2018-12-03 - Village Board Regular Meeting - Agenda VILLAGE OF VILLAGE OF
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BUFFALO GROVE Grouc
Fifty Raupp Blvd
Buffalo Grove,IL 60089-2196
Phone 847-459-2500
Fax 847-459-0332
Village Clerk
Janet M.Sirabian
STATE OF ILLINOIS ) ss.
COUNTY OF COOK )
CERTIFICATE
I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting
notice and agenda were posted inside the Agenda Board located outside the front door of the
Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on
Friday, November 30, 2018 and thereafter were continuously viewable from the outside until
said meeting and further were posted on the Village of Buffalo Grove's website for the purpose
of compliance with the Open Meetings Act.
Dated at Buffalo Grove, Illinois,this 30th day of November, 2018.
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Meetingof the Village of Buffalo Grove Fifty Raupp Blvd
9 Buffalo Grove,IL 60089-2100
Village Board Phone:847-459-2500
Regular Meeting
December 3, 2018 at 7:30 PM
1. Call to Order
A. Pledge of Allegiance
2. Approval of Minutes
A. Village Board- Regular Meeting -Nov 5, 2018 7:30 PM
B. Village Board -Special Meeting- Nov 13, 2018 7:30 PM
3. Approval of Warrant
A. Approval of Warrant#1296 (Trustee Stein) (Staff Contact: Scott Anderson)
4. Village President's Report
A. Proclamation Recognizing William Raysa's Years of Service to the Village of Buffalo
Grove (President Sussman) (Staff Contact: Jenny Maltas)
B. Proclamation Remembering Ernie Karge's Numerous Contributions to the Village
(President Sussman) (Staff Contact: Dane Bragg)
C. Proclamation Recognizing Former State Representative Carol Sente (President
Sussman) (Staff Contact: Dane Bragg)
D. Public Hearing Regarding Acceptance of the FY 2019 Budget (President Sussman)
(Staff Contact: Scott Anderson)
E. Appointment of Village Attorney (President Sussman) (Staff Contact: Dane Bragg)
5. Village Manager's Report
A. Introduce New Police Chaplain (Trustee Ottenheimer) (Staff Contact: Steven
Casstevens)
6. Special Business
7. Reports from Trustees
8. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There will be
no separate discussion of these items unless a Board member or citizen so requests, in which
event, the item will be removed from the General Order of Business and considered after all other
items of business on the Regular Agenda under New Business. (Attached).
A. 0-2018-51 Ordinance Amending Chapter 5.20- Liquor Controls (President Sussman)
(Staff Contact: Julie Dziewior)
SUMMARY: A Class B liquor license is reserved for Donato Restaurant Group, Inc.,
contract purchaser of the Buffalo Restaurant at 1180 Lake Cook Road. This reservation
is subject to the applicant completing Village requirements for said license on or before
February 25, 2019. The Class B liquor license for Buffalo Grove Restaurant and Ice
Cream Parlor, Inc. at 1180 Lake Cook Road is hereby rescinded effective February 25,
2019 or upon the issuance of the Class B liquor license to Donato Restaurant Group, Inc.
at 1180 Lake Cook Road,whichever occurs first. The Ordinance also amends the G5
License used for Buffalo Grove Days to match current practice.
B. R-2018-24 Resolution Approving Revisions to the Geographical Information System
Consortium Membership Agreement (Trustee Stein) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends approving a resolution adopting the revisions to the
Membership Agreement for a Geographic Information System Consortium.
C. R-2018-25 Resolution Ceding the 2018 Unused Private Activity Bond Volume Cap of the
Village of Buffalo Grove(Including Volume Cap Transferred from Other Lake County
Home Rule Units)to Lake County (Trustee Ottenheimer) (Staff Contact: Chris Stilling)
SUMMARY: Buffalo Grove is the host of the Lake County Partners Private Activity Bond
Clearinghouse. The resolution is required annually so that unused funds can be
transferred over to the next year and used in the future.
D. Tents and Rental Equipment for Buffalo Grove Days 2019 (Trustee Stein) (Staff Contact:
Brett Robinson)
SUMMARY: Staff recommends authorizing the Village Manager to execute an agreement
with Indestructo Rental Company for Tent and Equipment Rental Services for the 2019
Buffalo Grove Days event at a price not to exceed, $25,646.60.
E. Pyrotechnic Services for the Fourth of July 2019 (Trustee Ottenheimer) (Staff Contact:
Brett Robinson)
SUMMARY: Staff requests the Village Board authorize the Village Manager to negotiate
and execute an agreement with Melrose Pyrotechnics for a July 4th 2019 Fireworks
display at a price not to exceed, $26,500.
F. Award of Bid Elevator Inspections (Trustee Weidenfeld) (Staff Contact: Brett Robinson)
SUMMARY: Staff recommends the Village Board authorize the Village Manager to
execute an agreement with Elevator Inspection Services (EIS) for elevator inspections in
accordance with the Illinois Governmental Joint Purchasing Act (30 ILCS 525/0.01 et
seq.), pending review and approval of the Agreement by the Village Attorney.
G. Authorization to Seek Competitive Bids for Various Projects (Trustee Johnson, Trustee
Stein) (Staff Contact: Brett Robinson)
SUMMARY: Staff requests Authorization to Bid for the various Fiscal Year 2019 projects
as further detailed in the attached memo.
H. Authorization to Waive Bids and Seek Competitive Proposals Projects for FY 2019
(Trustee Stein) (Staff Contact: Brett Robinson)
SUMMARY: Staff requests authorization to waive bids for a limited number of fiscal year
2019 projects and seek competitive proposals as further detailed in the attached memo.
Certificate of Initial Acceptance and Approval: Metro Self Storage Development
Improvements (Trustee Smith) (Staff Contact: Darren Monico)
SUMMARY: Attached is the Certificate of Initial Acceptance for the Metro Self Storage
development located at 847 Deerfield Road. Staff recommends approval to begin the one
year maintenance period on December 3rd, 2018.
J. Certificate of Initial Acceptance and Approval: Prairie Landing Development (Trustee
Smith) (Staff Contact: Darren Monico)
SUMMARY: Attached is the Certificate of Initial Acceptance for the Prairie Landing
development located at the northeast corner of Route 22 and Prairie Road. Staff
recommends approval to begin the one year maintenance period on December 3rd,
2018.
K. Approve Plats of Easement (Trustee Smith) (Staff Contact: Darren Monico)
SUMMARY: Staff recommends approval. The School District provided plats of easement
for new water main for the building additions at the Meridian Middle School and Aptakisic
Junior High School.
L. Acceptance of Municipal Compliance Report for the Year Ending 12/31/2017-
Firefighter's Pension Fund (Trustee Stein) (Staff Contact: Scott Anderson)
SUMMARY: The following report is required to be accepted by the Village Board prior to
the extension of property taxes for the Article 3&4 pension funds. The report provides a
summary of revenues and expenditures, the actuarial amount of the levy, and a series of
assumptions used
M. Acceptance of Municipal Compliance Report for the Year Ending 12/31/2017- Police
Pension Fund (Trustee Stein) (Staff Contact: Scott Anderson)
SUMMARY: The following report is required to be accepted by the Village Board prior to
the extension of property taxes for the Article 3&4 pension funds. The report provides a
summary of revenues and expenditures, the actuarial amount of the levy, and a series of
assumptions used.
9. Ordinances and Resolutions
A. 0-2018-52 An Ordinance for the Levy and Collection of Taxes for the Fiscal Year
Commencing on the 1St Day of January, 2019 and Ending on the 31 St Day of December,
2019 (Trustee Stein) (Staff Contact: Scott Anderson)
B. 0-2018-53 Ordinance Abating Taxes Levied for the Village of Buffalo Grove, Cook and
Lake Counties, Illinois (Trustee Stein) (Staff Contact: Scott Anderson)
C. R-2018-26 Resolution Requesting the County of Cook Not to Collect the Loss in
Collection on Taxable Property in the Village of Buffalo Grove (Trustee Stein) (Staff
Contact: Scott Anderson)
D. R-2018-27 Resolution Requesting the County of Lake Not to Collect the Loss in
Collection on Taxable Property (Trustee Stein) (Staff Contact: Scott Anderson)
E. 0-2018-54 Ordinance Adopting the Fiscal 2019(January 1-December 31, 2019) Budget
for the Village of Buffalo Grove (President Sussman) (Staff Contact: Scott Anderson)
F. R-2018-28 Resolution Approving the 2019 Pay Ranges (Trustee Johnson) (Staff
Contact: Arthur Malinowski)
G. 0-2018-55 An Ordinance Approving an Amendment to Title 15 of the Village of Buffalo
Grove Municipal Code Regarding the Adoption of the 2018 Building Codes (Trustee
Ottenheimer) (Staff Contact: Chris Stilling)
H. R-2018-29 Resolution Approving APWA Re-Accreditation Agreement (Trustee
Johnson) (Staff Contact: Michael Reynolds)
10. Unfinished Business
11. New Business
A. Replacement of Two 5-Ton Dump Trucks for Public Works (Trustee Johnson) (Staff
Contact: Michael Reynolds)
B. Award of Contract for Golf Point of Sale Service (Trustee Weidenfeld) (Staff Contact:
Geoff Tollefson)
C. Canceling the December 17 Regular Meeting of the Buffalo Grove Village Board
(President Sussman) (Staff Contact: Dane Bragg)
12. Questions From the Audience
Questions from the audience are limited to items that are not on the regular agenda. In
accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the
audience will be limited to 10 minutes and should be limited to concerns or comments regarding
issues that are relevant to Village business. All members of the public addressing the Village
Board shall maintain proper decorum and refrain from making disrespectful remarks or comments
relating to individuals. Speakers shall use every attempt to not be repetitive of points that have
been made by others. The Village Board may refer any matter of public comment to the Village
Manager, Village staff or an appropriate agency for review.
13. Execuitive Session
A. Executive Session -Section 2(C)(1)of the Illinois Open Meetings Act: the Appointment,
Employment, Compensation, Discipline, Performance, or Dismissal of Specific
Employees of the Public Body or Legal Counsel for the Public Body, Including Hearing
Testimony on a Complaint Lodged Against an Employee of the Public Body or Against
Legal Counsel for the Public Body to Determine Its Validity. (President Sussman) (Staff
Contact: Dane Bragg)
B. Executive Session-Section 2(C)(2)of the Illinois Open Meetings Act: Collective
Negotiating Matters Between the Public Body and Its Employees or Their
Representatives, or Deliberations Concerning Salary Schedules for One or More Classes
of Employees. (President Sussman) (Staff Contact: Dane Bragg)
14. Adjournment
The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m.
The Board, does, however, reserve the right to defer consideration of matters to another meeting
should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that
persons with disabilities, who require certain accommodations to allow them to observe and/or
participate in this meeting or have questions about the accessibility of the meeting or facilities,
contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable
accommodations for those persons.