2016-02-22 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
‘13uffalo°u�BUFFALO GROVE Gr
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Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday,
February 19, 2016 and thereafter were continuously viewable from the outside until said
meeting and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois, this 19th day of February, 2016.
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illage Clerk
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By putt'Village Clerk
VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
�U g Buffalo Grove,IL 60089-2100
GroucQ Village Board Phone:847-459-2500
Regular Meeting
February 22,2016 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2. Approval of Minutes
A. Village Board- Regular Meeting -Jan 4, 2016 7:30 PM
B. Village Board-Committee of the Whole- Feb 1,2016 7:30 PM
3. Approval of Warrant
A. Approval of Warrant#1260 (Joanne Johnson)
4. Village President's Report
A. Indian Trails Public Library Presentation (Dane Bragg)
B. Arts Commission Presentation (David Weidenfeld,Joanne Johnson)
C. Proclamation Recognizing Ernie Karge for His Years of Service to the Village (Beverly
Sussman)
D. Recognition of the Buffalo Grove High School Cheerleading Team (Beverly Sussman)
E. Recognition of the Stevenson High School Bowling Team (Beverly Sussman)
F. Appointments to Boards and Committees (Beverly Sussman)
5. Village Manager's Report
A. Recognition of Truck Drivers from the Flint, Michigan Water Collection Efforts (Dane
Bragg)
B. 2015 Police Officer of the Year Award and Special Commendation Award Presentation
(Dane Bragg)
6. Special Business
A. Public Hearing-Text Amendment to the Village of Buffalo Grove Zoning Ordinance
(David Weidenfeld)
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Award of Bid - Fire Department Kitchen Renovations (Steven Trilling)
SUMMARY: Staff requests the Village Board award the bid for the Fire Department
Kitchen Renovations to the lowest responsive and responsible bidder Kandu
Construction at a price not to exceed $59,400.00.
B. Cartegraph-Contract Software Support Extension (Andrew Stein)
SUMMARY: Staff requests that the Village Board approve the change order authorizing
the Village Manager be authorized to modify the terms of the agreement with Cartegraph
to ensure completion of the project.
C. Approving an Agreement for Soil and Construction Material Testing with Soil and Material
Consultants, Inc. for 2016 Street&Utility Improvement Projects (Andrew Stein)
SUMMARY: Staff seeks authorization to execute the attached agreement with Soil and
Material Consultants, Inc.,for soil and construction material testing services for the 2016
street and utility improvement projects.
D. Authorization to Waive Bids and Purchase Utility Equipment-Sole Source (Andrew
Stein)
SUMMARY: Staff recommends the Village Board waive bids and authorize staff to
purchase one 2016 model 3650 Utility Side by Side with attachments and one 2016
model 5600 Toolcat by Bobcat at a total not to exceed amount of$92,608.00 from Atlas
Bobcat.
E. Salt Dome Change Order#3 (Andrew Stein)
SUMMARY:The salt dome construction contract required the completion of the project
and acceptance by the Village by December 15,2015. The project was not completed
and accepted until January 5, 2016. Accordingly,the contractor was assessed$10,500
in Liquidated Damages.
F. Turnout Gear Joint Purchase (Steven Trilling)
SUMMARY: Staff seeks authorization to purchase Fire Turnout gear on a joint bid
contract, in an amount not to exceed$48,200.00.
G. Authorization to Purchase Replacement Vehicles through the SPC (Andrew Stein)
SUMMARY: Staff recommends that the replacement vehicles be acquired through the
Suburban Purchasing Cooperative program in accordance with the Illinois Governmental
Joint Purchasing Act(30 ILCS 525/0.01 et seq.)in a total not to exceed amount of
$61,532.00.
H. Ratification of Emergency Repairs to Fire Truck 236 (Andrew Stein)
SUMMARY: Per the Village Board approved Purchasing Policy, Village Manager Bragg
approved emergency repairs to fire truck 236 in excess of$20,000 due to operational
needs. Staff requests that the Village Board ratify this purchase.
Ordinance Approving an Intergovernmental Agreement with the Village of Palatine
(Joanne Johnson)
SUMMARY:As part of the water meter project staff has been working with the Village of
Palatine on an agreement that allows for the sharing of the fixed tower infrastructure that
performs the remote meter reading saving each municipality approximately$72,000.
J. Authorization to Execute and Agreement with Gewalt Hamilton Associates, Inc.for the
2016 Linden Ave Force Main Improvement Project Design (Andrew Stein)
SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt
Hamilton Associates, Inc.,for professional engineering design services for the 2016
Linden Ave Force Main Improvement Project Design.
i
K. 0-2016-4 An Ordinance Updating Lake County Sewer Utility Sewer Fees (Andrew
Stein)
SUMMARY: Lake County Public Works has increased their sewer connection fees as
approved by the Lake County Board. Per the current agreement, Lake County Public
Works provides sanitary sewer treatment and the Village is required to charge certain
pass through fees.
L. 0-2016-5 An Ordinance Authorizing the Disposal of Surplus Village Personal Property
(Joanne Johnson)
SUMMARY:The attached list of surplus property was disposed of in fiscal year 2015.
The reason for the equipment being declared surplus was due to either obsolesce,
replacement, inoperable, or in the case of the golf courses,outsourcing the course
maintenance function.
M. 0-2016-6 Consider an Ordinance Approving an Amendment to Section 17.52 of the
Buffalo Grove Zoning Ordinance (David Weidenfeld)
SUMMARY: Village staff is requesting an amendment to Section 17.52.090 of the Zoning
Ordinance.The proposed amendment clarifies the fifteen day filing period for a written
objection to any final action taken by the Planning &Zoning Commission.
N. R-2016-2 A Resolution Supporting the IML and NWMC Legislative Agendas (Beverly
Sussman)
SUMMARY:The attached resolution adopts and supports the Northwest Municipal
Conference and the Illinois Municipal League Legislative agendas. The resolution will be
sent to State legislative leaders and legislators that serve Buffalo Grove.
O. R-2016-3 A Resolution Ceding the 2015 Unused Private Activity Bond Volume Cap of
the Village of Buffalo Grove to Lake County (Jeffrey Berman)
SUMMARY:The resolution transfers the unused private activity bonds of the Village and
other Lake County communities to the Lake County Partners Private Activity Bond
Clearinghouse.
P. 0-2016-7 An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal
Code (Jeffrey Berman)
SUMMARY:There are several signs in the Village Right-of-Way near the Prairie View
Train Station that were not codified into the Village's Ordinance when the area was
annexed to Buffalo Grove. Vernon Township sent a letter requesting the turning
restrictions continue and be codified into the Village's Ordinance for enforcement.
9. Ordinances and Resolutions
A. R-2016-4 Resolution Urging Prompt Adoption of a State Budget and Protection of Local
Government Revenues (David Weidenfeld, Jeffrey Berman)
B. 0-2016-8 Ordinance Approving a Text Amendment to the Village of Buffalo Grove
Zoning Ordinance (David Weidenfeld)
C. 0-2016-3 An Ordinance Approving a Special Use and Variation for a Tower at 2950 N
Main St (David Weidenfeld)
D. 0-2016-9 Ordinance Granting Preliminary Plan Approval for 850 Asbury (Jeffrey
Berman)
E. R-2016-5 Resolution Approving the 2016 Village of Buffalo Grove Economic
Development Strategic Plan (Lester Ottenheimer III)
T '
10. Unfinished Business
11. New Business
A. Award of Bid for 2016 Street and Utility Improvement Project (Andrew Stein)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Executive Session
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.
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