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2017-02-27 - Village Board Regular Meeting - Agenda • VILLAGE OF VILLAGE OF 13Gfrfaloouc BUFFALO GROVE VV G r Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on Friday, February 24, 2017 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 24th day of February, 2017. Qillage Clerk By D uty Village Clerk VILLAGE OF Meetingof the Villageof Buffalo GroveFifty Raupp Blvd tlffnlo Buffalo Grove,IL 60089-2100 Village Board Phone:847-459-2500 Regular Meeting February 27,2017 at 7:30 PM 1. Call to Order A. Pledge of Allegiance 2. Approval of Minutes A. Village Board- Regular Meeting -Jan 23, 2017 7:30 PM B. Village Board-Special Meeting -Jan 30, 2017 7:30 PM C. Village Board-Committee of the Whole- Feb 6, 2017 7:30 PM 3. Approval of Warrant A. Approval of Warrant#1273 (Trustee Johnson)(Staff Contact: Scott Anderson) 4. Village President's Report A. Forest Kulwin Appointment to the Board of Fire and Police Commissioners (President Sussman)(Staff Contact: Arthur Malinowski) B. Proclamation Recognizing Lieutenant Wendill Bills for His 33 Years of Service to the Village (Trustee Trilling)(Staff Contact: Mike Baker) C. Commending Maureen Welborn for Her Years of Faithful Service to the Buffalo Grove Days Committee (President Sussman)(Staff Contact: Dane Bragg) 5. Village Manager's Report A. Oath for Police Department's New Officer (Trustee Trilling)(Staff Contact: Steven Casstevens) B. The Government Finance Officers Association(GFOA)Bestows Awards to the Village of Buffalo Grove for the FY 2015 Comprehensive Annual Financial Report(CAFR), FY 2015 Popular Annual Financial Report(PAFR), and FY 2016 Budget Document (Trustee Johnson)(Staff Contact: Scott Anderson) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event,the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2017-6 A Resolution of the Village of Buffalo Grove Reallocating 2017 Volume Cap to the Village of Buffalo Grove (Trustee Berman)(Staff Contact:Jenny Maltas) < t SUMMARY:The Village is the host of the Private Activity Bond Clearinghouse for Lake County. This is the annual Resolution that transfers the Village's Volume Cap to the Clearinghouse. B. R-2017-7 State of Illinois Federal Surplus Program (Trustee Johnson)(Staff Contact: Brett Robinson) SUMMARY:Approval of a resolution is required in order for the Village of Buffalo Grove to continue to participate in the Federal Surplus Property Program. C. R-2017-8 Calendar Year 2017 Village-Wide Street Maintenance Motor Fuel Tax Resolution (Trustee Stein)(Staff Contact: Michael Reynolds) SUMMARY:Attached is the required IDOT Motor Fuel Tax(MFT)Resolution requesting MFT funds to be authorized, in part,for the 2017 calendar year Village-wide street maintenance program. D. 0-2017-2 Ordinance Approving a Special Use for a Recreational Use at 1455 Busch Parkway (Trustee Berman)(Staff Contact: Brian Sheehan) SUMMARY:The petitioner, Ronald Klein of Rek Room, Inc., is seeking to open a recreational facility in a vacant 12,183 square foot tenant space located at 1455 Busch Parkway. Redline Athletics offers various sports training activities for kids ranging in age from 8 to 18 years old. Pursuant to the Zoning Ordinance, recreational facilities in the"I" District require a special use. E. 0-2017-3 Ordinance Approving Text Amendments to the Village's Sign Code and Zoning Ordinance (Trustee Weidenfeld)(Staff Contact: Chris Stilling) SUMMARY: Staff is proposing multiple text amendments to the Village's Sign Code(Title 14 of the Municipal Code)and Village's Zoning Ordinance(Title 17 of the Municipal Code).These changes were discussed at a previous Committee of the Whole meeting. Additional information can be found in the attached staff memorandum. F. Waiver of Bids-Cardiac Monitor Purchase (Trustee Trilling)(Staff Contact: Mike Baker) SUMMARY:Staff recommends the Village Board waive bids and authorize staff to purchase the replacement cardiac monitors at a total not to exceed amount of $122,166.16 from Zoll Medical Corporation. The Village uses Zoll AEDs and to maintain seamless compatibility from the onset of a cardiac event through advanced life support, the continued use of Zoll cardiac monitors is requested. G. Waiver of Bids and Authorization to Purchase Ronnie Drive Storm Sewer Improvement (Trustee Stein)(Staff Contact: Darren Monico) SUMMARY: Staff recommends waiving the bidding requirement and approval of a contract with Mark Meade Excavating, Inc., subject to Village Attorney approval of the contract. H. Award of Bid for Portable Power and Lighting (Trustee Trilling,Trustee Stein)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends an award of bid to Gen Power Inc.,the lowest responsive and responsible bidder, in an amount not to exceed $7,615.00. GHA Construction Management (Trustee Trilling)(Staff Contact: Darren Monico) SUMMARY: Staff seeks authorization to execute an agreement with Gewalt Hamilton Associates, Inc.for resident engineering and construction staking services in an amount not to exceed $73,500. J. GHA Bernard Survey for Phase 1 Study (Trustee Stein)(Staff Contact: Kyle Johnson) SUMMARY: Staff seeks authorization to execute an agreement with Gewalt Hamilton Associates, Inc.for survey and base plan preparation services in an amount not to exceed$49,300. K. Baxter&Woodman Support Services (Trustee Stein)(Staff Contact: Brett Robinson) SUMMARY: Staff requests authorization to execute an agreement with Baxter& Woodman Control Systems Integration, LLC.,for supervisory control and data acquisition maintenance services and software maintenance support in an amount not to exceed $79,000, pending final review and approval of the agreement by the Village Attorney. L. Proclamation Recognizing May 1, 2017 as Global Love Day (President Sussman)(Staff Contact: Dane Bragg) Proclamation recognizing May 1, 2017 as Global Love Day 9. Ordinances and Resolutions A. 0-2017-4 An Ordinance Amending Chapter 5.44, Massage Establishments, of the Buffalo Grove Municipal Code (Trustee Berman)(Staff Contact: Jenny Maltas) 10. Unfinished Business 11. New Business A. Authorization to Purchase a Replacement Vehicle through the Suburban Purchasing Cooperative (Trustee Stein)(Staff Contact: Michael Reynolds) B. Award of Bid for Linden Avenue Force Main Replacement (Trustee Stein)(Staff Contact: Kyle Johnson) C. Award of Bid for 2017 Water Main Improvements (Trustee Stein)(Staff Contact: Kyle Johnson) D. Authorization to Procure Architectural Services (Trustee Stein)(Staff Contact: Brett Robinson) E. Award of Bid Golfview Lift Station Reconstruction (Trustee Stein)(Staff Contact: Brett Robinson) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m.