2016-08-15 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
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Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian •
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on
Friday, August 12, 2016 and thereafter were continuously viewable from the outside until said
meeting and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 12th day of August, 2016.
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illage Clerk
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VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
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1„„ir brow Village Board Phone:847-459-2500
Regular Meeting
/140 August 15, 2016 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board- Regular Meeting-Jul 18, 2016 7:30 PM
B. Village Board-Committee of the Whole-Aug 1, 2016 7:30 PM
3. Approval of Warrant
A. Approval of Warrant#1266 (Trustee Johnson)
4. Village President's Report
A. Bill Reid Award Presentation (President Sussman)
B. Honoring World War II Veteran Mr. Hank Osters (President Sussman)
5. Village Manager's Report
A. Update on Chase Plaza (Dane Bragg)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. R-2016-20 A Resolution Terminating the Intergovernmental Agreement that Created the
Lake and McHenry Counties Fire Department Specialized Response Teams (Trustee
Trilling)
SUMMARY: The purpose of this resolution and governance change is procedural and will
align the Special Response Teams with the MABAS model to take advantage of available
training, equipment and resource opportunities.
B. Award of Bid 2016 Sewer Lining - Phase 2 (Trustee Trilling)
SUMMARY: Staff recommends the Village Board award the bid for 2016 Sewer Lining -
Phase 2 to the low bidder, SAK Construction, LLC.in an amount not to exceed
$232,526.25, pending final review and approval of the contract by the Village Attorney.
C. Award of Bid ComEd Improvements Pumpstation#7 (Trustee Stein)
SUMMARY: Staff recommends that a contract for the ComEd Upgrade at Pump Station
No. 7 be awarded to the lowest responsive and responsible Bidder, Pieper Electric, Inc.
in a total not to exceed$255,000.
D. Authorization to Request Proposals for Architectural Services (Trustee Trilling)
SUMMARY: Staff seeks authorization to Request Proposals for assistance from a group
of prequalified and approved architects to help design, specify, and provide
documentation for the bidding of projects related to facility improvements and repairs.
E. Authorization to Bid Paintwork for Fire Apparatus (Trustee Trilling)
SUMMARY: Staff requests authorization to seek competitive bids for paintwork for a
small number of fire apparatus.
F. Plow Vehicle Replacement (Trustee Stein)
SUMMARY: Staff recommends that a replacement Peterbilt 348 Chassis with custom
Bonnell equipment be acquired through the National Joint Powers Alliance cooperative
purchasing program from National Auto Fleet Group in accordance with the Illinois
Governmental Joint Purchasing Act(30 ILCS 525/0.01 et seq.) in a total not to exceed
amount of$213,982.
G. Front End Loader Replacement (Trustee Stein)
SUMMARY: Staff recommends that a replacement front end loader be acquired through
the National Joint Powers Alliance cooperative purchasing program from Patten
Caterpillar in accordance with the Illinois Governmental Joint Purchasing Act(30 ILCS
525/0.01 et seq.)in a total not to exceed amount of$222,900.
9. Ordinances and Resolutions
A. 0-2016-40 An Ordinance Amending Chapter 2.34, Emergency Management Agency
(Trustee Trilling)
B. 0-2016-41 Consider Approval of New 40,437 Square Foot Industrial Building at 875
Busch Parkway (Trustee Berman)
10. Unfinished Business
11. New Business
A. 875 Busch Parkway Development Improvement Agreement (Trustee Trilling)
B. Authorization to Negotiate with Select Firms for a Lake Cook Corridor Market Study and
Plan (Trustee Weidenfeld, Trustee Berman)
C. Jeffery S. Braiman Council Chambers Audio Visual Improvements (Trustee Weidenfeld)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Executive Session
A. Executive Session-Section 2(C)(21)of the Illinois Open Meetings Act: Discussion of
Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval
by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by
Section 2.06. (Clerk Sirabian)
B. Executive Session-Section 2(C)(11) of the Illinois Open Meetings Act: Litigation, When
an Action Against,Affecting or on Behalf of the Particular Public Body Has Been Filed
and is Pending Before a Court or Administrative Tribunal, or When the Public Body Finds
that an Action is Probable or Imminent, in Which Case the Basis for the Finding Shall be
Recorded a and Entered into the Minutes of the Closed Meeting. (Trustee Berman)
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.