2018-09-17 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
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BUFFALO GROVE VV Grout
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on
Friday,September 14, 2018 and thereafter were continuously viewable from the outside until
said meeting and further were posted on the Village of Buffalo Grove's website for the purpose
of compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 13th day of September, 2018.
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pillage Clerk
By puty Village Clerk
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VILLAGE OF Meeting of the Village of Buffalo Grove Fifty Raupp Blvd
Buffalo Grove,IL 60089-2100
iv Grout Village Board Phone:847-459-2500
y Regular Meeting
September 17,2018 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board - Regular Meeting-Aug 20, 2018 7:30 PM
3. Approval of Warrant
A. Approval of Warrant#1293 (Trustee Johnson)(Staff Contact: Scott Anderson)
4. Village President's Report
5. Village Manager's Report
A. Fire Lieutenant Promotion (Trustee Ottenheimer) (Staff Contact: Mike Baker)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event,the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. National Preparedness Month Proclamation (Trustee Ottenheimer)(Staff Contact: Mike
Baker)
SUMMARY: Proclamation recognizes September as National Preparedness Month.
B. Proclamation Recognizing National Rail Safety Week (President Sussman) (Staff
Contact: Dane Bragg)
SUMMARY: Proclamation recognizing September 23rd to 29th, 2018 as National Rail
Safety Week.
C. Proclamation Recognizing Constitution Week (President Sussman)(Staff Contact: Dane
Bragg)
SUMMARY: Proclaims September 17-23 as Constitution Week.
D. Clarke Mosquito Control Contract Change Order (Trustee Stein)(Staff Contact: Brian
Sheehan)
SUMMARY: Staff recommends that the Village Board approve the change orders
requesting a total increase of $16,470.00 for the Clarke Environmental Mosquito
Management, Inc. contract in order to provide a contingency for up to three (3) additional
adult control treatments, pending the Village Manager's determination that the change is
in the best interest of the Village of Buffalo Grove.
E. 0-2018-40 Ordinance Approving a Special Use for Outdoor Storage at 355 Hastings
Drive (Trustee Stein) (Staff Contact: Chris Stilling)
SUMMARY:The petitioner is proposing to operate a moving and storage company at 355
Hastings Drive. The proposed use is permitted in the Industrial District, however, the
petitioner is seeking approval of a special use for the outside storage of 14 storage pods.
The Planning &Zoning Commission unanimously recommended approval, subject to
conditions in the attached Ordinance.
F. 0-2018-41 Ordinance Approving a Variation to the Sign Code for 3 Replacement Signs
at the Courtyards at the Woodlands (Trustee Stein)(Staff Contact: Chris Stilling)
SUMMARY: The Courtyards at the Woodlands currently has seven existing wooden
subdivision identification signs. The HOA is seeking approval to replace these seven
existing identification signs with three identical larger single face illuminated subdivision
identification signs.The Sign Code allows only one sign,therefore a variation is required.
The Planning &Zoning Commission unanimously recommended approval, subject to
conditions in the attached Ordinance.
G. 0-2018-44 Ordinance Amending Chapter 5.20-Liquor Controls (President Sussman)
(Staff Contact: Julie Dziewior)
SUMMARY:A Class A liquor license is reserved for Themi's Pizza, LLC d/b/a Giordano's
of Buffalo Grove at 270 McHenry Road.The Class E liquor license for Best In Town, Inc.
d/b/a Giordano's of Buffalo Grove at 270 McHenry Road is hereby rescinded effective
October 15, 2018.
H. 0-2018-45 Ordinance Amending Section 6.04.020.G., Hearing Board (Trustee
Johnson)(Staff Contact: Jenny Maltas)
SUMMARY:When the Board of Health was restructured to the Health Commission this
section of the code was not updated. The ordinance replaces a reference of the Board of
Health and replaces it with the Health Commission.
0-2018-46 Ordinance Revising Section 2.34 of the Municipal Code (Trustee
Ottenheimer)(Staff Contact: Mike Baker)
SUMMARY: The revision to the ordinance further defines the membership with the Joint
Emergency Management System (JEMS)and the duties of the Joint Emergency
Management Coordinator.
J. Authorization to Purchase Carpet and Installation Services (Trustee Johnson) (Staff
Contact: Brett Robinson)
SUMMARY: Staff recommends that carpet replacement work be procured through
Sourcewell formerly known as the National Joint Powers Alliance program in accordance
with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et seq.) in a total
not to exceed amount of $76,745.75. The project will be funded through the capital
improvement fund and is in the 2018 budget.
K. 0-2018-47 Ordinance Amending Chapter 5.12 Coin-Operated Amusement Devices
(Trustee Stein) (Staff Contact: Julie Dziewior)
SUMMARY: The proposed Ordinance adds Subsection E. to Chapter 5.12.070 to allow a
total of six(6)coin-operated amusement devices at an establishment that holds a Class
C liquor license.
L. BG Days Sanitation Contract Change Order (Trustee Johnson) (Staff Contact: Michael
Reynolds)
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SUMMARY: Staff recommends that the Village Board approve the change order
requesting a total increase of$6,755.00 for the Buffalo Grove Days 2018 Service
Sanitation contract, pending the Village Manager's determination that the change is in the
best interest of the Village of Buffalo Grove.
9. Ordinances and Resolutions
A. R-2018-21 Resolution Approving the Establishment of and Membership of the Village of
Buffalo Grove in the Suburban Liability Insurance Pool (Trustee Berman)(Staff Contact:
Dane Bragg)
B. 0-2018-43 Amendment to Ordinance 2006-7 and a Plat of Subdivision with Variations to
the Zoning Ordinance and Sign Code for a New Gas Station at 185 N Milwaukee Avenue
(Trustee Ottenheimer) (Staff Contact: Chris Stilling)
C. 0-2018-42 Ordinance Vacating Certain Parts of the Unimproved St. James Circle
(Trustee Ottenheimer) (Staff Contact: Chris Stilling)
10. Unfinished Business
11. New Business
A. Authorization to Purchase Fire Apparatus (Trustee Ottenheimer)(Staff Contact: Mike
Baker)
B. Authorization to Purchase Microsoft Software Licenses (Trustee Smith)(Staff Contact:
Michael Skibbe)
C. Approval of 2018 Street Improvement Change Order (Trustee Smith)(Staff Contact:
Darren Monico)
D. Approval of Gewalt Hamilton Associates Change Order for Additional Road Work
(Trustee Smith)(Staff Contact: Darren Monico)
E. Approve 2018 Manhole Lining Change Order (Trustee Smith)(Staff Contact: Darren
Monico)
F. Award of Bid Coarse Aggregate Material (Trustee Johnson)(Staff Contact: Brett
Robinson)
G. CAFT Building Repairs (Trustee Ottenheimer) (Staff Contact: Mike Baker)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.