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2015-12-21 - Village Board Special Meeting - Agenda VILLAGE OF VILLAGE OF 1:3uffaloGrouc BUFFALO GROVE • Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday, December 18, 2015 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois, this 18th day of December, 2015. 04. s U1 un,y. illage Clerk ilam4-1CCL_ By eputy Village Clerk VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd llff�0 g Buffalo Grove,IL 60089-2100 sA Grou Village Board Phone:847-459-2500 PAP Regular Meeting December 21, 2015 at 7:30 PM 1. Call to Order A. Pledge of Allegiance B. Roll Call 2. Approval of Minutes A. Village Board- Regular Meeting- Dec 7,2015 7:30 PM 3. Approval of Warrant A. Warrant#1258 (Joanne Johnson) 4. Village President's Report A. Jamie Epstein Tenth District Award Proclamation (Beverly Sussman) B. Appointments to the Health Commission (Beverly Sussman) 5. Village Manager's Report 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event,the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2015-34 Resolution for Extension of Credit at Wintrust Bank for Purchasing Card Program (Joanne Johnson) SUMMARY:The Village of Buffalo Grove does hereby authorize the Village of Buffalo Grove Finance Director to open a purchase card account at First Bankcard in partnership with Wintrust Bank and execute the Resolutions and Extensions of Credit and Incumbency Certificate. B. R-2015-35 2016 Pay Ranges (Steven Trilling) SUMMARY:Attached please find the proposed 2016 pay ranges for employees of the Village of Buffalo Grove.The pay ranges as presented are consistent with the salaries programmed in the adopted FY 2016 budget. C. R-2015-36 A Resolution Regarding Corproate Personal Property Replacement Tax Distribution-2016 (Joanne Johnson) • • SUMMARY:The attached resolution regarding the use of Corporate Personal Property Replacement Taxes applies to calendar 2016 and is required to be approved in order to be in conformance with the Illinois Revenue Act. D. R-2015-41 IDOT&Buffalo Grove Joint Agreement for Dundee RD and BG Road (Andrew Stein) SUMMARY:The Illinois Department of Transportation is improving the intersection of Dundee Road and Buffalo Grove Road and requires the Village to pay for the local improvements. Funds are budgeted in the approved FY 2016 budget. 9. Ordinances and Resolutions A. 0-2015-74 An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois (Joanne Johnson) B. R-2015-37 Requesting the County of Cook Not to Collect the Loss in Collections on Taxable Property in the Village of Buffalo Grove (Joanne Johnson) C. R-2015-38 Requesting the County of Lake Not to Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove (Joanne Johnson) D. R-2015-39 Approving an Agreement for Resident Engineering and Construction Staking Services with Gewalt Hamilton Associates, Inc. for 2016 Street& Utility Improvement Projects (Andrew Stein) E. R-2015-42 Authorization to Execute an Agreement with Gewalt Hamilton Associates, Inc.for the 2016 Roadway Improvement Project Design (Andrew Stein) 10. Unfinished Business 1. R-2015-40 Authorization to Execute a One Year Contract Extension with Tap Room Hospitality (Joanne Johnson) 11. New Business A. Authorization to Seek Competitive Bids/Proposals for Various Projects (Joanne Johnson) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session 1. Executive Session-Minutes Section 2(C)(21)of the Illinois Open Meetings Act (Janet Sirabian) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.