2017-04-17 - Village Board Regular Meeting - Agenda r
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VILLAGE OF VILLAGE OF
`13uGffalor°uc BUFFALO GROVE
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on
Friday, April 14, 2017 and thereafter were continuously viewable from the outside until said
meeting and further were posted on the Village of Buffalo Grove's website for the purpose of
compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 14th day of April, 2017.
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V lage Clerk
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By D uty Village Clerk -
VILLAGE OF Meeting of the Village ofGrove Buffalo Fifty pp Blvd
Buffalo ffalo Grove,IL 60089-2100
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El;out Village Board Phone:847-459-2500
� Regular Meeting
#P, April 17,2017 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board- Regular Meeting - Mar 20, 2017 7:30 PM
3. Approval of Warrant
A. Approval of Warrant#1275 (Trustee Johnson)(Staff Contact: Scott Anderson)
4. Village President's Report
A. Monarch Butterfly Pledge Presentation (President Sussman)(Staff Contact: Jenny
Maltas)
B. Appointment of Board, Commission, and Committee Members (President Sussman)
(Staff Contact: Dane Bragg)
5. Village Manager's Report
A. Oath of Office for Police Officer (Trustee Trilling)(Staff Contact: Steven Casstevens)
B. Discussion of Thompson Brandywyn Survey Results (Trustee Trilling)(Staff Contact:
Darren Monico)
6. Special Business
A. Public Hearing-Annexation Agreement for 22090 N Prairie Road (Trustee Berman)
(Staff Contact: Chris Stilling)
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event,the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. 0-2017-13 An Ordinance Authorizing the Disposal of Surplus Village Personal Property
(Trustee Johnson)(Staff Contact: Scott Anderson)
SUMMARY:The attached list of Village owned property was disposed of during FY 2016.
The assets were either used for trade-in or outright disposed of. All capital assets will be
removed from the Village's balance sheet.
B. 0-2017-14 An Ordinance Amending Chapter 5.20, Liquor Controls,to Rescind the Class
H Liquor License for Connoisseur Encounters Company, Inc. D/B/A the Wine Cellar
Group at 1341 Barclay Boulevard (President Sussman)(Staff Contact: Julie Kamka)
V • T
SUMMARY:Connoisseurs Encounters Co. Inc. d/b/a The Wine Cellar Group at 1341
Barclay Boulevard has submitted written notice that they no longer wish to renew their
Buffalo Grove Liquor License#1662.Therefore,the license for Connoisseurs Encounters
Co. Inc. d/b/a The Wine Cellar Group at 1341 Barclay Boulevard is hereby rescinded.
C. 0-2017-15 An Ordinance Amending Chapter 5.20, Liquor Controls (President
Sussman)(Staff Contact: Julie Kamka)
SUMMARY:A Class E liquor license is reserved for Pizza Amore, Inc. at 808 Milwaukee
Avenue. This reservation is subject to the applicant completing Village requirements for
said license on or before July 24, 2017. The Village Manager shall have the authority to
extend the July 24, 2017 date for good cause shown. If not so extended,this reservation
shall cease.
D. R-2017-13 A Resolution to Support the Welcoming and Inclusive Community Pledge
(President Sussman)(Staff Contact: Dane Bragg)
SUMMARY:A resolution supporting the Welcoming and Inclusive Community Pledge
which inspires a positive perception of all people and engages individuals to help build
a greater capacity for understanding others.
E. Award of Bid Bike Path & Parking Lot Project (Trustee Stein)(Staff Contact: Brett
Robinson)
SUMMARY: Staff recommends an award of bid to the lowest responsive and responsible
bidder, TAT Enterprises Inc., at an amount not to exceed$140,000.00, as further detailed
in the attached memo.
F. Award of Bid 2017 Sidewalk Project (Trustee Stein)(Staff Contact: Brett Robinson)
SUMMARY:Staff recommends the Village Board award the bid for 2017 Sidewalk Project
to the lowest responsive and responsible bidder, Globe Construction. In an amount not to
exceed$211,110.00.
G. GHA Construction Management (Trustee Stein)(Staff Contact: Darren Monico)
SUMMARY: Staff seeks authorization to execute an agreement with Gewalt Hamilton
Associates, Inc.for resident engineering and construction staking services in an amount
not to exceed $98,500.
H. Certificate of Initial Acceptance and Approval: Easthaven Development (Trustee Trilling)
(Staff Contact: Darren Monico)
SUMMARY:Attached is the Certificate of Initial Acceptance for the Pulte Homes
Easthaven development south of Olive Hill Drive. Staff recommends approval and to
begin the one year maintenance period.
Local Agency Agreement with IDOT (Trustee Trilling)(Staff Contact: Darren Monico)
SUMMARY:The Illinois Department of Transportation requires this agreement for the
Village to receive reimbursement for expenses relating to the Raupp Blvd Bridge Project.
J. Authorization to Purchase a Replacement Vehicle through the Suburban Purchasing
Cooperative (Trustee Ottenheimer)(Staff Contact: Brett Robinson)
SUMMARY: Staff recommends that the replacement vehicle be acquired through the
Suburban Purchasing Cooperative program in accordance with the Illinois Governmental
Joint Purchasing Act(30 ILCS 525/0.01 et seq.)in a total not to exceed amount of
$23,465.00. This vehicle will be funded through the vehicle reserve.
K. Proclaiming May 7-13 as Municipal Clerks Week (Clerk Sirabian)(Staff Contact: Brett
Robinson)
SUMMARY:Communities throughout the world are celebrating May 7-13,2017 as
Municipal Clerks Week. We recognize the accomplishments of our Village of Buffalo
Grove Clerk,Janet M. Sirabian.
L. Proclaiming May 2017 as Building Safety Month (Trustee Trilling)(Staff Contact:Julie
Kamka)
SUMMARY: Building Safety Month(BSM),founded by the ICC, is celebrated by
jurisdictions worldwide during the month of May. Building Safety Month is a public
awareness campaign to help individuals,families and businesses understand what it
takes to create safe and sustainable structures.
M. Proclamation Recognizing April 28, 2017 as Arbor Day (Trustee Stein)(Staff Contact:
Michael Reynolds)
SUMMARY:Attached is a Proclamation designating Friday, April 28, 2017 Arbor Day in
Buffalo Grove. Traditionally the last Friday in April has been designated as Arbor Day in
Illinois. The Proclamation is one of four criteria to qualify for the Tree City U.S.A.Award.
N. Proclamation Recognizing Distracted Driving Awareness Month 2017 (Trustee Trilling)
(Staff Contact: Steven Casstevens)
SUMMARY:The Village recognizes April 2017 as distracted driving awareness month.
9. Ordinances and Resolutions
A. 0-2017-16 Ordinance Approving an Annexation Agreement for 22090 N Prairie Road
(Trustee Berman)(Staff Contact: Chris Stilling)
B. 0-2017-17 Ordinance Annexing Property at 22090 N Prairie Road (Trustee Berman)
(Staff Contact: Chris Stilling)
C. 0-2017-18 Ordinance Rezoning the Property at 22090 N Prairie Road to R2 Single
Family Residential (Trustee Berman)(Staff Contact: Chris Stilling)
D. R-2017-14 Approval of an Intergovernmental Agreement with Cook County for the Lake
Cook Road Improvement Project (Trustee Berman)(Staff Contact: Darren Monico)
10. Unfinished Business
11. New Business
A. Award of Bid for 2017 Street Improvement Project (Trustee Stein)(Staff Contact: Darren
Monico)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.