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2017-06-19 - Village Board Regular Meeting - Agenda STATE OF ILLINOIS) ss. COUNTY OF COOK) CERTIFICATE I,Janet M. Sirabian,certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove,Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30P.M.on Friday,June 16, 2017 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove,Illinois, this 16th day of June, 2017. j i? . ,iii-t-L-41 it/ , )tia bi a-3--i • illage Clerk By D uty Village Clerk Meetingof the Village of Buffalo Grove Fifty Raupp Blvd g Buffalo Grove,IL 60089-2100 Village Board Phone:847-459-2500 Regular Meeting June 19, 2017 at 7:30 PM 1. Call to Order A. Presentation of the Colors by Boy Scout Troops 100,140 and 79. (President Sussman, Trustee Stein)(Staff Contact: Dane Bragg) B. Pledge of Allegiance 2. Approval of Minutes A. Village Board- Regular Meeting- May 15, 2017 7:30 PM B. Village Board -Committee of the Whole-Jun 5, 2017 7:30 PM 3. Approval of Warrant A. Approval of Warrant#1277 (Trustee Johnson)(Staff Contact: Scott Anderson) 4. Village President's Report 5. Village Manager's Report A. Recognizing Brenda Field for Receiving the James A. Tidwell Award for Journalism Education (President Sussman)(Staff Contact: Dane Bragg) B. Farmers Market and Buffalo Grove Days Update (President Sussman)(Staff Contact: Dane Bragg) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. 0-2017-27 Ordinance Approving a Special Use for a Child Day Care Home at 303 Gardenia Drive (Trustee Ottenheimer)(Staff Contact: Brian Sheehan) SUMMARY: The Petitioner, Elena Lewis on behalf of EL Day Care, Inc. is a tenant at 303 Gardenia Drive. She is proposing to operate a Child Day Care Home in the R-9 Residential Zoning District. Pursuant to the Zoning Ordinance, Child Day Care Homes are allowed as a Special Use within residential districts. B. R-2017-21 A Resolution Approving Disclaimer of Interest in Just Compensation Award (Trustee Berman)(Staff Contact: Arthur Malinowski) SUMMARY: Approval of Resolution Disclaimer of Interest in Just Compensation Award in the case of IDOT v. DREF Grove LLC, Village of Buffalo Grove, by reason of Document No. 246007, et al., Case No. 17 ED 12 (Lake County). C. R-2017-22 Northwest Community Hospital Paramedic Preceptor Agreement (Trustee Trilling) (Staff Contact: Mike Baker) SUMMARY: The Buffalo Grove Fire Department has been a paramedic preceptor provider with Northwest Community Hospital. Being a paramedic preceptor organization allows paramedic students to ride along and gain valuable experience in medical assessment and intervention. The preceptor program agreement has been revised and requires Village Board approval to continue. D. Proclamation Recognizing Senior Celebration Day (President Sussman)(Staff Contact: Dane Bragg) SUMMARY: Proclamation recognizing Senior Celebration Day. E. Bike Path and Parking Lot Change Order (Trustee Trilling) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Board approve a passthrough change order for the Bike Path and Parking Lot project in the amount of a$20,000.00, pending the Village Manager's determination that the change is in the best interest of the Village of Buffalo Grove, as detailed in the attached memo. F. Authorization to Seek Proposals for Plan Review and Inspection Services (Trustee Ottenheimer)(Staff Contact: Brett Robinson) SUMMARY: Staff seeks authorization to seek proposals for plan review and inspection services. The Community Development department is seeking to have supplemental services in place to maintain continuity of service in the case of long term illness or other unforeseen staffing shortages. G. Authorization to Bid Tree Removal Services (Trustee Stein)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends taking part in a joint bid through the Municipal Partners Initiative(MPI)for Tree Removal Services. These services would be for a small number of elm trees and for emergency removals. H. Authorization to Purchase a Replacement Vehicle through the Suburban Purchasing Cooperative (Trustee Trilling)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends that a replacement vehicle be acquired through the Suburban Purchasing Cooperative program in accordance with the Illinois Governmental Joint Purchasing Act(30 ILCS 525/0.01 et seq.) in a total not to exceed amount of $32,508.00. This vehicle will be funded through the vehicle reserve. I. E-Citation Proposal (Trustee Trilling)(Staff Contact: Steven Casstevens) SUMMARY: The police department is requesting approval to purchase software and printing equipment, pending final review and approval of the software agreement by the Village Attorney,for an electronic citation program for traffic related offenses that are processed through the Lake County Clerk's office. 9. Ordinances and Resolutions A. 0-2017-25 Ordinance Approving Variations to the Sign Code for Multiple Wall Signs for Bowlero at 350 McHenry Road (Trustee Stein)(Staff Contact: Brian Sheehan) B. 0-2017-26 Ordinance Approving a Special Use with Variations to the Sign Code for a Childcare Center at 1050 Barclay Blvd (Trustee Stein) (Staff Contact: Chris Stilling) C. 0-2017-28 Emergency Medical Service and Transportation Fee (Trustee Trilling)(Staff Contact: Mike Baker) D. R-2017-20 A Resolution Approving an Agreement with the Chamber of Commerce for Buffalo Grove Days (Trustee Stein, Trustee Johnson) (Staff Contact: Jenny Maltas) 10. Unfinished Business 11. New Business A. Goddard School Development Improvement Agreement (Trustee Trilling)(Staff Contact: Darren Monico) B. Shorewood Development Improvement Agreement (Trustee Trilling)(Staff Contact: Darren Monico) C. Approval and Acceptance of the Plat of Subdivision for the 25 Acre Property at the Northwest and Southwest Corners of Milwaukee Avenue and Deerfield Parkway (Trustee Trilling)(Staff Contact: Chris Stilling) D. Purchase of Sign Equipment for the Public Works Street Section (Trustee Stein)(Staff Contact: Michael Reynolds) E. Upgrading of Snow Plow Trucks (Trustee Stein)(Staff Contact: Michael Reynolds) F. Approve a Grant Agreement with IL EPA for Stream Bank Stabilization Work in the Buffalo Creek Nature Preserve (Trustee Trilling)(Staff Contact: Darren Monico) G. Approve Manhard Consulting Ltd. Design Contract (Trustee Trilling)(Staff Contact: Darren Monico) H. Server Room HVAC Replacement (Trustee Weidenfeld)(Staff Contact: Jenny Maltas) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session-Section 2(C)(21)of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully Closed Under This Act, Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06. (Clerk Sirabian)(Staff Contact: Julie Kamka) B. Executive Session -Section 2(C)(1)of the Illinois Open Meetings Act: the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. (President Sussman)(Staff Contact: Dane Bragg) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.