2023-06-19 - Ordinance 2023-084 - AUTHORIZING EXECUTION OF AN AGREEMENT WITH LINCOLNSHIRE FOR SELECTION OF A SHARED IT SERVICES PROVIDER ORDINANCE NO. 2023-084
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH LINCOLNSHIRE FOR SELECTION
OF A SHARED IT SERVICES PROVIDER
WHEREAS,the Village of Buffalo Grove is a home rule unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 provides for
intergovernmental cooperation between units of local government, including the power to contract or
otherwise associate among themselves to obtain or share services and to exercise, combine or transfer
any power or function in any manner not prohibited by law or by ordinance, and to use their credit,
revenues, and other resources to pay costs related to intergovernmental activities; and
WHEREAS,the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that any
power or powers, privileges or authority exercised, or which may be exercised by a unit of local
government may be exercised and enjoyed jointly with any other unit of local government.
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby adopted and incorporated and made a part ofthis Ordinance
as if fully set forth herein.
SECTION 2. The Village Manager is authorized to execute an intergovernmental agreement with the
Lincolnshire Illinois, for selection of a shared IT service provider and joint procurement of hardware and
software, pending final review and approval by the Village Attorney.
SECTION 3. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the
invalidity thereof shall not affect any other provision of this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval and
not be codified.
AYES: 6—Johnson, Cesario, Ottenheimer, Stein Pike Weidenfeld
NAYES: 0 - None
ABSENT: 0- None
PASSED: June 19, 2023
APPROVED: June 19, 2023
PUBLISHED: June 20, 2023
ATTEST: ' � APPROVED:
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Jane �/I. Sirabian, Viliage CI��k Eric N. Sm't , Village President
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INTERGOVERNMENTAL AGREEMENT FOR THE JOINT SOLICITATION OF A SHARED IT
SERVICE PROVIDER BETWEEN THE VILLAGES OF BUFFALO GROVE AND LINCOLNSHIRE
This Intergovernmental Agreement("Agreement")is entered into on the last date set forth below,by
and between the Village of Suffalo Grove,hereinafter referred to as"Buffalo Grove,"and the Village of
Lincolnshire,hereinafter referred to as "Lincolnshire."Collectively, Buffalo Grove and Lincolnshire shall be
referred to as the"Parties."
WHEREA.S,Article VII,Section io of the Illinois Consdtution of i97o provides for intergovernmental
cooperation between units of local government,including the power to contract or otherwise associate among
themselves to obtain or share services and to exercise,combine,or transfer any power or function in any
manner not prohibited by law or by ordinance,and to use their credit,revenues, and other resources to pay
costs related to intergovernmental activities;and
WHEREAS,the Illinois Intergovernmental Cooperation Act,5 ILCS 22o/i et seq.,provides that any
power or powers,privileges or authority exercised,or which may be exercised by a unit of local government
may be exercised and enjoyed jointly with any other unit of local government;and
WHEREAS, Buffalo Grove and Lincolnshire are local government agencies seelang to optimize
resources,increase efficiency,and enhance service delivery by sharing an IT service provider;and
WHEREAS,both Parties recognize the cost savings and benefits of collaborating and jointly procuring
IT services through a shared IT service provider.
NOW,THEREFORE,in consideration of the mutual promises and covenants herein described, and
other good and valuable consideration the receipt of which is aclmowledged,the Parties agree as follows:
i. Purpose and Scope
i.i The purpose of this Agreement is to establish a framework for Buffalo Grove and Lincolnshire to
share the procurement for IT services and select a common IT service pro�zder.
i.2"IT services"may include,but is not limited to,hardware and software procurement consulting and
management,infrastructure management,application support and maintenance, network services,data center
operations,and technical support.
i.3 The Parties will cooperate for a joint contract solicitation for professional IT services and will
collaborate on the evaluation and selection of one TT Serc�ice Provider for the same contract term.The Parties
shall be responsible for payment and performance of their own particular agreement with the IT service
pro��ider.Neither Party will be liable for the other Party's acts or omissions under their respective service
agreements�vith the IT Service pro��ider.
2.IT Service Provider
2.i The Parties agree to engage the same shared IT service provider,which shall be responsible for
delivering the agreed-upon IT services.
3. Dispute Resolution
3.i In the event of a dispute or conflict arising under this Agreement,the Parties shall make reasonable
efforts to resolve it amicably through negotiation or other agreed-upon dispute resolution methods.
4.Duration and Termination
4.i This Agreement shall remain in effect so long as all parties continue to select the same IT Service
Provider with the same contract term.
4.2 Any Party may opt to terminate their involvement in this Agreement with 90 days prior written
notice.
Village of Buffalo Grove Viliage of Lincolnshire
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Name Name
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Signature Signaj re
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Date Date