2015-11-02 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Oct 19, 2015 7:30 PM
B. Village Board - Special Meeting - Oct 26, 2015 7:30 PM
3. Approval of Warrant
A. Warrant #1256 (Joanne Johnson)
4. Village President's Report
A. Appointment of Two Residents to the Commission for Residents with Disabilities
(Beverly Sussman)
5. Village Manager's Report
A. Truth in Taxation Determination (Joanne Johnson)
6. Special Business
7. Reports from Trustees
A. Bicycle Helmet Requirement (Steven Trilling)
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. R-2015-31 Resolution Transferring Pool Cap to the City of Waukegan (David
Weidenfeld)
SUMMARY: Buffalo Grove hosts the Private Activity Bond Clearinghouse for Lake
County through Lake County Partners. A project in Waukegan for Rescue Tire
Recycling, LLC. has been approved for funding. The attached resolution transfers the
approved funds from the pool to the City of Waukegan.
B. R-2015-32 Calendar Year 2016 Village -Wide Street Maintenance Motor Fuel Tax
Resolution (Andrew Stein)
SUMMARY: Attached is the required IDOT Motor Fuel Tax (MFT) Resolution requesting
MFT funds to be authorized, in part, for the 2016 calendar year Village -wide street
maintenance program.
C. Authorization to Execute Contract Extensions with Multiple Vendors (Joanne Johnson)
SUMMARY: Staff recommends that the Village President and Board of Trustees
authorize staff to execute the following Contract extensions as listed below and further
detailed in the attached memo.
A third year contract option with Elevator Inspection Services Company, Inc.(EIS), for
Elevator Inspection Services.
A third year contract option with Presstech, Inc., for Printing Services.
A third year contract option with Dropzone Portable Services, Inc. for Portable Restroom
Services.
A third year maintenance service contract option with Total Parking Solutions , Inc. for
maintenance on automated parking machines.
A second year contract option with Magic Dreams Productions for Video Services.
A second year contract option with Municipal GIS Partners, Inc. for Geographical
Information Services.
D. Authorization to Execute an Agreement with Clarke Environmental Mosquito
Management (Lester Ottenheimer III)
SUMMARY: Staff recommends an award of contract to Clarke Environmental Mosquito
Management, Inc. at a not to exceed price of $49,900 for Fiscal Year 2016. The
proposed 2016 contract price represents an eight tenths of one percent increase over the
contractual price paid in 2015.
9. Ordinances and Resolutions
A. 0-2015-61 An Ordinance Adding Section 2.08.043, Budget Officer, to the Village of
Buffalo Grove Municipal Code (Lester Ottenheimer III)
B. 0-2015-62 An Ordinance Providing for the Outstanding Taxable General Obligation Line
of Credit Note of the Village of Buffalo Grove, Lake and Cook Counties, Illinois,
Previously Issued in 2012 to Pay the Costs of Necessary Expenditures, and Affirming the
Security for and Payment of Said Notice. (Lester Ottenheimer III)
C. 0-2015-63 Ordinance Adding Chapter 13.13 to the Buffalo Grove Municipal Code
(Andrew Stein)
D. 0-2015-64 Consider Approval of an Ordinance Granting a Special Use for a Drive -
Through for 310 Half Day Road (Jeffrey Berman)
10. Unfinished Business
11. New Business
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Executive Session
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
2.A
10/19/2015
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE,
ILLINOIS ON MONDAY, OCTOBER 19, 2015
Call to Order
The meeting was called to order at 7:32 PM by Village President Beverly Sussman
A. Pledge of Allegiance
Approval of Minutes
A. Village Board - Rescheduled Regular Meeting - Oct 6, 2015 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: David Weidenfeld, Trustee
SECONDER: Lester A. Ottenheimer III, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
Approval of Warrant
A. Warrant #1246 (Joanne Johnson)
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Mr. Anderson read Warrant #1255. Moved by Berman, seconded by Johnson, to approve Warrant
#1255 in the amount of $2, 339, 898.47, authorizing payment of bills listed.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeffrey Berman, Trustee
SECONDER: Joanne Johnson, Board Member
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
Village President's Report
President Sussman congratulated School District 21 on the 501" anniversary of Kilmer School.
President Sussman congratulated School District 96 on the opening and ribbon -cutting ceremony for their new
tracks at both Twin Grove and Woodlawn Middle Schools.
President Sussman congratulated American Enterprise Bank on celebrating its 20" anniversary in the Village of
Buffalo Grove.
A. Saturday, October 31, 2015 - Trick or Treat Day in Buffalo Grove (Beverly Sussman)
Trustee Johnson read a Proclamation declaring Saturday, October 31, 2015 as Trick or Treat
Day in Buffalo Grove and urged children and their parents to cooperate in limiting the time for
trick -or -treat activities to the hours of 2: 00 P.M. and 7: 00 P.M. Parents or other responsible
adults are urged to accompany children, and householders, wherever they are able to do so, to
cooperate in making this a happy occasion for all.
B. Proclamation Recognizing Flex as Lake County's Manufacturer of the Year by the
Alliance for Industry and Manufacturing (Beverly Sussman)
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10/19/2015
President Sussman read a Proclamation recognizing Flex as Lake County Manufacturer of the
Year by the Illinois Alliance for Industry and Manufacturing, and congratulated them on this
honor.
Village Manager's Report
A. Buffalo Grove Citizen Emergency Response Team Places Third in State Wide
Competition (Dane Bragg)
Mr. Bragg congratulated the Buffalo Grove Citizen Emergency Response Team on placing third
in statewide competition by scoring 884 out of 1000 points. There were 10 district testing stations
that challenged the skills of the CERT members, including Team Building, Triage, Indoor Search,
Treatment and Transport. The Village of'Buffalo Grove extends its sincere appreciation to all
CERT volunteers for their ongoing dedication and commitment to the community.
B. Buffalo Grove Days Financial Report (Dane Bragg)
Mr. Brown provided the 2015 Buffalo Grove Days Financial Report, details of which are
contained in his memo to Mr. Bragg and Mr. Anderson of October 14, 2015.
Special Business
a
Reports from Trustees
The Village Clerk reviewed the purpose of the upcoming Civics Forum to be held on October 26, 2015. The
participating students met for orientation this evening, and are now observing our Village Board Meeting. Each of
the students then introduced themselves to the audience.
Consent Aaenda
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Andrew Stein, Trustee
SECONDER:
David Weidenfeld, Trustee
AYES:
Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
A. Authorization to Bid 2016 Annual Street Improvements (Andrew Stein)
SUMMARY: Staff is currently reviewing the plans and specifications for the 2016 Village
Wide Contractual Street Maintenance Program. Releasing the Village's proposed
calendar year program at this time increases awareness of the projects by contractors,
speeds construction schedules and has improved bidding competition in the past.
B. Tree Planting Phase II Change Order (Andrew Stein)
SUMMARY: Staff recommends the Village Board approve a change order to the 2014
Tree Planting Phase II Contract by changing the total contract amount from $333,995.00
To $267,170.00, a decrease of $66,825.00, as this change would be in the best interests
of the Village as further detailed by the attached memo.
C. Authorization to Bid Kitchen Remodel at Fire Station 27 (Steven Trilling)
SUMMARY: Staff seeks authorization to obtain competitive bids for demolition of the
existing kitchen and construction of a new kitchen at Fire Station No. 27.
D. 0-2015-58 Ordinance Amending Chapter 2.24, Health Commission, of the Village of
Buffalo Grove Municipal Code (Joanne Johnson)
SUMMARY: The attached ordinances changes the name of the Board of Health & Blood
Commission to the Health Commission. This change was approved by unanimous vote
of the Board of Health & Blood Commission.
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10/19/2015
2.A
E. R-2015-29 Resolution Amending the Village's Personnel Manual - Martin Luther King Jr.
Holiday (Lester Ottenheimer III)
SUMMARY: Resolution provides for the amendment to the Village's Personnel Manual to
incorporate the Martin Luther King Jr. Federal and State Holiday as a Holiday Observed
by the Village of Buffalo Grove.
Ordinances and Resolutions
A. 0-2015-59 Ordinance Approving Towing Signage and Requirements (Steven Trilling)
Moved by Berman, seconded by Trilling, to pass Ordinance No. 2015-59, approving Towing
Signage and Requirement.
Trustee Berman reviewed the background of the proposed ordinance, details of which are
contained in the Village Board Meeting Agenda Item prepared by Chief Casstevens.
Chief Casstevens reviewed the intent of the proposed ordinance and explained the method in
which it was drafted, after which he answered questions from the Board.
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Jeffrey Berman, Trustee
SECONDER:
Steven Trilling, Trustee
AYES:
Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
B. R-2015-30 Resolution Approving an Intergovernmental Agreement with District 21 for
Crossing Guard Services (Steven Trilling)
Ms. Maltas reviewed the proposed resolution, details of which are contained in the Village Board
Meeting Agenda Item that she prepared, as well as her memo to the Board of October 12, 2015.
Moved by Trilling, seconded by Johnson, to pass Resolution No. 2015-30, approving an
Intergovernmental Agreement with District 21 for Crossing Guard Services.
There was discussion as to whether or not the Village should continue to do business with the
district since they have taken services for which the Village has paid and the district refuses to pay
for these services. The Village has continued to provide services because they were trying to
accommodate the district, but were met with either silence or refusal. It was noted that, if the
district is not willing to accept the offer, the Village should simply withdraw the offer. It was
noted that District 21 claims that their budget is "fiscally constrained", yet their operating fund
has a $3.1 million surplus for the current fiscal year. It was also noted that they spent more
money on one sign at Cooper Middle School than it would cost for an entire year of the crossing
guard program. It is not the responsibility of the Village to provide crossing guards. According
to State Statute, the school district is required to provide f r the safe passage of their students to
the school. It was also noted that the Village of Buffalo Grove has been very transparent in their
communications to the district since January of'2013.
Mike Terson, 5 East Beechwood Court, reviewed his contact with School District 21, and urged
the Village to insist upon payment from the district.
It was suggested that it would be appropriate to give the Village President some direction and
clarity as to where the Board stands on moving forward.
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10/19/2015
2.A
It was determined that services will be provided through the last day of school prior to winter
break as long as payment is received in advance.
RESULT: TABLED [UNANIMOUS]
Next: 111212015 7:30 PM
MOVER: Jeffrey Berman, Trustee
SECONDER: Lester A. Ottenheimer III, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
C. 0-2015-60 Ordinance Approving the Stormwater Utility Fee (Andrew Stein)
Moved by Stein, seconded by Weidenfeld, to pass Ordinance No. 2015-60, approving the
Stormwater Utility Fee, in accordance with information contained in Board packets.
Mr. Reynolds reviewed the proposed ordinance, details of which are contained in the Village
Board Meeting Agenda Item Overview that he prepared, as well as his memo to Mr. Bragg of
October 15, 2015.
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Mr. Bragg noted that he wanted to be sure that everyone understands that the Board will be asked
to vote only on the amendment adding Chapter 3.71 to the Municipal Code.
Mr. Raysa stated that the current draft of the ordinance in question as far as the amendment
adding a new Chapter 3.71 is dated in the upper left-hand corner 1011912015-A.
Trustees Stein and Weidenfeld amended the motion to include `pursuant to draft 10-19-2015A".
Mr. Reynolds then answered questions from the Board. The total average cost to a single-family
homeowner is $61.00 per year.
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Andrew Stein, Trustee
SECONDER:
David Weidenfeld, Trustee
AYES:
Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
Unfinished Business
New Business
A. Rejection of Bids 2015 Carpet Replacement (Andrew Stein)
Moved by Stein, seconded by Trilling, to accept the recommendation of'staf 'to reject all bids for
2015 Carpet Replacement project.
Mr. Robinson reviewed the proposal, details of 'which are contained in the Village Board Meeting
Agenda Item Overview that he prepared, as well as his memo to Mr. Bragg o_f'October 9, 2015.
Mr. Robinson explained the reason that staff is recommending rejection of bids and reviewed the
steps taken by staff to solicit bids.
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10/19/2015
2.A
RESULT: APPROVED [UNANIMOUS]
MOVER: Andrew Stein, Trustee
SECONDER: Steven Trilling, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
Questions From the Audience
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from
the audience on items not on tonight's agenda; there were no such questions.
Executive Session
Adjournment
The meeting was adjourned at 9:10 PM
Janet Sirabian Village Clerk
APPROVED BY ME THIS 19th DAY OF October , 2015
Beverly Sussman, Village President
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2.B
10/26/2015
MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE,
ILLINOIS ON MONDAY, OCTOBER 26, 2015
Call to Order
The meeting was called to order at 7:35 PM by Village President Beverly Sussman
A. Pledge of Allegiance
Special Business y
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Civics Forum =
ROLL CALL O
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Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Weidenfeld and Q
Johnson. Trustees Stein and Ottenheimer were absent.
Also present were: Dane Bragg, Village Manager; Scott Anderson, Director of Finance; Andrew Brown,
Deputy Finance Director; Pete Cahill, Human Resources Management Analyst; Evan Michel, Management
Analyst; and Fire Chief Batter.
CIVICS FORUM
The Village Clerk reviewed the purpose and goal of the Civics Forum and summarized what the students
have done to date to prepare for this meeting.
Buffalo Grove and Stevenson High Schools ere represented this evening. The students formed two groups,
pro and con, and debated whether or not the Village of Buffalo Grove should regulate the use and sale of
tobacco products to those under the age of 21.
The students were presented with Certificates and thanked by the Board for their participation and another
outstanding program.
Adjournment
The meeting was adjourned at 8:40 PM
Janet Sirabian Village Clerk
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10/26/2015
2.B
APPROVED BY ME THIS 26th DAY OF October , 2015
Beverly Sussman, Village President
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3.A
Action Item : Warrant #1256
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Staff recommends approval of Warrant #1256 which totals $1,848,281.29.
ATTACHMENTS:
• W#1256 Summary (PDF)
Trustee Liaison
Board Member Johnson
Monday, November 2, 2015
Staff Contact
Andrew Brown, Finance
Updated: 10/28/2015 2:19 PM
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VILLAGE OF BUFFALO GROVE WARRANT #1256
2-Nov-15
General Fund:
226,650.99
Parking Lot Fund:
11,250.00
Motor Fuel Tax Fund:
21,578.82
Debt Service Fund:
0.00
School & Park Donations
0.00
Capital Projects -Facilities:
276,856.98
Capital Projects -Streets:
37.00
Health Insurance Fund:
0.00
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Facilities Development Debt Service Fund:
0.00
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Retiree Health Savings (RHS):
0.00
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Water Fund:
362,092.19
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Buffalo Grove Golf Fund:
7,365.26
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Arboretum Golf Fund:
8,997.93
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Refuse Service Fund:
0.00
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Information Technology Internal Service Fund:
19,499.77
Central Garage Internal Service Fund:
24,375.22
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Building Maintenance Internal Service Fund:
2,334.20
961,038.36
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PAYROLL PERIOD ENDING 10/22/15
887,242.93
887,242.93
TOTAL WARRANT #1256 1,848,281.29
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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4.A
Information Item : Appointment of Two Residents to the
Commission for Residents with Disabilities
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
Village President Sussman is recommending the appointment of two residents, Kevin Sullivan and Faye
Ann Hirsh, to the Commission for Residents with Disabilities.
Trustee Liaison
Village President Sussman
Monday, November 2, 2015
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 10/28/2015 12:31 PM
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5.A
Information Item : Truth in Taxation Determination
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends acceptance of the report.
The Truth in Taxation Act, (the "Act") Chapter 35, ILCS, Section 200/18-55 through 200/18-100 requires
the Corporate Authorities to make a determination of the amounts necessary to be raised by taxation for
the given levy year (tax year 2014) upon the taxable property within the Village. If a proposed levy is
more than 105% of the amount extended, or estimated to be extended plus any amount abated prior to
extension, from the prior tax year, (i.e. 2015 levies versus 2014 extension, plus abatement) the Village
shall give notice and conduct a public hearing. The requirements apply if the proposed Corporate, Special
Purpose, and Pension levies exceed, or are estimated to exceed, the 105% threshold. Levies for debt
service are exempt from the calculation but are required to be disclosed in the public notice.
The proposed levy results in a 3.38 percent increase. No public hearing is required.
ATTACHMENTS:
• Truth in Tax 2015 (DOCX)
Trustee Liaison
Board Member Johnson
Monday, November 2, 2015
Staff Contact
Scott Anderson, Finance
Updated: 10/29/2015 12:23 PM
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BUl"FAL0 GROVE
TO: DANE C. BRAGG
FROM: SCOTT D. ANDERSON
SUBJECT: TRUTH IN TAXATION DETERMINATION
DATE: 10/29/2015
The Truth in Taxation Act, (the "Act") Chapter 35, ILCS, Section 200/18-55 through 200/18-100 requires the
Corporate Authorities to make a determination of the amounts necessary to be raised by taxation for the given
levy year (tax year 2014) upon the taxable property within the Village. If a proposed levy is more than 105% of
the amount extended, or estimated to be extended plus any amount abated prior to extension, from the prior
tax year, (i.e. 2015 levies versus 2014 extension, plus abatement) the Village shall give notice and conduct a
public hearing. The requirements apply if the proposed Corporate, Special Purpose, and Pension levies exceed,
or are estimated to exceed, the 105%threshold. Levies for debt service are exempt from the calculation but are
required to be disclosed in the public notice.
The first requirement of the Act is that the corporate authorities determine the amount of proposed levy for
tax year 2015. That determination must be made not less than 20 days prior to the adoption of the aggregate
levy. The proposed levies, the prior year's final or estimated extension(s) and percentage change are to be
noted and entered into the public record.
Notice is being provided at this time to the President and Board of Trustees that a tax levy ordinance for 2015
will be submitted for their review and consideration, for extension and collection in calendar 2016 with
estimated Corporate, Special Purpose and Pension Levies as follows:
Proposed 2015 Tax Levy (all levies other than debt service) $ 14,593,786
Final 2014 Tax Levy Extension Including Abatements $ 14,116,799
Rate of Change 3.38%
By motion, acceptance should occur in order for the appropriate notation to appear within the minutes of a
Meeting of the President and Board of Trustees. Based on the above calculation, it will not be necessary to
publish for and hold a public hearing as required by the Truth In Taxation Act. A notice certifying that the
Village has complied with all of the requirements of the Act shall be provided at the time the Tax Levy is filed in
both Cook and Lake Counties. It is anticipated that the levy will be presented for hearing and adoption on
December 8, 2015.
Traditionally the development of the Corporate tax levy includes an inflationary index (Municipal Cost Index)
applied to the previous year's levy. The MCI for the trailing twelve month period is currently at .2 percent. The
MCI is adjusted by changes in cost of materials and supplies, wages, and contracted -for services. It is a
weighted average of the more detailed price indexes measuring consumer cost fluctuations, industrial
wholesale pricing, and construction contract costs applied to the composition of typical local government
purchasing. An additional 3.8 percent of new growth has been included in the Corporate levy.
The 2015 Corporate Tax levy for truth in taxation purposes will increase 4.03 percent. The three Special
Purpose Pension Levies for IMRF/FICA, Police, and Firefighters decrease by 2.25 percent, increase by 8.13
percent, and no change respectively. When combined, the total levy (for all levies other than debt service) will
increase by 3.38 percent.
Below is an historic Truth -in -Taxation review since tax year 2006 with the percentage change of levy over
extension for each individual levy.
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Village of Buffalo Grove
Truth in Taxation History
Tax years 2005-2014 as Proposed
The following chart provides a review of the components of the tax levy (net of debt service) over the last ten
years.
2006
Levy
5,759,280
2006
Extension
5,930,584
2007
Levy
6,990,800
2007
Extension
7,021,957
2008
Levy
7,227,701
2008
Extension
7,088,562
2009
Levy
7,237,280
2009
Extension
7,433,947
2010
Levy
7,447,161
2010
Extension
7,414,210
2011
Levy
7,530,100
2011
Extension
7,529,707
2012
Levy
7,643,051
2012
Extension
7,603,609
2013
Levy
7,910,558
2013
Extension
7,867,046
2014
Levy
8,147,875
2014
Extension
8,147,875
2015
Levy
8,475,959
Ten Year Growth
$16, 000,000
$14, 000,000
$12, 000,000
$10, 000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
2.76%
17.88%
_2.93%
2.10%
_0.18%
1.56%
1.51 %
4.04%
3.57%
4.03%
4.71 %
1,160,000
0.44%
1,429,750
2.06%
1,206,,041
---
1,473,499
---
1,311,706
8.76%
1,594,227
8.19%
1,335,324
---
1,615,784
---
1,481,920
10.98%
1,754,664
8.60%
1,451,641
---
1,716,321
---
1,564,110
7.75%
2,038,612
18.78%
1,617,711
---
2,102,799
---
1,546,972
-4.37%
2,145,917
2.05%
1,534,456
_2,151,874
1,569,405
2.28%
_2,159,838
0.37%
1,599,461
_2,177,722
1,600,793
0.08%
2,198,690
0.96%
1,612,944
_2,193,738
1,562,879
-3.10%
_2,088,000
-4.82%
1,555,318
2,074,718
1,537,616
-1.14%
2,256,676
8.77%
1,537,616
2,256,676
1,502,955
-2.25%
2,440,239
8.13%
2.96%
7.07%
1,297,775
12.81% 9,646,805 3.E
1,335,858
--- 9,945,982 --
1,334,734
-0.08% 11,231,467 12.f
1,355,050
--- 11,328,115 --
1,506,343 11.17% 11,970,628 5.E
1,486,171 --- 11,742,695 --
1,905,833 28.24% 12,745,835 8.E
1,956,599
---
13,111,056
--
1,970,913
0.73%
13,110,963
0.0 =
1,988,265
13,088,805
2,003,757
0.78%
13,263,100
1.�,
2,007,912
13,314,803
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2,022,397
0.72%
13,464,931
1.1 0
2,021,776
13,432,067
2,174,632
7.56%
13,736,069
2.� cxo
2,174,352
13,671,434
F-
_
2,174,352
0.00%
14,116,519
3.2 s
2,174,632
14,116,799
3
2,174,632
0.00%
14,593,785
3. H
6.76%
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Components of Tax Levy - Truth in Taxation
Net of Debt Service
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
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Police Pension
IMRF/FICA
Corporate
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As reported for Truth in Taxation purposes, the Village's 2015 Property Tax Levy will increase by 3.38 percent
over the 2014 tax extension. The entire 2015 Property Tax Levy, including debt service, will be presented to the
Village Board on December 8, 2015. It is anticipated that the full levy, including debt service, will be an increase
of 3.21 percent.
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7.A
Information Item : Bicycle Helmet Requirement
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends discussion.
Trustee Trilling received a communication from a resident requesting the Village adopt an ordinance
requiring the use of bicycle helmets. Should the Village Board wish to pursue this matter further it is
recommended the item be referred to the Health Commission for a review and recommendation.
Trustee Liaison
Trustee Trilling
Monday, November 2, 2015
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 10/29/2015 8:19 AM
Page 1
Packet P9. 18
8.A
Resolution No. R-2015-31 : Resolution Transferring Pool Cap to the
City of Waukegan
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Buffalo Grove hosts the Private Activity Bond Clearinghouse for Lake County through Lake
County Partners. A project in Waukegan for Rescue Tire Recycling, LLC. has been approved for funding.
The attached resolution transfers the approved funds from the pool to the City of Waukegan.
ATTACHMENTS:
• PABC- Resolution Transferring Pool Cap City of Waukegan (DOCX)
• Final Allocated 2015 PABC (PDF)
• PABC - Letter 2015 Volume Cap Transfer to the City of Waukegan (DOCX)
Trustee Liaison Staff Contact
Trustee Weidenfeld Jenny Maltas, Office of the Village Manager
Monday, November 2, 2015
Updated: 10/28/2015 12:05 PM Page 1
Packet Pg. 19
8.A.a
RESOLUTION NO. 2015 —
A RESOLUTION TRANSFERRING $15,000,000 OF 2015 PRIVATE ACTIVITY BOND
VOLUME CAP OF THE VILLAGE OF BUFFALO GROVE (INCLUDING VOLUME
CAP TRANSFERRED FROM OTHER LAKE COUNTY HOME RULE UNITS) TO THE
CITY OF WAUKEGAN FOR RESCUE TIRE RECYCLING, LLC, 3600 SUNSET
AVENUE, WAUKEGAN, ILLINOIS.
WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, Illinois (the
"Village"), is a municipality and a home rule unit of government duly organized and validly
existing under Section 6(a) of Article VII of the 1970 Constitution and laws of the State of
Illinois; and
WHEREAS, in order to facilitate economic development both in the Village of Buffalo
Grove and in Lake County, Illinois, the Village in coordination with Lake County Partners,
serves as the Lake County Private Activity Bond Clearinghouse (the "PABC") and has received
Volume Cap from the Lake County Home Rule Municipalities; and
WHEREAS, it is also in the best interest of the Village, Lake County Home Rule
Municipalities, and Lake County Partners to collect the anticipated 1.0% fee as soon as possible;
and
WHEREAS, Rescue Tire Recycling, LLC, 3600 Sunset Avenue in Waukegan, Illinois is
seeking to finance the purchase of the existing facility, conduct improvements to the existing
facility, and purchase fixtures and equipment. As a result of the investment Rescue Tire
Recycling, LLC projects the creation of 50 full-time jobs; and
WHEREAS, Section 146 of the Internal Revenue Code of 1986, as amended (the
"Code"), places a ceiling (the "State Ceiling") on the aggregate principal amount of private
activity bonds (as defined in the Code) that can be issued in the State of Illinois from January 1,
2015, to and including December 31, 2015; and
WHEREAS, it is the best interest of the Village, on behalf of the PABC to transfer and
reallocate $15,000,000 of 2015 Volume Cap to the City of Waukegan and thereby permit
Waukegan to issue tax-exempt private activity bonds to Rescue Tire Recycling, LLC for the
Project in Waukegan, Illinois; and
WHEREAS, the Village will report this transfer of $15,000,000 of 2015 Volume Cap to
the City of Waukegan, Illinois to the Illinois Bureau of Budget as soon as reasonably possible.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE:
Section 1. That the Village of Buffalo Grove as the PABC hereby transfers and
reallocates $15,000,000 of 2015 Volume Cap to the City of Waukegan,
Illinois. That the foregoing recitals are incorporated herein and made a
part hereof.
Section 2. That an amount equal to 1% of the tax exempt bonds issued shall be paid
to Lake County Partners prior to the issuance of the bonds.
Packet Pg. 20
8.A.a
Section 3. The PABC and the Village shall both retain a copy of this Resolution in
their records for a minimum of 30 years. Notice of this Resolution
together with a copy of this Resolution shall be given in writing by the
Village after passage and approval thereof.
Section 4. That the officials of the Village are hereby authorized, empowered, and
directed to take all necessary or advisable actions concerning the
execution and implementation of this Resolution.
Section 5. That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
Passed and approved this
AYES:
NAYS:
ABSENT:
ADOPTED:
APPROVED:
ATTEST:
Village Clerk
, 2015.
.2015.
Village President
Packet Pg. 21
8.A.b
Collected I Allocated 2015 PABC
Volume Cap
2015 Estimate
(from Illinois
Guidelines)
2015 Per
Capita -
$100.00
Actual Collected
Comments
Bannockburn
1,577
$157,700
$157,700
Received; 2015-R-11
Buffalo Grove
41,778
$4,177,800
$4,177,800
Received; R2015-11
Deerfield
18,297
$1,829,700
$1,829,700
Received; R15-7
Gurnee
31,284
$3,128,400
$3,128,400
Received; R2015-07
Highland Park
29,902
$2,990,200
$2,990,200
Received; R59-15
Lake Barrington
4,970
$497,000
$497,000
Received; 2015-R-05
Lake Bluff
5,706
$570,600
$570,600
Received; 2015-5
Lake Forest
19,352
$1,935,200
$1,935,200
Received; 2015-17
Lincolnshire
7,280
$728,000
$728,000
Received; 2015-747
Park City
7,406
$740,600
$740,600
Received; 2015-R-01
Round Lake Beach
28,093
$2,809,300
$702,325
Received; R15-03-09
Vernon Hills
25,613
$2,561,300
$2,561,300
Received; R2015-038
Waukegan
88,826
$8,882,600
$8,882,600
Received; R15-R-45
Total 2015 volume Cap Collected
$31,008,400
$28,901,425.00
Total Rollover In 2015
Rollover 2013
$33,042,330.00
Rollover 2014
$31,418,670.00
Rollover 2015
TOTAL ROLLOVER IN 2015
$64,461,000.00
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8.A.c
BUFFAL..0 GROVE
Fifty Ra upp DWd
Buffalo Grove, 60089
Fax 847-459-7906
Jennifer r I D altas
Deputy Vfflange Manager,
847-459-2525
November 3, 2015
Governor's Office of Management and Budget
Debt Management Unit — Volume Cap Submission
603 Stratton Building
Springfield, IL 62706
Attention: Debt Management Unit
RE: Issuer: Village of Buffalo Grove
2015 Volume Cap Transfer $15,000,000
The Corporate Authorities of the Village of Buffalo Grove approved Resolution No. 2015-
transferring $15,000,000 Private Activity Bond Volume Cap from the Village of Buffalo Grove
Private Activity Bond Clearinghouse Pool to the City of Waukegan. The Resolution was
approved on November 2, 2015 and is attached for your files.
Bond Description: Private Activity Bond Volume Cap
Should you have any questions, please contact me. Thank you for your coordination of this
program.
Sincerely,
Jennifer I. Maltas
Deputy Village Manager
cc: Michael Stevens, Lake County Partners
Packet Pg. 23
8.B
Resolution No. R-2015-32 : Calendar Year 2016 Village -Wide Street
Maintenance Motor Fuel Tax Resolution
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of the Resolution which meets the requirements of the Illinois Department of
Transportation (I DOT) in the use of Motor Fuel Tax funds for the 2016 calendar year Village -wide street
maintenance program. The Village -wide street maintenance program will include striping, street
sweeping, street light maintenance, traffic signal maintenance, crack sealing, patching, snow plowing,
tree trimming and mowing.
SUMMARY: Attached is the required IDOT Motor Fuel Tax (MFT) Resolution requesting MFT funds to be
authorized, in part, for the 2016 calendar year Village -wide street maintenance program.
ATTACHMENTS:
• BLR 14230_2016_MFT_Maint_Resolution (PDF)
Trustee Liaison Staff Contact
Trustee Stein Darren Monico, Public Works
Monday, November 2, 2015
Updated: 10/29/2015 8:35 AM Page 1
Packet Pg. 24
Resolution 2015-
8.B,a
BE IT RESOLVED, by the President and Board of Trustees
Village
(City, Town or Village)
appropriated the sum of
Resolution for Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
(Council or President and Board of Trustees)
of Buffalo Grove , Illinois, that there is hereby
of the
(Name)
$1,000,000.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2016
(Date)
to December 31, 2016
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
I, Janet Sirabian
of Buffalo Grove
Clerk in and for the Village
(City, Town or Village)
, County of Lake and Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the President and Board of Trustees
(Council or President and Board of Trustees)
at a meeting on November 2, 2015
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
(SEAL)
Village
Date
2nd day of November, 2015
(City, Town or Village)
Approved
Regional Engineer
Department of Transportation
Date
Clerk
Q
Printed 10/27/2015 BLR 14230 (Rev. 07/15/13)
Packet Pg. 25
8.0
Action Item : Authorization to Execute Contract Extensions with
Multiple Vendors
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute
the following Contract extensions as listed below and further detailed in the attached memo.
A third year contract option with Elevator Inspection Services Company, Inc.(EIS), for Elevator Inspection
Services.
A third year contract option with Presstech, Inc., for Printing Services.
A third year contract option with Dropzone Portable Services, Inc. for Portable Restroom Services.
A third year maintenance service contract option with Total Parking Solutions , Inc. for maintenance on
automated parking machines.
A second year contract option with Magic Dreams Productions for Video Services.
A second year contract option with Municipal GIS Partners, Inc. for Geographical Information Services.
ATTACHMENTS:
• Contract Extensions Fall 2015 (DOCX)
Trustee Liaison
Board Member Johnson
Monday, November 2, 2015
Staff Contact
Brett Robinson, Finance
Updated: 10/28/2015 5:58 PM
Page 1
Packet Pg. 26
8.C.a
)1,1 F
�13UFFALO GROVE
DATE: October 23, 2015
TO: Dane Bragg, Village Manager
FROM: Brett Robinson, Purchasing Manager
RE: Proposed Contract Extensions
Is
Staff recommends that the Village President and Board of Trustees authorize staff to execute the
third year contract option with Elevator Inspection Services Company, Inc.(EIS), for Elevator
Inspection Services to cover the period from January 1, 2016 to December 31, 2016. Prices are
expected to remain the same. This is a pass thru charge and does not have a negative impact on the
budget.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the
third year contract option with Presstech, Inc., for Printing Services to cover the period from January
1, 2016 to December 31, 2016. No price increase is expected and the base contract amount is set at a
not to exceed amount of $19,326.00.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the
third year contract option with Dropzone Portable Services, Inc. for Portable Restroom Services to
cover the period from August 31, 2015 to September 7, 2015. No price increase is expected and the
base contract amount is set at a not to exceed amount of $10,400.00.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the
third year maintenance service contract option with Total Parking Solutions, Inc. for maintenance on
automated parking machines to cover the period from January 1, 2016 to December 31, 2016. No
price increase is expected and the base contract amount is set at a not to exceed amount of
$5,280.00.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the
second year contract option with Magic Dreams Productions for Video Services to cover the period
from January 1, 2016 to December 31, 2016. No price increase is expected and the base contract
amount is set at a not to exceed amount of $20,000.00.
Staff recommends that the Village President and Board of Trustees authorize staff to execute the
second year contract option with Municipal GIS Partners, Inc. for Geographical Information Services
to cover the period from January 1, 2016 to December 31, 2016. A slight price increase of 0.5% is
expected and the base contract amount is set at a not to exceed amount of $136,628.00.
Page 1 of 1
Packet Pg. 27
8.D
Action Item : Authorization to Execute an Agreement with Clarke
Environmental Mosquito Management
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval. Staff sought proposals for mosquito abatement services in September. The
proposal that was received was reviewed by staff and found to meet the Village's requirements. While
only one proposal was received it should be noted that this was not unexpected. There is very little
competition in our market for this type of service to be performed at the geographical scale of a
municipality. Clarke Environmental Mosquito Management has provided the Village of Buffalo Grove and
a large number of our neighboring communities with Mosquito abatement service for a couple of decades.
SUMMARY: Staff recommends an award of contract to Clarke Environmental Mosquito Management, Inc.
at a not to exceed price of $49,900 for Fiscal Year 2016. The proposed 2016 contract price represents an
eight tenths of one percent increase over the contractual price paid in 2015.
ATTACHMENTS:
• Clarke Abv 2016 (PDF)
Trustee Liaison
Trustee Ottenheimer III
Monday, November 2, 2015
Staff Contact
Brett Robinson, Finance
Updated: 10/28/2015 1:07 PM
Page 1
Packet Pg. 28
AoRk
Village of Buffalo Grove
Mosquito Abatement
2015 Proposal For:
Mosquito Abatement Operations
RFP No. VoBG-018
Bid Due: Wednesday, October 7, 2015 @ 9:30 a.m.
Submitted by:
Clarke Environmental Mosquito Management, a Clarke Company
otameA Global Erivironmental Products and Services Company
675 Sidwell Court
Saint Charles, IL 601-74.
630-894-2000 P
800-323-5727
630-443-3070 F
www.clarke.cory)
I Packet Pg. 29 1
DATE: October 7, 2015
TO: Office of the Village Clerk
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
FROM: George Balis
Regional Manager - Midwest
Clarke Environmental Mosquito Management, Inc.
RE: Request for Proposal (VoBG-018) for Mosquito Abatement
Operations
Clarke Environmental Mosquito Management, Inc. (Clarke) is pleased to
submit our proposal for the Village of Buffalo Grove. The purpose of this
Appendix section is to provide information to demonstrate our expertise,
professionalism, experience, and full compliance with all aspects of RFP #
VoBG-018 specifications.
TABLE OF CONTENTS
TAB NO. ITEM DESCRIPTION
1 Cover Letter
2 Bid Documents
• Public Contract Statement
• Schedule of Prices
• Subcontractor Listing
• Reference Listing
3 Certificate of Insurance
4 Performance Bond
I
otarIA',-J°slh,- E.inw'narnoruentaV FDroduds and Se rv%ces Com�ipar)y
Packet Pg. 30
5 Appendices
...�....._p._..... .._.__.._.._........._
Appendix
...�.�........_.....�m--w-w--w_wwwww-_~Content Des...................................._�........... ....�._......�................................................................................... .............
cription
No.
..._....�_........w A
Villa........e ofBuffalo Grove ..w_w�wwwwww�_..�..._......M...............__._____. _..................._w- .
Site Ma
B
Fulltime employee Illinois Department of Agriculture
_.._._....0
Applicator Licenses
Mosquito Control larvicide and adulticide product labels
and
....................._..v....... �m
D
............
....S..........D... ..S ...8_..m............._........................._..........M....._...._....M....
..M.mmmm.M.M............ ..... ........_-__ww__ww._ww...... . t............ .........7......_........_....._
Co DrmiNumerLG02
............
E
Environmental Mosquito Management — A Biorational
................._._.............w.....w.............
Approach....._.... ...__.
F
Clarke staffing list and background
......... M.M.M.__.M._.....M...M.M.M..
G
.__. w _....._ ............................
_M.M.M._�
Vehicle fleet list:
1. Trucks
2. cars
3. ATVs
4. Bell Jet Ranger (N324CM)
. FAA registrationmmmand airworthiness certificate
H
w
Equipment list:
1. Power backpacks
2. ULV truck and ATV mounted sprayers
3. Helicopter, larval, and adult control spray gear
4. Larval dippers
5. Microscopes
6. Gravid traps
7. ABC Traps
8. New Jersey Light Traps
2
OE A Gldbal E w0ronnneiirV-1 Prod,�ict, and Sior vkles Corn
Packet Pg. 31
bt;, R 601 //y
October 7, 2015
Brian Sheehan
Deputy Building Commissioner
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Dear Mr. Sheehan,
We are pleased to submit a proposal for the 2016 season and beyond. The programs
objectives are to protect the public health of Village residents from both the nuisance
and potential disease carrying mosquito populations. Since 1946, Clarke has been
setting an unparalleled standard of excellence in the mosquito control industry. We have
been privileged to provide successful programs for Village for over 30 years.
As the Village reviews our proposal for next year's services, there are several factors that
make Clarke the committed mosquito control partner to over 100 communities in
northern Illinois.
o Illinois Based Company. Clarke's corporate in St. Charles, IL and operational
headquarters in Roselle, Illinois and an extensive staff with over 1,100
combined years of mosquito control experience, including Illinois Department
of Agriculture licensed field technicians and pilots, to ensure uninterrupted
and timely service throughout the entire season. Clarke can respond swiftly
even during any regional public health situation.
o $25 million Umbrella Liability Policy. This policy exceeds the program
specifications. The plan also includes a pollution policy and includes the
Village as additional insured, further minimizing the potential liabilities of the
Village. Additional coverage available upon award.
Larval Site Database. Our Targeted Mosquito Management SystemTM
database allows us to aggressively target known breeding areas
based on historical data collected. Due to Clarke's 30-year history
with the
.
of u ° ����
Packet Pg. 32
Village, our database includes information specific to the Village which
allows our program to be effective and efficient.
o Helicopter. Out Jet Ranger 206 helicopter and Illinois Department of
Agriculture licensed pilot, Pete McNeil are stationed in Roselle. This
allows for continued aerial surveys during the season, provides the
contracted pre -emergence applications and allows us to larvicide large
areas unavailable by ground access following heavy rainfall.
o Biosafety Laboratory 2: Our biosafety laboratory 2 (BSL-2) meets and
exceeds the standard and special practices, safety equipment
and facility requirements that apply to U.S. Department of Health and
Human Services, Centers for Disease Control and Prevention and
National Institutes of Health's Biosafety in Microbiological and
Biomedical Laboratories (BMBL) 5th Edition requirements for testing
of arthropods for arboviruses, including West Nile Virus. The BMBL is
both a code of practice and an authoritative reference for laboratory
practices that safeguard our technicians while protecting the public
health and environment.
o References and experience. Clarke is contracted to perform work in
2016 with all of the surrounding communities in Lake County including
the Village(s) of Long Grove, Lincolnshire, Riverwoods (through the
Southlake Mosquito Abatement District) and unincorporated portions
of Vernon Township. Clarke is able to provide individualized services to
each program while maintaining a regional approach for public health
and safety. We have submitted references for agency which are larger
than the Village in square mileage, health departments and a few
mosquito abatement districts we perform service for in northern
Illinois. Please note additional references are available upon request.
In addition we have supplied a copy of our latest sustainability report, From
Aspiration to Action. You will see continued practices at Clarke that will continue
to develop innovative practices like using bicycle treatments to treat catch basins
that help further protect the environment.
Thank you for the confidence you have placed in Clarke over the past 30 years.
We hope this proposal meets your approval, and we look forward to again
servicing and protecting Village residents in 2016 and beyond.
If you have questions regarding any aspect of our proposal or services, please
feel free to contact me at (630) 671-3112.
Sincerely,
rj
George P. Balis
A 4: iob it I nvIro"rrn"'Ital -'products and �;orry (, , Comm.>any
2
Packet Pg. 33
V o B G-018
VILLAGE OF BUFFALO GROVE PUBLIC CONTRACT STATEMENTS
The Village of Buffalo Grove is required to obtain certain information in the administration and awarding of public contracts.
The following Public Contract Statements shall be executed and notarized.
PUBLIC CONTRACT STATEMENTS
CERTIFICATION OF CONTRACTOR/PROPOSERS
In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq., the Village of Buffalo Grove requires the following certification be
acknowledged:
The below -signed Proposers/contractor hereby certifies that it is not barred from Bidding or supplying any goods, services
or construction let by the Village of Buffalo Grove with or without Bid, due to any violation of either Section 5/33 E-3 or 5/33
E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes, as amended. This act relates to
interference with public contracting, Bid rigging and rotating, kickbacks, and Biding.
CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1
In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1, the Village of Buffalo Grove requires the following certification.
The undersigned does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the
Illinois Department of Revenue unless it is contesting, in accordance with the procedures established by the appropriate
revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false
statement herein: (1) is a Class A Misdemeanor, and (2) voids the contract and allows the Village to recover all amounts
paid to it under the contract.
CONFLICT OF INTEREST
The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general
ethics requirements of the Village:
The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of
acceptance of this (Proposal or purchase order) that none of the following Village Officials is either an officer or director of
supplier or owns five percent (5%) or more of the Supplier: the Village President, the members of the Village Board of
Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission,
the Village Manager and his Assistant or Assistants, or the heads of the various departments within the Village.
If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director
of your business entity or owns five percent (5%) or more thereof:
(official) Kevin Magro
Clarke Environmental Mosquito 1` anagernent, Inc.
Print Na a of Contract r/Proposers/Supplier
Sigraaturtr.
EVP Globa, Assistant Se" , etgy
Title �
Subscribed and Sworn to before me this day of _ _ _ 2015.
Notary Public Notary Expiration Date,,,,,,,
I �VII IN I
� rt NV
Packet Pg. 34
i3.D,a
V o BG-018
SCHEDULE OF PRICES
MOSQUITO ABATEMENT OPERATIONS
TO: THE VILLAGE OF BUFFALO GROVE, ILLINOIS
FULL NAME OF PROPOSER: Clarke En iromnental Mosq!i jVlan ment, Inc.
MAIN BUSINESS ADDRESS: 675 Sidwell Court
Saint Charles, IL 60174
PLACE OF BUSINESS: Roselle, Illinois
The undersigned, declares that it has carefully examined the Scope of Services and all other documents,
and agrees, if the response to the RFP is accepted, that it will enter into a contract with the Village to
complete the Work titled "Mosquito Abatement Operations".
The term of the contract will be for 2 years with 3 possible 1 year extensions.
Schedule of Prices
Item
No.
Item Description
Price
1.
2016 Mosquito Abatement Operations Base Price
$ 49,900.00
2.
2017 Mosquito Abatement Operations Base Price
$ 49,900.00
3.
Option 1(each) Additional Aerial Mosquito Abatement Treatment
$ 5.50 Helicopter
$ 3.50 Fixed Wing
4.
Option 2 (per Acre) Additional Special Event Mosquito Treatment
$ 250 per app.
5
Third Year Option (Item 2,3 and 4) prices as shown above shall be adjusted
by percent (+/-)
% 1.5
6
Fourth Year Option (Item 2,3 and 4) prices as shown above shall be adjusted
by percent (+/-)
% 1.5
7
Fifth Year Option (Item 2,3 and 4) prices as shown above shall be adjusted by
percent (+/-)
% 1.5
Total Base Bid (Items 1,2 and 4)
$ 10t%,0 0.00
Packet Pg. 35
VoBG-018
5_y,
Bidder, to employ the following listed subcontractors for the following enumerated classes of work and is
not to alter or add to such list without the written consent of the Village.
SUBCONTRACTOR
1 Michigan State University
2. Dynamic Aviation
CLASS OF WORK
PCR Confirmation Testing
Fixed Win ULV
_.. _ ..................
......__._ ...._.....
Acknowledgement of receipt of Addenda(s)_ m(list each addendum number)
Attach each signed addendum, if any, to the bid packet as part of your submittal.
0_" m"'LO.a .5l.ii.... i i I_� �EQMA"'L 0. ,
10/7/2015 800-323-5727
Date Phone
Clarke Environmental Mosquito Management, Inc. gbalis(a),clarke.com �
Legal Entity E-mail
(Sig... It r �.....�.�_..�
George Balis
(Print Name)
Packet Pg. 36
JKLELUNQUISDXG
Contact Name: Ms. Kim McGrew,_Su erintendent of Streets
Municipality/Business: City of Elmhurst e.___..............
��-
Dates Employed: 30 + Years
to Present
Phone Number / E-mail address: 630-530-3122 /µ nKim McGrew@e,l hprst,org�
Contact Name: Mr. Ed Levato, Supervisor
Municipality/Business: Bloomingdale Township
Dates Employed: 30 + Years
to Present
Phone Number / E-mail address: 630-529-7715 / edlevato@bloomingdaletownship.com
Contact Name: Ms. Joy Joyce, President
Municipality/Business: Wheaton Mosquito Abatement District
Dates Employed: 30 + Years
to Present
Phone Number / E-mail address: 630-890-2168 / 'ovl'o ce6 mail.com
Contact Name: Ms. Dona Smith President
Municipality/Business: west Chicago Mosquito Abatement District
Dates Employed: 30 + Years
to Present
Phone Number / E-mail address: 630-231-3591 / dsmich@winfieldtownship.com
*Additional Illinois references available upon request
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9.A
Ordinance No. 0-2015-61 : An Ordinance Adding Section 2.08.043,
Budget Officer, to the Village of Buffalo Grove Municipal Code
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval of the ordinance.
The Village of Buffalo Grove has the option of operating under the appropriations method of finances or
the budget officer method. Currently the Village operates under the appropriations method. Staff
recommends changing to the budget officer method as outlined in 65 ILCS 5/8-2-9.1. The impetus for the
change is to bring more transparency and better analysis to the budget process, allow for more flexibility
to react to unforeseen expenditures, and eliminate the need for additional staff time devoted to compiling
the appropriation ordinance and estimate of revenues.
ATTACHMENTS:
• Budget Act (DOCX)
• Ordinance - Budget Officer (DOC)
Trustee Liaison
Trustee Ottenheimer III
Monday, November 2, 2015
Staff Contact
Scott Anderson, Finance
Updated: 10/29/2015 8:58 AM
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9.A.a
(ILIAGE OF
�i�U(°° F ,G110VE
TO: DANE C. BRAGG
FROM: SCOTT D. ANDERSON
SUBJECT: ESTABLISHING BUDGET OFFICER METHOD OF FINANCES
DATE: 10/29/2015
The Village of Buffalo Grove has the option of operating under the appropriations method of finances
or the budget officer method. Currently the Village operates under the appropriations method. Staff
recommends changing to the budget officer method as outlined in 65 ILCS 5/8-2-9.1. The impetus for
the change is to bring more transparency and better analysis to the budget process, allow for more
flexibility to react to unforeseen expenditures, and eliminate the need for additional staff time
devoted to compiling the appropriation ordinance and estimate of revenues.
Under the budget officer method, the budget is a fluid document that can be amended, with Village
Board approval, to reflect actual financial performance. Where the transparency improves is in the
reporting of subsequent year's budgets. One of the requirements from the Government Finance
Officers' Association is to provide trend information through multiple years of budget data. How this
process is flawed under appropriations is that a department could overspend its budget due to
various circumstances but those increases not be captured in the trend analysis. For example;
Under appropriations
Finance Department Budget $1,000,000
Finance Department Appropriation $1,100,000
Unforeseen expenditures result in spending $1,075,000
Under budget officer
Finance Department Budget $1,000,000
Unforeseen expenditure exceed budget $ 75,000
Amended budget (if passed) $1,075,000
Currently, all financial reporting uses the budget amount as the proxy amount for spending which in
this case is 7.5 percent less than what really occurred.
In order to function under the budget officer method, the elected board must vote to do so with an
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9.A.a
affirmative vote of two-thirds of the Village Board. Listed below are the differences in the two
methods of finances.
Appropriations
Under this method, the Village Budget is not the legal spending document. It is used as a
management spending control document. The legal spending authority resides with the
appropriation ordinance. The appropriation ordinance is filed in both counties in conjunction with
the property tax levy and serves as the expenditure justification for the levy request. Because of the
legal restrictions on amending the appropriations ordinance, line items are significantly inflated
beyond the amounts that would be actually necessary for expenditure purposes. That variance
represents contingency funding for unforeseen capital expenditures, debt issuance, and higher than
anticipated operating costs.
The requirement under appropriations is that a public hearing is held and that the ordinance and
budget are available for public inspection within ten days before the hearing. The appropriation must
be approved within the first quarter of the applicable fiscal year.
Staff has always treated the adopted budget as the authoritative spending document. The
appropriation ordinance receives significantly less attention but represents a legal spending amount
that may exceed the budget by as much as twenty-five percent. Again, this has never been an issue
but community stakeholders could ask the question why more time isn't spent on the appropriation
ordinance rather than the budget given the legal standing of the ordinance.
Budget Officer
Under this method, a budget officer must be appointed. In a managerial form of government the a
Village Manager may appoint this position. The responsibilities, as cited in 65 ILCS 5/8-2-9.2, of the I?
0
officer include; 0N
1. Permit, encourage, and establish the use of efficient planning, budgeting, auditing, reporting, 0
accounting, and other fiscal management procedures in all municipal departments, a
commissions, and boards.
2. Compile an annual budget in accordance with Section 8-2-9.3. 00
c
d
3. Examine all books and records of all municipal departments, commissions, and boards which
relate to monies received by the municipality, municipal departments, commissions, and `6
a
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9.A.a
boards, and paid out by the municipality, municipal department, commissions, and boards,
debts and accounts receivable, amounts owed by or to the municipality, municipal
departments, commission, and boards.
4. Obtain such additional information from the municipality, municipal departments,
commission and boards as may be useful to the budget officer for purposes of compiling a
municipal budget, such information to be furnished by the municipality, municipal
departments, commissions, and boards in the form required by the budget officer. Any
department, commission or board which refuses to make such information as requested of it
available to the budget officer shall not be permitted to make expenditures under any
subsequent budget for the municipality until such municipal department, commission, or
board shall comply in full with the request of the budget officer.
5. Establish and maintain such procedures as shall insure that no expenditures are made by the
municipality, municipal departments, commissions, or board except as authorized by the
budget.
The annual budget serves in lieu of the appropriation ordinance and must be adopted prior to
the beginning of the fiscal year. The budget may contain an amount set aside for contingencies
(unforeseen expenditures). This amount cannot exceed 10 percent of the total budget, less the
amount set aside for contingency purposes.
The budget may be revised by deleting, adding to, changing or creating new objects or purposes
at any time during the fiscal year by a 2/3 majority vote of the Village Board. Of course, no
increase can be made to the budget unless funds are available. The tentative budget must be
made available for public inspection at least ten days prior to its passage. A notice must be
published not less than one week after the budget is made available for public inspection and at
least one week prior to the public hearing.
The following chart shows the major differences between the two methods of finance.
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9.A.a
The only real disadvantage of the budget officer method is that a budget must be passed before the
start of the fiscal year. This has never been an issue in the past, but staff will continue to schedule
the budget presentation (hearing) in November to ensure that there is adequate time for budget
passage.
Under the budget officer method, the annual budget becomes a more fluid and transparent process.
Once the annual budget is approved, any changes to the budget must be presented to the Village
Board as amendments, and approved by a 2/3 majority vote. Those amendments then become a part
of the original document. At the end of the fiscal year, the original budget, plus amendments, will
result in the final budget. From a historical perspective, the ability to adjust the budget to reflect
actual expenditures provides more clarity for trend analysis.
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9.A.b
ORDINANCE NO. 2015-
AN ORDINANCE ADDING SECTION 2.08.043, BUDGET OFFICER,
TO THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and
WHEREAS, the Village of Buffalo Grove has the option of operating under the
appropriations method of finances or the budget officer method; and
WHEREAS, staff believes the budget method of finances provides more
transparency in the budget process and improves the quality of financial reporting; and
WHEREAS, to operate under the budget method of finances a budget officer
must be appointed as outlined in 65 ILCS 5/8-2-9.1.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS
that:
Section 1. Section 2.08.043, Budget Officer, is hereby added to the Village of Buffalo
Grove Municipal Code to read as follows:
2.08.043 Budget Officer
A. Creation; Appointment. There is created the office of Budget Officer. The Budget
Officer shall be appointed by the Village Manager, who may appoint himself or herself,
or any other officer or employee of the Village, to fill that office.
B. Bond. Before entering upon the duties of the office of Budget Officer, the Budget
Officer shall take an oath of office and shall execute and file with the Village Treasurer a
bond with security in the penal sum of $ . The bond shall be payable to
the Village, and shall be conditioned upon the faithful performance of the duties
of the office of Budget Officer, according to law and the ordinances of the Village. The
premiums for such bond shall be paid by the Village.
C. Compensation. The Budget Officer shall serve without compensation.
D. Powers and Duties. The Budget Officer shall have the powers and duties provided
for in Sections 8-2-9.2 and 8-2-9.3 of the Illinois Municipal Code. and shall be
responsible for compiling an annual budget in accordance with Section 8-2-9.3 of the
Illinois Municipal Code
Section 2. Subsection K. of Section 2.08.040, Duties, is hereby amended to read as
follows:
2.08.040 Duties
K. Prepare a budget report indicating the funds necessary to defray the estimated
expenses of the Village for the fiscal year; prepare the annual budget in time for
consideration and enactment by the Corporate Authorities as required by statute; and
prepare the annual tax levy;
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9.A.b
Section 3. This ordinance shall be in full force and effect from and after its passage as of
November 2, 2015. This ordinance may be published in pamphlet form.
AYES:
NAYES:
ABSENT:
PASSED: 12015.
APPROVED: , 2015.
PUBLISHED: , 2015.
ATTEST:
Janet Sirabian Village Clerk
APPROVED:
Beverly Sussman Village President
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9.B
Ordinance No. 0-2015-62 : An Ordinance Providing for the
Outstanding Taxable General Obligation Line of Credit Note of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois,
Previously Issued in 2012 to Pay the Costs of Necessary
Expenditures, and Affirming the Security for and Payment of Said
Notice.
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Recommendation of Action
Staff recommends approval.
Staff recommends that the Village President and Board of Trustees approve the attached ordinance
amending a $6 million taxable line of credit (LOC) with PNC Bank. The attached ordinance amends the
original issuance of the $6 million LOC. The significant changes include extending the line to $8 million
with a final maturity date of November 19, 2018.
ATTACHMENTS:
• Line of Credit - Amendment (DOC)
• 2012 line of credit - Amendment memo(DOCX)
Trustee Liaison
Trustee Ottenheimer III
Monday, November 2, 2015
Staff Contact
Scott Anderson, Finance
Updated: 10/29/2015 8:58 AM
Page 1
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9.B.a
EXTRACT OF MINUTES of the regular public meeting of the
President and Board of Trustees of the Village of Buffalo Grove,
Lake and Cook Counties, Illinois, held at Village Hall, 50 Raupp
Boulevard, in said Village, at 7:30 p.m., on the 2nd day of
November 2015.
The President called the meeting to order and directed the President and Board of
Trustees to call the roll.
Upon the roll being called, the following Trustees answered present:
The following Trustees were allowed by a majority of the President and Board of
Trustees in accordance with and to the extent allowed by the rules adopted by the President and
Board of Trustees to attend the meeting by video or audio conference:
No Trustee was not permitted to attend the meeting by video or audio conference.
The following Trustees were absent and did not participate in the meeting in any manner
or to any extent whatsoever:
The President announced that the next item of business before the President and Board of
Trustees was the consideration of Ordinance 2015- providing for the amendment of the
Village's outstanding Taxable General Obligation Line of Credit Note, previously issued to pay
the costs of necessary expenditures within the Village and affirming the security for and payment
of said note.
Whereupon Trustee presented and explained, and there was incorporated into
the record in full the following Ordinance:
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9.B.a
ORDINANCE 2015- providing for the amendment of the
outstanding Taxable General Obligation Line of Credit Note of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois,
previously issued in 2012 to pay the costs of necessary
expenditures, and affn-ming the security for and payment of said
note.
(the "Ordinance ").
Trustee moved and Trustee seconded the motion
that the Ordinance as presented be adopted.
A President and Board of Trustees discussion of the matter followed. During the
President and Board of Trustees discussion, the President gave a public recital of the nature of
the matter, which included a reading of the title of the Ordinance and statements (1) that the
Ordinance provided for the amendment of a taxable general obligation line of credit note
previously issued for the purpose of paying the costs of necessary expenditures within the
Village, (2) that the note was issued without referendum pursuant to the home rule powers of the
Village, (3) that the Ordinance affirms the security for the note, and (4) that the Ordinance
provides and affirms many details for the note, including those relating to terms and form of the
note, and appropriations. The President directed that the roll be called for a vote upon the motion
to adopt the Ordinance.
Upon the roll being called, the following Trustees voted AYE:
and the following Trustees voted NAY:
Whereupon the President declared the motion carried and the Ordinance adopted, and
henceforth did approve and sign the same in open meeting, and did direct the President and
Board of Trustees to record the same in full in the records of the President and Board of Trustees
of the Village of Buffalo Grove, Lake and Cook Counties, Illinois.
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9.B.a
Other business was duly transacted at said meeting.
Upon motion duly made and carried, the meeting was adjourned.
Village Clerk
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9.B.a
ORDINANCE 2015- providing for the amendment of the
outstanding Taxable General Obligation Line of Credit Note of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois,
previously issued in 2012 to pay the costs of necessary
expenditures, and affirming the security for and payment of said
note.
Adopted by the President and Board
of Trustees on the 2nd day of
November 2015.
Published in Pamphlet Form by
authority of the President and Board
of Trustees on the 2nd day of
November 2015.
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9.B.a
TABLE OF CONTENTS
PAGE
SECTION1. DEFINITIONS..............................................................................................................2
SECTION2. FINDINGS....................................................................................................................4
SECTION 3. EXECUTION OF THE FIRST AMENDMENT TO THE LETTER
AGREEMENT AUTHORIZED..........................................................................5
SECTION4. NOTE DETAILS...........................................................................................................5
SECTION 5. AMENDMENT AND DELIVERY OF NOTE....................................................................8
SECTION 6. SECURITY; PAYMENT.................................................................................................8
SECTION 7. USE OF PROCEEDS, GENERAL FUND..........................................................................9
SECTION S. GENERAL COVENANTS............................................................................................10
SECTION 9. TAXABLE OBLIGATION............................................................................................10
SECTION 10. PUBLICATION OF ORDINANCE...............................................................................11
SECTION 11. SUPERSEDER AND EFFECTIVE DATE......................................................................11
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9.B.a
ORDINANCE 2015- providing for the amendment of the
outstanding Taxable General Obligation Line of Credit Note of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois,
previously issued in 2012 to pay the costs of necessary
expenditures, and affn-ming the security for and payment of said
note.
• PREAMBLES •
WHEREAS:
A. The Village of Buffalo Grove, Lake and Cook Counties, Illinois (the "Village"),
is a duly organized municipality under the laws of the State of Illinois, operating generally under
the Illinois Municipal Code, as amended; has determined by referendum to be a home rule unit
pursuant to the provisions of Section 6 of Article VII of the Constitution of the State of Illinois,
and as a home rule unit, the Village may exercise any power or perform any function pertaining
to its government and affairs, including, but not limited to, the power to tax and to incur debt (the
Illinois Municipal Code as supplemented and, where in conflict, superseded by said
constitutional powers, being the `Act").
B. Pursuant to the provisions of the Act, the Village has the power to incur debt
payable from ad valorem property tax receipts or from any other lawful source and maturing
within 40 years from the time it is incurred without prior referendum approval.
C. The President and Board of Trustees of the Village (the "Village Board") has
considered the needs of the Village and its residents and has determined and does hereby
determine that it is desirable and in the best interests of the Village to continue to pay the costs of
necessary expenditures, including but not limited to road repair and improvements, water and
sewer main repair and replacements and other necessary expenditures for public purposes (the
"Necessary Expenditures ").
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9.B.a
D. The estimated cost of the Necessary Expenditures is not less than the sum of
$8,000,000.
E. The Village has previously issued on November 20, 2012, and there is currently
outstanding the Village's Taxable General Obligation Line of Credit Note, in the maximum
principal amount of $6,000,000, with a final maturity date of November 19, 2015.
F. The Village Board hereby expressly determines that it is advisable, necessary and
in the best interests of the Village that the maximum principal amount of the outstanding Taxable
General Obligation Line of Credit Note be increased to $8,000,000 and the final maturity date of
such note be extended to November 19, 2018.
G. The Village Board hereby further expressly determines that it is advisable,
necessary and in the best interests of the Village that the Village authorize the execution and
delivery of an amendment to the existing Letter Agreement -Committed Line of Credit, to pay the
Necessary Expenditures (as amended, the "Agreement" as hereinafter more completely defined)
H. It is in the best interests of the inhabitants of the Village and necessary for the
government and affairs of the Village also to authorize an Amended and Restated Committed
Line of Credit Note (the "Note ") to evidence the obligation to repay the principal of and interest
on amounts drawn down by the Village under such Agreement.
I. To such end it is hereby deemed advisable and necessary that the Village Board
now adopts this Ordinance so to specify, determine and authorize.
Now THEREFORE Be It and It Is Hereby Ordained by the President and Board of Trustees
of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, in the exercise of its home
rule powers, as follows:
Section 1. Definitions. In addition to such other words and terms used and defined in
this Ordinance, the following words and terms used in this Ordinance shall have the following
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9.B.a
meanings unless, in either case, the context or use clearly indicates another or different meaning
is intended.
A. The following words and terms are as defined in the preambles.
Act
Necessary Expenditures
Note
Village
Village Board
B. The following words and terms are defined as set forth.
"Agreement" means that certain Letter Agreement - Committed Line of Credit,
between the Village and the Purchaser, providing for the creation of a line of credit for
the Village and the issuance of a Note to evidence the obligation of the Village to repay
amounts due and owing thereunder, as amended by the Amendment.
"Amendment" means the First Amendment to the Agreement, between the
Village and the Purchaser, authorized to be executed and delivered by this Ordinance.
"Code" means the Internal Revenue Code of 1986, as amended.
"Designated Officer" means the President, Village Manager, Village Treasurer or
any other office or employee of the Village so designated by a written instrument signed
by the President or the Village Treasurer.
its face.
"Face Amount" means the authorized maximum amount of the Note, as stated on
"Maturity Date " means the date on which the principal of the Note is due and
owing under the Note and the Agreement.
"Note Register" means the books of the Village kept by the Note Registrar to
evidence the registration and transfer of the Note.
"Note Registrar" means the Village Treasurer of the Village.
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9.B.a
"Ordinance" means this Ordinance as originally introduced and adopted and as
the same may from time to time be amended or supplemented in accordance with the
terms hereof.
"Original Ordinance " means the Ordinance of the Village Board adopted on
November 12, 2012, authorizing the execution and delivery of the Note and Agreement in
their original forms.
"Paying Agent" means the Village Treasurer.
Purchaser" means PNC Bank, National Association, the purchaser of the Note
and the counterparty to the Agreement.
"Regular Record Date" means the day immediately prior to any interest payment
date on the Note.
"Taxable " means, with reference to the Note, the status of interest paid and
received thereon as includable in the gross income of the owners thereof under the Code
for federal income tax purposes.
Section 2. Findings. The Village Board hereby finds and determines that (a) all of the
recitals contained in the preambles to this Ordinance are full, true and correct and hereby
incorporates them into this Ordinance by this reference; (b) this Ordinance is adopted pursuant to
Section 6 of Article VII of the Illinois Constitution of 1970; (c) it is necessary and in the best
interests of the Village that the Village adopt this Ordinance; (d) it is necessary and in the best
interests of the Village that the Amendment be executed so as to continue to pay the costs of the
Necessary Expenditures; and (e) the execution of the Amendment, the borrowing of money for
the purposes authorized therein and the amendment, execution and delivery of the Note, as
amended, is for a proper public purpose and is in the public interest.
in
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9.B.a
Section 3. Execution of the First Amendment to the Letter Agreement Authorized. The
Village is hereby authorized to enter into the Amendment with the Purchaser in the form to be
negotiated with the Purchaser, provided, however, that in the event of any conflict between the
terms and provisions of this Ordinance and the Amendment, the terms and provisions of this
Ordinance shall in all events control. Each of the President or the Village Treasurer be, and
hereby is, authorized, empowered and directed to execute, and his or her execution thereof shall
constitute conclusive evidence of the approval of any and all terms contained in the Amendment
and the Note by the Village Board, and the Village Clerk be, and hereby is, authorized,
empowered and directed to attest the Amendment and the Note in the name, for and on behalf of
the Village, and thereupon to cause the Amendment to be delivered to the Purchaser. The
Amendment (as executed) is entered into to provide for the continued loan of the proceeds of the
Note to the Village and the use of such proceeds as aforesaid and to pay the costs of amending
the Note, in the manner and with the effect therein provided. From and after the execution and
delivery of the Amendment, the officers, employees and agents of the Village are hereby
authorized, empowered and directed to do all such acts and things and to execute all such
documents as may be necessary to carry out and comply with the provisions of the Amendment
and the Note as executed and each Designated Officer is hereby authorized to make requests for
advances pursuant to the Agreement and the Note; and the Agreement and the Note shall
constitute, and hereby is made, a part of this Ordinance, and a copy of the Agreement and the
Note shall be placed in the official records of the Village, and shall be available for public
inspection at the office of the President and Board of Trustees.
Section 4. Note Details. The Note is hereby authorized to be amended and delivered
as a revolving line of credit note and shall be amended and delivered in the principal amount of
$8,000,000. The Note shall continue to be dated when originally delivered under the Agreement
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9.B.a
(the "Dated Date "), and the amount of the Note issued, being the sum of the amounts advanced
under the Note, not in excess of the Face Amount, less in each case principal payments made
from time to time thereon, shall be the "Outstanding Principal Amount" of the Note. The
Outstanding Principal Amount of the Note from time to time outstanding shall bear interest at the
rate set forth in the Note; provided, however, that in no event shall such rate exceed twenty
percent (20%) per annum, with interest payable on such date or dates as provided in the Note,
upon prepayment and on the Maturity Date. The Maturity Date shall be not later than six years
from its Dated Date.
The Note shall continue to bear interest on the Outstanding Principal Amount from time
to time at the rate provided, in each case from the time advanced until duly paid or provided for,
such interest being computed as provided in the Note.
Subject to the provisions of the Agreement and the Note, the interest on and all payments
of principal of the Note shall be payable in lawful money of the United States of America, or by
electronic funds transfer of lawful money of the United States of America, upon presentation at
the office of the Note Registrar; provided, however, that so long as a financial institution is the
registered owner of the Note, then such payments shall be made by check or draft or electronic
funds transfer or account transfer to the person in whose name the Note is registered as evidenced
by the Note Register at the close of business on the applicable Regular Record Date, which
payment shall be made in lawful money of the United States of America and (if by check or
draft) mailed to the address or (if by funds transfer) transferred to such account of such registered
owner as it appears on the Note Register or at such other address or account as may be furnished
in writing to the Note Registrar; and provided, further, that the final installment of principal of
and interest on the Note shall be paid upon surrender in lawful money of the United States of
I on
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9.B.a
America, at the principal office maintained for the purpose by the Paying Agent or its proper
agent.
The Note shall be redeemable or prepayable prior to maturity at the option of the Village,
in whole or in part on any date, at a redemption or prepayment price of par plus accrued interest
to the date of redemption or prepayment. The Note may be repaid in whole or in part and drawn
upon again during its term as provided in the Agreement and the Note.
The Note shall be substantially in the form attached to the Agreement and as approved by
the President or the Village Treasurer, his or her execution thereof to constitute approval of all
terms set forth therein by the Village Board, and shall have impressed or imprinted thereon the
corporate seal of the Village and shall be attested by the manual signature of the Village Clerk,
and in case any officer whose signature shall appear on the Note shall cease to be such officer
before the delivery of the Note, such signature shall nevertheless be valid and sufficient for all
purposes, the same as if such officer had remained in office until delivery.
The execution by the Village of the fully registered Note, including the Note as amended
and restated, shall constitute full and due authorization of the Note, and the Note Registrar shall
thereby be authorized to authenticate, date and deliver the Note, included the Note as amended
and restated. The person in whose name the Note shall be registered shall be deemed and
regarded as the absolute owner thereof for all purposes, and payment of the principal of or
interest on the Note shall be made only to or upon the order of the registered owner thereof or the
owner's legal representative. All such payments shall be valid and effectual to satisfy and
discharge the liability upon the Note to the extent of the sum or sums so paid.
The Note shall have thereon a certificate of authentication duly executed by the Note
Registrar as authenticating agent of the Village and showing the date of authentication. The Note
shall not be valid or obligatory for any purpose or be entitled to any security or benefit under this
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9.B.a
Ordinance unless and until such certificate of authentication shall have been duly executed by the
Note Registrar by manual signature, and such certificate of authentication upon the Note shall be
conclusive evidence that the Note has been authenticated and delivered under this Ordinance.
Section S. Amendment and Delivery of the Note. The Note hereby authorized and as
authorized in the Original Ordinance shall be amended, executed and delivered as herein and
therein provided as soon after the passage hereof as may be, and thereupon be deposited with the
Village Treasurer, and be by said Treasurer delivered to the Purchaser; the contract for the
increase in the principal amount of the Note evidenced by the Agreement is in all respects
ratified, approved and confirmed, it being hereby found and determined that the Agreement and
the Note are in the best interests of the Village and that no person holding any office of the
Village, either by election or appointment, is in any manner financially interested directly in his
or her own name or indirectly in the name of any other person, association, trust or corporation,
in the Agreement.
Any Designated Officer and such other officers and officials of the Village as may be
necessary are hereby authorized to execute such other documents, as may be necessary to
implement the Agreement and the transactions contemplated thereby and to effect the
amendment and delivery of the Note, and execution thereof by such officers is hereby deemed
conclusive evidence of approval thereof with such changes, additions, insertions, omissions or
deletions as such officers may determine, with no further official action of or direction by the
Village Board.
Section 6. Security; Payment. The security for the payment of the Note is and shall
continue to be as follows: (a) the proceeds of the Note as and to the extent not committed by
contract to pay the Necessary Expenditures and (b) the full faith and credit general obligation
pledge of the Village, to which as and to the extent necessary, for the purpose of providing funds
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required to pay the interest on the Note promptly when and as the same falls due, and to pay and
discharge the principal thereof at maturity, all of the taxable property within the Village is subject
to a direct annual tax, without limit as to rate or amount; provided, however, that (a) a separate
tax for the Note need not be levied for so long as there is no default on the Note unless so
determined by the Village Board in its discretion and (b) following a default on the Note a
separate tax levy shall be placed on file with the County Clerks of Lake and Cook Counties,
Illinois, no later than the last day permitted for such filings during the then current tax levy year.
The Village covenants and agrees with the Purchaser that so long the Note remains
outstanding, the Village will take no action or fail to take any action which in any way would
adversely affect the security for the Note or the ability of the Village to levy and collect taxes, if
necessary, to pay the Note.
Section 7. Use of Proceeds, General Fund. Note proceeds and other funds of the
Village as noted shall continue to be and are hereby appropriated as follows: The drawdown of
the principal proceeds of the Note shall be set aside in a separate fund, heretofore created, and
designated as the "General Fund, " and be used to pay the Necessary Expenditures when due,
including costs of issuance of the Note, and interest on or principal of the Note at any time there
are insufficient funds from other sources to pay the same. The Village Treasurer shall continue
to keep a complete and accurate record of the expenditure of the proceeds of the Note, including
the dates of each draw on the Note, the dates the amount of such draw were expended, the
purposes of such expenditures by budget item and further detail, including to whom the payment
was made, and the useful life of any capital asset for which payment is made. Further, if
repayments are made on the Note from time to time, the Treasurer shall at the time of such
prepayment allocate same to an expenditure as previously made and shall keep a record of such
allocations.
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Section 8. General Covenants. The Village affirms and again covenants and agrees
with the Purchaser that, so long as the Note remains outstanding and unpaid:
(a) The Village will punctually pay or cause to be paid the principal of and
interest on the Note in strict conformity with the terms of the Agreement, the Note, the
Original Ordinance and this Ordinance, and it will faithfully observe and perform all of
the conditions, covenants and requirements thereof.
(b) The Village will keep, or cause to be kept, proper books of record and
accounts, separate from all other records and accounts of the Village, in which complete
and correct entries shall be made of all transactions relating to the Necessary
Expenditures. Such books of record and accounts shall at all times during business hours
be subject to the inspection of the Purchaser or its representatives authorized in writing.
(c) The Village will furnish a copy of the annual financial statements of the
Village to the Purchaser promptly when such financial statements become available, and
in any event, within 180 days of the close of such fiscal year.
(d) The Village will preserve and protect the security of the Note and the rights
of the registered owners of the Note.
(e) The Village will adopt, make, execute and deliver any and all such further
ordinances, resolutions, instruments and assurances as may be reasonably necessary or
proper to carry out the intention of, or to facilitate the performance of, the Original
Ordinance and this Ordinance, and for the better assuring and confirming unto the
registered owner of the Note of the rights and benefits provided in the Original Ordinance
and this Ordinance.
Section 9. Taxable Obligation. The Note shall be continued as a Taxable obligation.
For any proceeds of the Note that are used to pay, directly or indirectly, in whole or in part, for an
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expenditure that has been paid by the Village prior to the date hereof, this Ordinance is in itself a
declaration of official intent under the United States Internal Revenue Service Treasury
Regulations Section 1.150-2 as to all costs paid after the date hereof and prior to the Village's
receipt of the proceeds of the Note.
Section 10. Publication of Ordinance. A full, true and complete copy of this Ordinance
shall be published in pamphlet form by authority of the Village Board.
Section 11. Superseder and Effective Date. All ordinances, resolutions and orders, or
parts thereof, in conflict herewith, are to the extent of such conflict hereby superseded; and this
Ordinance shall be in full force and effect immediately upon its passage and approval.
AYES:
NAYS:
ABSENT:
ADOPTED: November 2, 2015
APPROVED: November 2, 2015
President, Village of Buffalo
Grove, Lake and Cook Counties,
Illinois
RECORDED In Village Records: November 2, 2015.
PUBLISHED in pamphlet form by authority of the Village Board on November 2, 2015.
ATTEST:
Village Clerk, Village of Buffalo Grove,
Lake and Cook Counties, Illinois
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9.B.a
STATE OF ILLINOIS )
) SS
COUNTY OF LAKE )
CERTIFICATION OF AGENDA, MINUTES AND ORDINANCE
I, the undersigned, do hereby certify that I am the duly qualified and acting Village Clerk
of the Village of Buffalo Grove, Lake and Cook Counties, Illinois (the "Village"), and as such
official I am the keeper of the official journal of proceedings, books, records, minutes and files of
the Village and of the President and Board of Trustees (the "Village Board") thereof.
I do further certify that the foregoing is a full, true and complete transcript of that portion
of the minutes of the meeting of the Village Board held on the 2nd day of November 2015
insofar as the same relates to the adoption of a Ordinance and entitled:
ORDINANCE 2015- providing for the amendment of the
outstanding Taxable General Obligation Line of Credit Note of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois,
previously issued in 2012 to pay the costs of necessary
expenditures, and affirming the security for and payment of said
note.
a true, correct and complete copy of which said Ordinance as adopted at said meeting appears in
the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Village Board on the adoption of said
Ordinance were taken openly; that the vote on the adoption of said Ordinance was taken openly;
that said meeting was held at a specified time and place convenient to the public; that notice of
said meeting was duly given to all newspapers, radio or television stations and other news media
requesting such notice; that an agenda for said meeting was posted at the location where said
meeting was held and the principal office of the Village Board at least 72 hours in advance of the
holding of said meeting, that a true, correct and complete copy of said agenda as so posted is
attached hereto as Exhibit A, and that said meeting was called and held in strict compliance with
the provisions of the Open Meetings Act of the State of Illinois, as amended, and the Illinois
Municipal Code, as amended, and that the Village Board has complied with all of the provisions
of said Act and said Code and with all of the procedural rules of the Village Board in the
adoption of said Ordinance.
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IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the Village
this 2nd day of November 2015.
[SEAL]
Village Clerk
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STATE OF ILLINOIS )
) SS
COUNTY OF LAKE )
CERTIFICATE OF PUBLICATION IN PAMPHLET FORM
I, the undersigned, do hereby certify that I am the duly qualified and acting Village Clerk
of the Village of Buffalo Grove, Lake and Cook Counties, Illinois (the "Village"), and as such
official I am the keeper of the official journal of proceedings, books, records, minutes, and files
of the Village and of the President and Board of Trustees (the "Village Board") thereof.
I do further certify that on the 2nd day of November 2015 there was published in
pamphlet form, by authority of the Village Board, a true, correct and complete copy of
Ordinance 2015- of the Village providing for the amendment of the outstanding Taxable
General Obligation Line of Credit Note of the Village and that said Ordinance as so published
was on said date readily available for public inspection and distribution, in sufficient number to
meet the needs of the general public, at my office as Village Clerk located in the Village.
IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the
Village this 2nd day of November 2015.
Village Clerk
[SEAL]
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9.B.b
BUFFALO GRON/E,
TO: DANE C. BRAGG
FROM: SCOTT D ANDERSON
SUBJECT: ORDINANCE AMENDING THE OUTSTANDING LINE OF CREDIT
DATE: 10/29/2015
11
Recommendation:
Staff recommends approval of an amendment of the outstanding taxable general obligation line of
credit (LOC) issued in FY 2012. That LOC is due to mature on November 19, 2015.
History:
On April 30th, 2012, staff presented at the Committee of the Whole Meeting a line of credit financing
option to address the removal and replanting of approximately 7,300 Ash Trees decimated by the
Emerald Ash Borer. After a competitive process of soliciting proposals, led by Speer Financial, PNC
Bank submitted the most favorable proposal. On September 10th, the Village Board authorized the
Village Manager to enter execute a terms and conditions with PNC Bank and further negotiate the
credit line.
The original Committed Line of Credit (LOC) Note provided for the terms and conditions of the LOC.
The rate of interest is the Daily LIBOR (London Interbank Offered Rate) plus 60 basis points (.60%).
The Village reserved the right to prepay any advance of the LOC at any time and from time to time, in
whole or in part (but not less than $100,000). There are fees associated with the unused portion of
the LOC in the amount of 10 basis points (.10%) due to the cost of reserving capital.
One negative covenant of note as cited in the Committed Line of Credit Letter Agreement is that the
Village may incur up to $40 million in additional indebtedness during the three year period ending
November 19, 2015 now extended to 2018, provided however, that no indebtedness shall be
incurred without the consent of PNC Bank if the long-term debt rating of the Village is downgraded
by any of Standard & Poor's, Fitch or Moody's below "AA+," "AA+" or Aa1," respectively, or the
equivalent of such rating. This would be a two step downgrade from the Village's current ratings.
Changes:
The attached ordinance amends the original issuance of the $6 million LOC. The significant changes
include extending the line to $8 million with a final maturity date of November 19, 2018. The village
will still have approximately $1.5 million available to borrow against the original $6 million (LOC) and
with the additional $2 million added to the line, the Village will have $3.5 million to use to fund water
system and other infrastructure repairs that may be required in advance of a formal General
Obligation bond issue. It is estimated that the Water Fund will have under $2 million dollars in the
fund at the end of FY 2015. The extension of the LOC and the increase in the line limit affords the
Village some flexibility, with favorable borrowing terms, to address major infrastructure repairs
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and/or the ability to respond to road projects in the event of a freeze in Motor Fuel Tax distributions
from the state.
The interest rate for the extension is still based upon the Daily LIBOR (London Interbank Offered
Rate) plus 70 basis points (.70%). Today the Daily LIBOR is .13150 resulting in an interest rate today
of .831%.
The process to withdraw funds will not change; a memorandum will be provided to the Village
Manager and forwarded to the Village Board detailing the amount of the request, for what project,
and who the vendor was.
The issue is set to close on November 19tn
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9.0
Ordinance No. 0-2015-63 : Ordinance Adding Chapter 13.13 to the
Buffalo Grove Municipal Code
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
Staff recommends approval.
Staff recommends approval of an Ordinance Adding Chapter 13.13 to the Buffalo Grove Municipal Code.
The Ordinance creates the Stormwater Utility and outlines the authority and procedures for managing the
Stormwater System.
ATTACHMENTS:
• Stormwater Utility Ordinance Title 13 - Revised 2 (DOCX)
Trustee Liaison Staff Contact
Trustee Stein Michael Reynolds, Public Works
Monday, November 2, 2015
Updated: 10/27/2015 4:40 PM Page 1
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ORDINANCE NO.2015-
AN ORDINANCE
ADDING CHAPTER 13.13,
STORMWATER UTILITY,
TO THE BUFFALO GROVE MUNICIPAL CODE
WHEREAS, the Village of Buffalo Grove ("Village") is a home rule municipality in
accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and,
pursuant thereto, has the authority, except as limited by said Section 6 of Article VII, to exercise
any power and perform any function pertaining to the government and affairs of the Village,
including the power to regulate for the protection of the public health, safety and welfare; and
WHEREAS, the Village owns and operates a system of storm sewers, drains, pipes,
pump stations and outlets that collects stormwater that drains from properties located within the
corporate limits of the Village and transports that stormwater to open watercourses; and
WHEREAS, the principal watercourses that drain stormwater runoff from the Village
are the Aptakisic Creek, Buffalo Creek, Indian Creek, Kildeer Creek, Aspen Ditch, Farrington
Ditch, and White Pine Ditch; and
WHEREAS, the Buffalo Grove Village Board ("Village Board") finds and determines
that, due to the high cost of some of the stormwater projects and the long life of stormwater
facilities once they are in place, it is in the best interests of the Village and its residents that the
cost of the stormwater projects be spread over a long period of time, so that, to the extent
reasonably possible, the stormwater projects are paid for as the improvements are used and
current users of the Stormwater System do not bear the cost of the Stormwater System for future
users; and
WHEREAS, the Village Board finds and determines that all land in the Village
contributes to stormwater runoff and either uses or benefits from the maintenance of the
Stormwater System; and
WHEREAS, the Village Board finds and determines that it is in the best interests of the
health, safety and general welfare of the Village and its residents that the Stormwater System be
operated as a municipal utility that is funded through user fees rather than property taxes; and
NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of
the Village of Buffalo Grove, Cook and Lake Counties, Illinois as follows:
SECTION 1: The foregoing recitals are hereby incorporated as the findings of the
Corporate Authorities of the Village of Buffalo Grove, as if fully set forth herein.
SECTION 2: Title 13 of the Village of Buffalo Grove Municipal Code, "Water and
Sewers," is hereby amended by adding a new Chapter 13.13, which shall be titled "Stormwater
Utility" and shall provide as follows:
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Chapter 13.13
Stormwater Utility
Sections:
13.13.010
Legislative findings, policy and purpose.
13.13.020
Definitions.
13.13.030
Stormwater Utility established.
13.13.040
Scope of responsibility of Stormwater Utility.
13.13.050
Stormwater Utility fund.
13.13.060
Parcel database.
13.13.065
Fee Assessments
13.13.070
Exemptions from Stormwater Utility Fee.
13.13.080
Stormwater service connections.
13.13.090
Interference with Stormwater System.
13.13.100
Responsibility for damage to Stormwater System.
Section 13.13.010 Legislative findings; policy and purpose.
A. Legislative findings. The Corporate Authorities of the Village of Buffalo Grove
find that:
1. All real property in the Village contributes to runoff and either uses or
benefits from the maintenance of the Stormwater System;
2. In order to provide an effective and long term approach to stormwater
management within the Village, it is necessary to provide an adequate and stable revenue
stream for the construction, maintenance, operation and improvement of the Village of
Buffalo Grove Stormwater System; and
3. It is in the best interests of the health, safety and general welfare of the
Village, its residents and property owners, that the Village of Buffalo Grove Stormwater
System be operated as a municipal utility that is funded through user fees.
B. Statement of policy.
1. It is the policy of the Village of Buffalo Grove to provide a dedicated funding
source for the construction, maintenance, operation and improvement of stormwater
facilities in the Village, so that the Village is able to proactively manage stormwater for
the benefit of all residents and owners of real property within the Village.
2. It is the policy of the Village of Buffalo Grove that, except as provided in
Section 13.13.070, the owner or owners of any real property in the Village that uses or
benefits from the Village's Stormwater System be charged a Stormwater Utility fee,
whether or not the owner or parcel is exempt from real estate taxation.
C. Purpose. The purpose of this Chapter is to establish a Stormwater Utility to
protect the public health, safety and welfare of the residents of the Village of Buffalo
Grove by reducing damage to property and local waterways from stormwater runoff and
floods, through the construction and operation of flood reduction and control facilities,
and through water quality management and floodplain management.
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Section 13.13.020 Definitions.
The following words, terms and phases, when used in this Chapter, shall have the
meanings ascribed to them in this Section, except where the context clearly indicates a
different meaning.
"Delinquent Accounts" means an account for which the billing amount has not been paid
within the prescribed period of time as specified on the utility bill or stormwater invoice.
"Developed Land" means a parcel within the corporate limits of the Village that has been
altered from its natural state by the addition of impervious area.
"Direct Discharge" means the conveyance of stormwater runoff directly from a parcel of
property to a receiving stream, creek, ditch or river, without using any part of the
Stormwater System.
"Impervious Area" means the area within a parcel that prevents or significantly impedes
the infiltration of stormwater into the soil. Impervious areas shall include, but are not
limited to buildings, roofed structures, paved areas, walkways, driveways, parking lots,
patios, decks, swimming pools, and similar non -porous areas.
"NPDES" or National Pollutant Discharge Elimination System means the national
permitting program implemented under the Clean Water Act.
"Parcel" means an area of land within the corporate limits of the Village that has been
established by a plat or other legal means and has been assigned a Property Index
Number (PIN) by the County in which the parcel is located.
"Public Right -of -Way" means a parcel of land owned by a local unit of government or
other taxing authority.
"Stormwater Service Connection" means such pumps, pipes, drains and other
appurtenances necessary to drain and channel runoff from any parcel into the Village of
Buffalo Grove Stormwater System.
"Stormwater System", means the system of conveyances owned and operated by the
Village and designed for or used in the collection, control, transportation, treatment or
discharge of stormwater, including but not limited to storm sewers, storm drains, curbs,
gutters, ditches, detention ponds or basins, dams, river impoundment, manmade channels
or storm drains, and flood control facilities, and any appurtenances thereto.
"Stormwater Utility", means the Village of Buffalo Grove Stormwater Utility established
by this Chapter for the management, operation, maintenance, engineering, planning and
capital investments related to the Stormwater System.
"Undeveloped Parcel" means a parcel of land that remains in its natural state with no
impervious area.
"User" means the owner of a parcel that uses, benefits from or connects to the Village's
Stormwater System.
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Section 13.13.030 Stormwater Utility established.
The Village hereby establishes a Stormwater Utility to provide for the management,
operation, maintenance, engineering, planning, construction, enhancement and
rehabilitation of the Stormwater System, as defined in this Chapter.
Section 13.13.040 Scope of responsibility of Stormwater Utility.
A. The Stormwater Utility shall be responsible for the operation, maintenance,
management and improvement of the Stormwater System owned by the Village in
accordance with all applicable permits, licenses and regulations, including all activities
required by the NPDES Stormwater Permit.
B. The Village of Buffalo Grove Stormwater Utility shall be administered by the
Public Works Director or his or her designee.
Section 13.13.050 Stormwater Utility fund.
A. Revenues. All revenues from the Stormwater Utility fee shall be deposited in the
Village General Fund and shall be used solely for the operation, maintenance, expansion
and rehabilitation of stormwater infrastructure and the maintenance of an infrastructure
replacement reserve account as deemed appropriate by the Corporate Authorities.
B. Financial records. The Finance Director shall maintain and report on the financial
records of the Stormwater Utility in accordance with generally accepted goverment
accounting principles.
Section 13.13.060 Parcel database.
A data base for all parcels in the Village is established by the Village. The Village shall
maintain the database for all parcels within the Village which will serve as the basis for
determination of the Stormwater Utility fee associated with each parcel. The database
will be based on available information, including geographic information systems
analysis, aerial photographs, mapping information, site examination and other available
information, and will be periodically updated based on available information.
Section 13.13.065 Fee Assessments.
Pursuant to Section 3.71.030 fees will be assessed utilizing a tiered approach based upon
the zoning classifications as defined in Chapter 17.16 of the Buffalo Grove Municipal
Code.
Section 13.13.070 Exemptions from Stormwater Utility fee.
All Village property including but not limited to roadways, sidewalks and alleys, and
dedicated Public Rights -of -Way, and unimproved parcels, shall not be subject to the
Stormwater Utility fee.
Section 13.13.080 Stormwater service connections.
A. No stormwater service connection shall be installed, repaired, maintained or
replaced except by a licensed plumber or contractor who has first notified the Public
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Works Department. All such work shall be subject to the approval of the Public Works
Department and shall be performed in accordance with this Code and applicable state and
federal statutes, and the standards and practices of the Public Works Department.
B. Any person who performs any work on a stormwater service connection shall first
obtain a permit from the Village as provided in Title 15 of this Code. All such work shall
be done in accordance with the terms of the permit authorizing the work and the
standards and practices of the Public Works Department.
C. Penalties. Any person, who engages in any work on a Stormwater service
connection that requires a permit, without first obtaining such permit, shall be subject to
such additional fines, fees and penalties pursuant to Chapter 1.08 of this Code.
D. Responsibility of Owner. The installation, connection, alteration, maintenance,
repair and replacement of stormwater service connections shall be at the sole expense of
the owner of the premises to which the Stormwater service is supplied.
E. This Section does not apply to work performed on Village owned and maintained
stormwater facilities.
Section 13.13.090 Interference with Stormwater System.
A. No person shall alter, interfere with or disturb the Stormwater System or
appurtenances thereto without the permission of the Public Works Director or his or her
designee.
B. No person shall willfully or negligently break, injure or deface such Stormwater
System and appurtenances, or commit any act which is intended to or which shall
obstruct or impair the intended use thereof.
Section 13.13.100 Responsibility for damage to Stormwater System.
A. Damage to Stormwater System. Any person who causes damage to any part of
the Village's Stormwater System shall be responsible for the cost of repairing such
damage. The Village shall have the sole discretion and authority to determine the nature
and extent of the damage and necessary repairs, the manner in which such repairs shall be
done, and the persons who shall perform such repairs.
B. Damage to stormwater service connections. Any person who causes damage to
any part of any service connection in the Village's Stormwater System shall be
responsible for the cost of repairing such damage. The Village shall have the sole
discretion and authority to determine the nature and extent of the damage and necessary
repairs, the manner in which such repairs shall be done, and the persons who shall
perform such repairs. All such repairs shall be made by a licensed plumber or contractor
in accordance with all applicable provisions of the standards and practices of the Public
Works Department.
C. Village rights reserved. The Village reserves all rights to recover the cost of
repairing any damage to any part of the Village's Stormwater Utility system or to any
part of any service connection in the Village's Stormwater Utility from the person or
persons that caused the damage necessitating the repairs.
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SECTION 3: This Ordinance is passed by the Corporate Authorities of the Village of
Buffalo Grove in the exercise of its home rule powers pursuant to Section 6 of Article VII of
the Illinois Constitution of 1970.
SECTION 4: This Ordinance shall take effect January 1, 2016.
PASSED this 2nd day of November, 2015, pursuant to the following roll call vote:
AYES:
NAYS:
ABSENT:
APPROVED this 2nd day of November, 2015.
Attest:
Janet Sirabian, Village Clerk
Signed:
Beverly Sussman, Village President
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9.D
Ordinance No. 0-2015-64 : Consider Approval of an Ordinance
Granting a Special Use for a Drive -Through for 310 Half Day Road
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action
The Planning & Zoning Commission recommended approval (7-0) for the special use for a drive -through
subject to conditions. Staff believes that Alternative II is the best option for a drive -through at this location.
The petitioner, Tide Cleaners, is proposing to locate into a portion of the existing Fitness 19 space located
at the east end of the shopping center. As part of their improvements, the petitioner is requesting a drive-
through/valet service as part of their business. Pursuant to the Zoning Ordinance, drive -through
establishments require a special use. Additional information is included in the attached memorandum.
ATTACHMENTS:
• Board Referral Memo (DOCX)
• Staff Report from 10.7.15 PZC (DOCX)
• Draft Ordinance (DOCX)
• Exhibit C to Ordinance KLOA Site Plan Alt II (PDF)
• Exhibit D to Ordinance -Extinguishment of easement (PDF)
• KLOA Traffic Study (PDF)
• Tide PZC Minutes 8.5.15 (PDF)
• Tide PZC Minutes10.7.15 (PDF)
Trustee Liaison
Trustee Berman
Monday, November 2, 2015
Staff Contact
Chris Stilling, Building & Zoning
Updated: 10/28/2015 1:48 PM
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9.D.a
"II'Le GE OF
BUFFL � _ VI
MEMORANDUM
DATE: October 29, 2015
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: 310 Half Day Road - Proposed Tide Dry Cleaners
narI(rRni Min
Is
The petitioner, Tide Cleaners, is proposing to locate into a portion of the existing Fitness 19 space
located at the east end of the shopping center. Fitness 19 will be relocating into the old Coldwell
Banker space. As part of their improvements, the petitioner is requesting a drive-through/valet
service as part of their business. Pursuant to the Zoning Ordinance, drive -through establishments
require a special use.
Planning & Zoning Commission (PZC) Recommendation
The PZC recommended approval (7-0) of the special use for a drive through subject to the conditions
in the draft ordinance. Specifically, the PZC concurred with the traffic consultant's recommendation
to reverse the flow so that customer traffic will enter from the rear access drive (to the north) and
exit onto the main east -west drive aisle. Tide has agreed to the proposed new layout.
Easement Vacation
A portion of the petitioner's canopy would encroach approximately 5' into an existing public utility
easement. As part of their request before the Village Board, the petitioner is seeking approval to
vacate a portion of that easement to allow for the building encroachment. The Village Engineer has
indicated that the encroachment will not impact any existing utilities and has no objections.
Public Hearing Comments
During the multiple public hearings, approximately 20 objectors spoke against the project. While
most of their concerns pertained to the impacts to Rainbow Cleaners, some objectors raised
concerns about traffic, potential pedestrian conflicts and parking.
ACTION REQUESTED
For the Village Board's consideration is a draft ordinance granting a special use for a drive -through
for 310 Half Day Road. The draft ordinance also includes the necessary approvals to vacate a portion
of the public utility easement.
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BUFFALO CROVE
MEMORANDUM
DATE: October 29, 2015
TO: Planning & Zoning Commission
FROM: Christopher Stilling, Director of Community Development
SUBJECT: 310 Half Day Road - Proposed Tide Dry Cleaners
BACKGROUND
The petitioner, Tide Cleaners, is proposing to locate into a portion of the existing Fitness 19
space located at the east end of the shopping center. Fitness 19 will be relocating into the old
Coldwell Banker space. As part of their improvements, the petitioner is requesting a drive-
through/valet service as part of their business. Pursuant to the Zoning Ordinance, drive -through
establishments require a special use.
CURRENT STATUS
At the August 5, 2015 Planning & Zoning Commission (PZC) meeting, the PZC continued the
public hearing to allow the petitioner time to hire a traffic consultant that would examine the
proposed drive -through and its potential impacts on parking, stacking, traffic flow and air
quality. KLOA was retained by the petitioners to complete the analysis (Attachment 1) and
examined the following items:
• The impacts the proposed development will have on traffic and parking conditions in the
shopping center
• The efficiency of the proposed circulation and stacking design of the drive through
facility
• Identify access, circulation and/or parking improvements necessary to accommodate site
traffic.
Representatives from KLOA will be present at the PZC meeting on October 7th to discuss their
findings.
FINDINGS FROM THE KLOA ANALYSIS
Overall, KLOA found that the data provided by Tide was consistent with KLOA's observations at
both the Naperville and Glen Ellyn locations. The following is a brief summary of the findings of
KLOA's analysis: of the current site plan:
Traffic
• The traffic to be generated by the proposed project will not have a significant impact on
the surrounding roadway network.
Page 1 of 4
Packet Pg. 76
9.D.b
Parking
• Based on KLOA's observations, adequate parking is provided within the existing shopping
center for the proposed use.
Air Quality
• Based on KLOA, Inc.'s observations, the average time a vehicle is idling (waiting) in the
drive -through lane ranges from 30 seconds to one minute. This idling time is low when
compared to the typical idling time vehicles experience at a fast food restaurant which is
typically 90 seconds. Furthermore, the proposed facility will generate less traffic when
compared to other drive -through facilities such as coffee shops and fast food
restaurants. As such, the proposed facility would generate less noise and pollution than
other more common uses with drive -through facilities.
Drive-through/Vehicle Stacking
While the results of the analysis indicate that the additional traffic from the proposed Tide Dry
Cleaners will not have a detrimental impact on the intersections analyzed in the study, there are
a number of concerns regarding the operation of the drive-through/valet facility that may result
in a negative impact. These include:
• Based on the proposed location of the glass sliding door, the effective drive -through
stacking (measured from the center of sliding glass door to the edge of front building
entry) is approximately 30 feet, accommodating approximately 2 cars.
• Observations at other facilities indicated that two-thirds of the traffic utilizes the lane
closest to the building.
• To ensure that traffic does not back up onto the drive aisle, drivers will have to be
instructed to pull forward to maximize the stacking distance as well as use the second
drive -through lane. This will rely on Tide Dry Cleaners running an efficient operation and
have adequate number of CSRs at all times to ensure that lanes are being utilized
appropriately.
• Given that the canopy will only cover the inside lane, it is likely that most customers will
be inclined to use the covered lane especially during inclement weather to avoid having
their garments be exposed to rain or snow. This added demand will likely cause more
queuing of traffic than observed at the Naperville location which has a canopy large
enough to cover both lanes.
• The main east -west drive that the drive -through facility will access from serves as one of
the major access points in and out of the shopping center. Furthermore, high traffic
movements (in excess of 300 vehicles during the Friday lunch period) travel the east -
west drive. Any deficiencies in the design, will affect the shopping center's traffic flow.
In order to mitigate these concerns and ensure that the maximum stacking distance and efficient
accessibility is provided, KLOA provides three alternatives for consideration. These are as
follows:
Altarnnthlp I
• Relocate the glass sliding door to the north end of the store to provide additional
stacking distance that could accommodate one more vehicle for a total of three vehicles.
CSRs would still be required to direct traffic to the other lane (if needed) to ensure that
queueing does not spill into the east -west drive aisle.
Page 2 of 4
Packet Pg. 77
9.D.b
Staff Response: While the proposed Alternative I is an improvement, staff is still concerned
that vehicle stacking could spill into the access drive as we believe customers will wish to use
the lane protected by the canopy.
Alternative 11
• This option reverses the flow of the drive -through so that customer traffic will enter from
the service drive and exit onto the east -west drive aisle. With this redesign, the following
improvements should be considered:
o Proper signage should be provided
o The exit opening should be necked down with outbound movements under stop
sign control
o The sliding glass doors should be relocated to the southern end the building
similar to the Glen Ellyn and the Naperville stores
o Canopy should be extended further south
Staff Response: Staff believes Alternative II satisfactorily addresses the concerns raised at the
August 5, 2015 meeting and when compared to the other plans, Alternative II best addresses
the standards for the special use. Based on KLOA's analysis, the service drive had
approximately 8 vehicles during peak hours versus over 300 vehicles on the main east -west
drive during the same time period. As a result, any queueing spilling into the service drive
would have a minimal impact. Should the PZC make a positive recommendation to the Village
Board, staff would recommend Alternative II.
Altprnntivp 111
• This option closes off both north -south drive aisles on the north side of the east -west
drive aisle adjacent to the store and directs all traffic destined for the drive-
through/valet facility to enter via the service drive.
• This alternative enables the driver to be on the building side of the drive and eliminates
the potential for vehicles spilling into the east -west drive aisle.
Staff Response: While this option would have the least impact on the east -west drive aisle,
staff does not support this concept. The proposed design results in excessive turning
movements that could result in additional traffic conflicts.
OTHER ITEMS
At the August 5th PZC meeting, Commissioner Goldspiel inquired about Tide's "Back to Black"
service. The following response was received from Tide representatives:
"The Back -To -Black service is used approximately once per week or less at current Tide Dry
Cleaning stores. The treatment uses a black dye that provides a safe, semi -permanent re -dying
of cellulose (cotton) -containing garments. The formulation contains no known carcinogens. The
treatment is contained within individual tear -open pouches and contains a mixture of a
proprietary black dye known as Everzol Black HD, sodium chloride (salt), anhydrous sodium
metasilicate (pH modifier), softeners and readily biodegradable surfactants. The treatment is
dispensed into a conventional front loading washing machine to re -dye clean garments. To
enable the dye process, the powder contains ingredients which temporarily raise the pH of the
Page 3 of 4
Packet Pg. 78
9.D.b
wash water. As part of the process the water is neutralized with the addition of citric acid
solution ("rust sour") by auto -dosing pumps. This ensures any residual water is at a neutral pH.
ACTION REQUESTED
The PZC shall open the public hearing and take public testimony concerning the special use. The
PZC shall make a recommendation to the Village Board. Should the PZC find that the standards
for the special use have been met and make a positive recommendation to the Village Board,
staff would recommend Alternative II.
Page 4 of 4
Packet Pg. 79
9.D.c
October 23, 2015
DM#103828
DRAFT
ORDINANCE NO. 2015 -
AN ORDINANCE APPROVING A SPECIAL USE
IN THE B-3 PLANNED BUSINESS CENTER DISTRICT
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
Family Fabric Care One, LLC
d/b/a Tide Dry Cleaners
310 W. Half Day Road
Special Use for a Drive -through
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois
Constitution of 1970; and,
WHEREAS, the property ("Property") legally described in EXHIBIT A attached hereto is
zoned in the B-3 Planned Business Center District; and,
WHEREAS, Family Fabric Care One, LLC, an Ohio limited liability company, d/b/a
Tide Dry Cleaners ("Petitioner"), as a lessee of 310 W. Half Day Road ("Premises") which is
located on the Property, has petitioned the Village for approval of a special use for a drive -
through at 310 W. Half Day Road; and,
WHEREAS, the Village Plan Commission conducted a public hearing on August 5, 2015
concerning the petition for special use; and,
WHEREAS, the Plan Commission determined that the petition meets the criteria of a
special use set forth in Section 17.28.040 of the Buffalo Grove Zoning Ordinance; and,
WHEREAS, the Plan Commission voted 7 to 0 to recommend approval of the special use
subject to the conditions outlined in Section 2 below; and,
WHEREAS, the President and Village Board of Trustees after due and careful
consideration have concluded that the proposed drive -through at 310 W. Half Day Road is a
reasonable use of the Premises and will serve the best interests of the Village.
WHEREAS, Family Fabric Care One, LLC, d/b/a Tide Dry Cleaners shall be operated in
accordance with and pursuant to the following exhibits:
Packet Pg. 80
9.D.c
2
EXHIBIT A Legal Description.
EXHIBIT B Acceptance and Agreement concerning the special use.
EXHIBIT C Site Access Evaluation prepared by Kenig, Lingren, O'Hara, Aboona, Inc.
(KLOA) Alternative II.
EXHBIT D Extinguishment of Easement.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS:
Section 1. This Ordinance is made pursuant to and in accordance with the Village's
Zoning Ordinance, Development Ordinance, and the Village's Home Rule powers. The
preceding whereas clauses are hereby made a part of this Ordinance.
Section 2. The Corporate Authorities hereby grant a special use to Family Fabric Care
One, LLC, d/b/a Tide Dry Cleaners for a drive -through at the Premises subject to the following
conditions:
I. The special use is granted to Family Fabric Care One, LLC, d/b/a Tide Dry
Cleaners and does not run with the land.
2. The special use granted to Family Fabric Care One, LLC, d/b/a Tide Dry Cleaners
is assignable to subsequent petitioners seeking assignment of this special use as
follows:
a. Upon application of a petitioner seeking assignment of this special use, the
Corporate Authorities, in their sole discretion, may refer said application of
assignment to the appropriate commission(s) for a public hearing or may hold
a public hearing at the Village Board.
b. Such assignment shall be valid only upon the adoption of a proper, valid and
binding ordinance by the Corporate Authorities granting said assignment,
which may be granted or denied for any reason.
3. The drive -through facility shall be in compliance with Alternative II in the Site Access
Evaluation prepared by Kenig, Lingren, O'Hara, Aboona, Inc. (KLOA) dated October 2,
2015 as set forth in Exhibit C hereto.
4. Prior to the Village issuing a certificate of occupancy for the Premises, Petitioner shall
cause the extinguishment of the easement pursuant to Exhibit D hereto.
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9.D.c
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Section 3. This Ordinance shall be in full force and effect upon the submittal of a signed
Exhibit B (Acceptance and Agreement) hereto. This Ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST:
Village Clerk
APPROVED:
Beverly Sussman, Village President
Packet Pg. 82
9.D.c
E
EXHIBIT A
LEGAL DESCRIPTION
Family Fabric Care One, LLC,
d/b/a Tide Dry Cleaners
310 W. Half Day Road
Special Use for a drive -through facility
SUBJECT PROPERTY LEGAL DESCRIPTION:
Lot 3 of Woodland Commons Shipping Center and Commerce Center, being a subdivision of
part of the sough half of the southeast quarter of Section 17, and the north half of the northeast
quarter of the northeast quarter of Section 20 and the west half of the northwest quarter of
Section 21, all in Township 43 north, Range 11, east of the Third Principal Meridian, in Lake
County, Illinois.
PIN: 15-17-414-020
SUBJECT PREMISES COMMON DESCRIPTION:
310 W. Half Day Road
Buffalo Grove, IL.
Packet Pg. 83
9.D.c
5
EXHIBIT B
Family Fabric Care One, LLC,
d/b/aTide Dry Cleaners
310 W. Half Day Road
Special Use for a drive -through facility
Acceptance and Agreement concerning special use
Tide Dry Cleaners acknowledges that it has read and understands all of the terms and provisions
of Buffalo Grove Ordinance No. 2015— pertaining to the special use, and does hereby accept
and agree to abide by and be bound by each of the terms, conditions and limitations of said
Ordinance.
Family Fabric Care One, LLC. d/b/a Tide Dry Cleaners
Name (print):
Title:
The undersigned Owner acknowledges that it has read and understands all of the terms and
provisions of said Buffalo Grove Ordinance No. 2015—
Property Owner
By:
Name (print):_
Title:
Packet Pg. 84
9.D.c
6
EXHIBIT C
Family Fabric Care One, LLC,
d/b/a Tide Dry Cleaners
310 W. Half Day Road
Special Use for a drive -through facility
KLOA Site Access Evaluation Alternative H
Packet Pg. 85
9.D.c
7
EXHIBIT D
Family Fabric Care One, LLC,
d/b/a Tide Dry Cleaners
310 W. Half Day Road
Special Use for a drive -through facility
Extinguishment of Easement
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Extinguishment
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State of Illinois S.S.
County of Lake I
This is to certify that the undersigned, representing the Grantees of
Public Utility and Drainage Easement rights granted by that certain
Plat of Woodland Commons Shopping Center and Conurzercial
Center, recorded as Document 2921830 in Lake County, Illinois, do,
in consideration of 10 dollars in hand paid, the receipt and sufficiency
of which is hereby acknowledged, consent to the extinguishment of
those rights within the area depicted herein in Exhibit A, which is
attached hereto and made a part hereof. The undersigned do hereby
acknowledge and adopt the annexed Extinguishment under the style
and title thereon shown_
For: The Village ofl3uffalo Crove
by:
(Village President)
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(Village Clerk)
(Village Engineer)
For: Connmonwealth Edison Company
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For: North Shore Gas Company
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by:
(Title)
Page 1 of 3
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Description of Extinguishment Premises
That part of the most easterly Public Utility and Drainage Easement
affecting Lot 3 Plat of Woodland Conirnons Shopping Center and
Commercial Center, recorded as Document 2921830 in Lake County,
Illinois described as follows:
commencing at the intersection of the northwesterly line of said Easement
with the southwesterly line of said Lot 3; thence northeasterly along said
northwesterly line ofsaid Easement, 177.46 feet for a point ofbegi nning;
thence continuing northeasterly along said northwesterly line of said
Easement, 37.5 feet; thence southeasterly, perpendicular to the last
described course, 5.0 feet; thence southwesterly, perpendicular to the
last described course, 37.5 feet; thence northwasterly, perpendicular to
the last described course, 5.0 feet to the point of begim-ling in Lake
County, Illinois_
Page 3 of 3
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9.D.f
Site Access Evaluation
Proposed Tide Dry Cleaners
Buffalo Grove, Illinois
Prepared by:
Fd:enw g„Lindgren, Oil -la e, kmoxina,Varux .
October 2, 2015
Packet Pg. 91
9.D.f
Introduction
This report summarizes the methodologies, results and findings of a site access and on -site
circulation evaluation study conducted by Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA, Inc.)
for the proposed Tide Dry Cleaners to be located within the Woodland Commons shopping
center in Buffalo Grove, Illinois. The proposed Tide Dry Cleaners will occupy the eastern end
unit of the shopping center. The space is currently occupied by the Fitness 19 health club which
will move to another location within the shopping center. The Tide Dry Cleaners will be
approximately 3,000 square feet and will have a two-lane drive -through valet service with a third
(by-pass) lane. Parking and access to the site will be provided via the existing parking and
access drives serving the Woodland Commons shopping center. Figure 1 shows the location of
the site in relation to the area roadway system. Figure 2 shows an aerial view of the site area.
The purpose of this evaluation was threefold:
To address the impact the proposed development will have on traffic and parking
conditions within the shopping center
• To evaluate the adequacy of the proposed circulation and stacking design of the drive -
through facility.
• To identify any access, circulation and/or parking improvements necessary to
accommodate site traffic.
Existing Conditions
As previously indicated, the site is located within the Woodland Commons shopping center. The
shopping center is located in the northeast quadrant of the signalized intersection of Half Day
Road (IL 22) and Buffalo Grove Road. The center is anchored by a Mariano's grocery store and
contains other stores such as Marshall's and Pearle Vision as well as various service/retail/fast
food stores. Access to the shopping center is provided via a full ingress/egress signalized
intersection on Half Day Road, a right-in/right-out access drive and a full ingress/egress access
drive on Buffalo Grove Road and via two full ingress/egress access drives on Willow Parkway.
The northerly access drive on Willow Parkway is the service drive for the shopping center. Both
drives provide one lane in each direction and are approximately 110 feet apart with the outbound
movements to Willow Parkway under stop sign control.
Tide Day Cleaners
Lombard, Illinois
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Lombard, Illinois
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9.D.f
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9.D.f
Existing Traffic Volumes
In order to determine the existing traffic volumes in the vicinity of the site, KLOA, Inc.
conducted manual turning movement traffic counts were conducted on Friday August 28 and
Monday August 31, 2015 during the morning (7:00 to 9:00 A.M.), the midday (12:00 to 2:00
P.M.) and the evening (4:00 to 6:00 P.M.) peak periods and on Saturday, August 29, 2015 during
the midday (11:00 A.M. to 3:00 P.M.) peak period at the following intersections:
• Willow Parkway and Woodland Commons east -west drive
• Willow Parkway and Woodland Commons service drive
• Woodland Commons east -west drive and north -south drive adjacent to end cap building
From the manual turning movement count data, it was determined that the morning peak hour
on Friday occurred between 8:00 and 9:00 A.M., the midday peak hour between 12:00 and 1:00
P.M. and the evening peak hour between 4:45 and 5:45 P.M. On Monday, the morning peak
hour occurred from 7:45 to 8:45 A.M., the midday peak hour from 12:15 to 1:15 P.M. and the
evening peak hour from 5:00 to 6:00 P.M. On Saturday, the midday peak hour occurred between
11:45 A.M. and 12:45 P.M. Pedestrian activity was also observed and was reported to be very
low at the study intersections.
The existing peak hour traffic volumes are shown in Figures 3 through 5.
Based on our observations, eastbound traffic on the Woodland Commons east -west drive at its
intersection with Willow Parkway experienced queues of more than one vehicle during the
following times:
• Friday August 8, 2015 — two vehicles at 12:24 P.M.
• Friday August 8, 2015 — three vehicles at 1:33 P.M.
These queues were the result of southbound traffic on Willow Parkway at its intersection with
Half Day Road backing up to the access drive. However, it should be noted that these queues
only lasted for a few seconds (less than 10 seconds) and dissipated very quickly.
Existing Parking Count
The area immediately south and east of the store front provides approximately 74 parking spaces,
of which four are designated accessible spaces. Parking occupancy counts every half hour were
conducted during the same days and times as the traffic counts. Based on the parking counts, the
peak parking demand occurred on Monday at 5:30 P.M. with 34 parked vehicles. This means
that approximately 54 percent (40 spaces) of the adjacent parking spaces were unoccupied.
Tide Div Cleaners 4 ��"" Q
Buffalo Grove, Illinois
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Traffic Characteristics of the Proposed Development
To evaluate the impact of the proposed development on the internal circulation, it was necessary
to quantify the number of vehicle trips the site will generate during the weekday morning,
midday and evening peak hours as well as during the Saturday midday peak hour.
Proposed Site and Development Plan
As previously indicated, the end cap building of the Woodland Commons shopping center will
be occupied by an approximate 3,000 square -foot Tide Dry Cleaners. As part of the proposed
plan, the parking aisle immediately east of the building will be converted to provide a two-lane
drive -through valet service with a third (by-pass) lane. A sliding glass door will be located on
the east side of the building to allow customer service representatives (CSR) to approach
vehicles in the drive -through lanes. A canopy covering the inside lane (lane closest to the
building) will be provided.
Development Access
The proposed development will be accessed via the existing drives serving the Woodland
Commons shopping center. These access drives, as previously indicated, include a signalized
full ingress/egress access drive on Half Day Road (IL 22), a right-in/right-out access drive and a
full ingress/egress access drive on Buffalo Grove Road and two full ingress/egress access drives
on Willow Parkway.
Based on the location of the site within the shopping center and given the proposed circulation
patterns, the Tide Dry Cleaners will be primarily accessed from the main east -west drive aisle
within the Woodland Commons shopping center that serves as the northern boundary to the
parking lot serving the in -line retail stores.
Proposed Parking
As previously indicated, the area immediately south and east of the site currently provides
approximately 74 parking spaces, of which four are designated accessible spaces. Under the
proposed plans, approximately nine parking spaces on the east side of the building will be
removed to provide for the drive -through facility and widen the end islands of the north -south
parking aisle thus reducing the number of parking spaces within close proximity to the store to
65 spaces.
Tide Div Cleaners 8 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 99
9.D.f
Proposed Traffic Circulation and Drive-Through/Valet Operation
The drive-through/valet facility with two service lanes and a by-pass lane is proposed to be
designated for one-way northbound traffic only. The service sliding glass doors will be located
on the east side of the building. Unlike other type of drive -through facilities and similar to a
drive -through pharmacy, there are no ordering board menus as the drive -through lane is limited
for drop-off/pick-up of garments only.
As proposed, vehicles will access the proposed drive-through/valet facility via the east -west
drive aisle and proceed north to the service sliding glass doors. Past the sliding glass door,
vehicles will be able to turn right onto the service drive to exit onto Willow Parkway, or park in
the adjacent parking spaces if necessary. Based on transaction data of numerous stores provided
by Tide Dry Cleaners, approximately 60 percent of the traffic generated by the stores utilizes the
drive -through while the remaining 40 percent park and go inside the store.
The following is a description of the drop-off/pick-up operation based on information provided
by Tide Dry Cleaners.
Drop-off
• Vehicles enter the drive -through lanes and pull over to the sliding glass door.
• Once the vehicle has stopped, a CSR greets the customer and picks up the bag containing
the garments to be cleaned.
• The CSR then lets the customer know when their order will be ready for pick up and the
customer leaves.
• The typical transaction time is approximately 30 seconds to one minute.
Pick-up
• Vehicles approach the sliding glass door and a CSR greets the customer.
• The customer gives the CSR their order ticket and the CSR goes inside the store, retrieves
the customer order and brings it back to the customer.
• The CSR will then place the clothes either in the back seat or the trunk of the customer's
vehicle.
• The average transaction time is 60 to 90 seconds
The proposed facility will also provide a kiosk for after business hours that customers can use to
drop off or pick up their clothes by using their credit card. A list of all the garments associated
with the account show up in the screen for the customer to review and confirm. Once the
customer confirms the order, a conveyor belt will bring the garments to the kiosk door. The
customer will then complete the payment, the security door will open and the customer can
retrieve the clothes. Based on a review of the plans, the after hour kiosk will be located on the
east side of the building just north of the sliding glass door.
Tide Div Cleaners 9 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 100
9.D.f
Drive-ThroughNalet Stacking
According to the site plan, the drive-through/valet lane has been designed to allow a total of
approximately four vehicles per lane to be stored along the entire length of the building's east
face without interfering with traffic circulation along the east -west drive aisle. However, close
inspection of the site plan indicates that the effective drive -through stacking distance (measured
from the center of sliding glass door to the edge of the front building entry) is approximately 30
feet. This distance, assuming the first vehicle pulls forward so the driver is in alignment with the
sliding glass door, can accommodate approximately two vehicles without blocking the sidewalk
in front of the building.
Survey and Observations of Existing Tide Dry Cleaners
In order to determine the trip characteristics and the adequacy of the proposed drive-
through/valet stacking, KLOA, Inc. surveyed and observed two Tide Dry Cleaners facilities.
The facilities were located at:
• 293 Roosevelt Road in Glen Ellyn, IL
• 2940 Showplace Drive in Naperville, IL
Both facilities are located within a retail center, provide a dual drive -through lane with a canopy
over both lanes and are the end cap of the in -line stores. It should also be noted that both
facilities provide over 100 feet of stacking distance from the sliding glass door. Pictures of both
stores are included in the Appendix.
The surveys and observations were conducted on Friday August 28 and Monday August 31,
2015 during the morning (7:00 to 9:00 A.M.), the midday (12:00 to 2:00 P.M.) and the evening
(4:00 to 6:00 P.M.) peak periods and on Saturday, August 29, 2015 during the midday (11:00
A.M. to 3:00 P.M.). These are the days and time periods when the facility typically experiences
its peak demand.
Based on a review of the data, the Naperville store was busier than the Glen Ellyn store
generating three times the amount of traffic the Glen Ellyn store generated. As such, the
Naperville store was utilized for the analysis purposes.
The Naperville store peak hours of weekday site generated traffic generally occurred from 8:00
to 9:00 A.M., 11:00 A.M. to 12:00 P.M. and from 5:00 to 6:00 P.M. The Saturday midday peak
hour occurred from 11:00 A.M. to 12:00 P.M. Furthermore and based on our observations,
approximately 70 percent of the traffic used the drive -through facility with the remaining 30
percent parking and going inside the store. The observed drive -through utilization and the
number of trips generated is very comparable to the data provided by Tide Dry Cleaners. Table
1 shows the peak hour trip generation.
Tide Div Cleaners 10 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 101
9.D.f
Table 1
TIDE DRY CLEANERS PEAK HOUR TRAFFIC VOLUMES (Naperville Store)
A.M. Peak Midday Peak P.M. Peak
Days In Out Total In Out Total In Out Total
Friday (August 28)
• Drive -Through
• Parking
• Total
Monday (August 31)
• Drive -Through
• Parking
• Total
Weekday Average
• Drive -Through
• Parking
• Total
Saturday (August 29)
• Drive -Through
• Parking
• Total
20
20
40
15
15
30
16
16
32
6
6
12
9
9
18
4
4
8
26
26
52
24
24
48
20
20
40
10
10
20
17
17
34
22
22
44
3
3
6
7
7
14
5
5
10
13
13
26
24
24
48
27
27
54
15
15
30
16
16
32
19
19
38
5
5
10
8
8
16
5
5
10
20
20
40
24
24
48
24
24
48
-- -- -- 23
23
46 -- -- --
-- -- -- 9
9
18 -- -- --
-- -- -- 32
32
64 -- -- --
It is important to note that not all of the traffic to be generated by the Tide Dry Cleaners will be
new to the existing roadway system as it is expected that a number of the trips will be internally
generated due to the interaction (multipurpose trips) between the other uses within the shopping
center. Furthermore, some of the traffic generated by the Tide Dry Cleaners will be diverted
from existing passing traffic. This is particularly true during the weekday morning and evening
peak hours when traffic is diverted from the home -to -work and work -to -home trips.
Such diverted trips are referred to as pass -by traffic.
Tide Div Cleaners 11 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 102
9.D.f
Drive -Through Observations at the Naperville Store
General Observations
• Approximately two-thirds of the traffic destined to the drive -through facility utilized the
inside lane with the remaining one third utilizing the outside lane.
• CSRs were very quick to come out of the store and take care of the customers.
• A maximum of two CSRs were observed assisting customers in the drive -through lanes
while one employee was inside the store. This was observed on Saturday. At other
times, only one CSR was observed assisting drive -through customers.
Friday August 28, 2015
• Queues were typically two vehicles or less during all three peak periods.
• Queues of more than two vehicles occurred at the following times:
0 8:04 A.M. — Two vehicles on the inside lane, one vehicle on the outside lane
0 8:16 A.M. — Two vehicles on the inside lane, one vehicle on the outside lane
0 8:33 A.M. — Two vehicles on the inside lane, one vehicle on the outside lane
0 12:00 P.M. — Two vehicles in each lane
0 1:00 P.M. — Two vehicles on the inside lane, one vehicle on the outside lane
0 1:16 P.M. — Two vehicles in each lane
• On average, the wait time was 20 to 30 seconds. However, there were five occasions
during the morning and midday peak periods in which vehicles waited three to four
minutes.
• During the evening peak period, there were four occasions in which vehicles waited three
to four minutes.
Saturday August 29, 2015
• Queues were typically two vehicles or less
• Queues of more than two vehicles occurred on the following times:
0 11:17 A.M.
—Two vehicles on the inside lane, one vehicle on the outside lane
0 11:31 A.M.
— Two vehicles on the inside lane, one vehicle on the outside lane
0 12:38 P.M.
— Two vehicles in each lane
0 2:03 P.M.
— Two vehicles in each lane
Tide Div Cleaners 12 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 103
9.D.f
Saturday was the busiest observed day and there were 14 instances throughout the four
hour period in which vehicles waited anywhere between three and four minutes. The rest
of the observations showed that vehicles waited on average one minute or less.
Monday August 31, 2015
• All queues were two vehicles or less. No queue longer than two vehicles was observed.
• The average wait time was less than one minute (30 to 40 seconds)
• The longest wait time (occurring only once) was one minute and 22 seconds.
Tide Dry Cleaners
Buffalo Grove, Illinois
13
Packet Pg. 104
9.D.f
Traffic Analysis
The average site -generated traffic volumes (Table 1) was assigned to the access drive and to the
adjacent intersections and added to the existing traffic volumes as illustrated in Figures 6, 7 and
8.
Capacity analyses were conducted at the intersections of the east -west drive with Willow
Parkway and the north -south drive aisle as well as Willow Parkway and the service drive to
determine the ability of site traffic to enter and exit the site. The results of the capacity analyses
are expressed in terms of level of service and average delays and are summarized in Tables 2, 3
and 4. The level of service criteria for unsignalized intersections is included in the Appendix.
As can be seen, site traffic will be able to enter the site (left turns from Willow Parkway) and exit
the site (right turns onto Willow Parkway) adequately and with minimal delays. Furthermore,
the internal intersection of the east -west drive aisle with the north -south drive aisle and the
proposed drive -through facility will continue operating at acceptable levels of service. This
indicates that the addition of site traffic can be accommodated by the roadway and access system
and that it will not have a detrimental impact on the adjacent traffic flow.
Tide Div Cleaners 14 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 105
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9.D.f
Proposed Drive -Through Evaluation
While the results of the capacity analyses indicate that the additional traffic from the proposed
Tide Dry Cleaners will not have a detrimental impact on the intersections analyzed in the study,
there are a number of concerns regarding the operation of the drive-through/valet facility that
may result in a negative impact. These are as follows:
• Based on the proposed location of the glass sliding door, the effective drive -through
stacking (measured from the center of sliding glass door to the edge of front building
entry) is approximately 30 feet. This distance, assuming the first vehicle pulls forward so
the driver lines up with the sliding glass door, can accommodate approximately two
vehicles without blocking the sidewalk in front of the building (Exhibit A showing the
stacking of vehicles is provided in the Appendix).
• Observations at other facilities indicated that two-thirds of the traffic utilizes the lane
closest to the building.
• To ensure that traffic does not back up onto the drive aisle, drivers will have to be
instructed to pull forward to maximize the stacking distance as well as use the second
drive -through lane. This will rely on Tide Dry Cleaners running an efficient operation
and have adequate number of CSRs at all times to ensure that lanes are being utilized
appropriately.
• Given that the canopy will only cover the inside lane, it is likely that most customers will
be inclined to use the covered lane especially during inclement weather to avoid having
their garments be exposed to rain or snow. This added demand will likely cause more
queuing of traffic than observed at the Naperville location which has a canopy large
enough to cover both lanes.
The main drive aisle that the drive -through facility will access from serves as one of the c
major access points in and out of the shopping center. Furthermore, high traffic v
movements (in excess of 300 vehicles during the Friday lunch period) travel the drive
aisle. Any deficiencies in the design, notwithstanding the efforts put forth to manage the ,fir',
traffic flow will have a detrimental impact on the ability of shopping center traffic to flow N
efficiently with minimal conflicts. p
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Tide Dry Cleaners 21
Buffalo Grove, Illinois
Packet Pg. 112
9.D.f
In order to mitigate these concerns and ensure that the maximum stacking distance and efficient
accessibility is provided, three alternatives were evaluated. These are as follows:
Alternative I
➢ Relocate the glass sliding door to the north end of the store in order to provide additional
stacking distance that could accommodate one more vehicle for a total of three vehicles.
CSRs would still be required to direct traffic to the other lane (if needed) to ensure that
queueing does not spill into the east -west drive aisle (See Exhibit B in the Appendix).
➢ Signs should be posted directing customers to pull forward and to utilize both lanes.
➢ The canopy should be extended to cover all three lanes or at least two lanes.
➢ Signs should be posted directing traffic to turn right as they exit the drive-through/valet
facility. These movements should be under stop sign control.
Alternative 11
If the relocation of the sliding glass door and at a lesser extent the extension of the canopy cannot
be achieved, it is recommended that the drive -through flow be reversed such that customer traffic
will enter from the service drive and exit onto the east -west drive aisle (See Exhibit C in the
Appendix). With this redesign, the following should be considered:
➢ Wayfinding signage should be posted to guide vehicles to the drive -through stacking area
to minimize vehicle turning movements within the internal site circulation area.
➢ A STOP sign should be posted at the exit of the drive -through lane upon proceeding
forward to the east -west drive aisle that fronts the building.
➢ A DO NOT ENTER sign should be posted at the exit of the drive -through operation to
deter opposing traffic from entering the one-way southbound drive -through operations.
➢ The exit opening should be necked down with outbound movements under stop sign
control.
➢ The sliding glass doors should be relocated to the southern end the building similar to the
Glen Ellyn and the Naperville stores (see pictures in the Appendix).
It should be noted that reversing the flow should not present a problem with the drive -through
operation as CSRs at the other stores currently walk in between vehicles when collecting or
returning the customers' clothes. Any additional queueing that might occur will be
accommodated by the service drive which carries much less traffic than the east -west drive aisle
therefore having a lesser impact.
Tide Dry Cleaners 22 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 113
9.D.f
Alternative III
Alternatively, if the desire is to keep the flow of traffic such that the driver is on the building side
and in order to completely eliminate the potential for vehicles spilling into the east -west drive
aisle, the following could be considered:
➢ Close off both north -south drive aisles on the north side of the east -west drive aisle
adjacent to the store and provide wayfinding signs directing traffic to enter the drive-
through/valet service via the service drive.
➢ Vehicles would then turn left into the easterly drive aisle, drive south and turn right
towards the sliding glass door.
➢ Designate the parking stalls along the easterly north -south drive aisle for employees and
for customers that might have to wait longer for their garments.
Exhibit D in the Appendix illustrates the proposed alternate and the available stacking. With
this redesign the following is achieved:
➢ Drive -through traffic will not spill onto the east -west drive aisle.
➢ Conflict points within close proximity to the intersection of the east -west drive aisle and
Willow Parkway will be minimized.
➢ The east -west drive aisle will remain free flow as it is under existing conditions.
➢ The available effective stacking distance is increased to accommodate approximately
eight vehicles without spilling onto the service drive.
➢ Given the low volumes experienced along the service drive and at the intersection of the
service drive with Willow Parkway, the additional traffic that will experienced will have
a minimal impact on these intersections.
Drive -Through Idling Time Evaluation
Based on KLOA, Inc.'s observations and as previously indicated, the average time a vehicle is
idling (waiting) in the drive -through lane ranges from 30 seconds to one minute. This idling
time is low when compared to the typical idling time vehicles experienced at a fast food
restaurant which is typically 90 seconds. Furthermore the proposed facility will generate far less
traffic when compared to other drive -through facilities such as coffee shops, fast food
restaurants, banks and pharmacies. As such and given the low idling time and volume of traffic,
the impact the proposed facility would have on noise and pollution will be less than other uses
with drive -through facilities.
Tide Dry Cleaners 23 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 114
9.D.f
Conclusion
An approximate 3,000 square -foot Tide Dry Cleaners with a drive-through/valet facility is
proposed to occupy the eastern end cap building of the Woodland Commons shopping center in
Buffalo Grove, Illinois. The existing building is proposed to be retrofitted to accommodate the
dual drive -through facility on the east side and provide a canopy covering the inside lane. Based
on the proposed development plan and the preceding evaluation, the following conclusions and
recommendations are made.
• The traffic to be generated by the proposed land use will not have a significant impact on
the surrounding roadway network or on the east -west drive aisle serving the Woodland
Commons shopping center.
• As proposed, the Tide Dry Cleaners will be accessed from the east -west drive aisle and
the drive -through traffic will exit onto the service drive.
• Based on a review of the proposed site plan, the drive -through facility will provide an
effective stacking distance of two vehicles per lane before reaching the sidewalk in front
of the building.
• In order to ensure that stacking is maximized, three alternatives were evaluated. These
are:
Altt-rnntivP T
➢ Relocate the glass sliding door to the north end of the store in order to provide
additional stacking distance that could accommodate three queued vehicles.
CSRs would still be required to direct traffic to the other lane (if needed) to
ensure that queueing does not spill into the east -west drive aisle.
➢ The canopy should be extended to cover all three lanes or at least two lanes.
➢ A sign directing traffic exiting the drive-through/valet facility to turn right should
be provided.
➢ Vehicles exiting the drive-through/valet facility should be under stop sign control
Tide Dry Cleaners 24 ��"" Q
Buffalo Grove, Illinois
Packet Pg. 115
9.D.f
Alternative 11
In the event that this cannot be accommodated, then the drive -through traffic flow should
be reversed to one-way southbound with the following modifications:
➢ Wayfinding signage should be posted to guide vehicles to the drive -through
stacking area to minimize vehicle turning movements within the internal site
circulation area.
➢ A STOP sign should be posted at the exit of the drive -through lane upon
proceeding forward to the east -west drive aisle that fronts the building.
➢ A DO NOT ENTER sign should be posted at the exit of the drive -through
operation to deter opposing traffic from entering the one-way southbound drive -
through operations.
➢ A DO NOT BLOCK INTERSECTION sign should be posted at the northeast
corner of the building facing northeast to deter drive -through traffic from
blocking the service drive.
➢ The exit opening should be necked down with outbound movements under stop
sign control.
➢ The sliding glass doors should be relocated to the southern end of the building
similar to the Glen Ellyn and the Naperville stores.
Alternative III
Alternatively, if the desire is to keep the flow of traffic such that the driver is on the
building side and in order to completely eliminate the potential for vehicles spilling into
the east -west drive aisle, the following could be considered:
➢ Close off both north -south drive aisles on the north side of the east -west drive
aisle adjacent to the store and direct all traffic destined for the drive-through/valet
facility to enter via the service drive.
➢ Designate the parlang stalls along the easterly north -south drive aisle for
employees and for customers that might have to wait longer for their garments.
➢ A sign directing traffic exiting the drive-through/valet facility to turn right should
be provided.
➢ Vehicles exiting the drive-through/valet facility should be under stop sign control. Y
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Tide Dry Cleaners 25
Buffalo Grove, Illinois
Packet Pg. 116
9.D.f
Appendix
Packet Pg. 117
9.D.f
- Existing Stores Photos
Packet Pg. 118
9.D.f
Glen Ellyn Store Photos
Packet Pg. 119
9.D.f
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Packet Pg. 120
9.D.f
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9.D.f
Naperville Store Photos
Packet Pg. 122
9.D.f
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9.D.f
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Packet Pg. 124
9.D.f
- Exhibits A, B, C, and D
Packet Pg. 125
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9.D.g
Village of Buffalo Grove
Planning & Zoning Commission
Public Hearing
Date: August 5, 2015
Location: Village Hall
Commissioner Khan (acting chairman) called the hearing to order at 7:30pm in the
Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard,
Buffalo Grove, Illinois. Commissioner Khan read the Notice of Public Hearing,
explained the procedure to be followed for the public hearings.
Roll Call
Present: Commissioners Cesario, Cohn, Goldspiel, Khan, Lesser, Moodhe, and
Weinstein
Absent: Commissioner Shapiro and Chairman Smith
Also Present: Mr. David Weidenfeld, Village Trustee; Mr. Jeff Stein, Village
Attorney; Ms. Nicole Woods, Village Planner; Mr. Christopher Stilling,
Community Development Director.
Subject: Petition to the Village of Buffalo Grove for an amendment to Woodland
Commons Shopping Center Planned Unit Development to allow a special use for a drive -
through for Tide Dry Cleaners in the B-3 District.
Subject Property Common Description: 310 W Half Day Road, Buffalo Grove, IL
Karl Russ (owner of Tide Dry Cleaning Franchise for Northern Chicago) was sworn in
Mr. Russ introduced himself as principle owner of Family Fabric Care LLC — a family
owned business. He and the store owners are looking to bring an exciting new concept of
dry cleaning to Buffalo Grove: Tide Dry Cleaners, a drive -through and valet -oriented dry
cleaning business. The petition is to amend the Woodland Commons Shopping Center
Planned Unit Development to allow a special -use for a drive -through for Tide Dry
Cleaners. Woodland Commons Shopping Center is currently owned by Inland Real
Estate Development Corporation.
Mr. Russ has heard concerns raised regarding Tide Cleaners opening in Woodland
Shopping Center given the center already has an existing dry cleaning tenant, Rainbow
Cleaners. The first concern raised is that a second dry cleaning business would violate an
exclusivity agreement between Inland and Rainbow Cleaners. Second, that a drive-
through/second dry cleaner would diminish the value of the property and business. Mr.
Russ explained that both companies (Rainbow and Tide) had entered into lease
agreements with Inland. In 2014, Tide Dry Cleaners signed a lease and was not made
Buffalo Grove Planning & Zoning Commission — Public Hearing — August S, 2015 Page 1
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9.D.g
aware of the Inland's exclusivity amendment with Rainbow. He was recently made aware
that this is a civil issue between Inland and Rainbow. He said that Rainbow Cleaners was
a good company, and he did not believe that Tide's placement in the complex would be a
detriment as there were a lot of competitors in the area. The plan proposed was unique,
and he believed that there was a market for both companies.
Mr. Russ specified that the petition to allow a special -use for a drive -through for Tide
Dry Cleaners. A picture of the first Tide Dry Cleaner was displayed, and Mr. Russ
explained that there were over 30 stores currently owned and operated. He hoped Buffalo
Grove would be the first in the northern suburbs. Because the concept was so new, the
sites were carefully selected in order to allow for the best possibility of success.
Mr. Russ reviewed the top few goals of Tide Cleaning including environmentally -
friendly products, superior customer experience, and patented products. He reviewed the
customer service process and stated that most transactions occurred in less than 90
seconds. He also stated that there is 24-hour access and described the different patented
processes and chemicals in use at Tide. Mr. Russ then read a letter from a consumer who
was happy with the service provided by Tide.
He reviewed the site plan for the property at Woodland Commons. He provided traffic
and customer data at other stores in the Chicago region and was prepared to speak more
about this data. Mr. Russ referred to Attachment 8 in the Commission packet,
Operational Point of Sale Data. This attachment provides the number of customer visits
per hour over a 24 hour period for Glen Ellyn, Johns Creek and Naperville. The number
of total customer visits per day at Glen Ellyn and Johns Creek was generally between 110
to 115. Of this amount, 50 to 60 percent of customer utilized the drive -through while the
remaining 40 to 50 percent walked into the facility. Naperville, a busier store, had a
higher number of total customer visits, between 220 to 240 per day. Most transactions
occur on Saturday mornings and weekday evenings. As shown on the second page of
Attachment 8, the Valet Traffic Count Study the most cars in the valet area in a 15-
minute period is six. Two or three cars stacking at one time had been common.
Mr. Russ said that a lot had been put into this proposition, and he felt it would be good
for the community. Comments and suggestions from Staff and the commission were used
to revise the plan (as per Attachment 5 of the Commission packet). These revisions
include moving the drive -through canopy and service doors further north to encourage
cars to move further forward. Tide staff would be trained to direct cars to pull all the way
forward. He then explained that the lanes are proposed to be 11 feet wide, which is
similar to other stores with no safety incidents. The third lane has been changed to a
bypass lane and a parking space has been removed in order to open up the exit, which
would be then wider than the entrance into the Woodland Commons. Regarding traffic
coming from Mariano's, Mr. Russ proposed that a stop sign and two caution signs to be
added. If the commission felt that the stacking was still an issue, he was open to
discussion for additional modifications.
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9.D.g
Commissioner Khan referred to Mr. Stilling's Staff Memo from July 31, and Mr. Russ
reviewed the Staff concerns. Regarding stacking, Tide is preparing for up to eight cars at
one time and encouraging cars to move all the way forward when pulling in. This is less
stacking than required by the zoning ordinance for a food service drive through.
However, Tide is offering a different type of service. The proposed canopy is not able to
cover the second lane due to a sewer easement.
Two emails were received by Staff and were read out loud. Mr. Russ addressed the traffic
count study and said that he expected a maximum of about 32 cars. Regarding Rainbow
Cleaners, Mr. Russ did not doubt Rainbow was a good business, and he felt the public
could choose which company suited their needs. He said that other dry cleaning
businesses are successful in the area with competition. Mr. Russ noted that his was a
family business as well, and he reiterated that he felt free competition enhanced the
consumer experience.
Commissioner Khan referred to Attachment 3 (special use criteria). Mr. Russ reviewed
the criteria and Tide's response in meeting them.
Commissioner Cesario said that he appreciated the thought that went into the changes to
the plan. The number of vehicles was the issue he was focused on and asked if there were
any entrance/exit studies done at the other Tide locations. Mr. Russ said that those studies
were not performed on the Tide stores. This area presented significantly less traffic
passing by than at the Naperville location by approximately 30 percent. Commissioner
Cesario asked about the Staff s proposed alternative site plan. Mr. Russ said that Staff
suggested a curb to allow only access to the drive through from the right. This would
force cars to move along several turns, and Mr. Russ was concerned about the potential
for accidents. Mr. Stilling said that this was presented as an alternative during early
discussions as a concept plan, but Tide rejected the plan at that time, so further thoughts
on the proposed alternative or additional studies had been completed on this plan. He
agreed with the concerns Mr. Russ had about the alternative plan.
Commissioner Cesario asked how Staff s opinion was affected by the changes made to
the plan. Mr. Stilling said that his position still stood. Commissioner Cesario asked how
the marking would be; Mr. Russ said that the lanes would be well -marked as bypass or
stacking lanes. Commissioner Cesario asked if the petitioner would be amenable to
making adjustments if stacking was a problem. Mr. Russ said that he would be.
Commissioner Lesser thought the presentation was well done. However, he was
concerned about the ingress and egress points as well as the access drives. In the
testimony, the petitioner said that changes were made to the curbing. Mr. Russ reviewed
the new ingress/egress on the site plan. Commissioner Lesser was still concerned about
three lanes turning into a two-way access drive. Mr. Russ said that this access drive was
not used, but he thought it could be looked into making a one-way street. Commissioner
Lesser said that there was also a lot of activity in the shopping center, and he was
concerned about access for emergency vehicles. He encouraged the petitioner to continue
to work on this.
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9.D.g
Commissioner Weinstein reiterated that this being brought to the commission was
regarding the drive -through. If there was not a drive -through, this business would be able
to locate in the shopping center. Commissioner Weinstein said he was concerned that the
Fire Chief had concerns about the proposed site plan. Mr. Stilling confirmed that the Fire
Chief had seen the most updated site plan, and felt that it could be problematic for
emergency access. Commissioner Weinstein also asked about the data and the placement
of the stores in question.
Commissioner Moodhe asked what was anticipated for a typical day at this store. Mr.
Russ said that he anticipated this store to have numbers similar to Johns Creek - which
would be 120 to 150 visits in a day. Commissioner Moodhe asked what the anticipated
stacking would be. The peak periods were noted as 8 to 1 Oam and then 5 to 7pm. Over
the past 30 days, there had never been more than two stacked cars at a time at other
locations. Most transactions took less than a minute, and if there were issues, the other
lane would still be made available. If a transaction would take a significant amount of
time, customers were asked to park and come into the building. There was some
discussion regarding the size of the bypass lane; it was noted at 14 feet but could be
wider. There was some discussion regarding the use of the bypass lane in order to
manage traffic and stacking.
Elizabeth Lindquist (Tide) said that the first page of Attachment 8 was point of sale data
at peak hours. She also said that, based on all the data received, there was no indication
that more than six cars would be stacked a time. She noted that drop-offs for regular
customers could be five seconds. Mr. Stilling asked for clarification on where the sliding
glass doors would be. Mr. Russ pointed this out on the site plan and explained the
procedure. Mr. Stilling asked for clarification that customers did not exit the vehicle
through the drive -through. Mr. Russ confirmed that to be correct.
Commissioner Moodhe asked if the Easton property would use the access drive. Mr.
Stilling said that that was used for fire department access only. Commissioner Moodhe
was concerned about the traffic in this area, and he agreed with Mr. Eisner's email
regarding the potential need for a traffic light. Mr. Stilling added that sometimes drivers
would use that egress area to bypass the light.
Commissioner Cohn asked about Staff s opinion and comments. Mr. Stilling said he
would like to make a few points and appreciated the petitioner's presentation. From
Staff s perspective, he did not feel that this drive -through was in the best interest of the
public. He thought that this would have a negative impact on traffic, and there was
concern about the fire lane. The plan that Staff had submitted was a talking point and
could be reviewed by a traffic engineer consultation.
Mr. Stilling compared the site configuration at the Naperville location to the Woodland
Shopping Center. The Naperville location is more of an outlot and thereby any excessive
stacking would occur on a private drive right on the Tide's site. In contrast, excessive
stacking on the Woodland Shopping Center would occur on the main access drive to the
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9.D.g
shopping center. The petitioner is proposing a stacking of four vehicles per lane. He said
that he was also concerned about customers stopping in front of the sliding door instead
of pulling forward, which would reduce the stacking capacity of the drive through. Mr.
Stilling said because of the sewer easement, the canopy cannot be extended, and hence it
is proposed to only cover two vehicles. Mr. Stilling was worried that in inclement
weather, cars would seek the canopy and thereby not optimize the stacking capacity.
Commissioner Cohn said that Staff s recommendation was based on this property
possibly having an impact, and there had been reference to a potential scenario. He
wanted to know if there was really a possibility of an impact. Mr. Stilling said that he
was not a traffic engineer, and this was a unique proposal with a new use. He used
similar drive -through uses to help assess the situation. He wanted to provide guidance,
and he believed there was a strong possibility that this could back up into the access
drive. Commissioner Cohn asked if the Village or petitioner had specific traffic studies
done. Mr. Stilling said that they had not, but this could be pursued. Mr. Russ said that he
was open to it; representatives for Inland were in favor of this as well.
Commissioner Goldspiel asked about the dyeing process and the environmental impact.
Mr. Russ said that Procter & Gamble developed several trademarked products made
available through Tide Dry Cleaners. The products used a host of technologies to repair
and enhance clothing. He reviewed some of these and said that a standard operating
procedure was in place. Commissioner Goldspiel asked about the disposal process. Ms.
Lindquist said that Back -to -Black was a small portion of the business. Disposal of that
particular product would be looked into. The cotton enzyme products were disposed of
through normal sewer, but these were safe products found in homes.
There was some discussion regarding the placement of the three customer service
representatives.
Commissioner Moodhe asked if other locations had been looked into. Mr. Stilling said
no. Mr. Russ said that this was the best one considered based on demographics and
studies. The Naperville site was reviewed again. Commissioner Moodhe felt that there
was a lot more room for traffic and stacking at the Naperville site than Woodlands. He
also asked where snow would go when removed. Pam Sullins (Inland Commercial Real
Estate) said that the snow removal equipment had been stored at this corner in the past.
There was a wider area behind the Marshalls where snow removal equipment could be
stored. Regarding where snow was pushed to, this would depend on how much snow fell
Mr. Russ added that the traffic count on the Anderson facility used for data was 35,000
vehicles versus 23,000 along Half Day Road.
Commissioner Moodhe asked if or how the civil issue going forward had any impact on
the commission's review and determination of the application. Mr. Stein said that this
should not have any impact upon the review.
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9.D.g
Commissioner Cesario asked how many customer service representatives (CSRs) worked
during a rush time. There were three CSR that would work in the beginning of the day,
two during the middle of the day, and three CSR at the end of the day. There was also an
assembler at the back location that could assist as well. These CSR handled transactions
in the store and along the drive -through.
Commissioner Khan swore in any member in the audience wishing to give testimony
Michael Dicker (a resident that lived approximately a half mile from the shopping center)
said that Rainbow Cleaners had been in business for a long time. In the summer of 2010,
a car came through the front of that store injuring the owner at the time. This happened at
the other end of the shopping center where there was not much traffic. He was concerned
about the possibility of injuries on this site particularly on busy days or with inclement
weather. He wanted the commission to be cognizant of the entire situation. He was also
concerned about the age of the CSRs and being able to handle situations when something
goes wrong. Mr. Dicker added that the special use should not be detrimental to the health
or general welfare. He felt that this would raise prices and would be injurious to the
general welfare. He also noted that there were just as many complaints as compliments
against Tide Dry Cleaners. He asked what the applicant's experience was, and it was
noted that this would be addressed at the end.
Ellen Var (a resident that lived across the street) said that traffic had gotten bad along
Route 22. She did not feel that this could be crossed reasonably safe. She also said that
the delivery trucks drive behind the building.
Daniel Wolf (Schwarz, Wolf & Bernstein — representing Rainbow Cleaners) said that
Rainbow Dry Cleaners had operated there for many years, and there were contractual and
lease issues. He wanted to ask about the congestion for the drive -through, and he wanted
to ask about the drives becoming narrower when snow was there. Rainbow joined in the
concerns on traffic. A letter had been tendered to the Village in objection to the petition
for a special use because of the lease issues. There was some question regarding whether
the civil dispute affected this decision. He agreed that the civil dispute did not preclude
the public hearing from proceeding; however, he felt that the facts giving rise to these
disputes affected two criteria. He said that it would be detrimental to the general welfare
as if Inland proceeded with the Tide Dry Cleaners lease, it would be in breach of
Rainbow's lease. Inland did not dispute this but proposed a remedy for this. Mr. Wolf
said that the lease's exclusivity clause stated that this "shall not" be done; however, the
remedy did not make it okay for the lease to be breached. He felt that the special use was
offensive to the business in Buffalo Grove if it knowingly endorsed a breach of the lease.
He also said that special use should not diminish the property value. He reviewed
Rainbow Cleaner's history and that this lease was inherited from a previous owner. This
was not a case of value of the property since she did not own the building; however, the
business value was just as worthy of protection of value. Mr. Wolf said that a special use
permit must be denied when it was determined by the facts and circumstances that the
granting of it would have an adverse effect on others. He read a Supreme Court ruling on
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9.D.g
a similar case. Mr. Wolf said that it would have the same traffic problems at other sites,
but other sites would not have the unique problems of the detriment to this business.
Andy Myoung was speaking on behalf of Sonny (owner of Rainbow Cleaners). He
reviewed the family business history and said that the owners were made aware of Tide
moving in to the same building which did not feel like fair competition.
Judy Phillip supported Rainbow Cleaners, but she also said that Sunrise Assisted Living
was across the street. With the emergency vehicles traveling to Sunrise and the school
down the street, traffic was a concern.
Michael Custer (business owner in Woodland Commons) had a concern about Half Day
Road traffic. He thought that the traffic into this center was something to be concerned
about. He was specifically concerned about the traffic and movement behind the
building.
DeeDee Levine said that Rainbow Cleaners had established wonderful customer service
She felt that there was no way to have the rapport with the CSRs at Tide Dry Cleaners
unless traffic were to back up.
Mike Osmeral (a resident just north of the shopping center) felt that the Rainbow
Cleaners situation should be considered. The special use was an exception process, and
there were risks to allowing a modification to the building. If the Village was assuming
those risks, he felt that there should be a benefit. He did not understand the benefit of
this. Rainbow Cleaners was dependable because of the longevity, and he was concerned
about losing that.
Larry Reiner (a 32-year resident of Buffalo Grove) representing himself said that his
studies on health and ethics was a passion. He felt that this was important to be talked
about because ethics in business was important. He wanted Inland to be held accountable
for the exclusivity clause. He felt that moving forward with this (legal or not) was not
ethically appropriate. He implored the commission to make a decision that they could be
proud of. He noted that Rainbow Cleaners had been there before most of the community
had invested in Buffalo Grove. He noted that Rainbow Cleaners did not need tickets but
recognized customers by face. From a practical point of view, he would love to see Tide
in the community. However, he did not feel this site was appropriate. In respect to the
drive -through in particular, he said that the air quality would be affected.
Jerry Brim (architect and 50-year resident of Buffalo Grove) did not feel that there was a
particular need for additional dry cleaners. The presentation was good and the company
and representatives seemed sincere. As a resident, he ventured into the center at least
once a day. He said that the parking lot on the east side of the center was rarely empty;
however, because of the amount of traffic, he rarely used the center exit. The two
queuing lanes and bypass lane would come up to the service drive for the entire center
(which was one of two entrances). This saw a lot of traffic, and he was also concerned
about no vision of oncoming traffic. He did not feel that the architecture proposed did the
Buffalo Grove Planning & Zoning Commission — Public Hearing — August S, 2015 Page 7
Packet Pg. 136
9.D.g
shopping center or Tide much justice. He also noted that there was no way for
pedestrians to access the Tide Cleaners without crossing the drive lanes.
Don (resident) said that the Naperville location was on Route 59 which was a busy street
with a library and Jewel across the street. The Naperville Tide was a free-standing
building on what he believed to be the lesser traversed side of the street. Also, in the back
of the Woodland building, it was difficult to see oncoming traffic when pulling out of
that area. In the winter, with the ice and piled snow, it was even more difficult. There
were also issues seeing in the morning looking into the sunlight. He was curious about
the chemicals, and he was also questioning whether a second dry cleaner was needed.
Commissioner Khan asked if a transportation engineer could be hired to have a third -
party point of view to submit a report to the Village. He asked if the public hearing could
be tabled and continued. He wanted to be fair to applicant, Village, and residents.
Mr. Russ said that given the concerns, he thought that this was an appropriate route to
take that would be a more factual comparison.
Mr. Stein said that if it was determined to continue this, the petitioner could work with
the Village on the engineer so that the petitioner only paid for the service once.
To answer some questions or concerns that had been brought up, Mr. Russ said that
safety was the most important issue. This site had been studied by Tide for many years
with safety in mind — for the drivers and for the CSRs. The CSRs were very well trained
as per the standards of Procter & Gamble. Regarding the ethical comments, he said that
Inland had a contract with Tide as well, which was entered into under good faith. He also
stated that people using Rainbow should continue to use them, and he did not intend or
expect for Rainbow Cleaners to go away. Regarding the parking, Fitness 19 would be
leaving, which should open up some space. Regarding personal relationships, he said that
Tide also offered inside service. Regarding pedestrian traffic, he noted that walkways
would not run across the drive -through lanes. He said that the silicone cleaning was a
closed loop that was completely recycled and reused with equipment on site.
He noted that some other things would be looked at in the traffic study.
Commissioner Moodhe wanted to get as much as information as he could possibly get. LO
The traffic study would be helpful, and he had some sincere safety concerns and wanted L;
to hear more from the Fire and Police Department. CO
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Commissioner Lesser and Cohn wanted to continue the case as well. Commissioner Cohn
said that since the drive -through was the public hearing, there were issues in the process
to be considered. He asked if other issues should be considered and believed that they a
should. He said that there was a breach of contract and asked if this was a fact to consider ai
in the special use. Mr. Stein suggested that a memo be drafted on the Village's behalf and
shared with counsels.
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Packet Pg. 137
9.D.g
Commissioner Goldspiel said that a public hearing brought forth issues, and there were
residential areas and senior centers nearby a drive -through. He agreed that further study
was necessary.
Commissioner Cesario and Weinstein were in favor of continuing the case.
Commissioner Weinstein asked when this would be continued to. Mr. Stilling said that
realistically it would take two to four weeks to get a proper traffic study completed. This
would mean that it would likely come back in six to eight weeks, and he asked how the
commission wanted Staff to handle this. Commissioner Khan was okay with Staff
helping set the scope of the study and schedule.
Mr. Stilling was unsure but expected this to be six weeks out. He said that September 16
would be the expected continuation date.
Commissioner Weinstein moved to continue the public hearing for the special use for a
drive -through for Tide Dry Cleaners in the B-3 District to September 16 at 7:30pm.
Commissioner Goldspiel seconded the motion.
Aye: Cesario, Cohn, Goldspiel, Khan, Lesser, Moodhe, Weinstein
Nay: None
Abstain: None
The motion carried 7:0:0.
There being no further comments or questions from anyone else present, Commissioner
Khan closed the public hearing at 11:05pm.
Respectfully submitted,
Laura Griffith
Recording Secretary
Karick & Associates
Buffalo Grove Planning & Zoning Commission — Public Hearing — August S, 2015 Page 9
Packet Pg. 138
9.D.h
Village of Buffalo Grove
Planning & Zoning Commission
Public Hearing
Date: October 7, 2015
Location: Village Hall
Chairman Smith called the hearing to order at 7:30pm in the Village Council Chambers,
Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois.
Chairman Smith read the Notice of Public Hearing, explained the procedure to be
followed for the public hearings.
Roll Call
Present: Commissioners Cesario, Goldspiel, Khan, Lesser, Moodhe, Weinstein
and Chairman Smith
Absent: Commissioner Cohn and Shapiro
Also Present: Mr. David Weidenfeld, Village Trustee; Mr. William Raysa,
Village Attorney; Ms. Nicole Woods, Village Planner; Mr. Christopher
Stilling, Community Development Director; Mr. Jeff Stein, Village
Attorney.
Subject: Petition to the Village of Buffalo Grove for an amendment to Woodland
Commons Shopping Center Planned Unit Development to allow a special use for a drive -
through for Tide Dry Cleaners in the B-3 District.
Subject Property Common Description: 310 W Half Day Road, Buffalo Grove, IL
Carl Russ (Principle Owner Family Fabric Care, LLC), Javiar Milan (consultant for
KL,OA), and Elizabeth Lindquist (Tide Development team) were sworn in.
Mr. Stilling explained that a continuance was given to obtain a traffic study as per
request. The petitioner had been working on this with Staff.
Mr. Milan reviewed the site access evaluation and the methodology used. He showed the LO
overview of this area and the days/hours analyzed particularly to study the peak hours of
traffic. He explained the traffic observations that the area had currently, and he reviewed
the traffic characteristics proposed by the development. The consulting company also
reviewed the traffic volumes that were generated by the Tide Dry Cleaning Development
in Naperville. He reviewed the drive -through observations at the Naperville location.
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With all the data, KLOA analyzed the traffic data and evaluated the proposed drive- a
through. He showed the proposed drive -through configuration and detailed the
suggestions he had for the signs and new configuration. With the changes he proposed,
he concluded that this would minimally impact the area. c
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Packet Pg. 139
9.D.h
Karl Russ, from Tide Cleaners, thanked the commission for suggesting the study and felt
reassured that Tide could provide the safest and most efficient drive through. He did not
feel that the development would have a significant impact on traffic. Parking was
sufficient, and the quick drive through design would help with air and noise pollution
concerns. This would be the first reverse flow in the Tide network, and a corporate case
study was being based on this. This would provide extra scrutiny on the site. The Village
Staff and the landlord were in alignment with the new configuration.
Chairman Smith asked if Alternative Two from the KLOA study was the new
configuration. Mr. Russ confirmed this to be the case.
Mr. Russ reviewed the Tide Dry Cleaning focuses — the green earth initiative with the
environmentally clean enclosed loop; bringing tremendous consumer service; and using
patented services that had been included in previous summaries.
Commissioner Cesario thanked the petitioner for the clear packet for the commission to
review. He asked about the east -west driving lane to the south; he also asked about the
potential for accidents for the vehicles exiting. Mr. Milan said that there had been
concern about sight lines, and the building was set back enough to be able to see what
was coming. Also, with the amount of traffic generated, this should not be any busier
than the normal drive aisles.
Mr. Stilling asked Mr. Milan about a stop sign on the east -west drive aisle as this had
been briefly discussed before. Mr. Milan said that based on the data collected, he did not
believe that this was needed with the new configuration.
Commissioner Moodhe asked about fire department review. Mr. Stilling said that the fire
department reviewed and approved the new configuration.
Commissioner Khan asked Mr. Milan about the stop sign in the drive aisle. Mr. Milan
agreed he was not recommending it. Commissioner Khan asked if a warrant would need
to be met if a stop sign was decided to be installed in the future. Mr. Milan said that
because it was a private street, the petitioner had to be careful about installing an
unwarranted stop sign.
Mr. Stilling's memo dated October 2, 2015 was entered as Exhibit One. Lc,
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Julie Walth (customer of Rainbow Cleaners) said that a lot of people spoke at the last
meeting. She was disappointed about the traffic in this area, and she briefly spoke about
the concern for the private owned dry cleaner in the area. c
Michael Custer (business owner in Woodland Commons) was sworn in. He said that he a
was concerned about the traffic flow on the two sides of the building and traffic that cut
behind the building. He had seen close calls with vehicles traveling back there. Mr. Milan
said that when he observed the three days, he observed a lot of traffic in the east -west
drive and very little in the back. Mr. Stilling asked for analysis on the intersections. Mr.
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Packet Pg. 140
9.D.h
Milan said that with the existing conditions, all entrances/exits would remain at Levels A
and B which indicated very little delay.
Judy Phillip (customer of Rainbow Cleaners) was sworn in. She said that this it would be
disappointing if the Tide project went through. She was disappointed that the Sunrise
facility and Stevenson traffic was not taken into consideration with the traffic study. She
felt that these facilities added a significant amount of traffic. She also asked about where
the snow piles would go in the winter, and if there were large piles, she was concerned
about sight lines out of the Tide Dry Cleaners facility. Commissioner Goldspiel asked if
she was talking about traffic on Route 22 or within the Woodland Commons. Ms. Phillip
said that she was referring to both. Mr. Milan said that the intersection on Willow
Parkway as well as the Access Drive into Sunrise was both taken into consideration. He
said that the study analyzed traffic during what he understood to be Tide's peak hours,
and pedestrians that were counted during those times were low. Commissioner Khan
asked what the hours were for Stevenson High School; it was determined normal school
hours were 8:00am to 3:25pm (not counting early arrivals or late dismissals).
Commissioner Khan asked for confirmation that on Friday the traffic counts were taken
between 7:00am and 9:00am. Mr. Milan confirmed weekday counts were taken between
7:O0am and 9:00am. There had been a peak between 8:00am and 9:00am. In the evening,
the peak was from 4:45pm to 5:45pm. Commissioner Khan said that it was possible that
if school let out at 3:25pm, counts with school traffic were potentially not included. Mr.
Milan said that the analysis was taken from 4:00pm to 6:00pm as an industry standard
and as Tide Dry Cleaners' peak hours.
Commissioner Khan asked about Mr. Stilling's memo on July 31, 2015 regarding the
legal lawsuits. Mr. Stein said that if the Inland Lease was the full and correct lease, an
additional dry cleaner could be in the commons.
Daniel Wolf (representing Rainbow Dry Cleaners) was sworn in. He said that the letter
submitted to the Village did not include the remedy clause. He wanted to reiterate that the
remedy did not justify the breach and the imitation provision in the lease was what he felt
was relevant to the hearings.
Deedee Lavine was sworn in. She said that there were Junior High students that were let
out at 2:40pm in the area as well; these students also walked through the Woodland
Commons area.
Mr. Russ said that his was a family owned business as well. He thought that Tide Dry
Cleaners was an excellent option to be offered in Buffalo Grove. The intention was not to
poach customers from other dry cleaners; he thought Rainbow ran a fine business. He
reiterated that he entered into a lease with Inland as well, and at that time, he was not
aware that there was an exclusivity clause.
Elizabeth Lindquist said that the fitness center was moving, so she wanted to note that if
Tide did not go in another business would.
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9.D.h
There being no further comments or questions from anyone else present, Chairman Smith
closed the public hearing at 8:30pm.
Commissioner Weinstein moved to submit positive recommendation to the Village Board
for the amendment to Woodland Commons Shopping Center Planned Unit Development
to allow a special use for a drive -through for Tide Dry Cleaners in the B-3 District with
the condition of compliance with Alternative Two of the KLOA Site Evaluation dated
October 2. Commissioner Cesario seconded.
Commissioner Weinstein said that he felt that the petitioner met the requirements for
special use for a drive -through.
Commissioner Cesario said that the special use criteria had been addressed. He knew that
there was a problem with pedestrian traffic. However, he did not feel that this was unique
in the Village, and he did not feel that this use would be detrimental. He added that if
there was no drive -through feature, this would not be in front of the commission. Any
other peripheral issues were not relevant at this time.
Commissioner Goldspiel expressed appreciation for the traffic study and said that the
study solved the issues he had.
Commissioner Lesser said that while he was disappointed with the business decisions
that were made by the landlord, he recognized that the issue at hand was the special use
criteria. He felt that the petitioner met the criteria, and he appreciated the work and effort
that went into the revisions. He felt that it was a significant improvement.
Commissioner Moodhe said that the traffic study not only helped clarify everythihng, but
it also identified the traffic movement issues. He took Mr. Wolf's letter and contemplated
whether it should be taken into consideration. He said that while it was compelling and
needed to be looked at, he did not feel that the special use should be held up for it.
Aye: Cesario, Goldspiel, Khan, Lesser, Moodhe, Weinstein, Smith
Nay: None Ln
Abstain: None N
The motion carried 7:0:0. O
Respectfully submitted,
Laura Griffith 2
Recording Secretary c
Karick & Associates
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