2016-05-16 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
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BUFFALO GROVE VV Groue
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Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on
Friday, May 13, 2016 and thereafter were continuously viewable from the outside until said
meeting and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 13th day of May, 2016.
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VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
Niauffnla g Buffalo Grove,IL 60089-2100
Urour Village Board Phone:847-459-2500
Regular Meeting
May 16, 2016 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board-Regular Meeting-Apr 18, 2016 7:30 PM
B. Village Board-Special Meeting-May 2, 2016 7:15 PM
C. Village Board-Committee of the Whole-May 2, 2016 7:30 PM
3. Approval of Warrant
A. Warrant#1263 (Trustee Johnson)
4. Village President's Report
A. Buffalo Grove Relay for Life Proclamation (Trustee Berman)
5. Village Manager's Report
A. Announcement of the 2016 Police Departments Coloring Contest Winners (Dane Bragg)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Proclamation Recognizing May as National Bike Month (Trustee Trilling)
SUMMARY: The Village recognizes May as National Bike Month, including May 4th as
Bike to School Day as well as May 16th to 20th as Bike to Work Week and May 20th as
Bike to Work Day.
B. Proclamation Recognizing National Emergency Medical Services Week (Trustee Trilling)
SUMMARY: A proclamation recognizing May 15th through May 21st, 2016 as National
Emergency Medical Services Week.
C. National Public Works Week (Trustee Stein)
SUMMARY:A proclamation recognizing May 15th through May 21st 2016 as National
Public Works Week.
D. A Proclamation Proclaiming May 15 to May 21 National Police Week (Trustee Trilling)
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SUMMARY: A proclamation recognizing the week of May 15th to May 21st, 2016 as
National Police Week.
E. Approve Change Order Chadwick Contracting Company (Trustee Stein)
SUMMARY: On April 4th, the Board authorized $83,737 in Metra Parking Lot
Improvements to Chadwick Contracting Company. The Village previously received a
$100,000 DCEO grant and has a cost sharing agreement with Pace for the shared
access drive in an amount of$7,944.25. The change order amount will be covered by
these two items at no cost to the Village. Staff recommends approval of a change order
increase of up to$24,207 in additional patching quantities up to the amount of
$107,944.25 as shown on the attached spreadsheet.
F. Authorization to Execute an Agreement with Gewalt Hamilton Associates, Inc.for the
2017 Street Improvement Project Design (Trustee Stein)
SUMMARY: Staff seeks authorization to execute the attached agreement with Gewalt
Hamilton Associates, Inc. for design services in an amount not to exceed$46,700.00.
G. Authorization to Purchase Road Salt for the 2016-2017 Winter Season (Trustee Stein)
SUMMARY: Staff requests authorization to purchase not more than 1,440 tons of bulk
rock salt from Morton Salt at$58.57 per ton at a total price not to exceed $84,341 and not
more than 1,320 tons of bulk rock salt from Cargill Incorporated Salt Division at$71.90
per ton at a total price not to exceed$94,908 in accordance with the Illinois
Governmental Joint Purchasing Act(30 ILCS 525/0.01 et seq.)
H. 0-2016-26 Ordinance Concerning the Village of Buffalo Grove Administrative Hearing
System (Trustee Berman)
SUMMARY:The attached ordinance allows mobile telephone violations and other code
violations to go through the adjudication process.
0-2016-27 An Ordinance Amending Chapter 5.20 Liquor Controls (President Sussman)
SUMMARY: Hakuya Sushi, Inc at 161 W. Dundee Road has amended their liquor license
renewal application from a Class B license to a Class E License.
J. 0-2016-28 An Ordinance Amending Chapter 5.20 Liquor Controls (President Sussman)
SUMMARY: The Class G7 license, authorizing the dispensing free of charge of beer and
wine for consumption on the premises owned or leased and occupied by the licensee,will
permit no more than 3 prearranged events per month at which beer and wine are offered
for consumption on the premises in conjunction with an art gallery showing of art work,
for a private function where attendance is by invitation only and not open to the public.
Also expands categories for the G_license to include alcoholic liquor.
K. 0-2016-29 An Ordinance Concerning Prevailing Wages (Trustee Berman)
SUMMARY: The ordinance establishes the effective prevailing wages for both Cook and
Lake counties for the year beginning June 1, 2016 and ending May 31, 2017. It should be
noted that the attached prevailing wage rates(July 2015) are the most recent version
published by the State of Illinois. Staff will update this information once it has been
provided by the State.
L. 0-2016-30 An Ordinance Amending Chapter 5.20 Liquor Controls (President Sussman)
SUMMARY: The Class J liquor license for Roundy's Illinois, LLC d/b/a Mariano's Fresh
Market at 450 Half Day Road is being changed to Roundy's Illinois, LLC d/b/a Mariano's
at 450 Half Day Road. The underlying ownership will remain the same.
9. Ordinances and Resolutions
A. 0-2016-31 Ordinance Establishing the Annual Salary of the Village Manager (President
Sussman)
B. 0-2016-32 An Ordinance Approving the First Amendment to the First Amended and
Restated Economic Incentive Agreement with Connexion Located at 1700 Leider Lane
(Trustee Ottenheimer)
C. 0-2016-33 An Ordinance Amending Chapter 3.36 Emergency Medical Service and
Transportation Fee (Trustee Trilling)
D. R-2016-16 Resolution Approving an Intergovernmental Agreement with the Buffalo
Grove Park District for Buffalo Grove Days (Trustee Stein)
10. Unfinished Business
11. New Business
A. Award of Bid for 2016 Street Improvement Project-Phase 2 (Trustee Stein)
B. Authorization to Purchase Fire Apparatus (Trustee Trilling)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.