2016-04-18 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
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BUFFALO GROVE
SIP —
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois at 11:00, A.M. on Friday,
April 15, 2016 and thereafter were continuously viewable from the outside until said meeting
and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois, this 155t day of April , 2016.
Ilage Clerk
By L1•puty Village Clerk
A
VILLAGE OF Meeting Village the Villa a of Buffalo Grove Fuffalo pp Blvd
jltiffttl0 Buffalo Grove,IL 60089-2100
kJOra Village Board Phone:847-459-2500
Regular Meeting OP April 18,2016 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
B. Roll Call
2. Approval of Minutes
A. Village Board - Regular Meeting - Mar 21, 2016 7:30 PM
B. Village Board -Special Meeting -Mar 28, 2016 6:00 PM
C. Village Board -Committee of the Whole-Apr 4, 2016 7:30 PM
3. Approval of Warrant
A. Warrant#1262 (Trustee Johnson)
4. Village President's Report
A. Appointment of Board, Commission, and Committee Members (President Sussman)
B. Recognition of Samantha Hartman-Stackhouse as a State Champion Archer (President
Sussman)
C. Recognition of the Buffalo Grove High School Cheerleading Team for Winning the IHSA
State Championship (President Sussman)
D. Proclamation Recognizing Distracted Driving Awareness Month 2016 (President
Sussman)
E. Proclamation Recognizing Village Clerks Week 2016 (President Sussman)
F. Proclamation Recognizing Building Safety Month 2016 (President Sussman)
G. ComED Smart Meter Deployment Presentation (President Sussman)
5. Village Manager's Report
A. Oath for New Police Officer (Dane Bragg)
B. Traffic Enforcement& Education: High Crash Intersections (Dane Bragg)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Approval of a Letter Agreement with USRLP Asbury Drive, LLC Regarding the Existing
Declaration of Protective Covenants for the Property at 850 Asbury Drive (Trustee
Weidenfeld)
SUMMARY: As part of the recent approvals for 850 Asbury Drive, both staff and the
developer seek approval of a letter agreement regarding the existing Declaration of
Protective Covenants for the Asbury Drive Subdivision. The Village Attorney has read
the letter and recommends approval.
B. Gewalt Hamilton Associates, Inc 2017 Roadway Survey (Trustee Stein)
SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt
Hamilton Associates, Inc. for surveying services in an amount not to exceed $51,000.00.
C. Approval of Local Public Agency Amendment# 1 for Federal Participation and
Construction Engineering Services Agreement for Federal Participation -SUPPLEMENT
#1 (Trustee Stein)
SUMMARY: In 2012 the Village approved Resolution 2012-19 and 2012-22 for
"Construction Engineering Services Agreement for Federal Participation"and Local
Agency Agreement for Federal Participation for the Dundee Road Sidewalk Project. The
agreements were between the Village of Buffalo Grove and Burns &McDonnell and the
Village of Buffalo Grove and the State of Illinois (IDOT) respectively. IDOT approved
$30,000 of additional work for Burns &McDonnell and the agreement needs to be
modified to reflect the additional work. The Village is only responsible for$6,000, the
other 80% is covered by Federal funding. This is the first supplement and amendment to
these agreements.
D. Award of Bid 2016 Sidewalk Project (Trustee Stein)
SUMMARY: Staff recommends the Village Board award the bid for 2016 Sidewalk Project
to the lowest responsive and responsible bidder, Suburban Concrete Inc. in an amount
not to exceed $257,650.00.
E. Award of Bid 2016 Sewer Lining - Phase 1 (Trustee Stein)
SUMMARY: Staff recommends the Village Board award the bid for 2016 Sewer Lining-
Phase 1 to the low bidder, Michels Pipe Services at an amount not to exceed $81,000.00.
F. Award of Bid Arboretum Golf Club Carpeting Replacement (Trustee Johnson)
SUMMARY: Staff recommends that the Village Board award the bid for the Arboretum
Golf Club Carpeting Replacement project, to the lowest bidder Vortex Commercial
Flooring Inc., in an amount not to exceed $57,681.60.
G. Award of Bid Sidewalk Cutting (Trustee Stein)
SUMMARY: Staff recommends the Village Board award the bid to the lowest responsive
and responsible bidder Sidewalks Plus USA Ltd. In an amount not to exceed $58,580.00.
H. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee Stein)
SUMMARY: Staff recommends that the Village President and Board of Trustees
authorize staff to execute the following Contract extensions as listed below:
A second year contract option with Aldridge Electric, for street light maintenance
services.
A second year contract option with Hillside Auto Body, for towing services.
A third year contract option with Fire Safety Consultants, Inc. for third party plan review
services.
A second year contract option to Chicagoland Paving for asphalt patching.
0-2016-25 An Ordinance Amending Chapter 5.20 Liquor Controls (President Sussman)
SUMMARY: The Class A liquor license for Auro Café, LLC d/b/a India House Restaurant
at 228 McHenry Road is being changed to Auro Café, LLC d/b/a Mango Leaf Indian
Restaurant and Banquet. The underlying ownership will remain the same.
J. 0-2016-20 Ordinance Approving a Variation to the Sign Code for Culver's Restaurant
Located at 450 McHenry Road (Trustee Weidenfeld)
SUMMARY: Culvers is seeking to replace the three (3) existing wall signs on the building
that require a variation to the Sign Ordinance. The Planning &Zoning Commission
recommended unanimous approval of,,the variations.
K. 0-2016-21 Ordinance Approving a Letter of Agreement Between the Village of Buffalo
Grove and the Buffalo Grove Professional Firefighter/Paramedic Association (Trustee
Trilling)
SUMMARY: Staff recommends approval of a side letter agreement with the Buffalo
Grove Professional Firefighter/Paramedic Association to include wages for the period of
May 1, 2016 to April 30, 2017.
L. 0-2016-22 Modifications to Chapter 13 of the Municipal Code (Trustee Stein)
SUMMARY: The proposed ordinance enumerates the procedure for water meter
replacement in the event that the meter's accuracy is called into question and testing is
warranted.
M. R-2016-11 Resolution for Authorization of Thompson & Brandywyn Phase I Design
(Trustee Stein)
SUMMARY: Staff seeks authorization to execute the attached agreement with Ciorba
Group, for professional engineering design services for the Thompson and Brandywyn
Phase I design.
N. R-2016-12 Resolution Adopting a Revenue Collection Policy (Trustee Johnson)
SUMMARY: The purpose of this document is to serve as a guide to identify major
revenue sources, the method of collection, and the process of improving compliance
rates. This policy was discussed with the Village Board during the Committee of the
Whole Meeting on April 4, 2016.
O. R-2016-13 Resolution Adopting Post-Issuance Procedures Manual for Tax-Exempt
Bonds Issued by the Village of Buffalo Grove (Trustee Johnson)
SUMMARY: Issuers of tax-exempt governmental Bonds must comply with federal tax
rules pertaining to expenditure of proceeds for qualified costs, rate of expenditure, use of
bond financed property, investment of proceeds in compliance with arbitrage rules, and
retention of records. This policy addresses those requirements and was discussed with
the Village Board during the Committee of the Whole Meeting on April 4, 2016.
P. R-2016-14 Resolution Adopting the Village of Buffalo Grove Policy and Practice Relative
to Debt (Trustee Johnson)
SUMMARY: This policy will supersede the policy that was in effect from 2003. The major
changes address the use of short-term debt, reaffirms the conditions that warrant the use
of debt, and adds a glossary of terms. The policy was discussed with the Village Board
during the Committee of the Whole Meeting on April 4, 2016.
Q. R-2016-15 Resolution Adopting the Village of Buffalo Grove Investment Policy (Trustee
Johnson)
SUMMARY: The policy was discussed at the Committee of the Whole Meeting on April 4,
2016. The most significant change is a reduction is the collateral threshold amount for
investments that exceed FDIC limits. This policy will supersede the former policy that was
approved by Resolution 2008-33.
9. Ordinances and Resolutions
A. 0-2016-23 Ordinance Permitting Video Gaming (Trustee Weidenfeld)
B. 0-2016-24 An Ordinance Providing for the Issuance of$6,280,000*General Obligation
Bonds, Series 2016, of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, for
the Purpose of Financing Street Improvements and Related Infrastructure Improvements,
Providing for the Levy and Collection of a Direct Annual Tax Sufficient to Pay the
Principal of and Interest on Said Bonds, and Authorizing the Sale of Said Bonds to the
Purchaser Thereof(*Preliminary Amount, Subject to Change) (Trustee Johnson)
C. R-2016-16 Resolution Approving an Intergovernmental Agreement with the Buffalo
Grove Park District for Buffalo Grove Days (Trustee Stein)
10. Unfinished Business
11. New Business
A. Pre-Application Discussion for a Proposed Residential Development at 16802 W
Aptakisic Road/Link Farm (Trustee Berman)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Executive Session
A. Executive Session - Personnel: Section 2(C)(1)of the Illinois Open Meetings Act
(President Sussman)
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.