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2015-03-16 - Village Board Regular Meeting - Agenda Packet19 Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting March 16, 2015 at 7:30 PM Call to Order A. Pledge of Allegiance Fifty Raupp Blvd Buffalo Grove, IL 60089-2100 Phone: 847-459-2500 2. Approval of Minutes A. Minutes of the Regular Meeting of the Village Board on February 23, 2015(Janet Sirabian) B. Minutes of the Committee of the Whole Meeting of the Village of Buffalo Grove on Monday, March 2, 2015(Janet Sirabian) 3. Approval of Warrant A. Warrant #1245(Lester Ottenheimer 111) 4. Village President's Report A. Proclaiming Sunday, April 26, 2015 Breathe Deep North Shore Day(Jeffrey Braiman) 5. Village Manager's Report A. 2014 Police Officer of the Year(Dane Bragg) B. Presentation on the Impacts of the Proposed 2015 State of Illinois Budget on the Village of Buffalo Grove(Dane Bragg) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Calendar Year 2015 Village -Wide Contractual Street Maintenance Program Motor Fuel Tax Resolution(Andrew Stein) Attached is the required Illinois Department of Transportation Motor Fuel Tax (MFT) Resolution requesting MFT funds to be authorized, in part, for the proposed calendar 2015 Village -wide Contractual Street Maintenance Project, which includes a list of the proposed project areas consisting of 2.44 center lane miles. B. Ordinance Amending Chapter 5.20, Liquor Controls - Prairie Krafts, Inc., 1310 Busch Parkway - Class K(Jeffrey Braiman) A Class K liquor license is reserved for Prairie Krafts, Inc. d/b/a Prairie Krafts Brewing Company for 1310 Busch Parkway. This reservation is subject to the applicant completing Village requirements for said license on or before June 8, 2015. The Village Manager shall have the authority to extend the June 8, 2015 date for good cause shown. If not so extended, this reservation shall cease. C. Ordinance Amending Chapter 5.20, Liquor Controls - Buchanan Energy, 10 W. Dundee Road - Class D1(Jeffrey Braiman) A Class D1 liquor license is reserved for Buchanan Energy (N), LLC for 10 W. Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before April 30, 2015. The Village Manager shall have the authority to extend the April 30, 2015 date for good cause shown. If not so extended, this reservation shall cease. D. Communications Policy Revision(Mike Terson) The Village Board most recently approved the Communications Policy in December of 2013. Staff reviewed minor changes to the policy at the March 2, 2015 Committee of the Whole meeting. Attached is a marked up version that clearly shows the changes to the policy as well as a clean version for acceptance. E. Adopt the Village's 2015 Zoning Map(Andrew Stein) Pursuant to State Statute, the Village of Buffalo Grove is required to publish its official zoning map by March 31, 2015. Attached is the latest zoning map for the Planning & Zoning Commission's review. Since last year's update, the map has been revised to reflect the rezoning from B-1 to B-2 for the property located at 55 Dundee Road. A resolution approving the map is attached for the Village Board's consideration. 9. Ordinances and Resolutions 10. Unfinished Business 11. New Business A. Replacement Fire Utility Vehicles(Steve Trilling) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons. 2.A Action Item No. (ID # 1048): Minutes of the Regular Meeting of the Village Board on February 23, 2015 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. Minutes of the Regular Meeting of the Village of Buffalo Grove Board of Trustees. ATTACHMENTS: • M022315 (DOC) Trustee Liaison Village Clerk Sirabian Monday, March 16, 2015 Staff Contact Julie Kamka, Community Development Updated: 3/12/2015 3:46 PM Page 1 Packet Pg. 4 2.A.a 12935 02/23/2015 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, FEBRUARY 23, 2015 CALL TO ORDER President Braiman called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman; Trustees Berman, Trilling, Sussman, Terson, Stein and Ottenheimer. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director of Human Resources; Kevin McMaster, Communications Manager; Christopher Stilling, Community Development Director; Brett Robinson, Director of Purchasing; Mike Reynolds, Director of Public Works; Darren Monico, Village Engineer; Nicole Woods, Village Planner; Geoff Tollefson, Director of Golf Operations; Deputy Police Chief Bethge; and Interim Fire Chief Baker. APPROVAL OF MINUTES Moved by Bennan, seconded by Trilling, to approve the minutes of the February 2, 2015 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. WARRANT 91244 LO M Mr. Anderson read Warrant #1244. Moved by Ottenheimer, seconded by Stein, to approve Warrant #1244 in the N amount of $3,352,011.17, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: c AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None E Motion declared carried. �a VILLAGE PRESIDENT'S REPORT Q President Braiman read a proclamation recognizing the week of February 22-28, 2015 as Scholastic Journalism Week and congratulated the Illinois Journalism Education Association for its work on behalf of scholastic journalists and their advisers. President Braiman then presented the proclamation to Stan Zoller. President Braiman read a proclamation congratulating William G. Raysa on his acceptance of The Illinois Local Government Lawyers Association's Award for Longevity of Service as well as his decades of selfless service to the residents of Buffalo Grove. President Braiman then presented the proclamation to Mr. Raysa as he was congratulated by the audience and the Board. NWMC 2015 LEGISLATIVE PROGRAM Moved by Berman, seconded by Sussman, to pass Resolution #2015-5, Northwest Municipal Conference 2015 Legislative Program. Packet Pg. 5 2.A.a 12936 02/23/2015 President Braiman reviewed the Legislative Program, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Bragg. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. VILLAGE MANAGER'S REPORT Mr. Bragg introduced and welcomed the following new Village employees: Nicole Woods, Village Planner; Kevin McMaster, Communications Manager; and Nickelos Smith, Building Maintenance Manager. Also, Deputy Fire Chief Mike Baker was appointed as Interim Fire Chief. Mr. Stilling reviewed a Powerpoint presentation of the Economic Development portion of the Strategic Plan, details of which may be found in his memo to the Board of February 17, 2015. Mr. Stilling then answered questions from the Board. It was noted that the fact that this plan includes expected results is a positive sign. TRUSTEE REPORTS Trustee Terson extended congratulations to the Buffalo Grove High School Coed Cheerleaders for their State Championship award in the 1HSA Cheerleading Competition. The Village Clerk reminded residents that Tuesday, March 10, 2015 is the last day to register to vote in the April 7, 2015 Municipal Election. CONSENT AGENDA LO President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could M request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on N the Consent Agenda. Ordinance #2015-7 — Liquor Controls a� E Motion to pass Ordinance #2015-7, amending Chapter 5.20, Liquor Controls, of the Village of Buffalo Grove U ea Municipal Code. Q Ordinance #2015-8 — Massage Establishments Motion to pass Ordinance #2015-8, amending Chapter 5.44, Massage Establishments, of the Village of Buffalo Grove Municipal Code. Ordinance #2015-9 — Liquor Controls Motion to pass Ordinance 42015-9, amending Chapter 5.20 , Liquor Controls, of the Village of Buffalo Grove Municipal Code. Ordinance #2015-10 —Surplus Village Property Motion to pass Ordinance 42015-10, authorizing the Disposal of Surplus Village Personal Property. Packet Pg. 6 2.A.a 12937 02/23/2015 It was requested that Item 10. C. be removed from the Consent Agenda. Moved by Sussman, seconded by Ottenheimer, to approve the Consent Agenda, minus Item 10. C., Liquor Controls. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. RESOLUTION #2015-6 — COMBINED AREA FIRE TRAINING SITE Moved by Trilling, seconded by Berman, to pass Resolution #2015-6, ratifying an Agreement for Specialized Construction Services at the Combined Area Fire Training Site. Mr. Bragg reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Interim Fire Chief Baker. Mr. Robinson confirmed that the vendor has accepted the rider. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. RESOLUTION #2015-7 — GOLF COURSE MAINTENANCE Moved by Ottenheimer, seconded by Stein, to pass Resolution #2015-7, authorization execution of a contract with Reliable Property Services for Golf Course Maintenance. Mr. Bragg introduced the proposed resolution. Mr. Tollefson reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared, as well as his memo to Mr. Bragg of January 27, 2015. Mr. Tollefson confirmed that he recommends entering into this agreement, and he does not believe that the golf course operations as a whole will be harmed in any way by this agreement. The contractor is committed to interviewing all current Village golf operations employees. Trustees Ottenheimer and Stein amended the motion to reject all proposals and waive bids. Adam Moodhe, 151 Mary Lu Lane, asked several questions with regard to this proposal. Upon roll call, Trustees voted as follows on the amended motion: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. SIDEWALK CUTTING SERVICES Moved by Stein, seconded by Sussman, to waive bids and purchase Sidewalk Cutting Services from Safe Step, LLC in an amount not to exceed $55,000 in accordance with information contained in Board packets. LO M N N O c a� 1= t ea Q Packet Pg. 7 2.A.a 12938 02/23/2015 Mr. Bragg reviewed the proposal and explained the reason for the bid waiver, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Robinson. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. ORDINANCE #2015-9 — LIQUOR CONTROLS Moved by Berman, seconded by Sussman, to pass Ordinance #2015-9, amending Chapter 5.20 , Liquor Controls, of the Village of Buffalo Grove Municipal Code. Trustee Stein asked questions of Paulette Greenberg, Farmer's Market Chair, with regard to the proposed ordinance addressing small wine samples at the Farmer's Market. Upon roll call, Trustees voted as follows: AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 — None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight's agenda; there were none. EXECUTIVE SESSION Moved by Trilling, seconded by Stein, to move to Executive Session for the purpose of discussing Pending Litigation, Section 2 (2)(11) of the Illinois Open Meetings Act, Personnel, Section 2 (c)(1) of the Illinois Open LO Meetings Act, and Collective Bargaining, Section 2 (c)(2) of the Illinois Open Meetings Act. Upon roll call, M Trustees voted as follows: N N O AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer; NAYS: 0 — None CD Motion declared carried. E t The Board moved to Executive Meeting from 8:59 P.M. to 10:48 P.M. Q ADJOURNMENT Moved by Berman, seconded by Ottenheimer, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:49 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 16th DAY OF March 2015 Village President Packet Pg. 8 2.B Action Item No. (ID # 1049): Minutes of the Committee of the Whole Meeting of the Village of Buffalo Grove on Monday, March 2, 2015 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. Approval of the March 3, 2015 Committee of the Whole minutes. ATTACHMENTS: • M030215-COTW (DOC) Trustee Liaison Village Clerk Sirabian Monday, March 16, 2015 Staff Contact Julie Kamka, Community Development Updated: 3/12/2015 2:52 PM Page 1 Packet Pg. 9 3.A Action Item No. (ID # 1051): Warrant #1245 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends approval. ATTACHMENTS: • W#1245 (PDF) • SummaryW1245 (PDF) Trustee Liaison Trustee Ottenheimer III Monday, March 16, 2015 Staff Contact Paula Opatrny, Finance Updated: 3/12/2015 5:14 PM Page 1 Packet Pg. 10 VILLAGE OF BUFFALO GROVE WARRANT #1245 16-Mar-15 General Fund: 1,203,452.44 Parking Lot Fund: 57.00 Motor Fuel Tax Fund: 182.83 Debt Service Fund: 0.00 School & Park Donations 0.00 Capital Projects -Facilities: 20,412.57 Capital Projects -Streets: 0.00 Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 61,192.67 Buffalo Grove Golf Fund: 2,590.96 Arboretum Golf Fund: 8,038.08 Refuse Service Fund: 76,219.80 Information Technology Internal Service Fund: 76,104.41 Central Garage Internal Service Fund: 100,299.99 Building Maintenance Internal Service Fund: 24,666.44 1,573,217.19 PAYROLL PERIOD ENDING 02/26/15 887,525.28 887,525.28 TOTAL WARRANT #1245 2,460,742.47 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President v N T c L L 0 �o 0 L Q a Q Ln 0 LO le N E E 0 co c d E s U ca Q Packet Pg. 11 4.A Information Item No. (ID # 1039): Proclaiming Sunday, April 26, 2015 Breathe Deep North Shore Day ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp No action needed. The Village of Buffalo Grove supports Breathe Deep North Shore Day and urges citizens to recognize and participate in the event to be held on April 26, 2015 at Deerfield High School. ATTACHMENTS: • Breathe Deep North Shore Proclamation 2015 (DOCX) Trustee Liaison Village President Braiman Monday, March 16, 2015 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 3/12/2015 2:57 PM Page 1 Packet Pg. 12 4.A.a �"PVllahb..11.� �x6` Nk.V. p'�'Alhd J,�l�;Y% llaif PROCLAIMING SUNDAY, APRIL 26, 2015 BREATHE DEEP NORTH SHORE DAY WHEREAS, lung cancer is the leading cause of cancer death in both men and women claiming approximately 160,000 lives each year, which is more than the next three deadliest cancers combined; and WHEREAS, lung cancer is a devastating disease that can afflict anyone, regardless of smoking history, gender or ethnicity; and WHEREAS, lung cancer has only a 17% five-year survival rate and funding for lung cancer research lags far behind that of other less fatal diseases; and WHEREAS, Breathe Deep North Shore is a 5K fun run, 2-mile walk and balloon launch to unite the north shore community to raise awareness and crucial funds for lung cancer research; and WHEREAS, LUNGevity Foundation, the nation's largest lung cancer -focused nonprofit organization, has a mission to have an immediate impact on improving the quality of life and survivorship of people with lung cancer by accelerating research into early detection and more effective treatments, as well as provide community, support and education for all those affected by the disease; and WHEREAS, Breathe Deep North Shore will honor the memories of LUNGevity founders, Melissa Zagon and Gayle Levy, and others in the community who lost their lives to lung cancer. This event will also pay tribute to Jill Feldman and others who are courageously fighting lung cancer; and WHEREAS, the Village of Buffalo Grove demonstrates its commitment by making lung cancer a public health priority, in supporting advocacy work on behalf of lung cancer patients and all those at risk for the disease, and by offering support for all those in our community devastated by lung cancer; NOW, THEREFORE, I Jeffrey S Braiman , President of the Village of Buffalo Grove, do hereby support Breathe Deep North Shore Day and urge citizens to recognize and participate in the event to be held on April 26, 2015 at Deerfield High School. Proclaimed this 16th day of March, 2015. Jeffrey S. Braiman Village President Packet Pg. 13 5.A Information Item No. (ID # 1043): 2014 Police Officer of the Year ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll No action required. Buffalo Grove Rotary will be presenting the 2014 Police Officer of the Year Award to Officer Danielle Baron. ATTACHMENTS: • 2014 Police Officer of the Year(DOCX) Trustee Liaison Village Manager Bragg Monday, March 16, 2015 Staff Contact Melessa Horbus, Police Updated: 3/12/2015 3:32 PM Page 1 Packet Pg. 14 S.A.a 2014 Police Officer of the Year — Officer Danielle Baron The 2014 Police Officer of the Year is sponsored by the Buffalo Grove Rotary. The award will be presented by the current Rotary President Dr. Quentin Sleigh and previous Rotary Immediate Past President Dr. Pam Kibbons. During her 15 year career with the police department, Officer Baron has consistently been one of the police departments' top performers. Her work ethic and dedication has earned the respect of her fellow officers. Officer Baron is the police department's canine officer. Danielle is highly motivated to meet the demands of this special assignment, and through her hard work she has earned the recognition as one of the best canine officers in the state. During 2014, Officer Baron and her canine partner Saxon, were involved in over 190 activities including; search warrant service, narcotic -vehicle sniffs, suspect tracking, and building and area searches. Officer Baron exemplifies the qualities of an excellent police officer and her commitment to her profession is outstanding. Packet Pg. 15 5.B Information Item No. (ID # 1050): Presentation on the Impacts of the Proposed 2015 State of Illinois Budget on the Village of Buffalo Grove Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, No Action Required. Finance Director Scott Anderson will discuss the impact of the proposed changes in the Local Government Distributive Fund (LGDF) distributions proposed in the 2015 State of Illinois Budget. Trustee Liaison Village Manager Bragg Monday, March 16, 2015 Staff Contact Scott Anderson, Finance Updated: 3/12/2015 5:06 PM Page 1 Packet Pg. 16 8.A Resolution No. R-2015-7: Calendar Year 2015 Village -Wide Contractual Street Maintenance Program Motor Fuel Tax Resolution ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval of the Resolution which meets the requirements of the Illinois Department of Transportation in the use of Motor Fuel Tax funds for the proposed calendar 2015 Village -wide street improvement and maintenance program. Attached is the required Illinois Department of Transportation Motor Fuel Tax (MFT) Resolution requesting MFT funds to be authorized, in part, for the proposed calendar 2015 Village -wide Contractual Street Maintenance Project, which includes a list of the proposed project areas consisting of 2.44 center lane miles. ATTACHMENTS: • BLR 09111 Resolution For Improvement (PDF) Trustee Liaison Staff Contact Trustee Stein Darren Monico, Public Works Monday, March 16, 2015 Updated: 3/12/2015 3:13 PM Page 1 Packet Pg. 17 of Transportation Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, bythe President and Board ofTrustees of the Council or President and Board of Trustees Village of Buffalo Grove Illinois City, Town mVillage that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To East Fox Hill Drive Highland Grove Drive Newtown Drive Hill Court West East Fox Hill Drive South End Prairie Lane Newtown Drive East Fox Hill Drive Hill Court East East Fox Hill Drive East End Cherbourg Court North Cherbourg Drive East End Cherbourg Court South Cherbourg Drive West End Cherbourg Drive IL Rte 83 West Fox Hill Drive Toulon Drive Cherbourg Drive South End Marseilles Circle West Fox Hill Drive Toulon Drive West Fox Hill Drive Dunhill Drive Buffalo Grove Road Alsace Court Alsace Circle East End Newtown Drive Weiland Road Highland Grove Drive BE|TFURTHER RESOLVED, 1. That the proposed improvement shall consist uf Full-DepthFull-Depth Reclamation With Cement Stabilization; Surface Removal; HMA Binder d Surface Course Installation; Sidewalk, Curb & DSbznn Sewer Removal and Replacement; and other associated improvements and shall beconstructed various wide and bedesignated oeSection 15-00105-00-RS 2. That there iahereby appropriated the (additional [] vou OO No) SUM of One Million Dollars and UU/ UU Dollars ( for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved Department ofTransportation Regional Engineer |. Janet Sirabian, Village Village of Buffalo Grove City, Town or Village County of Lake and Cook Clerk in and for the , hereby certify the foregoing tobeotrue, perfect and complete copy ufaresolution adopted by the President and Board ufTrustees Council or President and Board of Trustees edomeeting on March 10.2O15 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 16th day of March, 2015 (SEAL) City, Town, or Village Clerk Pnnteu3/2/2O15 oLnO9111 yRov. 1106 8.B Ordinance No. 0-2015-11: Ordinance Amending Chapter 5.20, Liquor Controls - Prairie Krafts, Inc., 1310 Busch Parkway - Class K ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. A Class K liquor license is reserved for Prairie Krafts, Inc. d/b/a Prairie Krafts Brewing Company for 1310 Busch Parkway. This reservation is subject to the applicant completing Village requirements for said license on or before June 8, 2015. The Village Manager shall have the authority to extend the June 8, 2015 date for good cause shown. If not so extended, this reservation shall cease. ATTACHMENTS: • Prairie Kraft - Class K 3-5-15 (DOCX) • Prairie Kraft - Class K 3-5-15 (PDF) Trustee Liaison Village President Braiman Monday, March 16, 2015 Staff Contact Julie Kamka, Community Development Updated: 3/12/2015 2:54 PM Page 1 Packet Pg. 19 8.B.a --------------------------------------- .,1JAra]UhlKA `-d-dilkmm' — Formatted: -Underline - _: 03/05/2015 [ Formatted: -Underline fl1- 186 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1.ub a �d o n ➢<.w_of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby ui i ii6 ba�_ue_ai1_ s follVtrws: 5.20.072 Licenses authorized. K. . I a s s E., 1,icensec and d/b/a Address ..................................................................................................................................................................................................................................................................................................................................................................................................................... n Prairie IKraafrts, Inc,d/Ike/a Praairi iCratts 13Y will} 11...310 1<tu s h V"�a-dc,�ril,��. ........ Section 2. A. A Class K liquor license is reserved for Prairie Krafts, Inc. d/b/a Prairie Krafts Brewing Company for 1310 Busch Parkway. This reservation is subject to the applicant completing Village requirements for said license on or before June 8, 2015. The Village Manager shall have the authority to extend the June 8, 2015 date for good cause shown. If not so extended, this reservation shall cease. B. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: + Formatted: Indent: First line: 0.5- Formatted: List Paragraph, Numbered Level: 1 + Numbering Style: 1, 2, 3, ... at: 1 + Alignment: Left + Aligned at: 0 Indent at: 0.5" Formatted: List Paragraph Formatted: Font: 12 Packet Pg. 20 8.B.a PASSED: APPROVED: Village President ATTEST: Village Clerk 2015 2015 0 N u Packet Pg. 21 8.B.b Underlined = addition 03/05/2015 #101868 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection K. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby added to read as follows: 5.20.072 Licenses authorized. K. Class K. Licensee and d/b/a I. Prairie Kra ftsg Inc. d/b/a Prairie Krafts Brewing 1310 Busch Parkwa ComRany Section 2. A. A Class K liquor license is reserved for Prairie Krafts, Inc. d/b/a Prairie Krafts Brewing Company for 1310 Busch Parkway. This reservation is subject to the applicant completing Village requirements for said license on or before June 8, 2015. The Village Manager shall have the authority to extend the June 8, 2015 date for good cause shown. If not so extended, this reservation shall cease. B. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: Packet Pg. 22 8.B.b PASSED: Village President ATTEST: Village Clerk 2015 2015 V Packet Pg. 23 8.0 Ordinance No. 0-2015-10: Ordinance Amending Chapter 5.20, Liquor Controls - Buchanan Energy, 10 W. Dundee Road - Class D1 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,ll Staff recommends approval. A Class D1 liquor license is reserved for Buchanan Energy (N), LLC for 10 W. Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before April 30, 2015. The Village Manager shall have the authority to extend the April 30, 2015 date for good cause shown. If not so extended, this reservation shall cease. ATTACHMENTS: • Buchanan Energry (N), LLC (Class D1) 10 W Dundee Rd Ord 2-24-15 (PDF) • Buchanan Energry (N), LLC (Class D1) 10 W Dundee Rd Ord 2-24-15 (DOCX) Trustee Liaison Village President Braiman Monday, March 16, 2015 Staff Contact Julie Kamka, Community Development Updated: 3/12/2015 2:55 PM Page 1 Packet Pg. 24 8.C.a 02/24/2015 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection D1. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions inrtl� and additions in underline text so that Subsection D1. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. DI. Class D1. Licensee and d/b/a 1. Buchanan Energy (N), LLC 2. RDK Ventures LLC d/b/a Circle K 3. RDK Ventures LLC d/b/a Circle K Address 1251 McHenry Road 50 Lake Cook Road 1200 Arlington Heights Road 3:4, Buchanan Eeoadn Section 2. A. The Class D 1 liquor license is reserved for Buchanan Energy (N), LLC for 10 W. Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before April 30, 2015. The Village Manager shall have the authority to extend the April 30, 2015 date for good cause shown. If not so extended, this reservation shall cease. B. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: N C d V J 0 M a J Packet Pg. 25 8.C.a N NAYS: J ABSENT: 0 a J PASSED: 2015 APPROVED: , 2015 APPROVED: Village President ATTEST: Village Clerk Packet Pg. 26 8.C.b 02/24/2015 ORDINANCE NO. 2015 - AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1. Subsection Dl. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in strikehretigk and additions in underline text so that Subsection D1. of Section 5.20.072 shall provide as follows: 5.20.072 Licenses authorized. D1. Class D1. Licensee and d/b/a 1. Buchanan Energy (N), LLC 2. RDK Ventures LLC d/b/a Circle K .3RDK Ventures LLC d/b/a Circle K Address 1251 McHenry Road 50 Lake Cook Road 1200 Arlington Heights Road 3,4 Iludlia¢nan Energy Q �, I,l.,t:�, 10 W. Dund(,a; Road. ....... ..... Section 2. A. The Class D 1 liquor license is reserved for Buchanan Energy (N), LLC for 10 W. Dundee Road. This reservation is subject to the applicant completing Village requirements for said license on or before April 30, 2015. The Village Manager shall have the authority to extend the April 30, 2015 date for good cause shown. If not so extended, this reservation shall cease. B. This Section 2 shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: 0 u; 0 N O LO v N N L d m Formatted: Font: (Default) Times Ne" r in, 12 pt 3 Formatted: Indent: Left: 0.5", No bu numbering NN to to U J J ,-: Z L Packet Pg. 27 8.C.b NAYS: ABSENT: PASSED: 12015 APPROVED: APPROVED: Village President ATTEST: Village Clerk 2015 J Packet Pg. 28 8.D Action Item No. (ID # 1047): Communications Policy Revision ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends approval of the revised Communications Policy. The Village Board most recently approved the Communications Policy in December of 2013. Staff reviewed minor changes to the policy at the March 2, 2015 Committee of the Whole meeting. Attached is a marked up version that clearly shows the changes to the policy as well as a clean version for acceptance. ATTACHMENTS: • Communications Policy Revisions 2015_Clean (DOC) • Communications Policy Revisions 2015_Mark Up (DOC) Trustee Liaison Trustee Terson Monday, March 16, 2015 Staff Contact Jenny Maltas, Office of the Village Manager Updated: 3/12/2015 3:04 PM Page 1 Packet Pg. 29 8.D.a Village of Buffalo Grove Communication Policy March, 2015 Packet Pg. 30 8.D.a Village of Buffalo Grove Communication Policy I. INTRODUCTION IIIIo0000000000000000000000000000000000000000000000000000000000I Communication Modalities000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 The Village of Buffalo Grove is committed to delivering information to the public that is clear, timely, and that promotes two-way communication between Village officials, residents, business owners and stakeholder groups. The fundamental purpose of the Village's print and electronic publications, including the village newsletter, web site, electronic newsletter, cable access channel, news releases, signage, bill inserts, and others, is to communicate public information pertaining to municipal services, policies, and activities, and to enhance engagement between the Village and the community's stakeholders. The Village of Buffalo Grove has an overriding interest in and expectation to determine the Village's message as distributed in the various communication outlets at its disposal. These include: It is the policy of the Village to ensure that certain standards are met when disseminating information through these communication modalities. The administration guidelines outlined below apply to content that is created for all communication channels. The purpose of this Communication Policy (sometimes referred to as "Policy") is to provide the Village of Buffalo Grove staff with guidelines and directions for dissemination of information, through various outlets, to the residents and public at large. This Policy is designed to be a fluid document and will be modified from time to time to conform to changes in law, technology and actual practice. The Village Manager, or designee, shall be the final authority with regards to enforcement of any of the provisions of this Policy. Failure to follow the procedures outlined in this Policy may lead to disciplinary action in accordance with the provisions of the Village of Buffalo Grove Employee Manual. 0 a. 0 U 0 U n a Packet Pg. 31 Village of Buffalo Grove Communication Policy WCLLAG„E OF,,,, Nj'� 610 VV Grout This Policy is not intended to provide third parties with any specific rights when communicating with or receiving communications from the Village of Buffalo Grove. All policies and procedures provided are subject to modification by the appropriate Village employees and, therefore, third parties shall not be entitled to rely on the contents of this Policy. II. ADMINISTRATION W 1&ei Communication Modalities A. Objectives 1. Through balanced informative content, communication modalities will be used to help residents learn more about Village programs, services, and about important issues facing the Buffalo Grove area. 2. To serve as an information center (but not an emergency notification medium) relating to weather, utility and police/fire related incidents. Provide access to this information through a variety of mediums, including the Village website, Social Media updates and E-News. Additionally, residents will be directed to alternative agencies such as the National Weather Service for real-time weather information, utility providers such as ComEd, Nicor and others to receive real-time updates on news and information deemed important for the safety and welfare of Buffalo Grove residents. 3. Access to village communication modalities is limited to local, regional, state and federal taxing bodies only, except as provided for specific outside groups. B. Content Posting Policy 1. The Village Manager or designee has the right to review all messages, proposed and/or completed, to determine compliance with this Policy. Any message under consideration may be accepted as presented, denied, or given conditional approval. The Village Manager or his designee reserves the right to edit, modify, condense, prioritize or clarify for content. 2. Content should be timely, of general interest to the public and reflect the Village's programs, services, initiatives or areas of responsibility. 3. Content will be approved by the Village Manager's office prior to posting. 4. Content should be a resource to the public on information about the community and provide useful information to residents, businesses, visitors, and potential businesses and residents. 0 a. U) c 0 U 0 U n a P Packet Pg. 32 8.D.a Village of Buffalo Grove Communication Policy 5. Village departments will be responsible for ensuring the accuracy and timeliness of all content provided for posting. 6. All content will comply with all American with Disabilities Act (ADA) requirements. C. Inappropriate content includes: a. U) r_ 1. That which directly or indirectly endorses any person or organization not directly associated with the Village of Village of Buffalo Grove. U 2. Commentary or personal opinions. 0 3. Language or material that is profane, offensive or obscene in context depicts or describes, in terms patently offensive, sexual or excretory organs a or activities. 4. Photographs, music, video or graphics not having the written permission of the copyright holder or proof of being royalty -free. 5. Content in support of or opposition to political campaigns or ballot measures. 6. Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation. 7. Information that may tend to compromise the safety or security of the public or public systems. 8. Content that violates a legal ownership interest of any other party. D. Consistency 1. To allow viewers to navigate easily through content on any Village communication modality -- authors must follow the established page layouts, navigation link placement, use of graphics, font styles, etc., as may be prescribed by the Village Manager or designee from time to time. 2. Employees granted permission to use Village communication modalities are responsible for complying with applicable federal, state, county and Village laws, ordinances, regulations, and policies. This includes adherence to established laws and policies regarding copyright or plagiarism, records retention, the Illinois Freedom of Information Act, the Illinois Open Meetings Act, the First Amendment of the United States Constitution, and 3 Packet Pg. 33 Village of Buffalo Grove Communication Policy WCLLAG„E OF,,,, Nj'� 610 VV Grout privacy and information security policies and protocols established by the Village. E. Outside Groups 1. The first priority of all communication modalities owned and operated by the Village is the dissemination of Village news and information. 2. Partnership with organizations within the community may be permitted at the sole discretion of the Village Manager and content may only be allowed if the partner entity meets one or more of the following criteria. The Village Manager reserves the right to edit content to fall within the Village's established communication priorities and guidelines. a. Having a charter or other official recognition by a parent state or national organization that designates it a Village of Buffalo Grove chapter. b. An organization(s) that serves Village of Buffalo Grove businesses or residents; or a regional/local event that benefits Buffalo Grove businesses or residents. c. Official committees of the Village of Buffalo Grove. d. A governmental partner; quasi -governmental agency or entity serving Village residents. e. An organization of Village of Buffalo Grove businesses whose purpose is to support and encourage business within the Village. 3. Non -municipal news from established non-profit organizations that serve the Village of Buffalo Grove may also be included in the Village's publications to further foster community interest and involvement. Information regarding non -municipal community news shall only be published if one of the following criteria is met and upon receiving approval from the Village Manager. a. The Village is a co-sponsor of the program or event, or the organization sponsoring the program or event receives direct financial support from the Village; Examples: Buffalo Grove Days, the Art Festival, etc. b. The information is intended to inform residents of services and programs of other governmental agencies or utilities serving the greater Buffalo Grove community; Examples: 4 Packet Pg. 34 Village of Buffalo Grove Communication Policy o Lake/Cook County o Waste Management/ComEd/Comcast/AT&tT o School Districts o Buffalo Grove Park District o Library Districts F. Emergency Procedures E G„E OF,,,, 610 Grout P* 1. Emergency programming for all communication modalities is to be originated by the Office of the Village Manager, Police, Fire, Public Services or other emergency personnel and authorized only by the Village Manager or designee. 2. Only trained personnel are allowed access to broadcast an authorized emergency bulletin. Under no circumstances will access to any communication modality for emergency communication be granted to anyone who does not have the proper authority to initiate procedures. G. Restrictions The Village of Buffalo Grove will not allow any programming on any communications channel containing the following: 1. Paid advertising material in which commercial appeals for funds are made. Grants for programming purposes shall not be considered as advertising. Paid advertising material includes, but is not limited to, advertising by or on behalf of a candidate for public office or program material made available without charge by persons, corporations, or institutions, which have a commercial interest in the subject matter. This provision shall not prevent the identification of persons or institutions providing grants or contributions to underwrite the cost of programs unrelated to the commercial interests of the donor. 2. Copyrighted material, unless clearances for use has been obtained, and written proof of such clearance can be presented. 3. Programming which is prohibited by applicable federal, state or local laws III. VILLAGE WEBSITE ib'�odul ctjo www.vbg.org IIII o0000000000000000000000000000000000000000000000000000000000�00000000000000000000000000000000000000000000g0000000000000g000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 The Village's website is and will remain the primary communications tool for the Village of Buffalo Grove. No department, division, committee, or official entity governed by the Village of Buffalo Grove can establish a site on the Internet that is 0 a U) c 0 U 0 U a 5 Packet Pg. 35 Village of Buffalo Grove Communication Policy WCLLAG„E OF,,,, Nj'� 610 VV Grout independent from the Village's primary site without the express written permission of the Village Manager. Only pages maintained by the Village are official. The Village is not responsible for the information contained on linked pages. The Village will take precautions to ensure linked pages are from reputable sources and if deemed not reputable, that said links will be removed. Additionally, the Village reserves the right to delete any links that initially are deemed reputable, but are determined to not fall within the Village's established communication standards, as determined by the Village Manager or designee. IV. SOCIAL MEDIA ,S, tai°iifai° i!:j Use of Social Media Sites As authorized by the Village, social media websites will be used to further allow the Village to provide information to the public. To address the fast -changing landscape of the Internet and the way residents obtain information online, Village of Buffalo Grove departments may consider using social media tools to reach a broader audience. Only social media accounts maintained and controlled by the Village are official. The Village is not responsible for the information contained on linked pages or other pages or sites that are not controlled by the Village's staff. Any Village of Buffalo Grove social media website or page shall not be used as a public forum. The websites or pages shall be restricted to allow only official Village of Buffalo Grove posts or messages. The websites or pages shall not allow for the ability for the public to post or comment, to the extent allowed by the hosting websites. Consistent with the requirements of this Policy, the following statements will be included within the terms of use for social media accounts directly or indirectly sponsored by the Village: "The Village of Buffalo Grove monitors the content posted on our Facebook pages. We request that individuals be courteous and use discretion when commenting on the page. Do not post: 1) someone else's image or content without their express permission; and 2) professional photographs, unless you are the photographer. Copyrighted and other proprietary material may not be posted or submitted in any form unless permission to do so is clearly indicated. In posting his or her own comments or other work, a commenter grants the Village and anyone viewing the Village's Facebook pages irrevocable permission to copy, distribute, make derivatives, display or perform the commenter's work publicly free of charge. The views expressed 0 a. 0 U 0 CU n 0 6 Packet Pg. 36 Village of Buffalo Grove Communication Policy WCLLAG„E OF,,,, Nj'� 610 VV Grout in comments reflect those of the author and do not reflect the official views of the Village of Buffalo Grove. The Village of Buffalo Grove reserves the right to remove any post in violation of this Policy or any applicable law. Users of this site are also subject to all terms and conditions of this site's use Policy, without limitation. The Village of Buffalo Grove assumes no liability for any damages or loss of any kind that might arise from the use of, misuse of or the inability to use this Village of Buffalo Grove page and/or the materials contained on the page. Village of Buffalo Grove also assumes no liability for improper or incorrect use of materials or information contained on the page. All materials that appear on the Village of Buffalo Grove page are distributed and transmitted "as is," without warranties of any kind, either expressed or implied, and subject to the terms and conditions stated in this disclaimer." A. Standards 1. To provide a high level of quality, consistency, usability and value to our social media communications, the following standards must be followed: a. The Village of Buffalo Grove's website (www.vbg.org) will remain the Village's primary and predominant internet presence. b. All comments or posts made by Village staff on behalf of the Village must be approved by the Village Manager's Office prior to their dissemination. c. Content posted to social media sites should contain links directing users back to the Village's official website for in-depth information, forms, documents or online services necessary to conduct business with the Village of Buffalo Grove. d. On any Village social media site, a disclaimer will be placed that indicates that the Village of Buffalo Grove's official website is the Village's primary and predominant internet presence. 2. Appropriate uses of social media tools fall generally into categories: a. As additional channels for disseminating time -sensitive information as quickly and efficiently as possible (example: emergency information). b. As channels for information dissemination relating to Village business. 0 a. U) >= 0 U 0 CU a Packet Pg. 37 8.D.a Village of Buffalo Grove Communication Policy c. Other information and news, including events that are deemed important and relevant to Buffalo Grove residents by the Village Manager or designee. 3. Social Media Websites shall be used by the Village Staff in the following manner: 0 a. a. Of those social media sites selected for use, the Village will use a single r- account, displaying the Village logo. U • The Village Manager may authorize additional accounts. b. The Office of the Village Manager will monitor social media use and must review and approve all content prior to posting. Content will be reviewed for appropriateness, quality, consistency with overall Village a message and branding, priority, goals, etc. c. No public comments, as allowed, shall be removed from any website except as authorized by the Village Manager or designee. d. Department social media administrators must provide a monthly update as to its social media usage. This is to be reported within the department's monthly report document. e. Employees granted permission to use these outlets are responsible for complying with applicable federal, state, county and local laws, ordinances, regulations, and policies. This includes adherence to established laws and policies regarding copyright or plagiarism, records retention, the Illinois Freedom of Information Act, the Illinois Open Meetings Act, the First Amendment of the United States Constitution, and privacy and information security policies and protocols established by the Village. f. Employees representing the Village via social media outlets must conduct themselves at all times as representatives of the Village of Buffalo Grove. g. Content posted to social media sites by Village staff shall not include any of the following: Content in support of or opposition to political campaigns or ballot measures. ii. Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, 8 Packet Pg. 38 8.D.a Village of Buffalo Grove Communication Policy status with regard to public assistance, national origin, physical or mental disability or sexual orientation. iii. Content that is offensive, profane or obscene is not allowed. iv. Conduct or encouragement of illegal activity. 2 0 a. V. Information that may tend to compromise the safety or security of the public or public systems. U vi. Content that promotes or discourages the use of any private business or entity. 0 vii. Defamatory content. viii. Content that violates a legal ownership interest of any other party. a h. Similar/identical content should be posted on all social media pages to reach the largest number of residents. 4. Users and visitors to social media sites shall be notified that the intended purpose of the site is to serve as a mechanism for dissemination of useful, factual information regarding public events and information. V.Village E-News Service/Mobile Application Standards...00000000000000000000000000000000000000000000000J Village E-News/Mobile A0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000pplication00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 The Village e-news services and the mobile application are both designed for the express purpose of driving traffic to the Village website. Municipal news from the Village of Buffalo Grove shall always take first priority. The Village of Buffalo Grove reserves the right to edit any messages submitted for publication by other organizations. PUSH notifications shall be provided at the sole discretion of the Village Manager's Office. VI. Village Newsletter StamIllar41� ...00000000000000000000000000000000000000000000000J Village Newsletter0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 The Village's print publications shall be used to provide objective information to the public concerning municipal services, priorities, policies, and programs to achieve the overall goal of providing clear and timely information to all stakeholder groups. 9 Packet Pg. 39 Village of Buffalo Grove Communication Policy VI 1. BGTV E AG„E OF,,,, 610 Grout P* to wI:wl ...00000000000000000000000000000000000000000000_j BGTV0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 A. Access Policy BGTV is a Government Access Channel, as outlined in the Federal Cable Communications Act of 1984, created for the dissemination of government - related information to the viewing public. Access to the channel is limited to local, regional, state and federal taxing bodies only. Other requesting parties will be referred to the local public access channel. B. BGTV Bulletin Board Procedures 1. All Village departments may submit public service messages to be displayed on BGTV during non -programming hours. All messages must be submitted in writing, and must be submitted at least five working days prior to the requested start date. Messages submitted by a Village department must be approved by the Village Manager or designee. 2. Messages are inputted by the Village staff and appear on the TV screen a "page" at a time. Messages should be concise, and should contain basic information concerning what, when, where, and how. Messages should be limited to approximately eight brief lines. If necessary, staff will edit the message to improve readability, to make it fit on one page, or to insure the message is grammatically correct. 3. All submitted messages must be accompanied by the name and phone number of a contact person, and whether or not that information is to appear in the message. Submissions should include desired start and end dates. 4. No classified ads or commercial messages will be allowed. 5. Submission of a public service message request does not in any way guarantee its appearance on BGTV. Suitability for this channel and compliance with this Policy will be determined by the Village Manager or designee. The date of input and the length of run of any message will be determined by staff availability and channel capacity. 6. In the case that channel capacity is at a peak, messages will be carried a maximum of three days each, and on a first -come, first -served basis, with the following priorities: a. Public service notification messages, originated by Police, Fire, Public Works or the Office of the Village Manager; 0 a. 0 U 0 U n a ice Packet Pg. 40 Village of Buffalo Grove Communication Policy WCLLAG„E OF,,,, Nj'� 610 VV Grout b. Announcements ordered by the Corporate Authorities; c. Announcements ordered by the Village Manager; d. Announcements submitted by Village Department Directors; e. Announcements submitted by Village Commissions, Committees or Boards. C. Event Coverage Procedure 1. To request taped coverage of an event for replay on BGTV, the applicant must contact the Office of the Village Manager. Because the Village does not employ production staff, nor own production materials, the Village will contact the preferred videographer. It shall be the applicant's responsibility to pay videography and production costs incurred, including, but not limited to, all admittance fees, artwork and graphics, union or other professional association fees, clearance fees, royalties and permission fees. 2. A request to cover a special event originating from any Village department must be approved by the Village Manager or designee. 3. All video tapes and slides that are Village Public Records shall be maintained and disposed of pursuant to the Local Records Act (50 ILCS 205/1 et. seq.). 4. For all non -Village Public Records, the Village reserves the right to retain for up to one calendar week after which said non -Village Public Records may be recycled and all original content erased. If there is a request for longer retention, a written request should be made one week prior to the event and submitted to the Village Manager. D. Village Hall, Council Chambers/Control Room Usage Procedures 1. Video equipment in Village Hall Council Chambers/Control Room may only be used by trained personnel, with the permission of Village Manager or designee. E. Programming on BGTV will have the following programming categories, listed by scheduling priority: 1. Emergency. May consist of taped or bulletin board programming, shown at any time, as emergency dictates. The purpose of this programming will be to inform residents of emergencies, and to instruct viewers in evacuation, detour, notification and escape procedures. In the case of an emergency, 0 a U) >= 0 0 U 0 0 U a ff Packet Pg. 41 8.D.a Village of Buffalo Grove Communication Policy regularly scheduled programming may be interrupted or canceled. The content and scheduling of any emergency programming shall be approved by the Village Manager, Incident Commander, EMA Director, or designee. 2. Broadcast of Village of Buffalo Grove Board Meetings. Taped coverage of51 Board meetings of the Village of Buffalo Grove Corporate Authorities are 2 replayed on BGTV. Meetings take place on a biweekly basis, or as otherwise a. necessary. Meetings are aired gavel -to -gavel without editing or editorial c comment, and may be rebroadcast. U 3. Broadcast of Meetings of Village of Buffalo Grove Commissions, Committees and Boards. Taped coverage of meetings of Village E Commissions, Committees and Boards may be aired periodically based on L) staff and equipment availability. Meetings are aired gavel -to -gavel without editing or editorial comment and may be rebroadcast. a 4. Village of Buffalo Grove Programming. Includes programs and series produced or obtained by the Village of Buffalo Grove. Programs will be directly related to Village issues or Village government sponsored programs and services. Programs will be informative in nature. The Village Manager or his designee will review program topics, budget and scheduling before production of programming for BGTV. 5. Buffalo Grove Taxing Bodies and Quasi -Governmental Entities Programming. Includes programs and series produced or obtained by taxing bodies located in Buffalo Grove and Buffalo Grove quasi -governmental entities including nonprofit educational institutions. Programs will be directly related to Village issues or local taxing bodies or quasi - governmental sponsored programs and services. Programs will be informative in nature. Examples of Buffalo Grove taxing bodies are Buffalo Grove School Districts, Buffalo Grove Park District, Wheeling and Vernon Township government. Examples of quasi -governmental entities are Solid Waste Agency of Northern Cook County, Northwest Central Dispatch, and the Northwest Water Commission. 6. County, Regional, State and National Governmental Programming. Includes programs and series produced or obtained by county, regional, state and national governments. Programs will be directly related to Village of Buffalo Grove issues or governmentally sponsored programs and services available to Buffalo Grove residents. Programs will be informative in nature. 7. Other Government Related Programming. Other government related programming from outside sources may be telecast on BGTV. Such programming will be screened for compliance with this Policy, and is 12 Packet Pg. 42 Village of Buffalo Grove Communication Policy WCLLAG„E OF,,,, Nj'� 610 VV Grout subject to approval by the Village Manager or designee for scheduling on BGTV. Programs will be directly related to Village issues or governmental sponsored programs and services. Programming developed by any individual or entity not an official branch of the Village of Buffalo Grove may be allowed if the event or program to be taped or shown is co -sponsored by the Village of Buffalo Grove or other Buffalo Grove governmental bodies. Examples of additional eligible sources of other government programming include International City/County Management Association, National Fire Prevention Association, and the Regional Transit Agency. 8. BGTV Bulletin Board. Alpha -numeric is a bulletin board style service used to display Village government related messages and images to the public. Message content and decisions on message suitability will be governed by this Policy and is subject to approval by the Village Manager or designee. F. Political Broadcasts. Broadcasts for political purposes or those broadcasts with a political message are not authorized programming. VI I I. Village Identity Scam 1ard: J Village Logo, Insignia Et Official Seal Consistent use of the Village logo, insignia and official seal is important because it shapes the institutional image of the organization. Uniform use of the logo helps to create a strong visual identity for the Village of Buffalo Grove. A strong visual identity helps to generate greater public awareness and recognition of the Village of Buffalo Grove and our services. Generating name recognition happens through the consistent, frequent, and repeated use of the logo over time. For this reason, despite the various preferences of Village staff, it is critical that all employees use the Village graphic identity uniformly and consistently as defined by the Office of the Village Manager. IX. Village Photos t� iiu iiiJai. i m ...00000000000000000000000000000000000000000000000J Village Photos000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000, A. Permission to use Village of Buffalo Grove photographs is granted for the following limited uses: 1. Photos may be printed from a web browser for personal, non-commercial uses. 2. Photos may be downloaded/copied electronically from a web browser for personal, non-commercial uses, with the following limitations: 0 a. 0 U 0 U n a 13 Packet Pg. 43 Village of Buffalo Grove Communication Policy WCLLAG„E OF,,,, Nj'� 610 VV Grout a. Photos may not be altered in any way, including resizing or cropping. b. Photos cannot be posted on the Internet on personal, commercial, or other sites, without explicit permission from the Village of Buffalo G rove. 3. Photos may not be sold or used in any way for profit or commercial purposes, including use in commercial or professional websites or printed materials. Photos may not be used to suggest endorsement by the Village of Buffalo Grove for a product or service. 4. Requests for alternate formats or additional uses/rights should be sent to the Office of the Village Manager. 0 a. 0 U 0 CU n 0 14 Packet Pg. 44 8.D.b Village of Buffalo Grove Communication Policy DeeenflaeF4043March , 2015 a N C O M 3 E 0 U ti 0 Packet Pg. 45 8.D.b Village of Buffalo Grove Communication Policy I. INTRODUCTION Ill un��tm,.��:i��°ain Communication Modalities The Village of Buffalo Grove is committed to delivering information to the public that is clear, timely, and that promotes two-way communication between Village officials, residents, business owners and stakeholder groups. The fundamental purpose of the Village's print and electronic publications, including the village newsletter, web site, electronic newsletter, cable access channel, news releases, signage, bill inserts, and others, is to communicate public information pertaining to municipal services, policies, and activities, and to enhance engagement between the Village and the community's stakeholders. The Village of Buffalo Grove has an overriding interest in and expectation to determine the Village's message as distributed in the various communication outlets at its disposal. These include: It is the policy of the Village to ensure that certain standards are met when disseminating information through these communication modalities. The administration guidelines outlined below apply to content that is created for all communication channels. The purpose of this Communication Policy (sometimes referred to as "Policy") is to provide the Village of Buffalo Grove staff with guidelines and directions for dissemination of information, through various outlets, to the residents and public at large. This Policy is designed to be a fluid document and will be modified from time to time to conform to changes in law, technology and actual practice. The Village Manager, or designee, shall be the final authority with regards to enforcement of any of the provisions of this Policy. Failure to follow the procedures outlined in this Policy may lead to disciplinary action in accordance with the provisions of the Village of Buffalo Grove Employee Manual. 2 0 a N C 0 0 3 E E 0 U ti 0 Packet Pg. 46 8.D.b Village of Buffalo Grove Communication Policy Grauc This Policy is not intended to provide third parties with any specific rights when communicating with or receiving communications from the Village of Buffalo Grove. All policies and procedures provided are subject to modification by the appropriate Village employees and, therefore, third parties shall not be entitled to rely on the contents of this Policy. II. ADMINISTRATION pl..11l�e III'�m:�liii�� Communication Modalities ...0000000000000000000000000000000.�00000�0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000. A. Objectives 1. Through balanced informative content, communication modalities will be used to help residents learn more about Village programs, services, and about important issues facing the Buffalo Grove area. 2. To serve as an information center (but not an emergency notification medium) ngaa d' g motes—te local emepgeRGY ssittaatisns; ¢^example, vr'eaz".� fire, eFim� �p p �" #lre atinQ t0 weather,, utility an 0 1Ce/ lYe - Formatted: Font: Trebuchet MS, 12 t related incidents. Provide access to this information through a variety of mediums, including the Village website, Social Media updates and E-News. Additionally, residents will be directed to alternative agencies such as the National Weather Service for real-time weather information, utility providers such as ComEd, Nicor and others to receive real-time updates on news and information deemed important for the safety and welfare of Buffalo Grove residents. 3. Access to village communication modalities is limited to local, regional, state and federal taxing bodies only, except as provided for specific outside groups. B. Content Posting Policy 1. The Village Manager or designee has the right to review all messages, proposed and/or completed, to determine compliance with this Policy. Any message under consideration may be accepted as presented, denied, or given conditional approval. The Village Manager or his designee reserves the right to edit, modify, condense, prioritize or clarify for content. 2. Content should be timely, of general interest to the public and reflect the Village's programs, services, initiatives or areas of responsibility. 3. Content will be approved by the Village Manager's office prior to posting. Packet Pg. 47 8.D.b Village of Buffalo Grove Communication Policy Grauc 4. Content should be a resource to the public on information about the community and provide useful information to residents, businesses, visitors, and potential businesses and residents. 5. Village departments will be responsible for ensuring the accuracy and timeliness of all content provided for posting. 6. All content will comply with all American with Disabilities Act (ADA) requirements. C. Inappropriate content includes: 1. That which directly or indirectly endorses any person or organization not directly associated with the Village of Village of Buffalo Grove. 2. Commentary or personal opinions. 3. Language or material that is profane, offensive or obscene in context depicts or describes, in terms patently offensive, sexual or excretory organs or activities. 4. Photographs, music, video or graphics not having the written permission of the copyright holder or proof of being royalty -free. 5. Content in support of or opposition to political campaigns or ballot measures. 6. Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation. 7. Information that may tend to compromise the safety or security of the public or public systems. 8. Content that violates a legal ownership interest of any other party. D. Consistency 1. To allow viewers to navigate easily through content on any Village communication modality -- authors must follow the established page layouts, navigation link placement, use of graphics, font styles, etc., as may be prescribed by the Village Manager or designee from time to time. 2. Employees granted permission to use Village communication modalities are responsible for complying with applicable federal, state, county and Village Laws, ordinances, regulations, and policies. This includes adherence to 3 2 0 IL N C O 0 3 E E 0 U ti 0 Packet Pg. 48 8.D.b Village of Buffalo Grove Communication Policy Grauc established laws and policies regarding copyright or plagiarism, records retention, the Illinois Freedom of Information Act, the Illinois Open Meetings Act, the First Amendment of the United States Constitution, and privacy and information security policies and protocols established by the Village. E. Outside Groups 1. The first priority of all communication modalities owned and operated by the Village is the dissemination of Village news and information. 2. Partnership with organizations within the community may be permitted at the sole discretion of the Village Manager and content may only be allowed if the partner entity meets one or more of the following criteria. The Village Manager reserves the right to edit o-atieffscontent to fall within the Village's established communication priorities and guidelines.: a. Having a charter or other official recognition by a parent state or national organization that designates it a Village of Buffalo Grove chapter. b. An organization(s) that serves Village of Buffalo Grove businesses or residents; or a regional/local event that benefits Buffalo Grove businesses or residents. c. Official committees of the Village of Buffalo Grove. d. A governmental partner; quasi -governmental agency or entity serving Village residents. e. An organization of Village of Buffalo Grove businesses whose purpose is to support and encourage business within the Village. 3. Non -municipal news, as defined in the felle ing h„nnt —4— met from established non-profit organizations that serve the Village of Buffalo Grove may also be included in the Village's publications to further foster community interest and involvement. Information regarding non - municipal community news shall only be published if one of the following criteria is met and ul eed *9--+eiyegpon receiving approval from the Village Manager. 0 IL N _ 0 M 0 3 E 0 U ti 0 Packet Pg. 49 8.D.b Village of Buffalo Grove Communication Policy Grauc a. The Village is a co-sponsor of the program or event, or the organization sponsoring the program or event receives direct financial support from the Village; Examples: Buffalo Grove Days, the Art Festival, etc. The information is intended to inform residents of services and programs of other governmental agencies or utilities serving the greater Buffalo Grove community; Examples: o Lake/Cook County o Waste Management/ ComEd/ Comcast/ATZ=tT o School Districts o Buffalo Grove Park District o Library Districts F. Emergency Procedures 1. Emergency programming for all communication modalities is to be originated by the Office of the Village Manager, Police, Fire, Public Services or other emergency personnel and authorized only by the Village Manager or designee. 2. Only trained personnel are allowed access to broadcast an authorized emergency bulletin. Under no circumstances will access to any communication modality for emergency communication be granted to anyone who does not have the proper authority to initiate procedures. G. Restrictions The Village of Buffalo Grove will not allow any programming on any communications channel containing the following: 1. Paid advertising material in which commercial appeals for funds are made. Grants for programming purposes shall not be considered as advertising. Paid advertising material includes, but is not limited to, advertising by or on behalf of a candidate for public office or program material made available without charge by persons, corporations, or institutions, which have a commercial interest in the subject matter. This provision shall not prevent the identification of persons or institutions providing grants or contributions to underwrite the cost of programs unrelated to the commercial interests of the donor. 2. Copyrighted material, unless clearances for use has been obtained, and written proof of such clearance can be presented. 3. Programming which is prohibited by applicable federal, state or local laws. 0 a. N 0 M 0 3 E E 0 U ti 0 Packet Pg. 50 8.D.b Village of Buffalo Grove Communication Policy III. VILLAGE WEBSITE Illunotm.��mir�t°:tin www.vb .or "..00000000000000000000000000000000000000000000000�00000000000000000000000000000000000�00000000000>�00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000" The Village's website is and will remain the primary communications tool for the Village of Buffalo Grove. No department, division, committee, or official entity governed by the Village of Buffalo Grove can establish a site on the Internet that is independent from the Village's primary site without the express written permission of the Village Manager. Only pages maintained by the Village are official. The Village is not responsible for the information contained on linked pages. The Village. will take precautions to ensure Formatted: Font: Trebuchet MS,12 pt linked pages are from reputable sources and if deemed not reputable, thate said Formatted: Font: Trebuchet MS,12 pt will be removed. Additionally, the Village reserves the right to delete any links that initially are deemed reputable, but are determined to not fall ' within the - Formatted: Font: Trebuchet MS,12 pt Village's established communication standards, as determined by the Village Manager Formatted: Font: Trebuchet MS,12 pt or a -designee. IV. SOCIAL MEDIA 9!R'ft,ltudmt�m�:imr U "..00000000000000000000000000000000000j0000000000se of Social Media Sites0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000" As authorized by the Village, social media websites +Taa will be used to further allow the Village to provide information to the public. To address the fast -changing landscape of the Internet and the way residents obtain information online, Village of Buffalo Grove departments may consider using social media tools to reach a broader audience. Only social media accounts maintained and controlled by the Village are official. The Village is not responsible for the information contained on linked pages or other pages or sites that are not controlled by the Village's staff. Any Village of Buffalo Grove social media website or page shall not be used as a public forum. The websites or pages shall be restricted to allow only official Village of Buffalo Grove posts or messages. The websites or pages shall not allow for the ability for the public to post or comment, to the extent allowed by the hosting websites. Consistent wtements will be included within the terms of use for social media accounts directl or indirectl sponsored by the Village°. `;The Village of Buffalo Grove monitors the content posted on our Facebook pages. We Formatted: Font: Trebuchet MS, 12 pt request that individuals be courteous and use discretion when commenting on the page. Do not post: 1) someone else's image or content without their express Packet Pg. 51 8.D.b Village of Buffalo Grove Communication Policy Grauc permission; and 2) professional photographs, unless you are the photographer. Copyrighted and other proprietary material may not be posted or submitted in any form unless permission to do so is clearly indicated. In posting his or her own comments or other work, a commenter grants the Village and anyone viewing the Village's Facebook pages irrevocable permission to copy, distribute, make derivatives, display or perform the commenter's work publicly free of charge. The views expressed in comments reflect those of the author and do not reflect the official views of the Village of Buffalo Grove. The Village of Buffalo Grove reserves the right to remove any post in violation of this ( Formatted: Font: Trebuchet MS, 12 pt pRolicy or any applicable law. Users of this site are also subject to all Formatted: Font: Trebuchet MS, 12 pt e terms and conditions of this site's use P�crli�.y, without limitation, The Village of Buffalo Grove assumes no liability for an damages amages or loss of and Formatted: Font: Trebuchet MS that might arise from the use of, misuse of or the inability to use this, Village of Formatted: Font: Trebuchet MS Buffalo Grove page and/or the materials contained on the page. Village of Buffalo Grove also assumes no liability for improper or incorrect use of materials or information contained on the page. All materials that appear on the Village of Buffalo Grove page are distributed and transmitted "as is," without warranties of any kind, either expressed or implied, and subject to the terms and conditions stated Formatted: Font: Trebuchet MS In this disclaimer." Fr-,tted-Font: Trebuchet MS Formatted: Font: Trebuchet MS, 12 pt A. Standards 1. To provide a high level of quality, consistency, usability and value to our social media communications, the following standards must be followed: a. The Village of Buffalo Grove's website (www.vbg.org) will remain the Village's primary and predominant internet presence. All comments or posts made by Village staff on behalf of the Village must be approved by the Village Manager's Office prior to their dissemination. Packet Pg. 52 8.D.b Village of Buffalo Grove Communication Policy Grauc 4-c..... Content posted to social media sites should contain links directing users back to the Village's official website for in-depth information, forms, documents or online services necessary to conduct business with the Village of Buffalo Grove. ---d On any Village social media site, a disclaimer will be placed that indicates that the Village of Buffalo Grove's official website is the Village's primary and predominant internet presence. 2. Thebe-st, ^mar Appropriate uses of social media tools fall generally into twe categories: a. As additional channels for disseminating time -sensitive information as quickly and efficiently as possible (example: emergency information). b_As channels for information dissemination relating to Village business. i�=, Other information and news, including events that are deemed important and relevant to Buffalo Grove residents by the Village Manager or designee. 3. Social Media Websites shall be used by the Village Staff in the following manner: a. Of those social media sites selected for use, the Village will use a single account, displaying the Village logo. • The Village Manager may authorize additional accounts. b. The Office of the Village Manager will monitor social media use and must review and approve all content prior to posting. Content will be reviewed for appropriateness, quality, consistency with overall Village message and branding, priority, goals, etc. c. No public comments, as allowed, shall be removed from any website except as authorized by the Village Manager or designee. d. Department social media administrators must provide a monthly update as to its social media usage. This is to be reported within the department's monthly report document. e. Employees granted permission to use these outlets are responsible for complying with applicable federal, state, county and local laws, ordinances, regulations, and policies. This includes adherence to established laws and policies regarding copyright or plagiarism, records retention, the Illinois Freedom of Information Act, the Illinois Open s Formatted: Indent: Left: 0.75" 0 a N _ 0 a 0 3 E E 0 U ti o Packet Pg. 53 8.D.b Village of Buffalo Grove Communication Policy Meetings Act, the First Amendment of the United States Constitution, and privacy and information security policies and protocols established by the Village. f. Employees representing the Village via social media outlets must conduct themselves at all times as representatives of the Village of Buffalo Grove. g. Content posted to social media sites by Village staff shall not include any of the following: Content in support of or opposition to political campaigns or ballot measures. ii. Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation. iii. Content that is offensive, profane or obscene is not allowed. iv. Conduct or encouragement of illegal activity. V. Information that may tend to compromise the safety or security of the public or public systems. vi. Content that promotes or discourages the use of any private business or entity. vii. Defamatory content. viii. Content that violates a legal ownership interest of any other party. h. Similar/identical content should be posted on all social media pages to reach the largest number of residents. 4. Users and visitors to social media sites shall be notified that the intended purpose of the site is to serve as a mechanism for dissemination of useful, factual information regarding public events and information. V.Village E-News Service/Mobile Application 9"��t�wmmu��:I�w�mm�m:IM�� Villa e E-News/Mobile A lication ...0000000000000000000000000000000000000�000000000000000000000g0000000000000000000000000000000000000000000000000000000000000000000000�P00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000. The Village e-news services and the mobile application are both designed for the express purpose of driving traffic to the Village website. 9 2 0 a N 0 M 0 3 E 0 U r` 0 a L �a T- 0 N cn c 0 y 0 U 0 a c 0 Formatted: Underline, Font color: Red v Formatted: Underline, Font color: Red 3 E E 0 U c Packet Pg. 54 8.D.b Village of Buffalo Grove Communication Policy Grauc Municipal news from the Village of Buffalo Grove shall always take first priority. The Village of Buffalo Grove reserves the right to edit any messages submitted for publication by other organizations. PUSH notifications shall be provided at the sole discretion of the Village Manager's Office. VI. Village Newsletter tar��rlll�wwm��i�!� Villa a Newsletter ...0000000000000000000000000000000000000�000000000000000000000g00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 The Village's print publications shall be used to provide objective information to the public concerning municipal services, priorities, policies, and programs to achieve the overall goal of providing clear and timely information to all stakeholder groups. VI 1. BGTV "t�w��.u��rw��w�mmwlMw� BGTV A. Access Policy BGTV is a Government Access Channel, as outlined in the Federal Cable Communications Act of 1984, created for the dissemination of government - related information to the viewing public. Access to the channel is limited to local, regional, state and federal taxing bodies only. Other requesting parties will be referred to the local public access channel. B. BGTV Bulletin Board Procedures 1. All Village departments may submit public service messages to be displayed on BGTV during non -programming hours. All messages must be submitted in writing, and must be submitted at least five working days prior to the requested start date. Messages submitted by a Village department must be approved by the Village Manager or designee. 2. Messages are inputted by the Village staff and appear on the TV screen a "page" at a time. Messages should be concise, and should contain basic information concerning what, when, where, and how. Messages should be limited to approximately eight brief lines. If necessary, staff will edit the message to improve readability, to make it fit on one page, or to insure the message is grammatically correct. 3. All submitted messages must be accompanied by the name and phone number of a contact person, and whether or not that information is to 10 2 0 a. N C O M 0 3 E E 0 U ti 0 Packet Pg. 55 8.D.b Village of Buffalo Grove Communication Policy Grauc appear in the message. Submissions should include desired start and end dates. 4. No classified ads or commercial messages will be allowed. 5. Submission of a public service message request does not in any way guarantee its appearance on BGTV. Suitability for this channel and compliance with this Policy will be determined by the Village Manager or designee. The date of input and the length of run of any message will be determined by staff availability and channel capacity. 6. In the case that channel capacity is at a peak, messages will be carried a maximum of three days each, and on a first -come, first -served basis, with the following priorities: a. Public service notification messages, originated by Police, Fire, Public Works or the Office of the Village Manager; b. Announcements ordered by the Corporate Authorities; c. Announcements ordered by the Village Manager; d. Announcements submitted by Village Department Directors; e. Announcements submitted by Village Commissions, Committees or Boards. C. Event Coverage Procedure 1. To request taped coverage of an event for replay on BGTV, the applicant must contact the Office of the Village Manager. Because the Village does not employ production staff, nor own production materials, the Village will contact the preferred videographer. It shall be the applicant's responsibility to pay videography and production costs incurred, including, but not limited to, all admittance fees, artwork and graphics, union or other professional association fees, clearance fees, royalties and permission fees. 2. A request to cover a special event originating from any Village department must be approved by the Village Manager or designee. 3. All video tapes and slides that are Village Public Records shall be maintained and disposed of pursuant to the Local Records Act (50 ILCS 205/1 et. seq.). m 2 0 a. N _ 0 M v 3 E 0 U ti 0 Packet Pg. 56 8.D.b Village of Buffalo Grove Communication Policy Grauc 4. For all non -Village Public Records, the Village reserves the right to retain for up to one calendar week after which said non -Village Public Records may be recycled and all original content erased. If there is a request for longer retention, a written request should be made one week prior to the event and submitted to the Village Manager. D. Village Hall, Council Chambers/Control Room Usage Procedures 1. Video equipment in Village Hall Council Chambers/Control Room may only be used by trained personnel, with the permission of Village Manager or designee. E. Programming on BGTV will have the following programming categories, listed by scheduling priority: 1. Emergency. May consist of taped or bulletin board programming, shown at any time, as emergency dictates. The purpose of this programming will be to inform residents of emergencies, and to instruct viewers in evacuation, detour, notification and escape procedures. In the case of an emergency, regularly scheduled programming may be interrupted or canceled. The content and scheduling of any emergency programming shall be approved by the Village Manager, Incident Commander, EMA Director, or designee. 2. Broadcast of Village of Buffalo Grove Board Meetings. Taped coverage of Board meetings of the Village of Buffalo Grove Corporate Authorities are replayed on BGTV. Meetings take place on a biweekly basis, or as otherwise necessary. Meetings are aired gavel -to -gavel without editing or editorial comment, and may be rebroadcast. 3. Broadcast of Meetings of Village of Buffalo Grove Commissions, Committees and Boards. Taped coverage of meetings of Village Commissions, Committees and Boards may be aired periodically based on staff and equipment availability. Meetings are aired gavel -to -gavel without editing or editorial comment and may be rebroadcast. 4. Village of Buffalo Grove Programming. Includes programs and series produced or obtained by the Village of Buffalo Grove. Programs will be directly related to Village issues or Village government sponsored programs and services. Programs will be informative in nature. The Village Manager or his designee will review program topics, budget and scheduling before production of programming for BGTV. 5. Buffalo Grove Taxing Bodies and Quasi -Governmental Entities Programming. Includes programs and series produced or obtained by taxing bodies located in Buffalo Grove and Buffalo Grove quasi -governmental entities including nonprofit educational institutions. Programs will be 12 0 a. N _ 0 M v 3 E E 0 U ti 0 Packet Pg. 57 8.D.b Village of Buffalo Grove Communication Policy Grauc directly related to Village issues or local taxing bodies or quasi - governmental sponsored programs and services. Programs will be informative in nature. Examples of Buffalo Grove taxing bodies are Buffalo Grove School Districts, Buffalo Grove Park District, Wheeling and Vernon Township government. Examples of quasi -governmental entities are Solid Waste Agency of Northern Cook County, Northwest Central Dispatch, and the Northwest Water Commission. 6. County, Regional, State and National Governmental Programming. Includes programs and series produced or obtained by county, regional, state and national governments. Programs will be directly related to Village of Buffalo Grove issues or governmentally sponsored programs and services available to Buffalo Grove residents. Programs will be informative in nature. 7. Other Government Related Programming. Other government related programming from outside sources may be telecast on BGTV. Such programming will be screened for compliance with this Policy, and is subject to approval by the Village Manager or designee for scheduling on BGTV. Programs will be directly related to Village issues or governmental sponsored programs and services. Programming developed by any individual or entity not an official branch of the Village of Buffalo Grove may be allowed if the event or program to be taped or shown is co -sponsored by the Village of Buffalo Grove or other Buffalo Grove governmental bodies. Examples of additional eligible sources of other government programming include International City/County Management Association, National Fire Prevention Association, and the Regional Transit Agency. 8. BGTV Bulletin Board. Alpha -numeric is a bulletin board style service used to display Village government related messages and images to the public. Message content and decisions on message suitability will be governed by this Policy and is subject to approval by the Village Manager or designee. F. Political Broadcasts. Broadcasts for political purposes or those broadcasts with a political message are not authorized programming. VIII. Village Identity I'��w��u��wl�w��irwm Villa e Lo o Insi nia Ft Official Seal ...0000000000000000000000000000000000000�000000000000000000000g0000000000000000g00000�0000000000000000g000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 Consistent use of the Village logo, insignia and official seal is important because it shapes the institutional image of the organization. Uniform use of the logo helps to create a strong visual identity for the Village of Buffalo Grove. A strong visual identity helps to generate greater public awareness and recognition of the Village of Buffalo Grove and our services. Generating name recognition happens through the 13 0 IL N C 0 v 3 E E 0 U ti 0 Packet Pg. 58 8.D.b Village of Buffalo Grove Communication Policy Grauc consistent, frequent, and repeated use of the logo over time. For this reason, despite the various preferences of Village staff, it is critical that all employees use the Village graphic identity uniformly and consistently as defined by the Office of the Village Manager. IX. Village Photos "ta��i��ri:ry Villa a Photos ...0000000000000000000000000000000000000�000000000000000000000g000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000. A. Permission to use Village of Buffalo Grove photographs is granted for the following limited uses: 1. Photos may be printed from a web browser for personal, non-commercial uses. 2. Photos may be downloaded/copied electronically from a web browser for personal, non-commercial uses, with the following limitations: a. Photos may not be altered in any way, including resizing or cropping. b. Photos cannot be posted on the Internet on personal, commercial, or other sites, without explicit permission from the Village of Buffalo G rove. 3. Photos may not be sold or used in any way for profit or commercial purposes, including use in commercial or professional websites or printed materials. Photos may not be used to suggest endorsement by the Village of Buffalo Grove for a product or service. 4. Requests for alternate formats or additional uses/rights should be sent to the Office of the Village Manager. 14 0 IL N C O 0 3 E E 0 U ti 0 Packet Pg. 59 8.E Resolution No. R-2015-8: Adopt the Village's 2015 Zoning Map ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ........................................................................................................................................................................................................................................................................................................................................................................................................................................................11 On March 4, 2015, the Plan Commission reviewed the updated Zoning Map and recommended approval. Staff concurs with this recommendation. Pursuant to State Statute, the Village of Buffalo Grove is required to publish its official zoning map by March 31, 2015. Attached is the latest zoning map for the Planning & Zoning Commission's review. Since last year's update, the map has been revised to reflect the rezoning from B-1 to B-2 for the property located at 55 Dundee Road. A resolution approving the map is attached for the Village Board's consideration. ATTACHMENTS: • Resolution No. 2015--Village Zoning Map (RTF) • Official Zoning Map 2015 (PDF) Trustee Liaison Trustee Stein Monday, March 16, 2015 Staff Contact Chris Stilling, Building & Zoning Updated: 3/12/2015 4:30 PM Page 1 Packet Pg. 60 8.E.A 3/10/2015 RESOLUTION NO. 2015 — A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS WHEREAS, Illinois statute requires annual publication of the Village's official zoning map; and, WHEREAS, the Village of Buffalo Grove has compiled a zoning map dated March 4, 2015 attached hereto as Exhibit A depicting zoning districts as required by State statute. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that the map attached hereto as Exhibit A is hereby adopted as the Village's official Zoning Map. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk APPROVED: Jeffrey S. Braiman, Village President Packet Pg. 61 WN M [�'47, _��i;_ RIA RI • dlrjfl R8° R3 _ R3x_ R2 RR1A`' Rut.i �xi R3 3A Poi R3A R2 e � 63 �yRT" R7s RqA Ri* RP~ I 11 R4* " • � R4 e3 a3 R5A wR5 J .S R4 :W]® R &Rta K R9A a..Mta, W Rt RE C 1 B3 r R9A as � - —�;-- R9A RR VILLAGE ®F LIB® 6rou¢ I i IA fJ tit°Pg ( j3 . 5 Rgr R9 r ReA et '` tBA a aR3° R9A R14 OCR o ��Q1O C�G�O�C RIA Oo MCRC MHHO NIP W NOTE: Various parcels are subject to conditions pursuant to annexation agreements, special use ordinances, or planned unit development ordinances. Please contact the Village Clerk for Information about a specific parcel of and. RE As-----aaa R1 One Family DDwelltngnDi2Q0 0 sq. ft. Be Due Business Center District Ines Is Ict, burned Retal is, gneotel- Rs° mess DI to eneral Retail Rs Be Plan m al Us t o rr < es Rr one Family ter the Diemat , as eaen� serul� � wholesale oistha lots g t than IS 000 sq. ft. R5 Town Center Business District - R3 One Family D If District rg� Ed B2 �- y g(Spec al Use) Rqs g3 1 , , lot 5 greater than 10000 sq. ft. MUPD Mixed Use Planned Development District R4 One Family Dwelling District ict E* " 0&R Off tl R h D 1 i R lot size greater than 8,750 sq, ft ice an esearc �s nc _ R5 One Family Dwelling District t Industrial District lot Size greater than 7,200 sq. ft. # Special Ose/Planned Unit Development RSA R6 One Family Dwelling Disln't (Except B3 & B5) lot size greater than 6,600 sq. ft DO Special Use —Retdd In Industrial District R7 One and Two Family Dwelling District A Child Day Care Home 18 Multiple Family Dwelling District Unincor ted Areas porn R9 (A) Multiple Family Dwelling District 30 ft. rear yard setback applies Adjacent Municipality I Ih �® k"d � f I rivsh, u lid IB Marco p, Cols GM v.c .:u� ht 1Vr�. fCo.lry u 6'VEv� nN sons. uld A us Jbe,zNh ahA and 0 1600 32DO E'u &V [''iPtuPrw: sea son 2aoo Action Item No. (ID # 1038): Replacement Fire Utility Vehicles ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Recommendation of Action pp ll Staff recommends approval It is recommended that the following replacement vehicles be acquired through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq. ) Staff requests authorization to purchase two (2) 2016 Ford Escape SE, these units are scheduled replacements for Fiscal Year 2015. These units procured through a joint purchase in conjunction with the Suburban Purchasing Cooperative/Northwest Municipal Conference contract #122 with an award to Currie Motors in an amount not to exceed $59,704. Both units are fully funded in the capital reserve. The units scheduled for replacement: 291. A 2006 Ford Explorer, 63,555 currently shows on the odometer. This unit is due to be replaced as it is no longer in a condition that makes it wise to continue its service with the Fire Department. The unit will be sold for asset recovery. 297. A 2008 Chevrolet Impala, 89,471 currently shows on the odometer. The Fire Department Staff has requested that this unit be retained to serve in Fire Department pool use; there are no conditions that would cause Fleet to object to this request. This unit's 2014 expense was .70 per mile at 10,776 miles utilized. The projected pool use would be less. The vehicle will be reviewed for retention by the Director of Public Works, based on pool vehicle needs across the fleet. ATTACHMENTS: • SPC_2016_Ford-Utility-122-Rollover-Currie-02-24-15 (PDF) Trustee Liaison Trustee Trilling Monday, March 16, 2015 Staff Contact Brett Robinson, Finance Updated: 3/12/2015 4:38 PM Page 1 Packet Pg. 63 V9 'Bd 18113ed 'w ouu..o.io �I�I A 1oln t rui�chasing rrogri- n `j't` �' "N`'-For Local Go vernmen t Awn cies [Eli February- 17. 2015 Currie Motors Mr. Toni Sullivan 9423 VCest Lincoln Highway Frankfort. Il 60423 Dear Mr. Sullivan: This letter is to request a rollover from Ford Motor Company on the 2016 Ford Interceptor Sedan SPC Contract 4121 and 2016 Ford Interceptor Utility SPC Contract �i122 through Currie Motors, Frankfort. IL. Our final contract extension is currently in place through November 8. 2015. With acceptance of this 2016 model %°ear roll oyer_ Currie Motors. Frankfort. IL agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded. Currie Motors, Frankfort, IL will handle all billies. f.ach vehicle purchased will be assessed a $100.00 administrative fee per vehicle which shall be paid directly by the vendor to the SPC on a quarterly, basis. The SPC looks forward to a productive year working wall Currie Motors, Frankfort, IL. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. Sincerely. Ellen Davan Program Manager for Purchasing Northwest Municipal Conference 02.17.15 Name: Ellen Dayan Date Northwest Municipal Conference Du Pg(e _lMvors & 1lanagers Conference 1 „6 OaA. Brook Road Oak Brook. IL 60523 Su erre Ourrrtcll Phone. r6301 �-1-04S0 firs 16301 ;-1-01:4 Northwest atunicipal Cim.fermee I600 East Golt RJ. Suite ()-(1) Des Plahre� IL 60016 01en Anan. CPPB Phone 184-r196-9200 fat- (1ti4 290-920- / I-- 14�� Name: Tom Sullivan Currie Motors .South Suburban ;lfnrors And Ahmagers Association h 1904 It est I --1 Street Errs' LIcr_el Crest. IL 60439 Ed P'wsel Phone:r-0�206 115? £at: l-()er '06-1133 Date Will County Governmental League 3180 Theodor , Street. Suite /01; Joliet. 11. 60433 Cherie Belom Phone. r31 "9 3�3' ! ri: t:Sl r-_'9-3536 SPC COOPERATIVE 2016 Ford Utility Police Interceptor AWD Contract # 122 Currie Motors Fleet "Nice People To Do Business With" Your Full -Line Municipal Dealer www.CurrieFleet.com GOOD THRU: November 8th, 2015 find us on Facebook I Packet Pg. 65 1 11.A.A SPC COOPERATIVE 2015 Ford Utility Police Interceptor AWD Contract # 122 $24,800.00 3.7 TI-VCT V6 FFV 6-Speed Automatic Rear recovery hooks Independent front/rear suspension Engine Oil Cooler 18.6 gallon fuel tank Engine Hour Meter 220 Amp Alternator 78 Amp Hour Battery Lower black body side cladding Dual Exhaust Black spoiler Electric Power Assist Steering Acoustic laminated windshield 18" Tires and Wheels Fixed glass lift gate Full Size Spare AM/FM/CD Roll curtain airbag Safety Canopy W/Roll Over Sensor Anti -Lock Brakes With Advanced Trac and traction control LED tail lamps 2"a/3ra Row Privacy Glass My Ford police cluster Black Grill Headlamps -LED Low Beam Halogen Hi Beam Lift Gate Release Switch - 45 Second Time out Rearview Camera With Washer All -Wheel Drive Manual folding power mirror Fold flat 60/40 rear vinyl bench Single Zone Manual Climate Control Power Windows - 1 Touch Up/Down Power Locks Cruise Control/Tilt Wheel Calibrated Speedometer Column Shift Work Task Light red/white Simple fleet key Power Adjustable Pedals Two -Way Radio Pre -Wire Particulate air filter Power Pig tail Delivery Within 30 Miles Locking Glove Box Standard Warranty: Basic: 3 Years/ 36,000 Miles Drivetrain: 5 Years/100,000 Miles Corrosion: 5 Years/ Unlimited Miles Emissions: 8 Years/80,000 Miles Roadside Assistance: 5Years/60,000 Mile Packet Pg. 66 11.A.A Optional Equipment: ❑ 99T 3.5L V-6 Ecoboost $3,120.00 Lj 51Y Spot Light Drivers Side Incandescent $215.00 942 Daytime Running Lights $38.00 ❑ 51R Sot Light Drivers Side LED Bulb $395.00 ❑ 51 Z Dual Spot Lights Incandescent $298.00 ❑ 51 S Dual Spot Lights LED Bulb $527.00 ❑ Code3 Light Bar - loose shipped *New Pricing $1,349.00 ❑ 52B Enhanced PTU Cooler 52B - requires EcoBoost 99T $2553.00 ❑ Control Box For Lights - loose shipped $175.00 Two Tone Vinyl Package - call for options $794.00 ❑ 21L Front Auxiliary Light Red/Blue - requires option 60A $481.00 ❑ Vinyl Word Wrap "Police" $726.00 ❑ 16" Push Bumpers $665.00 ❑ 65L 18" Full Wheel Face Covers $51.00 ❑ 60A Pre -wiring rill lamp, siren, speaker $50.00 ❑✓ 18X 100 Watt siren/speaker $300.00 ❑ Keyed Alike - Code # $44.00 ❑ 90D Ballistic drivers door panel $1,448.00 ❑ 90E Ballistic front door panels $2,794.00 ❑ 21 W Forward Indicator - Red/Blue Pocket Warning Light $558.00 ❑ 53M Sync $295.00 ❑ 19L Lockable gas cap $20.00 ❑ 55B Blinds of monitoring -requires Sync 53M $490.00 ❑ 595 Remote keyless entry n/a with keyed alike $255.00 0 76R Reverse sensing $254.00 Q 41H Engine block heater $35.00 Q 16C lit & 2"d row carpet $107.00 ❑ 68G Rear handles & locks inoperable $35.00 ❑ 18W Rear window switches delete $35.00 ❑✓ 63B Side Marker LED - Red/Blue - Requires 60A $254.00 ❑ Rema able 4 switches $155.00 ❑ 85R Rear console plate n/a with 65U $35.00 ❑ 17A Auxiliary A/C $568.00 ❑ 60R Radio suppression straps $135.00 ❑ 40D Dark car feature(courtesy lights ino $50.00 ❑ Over -ride switch $285.00 ❑ Prisoner partition - loose shipped $705.00 ❑ Prisoner rear seat/barrier - loose shipped $1,250.00 ❑ 68Z Roof rack side rails $100.00 ❑ 52P Hidden door lock plunger w/inop handles $279.00 ❑✓ 17T Dome lamp red/white cargo area $43.00 ❑ 86L Auto Head Lamp $17.00 ❑ 63L Rear Quarter Glass Side Marker Lights - Red/Blue $502.00 ❑ 76D Deflector Plate $292.00 ❑✓ 64E 18" Aluminum Wheel $415.00 w M 0 zo Packet Pg. 67 11.A.A ❑✓ 87R Rearview Camera - Displays In Electrochromatic Mirror N/C ❑✓ 549 Heated Mirrors $53.00 Lj 63V Caro Storage Vault $213.00 ❑✓ Rustproof & Undercoat $395.00 ❑✓ Remote start $450.00 ❑ Scotch guard $125.00 ❑✓ All weather mats $100.00 ❑ CD -Rom service manual $295.00 ❑✓ Delivery over 30 miles $125.00 ❑✓ License and Title fees MP plates $220.00 Optional Packages: ❑ Police Wire Harness Connector Kit— Front $125.00 47C For connectivity to Ford PI Package solutions includes: • (2) Male 4-pin connectors for siren • (5) Female 4-pin connectors for lighting/siren/speaker • (1) 4-pin IP connector for speakers • (1) 4-pin IP connector for siren controller connectivity • (1) 8-pin sealed connector • 1 14- in IP connector ❑ Police Wire Harness connector Kit— Rear $150.00 21P For connectivity to Ford PI Package solutions includes: • (1) 2-pin connector for rear lighting • (1) 2-pin connector • (6) Female 4-pin connectors • (6) Male 4-pin connectors • 1 10- in connector ❑ Police Interior Upgrade Package $390.00 65U Note: See upfitters guide for further info Includes: Cloth rear seats, Floor mats front & rear, ls` row and 2" d row carpet floor covering, Full floor console with unique police finish panels not available with 67G 67H 67U ❑✓ Front Headlamp Lighting Solution $877.00 66A Includes: Base LED low beam/halogen high -beam with wig- wag function, 2-white LED side warning lights, wiring, LED lights included, controller NOT included. ❑ Front Headlamp Housing Only $120.00 86P Pre -drilled side marker holes does not include lights) ❑✓ Tail Lamp Lighting Solution $392.00 66B Includes: Base LED lights plus 2-rear integrated white LED side warning lights, wiring, controller NOT included, N/A with 67H ❑✓ Rear Lighting Solution $437.00 66C Includes two backlit flashing LED lights (mounted to inside lift gate glass), two lift gate flashing LED lights (not available with Police Interceptor package 67H 00 M O zo Packet Pg. 68 11.A.A ❑ Tail Lamp Lighting Solution $53.00 86T Pre-existing holes with standard twist lock -sealed capability, does NOT include LED lights. N/A w/66B and 67H ❑✓ Ultimate Wiring Package -not available with Interior $540.00 67U Upgrade Package Includes the following: • Rear console mounting plate (85R)-contours through 2" a row; channel for wiring • Pre -wiring for grille LED lights, siren and speaker (60A) • Wiring harness I/P to rear (overlay) • (2) light cables -supports up to (6) LED lights (engine compartment/grille) • (2) 50-amp battery and ground circuits in RH rear - quarter • (1) 10-amp siren/speaker circuit engine cargo area • Rear hatch/cargo area wiring -supports up to (6) rear LED lights N/A with 65U, 67G, 67H ❑ Cargo Wiring UpPit Package -not available with Interior $1,139.00 67G Upgrade Package • Rear Console Mounting Plate • Wiring overlay harness w/lighting & siren interface connections • Vehicle engine harness: 2-light connectors, 2-grill light connectors, 2-50 amp battery ground circuits in power junction box, 2-10 amp sire/speaker circuit • Whelen lighting PCCBR control head • Whelen PCCBR Light Relay Center • Whelen specific cable connects PCCBR to control head • Pre -wiring for grill lights siren and speaker not available with 65U 67H and 67U ❑ Ready for the Road Package -not available with Interior $3,102.00 67H Upgrade Package All -in Complete Package -Includes Police Interceptor Packages 66A 66B 66C plus • Whelen Cencom light controller • Whelen Cencom relay center/siren amp with traffic advisor • Light controller/relay Cencom wiring • Grille LED Lights • 100 Watt Siren/Speaker • (9) I/O digital Serial Cable (console to cargo) • Hidden door lock plunger & rear door handles inoperable • Rear console mounting plate not available with 66A 66B 66C 67G 67U 65U w M O zo Packet Pg. 69 11.A.A Optional Warranty Coverage: ❑ ESP Extended Warranty Extra Care $1,035.00 5-Year 60,000 miles Options — Exterior ❑ Dark Blue ❑ Lt. Blue Metallic Kodiak Brown Silver Grey Metallic ❑ Ingot Silver ❑ Shadow Black ❑ Oxford White ❑ Med. Titanium ❑ Royal Blue ❑ Sterling Grey ❑ Medium Brown Metallic ❑ Arizona Beige Metallic ❑ Smoke Stone Metallic 0 Dark Toreador Red Metallic ❑ Norsea Blue Metallic ❑ Ultra Blue Metallic ❑ Blue Jeans Metallic ❑ Special Paint $873.00 Options — Interior ❑ Charcoal Black w/vin 1 rear 0 Charcoal Black w/cloth rear $55.00 Packet Pg. 70 SPC COOPERATIVE Please enter the following: Agency Name & Address Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, Illinois Contact Name Robert Whalen Phone Number 847.266.8029 Purchase Order Number Fleet Identifiation Number QD649 Total Dollar Amount $59,704.00 Total Number of Units 2 Delivery Address 51 Raupp Blvd Buffalo Grove Illinois Please submit P.O. & tax exempt letter with Vehicle Order: Currie Motors 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (815)464-9200 FAX. (815) 464-7500 CurrieFleet@gmail.com Contact Person: Tom Sullivan IF WE HAVE MISSED AN OPTION, PLEASE CONTACT OUR OFFICE. COMPLETE UNITS IN STOCK FOR IMMEDIATE DELIVERY, CAN BE VIEWED ON OUR WEBSITE WWW.CURRIEFLEET.COM 11.A.A Packet Pg. 71