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2019-03-18 - Village Board Regular Meeting - Agenda i VILLAGE OF VILLAGE OF 13uffaloT°u�BUFFALO GROVE G — Fifty Raupp Blvd Buffalo Grove,IL 60089-2196 Phone 847-459-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian STATE OF ILLINOIS ) ss. COUNTY OF COOK ) CERTIFICATE I,Janet M. Sirabian, certify that I am the duly elected and acting Village Clerk of the Village of Buffalo Grove, Cook and Lake Counties, Illinois. I further certify that the attached meeting notice and agenda were posted inside the Agenda Board located outside the front door of the Buffalo Grove Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois before 4:30 P.M. on Friday, March 5, 2019 and thereafter were continuously viewable from the outside until said meeting and further were posted on the Village of Buffalo Grove's website for the purpose of compliance with the Open Meetings Act. Dated at Buffalo Grove, Illinois,this 15th day of March, 2019. i age Clerk By eputy Village Atr - VILLAGE OF Meetingof the Villageof Buffalo GroveFifty Raupp Blvd uffalo Buffalo Grove,IL 60089-2100 Na Grout Village Board Phone:847-459-2500 ..,�, Regular Meeting TcT March 18, 2019 at 7:30 PM 1. Call to Order A. Presentation of American Flag and Pledge by Girl Scouts (President Sussman) (Staff Contact: Dane Bragg) B. Pledge of Allegiance 2. Approval of Minutes A. Village Board- Regular Meeting- Feb 19, 2019 7:30 PM B. Village Board-Committee of the Whole- Mar 4, 2019 7:30 PM 3. Approval of Warrant A. Approval of Warrant#1299 (Trustee Stein)(Staff Contact: Scott Anderson) 4. Village President's Report A. Proclamation Recognizing Earth Hour 2019 (President Sussman) (Staff Contact: Jenny Maltas) 5. Village Manager's Report 6. Special Business 7. Reports from Trustees 8. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. (Attached). A. R-2019-9 Resolution Relating to the Semi-Annual Review of Closed Session Minutes (Clerk Sirabian) (Staff Contact: Julie Dziewior) SUMMARY: The Corporate Authorities have determined that the following set of closed session minutes no longer require confidential treatment and are available for public inspection. B. R-2019-10 Resolution Adopting the 2019 Zoning Map (Trustee Ottenheimer) (Staff Contact: Chris Stilling) SUMMARY: Pursuant to State Statute,the Village of Buffalo Grove is required to publish its official zoning map by March 31, 2019.The map is unchanged from last year. C. Development Improvement Agreement True North Energy (Trustee Smith)(Staff Contact: Darren Monico) w r SUMMARY: Staff recommends approval of the DIA for the proposed development located at 185 Milwaukee Avenue, subject to review and approval by the Village Attorney. D. Intergovernmental Agreement Cook County CABS System (Trustee Ottenheimer)(Staff Contact: Steven Casstevens) SUMMARY:The Police Department is recommending the execution of the updated IGA with Cook County Sheriff,which will result in the department receiving a new LiveScan machine at no cost, eliminating the need to purchase a new machine and the annual maintenance fee of$3,500.00 E. 2019 Chatham Lift Station Design (Trustee Smith) (Staff Contact: Darren Monico) SUMMARY: Staff seeks authorization to execute an agreement with Ciorba Group for design engineering and services in an amount not to exceed $34,445.70, pending approval of the Village Attorney. F. Award of Bid Landscaping (Trustee Johnson)(Staff Contact: Michael Reynolds) SUMMARY: Staff recommends the Village Board award the bid for Landscaping Services to the lowest responsive and responsible bidder,Americana Landscape Group Inc, at an amount not to exceed $195,452.00 pending final review and approval of the contract by the Village Attorney. G. Award of Bid Right of Way Mowing (Trustee Johnson) (Staff Contact: Michael Reynolds) SUMMARY: Staff recommends the Village Board award the bid for Right of Way and Median Mowing Services to the lowest responsive and responsible bidder, City Escape Garden &Design, LLC, at an amount not to exceed $101,424pending final review and approval of the contract by the Village Attorney. H. Award of Bid Tree Planting (Trustee Johnson) (Staff Contact: Michael Reynolds) SUMMARY: Staff recommends the Village Board award the bid for Tree Planting Services to the lowest responsive and responsible bidder, Acres Group, and authorize the Village Manager to execute a contract with Acres Group at an amount not to exceed $143,150.00 pending final review and approval of the contract by the Village Attorney. Award of Bid for 2019 Pavement Marking Project (Trustee Smith)(Staff Contact: Kyle Johnson) SUMMARY: Staff recommends approval of the contract to the lowest responsible and responsive bidder Superior Road Striping Inc. in the amount of$41,886.08 pending Village Attorney review. J. Award of Bid for 2019 Pavement Patching Project (Trustee Smith)(Staff Contact: Kyle Johnson) The 2019 Pavement Patching Project was bid on February 28th, 2019 and the lowest responsible and responsive bid was J.A. Johnson Paving Co. Staff recommends approval of the contract to J.A. Johnson Paving Co. in the amount of$201,442.50 pending Village Attorney review. K. Award of Contract Bike Path and Parking Lot Sealcoating Project (Trustee Smith)(Staff Contact: Darren Monico) Staff recommends the Village Board award the bid for Bike Path and Parking Lot Sealcoating Project to, Denier Inc., and authorize the Village Manager to execute a contract with Denier Inc., at an amount not to exceed$45,149.58 pending final review and approval of the contract by the Village Attorney. 9. Ordinances and Resolutions 10. Unfinished Business 11. New Business A. Pre-Application Discussion- Proposed Improvements to Cambridge Commons Shopping Center (Trustee Ottenheimer) (Staff Contact: Chris Stilling) B. Award of Bid for 2019 Street Improvement Project (Trustee Smith)(Staff Contact: Kyle Johnson) C. Award of Bid for 2019 Sidewalk Improvement Project (Trustee Smith)(Staff Contact: Kyle Johnson) D. Award of Bid for 2019 Winter Repairs Project (Trustee Johnson) (Staff Contact: Darren Monico) E. Authorization to Waive Bids and Purchase Cardiac Monitors (Trustee Ottenheimer) (Staff Contact: Mike Baker) 12. Questions From the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section 2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. 13. Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.