2015-10-06 - Village Board Regular Meeting - Agenda PacketFifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone: 847-459-2500
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting - Sep 21, 2015 7:30 PM
B. Village Board - Committee of the Whole - Sep 24, 2015 6:00 PM
3. Approval of Warrant
A. Warrant #1254 (Joanne Johnson)
4. Village President's Report
A. Domestic Violence Awareness Month (Beverly Sussman)
B. 2015 National Breast Cancer Awareness Month (Beverly Sussman)
5. Village Manager's Report
A. GFOA Distinguished Budget Presentation Award (Dane Bragg)
B. Village Hall Closed Columbus Day (Dane Bragg)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. 0-2015-54 Ordinance Granting a Sign Variation - Buchanan Energy, 1251 McHenry
Road (Jeffrey Berman)
SUMMARY: The petitioner is requesting a variation to allow the modification of the
existing ground sign as approved by Ordinance 2012-45.
B. 0-2015-55 Ordinance Granting a Sign Variation - GW Properties 245 McHenry Road
(David Weidenfeld)
SUMMARY: The petitioner is requesting a variance to allow the installation of a new
ground sign at 245 McHenry Road.
C. 0-2015-56 Ordinance Approving an Amendment to Special Use Ordinance 97-4 with
Variations for 1501 Busch Pkwy (David Weidenfeld)
SUMMARY: Sky Fitness is seeking approval for an amendment to the Special Use
Ordinance 97-4 with variations for an expansion of their facility at 1501 Busch Parkway.
D. 0-2015-57 Ordinance Amending Chapter 5.20 Liquor Controls - Speedway, LLC, 201 N.
Milwaukee Ave (Beverly Sussman)
SUMMARY: The Class D1 liquor license is reserved for Speedway LLC for 201 N.
Milwaukee Avenue who is seeking the ability to sell beer and wine. This reservation is
subject to the applicant completing Village requirements for said license on or before
February 2, 2016.
E. Development Improvement Agreement for Easton Station (David Weidenfeld)
SUMMARY: The property has been annexed and will be developed as Easton Station.
F. Authorization to Execute and Agreement with Gewalt Hamilton Associates, Inc. for the
2016 Water Main Improvement Project Design (Andrew Stein)
SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt
Hamilton Associates, Inc., for professional engineering design services for the 2016
Water Main Improvement Project Design
9. Ordinances and Resolutions
10. Unfinished Business
11. New Business
A. Authorization to Waive Bids and Request Proposals for Debt Collection Services
(Joanne Johnson)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Executive Session
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
09/21 /2015
2.A
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE,
ILLINOIS ON MONDAY, SEPTEMBER 21, 2015
Call to Order
The meeting was called to order at 7:30 PM by Village President Beverly Sussman
A. Pledge of Allegiance by Girl Scout Troop 40509
President Sussman called the meeting to order at 7:33 P.M. Girl Scouts from Troop 40509 and
Troop 41039 presented the Flag and led those present in the Pledge of'Allegiance.
Roll call indicated the following present: President Sussman; Trustees Berman, Trilling, Stein,
Ottenheimer, Weidenfeld, and Johnson.
Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jeff Stein,
Assistant Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Director of
Finance; Andrew Brown, Deputy Finance Director; Art Malinowski, Director of Human
Resources; Christopher Stilling, Community Development Director; Darrin Monico, Village
Engineer; Brian Sheehan, Brett Robinson, Director of Purchasing; Mike Reynolds, Director of
Public Works; Geoff Tollefson, Director of Golf Operations; Deputy Police Chief Bethge and
Fire Chief Baker.
Approval of Minutes
A. Village Board - Regular Meeting - Aug 3, 2015 7:30 PM
Moved by Ottenheimer, seconded by Weidenfeld, to approve the minutes of the August 3, 2015
Regular Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 -Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
ABSTAIN. I - Berman
Motion declared carried.
RESULT: ACCEPTED [5 TO 0]
MOVER: Lester A. Ottenheimer III, Trustee
SECONDER: David Weidenfeld, Trustee
AYES: Weidenfeld, Johnson, Trilling, Stein, Ottenheimer III
ABSTAIN: Jeffrey Berman
B. Village Board - Committee of the Whole - Aug 17, 2015 6:00 PM
Moved by Stein, seconded by Ottenheimer, to approve the minutes of the August 17, 2015
Committee of 'the Whole Meeting. Upon roll call, Trustees voted as follows:
AYES: 5 - Berman, Trilling, Stein, Ottenheimer, Johnson
NAYS: 0 - None
ABSTAIN.- I - Weidenfeld
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Motion declared carried.
RESULT:
ACCEPTED [5 TO 0]
MOVER:
Andrew Stein, Trustee
SECONDER:
Lester A. Ottenheimer III, Trustee
AYES:
Johnson, Berman, Trilling, Stein, Ottenheimer III
ABSTAIN:
David Weidenfeld
Approval of Warrant
A. Warrant #1253 (Joanne Johnson)
Mr. Anderson read Warrant 41253. Moved by Johnson, seconded by Weidenfeld, to approve
Warrant #1253 in the amount of $8, 099,392.45, authorizing payment of bills listed. Upon roll
call, Trustees voted as follows:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Joanne Johnson, Board Member
SECONDER: David Weidenfeld, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
Village President's Report
09/21/2015
President Sussman thanked everyone involved in making our recent Buffalo Grove Days celebration another great
success. Paulette Greenberg and J.V. Springman added their thanks to the Buffalo Grove Days Committee for the
countless hours that they devoted to the festival, as well as Village staff and every person involved in any way in
making this event happen. Thanks were also extended to the Village Board for their continuous support of Buffalo
Grove Days.
President Sussman noted that the Variety Children's Charity of Illinois celebrated its 64th Golf Outing at the
Arboretum Golf Club.
President Sussman noted that the Buffalo Grove Fire Department celebrated its 201y Open House this past
Saturday.
President Sussman noted that the Council Chambers was officially named the Jeffrey S. Braiman Council
Chambers, and a ceremony took place celebrating the accomplishments of former President Braiman.
A. Celebrating the Twenty -Fifth Anniversary of the Passage of the Americans with
Disabilities Act (Beverly Sussman)
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09/21/2015
President Sussman read a Proclamation Celebrating the Twenty -Fifth Anniversary of the
Passage of the Americans with Disabilities Act.
Village Manager's Report
Mr. Bragg brought the Board up to date on the status of the CCSD 21 crossing guard situation.
A. Second Quarter 2015 Management Report (Dane Bragg)
Mr. Bragg noted that the 2nd Quarter Management Report has been included in tonight's Board
packets.
Special Business
Reports from Trustees
Trustee Stein reported on the Farmer's Market.
Consent Aaenda
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jeffrey Berman, Trustee
SECONDER: Lester A. Ottenheimer III, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
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A. 0-2015-48 Ordinance Approving a Variation to the Zoning & Development Ordinance for
a Driveway Expansion (Jeffrey Berman)
SUMMARY: The Petitioners are requesting a variation to the Zoning & Development
Ordinance in order to expand their existing driveway.
B. 0-2015-49 Amendment to Noise Ordinance 9.38 (Steven Trilling)
SUMMARY: Attached is an amendment to the Village of Buffalo Grove Municipal Code
Chapter 9.38, Noise for review and approval.
C. R-2015-26 Resolution Approving and Intergovernmental Agreement (Lester
Ottenheimer III)
SUMMARY: Staff recommends that the Village Board approve an intergovernmental
agreement for the Northwest Suburban Housing Collaborative. The proposed new
agreement would expire on August 10, 2020.
D. R-2015-27 Resolution Ratifying an Amendment to the Water Meter Replacement Project
(Andrew Stein)
SUMMARY: The attached resolution approves a master contract amendment for the
water meter system replacement and fixed network automated meter reading system
program with HD Supply Waterworks, Ltd., Sensus USA Inc., and Siemens Industry.
E. Amendment to Website Provider Agreement (Lester Ottenheimer III)
SUMMARY: Staff recommends that the Village Board approves an amendment to the
existing CivicPlus contract to include the CivicHR applicant tracking module.
F. 0-2015-53 Prairie Elementary School Additional No Parking Signs (Jeffrey Berman)
SUMMARY: The Prairie Elementary School is requesting additional no parking along
Brandywyn Lane near the school during the afternoon pickup hour. Staff recommends
approval of the Traffic Ordinance update.
G. 2015 Street Improvement Program Change Order (Andrew Stein)
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09/21/2015
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SUMMARY: The project was initially approved by the Village Board on May 18th, 2015 in
the amount of $1,512,980.43. Staff recommends approval of the change order.
H. 0-2015-50 Ordinance Granting Variations for a New Public Works Salt Storage Building
(Andrew Stein)
SUMMARY: Staff is seeking approval to replace the existing salt dome on the Public
Works property. Staff recommends that the Village Board approve an Ordinance granting
a variation for a new salt storage building. Furthermore, staff recommends that the
Village Board waive the requirement for an automatic fire sprinkler system.
Ordinances and Resolutions
A.
0-2015-51 Ordiance Amending Chapter 5.20, Liquor Controls (Steven Trilling)
Moved by Trilling seconded by Berman, to pass Ordinance #2015-51, amending Chapter 5.20,
Liquor Controls. 2
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Mr. Bragg reviewed the proposed ordinance, details of which are contained in the Village Board p
Meeting Agenda Item prepared by Chief Casstevens. a
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Upon roll call, Trustees voted as follows on the motion: as
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Steven Trilling, Trustee
SECONDER: Jeffrey Berman, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
B. 0-2015-52 Ordinance Concerning the Village of Buffalo Grove Administrative Hearing
System (Jeffrey Berman)
Moved by Berman, seconded by Weidenfeld, to pass Ordinance #2015-52, concerning the Village
of Buffalo Grove Administrative Hearing System, in accordance with packet materials and the
draft dated August 12, 2015.
Mr. Bragg reviewed the proposed ordinance, details of which are contained in the Village Board
Meeting Agenda Item, prepared by Chief Casstevens.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
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09/21/2015
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RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Jeffrey Berman, Trustee
SECONDER:
David Weidenfeld, Trustee
AYES:
Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
C. R-2015-28 Resolution Approving an Intergovernmental Agreement for GovITC (David
Weidenfeld)
Moved by Weidenfeld, seconded by Johnson, to pass Resolution #2015-28, approving an.
Intergovernmental Agreement for GovITC, in accordance with the materials and draft agreement
contained in Board packets.
Ms. Maltas reviewed the proposed resolution, details of which are contained in the Village Board
Meeting Agenda Item Overview, as well as her memo to the Board of August 17, 2015.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT: ADOPTED [UNANIMOUS]
MOVER: David Weidenfeld, Trustee
SECONDER: Joanne Johnson, Board Member
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
Unfinished Business
New Business
A. Salt Dome Replacement (Andrew Stein)
Moved by Stein, seconded by Weidenfeld, to approve Mr. Anderson's recommendation that the bid
for the Salt Dome Replacement at the Public Service Center be awarded to Dome Corporation of
North America in an amount not to exceed $397, 660.00 in accordance with their bid as submitted
and in accordance with material contained in Board packets.
Mr. Reynolds reviewed the proposal, details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared, as well as his memo to Mr. Bragg of September 14, 2015.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
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09/21/2015
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Andrew Stein, Trustee
SECONDER:
David Weidenfeld, Trustee
AYES:
Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
B. Authorization to Purchase Replacement Self Contained Breathing Apparatus (David
Weidenfeld)
Moved by Weidenfeld, seconded by Johnson, to authorize replacement of Self Contained
Breathing Apparatus.
Chief Baker reviewed this item, details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr. Robinson.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Weidenfeld, Trustee
SECONDER: Joanne Johnson, Board Member
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
C. Purchase Replacement Vehicles for Police Department (Steven Trilling)
Moved by Trilling, seconded by Weidenfeld, to purchase Replacement Vehicles for the Police
Department, five (5) 2016 Ford Utility Interceptor replacement vehicles in an amount not to
exceed $132,520.00, through the Suburban Purchasing Cooperative program in accordance with
the Illinois Governmental Joint Purchasing Act.
Mr. Robinson reviewed this purchase, details of which are contained in the Village Board Meeting
Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Steven Trilling, Trustee
SECONDER:
David Weidenfeld, Trustee
AYES:
Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
D. Waiver of Bids and Authorization to Negotiate for Emergency Lighting for Police and Fire
Vehicles (David Weidenfeld)
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09/21/2015
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Moved by Weidenfeld, seconded by Trilling, to authorize waiver of bids and authorization to
negotiate for Emergency Lighting for Police and Fire Vehicles with UltraStrobe in Crystal Lake,
in accordance with materials contained in Board packets.
Mr. Robinson reviewed the proposed item, details of which are contained in the Village Board
Meeting Agenda Item Overview that he prepared. Mr. Robinson also reviewed the reason for the
bid waiver, noting the unique nature of the specific equipment being placed in the vehicles.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: David Weidenfeld, Trustee
SECONDER: Steven Trilling, Lester A. Ottenheimer III
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
E. Authorization to Purchase Replacement Ambulance (Steven Trilling)
Moved by Trilling, seconded by Ottenheimer, to authorize purchase of one 2016 Freightliner
Chassis with Horton Ambulance Body for an amount not to exceed $246, 052.00.
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Mr. Bragg reviewed the proposal, details of which are contained in. the Village Board Meeting
Agenda Item Overview prepared by Mr. Robinson, as well as Chief Baker's memo to him of
August 7, 2015.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Steven Trilling, Trustee
SECONDER: Lester A. Ottenheimer III, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
F. 2015 Sewer Lining Contract (Andrew Stein)
Moved by Stein, seconded by Weidenfeld, to approve of the staff recommendation to accept 3Yd
party bids for Sanitary Sewer Lining through the Municipal Partnering Initiative with Arlington
Heights to the lowest responsible bidder, Hoerr Construction, Inc.,.for 7,700 linearfeet at a cost
not to exceed $200,200.00.
Mr. Monico reviewed the proposed purchase, details ofwhich are contained in the Village Board
Meeting Agenda Item Overview that he prepared.
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09/21/2015
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Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Andrew Stein, Trustee
SECONDER:
David Weidenfeld, Trustee
AYES:
Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
G. Award of Bid Water Service Van (Andrew Stein)
Moved by Stein, seconded by Trilling, to approve staff recommendation to replace a Water Service
Van through Napleton Fleet Group in an amount not to exceed $31, 453.00 for a 2016 model
Promaster.
Mr. Robinson reviewed the proposed purchase, details of which are contained in the Village
Board Meeting Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6 - Berman, Trilling, Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - None
Motion declared carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Andrew Stein, Trustee
SECONDER: Steven Trilling, Trustee
AYES: Weidenfeld, Johnson, Berman, Trilling, Stein, Ottenheimer III
Questions From the Audience
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from
the audience on items not on tonight's agenda; there were no such questions.
Executive Session
Adjournment
The meeting was adjourned at 8:23 PM
Janet Sirabian Village Clerk
APPROVED BY ME THIS 21st DAY OF September , 2015
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09/21/2015
2.A
Beverly Sussman, Village President
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09/24/2015
MINUTES OF THE COMMITTEE OF THE WHOLE OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO
GROVE, ILLINOIS ON THURSDAY, SEPTEMBER 24, 2015
Call to Order
The meeting was called to order at 6:01 PM by Village President Beverly Sussman
A. Pledge of Allegiance
Roll call indicated the following present: President Sussman; Trustees Trilling, Stein, Weidenfeld.
Trustees Berman, Ottenheimer and Johnson were absent.
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Also present was: Dane Bragg, Village Manager; Jeffrey Stein, Assistant Village Attorney;
Jennifer Maltas, Deputy Village Manager; Evan Michel, ManagementAnalyst; Scott Anderson, C
Director of Finance; Andrew Brown, Deputy Finance Director; Art Malinowski, Human 'R
Resources Director; Peter Cahill, Human Resources Management Analyst; Brett Robinson, p
Director of Purchasing; Chris Stilling, Economic Development Manager; Mike Reynolds, Q.
Director ofPublic Works; Darren Monico, Village Engineer; Police Chief Casstevens; Fire Chief Q'
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Mike Baker.
The Committee of the Whole Meeting consisted of staff reports and Board discussion on the
following issues.
Special Business
1. 2014 Audit Management Letter (Joanne Johnson)
Joe Lighteap, Baker Tilly Virchow Krause, LLP, reviewed the findings of the 2014 annual audit of
the Village of Buffalo Grove and the Finance Department's responses, details of which are
contained in Mr. Brown's memo of September 16, 2015.
2. Strategic Planning Discussion (Beverly Sussman)
This item will be discussed at a later date.
3. Branding and Marketing Discussion (David Weidenfeld)
DCC (the branding and marketing firm hired by the Village) and staffpresented two new color
palates and logo
options for the Village's branding effort, details of which are contained in the Logo and
Development brochure prepared by DCC.
4. Infrastructure Financing (Andrew Stein)
Mr. Anderson reviewed future infrastructure needs as measured against available and future
funding, details of which are contained in his memo to Mr. Bragg of September 16, 2015.
5. Storm Water Utility Fee Update (Andrew Stein)
Mr. Reynolds provided a recommendation for the Storm Water Utility Fee, details of which are
contained in his memo to Mr. Bragg of September 18, 2015.
6. Development Ordinance Update Discussion (Andrew Stein)
Mr. Monico and Mr. Stilling reviewed the proposed updates to the Development Ordinance,
including storm water requirements, in an effort to improve and update the Village Code, details
of which are contained in their memo to Mr. Bragg of September 10, 2015.
Packet Pg. 13
09/24/2015
2.B
2016 Wage Pool for Non -Represented Employees (Beverly Sussman)
Mr. Malinowski reviewed the background information for the proposed 2016 wage pool.
Questions From the Audience
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from
the audience on items not on tonight's agenda; there were no such questions.
Executive Session
Adjournment
The meeting was adjourned at 7:35 PM
Janet Sirabian Village Clerk
APPROVED BY ME THIS 24th DAY OF September , 2015
Beverly Sussman, Village President
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Action Item : Warrant #1254
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends approval.
TOTAL WARRANT #1245 $1,312,821.34
ATTACHMENTS:
• W#1254 Summary (PDF)
Trustee Liaison
Board Member Johnson
Tuesday, October 6, 2015
Staff Contact
Andrew Brown, Finance
Updated: 10/1/2015 9:32 AM
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VILLAGE OF BUFFALO GROVE WARRANT #1254
6-Oct-15
General Fund:
198,899.73
Parking Lot Fund:
0.00
Motor Fuel Tax Fund:
0.00
Debt Service Fund:
0.00
School & Park Donations
0.00
Capital Projects -Facilities:
26,224.84
Capital Projects -Streets:
0.00
Health Insurance Fund:
0.00
Facilities Development Debt Service Fund:
0.00
Retiree Health Savings (RHS):
0.00
Water Fund:
30,025.70
Buffalo Grove Golf Fund:
9,489.31
Arboretum Golf Fund:
0.00
Refuse Service Fund:
62,645.00
Information Technology Internal Service Fund:
8,093.92
Central Garage Internal Service Fund:
45,676.28
Building Maintenance Internal Service Fund:
8,579.47
389, 634.25
PAYROLL PERIOD ENDING 09/24/15 923,187.09
923,187.09
TOTAL WARRANT #1254 1,312,821.34
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk
Village President
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Information Item : Domestic Violence Awareness Month
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Recommendation of Action pp
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Staff recommends proclamation.
Domestic Violence Awareness Month
ATTACHMENTS:
• DVM Proc (DOC)
Trustee Liaison
Village President Sussman
Tuesday, October 6, 2015
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 10/1/2015 3:55 PM
Page 1
Packet Pg. 17
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Village of Buffalo Grove
Domestic Violence Awareness Month
October 2015
WHEREAS, violence against women and children continues to become a more
prevalent problem in the Northwest Suburbs; and
WHEREAS, the problems of domestic violence affects all citizens of Illinois and
are not confined to any group of people, but cross all economic, gender, racial and
societal barriers and are supported by societal indifference; and
WHEREAS, the crime of domestic violence violates an individual's privacy,
dignity, security and humanity through the systematic use of physical, emotional, sexual,
psychological and economic control and/or abuse; and
WHEREAS, the impact of domestic violence is wide-ranging, directly affecting
families, children and society as a whole; and
WHEREAS, 1 in 3 women and 1 in 4 men have been victims of physical
violence by an intimate partner within their lifetime.
WHEREAS, Over 30,000 orders of protections are written in Cook County a
year; and
WHEREAS, We ask residents to learn more about the National Coalition Against
Domestic Violence's Domestic Violence campaign to "Take a Stand Against Domestic
Violence" or the Chicago Says No More Campaign at ending violence.
WHEREAS, Local educational information and resources are available by
visiting the www.endallabuse.org Web site; and
WHEREAS, it is fitting to set aside a special time to bring this issue to the
attention of all residents of the Village of Buffalo Grove so they can become better
informed and involved in local programs to end the cycle of violence; and
NOW, THEREFORE I Beverly Sussman, President of the Village of Village of
Buffalo Grove do hereby proclaim the month of October 2015 as DOMESTIC
VIOLENCE AWARENESS MONTH in the Village of Buffalo Grove and encourage
our residents to join forces with the Northwest Suburban Alliance on Domestic Violence,
law enforcement, social service organizations and concerned citizens across the country
to raise the public awareness of domestic violence issues.
DATED: Oct 2015
Village President
ATTEST:
Village Clerk
Packet Pg. 18
4.B
Information Item : 2015 National Breast Cancer Awareness Month
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
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Staff recommends proclamation.
2015 National Breast Cancer Awareness Month
ATTACHMENTS:
BC Proc (DOC)
Trustee Liaison
Village President Sussman
Tuesday, October 6, 2015
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 10/1/2015 3:51 PM
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Village of Buffalo Grove
2015 National Breast Cancer Awareness Month
WHEREAS, October is National Breast Cancer Awareness Month; and
WHEREAS, breast cancer is the second most common cancer among women;
WHEREAS, breast cancer is the second leading cause of cancer death in women, after
lung cancer;
WHEREAS, the chance of developing invasive breast cancer at some time in a woman's
life is about 1 in 8;
WHEREAS, more than 200,000 new cases of female breast cancer will be diagnosed in
2015,
WHEREAS, nearly 1 of every 2 women newly diagnosed with breast cancer reaches out
to the American Cancer Society for help and support.
WHEREAS, death rates from breast cancer have been declining, and this change is c
believed to be the result of earlier detection and improved treatment; and a
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NOW, THEREFORE, I Beverly Sussman, President of the Village of Buffalo Grove,
Illinois ,do hereby proclaim the month of October 2015 as BREAST CANCER £
AWARENESS MONTH and encourage Village residents to support fund-raising efforts
for enhanced research and support programs. a
Beverly Sussman,
Village Board President
DATED THIS 6th DAY OF OCTOBER 2015
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5.A
Information Item : GFOA Distinguished Budget Presentation Award
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends discussion.
GFOA Distinguished Budget Presentation Award presentation.
ATTACHMENTS:
• GFOA Award (PDF)
Trustee Liaison
Village Manager Bragg
Tuesday, October 6, 2015
Staff Contact
Scott Anderson, Finance
Updated: 10/1/2015 9:26 AM
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Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago, Illinois 60601-1210
312.977.9700 fax:312.977.4806
•
August 24, 2015
PRESS RELEASE
For Further Information Contact
Stephen J. Gauthier (312) 977-9700
Chicago --The Government Finance Officers Association of the United States and Canada (GFOA)
is pleased to announce that Village of Buffalo Grove, Illinois has received the GFOA's
Distinguished Budget Presentation Award for its budget.
The award represents a significant achievement by the entity. It reflects the commitment of the
governing body and staff to meeting the highest principles of governmental budgeting. In order to
receive the budget award, the entity had to satisfy nationally recognized guidelines for effective
budget presentation. These guidelines are designed to assess how well an entity's budget serves as
■ a policy document
• a financial plan
• an operations guide
NIIII' a communications device
Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory
criteria within those categories, to receive the award.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition
for Budget Presentation is also presented to the individual or department designated as being
primarily responsible for its having achieved the award. This has been presented to Dane Bragg,
Village Manager
For budgets beginning in 2013, 1,424 participants received the Award. Award recipients have
pioneered efforts to improve the quality of budgeting and provide an excellent example for other
governments throughout North America.
The Government Finance Officers Association is a major professional association servicing the needs
of more than 18,000 appointed and elected local, state, and provincial -level government officials and
other finance practitioners. It provides top quality publications, training programs, services, and
products designed to enhance the skills and performance of those responsible for government finance
policy and management. The association is headquartered in Chicago, Illinois, with offices in
Washington D.C. The GFOA's Distinguished Budget Presentation Awards Program is the only
national awards program in governmental budgeting.
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Washington, DC Office
1301 Pennsylvania Avenue, N.W., Suite 309 • Washington, DC 20004 • 202.393.8020 fax: 202.39
www.gfoa.org Packet Pg. 23
5.B
Information Item : Village Hall Closed Columbus Day
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
ll
Staff recommends discussion.
Village Hall will be closed on Columbus Day, October 12, 2015, for a staff in-service day.
Trustee Liaison
Village Manager Bragg
Tuesday, October 6, 2015
Staff Contact
Dane Bragg, Office of the Village Manager
Updated: 10/1/2015 9:34 AM
Page 1
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8.A
Ordinance No. 0-2015-54 : Ordinance Granting a Sign Variation -
Buchanan Energy, 1251 McHenry Road
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
The Planning & Zoning Commission voted 8-0 to recommend approval of the sign modifications. Staff
concurs with this recommendation.
SUMMARY: The petitioner is requesting a variation to allow the modification of the existing ground sign
as approved by Ordinance 2012-45.
ATTACHMENTS:
• Board Referral Memo —Buchanan Energy_1251 McHenry Road (DOCX)
• Ordinance —Buchanan Energy_1251 McHenry Road_PUD amendment (DOCX)
• Exhibit B - Proposed Sign Details (PDF)
• Findings of Fact Buchanan Energy Ground Sign_1251 McHenry Road (DOC)
• Findings of Fact —Exhibit A (PDF)
• Findings of Fact —Exhibit B (PDF)
Trustee Liaison
Trustee Berman
Tuesday, October 6, 2015
Staff Contact
Brian Sheehan, Community Development
Updated: 9/30/2015 9:14 AM
Page 1
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"II'Le GE OF
BUFFL � _ VI
MEMORANDUM
DATE: September 30, 2015
TO: President Beverly Sussman and Trustees
FROM: Brian Sheehan, Building Commissioner
MI
SUBJECT: Buchanan Energy, 1251 McHenry Road —Amendment to Ordinance 2012-45 for a
New Monument Sign
BACKGROUND
The petitioner, Richard McMahon for Buchanan Energy, is requesting a variation to allow the
modification of the existing ground sign as approved by Ordinance 2012-45. The proposed
modifications would not require any additional variations, but rather just change the overall sign face.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC voted 8-0 recommending approval of the sign variation request subject to the following
conditions:
1. The sign is to be installed in accordance with Exhibit A of the Ordinance.
There were no objectors that appeared at the public hearing and the village has received no public
comment as of the date of this memorandum.
ACTION REQUESTED
Staff recommends that the Village Board approve an amendment to Ordinance 2012-45 to allow the
modification of the existing ground sign to Buchanan Energy 1251 McHenry Road.
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9/29/2015
ORDINANCE NO. 2015 —
AN ORDINANCE APPROVING AN AMENDMENT
TO ORDINANCE 2012-45 FOR A MODIFICATION TO AN EXISTING GROUND SIGN
FOR THE BUCKY'S EXPRESS GAS STATION,
CONVENIENCE STORE AND AUTOMOBILE LAUNDRY
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
1251 McHenry Road
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution
of 1970; and
WHEREAS, the site (hereinafter referred to as the "Property') is legally described in Exhibit A
attached hereto; and
WHEREAS, Buchanan Energy LLC ("Owner") is the owner of the Property; and
WHEREAS, the Property is zoned in the B-3 Planned Business Center District, and is currently
occupied by a gas station and convenience store; and
WHEREAS, the Village approved Ordinance 2012-45 on September 10, 2012 which authorized a
PUD amendment that included a variation to Village Sign Code (Title 14 of the Buffalo Grove Municipal
Code) ("Sign Code") for a ground sign located at the Property; and
WHEREAS, Owner is requesting modification of the existing ground sign as previously authorized
by Ordinance 2012-45; and
WHEREAS, Owner has submitted the revised sign plans attached hereto and made a part hereof
as Exhibit B to this Ordinance; and
WHEREAS, the Planning & Zoning Commission held a public hearing at which it received
testimony on the requested amendment; and
WHEREAS, the Planning & Zoning Commission made certain findings of fact and voted to
recommend approval of the application; and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find
that the requested PUD amendment are in harmony with the general purpose and intent of the
standards for a PUD and specifically are in harmony with the Sign Code and that (1) the requirements
of the Sign Code would cause undue and unnecessary hardship to the sign user due to unique or unusual
Packet Pg. 27
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8.A.b
conditions pertaining to the property, (2) the granting of the requested variance will not be materially
detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific
property do not apply generally to other properties in the Village, and (4) the granting of the variance
will not be contrary to the general objectives of the Sign Code of moderating the size, number and
obtrusive placement of signs and the reduction of clutter.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. This ordinance (the "Ordinance") is made pursuant to and in accordance with
the Village's Zoning Ordinance and the Village's Home Rule powers. The preceding whereas clauses are
hereby incorporated herein.
Section 2. The Corporate Authorities hereby approve an amendment to Ordinance 2012-
45 and authorize the proposed modification of the existing ground sign which shall be installed and used
in accordance to the plans attached hereto as Exhibit B.
Section 3. The conditions and requirements of Village Ordinance 2012-45 remain in full
force effect except as modified by this Ordinance.
Section 4. This Ordinance shall be in full force and effect upon approval. This Ordinance
shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST: APPROVED:
Village Clerk Beverly Sussman, Village President
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EXHIBIT A — Legal description
Bucky's Express
1251 McHenry Road, Buffalo Grove, IL
Lot 1, Exxon -Mobil Subdivision, being a subdivision in the southeast quarter of Section 29, Township 43
North, Range 11 East of the Third Principal Meridian, in Lake County, Illinois.
PIN: 15-29-301-198
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EXHIBIT B — Sign Plans
Bucky's Express
1251 McHenry Road, Buffalo Grove, IL
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PLANNING & ZONING COMMISSION
VILLAGE OF BUFFALO GROVE, ILLINOIS
FINDINGS OF FACT ON VARIATIONS OF SIGN CODE
THE BUFFALO GROVE PLANNING & ZONING COMMISSION HEREBY MAKES THE FOLLOWING FINDINGS OF
FACT AND CONCLUSIONS:
THE SUBJECT PROPERTY:
A. Applicant: Richard Macahon, on behalf of Buchanan Energy
B. Location: 1251 McHenry Road
C. Zoning District: B3 Business District — P.U.D.
D. Type of Sign: Ground Sign
E. Characteristics of Sign (including size):
Existing 13 feet high by 7 feet wide ground sign. The total height of the ground
sign from grade is 13 feet. Aluminum sign cabinet construction with internally lit
acrylic panels and a digital display for the gasoline/diesel pricing.
F. Lot Characteristics: Irregular rectangular shaped Business zoned lot located on
the northeast corner of Arlington Heights and McHenry Roads Buffalo Grove, IL.
II. CHARACTERISTICS OF THE SURROUNDING AREA:
North —
R9 Residential District
South —
B3 Business District
East -
B3 Business District
West -
Office & Research District
III. VARIATION SOUGHT:
Amendment to the Planned Unit Development Ordinance, for the purpose of modifying
the existing ground sign at the property located at 1251 McHenry Road Buffalo Grove, IL.
IV. EXHIBITS DEPICTING VARIATION:
A. Exhibit "B" to the proposed Ordinance.
V. VILLAGE ENGINEER'S REPORT
There is no Village Engineers report as this is an existing ground sign with no proposed
structural modifications.
VI. VARIATION POWER & CRITERIA:
Sign Code, Section 14.40.010, Sub -section A
VII. PUBLIC HEARING:
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VIII
V14
After due notice as required by law, a copy of said publication notice being attached
hereto as Exhibit "A", the Planning & Zoning Commission held a public hearing regarding
the proposed variations on Wednesday, September 16, 2015 at the Village Hall Council
Chambers, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M.
The applicant, Richard Macahon, on behalf of Buchanan Energy, 1251 McHenry Road,
testified at the hearing and presented documentary evidence.
The following objectors appeared at the hearing: None.
The following sent written objection prior to the hearing: None.
Attached hereto and made a part hereof as Exhibit "B" to this document are the minutes
of the Planning & Zoning Commission meeting held on Wednesday September 16, 2015.
FINDINGS:
The Planning & Zoning Commission finds that the criteria as set forth in Section
14.40.010, Subsection A of the Sign Code have been met in that the Petitioner
has shown:
1. That not allowing the variance will cause undue and unnecessary hardship due
to the following unique or unusual circumstances:
A. The ground sign is ineffectual in identifying the gasoline/diesel pricing to
passing motorists due to the current configuration of the sign.
2. That granting the requested variations would not be detrimental to the
property owners in the vicinity;
3. That the unusual conditions applying to the specific property do not apply
generally to other properties in the Village; and,
4. That granting of the variations will not be contrary to the general objectives of
the Village's Sign Code of moderating the size, number and obtrusive placement
of signs and the reduction of clutter.
CONDITIONS:
The variations shall be subject to the following conditions:
1. The sign is to be installed in accordance with Exhibit "B" submitted with the
application dated 7-21-2015 identified as Drawing #95342;
2. Relocating the current "Bucky's" panel to where the existing electronic message
board panel is located;
3. Adding the words "Rapid Wash" to the "Bucky's" panel;
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4. Relocating the electronic message board portion of the sign to where the current
"Bucky's" panel is, and;
5. Adding a diesel gasoline price on the lower portion of the panel at a height of 1'2"
and a width of 2'4".
X. CONCLUSION:
The Zoning Board of Appeals, by a vote of 8 to 0, recommends to the Village Board to
grant the request made by Richard Macahon, on behalf of Buchanan Energy, 1251
McHenry Road, to amend the P.U.D. Ordinance, for the purpose of modifying the
existing ground sign at the property located at 1251 McHenry Road Buffalo Grove, IL.
Dated — September 29, 2015
VILLAGE OF BUFFALO GROVE, IL
Eric Smith, Chairman
Planning & Zoning Commission
Page 3 of 3
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Findings Of Fact ® Exhibit A
.e
TO BE PUBLISHED AUGUST 31, 2015 BUCKY'S EXPRESS —AMENDMENT OF PLANNED
UNIT DEVELOPMENT, 1251 McHENRY ROAD
VILLAGE OF
BUFFALO GROVE
Fifty Raupp Blvd
10
Buffalo Grove, IL 60089-2100 0
Phone 847-459-2530
NOTICE OF PUBLIC HEARING
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PUBLIC NOTICE IS HEREBY GIVEN that a public hearing will be held by the Buffalo Grove Plan
Commission on Wednesday, September 16, 2015 at 7:30 p.m. in the Council Chambers, Buffalo N
Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter:
SUBJECT: Petition to the Village of Buffalo Grove to amend Ordinance 2012-45 allowing
variation to the Village Sign Code, Section 14.20.070 concerning electronic message signs, for the
purpose of modifying the existing ground sign.
The petitioner proposes to make the following modifications to the current ground sign:
1. Relocating the current "Bucky's" panel to where the existing electronic message board
panel is located;
2. To add the words "Rapid Wash" to the "Bucky's" panel;
3. To relocated the electronic message board portion of the sign to where the current
"Bucky's" panel is, and;
4. To add a diesel gasoline price on the lower portion of the panel at a height of 1'2" and a
width of 2'4".
PETITIONER: Richard McMahon
Buchanan Energy
2500 Brickvale Drive
Elk Grove Village, II 60007
SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 1, Exxon -Mobil Subdivision, being a subdivision in
the southeast quarter of Section 29, Township 43 North, Range 11 East of the Third Principal
Meridian, in Lake County, Illinois.
SUBJECT PROPERTY COMMON DESCRIPTION: 1251 McHenry Road, Buffalo Grove, IL
PIN: 15-29-301-198
Documents submitted by the petitioner for the public hearing concerning this petition are on file
with the Village Clerk and the Department of Building & Zoning, 50 Raupp Boulevard, and may be
examined by any interested persons. Anyone with questions concerning the hearing may contact
Brian Sheehan, Building Commissioner, 847-459-2530.
All persons present at the public hearing will be given the opportunity to be heard.
Dated this 27th day of August, 2015.
Eric Smith
Buffalo Grove Planning & Zoning Commission
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Exhibit E
Village of Buffalo Grove
Planning & Zoning Commission
Public Hearing
Date: September 16, 2015
Location: Village Hall
Chairman Smith called the hearing to order at 7:30pm in the Village Council Chambers,
Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois.
Chairman Smith read the Notice of Public Hearing, explained the procedure to be
followed for the public hearings.
Roll Call
Present: Commissioners Cesario, Cohn, Goldspiel (arrived at 7:35pm), Khan,
Lesser, Moodhe, Shapiro, and Chairman Smith
Absent: Commissioner Weinstein
Also Present: Mr. Jeff Berman, Village Trustee; Mr. Brian Sheehan, Village
Building Commissioner; Mr. William Raysa, Village Attorney; Ms.
Nicole Woods, Village Planner; Mr. Christopher Stilling, Community
Development Director; Mr. Darren Monico, Village Engineer.
Subject: Petition to the Village of Buffalo Grove to amend Ordinance 2012-45 allowing
variation to the Village Sign Code, Section 14.20.070 concerning electronic message
signs, for the purpose of modifying the existing ground sign.
Subject Property Common Description: 1251 McHenry Road, Buffalo Grove, IL
Richard McMahon (Buchanan Energy) was sworn in. He said that the Bucky's on
McHenry Road had been built and opened up. He was asking for permission to rearrange
the sign; he did not want to move or increase the size. The Mobil sign (as required) was
on top of the monument sign; underneath was a large sign for Bucky's with the prices
listed underneath it. Most of the traffic going up and down Arlington Heights Road could
not see the prices when traffic was stopped. The company wanted to also add Rapid
Wash as well as the diesel pricing on this sign. This would all be within the same signage
confines. He reviewed the criteria for variance and how this situation met that.
Commissioner Goldspiel asked about the confusion with the literal interpretation of the
ordinance. Mr. McMahon said that there was not confusion but because of the
interpretation, a variance was required to make the changes and additions to the sign.
Commissioner Goldspiel asked if the diesel pricing would be in green; Mr. McMahon
confirmed it would Commissioner Goldspiel asked if there were any problems with there
being two colors on the sign; Mr. Sheehan said that there was not.
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Commissioner Cesario asked if this was required now because variance was given on the
original sign. Mr. Sheehan confirmed that this was the case.
0
Chairman Smith entered Mr. Sheehan's staff report as Exhibit One. L,
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Commissioner Cesario moved for positive recommendation on behalf of the petitioner
with respect to Bucky's facility at 1251 McHenry Road to amend Ordinance 2012-45
allowing variation to the Village Sign Code, Section 14.20.070 concerning electronic N
message signs, for the purpose of modifying the ground sign.
Commissioner Lesser seconded the motion.
Aye: Cesario, Cohn, Goldspiel, Khan, Lesser, Moodhe, Shapiro, Smith
Nay: None
Abstain: None
The motion carried 8:0:0.
Buffalo Grove Planning & Zoning Commission — Public Hearing — September 16, 2015 Page 2
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8.B
Ordinance No. 0-2015-55 : Ordinance Granting a Sign Variation -
GW Properties 245 McHenry Road
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
The Planning & Zoning Commission voted 8-0 to recommend approval of the new ground sign. Staff
concurs with this recommendation.
SUMMARY: The petitioner is requesting a variance to allow the installation of a new ground sign at 245
McHenry Road.
ATTACHMENTS:
• Board Referral Memo_GW Properties _245 McHenry Road (DOCX)
• GW Properties Sign Ordinance _9-28-2015 (DOC)
• Exhibit A to Ordinance_GW Properties-245 McHenry Road (PDF)
• Findings of Fact —Ground Sign_245 McHenry Road (DOC)
• Findings of Fact Exhibit A (PDF)
• Findings of Fact Exhibit B (PDF)
Trustee Liaison
Trustee Weidenfeld
Tuesday, October 6, 2015
Staff Contact
Brian Sheehan, Community Development
Updated: 9/30/2015 9:14 AM
Page 1
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"II'Le GE OF
BUFFL � _ VI
MEMORANDUM
DATE: September 30, 2015
TO: President Beverly Sussman and Trustees
FROM: Brian Sheehan, Building Commissioner
SUBJECT: GW Properties, 245 McHenry Road — Sign variation request.
MI
PROJECT BACKGROUND
The petitioner, Mike Williams on behalf of GW Properties, is requesting a variance to allow the
installation of a new ground sign at 245 McHenry Road. The requested ground sign would replace the
current ground sign which would be removed. The property owner is seeking to relocate the sign so as
to be more visible to vehicles traveling south bound and allow them time to recognize the entrance and
navigate the turn. The new sign would have two tenant panels, one for each business located in this
building. Based on the sign code, the following variation is required:
1. Variation to allow a ground sign to be located within 250 feet of an existing permanently
installed ground sign.
PLANNING & ZONING COMMISSION RECOMMENDATION
The PZC voted 8-0 recommending approval of the sign variation request subject to the following
conditions:
1. The sign is to be installed in accordance with Exhibit A attached as part of the Ordinance
granting a variation.
There were no objector that appeared at the public hearing and the village has received no public
comment as of the date of this Memorandum.
ACTION REQUESTED
Staff recommends that the Village Board approve an Ordinance granting the requested variation to
allow the installation of the new ground signs to GW Properties, 245 McHenry Road.
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9/28/2015
ORDINANCE NO. 2015-
GRANTING VARIATION FROM CERTAIN SECTIONS
OF THE BUFFALO GROVE SIGN CODE
GW Properties, 245 McHenry Road, Buffalo Grove
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the real property ("Property") hereinafter legally described is zoned in the
B-2 Business District, 245 McHenry Road, Buffalo Grove, Illinois; and,
WHEREAS, request is being made by GW Properties, 245 McHenry Road, for a
variation to Section 14.16.060 of the Village Sign Code (Title 14 of the Buffalo Grove Municipal
Code) ("Sign Code") for the purpose of installing a ground sign on the property at 245 McHenry
Road within 250 feet of an existing ground sign, and;
WHEREAS, the Planning & Zoning Commission held a public hearing at which it
received testimony on the requested variation; and
WHEREAS, the Planning & Zoning Commission made certain findings of fact and voted
to provide a positive recommendation for the applied for variation; and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby
determine and find that the requested sign variation is in harmony with the general purpose and
intent of the Sign Code and that (1) the requirements of the Sign Code would cause undue and
unnecessary hardship to the sign user due to unique or unusual conditions pertaining to the
property, (2) the granting of the requested variances will not be materially detrimental to the
property owners in the vicinity, (3) the unusual conditions applying to the specific property do
not apply generally to other properties in the Village, and (4) the granting of the variances will
not be contrary to the general objectives of the Sign Code of moderating the size, number and
obtrusive placement of signs and the reduction of clutter.
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8.B.b
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS, as follows:
Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities
and made a part hereof
Section 2. Variation is hereby granted to Section 14.16.060 of the Village Sign Code (Title 14 of
the Buffalo Grove Municipal Code) for the purpose of installing a ground sign on the property at
245 McHenry Road legally described as follows:
Lot I of Seigle's Resubdivision, being a resubdivision of part of the southwest quarter of
Section 33, Township 43 North, Range 11 East of the Third Principal Meridian, recorded
as Document No. 701006, in Lake County, Illinois.
Section 3. The variation is subject to the following condition:
The sign is to be installed and used in accordance with the plans attached hereto
as Exhibit A
Section 4. This Ordinance shall be in full force and effect from and after its passage, and
approval. This Ordinance shall not be codified.
AYES:
NAPES:
ABSENT:
PASSED: , 2015.
APPROVED: 12015.
ATTEST:
Village Clerk
APPROVED:
Beverly Sussman, Village President
2
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EXHIBIT A
Signage Plan
GW Properties
245 McHenry Road Buffalo Grove, IL 60089
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PLANNING & ZONING COMMISSION
VILLAGE OF BUFFALO GROVE, ILLINOIS
FINDINGS OF FACT ON VARIATIONS OF SIGN CODE
THE BUFFALO GROVE PLANNING & ZONING COMMISSION HEREBY MAKES THE FOLLOWING FINDINGS OF
FACT AND CONCLUSIONS:
THE SUBJECT PROPERTY:
A. Applicant: Mike Williams, on behalf of GW Properties
B. Location: 245 McHenry Road
C. Zoning District: B2 Business District - Special Use
D. Type of Sign: Ground Sign
E. Characteristics of Sign (including size):
7'1" high by 8'5" wide for a total area of 59.6 square feet. The total height of the
ground sign from grade will be 11'1". Aluminum sign construction with two
backlit plastic tenant panels.
F. Lot Characteristics: Rectangular shaped Business zoned lot location on McHenry
Road Buffalo Grove, IL.
II. CHARACTERISTICS OF THE SURROUNDING AREA:
North —
B2 Business District
South —
B3 Business District
East -
B3 Business District
West -
B5 Business District
III. VARIATION SOUGHT:
Sign Code, Section 14.16.060, pertaining to Ground Signs, for the purpose of installing a
ground sign at the property located at 24S McHenry Road Buffalo Grove, IL that would
be located closer than 250 feet to an existing permanent ground sign.
IV. EXHIBITS DEPICTING VARIATION:
A. Exhibit "A" to the proposed Ordinance.
V. VILLAGE ENGINEER'S REPORT
Village Engineers Report dated August 24, 2015.
VI. VARIATION POWER & CRITERIA:
Sign Code, Section 14.40.010, Sub -section A
VII. PUBLIC HEARING:
Page 1 of 3
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8.B.d
After due notice as required by law, a copy of said publication notice being attached
hereto as Exhibit "A", the Planning & Zoning Commission held a public hearing regarding
the proposed variations on Wednesday, September 16, 2015 at the Village Hall Council
Chambers, 50 Raupp Blvd., Buffalo Grove, IL 60089 at 7:30P.M.
The applicant, Mike Williams, on behalf of GW Properties, 245 McHenry Road, testified
at the hearing and presented documentary evidence.
The following objectors appeared at the hearing: None.
The following sent written objection prior to the hearing: None.
Attached hereto and made a part hereof as Exhibit "B" to this document are the minutes
of the Planning & Zoning Commission meeting held on Wednesday September 16, 2015.
VIII. FINDINGS:
The Planning & Zoning Commission finds that the criteria as set forth in Section
14.40.010, Subsection A of the Sign Code have been met in that the Petitioner
has shown:
1. That not allowing the variance will cause undue and unnecessary hardship due
to the following unique or unusual circumstances:
A. The location of the current ground sign is ineffectual in identifying the
entrance to passing motorists looking for the site.
2. That granting the requested variations would not be detrimental to the
property owners in the vicinity;
3. That the unusual conditions applying to the specific property do not apply
generally to other properties in the Village; and,
4. That granting of the variations will not be contrary to the general objectives of
the Village's Sign Code of moderating the size, number and obtrusive placement
of signs and the reduction of clutter.
IX. CONDITIONS:
The variations shall be subject to the following conditions:
1. The sign is to be installed in accordance with Exhibit "1" submitted with the
application which include the sign specifications as well as the sign location
X. CONCLUSION:
The Zoning Board of Appeals, by a vote of 8 to 0, recommends to the Village Board to
Page 2 of 3
Packet Pg. 48
8.B.d
grant the request made by Mike Williams, on behalf of GW Properties, 245 McHenry
Road, for variance of Sign Code, Section 14.16.060, pertaining to Ground Signs, for the
purpose of installing a ground sign at the property located at 245 McHenry Road Buffalo
Grove, I L.
Dated — September 28, 2015
VILLAGE OF BUFFALO GROVE, IL
Eric Smith, Chairman
Planning & Zoning Commission
Page 3 of 3
Packet Pg. 49
TO BE PUBLISHED AUGUST 31, 2015 GW Properties 245 McHenry Road I 8.B.e
VILLAGE OF
w
BUFFALO GROVE
Fifty Raupp Blvd
Buffalo Grove, IL 60089-2100
Phone 847-459-2530
NOTICE OF PUBLIC HEARING
PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the Buffalo Grove
Planning & Zoning Commission on Wednesday, September 16, 2015 at 7:30 P.M. in the Council
Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning
the following matter:
SUBJECT: Petition to the Village of Buffalo Grove for variation to Sign Code, Section
14.16.040, pertaining to Business Districts; and Section 14.16.060, pertaining to Ground Signs,
for the purpose of allowing a ground sign to be located within two hundred fifty (250) feet of an
existing ground sign on the same side of the street.
The petitioner is proposing on constructing a new ground sign for the 245 McHenry Road
property to replace the current ground sign which will be removed.
PETITIONER: Mike Williams of Saturn Signs LLC on behalf of
GW Properties
245 McHenry Road
Buffalo Grove, IL 60089
SUBJECT PROPERTY LEGAL DESCRIPTION:
Lot 1 of Seigle's Resubdivision, being a resubdivision of part of the southwest quarter of Section
33, Township 43 North, Range 11 East of the Third Principal Meridian, recorded as Document
No. 701006, in Lake County, Illinois.
SUBJECT PROPERTY COMMON DESCRIPTION: 245 McHenry Road, Buffalo Grove, IL 60089
PIN: 15-33-301-077
Documents submitted by the petitioner for the public hearing concerning this petition are on
file with the Village Clerk and the Department of Building & Zoning, 50 Raupp Boulevard, and
may be examined by any interested persons. Anyone with questions concerning the hearing
may contact Brian Sheehan, Building Commissioner, 847-459-2530.
All persons present at the public hearing will be given the opportunity to be heard.
Dated this 27th day of August, 2015.
Eric Smith
Buffalo Grove Planning & Zoning Commission
Packet Pg. 50
Village of Buffalo Grove
Planning & Zoning Commission
Public Hearing
Date: September 16, 2015
�u�di� of t � Ihibit ��
Location: Village Hall
Chairman Smith called the hearing to order at 7:30pm in the Village Council Chambers,
Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois.
Chairman Smith read the Notice of Public Hearing, explained the procedure to be
followed for the public hearings.
Roll Call
Present: Commissioners Cesario, Cohn, Goldspiel (arrived at 7:35pm), Khan,
Lesser, Moodhe, Shapiro, and Chairman Smith
Absent: Commissioner Weinstein
Also Present: Mr. Jeff Berman, Village Trustee; Mr. Brian Sheehan, Village
Building Commissioner; Mr. William Raysa, Village Attorney; Ms.
Nicole Woods, Village Planner; Mr. Christopher Stilling, Community
Development Director; Mr. Darren Monico, Village Engineer.
Subject: Petition to the Village of Buffalo Grove for variation to Sign Code, Section
14.16.040, pertaining to Business Districts; and Section 14.16.060, pertaining to Ground
Signs, for the purpose of allowing a ground sign to be located within two hundred fifth
(250) feet of an existing ground sign on the same side of the street.
Subject Property Common Description: 245 McHenry Road, Buffalo Grove, IL
Mike Williams (Saturn Signs) and Mitch Goltz (Property Owner) were sworn in. Mr.
Goltz explained that this was a request for a location of the sign to replace the former
Wendy's sign. This was several hundred feet past the entrance to the property.
Commissioner Goldspiel asked if the sign to be removed was the one on the property; the
petitioner confirmed this to be the case. Commissioner Goldspiel asked how the size of
the new sign compared to the old one. Mr. Goltz said that it would be elevated and
slightly larger. Mr. Williams expanded that this new sign was 4 feet by 8 feet.
Commissioner Cesario asked if this would be across from the Park District. Mr. Goltz
said that this would be on the other side of the drive. Commissioner Cesario asked if
there were any sight line concerns; Mr. Monico said no. Commissioner Cesario said that
this was only visible to northbound traffic; Mr. Goltz said this was acceptable.
Commissioner Lesser asked how high this was compared to the existing sign for the Park
District. Mr. Williams said that this would not interfere with the Park District sign; the
Buffalo Grove Planning & Zoning Commission — Public Hearing — September 16, 201 S Page 1
Packet Pg. 51
Buffalo Grove sign would still be seen. Commissioner Lesser asked about the location of
the existing sign as far as the 250-foot setback. Mr. Sheehan said that this fell within the
setback previously, but any sign coming forward needed a variance.
Chairman Smith entered Mr. Sheehan's staff report on this project as Exhibit One.
Commissioner Cesario moved for positive recommendation for the variation to Sign
Code, Section 14.16.040, pertaining to Business Districts; and Section 14.16.060,
pertaining to Ground Signs, for the purpose of allowing a ground sign to be located
within two hundred fifty (250) feet of an existing ground sign on the same side of the
street.
Commissioner Khan seconded the motion.
Commissioner Moodhe asked if this was an additional Dunkin Donuts. The petitioner
confirmed it was.
Aye: Cesario, Cohn, Goldspiel, Khan, Lesser, Moodhe, Shapiro, Smith
Nay: None
Abstain: None
The motion carried 8:0:0.
Buffalo Grove Planning & Zoning Commission — Public Hearing — September 16, 2015 Page 2
Packet Pg. 52
8.0
Ordinance No. 0-2015-56 : Ordinance Approving an Amendment to
Special Use Ordinance 974 with Variations for 1501 Busch Pkwy
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
The Planning & Zoning Commission voted 8-0 recommending approval of the special use amendment
and variations. Staff concurs with this recommendation.
SUMMARY: Sky Fitness is seeking approval for an amendment to the Special Use Ordinance 97-4 with
variations for an expansion of their facility at 1501 Busch Parkway.
ATTACHMENTS:
• Board Referral Memo (DOCX)
• Draft Ordinance (DOCX)
• Exhibit B to Ordinance (PDF)
• Draft PZC Minutes (DOCX)
Trustee Liaison
Trustee Weidenfeld
Tuesday, October 6, 2015
Staff Contact
Chris Stilling, Building & Zoning
Updated: 9/30/2015 9:13 AM
Page 1
Packet Pg. 53
8.C.a
"II'Le GE OF
BUFFL � _ VI
MEMORANDUM
DATE: September 30, 2015
TO: President Beverly Sussman and Trustees
FROM: Christopher Stilling, Director of Community Development
SUBJECT: 1501 Busch Parkway — Sky Fitness Building Addition
narI(rRnl Min
Is
Sky Fitness is seeking approval for an amendment to the Special Use Ordinance 97-4 for an expansion
of their facility at 1501 Busch Parkway. The facility is owned by 1501 Busch Parkway, LLC. The existing
facility is 65,000 square feet with 41,206 square feet footprint. The facility's height is currently 47
feet. The proposed expansion would be multi -level addition along the west side of the facility. In
total, the expansion would add 19,050 square feet of space, with 7,900 square feet on the first floor
(swimming pool), 7,900 square feet on the second floor (basketball court) and 3,250 on the
mezzanine (open exercise area). With these additions, the facility's height would be 50 feet.
PLANNING & ZONING COMMISSION (PZC) RECOMMENDATION
The PZC voted 8-0 recommending approval of the special use amendment and variations.
Staff concurs with the PZC's recommendation.
PUBLIC HEARING COMMENTS
There were no comments from the public concerning this request.
STAFF ANALYSIS
Existing Use and Surrounding Uses
The facility is currently operating with a special use in the Industrial district. Ordinance 97-4, which
was passed in 1997, approved a special use in the industrial district for the Highland Park Hospital
Health and Fitness Center. In 2012, Highland Park Hospital Health and Fitness and was sold to 1501
Busch Parkway, LLC for Sky fitness. The special use was not restrictive to the developer and
consequently, Sky Fitness has operated the facility under the same special use.
Dimensional Requirements
The proposed expanded development fulfills the dimensional requirements in the Industrial District,
with the exception of the side setback. The height of the proposed development is 50 feet, which
requires a side setback of 35 feet. The proposed expanded development has side setback of 17.8 feet
from the western edge of the property, and thereby requires a zoning variance from Section
17.48.020.
Parking
The municipal code requires a recreation building to offer 1.0 off-street parking spaces per 1,000
square feet of floor area. With the addition, the Sky Fitness facility will have a total of 84,050 square
feet of floor area, thus requiring a minimum parking requirement of 84 spaces. Sky Fitness will
exceed this number with 127 parking spaces.
Page 1 of 3
Packet Pg. 54
8.C.a
Design
The proposed addition continues the architectural features and aesthetics of the existing facility. The
main design difference between the proposed addition and the existing building is height. The
proposed addition's parapet and peak are the same height and consequently both are 5 feet and 17
feet taller than the existing building's peak and parapet respectively. However, the continuance of
the building pattern, materials, and overall design aesthetic helps minimize this transition. Staff finds
that the addition fits within the design context of the building and site itself.
Stormwater Management
The proposed addition requires a retaining wall along the northern edge of the building just south of
an existing stormwater detention basin. The proposed wall is needed due to changing elevations
related to the basin. The wall does not conform to slope standards found in the Stormwater
Detention Facilities section of the Village Development Ordinance and thereby requires a variation
from Section 16.50.040. This type of variation has been approved for similar properties such as the
Fisher Container facility at 1111 Busch Parkway and a medical office building at 1450 Busch Parkway.
The Village Engineer has reviewed the topography, stormwater basin, and proposed addition and
feels such a variation will have minimal impact on the pond's capacity to manage stormwater
effectively therefore staff finds the variation acceptable.
The proposed addition would also require a variance from the Buffalo Grove Village Code Title 18,
Floodplain Regulations, Section 18.20.020 E — New Development standards, which states:
"The elevation of the ground for a minimum distance of twenty-five feet immediately
surrounding any building or structure erected or moved within or adjacent to a SFHA at an
elevation which is not less than one foot above the base flood elevation and no portion of the
lot or parcel below the base flood elevation."
The proposed expanded facility would be built up to the boundary of the FEMA floodplain (also
known as the Special Flood Hazard Area or SFHA) which is at a base flood elevation level of 645. The
current Village code would require the proposed building to be built 25 feet away from one foot
above the base flood elevation, or in other words, be built 25 feet away from the 646 contour
elevation, allowing for only a very small building addition.
The Village of Buffalo Grove Code's floodplain regulation standards are more restrictive than those
standards in the Lake County Stormwater Management Watershed Development Ordinance (WDO).
Moreover, staff will be proposing in late September 2015 that Village Board update the Village Code
so to fully and exclusively adhere to the WDO standards. The WDO standards would allow for an
addition on a building built before 1999 (the subject property was built in 1997) to be built right up
to the base flood elevation of 645 feet without any restrictions. If the building was built after 1999 a
new building addition could still be built right up to the base flood elevation of 645 but the new
addition would have to be structurally floodproofed to 2 feet above the base flood elevation.
As staff has requested, the owners of Sky Fitness are proposing to structurally floodproof the building
addition to 3 feet above the base flood elevation should a variance be granted. In addition, they
have proposed a bioswale along the western edge of their property. In general terms, a bioswale is a
channel landscaped with native plantings that move and temporary store water runoff. Bisoswales
are considered best management practices and green infrastructure strategies as they improve the
quality of runoff flowing to our streams and rivers, which is beneficial for natural resources and
wildlife. The proposed bioswale will provide additional water quality treatment for the proposed
addition's roof drains in step with the latest water quality treatment and runoff volume reduction
requirements in the WDO, however this is not required for a building addition of this size.
Page 2 of 3
Packet Pg. 55
8.C.a
While the Village Engineer believes it is good practice to keep the buildings a safe distance away from
the floodplain and special flood hazard areas, the existing site conditions do not allow for this.
Moreover, the Village Engineer believes the owners are taking the necessary precautions to protect
the building addition from any flooding that could occur and are in accordance with the Lake County
Stormwater Development regulations. The Village Engineer finds that the variance will have minimal
impact and meets all the necessary conditions as prescribed in the Village Code.
STANDARDS FOR VARIATION
The petitioner offers the following response to the standards for the variations:
1. The property in question cannot yield a reasonable return if permitted to be used only under the
conditions allowed by the regulations of the zoning district in which it is located except in the
case of residential zoning districts;
"We took over the facility from Highland Park Hospital Health & Fitness Center as they faced
bankruptcy. We have since invested millions and we have grown some, but not by enough to
be sustainable. The best way for us to create new revenue is to differentiate ourselves from
our competitors by expanding and offering amenities such as aquatics and basketball courts.
Our proposed addition, which features such amenities, will enable us to stand out as a unique
upscale fitness facility and something special in Buffalo Grove. Consequently, we would be one
of only four upscale fitness facilities in the immediate area and the only one Buffalo Grove. In
addition to differentiating ourselves, these amenities will be an attraction in their own right.
Research tells us that swimming pools that are used for a multitude of activities such as
triathlon training, swim lessons, swim clubs, scuba lessons, and aquatic therapy, can attract
new clients and bring in revenue we need to survive. Without building these amenities, we
cannot compete in the in the extremely competitive market. Moreover the proposed addition
is the only logical and functional space for Sky Fitness to expand and create amenities that will
enable us to bring in a significant revenue stream."
2. The plight of the owner is due to unique circumstances;
"Our circumstances are a unique. We need to expand our facilities to compete in the market,
however our property offers limited opportunities to expand. We have explored various
configurations and facility layouts to build this addition, but have found that the proposed
location and size is the only workable option."
3. The proposed variation will not alter the essential character of the neighborhood.
"The proposed addition will not alter the essential character of the neighborhood. Our building
has been a fitness facility in this neighborhood since 1997. Our addition features design and
architectural features that blend with the existing structure and is compatible with the rest of
the area. "
ACTION REQUESTED
Staff recommends that the Village Board approve an Ordinance granting a special use amendment
and variations for Sky Fitness located at 1501 Busch Parkway.
Page 3 of 3
Packet Pg. 56
8.C.b
September 25, 2015
ORDINANCE NO. 2015 - XX
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GRANTING AN AMENDMENT TO SPECIAL USE ORDINANCE NO. 97-4 TO ALLOW FOR A
BUILDING ADDITION WITH A VARIATION TO SECTION 16.50.040 OF THE VILLAGE OF BUFFALO GROVE
DEVELOPMENT CODE, A VARIATION TO SECTION 17.48.020 OF THE VILLAGE OF BUFFALO GROVE
ZONING ORDINANCE AND A VARIATION TO SECTION 18.20.020 OF THE VILLAGE OF BUFFALO GROVE
FLOODPLAIN REGULATIONS
Sky Fitness Corporation
1501 Busch Parkway, Buffalo Grove, IL
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution
of 1970; and
WHEREAS, the real property ("Property") hereinafter legally described in Exhibit A is zoned in
the (1) Industrial District and is located at 1501 Busch Parkway, Buffalo Grove, Illinois; and
WHEREAS, in 1997, the Village Board approved by Ordinance No. 97-4 a special use for a fitness
facility; and
WHEREAS, a request is being made by Sky Fitness Corporation for an amendment to the special
use with a variation to Section 16.50.040 of the Village of Buffalo Grove Development Code, a variation
to Section 17.48.020 of the Village of Buffalo Grove Zoning Ordinance and a variation to Section
18.20.020 of the Village of Buffalo Grove Floodplain Regulations to allow for the construction of a new
addition; and
WHEREAS, the Village of Buffalo Grove's Planning & Zoning Commission ("PZC") conducted a
public hearing on September 16, 2015 concerning the petition for a special use amendment and
variations; and
WHEREAS, the PZC determined that the petition meets the standards for a variation set forth in
Section 17.52.070 of the Buffalo Grove Zoning Ordinance; and
WHEREAS, the PZC voted 8 to 0 to recommend approval of the variation; and
WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find
that the standards for variation have been met, as set forth in Section 17.52.070 of the Village of Buffalo
Grove Zoning Ordinance, in that the Petitioner has shown: (1) the property in question cannot yield a
reasonable return if permitted to be used only under the conditions allowed by the regulations of the
zoning district in which it is located except in the case of residential zoning districts, (2) the plight of the
owner is due to unique circumstances, and (3) the proposed variation will not alter the essential
character of the neighborhood
Packet Pg. 57
8.C.b
2
WHEREAS, the new addition shall be constructed in accordance with and pursuant to the
following exhibits:
EXHIBIT A Legal Description
GROUP EXHIBIT B Site Plan and Building Elevations
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS:
Section 1. This Ordinance is made pursuant to and in accordance with the Village's Code of
Ordinances and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part
of this Ordinance.
Section 2. The Corporate Authorities hereby grant an amendment to the special use with a
variation to Section 16.50.040 of the Village of Buffalo Grove Development Code, a variation to Section
17.48.020 of the Village of Buffalo Grove Zoning Ordinance and a variation to Section 18.20.020 of the
Village of Buffalo Grove Floodplain Regulations to allow for the construction of a new addition as shown
on Group Exhibit B, attached and incorporated into this Ordinance.
Section 3. This Ordinance shall be in full force and effect from and after its passage, and
approval. This Ordinance shall not be codified.
AYES:
NAYS:
ABSENT:
PASSED:
APPROVED:
ATTEST: APPROVED:
Village Clerk
Beverly Sussman, Village President
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8.C.b
3
EXHIBIT A
LEGAL DESCRIPTION
Sky Fitness Corporation
1501 Busch Parkway, Buffalo Grove, IL
SUBJECT PROPERTY LEGAL DESCRIPTION:
Parcel I:
Lot 1, in the Corporate Grove first resubdivision, being a resubdivision of Lots 1 through 7 in the
Corporate Grove, in the southwest quarter of Section 26, Township 43 North, Range 11, East of
the Third Principal Meridian, according to the plat thereof recorded January 31, 1997 as
document 3928723, in Lake County, Illinois.
Parcel II:
Easement for ingress and egress over the westerly 20 feet of Lot 2 in Corporate Grove first
resubdivision, aforesaid, for the benefit of Parcel 1, as reserved on the plat of said
resubdivision.
SUBJECT PROPERTY COMMON DESCRIPTION: 1501 Busch Parkway, Buffalo Grove, IL
(PIN 15-26-307-009)
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GROUP EXHIBIT B
Site Plan and Buildine Elevations
Sky Fitness Corporation
1501 Busch Parkway, Buffalo Grove, IL
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8.C.d
Village of Buffalo Grove
Planning & Zoning Commission
Public Hearing
Date: September 16, 2015
Location: Village Hall
Chairman Smith called the hearing to order at 7:30pm in the Village Council Chambers,
Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois.
Chairman Smith read the Notice of Public Hearing, explained the procedure to be
followed for the public hearings.
Roll Call
Present: Commissioners Cesario, Cohn, Goldspiel (arrived at 7:35pm), Khan,
Lesser, Moodhe, Shapiro, and Chairman Smith
Absent: Commissioner Weinstein
Also Present: Mr. Jeff Berman, Village Trustee; Mr. Brian Sheehan, Village
Building Commissioner; Mr. William Raysa, Village Attorney; Ms.
Nicole Woods, Village Planner; Mr. Christopher Stilling, Community
Development Director; Mr. Darren Monico, Village Engineer.
Subject: Petition to the Village of Buffalo Grove for an amendment to Special Use
Ordinance 97-4 and Preliminary Plan Approval, with the following variations:
1. Variation from the Buffalo Grove Zoning Code for a side yard setback
reduction in the Industrial (I) Zoning District.
2. Variation from Section 18.20.020 of the Village Code concerning floodplain
regulation.
3. Variation from Section 16.50.040 of the Village Code concerning stormwater
detention facilities.
Subject Property Common Description: 1501 Busch Parkway, Buffalo Grove, IL
The following were sworn in: Larry Eller (Executive Director of Sky Fitness); Lev
Izakson (Architect); and Douglas White (Project Manager).
Mr. Eller reviewed the PowerPoint presentation — including the history of the facility and
the birth of Sky Fitness. He explained the need for expansion on the facility and the
unique circumstances that required the need for the variations. With other competition in
the area, he said that the best way to serve the community was with this plan and design.
Chairman Smith entered the Petitioner's Packet as Exhibit One.
Buffalo Grove Planning & Zoning Commission — Public Hearing — September 16, 20I5 Page I
Packet Pg. 72
8.C.d
Mr. Izakson showed several views of the proposed building as compared to the existing
site. This included the addition of the pool and basketball court. He reviewed the project
information and why the variations were needed.
Mr. White expanded on the project information with the setback to the flood plain
elevation. He reviewed the civil engineering studies in regards to the topography and
grading. This would require a wall and sidewalk to meet ADA standards.
Commissioner Cesario noted that there were two inquiries from nearby properties. Mr.
Stilling said that there were no concerns, the inquiries were just about the scope of the
project. Commissioner Cesario asked if this included the property closest to the
construction; Mr. Stilling confirmed it did. With the flood control and bioswales being a
topic during the workshop, Commissioner Cesario asked the Village Engineer about this.
Mr. Monico said that he was generally in favor of the project. The proposed building was
not in a flood risk area; the area in question was designed to provide for an extreme
amount of water. This was not where the building was, so the civil engineering was still
functional. The bioswale was an addition to counter the loss of impervious space.
Commissioner Goldspiel said that there was a swale on the west side that ran across the
street and into this property. He asked if there was anything that would impede the run-
off. Mr. Monico said that this area was not designed to move water and was not a special
flood hazard area (a flood plain on the FEMA maps). The building addition was proposed
to be outside of the flood hazard area. Commissioner Goldspiel asked what would happen
if there was a storm that exceeded the amount of the 100-year storm; Mr. Monico said
that the lowest part of the building must be 2.5 feet above base flood elevation to
accommodate this. This building would be flood -proofed up to three feet.
Commissioner Moodhe asked the Village Engineer if there was a greater risk to flooding
the parking lot by moving the building closer to the swale and losing that swatch of grass.
Mr. Monico said that the swale was designed to move the water past it; he did not feel
that the addition to this building would change how any flooding was handled on the
development. There was some discussion regarding whether this addition would
exacerbate the problem; Mr. Monaco did not believe it would.
Commissioner Shapiro asked about any consideration building on the other side of the
building. Mr. Eller said that the only functional spot was where this was planned, since
moving the addition to the other side of the building would remove more than half the
parking. This was also not acceptable to North Short Health.
Commissioner Cesario asked about the parking spaces; Staff confirmed that the facility
met and exceeded the parking space requirements.
Commissioner Goldspiel asked about the 10-foot ditch easement. Mr. Monico said that
this design stayed far enough away from the easement.
Buffalo Grove Planning & Zoning Commission — Public Hearing — September 16, 2015 Page 2
Packet Pg. 73
8.C.d
Commissioner Khan asked to see the topography plan for the building. He was concerned
about the expense that would be required to design buildings for unlikely events.
Commissioner Moodhe said that there was a workshop coming up that would add to this
impervious surface as well. Mr. Monico said that the property to the south had a
detention area that was designed to handle that.
Chairman Smith entered Nicole Woods' Staff report into record as Exhibit Two.
Mr. Raysa asked for confirmation that the PowerPoint shown was the same as the
handout given to the commission. The petitioner confirmed it was.
Mr. Eller added that this year in June, it rained 21 of 30 days. His home property flooded;
however, the water on this property did not come within four feet of the detention area.
He was confident about the design.
There being no further comments or questions from anyone else present, Chairman Smith
closed the public hearing at 8:29pm.
Commissioner Cesario moved for positive recommendation to the Village Board for an
amendment to Special Use Ordinance 97-4 and Preliminary Plan Approval, with the
following variations:
1. Variation from the Buffalo Grove Zoning Code for a side yard setback
reduction in the Industrial (1) Zoning District.
2. Variation from Section 18.20.020 of the Village Code concerning floodplain
regulation.
3. Variation from Section 16.50.040 of the Village Code concerning stormwater
detention facilities.
Commissioner Khan seconded the motion.
Commissioner Cesario said that the stormwater was the most important issue; however,
aesthetically this was a very pleasing addition. He understood the need for it.
Commissioner Cohn concurred and said that he was comfortable with the design.
However, he wanted to keep the bigger picture in mind to ensure that this did work the
way it was designed to and did not need to be updated.
Aye: Cesario, Cohn, Goldspiel, Khan, Lesser, Moodhe, Shapiro, Smith
Nay: None
Abstain: None
The motion carried 8:0:0.
Buffalo Grove Planning & Zoning Commission — Public Hearing — September 16, 2015 Page 3
Packet Pg. 74
8.D
Ordinance No. 0-2015-57 : Ordinance Amending Chapter 5.20
Liquor Controls - Speedway, LLC, 201 N. Milwaukee Ave
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval.
SUMMARY: The Class D1 liquor license is reserved for Speedway LLC for 201 N. Milwaukee Avenue
who is seeking the ability to sell beer and wine. This reservation is subject to the applicant completing
Village requirements for said license on or before February 2, 2016.
ATTACHMENTS:
• Speedway LLC (Class D1) 201 N Milwaukee Ave Ord 9-17-15 (DOCX)
Trustee Liaison
Village President Sussman
Tuesday, October 6, 2015
Staff Contact
Julie Kamka, Community Development
Updated: 9/30/2015 9:13 AM
Page 1
Packet Pg. 75
8.D.a
09/ 17/2015
ORDINANCE NO. 2015 -
AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS as follows:
Section 1. Subsection D1. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code
is hereby amended with deletions in stfikegffatigk and additions in underline text so that
Subsection D1. of Section 5.20.072 shall provide as follows:
5.20.072 Licenses authorized.
D1. Class D1.
Licensee and d/b/a
1. Buchanan Energy (N), LLC
2. RDK Ventures LLC d/b/a Circle K
3. RDK Ventures LLC d/b/a Circle K
4. Buchanan Energy (N), LLC
Section 2.
Address
1251 McHenry Road
50 Lake Cook Road
1200 Arlington Heights Road
10 W. Dundee Road
A. The Class D1 liquor license is reserved for Speedway LLC for 201 N. Milwaukee
Avenue. This reservation is subject to the applicant completing Village
requirements for said license on or before February 2, 2016, The Village
Manager shall have the authority to extend the February 2, 2016 date for good
cause shown. if not so extended, this reservation shall cease.
B. This Section 2 shall not be codified.
Section 3.
This Ordinance shall be in full force and in effect from and after its passage and
approval.
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Packet Pg. 76
8.D.a
AYES:
NAYS:
ABSENT:
PASSED: 12015
APPROVED: 2015
APPROVED:
Beverly Sussman, Village President
ATTEST:
Janet M. Sirabian, Village Clerk
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Packet Pg. 77
8.E
Action Item : Development Improvement Agreement for Easton
Station
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll
Staff recommends approval of the Development Improvement Agreement for the recently annexed
property located at 23020 N. Easton Avenue.
SUMMARY: The property has been annexed and will be developed as Easton Station.
ATTACHMENTS:
• DIA memo Easton station 15-0928
• EastonDIA (PDF)
• Easton Revised Plat-1 (PDF)
Trustee Liaison
Trustee Weidenfeld
Tuesday, October 6, 2015
(DOCX)
Staff Contact
Darren Monico, Public Works
Updated: 9/30/2015 9:13 AM
Page 1
Packet Pg. 78
8.E.a
VILIAGE OF
TO: DANE C. BRAGG, VILLAGE MANAGER
FROM: DARREN MONICO, VILLAGE ENGINEER
SUBJECT: EASTON STATION DEVELOPMENT IMPROVEMENT AGREEMENT
DATE: SEPTEMBER 28, 2015
CC: MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
11
The property located at 23020 N Station Street was annexed at the May 18, 2015 Village Board
Meeting and is being proposed as a 15 unit townhouse development. Attached is the Development
Improvement Agreement which staff is recommending for approval with the following conditions:
1. Receipt and approval by the Village Attorney of the project's financial security in the amount of
$720,619.00.
2. Receipt of the following fees and deposits:
• Engineering Review & Inspection fee - $23,353.00
• Storm Sewer Inspection Deposit - $965.00
• Sanitary Sewer Inspection Deposit - $672.00
• DIA Cash Deposit - $7,000
Approval of the Final Plat is recommended.
Packet Pg. 79
Form Revised: 09/.wwwwwwwa21/2015 Easton Station
... . .......
Development Name
DEVELOPMENT IMPROVEMENT AGREEMENT'
...... ........ .. ... ........... ---- -
THIS AGREEMENT, made and entered into as of this day of
2015, by and between the VILLAGE OF BUFFALO
GROVE, an Illinois Municipal Corporation, and having its office at Village
Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called
"Village"), and (hereinafter called "Developer").
WITNESSETH:
WHEREAS, in compLiance with the Village's Development Ordinance and 2
.2
pursuant to the Annexation _��pp lage
M
Ordinance No. 2011011 ------------ --
--------- ............
............ —
(Annexation Agreement or. PUD Ordinance or Agreement)
dated Developer has submitted to the Vi-11-age a Plat of
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Subdivision designated as Exhibit "A", attached hereto, which Subdivision
Plat has been approved by the Plan Commission of the Village, and,
Developer desires to improve the real property described in said
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Subdivision Plat; and,
WHEREAS, the Village is willing to approve said Subdivision Plat,
provided that this Agreement is executed to in sure the completion of
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certain site improvements, as a condition precedent to the issuance of
building permits for any buildings to be constructed on the property.
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NOW, THEREFORE, it is mutually agreed as follows:
1. Developer shall furnish, or cause to be furnished, at their
own cost and expense, all the necessary material, labor, and equipment to
complete the improvements listed on Exhibit "B" attached hereto, and all.
other site improvements not specifically set forth, which are required by
applicable ordinances or agreements, all in a good and workmanlike manner
and in accordance with all pertinent ordinances and regulations of the
Village and in accordance with the plans and specifications, dated
shown on Exhibit "C" attached. hereto, including any
I Packet Pg. 80
subsequent revisions requested by the Developer� and approved in writing by
the Village pursuant to the Village's Development Ordinance, which Exhibit
has been prepared by ... QyEggp., gE2wn & Assogiytgy who are registered
professional engineers and Exhibit "D", attached hereto consisting of the
Landscaping Plan and as approved by the Village. All utility lines and
services to be installed in the street shall be installed prior to paving.
2. Attached hereto as Exhibit "E" is a complete cost estimate for
the construction of the improvements described -in Exhibit "B" hereto.
Upon the execution of this Agreement and prior to the recordation of the
Plat of Subdivision, the Developer shall. deposit a Letter of Credit
acceptable to and in a form and substance approved by the Village as
further described in Paragraph 9 herein. The Letter of Credit shall.
originally be in the amount of $720,619.00.
3. All work shall be subject to inspection by and the approval of
the Village Engineer. It is agreed that the contractors who are engaged
to construct the improvements described in Paragraph 1 hereof are to be
approved by the Village Engineer and that such approval will- not be
unreasonably withheld.
4. The Developer has paid the Village a Review and Inspection
Fee, as required by Ordinance. It is understood that said fee is based on
the amount of the contracts or cost estimate for those items listed in
Exhibit "B".
5. Prior to the time the Developer or any of its contractors
begin any of the work provided for herein, the Developer, and/or its
contractors shall furnish the Village with evidence of insurance covering
their employees in such amounts and coverage as is acceptable to the
Village.
In addition, by its execution of this Agreement, the Developer
agrees to protect, indenmify, save and hold harmless, and defend the
Village of Buffalo Grove and its employees, officials, and agents, against
any and all claims, costs, causes, actions, and expenses, including but
a
I Packet Pg. 81
not limited to attorney's fees incurred by reason of a lawsuit or claim
for damages or compensation arising in favor of any person, corporation or
other entity, including the employees or officers or independent
contractors or sub -contractors of the Developer or the Village, on account
of personal injuries or death, or damages to property occurring, growing
out of, incident to, or resulting directly or indirectly, from the
performance of work by the Developer, independent contractors or sub-
contractors or their officers, agents, or employees. The Developer shall
have no liability or damages for the costs incident thereto caused by the
sole negligence of the Village. This hold harmless ahal-i be applicable to
any actions of the Developer, independent contractor, or sub -contractor
.2
prior to the date of this Agreement if such prior actions were approved by
the Village.
0
6. The Developer shall cause said improvements herein described
(1)
W(a
to be completed within twenty-four (24) months following the approval of
the Plat as shown in Exhibit "A" by the President and Board of Trustees,
except the Detention Area (Lot 10) which shall be completed within twelve
(12) months, and except any improvements for which specified time limits
are rioted ori the approved plans, Exhibit "C" Wiich shall be completed.
0
within the specified time limits shown on the plans. If work is riot
WAS
completed within the time prescribed herein, the Village shall have the
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right to call upon the Letter of Credit, in accordance with its terms, for
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the purpose of completing the site improvements. Upon completion of the
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improvements herein provided for, as evidenced by the certificate or
certificates of the Village President and Board of Trustees, the Village
shall be deemed to have accepted said improvements, and thereupon, the
Letter of Credit shall automatically be reduced to serve as security for
the obligations of the Developer as set forth in Paragraph 7 hereof. The
Developer shall cause its consulting engineers to correct drawings to show
work as actually constructed and said engineers shall turn over high
quality Mylar reproducible copies thereof to the Village W becorae the
10
I Packet Pg. 82
Village's property prior to acceptance of the improvements by the
President and Board of Trustees.
7. The Developer for a period of one year beyond formal.
acceptance by the Village of any improvement described in Exhibit "B"
hereof, shall be responsible for maintenance repairs and corrections to
such improvements which may be required due to failures or on account of
faulty construction or due to the developers and/or contractors
negligence. The obligation of the Developer hereunder shall be secured by
the Letter of Credit as further described in Paragraph 9 hereof.
8. It is agreed that no building permit shall be granted by any
official for the construction of any structure until required utility
facilities (to include, but not by way of limitation, sanitary sewer,
water and storm sewer systems) have been installed. and made ready to
service the individual lots concerned; and that roadways (to include
curbs) providing access to the subject lot or lots have been completely
constructed except for the designed surface course. It is understood and
agreed that building permits may be granted for buildings on specific lots
to which utility facilities have been installed and made ready for service
and to which roadways have been constructed as described above,
notwithstanding the fact that all improvements within. the Development may
not be completed.
9.A4 The obligations of the Developer hereunder as to the deposit
of security for the completion of improvements (Exhi)" it "B" hereof) and.
the one year maintenance of said improvements after acceptance by the
Village (Paragraph 7) shall be satisfied upon delivery to the Village of a
Letter of Credit in favor of the Village in a form acceptable to the
Village. The Letter of Credit shall be made subject to this Agreement.
The Developer hereby waives its option pursuant to 30 ILCS 550/3 and 65
ILCS 5/11-39-3 to utilize any type of security other than a Letter M
Credit.
I
I Packet Pg. 133
B . In addition to the terms, conditions, and covenants of the
Letter of Credit, the Village hereby agrees to draw funds or to call said
performance guarantee under such semnity sol-el.y for the purpose of
payment for labor and materials supplied or to be supplied, by engineers,
contractors, or subcontractors, to, or for the benefit of Easton Station,
or the Village, as the case may be, under the provisions of this Agreement
and the said improvements for which payment is being made shall have been
completed, or will be completed, in substantial accordance with the plans
and specifications described herein.
C. The Village further hereby agrees that to the extent that the
Developer causes the commitments of this Agreement to be completed, the
.2
outstanding
liability of the issuer of the Letter of Credit shall during
4
the course
of construction of the improvements, approximate the cost of
completing
all improvements and paying unpaid contract balances for the
M
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completion
of the improvements referred to in this Agreement.
Until all required tests have been submitted and approved by
the Village for each of the construction elements including, but not
limited to,
earthwork, street pavements, parking area pavements, sanitary
sewers and
water mains, a minimum of that portion of the surety for each
element shall be subject to complete retention. All improvements are
W
subject to
a minimum fifteen (15%) percent retention until final.
�j
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acceptance
by the Village.
D.
In order to guarantee and warranty the obligations of
paragraph 7 herein, an amount equal to fifteen (15%) percent of the total
amount of the Letter of Credit, or an amount equal. to fifteen (15%)
per -cent of the cost estimate of the individual improvement(s) shall be
retained in the Letter of Credit for a period of one-year beyond formal
acceptance by the Village of the improvement(s).
E. As a portion of the security amount specified in Paragraph 2,
the Developer shall maintain a cash deposit with the Village Clerk in the
amount of Seven Thousand Dollars ($7,000.00).
M
I Packet Pg. 134
If roads are not maintained with a smooth and firm. surface
reasonably adequate for access of emergency vehicles such as fire trucks
and ambulances, or if any condition develops which is deemed a danger to
public health or safety by the Village of Buffalo Grove due to the actions
of the Developer or his failure to act; and after written notice of this
condition, the Developer fails to immediately remedy the condition; then
the Village may take action to remedy the Situation arid. charge any
expenses which results from. the action to remedy the situation to the cash
deposit. Upon. notification that the cash deposit has been drawn upon, the
Developer shall immediately deposit sufficient, funds to maintain the
deposit in the ammmt of Seven Thousand Dollars ($7,000.00). If the
Developer has not made the additional deposit required. to maintain the
.2
4
total cash deposit in the ammmt of Seven Thousand Dollars ($7,000.00)
within three (3) days frown the date he received. notice that such
M
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additional deposit was required, it is agreed that the Village may issue a
Stop Work Order or also may revoke all permits which the Developer had
been granted. This cash deposit shall continue to be maintained until the
maintenance guarantee period has lapsed. The deposit may be drawn upon by
the Village M the conditions of this Agreement are not met by the
Developer within five (5) days after receipt of a written notice of
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noncompliance with the conditions of this Agreement, except in cases of
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danger to public health and safety as determined by the Village, in which
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case, the deposit may be drawn upon immediately following notice to the
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Developer and his failure to immediately remedy the Situation. After
termination of the one-year maintenance period and upon receipt by the
Village Clerk of a written request for release of the deposit, the Village
will either notify the Developer that the improvements are not in a proper
condition for final release of the deposit, or shall release the deposit
within fifteen (15) days.
F. In addition to the terms, covenants, and conditions of the
Letter of Credit, the Developer hereby agrees that no reduction shall
I
I Packet Pg. 85
occur in the outstanding liability of the issuer there under, except on
the written approval of the Village; however, in all events, the Village
shall permit such Letter of Credit to expire, either by its terms, or by
return of such Letter of Credit to the Developer, upon the expiration of
one- (1) year from the acceptance of the improvements referred to herein by
the Village. To the extent that the provisions of Paragraph 9 herein, and
of the Letter of Credit, permit the Village to draw funds under such
Letter of Credit., the Village hereby agrees to reduce the outstanding
liability of the issuer of the Letter of Credit to the extent that funds
are disbursed.
10. Any Letter of Credit shall provide that the issuer thereof 2
.2
shall not cancel or otherwise terminate said security without a written M
notice being given to the Village between thirty-(30) days and forty-five
0
(45) days in advance of termination or. cancellation. M
W
ll. Developer shall install any additional storm sewers and/or
inlets which are required in order to elirr.d.nate standing water or
conditions of excessive sogginess which may, in the opinion of the Village
Engineer, be detrimental to the growth and maintenance of lawn grasses.
12. No occupancy permit shall be issued until all exterior
lighting specified on Exhibit "C" is installed and operational. M
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13. The Developer acknowledges that he is responsible for
E
providing snow and ice control along any streets within the Development,
which are adjacent to occupied properties or necessary to provide access
to occupied properties.
14. The Developer acknowledges that he is responsib-le for the
proper control of weeds,
grass, refuse,
and junk on
ail property which he
owns within the Village
in accordance
with Chapter
8.32 of the Buffalo
Grove Municipal Code.
It is further
agreed. that
the Developer shall.
continue
to be responsible for the proper
maintenance of any parcels of
property
for which the Developer transfers
ownership to the
Village until
such time
as the development's improvements
are accepted by
the Village in
H
I Packet Pg. 86
writing in accordance with the provisions of this Agreement.
If the Developer f ails to perform his maintenance
responsibilities established in either this paragraph or Chapter. 8.32, the
Vil-lage may provide a written notice to the Developer of the improper
maintenance conditiori. If proper maintenance is not completed within ten
(10) days after the Developer is provided this notice, the Village may
perform the maintenance and deduct the costs of the maintenance from the
cash deposit described in Paragraph 9E.
15. The Developer agrees that no improvements constructed in
conjunction with this project are sized or -located -in such a way as to
warrant any recap -Lure payment to the Developer pursuant to any applicable
previous agreements.
1-6. 'This Agreement and the obligations contained herein are in
addition to, and not in limitation of, all. other agreements between the
Parties hereto incl.uding, without limitation, the Annexation Agreement
------- - . j__S__ by Village Ordinance No. 201-5-29
......... . . ........
(Annexation Agreement or PUD Ordinance)
dated Ma18,201-5, and the obligations contained therein.
- - ------------- --------------
17. Paragraph(s) N.../A......... are attached hereto and made a part
..........................
IN WITNESS WHEREOF', the Village has caused this Agreement to be
executed, as has the Developer, all as of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal. Corporation
By
DEVELOPER -- WEEKLEY HOMES, LLC
M
Printed Name & Title
By
Signature
I
I Packet Pg. 87 1
Easton Station
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
IWA
The Plat of Subdivision prepared by Hauer
entitled Plat of Subdivision of Easton Station
consisting of 2 sheet(s) last revised S- 2015.
9
I Packet Pg. 88 1
Easton Station
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
1WHISAINGM
All improvements, both public and private, including earthwork® streets,
driveway and parking area pavements, sidewalks, sanitary and storm sewers,
water main, drainage and storm detention facilities, site grading® street
lighting, landscaping, survey monuments and benchmarks.
0
I Packet Pg. 89 1
Easton Station
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEVENT
Plans prepared by arson, Brown & Assoc-iates
entitled. 23020 N. Easton Ave.
consisting of 13 sheet(s) last revised Ali gu,p ,3 J., 2015
(Specifications included on plans)
m
I Packet Pg. 90 1
Easton Station
...... ....... ..
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
Landscaping Plan prepared by PLckso n Studio
entitled ti F
......Mul
............. 2 ..s-Ldential-23020 N.Eastori Ave
consisting of '7 sheet(s) last revised AugusL 3, 2015.
g/engr/ f o rms /d-La-ea sthaven
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I Packet Pg. 91 1
5
8.E.b
PEARSON, BROWN & ASSOCIATES, INC.
JOB #: 1558
23020 N. EASTON AVENUE DATE: 8/6/15
BUFFALO GROVE, IL rev. DATE: 8/31/15
PLAN DATED: 8/31/15
OPINION OF PROBABLE COST
UNIT
ITEM
QUANTITY
UNIT
PRICE
EXTENSION
SANITARY SEWER
8" PVC SUR 26 ASTM D-3034, JOINTS ASTM D-3212
531
LF
$32.00
$16,992.00
8" PVC DR 18, C900
141
LF
$35.00
$4,935.00
6" SANITARY SERVICE, COMPLETE, NEAR SIDE
10
EA
$800.00
$8,000.00
6" SANITARY SERVICE, COMPLFTE, FAR SIDE
5
EA
$1,400.00
$7,000.00
4' SANITARY MANHOLE, COMPLETE
4
EA
$2,400.00
$9,600.00
TELEVISE SANITARY SEWER
672
LF
$2.50
$1,680.00
CONNECTION TO EX. MANHOLE (CORE AND BOOT)
1
EA
$2,000.00
$2,000.00
GRANULAR TRENCH BACKFILL
338
IT
$40.00
$13,520.00
CURB REMOVAL & REPLACE ME'NT
50
[ F
$35.00
$1,750.00
FULL DEPTH PAVEMENT REMOVAL & REPLACEMENT
1
LS
$3,000.00
$3,000.00
TOTAL SANITARY SEWER
$68,477.00
WATER MAIN
8" DIP CL 52 WATER MAIN w/POLYWRAP
1,440
IT
$42.50
$61,200.00
1-1 /2" TYPE K COPPER SERVICE (COMPLETE INC. GTBF) NEAR SIDE
15
EA
$1,000.00
$15,000.00
FIRE HYDRANT COMPLETE
4
EA
$4,300.00
$17,200.00
4' VALVE VAULT, COMPLETE W/ 8" GATE VALVE
5
EA
$3,000.00
$15,000.00
GRANULAR TRENCH BACKFILL
360
LF
$25.00
$9,000.00
12" X 8" PRESSURE CONNECTION W/ 5' DIA. VAULT
1
EA
$7,500.00
$7,500.00
CONNECTION TO EX. MAIN (NON -PRESSURE)
1
EA
$1,000.00
$1,000.00
OFFSITE SIDEWALK RESTORATION
1
IS
$500.00
$500.00
OFFSITE, LANDSCAPE RESTORATION
1
i.S
$7,500.00
$7,500.00
(INC. 4" TOP SOIL & SEED, CL 2A, & S75BN BLANKET)
TOTAL WATER MAIN
$133,900.00
STORM SEWER
21" RCP STORM SEWER w/C-443 JOINTS
245
11
$
37.25
$ 9,126.25
12" RCP STORM SEWER w/C-443 JOINTS
720
IS'
$
25.00
$ 18,000.00
21" F.E.S, COMPLETE inc. GRATE & RIP RAP
1
EA
$
1,575.00
$ 1,575.00
12" F.E.S., COMPLETE inc. GRATE & RIP RAP
2
EA
$
1,100.00
$ 2,200.00
6" STORM SERVICE, COMPLETE, NEAR SIDE
9
EA
$400.00
$3,600.00
Page 1 of 5
Q
Packet Pg. 92
8.E.b
PEARSON, BROWN & ASSOCIATES, INC.
JOB #: 1558
23020 N. EASTON AVENUE DATE: 8/6/15
BUFFALO GROVE, IL rev. DATE: 8/31/15
PLAN DATED: 8/31/15
OPINION OF PROBABLE COST
UNIT
ITEM
QUANTITY
UNIT
PRICE
EXTENSION
4' CATCHBASIN COMPLETE
7
EA
$1,800.00
$12,600.00
T CATCHBASIN COMPLETE OVER EXISTING LINE
1
EA
$2,300.00
$2,300.00
2' CATCHBASIN COMPLETE OVER EXISTING LINE
1
EA
$1,050.00
$1,050.00
2' CATCI-IBASIN COMPLETE
1
EA
$950.00
$950.00
T STORM MANHOLE
1
EA
$1,800.00
$1,800.00
2' INLET
4
EA
$950.00
$3,800.00
OUTLET CONTROL STRUCTURE COMPLETE
1
EA
$7,500.00
$7,500.00
CONNECTION TO EXISTING STRUCTURE
1
EA
$1,000.00
$1,000.00
TEMPORARY SEDIMENT 1DEWATERING DEVICE
1
EA
$1,900.00
$1,900.00
REMOVE EXISTING CONCRETE HEADWALL
1
IS
$750.00
$750.00
SAW CUTEASTON AVE'
50
11
$3.00
$150.00
REMOVE & REPLACEEX. PAVEMENT'
I
1S
$1,500.00
$1,500.00
GRANULAR TRENCH BACKFILL
235
LF
$25.00
$5,875.00
TOTAL STORM SEWER
$75,676.25
PAVING
1.5" IDOT HMA SURFACE COURSE, MIX D, N50
1,040
SY
$8.25
$8,580.00
2.25" IDOTIIMA BINDER COURSE, MIX IL 19.0, N50
1,040
SY
$10.75
$11,180.00
4" IDOTIIMA BASE COURSE, MIX IL 19.0, N50
1,040
SY
$20.00
$20,800.00
4" AGGREGAT'E BASE COURSE
1,040
SY
$5.50
$5,720.00
M-3.12 CURB & GUI"TER INC. STONE BASE
775
LF
$11.50
$8,912.50
B-6.12 CURB & GUTTER INC. STONE BASE
160
LF
$13.00
$2,080.00
PCC SIDEWALK (5" AND 6" PCC w/4" COMPACTED SAND BASE)
2,825
SF
$4.75
$13,418.75
PAVEMENT MARKINGS
1
LS
$800.00
$800.00
SIGNAGE
2
EA
$250.00
$500.00
EASTON AVENUE
EASTON AVENUE WIDENING STRIPS - CONCRETE BASE
465
Sr.
$10.00
$4,650.00
OFFSITE WIDENING - HMA OVERLAY 1.5" (MINIMUM) EASTON AVENUE
650
SY
$8.25
$5,362.50
B-6.12 CURB & GUTTER INC. STONE BASE
430
LF
$15.00
$6,450.00
RECONSTRUCT EXISTING DRIVEWAY
2
EA
$1,500.00
$3,000,00
REMOVE EX. PAVEMENT
190
SF
$5.00
$950.00
TOTAL PAVING
$92,403.75
Page 2 of 5
Q
Packet Pg. 93
8.E.b
PEARSON, BROWN & ASSOCIATES, INC.
JOB #: 1558
23020 N. EASTON AVENUE DATE: 8/6/15
BUFFALO GROVE, IL rev. DATE: 8/31/15
PLAN DATED: 8/31/15
OPINION OF PROBABLE COST
UNIT
ITEM
QUANTITY
UNIT
PRICE
EXTENSION
GRADING, DEMOLITION & EROSION CONTROL
CLEAR EXIST. TREES, STRIP SITE AS NEEDED, CUT & FILL BUILDING PADS,
1
IS
$130,000.00
$130,000.00
PAVEMENT & OPEN AREAS TO SUBGRADE. FINE GRADE PAVEMENT.
GUT & FILL POND TO SUBGRADE. RFSPREAD POND AREA
DEMOLISH EX. BARN, IIOME AND FENCE
1
IS
$25,000.00
$25,000.00
SILT FENCE (INC. MAIN'IENANCE)
1,150
LF
$2.50
$2,875.00
INLET BASKETS (INC. MAINTENANCE)
20
LS
$150.00
$3,000.00
STORM DRAIN PRO'FECTION (INC. MAINTENANCE)
7
LS
$250.00
$1,750.00
STABILIZED CONSTRUCTION ENTRANCE (INC. MAINTENANCE)
1
EA
$3,500.00
$3,500.00
CONCRETE WASHOUT (INC. MAINTENANCE)
1
EA
$3,500.00
$3,500.00
RETAINING WALL W/ RAILING
1,100
FSF
$25.00
$27,500.00
TOTAL GRADING, DEMOLITION & EROSION CONTROL
$197,125.00
Page 3 of 5
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Packet Pg. 94
PEARSON, BROWN & ASSOCIATES, INC.
JOB #: 1558
23020 N. EASTON AVENUE DATE: 8/6/15
BUFFALO GROVE, IL rev. DATE: 8/31/15
PLAN DATED: 8/31/15
OPINION OF PROBABLE COST
UNIT
ITEM QUANTITY UNIT PRICE EXTENSION
LANDSCAPING
LANDSCAPING, COMPLETE, INC. PARKWAY GRADING, TOPSOIL, SOD, 1 LS $18,000.00 $18,000.00
PARKWAY TREES inc. EASTON AVENUE. &BOARD ON BOARD FENCING ALONG
NORTH PROPERTY LINE AND PARKWAY RESTORATION FOR UTILITY
CONNECFIONS.
$18,000.00
I
STREET LIGHTING, COMPLETE INC. CROSSINGS
TOTAL STREET LIGHTING
Page 4 of 5
wl
$7,000.00 $21,000.00
$21,000.00
I Packet Pg. 95 1
8.E.b
PEARSON, BROWN & ASSOCIATES, INC.
JOB #:
1558
23020 N. EASTON AVENUE DATE:
8/6/15
BUFFALO GROVE, IL rev. DATE:
8/31/15
PLAN DATED:
8/31/15
OPINION OF PROBABLE COST
UNIT
ITEM
QUANTITY UNIT PRICE
EXTENSION
RECAPITULATION
SANITARY SEWER
$68,477.00
WATER MAIN
$133,900.00
STORM SEWER
$75,676.25
PAVING
$92,403.75
GRADING, DEMOLITION & EROSION CONTROL
$197,125.00
LANDSCAPING
$18,000.00
STREET LIGHTING
$21,000.00
OPINION OF PROBABLE COST
SUB -TOTAL
$606,582.00
10% CONSTRUCTION ENGINEERING CONTINGENCY
$60,658.20
CONSTRUCTION TOTAL
$667,240.20
ENGINEERING REVIEW & INSPECTION BOND FEE (3.5%)
$23,353.41
SECURITY AMOUNT (108%) (BOND)
$720,619.42
STORM SEWER DEPOSIT ($1 PER LF)
$965.00
SANITARY SEWER DEPOSIT ($1 PER LF)
$672.00
DIA CASH DEPOSIT (1% OF BOND AMOUNT & MIN. $5000)
$7,206.19
NOTE:
THIS ENGINEER'S OPINION OF PROBABLE COST HAS BEEN PREPARED
BASED UPON THE ENGINEER'S EXPERIENCE AS A DESIGN PROFESSIONAL AND IS
FURNISHED FOR INFORMATION ONLY. IT DOES NOT CONSTITUTE A GUARANTEE
OF ACTUAL CONSTRUCTION COST AND DOES NOT INCLUDE THE FOLLOWING:
TAP ON FEES, PERMITS, DEWATERING OTHER THAN SPECIFICALLY LISTED ABOVE,
TIGHT SHEETING,DRY UTILITY RELOCATION OR CONTINGENCIES
ANY ITEM NOT SPECIFICALLY SHOWN IN THIS EOPC ARE CONSIDERED INCIDENTAL
TO THE COST OF THE PROJECT AND SHOULD BE INCLUDED IN THE UNIT PRICE FOR THE
BID ITEMS LISTED ABOVE.
Page 5 of 5
Q
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Action Item : Authorization to Execute and Agreement with Gewalt
Hamilton Associates, Inc. for the 2016 Water Main Improvement
Project Design
Recommendation of Action pp
,,,,,,,,,,,,...,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Siaff recommends approval.
SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt Hamilton
Associates, Inc., for professional engineering design services for the 2016 Water Main Improvement
Project Design
ATTACHMENTS:
• Memo 2016 road utility GHA design 15-0928 (DOCX)
• 2015.M055 Buffalo Grove 2016 Water Main Design (PDF)
Trustee Liaison
Trustee Stein
Tuesday, October 6, 2015
Staff Contact
Darren Monico, Public Works
Updated: 9/29/2015 8:25 AM
Page 1
Packet Pg. 99
8.F.a
11
TO:
DANE C. BRAGG, VILLAGE MANAGER
FROM:
DARREN MONICO, VILLAGE ENGINEER
SUBJECT:
2016 WATER MAIN IMPROVEMENT PROJECT DESIGN
DATE:
SEPTEMBER 28, 2015
CC:
MIKE REYNOLDS, DIRECTOR OF PUBLIC WORKS
The Engineering Division is proposing to improve the water main on the following Village Streets in
2016:
1. Mohawk Court from Raupp Boulevard to Cul-de-Sac
2. Mohawk Trail from Raupp Boulevard to Roberta Court
3. Roberta Court from Mohawk Trail to Cul-de-Sac
4. Gregg Lane from Mohawk Trail to Bernard Drive
5. Lauren Lane from Mohawk Trail to Bernard Drive
6. Buffalo Grove Road approximately 150' north of Golfview Terrace
Mohawk Trail and Court, Gregg Lane and Lauren Lane are also being proposed for road resurfacing
including new curbs while the other streets are proposed for pavement patching. There is also storm
sewer work in the area included in this design contract.
Gewalt Hamilton Associates, Inc. (GHA) has submitted a Professional Services Design Contract and
this work is proposed to be completed in 2015. Staff will then bid the project with the Board's
approval for the 2016 construction season. This project does not include any MFT dollars. A
separate, MFT project is proposed for next year as well and will be brought to the board for
consideration in early 2016.
Staff recommends approval of the GHA contract.
Packet Pg. 100
September 22, 2015
Mr. Darren T. Monico, P.E.
Village Engineer
Village of Buffalo Grove
51 Raupp Blvd.
Buffalo Grove, IL 60089
Re: Professional Engineering Services
2016 Water Main Improvement Project
Village of Buffalo Grove
GHA Proposal No. 2015.M055
Dear Mr. Monico:
CONSULTING ENGINEERS
625 Forrest Edge Drive, Vernon Hills, IL 60061.
TEL, 847.478.9700 IN FAX 847A78.9701
www.gha-engineers.com
Thank you for considering Gewalt Hamilton Associates, Inc. (GHA) for the design engineering services and
preparation of plans and specifications for the above referenced utility improvement projects. Our firm is
well qualified to perform this work and is eager to continue serving the Village of Buffalo Grove.
If you should have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
Gewalt Hamilton Associates, Inc.
Leo X. Morand, P.E.
Civil Engineer
Imorand(c-)gha-engineers.com
Encl.: GHA Proposal No. 2015.M055
Packet Pg. 101
Professional Engineering Services
2016 Water Main Improvement Projects
EWAL
ASSOCIATES,
f
625 Forest FlAge Drive, Vernon Hills, 11, 60061
Village of Buffalo Grove TEL 847.478.9700 N FAx 847.478.9701
GHA Proposal No. 2015.M055 www.gha-englneers.com
Village of Buffalo Grove (Client), 51 Raupp Blvd., Buffalo Grove, IL 60089, and Gewalt Hamilton
Associates, Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows:
Project Understanding
The Village of Buffalo Grove wishes to conduct water main improvement project at the following locations
within the Village:
Mohawk Court from Raupp Boulevard to Cul-de-Sac
Mohawk Trail from Raupp Boulevard to Roberta Court
Roberta Court from Mohawk Trail to Cul-de-Sac
Gregg Lane from Mohawk Trail to Bernard Drive
5. Lauren Lane from Mohawk Trail to Bernard Drive
6. Buffalo Grove Road approximately 150' north of Golfview Terrace
New curb will be designed on Mohawk Trail, Gregg Lane, and Lauren Lane. The Village of Buffalo Grove
also wishes to install storm sewer improvements on the above noted roads with this project that will
eventually connect to a new storm sewer that extends from Buffalo Creek south along Navajo Trail.
Included in this project is a preliminary design of the storm sewer from Buffalo Creek along Navajo Trail to
Bernard Drive. It is anticipated that the roadways with new curb will be resurfaced and the roadways with
curb patching will be patched.
The 2015 Water Main Bid Package that was bid but not awarded will be integrated into this project to be bid
as one overall project.
II. Scope of Services
The scope of services is based upon our knowledge of the Village, our review of the information furnished
to us, and our extensive experience in preparing contract documents for water main improvement projects.
A. Final Engineering Design Phase
Meet with Village Staff to discuss pavement patching strategies and other infrastructure
improvements that may be necessary. We anticipate up to six meetings with Village staff
throughout the design process. We have based our level of compensation on this number of
meetings. If the Village requests additional meetings, they would be beyond our scope of
services and would be considered an additional service.
Assist Village with updating the Village's water main specification to current standards.
September 22, 2015 GHA Proposal No. 2015.M055 P packet Pg. 102
8.F.b
3. Preparation of final engineering plans to include a title sheet, plans, general notes and details
for construction.
4. Preparation of project notes and contract specific directions for road improvements, including
traffic control, working conditions, material specifications, coordination with public inspection
agencies, and other coordination and construction information. If available, we will use front-
end documentation provided by the Village.
5. Preparation of a submittal to the IEPA for a watermain construction permit.
6. Preparation of a submittal to the Cook County Highway Department for work in Buffalo Grove
Road Right of Way.
7. Preparation of an engineer's opinion of probable cost based on the completed final engineering
plans and specifications.
8. Preparation of complete bid packages for distribution to contractors and Village (25 maximum).
9. Respond to any bidding questions and issue addendum as necessary.
10. Attend the bid opening, prepare a summary of the received bids, and make a recommendation
for the award of contract.
B. Deliverables
The following will be delivered to the Village upon completion of the project.
1. Digital and paper copies of work performed by GHA.
2. Two copies of all engineering plan sets.
3. Bid specifications.
III. Additional Services, and Services not Included
We are prepared, and would be pleased to provide additional assistance outside the scope described.
These services may be provided at the request of the Village as an additional service.
1. Meetings with public officials, Village staff, agencies, homeowners, or consultants beyond
those noted in the scope. Attendance at public hearings.
2. Performing surveying, mapping, plat and topographic work, including investigation of
underground utilities and physical location of them (being provided under separate contract)
3. Illinois Department of Natural Resources and US Army Corps of Engineers Permits.
4. NPDES — Construction Site Activities Permit. (This is not anticipated to be required as the area
of exposed soil should be less than one acre).
5. Clean Construction or Demolition Debris (CCDD) testing, analysis, and certification.
6. Preparing construction plans and specifications for extensive sewer removal and replacement
and/or sewer lining improvements.
7. Coordinating relocation of non -Village owned utilities.
8. Construction staking or any construction phase services.
September 22, 2015 GHA Proposal No. 2015.M055 P Packet Pg. 103
8.F.b
9. Preparation of multiple bid set plans or phased plans.
10. Review fees or utility locate fees.
IV. Engineering Staff and Proposed Schedule
Mr. Leo X. Morand, P.E. will function as the Project Manager. Additional professional and technical staff will
provide support as needed.
GHA will work with the Village to establish an acceptable timeline for the project. We will make every
reasonable effort to ensure that project milestones and deadlines are met.
V. Compensation for Services
GHA proposes billing on a time -and -materials (T&M) basis for a not -to -exceed (NTE) fee as shown below.
Service
NTE Fee
Final Engineering Design Plans & Specs $65,600.00
Estimated Reimbursable Expenses $1,800.00
T&M NTE + Reimbursables $67,400.00
For any additional services beyond those outlined in Section //: Scope of Services, the Client shall pay GHA
in accordance with the following hourly rates:
GHA 2015 Hourly Billing Rates
Principal Engineer
$194/hr
Senior Engineer
$164/hr
Senior Environmental Consultant
$164/hr
Professional Engineer
$136/hr
Registered Land Surveyor
$118/hr
GIS Professional
$118/hr
Staff Engineer
$114/hr
Senior Engineering Technician
$112/hr
Environmental Consultant
$110/hr
Engineering Technician II
$96/hr
Engineering Technician I
$70/hr
Clerical
$58/hr
Reimbursable expenses, including items such as printing, messenger service, mileage etc., will be billed
directly to the client without markup.
Invoices will be submitted on a monthly basis by phase, and will detail services performed. This permits the
client to review the status of the work in progress and the charges made.
September 22, 2015 GHA Proposal No. 2015.M055 P Packet Pg. 104
8.F.b
VI. General Conditions
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be
performed as reasonably required in accordance with the generally accepted standards for civil engineering
and surveying services as reflected in the contract for this project at the time when and the place where the
services are performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor
of a third party against either the Client or GHA. GHA's services under this Agreement are being performed
solely for the Client's benefit, and no other party or entity shall have any claim against GHA because of this
Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable
for any loss of profit or any consequential damages.
GHA shall not have control of and shall not be responsible for construction means, methods, techniques,
sequences or procedures, or for job site safety measures. Such control is the sole responsibility of the
Client's contractor.
The Client, and not GHA, is responsible for ensuring that the contractor implements the Storm Water
Pollution Prevention Plan (SWPPP), including maintenance and/or repair of soil erosion and sediment
control measures for compliance with the General NPDES Permit for Storm Water Discharges from
Construction Site Activities. GHA assumes no liability for any actions by the Illinois Environmental
Protection Agency (IEPA) resulting from the contractor's failure to comply with SWPPP or the requirements
of the General Permit.
The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the
Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree
otherwise.
This Agreement, including all subparts and Addendum to Contract, which is attached hereto and
incorporated herein as the General Provisions of this Agreement, constitute the entire integrated agreement
between the parties which may not be modified without all parties consenting thereto in writing.
By signing below you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc Village of Buffalo Grove
Leo X. Morand, P.E.
Associate / Senior Engineer
Encl.: Attachment A
Name:
Title:
Date:
September 22, 2015 GHA Proposal No. 2015.M055 P Packet Pg. 105
ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC.
PROFESSIONAL SERVICES AGREEMENT
1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonal
performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and 1
place where the services are provided.
2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of 1
date indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. T
fees and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall
subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to i
requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate t
Agreement as provided for herein.
3. Client Information. Client shall provide GHA will all project criteria and full information for its Scope of Basic Services. GI
may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consulter
contractors and subcontractors, without independently verifying that information.
4. Payment. Payments are due within 30 calendar days after a statement is rendered. Statements not paid within 60 calendar days
the end of the calendar month when the statement is rendered will bear interest at the rate of one percent (1.0%) per month until paid. T
provision for the payment of interest shall not be construed as authorization to pay late. Failure of the Client to make payments when d
shall, in GHA's sole discretion, be cause for suspension of services without breach or termination of this agreement. Upon notification
GHA of suspension of services, Client shall pay in full all outstanding invoices within 7 calendar days. Client's failure to make such paymi
to GHA shall constitute a material breach of the Agreement and shall be cause for termination by GHA. GHA shall be entitled
reimbursement of all costs actually incurred by GHA in collecting overdue accounts under this Agreement, including, without limitatio
attorney's fees and costs. GHA shall have no liability for any claims or damages arising from either suspension or termination of t]
Agreement due to Client's breach The Client's obligation to pay for GHA's services is in no way dependent upon the Client's ability
obtain financing, rezoning, payment from a third party, approval of governmental or regulatory agencies or the Client's completion of 1
project.
5. Instruments of Service. The Client acknowledges GHA's plans and specifications, including field data, notes, calculations, a
all documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instrumei
of service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficienci
errors, or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA's Basic Servic
Failure to provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made any modifications to 1
instruments of service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse
modification of the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend a
indemnify and hold GHA harmless from any liability, damage, or cost, including attorneys' fees, arising from the unauthorized reuse
modification of the instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identifi
in this Agreement are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims a
damages arising from those reduced and/or eliminated services. If GHA's Scope of Basic Services does not include constructi
administration phase services, Client assumes responsibility for interpretation of the instruments of service and construction observation, a
waives all claims against GHA for any act, omission or event connected thereto. Unless included in GHA's Scope of Basic Services, GI
shall not be liable for coordination with of the services of Client's other design professionals.
6. Electronic Files. The Client acknowledges that differences may exist between the electronic tiles delivered and the print
instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and i
electronic tiles, the signed / sealed instruments of service shall control. GHA's electronic files shall be prepared in the current software GI
uses and will follow GHA's standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes
warranty that its software will be compatible with other systems or software.
7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possil
contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client's project will comply with interpretatic
of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for add
project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulatic
applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completi
of GHA's instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to corn]
with such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client chant
the project scope after GHA's completes its instruments of service.
8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilit
or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained fr<
visible surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nati
of these utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnish
by third parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is soli
responsible for utility locations, their markings in the field and their placernent on the plans based on information they provided. Client agn
GHA is not liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforese
conditions, including but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services o-
contractor to provide test holes and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon
If not included in the Scope of Basic Services, such work will be compensated as additional services.
Attachment A, September, 2014 Page 1 of 2 1
Packet Pg. 106
9. Opinion of Probable Construction Costs. GHA's Scope of Basic Services may include the preparation of an 8•F.b
probable construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the
contractor's methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made --
the basis of experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided
Client (the accuracy and completeness of which GHA may rely upon), and represent GHA's reasonable judgment. Client accepts that G1
does not guarantee or warrant that proposals, bids, or the actual construction costs will not vary from opinions of probable cost prepared
the Client. GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA's opinion of probable constructi
costs. Client agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecti
construction costs,
LM
10. Contractor's Work. Client agrees that GHA does not have control or charge of and is not responsible for construction mea U)
methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, St G
and local safety requirements, in connection with construction work performed by the Client or the Client's construction contractors. GHA u
not responsible for the supervision and coordination of Client's construction contractors, subcontractors, materialmen, fabricators, erecte a)
operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, consttucti a
equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may r
direct or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client's constructi £
contractors, subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the wo >
or for failure of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor o
solely responsible for jobsite and worker safety, and warrants that this intent shall be included in the Client's agreement with all pry
contractors. The Client agrees that GHA and GHA's personnel and consultants (if any) shall be defended/indemnified by the Contractor
all claims asserted against GHA which arise out of the Contractor's or its subcontractors' negligence, errors or omissions in the performar
of their work, and shall also be named as an additional insured on the Contractor's and subcontractors' general liability insurance polil
Client warrants that this intent shall be included in the Client's agreement with all prime contractors. If the responsible prime contracto
agreement fails to comply with the Client's intent, then the Client agrees to assume the duty to defend and indemnify GHA for clam
arising out of the Contractor's or subcontractors' negligence, errors or omissions in the performance of their work.
11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions t] c
concern GHA's scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they ; N
generally consistent with the GHA's Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions a =
for compliance with the Instruments of Service. Owner agrees that GHA's review and action in relation to the submissions does not constiti 0
the provision of means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHY co
consideration of a component does not constitute acceptance of an assembled item. N
12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materk
contaminants or pollutants.
13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverifi .T
information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts tl 4)
GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the rect
drawings due to incorrect or incomplete information furnished by others to GHA. ea
14. Disputes. Client agrees to limit GHA's total aggregate liability to the Client for GHA's alleged acts, errors or omissions
$50,000 or the amount of GHA's paid fees for its services on the project, whichever is greater. GHA makes no guarantees or warranti +;
either expressed or implied, including any warranty of habitability or fitness for a particular purpose. The parties agree to waive all clam
against the other for any and all consequential damages, including attorneys' fees. The parties agree to waive against each other all rights a
claims otherwise covered by property insurance, by builder's risk insurance or by all risk insurance, including but not limited to subrogati c
rights regardless of whether the claims arise during or post -construction and regardless of final payment to GHA. �;
All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, the dispute sh
be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Client and Gf
mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. if mediation is unsuccessf
litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. The controlling law sh
be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreement shall be deemed
have accrued and all statutory limitations periods shall commence no later than the date of GHA's services being substantially complete
Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not against GHQ
owners, officers, directors, shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim.
15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by givi
the other party ten (10) calendar days prior written notice. The Client shall, within thirty (30) calendar days of termination pay GHA for
services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Clip
shall not assign this Agreement without GHA's prior written consent. There are no third -party beneficiaries to this Agreement.
Attachment A, September, 2014 Page 2 of 2 1
Packet Pg. 107
Action Item : Authorization to Waive Bids and Request Proposals
for Debt Collection Services
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Recommendation of Action pp
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Staff recommends approval
Staff seeks authorization to waive bids and request proposals for debt collections services. The State of
Illinois can provide debt collections service for debts that are no more than seven years past due. Once
beyond that point debt collection is left up to the Village to pursue. Staff is seeking a qualified firm to
provide these services.
Trustee Liaison
Board Member Johnson
Tuesday, October 6, 2015
Staff Contact
Brett Robinson, Finance
Updated: 9/30/2015 4:37 PM
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