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2017-07-17 - Village Board Regular Meeting - Agenda VILLAGEVILLAGE of OF `13uffaloGrouc BUFFALO GROVE Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on Friday,July 14, 2017 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 14th day of July, 2017. V lage Clerk By puty Village Clerk VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd NeZuffc�lo g Buffalo Grove,IL 60089-2100 gj GrOvc Village Board Phone:847-459-2500 Regular Meeting July 17,2017 at 7:30 PM 1. Call to Order A. Pledge of Allegiance 2. Approval of Minutes A. Village Board- Regular Meeting -Jun 19, 2017 7:30 PM 3. Approval of Warrant A. Approval of Warrant#1278 (Trustee Johnson)(Staff Contact: Scott Anderson) 4. Village President's Report 5. Village Manager's Report A. Oath of Office for Firefighter/Paramedics Cody Kruse and Gary Steadman (Trustee Ottenheimer)(Staff Contact: Mike Baker) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event,the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2017-23 Resolution Relating to the Semi-Annual Review of Closed Session Minutes (Clerk Sirabian)(Staff Contact: Julie Kamka) SUMMARY:The Corporate Authorities have determined that the following set of closed session minutes no longer require confidential treatment and are available for public inspection. B. Award of Contract Office Supplies (Trustee Johnson)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends the Village Board authorize the Village manager to execute an agreement with Logsdon Office Supply (Logsdon Stationers, Inc.) for office supplies. This contract is a one year contract with four possible one year extensions. Staff will monitor the vendor's service levels and make a recommendation to the board as to whether or not the contract should be extended for subsequent years. C. Tree Planting Contract Change Order (Trustee Stein)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends the Village Board approve a $41,190.40 reduction in the total contract amount, pending the Village Manager's determination that the change is in the best interest of the Village of Buffalo Grove. D. ComEd Improvements Pumpstation#7 Project Change Order (Trustee Stein)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Board approve a change order for the ComEd Improvements Pumpstation#7 project pending the Village Manager's determination that the change is in the best interest of the Village of Buffalo Grove, as detailed in the attached memos. This change order reflects the addition of 100 calendar days to the schedule for the reasons noted in the attached memo from AECOM. E. Approve Plat of Easement (Trustee Stein)(Staff Contact: Darren Monico) SUMMARY:The developer of the proposed Goddard School on Barclay Boulevard is providing an easement for utilities. F. Sidewalk Replacement Project Change Order (Trustee Stein)(Staff Contact: Darren Monico) SUMMARY: Staff recommends that the Village Board approve a change order for the Sidewalk Program to replace 2,700 square feet of sidewalk as a result of a large water main break along Buffalo Grove Road, pending the Village Manager's determination that the change is in the best interest of the Village of Buffalo Grove, as detailed in the attached memo. G. Authorization to Seek Proposals for Computer Aided Dispatch Software (Trustee Ottenheimer)(Staff Contact: Brett Robinson) SUMMARY: Staff recommends taking part in a joint RFP through the North West Central Dispatch agency to procure a computer aided dispatch(CAD)software package. This software will be used by all Northwest Central Dispatch communities. The current CAD software has not kept pace with the available services that other companies offer and has become problematic as the service volume of the member communities of Northwest Central Dispatch is exceeding the capacity of the software and the vendor.The software does not have a records keeping function which is considered an important component of emergency record keeping. H. Authorization to Waive Bids and Seek Proposals for Golf Cart Leasing Services (Trustee Johnson)(Staff Contact: Brett Robinson) SUMMARY: Staff seeks authorization to waive bids and seek proposals for golf cart leasing services. Staff is recommending a request for proposal method of procurement for this service as the quality of cart and level of service is a key component in the final selection of a provider for this service. 9. Ordinances and Resolutions A. 0-2017-24 An Ordinance Amending Chapter 10 of the Village of Buffalo Grove Municipal Code (Trustee Berman)(Staff Contact: Darren Monico) 10. Unfinished Business 11. New Business • A. Waiver of Bid for Surface Supplied Air System (Trustee Ottenheimer)(Staff Contact: Brett Robinson) B. Authorization to Seek Proposals for Website Design and Hosting Services (Trustee Weidenfeld)(Staff Contact: Brett Robinson) C. Cartegraph Software Agreement (Trustee Weidenfeld)(Staff Contact: Brett Robinson) ♦ 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.