2015-10-19 - Village Board Regular Meeting - Agenda Fifty Rupp Blvd
• VILLAGE OF Meeting of the Village of Buffalo Grove BuffaoaGrove, IL60089-2100
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Village Board Phone:847-459-2500
Regular Meeting
October 19, 2015 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board -Rescheduled Regular Meeting - Oct 6, 2015 7:30 PM
3. Approval of Warrant
A. Warrant#1246 (Joanne Johnson)
4. Village President's Report
A. Saturday, October 31, 2015 -Trick or Treat Day in Buffalo Grove (Beverly Sussman)
B. Proclamation Recognizing Flex as Lake County's Manufacturer of the Year by the
Alliance for Industry and Manufacturing (Beverly Sussman)
5. Village Manager's Report
A. Buffalo Grove Citizen Emergency Response Team Places Third in State Wide
Competition (Dane Bragg)
B. Buffalo Grove Days Financial Report (Dane Bragg)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Authorization to Bid 2016 Annual Street Improvements (Andrew Stein)
SUMMARY: Staff is currently reviewing the plans and specifications for the 2016 Village
Wide Contractual Street Maintenance Program. Releasing the Village's proposed
calendar year program at this time increases awareness of the projects by contractors,
speeds construction schedules and has improved bidding competition in the past.
B. Tree Planting Phase II Change Order (Andrew Stein)
SUMMARY: Staff recommends the Village Board approve a change order to the 2014
Tree Planting Phase II Contract by changing the total contract amount from $333,995.00
To $267,170.00, a decrease of$66,825.00, as this change would be in the best interests
of the Village as further detailed by the attached memo.
C. Authorization to Bid Kitchen Remodel at Fire Station 27 (Steven Trilling)
SUMMARY: Staff seeks authorization to obtain competitive bids for demolition of the
existing kitchen and construction of a new kitchen at Fire Station No. 27.
D. 0-2015-58 Ordinance Amending Chapter 2.24, Health Commission, of the Village of
Buffalo Grove Municipal Code (Joanne Johnson)
SUMMARY: The attached ordinances changes the name of the Board of Health & Blood
Commission to the Health Commission. This change was approved by unanimous vote
of the Board of Health & Blood Commission.
E. R-2015-29 Resolution Amending the Village's Personnel Manual - Martin Luther King Jr.
Holiday (Lester Ottenheimer Ill)
SUMMARY: Resolution provides for the amendment to the Village's Personnel Manual to
incorporate the Martin Luther King Jr. Federal and State Holiday as a Holiday Observed
by the Village of Buffalo Grove.
9. Ordinances and Resolutions
A. 0-2015-59 Ordinance Approving Towing Signage and Requirements (Steven Trilling)
B. R-2015-30 Resolution Approving an Intergovernmental Agreement with District 21 for
Crossing Guard Services (Steven Trilling)
C. 0-2015-60 Ordinance Approving the Stormwater Utility Fee (Andrew Stein)
10. Unfinished Business
11. New Business
A. Rejection of Bids 2015 Carpet Replacement (Andrew Stein)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Executive Session
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.