2017-09-18 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
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BUFFALO GROVE G
—
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I, Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on
Friday, September 15, 2017 and thereafter were continuously viewable from the outside until
said meeting and further were posted on the Village of Buffalo Grove's website for the purpose
of compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 15th day of September, 2017.
illage Clerk
u
hic
Deputy Village Clerk _
VILLAGE OF Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
uffcLlo g g Buffalo Grove,IL 60089-2100
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G;uur Village Board Phone:847-459-2500
Regular Meeting
/191 September 18,2017 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board- Regular Meeting -Aug 21, 2017 7:30 PM
B. Village Board-Special Meeting -Aug 29, 2017 5:00 PM
C. Village Board-Special Meeting -Sep 5, 2017 9:00 AM
3. Approval of Warrant
A. Approval of Warrant#1280 (Trustee Johnson)(Staff Contact: Scott Anderson)
4. Village President's Report
A. Trustee Vacancy Appointment (President Sussman)(Staff Contact: Dane Bragg)
B. Appointment of Frank Cesario as the Chairman of the Planning and Zoning Commission
(President Sussman)(Staff Contact: Dane Bragg)
C. Proclamation Commending Elaine Nekritz for Her Dedicated Service to the Citizens of
Buffalo Grove (President Sussman)(Staff Contact: Dane Bragg)
D. District 102 PSA Presentation (President Sussman)(Staff Contact: Dane Bragg)
5. Village Manager's Report
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event,the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. Domestic Violence Awareness Month (President Sussman)(Staff Contact: Dane Bragg)
SUMMARY: Proclamation recognizing Domestic Violence Awareness month.
B. Award of Bid - Roof Replacement Project Fire Station 25 (Trustee Stein)(Staff Contact:
Brett Robinson)
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to
execute a contract with DCG Roofing Solutions, Inc., in an amount not to exceed
$149,300.00 for a flat roof replacement project at Fire Station 25, as further detailed in
the attached memo.
C. Award of Bid-Roof Replacement Project Metra Station (Trustee Stein)(Staff Contact:
Brett Robinson)
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to
execute a contract with the low bidder Master Project Inc., in an amount not to exceed
$26,600.00 for a roof replacement project at the Buffalo Grove Metra Station, as further
detailed in the attached memo.
D. Award of Bid - Roof Replacement Golf Maintenance Building (Trustee Stein)(Staff
Contact: Brett Robinson)
SUMMARY: Staff recommends that the Village Board authorize the Village Manager to
execute a contract with Sealtight Exteriors Inc., in an amount not to exceed $35,650.00
for a roof replacement project at the Golf Maintenance building at 454 Old Checker Rd.,
as further detailed in the attached memo.
E. Authorization to Purchase Replacement Ambulance (Trustee Johnson)(Staff Contact:
Brett Robinson)
SUMMARY: Staff requests the Village Board accept third party bids and authorize the
Village Manager to purchase a 2017 Freightliner Chassis with a custom Horton
Ambulance Body, from Foster Coach Sales in an amount not to exceed $272,820.00, in
accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et
seq.)and as further detailed in the attached memo.
F. Authorization to Purchase Replacement Vehicles through the Suburban Purchasing
Cooperative (Trustee Stein)(Staff Contact: Brett Robinson)
SUMMARY: Staff recommends that the Village Manager be authorized to purchase two
2017 Ford Fusions,from Roesch Ford through the Suburban Purchasing Cooperative
program in accordance with the Illinois Governmental Joint Purchasing Act(30 ILCS
525/0.01 et seq.)in a total not to exceed amount of$40,294.00. This purchase will be
funded through the vehicle reserve.
G. An Intergovernmental Agreement Between the Village of Buffalo Grove and PACE
(Trustee Johnson)(Staff Contact:Andrew Brown)
SUMMARY:The Village of Buffalo Grove is nearing the expiration of a land agreement
with PACE for the use of ninety parking spaces attached to the bus turnaround on
Commerce Court. Attached is the proposed intergovernmental agreement.
H. R-2017-25 A Resolution Adopting the 2017 Lake County All Natural Hazards Mitigation
Plan (Trustee Stein)(Staff Contact: Dane Bragg)
SUMMARY: Michael Reynolds is hereby appointed as the Village's representative on the
Lake County Hazards Mitigation Planning Committee and he will keep the Village
appraised of the mitigation action items undertaken by or reported to the Lake County
Hazard Mitigation Planning Committee.
0-2017-40 Amendment to Ordinance 97-80 for Modifications to an Existing
Communications Tower at 351 Hastings (Trustee Stein)(Staff Contact: Chris Stilling)
SUMMARY:The petitioner is requesting an amendment to Ordinance 97-80 to allow the
installation of an additional antenna and ground equipment to the existing
communications tower located at 351 Hastings. The proposed new antenna will not
increase the size or height of the existing tower.
9. Ordinances and Resolutions
A. 0-2017-41 An Ordinance Amending Chapter 10 of the Village of Buffalo Grove
Municipal Code (Trustee Berman)(Staff Contact: Darren Monico)
•
B. R-201 7-26 Consideration for Trustees to Approve an Agreement with the Wisconsin
Central Rail Road and Lake County (Trustee Berman)(Staff Contact: Darren Monico)
10. Unfinished Business
11. New Business
A. Certificate of Initial Acceptance and Approval: MJK Development (Trustee Stein)(Staff
Contact: Darren Monico)
B. Waiver of Bids-Roof Repair Project Village Hall (Trustee Stein)(Staff Contact: Brett
Robinson)
C. Authorization to Negotiate Printing Services (Trustee Berman)(Staff Contact: Brett
Robinson)
D. Award of Bid Public Service Center 2017 HVAC Upgrades (Trustee Stein)(Staff
Contact: Brett Robinson)
E. Pre-Application Discussion- Proposed New Shell Gas Station at 185 N Milwaukee Ave
(Trustee Ottenheimer)(Staff Contact: Chris Stilling)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to not be
en to individuals.y SpeakThe Village Boarrs shall d may refer every t anytmatter of public ltive of commentlnts to theat have
Village
been made by others.
Manager, Village staff or an appropriate agency for review.
13. Executive Session
A. Executive Session-Section 2(C)(1)of the Illinois Open Meetings Act:the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman)(Staff
Contact: Dane Bragg)
B. Executive Session-Section 2(C)(2)of the Illinois Open Meetings Act: Collective
Negotiating Matters Between the Public Body and Its Employees or Their
Representatives,or Deliberations Concerning Salary Schedules for One or More Classes
of Employees. (President Sussman)(Staff Contact: Dane Bragg)
14. Adjournment by
The Vage does,
will however, reserve ese a the every m right to defer to odate considleration of matters to 10:30 p.m.meeting
The Board, does,
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
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contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.