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2018-08-20 - Village Board Regular Meeting - Agenda VILLAGEVILLAGE OF OF Vuffalouc BUFFALO GROVE 6ro Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on Friday,August 17, 2018 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 17th day of August, 2018. 0. NC/4 hia-C . illage Clerk 5By puty Village Clerk - VILLAGE OF Meetingof the Village of Buffalo Grove Fifty Raupp Blvd Buffalo Grove,IL offal o g Phone:847-459-2500 9�2100 ILA Village Board Regular Meeting August 20, 2018 at 7:30 PM 1. Call to Order A. Pledge of Allegiance 2. Approval of Minutes A. Village Board -Regular Meeting -Jul 16, 2018 7:30 PM B. Village Board -Committee of the Whole-Aug 6, 2018 7:30 PM 3. Approval of Warrant A. Approval of Warrant#1292 (Trustee Stein) (Staff Contact: Scott Anderson) 4. Village President's Report A. Proclamation Recognizing October as Canavan Disease Awareness Month (President Sussman) (Staff Contact: Dane Bragg) 5. Village Manager's Report A. Introduction of New Human Resources Management Analyst (President Sussman) (Staff Contact: Arthur Malinowski) B. Life Saving Awards (Trustee Ottenheimer) (Staff Contact: Steven Casstevens) C. Suburban Liability Insurance Pool Presentation (Trustee Berman) (Staff Contact: Dane Bragg) 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2018-16 Approval of an Updated Intergovernmental Agreement with Cook County for the Lake Cook Road Improvement Project (Trustee Smith) (Staff Contact: Darren Monico) SUMMARY: The amendment to the IGA for Lake Cook Road between Cook County and the Village of Buffalo Grove reduces the Village's share of costs related to street lighting improvements. B. 0-2018-39 Ordinance Amending Fiscal 2017 Budget of the Village of Buffalo Grove (Trustee Stein) (Staff Contact: Andrew Brown) f: SUMMARY: The FY 2017 Budget amendments include post-audit recommendations based on reclassifications made during the audit process. C. Amendment#2 to the Lake County Traffic Signal Master Agreement (Trustee Smith) (Staff Contact: Darren Monico) SUMMARY: The Traffic Signal Master Agreement with Lake County DOT is proposed to be updated for the proposed Weiland Road Improvement Project. The Village Engineer concurs with the proposed cost share arrangement. D. Approve 2018 Crack Sealing Change Order (Trustee Smith) (Staff Contact: Kyle Johnson) SUMMARY: Staff recommends approval of a contract change order with Denier at a cost of$1.27 per pound of crack sealing material at a total not to exceed amount of $31,750.00. The change order will be funded by Motor Fuel Tax Funds and is within the street maintenance budget. E. Change Order Bike Path & Parking Lot Project (Trustee Smith) (Staff Contact: Darren Mon ico) SUMMARY: Staff has identified additional bike paths in need of repair and requests a change order to the contract with TAT Enterprises, Inc. in an amount not to exceed $12,220. F. Certificate of Initial Acceptance and Approval: Easton Station Development (Trustee Stein) (Staff Contact: Darren Monico) SUMMARY: The Easton Station Development has been completed and staff recommends approval of the certificate of initial acceptance to begin the one year maintenance period. G. Award of Bid Elevator Maintenance (Trustee Johnson) (Staff Contact: Brett Robinson) SUMMARY: Staff recommends that the Village Board authorize the Village Manager to execute a contract with American Hoist& Manlift for Annual Elevator Maintenance Services for a three year agreement in an amount not to exceed $30,852, as further detailed in the attached memo. 9. Ordinances and Resolutions A. R-2018-15 A Resolution to Support Enforcement of Environmental Regulations Related to the Foxconn/Upstream Development to be Located Within the Headwaters of the Des Plaines River (President Sussman) (Staff Contact: Dane Bragg) B. R-2018-17 Resolution Approving a Dedication of Right of Way and &a Grant of Three Temporary Construction Easements-Weiland Road (Trustee Smith) (Staff Contact: Darren Monico) C. R-2018-18 Resolution Approving the Weiland Road Project Specific Agreement (Trustee Berman) (Staff Contact: Darren Monico) D. R-2018-19 Resolution Approving a Local Public Agency Agreement for Federal Participation Related to Brandywyn Lane Phase II Design (Trustee Smith) (Staff Contact: Darren Monico) E. R-2018-20 Resolution Approving Brandywyn Local Public Agency Agreement and Design Engineering Services (Trustee Smith) (Staff Contact: Darren Monico) F. 0-2018-38 Ordinance Granting a Variation for a Ground Sign at 10 West Dundee Road (Trustee Ottenheimer) (Staff Contact: Chris Stilling) A j 10. Unfinished Business 11. New Business A. 2018 Manhole Rehabilitation Program (Trustee Smith) (Staff Contact: Kyle Johnson) B. Award of Bid Towing and Vehicle Storage (Trustee Ottenheimer) (Staff Contact: Brett Robinson) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager,Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.