2016-12-05 - Village Board Regular Meeting - Agenda _
VILLAGE OF VILLAGE OF
13uffalouc
BUFFALO GROVE 6ro
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on
Friday, December 2, 2016 and thereafter were continuously viewable from the outside until
said meeting and further were posted on the Village of Buffalo Grove's website for the purpose
of compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 2nd day of December, 2016.
illage Clerk
By D puty Village Clerk -
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VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
upL�ffnlo g Buffalo Grove,IL 60089-2100
ivour Village Board Phone:847-4592500
Regular Meeting
• December 5,2016 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board- Regular Meeting -Oct 17, 2016 7:30 PM
B. Village Board-Special Meeting-Oct 24, 2016 7:30 PM
C. Village Board- Regular Meeting-Nov 7, 2016 7:30 PM
D. Village Board-Special Meeting -Nov 14, 2016 7:30 PM
3. Approval of Warrant
A. Approval of Warrant#1270 (Trustee Johnson)(Staff Contact: Scott Anderson)
4. Village President's Report
A. National Distracted Drunk&Drugged Driving (3D) Prevention Month (President
Sussman)(Staff Contact: Steven Casstevens)
5. Village Manager's Report
A. Fire Lieutenant Promotion (Trustee Trilling)(Staff Contact: Mike Baker)
6. Special Business
A. Public Hearing for an Amendment to the Berenesa Plaza Annexation Agreement to Allow
for a New Commercial Development on the 25 Acre Property at the Northwest and
Southwest Corners of Milwaukee Avenue(Request to Continue to December 19, 2016
Village Board Meeting) (Trustee Berman)(Staff Contact: Chris Stilling)
B. Public Hearing to Discuss the 2017 Budget (Trustee Johnson)(Staff Contact: Scott
Anderson)
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee Johnson)
(Staff Contact: Brett Robinson)
SUMMARY: Staff recommends that the Village President and Board of Trustees
authorize staff to execute the following Contract extensions as listed below and further
detailed in the attached memo.
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A fourth year contract option with Elevator Inspection Services Company, Inc.(EIS), for
Elevator Inspection Services.
A fourth year contract option with Presstech, Inc.,for Printing Services.
A fourth year contract option with InterDev,LLC.,for Information Technology Services.
A fourth year contract option with Melrose Pyrotechnics.,for Firework Displays.
A fourth year contract option with Indestructo rental company for Tent and Equipment
Rental Services.
A third year contract option with Magic Dreams Productions for Video Services.
A third and final contract option with Municipal GIS Partners, Inc.,for Geographical
Information Services.
A second year contract option with Denier Inc.,for Crack Sealing Services.
A second year contract option with Hydro Vision Inc.,for Sewer Televising Services.
A second year contract option with Ultrastrobe Inc.,for Emergency Vehicle Lighting
Installation Services.
B. Award of Bid Custodial Services (Trustee Stein)(Staff Contact: Brett Robinson)
SUMMARY: Based on the review of the bids, reference checks,and interviews, staff
recommends the Village Board authorize staff to execute an agreement for custodial
services to the second lowest bidder, Perfect Cleaning Services,for a cost not to exceed
$104,876.00.
C. Certificate of Initial Acceptance and Approval: 850 Asbury Drive (Trustee Stein)(Staff
Contact: Darren Monico)
SUMMARY:Attached is the Certificate of Initial Acceptance and Approval for the
Development at 850 Asbury Drive and the Plat of Easement. The improvements have
been completed and staff recommends approval to begin the one year maintenance
period and approving the Plat of Easement.
D. IICP Engineering & Field Services (Trustee Stein)(Staff Contact: Michael Reynolds)
SUMMARY:The Metropolitan Water Reclamation District of Greater Chicago has established
new requirements for the Inflow/Infiltration Control Program(IICP)which apply to all separate
sanitary sewer systems within Cook County.Requirements need to be met by 2020. Staff
requests authorization to execute an agreement with RJN Group at a price not to exceed
$174,425 over the next 4 years,subject to review and approval of the agreement by the
Village Attorney.
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E. R-2016-28 Resolution for Construction on State Highways (Trustee Stein)(Staff
Contact: Brett Robinson)
SUMMARY:This action is required by the State of Illinois and permits the Village to
perform its required maintenance on State roads and acts as the Village's Surety Bond
for the calendar years 2016 and 2017.
F. 0-2016-59 Amending Hours on Solicitation Ordinance Section 5.24.100 (Trustee
Trilling)(Staff Contact: Brett Robinson)
SUMMARY:This ordinance amendment will add restricted hours for solicitation on a
Saturday,which is omitted from the current ordinance.
9. Ordinances and Resolutions
A. 0-2016-60 An Ordinance for the Levy and Collection of Taxes for the Fiscal Year
Commencing on the 1St Day of January,2017 and Ending on the 31St Day of December,
2017 (Trustee Johnson)(Staff Contact:Scott Anderson)
B. 0-2016-61 An Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook
and Lake Counties, Illinois (Trustee Johnson)(Staff Contact:Scott Anderson)
C. R-2016-29 A Resolution Requesting the County of Cook Not to Collect the Loss in
Collection on Taxable Property in the Village of Buffalo Grove (Trustee Johnson)(Staff
Contact: Scott Anderson)
D. R-2016-30 A Resolution Requesting the County of Lake Not to Collect the Loss in
Collection on Taxable Property in the Village of Buffalo Grove (Trustee Johnson)(Staff
Contact: Scott Anderson)
E. 0-2016-62 An Ordinance Adopting the Fiscal 2017(January 1 - December 31, 2017)
Budget for the Village of Buffalo Grove (Trustee Johnson)(Staff Contact: Scott
Anderson)
F. R-2016-31 A Resolution Approving the 2017 Pay Ranges (Trustee Johnson)(Staff
Contact:Arthur Malinowski)
G. R-2016-32 A Resolution Authorizing Execution of a Lease for the Buffalo Grove Golf
Course Restaurant (Trustee Johnson)(Staff Contact: Geoff Tollefson)
10. Unfinished Business
11. New Business
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.