1998-11-19 - Committee on Aging - Agenda Packet �
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Buffalo Grove Joint Commission on Aging
530 Bernard
Buf�`'alo Grove, Illinois 60089
708-459-5700
The next Joint Commission Meeting is scheduled for Thursday,November 19, 1998. The meeting will begin at 7:00
P.M. and will be held at the Bu.JJ''alo Grove Park DistrictAlcottActiviry Center in Room 6.
Agenda
L Call to Order
II. Roll Ca1l
III. Approval ojAgenda
IV. Review of Meeting Summary—September 10, 1998
i! Correspondence
i/L Old Busines
` A. Emergency Guide— `Prepare to Be Safe"
B. Other
I�11. New Business
A. Senior Referendum Movement— Update
1. Village report prepared by Phil Versten(enclosed)
2. Minutes jrom Foundation Meeting(enclosed)
3. Vrdeo ojSave Our Seniors comments at October 19, 1998 Village Board Meeting
4. Brainstorming by seniors of desired activities and services(ongoin�
S. Data col[ection report of senior program participation (enclosed)
6. Sample Schedule ofAlcott Use (enclosed)
7. Desired activities listing—worksheet prepared by H.Rubinstein
B. Requested Intergovernmental Agreement
C. Seniors Holiday Party Irrvitation(enclosed)
VIIL Resource Library Update-Gina
IX. Senior Leisure Programs Update—Dan and Terri
X. Village Update-Phil
XI. Adjournment
Please call Dan at 847-459-5700,ext 109 if you will not be able to attend.
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Buffalo Grove Joint Commission on Aging
Meeting Summary
September 10, 1998
An official meeting was not held on September 10 because there was not a quorum of regular
Joint Commission Members. However, below is a brief report of some of our discussions.
Chairperson Hamet Rubinstein cailed the meeting to order at 7:10 p.m.
Members present—Harriet Rubinstein, Ernie Karge.
Liaisons present—DeeAnn Glover, Phil Versten, and Dan Schimmel
Guests present—Dottie LeBrun (55 Alive and Seniors Advisory Committee, Fran Egan(Seniors
Advisory Committee), Dolly(AARP Chapter Director)
Emergency Guide Update—Harriet reported that Fran Eagan and others were helping her edit the
guide. Materials were still being collected. Dolly mentioned that AARP had quite a bit of
materials that may be of some help. Distribution points could include local businesses, doctor
offices, lawyer offices, and public buildings (park district, village hall, libraries).
Election Judges—There is a great need for election judges. Seniors are being targeted to serve in
this capacity(because of time availability and because they are responsible voters)
Expo 98—Harriet reported that Expo 98 was not very well attended by the senior population.
However, she did meet the Chief Circuit Court Judge of Lake County who volunteered to speak
at any of the park district senior meetings. The name that was reported is Ray Macowski.
The meeting adjourned at 7:45 PM.
, .; ITE��1 XIV A
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MEMO
To: William Balling
From: Phillip W. Versten
Subject: Interim Report on Senior Facilities
Date: October 15, 1998
As discussed at meetings of the Village Board in August and September, I have prepared an
interim report on the nature and funding of senior centers in the region. Reseazch included a
survey of local centers, personal and telephone interviews w�ith some of the center administrators,
discussions with senior program administrators at the Buffalo Grove Park District, attendance at
meetings of the senior advisory board and the Joint Commission on Aging, and site visits to
some local senior centers, including Arlington Heights and Northbrook.
This report consists of a summary recommendation and back�round on relevant issues, including
current conditions, funding issues locally, and site visits. I anticipate that this report will serve as
a basis from which to continue discussion and research into the issue.
Summary Recommendation I recommend the establishment of an ad-hoc steerinQ committee
� which would serve to develop the concept of a senior center, pa.�ticipate in preparation of any
referenda, and educate the public on the idea. I recommend that the Village participate in any
such steering committee and continue to monitor our role in the planning and operations of the
facility. The Park District has scheduled on October 15 a meetin� of representatives from their
Senior Advisory Board, Seniors Club, SOS, Friends of the Parks, Joint Commission on Aging,
Park District and the Village. The formation of this group could represent the beginning of such
a committee. �
Certainly, the need for space for the seniors is a tenable argument. So far, what has been
established is that there is some interest in additional space, and that the park district's senior
programs would benefit from better space allotment and design. W'hile most in the community
would recognize the need, it is still uncertain what priority the community as a whole would
place on it. As well, opinions on e;cactly how to gain the additional space vary as to whether to
build, purchase or lease. bpinions differ even among the proponents of more space, as of this
writing. Additionally, there is no "typical" or template fiznding plan to determine levels of
involvement for the agencies, districts and governments which w-ill need to participate.
Those interested in establishin� more space for senior programs need to make a case properly,
providing concise plans, facts and figures. The need has to be established in the same manner as
any other which involves, and competes for, a significant expenditure of public dollars. For
eYample, it has to be shown that the growth in park district proarams is significant enou�h to
benefit from more space, beyond Wednesday afternoon BINGO. Trends must be analyzed and
presented which display an increase in the community's senior population significant enough to
warrant the eYpense. If it is anticipated that such a facility would attract a greater number of
seniors than participate in senior programs presently, it has to be clearly established ho�v and why
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William Balling
Page 2
October 15, 1998
that will happen. It needs to be made clear how social services provided at such a facility would
serve the demographic better than the manner in which they aze served today. I w�ould expect the
townships to weigh in on that issue. As well, other agencies and businesses providing services to
the demographic need to be surveyed for a determination of their level and interest in
participating.
: Once the case is properly made, the Village Boazd would need to make a decision as to what the
Village's level of involvement may be in the facility planning, as well as ongoing operations.
Once the level of services to be offered through such a facility is established, a funding blue print
would need to be arrived at which would include a balanced projection of eYpenses (capital
facility construction costs, as well as annual operating costs) vs. funds. In order to begin to
determine a draft funding plan, all possible sources need to be examined and considered by
village and park district staff, including enterprise endeavors, available cash, grants, bonds,
public/private partnerships, etc. A comprehensive plan is warranted. The attached survey of
neighboring facilities may help to identify where to begin.
Observations. Initial Research
Current conditions It is a fact that some Park District programs have exceeded available
program space at the Alcott Center. Seniors could perhaps benefit most from separate dedicated
space. While the District provides a good program balance for seniors, the space
accommodations for some of these programs is approaching critical mass. Older adults who may
otherwise be quite mobile, complain of having to negotiate their way through hallways shared by
excited, darting children and other obstacles or potential hazards. On a few occasions, the mix
has created some negative feelings between the older adults and the parents of young children
using the facility. Equally frustrating for many participants is the fact that some facilities remain
(bathrooms, drinking fountains, cabinets, etc.)that seem institutional and are low-to-the-ground,
� as they were originally constructed for grade school children. As well, the rooms are blocked,
segregated and partitionec�along long hallways, as they were intended as class rooms when
constructed. One question which needs to be proven is whether the Park District programs
would be more attractive to the target demographic (district residents 55 and over) if facilities
eYisted which were more open and accessible, and generally designed and designated for an older
adult population.
A problem many seniors see as related to the need for space topic is the problem of
overcrowding for certain senior programs conducted in the current facility. For eYample,
attendance at Wednesday afternoon BNGO is very high. BINGO had been conducted in a
cramped class room and was recently moved to the all-purpose room (school gymnasium) in
order to accommodate the overcrowding. While this solution helped to mitigate the lack of
individual space needed for this type of activity, an acoustical problem is now presented by the
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William Balling
Page 3
October 15, 1998
high ceilings, tile flooring and brick walls of the multi-purpose room. Overcrowding issues are
also presenting challenges during holiday parties and certain special events such as the park
district's one-day flu shot program. Overcrowding is not an issue in other senior programs, such
as in rooms designated for card playing, etc.
As a point of information, the 1994 special census for the Village reflected a number of 3,700
Buffalo Grove residents aged 60 or over, or 9.2% of the village's total population at that time.
Persons aged 40 to 59 numbered 10,009 and represented 24.9% of Buffalo Grove's total
population. For purposes of their programs, the Park District defines a senior as 5� and above.
Survey. The attached survey was assisted by the NWMC. Of the 21 survey respondents,
10 indicated they had senior centers in their communities. In brief, some general similarities
exist, but no template. While the mission of providing activities and social services programs is
common, there is no common operational approach apparent. In each senior center operation, the
local municipality, park district, and various social and public service agencies and foundations
play roles, but to degrees which vary substantially. As well, no template exists for funding
sources (more on funding, below).
Most of the centers operated by municipalities (7 of 10 in the survey responses) were established
through the recommendation of a municipal body dedicated to seniors issues. The more recent
the center, the more formal the recommendation process. The older municipally run centers seem
to have evolved and grown on the basis of an idea brought forth many years ago within the
respective community. Centers operated by agencies other than the municipality were similarly
the result of a recommendation initiated by a body within the organization dedicated to seniors
issues.
In general, the majority of responses reflect operations budgets which vary widely, from $25,000
to over a million dollars. Three of the ten respondents indicated that funding for these budgets
included contributions from both the park district and the municipality.
Site Visits
I visited senior centers in both Arlington Heights and Northbrook, and interviewed staff at both
locations. I found the visits quite helpful and would advise that similar visits to other centers be .
conducted by any groups or individuals researching the issue going forward.
The Arlington Heights center was by far the most modern and full-service facility of the two. I
suspect it would top the list in any such comparison. The facility, which is operated chielly by
the Village, contains 42,000 square feet. The attached brochure provides a good overview of the
facility, but a personal visit is probably the best way to truly appreciate it. It has a well planned
interior with impressive and sensible space allocations.
. � �
William Balling
Page 4
October 15, 1998
The new center, which has been in operation since December 1997, was constructed in a space
that was previously an Eagle grocery store. The Village oversees operations and the participation
of eight agencies, some of whom rent space within the facility. The Village maintains "letters of
agreement"with all agencies in regazd to space and office arrangements. Rooms vary in size
with a good mix of class rooms, consultation rooms, screening and program rooms. The facility
includes office space,programmable rooms, a resource center, a kitchen, a cafe, dining rooms
(partitioned with moveable walls), an exercise room, a dance/fitness room, showers, a billiards
room, a computer room programmed by the library, a reading room, two arts & crafts rooms, a
gift shop run by the park district, a main office, an entry lobby/lounge area with a fire place,
o�ces for participating agencies, a kiln room with three kilns, a wood shop, and areas for
maintenance, storage and tenant storage. As well the center has a"green space" azea in back, and
has a switched video system controlling video programming to each room. The Center also
serves as a disaster shelter. The village staffs the facility with a Senior Center mana�er, a
volunteer coordinator, two secretaries, a receptionist/switchboard operator, and a maintenance
engineer. The Arlington Heights Senior Center is located at 1801 W. Central.
The $4.6 million spent by the Village to renovate the building was mostly raised through aeneral
obligation bonds to be paid back over 20 years with a property tax levy. Additionally, CDBG
funds of$150,000 are apportioned annually toward payment of principal. The park district
committed a lump sum of$500,000 to cover maintenance over the neYt 20 years, and an addition
150,000 for certain office and program room accouterments. A Senior Center Foundation exists
and raised $40,000 last year.
The Northbrook Senior Center, as part of the Park District's Leisure Center, dedicates part of an
old school building to seniors programs. Seniors benefit from having their own space. To
finance the center, the park district floated an alternative revenue bond, refinancing ten million
dollazs in debt. The refinancing generated five million in new money, of which 2.5 million went
to gut the old school building and redesign the inside, as well as adding a community theater to
the Leisure Center. Most recent budget details reflect annual expenditures in seniors programs of
$257,000 with revenues of$180,000. Revenues include space rented to other agencies for the
� provision of services, grants (Illinois Department on Aging), some program fees, park district
reimbursements, etc. The building is located at 3323 Walters Road in Northbrook.
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To: Mike Rylko,Director of Pazks and Recreadon
From: Dan Schurunel, Superintendent of Recreation
Re: Senior Program Growth
Date: November 11, 1998
Please find attached the data collected demonstrating the growth in senior programs since 1992. Note that
the 1998 figures only reflect totals,and lrnown registradons, as of November 11, 1998. There will be some
slight changes in the numbers,but nothing significant. I would like to tl�ank Terri Ebner,Program
Specialist for Seniors,for her work collecting this information.
The data presented includes tables and charts related to growth in participation and senior membership.
Short descriptions of each data sheet follows.
Senior Programs—This sheet shows the raw data collected on all the various senior programs offered at the
Buffalo Grove Park District� We have separated these programs into groups of similar type progracns. In
addition,the membership numbers for 1992, 1995 and 1998 are included.
Senior Programs—This sheet shows the totals for each of the groups of programs identified in the previous
table. In addition,a small table showing flie numbers of Senior Club members,by village,is included.
Chart Titled "Senior Program Growth: 1992-1998"—Takes the senior participation by group,compazed
by year. Many of the 1992 groupings do not show any participa6on. Though many programs were offered
in 1992,participadon was very low. This was just following the effort to renovate the classrooms in the
east wing.
Pie Chart Titled"Senior Club Membership by Village"—Takes previous data and puts it in a pie char[.
Total Growth Senior Programs—Total participation,by year in senior programs.
Senior Program Growth Without Weekly Programs Included—As requested,I have included a table and
chart showing participation in the program groups wid�out including die numbers of the weekly programs
such as Bingo,Bridge and others. Though it dcesn't reflect total participation in this format, it is easier to
see the participation and growth in d�ose groups.
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��./ �..i
Buffalo Grove Joint Commission on Aging
530 Bernard
Buffalo Grove, Illinois 60089
708-459-5700
To: Dan
From: Harriet
Re: Thoughts on Senior Facility Needs
Date: November S, 1998
Please inciude the following thoughts in our upcoming commission packet.
The building should be large enough and adaptable to meet the needs of the elders now and in the future.
1. The entrance to the building should have ramps for easy access.
2. A patio should be placed in the front of the building for seating during warmer weather.
3. Interior rooms to be very large and able to be separated by dividers so that rooms may be utilized
by large and small groups simultaneously.
4. Central o�ce connected to an office workroom for duplicating and copy machines.
5. Area for a full kitchen and cooking teaching area.
6. Room for arts and crafts(should be separate from regulaz meeting rooms widi ample storage for
art work in progress, should also have a separate kiln room and drying area).
7. At least three rooms for recreadon with counters,cabinets and sinks(card playing and bingo)
8. Music room and perfornung arts area.
9. Library
10. Bathrooms
11. Small entertainment area for assemblies with stage and gym type amenities(locker rooms,
showers,piano)
12. Rails in the hallways.
13. Computer teclu�ology area for classes and general use by seniors