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1999-05-27 - Committee on Aging - Agenda Packet � u Buffalo G�ove Joint Commission on Aging 530 Bernard Buf�`'alo Grove, Illinois 60089 847-459-5700 The next Joint Commission Meeting is scheduled for Thursday,May 27, 1999. The meeting will begin at 7:00 P.M. urrd will be held at the Bu.,�'alo Grove Park District Alcott Activity Center in Room 6. Agenda I. Call to Order II. Roll Call 117. Approval of Agenda IY. Review of Meeting Summary—March 25, 1999 and Apri122, 1999 V. Correspondence Vl. Old Business A. Emergency Guide— "Prepare to Be Safe" B. Senior&Community Center Progress C. Emergency Form— Wallet Sized "File ofLife" D. Transfer ofNon-title properties E. Medical Labels—Caroline F. Lending Closet—Caroline Vll. New Business A. Recognition of Ernie Karge for Sheri,,�`'Michael Sheehan Medal of Honor Award B. Invitations to Yillage leaders Vlll. Park District Update-Dan A. Fitness Center Update B. Learning Center Update C. Senior Newsletter IX. Village Update-Phil X. Adjournment Please call Dan at 847-459-5700,ezt 109 if you will not be able to attend. �./ � JOINT COMNiISS10N ONAGING Meeting Summary—March 25, 1999 The meeting was called to order by Chairman Hamet Rubit�stein at 7:05 PM. Members in attendance: Harriet Rubinstein,Gina Sheade,Ernie Karge,Karolyn Swanson, Village Trustee DeAnn Glover,Village Liaison Phil Versten,Park District Liaison Kim Cashmore. Guests in attendance: Fran Eagan. Motion was made by Emie Karge to accept the agenda as presented. Seconded by Karolyn. Motion approved by voice vote. Meeting Summary of February 25, 1999 approved as presented. There was no written or verbal conespondence to review. Old Business Prepare to Be Safe—Phil presented a draft of the booklet. Some of the basic graphics are in place though it was still in pre production mode. He had made severa.l changes as requested by commission members. Kazolyn gave Phil a copy of a similar document. Phil would incorporate any interesting features that could be helpful. Phil estimated that the document would be done in its final form within a few days. He will mail out final copies to Commission members when completed. Still some discussion on corporate sponsorship to see if its still available,though no assignment made on whom would seek sponsors. Distribution to libraries,village hall, churches, park district, police and fire departments and direct mail to the senior club members. Senior and Community Center Progress—Kim reminded the Commission that they are invited to attend the next Friends of the Parks Foundation meeting on Mazch 30 on the senior/community center issue. The purpose of the meeting was to explore the issue and to review the survey document. New Business Transfer of Non Titled Pro�erties—Tabled until Stephen is present. Labels for Prescrintion Medications—Harriet mentioned the need to have specific information conceming the illness that a prescription is supposed to treat,on the actual label. She mentioned that Vice President Gore was pushing to use larger type on labels. There was discussion on whether the prescription information that is handed out by the pharniacist is specific enough for the"individuals"illness. Even though it gives general information, it might not be appropriate to help guide the patient. Kazolyn mention that Alexian Brothers offers community education programs that emphasizes that people should keep a listing of the drugs they keep,colors and shapes of the pills,the doses, and the reasons for taking those drugs ... with them at all times. Karolyn emphasized that the patient should take responsibility for lrnowing the prescriptions and for making sure that family members know what the prescriptions are for before taking them. Karolyn will check with Alexian phamlacists on their procedures. �./ � Lending Closet—Harriet mentioned situations where she was aware that some seniors needing specialized equipment quickly received their equipment from a lending closet in Wheeling. But the service was only available to Ariington Heights residents. Harriet thought there was a need in Buffalo Grove. Karolyn mentioned that the equipment in Wheeling was provided by a nurses organization. Karolyn mentioned the challenges of providing storage,equipment that is fit properly for the patient,maintaining the equipment, staffing the closet,and liability issues. Because of liabilities,Alexian Brothers doesn't even accept donations of this equipment because of liability. Karolyn offered to ta.lk to the people at Arlington Heights and Schaumburg about their progr�ams. Surveyin�¢Seniors for Y2K—Phil mentioned the Village had sent out a survey(through the water bilis)that will serve to help compile information that can be used to help identify seniors who ma.y need special assistance during the Y2K event. He now has about 240 responses and expects to have ali information compiled by June. He did mention that the biggest issue for seniors appeazs to be arthritis. Park District Update Fitness Center—No Report Senior Newsletter—Distributed Multipurpose Room—Kim reported that the change to the multipurpose room for bingo is working out very well. Temperatures are controlled. Room sound is still a problem as the acoustics are so bad. Numbers are growing in bingo. Senior Celebration Dav—Kim distributed the flier for the Senior Celebraiion Day to be held at Randhurst. Phil reported that the Village would also have a resolution for Senior Celebration Day. Village Update Phil mentioned tha.t Village Newsletter would be mailed out shortly. He also mentioned that the Village is close to announcing the hiring of the new Assistant Village Manager. Motion to adjourn was made by Karolyn and seconded by Phil. The next meeting is scheduled for Apri122. � � JOINf COII�ATIISSION ONAGDVG Meeting Summary—April 22, 1999 Members in Attendance: Hamet Rubinstein, Stephen Perlis,Karolyn Swansoq DeAnn Glover, Gina Sheade. Approval of the Agenda:No changes made to the agenda. Meeting Summary of March 25 was not available for review and approval. Old Business Prepare to Be Safe—Plul presented the final draft of the booklet. It looks great. It will be paid for out of funds from the Village and the Park District. Senior and Communitv Center Survey—The survey was mailed out. The meeting to review the results is planned for May 18`�. File of Life—Discussion tabled until Emie recovers. Transfer of Non Titled Properties— Substantial discussion was held regarding the need for people to be spec�c about documenting how they would like to see their possessions distributed. These are usually items that aren't considered in the will. Some are heirlooms that may or ma.y not have value,but,we all know that people intend on certain friends and relatives receiving those items. A worksheet was provided by Harriet from the Minnesota Extension Service. Stephen was in full support of this type of process and suggested that we try to revise this document for our purposes and for the benefit of our seniors. Dan said he would be happy to revise. Medical Labels—Karolyn could not attend so the item was tabled. Lendin Closet -see above. Building Senior Y2K Database—should not ha.ve appeared on the agenda as the Village survey and the Park District mailing list should suffice. New Business Ernie was not present for recognition for his award. Park District Dan reported on the election results for the park district. He also gave an update on the recent success of the park district to move ahead on the fitness center project. The senior newsletter was distributed. Village Phil was not present so DeAnn reported on the results of the election for Village President and trustees. The meeting adjourned at 8:15 pm. The next meeting is scheduled for May 27, 1999.