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2018-06-18 - Village Board Regular Meeting - Agenda VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd UffQ10 g Buffalo Grove,IL 60089-2100 Lip Grout Village Board Phone:847-459-2500 Regular Meeting June 18,2018 at 7:30 PM 1. Call to Order A. Pledge of Allegiance 2. Approval of Minutes A. Village Board-Regular Meeting-May 21, 2018 7:30 PM B. Village Board-Committee of the Whole-Jun 4,2018 7:30 PM 3. Approval of Warrant A. Approval of Warrant#1290 (Trustee Stein)(Staff Contact: Scott Anderson) 4. Village President's Report A. Appointment of Board, Commission, and Committee Members (President Sussman) (Staff Contact: Jenny Maltas) B. Liaison Assignments to Taxing Bodies (President Sussman) (Staff Contact: Jenny Maltas) C. Northwest Suburban Interfaith Council 5K!Walk (President Sussman) (Staff Contact: Dane Bragg) 5. Village Manager's Report A. Visor Cards for Deaf and Hard of Hearing Motorists Initiative (Trustee Ottenheimer) (Staff Contact: Steven Casstevens) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. Proclamation Recognizing Payroll Week (President Sussman) (Staff Contact: Scott Anderson) SUMMARY: The Village of Buffalo Grove supports the efforts of Village staff who work on payroll by proclaiming the first full week of September Payroll Week. B. Proclamation Recognizing Bike-To-Work Challenge 2018 (Trustee Ottenheimer)(Staff Contact: Nicole Woods) 4 SUMMARY: The Village recognizes the Bike-to-Work Challenge 2018, a two-week competition among Chicagoland companies, public agencies, and non-profits which encourages active transportation. C. National IPA-Joint Purchasing Agreement (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff requests that the Village Manager or his designee be authorized to execute the attached National IPA Cooperative Purchasing Master Agreement pending final review and approval by the Village Attorney. D. Authorization to Execute Contract Extensions with Multiple Vendors (Trustee Stein) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village President and Board of Trustees authorize staff to execute the following contract extensions as listed below and further detailed in the attached memo. The first contract option with Paramedic Billing Services,for ambulance and fire billing services. The fourth year contract option with Fire Safety Consultants, Inc.for third party plan review services. E. R-2018-14 Amended Northern Illinois Police Alarm System Agreement (Trustee Ottenheimer) (Staff Contact: Steven Casstevens) SUMMARY: Northern Illinois Police Alarm System (NIPAS) has amended their most recent agreement(2003)due to growth over the past 15 years and the Village must approve the new agreement in order to continue participation. F. 0-2018-31 Ordinance Amending Chapter 5.20, Liquor Controls (President Sussman) (Staff Contact: Julie Kamka) SUMMARY:A Class A liquor license is reserved for Telugu Ruchulu of BG, LLC d/b/a Nawabi Hyderabad House Biryani Place at 225 McHenry Road. This reservation is subject to the applicant completing Village requirements for said license on or before September 10, 2018. The Village Manager shall have the authority to extend the September 10, 2018 date for good cause shown. If not so extended,this reservation shall cease. 9. Ordinances and Resolutions A. 0-2018-33 Bid Limit and Change Order Modifications (Trustee Stein) (Staff Contact: Brett Robinson) B. 0-2018-32 Ordinance Repealing Chapter 2.40-Arts Commission (President Sussman) (Staff Contact: Jenny Maltas) C. R-2018-12 Agreement with Buffalo Grove-Lincolnshire Chamber of Commerce for Buffalo Grove Days (Trustee Johnson, Trustee Stein) (Staff Contact: Jenny Maltas) D. R-2018-13 MOU with Northwest Community Hospital (Trustee Ottenheimer) (Staff Contact: Steven Casstevens) 10. Unfinished Business 11. New Business A. Award of Contract Police Department Remodel (Trustee Johnson,Trustee Ottenheimer) (Staff Contact: Brett Robinson) B. Approve GHA Change Order Road and Utility (Trustee Smith)(Staff Contact: Darren Monica) C. 2018 Pavement Marking Project (Trustee Smith) (Staff Contact: Kyle Johnson) D. 2018 Pavement Patching Project (Trustee Smith) (Staff Contact: Kyle Johnson) E. Award of Bid for Street Light Maintenance to Aldridge Electric, Inc. (Trustee Johnson) (Staff Contact: Brett Robinson) F. Approval of Contract with Civiltech Engineering (Trustee Stein) (Staff Contact: Darren Monico) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager,Village staff or an appropriate agency for review. 13. Executive Session A. Executive Session-Section 2(C)(11)of the Illinois Open Meetings Act: Litigation,When an Action Against,Affecting or on Behalf of the Particular Public Body Has Been Filed and is Pending Before a Court or Administrative Tribunal, or When the Public Body Finds that an Action is Probable or Imminent, in Which Case the Basis for the Finding Shall be Recorded and Entered into the Minutes of the Closed Meeting. (President Sussman) (Staff Contact: Dane Bragg) 14. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.