2016-03-21 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
43uffaouelo
BUFFALO GROVE Gr
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday,
March 18, 2016 and thereafter were continuously viewable from the outside until said meeting
and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 18th day of March , 2016.
Q . < (a,a,Y,
illage Clerk
By eputy Village Clerk - -
VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
LPuffalo 9 Buffalo Grove,IL 60089-2100
Grouc Village Board Phone:847-459-2500
Regular Meeting
March 21, 2016 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2. Approval of Minutes
A. Village Board - Regular Meeting - Feb 22, 2016 7:30 PM
3. Approval of Warrant
A. Warrant#1261 (Trustee Johnson)
4. Village President's Report
A. Proclamation - LUNGevity's Breathe Deep North Shore (President Sussman)
B. Presentation by the Stand Strong Coalition (President Sussman)
C. Proclamation Recognizing Girl Scout Week (President Sussman)
D. Women's History Month Presentation (President Sussman)
E. Recognition of Bowling State Champion Jessica Soskich (Trustee Stein)
5. Village Manager's Report
A. Water Meter Project Update (Trustee Johnson)
B. Popular Annual Financial Reporting and Certificate of Achievement for Excellence in
Financial Reporting Award Presentation (Trustee Johnson)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. 850 Asbury Drive Development Improvement Agreement (Trustee Stein)
SUMMARY: Staff recommends approval of the 850 Asbury Drive Development
Improvement Agreement, subject to Village Attorney approval. The Village Board
approved the development's preliminary plan at the last Village Board meeting.
B. Authorization to Open a Bank Account for Motor Fuel Tax Fund (Trustee Johnson)
SUMMARY: Staff requests the authorization to open a bank account for the sole purpose
of holding Motor Fuel Tax revenues distributed from the Illinois Department of
Transportation (IDOT). Motor Fuel Tax has and will continue to be maintained in its own
fund on the Village's General Ledger.
C. Award of Bid Metra Parking Lot Improvements (Trustee Berman)
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to
award the bid and execute the contract for the Metra Parking Lot Improvements, pending
approval by DCEO, to the lowest bidder Chadwick Contracting in an amount not to
exceed $83,737.25.
D. Award of Bid Sewer Televising 2016 (Trustee Stein)
SUMMARY: Staff recommends the Village Board award the bid for 2016 Sanitary and
Storm Sewer Televising to the low bidder, HydroVision at an amount not to exceed
$100,000.
E. Authorization to Seek Proposals for Audio Visual Improvements in Council Chambers
(Trustee Weidenfeld)
SUMMARY: Staff seeks authorization to competitively procure Audio Visual ("AV")
improvements for the Village Hall Council Chambers as further detailed in the attached
memo.
F. R-2016-9 Resolution Providing for the Destruction of Certain Verbatim Recordings of
Closed Session Minutes (Janet Sirabian)
SUMMARY: Per State law, destruction of verbatim recordings of closed session minutes
can take place after the elected body has approved meeting minutes that meet the
requirements of subsection 2.06(a)of the Open Meetings Act. All verbatim recordings
listed in Exhibit A meet this criteria.
G. R-2016-6 Resolution of the Village of Buffalo Grove, Illinois Reallocating 2016 Volume
Cap to the Village of Buffalo Grove, Illinois (Trustee Berman)
SUMMARY: The resolution transfers the Village's annual allocation of funds for private
activity bonds to the Lake County Partners joint pool. The Village of Buffalo Gove hosts
this pool for Lake County communities.
H. R-2016-7 A Resolution Adopting the Village's 2016 Zoning Map (Trustee Berman)
SUMMARY: Pursuant to State Statute, the Village of Buffalo Grove is required to publish
its official zoning map by March 31, 2016. Since last year's update, the map has been
revised to reflect the annexation and rezoning for the Easton Station Townhomes.
0-2016-11 An Ordinance Approving a Variation for an Additional Digital Ordering
Screen for Starbucks at 1665 N. Buffalo Grove Road (Trustee Berman)
SUMMARY: The petitioner is requesting a variance to allow the installation of a second
menu board sign to be used as a digital ordering screen. The Planning &Zoning
Commission recommended unanimous approval of the variations.
J. 0-2016-12 An Ordinance Approving a Variation for an Additional Digital Ordering
Screen for Starbucks at 1205 W Dundee Road (Trustee Berman)
SUMMARY: The petitioner is requesting a variance to allow the installation of a second
menu board sign to be used as a digital ordering screen. The Planning&Zoning
Commission unanimously recommended approval of the variations.
K. 0-2016-13 An Ordinance Approving a Special Use for an Amusement Establishment at
1501 W Dundee Rd, in the B3 Zoning District (Trustee Weidenfeld)
SUMMARY: The Petitioners are proposing to operate an amusement establishment
known as No Escape for the property located at 1501 W. Dundee Road, Suite 103, in the
Plaza Verde West Shopping Center. The Planning &Zoning Commission recommended
unanimous approval of the special use subject to two(2)conditions and staff concurs
with the recommendation.
L. 0-2016-14 An Ordinance Approving a Text Amendment to Allow Motor Vehicle Sales in
the I Industrial District (Trustee Berman)
SUMMARY: Staff is proposing an amendment to the Zoning Ordinance to allow motor
vehicle sales in the I Industrial District as a special use. The Planning &Zoning
Commission unanimously recommended the amendment.
M. 0-2016-15 An Ordinance Approving a Special Use for Motor Vehicle Sales in the I
District for the Property Located at 545 Depot Place (Trustee Berman)
SUMMARY: The petitioner is requesting a special use for motor vehicle Sales in the I
District for the property located at 545 Depot Place. The Planning &Zoning Commission
unanimously approved the special use subject to five(5)conditions. Staff concurs with
this recommendation.
9. Ordinances and Resolutions
A. R-2016-8 A Resolution Declaring Official Intent Regarding Certain Capital Expenditures
to be Reimbursed from Proceeds of an Obligation (Trustee Johnson)
B. 0-2016-16 An Ordinance Amending Title 16 of the Village of Buffalo Grove Municipal
Code (Trustee Berman)
C. 0-2016-17 An Ordinance Amending Titles 2, 13, 15 and 18 of the Village of Buffalo
Grove Municipal Code (Trustee Berman)
D. 0-2016-18 An Ordinance Approving a Text Amendment to Village Code Concerning E-
Cigarettes and Tobacco Shops (Trustee Weidenfeld)
10. Unfinished Business
11. New Business
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.