governme Clarify taxing districtiili a for property tax appeals refunds The NWMC urges lawmakers to pass legislation clarify TIF districts' and EDA's responsibilities regardii property tax appeals and refunds. Tax Increme Financing (TIF) districts and Economic Developme y Areas (EDA) are two development tools th J municipalities can use to enhance their local economiE v Unfortunately, ambiguity in current state statutes h created a situation where property tax refunds may I z disproportionately borne by municipalities if the TIF EDA is retired. J " cf reasonable Public Safety to o nqfit AcnitionN Lawmakers should pursue legislation to align tl E PSEBA definition of "catastrophic injury" with tl federal definition. Adequately providing for pub 0- safety employees injured in the line of duty is a vii responsibility of local governments; however, tl court's current definition of "catastrophic injury" has If 75 to unreasonable rulings under the PSEBA. a) J Z T 0 N 10 Packet Pg. 154 Federal Issues l We urge our Congressional delegation to vote for tl N Marketplace Fairness Act in 2016 so that all retaile are on even footing and this tax loophole is close a This bill will modernize our nation's outdated sales t as .? collection process and simply allow states to enfor existing sales tax law. J L) The Internet retail sales tax loophole costs the State at local governments hundreds of millions in lost t Z revenue and places traditional retailers at a competiti, disadvantage. Passing this act would level the playii —J field and provide critical revenue. Nationwide, stat and localities are unable to collect an estimated $: to billion in owed sales tax. The National Conference o State Legislatures estimates that over $1 billion we N uncollected in Illinois in 2012 due to the online t E loophole. These are revenues that could fund pub safety, road construction and water main replacement a Reform the Affordable Care Act's excisetax on healthl a� Federal lawmakers should exempt governments fro J tj the Affordable Care Act's (ACA) excise tax on heal plans or provide an exception for plans negotiated part of a collective bargaining agreement. While tl c ACA's excise tax is expected to affect the health plans N }; employers of all types, it will hit health plans of loc E governments especially hard. Local governments mu collectively bargain health insurance benefits for mai employees, which limits the control a community h a Packet Pg. 155 Federal Issues over those benefits. The excise tax will for municipalities to attempt to cut benefits for employe N or pass along the federal tax to local taxpayers. Whl M -a- delaying implementation of the excise tax is a step the right direction, Congress will ultimately have address the long-term implications on loc governments. y a� J Protect the tax exempt tug of munkipalU We urge Congress to maintain the tax exempt status Z municipal bonds. The ability to generate low -cc bonds to address the capital needs of communities is -J critical tool in the local funding toolkit. Eliminating tl tax exempt status of municipal bonds would result decreased investment in infrastructure and increasf o borrowing costs for taxpayers. Through tax exemptic N the federal government provides critical support E develop and maintain essential infrastructure. TI E Conference was pleased to see that none of the Sena a Finance Committee tax reform working grou suggested repealing the tax exempt status of municip bonds in their recommendations. 7 .0 a) J Z T 0 N C a) E t V M Q 12 Packet Pg. 156 Federal Issues Reformthe Federal Fmergencyany e of Agency's . disaster efl i formula The NWMC requests that Congress pursue reforms th allow deserving communities to qualify for necessa disaster relief. The federal disaster declaration proce dramatically penalizes suburban communities that a within a county with a significant population center lil J Chicago. Due to a flaw in the declaration proce! v significant yet isolated damage in a community may n exceed FEMA's county thresholds for a disast Z declaration. When FEMA disaster funds fail to rea, communities dealing with the aftermath of significa —J flooding and other localized disasters, tho communities must make difficult decisions oftentim resulting in reduced municipal services, increased de N or new/increased local taxes. W E c� L O L a as a� J Z T N Packet Pg. 157 Illinois Constitutional Office Bruce Rauner Governor Evelyn Sanguinetti Lieutenant Governor Lisa Madigan Attorney General Jesse White Secretary of State Michael Frerichs Treasurer Leslie Geissler Munger Comptroller 14 Packet Pg. 158 Congressional Delegation Senator Richard Durbin N Senator Mark Kirk a Representative Mike Quigley as 5th Congressional District n as J Representative Peter Roskam v 6th Congressional District z Representative Tammy Duckworth 8th Congressional District J Representative Jan Schakowsky to 9th Congressional District o o: Representative Robert Dold E 10th Congressional District L as 0 Representative Randy Hultgren 0. 14th Congressional District a� J z T N C E t V Q Packet Pg. 159 State Senators John Cullerton Senate President Christine Radogno Senate Minority Leader Heather Steans 7th Senate District Ira Silverstein 8th Senate District Daniel Biss 9th Senate District John Mulroe 10th Senate District Michael Noland 22nd Senate District Thomas Cullerton 23rd Senate District Jim Oberweis 25th Senate District 16 Packet Pg. 160 State Senators Dan Duffy 26th Senate District N Matt Murphy 27th Senate District a� Q as Laura Murphy 28th Senate District y .CO Julie Morrison as J t) 29th Senate District Terry Link Z 30th Senate District J Melinda Bush 31st Senate District N to Pamela Althoff o N 32nd Senate District Karen McConnaughay E c� 33rd Senate District 0) 0 L Don Harmon a 6 39th Senate District z. Packet Pg. 161 State Representatives Michael Madigan Speaker of the House Jim Durkin House Minority Leader Q Kelly Cassidy a� 14th House District John D'Amico 15th House District v 2 Lou Lang z 16th House District Laura Fine 17th House District Robyn Gabel w 18th House District o N Michael McAuliffe & 20th House District E c� L Anna Moeller a' 0 43rd House District a Fred Crespo as •� 44th House District Christine Winger J 45th House District t� Deborah Conroy z 46th House District co Michael Fortner T N 49th House District c a� Ed Sullivan, Jr. 51st House District Q 18 Packet Pg. 162 State Representatives David McSweeney 52nd House District David Harris 53rd House District Q Thomas Morrison a� 54th House District y Martin J. Moylan 55th House District v 2 Michelle Mussman 3: z 55th House District Elaine Nekritz 57th House District 2 Scott Drury W 58th House District o N Carol Sente 59th House District E c� L Sheri Jesiel 0 61st House District a Sam Yingling as 62nd House District Jack Franks J 63rd House District t� Barbara Wheeler z 64th House District co 0 Michael Tryon N 66th House District = a� Kathleen Willis 77th House District Q Packet Pg. 163 NWMC Contact Information The Northwest Municipal Conference is committed working with our State and Federal elected officials 1 advance legislation that supports local governmer Please feel free to contact us to further discuss 0 a initiatives contained in our 2016 Legislative Program i any other issues that are of importance to loc governments. y a� J Tom Rooney t) NWMC President Z Mayor, City of Rolling Meadows Sandra E. Frum Co -Chair, NWMC Legislative Committee President, Village of Northbrook C� W Harriet Rosenthal N Co -Chair, NWMC Legislative Committee & Mayor, Village of Deerfield E c� L Mark L. Fowler NWMC Executive Director a Larry Bury NWMC Deputy Director J V Chris Staron NWMC Policy Analyst Z T 0 N 20 Packet Pg. 164 About the NWMC Founded in 1958, the Northwest Municipal Conferen serves to strengthen communities and fost N intergovernmental cooperation throughout the nor 40) and northwest suburbs of Chicago. Our membersh a of forty-four municipalities and one townsh as represents over 1.3 million Illinois residents and cove over 300 square miles in Cook, DuPage, Kane, Lake ai McHenry counties. J v 2 Our organization provides numerous services to o Z membership with a primary focus on three arez legislative advocacy; transportation and environment -J planning; and, operation of the Suburban Purchasii Cooperative (SPC). N to 0 The NWMC is registered as a 501(c)(3) not -for -pro N w organization and is primarily supported throul E membership dues, planning grants and enterpri revenues. a as Northwest Municipal Conference 1600 East Golf Road, Suite 0700 Des Plaines, IL 60016 Phone: (847) 296-9200 Z Fax: (847) 296-9207 co 0 www.nwmc-cog.org N c aD E 0 Printed in-house at NWMC Q Packet Pg. 165 �8.N.c �U'nmiwui�ilpr ilG'rof h III N Antioch Lake Forest Arlington Heights Lake Zurich Bannockburn Libertyville Barrington Lincolnshire J Bartlett Lincolnwood Buffalo Grove Morton Grove z Carpentersville Mount Prospect J Cary Niles N Crystal Lake Northbrook to Ir- Deer Park Northfield N o: Deerfield Northfield Townshi E c� Des Plaines Palatine c L Elk Grove Village Park Ridge Evanston Prospect Heights Fox Lake Rolling Meadows � J Glencoe Schaumburg Glenview Skokie z co Grayslake Streamwood Ir- 0 N Hanover Park Vernon Hills a� Highland Park Wheeling E Hoffman Estates Wilmette a Kenilworth Winnetka Lake Bluff Packet Pg. 166 8.0 Resolution No. R-2016-3 : A Resolution Ceding the 2015 Unused Private Activity Bond Volume Cap of the Village of Buffalo Grove to Lake County ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Recommendation of Action Staff recommends approval. SUMMARY: The resolution transfers the unused private activity bonds of the Village and other Lake County communities to the Lake County Partners Private Activity Bond Clearinghouse. ATTACHMENTS: • Buffalo Grove Resolution Ceding 2015 PABC Final (DOCX) • Final Allocated 2015 PABC for Transfer (PDF) Trustee Liaison Berman Monday, February 22, 2016 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/17/2016 9:42 AM Page 1 Packet Pg. 167 8.O.a 2-XX-2016 RESOLUTION NO. 2016- A RESOLUTION CEDING THE 2015 UNUSED PRIVATE ACTIVITY BOND VOLUME CAP OF THE VILLAGE OF BUFFALO GROVE (INCLUDING VOLUME CAP TRANSFERRED FROM OTHER LAKE COUNTY HOME RULE UNITS) TO LAKE COUNTY. WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, Illinois (the "Village") is a municipality and a home rule unit of government duly organized and validly existing under Section 6(a) of Article VII of the 1970 Constitution and laws of the State of Illinois; and WHEREAS, in order to facilitate economic development both in the Village of Buffalo Grove and in Lake County, Illinois, the Village has received Volume Cap from the Lake County Home Rule Municipalities in the amounts identified in Exhibit A to consolidate management under control of a single Home Rule entity in cooperation with Lake County Partners Private Activity Bond Clearinghouse (the "PABC); and WHEREAS, tax exempt private activity bonds provide for opportunities to increase business and commerce and relieve conditions of unemployment; and WHEREAS, the PABC has $17,040,925 of calendar year 2015 unused Volume Cap available from Lake County Home Rule Units; and WHEREAS, the PABC has recommended that it is in the best interest of the Village of Buffalo Grove to transfer $17,040,925 of unused Volume Cap to Lake County, Illinois and thereby permit Lake County to issue tax-exempt private activity bonds to finance multi -family projects; and WHEREAS, it is in the best interest of the Village, Lake County Home Rule Municipalities, and Lake County Partners to collect the anticipated 1.0% Volume Cap fee as soon as possible; and WHEREAS, the Village will report this transfer of $17,040,925 of unused Volume Cap to Lake County, Illinois to the State of Illinois Bureau of the Budget as soon as reasonably possible; and NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE: Section 1. That the Village of Buffalo Grove hereby transfers $17,040,925 of unused Volume Cap to Lake County, Illinois. Section 2. The PABC and the Village shall both retain a copy of this Resolution in their records for a minimum of 30 years. Notice of this Resolution together with a copy of this Resolution shall be given in writing by the Village after passage and approval hereof. Section 3. That the officials of the Village are hereby authorized, empowered, and directed to take all necessary or advisable actions concerning the execution and implementation of this Resolution. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval according to law. Packet Pg. 168 8.O.a Passed and approved this day of , 2016. AYES: NAYES: ABSENT: ADOPTED: 2016. APPROVED: , 2016. Village President ATTEST: Village Clerk Packet Pg. 169 O 00 (spuOS A;lnl13V a)enlad : C-9W-M) JGJSUeJ-L JO3 OgVd 9M pa}ea011b' leul=l :;uauayaelly CO T r- O � ti N p O M i T i O i tit ti i i 0 i L6 - � LO T T O O CV T CDO CV Lo 0 r o r o T- o L() T O T O N y N N N N N T N _ -O -0 -O -0 _0 _0 a -a _0 _0 _0 _0 _0 _0 N N N N N N N N N O N N N N > > > > > > > > > > > > > > E U U U U U U U U U U U U U U O N N N N N N N N LD N LD N N N 0 0 C) C) C) 0 C) 0 0 0 0 U) O O Ln CD Ln y ++ ti O 00 O I` O I�t O N O O O (fl O N O O O LO O co N M O M O CO N m Q N O r_ O 00 O H O Ln 00 fT O N T CD N O O le T I- T N 00 N T O d) O 't P- Ln M M� N M� T� C) r— LO 00 00 O CD O (� - M N 6" 6" - 64 C'M 6) 6" N 00 N V� ti V) 63 V> 63 £F} 61) 63 69 mI T r _ <.i Q Fl 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O ti 00 1` It N O (fl N O Ln co M M co 0 d LC rl- Lf) r- � O N 00 N O m I� O O I� Ln M 00 N O M O t O O T co N 00 r, p T T 00 T M"t Ln M� Tr-- 00 LO 00 T Q'p6,91 i - M N�6"�6"Me,-,N N ap T N U 63 E!) 63 69 {f} 64 61� 6) tnco E� ti CD 1` Nl- N O co N O m co M co CO O O Ln Ln O N ti LC)` I-- 1 O N CO N CD O I-- O O r- LO M CO N M M� C)O O T CO N OD M M I- CO N Cn N O _ .O N C CO - O� LO O I` - I` M Ln M O O - N 00 CDT 'ItO M N M N NCO T N N O It O Ln M T I� T 00 Ln o mcl N 6� 4- H LO O OIm Ci O V N C d — Ln T 0 O Z N o p N d � M O O N Z V 3 Ln V C O O T O O N W V C) E?� NE C O c 0 m a)m Z O Q Q> 0 O > �O > a) > co T T Ln T J J y UY0 - OL 0 .� L_j N � �_ � Y cB= �_ C caT Ln 0) L C O Ln T 0 0 LN 0 O . 0 t1 E p O O � co rn LLL 5 U O� N N 3 N �Oy LL >>> J C(5 LE a) C (C6 0 0 (ll _C 0 C O O O Q O O m O O m N m O O O O N O O O O O O O U> m Go (D 2 CU J J I J 1J121 a_0�> I H I IHI IH H0� 0' c' H 8.P Ordinance No. 0-2016-7 : An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal Code ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. SUMMARY: There are several signs in the Village Right -of -Way near the Prairie View Train Station that were not codified into the Village's Ordinance when the area was annexed to Buffalo Grove. Vernon Township sent a letter requesting the turning restrictions continue and be codified into the Village's Ordinance for enforcement. ATTACHMENTS: • VT Ord update memo 16-0202 (DOCX) • VT signs traffic Ordinance 16-0202 (DOCX) • VT request letter (PDF) Trustee Liaison Berman Monday, February 22, 2016 Staff Contact Darren Monico, Public Works Updated: 2/18/2016 3:53 PM Page 1 Packet Pg. 171 8.P.a BUFFALO GRON/E, TO: DANE C. BRAGG, VILLAGE MANAGER FROM: DARREN MONICO, VILLAGE ENGINEER SUBJECT: VERNON TOWNSHIP TRAFFIC SIGN ORDINANCE AMENDMENT DATE: 2/18/2016 CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS 11 After several areas in the Prairie View area have been annexed from Vernon Township the traffic signs were not codified into the Village of Buffalo Grove Code and therefore are not enforceable by the Village. After speaking with the Township, the Vernon Township Highway Commissioner Bryant Schroeder has stated that these signs are valuable to the Township residents and he is asking that the Village codify and maintain these signs in the Village's Right -of -Way. There are two turning restrictions on Prairie Road at Brockman Drive, a turning restriction and stop sign at Easton Avenue and Main Street and a turning restriction and stop sign at Easton Avenue and First Street. m c c 0 a i c a� E a T 0 N 0 O N O O E d E d ca CL 7 L 0 E t 0 Q Packet Pg. 172 8.P.b ORDINANCE NO. 2016 - AN ORDINANCE AMENDING CHAPTER 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the quality of life is enhanced by a high quality arterial street transportation system which operates efficiently and which does not experience extreme congestion so as to induce motorists to "cut through" neighborhood streets in order to reduce travel times; and, WHEREAS, the Township of Vernon has asked the Village to incorporate past Vernon Township signs that are now in the Village of Buffalo Grove's Right -of -Way to be codified in the Village Ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, AS FOLLOWS: Section l: Chapter 10, Section BG-I I of the Village of Buffalo Grove Municipal Code is hereby amended by adding the following sections which read: BG-11-208(W) Turning restriction — First Street and Easton Avenue intersection. No vehicle or combination of vehicles shall turn right from southbound First Street onto westbound Easton Avenue between the hours of 3:00 pm to 6:00 pm, Monday through Thursday. BG-I 1-208(X) Turning restriction — Main Street and Easton Avenue intersection. No vehicle or combination of vehicles shall turn right from southbound Main Street onto westbound Easton Avenue between the hours of 3:00 pm to 6:00 pm, Monday through Thursday. BG-11-208(Y) Turning restriction — Prairie Road and Brockman Avenue. No vehicle or combination of vehicles shall turn right from northbound Prairie Road onto eastbound Brockman Avenue, or shall turn left, from southbound 1 Packet Pg. 173 8.P.b Prairie Road onto eastbound Brockman Avenue between the hours of 6:00 am to 9:00 am, Weekdays, except buses. Section 2: Section BG-11-1204(b) of Chapter BG-11 of Title 10 of the Village of Buffalo Grove Municipal Code is hereby amended by adding the following section under stop sign intersections as shown as follows: Prairie View M. Easton Avenue First Street IC Main Street Easton Avenue Section 3: Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAPES: ABSENT: PASSED: , 2016 APPROVED: , 2016 ATTEST: Village Clerk APPROVED: Village President 2 Packet Pg. 174 IRMTOM"T I 3050 NORTH MAIN STREET, BUFFALO GROVE, ILLINOIS 60089 (847) 634-4600 • FAX (847) 634-1 Supervisor: January 29, 2016 William E. Peterson Village of Buffalo Grove - 50 Raupp Blvd Clerk: Buffalo Grove, IL 60089 Barbara Barnabee Dear Village of Buffalo Grove, Assessor: Gary P. Raupp It has come to my attention that there are traffic signs that once fell under the jurisdiction of (847) 634-4602 Vernon Township Highway Department but are now in the Village of Buffalo Grove. These signs provide a valuable service to the community, and we request that they be taken in and maintained by the Village of Buffalo Grove. U Highway Commissioner: Bryant D. Schroeder The signs included in this request are as follows: Trustees: Location: First St & Easton Ave Location: Main St & Easton Ave Krystyna E. Luby Signs: No Right Turn Symbol Signs: No Right Turn Symbol Q Robert C. Kelly 3PM-6PM 3PM-6PM Kyle P. Steininger Mon Thru Thur Mon Thru Thur Except Authorized Vehicles Except Authorized Vehicles a Michael D. Theisen Stop Sign C� cu Location: Prairie Rd & Brockman Location: Prairie Rd & Brockman Signs: No Right Turn Symbol Signs: No Left Turn Symbol 6:OOAM To 9:OOAM 6:OOAM To 9:OOAM Weekdays Weekdays Cr Except Buses Except Buses N Thank you for your consideration in this matter. Best regards, Bryant Schroeder Vernon Township Highway Commissioner Translation: Settlers and Indian chief brothers with glad hearts. Friendship in a land of green grass and running water. A community with much grain and game. The Great Spirit is all around. This Is the history of Vernon Township in signs used by plains and north woods Indians. The signs represent well being in an area of friendship. Vernon is a favorable fertile community for Packet P 175 commercial and industrial development. g 9.A Resolution No. R-2016-4 : Resolution Urging Prompt Adoption of a State Budget and Protection of Local Government Revenues ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. The attached resolution urges State legislators to protect local government revenues and will be sent to State legislative leaders and legislators that serve Buffalo Grove. ATTACHMENTS: • RESOLUTION PROTECT LGDF Trustee Liaison Trustee Weidenfeld, Berman Monday, February 22, 2016 (DOCX) Staff Contact Jenny Maltas, Office of the Village Manager Updated: 2/18/2016 4:03 PM Page 1 Packet Pg. 176 9.A.a RESOLUTION 2016- RESOLUTION URGING PROMPT ADOPTION OF A STATE BUDGET AND PROTECTION OF LOCAL GOVERNMENT REVENUES WHEREAS, the Village of Buffalo Grove ("Village"), is a municipality and a home rule unit of government in Lake and Cook Counties, duly organized and validly existing under Section 6(a) of Article VII of the 1970 Constitution and laws of the State of Illinois; and WHEREAS, the fundamental role of local government is to provide essential services to residents and businesses; and WHEREAS, the public safety activities of police and fire protection or critical water and transportation infrastructure, local governments provide the services that make our communities attractive for raising a family and running a business; and WHEREAS, the protection of all state collected local government revenues (including the Local Government Distributive Fund "LGDF"), sales tax and the motor fuel tax ("MFT")) is paramount for ensuring that the Village has sufficient resources to provide quality public services that protect the health, safety and welfare of our residents and businesses; and WHEREAS, each and every unit of local government, including the Village, is directly and indirectly affected by the current State budget impasse and resulting uncertainty; and WHEREAS, local government revenues, including the MFT, were reduced by the State in order to balance the State's Fiscal Year 2015 budget; and WHEREAS, potential cuts to the LGDF (50%) and other local revenues, and of mandated property tax freezes, under consideration as part of the discussions pertaining to the State's Fiscal Year 2016 budget, threaten the stability and viability of local units of government; and WHEREAS, the Village has done its part to meet its fiscal responsibilities and reduce expenses during and after the recession, including significantly reducing its workforce, maintaining balanced budgets each year and fully funding the Village's pension obligations; and WHEREAS, a 50% reduction in the LGDF would take $2 million away from the Village, resulting in unavoidable public safety and/or other critical service cuts and/or require increases in property taxes and/or other local taxes; and WHEREAS, the State's budget issues must not be used as an excuse to force uncertainty and financial instability upon units of local government; without stability in revenues and local services, our communities face severe challenges in meeting the needs of constituents in a modern economy; and NOW, THEREFORE, BE IT RESOLVED, that the Village of Buffalo Grove strongly urges the Governor and the General Assembly to discharge their respective Constitutional duties and promptly adopt a balanced State budget for Fiscal Year 2016; and Packet Pg. 177 9.A.a BE IT FURTHER RESOLVED, that the Village of Buffalo Grove opposes any reduction to or usurpation of local control of local government revenues, including the LGDF, MFT, sales tax or local property taxes, as part of the State's budget for Fiscal Year 2016, or otherwise; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to Governor Bruce Rauner, the four legislative caucus leaders and all state legislators representing the Village of Buffalo Grove. Approved this 22nd day of February 2016 ATTEST: Janet Sirabian, Village Clerk Beverly Sussman, Village President Packet Pg. 178 9.B Ordinance No. 0-2016-8 : Ordinance Approving a Text Amendment to the Village of Buffalo Grove Zoning Ordinance ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Staff is proposing amendments to the Village of Buffalo Grove Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code) concerning provisions related to Health Clubs, Physical Fitness Facilities, Martial Arts Studios, Physical Training Facilities, Yoga Establishments, Physical Culture and Health Services and other similar uses in the B1, B2, B3, B4 and B5 Business Districts and in the I Industrial District. Further details are outlined in the attached staff memorandum and the draft ordinance. ATTACHMENTS: • Board Memo (DOCX) • Draft Ordinance (DOCX) Trustee Liaison Trustee Weidenfeld Monday, February 22, 2016 Staff Contact Chris Stilling, Building & Zoning Updated: 2/18/2016 4:03 PM Page 1 Packet Pg. 179 9.B.a VILLAGE OF BUFFALO GRON MEMORANDUM DATE: February 18, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: Text Amendment to the Village of Buffalo Grove Zoning Ordinance N1 BACKGROUND Staff is proposing that the Village Board approve an amendment to the Village of Buffalo Grove Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code) concerning provisions related to Health Clubs, Martial Arts Studios, Yoga Establishments, Physical Culture and Health Services and other similar uses in the B 1, B2, B3, B4 and B5 Business Districts and in the I Industrial District. The proposed changes will help to clarify the uses and better define which zoning districts are most appropriate for each type of use. PROPOSED REGULATIONS The proposed amendments would create new definitions for the following uses: • Health Clubs Massage Establishments Nonacademic schools, classes and instruction, including but not limited to: o arts and crafts o business and trades o gymnastics, yoga studios, boxing and martial arts o cooking, music and dance Public Swimming Pool The newly defined uses are listed in the permitted/special use sections in the B1, B2, B3, B4 and B5 Business Districts and in the I Industrial District. Based on staff research, the proposed changes would not impact any existing business. The following table summarizes where the uses will be allowed: ZoningDistricts B1 B2 B3* B4 B5 I Massage Establishments P P P P N/A N/A Public Swimming Pools P P P P P N/A Uses Non-academic schools, classes, etc P P P P I P S Health Clubs less than IOK s.f. P P P P P S Health Clubs greater than lOK s.f. N/A N/A N/A* S S S P- Permitted Use S- Special Use N/A- Not Allowed *The B3 District is designed to facilitate a review by the Village Board of a larger scale proposed planned business center, which may incorporate specific uses not expressly listed in the more restrictive Business districts, as consideration of the entire planned business center RECOMMENDATION Staff recommends approval of an amendment to the Village of Buffalo Grove Zoning Ordinance (Title 17 of the Buffalo Grove Municipal Code) as outlined in the attached Ordinance. Page 1 of 1 Packet Pg. 180 9.B.b 2/16/2016 ORDINANCE NO. 2016 — AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE TITLE 17 OF THE MUNICIPAL CODE OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Amendment to Chapters: 17.12 — Definitions 17.44 Business Districts 17.48 Office and Industrial Districts WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village of Buffalo Grove ("Village") has enacted the Buffalo Grove Zoning Ordinance (Zoning Ordinance), Title 17 of the Buffalo Grove Municipal Code; and WHEREAS, the Village finds that permitted and special uses allowed under the Zoning Ordinance promote the public healthy, safety and general welfare of its citizenry, preserves the overall quality of life of residents, maintains and promotes economic development and growth of the Village, and maintains orderly and compatible land use and development (collectively referred to as the "Purposes"); and WHEREAS, the Village desires to amend the Zoning Ordinance to define and redefine certain existing uses throughout the Village; and WHEREAS, the Village has determined that text amendments to the Zoning Ordinance, are necessary concerning consistency and clarity in regards to the Zoning Ordinance; and WHEREAS, the Village Board conducted a public hearing on February 22, 2016 concerning the amendments found in this ordinance to the Zoning Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Chapter 17.12 "Definitions" of the Buffalo Grove Municipal Code is hereby amended by adding the following Sections in their entirety: Packet Pg. 181 9.B.b 2 17.12.283. Health club A recreational facility containing athletic or physical conditioning equipment, racquet courts, and/or a swimming pool, which is operated on a private membership basis and restricted to use by members and their guests. 17.12.396 Massage establishment Any establishment having a fixed place of business where any person, firm, association, or corporation engages in, or carries on, or permits to be engaged in or carried on any of the activities of the practice of massage. 17.12.404 Nonacademic schools, classes and instruction All non-public commercial uses that focus on the training and practice of particular skills including: 1. handicrafts, arts and crafts; 2. business; 3. trades, metalworks, woodworks, glassworks; 4. gymnastics; 5. boxing; 6. martial arts, karate, judo, tae kwon do; 7. yoga, Pilates; 8. cooking, baking and culinary arts; 9. sewing, crafting, needlework, scrapbooking; 10. music, dance, acting; 17.12.467 Preschool/Elementary School. A public, private or parochial institution for preschool and up to and including grade 8, which offers instruction in any of the branches of learning and study as taught in the public schools pursuant to the Illinois State Board of Education. Any artificial basin of water which has been modified, improved, constructed or installed for the purpose of public swimming, and includes pools for community use, pools at apartments having five or more units, clubs, camps, health clubs, schools, institutions, park and recreational areas, motels, hotels and other commercial establishments. Section 3. Chapter 17.44 "Business Districts" of the Buffalo Grove Municipal Code is Packet Pg. 182 9.B.b 3 hereby amended by adding the following as shown in bold underlined text and removing the following as show in bold strikethrough text to the following subsections indicated below: 17.44.020 (B). Permitted Uses B. Permitted Uses. No building or land shall be used and no building shall be erected, structurally altered or enlarged unless otherwise provided in this Title except for the following uses: 1. Retail and Service Uses, as follows: Animal hospitals. Art and school supply stores. Art galleries. Auction rooms. Banks and financial institutions, not including drive -through service facilities. Barber shops. Beauty shops. Bicycle shops and bicycle service shops excluding those which sell and/or service motorized vehicles and/or motorized bicycles. Book or stationery stores. Camera and photographic supply stores. Carpet, rug and linoleum stores. Child care centers. China and glassware stores. Coin and philatelic stores. Currency exchanges. Custom dressmaking and millinery shops. Department stores. Drug stores. Dry-cleaning and laundry -receiving stations; processing to be done elsewhere. Dry goods or notion stores. Electrical and household appliance stores, including radio and television sales. Florist shops and conservatories. Packet Pg. 183 9.B.b 0 Food stores —grocery stores, meat markets, bakeries (retail), candy and ice cream shops, delicatessens and frozen food stores including locker rental in conjunction therewith. Furrier shops, including the incidental storage and conditioning of furs. Furniture stores, including upholstering when conducted as part of the retail operations and secondary to the principal use. Garden supply and seed stores. Gift shops. Haberdasheries. Hardware stores. Health clubs — under 10,000 square feet in total floor space Hobby shops, for retail of items to be assembled or used away from the premises. Interior decorating shops, including upholstering and making of draperies, slip covers and other similar articles when conducted as part of the retail operations and secondary to the principal use. Jewelry stores, including watch repairs. Leather goods and luggage stores. Liquor stores, package goods only. Locksmith shops. Massage establishments Medical and dental clinics. Musical instrument stores, including minor repair. Nonacademic schools, classes and instruction Office supply stores. Optician shops. Paint and wallpaper stores. Photographer. Public baths Packet Pg. 184 9.B.b 5 Restaurants, tearooms, outdoor sidewalk cafes, and outdoor garden cafes, conducted accessory to indoor establishments. Drive-in restaurants or food stands catering to customers with facilities for parking on the premises for consumption of food in autos shall not be permitted. Sewing machine stores, household machines only. Shoe and hat repair stores. Shoe stores. Sporting goods stores. Swimming pools (Public) Taverns. Tobacco shops. Toy stores. Wearing apparel shops. Variety stores. 2. Offices —business and professional. 3. Miscellaneous uses: Clubs and lodges (nonprofit), fraternal or religious institutions. Meeting halls. Commercial radio and television broadcasting stations (excluding transmitting or antenna towers) except as a special use as specified in Section 17.44.020.C.11. 4. Residential uses: dwelling units, if business uses, or premises designed for such uses, occupy the ground floor. 5. Uses customarily incidental to principal permitted uses: Accessory uses. Home occupations. Temporary buildings for construction purposes for a period not to exceed the duration of such construction. 6. Any other similar type retail store, office or service establishment not specifically permitted herein, but which is compatible with the established uses in the surrounding area. Packet Pg. 185 9.B.b L 17.44.020 (Q. Special Uses C. Special Uses. 1. Auditorium, stadium, arena, armory, gas+ and other similar places for public events. 2. Bus terminal, railroad passenger station, freight terminal or any other public transportation terminal facilities. 3. Churches and places of public worship on zoning lots having a minimum area of forty thousand square feet, having not more than twenty-five percent of the zoning lot occupied by building, and having sufficient land area to provide for both building space and off-street parking requirements. 4. Convents, monasteries, rectories or parish houses. 5. Golf course (including miniature golf courses), public or private. 6. email Public or privately owned recreation building or community center. 7. Police or fire station. 8. Public buildings, including art gallery, library, museum or similar structures. 9. Public park, playground or club. 10. Public or privately owned and operated recreation area, fairgrounds, permanent carnivals, "kiddie parks," or other similar amusement centers. 11. Public utility facilities. 12. Business planned unit development. 13. Wind energy conversion system. 14. Drive -through facilities for retail pharmacies for the drop-off of prescription orders and pick-up of prescription medications and over-the-counter medical items. 17.44.030 (C) Special Uses. 1. Auditorium, stadium, arena, armory, gay+, and other similar places for public events. 2. Bus terminal, railroad passenger station, freight terminal or any other public transportation terminal facilities. 3. Churches and places of public worship on zoning lots having a minimum area of forty thousand square feet; having not more than twenty-five percent of the zoning lot occupied by buildings, and having sufficient land area to provide for both building space and off-street parking requirements. Packet Pg. 186 9.B.b 7 4. Convents, monasteries, rectories or parish houses. 5. Golf course (including miniature golf course) public or private. 6. dal Public or privately owned recreation building or community center. 7. Police or fire station. 8. Public buildings, including art gallery, library, museum or similar structures. 9. Public park, playground or club. 10. Public or privately owned and operated recreation area, fairgrounds, permanent carnivals, "kiddie parks," or other similar amusement center. 11. Public utility facilities. 12. Business planned unit development. 13. Wind energy conversion system. 14. Drive -through facilities for retail pharmacies for the drop off of prescription orders and pick up of prescription medications and over-the-counter medical items. 15. Amusement establishments —bowling alleys, pool halls, dance halls, skating rinks and other similar places of recreation except pistol and rifle ranges. 16. Restaurant drive-in facilities for window service of prepared and packaged food where such foods are not consumed on the premises and drive-in restaurants or food stands catering to customers with facilities for parking on the premises for consumption of food in motor vehicles. 17. Drive -through service facilities for businesses other than pharmacies and restaurants. 18. Sale, lease and rental of new motor vehicles [limited to passenger automobiles, light trucks and motorcycles] with or without accessory sales and leasing of used vehicles, including outdoor display of vehicles, and including warranty repair work and other repair service conducted as an accessory use. Sales and leasing operations shall be conducted from a freestanding principal building on a zoning lot of at least one acre and not greater than three acres. 19. Automobile laundry. 20. Preschool/Elementary School. A publie, p;;vateOF paFG-Ghi-All OR-Stit-lutien fqF P,zseh 21. Pawn Shops or Resale Shops (as defined in Chapter 5.46) shall not be located within one thousand feet of any other Pawn or Resale Shop as measured in a direct line from the closest point on one lot line to the closest proximate point on the other lot line. Packet Pg. 187 9.B.b !✓' 22. Sale of new and/or used automobiles as an ancillary use to an existing auto repair facility. 17.44.050 (C) Special Uses. 1. Auditorium, stadium, arena, armory, g�+as+, and other similar places for public events. 2. Bus terminal, railroad passenger station freight terminal or any other public transportation terminal facilities. 3. Churches and places of public worship on zoning lots having a minimum area of forty thousand square feet, having not more than twenty-five percent of the zoning lot occupied by buildings, and having sufficient land area to provide for both building space and off-street parking requirements. 4. Convents, monasteries, rectories or parish houses. 5. Golf course (including miniature golf courses), public or private. 6. dal Public or privately owned recreation building or community center. 7. Recreation places, including bowling alley, dance hall, gymnasium, skating rink, archery range, golf practice range, miniature golf course or other places of amusement or entertainment when operated for pecuniary profit except pistol and rifle ranges. 8. Business planned unit development. 9. Police or fire station. 10. Public buildings, including art gallery, library, museum or similar structures. 11. Public park, playground or club. 12. Public or privately owned and operated recreation area, fairgrounds, permanent carnivals, "kiddie parks," or other similar amusement center. 13. Public utility facilities. 14. Personal wireless communications facilities and cellular telephone facilities, including antennas, for use with radio and/or other transmitting and receiving equipment, on a tower or pole, on property owned by a unit of local government or a public utility. Said tower or pole shall be set back from non-residential property lines a distance not less than the height of the tower or pole. Said tower or pole shall be setback from a residential structure and any abutting residential zoning boundary a distance not less than twice the height of the tower or pole. 15. Wind energy conversion system. 16. Drive -through facilities for retail pharmacies for the drop-off of prescription orders and pick-up of prescription medications and over-the-counter medical items. Packet Pg. 188 9.B.b 9 17. Restaurant drive -through facilities for window service or prepared and packaged food where said foods are not consumed on the premises and drive-in restaurants or food stands catering to customers with facilities for parking on the premises for consumption of food in motor vehicles. 18. Health clubs — over 10,000 square feet in total floor space. 17.44.060 — (C) Establishment of Land Uses Within the Town Center. 1. Permitted Uses. a. Residential. Botanical gardens. Bus shelters. Multiple family dwellings. Nursing homes. Parks and playgrounds. b. Commercial/Recreational. Antique shops. Art and school supply stores. Art gallery. Auditoriums. Bakeries and confectionaries, retail. Banks, not drive-in. Barber and beauty schools. Barber shops. Beauty parlors. Bicycle and accessories sales and service store. Book stores. Botanical gardens. Bowling alleys. Bus shelters. Camera and photographic supply stores. Child care centers. Packet Pg. 189 9.B.b 10 China, glassware and metalware stores. Clothing stores. Coin and stamp stores. Community and recreation centers. Delicatessens. Department stores. Dinner theaters. Dry goods stores. Electrical appliance shops. Floor covering stores. Florist and plant shops, retail. Furniture stores. Furriers and fur apparel stores. Gift, novelty and souvenir stores. Hardware stores. Health clubs — under 10,000 square feet of total floor space. Hobby shops. Home decorating. Hotel and motel. Jewelry stores. Kitchen and bath cabinet showrooms. Leather shops. Luggage and suitcase stores. Medical appliances and supply stores. Movie and drama theaters. Parks and playgrounds. Museums. Musical instrument stores. Newspaper and magazine stands. Packet Pg. 190 9.B.b 11 Nonacademic schools, classes and instruction Office supply stores. Optical goods stores. Outdoor restaurants. Outdoor theaters, festival drama, excluding movies. Paint and wall covering stores. Personal wireless communications facilities and cellular telephone facilities, including antennas, for use with radio and/or other transmitting and receiving equipment, on public property, quasi -public property and property owned by a public utility when located within a building or on the exterior of a building, provided that any structure or equipment mounted on a building shall be not more than fifteen feet higher than the roof of the building or extend more than fifteen feet from the sides of a building. The building -mounted facilities are subject to the provisions of the Village Appearance Plan. Pet shops. Pharmacies. Photographic studies. Record shops. Rectory. Restaurants, with/without dancing and entertainment. Roller and ice skating rinks. Savings and loan institutions, not drive-in. Shoe repair shops. Shoe stores. Specialty shops. Sporting goods stores. Stationery stores. Tailoring and dressmaking stores. Tennis, racquetball, handball, swimming and other private recreational clubs. Tobacco shops. Tool and appliance retail centers. Toy stores. Packet Pg. 191 9.B.b 12 Travel bureaus. c. Office. Banks, savings and loans, financial institutions (exclusive of drive-in facilities). Botanical gardens. Bus shelters. Business offices. Medical offices, clinics and laboratories. Professional offices. Parks and playgrounds. d. Public. Botanical gardens. Bus shelters. Churches, synagogues and temples. Community and recreation centers. Libraries. Parks and playgrounds. Postal facilities. Public offices. e. Special Uses. The following uses are allowed subject to the procedure set forth in Chapter 17.28. 1. Mixed occupancies: residential/commercial; residential/office; residential/commercial/office; commercial/office. 2. Auxiliary drive-in banking, savings and loan and financial establishments in commercial and office sub -districts. 3. Public utility facilities. 4. Wind energy conversion systems. 5. Bakery operations including production, wholesale and storage uses and drive -through service window facilities in the Commercial/Recreational sub- district. 6. Funeral homes in the Commercial/Recreational sub -district. 7. Liquor stores in the commercial/recreational sub -district. Packet Pg. 192 9.B.b 13 8. Drive -through facilities for retail uses, including restaurant drive -through facilities for window service of prepared and packaged foods, in the commercial/recreational sub -district. 9. Supermarkets and food stores in the commercial/recreational sub -district. 10. Drive -through facilities for retail pharmacies for the drop-off of prescription orders and pick-up of prescription medications and over-the-counter medical items in commercial/recreational sub -district. 11. Family entertainment center, in the commercial/recreational sub -district, subject to the following conditions: Security management: The facility, including adjacent outdoor areas, shall be managed to maintain the safety of customers and to avoid the creation of nuisances affecting adjacent properties and businesses. The Village shall be notified prior to the staging of dance parties and similar activities and special events, and specific provisions to properly manage said events and activities shall be included in the security plan. The Local Liquor Control Commissioner shall be provided with the protocol(s) to be implemented regarding the sale and consumption of alcoholic beverages within area(s) identified or set aside for dance parties and similar activities and special events. Protocol(s) shall be subject to the Local Liquor Control Commissioner's approval. A security plan (including, but not by way of limitation, adult security personnel), subject to approval by the Village is required prior to issuance of a certificate of occupancy. The Village may, in its discretion, from time to time review the security plan and require appropriate changes. Failure to make required changes or failure to implement such changes to the approved security plan may result in the revocation of the business license. 12. Churches, synagogues and other places of public worship in the commercial/recreational sub -district provided that the special use is limited to the second floor area of the building. 13. Health clubs — over 10,000 square feet of total floor space. f. Similar and Compatible Uses. Other retail or service uses not specifically permitted herein may be allowed if said uses are determined by the Village Zoning Administrator to be similar to and compatible with the established uses in the B-5 District. Section 4. Chapter 17.48 "Office and Industrial Districts" of the Buffalo Grove Municipal Code is hereby amended by adding the following as shown in bold underlined text and removing the following as show in bold strikethrough text to the following subsections indicated below: Packet Pg. 193 9.B.b 14 17.48.020 Industrial district (1) C. Special Uses. The following special uses may be permitted in specific situations in accordance with the procedures outlined in Chapter 17.28 of this Title, as appropriate: 1. Airports and heliports; 2. Air, motor and railroad freight terminals; 3. Child care center; 4. Eating and drinking establishments; 5. Industrial planned unit development; 6. Recreation and social facilities; 7. Sanitary landfill; 8. Stadiums, auditoriums and arenas; 9. Outside storage providing it is located at least one hundred fifty feet from a residential district boundary and enclosed by a solid wall or fence, including solid doors or gates thereto, at least six feet high, but in no case lower in height than the enclosed storage; 10. Cemeteries, crematories, or mausoleums provided the tract of land has a minimum area of one hundred sixty acres; 11. Police station or fire station; 12. Personal wireless communications facilities and cellular telephone facilities, including antennas, for use with radio and/or other transmitting and receiving equipment, on a tower or pole. A height of eighty feet is allowed provided that: a. Said tower or pole shall be set back from non-residential property lines a distance not less than a height of the tower or pole, b. Said tower or pole shall be set back from a residential structure and any abutting residential boundary line a distance not less than twice the height of the tower of pole. 13. Railroad rights -of -way; 14. Retail uses, accessory to the primary use located on the premises, subject to the following conditions: a. Such retail use only sells products which are manufactured on the premises, b. Such retail use does not occupy more than five percent or one thousand square feet, whichever is less, of the floor area of the primary building or structure located on the lot or parcel involved, Packet Pg. 194 9.B.b 15 c. The retail use does not require outside signs or storage, other than an identification sign not exceeding ten square feet, and otherwise in accordance with the sign ordinance of the Village, d. An additional parking area is provided; the area to have such additional required space as if the retail use was in addition to the floor area of the primary use and as required by Chapter 17.36 for a comparable use, e. Such special access requirements as are deemed necessary by the Village so as not to interfere with established public street traffic to and from the primary use; 15. Retail uses, including the sale of items not manufactured on the premises, occupying a minimum building floor area of fifty thousand square feet accessible to the public, subject to the following conditions: a. Such premises shall be located adjoining at least one of the following major streets: IL Route 83 (McHenry Road), IL Route 22 (Half Day Road), Lake -Cook Road or Milwaukee Avenue, b. A narrative describing the business use, including a description of the products to be offered for sale, the hours and days of operation, the number of employees, and provisions for delivery and storage of products and materials shall be provided to the Corporate Authorities. Outdoor display of products or outdoor storage of products and materials shall not be permitted unless authorized by the Corporate Authorities, c. Signs shall be appropriate for the size and location of the premises, shall be limited to not more than three hundred square feet per wall sign, shall be limited to information identifying the name and nature of the business, and shall be subject to Village approval, including any conditions and limitations determined to be appropriate by the Corporate Authorities, d. Provisions shall be made for management of vehicular and pedestrian traffic generated by the business, and a traffic impact analysis and management plan shall be prepared if required by the Corporate Authorities. Off-street parking shall be provided in compliance with Chapter 17.36; 16. Wind Energy Conversion System; 17. Park and ride facilities for commuter bus and commuter rail services, and including accessory retail and service uses, provided that such accessory uses serve the convenience needs of commuters and do not require customer parking; 18. A building connector between two structures on two separate zoning lots; the connector shall not have to meet yard setback requirements, provided that the connector shall not unduly interfere with traffic or pedestrian movements or required access to any easements. A connector shall be constructed so as to provide a visual separation between buildings; Packet Pg. 195 9.B.b 16 19. Veterinary services (for animals allowed in the Village by Title 6 of the Buffalo Grove Municipal Code), including animal imaging, radiation therapy and similar services, but not including kennels. Overnight boarding of animals is permitted as an accessory use to veterinary services when the boarding is a medical necessity. The overnight boarding shall be indoors only; 20. A dwelling unit for a full-time resident manager and his/her immediate family as an accessory use in a self -storage facility, provided that the manager is an employee of the owner of the facility; 21. Landscape waste transfer station. 22. Pet Resort. An indoor establishment pursuant to Section 17.12.449. Animals other than those specifically listed in the definition of pet resort are subject to approval by the Village. 23. Medical cannabis cultivation center. A facility as defined in Section 17.12.397. 24. Medical cannabis dispensing organization or dispensing organization or dispensary organization. A facility as defined in Section 17.12.399. 25. Preschool/Elementary School. A publie, 26. Health Clubs. 27. Nonacademic schools, classes, and instruction. Section 5. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity thereof shall not affect any other provision of this Ordinance. Section 6. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYS: ABSENT: PASSED: 2016 APPROVED: .2016 PUBLISHED: 12016 Packet Pg. 196 9.B.b 17 ATTEST: APPROVED: Janet Sirabian, Village Clerk Beverly Sussman, Village President Packet Pg. 197 9.0 Ordinance No. 0-2016-3 : An Ordinance Approving a Special Use and Variation for a Tower at 2950 N Main St ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action The PZC recommended approval (9-0) of the special use and variations for a Telecommunications tower at 2950 Main Street. Staff concurs with this recommendation. Northwest Central Dispatch Systems, which provides emergency dispatch services to multiple communities and agencies, is proposing to replace their existing telecommunications tower and equipment/building on the subject property. The proposed new tower and equipment/building will be the same size, height and in relatively the same location as the existing facilities. ATTACHMENTS: • Board Memo (DOCX) • Location Map (PDF) • Aerial Photo (PDF) • Draft Ordinance (DOC) • Exhibit B to Ordinance (PZC Findings of Fact) (DOC) • Exhibit A to PZC Findings of Fact (Staff Report dated 2.3.16) (DOCX) • Exhibit B to PZC Findings of Fact (Tower Plans dated 7.1.15) (PDF) • Suplemental Info from NWCDS regarding Tower Location (PDF) • Ordinance 1989-81 (PDF) Trustee Liaison Trustee Weidenfeld Monday, February 22, 2016 HISTORY: 02/03/16 Staff Contact Brian Sheehan, Community Development Planning and Zoning Comission Updated: 2/18/2016 4:12 PM Page 1 Packet Pg. 198 9.C.a "II'Le GE OF BUFFL � _ VI MEMORANDUM DATE: February 18, 2016 TO: President Beverly Sussman and Trustees FROM: Brian Sheehan, Building Commissioner Is SUBJECT: 2950 Main Street — NWCDS Telecommunications Tower (Replacement) BACKGROUND On November 6, 1989, the Village of Buffalo Grove Village Board approved Ordinance 1989-81 annexing the Vernon Township properties. This ordinance included a special use for the existing telecommunications tower for Northwest Central Dispatch System (NWCDS). The tower was in place prior to the 1989 annexation. Northwest Central Dispatch Systems, which provides emergency dispatch services to multiple communities and agencies, is proposing to replace their existing telecommunications tower and equipment/building on the subject property. The proposed new tower and equipment/building will be the same size, height and in relatively the same location as the existing facilities. PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION The PZC recommended approval (9-0) of the special use and variations for a Telecommunications tower at 2950 Main Street. PUBLIC HEARING COMMENTS During the public hearing, three (3) objectors spoke against the tower location. Their concerns were with the location of the tower and its negative effects on their property values. They requested information on the possibility of relocating the tower away from their properties. As follow up to the comments received during the public hearing, the PZC requested that NWCDS provide additional information concerning the justification for the current location as well as the slight location shift due to site conditions that was testified to. NWCDS has provided additional information indicating that the relocation of the tower could have an impact with radio coverage and FCC licensing. Lastly, the tower will be moving a few feet to the east, but will stay in the generally the same location. Further information is attached. ACTION REQUESTED Staff recommends that the Village Board approve an ordinance granting a special use and variations for a Telecommunications tower at 2950 Main Street. Page 1 of 1 Packet Pg. 199 Page I f 1 https:Happs.gisconsortium.org/arcgisoutput/—ags-0472eec4-3b44-41 la-8lc5-f53898fldl5... I Packet Pg. 200 1 Page 1 of 1 9.C,c Q https:Happs.gisconsortium.org/arcgisoutput/_ags_f92ffla8-3097-4b3f-99e9-ef8l3378c589.... IPacket Pg. 201 9.C.d 2/10/16 Draft ORDINANCE NO.2016 - AN ORDINANCE APPROVING A SPECIAL USE AND VARIATIONS FOR A TELECOMMUNICATIONS TOWER IN THE R-7 DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Telecommunications tower Northwest Central Dispatch Systems 2950 Main Street WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, Vernon Township is the Owner of the real property legally described in EXHIBIT A ("Property") attached hereto; and, WHEREAS, on November 6, 1989, the Village of Buffalo Grove Village Board approved Ordinance No. 1989-81 annexing the Vernon Township properties, including a Special Use for the existing telecommunications tower for Northwest Central Dispatch System (NWCDS); and, WHEREAS, the Property is zoned in the R-7 District with a Special Use for a telecommunications tower; and, WHEREAS, the existing tower provides emergency communications services for communities belonging to the Northwest Central Dispatch Systems (hereinafter referred to as "NWCDS"), including police, fire, public works and other emergency communications, by means of antennas and related equipment mounted on the NWCDS tower; and, WHEREAS, NWCDS has had a structural analysis completed on the current tower, the conclusion of which was that the tower was in need of reconstruction in the near future to prevent any structural failure; and, WHEREAS, NWCDS has existing land lease agreements and FCC licenses for the tower in its current location; and, Packet Pg. 202 9.C.d 2 WHEREAS, relocating the tower to a new location would have significant impact; and, WHEREAS, the proposed tower, antennas and related equipment and improvements are depicted on the following exhibits: EXHIBIT A Legal Description EXHIBIT B Findings of Fact by the Planning & Zoning Commission dated February 3, 2016, with attachments WHEREAS, the proposed tower requires variation of Section 17.32.030.13. and a variation of Section 17.32.040.13. of the Village Zoning Ordinance to allow the necessary height and location; and, WHEREAS, the Planning & Zoning Commission (PZC) conducted a public hearing on February 3, 2016 concerning the Special Use and variations concerning the height and location of the tower; and, WHEREAS, the PZC has determined, pursuant to findings based on testimony presented at the public hearing that the proposed tower, antennas and related equipment are necessary to provide efficient emergency communications services for police, fire, public works and other emergency communications and effective communications with related agencies; and, WHEREAS, the Village Corporate Authorities does hereby find that the proposed tower and antennas meet the criteria for a Special Use as set forth in Section 17.28.040 of the Village Zoning Ordinance and hereby make the following findings: The tower, antennas and equipment will provide essential emergency communications needs for the community and will contribute to protection of the public health, safety, and general welfare of residents and businesses; 2. The tower is designed with the appropriate height to adequately support the antennas and related equipment necessary to provide effective communications for Northwest Central Dispatch Systems emergency operations; The tower and related equipment will not be injurious to the use and enjoyment of other property in the immediate vicinity of the tower, and will not substantially diminish and impair the valuations of other properties in the areas proximate to the site; 4. The size and location of the tower will not impede, substantially hinder or discourage the development and use of adjacent land and buildings; Packet Pg. 203 9.C.d 3 5. Adequate utilities, access roads, drainage and other necessary facilities are provided to the site; 6. The tower will not create parking deficiencies or traffic access problems for the Vernon Township site or any adjacent streets. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving an amendment to the Special Use for 2950 Main Street Buffalo Grove to allow construction of the tower, antennas and related equipment on the Property. Section 3. The following variations are hereby granted: A. A variation of Section 17.32.030.B. of the Zoning Ordinance allowing a height of 180 feet for the tower; and B. A variation of Section 17.32.040.B. of the Zoning Ordinance reducing the minimum required setbacks for a telecommunications tower. Section 4. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Beverly Sussman, Village President Packet Pg. 204 9.C.d E EXHIBIT A Legal Description Northwest Central Dispatch Systems 2950 Main Street SUBJECT PROPERTY LEGAL DESCRIPTION: Parcel 1: That part of Lot 31 in School Trustees Subdivision of Section 16, Township 43 north, Range 11, east of the Third Principal Meridian, described as follows: Beginning at a point on the west line of aforesaid Lot 31, 986.1 feet south of the northwest corner thereof, thence south on said west line 90.4 feet; thence east parallel with the north line of said Lot 31, 669.8 feet to the westerly line of the right-of-way, of the Minneapolis, St. Paul and Sault Ste. Marie Railway; thence northerly along said westerly line 96.9 feet; thence west parallel with said north line of Lot 31, 634.4 feet, more or less, to the place of beginning, in Lake County, Illinois. Parcel 2: Outlot 15D in the Woodlands at Fiore Unit 15, being a Subdivision of part of the southwest 1/4 of Section 16, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded March 23, 1989 as Document 2776253, in Lake County, Illinois. Packet Pg. 205 9.C.d 5 EXHIBIT B Findings of Fact by the PZC Northwest Central Dispatch Systems 2950 Main Street Packet Pg. 206 9.C.e PLANNING & ZONING COMMISSION VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON A SPECIAL USE AND VARIATIONS FOR A TELECOMMUNICATIONS TOWER THE BUFFALO GROVE PLANNING & ZONING COMMISSION HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: THE SUBJECT PROPERTY: A. Applicant: Northwest Central Dispatch Systems/John Ferraro B. Location: 2950 North Main Street C. Zoning District: R7 Residential District - Special Use D. Type of Variation: 1. A variation to Section 17.32.020.B. of the Zoning Ordinance to allow a telecommunications tower to have a height of greater than 60 feet; and, 2. A variation to Section 17.40.030.B. of the Zoning Ordinance reducing the minimum required setbacks for a telecommunications tower. E. Characteristics of Tower: The proposed telecommunications tower will be the same height (approximately 180') as the existing telecommunications tower that is currently on the site. The existing equipment would be replaced with new equipment. The tower and equipment would be in the same proximate location as existing tower and equipment currently on the site. The tower location has shifted several feet due to site conditions and the footing placement. F. Lot Characteristics: Irregular rectangular shaped residentially zoned lot location at 2950 North Main Street Buffalo Grove. CHARACTERISTICS OF THE SURROUNDING AREA: North — R7 Residential District -Special Use (Vernon Township Park) South — R2 Residential District East - Main Street/Prairie View Train Station West - R2 Residential District III. VARIATION SOUGHT: A variation to Section 17.32.030.B. of the Zoning Ordinance to allow a telecommunications tower to have a height greater than 60 feet; and a variation to Section 17.40.030.13 of the Zoning Ordinance reducing the minimum required setbacks for a telecommunications tower at the property located at 2950 N. Main Street. IV. EXHIBITS DEPICTING VARIATION: A. Staff Report dated February 3, 2016 B. Tower Plans prepared by SAC Wireless, dated July 1, 2015 Findings of Fact Northwest Central Dispatch Systems February 3, 2016 Page 1 of 4 Packet Pg. 207 9.C.e V. VILLAGE ENGINEER'S REPORT: The Village Engineer has reviewed the plans and does not have any engineering concerns with the proposed improvements. VI. VARIATION POWER & CRITERIA: Village of Buffalo Grove Zoning Ordinance, Section 17.52.050. VII. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit A, the Planning & Zoning Commission held a public hearing regarding the proposed variations on Wednesday, February 3, 2016 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M. The applicant, John Ferraro, on behalf of Northwest Central Dispatch Systems, 1975 East Davis Street Arlington Heights, IL testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: 1. Pat McCure 2851 Whispering Oaks Drive Buffalo Grove 2. Ben Beckstrom 2861 Whispering Oaks Drive Buffalo Grove 3. Mike Varion @ Properties Real Estate The following sent written objection prior to the hearing: None. Attached hereto and made a part hereof as Exhibit B to this document are the minutes of the Planning & Zoning Commission meeting held on Wednesday February 3, 2016. VIII. FINDINGS: The Planning & Zoning Commission finds that the criteria as set forth in Section 17.52.070, Subsection A of the Zoning Ordinance have been met in that the Petitioner has shown: 1. Not Applicable as this property is zoned residential. 2. The property is unique in that there is an existing telecommunications tower which was annexed into the Village of Buffalo Grove by Ordinance No. 1989-81 including a Special Use for the tower at its current height. 3. The proposed variation will not alter the essential characteristic of the neighborhood as the tower currently exists. Findings of Fact Northwest Central Dispatch Systems February 3, 2016 Page 2 of 4 Packet Pg. 208 9.C.e IX. CONDITIONS: The variations shall be subject to the following conditions: None. X. CONCLUSION: The Planning & Zoning Commission, by a vote of 9 to 0, recommends to the Village Board to grant the request made by John Ferraro, on behalf of Northwest Central Dispatch Systems 2950 North Main Street, for special use with a variation of Zoning Ordinance Section 17.32.030.B. to allow a telecommunications tower to have a height of greater than 60 feet; and a variation to Section 17.40.030.13, to reduce the minimum setback requirements for a telecommunications tower, for the purpose of replacing the existing telecommunications tower located at 2850 North Main Street Buffalo Grove, IL. Dated — February 3, 2016 VILLAGE OF BUFFALO GROVE, IL Eric Smith, Chairman Planning & Zoning Commission Findings of Fact Northwest Central Dispatch Systems February 3, 2016 Page 3 of 4 Packet Pg. 209 9.C.e Findings of Fact Northwest Central Dispatch Systems February 3, 2016 Page 4 of 4 Packet Pg. 210 MEETING DATE: SUBJECT PROPERTY LOCATION: PETITIONER: PREPARED BY: VILLAGE OF BUFFALO GROVE PLANNING & ZONING COMMISSION STAFF REPORT February 3, 2016 2950 North Main Street John Ferraro Northwest Central Dispatch Systems Brian Sheehan, Building Commissioner REQUEST: A special use in the R-7 Zoning District for a telecommunications tower with the following variations: 1. A variation to Section 17.32.030.B. of the Zoning Ordinance to allow a telecommunications tower to have a height greater than 60 feet; and 2. A variation to Section 17.40.030.B of the Zoning Ordinance reducing the minimum required setbacks for a telecommunications tower. EXSITING LAND USE AND ZONING: The property is improved with a single -story building and existing telecommunications tower in the "R-7" Residential Zoning District. COMPREHENSIVE PLAN: The 2009 Village Comprehensive Plan calls for this property to be Public/semi-public. PLANNING & ZONING ANALYSIS The following is an analysis of their request: Packet Pg. 211 9.C.f • The proposed telecommunications tower will be located in the same location as the existing telecommunications tower that is currently on the site. • The existing tower has been in place for approximately 30 years and accommodates emergency dispatch services equipment to multiple communities and agencies. The existing tower was previously approved by the Village Board in 1989 as part of an annexation agreement. Relocating the tower to another location would not be feasible as many of the participating agencies communication strategies are based upon the tower in this exact location. • The proposed telecommunications tower will be the same height (approximately 180') as the existing telecommunications tower that is currently on the site. The existing equipment would be replaced, however the new equipment would also be the same size and in the same location as existing equipment/buildings currently on the site. • The tower would be setback as follows: North Lot Line (park)- 20.59' South Lot Line (residential)- 52.45' West Lot Line (park)- 88.11' East Lot Line (Main St.)- 527.92' • Pursuant to the Zoning Ordinance, a tower must be setback a distance equal to twice the height of the tower (360'). As shown, a variation is required. • The tower is setback approximately 160-170' from the nearest home to the southwest. • The tower is approximately 180' high. Pursuant to the zoning Ordinance, non-commercial towers in residential district shall not exceed 60' in height. DEPARTMENTAL REVIEWS Village Department Comments Engineering The Village Engineer has reviewed the plans and does not have any engineering concerns with the proposed improvements. SURROUNDING PROPERTY OWNERS Pursuant to Village Code, the surrounding property owners within 250' were notified and a public hearing sign was posted on the subject property. The posting of the public hearing sign and the mailed notifications were completed within the prescribed timeframe as required. As of the date of this Staff Report, staff has received 1 inquiry from an adjacent neighbor seeking copies of the plan. CTANnARM Pursuant to the Zoning Ordinance, the replacement tower requires a Special Use in the "R-7" Residential Zoning District. Therefore, following criteria shall be met: 1. The special use will serve the public convenience at the location of the subject property, or the establishment, maintenance or operation of the special use will not be detrimental to or endanger the public health, safety, morals, comfort, or general welfare, Response: The height and location of the tower is necessary to accommodate communications equipment for emergency services to the region. As such, the tower serves the interest of the public. Packet Pg. 212 9.C.f 2. The location and size of the special use, the nature and intensity of the operation involved in or conducted in connection with said special use, the size of the subject property in relation to such special use, and the location of the site with respect to streets giving access to it shall be such that it will be in harmony with the appropriate, orderly development of the district in which it is located; Response: The existing tower has been in place for approximately 30 years, prior to the surrounding homes being constructed. 3. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity of the subject property for the purposes already permitted in such zoning district, nor substantially diminish and impair other property valuations with the neighborhood; Response: The existing tower has been in place for approximately 30 years and was granted approval as a special use by the Village Board in 1989. 4. The nature, location and size of the buildings or structures involved with the establishment of the special use will not impede, substantially hinder or discourage the development and use of adjacent land and buildings in accord with the zoning district within which they lie; Response: The existing tower has been in place for approximately 30 years, prior to the surrounding homes being constructed. 5. Adequate utilities, access roads, drainage, and/or other necessary facilities have been or will be provided; Response: Since the tower is existing, adequate infrastructure is already in place. 6. Parking areas shall be of adequate size for the particular special use, which areas shall be properly located and suitably screened from adjoining residential uses, and the entrance and exit driveways to and from these parking areas shall be designed so as to prevent traffic hazards, eliminate nuisance and minimize traffic congestion in the public streets. Response: The existing tower generates minimal traffic and/or parking. The following is a response to the standards for a variation: 1. The property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations of the zoning district in which it is located except in the case of residential zoning districts; Response: The existing tower has been in place for approximately 30 years and was granted approval as a special use by the Village Board in 1989. The height is necessary to accommodate multiple agencies communications equipment. Packet Pg. 213 9.C.f 2. The plight of the owner is due to unique circumstances; Response: The height and location of the tower is necessary to accommodate communications equipment for multiple emergency services. As such, the tower serves the interest of the public. 3. The proposed variation will not alter the essential character of the neighborhood. Response: The existing tower has been in place for approximately 30 years, prior to the surrounding homes being constructed. STAFF RECOMMENDATION Staff recommends approval of the special use and variations to replace an existing telecommunications tower for NWCDS. ACTION REQUESTED The Planning & Zoning Commission (PZC) shall open the public hearing and take public testimony concerning the special use and accompanying variations. The PZC shall make a recommendation to the Village Board concerning the request. 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'7 C L V) W :'w H WO ¢ - LL ., x O r y , w r i; w w a w w ,✓ V c � +^ram%* 6 U L UJ i r= 04 �2 IK 4 z 0 d oo a � r -Z 4 ZU I a oUaoa UM¢ �l �t I u is J � x o�azof w�.w w. v, a¢0si¢ N Al JI = Q z N l F � y� W 16 rcl, n, � z z c z w wm c P ,J J � W v�r r w I � r I �r % i IYhII i I d I .. r" ✓ , 1. The following is a description of the maps: • The first map (mostly green) isthe outbound coverage. Itbshowing what bcoming "out of" the tower site tothe portable radios. With the tower in its current location, K4o{onz(a is showing 95% coverage (which is the max they will certify). Without the site in its current location, the police and fire responders will have trouble receiving radio traffic inside buildings. You can sea noDgloss ofcoverage inthe Buffalo Grove area, due tothe location ofthis tower. • The next map (mostly yeUow/go|d)iothe inbound coverage. |tisshowing from the portable radio tothe tower site. Without the tower site, there would beanissue ofthe officers keying up ontheir portables and reaching the tower (dispatch center). v The third grid (mostly red) is a test grid. All of the area serviced by the Vernon tower tested well, with nocoverage issues. 2. The tower cannot be relocated for the following reasons: � The new radio system was designed with the tower inthe current location. New coverage studies (at a cost) would need to be conducted to determine if moving the tower is feasible. Generally, moving a tower can have an impact on radio coverage for police officers, firefighters, and paramedics. Asshown with the maps above, this was all tested already with the tower in its current location. 0 The FCC licenses are based on the tower in its current location. If the tower is moved, the licenses would need to be changed. • The FCC licensing also takes into consideration other systems and frequencies in the area, and whether those are impacted bythe location ofthe tower. • FCC licensing isvery complicated and takes egreat deal oftime. This could delay the project, and replacing this tower soon is important, due to its age and structural deterioration. ° Moving the tower to another location would require significant downtime, because radio equipment such as antennas would have to be moved from one location to another, as opposed to erecting the new tower right next tothe old one. Downtime would create police officer and firefighter safety issues, asthere would becoverage holes. * in the current location, there is a necessary building that contains equipment for the tower and the radio system. Moving the tower to another location would mean erecting a new building at significant additional cost. • We currently have lease with Vernon Township, but it's o nocost lease. We do not know if another location will change that arrangement. ]. Vernon Township isaware ofthe plan bzerect anew tower near the existing tower. | have attached a letter of approval from William Peterson, Township Supervisor. 4� The proposal is to keep the tower inits current location moving i1slightly, ° From the west lot line, the new tower will beapproximately 98-l0Qfee . S/C.h „ v , mP tl raw N ,�� r t -' 4ti mil' S97bVt f pl "y 9.C.h +- N W � u5 0 m rgUl z %e 0 o ro sa z a It� 1 r v ' Q)vr Packet Pg. 222 F I 9.C.h I CL E2 -T E r I Packet Pg. 223 I Supervisor: September 2#,Z0l5 VVU|iaVnE. Peterson Clerk: Northwest Central Dispatch System Barb&r@B8rD8b88 Cindy Barbera-Brd|m,Executive Director Assessor: 1973E.Davis St. Gary RRampp Arlington Heights, |L6DOO5 (847)634'4602 Dear Ms Barbera-Brelle: Highway Commissioner: Bryant D.Schroeder The Vernon Township Board of Trustees at the regular meeting of September 12, 2015 was informed of the intent of Northwest Dispatch to erect a new tower, to replace the existing Trwx^««c tower. After a brief discussion of the purpose of the new tower, the Board concurred, that it Kryotynu E. Luby was in the best interest of the Township residents to replace the existing tower with the new Robert C. Kelly tower for public safety communications inthe County. Kv|9 P. S,teiU|Vg8[ Michael D.Tneisen Ifyou have any questions please dnnot hesitate tocontact me. Sincerely, William EPeterson Township Supervisor Translation: Settlers and Indian chief brothers with glad hearts. Frilendshiip in a liand of green grass and running water A community with much grain and game. The Great Spirit is all around. This is the history of Vernon Township in signs used by p woods Indians. The signs represent well being in an area of friendship. Vernon is a favorable fertile community for g commercial and industrial development. 9.C.i 11/1/89 ORDINANCE 89- 81 AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT Vernon Township Facilities, Port Clinton Road/Main Street, Prairie View WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, there has heretofore been submitted to the Corporate Authorities of the Village of Buffalo Grove a petition to annex the property legally described in Exhibit A hereto; and, WHEREAS, there has been submitted to the Corporate Authorities of the Village of Buffalo Grove an Annexation Agreement; and, WHEREAS, proper and due notice of the public hearing on said Annexation Agreement and Zoning has been given and a public hearing was held; and, WHEREAS, it is determined to be in the best interest of the Village of Buffalo Grove to approve said Annexation Agreement. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The Annexation Agreement, a copy of which is attached hereto and made a part hereof as Exhibit A, is approved. Section 2. The President and Clerk of the Village are hereby authorized to execute said Agreement on behalf of the Village of Buffalo Grove. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: 6 - Marienthal, Glvoer, Reid, Shifrin, Mathias, O'Malley NAYES: 0 - None ABSENT:-0 - None PASSED: November 6 1989 APPROVED: November 6 1989 ATTEST: APPRO : i VE'RN A L. CLAY ON, Village President R, Packet Pg. 225 9.C.i U 1--� BXHZBZT A ( LEGAL DESCRIPTION VERNON TOWNSHIP FACILITIES SUBJECT PROPERTY LEGAL. DESCRIPTION: That part of Lot 31 in School Trustee's Subdivision of Section 16, Township 43 North, Range 11, East of the 3rd Principal Meridian, described as follows: beginning at the northwest corner of said Lot 31; thence south along the vest line thereof 1076.50 feet; thence east parallel with the north line of said Lot 31 669.80 feet to the westerly right of way line of the Wisconsin Central Railway Company; thence northerly along said westerly right of way 1153.7 feet to the north line of said Lot 31 and thence vest 249.20 feet to the corner of beginning except that part thereof annexed to the Village of Vernon Hills. SUBJECT PROPERTY COMMON DESCRIPTION: The approximately 11.3 acres at the southwest corner of Port Clinton Road and Main Street in unincorporated Prairie View, IL. 2�5�52y Packet Pg. 226 9.C.i 11/6/89 VERNON TOWNSHIP FACILITIES (Main Street/Port Clinton Road, Prairie View) ANNEXATION AGREEMENT TABLE OF CONTENTS 1. Applicable Law................................................2 2. Agreement: Compliance and Validity ............................2 3. Enactment of Annexation Ordinance .............................3 4. Enactment of Zoning Ordinance.................................3 5. Compliance with Applicable Ordinances .........................3 6. Amendment of Plan.............................................4 7. Building Permit Fees..........................................4 8. Water Provisions..............................................5 9. Storm and Sanitary Sewer Provisions ...........................6 10. DrainaQe Provisions...........................................6 11. Owner Recapture of Utility Costs ..............................7 12. Payment of Recapture Fees Owed................................7 13. Security for Public and Private Site Improvements.............7 14. Exhibits......................................................8 15. Building, Landscaping and Aesthetics Plans....................8 16. Annexation to the Buffalo Grove Park District.................9 17. Facilitation of Development...................................9 18. Enforceability of the Agreement . .............................9 19. Term of Agreement............................................9 20. Binding Effect of Agreement...................................9 21. Corporate Capacities.........................................10 22. Notices......................................................10 23. Default......................................................10 24. Special Conditions...........................................11 La Packet Pg. 227 9.C.i VERNON TOWNSHIP FACILITIES Port Clinton Road/Main Street ANNEXATION AGREEMENT LOCATION MAP �T Subject Property 285452y Packet Pg. 228 9.C.i 11/6/89 VERNON TOWNSHIP FACILITIES (Main Street/Port Clinton Road, Prairie View) ANNEXATION AGREEMENT This agreement (hereinafter referred to as the "Agreement") made and entered into this 6th day of November, 1989, by and between the VILLAGE OF BUFFALO GROVE (hereinafter referred to as "Village") by and through the President and Board of Trustees of the Village (hereinafter collectively referred to as the "Corporate Authorities") and VERNON TOWNSHIP (hereinafter referred to as 'Owner"). W 1 T N E S S E T H: [WHEREAS, the Village.of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of 1970; and, WHEREAS, Owner is the owner of a certain tract of property (hereinafter referred to as the "Property") comprising 9.513 acres legally described and identified in EXHIBIT A, which exhibit is made a part hereof and which real estate is contiguous to the corporate limits of the Village; and, WHEREAS, a Plat of Annexation, including street right-of-way adjacent to the Property, is attached hereto as EXHIBIT B, which depicts a total area of 11.02 acres to be annexed; and, [WHEREAS, Owner desires and proposes pursuant to the provisions and regulations applicable to the R-7 Dwelling District of the Village Zoning Ordi- nance, with a Special Use authorization for governmental facilities, community services, and recreational use, to develop the Property in accordance with and pursuant to a certain Preliminary Plan (including preliminary engineering) prepared by the James Anderson Company and dated as last revised October 26, 1989, (hereinafter referred to as "Preliminary Plan") a copy of which is attached 12854529 / Packet Pg. 229 to 9.C.i hereto as EXHIBIT C and incorporated herein, and subject to all other exhibits attached hereto or incorporated by reference herein. WHEREAS, pursuant to the provisions of Section 11-15.1-1 et. see., of the Illinois Municipal Code (Chapter 24, Illinois Revised Statutes 1987) and as the same may have been modified by the Village's Home Rule Powers, a proposed Annexation Agreement was submitted to the Corporate Authorities and a public hearing was held thereon pursuant to notice as provided by Statute; and, WHEREAS, pursuant to due notice and advertisement, the Plan Commission of the Village has held a public hearing and made their recommendations with respect to the requested zoning classification of R-7, with a Special Use for govern- mental facilities, community services, and recreational use; and, WHEREAS, the President and Board of Trustees after due and careful consid- eration have concluded that the annexation of the Property to the Village and its zoning and development on the terms and conditions herein set forth would further enable the Village to control the development of the area and would serve the best interests of the Village. NOW, THEREFORE, in consideration of the premises, mutual covenants and agreements herein set forth, the parties hereto agree as follows: 1. Applicable Law. This agreement is made pursuant to and in accordance with the provisions of Section 11-15.1-1 et. seq., of the Illinois Municipal Code (Chapter 24, Illinois Revised Statutes 1987) and as the same may have been modified by the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Agreement. 2. Agreement: Compliance and Validity:. The Owner has filed with the Village Clerk of the Village a proper petition pursuant to and in accordance with provisions of Section 7-1-8 of the Illinois Municipal Code (Chapter 24, Illinois Revised Statutes 1987) and as the same may have been modified by the Village's 2 854 52 9 Packet Pg. 230 7 home Rule powers, conditioned on the execution of this Agreement and the compliance with the terms and provisions contained herein, to annex the Property to the Village. It is understood and agreed that this Agreement in its entirety, together with the aforesaid petition for annexation, shall be null, void and of no force and effect unless the Property is validly annexed to the Village and is validly zoned and classified in the R-7 District, with a Special Use authorization for governmental facilities, community services, and recreational use, all as contemplated in this Agreement. 3. Enactment of Annexation Ordinance. The Corporate Authorities within twenty-one (21) days of the execution of this Agreement by the Village will enact a valid and binding ordinance (hereinafter referred to as the "annexation Ordi- nance") annexing the Property to the Village. Said Annexation Ordinance shall be recorded with the Lake County Recorder's Office along with the Plat of Annexation (attached hereto as ENHIBIT B). Recordation stall take place no more than thirty (30) days after enactment of Annexation Ordinance. 4. Enactment of Zoning Ordinance. Jit',fin twenty-one (21) nays after the passage of the Annexation Ordinance, the Corporate Authorities shall adopt a proper, valid and binding ordinance, zoning Property in the R-7 District with a Special Use authorization for governmental facilities, community services, and recreational use subject to the restricticr_s further contained herein and all applicable ordinances of the Village of Buflfaio Grove as amended from time to time. Said zoning shall be further conditioned on the development of the Property in accordance with the Preliminary Dian (EXHIBIT C). 5. Compliance with Applicable Ordincnces. The Owner agrees to comply with all ordinances of the Village of Buffalo Grove as amended from tire to time in the development or the Property, provided that ail new ordinances, amendments, rules and regulations relating to zoning, building and subdivision of land 3 2954529 Packet Pg. 231 9.C.i adopted after the date of this Agreement shall not be arbitrarily or discriminatorily applied to the Property but shall be equally applicable to all property similarly coned and situated to the extent possible. Owner, in the development of the Property shall comply with the standards set forth in the Village of Buffalo Grove Development Ordinance as amended from time to time. 6. Amendment of Plan. If the Owner desires to make changes in the Prelim- inary Plan, as herein approved, the parties agree that such changes in the Preliminary Plan will require, if the Village so determines, the submission of amended plats or plans, together with proper supporting documentation, to the Plan Commission and/or the Corporate Authorities to consider such changes to this Agreement. The Corporate Authorities may, at their sole discretion, require additional public hearings and may review the commitments of record contained in this Agreement, including, but not limited to fees, prior to final consideration of any change in the Preliminary Plan. The Village Nanager is hereby authorized to approve such minor changes as he deems appropriate, provided that no such changes --(a) involves a reduction of the area set aside for common open space; nor (b) increases by more than two percent (2;) the floor area proposed for nonresidential use; nor (c) increases by more than two percent (2Z) the total around area covered by buildings. 7. Building Permit Fees. The building permit fees may be increased from time to time so long as said permit fees are applied consistently to all other developments in the Village to the extent possible. in the event a conflict arises between the Owner and the Village on any engineering and technical matters subject to this Agreement, the Village reserves the right to pass along any and all additional e:;penses incurred by the use of consultants in the review and inspection of the development from time to time. Owner shall pay any non-discriminatory new or additional fees hereinafter charged by the Village to Owner or property within the Village. 4 2S54523 Packet Pg. 232 9 9.C.i 1.V j L.J 8. Water Provision. A. The Owner shall be permitted and ngrees to tap on to the Village water system at points recommended by the Village Engineer which points to the extent shown on EXHIBIT C are hereby approved by the Village. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of final engineering. The Owner further agrees to pay to the Village such tees in accordance with the applicable Pillage Ordinances at t.ne time of the issuance of the water and sewer permits. '"lie Pillage hereby waives its water connection tee. The Owner agrees to accept any increase in water rates and tap on fees provided such rates and fees apply consistently to ali other similar users in the Village to the extent possible. "Following such tap on, the Village agrees to provide to the best of its ability and in a non-discriminatory manner water service to all users on the Property in accordance with the Preliminary Plan. 1atermains serving the Property and these approved as part of the development shall be installed the Owner ard, except irr service connections to the buildings shall, upon instailatier and acceptance by t,e Village through formal acceptance action by ti-:e Corporate authorities, :_�e deaicated to the Village and become a part of the Village eater system maintained by the Village. B. The Vill-age agrees to par—mit the Owner to retLin the e::isting private well which is located on the Property. The Oi-.7ner agrees that the well shall be used only for irrigation purposes of the Property, and said well ::hall be metered. Prior to operation of the well, the Owner s'c:aii specify the improve - :tents proposed for the irrigation system. interconr.ecr_icn :with the Village :.-ater system is prohibited. the approved pl;;ns for tl:is irrigation shall ccmpiy with Chapter 13.18 or the Buffalo Grove ".unicipal Code except that the well siu l be permitted to discharge directly to an irrigation system. 28154 `9 5 /D Packet Pg. 233 9.C.i 9. Storm and Sanitary Sewer Provisions. A. The Corporate authorities agree to cooperate with the Owner and to use their best efforts to aid Owner in obtaining such permits from governmental agencies having jurisdiction as may be necessary to authorize connection from the proposed development to the Lake County Public Works Department for the col- lection of sewage. The Owner shall construct on -site and off -site sanitary sewers as may be necessary to service the Property, as per EXHIBIT C. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of final engineering. Upon installation and acceptance by the Village through formal acceptance action by the Corporate Authorities, the Corporate Authorities agree to operate and maintain such systems, except for sanitary sewer service lateral connections. The Village hereby waives its sanitary sewer service connection fee. The Owner agrees to accept any increase in sewer rates and tap on fees, provided that such fees and rates are applied consistently to all similar users in the Village to the extent possible. �. The Owner shall also construct or, the Property in question any store, sewers which may be necessary to service the Property, as per EXHIBIT C. It is understood, however, that changes to the Preliminary Engineering Plan may be required at the time of final engineering. upon installation and acceptance by the Village through formal acceptance action by the Corporate Authorities, the Corporate authorities agree to operate and maintain that portion of the storm sewer system which serves public streets, or multiple properties, and the Owner agrees to operate and maintain that portion of the story.: sewer system located on the subject Property and not dedicated. i0. Drainage Provisions. The Ou-ner shall fully comply with any request of the Village Engineer related to the placement of buildings on lots, to preserve drainage standards. The Owner shall install any storm sewers and/or inlets which r 2�5J`iJti� Packet Pg. 234 9.C.i fare required to eliminate standing water or conditions of excess sogginess which `✓ mav, in the opinion of the Village Engineer, be detrimental to Lae growth r_nd maintenance of lawn grasses. 11. Gwner Recapture of Utility Costs. It is further understcod and croed that a portion of the sanitary sewer, storm sewer, and/or ;.-atermain to De con- structed and installed by the Owner to serve the proposed development on the Property (hereinafter referred to as "Owner's Improvements") mav be required by the Village to be so located and/or oversized as to benefit vacant neighboring properties not owned by the Owner, thus r.!aking such utility service avaiiable thereto. The Corporate Authorities agree to adopt an ordinance to Permit the Owner to recapture from such vacant neighboring property owners as may be bene- fitted by the Owner's Improvements, that portion of the actual costs of oversiz- ing the construction and installation of Owner's Improvements, in such propor- tionate amounts from such neighboring propert,- owners as nay he so b,anelitted as deterr.,ined by the Village. Said recapture ordinance shall on!-,- ' e '_nfurceaole for seven ;;) vears from its passage. the Village and Caner €ree Lu use their best efforts to cooperate to achieve the„ost practical and feasible mute to the off -site utilities connection points. The Village agrees to ccoperate 7ith the Owner in effectuating recapture from future ('eveiopers as appropriate. The Village shall be entitled to a five percent ,,) fee frc.a any r_sounts hereby recaptured as and for its collection efforts. 12. Payment of Recapture Fees OT.ed. ,y amount of recapture required to be paid by this Property shall be due and pavable upon connection to t!-e `li_lage sanitary sewer system. Recapture ordinances ,pertaining co the ?ronert` i^.cludL' Village Ordinances 79-53, 85-7, 85-16, )5-)5, 85-67, c5-77, 87 ,:act 87-60. i3. Security for Public and Private Site ;mprovecnents. cecurit­ for public Cand private site improvements shall be prodded in accordance with the i)evelcp- 285452,4 Packet Pg. 235 W 9.C.i ment Ordinance, and the Development Agreement (EXHIBIT D) as amended from time to time. Any letter of credit issued for such improvements shall be drawn on a financial institution of net worth reasonably satisfactory to the Village Attor- ney. The issuer may have an equitable or lending interest in the Property provided that the letter of credit, either by its own terms or by separate written assurances of the issuer, shall be honored irrespective of that interest. The Village shall have the right to draw up to the full amount of the letter of credit in order to complete, and have formal acceptance of, all improvements secured by the letter of credit. 14. Exhibits. The following EXHIBITS, some of which were presented in testimony given by the Owner or the witnesses during the hearings held before the Plan Commission and the Corporate Authorities prior to the execution of this Agreement, are hereby incorporated by reference herein, made a part hereof and designated as shown below. This Agreement, upon execution by the parties, together with copies of all EXHIBITS, shall be kept on file with the Village Clerk and be available for inspection to the parties hereto. EXHIBIT A Legal Description EXHIBIT B Plat of Annexation dated October 31, 1989 EXHIBIT C Preliminary Plan (including preliminary engineering) dated October 26, 1989 by the James Anderson Company EXHIBIT D Development Improvement Agreement 15. Building, Landscaping and Aesthetics Plans. Owner will submit building and landscaping plans (which landscaping plans shall conform to the requirements of Village Ordinances) for approval by the Appearance Commission and the Corpo- rate Authorities before commencing construction of buildings and parking lots. Lighting and signage shall be compatible with surrounding areas. Phases not under construction or completed shall be maintained in a neat and orderly fashion as determined by the Village Manager. 28r- 8 Packet Pg. 236 /3 9.C.i 16. Annexation to the Buffalo Grove Park District. The Owner agrees, at �✓ the request of the Buffalo Grove Park District, to annex any part or all of the subject Property to said Park District. The Ou-ner agrees to use its best etforts to develop an agreement with the Buffalo Grove Park District concerning the use of Township recreational facilities for Park District activities. 17. Facilitation of Development. Time is of the essence of this Agreement, and all parties will make every reasonable effort to expedite the subject matters hereof. It is further understood and agreed that the successful consummation of this Agreement and the development of the Property in the best interests of all the parties requires their continued cooperation. The Owner does hereby evidence his intention to fully comply with all Village requirements, his willingness to discuss any matters of mutual interest that may arise, an(: his willingness to assist the Village to the fullest extent possible. The Village does hereby evidence its intent to always cooperate in the resolution of mutual problems and its willingness to facilitate the development of the Property, as contemplated by the provisions of this i�greement. 18. Enforceability of the Agreement. This Agreement shall be enforceable in any court of competent jurisdiction by any of .he parties or by an appropriate action at law or in equity to secure the performance of the covenants herein described. If any provision of this agreement is held invalid, such provisions shall be deemed to be excised herefrom and the 4nvaliditv thereof shall not affect any of the provisions contained herein. 19. Term of Agreement. This Agreement will be binding on ali parties fcr a term of twenty (20) years from the date of zhe execution of this Agreement by the Village. This Agreement shall not be assigned :rithout prior t:>ritten consent of the Village. 9 2854S29 Packet Pg. 237 9.C.i 20. Binding Effect of Agreement. This Agreement shall be binding upon the Property, the parties hereto, and their respective successors and assigns. 21. Corporate Capacities. The parties acknowledge and agree that the individuals that are members of the group constituting the Corporate Authorities are entering into this Agreement in their official capacities as members of such group and shall have no personal liability in their individual capacities. 22. Notices. Any notice required pursuant to the provisions of this Agreement shall be in writing and be sent by certified mail to the following addresses until notice of change of address is given and shall be deemed received on the fifth business day following deposit in the U.S, nail. If to Owner: William E. Peterson, Supervisor Vernon Township 23450 N. Main Street Prairie View, IL 60069 Copy to: Thomas R. Smoker, Esq. Smoker and Starck 415 Washington Street, Suite 214 Waukegan, IL 60085 If to Village: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Copy to: William G. Raysa, Esq. Bloche', French & Raysa 1140 Lake Street Suite 400 Oak Park, IL 60301 23. Default. In the event Owner defaults, in his performance of his obligations set forth in this Agreement, then the Village, may, upon notice to Owner allow Owner sixty (60) days to cure default or provide evidence to the Village that such default will be cured in a timely manner if it cannot be cured during said period. If Owner fails to cure such default or provide such evidence as provided above, then, with notice to Owner, the Village may begin proceedings to disconnect from the Village any portion of the Property upon which development to 2854529 J5 Packet Pg. 238 9.C.i has not been completed or at the option of the Village, to rezone such Property to the R-E District zoning classification. In such event, this Agreement shall be considered to be the petition of the Owner to disconnect such portion of the Property, or at the option of the Village to rezone such Property to the R-E District zoning classification. 24. Special Conditions. A. The parties hereby acknowledge that Vernon Township intends to acquire Outlots 15-D, 15-E, 15-F and 15-G of the Woodlands at Fiore, unit 15. Said Outlots adjoin the Property and are depicted on EXHIBIT C. At the time of conveyance of ownership of the Outlots to Vernon Township, the Village shall give full consideration to authorization of a special use to aiiow development of the Outlots in accordance with EXHIBIT C. Concerning Outlot 15-E, if development in addition to the eight -root wide bikepath depicted on EXHIBIT C is proposed, said develonm.,ent shall Ice reviewed and approved by the Village. Concerning Outlot 15-1), the future development of a parking area as proposed by the Township shall include landscaping, screening, and if necessary, a berm to protect adjacent properties from impacts such as noise and light. Property. B. An outdoor public address system shall not be installed on the C. Any new outdoor lighting installed cr. the Property shall be designed to be unobtrusive for adjacent residential properties. D. The antenna tower and satellite dish antennas as depicted on EXHIBIT C are allowed as a special use. Any new antennas or replacement of existing antennas, shall be reviewed and approved by the 'pillage. 2854529 11 /� Packet Pg. 239 9.C.i E. The Owner shall construct the bikepaths and sidewalks depicted on EXHIBIT C as soon as possible after the water and sewer improvements depicted on EXHIBIT C are completed. The Owner shall provide easements as approved by the Village Engineer for the bikepaths. F. At the request of the Village, the Owner agrees to provide a ten -foot (10') wide permanent easement and the necessary temporary construction easement for the construction of the ten -inch (10") sanitary sewer shown in EXHIBIT C. The location of this sewer shall be determined mutually by the Village and the Owner. IN WITNESS WHEREOF, the Corporate Authorities and Owner have caused this instrument to be executed by their respective proper officials duly authorized to execute the same on the day and the year first above written. ATTEST-, Villa ATTEST: A VILLAGE OF BUFFALO GROVE VE . CLAYTON, Village Pre dent OWNER,``'ernon Township, A Body Politic in the Stake of Illinois WILLIAM E. PETERSON, Supervisor Vernon Township 2854529 12 /% Packet Pg. 240 9.C.i EXHIBIT A LEGAL DESCRIPTION VERNON TOWNSHIP FACILITIES SUBJECT PROPERTY LEGAL DESCRIPTION: That part of Lot 31 in School Trustee's Subdivision of Section 16, Township 43 North, Range 11, East of the 3rd Principal Meridian, described as follows: beginning at the northwest corner of said Lot 31; thence south along the west line thereof 1076.50 feet; thence east parallel with the north line of said Lot 31 669.80 feet to the westerly right of way line of the Wisconsin Central Railway Company; thence northerly along said westerly right of way 1153.7 feet to the north line of said Lot 31 and thence west 249.20 feet to the corner of beginning except that part thereof annexed to the Village of Vernon Hills. SUBJECT PROPERTY COMMON DESCRIPTION: The approximately 11.3 acres at the southwest corner of Port Clinton Road and Main Street in unincorporated Prairie View, IL. %85452s 15 Packet Pg. 241 9.D Ordinance No. 0-2016-9 : Ordinance Granting Preliminary Plan Approval for 850 Asbury ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action On February 3, 2016, the Planning and Zoning Commission voted 9-0 recommending approval of the preliminary plan for a new 157,500 square foot warehouse/office facility and associated infrastructure and landscaping for the property located 850 Asbury. Staff concurs with this recommendation. Ridgeline Property Group is seeking preliminary plan approval from the Planning and Zoning Commission (PZC) to develop a new 157,500 square foot industrial building at 850 Asbury. The site is currently improved with an existing 55,000 building that is vacant. The developer will demolish the existing building and construct a new warehouse/office facility and associated infrastructure and landscaping. No user has been identified at this time. The proposed plan complies with all applicable ordinances. ATTACHMENTS: • BOT Memo (DOCX) • Aerial (PDF) • Draft Ordinance (DOCX) • Exhibit B to Ordinance- Site Plan (PDF) • Exhibit B to Ordinance- Building Elevations (PDF) • Exhibit B to Ordinance- Building Rendering (PDF) • Exhibit B to Ordinance- Utility Plan (PDF) • Exhibit B to Ordinance- Grading Plan (PDF) • Exhibit B to Ordinance- Landscape Plan (PDF) Trustee Liaison Berman Monday, February 22, 2016 HISTORY: 02/03/16 Staff Contact Chris Stilling, Building & Zoning Planning and Zoning Comission Updated: 2/18/2016 4:13 PM Page 1 Packet Pg. 242 9.D.a "II'Le GE OF BUFFL � _ VI DATE: February 18, 2016 TO: President Beverly Sussman and Trustees FROM: Christopher Stilling, Director of Community Development SUBJECT: 850 Asbury- Preliminary Plan Approval Is BACKGROUND Ridgeline Property Group is seeking preliminary plan approval from the Planning and Zoning Commission (PZC) to develop a new 157,500 square foot industrial building at 850 Asbury. The site is currently improved with an existing 55,000 building that is vacant. The developer will demolish the existing building and construct a new warehouse/office facility and associated infrastructure and landscaping. No user has been identified at this time. As the proposed plan complies with all applicable ordinances, a public hearing is not warranted. However, preliminary plan approval is required prior to the issuance of a building permit. PLANNING & ZONING COMMISSION RECOMMENDATION On February 3, 2016, the Planning and Zoning Commission voted 9-0 recommending approval of the preliminary plan for a new 157,500 square foot warehouse/office facility and associated infrastructure and landscaping for the property located 850 Asbury. Staff concurs with this recommendation. PLANNING & ZONING ANALYSIS The following is a summary outlining compliance with the Village Code: Zoning The proposed development fulfills the dimensional requirements in the Industrial District as shown below. Industrial District Dimensional Requirements Vs Proposed Development at 850 Asbury I District Requirements Proposed Development Front 42 ft. (Min) 50 ft. at the closest point U Side 20 ft. (Min) 41 ft. at the closest point W Rear 20 ft. (Min) 195 ft. at the closest point 4 Stories or 50 ft (whichever is Building Height less) Avg. 36 ft. (42 ft. at front parapet) FAR 0.8 (Max) 0.31 Surrounding Land Uses The proposed development is consistent with the other industrial uses and development within the Corporate Grove industrial park, all of which is zoned Industrial. Page 1 of 2 Packet Pg. 243 9.D.a Vehicular Accessibility & Parking The petitioner proposes two (2) main vehicular points of access onto Asbury for the development. The existing building also had two (2) access points. The new building would be accessible from all sides and the Fire Department has approved the new layout and design. The proposed development includes a total of 173 parking spaces. While the industrial parking requirement cannot directly be addressed at this time because it is based on total number of employees, the requirement is likely to be satisfied as 173 spaces would accommodate 259 employees. When a final user is identified, further review and analysis will be completed. Storm water/Wetlands Stormwater is being provided by two (2) detention ponds located to the east and west of the site. All required stormwater is being provided and the proposed project would comply with both the Village's Development Ordinance and the Lake County Watershed Development Ordinance. The northern portion of the site does contain wetlands and floodplain. The proposed development would comply with the necessary wetland buffers as required by the County. Furthermore, all floodplain regulations would be met. Landscaping The applicant has provided a preliminary landscape plan for the overall site. The plan includes landscaping around the new building as well as within the parking lot. Additional tree plantings will be required as part of the final landscape plan. Staff will be working with the developer on revisions to the final plan prior to the issuance of a building permit. Elevations/Signage The proposed new building would be single story and have an average height of approximately 36 feet. At its highest point at the front entry, the building's parapet will be 42 feet high. The material of the building would consist of pre -cast materials. Signage for the building has not been identified yet since there is no user; however they fully intend to meet Village Code. DEPARTMENTAL REVIEWS Village Department Comments Engineering The Village Engineer has reviewed the proposed plans and has no specific comments regarding the preliminary plans. The Village Engineer does note that the Developer still needs to complete final engineering. Fire The Fire Department has reviewed the proposed plans and does not have any Department objections. RECOMMENDATION Staff finds that the proposed preliminary plan meets all the requirements of the Zoning and Development Ordinance. Therefore, staff recommends approval of the preliminary plan. Page 2 of 2 Packet Pg. 244 ij "Wco:l 1"� MapOff icerm v�,,-med o,� lanuar, ?6, MM (As ...... ... ............ E co 0 E u I Packet Pg. 245 1 9.D.c 2/11/16 •l0DI1►ra►1ya►c 1W413 GIn PRELIMINARY PLAN APPROVAL Ridgeline Property Group, 850 Asbury WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ("Property") hereinafter legally described is zoned in the Industrial District; and, WHEREAS, Ridgeline Property Group, ("Developer") proposes to construct a new 157,500 square foot warehouse/office facility and associated infrastructure and landscaping; and, WHEREAS, said site improvements require approval as a Preliminary Plan pursuant to the Village Development Ordinance (Title 16 of the Buffalo Grove Municipal Code); and, WHEREAS, Developer has petitioned to the Village for approval of a Preliminary Plan pursuant to the following exhibits: EXHBIT A Legal Description EXHIBIT B Preliminary Plan Set, including site plan, landscaping plan, preliminary engineering and elevations WHEREAS, the Village Plan Commission held a public meeting on February 3, 2016, and based on the testimony and exhibits presented by the Developer, determined that the proposed improvements will not have a detrimental affect on adjacent properties; and, WHEREAS, the Plan Commission voted 9 to 0 to recommend approval of the Preliminary Plan; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove, hereby determine that the Preliminary Plan is acceptable based on the Plan Commission public meeting record and recommendation. Packet Pg. 246 2 9.D.c NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving the Preliminary Plan for the improvements depicted on the Exhibits hereto. Section 3. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk Beverly Sussman, Village President a 0 LO co L Q i P a a a a L �o _ E L a 0 0 N 0 d U _ �a L O rt+ R L _ E t Q Packet Pg. 247 9.D.c 3 EXHIBIT A — LEGAL DESCRIPTION Ridgeline Property Group, 850 Asbury LOT 1 IN ASAP SUBDIVISION, BEING A RESUBDIVISION OF LOTS 1 AND 2 IN ASBURY DRIVE SECOND SUBDIVISION ALONG WITH PART OF THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 OF SECTION 27, ALL IN TOWNSHIP 43 NORTH RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 14, 2005 AS DOCUMENT 5797413 IN LAKE COUNTY. Packet Pg. 248 9.D.c EXHIBIT B — PLAN SET Ridgeline Property Group, 850 Asbury CP w 0 N 0 4) 0 C R C L O L E s v ca al Packet Pg. 249 9.D.d LL i Y Y < Cn (n 6 -J O C) W V W a'oLO o o U z (n rn v Lr Co v v LO � V u' m F 0 V W W ~_ K L w V Lu � u U W U U U > O p Y U Op ti z U p LL J LL m q Q = x 0 q Z o w of z LL o r z 71 +, w Y W x = � 0_ > W (7 Z w o C7 a a X W J s o z_ w x d U Q a W p Y a W Q Q a o0-j H °Zm v~iom a — 3niaa--�anase 2yo E w VA 01 Packet Pg. 250 (funqsV 099 JOI leAOjddV ueld fueultuliDJd : &-%OZ�-O) SUO!IeAal3 Buippq -aoucu!pjo ol 9 I!q!Llx3 :IuaLutl3ePV IN 0 V) 0 b UJ < ('A ly 0 z O O ry CO Lf) 0 < (D 0 C Ln 00 (q�n96tl ose�ol leno,aey u9d tieuiwlwde-sloZ-o) geld Rllllfl-a�uauipip ol8 igiyx8'.wawy�eptl „o... �z NVd Airiiin woH<(<Aalw.r,i Al JVNIW32Jd li'3noaUO�VJJna „ssa o F J f I �\ I I I yI I I I I I I a esrv3 d ��� adod �� dM pool (��^96tl Use io�lenoiaay ueld 11-PHad: es-Q)-1l —.p., ip o., 9!giyx3 :wawy�aNtl NV-ld 3d` OSONVI �i 3noa� ow��ns - s sa o U10H (<Aal llA o. Al AVNIW D� Ad 3N1�3e(Ild 9.E Resolution No. R-2016-5 : Resolution Approving the 2016 Village of Buffalo Grove Economic Development Strategic Plan ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. Staff will be providing the Village Board an overview of the Draft Economic Development Strategic Plan (Plan). The Plan represents the culmination of several months of research and collaboration with the Village Board, Steering Committee, business leaders, and the public. The Plan is meant to be a long-term guide in developing and implementing policies that will position the community for economic development opportunities now and in the future. ATTACHMENTS: • Board Memo (DOCX) • Resolution Adopting the Economic Development Plan (RTF) • EDSP Final Draft 2-17.2 (PDF) • 2016 Workplan (PDF) Trustee Liaison Ottenheimer Monday, February 22, 2016 Staff Contact Chris Stilling, Building & Zoning Updated: 2/18/2016 4:02 PM Page 1 Packet Pg. 256 9.E.a VILLAGE " ".0 HAI D R_. ' Ill,7 DATE: February 18, 2016 TO: Economic Development Strategic Plan Steering Committee FROM: Nicole Woods, Village Planner SUBJECT: Economic Development Strategic Plan BACKGROUND The Economic Development Strategic Plan (Plan) represents the culmination of several months of research and collaboration with the Village Board, Steering Committee, business leaders and the public. The Plan is meant to be a long-term guide in developing and implementing policies that will position the community for economic development opportunities now and in the future. The Economic Development Steering Committee approved the Plan at its January 215t meeting and recommends the Plan for adoption by the Village Board. The Plan and the 2016 Implementation Work Plan was presented at the Board at the Committee of the Whole on February 1 st. The Plan begins with the Introduction, which is followed by three (3) sections that correspond with the plan's major themes of Economic Growth, Land Use & Development and Quality of Life. The Plan concludes with the Implementation Matrix, which summarizes the policy and program recommendations. The Village Board will have ultimate authority on the Plan's implementation; however it is recommended that the Planning and Zoning Commission (PZC) be the main body to oversee the Plan's implementation actions and make future recommendations for the Village Board. In addition the Plan, staff enclosed the 2016 Work Plan. Each year, staff will develop a specific work plan that identifies which recommendation and action steps we will be undertaken for the upcoming year. KEY POLICY INITATIVES The Plan presents several key policy recommendations, which require the Board's leadership and participation. These policy initiatives were reviewed at the February Committee of the Whole meeting and include: • Creating a Vision. The Plan recommends that the Village create a vision for the community through a revised comprehensive plan, plans for the various subareas, and an annexation strategy. • Enhancing Administration. The Plan suggests the Village streamline and update its regulations and processes through measures such as updating the Municipal Code's content, format, and organization. • Improving Livability. The Plan proposes the Village diversify its housing stock to cater to a millennials, empty -nester, and young families; monitor demographic, economic, and development trends; and continue to participate in the Northwest Suburban Housing Collaborative. • Increasing Accessibility. The Plan advises the Village to enhance the accessibility to, from, and around the Village. This accessibility initiative encompasses multimodal infrastructure to Page 1 of 2 Packet Pg. 257 9.E.a ensure connectivity for residents, workers, and other travelers by automobile, train, bus, bicycle, and on -foot. • Enhancing Communication. The Plan suggests the Village continue to work on communication strategies such as the branding and marketing campaign to help market the Village to businesses, developers, and residents. • Maintaining and Strengthening Partnerships. The Plan recommends the Village maintain and grow its relationships with its public, nonprofit, and private partners. These partners include the Chamber of Commerce, Buffalo Grove Park District, neighboring communities, school districts, Lake and Cook Counties, regional agencies, foundations, think tanks, businesses, and developers. ACTION REQUESTED Staff is requesting the Village Board approve Economic Development Strategic Plan and 2016 Work Plan. 0 E m L 0 m C d E t U a Page 2 of 2 Packet Pg. 258 9.E.b 2/17/16 RESOLUTION NO. 2016 — A RESOLUTION ADOPTING THE ECONOMIC DEVELOPMENT STRATEGIC PLAN OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS WHEREAS, the 2016 Economic Development Strategic Plan ("Plan") has been prepared and submitted for the review and consideration by the President and Board of Trustees of the Village of Buffalo Grove; and, WHEREAS, the Plan establishes goals, strategies and actions, which may be amended from time to time, for implementing economic development polices; and, WHEREAS, the review and consideration of the Plan occurred at the Regular Meeting of the President and Board of Trustees on February 22, 2016; and, WHEREAS, pending any final review of changes to, or supplemental reports on, various elements of the Plan, the 2016 Economic Development Strategic Plan can be considered for adoption. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that: SECTION 1. The 2016 Economic Development Strategic Plan is hereby adopted by the President and Board of Trustees and attached as Exhibit "A". AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk APPROVED: Beverly Sussman, Village President Packet Pg. 259 9.E.b EXHIBIT A ECONOMIC DEVELOPMENT STRATEGIC PLAN E O _ 0 0 w a� 0 aL 0 m 0 d r Q N 0 t w+ O) _ O L Q Q a L d y _ O U a Packet Pg. 260 9 ai anoaE) ole}}n8 jo 06e11ln 9M ay; 6ulnoiddV aaplsuoo : 9-9�OZ-U) Z'LVZ IJeaa leU1=l dSa3 luauayaelIv F aA E) o1e}}n8 jo O:S11!n 9bOZ Oy; 6u!noiddVaap!SuOD : 9-9�OZ-U) Z'L6-Z;leaa 1eu!=I dSa3 :;uau t4oelIbr N N cm aA E) ole}}n8 jo aBell!n 9M ay; 6ulnoiddV.aap!suOD : 9-9=-U) Z'LVZ IJeaa leU1=l dSa3 :;;=C,4 Cl) uu YY ma Im anoaE) ole}}n8 jo OBBIHn 9M ay; 6ulnoiddV ioplsuoo : 9-9�OZ-U) Z'LVZ Ileaa leU1=l dSa3 :;uauayOejjv 11 11 21 9 ui 0) anoaE) ole}}n8 jo OBBIHn 90Z ay; 6ulnoiddV ioplsuoo : 9-9�OZ-U) Z'LVZ IJeaa leU1=l dSa3 :;uauayoelly Z O) U Mi C Q Z .� O > o U 0 cnm Q o m 0 C T O >'—_ 0 > O O O M� NCDO) cd O O W � O C >, Q7 � 0 = > > cd E )>�� > N .X O C LO 0 0 Q Td N � _> U_ O 00 0 .O U Cd m cn Ln Q� U > E M N .0 0 o > u� 0 �, M 0Mc7° Q- 0`� �Q 000M - 0 (n O U T U 0 .g )�� U 0 O j 0 3 U m > = cn 0 .O N � y Q U 3 0 U O 0 0) C E U O O-o 0 0 E4 ) 0 5 W- C o -Q)-C cd > N N - > 0 E CO 0 E -co - >aE >--� 0 E O M U 0 Q Q U 0 co N w U) 0 > _ �'U 0 O MCD C15 Q 0 Q 0 O Q M N U -�e U) U jE =.0 > O) Q O 0 E E O) co U_ 'E 0 0 i Q 0 N > cd �_ 0 O N J U C 6 N O m � c� N — M C 0 � � 0 0 O -0 N O +u CCrn C V/ co CZ _0 N N } N C _0 Q 0 z :, .. � > N U C 0-0 O p M U ... „� } U (D Q — O) 0 _O ... 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O N u > � o — £ a @ o *' o v n x c s L�= �n v o v c a s > v y? c `- L c 0 Y Y o uo o o � o Q Q m z U v a o °1 - - v > v o — L v Y " v a o a v Y �> m o pp o o E o U OC o c-I L a E t v E o j ,v J N � c� O °c ra °u Cr 9.E.d c IL V r N C Cd E a O d ca E O _ O V W Ln O N C a Y 0 N Packet Pg. 325 Action Item : Award of Bid for 2016 Street and Utility Improvement Project ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action Staff recommends approval. The 2016 Street and Utility Improvement Project - Phase 1 was bid on February 4th, 2016 and the lowest, qualified bid was Al -amp Concrete Contractors. Staff recommends approval of the contract to Al -amp Concrete Contractors in the amount of $1,977,300.58. ATTACHMENTS: • Memo 2016 phase 1 road and water 16-0210 (DOCX) • 4798.116 Bid Recommendation 2-8-16(PDF) • 4798.116 Bid Tabu lation_2-4-16 (PDF) Trustee Liaison Stein Monday, February 22, 2016 Staff Contact Darren Monico, Public Works Updated: 2/22/2016 7:15 AM Page 1 Packet Pg. 326 11.A.a VILIAGE OF TO: DANE C. BRAGG, VILLAGE MANAGER FROM: DARREN MONICO, VILLAGE ENGINEER SUBJECT: 2016 STREET AND UTILITY PROGRAM CONTRACT APPROVAL DATE: FEBRUARY 5, 2016 CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS 11 The 2016 Street and Utility Improvement Project was advertised for bids and opened on February 4th, 2016. The lowest, qualified bid was in the amount of $1,985,677.00 from A -Lamp Concrete Contractors, Inc. The project includes road improvement and water main replacement on Mohawk Trail, Gregg Lane and Lauren Lane. The project includes approximately $800,000 in water main work however the water main budget for 2016 only includes $500,000 for water main replacement. The reason for the discrepancy is because originally staff requested $2,000,000 in water main replacement however due to available funding only $500,000 was put in the budget. The condition of the roads warrants replacement of the roads this year and staff seeks to save funds overall by combining the water main in need of replacement with road improvement projects to achieve economies of scale and share costs on such pay items as mobilization, traffic control and permitting. There are two options for the water main: 1. Complete the road project with the water main included and increase the water main budget cost. 2. Complete the road project without the water main included. This would reduce the water main cost to approximately $600,000 and combined with another $100,000 in reduced expenses in the sanitary sewer budget the road project would be within budget. This would risk future water main breaks in the new pavement and would miss the opportunity to complete both infrastructure improvements at the same time. Staff reviewed the bids and believes the unit cost for water main replacement is an excellent unit price and recommends that all of the water main be replaced with the road project and recommends approval of the 2016 Street and Utility Improvement Project contract with A -Lamp Concrete Contractors, Inc. If the Board agrees with this approach the additional funding can be paid for through either of two avenues. The funds could be paid for from the existing village line of credit or through the future amount of bonded money that the Board of Trustees is considering. If the funds will be paid from future bonded funds, a reimbursement resolution should be approved; a reimbursement resolution can be presented at the next board meeting, before the expense is spent. Packet Pg. 327 February 8, 2016 Mr. Darren Monico, PE Village Engineer Village of Buffalo Grove 51 Raupp Blvd Buffalo Grove, IL 60089 Re: 2016 Street and Water Main Improvement Project Bid Recommendation Dear Mr. Monico: CONSULTI N G ENGINEERS 625 Forrest Edge Drive, Vernon. Hills, 11, 60061 `1'si, 847.478.9700 a FAX 847.478.9701 www.gha-engineers.corn On Thursday February 4, 2016, seventeen bids were received for the 2016 Street and Water Main Improvement Project. The bids ranged from $1,977,300.58 to $3,231,940.50. The apparent low bidder was ALamp Concrete Contractors, Inc. of Schaumburg, IL with a bid of $1,977,300.58. The Engineers Opinion of Probable Cost for the project was $2,512,879.00. Enclosed for your use is a bid summary of the bidders along with the engineer's opinion of probable cost. We have reviewed the bid proposal from ALamp Concrete Contractors, Inc. and find it satisfactory. We therefore recommend that ALamp Concrete Contractors, Inc. be awarded the 2016 Street and Water Main Improvement Project. Thank you for the opportunity to work with the Village. If we can be of further assistance please do not hesitate to contact us. Sincerely, GEWALT HAMILTON ASSOCIATES, INC. Leo X. Morand, P.E. Associate / Senior Engineer Encl.: Bid Summary 4798.116 Bid Recommendation 2-8-16 as fA a a� 0 L. a c a� E d 0 L. Q. E c co 0 N LO le co N C O C d E E 0 U a� 00 m T r 00 0 rl- G1 E L V O r� r� Q 36001-70 Drive SE, Suite E, Columbia, MO 65201 a '1'U, 573,397,6900 8 FAX 573.397.6901 The Monadnock Building, 53 W. Jackson Blvd., Suite 924, Chicago,11, 60604 0 TEi, 312.329.0577 It FAx 312.E Packet Pg. 328 1 1 1.A.. ] (D -C( I Packet Pg. 329 1